Loading...
09/16/197470 September 16,1974 The regular meeting of the President and Board of Trustees of the Village of Deerfield was called to.order by the President in the Council Chambers of the Village Hall on Monday, September 16, 1974 at 8:05 p.m. The clerk called the roll and reported that the following were Present: Bernard Forrest, President Norma Gavin George Kelm Lester T. Moate Daniel H. Stiehr Absent: •Frederic R. Finne Walter H. Moses, Jr. and that a quorum was present and in attendance at the meeting. Also present were Messrs. James Stucko,•representing the' Village attorney, and Norris Stilphen, m anager. Trustee Stiehr moved, seconded by Trustee Gavin, that the minutes of the regular meeting held September 3, 1974 be approved as corrected. (Page 66, line 44- add "unless the reduction is based on ability to pay "; Page 67 -line 42 - Add "and also to the developers, Messrs. DiPietro and Buccola "). Motion carried unanimously. Approve Warrant No. W -74 -9 Trustee Kelm moved, seconded by Trustee Gavin that Warrant No. W -74 -9 - Payment of bills including fund transfers and reimbursements, be approved. Adopted by the following v ote: Ayes: Gavin, Kelm, Moate, Stiehr (4) Nays: ,None (0) Treasurer's Report The treasurer submitted a report, dated August 31, 1974, which included cash and in- vestment statements, expenditures by activity, revenues and expenses.,-highlight control report and cash flow statements. The treasurer reported that the first payment of ,tax money had been received from Lake County, and he expects another payment within the next few weeks. It was his opinion that the sale of tax anticipation warrants will be unnecessary at this time. The Audit Report will be received Thursday, September 19th and will be sent to the Board in Friday's distribution. Re: Sec. 23 Housing Program Mr. B. D. Brasel, Executive Director the the Housing Authority of Lake County, spoke on the Section 23 Housing Assistance.Payment,Program, which replaces previous housing programs. Section 23 is basically a leasing program for existing, rehabilitated or new housing for the elderly and families. In Lake County, the need is for housing for the elderly,rather than families, and there is little or no housing suitable for rehabilitation; therefore, the program best suited to Lake County, as well as Deerfield, is construction of new dwelling units. Wauconda has asked f.or the construction of 100 new dwelling units.•.under Section 23. Procedures for Section 23 housing are quite simple, Mr. Brasel stated. If a community evidences interest, a preliminary survey is made to determine whether or not a program is justified. One the basis of the preliminary report, recom- mendations are made to the local governing body for the passage of a resolution asking the Lake County Housing Authority to implement a Section 23 program and giving the number of housing units desired for the elderly or families under the program. A more formal and complete survey is then made which includes informa- tion from public records, census reports, questionnaires, etc. These data are submitted with the application to the Department of Housing and Urban Development (HUD). If approved by HUD, the Housing Authority advertises for proposals from owners and developers which shall state the type of housing proposed to be built, overall rents_., etc. In conjunction with the local governing body, a decision would be made on which proposal is desirable, and submitted to HUD for approval. If approved by HUD, the developer would enter into a contract with the Housing Authority to lease a certain number of dwelling units under Section 23. 1 Management is the responsibility of the owner unless contracted back to the Housing Authority under arrangements approved by the Federal government. An applicant for Section 23 housing applies to the Housing Authority for certification. If investigation shows the applicant is qualified, he is issued a Certificate of Eligibility. He may then enter into a private, lease agreement with the owner, but the lease must be approved by the Housing Authority. Any standard lease not 1 1 in conflict with Federal and State law is acceptable. The 'tenant pays some portion of his income as rent, including basic utilities., to the landlord. The Housing Authority then pays the landlord the difference between what the tenant pays and the fair market rent plus a utility allowance.. In case of need, The Federal government will lend a tenant a security deposit to be repaid within twelve months, no interest. In cases of impending eviction, the approval of'the Housing Authority must be obtained. In Lake County, there has been only one eviction, and it was based primarily on fraud. Under previous programs the Housing Authority had title to the housing and entered into a tax agreement.whereby normally ten per cent of the shelter rent is paid in lieu of taxes. Section 23 housing is taxed the same as other property. Formerly, local zoning was changed to meet the need for Federal housing and local codes did not govern. Section 23 housing must comply with all local 4odes. The initial leasing period is-for five years, and the owner has the option to re- lease for another five year period. The fair market rent can be re- negotiated each year. Approximately 25 per cent more people are qualified for subsidized housing under Section -23.