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07/17/1978 (2)261 July 17, 1978 The regular meeting of the President and the Board of Trustees of the Village of Deerfield was called to order by the President in the Council Chambers of the Village Hall on Monday, July 17, 1978 at 8:12 p.m. The clerk called the roll and reported that the following were Present: Bernard Forrest, President D. Jeffrey Blumenthal Norma Gavin Jerold L. Heisler Edwin B. Seidman Vernon E. Swanson Absent: Cynthia J. Marty and that a quorum was present and in attendance at the meeting. Also present were Messrs. Herhert Linn, representing the Village attorney, and Norris Stilphen, manager. Trustee Blumenthal moved, seconded by Trustee Gavin, that the minutes of the regular meeting held July 3, 1978 be approved as submitted. Motion carried unanimously. CO Approve Warrant No. W -78 -7 Trustee Gavin moved, seconded by Trustee Blumenthal, that Warrant No. W -78 -7 - Payment of bills, in- CO cluding fund transfers and reibursements, be approved. Adopted by the following vote: Ayes: Blumenthal, Gavin, Heisler, Seidman, Swanson (5) Nays: None (0) Treasurer's Report The treasurer's report, dated June, 1978, was received and included the highlight control report, cash and investment statements, detail expenditures by activity, revenue and expense statement, and cash flow statements. Sales tax receipts are less than anticipated, and water revenues are also down. Proclamation H.P. Hospital The President read the Proclamation designating Wing /Span Dedication 8/6/78 August 6, 1978 for the Highland Park Hospital Wing /Span dedication of its new facilities, and urging citizens to join in the appropriate observance of the occasion. Trustee Seidman moved, seconded by Trustee Blumenthal, that the Proclamation be approved. Motio carried unanimously. Ordinance -Mun. Code Amend. Sec. 22 -55 Predestrian Soliciting Rides /Business (0- 78 -31) from the driver of any vehicle. Trustee Seidman moved, seconded by Trustee Blumenthal, that the ordinance be passed amending Section 22 -55 of the Municipal Code by providing that no person shall stand in a roadway, parkway or sidewalk for the purpose of soliciting a ride or soliciting business Adopted by the following vote: Ayes: Blumenthal, Gavin, Heisler, Seidman, Swanson (5) Nays: None (0) The President signed the ordinance indicating his approval thereof. Table to 8/7 Vecchione Request Discussion was had on the release of $24,021 from Reduce Letter of Credit $24021 the letter of credit established by Mr. Vincent Substitute Escrow Vecchione for payment of the installation of under- ground improvements in Vecchione's Squire Hall Sub- division, and the substitution of an escrow account to replace the letter of credit. Mr. Linn stated he was not quite satisfied with the proposal and should not be acted on at this time. Trustee Swanson moved, seconded by Trustee Seidman, that authorization to reduce the letter of credit be tabled to the August 7th meeting. Motion carried unanimously. Appoint Larry Dondanville The President appointed Mr. Larry Dondanville to the VC D & R Commission Village Center Development and Redevelopment Commission to fill a vacancy. Trustee Gavin moved, seconded by Trustee Seidman, that Mr. Dondanville's appoint- ment be approved. Motion carried unanimously. IsTiu Authorize Ill. Bell Permit In connection with the request of Illinois Wilmot Rd. Installation Bell for a permit for the installation of a conduit on Wilmot Road from Deerfield to Lake - Cook.Roads, Mr. Lambert of Illinois Bell introduced a member of the Conduit Depart- ment and Mr..Bolander. of the construction company. The Village engineer reported only the sidewalk work remained to be completed on Deerfield Road, and it would be finished by-the end of this or-the next week. Hours of work on Wilmot Road are restricted to 8 :00 a.m. to 4:30..p.m. to avoid conflict with traffic from the offices and plants. Mr. Lambert said.that work would be started late in August and would take about two months. He does not know who the contractor will be, but the specifications will reflect special conditions and there will be good restoration. The permit for the Wilmot Road installation will be issued, the work to start at 8:00.a.m. and finish at 4:30 p.m. Atty's Report Elm St. Improvements A letter from Mr. David Newman, who handles Appoint Richard Miller Engineer Special Assessments for the Village attorney, S/A Plans & Specs outlined procedures to be followed in obtaining a Federal S -O -S grant for Elm Street improve- ments and a Special Assessment for the remainder of the costs. The Village's 30 per