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08/21/1978 (2)August 21, 1978 The regular meeting of the President and Board of Trustees of the Village of Deerfield was called to order by the President in the Council Chambers of the Village Hall on Monday, August 21, 1978 at 8:05 P.M. The Acting Clerk called the roll and reported that the following were Present: Bernard Forrest, President Norma Gavin Jerold L. Heisler Cynthia J. Marty Edwin B. Seidman Vernon E. Swanson -Absent: D. Jeffrey Blumenthal 271 and that a quorum was present and in attendance at the meeting. Also present were Richard V. Houpt, Village Attorney, and Norris W. Stilphen, Village Manager. Mr. Heisler moved, seconded by Mr. Seidman, that the minutes of the meeting held August 7, 1978, be approved as corrected. (Page 268, line 14, add: Mrs. Marty moved, seconded by Mr. Seidman, that the report and recommendation of the Plan Commission be accepted. Motion carried unanimously.) Motion carried unanimously. CD Approve Warrant Trustee Marty moved, seconded by Trustee Seidman, that Q W -78 -8 Warrant No. W -78 -8 - Payment of bills, including fund transfers and reimbursements, be approved. Adopted by Q the following vote: Ayes: Gavin, Heisler, Marty, Seidman, Swanson (5) Nays: None (0) Treasurer's Report The Treasurer's Report, dated July 31, 1978, was pre - sented, and included cash and investment statements, detail expenditures by activity, revenue and expense statement, highlight control report, and cash flow statement. Mr. George Valentine explained the apparently high electricity billing, pointing out that this represented 13 months of bills, whereas last year there were only 11 months of bills. The Village receives 12 different bills each month and the payments are sometimes credited to bills other than the specific one paid. Trustee Seidman inquired about the June sales tax receipts. Mr. Valentine reported that the May receipts had just been received and were substantially higher than April's and we are now over the projected amount of income from this source. Donald E. Gehrig President Forrest asked the members of the Board of Memorial Award Police Commissioners to make the presentation of the Donald E. Gehrig Memorial Award for 1977. Chairman George Schleicher, and members Robert Lindberg and Daniel Stiehr were pre- sent. Mr. Schleicher explained that this award was for the Outstanding Police Officer each year and introduced Sgt. Larry Tousignant, this year's recipient, who thanked the Commission and stated that this was the highest point in his career with the Deerfield Police Department. West Skokie Drainage President Forrest read a letter received by a resident District Letters in the northeast quadrant stating that the assessment for the West Skokie Drainage District had not been paid. He reported that many residents had received similar letters and asked that the Village Attorney check on this and report his findings. In many cases, the residents had never received a bill for the assessment. Approve Consent The Consent Agenda was presented for consideration as Agenda follows: Authorization for Mayor to sign contracts for modifications to Village Hall and Annex - re: handicapped Resolution re: Traffic Light Maintenance, Deerfield /Waukegan Roads 272 Trustee Seidman moved, seconded by Trustee Swanson, that the Consent Agenda be adopted. Motion carried unanimously,. Use of Property at The Manager reported that there had been no new develop - 827 Deerfield:Road ments. Report - Safety Council Trustee Seidman stated he felt this should be re: Stratford to Yield tabled until the background material has been for Holly Lane received, showing the reason for this recom- mendation. The Board was in agreement, and felt that the next item on the agenda - Safety Council Report and recommendation Eastbound Osterman to stop for Elm Street - should also be tabled for more in- formation at the next meeting. Trustee Seidman moved, seconded by Trustee Swanson, that these two items be tabled to the next meeting. Motion carried unanimously. Valenti Resubdivision The Plan Commission report and recommendation Deerfield and Wilmot that the Mayor be authorized to sign an Easement Disclaimer and Easement Vacation was discussed. Mrs. Barbara Ruffino stated that the layout of the subdivision had been changed from that previously approved and that these easements would be replaced by other easements on the new plat. Mr. Houpt suggested that the next item on the agenda be acted upon prior to action on this item. Valenti Resubdivision The Plan Commission report and recommendation Approve Final Plat that the final plat for this subdivision be approved and the President authorized to sign the plat was accepted and approved. Discussion followed regarding the maintenance of the va- cant Outlot 3, , with Trustee Seidman requesting some kind of protection for the Village to assure that the homeowners maintain this portion suitably. After disucssion, Mr. Al Davis (representing Mr. Valenti) stated that this would be included in the contract to purchase as these buyers would have an undivided interest in the vacant portion. Mr. Jerry Madden, 584 Castlewood Lane, asked what would become of Outlots 1 and 2. President Forrest stated that they would remain as they are until the developer wished to come before the Board with a request to develop them, and that they would remain zoned R -1. Mrs. Laura Lee Christoph suggested that the property at the southwest corner of Deerfield and Wilmot Roads had been set aside for school use. Mrs. Naomi Clampitt said that before the Wilmot Junior High building was constructed, discussions were held with Mr. Valenti about the possibility of using this land for school purposes but it did not work out