- Under prior programs, qualified persons were - limited to a maximum income of $5,600 for one pgrson and $6,200 for a couple, with assets no more than $12,500. If assets are disposed of, a two year waiting period is required for eligi- bility.. Under Section 23, assets of $17,500 are permitted, with no waiting period if assets are disposed of, and an income of $7,.000 for one and $8,050 for a couple. Rent paid by the tenant is based on income in accordance with the scale established by Section 23 or the Brooks amendment, whichever is less. Of 89 elderly people in Lake County,'only three pay the maximum rental of $53 per month. In response to members' questions,.Mr. Brasel stated the developer must arrange for the financing of the project, and despite the tight money market, several builders have indicated interest in submitting proposals for the Wauconda project. While there is no definite requirement for proximity to shopping, it must be accessible. The Authority i.s not opposed to rent subsidies for existing housing, but it seems that little is available. The program in Lake County is primarily for housing for the elderly; the Housing Authority has 826 applications for which housing cannot be provided. He feels the Authority is approaching the point of enough family housing in Lake County. Residents of the area are given points to establish priorities for',occupancy. The President thanked Mr. Brasel foi his presentation, and asked that the Board be kept informed on the Wauconda project. Mr. Brasel said he would do so, and will also send other information, including the developer's kit. Approve Consent Agenda The Consent Agenda, with several items deleted, was presented for consideration, as follows: CONSENT AGENDA Ordinance amending Section 20.203(b) of the Municipal Code; Stop signs on Apple Tree Lane at Arbor Vitae Road. (0- 74 -61) Authorization to release $11,779.56 from escrow funds to Zera Construction Company for street improvements completed in'Chesterfield's Laurel Hill No. 7. Trustee Stiehr moved, seconded by Trustee Kelm, that the rules be waived to permit action in the ordinance at its first presentation. Motion carried unanimously. Trustee Kelm moved, secnnded by Trustee Stiehr, that the Consent Agenda be approved, including passage of the ordinance. Adopted by the following vote: Ayes: Gavin, Kelm, Moate, Stiehr (4) Nays: None (0) The President signed the ordinance indicating his approval thereof. Table Ordinance- Parking The Marshall parking lot at 839 Waukegan Road Variation, Marshall Property not having been striped, a condition for the 839 Waukegan Rd. granting of a parking variation, Trustee Kelm moved, seconded by Trustee Moate, that the ordinance be tabled until such time as the building commissioner reports that the striping has been completed. Motion carried unanimously. 1st Presentation - Ordinance The first presentation was made of an ordinance $1 Vehicle License for Sr. establishing a vehicle. license fee of $1.00 per _Citizens-One car only annum for residents of 65 years o €--age or more, for one non- commerci.a.l vehicle; the regular 72:. fee to be paid for additional vehicles owned by the resident. Discussion was had on the proposed ordinance. Trustee Kelm stated he agreed with Trustees Moate and Moses in opposing a reduced fee. Based solely upon age, it was in his opinion a clear case of discrimination against those under 65. While the revenue loss in this instance may not have great signi- ficance, it may set a precedent for extension to other areas, based on age and divorced from economic need. He stated that his was not a popular position and he had many friends who would benefit, he could not justify giving financial aid based solely on age although he felt special.consideration was needed for the elderly, especially under financial considerations. Trustee Moate stated his statements were what he had in mind, and pointed out that taxpayers money was involved. Trustee Gavin said the State had enacted legislation to permit a municipality to set a vehicle tax fee for residents 65 years of age or o.r_ older and must have had a good reason to do so. Many senior citizens have a fixed income and a saving in the cost of a vehicle license is important to them, and they should not be required to show financial need. Trustee Stiehr.stated the question of a r educedfee was a matter of principle and he was reluctant to require a senior citizen to prove economic hardship. Trustee Kelm stated quite a number of people of 65 had not retired and had a suhstantial income. Mrs. Pauline Rundell, a senior.citizen and renter, stated she could not afford to own a car and therefore could not.benefit if the fee for vehicle li- censes is reduced for the elderly. However, she knew many who owned a car and had only a fixed income, and while they did not