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08/19/197461 August 19, 1974 The:,regular meeting of the President and Board of Trustees of the Village of Deerfield was called to order by the President in the Council Chambers of the Village Hall on Monday, August 19, 1974 at 8:10 p.m. The clerk called the roll and reported that the following were and that a quorum was present and.in attendance at the meeting. Also present were Messrs. James Stucko, representing the Village attorney, and Norris Stilphen, manager. Trustee Moses moved, seconded by Trustee Finne, that the minutes of the regular meeting held August 5, 1974 be approved as corrected (page 58 -line 33 - "$300,000 "). Motion carried unanimously. Approve Warrant No. W -74 -8 Trustee Gavin moved, seconded by Trustee Moses, that Warrant-No. W -74 -8 - Payment of bills, in- cluding fund transfers and reimbursements -,- be approved. Adopted by the following vote: Ayes: Finne, Gavin, Moate, Moses (4) Nays: None (0) Mr.•R-ay.DigmAn presented a :framed.wat'ercolor of the Deerfield railroad station painted by Mr. Ralph Perdue, who was unable to be present. The painting was accepted by Mrs. Bernard Forrest with thanks on behalf of the Village. Treasurer's Report The treasurer submitted a report on.cash and invest ments, detail.expenditures by activity, 'revenues and expenses, highlight control report and cash flow statements as of July 31, 1974. Accounts in the Deerfield State Bank will.be transferred to the Deerbrook State Bank this week. The audit draft has been completed and will be received shortly. Approve Consent Agenda The Consent Agenda, with certain deletions, was presented for consideration as follows: CONSENT AGENDA Ordinance granting a parking variation for property at 839 Waukegan Road, Lots 18 and 19, Owners Homestead Subdivision (Marshall); first presentation. Ordinance approving a Planned Development, Chesterfield's Laurel Hill No. 11; first presentation. Ordinance granting a rgar yard variation, 225 Fairview, West 150 feet of Lots 32 and 33, Hovland's Subdivision (Kodym); first presentation. Resolution designating Norris W. Stilphen, Village manager, as Village's representative to execute and file with Federal Government documents relating to sewage treat- ment projects reimbursement grant. (R- 74 -22) Trustee Finne moved, seconded by Trustee Gavin, that the Consent Agenda be a pproved. Motion carried unanimously. Ordinance -Mun. Code Amend. The ordinance was presented amending Section 21.003 Sec. 21.003- Vehicle License Fees of the Municipal Code, increasing vehicle license fees (0- 74 -52) for passenger cars of more than 35 horsepower, trucks and buses, and a transfer fee of $0.50. Trustee Gavin asked what other communities are doing about Senior Citizens vehicle license fees, and the treasurer will submit a report at the next meeting. Trustee Moses moved, seconded by.Trustee Moate, that the ordinance be passed as presented. Adopted by the- following vote: ,A P -s:' Finne, Gavin, Moate, Moses (4) Nays: None (0) The President signed the ordinance indicating his approval thereof. Present: Bernard Forrest, President Frederic R. Finne Norma Gavin Lester T. Moate Walter H. Moses, Jr. Absent: George Kelm Daniel H. Stiehr and that a quorum was present and.in attendance at the meeting. Also present were Messrs. James Stucko, representing the Village attorney, and Norris Stilphen, manager. Trustee Moses moved, seconded by Trustee Finne, that the minutes of the regular meeting held August 5, 1974 be approved as corrected (page 58 -line 33 - "$300,000 "). Motion carried unanimously. Approve Warrant No. W -74 -8 Trustee Gavin moved, seconded by Trustee Moses, that Warrant-No. W -74 -8 - Payment of bills, in- cluding fund transfers and reimbursements -,- be approved. Adopted by the following vote: Ayes: Finne, Gavin, Moate, Moses (4) Nays: None (0) Mr.•R-ay.DigmAn presented a :framed.wat'ercolor of the Deerfield railroad station painted by Mr. Ralph Perdue, who was unable to be present. The painting was accepted by Mrs. Bernard Forrest with thanks on behalf of the Village. Treasurer's Report The treasurer submitted a report on.cash and invest ments, detail.expenditures by activity, 'revenues and expenses, highlight control report and cash flow statements as of July 31, 1974. Accounts in the Deerfield State Bank will.be transferred to the Deerbrook State Bank this week. The audit draft has been completed and will be received shortly. Approve Consent Agenda The Consent Agenda, with certain deletions, was presented for consideration as follows: CONSENT AGENDA Ordinance granting a parking variation for property at 839 Waukegan Road, Lots 18 and 19, Owners Homestead Subdivision (Marshall); first presentation. Ordinance approving a Planned Development, Chesterfield's Laurel Hill No. 11; first presentation. Ordinance granting a rgar yard variation, 225 Fairview, West 150 feet of Lots 32 and 33, Hovland's Subdivision (Kodym); first presentation. Resolution designating Norris W. Stilphen, Village manager, as Village's representative to execute and file with Federal Government documents relating to sewage treat- ment projects reimbursement grant. (R- 74 -22) Trustee Finne moved, seconded by Trustee Gavin, that the Consent Agenda be a pproved. Motion carried unanimously. Ordinance -Mun. Code Amend. The ordinance was presented amending Section 21.003 Sec. 21.003- Vehicle License Fees of the Municipal Code, increasing vehicle license fees (0- 74 -52) for passenger cars of more than 35 horsepower, trucks and buses, and a transfer fee of $0.50. Trustee Gavin asked what other communities are doing about Senior Citizens vehicle license fees, and the treasurer will submit a report at the next meeting. Trustee Moses moved, seconded by.Trustee Moate, that the ordinance be passed as presented. Adopted by the- following vote: ,A P -s:' Finne, Gavin, Moate, Moses (4) Nays: None (0) The President signed the ordinance indicating his approval thereof. 