08/02/1976�i
43
August 2, 1976
The regular meeting of the President and Board of Trustees of the Village of
Deerfield was called to order by the President in the Council Chambers of the Village
Hall on Monday, August 2, 1976 at 8:10 p.m. The clerk called the roll and reported
that the following were
Present: Bernard Forrest, President
Norma Gavin
Cynthia J. Marty
Edwin B. Seidman
Daniel H. Stiehr
Vernon E. Swanson
Absent: D. Jeffrey Blumenthal
and that a quorum was present and in attendance at the meeting. Also present were
Messrs. James Stucko, representing the Village attorney, and Norris Stilphen, manager.
Trustee Seidman moved, seconded by Trustee Stiehr, that the minutes of the
regular meeting held July 19, 1976 be approved as corrected. (Page 40- line 7 -
delete Ayes: Swanson, line 8 - add Nays: Swanson). Motion carried unanimously.
Engineer's Report The Village engineer submitted a written report
on the status of engineering objectives. He
said the pump equipment for Deerpath Drive has been received and will be tested;
the Cranshire Court pump installation has been completed and tested. The State is
not going forward with the resurfacing of traffic laned on Waukegan Road and the work
will probably not be done before 1980. The resurfacing could be done by the Village
but before the project is approved, the State should agree to reimburse the Village
for the 40 feet of traffic lanes. He said the cost would probably be in excess of
$50,000. The suggestion did not meet with the Board's approval.
Regarding the reconstruction of Lake -Cook Road west of Waukegan Road, Mr. Soyka
stated two lanes would be ready about September 1, including two weeks for hardeging.�of
concrete. President Forrest stated there have been many complaints from businesses and
manufacturing firms as a result of the construction. Gravel should be provided for
temporary access to businesses and to Pine Street. He has written to the Cook County
Board President asking for a timetable for the opening and completion of this road.
The one -lane pavement at Soil Testing has created problems for traffic, and he asked
that the barricades be moved back to give adequate warning to motorists.
Officer David Turnbaugh stated he had investigated conditions at the road con -
struction and the contractor had agreed to put down gravel for temporary access; how -
ever the'construction people had complained about the traffic using Lake -Cook Road
and asked that traffic be diverted in order that construction may proceed more
expeditiously.
Discussion was had on construction of the railroad crossing and it was decided
that the railroad should be asked to provide a flagman or, as suggested by a resident,
portable lights be used tied in with the gate circuit. Mr. Soyka will report on what
can be.done at the next meeting.
Mr. Soyka stated the Carriage Way bridge should be completed within 30 days.
The Carlisle- Carriage Way connection may be delayed because heavy undergrowth and
trees may prevent the surveyor getting in until the leaves fall. He estimated the
cost to be about $37,000. The cost of the bridge and land is $133,000 less $20,000
contributed by the Blietz organization. President Forrest stated he would like to
have the street in by fall. Mr. Soyka will report at the next meeting.
The sewage treatment plant improvements and expansion is about six weeks ahead of
schedule. The Finance department is developing a rate schedule with 75 per cent re-
imbursement by the Federal Government.
Approve Consent Agenda The Consent Agenda, with two deletions, was
presented for consideration as follows:
CONSENT AGENDA
Authorization for President to sign agreement with the Illinois Department of Trans-
portation for maintenance of Greenwood Avenue traffic lights.
First presentation: Ordinance providing for the rezoning and resubdivision of the
Cooper - Chandler property.
M
Authorization for President to sign and accept contract for supplemental
resurfacing of various streets under Motor Fuel Tax program.
Trustee Stiehr moved, seconded by Trustee Marty, that the Consent Agenda
be approved.
Motion carried unanimously.
Table Ordinances Granting Trustee Seidman moved, seconded by Trustee
Variations = Preliminary Plat Stiehr, that the ordinance be tabled granting
Bauman's Sub. 1218 Wilmot variations in lot depth and size as shown
& Lake Eleanor Drive on the preliminary plat of Bauman's Sub-
division, 1218 Wilmot and Lake Eleanor
Drive, as recommended by the Plan Commission.
Motion carried unanimously.
Trustee Stiehr moved, seconded by Trustee Seidman, that the ordinance be
tabled granting a variation to permit a rear yard of 25 feet as shown on the
preliminary plat of Bauman's Subdivision, as recommended by the Board of Zoning
Appeals.
