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01/05/1976223 January 5, 1976 The regular meeting of the President and Board of T'riistees of'the Village of Deerfield was called to order by the President in the Council Chambers of the Village Hall on Monday, January 5, 1976 at 8:10 p.m. The clerk called the roll and reported that the following were Present: Bernard Forrest, President D. Jeffrey Blumenthal Norma Gavin Cynthia J. Marty Edwin B. Seidman Daniel H. Stiehr Vernon E. Swanson Absent: None and that a quorum was present and in attendance at the meeting. Also present were Messrs. James Stucko, representing the Village attorney, and Norris Stilphen, manager. Trustee Stiehr moved, seconded by Trustee Gavin, that the minutes of the ,"'regular meeting held December 15, 1975 be approved as corrected. (Page 221 - line m '40 - Delete "was referred to the Safety Council "; add "will be on the agenda for the text meeting")`. Motion carried unanimously: U � reasurer's Report A report on the Finance Department objectives, o dated December 31, 1975, was received. Mr. W alentine stated the Audit has been completed and he is working on the 1976 -77 Budget. He, Chief Brandt and Paul Pitt have looked into a variety of computer systems, and it was his recommendation that an independent consultant be employed CZ o submit recommendations on both hardware and software. Discussion was had on the natter and the President stated the parameters of what the consultant should do should wbe defined. He asked Mr. Valentine to do research on *9*d'f'E'KzFfcT9,f E. The matter will be on the agenda for the workshop meeting on January 12th. P.C. Report -- Laurel Hill X612 A report from the Plan Commission recommended Approve Preliminary Plat approval of the application of Chesterfield Devel- Authorize Ordinance opment Corporation and the preliminary plat of resubdivision of rhesterfield's Laurel Hill Unit No, 12, a 25 lot Planned Development of Lots 57 to 65, inclusive, J, S. Hovland Subdivision, subject to the following: 1) Transmittal of the Final Plat of Re— subdivision, including plans for the closing of Fairview Avenue at County Line Road; 2) Approval of engineering plans for all improvements, including provision for on- site storm water retention, by the Village engineer; and 3) Establishment of bond or escrow to cover the cost of improvements. A variation to permit a cul-de -sac 440 feet in length, an extension of Earl's Court, will be required, TRe Village engineer stated that rear yard swales with restricted discharge v ould be provided throughout the development for on -site storm water detention. Mr. Fred Hillman, Chesterfield Development Corporation, stated the house at 154 Willow, now used as a sales office, would be sold as soon as model homes have been completed in Laurel Hill Unit 12. He agreed to ramp sidewalks at intersections in the resubdivision. Trustee Seidman moved, seconded by Trustee Marty, that the attorney be directed to prepare an ordinance approving a Planned Development as recommended ky the Plan Conmission with a variation granted for the length of the cul-de -sac on Earl's Court and sidewalks to be ramped at intersections. Motion carried unanimously. Re: Sidewalk Ramping A report from the Village engineer gave estimated Alt. B 3 Wide Approved costs for ramping sidewalks at intersection on Prepare Sub. Code Amendment major and collector street with a sketch of the type of ramping for carriage walks and three alternates for sidewalks with a parkway. The estimated cost for ramping the inter- sections ranges for $31,126 to $44,716 depending on which alternate is selected. The manager stated that Type II -B- ramping is the least costly. Trustee Swanson questioned the adequacy of a ramp two feet wide at the curb and said it would add to tte cost if an additional foot 5 added. Mr. Soyka said there would be a small increase in costs for a ramp three feet wide.' He stressed the fact that the estimated costs 224 given in his report were "raw figurea" and more concrete may, have tp 1e.. taken out because of deterioration. He said Type II-B ramps are used in Lake Forest. The manager stated construction of ramps would be phased over a five year period. Trustee Stiehr pointed out that the estimated cost of ramp construction covered only major and collector