12/20/1976December 20, 1976 9 3
The regular meeting of the President and Board of Trustees of the Village of
Deerfield was called to order by the President in the Council Chambers of the Village
Hall on Monday, December 20, 1976 at 8:05 p.m. The clerk called the roll and reported
that the following were
Present: Bernard Forrest, President
D. Jeffrey Blumenthal
Norma Gavin
Cynthia J. Marty
Edwin B. Seidman
Daniel H. Stiehr
Vernon E. Swanson
Absent: None
and that a quorum was present and in attendance at the meeting. Also present were
Messrs. James Stucko, representing the Village attorney, and Norris Stilphen, manager.
Trustee Gavin moved, seconded by Trustee Seidman, that the minutes of the regular
meeting held December 6, 1976 be approved as corrected. (Page 91 -line 31 - Add "Trustee
Stiehr stated he was opposed to salaries based on cost of living indices -an undesirable
00 action which could spread to salaries of Village employees "; line 33- Strike "increased"
co and following; Page 92 -line 44 - Add "and demolition debris removed from the brickyard
property ". Motion carried unanimously.
Approve Warrant No. W -76 -12 Trustee Marty moved, seconded by Trustee Seidman,
that Warrant No. W -76 -12 - Payment of bills
Q including fund transfers and reimbursements, be approved. Adopted by the following
vote:
Ayes: Blumenthal, Gavin, Marty, Seidman, Stiehr, Swanson (6)
Nays: None (0)
Treasurer's Report The treasurer's report, dated November 30, 1976,
was received and included cash and investment
statements, detail expenditures by activity, revenue and expense statement, highlight
control report, and cash flow statements.
In response to Trustee Swanson's question regarding youth services, the treasurer
stated that hereafter the Youthbound program would be listed as a separate item, and
Youth Worker Tom Creighton's salary is shown under Administration although there is
some thought of change to another classification.
Approve Consent Agenda The Consent Agenda, with 6 items deleted, was
presented for consideration as follows:
CONSENT AGENDA
First presentation: Ordinance eliminating parking space on east side of Waukegan Road
in front of Martinizing store.
First presentation: Ordinance granting lot width variation (Nustra)
First presentation: Ordinance granting side yard variation at 1563 Hawthorne
Ordinance granting sideyard variation at 704 Orchard Street (Easton) (0- 76 -65)
Trustee Marty moved, seconded by Trustee Gavin, that the rules be waived to permit
action on the ordinance granting a side yard variation at 704 Orchard Street at its
first presentation. Motion carried unanimously.
Trustee Seidman moved, seconded by Trustee Marty, that the Consent Agenda be
approved including passage of the ordinance granting a variation at 704 Orchard.
Adopted by the following vote:
Ayes: Blumenthal, Gavin, Marty, Seidman, Stiehr, Swanson (6)
Nays: None (0)
The President signed the ordinance indicating his approval thereof.
1st Presentation - Ordinance The first presentation was made of an ordinance
Clerk's Salary establishing the salary of the Village Clerk
at $7,500 per annum, effective upon conclusion
of the present term, to be increased or decreased annually during the term of office
by the cost of living index published by the United States Department of Labor, using
January 1, 1977 as the base period, the salary to be adjusted effective May 1 in any year.
4j7
Trustee Blumenthal questioned what was included in the cost of living
factor which would be used to determine the annual increase or decrease. The
President asked Trustee Blumenthal to recommend any changes in the definition
of "cost of living" for clarification.
lst Presentation - Ordinance The first presentation was made of an
Handicapped Parking ordinance establishing limitations on
parking in areas designated "Handicapped
Parking ".
Trustee Seidman said that the manager's letter to owners of private parking
lots indicated that a formal request must be made for enforcement of handicapped
parking restrictions by the Police Department. After a brief discussion, decision
was made that the manager send letters to owners of businesses that handicapped
parking limitations will automatically be enforced unless the owner indicates
otherwise.