Motion carried unanimously.
Approve Appointments President Forrest proposed the following
Bicycle Path Committee appointments to the Ad Hoc Bicycle Path
Committee: James L. Fischer, Chairman,
Patricia M. Nelis, Robert A. Hart, and Richard J. Buxbaum.
Trustee Marty moved, seconded by Trustee Gavin, that the appointments
be approved.
Motion carried unanimously.
Discussion -Youth Bound Discussion was had on the report from Mr.
Not - for - Profit Corp. Stucko on the proposed Youth Bound not -
for- profit corporation and contributions
from charitable foundations. Mr. Stucko stated he did not feel that the Village
should be a party to a not - for - profit corporation inasmuch as the Internal Revenue
Code establishes regulations for foundations and excludes tax -free contributions
to a municipality or other governmental unit. A contribution from a foundation
funneled through the Village might incur a 15 per cent tax on the amount of
the contribution.
Contributions from the Township and Village to a not - for - profit corporation
were discussed as well as payment of salaries to employees of the Village and
Township, equipment and insurance coverage for persons participating in the
program. Mr. Stucko stated the buses could be leased to a not - for - profit
corporation, but the manager expressed concern about the Village having no control
over the program. Trustee Stiehr stated he would like to see a written report
on sources of funding, expenses, and how a not - for - profit corporation would
work.
Decision was made that the matter would be discussed at a workshop
meeting with Youth Worker Tom Creighton.
Discussion - Chesterfield's
Resub. Plans for Solomon's
Sub. (Marshall Property)
plan, which retains Somerset
would be one 60 ft. lot, all
Mr. Fred Hillman, Chesterfield Developers,
presented two plans of resubdivison of
Solomon's Subdivision in an attempt to
develop 9,000 sq. ft. lots. The first
Avenue, can be resubdivided into 65 lots. There
others having a frontage of 66 ft. or more.
The second plan, with Somerset vacated, shows resubdivision into 69 lots
all having frontages of 66 ft. and all but 8 having an area of 8500 to 9000
sq. ft. The loss of three lots can be made up by the savings resulting from
the vacation of Somerset, which would be replaced by a 10 ft. pedestrian walk.
Mr. Hillman stated he could accept this layout.
Trustee Swanson stated he was concerned about the length of Stratford
Road if Somerset is vacated. The pedestrian crossing would be dangerous if
a too long street is approved without a break. Trustee Seidman stated there
were complaints of speeding on Oakley Avenue, another two -block street. Mr.
Hillman said the length of Stratford was not unusual in Deerfield and not out
of character with streets in the area. He pointed out that 56 lots are im-
mediately buildable in Solomon's Subdivision, the remainder would require
variations. He cannot upgrade the resubdivisio.n to present minimum standards.
45
He will maintain a front yard of 25 ft. and a 15 ft. total of side yards, and will
have to put in all of Prairie. The improvement of Wayne is a special case, only 30 ft.
having been dedicated for street purposes. The President stated a petition for the
vacation of Somerset had been filed with the Plan Commission in 1974. Acquisition of
Lot 17, Hillside Subdivision, will complete Somerset from Cherry Street to Forest
Avenue. Trustee Seidman said there were split votes on both the Plan Commission's
recommendation for approval of the resubdivision and the Board of Zoning Appeals'
recommendation for denial of variations, and he would like both boards to see the
modified plans.
Trustee Seidman moved, seconded by Trustee Swanson, that the matter be tabled
to the next meeting and the Plan Commission be asked to review and comment on the
two plans.
Motion carried unanimously.
P.C. Report -6 Month Extension A report from the Plan Commission recommended
Lipowich's Sub. Plat Approved that the deadline for final approval of Lipowich's
Subdivison be extended for a period of six months,
to February 2, 1977.
00 Trustee Marty moved, seconded by Trustee Gavin, that the six month extension
W be approved, as recommended by the Plan Commission.
Motion carried unanimously.
Trustee Seidman stated the notice sent to owners of property within 250 ft. of
the Lipowich Subdivision stated nom variations were required, a deceptive statement,
and suggested the wording of notices be checked by either the building or planning
departments. Trustee Stiehr stated the notices are, and should be, the developer's
responsibility.