cent share of the cost may be obtained by borrowing funds from a local bank. Plans and specifications must be prepared by the Village before the contract can be awarded by the State Department of Transportation. The Village engineer stated Mr. Richard Miller would prepare plans and specifi- cations for the improvement at a fee not to exceed $6,500. In addition, soil borings will cost $800 to $1,000. The Village treasurer has researched the sale of Special Assessment bonds. Trustee Seidman moved, seconded by Trustee Gavin, that Mr. Richard Miller be appointed to prepare plans and specifications for Elm Street improvments at a cost not to exceed $6,500 plus the cost of soil borings. Adopted by the following vote: Ayes: Blumenthal, Gavin, Heisler, Seidman, Swanson (5) Nays: None (0) Discussion -827 Deerfield Discussion was had on the engineer's report Road Parking on off - street parking at 827 Deerfield Road, the'former Tanelian property and the recently acquired Szyman property. The 30 foot width of the property is too narrow to use advantageously for parking, and pavement of the lot would require preparation of plans and specifications for Action Avenue. President Forrest stated that, in order to pro- vide a street of adequate width, a strip of land must be acquired from the Village Hardware parking lot. He asked the engineer to review previous reports on the matter. Trustee Swanson proposed that the engineer and manager talk to the owners of the Village Hardware and also make the big overture of discussing Village plans with the owners of the Commons. Discussion- Historic Structures Discussion was had on the manager's report on historic structures in the Village of Deerfield. There is no effect on the assessed valuation of the properties so designated. Decision was made that no action need be taken. Report- Garage Sales & RE Signs A report from Mr. Stucko was received on modi- fication of the ordinance pertaining to garage sale and real estate signs. He wrote that in his opinion regulation of signs is a clear and workable provision of the Zoning Ordinance. Trustee Seidman said the sign ordinance was not enforced, particularly with respect to real estate signs, and the ordinance should either be modified for purposes of clarification, or restrictions removed. Safety Council Chairman suggested that realtors be required to pay the costs of picking up signs. The Police Department was instructed to pick up real estate signs that are in violation of the ordinance provisions, and go along with the present ordinance regarding garage sale signs. Re: Kennels- Authorize Ordinance Common Ownership Lots ship. Decision was made to ask the animal warden to write a memorandum on "Kennels" in order to clarify commercial and residential dog owner- 263 A letter from Mr. Stucko quoted Court decisions that upheld the right of a municipality to consider as one zoning lot, two or more lots of record with common ownership if the lots do not meet the width and area requirements of the present Zoning Ordinance. It was stated that the ordinance provision was not equitable since common ownership prohibited what could otherwise be acceptable. The clerk said she knew of several lots owned by one person that did not meet the present requirements of the Zoning Ordinance but were fully compatible with the development in the area. Trustee Seidman moved, seconded by Trustee Blumenthal, that the attorney draft an ordinance to delete the common ownership provision, and the Plan Commission's comments be invited. Motion carried, Trustee Swanson voting Nay. Report- Proposed.Amendment to A report was received from the Comprehensive Plan Comprehensive Plan Review Commission on a proposed amendment to the Comprehensive Plan now being prepared which would require developers and subdividers to donate land or cash for public use. The Commission did not submit a recomendation, but merely presented the facts as discussed. 0 (o Decision was made that the Board hold a joint workshop meeting with the Plan Commission and the Comprehensive Plan Reviewing Commission in August, and a public hearing on the Comprehensive Plan be held in September, probably the second meeting. S.C. Report- Narrow St. Study A report was received from thg Safety Council listing narrow streets on which no parking should be permitted on both sides, no parking on the north side, no parking on the south side, no parking on the east side, and no parking on the west side. The Fire Chief concurs with the report. Safety Council Chairman Blumberg suggested asking.the cooperation of residents, rather that the passage of an ordinance which would require