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03/06/1978 (2)226 March 6, 1978 The regular meeting of the President and Board of Trustees of the Village of Deerfield was called to order by the President in the Council Chambers of the Village Hall on Monday, March 6, 1978 at 8:10 p.m. The clerk called the roll and reported the following were Present: Bernard Forrest, President D. Jeffrey Blumenthal Norma Gavin Jerold L. Heisler i Cynthia J. Marty Edwin B. Seidman Vernon E. Swanson Absent: None and that a quorum was present and in attendance at the meeting. Also present were Messrs. James Stucko, representing the Village attorney, and Norris Stilphen, manager. Trustee Marty moved, seconded by Trustee Gavin, that the minutes of the regular meeting held February 20, 1978 be approved as corrected. (Page 224 -line 32 Add "advising them of the proposed ordinance, and "; Page 225 -line 2 "and Mr. Richard Ross were "; line 10- Capitalize Development and Redevelopment). Motion carried unanimously. Report -P.W. Objectives A report on Public Works objectives was received as prepared by Mr. Edmund Klasinski, Director of Public Works. Mr. Klasinski said he will have to order a large quantity of green traffic paint for pedestrian crossings, and will keep the paint for two years. The Village is short one employee at the sewage treatment plant but will wait until the new Budget is passed. The replacement of concrete street pavement will be done this spring. The President said it was an excellent report and the Public Works Department is doing a good job. Approve Consent Agenda The Consent Agenda, with sented for consideration CONSENT AGENDA Ordinance designating "Business District ", as described in provisions of Illinois Revised Statutes, Chapter 24, et seq. (0 -78 -8) two deletions, was Are- as follows: Exhibit "A ", pursuant to Section 11- 74.3 -1 Ordinance amending Section 2 -53 of the Municipal Code to provide that all money received by the Clerk, including sums received as Registrar of Vital Stat- istics, shall be turned over to the Village Treasurer. (0 -78 -9) Appointments: Board of Building Appeals: Richard Green Human Relations Commission: Edna Shade Bicentennial Garden: Marie Reap Trustee Marty moved, seconded by Trustee Seidman, that the Consent Agenda be approved, including passage of the two ordinances. Adopted by the following vote: Ayes: Blumenthal, Gavin, Heisler, Marty, Seidman, Swanson (6) Nays: None (0) The President signed the ordinances indicating his approval thereof. 1st Presentation - Ordinance The first presentation was made of an ordinance No Left Turn- McDonald's amending Section 22 -45 by adding that it shall be unlawful for vehicles eastbound from the parking lot of McDonald's Restaurant to turn left from said exit onto Waukegan Road. The manager said a meeting with McDonald's was scheduled for Thursday at 10 a.m., to be attended by Chief of Police Brandt, Village engineer Soyka, Safety Council Chairman Blumberg and the manager to discuss the matter. Trustee Marty moved, seconded by Trustee Gavin, that this stand as a first reading of the ordinance. Motion carried, Trustee Blumenthal voting Nay. Ordinance -Mun. Code Amend. Sec. 15- 20(a)(4)No Coin Operated Amusement Devices (0- 78 -10) Trustee Marty moved, seconded by Trustee Seidman, that the rules be waived to permit action on the ordinance at its first presentation. Motion carried unanimously. 227 The ordinance was presented amending Section 15 -20 (a)(4) of the Municipal Code by prohibiting any coin operated or coin -in- the -slot amusement device. Trustee Marty moved, seconded by Trustee Seidman, that the said ordinance be passed as presented. Adopted by the following vote: Ayes: Gavin, Heisler, Marty, Seidman, Swanson (5) Nays: Blumenthal (1) The President signed the ordinance indicating his approval thereof. P.C. Report Vecchione Resub. A report from the Plan Commission recommended approval Approve Preliminary Plat of the preliminary plat of the Vecchione Resubdivision subject to the Village being furnished with a spotted survey of the subject and adjoining property, modification of the plan to provide a pedestrian walkway to Deerfield Road, drainage plans approved by the Village engineer, Ui dedication of the proposed street from Osterman to its terminus, a cul -de -sac to be co provided, and access to the east driveway and parking area of the apartments to the west of Shepard's Lot 5 be precluded. Variations from the Subdivision Code are required in the lot depth of seven lots, a reduction in width of the dedicated right -of -way, and a cul -de -sac greater than 300 feet. Q A lengthy discussion was had on the proposed resubdivision. Plan Commission member James Marovitz said the Commission felt an additional street onto Deerfield Road was not advisable. He said the residents of Osterman were concerned about the traffic problem on a narrow street and difficulty in trucks getting in and out. Trustee Swanson suggested that perhaps Osterman could be widened. Petitions signed by more than 100 residents were received who asked that the subdivision be changed to include egress to Deerfield Road, and the developer refrain from using Outlot A as an exit to Osterman Avenue. Residents of Osterman objected to an increase of traffic which would result if the subdivision is approved, the narrow width of the right -of -way, and the problems of drainage. The Village engineer stated the water and sewer lines would be installed under the pavement. A resident said the roadway would be 10 feet from his house. Trustee Seidman stated there was a drainage problem in the area, and he could seen no reason not to exit onto Deerfield Road; there would be not that many cars from single family residences. He then moved that the matter be tabled until a survey and the engineer's recommendation are received. The motion failed for lack of a second. Trystee Blumenthal moved, seconded by Trustee Gavin, that the preliminary plat be approved, as recommended by the Plan Commission, and the ordinance be propared. Adopted by the following vote: Ayes: Blumenthal, Gavin, Heisler, Marty, Swanson (5) Nays: Seidman (1) The meeting was recessed at 9:40 p.m. and reconvened at 9:50 p.m., all members present. BZA