Ordinance -Mun. Code Amend. Trustee Stiehr moved, seconded by Trustee Marty,
Add Sec. 16.601- 16.604 that the ordinance be passed amending Chapter 16
Vending Machines Licensed of the Municipal Code be adding a new Article VI
(0- 76 -40) providing for the licensing of coin operated
vending machines, license fees and penalties for
violations. Adopted by the following vote:
Ayes: Gavin, Marty, Seidman, Stiehr, Swanson (5)
Nays: None (0)
The President signed the ordinance indicating his approval thereof.
1st Presentation - Ordinance The first presentation was made of an ordinance
Add Class E Liquor License amending Section 15.009 of the Municipal Code
by increasing the number of Class E liquor
licenses to five, to be in effect at any one time.
The ordinance will not be passed until the application for the Class E license
is rete -Pre&. successfully processed. (corrected 9/16/76)
Ordinance -Mun. Code Amend. The ordinance was presented amending Section
Sec. 20.323 25 mph Speed 20.323 of the Municipal Code by adding Overland
Overland & Summit Drive
Trail and Summit Drive to the list of streets
(0- 76 -41) where the speed limit is established at 25 miles
per hour. The manager stated a speed survey
conducted, by the Police Department showed that 85 per cent of the vehicles were
traveling at 25 miles per hour or less.
Trustee Seidman moved, seconded by Trustee Marty, that the rules be waived to
permit action on the ordinance at its first presentation. Motion carried unanimously.
Trustee Seidman then moved, seconded by Trustee Swanson, that the ordinance be
passed as presented. Adopted by the following vote:
Ayes: Gavin, Marty, Seidman, Stiehr, Swanson (5)
Nays: None (0)
The President signed the ordinance indicating his approval thereof.
Accept Mead Bid -$5235
Painting Village Bldgs.
Only one bid was received for painting Village
buildings at 850 Waukegan Road, 860 Waukgan Road,
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and the two buildings at 826 Deerfield Road. Alfred Mead, Inc. submitted a
bid of $5,235 for painting the four buildings.
Discussion was had on the colors of paint to be used.
Trustee Marty moved, seconded by Trustee Swanson, that the bid of $5,235
submitted by Alfred Mead, Inc. be accepted and paint colors of Hawthorne, Sesame
and Classic Gray be approved. Adopted by the following vote:
Ayes: Gavin, Marty, Seidman, Stiehr, Swanson (5)
Nays: None (0)
Accept Bid Pickup Truck Northside International, the only bidder,
$5295 - Northside International submitted a bid of $5,985 for a 1977 pick-
up truck meeting all specifications. As
an alternate, a bid of $5,295 was submitted for a 1976 truck, chassis and cab
meeting all specifications except three.
Trustee Seidman moved, seconded by Trustee Marty, that the alternate bid
of $5,295 submitted by Northside International be accepted. Adopted by the
following vote:
Ayes: Gavin, Marty, Seidman, Stiehr, Swanson (5)
Nays: None (0)
Discussion -Curb Replacement Mr. Ray Bronikowski, 740 Chestnut Street,
Policy- Ray Bronikowski questioned the Village's policy of re-
placing portions of curbs, and pointed out
that time is spent by the contractor in moving equipment and it was probable
that a better rate would be bid if larger sections of curb were replaced. He
presented pictures of curbs which he said were in worse condition than those
replaced. He said there are cracks in curbs at intersections which are dangerous
for pedestrians and places where the sidewalk has sagged, and no backfill.
The manager said curb replacement was a phased project and $5,000 was
budgeted each year for this purpose. A lengthy discussion ensued on curb re-
placement and it was pointed out that the work could be done by special assess-
ments. Decisions on what curbs should be replaced each year are made by the
Director of Public Works, who selects the most dangerous sections.
Trustee Marty stated she sympathized with Mr. Bronikowski but he can ask
for a special assessment. Mr. Bronikowski said he plans to replace his driveway
and will include curb replacement.
Decision was made that no change would be made in the Village policy on
curb replacement.