Approve Filing- Historic Trust
Discussion was had on the
filing of
an
Grant - Authorize Execution
application for a National
Historic
Trust
grant for the Main Street
program.
The
application will be filed jointly
by the Village and the Chamber of
Commerce,
with
a January 3, 1977 deadline.
Trustee Swanson stated he could not believe that the percentage of impoverished
families and the unemployment rate were the same. More information should be provided
and questions answered wherever possible.. The manager said he would get more data.
Trustee Marty moved, seconded by Trustee Seidman, that the filing of the appli-
cation be approved subject to completion, and the President be authorized to sign
the application on behalf of the Village. Adopted by the following vote:
Ayes: Blumenthal, Gavin, Marty, Seidman, Swanson (5)
Nays: Stiehr (1)
Retain 5 %- Scully,Hunter,Scully A letter from Baxter & Woodman recommended
Contracts A & B that the retainage be reduced to 5% on
the Scully, Hunter & Scully Contract A-
Cross Town Interceptor and Force Main, and a reduction to 2% retainage on Contract B,
East and West Side Sanitary Interceptor Replacement Sewers. The Village engineer
recommended a retainage of 5% on both contracts due to delays in completion of land-
scaping.
Trustee Seidman moved, seconded by Trustee Marty, that the recommendation of
the Village engineer be accepted and 5% be retained on Scully, Hunter & Scully, Inc.
contracts A and B.
Motion carried unanimously.
Partial Escrow Release Trustee Marty moved, seconded by Trustee
Florian Resub, Lot 46, Hovland Seidman, that $1,350 be paid from escrow
funds to Florian Builders and E. A. Cala-
brese for installation of the sanitary sewer for Florian's Resubdivision of Lot 46,
Hovland Subdivision, as recommended by the Village engineer.
Motion carried unanimously.
Owner- Architect Agreement The Owner- Architect Agreement between the
Revised Re: Police Facilities Village and Loebl, Schlossman & Hackl for
the proposed Police facility was presented
for consideration.
Trustee Swanson stated basic services beyond the schematic design phase
shall be negotiated, and payment not to exceed the maximum amount shall be deter-
mined before proceeding with construction.
The manager said he would revise the agreement, and if the revision is
acceptable to the architect the matter will be on the agenda for the next meeting.
Authorize $300 - Forestway Trustee Marty said that, although shrubs
Cul -de -sac Fence have been planted by the Village at the
end of the cul -de -sac on Forestway Drive,
a six foot stockade type fence has been requested if the Village will pay for the
fence installation on the Village right -of -way. The fence will be extended by the
two abutting property owners at their own expense. Costs for the complete installa-
tion would be about $800, with $162 estimated as the Village cost.
95
Trustee Marty stated the Village's share of the cost did not include a gate
which is necessary to give access to the hydrant on Lake -Cook Road and to the sidewalk
for pedestrians and bicyclists. Several residents spoke of the need for the fence.
There are many children in the area and high speed traffic on Lake -Cook Road.
Trustee Marty moved, seconded by Trustee Swanson, that an expenditure not to
exceed $300 be authorized for installation of a fence at the right -of -way of the
Forestway cul -de -sac. Adopted by the following vote:
Ayes: Blumenthal, Gavin, Marty, Seidman, Stiehr, Swanson (6)
Nays: None (0)
Trustee Stiehr stated the owners should approve the plans before the fence is
installed.
Rev. Sharing Funds Discussion was had on the treasurer's report on
the ramifications of obligating Revenue Sharing
Funds for a major project. President Forrest stated funds not obligated can be lost.
Mr. Valentine proposed that the obligation of Revenue Sharing Funds can be done as
part of the Budget Hearing.
00 The President said there are a number of projects that Revenue Sharing Funds can
CO be used for and the Board should consider earmarking funds for several projects.
S.C. Report -Hedge Trimming at A report from the Safety Council recommended
Pine /Lake -Cook; Inspect in Spring that no further hedge trimming be required at
Pine Street and Lake -Cook Road, and at the
present time the corner remain as it is. The intersection will again be observed when
the foliage is out in the spring, but at present no action is warranted.