streets and if bicycles am to be ridden on sidewalks, some construction must be undertaken every year, Trustee Marty stated the Subdivision Code should be changed to require the ramping,of sidewalks at intersections, and moved that the attorney prepare the amendment; seconded by Trustee Seidman. Motion carried unanimously. Trustee Seidman moved, seconded by Trustee Swanson, that the Board accept the recommendation for ramps three feet in width, and the matter be referred to the Finance Committee. Motion carried unanimously. NIMLO Invoice Reduction Mr. Stucko reported that NIMLO had made a counteroffer to accept $9,180 for the re- codification of the Municipal Code, in settlement of the NIMLO invoice for $10,860, a reduction of $1,680 (one half the reduction requested by the Village), ;i.f the Village accepts the Code as final, with no errata corrections. It was his opinion that it would be shortsighted not to complete the Code by the elimination of errors and up- dating, but this was a policy decision. After a brief discussion decision was made that the matter be taken up as the first item on the agenda for the workshop meeting on January 12th. Attorney's Report. - Liquor Mr, Stucko reported that he supported the Licenses in Village in West recommendation of the Home Rule Implementa- D eerfield Twp. tion Committee and the Board could authorize the issuance of licenses for the sale of alcoholic liquor by the drink without referendum by the adoption of an ordinance providing for the issuance of such licenses pursuant to Home Rule powers. No exposure to liability would be created by the issuance of such licenses. He said there have been no Court decisions dealing directly with this question but in two cases, defendant municipalities were permitted to restore the per- mitted drinking age to 21. Trustee Blumenthal stated he would not want the question to be referred to the Illinois Municipal League for comment, as recommended by the manager, because of delays, and he would like'to get some dialogue going with citizens and businesses. The manager stated he can get some idea of when a response can be expected from the Municipal League. President Forrest proposed that material on licenses and what other muni- cipalities do be obtained, and the question he taken up some time in March. Approve Purchase Agreement Mr. Stucko reported that the easement for for Carriage Way Bridge & the sanitary sewer had been signed, and Extension to Carlisle - $51250 agreement had been reached on the amount Authorize Execution of land needed for the construction of the Carriage Way bridge and extension of Carriage Way to a connection with Carlisle Avenue. The Agreement was presented between McDaniel Corp. and the Village of Deerfield -for the acquisition by the Village of 2.05 acres at a cost of $25,000 per acre, a total of $51,250.00, the proration of 1975 and 1976 taxes, the transaction to be closed either within ten days after delivery of evidence of title or the award of the contract for construction of improvement 4y- .t�ie J V illage. Trustee Marty moved, seconded by Trustee Blumenthal, that tie Agreement be approved and execution thereof authorized. Adopted by the following vote: Ayes: Blumenthal, Gavin, Marty, Seidman, Stiehr, Swanson (6) Nays: None (0) The President signed the Agreement to be attested by the clerk. P.C. Report - Gourley/ A report from the Plan Commission recom- (Chesterfield Resub. mended approval of the Gourley /Chesterfield Ajprove Preliminary Plat Resubdivison and the final plat thereof, 225 a relocation of the lot line between Lots 1 and 2, Brom�s First Addition, commonly known as 805 and 835 Brand Lane. Plan Commission Chairman Thomas Whaley said the final plat was not ready. Trustee Marty moved, seconded by Trustee Seidman, that the preliminary plat of the Gourley /Chesterfield Resubdivision be approved. Motion carried unanimously. Appoint Underpass Reconstruction The President proposed the appointment of Trustee f ommittee - Report in 90 Days Swanson, Chairman, and Trustees Blumenthal and Marty, to study and submit recommendations in 90 days on the railroad underpass reconstruction project. Trustee Gavin moved, seconded by Trustee Seidman, that the :appointmen'ts-be- a pproved. Motion carried unanimously. Approve Agreement with Cook Trustee Seidman