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02/03/1975 (2)1.19 February 3, 1975 The regular meeting of the President and Board of Trustees of the Village of Deerfield was called to order by the President in the Council Chambers of the Village Hall on Monday, February 3, 1975 at 8:12 p.m. The clerk called the roll and reported that the following were Present: Bernard Forrest, President Fredric R. Finne Norma Gavin George Kelm Lester T. Moate Walter H. Moses, Jr. Daniel H. Stiehr Absent: None and that a quorum was present and in attendance at the meeting. Also present were Messrs. James Stucko, representing the Village attorney, and Norris Stilphen, manager. Postpone Koch Sp. Use President Forrest stated he had received a to Next Meeting letter from Mrs. Joanne Koch, who has requested approval of a Special Use for a day nursery at 1 308 Hackberry Road. The letter stated she had received no notification, her attorney could not be present, and therefore a continuance was requested. Trustee Kelm moved, seconded by Trustee Gavin, that the matter be postponed to the next meeting. Plan Commission Chairman Cynthia Marty stated that notice is not generally sent to the petitioner. The spokesman for a number of homeowners in the neighborhood stated they were present because they had checked and learned that the matter was on the a genda . President Forrest recommended that a copy of the Plan Commission's report be sent to the petitioner. Trustee Moses suggested that the petitioner be notified when the matter is on the agenda for the Board meeting. The motion to postpone was adopted by the following vote: Ayes: Gavin, Kelm, Moses, Stiehr (4) Nays: Finne, Moate (2) President F.orrest- stated the matter would be on the agenda for the next meeting. Minutes Trustee Gavin moved, seconded by Trustee Moses, that the minutes of the regular meeting held January 20, 1975, be approved as corrected. (Page 115, line 42 - strike "only ".) Motion carried unanimously. Oppose Lake Co. Conditional A report from the Plan Commission stated the U se -ZBA Hearing. Rte. 22 E of Commission had decided to defer until the January Toll Rd. Restaurant & Tennis Cts. 13th meeting ant action on the petition to the Lake County Zoning Board of Appeals for a Con- ditional Use for outdoor tennis courts and a restaurant -snack bar on the 20 acre tract lying south of Route 22 (Half Day Road) and east of Trinity .College: A report on the zoning hearing, which was continued to February 20, was received earlier from the Planning Aide James Burke. The Village of Bannockburn has filed an objection to the granting of the Conditional Use. Plan Commission chairman Cynthia Marty stated the Commission was not sure of the type of recommendation the Board was requesting. Discussion was had on whether the Board should file an objection in support of Bannockburn since there would be no direct impact on Deerfield from the proposed develop- ment. President Forrest stated there would be storm water runoff that would affect the Village, and Trustee Stiehr added that Lake County has no storm water retention o rdinance. Trustee Stiehr moved, seconded by Trustee Moses, that the Village go on record as supporting Bannockburn's objection to the granting of the Conditional Use. Adopted by the following vote: Ayes: Finne, Gavin, Moate, Stiehr (4) Nays: Kelm, Moses (2) Copies of the Village's support of Bannockburn's objection shall be sent to the Lake County Board and to the Zoning Board of Appeals. 120 P.C. & BZA Reports Flodstrom Rezoning & V ariations - Authorize Ordinances. f acturing to the 0 & R Office and A report from the Board granted as requested by Mr. S• structure, excluding doctors' back of 100 feet;,and parking feet of floor area, all being D istrict. A report from the Plan Commission recom- mended that the Flodstrom property located south of Lake -Cook Road and east of the North Shore Gas Company tract be rezoned from its present classification of M -Manu- Research District. of Zoning Appeals recommended that variations be ven Flodstrom as follows: general office use of offices; lot size of 4.5.8 acres; front yard set - requirement of one parking space per 273 square variations from the requirements of the 0 & R The Plan Commission chairman stated that the annexation agreement for property owned by Mr. Flodstrom'and not in the Village is being prepared by the attorneys, and a public hearing on the annexation agreement will be necessary. f Trustee Kelm moved, seconded by Trustee Stiehr, that ordinances be pre- pared rezoning the Flodstrom property to 0 & R and granting variations as recom- mended by the Board of Zoning Appeals. Motion carried unanimously. P.C. Report- G.T.S. Spec. Use A report from the Plan Commission recom- N o Action by Board mended that the petition of Mr. Shelby Futch of the G.T.S. Pro Shop for a Special Use for a golf school at 833 Waukegan Road be denied, the petitioner having failed to appear, Mr. Stucko .recommended that the petitioner be advised by the Plan Commission that no action was taken by the Board of Trustees, and if he elects to proceed a petition must be re- filed. P.C. Report - Carriageway - Carlisle A report from the Plan Commission stated the Extension Authorize Negotiations proposed alignment of Carriage Way and Car - lisle extension and intersection was accept- able. Trustee