Trustee Blumenthal said trees are the problem at this corner. It was suggested
that the Village get a preliminary traffic count to determine whether traffic lights
are warranted at this intersection. Trustee Marty said the corner should be looked at
in the spring when the foliage is out, and asked if there have been accidents at this
corner.
Workshop Meeting on Discussion was had on Eurus computer contract
Computer Contract proposal. President Forrest said he thought
more work was needed and he had a number of
questions on the subject which should be answered before proceeding with a contract.
He suggested it as a subject at the next workshop meeting.
Trustee Blumenthal stated he was disappointed in the report; he had thought
several alternatives would be presented, but instead, the Board got an opinion. The
Chief of Police stated that at present the Department does not report everything the
State wants, and a computer is needed to utilize personnel to the best advantage.,
Trustee Gavin said she felt many things were not answered.
Decision was made that the matter be taken up at a workshop meeting on January
10, 1977.
Recapture Ordinance Trustee Marty moved, seconded by Trustee Seidman,
Birchwood Sewers Laurel Hill 412 that the ordinance be passed providing for the
(0- 76 -66) recapture of a proportionate share of the
cost for connection to the sanitary and storm
sewers installed by Chesterfield Development Corporation in Birchwood Avenue between
County Line Road and Gordon Terrace, said payments to be made to Chesterfield or its
successors or assigns. Adopted by the following vote:
Ayes: Blumenthal, Gavin, Marty, Seidman, Stiehr, Swanson (6)
Nays: None (0)
The President signed the ordinance indicating his approval thereof.
Underpass Agreement_ Discussion was had on the proposed Agreement
FAILED with Westenhoff and Novick, Inc. for professional
services in connection with the preparation of
plans and documents for the Deerfield Road underpass. The President reported that
a letter was received from residents of the Regency objecting to the proposed underpass.
Trustee Marty said the Safety Council had recommended that the underpass be widened
and Fire Chief Gagne also feels it should be replaced. Trustee Blumenthal said he
would like to see a new underpass but there was a limit as to what can be afforded -
there are other projects of greater importance. There will be less traffic on Deerfield
Road since the County Line Road widening project has been completed.
Trustee Seidman stated two - thirds of the accidents at the present underpass
are due to trucks and can be prevented if trucks are prohibited as he has recom-
mended on numerous occasions. A letter from the Vil ge attorney_ advised that
no alternate route must be provided for trucks. ��e'pun erpa s is idened the
State will undoubtedly make Deerfield Road a four -lane road and trucks cannot be
banned. At present truck traffic can be limited to Lake -Cook and Waukegan Road
except for 11cal deliveries, and this can be checked easily.
Trustee Stier' tated the present underpass is a traffic hazard and will have
to be replaced sooner or later.
Trustee Marty moved, seconded by Trustee Gavin, that the Agreement with
Westenhoff and Novick, Inc. be approved and execution authorized. The motion
failed, the following vote being recorded:
Ayes: Gavin, Marty, Stiehr (3)
Nays: Blumenthal, Seidman, Swanson, Forrest (4)
The meeting was recessed at 9:30 p.m. and reconvened at 9:45 p.m., all
members present.
Ordinance -Sp. Use The ordinance was presented authorizing
Whitehall N. Nursing Home a Special Use for the Whitehall North
(0- 76 -67) Nursing Home on Lots 1 and 2, Golf View
Subdivision, subject to certain restrictions.
A report was received from Paul Box and Associates on the traffic study of
driveways to the Nursing Home and Kates Road and included Plans A and B for the
driveways, Plan A being recommended. Mr. Mulder stated he preferred Plan B based
on esthetics and the lower grade for the driveways. Discussion was had on the alter-
nate plans.
Trustee Stiehr moved, seconded by Trustee Gavin, that the ordinance be passed.
Trustee Stiehr then moved, seconded by Trustee Gavin, that Section Two, para-
graph C be amended to provide that the east driveways be modified to conform in
general with Plan B of the Box Report dated December 20, 1976. Motion carried un-
animously.