Authorize $325 P.W. Dept. The manager explained that Mrs. F. R. Hodges,
Labor & Equip. Alley 1107 Forest Avenue, has an off - street
1107 Forest parking problem for two cars, and the
best solution is to open up the unimproved
alley to give access to her rear yard. Mrs. Hodges has agreed to pay $300 for
gravel if Public Works employees will clear the underbrush, grade and spread
the gravel in the alley at a cost to the Village of $325.
Trustee Seidman moved, seconded by Trusteee Marty, that the expenditure of
$325 be authorized for labor and equipment to be provided by the Public Works
Department to clear, grade and spread gravel on the alley at the rear of 1107
Forest Avenue provided Mrs. Hodges will pay $300 for gravel. Adopted by the
following vote:
Ayes: Gavin, Marty, Seidman, Stiehr, Swanson (5)
Nays: None (0)
...Accept Bid & Award Contract Trustee Marty moved, seconded by Trustee
Aldridge Electric $19305.12 Gavin, that the low bid of $19,305.12
Waukegan- Greenwood Traffic Lights submitted by Aldridge Electric be accepted
and the contract awarded for installation
of traffic signals at the Waukegan- Greenwood intersection, a Motor Fuel Tax
project, as recommended by the Village engineer. Adopted by the following vote:
Ayes: Gavin, Marty, Seidman, Stiehr, Swanson (5)
Nays: None (0)
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Clerk's Reports The clerk reported that the Plat Book is being
corrected to show the vacation of the alley
abutting on the north and east of Block 3, Deerfield Park Land and Improvement Sub-
division, which was vacated by the owners in February, 1901 before the incorporation
of the Village in 1903.
There have been delays in Plat Committee approval of Village subdivision plats
due to personnel changes in the Lake County Public Works and staff.
The Amendment to the Annexation Agreement regarding the former Strub property
was approved by the Board and signed by the President on July 19th, but not signed
by the property owners who are a party to the Amendment. Mr. Guy Fishman, one of
the owners, has agreed to get the signatures of the owners, one of whom, James
O'Halloran, is on vacation. The original Resolution approving the Amendment, the
signed Amended Agreement, development and site plans, and the Ordinance amending the
Special Use with development and site plans must be recorded with the Recorder of
Deeds of Cook County with copies for various Cook County departments. Only the
originals were signed and the only copy of the development and site plans were
marked up by the Planning Department. Mr. Fishman will provide the additional copies
of the site and development plans. The Agreement with Millburn Bros. on the use of
00 a part of the brickyard property was not signed by Millburn prior to approval of
(o the Agreement by the Board and signature by the President, and arrangements had to
be made later for signature by Millburn. The clerk strongly recommended that only
signed Agreements be presented to the Board for approval.
The President's signature on the Resolution regarding LEADS, passed June 21,
was attested to by Marjorie Emery, not the clerk. A photocopy of the Resolution
was given to the clerk several weeks later, which should have been retyped for
correct wording.
Approve Lease - Purchase
Xerox Copy Machine
two Xerox copiers. Under a
2400 Xerox copier is $6,246
year, a potential saving of
period.
Trustee Stiehr moved,
the 2400 Xerox copy machine
A report from the Village treasurer recommended
the Village enter into a lease - purchase contract
for a Xerox copy machine to replace the present
lease - purchase contract the first year cost for the
and the second to fifth year will cost $5,076 each .
$10,365 on the current contract over the five year
seconded by Trustee Gavin that the lease - purchase of
be approved. Adopted by the following vote:
Ayes: Gavin, Marty, Seidman, Stiehr, Swanson (5)
Nays: None (0)
Approve Foundation Height The manager reported that
Variation - 1549 Wilmot to the north and south of
are 7.5 feet and 6.5 feet
the present ordinance allows a foundation height of 2.5 feet.
recommends that a variation be granted for the house at 1549
foundation height will be in harmony with the existing nearby
the height of foundations
1549 Wilmot Road
above the curb, and
The Village engineer
ailmot Road so that the
structures.
Trustee Marty moved, seconded by Trustee Gavin, that the variation be granted.
Motion carried unanimously.
The manager reported that the house now on the post office site will be moved
to Highland Park on Friday, August 6th at 10 a.m.
There being no further business, on motion by Trustee Stiehr and seconded
by Trustee Swanson, the meeting was adjourned at 10:27 p.m.
APPROVED:
President
ATTEST:
A / �
Village Clerk