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06/21/1976274 June 21, 1976 The regular meeting of the President and Board of Trustees was called to order by the President in the Council Chambers of the Village Hall on Monday, June 21, 1976 at 8:15 p.m. The clerk called the roll and reported that the following were Present: Bernard Forrest, President D. Jeffrey Blumenthal Norma Gavin Cynthia J. Marty Absent: Edwin B. Seidman Daniel H. Stiehr Vernon E. Swanson and that a quorum was present and in attendance at the meeting. Also present were Messrs. James Stucko, representing the Village attorney, and Norris Stilphen, manager. Trustee Marty moved, seconded by Trustee Blumenthal, that the minutes of the meeting of the Board of Local Improvements held Tuesday, June 8, 1976 be approved 00 as submitted. Motion carried unanimously. CO Trustee Blumenthal moved, seconded by Trustee Gavin, that the minutes of the regular meeting held Monday, June 7, 1976, at which no members were present, and of the adjourned meeting held Tuesday, June 8, 1976 be approved as submitted. Motion carried unanimously. Approve Warrant No. W -76 -6 Trustee Marty moved, seconded by Trustee Gavin, that Warrant No. W -76 -6 - Payment of bills, in- cluding fund transfers and reimbursements, be approved. Adopted by the following vote: Ayes: Blumenthal, Gavin, Marty, Forrest (4) Nays: None (0) Report- Finance Dept. The Finance Director submitted a report on Objectives Department objectives. He stated the Budget was adopted in April and amendments will be passed to incorporate changes; Touche Ross and Company are now working on the audit; data processing is being studied; the treasurer's report on receipts and dis- bursements is being prepared for publication; and new rates will be established for the new sewage treatment plant as required by the E.P.A. The present bookkeeping machines are giving trouble. Sales tax receipts are watched closely since the opening of Northbrook Court Shopping Center. There may be some reduction in sales tax receipts due to work on Lake -Cook and Waukegan Roads. Two lanes on Lake -Cook are expected to be opened about August 1. Discussion -Plats Approval Discussion was had on the plat of Chesterfield's By Lake County - Laurel Hill 412 Laurel Hill No. 12, approved by the Board of Trustees on April 5th, on which approval by the Lake County Plats Committee was withheld by reason of the report from the Lake County Soil and Water Conservation District which recommended against approval unless the developer demonstrates measures to be taken to overcome the limitations of Montgomery soil which constitutes 51 per cent of the site. At the last meeting of the Plats Committee, which was attended by the Village engineer and the developer,his attorney and engineer, the staff recommended approval of the plat based on the letter from the engineers, but action was deferred until this week. Mr. Mike Graham, Chairman of the Plats Committee, by letter dated June 7, stated the Soil and Water Conserva- tion District had researched the problem and proposed five measures to be taken to avoid the problems associated with Montgomery soil. The President stated the District's letters were out of order since municipalities are not part of the Soil and7wserva- tion District. Mrs. Millicent Berliant, a member of the County Board and Plats Committee, stated the Health Department, the Highway Department, Public Works Department and the Soil and Water Conservation District are used as a resource to assist the Plats Committee. With regard to this subdivision, the Village should have received a copy of the letter recommending the subdivision not be approved until the developer shows measures that will be taken to overcome limitations of Montgomery soil, and she will work to establish better communication. She suggested that Village officials meet with the Plats Committee. The President stated both Mrs. Berliant and County Board member Mariellen Sabato, who was also present, know about the problem, and stated the Village was in the forefront'in the enactment of ordinances to control flooding. Mrs. Berliant stated the committee is becoming more knowledgeable about soils and"the M, 51 r4k problems presented by urbanization. She said the measures proposed by Mr. Graham would add about $1,500.to the cost of development and people buying homes should not experience problems that could be avoided. Mr. Fred Hillman, Chesterfield Development, stated they had tried to respond to the County's requests, but had decided there was no alternative except to file suit, and he hoped the Village would join in the suit. He ques- tioned the accuracy of the Soil and Water Conservation District's maps and stated the maps should be updated. Approve Consent Agenda The Consent Agenda, with three items de- leted, was presented as follows: CONSENT AGENDA Resolution authorizing the use of Favelli and Yous properties for commuter parking (859 Deerfield Road and 807 Park Avenue). Clarification of Motor Fuel Tax contract policy. Resolution appropriating $7,695.31 from Motor Fuel Tax funds for pedestrian crossing gates on Hazel Avenue