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12/16/19741.07 December 16, 1974 The regular umaeting of the President and Board of Trustees of the Village of Deerfield was called to order by the President in the Council Chambers of the Village Hall on Monday, December 16, 1974 at 8 :05 p.m. The clerk called the roll and reported that the following were Present: Bernard Forrest, President Norma Gavin George Kelm Lester T. Moate Walter H. Moses, Jr. Daniel J. Stiehr Absent: Frederic R. Finne and that a quorum was present and in attendance at the meeting. Also present were Messrs. James Stucko, representing the Village attorney, and Norris Stilphen, manager. Trustee Moses moved, seconded by Trustee Stiehr, that the minutes of the regular meeting held December 2, 1974 be approved as corrected. (page 105, strike last para. substitute "Trustee Moate said depreciation for property, plant and equipment pertain only to those assets financed by the 1959 and 1960 Revenue Bond issues, according to the Audit. There are no suitable records for assets put in place before 1959. The Bond Reserve Account is not in accordance with the Bond ordinances. ") Motion carried u nanimously. Approve Warrant No. W- 74--12 Trustee Kelm moved, seconded by Trustee Moate, that Warrant No. W -74 -12 .- Payment of bills including fun4.transfers. and reimbursements,:be approved. Adopted by the following v ote: Ayes: Gavin, Kelm, Moate, Moses, Stiehr (5) Nays: None (0) Treasurer's Report The treasurer's report, dated November 30, 1974 was received.. The report includes cash and investment statements, detail expenditures by activity, revenue and expense statement, highlight control report and cash flow statements. In response to a question why Street and Bridge Fund expenditures were higher than projected. The treasurer stated the cost and number of street lamp post replace- ments were substantially higher than last year. Twenty lamp posts at $275 each were replaced this year; last year ten at $175 each were replaced. In addition, five gas lamps at $1,000 each have already been replaced. The President asked the manager for a recommendation on street lamp replacements for next year. The treasurer stated he had looked into insurance coverage last year but found this�was not ordinarily done. Presentation -- Concerned C itizen Awards be present: Chief of Police Whitton read citations and the President presented Concerned Citizen Award, placques to the following, not all of whom could Susan A. Boilini, 1217 Taylor, Highland Park (Mrs. Dawn Cruttenden, 1150-Castlewood Lane, Deerfield (Mrs. Charlotte Modahl, 1700 Cranshire- Court, Deerfield Mrs. Dorothy Zaccari, 1051 Elmwood Avenue,'.Deerfield (Mr. Ray Menghini, 1365 Woodland Drive, Deerfield (Mr. Clarence Wentz, 225 South Seymour, Mundelein President Forrest congratulated the citizens, and Trustee Kelm commended the First National Bank of Deerfield for its sponsorship of this worthwhile program. Approve Consent Agenda The Consent Agenda was presented for consideration as follows: CONSENT AGENDA Ordinance amending the Municipal Code to permit 18 year olds to become licensed taxicab drivers; first presentation. Appointment of Katherine Robinson as Police Matron effective December 22, 1974 to October 21, 1975. Trustee Moate moved, seconded by Trustee Moses, that the Consent Agenda be approved as presented. Motion carried unanimously. Report -24 Hr. Cab Service The manager reported that the Police Depart- ment had called the AAA Taxicab during the night on several dates, but there was no answer. At 6:30 a.m. the phone was answered and a cab was in service. In light of the ordinance requirement for 24 hour service per day, AAA Taxicab must provide 24 hour service or the ordin- ance should be changed. He.stated other licensed cab companies had not been called during the night. Mr. Fred Barth, a driver for AAA Taxicab, stated service is provided between the hours of 5:30 a.m. and 12:30 a.m. He said a decision should be made since other AAA drivers want to get Deerfield licenses. The President asked the ma give 24 hour service, and report BZA Report - Sideyard Variation 1 147 Hackberry (Keup) 4.1 feet at 1147 Hackberry Road, eager to check whether other cab companies at the next meeting. The Board of Zoning Appeals recommended that a variation be granted to permit the construc- tion of a garage with an east sideyyard of as requested by Mr. and Mrs.