the installation of signs or the painting of curbs. It was agreed that many streets were too narrow to permit parking on both sides and allow the passage of emergency vehicles. Trustee Swanson suggested that publicity was needed and asked the newspapers to pick up the story. Trustee Seidman moved, seconded by Trustee Blumenthal, that the report be accepted. Motion carried unanimously. S.C. Report Re: Soliciting A report from the Safety Council reommended that in Street no one be allowed to sell or solicit on any public street for any reason whatsoever. The President stated if organizations that have been given permission to solicit in the streets wish to do so, there is no objection. Children are not permitted to solicit and there have been no accidents. Mr. Bob Speckman of the Kiwanis Club stated it was the one fund raising activity sponsored by the Kiwanis , and members are off the street before the light turns green. Mrs. Joan Burbank of the Safety Council suggested that organizations solicit off the street in Shopping centers, banks and street corners. A Kiwanis member stated the amount raised would be so reduced that it would not be worth- while. Trustee Seidman moved, seconded by Trustee Blumenthal, that the Safety Council's recommendation be accepted. Motion failed, all members voting Nay. S.C. Report - School Crossing A report from the Safety Council recommended that Guards Hackberry & Pine. an adult school crossing guard or a trained student Hackberry & Kenmore - Denied patrol person be utilized at the Hackberry -Pine intersection, and that a trained student patrol person (not an adult) be utilized at the Hackberry- Kenmore intersection. Discussion was had on school crossing guards, the manager stating the cost to the Village of one adult guard was approximately $2,500. Trustee Heisler said that heretofore adult guards paid by the Village had been stationed at these intersections. Trustee Heisler moved, seconded by Trustee Seidman, that an adult school crossing be retained at Village expense at the Hackberry -Pine Street intersection during the school year. The motion failed by the following vote: Ayes: Heisler, Seidman (2) Nays: Blumenthal, Gavin, Swanson (3) '�� ! Trustee Swanson moved, seconded by Trustee Blumenthal, that the Safety Council's recommendation for a trained student patrol person at the Hackberry- Kenmore corner be accepted. Motion failed, all members voting Nay. President Forrest stated he would discuss student patrols with the School Board and administration. S.C. Report- Emergency Telephone A report from the Safety Council recommended Numbers - No Action that all telephones in public places have the Fire and Police emergency number stickers prominently placed on them, to be replaced when illegible. The Council further recommended that inspections be conducted by Fire and Police personnel at any time, and a penalty or fine be established for violations. It was stated that emergency stickers with Police and Fire Department numbers were available from the Fire Department. Trustee Seidman moved that an ordinance be prepared requiring emergency tele- phone stickers on all telephones in public places. The motion failed for lack of a second. The meeting was recessed at 10:05 p.m. and reconvened at 10:15 p.m. P.C. Report- Porter PRD A report from the Plan Commission recommended Lots 104 & 105, Hovland Sub. denial of the petition of Mrs. Porter for a Authorize Ordinance Planned Residential Development of Lots 104 and 105, Hovland Subdivision. The five lot subdivi- sion would require minor variations in lot.size, and variations for a 50 foot street right -of -way and a 40 foot cul -de -sac radius. In addition, a lot depth variation is sought for proposed Lot 3. The report stated the two one -acre lots could be resub- divided into four lots with no variations. Plan Commission Chairman John Baer.stated it was not in the best interests of the Village to permit this subdivision into five lots when the property could be resubdivided into four lots with no variations. He said that Mrs. Porter had ob- tained the signatures of 60 per cent of the property owners in this block who favored the east -west extension of Country Lane Trustee Seidman stated that the variations that were required were small and he saw no reason to deny the Planned Residential Development. It was stated that the minimum radius for a cul -de -sac is 36 feet. Mr. Robert Moore, attorney for Mrs. Porter, stated there were three such cul -de -sacs in Hovland Subdivision and variations were required. He asked the Board to overrule the Plan Commission's recommendation and approve the