across railroad tracks. Approval of Contract and Contract Bond for Motor Fuel Tax resurfacing - Peter Baker and Son. Trustee Marty moved, seconded by Trustee Blumenthal, that the Consent Agenda be approved. Adopted by the following vote: Ayes: Blumenthal, Gavin, Marty, Forest (4) Nays: None (0) lst Presentation - Ordinance The first presentation was made of an Vending Machines & License Fee ordinance to require the licensing of vending machines, establishing the license fee and penalties for violations. Trustee Blumenthal stated the Board had decided that the fee for food vending machines should be $15 and $50 for all other vending machines. Mr. Stucko will make the necessary changes. Re: Draft Agreement Bicentennial Sculpture Garden 12 members of the committee, 4 of appointed by the Village, Township There is to be a separate body for these changes. The draft of the Agreement for the Bi- centennial Sculpture Garden was presented. Trustee Gavin it had been decided to have licers and 8 members. Six members will be and Library Boards, and six at -large members. fund raising. Mr. Stucko stated he would make Trustee Gavin moved, seconded by Trustee Marty, that the Agreement be approved after the changes are made. Motion carried unanimously. Postpone Consideration Reports and recommendations were received BZA Reports -..328 Willow (Felton) from the Board of Zoning Appeals on sideyard 1241 Hackberry (Reed) variations requested by Mr. Robert Felton, 328 Willow, and Mr. James Reed, 1241 Hack - berry Road. Mr. Stucko stated a favorable vote of 2/3 of the Trustees is required to override a negative recommendation. Trustee Blumenthal stated several members would not be present at July meetings and asked that petitioners be informed. Approve Contract - Barton- The Plan Commission recommended approval Aschman - Planning Consultant of the contract with Barton - Aschman Asso- ciates for planning services at hourly rates as set forth in the contract, $5,000 having been set aside for this purpose. Trustee Blumenthal questioned reimbursement of 115 per cent of job related expenses, and stated normally there is no reimbursement for commuting expense, and only meal expense if out of town is reimbursed. I� 29 Trustee Marty moved, seconded by Trustee Blumenthal, that the contract with Barton - Aschman Associates be approved and execution authorized. Adopted by the following vote: Ayes: Blumenthal, Gavin, Marty, Forest (4) Nays: None (0) P.C. Report- Approve Preliminary Plat Boulier Resub. the requirements of Trustee Ma and the preliminary A report from the Plan Commission recommended approval of the preliminary plat of Boulier's Resubdivision of property at 910 and 904 North- woods Drive into three lots, each lot meeting the R -1 District. rty moved, seconded by Trustee Blumenthal, that the report be accepted plat be approved. Motion carried unanimously. Recommend Amendments -Spec. A report from the Plan Commission recommended Use & Annexation Agreement approval of the petition of Messrs. O'Halloran, Strub Property- Authorize Fishman and McGuire for changes in the Ordinance 00 Ordinance & Amendment granting a Special Use and the Annexation Agree- ment for the former Strub property on the south side of County Line Road. Recommended changes include: Construction of an office building.only on the easterly tract (no warehousing) with less building area and more parking and open space than originally planned; relocation of the driveway made at the request of the Cook County Highway Department; and removal of restrictions on specific development of Tracts I, II and III. It was pointed out that all specific plans for development must be approved by the Board of Trustees. Trustee Marty moved, seconded by Trustee Gavin, that the report be accepted and the attorney prepare an ordinance amending the Special Use ordinance and an amend- ment to the Annexation Agreement. Motion carried unanimously. S.C. Report A report from the Safety Council recommended the Central Ave. Bridge installation of a "Caution" sign east of Mallard Lane on Central Avenue to caution eastbound traffic that the street narrows. A resident stated a stop sign was not justified. Trustee Blumenthal stated the bridge creates a blind spot and children appear suddenly. He suggested a reflector sign or markings on the bridge and a 25 mph speed limit be erected if the same post can be used for the caution sign. Safety Council Chairman Russell Ferris stated the reflective markings on the bridge would take the place of a sign and said the bridge sidewalk will be repaired in July. He also said the Council had discussed a painted crosswalk and the PTO had been asked for the number of children who would use the crosswalk. The manager was directed to inform Mrs. Carl Paletti on steps to be taken to eliminate the hazardous conditions. S.C. Report - Overland & A report from the Safety Council recommended that Summit -Paint Center Line-Sign a complete center line stripe be painted at the intersection of Overland Trail and Summit Drive and a "dangerous turn" sign be posted at this intersection. Trustee Marty said she saw no reason for a caution