61, Increase Liability Coverage A. memorandum from the Finance Committee $5 Million- Add.$1350 Annual recommended.that the Village's liability Premium insurance.be increased from $1,000,000 to $5,000,000, with an additional premium cost of $1,350 per year, as quoted by the Village's insurer, Employers Insurance of W ausau . Trustee Moate moved, seconded by Trustee Moses, that the Village's lia- bility insurance coverage be increased to $5,000,000. Adopted by the following v ote: Ayes: Finne, Gavin, Moate, Moses (4) Nays: None (0) Resort -Lots at Rear 1163.Holly A report from the Building Department and lane in Flood Plain & Way a letter from the Soil Conservation Service of the United States Department of Agri- culture advised that the two vacant lots at the rear of 1163 Holly Lane fall within the 100 -year flood plain and /or floodway. No building permit can be issued for these lots under Village ordinances. Report - Cleaning The President reported that the Commissioners W. Skokie Drainage Ditch of the West Skokie Drainage District had issued a Change Order, directing the con_ tractor to cut back and remove brush and trees from the ditch bottom and the lower one -half of the sides, with no cutting on the top one -half of the slopes and berm except for that deemed necessary for ingress and egress for cleaning purposes, these points to be as far apart as possible. He stated it was his understanding.the suits.filed had been withdrawn on the basis of the Change Order, and he has written to the Commissioners expressing appreciation for their cooperation. Re: Procedures - Tax A letter from Mr. Stucko explained procedures Anticipation Warrants for the issuance of tax anticipation warrants if funds are to be borrowed due to late tax collections. The treasurer stated the Village should start getting tax money, and the problem was mainly a matter of timing. By mid - November, funds will be needed for payment of bonds and interest. The matter of the issuance of tax anticipation warrants will be kept on the agenda. S.C. Report -Stop Signs A report from the Safety Council recommended Arbor Vitae at Apple Tree that Stop signs be erected on Arbor Vitae at Referred Back to S 4-c- - Apple Tree Lane. Trustee Finne stated he felt the report was inadequate inasmuch as no reasons were given by the Safety Council for its recommendation. Two residents of Arbor Vitae stated they had asked the Safety Council to recommend Stop signs on Apple Tree at Arbor Vitae. Traffic using Apple Tree Lane to bypass the Deer- field-Wilmot Road intersection.creates a hazard for children going to and from the swimming pool and park. They felt that the traffic light installation at the Deerfield - Wilmot intersection would only increase the number of cars using the Apple Tree bypass. Trustee Moses moved, seconded by Trustee Moate, that the matter_be referred back to the Safety Gouncil with a request for a.more complete report and an explanation for changlpg tbe: location, of requested' Stop signs. Motion carried unanimously. 1st Presentation - Ordinance Unsafe Intersections intersections declared to be unsafe. The first presentation was made of an ordin- ance amending Section 11.120(d) of the Municipal Code by adding thereto a list of Trustee.Moses stated the public should be notified before the ordinance is passed, and letters sent to the owners of property involved, or he would . otherwise ask that the rules be waived and the ordinance passed at its first presentation, He asked for a report from the Public Works Department, and a recommendation from Public Works Director Klasinski on whether a 10 or 15 foot setback should be required at regulated intersections. In response to Trustee Finne's suggestion that the Waukegan -North Avenue intersection be deleted, Trustee Moses stated the intersection would be very 1 1 63 hazardous if sightlines..are blocked, and al,thoughw there - is..now compliance, it would set a precedent if it is taken out because it now complies. Safety Council member Laura Lee Christoph will continue to work with Mr. Klasinski to determine dangerous intersections. She stated the Public Works Depart- ment is receiving excellent cooperation from owners. 1st Presentation - Ordinance The first presentation was made of an ordinance Annexing Florence Ave::-Property annexing property on Florence Avenue in Cook County. The ordinance has been posted on the lobby bulletin board. 1st Presentation - Ordinance The first presentation was made of an ordinance Zoning & Special Use - Florence amending the Zoning Map by classifying the Ave. Property properties on Florence Avenue as a B- Business District, and authorizing a Special Use for the purpose of a Planned Business Development. The ordinance has been posted on the lobby bulletin board. 