and the plan was dropped. Trustee Marty moved, seconded by Trustee Seidman, that the President be authorized to sign the final linen for the resubdivision, requiring that the contracts to purchase homes include notice to the purchasers of Lots 10 through 16 that they own an undivided interest in Outlot 3. Motion carried unanimously. Trustee Marty moved, seconded by Trustee Swanson, that the President be authorized to sign the easement disclaimer and easement vacations. Motion carried unanimously. Report - NORTRAN The Village Manager reported that NORTRAN approval of lease had given approval for both the Western Union and AAA Cab Company leases for use of a portion of the railroad station. Report - Village Attorney In response to Mrs. Loarie's inquiry at the pre - on Zoning Aspects of Use vious meeting, the Village Attorney advised that of the Railroad Station a public hearing should be held by the Plan Com- mission with the Village and AAA Cab Company as joint petitioners for a Special Use to permit a cab dispatching office at the station. No hearing is required for the Western Union use. Mrs. Ruffino said the hearing could be scheduled for September 28th. Mr. Fred Barth, representing the owner, stated that unless the rental fee, were waived for the first six months of occupancy, the owner would not be interested 273 in leasing the space. He stated that the cost of moving telephones, etc., would be between $1,000 and $2,000. All other terms of the lease are agreeable. Trustee Heisler moved, seconded by .Trustee Marty, that the lease for AAA Cab Company be modified to provide for the first six months' occupancy at no rent. The motion carried unanimously. Trustee Seidman moved, seconded by Trustee Gavin, that the matter be referred to the Plan Commission for public hearing as expeditiously as possible. Motion carried unanimously. Ordinance authorizing Special In view of the fact that all rights -of -way Use for PRD, Northeast corner have not been acquired by the developer Kenmore and Lake -Cook Road for.the installation of the proposed roadway, Trustee Seidman moved, seconded by Trustee Marty, that this be tabled until the land acquisition has been completed. Motion carried unanimously. Ordinance amending Sub- Trustee Seidman moved, seconded by Division Code to Grant Trustee Marty, that this be tabled until CO Variations land acquisition has been completed for the (.0 proposed roadway. Motion carried un- animously. �[ Vecchione Annexation Mr. Vincent Vecchione presented two plans, A Request, 6.8 acres and B, for the construction of 23 homes rather North of Tennaqua than the 25 originally proposed. Plan A was identical to the original proposal except for the removal of two home sites, and would require two variations in width and a small variation in depth. Plan B showed a total of 23 homes and a different roadway system, removing a section of what is currently known as Meadow Lane, with the lots now ranging between 9,000 and 14,625 square feet. The storm water detention area has now been made a part of lots 16 through 23. The new road would go from Vecchione's north property line to the front entrance of Tennaqua. Trustee Swanson asked whether it was Mr. Vecchione's intention that the Village pave the rest of the road to the north and Mr. Vecchione stated that this was probable at some time but that it was not binding on the Village to do so. The present road is plowed by the Village of Deerfield and is used by Tennaqua as the only occupant at that end of the road since 1958. Plan A requires more road way than Plan B. Discussion followed regarding the roadway and the detention basin with questions answered by Engineer Don Fielding. Mr. Stilphen asked that, any street not be called "Meadow Lane" since there are already two such streets. Mr. Charles Shepard, 1106 Davis Avenue, speaking for the Tennaqua members, said they were concerned about driving through a subdivision as they foresaw complaints from the people who would be living in the subdivision. In discussing the unreconstructed portion of the roadway, Mr. Stilphen stated that as the other properties along the way were annexed and developed it could very well be that that portion would be finished by special assessment, and referred to the Hovland subdivision as an example of what could be accomplished. Mr. G. A. Wiegman of 695 Constance Lane suggested than an outside engineering firm be hired to provide estimates on the cost of the road from the Vecchione property to Castlewood Lane. Also that the Safety Council be asked to study the plan and report to the Board. Trustee Heisler said there were two major questions regarding the road: the property owners feel that it is their road and their access to their homes; and the other question from the people in Clavinia is a financial one rather than a practical one. Since the Board is saying that it is not their intention to improve the road, it becomes a question for Mr. Vecchione as to what he would tell pros- pective buyers who asked what would happen to the road in the future. Trustee Marty then moved, seconded by Trustee Seidman, that the Plan B be accepted with the condition that Mr. Vecchione put the road back into useable condition similar to what it was when he started his subdivision. After some discussion, Trustee Heisler amended the motion to provide that Mr. Vecchione be charged with improving the road to Village specifications the entire length 274 up to Castlewood Lane. Trustee Swanson seconded the amendment. The amendment failed by the following vote: Ayes: Heisler, Swanson (2) Nays: Gavin, Marty, Seidman (3) The motion carried unanimously. The President recessed the meeting for a ten minute break at 9:45 P.M. Upon reconvening, President Forrest stated