sign but pointed out the pave- ment was in very poor condition. The manager stated the pavement base had failed and some was replaced last year, the remainder to be fixed this year. Trustee Marty moved, seconded by Trustee Blumenthal, that a center line stripe be painted on the curve at the intersection of Overland and Summit. Motion carried unanimously. Trustee Blumenthal moved, seconded by Trustee Marty, that a "dangerous turn" sign be posted for westbound traffic on Summit to warn motorists of the abrupt curve. Motion carried unanimously. S.C. Report - 20.mph A report from the Safety Council recommended that Overland & Summit the speed limit on the full length of Overland Trail and Summit Drive be reduced from the present 30 mph to 20 mph. - 30 Mr. John Blumberg, Overland Trail, presented petitions signed by 137 residents of Overland and Summit who requested a reduction in the speed limit to 20 mph. He said the present 30 mph speed limit is a hazard to children and to property and urged the reduction to 20 mph under Home Rule powers. Speeding seem to be a problem in the area, particularly by high school students. The manager pointed out the State warrants must be met for a reduction in speed, and if no survey is made speeding tickets will be thrown out of Court. Several residents of the area spoke in favor of the speed reduction to 20 mph. Trustee Blumenthal stated he was concerned about a speed reduction to 20 mph and in the long run he felt that enforcement of the present speed limit of 30 mph was the answer to the speeding problem. Chief of Police Brandt stated an unmarked car could be used to control speeding but pointed out that usually the first ones to get speeding tickets are residents of the area. Trustee Blumenthal moved, seconded by Trustee Marty, that a speed survey be made by a marked police car using radar. Motion carried unanimously. The meeting was recessed at 10 p.m. and reconvened at 10:10 p.m. Retain Paul Box Associates The President reported that Paul C. Box and Priorities - $3600 Associates had been given a copy of the Underpass Committee's report and has sub- mitted a proposal to perform an engineering review of alternative connections for Park Avenue and /or Hoffman Lane north and south of Deerfield Road and priority recommendations for improvements at Chestnut /Deerfield including pedestrian crossings from the new parking lot on the south side. The Village will make necessary traffic counts. The cost will be $3,600 and the report will be completed within six weeks after receipt of traffic counts by be Village. Motor Fuel Tax funds can be used for the project. Trustee Marty moved, seconded by Trustee Blumenthal, that Paul C. Box and Associates be retained at a cost of $3,600. Adopted by the following vote: Ayes: Blumenthal, Gavin, Marty, Forrest (4) Nays: None (0) Trustee Marty stated she was concerned about losing the funding for underpass construction but when the Village engineer stated no decision need be made until September she suggested that consideration of the matter be held off until August or the first meeting in September. Move Fence to Property Line A sketch showing measurements of the fence 1550 Laurel Avenue and property lines at 1550 Laurel Avenue was received from the Village engineer. The present location of the fence is 9.7 feet within the right -of -way of Wilmot Road. Trustee Marty moved, seconded by.-Trustee Blumenthal, that the owner of the property at 1550 Laurel Avenue be requested to move the fence back to the property line. Motion carried unanimously. The manager assured the Board that he would not give permssion again to put fences in the right -of -way. Trustee Marty suggested that the Fence Ordinance which has been prepared be passed at the next meeting. Resolution to ILEC The Resolution was presented accepting the Accept CRT & Printer Incoterm Cathode Ray Tube (CRT) and associated printer provided by the Illinois Law Enforcement Commission to upgrade the Village's police department's participa- tion in the Law Enforcement Agencies Data System (LEADS). The cost of the present system is $248 per month, and the cost of the CRT terminal is $445 per month plus a one time installation charge of $365 and $75 for shipping charges. The amounts will be charged against the Police Budget. The President stated he would like an explanation of costs. Trustee Marty moved, seconded by Trustee Gavin, that the Resolution be adopted as presented. Adopted by the following vote: I 31 Ayes: Blumenthal, Gavin, Marty, Forrest (4) Nays: None (0) Re: Italian Kitchen An application for a Class C liquor license Application Class C (beer and wine) was received from Mr. John Liquor License Sciarretta for the Italian Kitchen Restaurant at 648 Deerfield Road. The owner has asked that the matter be taken from the agenda. The President read a statement opposing the issuance of unlimited numbers of liquor licenses. He is opposed to the issuance of unlimited numbers of liquor licenses and is not in favor of granting the license requested by the Italian Kitchen nor the wine tasting permit for Wine Art. In addition he is opposed to the issuance