1st Presentation - Ordinance The first presentation was made of an ordinance S/A 112 - Amendment amending the ordinance providing for the improvement of Gordon Terrace and Kenmore Avenue by Special Assessments (0- 73 -34), by reducing the scope of improvements to be con- structed on Kenmore Avenue by 300 feet. It was reported that the Plan Commission is not completely satisfied with the Board's decision to eliminate.only the improvement of the south 300 feet of Kenmore Avenue. A member of the Plan Commission will be present at the next meeting. Approve Ad Hoc Committee President Forrest submitted a proposal for the Vandalism Problem appointment of an ad hoc committee to study means for coping with vandalism problems and.listed possible areas of investigation. To serve on the committee, he recommended the a- ppointment of the manager,.youth worker, Chairman of the Youth Council, Chief of Police, one or two Trustees,-representatives-from each school district and a representative from the Park District.. Following a brief discussion..of vandalism problems, Trustee Moate.moved, seconded by Trustee Gavin,_.that.the'concept of'an Ad Hoc Committee on vandalism problems be approved. Motion carried unanimously. Ordinance -Mun. Code Amend.. The ordinance was presented amending Section Sec. 27.304- Abatement & Lien 27.304 of.the.Municipal Code by providing for the for Weed Cutting Cost abatement and the filing of liens for wee'A, cutting (0- 74"53) costs. Trustee Finne moved, seconded by Trustee Gavin, that the rules be waived to permit action on the ordinance at its first presentation. Motion carried unanimously. Trustee Finne then moved, seconded by Trustee Gavin, that the ordinance be passed as presented. Adopted by the following vote: Ayes: Finne, Gavin, Moate, Moses (4) Nays: None (0) The President signed the ordinance indicating his approval thereof. Ordinance -Mun. Code Amend. Sec. 27.104, 27.105 & 27.106 Dutch Elm Disease Control Removal, Notice, Llen (0- 74 -54) r emoval cost. The ordinance was presented amending Sections 27.104, 27.105 and 27.106 of the Municipal Code pertaining to Dutch Elm Disease Control, and providing for the rempyal of nuisances, Notice of removal to owner, and duty of owner to remove diseased tree or breeding place and lien for Trustee Finne recommended that the Village file suit to recover costs for tree removal rather than filing a lien. It was his opinion -that if one or two owners are sued, %r.thd word would get around and the cooperation for removal of diseased trees would be forthcoming. Trustee Moses moved, seconded by Trustee Gavin, that the rules b-e waived to permit action on the ordinance at its first presentation. Motion carried unanimously. Trustee Moses then moved, seconded by Trustee Gavin, that the ordinance be passed as presented. Adopted by the following vote: z Ayes; Finne, Gavin, Moate, Moses (4) N ays: None (0) The President signed the ordinance indicating his approval thereof. Reports - Communications A letter from the Chicago Motor Club stated Deerfield had been given a Pedestrian Safety Award. The President reported that Mr. B. D. Brasel, Executive Director of the Housing Authority of Lake County, will give a presentation of the Section 23 Housing Assistance Payment Program at the September 16th Board meeting. The manager reported that the traffic light installation at the Deerfield- Wilmot intersection should be ready for the opening of school. The manager reported that Deerfield has been included for reimbursement for the warning system. In connection with the denial by the State Highway Department for installa- tion of pedestrian- traffic lights on North Waukegan Road on the basis that such i nstallations.are not authorized.for high school students, Trustee Moses moved, seconded by Trustee Gavin, that - Trustee Finne pursue this matter with the State through someone with greater authority than the person who denied the installation. Adopted by the following vote: Ayes: Finne, Gavin, Moses (3) Nays: Moate (1) Mr. George Kennedy, contractor for.Phase I storm sewer improvements, requested payment of the final estimate for the work, more than $97,000 having been held back. He said he.had taken the final papers to Baxter & Woodman last Monday, and had been assured by the Village engineer that the matter would be on the agenda for this meeting. The manager stated that payment had.not been promised unless all papers were received in time, and two..items remained to be resolved: 1) water pressure at one home, and 2) a question of a cracked driveway. The work has been in- spected by Baxter & Woodman and the Village engineer, with a final inspection today by Mr. John Redford, assistant to the engineer. Trustee Finne stated t1. t, with only two items to be completed, it did not seem fair:to withhold payment of the entire amount because papers were not received by Friday. Trustee Moate moved,.seconded by Trustee Moses, that the Board approve payment of $50,000 to George W. Kennedy Construction.Company on assurances by the manager and treasurer that all papers have been filed and are in order. The motion failed by the following vote: Ayes: Finne, Moate, Moses (3) Nays: Gavin, Forrest (2) There being no further business, on motion by Trustee Moses and seconded by Trustee Gavin, the meeting was adjourned at 9:40 p.m. APPROVED: President ATTEST: Village Clerk