talk about it, inflation had hurt them financially. She pointed out there was no public transportation, and usually the owner of a car took others, filling the car for shopping and similar errands. In response to Mr. Gene Goldberg'6 (340 Carlisle) suggestion that a maximum income be established as the criterion for issuance of a vehicle license at the reduced cost, Trustee Moate stated the Village attorney said there was no authority to include income limitations as well as age. lst Presentation - Ordinance Facilities for Handicapped The first presentation was made of an ordin- ance providing for standard specifications for facilities of the handicapped. Trustee Kelm stated he was in favor of the ordinance which adopts by refer- ence specifications for new construction, but would hate to see an emergency caused by non - conformance with the Building Code. Trustee Kelm moved, seconded by Trustee Moate, that the matter be referred to the Board of Building Appeals for review and a report by the next meeting on conformity with the Building Code. Motion carried unanimously. Approve Newspaper Recycling A report from the Environmental Commission recommended that a paper recycling operation for newspapers only be initiated at the Village garage, as described in'the manager's letter . of ='July.19,`1974, and the program be reviewed'in four to six months to determine if it should be modified or expanded to include other materials. The manager recommended acceptance of the offer submitted by Pioneer Paper, a division of Container Corporation, as being the safest way to proceed. Chairman Henry.Schmalz of the Environmental Commission stated it had been decided that recycling operations for newspapers only should be tried first, and o ther.materials can be accepted later if the initial program is successful. He stated he believes there will be enough newspapers to support all paper collections, such as the Boy Scouts, Girl Scouts,. and other organizations. Trustee.Kelm moved, seconded by Trustee Moate, that the program be imple- mented in accordance with the manager's letter.of_.July 19, 1,974,,fQr- newspapers o nly. Motion carried unanimously. Trustee Stiehr asked -that records be kept on manpower needs to carry out the program. The President asked the manager to work with the Environmental Commission on publicity for the project. Re: Carriage Way Bridge President Forrest reported he had not been able to reach Mr. Bruce Blietz to discuss ex- tension of the Agreement to pay $20,000 toward the cost of construction of the proposed bridge at the end of Carriage Way. The Agreement will expire March 22, 1976. He suggested the Village engineer be authorized to start the design of the 1 1 73 bridge.The manager stated it was. doubtful the Village engineer would have time to design the bridge. He estimated the cost to be $7,000 but will get more accurate f igures. Mr. Gene Goldberg, 340 Carlisle, stated he and other residents of Briarwood Vista Subdivision, as well as homeowners in Kings Cove, were opposed to the con- struction of the bridge and connection of the north and south portions of Carlisle Avenue which now terminate at the boundaries of the Blietz property. He pointed out that ' the Homart development will result in very heavy traffic on Carlisle, a resi- dential street. President Forrest stated the bridge and Carlisle connection were part of the Comprehensive Plan, but suggested that, in view of the Homart- development, perhaps the Plan Commission should review the matter. ,,'Trustee Stiehr stated there were two propositions to be considered; a.) should a bridge be constructed; and b) if the bridge is to be built, when shall it be started and how shall it be funded. If there is no decision on whether the bridge should be built, it is a waste of time to talk about engineering. The bridge and Carlisle connection are included in the Comprehensive Plan, and in his opinion the plan should b e adhered to. Mrs. Laura Lee Christoph, 90 Evergreen, stated the homeowners in Briarwoods Vista have mixed feelings; the owners on Carlisle are opposed to the bridge and connection, and the others.want.it. She felt the Plan Commission and Safety Council should be consulted on the matter, and pointed out that residents of Briarwoods Vista would be trapped in or seriously inconvenienced during construction and widening of County Line Road. She reported that Dr. Fenelon,:Superintendent of School District 109, had said $12,000 per year would be saved if the improvements are constructed. The bond issue passed by the Park District included the purchase of park land in the area under discussion, and the President of the Association has been trying to talk to the Park Board to see what they are going to do. Mr. Goldberg stated the Comprehensive Plan pre -dated the Homart development, and he felt the Plan should be reviewed. President Forrest asked for a_report -at the next meeting on whether there is time available for in -house engineering for the bridge, and costs if the design is made by an outside firm. The matter will be on the agenda for the next meeting, and he