Moses moved, seconded by Trustee Stiehr, that the Village attorney undertake negotiations for purchase or investigation for condemnation of land needed for right -of -way. Motion carried unanimously. Continue Contributions The Audit report was received from the North NS. Help Line :including Shore Help Line. The Chairperson explained Dec. ' &'Jan. the funding of the program. The Help Line answers calls from other communities, and has picked up calls Help Line facilities that have closed down due to lack of funds. Requests for contributions have been made to New Trier, Northfield and Highland Park, and it is hoped these requests will be acted on favorably. Trustee Kelm moved, seconded by Trustee Finne, that contributions to the Help Line be continued in accordance with the Budget, including December and January payments which have been withheld pending receipt of the Audit, and the matter be reviewed in the preparation of the next Budget. Adopted by the f ollowing vote: Ayes: Finne, Gavin, Kelm, Moate, Moses, Stiehr (6) N ays: None (0) Appoint P.O. Sjovall Advisory Sewer Committee The President proposed the appointment of Mr. Per 0. Sjovall to the Citizens' Sewer Advisory Committee. Trustee Moses moved, seconded by Trustee Finne, that Mr. Sjovall's appoint- ment be approved. Motion carried unanimously. Proclamation -Feb. 10 -14 Crime Prevention Week President Forrest read and signed the Procla- mation designating February 10 to 14 as Ihlinois,Crime Prevention Week. 1 L� Engineer's Report P ine St. Sidewalk 121 A report from the Village engineer gave an estimated cost of $221,961 for removal of the existing carriage walk on Pine Street and the construction of a 5 foot sidewalk with a parkway width of 3 feet, by Special Assessments. He included an estimated cost for construction of the sidewalk with a 4 foot parkway for comparison only. A 3 foot parkway was found to be more economical and will require removal of the least number of trees and bushes. The engineer stated the usual parkway width is about 13 feet, but would require removal of more plantings. Trustee Stiehr suggested that sidewalks could be aligned around trees.. Snow removal problems and children close to the curb were mentioned as dangers due to carriage walks. Discussion was had on the amount of Public Benefit to be paid by the Village if the sidewalk is relocated. Trustee Moses stated the sidewalk is used by many children not living on Pine Street. The manager stated he would review previous sidewalk Special Assessments to determine the amount paid as Public Benefits. It was pointed out that the Pine Street carriage walks were in- stalled by the developer in accordance with the Subdivision Improvement Ordinance then in effect, and other Special Assessments were for sidewalks where there were none. Trustee Moses moved, seconded by Trustee Stiehr, that the Village engineer recommend what percentage of the cost be paid as Public Benefit, and the attorney give a report on what items go into making up the Public Benefit. Motion carried unanimously, although Trustee Moate stated he hesitated to dictate to the engineer and felt he should not make the decision. Mrs. Willard Loarie, Oxford Road, stated the sidewalk on Deerfield Road between Rosemary and Kipling is dangerous and is too close to Deerfield Road traffic. She said-the Board should take this under study. Ayes: Finne, Gavin, Kelm, Moate, Moses, Stiehr (6) N ays: None (0) The President signed the ordinance indicating his approval thereof. Designate Planning Aide to A report and recommendation were received from Represent Village- Housing & Planning Aide James Burke regarding the resolution Community Development requested by Lake County for cooperation on the Housing and Community Development Act of 1974. It was stated that the deadline for opting out., and it was unlikely that any benefits would accrue to the Village .under the program. The President will write to the Lake County Planning Commission asking for notice of meetings, and.designating.Mr. Burke as the Village's representative. 24 Hr. Cab Service- A .letter..from AAA Cab stated the company has Postpone to Next Meeting started on plans to provide 24 hour cab service in Deerfield, and asked for the Board's patience in fulfilling the requirement for 24 hour service. Mr. Fred Barth, AAA Cab, reported that arrangements have been completed for an answering service and cab service now meets ordinance requirements. Trustee Moses moved, seconded by Trustee Finne, that the matter be postponed to the next meeting, and the Police Department check if the answering service is there and available. Motion carried unanimously. Report- Documents to be Sent A report was received from the manager on the to Cook County Hwy. Dept. documents held by the clerk at the direction of _ the Board regarding the widening of Lake -Cook Road and intersection ,improvements.at.Waukegan -Lake -Cook Road. He recommended Ordinance -Mun. Code Amend. The ordinance was presented amending Section No Parking Wilmot Rd. 250 20.501 of the Municipal Code to prohibit parking S of Deerfield Rd. Intersection at any time on the east and west sides of Wilmot (0 -75 -3) Road from its intersection with Deerfield Road, southerly, for a distance of 250 feet. Trustee Kelm moved, seconded by Trustee Finne, that the rules be waived to permit