-William Keup. Ordinance Granting Trustee Kelm stated he had asked the Village V ariation� -1147 Hackberry (Keup) attorney to prepare the ordinance granting (0- 74 -82) the variation. He then moved, seconded by Trustee Gavin, that the Board of Zoning Appeals" recommendation be accepted.and the rules be waived to permit action on the ordinance at its first presentation. Motion carried unanimously. Trustee Kelm moved, seconded by Trustee Stiehr, that the ordinance be Massed to grant a variation from the provisions of the Zoning Ordinance at 1147 Hack- . berry Road, Lot 66, Third Addition to Deerfield Park - Unit No. 1. Adopted by the following vote: Ayes: Gavin,.Kelm, Moate, Moses, Stiehr (5) Nays: None (0) The President signed the ordinance indicating his approval thereof. Re: N.S. Help Line A letter from the Reverend Mr. Harry Nicol, Chairperson of the North Shore Help Line, stated an independent audit of Help Line.receipts and disbursements will be completed early in January, 1975, and asked that any action on Help Line funding be delayed until the audit is received and discussed. President Forrest directed that .the Village's contributions to Help Line be held up until the audit.is received and the matter be put on the agenda after the receipt of the report. Report - Hazel -R.R. Crossing The - manager reported that a petition had been filed,by, the - Village att6rffey with the Illinois Commerce Commission regarding the installation of pedestrian crossing gates at the Hazel Avenue railroad crossing and requesting the Commission to participate in the installation from Grade Crossing Funds. A letter was sent with the petition explaining that the.Board had received a petition signed by parents and children requesting protection at this hazardous crossing. The Police Department has monitored the crossing in the morning, at noon and after school and had not observed any unusual traffic or conditions, and few pedes- trians. The President asked for clarification of the Police Department's report, giving.dates and hours when the crossing was monitored. A resident stated that when a crossing is dangerous, many children are driven to school. Trustee Moate stated he agreed with the Police Department's report; he had been there several days and had observed little pedestrian or vehicular t raf f is . The manager reported the railroad has repaired the Hazel Avenue crossing as well as other crossings in the Village. 1 109 Resolution Accepting Trustee Kelm moved, seconded by Trustee Stiehr, Kates Rd. Dedication that the resolution be passed accepting the (R- 74 -25) dedication from Fiat -Allis Corporation of land for street purposes for Kates Road right -of -way as shown on the Plat attached thereto. Motion carried unanimously. Box Request Re: Wilmot- A letter from Paul C. Box, traffic consultant, Lake Cook Intersection Plans stated he had received copies of the Cook County construction plans for widening Lake -Cook Road and, while the work is in general conformity with good design principles, the throat width of Wilmot Road has not been widened to 36 feet as he has previously recommended. He asked for authorization to prepare a design sketch for the Wilmot improvement and forward it to Cook County, in the name of Deerfield,.off.icially requesting revision of their palns. He further noted that no: provision has been made for access to the office development on the south side of Lake -Cook Road at Wilmot and asked what was the status of this development. The manager stated he thought Wilmot Road would be widened about 100 feet back from Lake -Cook Road. The President suggested a sketch be prepared and the matter be put on the agenda for.the next meeting. Trustee Stiehr stated he would like to see a sketch which would include stop lights and any other proposed installations. A resident stated the throat widening on Wilmot was - needed to evacuate traffic onto Lake-Cook Road since traffic often is backed up for a considerablt distance. She also spoke of the need for directional signals. Mrs. William Marquardt, Wilmot Road, stated she would hate to see Wilmot changed from a local road. The matter will be on the agenda for the next meeting. Request - Deerfield Crossing A letter was receivedfrom the Landis Corporation, La'n.dscaping Agreement developers of Deerfield'C,rossing condominiums, Sketch to be Prepared requesting concurrence in an agreement whereby the Village would erect a fence on Village preperty approximately ten feet East of and parallel to the East line of Lot 1, Deerfield Crossing Resubdivision, and construct a drainage, ' on Village property for the collection of surface water from the roof drains and paved area of the Village garage site. -The Landis Corporation will maintain the property west of the fence to provide screening for the condominium apartments. The ten feet of property between Lot 1 and the fence will remain the property of the Village. The manager will provide a sketch of the proposed fence, drainage