that the Village Attorney would look into alternate means of financing the road construction and would report at the next Board meeting. Ordinance Granting Lot First reading was had on an ordinance granting Size Variation -Di Bello lot area, sideyards and lot width variations for First presentation property located at 1035 Forest Avenue. . Trustee Marty moved, seconded by Trustee Seid- man, that this stand as first reading. Motion carried unanimously. Ordinance Granting PRD There being no discussion nor comment, Presi- East Side of Kenmore dent Forrest stated that this would stand as First Presentation first reading of an ordinance granting a Planned Residential Development of Lots 107 and 108 located on the east side of Kenmore Avenue between Laurel and Gordon. Ordinance Granting Special Taking note of a letter requesting waiving Use - Wilmot Administration Bldg. of the first presentation by School District (0- 78 -32) #109, Trustee Seidman moved, seconded by Trustee Gavin, that the rules be waived to permit passage on first reading of the ordinance granting a special use for a synagogue with accessory uses as a religious school and public recreational, cultural and educational facility at the Wilmot School Administration Building. The motion carried by the following vote: Ayes: Gavin, Heisler, Marty, Seidman, Swanson (5) Nays: None (0) Ordinance - Tax Levy Trustee Seidman moved, seconded by Trustee (0- 78 -33) Gavin, that the ordinance levying taxes for the year May 1, 1978 to April 30, 1979, be adopted. Motion carried by the following vote: Ayes: Gavin, Heisler, Marty, Seidman, Swanson (5) Nays: None (0) President Forrest directed Finance Director George Valentine to prepare the necessary treatment plant bond abatement ordinances at the proper time. Request for Rate Increase Mr. Valentine reviewed the request for a rate Standard Disposal Co., Inc. increase, together with the terms of the contract, and recommended a 6.8% increase, which is in- cluded in the Tax Levy. Trustee Seidman moved, seconded by Trustee Heisler, that the increase of •6.8% be granted. Motion carried by the following vote: Ayes: Gavin, Heisler, Marty, Seidman, Swanson (5) Nays: None (0) [l The Acting Clerk reported that the Village had received a summons in the case of the Mallin estate and Joseph Giddan & Sons, summons served on August 9, 1978. Trustee Marty moved, seconded by Trustee Heisler, that Pedersen & Houpt be authorized to defend the suit. Motion carried by the following vote: Ayes: Gavin, Heisler, Marty, Seidman, Swanson (5) Nays: None (0) Trustee Seidman asked that the staff review the ordinance regarding the stop sign at Westgate and Wincanton Roads and determine the status. Trustee Marty reported having received a telephone call from Trustee Dan Mangin I • �1 2'75 of Riverwoods regarding the fact that the Mobil station at Route 22 had been notified of the hearing on the petition of the Deerfield Savings & Loan Assn. The parent company had notified the wrong station, and it should have notified Rich Harris. Trustee Seidman questioned the Community Development meeting regarding the proposal of the Savings & Loan, stating that no representative of the S & L had been present. Mr. Stilphen stated that this was an internal staff discussion and that the petitioner would have a public hearing at which to express the Savings & Loan's comments. Village Manager Stilphen reported that he had a call from Ms. Diane Patton, Manager of the Highland Park Telephone Business Office, stating that all rates will be increased by 309-' per month. He also received notice from the ICC regarding a hearing on a request by Illinois Bell to change Deerfield's boundaries. Mr. Stilphen received a request from Trustee Steven White of Bannockburn asking that Deerfield join in seal coating North Avenue. Mr. White has .b_?en asked to get a quote and Mr. Stilphen will take that before our Board for discussion. The Northern Illinois Police Crime Laboratory has invited the Mayor and Board of Trustees and their spouses to tour the facilities on August 27, 1978 between 1:00 P.M. and 4:00 P.M. Mrs. Laura Lee Christoph reported that McDonald's had been spraying for mosquitoes at 2:30 A.M. and that this was very disturbing. Mr. J. Robert York read a statement opposing the construction of the new police facility. The President and Board stated that this had been under dis- cussion publicly and in the newspapers from some time and no adverse comments had been received. Trustee Heisler moved, seconded by Trustee Swanson, that the meeting be adjourned at 10:35 P.M. Motion carried unanimousl ATTEST: APPROVED: ernard Forrest, President Deputy Village k r TO: D. JEFFREY BLUMENTHAL ) NORMA GAVIN ) JEROLD HEISLER ) CYNTHIA J. MARTY ) EDWIN B. SEIDMAN ) VERNON E:; SWANSON ) BOARD OF TRUSTEES You are hereby notified that a Special Meeting of the President and Board of Trustees of the Village of Deerfield will be held on Monday, August 28, 1978 at 9:00 P.M. in the Deerfield Village Hall to consider land acquisition. This Special Meeting will be preceded by an Executive Session of the President andBoard of Trustees at 8 :00 P.M. on August 28, 1978 to consider land acquisition. By order of the President. J Deputy Village Clerk DATED this 22nd day of August, 1978. Copies to: DEERFIELD REVIEW DEERFIELD LIFE NEWS ADVERTISER CHICAGO TRIBUNE - Des Plaines Office WAUKEGAN NEWS SUN SCOOP I I NOTICE NOTICE The Special Meeting which was called for Monday, August 28, 1978, at 9:00 P.M. has been cancelled. The Executive Session will be held on Tuesday, September 5, 1978, beginning at 7 :00 P.M. in the Village Hall. Following that Executive Session, the matter of land acquisition will be taken up at the regular Board meeting. By Order of the President 1