action on the ordinance at its first presentation. Motion carried unanimously. Trustee Kelm then moved, seconded by Trustee Stiehr, that the ordinance be passed as presented. Adopted by the following vote: Ayes: Finne, Gavin, Kelm, Moate, Moses, Stiehr (6) N ays: None (0) The President signed the ordinance indicating his approval thereof. Designate Planning Aide to A report and recommendation were received from Represent Village- Housing & Planning Aide James Burke regarding the resolution Community Development requested by Lake County for cooperation on the Housing and Community Development Act of 1974. It was stated that the deadline for opting out., and it was unlikely that any benefits would accrue to the Village .under the program. The President will write to the Lake County Planning Commission asking for notice of meetings, and.designating.Mr. Burke as the Village's representative. 24 Hr. Cab Service- A .letter..from AAA Cab stated the company has Postpone to Next Meeting started on plans to provide 24 hour cab service in Deerfield, and asked for the Board's patience in fulfilling the requirement for 24 hour service. Mr. Fred Barth, AAA Cab, reported that arrangements have been completed for an answering service and cab service now meets ordinance requirements. Trustee Moses moved, seconded by Trustee Finne, that the matter be postponed to the next meeting, and the Police Department check if the answering service is there and available. Motion carried unanimously. Report- Documents to be Sent A report was received from the manager on the to Cook County Hwy. Dept. documents held by the clerk at the direction of _ the Board regarding the widening of Lake -Cook Road and intersection ,improvements.at.Waukegan -Lake -Cook Road. He recommended 122 that the Agreement with Cook County Highway Department, the resolutions appro- priating Motor Fuel Tax Funds for intersection improvements, and-minutes of the Board of Trustees. meeting relating to the Agreement be destroyed, and copies of the ordinancep� which pertain to no parking on Lake -Cook Road, no connection of sanitary wastes to Lake -Cook storm sewers and no encroachments on Lake -Cook right- of-way be sent to the Cook County Highway Department. Trustee Kelm moved, seconded by Trustee Finne, that the manager's recom- mendations be implemented. Motion carried unanimously. Riverwoods Request for Water A letter from the Village of Riverwoods re- Connection Postponed for 2 Wks. quested the Board to consider selling water to Riverwoods at a negotiated wholesale rate for a period of two to three years. The manager stated the consent of Highland Park is necessary to resell water to another community; and no reply from Highland Park has been received. Trustee Moses moved, seconded by Trustee Kelm, that the matter be postponed for two weeks, pending a reply from Highland Park. Motion carried unanimously. Clerk's Reports The clerk reported that the April 15th election includes a contested election for three members of the Board of Trustees, five Library Directors, and a home rule referendum, as well as the election of-three Park Commissioners. She recommended taht 8 voting precincts be established in order to avoid undue delays in voting. Trustee Moate moved, seconded by Trustee Stiehr, that 8 precincts be author- ized for the April 15th regular election. Motion carried unanimously. The clerk reported that many requests are received from organizations for approval of tag days or solicitation of funds. The Board has heretofore approved tag days or fund solicitations by the Salvation Army, Legion Poppy Day, United Fund, Kiwanis Club, Lions Club and the Deerfield Area Historical Society. Trustee Moate moved, seconded by Trustee Stiehr, that tag days and fund solicitation be limited to those organzations heretofore approved. Adopted by the following vote: Ayes: Finne, Gavin, Kelm, Moate, Stiehr (5) Nays: Moses (1) The Goodyear..Tire Company has requested release.of Covenants from'John Mallin and Ace Hosts of Illinois pertaining to the property for which a Special Use was authorized for the Goodyear store. Goodyear is selling the property and the Title Company will not guarantee title without payment of an additional,premium until the covenants: are.released. President Forrest stated he was opposed to the release of the covenents, and several Trustees stated Goodyear, should submit its request in writing. Reports - Communications President Forrest reported a meeting on Flood Plains will be held on February 6th at the Highland Park Holiday Inn, and asked that someone from the Village attend. Trustee Finne stated that the pedestrian signs at the Waukegan- Deerfield Road intersection are so high that he wonders how many motorists can see them. The manager stated he would look at them, and reported the pedestrian signs at the Wilmot-Deerfield intersection will be erected shortly. In connection with the letter from Union Drainage District No. 1 regarding the 60 foot drainage basement, the manager assured the Board that no sewers lie within the easement. Reports on scavenger complaints and water main breaks have been sent to the Board by the manager. There being no further business, on motion by Trustee Moses and seconded by Trustee Stiehr, the meeting was adjourned at 10:07 p.m. A TTEST: APPROVED: resident Village Clerk 1 1 1