resubdivision. Trustee Seidman moved, seconded by Trustee Gavin, that the recommendation of the Plan Commission be accepted and the Planned Residential Development be denied. Motion failed, Trustee Heisler voting Aye, all others Nay. Trustee Blumenthal moved, seconded by Trustee Gavin, that the attorney be directed to prepare the ordinance approving the Planned Residential Development of Lots 104 and 105, Hovland Subdivision. . Motion carried unanimously. Accept Bid Hazel Ave. Water Extension -Brock & Doyle $47375.90 + $850 Shrub Replacement in R.O.W. was submitted by Brock & Doyle with A report from the engineers stated the low bid on the Hazel Avenue water main extension was submitted by Modern Excavating, but the company could not furnish references and had no ex- perience in municipal work. The next low bid a base bid of $47,375.90 with seed restoration. Trustee Seidman moved, seconded by Trustee Blumenthal, that the bid of Brock & Doyle in the amount $47,375.90 be accepted, plus $850 for shrub replacement in the right -of -way. Adopted by the following vote: Ayes: Blumenthal, Gavin, Heisler, Seidman, Swanson (5) Nays: None (0) Accept Bid Flodstrom Const. Alternates A and B bids were submitted for the $19539 Ramps for Handicapped construction of ramps for the handicapped at the Village Hall & Annex Village Hall and Annex, Alternate B to include electric snow melting equipment installed in the steps and ramps at the Village Hall. 265 Discussion was had on the desirability of including the snow melting equipment which was stated to have high maintenance requirements. Trustee Heisler moved, seconded by Trustee Blumenthal, that the bid be awarded to Flodstrom Construction Co. in the amount of $19,539.00 for Alternate Plan A with no snow melting equipment. Adopted by the following vote: Ayes: Blumenthal, Gavin, Heisler, Seidman, Swanson (5) Nays: None (0) Approve SDS Request A letter was received from Mr. William Vander No Pickups on Thanksgiving Velde, Jr., President of Standard Disposal Service or Chrstmas- 1Pickup per Week of Illinois, requested that scavengers be permitted to skip pickups on holidays, and on the following scheduled pickup day additional men and equipment would be provided sufficient to remove all accumulated rubbish. Thus, certain sections of the Village would receive only one pickup in the week that includes the holiday. Several members said they would like to have the rubbish picked up the next day following the holiday, as had been done previously. In Highland Park the missed pick- 00 up is made on Saturdays. co Decision was made to deny the request except for Thanksgiving and Christmas when pickups may be skipped. The manager will write a letter or understanding. Authorize Foundation Permit The manager reported that the Metropolitan Sanitary (Former Strub Property) District has refused to issue a permit for the Planned Development - Office Complex on the former Strub property because the permit requested is for storm drainage only. Sanitary sewage will be treated by the Village's sewage treatment plant. Mr. S. Guy Fishman has requested a foundation permit only in order that work may be started while the permit from Metro is worked out. Trustee Heisler moved, seconded by Trustee Gavin, that the issuance of a foundation permit only be authorized. Motion carried unanimously. Clerk's Reports The clerk reported that a permit for a sewer exten- sion had been received for the Vecchione Subdivision on the south side of Deerfield Road west of Jonquil Terrece. The permit was given to the Village engineer. The clerk stated the sidewalk along the south side of the Village Hall was in very poor condition and should be repaired. She had seen a woman almost fall because of the condition of the walk. Authorize Resolution Pothole Repair MFT appropriation from Motor Fuel The manager stated that $50,000 from Motor Fuel Tax Funds has been allocated by the State for pothole repairs. This can be used to knock out next year's Tax Funds of $40,000 for maintenance. Trustee Gavin moved, seconded by Trustee Seidman, that a Resolution be prepared to authorize an appropriation of $50,000 from Motor Fuel Tax Funds. Motion carried unanimously. Reports The manager stated that lease for space in the railroad station has been sent to Western Union. The manager reported that a computer study was been made of the 208 Water Quality program. The President said he wants to study the matter before any action is taken. There being no further business, on motion by Trustee Heisler and seconded by Trustee Swanson, the meeting was adjourned at 11:00 p.m. APPROVED: Pr s' ATTEST: Village Clerk