ditch and landscaping for the Board's consideration. Authorize $1500- Extension of. Discussion was. had on the number of cars parked Park Ave. R.R. Parking lri•the vicinity of the railroad station and the inadequacy of the-present parking area. Cars from West Lake Forest are now parked at the Deerfield statinn since the West Lake Forest station has been remodelled_.and .parking,.metered. It was proposed at $1,500 be expended for gravel to extend the parking area on the west side of Park Avenue northward to Hazel Avenue which will provide an,',additional 37 parking spaces. Trustee Stiehr asked why parking should be expanded to provide parking for West Lake Forest residents,.and suggested that pressure be put on the Transit District t o pay for---a- dditionA1 parking -ar.ea. c Trustee Moses moved, seconded by Trustee Gavin, that the expenditure of $1,500 for gravel be authorized to extend.the parking area on Park Avenue northward to Hazel Avenue. Adopted by the following vote: Ayes: Gavin, Kelm, Moate, Moses (4) _ Nays: Stiehr (1) The President'--suggo-sted that the bill for.gravel be sent to the railroad. Clerk's Reports The clerk reported that eight grants of easement for the construction of Phase II storm sewer improvements had been received and will be recorded. The sale of $1,000,000 Land Acquisition bonds was completed at the LaSalle National Bank on Thursday, December 12th. Certified copies of the ordinance ald -ing the levy for Sewage Treatment Facilities bonds have been filed with the County Clerks of Lake and Cook Counties, and return receipts have been received. ° The treasurer reported that funds from the sale of bonds have been invested in a 31 day Certificate of Deposit with the Northern Trust Company at an interest rate o f 9 -3/8 per cent. 110 Reports Trustee Stiehr stated plans prepared by Baxter & Woodman for storm sewer improve- ments in the Cranshire Court area should be reviewed before going out for bids. Referring to Mr. Robert Ducharme's letter regarding the Board's decision to take no action on the proposed resolution requesting designation of NIPC as area :wide planners for water quality management, Trustee Gavin suggested a meeting with the Plan Commission for discussion of the matter. It is her opinion that more regional planning is inevitable and should be reviewed now. Trustee Moses suggested that Trustee Gavin meet with Mr. Ducharme to discuss the matter. 'It was the Board's decision not to have a workshop meeting with the Plan Commission, and to take no action on the request. The President will answer Mr. Ducharme's letter. Trustee Kelm stated he felt he did not understand the letter from the USEPA and Trustee Gavin said.she felt the letters from the State and Federal EPA did not agree.: Trustee Moate suggested that a letter be sent to Senator Percy stating facts appeared to be mixed up, and a copy of the State's letter be sent to the Federal Government. In response to Trustee Stiehr's request, the President directed that a tentative time schedule for completion of the recodification of the Municipal Code be put on the agenda for the next meeting. Mr. Fred Barth, AAA Cab Company, -asked for a decision on the requirement for 24 hour cab service. He said AAA drivers want to get Deerfield licenses, b utthe company cannot meet a requirement for 24 hour service. He said few towns have 24 hour service. AAA has an emergency service; the telephone number for such service is given to the Police Department. Trustee Kelm stressed the importance of having some cab available for emergency service and suggested a telephone number that would be answered by a driver who has the duty , or the cab companies get together for emergency calls. Mr. Barth said the AAA company formerly had an answering service during the night. Trustee Moses suggested that letters be written to all cab companies licensed in the Village proposing that ,all have a common njmber that would be used for emergency service during the night hours. He pointed out this would :need the coopoeration of all the companies. Trustee Moate stated he was opposed to taking any action until the Board finds out what service is available. Trustee Stiehr asked if other Village - licensed cab companies are in fact giving 24 hour s ervice. President Forrest asked Mr. Barth to talk to the can companies before the regular meeting on January 6, 1975, to see what can be worked out. Mr. Barth asked the Board to waive the requirement for 24 hour service and said the AAA company could not give 24 hour service. There being no further business, on motion by Trustee Moate and seconded by trustee Stiehr, the meeting was adjourned at 9:20 p.m. ATTEST: Village Clerk APPROVED: Presid t