The motion to pass the ordinance as amended was adopted by the following vote:
Ayes: Blumenthal, Gavin, Marty, Seidman, Stiehr, Swanson (6)
Nays: None (0)
The ordinance will be re -typed for the President's signature.
Mr. Mulder stated he must apply to the State for a license for the Nursing
Home, and would appreciate a letter from the Village to the State saying nice things
about the Nursing Home. He was assured that such a letter will be sent.
Approve Final Plat
Whitehall Nursing Home
Plat of Consolidation
approved and execution authorized.
Motion carried unanimously.
Trustee Marty moved, seconded by Trustee
Swanson, that the final plat of Whitehall
North Nursing Home Plat of Consolidation
of Lots 1 and 2, Golf View Subdivision, he
Approve In -House Engineering Discussion was had on the Sox study and
Chestnut - Deerfield Improvements recommendations for the Chestnut - Deerfield
intersection. Safety Council Chairman
Heisler stated the Council has received copies of the report but it has not been
considered formally. Several members stated the entrance to the railroad must
be moved to the north. It was pointed out that funding for Phase II, Commuter
Parking Improvements, has not yet been received.
Trustee Swanson said the improvements could not be put in before spring,
and he could recommend the throat widening design essentially as shown in the Box
report.
Trustee Stiehr moved, seconded by Trustee Swanson, that the Village engineer
prepare plans and specifications in -house for the throat widening project, leaving
out 10 feet of curb for the relocation of the driveway to the railroad station,
the improvements to be made before Phase II goes in and incorporated with the
Phase II improvements. Adopted'by the following vote:
Ayes: Blumenthal Gavin. Marty, Seidman,.Stiehr, Swanson (6)
Nays: None (0) -
�'1
.44'
97
The Village engineer stated plans and specifications for the improvement could
not be started before 30 days, but will be completed by April 15, 1977. , President
Forrest asked that time be kept on the Chestnut- Deerfield improvement plans. The Safety
Council will be asked to give comments on the project.
Discussion - Scavenger Service President Forrest reported that complaints had
been received regarding poor scavenger service
and Trustee Stiehr said pickups had been missed around Thanksgiving. Mr. William
Vander Welde, manager of Standard Service Refuse Disposal, stated problems had been
caused by the unusually cold weather - trucks didn't start and a couple of men did not
report for work. He outlined steps taken to correct the problem, including employment
of a foreman, additional trucks, and a roster of temporary help that can be used as
fill -in on short notice. The foreman will check with the Village daily for any complaints.
Saturday pickups on Christmas and New Years will be made on Fridays and notice of the
temporary change will be hand delivered.
The President stated complaints have been made about papers spread around and
bent covers. Mr. Vander Velde said the small motorized pickup cars are not used in
the winter, however he has talked to the Police Department regarding speeding by
the vehicles and told them if a few tickets for speeding are issued, speeding would
stop.
Accept Bid H.P. Motors
$28368.60 6 Pontiac Squad
Cars- Authorize Sealed Bids
on Trade -ins
land Park Motors for the four
be received if sold on sealed
The treasurer recommended that the low bid of
$28,368.60 submitted by Highland Park Motors
for six Pontiac squad cars be accepted, and that
sealed bids for the four.cars to be disposed of
be authorized. Only $5,000 was offered by High -
trade -ins, and the Chief of Police expects that more will
bids. He hopes to get $6,000 for the three Pontiacs.
The President stated he felt it was worth keeping the newer cars and getting rid
of the older. Chief Brandt said the Department was keeping the two best cars but will
sell the two cars that were in accidents. President Forrest stated that more information
should be included in reports.
Discussion was had on the operating costs of the Pontiacs, and Chief Brandt stated
there was about 15 percent savings in operating costs. Trustee Swanson stated he
would like the information on mileage and maintenance costs of the Pontiac squad cars.