will keep the Board posted on Mr. Blietz's response to an extension of the Agree- ment to pay $20,000 for bridge construction. Supp. MET Resolution Trustee Stiehr moved, seconded by Trustee Gavin, $15000- 36 -TL -CS that the Supplemental Resolution be passed (R- 74 -23) appropriating an additional $15,000 from Motor Fuel Tax funds.'for the Wilmot - Deerfield traffic light installation and street improvements, Section 36- TL -CS. Adopted by the f ollowing vote: Ayes: Gavin, Kelm, Moate, Stiehr (4) N ays: None (0) Bid Award -Phase II Storm Sewer Improvements- Postponed to 10/7/74 Discussion -was had.on the bid award for Phase II storm .sewer improvements, and decision was made that.the.matter be postponed until the October 7th meeting. Bids were substanially higher than the estimate, and the Village engineer recommended that the scope of the.improvements be reduced by eliminating the pumping stations and improvements.on.Cranshire.and Hampton Court. The manager stated the Cranshi.re- Hampton:Court improvement would benefit only 17 homes. If the $80,000 grant is received from the Federal Government, the work can be done at. a later date. The work.in.the area.of Deer.path Drive can be eliminated since there are flooding problems only when the water in the ditch is high. Que8ti.oned 'about the•diLffeterice between the estimate and bid price of the C ranshire- Hampton Court improvements, the engineer for Baxter & Woodman stated the a rea was in the flood. plain, and the flooding problem and its solution were more com- plex and costly than originally conceived. Reports The President reported he had received a letter from the developer of Lake Eleanor stating there were extenuating circumstances why the landscaping had not been done. The manager stated some cleanup work had been done, and suggested the matter be referred to the Board of Zoning Appeals for a report. The clerk reported the Lake County Soil and Water Conservation District had 74 scheduled a bus tour of the Barrington -Lake Zurick area on Saturday, September 28th,and invited Village officials and interested citizens to attend. The clerk reported that the Annexation and Zoning Ordinances for the Florence Avenue properties had iYot been recorded because the petition for annexa- tion, received after the passage-of the.ordinance, was found to be defective. The Village attorney has advised the attorney for the petitioners to prepare and file a legal petition. Trustee Stiehr asked fora status report on the NIMLO recodification of the Municipal Code. Mr. Stucko will report at the next meeting. The manager reported he had attended meetings of the committee working on Soil Conservation -Flood Control implementation, and had been advised that $250,000 would be made available to the Village for.the purchase of the brickyard property. The committee is working on a flood control ordinance for the entire river basin, which will duplicate the provisions of the Village's flood control ordinances. He has suggested that the ordinance not apply to communities that have enacted proper flood control ordinances, in order that dual permits not be required. The manager reported that the Illinois Department of Transportation.had authorized the demolition of the building on the former Favelli property without prejudice, and he will go forward with specifications for demolition. The Village engineer suggested the Board delay a petition to the Environ- mental Protection Agency regarding the sewage treatment plant evaluation until he gets data on composite samples of BOD. The report on the sump pump study is due this month, and he requested a delay until after a good fall rainstorm. Approve JC Xmas Tree Trailer Village Parking Lot November 23 through December 26, 1974. The Deerfield Jaycees requested permission to park a trailer for Christmas tree sales on the Village Hall parking lot from Trustee Stiehr moved, seconded by Trustee Gavin, that the Jaycees be authorized to park the trailer as requested. Motion carried unanimously. Reports The manager reported that the Village's Civil Defense plan had been approved, and a certificate will be issued by the Springfield office. The manager reported that a letter had been received from the Glenbrook Property Owners Association asking for a pedestrian crossing button on the traffic light installation at the Waukegan- Chestnut intersection. The Village engineer has reported that the number of pedestrians does not warrant the installation, which would cost $1,500. The manager has written to the Association, asking if they would participate in the cost. A bidder on the Phase II storm sewer improvements stated he had submitted a balanced bid, and if a part is eliminated, he can do better. President Forrest suggested he be present at the next meeting. Evaluation of no left turns onto Rosemary was deferred because the street was closed for a part of the time due to storm sewer improvments. There being no further business, on.motion by Trustee Stiehr and seconded by Trustee Moate, the meeting was adjourned at 10:00 p.m. APPROVED: I President' A TTEST: Village Clerk 1 1