Report- Variation 1460 A report from the Zoning Board of Appeals said that Waukegan- Authorize Ordinance by a 3 to 3 vote, no recommendation could be made on the request for a variation to permit the con- struction of an additional pump island 17 feet from the front property line and a 70 x 24 foot canopy over the islands with its forward edge 5 feet from the front property line at 1460 Waukegan Road, as requested by Mr. Richard B. Emery. Mr. Robert Speckmann, member of the Board of Zoning Appeals, stated he had voted in favor of granting the variations as being within the spirit of the ordinance although no hardship was shown. He said the building was run down and he hoped the variations would pick up the appearance of the area. There has been no formal subdivision of the property which has been split up for lease purposes. The State has no plans to take additional right -of -way for Waukegan Road. Curbs will be constructed with curb cuts for the individual properties. Trustee Swanson stated no curb cuts would be made unless requested. The manager will notify property owners who will need access to Waukegan Road. 22-8 Trustee Marty moved, seconded by Trustee Heisler, that the report of the Board of Zoning Appeals be received, and the attorney be directed to prepare the ordinance granting the variations. Motion carried unanimously. 1st Presentation - Ordinance Deerfield Center District Development & Redevelopment Commission The first presentation was made of an ordinance amending the Municipal Code by the establishment of a Deerfield Center District Development and Redevelopment Commission consisting of nine members who shall serve for staggered three year terms, the duties and function of the Commission to be determined by the Board. Discussion was had on procedures and the duties and functions of the Commission. Trustee Swanson suggested that the following be included: Prepare, study and recommend proposals for the development and redevelopment of the Central Business District; Make recommendations for planning, execution and implementation of Central Business District plans and programs; Review requests for changes of use or character of property in the Central Business District; Give aid to municipal officials in coordina- tion of public and private programs and proposals in the business district, and give policy recommendations regarding that area. Procedures to be followed were outlined by the manager. The Commission will meet with the developer and Village staff for a preliminary discussion of a proposal and to give an initial reaction, point out any problems, and possibly make alternative suggestions. The Commission will attend any hearing on the proposal by the Plan Commission or the Board of Zoning Appeals, will ask questions of the petitioner, and will submit its own report to the Board in addition to the report of-the Plan Commission or the Board of Zoning Appeals. ' Award Bid Field House Renovation Mr. Frank Polkowski, the only bidder, submitted Frank Polkowski -$4830 a total bid price of $4,830.00 for the re- modeling of the Jewett Park Fieldhouse for youth activities. Trustee Marty moved, seconded by Trustee Seidman, that the contract be awarded to Mr. Frank Polkowski at the total bid price of $4,830.00 Adopted by the following vote: Ayes: Blumenthal, Gavin, Heisler, Marty, Seidman, Swanson (6) Nays: None (0) Award Bid 4 Nova Police Cars Joe Jacobs Chevrolet - $16764 Bids for two 1978 six cylinder compact 4 door police cars and two 1978 eight cylinder compact 4 door police cars were analyzed by the Police Department. Joe Jacobs Chevrolet Co. submitted a net bid, including trade -ins, of $16,764.00 for the four Chevrolet Novas. Highland Park Motors submitted a net bid of $16,587.52 for the four Pontiac Phoenix, the company bidding on a 305 cubic inch V -8 rather than 350 cubic inch as specified. Discussion was had on awarding the bid to a company not meeting specifications. Trustee Heisler moved, seconded by Trustee Marty, that the contract be awarded to Joe Jacobs Chevrolet Co. at the net bid price of $16,764.00 for two six cylinder and two eight cylinder Chevrolet Novas. Adopted by the following vote: Ayes: Blumenthal, Heisler, Marty, Seidman, Swanson (5) Nays: Gavin (1) Award Bid Astro Electical Type 2 -Alt. A -$9925 RR Station Light Improvement mounted fixtures, installing new recessed lights over the nine existing pole- mounted 1 on the platform , and adding Discussion was had on the bids for train station lighting improvements, the low bidder being Astro Electrical Contracting, Inc. Alternate A consists of replacing the nine existing pole - three new pole- mounted light fixtures, and adding two front stairway. Alternate B consists of utilizing the fight fixtures, installing three new pole- mounted fixtures two recessed lights. Trustee Blumenthal moved, seconded by Trustee Swanson, that the bid be awarded to Astro ElectricalContracting, Inc. for Type 2 - Alternate A light fixtures at the bid price of $9,925.00. Adopted by the following vote: Ayes: Blumenthal, Gavin, Heisler, Marty, Seidman, Swanson (6) Nays: None (0) IS 229 Request No Parking 1410 Woodridge A letter was received from Mr. and Mrs. Peter Authorize Ordinance Burbulis, 1410 Woodridge Court, who requested that no parking be permitted at their residence which results in complete to partial blockage of their driveway. Trustee Seidman moved, seconded by Trustee Marty, that an ordinance be prepared for a no parking zone at this location. Motion carried unanimously. Clerk's Report The clerk reported that a letter had been received from the Attorney General asking for information regarding bidding practices of Chevrolet dealers. Copies will be given to the Board. Trustee Seidman said there should be discussion of commuter parking, enforcement of the bicycle ordinance, and commuter parking -at the brickyards. Trustee Marty stated the Board should consider increasing the parking fees. She also said another bus is serving the southeast quadrant commuters, and all commuters should be using this service. There being no further business, on motion by Trustee Seidman and seconded by Trustee Swanson, the meeting was adjourned at 10:55 p.m. ATTEST: Village Clerk APPROVED: President