Trustee Marty moved, seconded by Trustee Seidman, that the bid of Highland Park
Motors be accepted for six Pontiac squad cars at a cost of $28,368.60, and the sale of
four squad cars be authorized on sealed bids. Adopted by the following vote:
Ayes: Blumenthal Gavin, Marty, Seidman, Stiehr, Swanson (6)
Nays: None (0)
7 Member Sister City Committee Discussion was had on the proposed restructuring
and expansion of the Sister City Committee as
recommended by Mr. Nelson Culver, Chairman, President Forrest proposed that the present
three member committee be expended to nine. He suggested the appontment of one member
from the community who has a command of German; one member from the business community;
one member from the High School; one member from the grade schools; one member from the
Women's Club; two members from the churches, one member from the service clubs; and
one member from local industry.
Several Board members questioned to expansion of the Committee to nine members
and the appointment. of a.member from.the grade schools and the Women's Club. Trustee
Blumenthal said 5- members was an ideal size for a committee.
Decision was made that the Sister City Committee be expanded to seven members.
Revised Rules- Village Employees Revised Rules and Regulations for Village Employees
Workshop Meeting were prepared and copies given to the Board.
The revised Rules will be discussed at the
workshop meeting on January 10, 1977.
Clerk's Reports The clerk reported that dates of meetings of the
Lake County Plats Committee have been changed,
and said it was questionable whether subdivision plats would be approved before a new
Plats Committee is appointed in January, 1977.
Trustee Marty proposed that no distribution of agenda material be made on
December 23rd on account of the Christmas holiday.
,�:
$450 Authorized for Trustee Swanson stated that $450 was
Bike Path Committee needed by the Bicycle Path Committee
for return postage and folding and
stapling the report to be sent by the Park District with its program.
Trustee Seidman moved, seconded by Trustee Marty, that the expenditure of
$450 be authorized. Adopted by the following vote:
Ayes: Blumenthal, Gavin, Marty, Seidman, Stiehr, Swanson (6)
Nays: None (0)
Approve Riverwoods
Police Agreement
The manager reported that Riverwoods would
vote on the Police Agreement at the
January 3, 1977 Board meeting.
The Agreement to provide Police Services to Riverwoods was reviewed and
changes made as follows: 2nd paragraph - strike "has sufficient capacity" and
insert "agrees to provide "; Section 1 - strike "period beginning January 1, 1977
and ending March 31, 1977" and insert "90 day period following approval by the
Boards "; Section 2 - strike "March 31, 1977" and insert "the 90 day period ",
same paragraph strike "the same ", insert "such" and strike "at the same cost"
and insert "as the parties may agree ".
Trustee Swanson moved, seconded by Trustee Marty, that the Agreement be
prepared incorporating the changes made by the Board, and the President be author-
ized to sign the Agreement as modified. Adopted by the following vote:
Ayes: Blumenthal, Gavin, Marty, Seidman, Stiehr, Swanson (6)
Nays: None (0)
Trustee Blumenthal stated he saw many trucks on Deerfield Road and asked
why a sign should not be erected to prohibit trucks. Safety Countil Chairman
Heisler stated the truck situation will be taken up at the next meeting of the
Safety Council.
Trustee Marty said the oak trees at the Village Hall should be fertilized.
The manager said the trees would be fertilized.
Trustee Seidman asked that a discussion of the maximum size of liquor
signs be put on the agenda for the next meeting.
Trustee Stiehr stated the alignment of Carriage Way and Carlisle Avenue
should also be put on the next agenda.
Trustee Gavin has received information from Wheaton on the criteria for
crossing guard location. A copy has been given to the Village engineer and
copies will be sent to the Safety Council.
The manager reported that the Northeastern Illinois Planning Commission
has asked for comments by the Village on the proposed Park District courts.
If no comments are made, the Commission will assume there are no objections.
There being no further business, on motion by Trustee Seidman and seconded
by Trustee Stiehr, the meeting was adjourned at 11:25 p.m.
ATTEST:
Village Clerk
APPROVED:
President 'Fro tem