of a license to Munch Bucket II. He would be opposed to the issuance of a Class F license (beer) to Deerfield Family Day, Inc. unless assurances are given of rigid control to prevent the sale of beer to minors. No License Required Wine Art and there will be no sale lst Presentation- Recapture Ordinance Lot 71 Hovland Mr. Stucko stated he did not think a license was required for Wine -Art inasmuch as the store is sponsoring a homemade wine competition or distribution of wine. in a portion of Laurel Avenue paid for Subdivision. of an r inanc The first presentation was m& e�provideing for the recapture of a proportionate share of the cost for installation of a water main by Helen Holzmacher, owner of Lot 71, Hovland Clerk's Report The clerk repotted that procedures of the Lake County Planning Department have been revised and it is hoped that plat approval by the Plats Committee and recordation of the plat of subdivison will be done more expeditiously than in the past. Prepare Ordinance- Remove Trustee Marty moved, seconded by Trustee Gavin, Stop Signs- Fairview & Gordon that an ordinance be prepared to remove the stop signs at Fairview and Gordon. Motion carried unanimously. Ordinance -Class F Liquor Discussion was had on Deerfield Family Day, Inc. License July 5 Deerfield request for a one -day Class F liquor license Family Day Inc. to permit the sale of beer only on July 5th. (0- 76 -34) RESCINDED 7/6/76 Officer David Turnbaugh stated he saw no problems in enforcement and no arrests had to be made of minors on that day. The Chief of Police said it might encourage beer drinking in the park and the Park District has an ordinance to prohibit drinking on Park District property. He said although sales would not be made to minors, people will buy beer for others. Trustee Blumenthal stated he disliked acting hastily in approving the beer license., and asked if the Ameritan`Legion was aware of the request for a beer license. Officer Turnbaugh stated the Family Day Committee would have a written procedure. A resident suggested that beer sales be made only in conjunction with the sale of food. Trustee Blumenthal moved, seconded by Trustee Marty, that the rules be waived to permit action on an ordinance at this meeting. Motion carried unanimously. Trustee Gavin moved, seconded by Trustee Blumenthal, that an ordinance be passed creating a one -day beer license on July 5, 1976. Adopted by the following vote: Ayes: Blumenthal, Gavin, Marty, Forrest (4) Nays: None (0) Resolution Establishing Trustee Marty moved, seconded by Trustee Wage Rates Blumenthal, that the Resolution be adopted establishing prevailing wage rates in the Village of Deerfield, a certified copy of said resolution to be filed with the Secretary of State. Motion carried unanimously. Authorize Signature STP Grant Amendment Trustee Marty moved, seconded by Trustee Blumenthal, that the President be authorized to sign the grant amendment for the construction 32 of the sewage treatment plant improvements. Motion carried unanimously. Request Com Ed 700 Ft. The manager requested approval to negotiate Underground Service with Commonwealth Edison to place 700 feet of underground service to supply power to the sewage treatment plant as part of the 500 feet per year franchise agreement. This will eliminate poles at the Shepard School -Park site and the Park District has indicated an easement will be granted. Trustee Gavin moved, seconded by Trustee Marty, that the manager be authorized to negotiate with Commonwealth Edison for the underground placement of 700 feet of power supply across Park District property at Shepard School -Park site. Motion carried unanimously. Lend Partitions to Crime Lab has asked if the Village would sell or in the offices. Trustee Gavin moved, seconded the old partitions to the Crime Labora Motion carried unanimously. The manager reported that the Crime Lab- oratory is moving into the space formerly occupied by the Court, and the Director lend the partitions which had been used by Trustee Marty, that the Village lend tory. Reports The manager reported that display cases have been ordered for the Bicentennial quilts which will be hung on the south walls. Mrs. Laura Lee Christoph, Ever- green Place, stated she had thought the aerial photo map would be put up after completion of the redecorating. She said the map gives great protection to the entire Village particularly in public hearings. The manager stated mylar copies of a portion of the Village could be put up in the front case for hearings. Trustee Blumenthal said there was a cat bite recently and suggested the Board consider the licensing of cats for a fee and a requirement for rabiesr inoculation of cats. The President asked that the matter be put on the agenda. The President stated the Public Works Department had installed a storm sewer across Waukegan Road at Northwoods Drive and had thereby saved about $3600. He commended the Department for the savings of Village funds. There being no further business, on motion by Trustee Marty and seconded by Trustee Blumenthal, the meet/igg was adjourned at 11:25 p.m. ATTEST: Village Clerk /;T; President