moved, seconded by Trustee County-Traffic Signals Blumenthal, that the Agreement be approved between Wilmot/Lake-Cook Road Cook County and the Village of Deerfie]:d,,the Village to pay.50 per cent of the installation costs but not to exceed $32,000, and 50 per cant of the maintenance and electrical energy chafges, , for. the installation .of� traffic signals at Wilmot/Lake-Cook Road. Adopted by the following vote: Ayes: Blumenthal, Gavin, Marty, Seidman, Stiehr, Swanson (6) Nays: None (0) Approve Agreement Trustee Seidman moved, seconded by Trustee Contribution for Traffic Blumenthal, that the.Agreement be approved between Signals- Wilmot /Lake -Cook !the Village of Deerfield and S. Guy Fishman, Edwin A. McGuire, Joseph J, Ceisel and James E. O'Halloran, owners, for the contribution by the Owners of a sum not to exceed $13,000 toward payment of the Village's portion of the cost of the traffic "signalinstallation at the Wi *lmot /Lake -Cook Road intersection. Adopted by the following vote: Ayes: Blumenthal, Gavin, Marty, Seidman, Stiehr, Swanson (6) N aysL Nnne (0) Accept Offer H.P, Motors The tabulation -of bids for five squad cars for the 5 Pontiac LeMans Squad,-,Cars poltce: Department wasr recitkved', The low bid was 20322 Net'Price submitted by Grand Spaulding Dodge in the amount of $'20,005.75, the net price with options, for five Dodge-Coronets. The second lowest bid was submitted by Highland Park Motors in the amount of $20,322.00, net cost with options, for five Pontiac LeMans, but based on the EPA report on gas mileage the Pontiac LeMans as bid by Highland Park Motors is clearly the cheaper in total cost, Trustee Blumenthal moved, seconded by Trustee Marty, that the bid of Highland Park Motors be accepted in the amount of $20,322, the net price with options, for five Pontiac LeManis cars. The manager recommended acceptance of the low bid submitted by Grand Spaulding Dodge, based on the bid invitation and specifications, which did not include mileage figures from the EPA report in determining total costs. Motion and second were w ithdrawn. Chief Brandt stated the Pontiac LeMans Enforcer is built exclusively for police department operation and was tested by the Los Angeles Police Department. He favored acceptance of the Highland Park Motors bid: Trustee Seidman moved, seconded by Trustee Blumenthal, that all bids be r ejected. Motion carried unanimously. Trustee Seidman then moved, seconded by Trustee Marty, that the offer of Highland Park Motors be accepted for five Pontiac LeMans squad cars at a cost of $20,322 net price including options. .A.dopted by the following vote: Ayes:. Blumenthal, Gavin, Marty, Seidman, Stiehr, Swanson (6) N ays: None (0) Trustee Stiehr asked for a gas mileage and maintenance cost report for a one year period. 226, Ordinance- Mun. Code Amend. The ordinance was presented amending Sec. 20.312 - Delete No Left Section 20.312 of the Municipal Code by '.Turns from Kenton onto deleting from the list of intersections Deerfield Rd. where left turns are prohibited Kenton (0- -76 -1) Road turning left onto Deerfield Road. Trustee Seidman moved, seconded by Trustee Stiehr, that the rules be waived to permit action on the ordinance at its first presentation. Motion carried unanimously. Trustee Seidman than moved, seconded Fey Trustee S°tiehr, that the ordin- ance be passed as presented. Adopted by the following vote: Ayes:'Blumenthal, Gavin, Marty, Seidman, Stiehr, Swanson (6) Nays: None (0) The President signed the ordinance indicating his approval thereof. Recommend Flodstrom Bid A letter was received from the North Sub, R.R. St$tion Renovation urban Mass Transit District had reviewed $87471 Inc. Alternates the bids for renovation of the Deerfield railroad station and is prepared to award the contract to Flodstrom Construction in the amount of $87,471. This includes the base bid of $83,120, alternate D1 (heavy insulation) at $1,430, and alter- nate E (additional roof repair) at $2;921., It was the consensus that "Yankee Type" gutters were more appropriate and discussion was had on how this installation could be accomplished. Trustee Blumenthal stated that alternate E is actually "-a'. contingency allowance for additional roof repairs if needed. President Forrest proposed that it be sug- gested to Nortran that the Board wants "Yankee Type" gutters,- Trustee Blumenthal adding that Nortran pay the-difference in costs. Trustee Stiehr said he was not sure that "Yankee Type" gutters were worth $2660 of the taxpayer's money, but he would like to have alternatives explored. Trustee Blumenthal moved, seconded by Trustee Seidman, that the Board recommend acceptance of the Flodstrom Construction bid, including alternates- D 1 and E. Adopted by the following voter Ayes: Blumenthal, Gavin, Marty, Seidman, Stiehr, Swanson (6) N ays: None (0) Trustee Stiehr stated that Morton Grove had built a near station, and the o ld station had three styles of benches Iie suggested that the Village see if they could get something that would match the benches in the Deerfield station. lst Presentation - Ordinance The first presentation was made of an ordin, P.C. Recommend Variations ance amending Section 8.904E of the Municipal Code to provide that the Plan Commission may recommend approval or disapproval of variations of up to 5 per cent from existing zoning requirements with respect to minimum lot area, yard requirements and minimum lot width and depth. Trustee Stiehr stated a 10 per cent variation was not exhorbitant, and Trustee Seidman moved, seconded by Trustee Stiehr, that the 5 per cent variation be changed to 10 per cent. Motion carried unanimously. Re; Pine St. Speed and Signs Trustee Seidman stated the Village has signed Authorize Ordinances -25 mph an agreement that will necessitate the Speed on Pine & No Parking closing of various streets onto Lake,Cook E. Side Pine Bet *een Cadwell Road, and the Board should consider reducing School Driveways the speed limit on Pine Street and installa, tion of stop signs since Pine Street will be used by more traffic. Residents of Pine Street stated the group had asked for stop signs at Pine Street at Gordon for the safety of school children, and said the speed limit on Pine Street was not enforced strictly. A lengthy discussion was had on Pine Street of stop signs, and parking. A resident pointed o Pine are often full of ice and snow and therefore bushes are overgrown. Trustee Stiehr stated that traffic when other streets are closed, and agreed a hazard. speed limits, installation it that the carriage walks on children walk in the street, and Pine Street will carry more that the carriage walks were 1 1 1 227, Trustee Stiehr moved, seconded by Trustee. Seidman, ttiat an ordinance .be prepared lowering the speed limit on Pine Street to 25 mph for its entire length, Motion carried unanimously. Safety Council Chairman Ferris stated Gordon Terrace improvements have been completed and the street is used by traffic from the offices west of Wilmot Road. There is no prohibition against turns onto and from Gordon at Wilmot, and the Council will submit its recommendations within a month on Gordon 'traffic. The Council will recommend a 4 -way stop at Pine and Gordon. Trustee Seidman stated he would like to see the State regulations on stop signs. Many people felt a stop sign was needed on Greenwood at Stratford Road. Trustee Gavin moved, seconded by Trustee Seidman, that the.-.attorney prepare an ordinance to prohibit parking on the east side of Pine Street between the Cadwell School driveways. Motion carried unanimously. A resident suggested a study of alternate streets and suggested a street extension through the brickyard property to alleviate the volume of traffic on Pine Street. Clerk's reports The clerk reported that the Hamilton Subdivision plat approved December 1, 1975 had not been re- corded due to failure by the owner to comply with the requirement for a bond or escrow for improvements and a signed covenant. The Village Hall was closed at noon on December 24th without prior published notice. While waiting for an undertaker who needed a burial permit, she found that a fairly large number of residents came to the Village Hall who were disappointed or angered to find the Village Hall closed. She asked that notice be given when the Village Hall is not open during regular hours. Copies of the Cook County Long Range Highway Plan have been received, and will Be given to the planner and engineer. There being no further business, on motion by Trustee Stiehr and seconded by Trustee Marty, the meeting as adjourned at 10:25 p.m. APPROVED President ATTEST: Village Clerk