07/15/197451
July' 15, 1974
The regular meeting of the President and Board of Trustees of the Village of
Deerfield was called to order.by the President in the Council Chambers of the Village
Hall on Monday, July 15, 1974 at 8:05 p.m. The clerk called the roll and reported
that the following were
Present: Bernard Forrest, President
Frederic R. Finne
Norma Gavin
George Kelm
Lester T. Moate
Walter H. Moses, Jr.
Daniel H. Stiehr,
Absent: None
and that a quorum was present.and in attendance at the meeting. Also present were
Messrs. Richard Houpt, Village attorney, and Norris Stilphen, manager.
Trustee Stiehr moved, seconded by Trustee Moses, that the minutes of the regular
meeting held July 1, 1974 be approved as submitted. Motion carried unanimously.
Approve Warrant No. W -74 -7 Trustee Kelm moved, seconded by Trustee Gavin,
That Warrant No. W -74 -7 - Payment of bills, in-
cluding fund transfers and reimbursements -be approved. Adopted by the following vote:
Ayes: Finne, Gavin, Kelm, Moate, Moses, Stiehr (6)
Nays: None (0)
Report- Engineering Dept. The Village engineer submitted a report on the
status of engineering department projects. In
connection with the Waukegan.Road.widening.project, Mr. Soyka will check the "ridges"
which were reported by the President. New traffic signal.controllers have been installed
-for'the signals at Hazel, Osterman and Kipling. intersections on Waukegan Road. The
part has been ordered for the repair of-the traffic light installation at Petersen -
H offman- Deerfield.Road.intersection. The contractor is proceeding on the cleanup after
construction of Phase I sewers.. Trustee.Gavin asked that the School District be informed
of delays in the installation of. Wilmot- Deerfield traffic lights. The Toll Road relief
sewer seems to have alleviated flooding problems in the We -Go Subdivision area, although
the Public Uorks Department had to.remove trash from an inlet during the heavy rainstorm
in May. The Village attorney will check on the Pine Street sidewalk Special Assessment,
as requested by Trustee.Moses.. Easements.have.been. prepared for the East side sewer
installation, and are ready "for - owners` -signatures. He is following up on his inquiry
to the Department-of Transportation regarding the proposed installation of pedestrian
crossing lights at Chapel Court and Waukegan Road.
Approve Consent Agenda The Consent Agenda was presented for consideration,
several items having been deleted, as follows:
CONSENT AGENDA
Resolution proclaiming August 28th as Senior Citizens' Recognition Day.
Letter from Village attorney re: residence requirement of licensee or manager for
Liquor License.
Trustee Moate moved, seconded by Trustee Moses, that the Consent Agenda be
a pproved.
Motion carried unanimously.
lst Presentation - Ordinance The first presentation was made of an ordinance
Driveway Width 30 Ft. amending Section 11.205b(2) of the Municipal Code
to provide for driveways not less than 18 feet
wide nor more than 30 feet wide for a two -way driveway.
Re: Notice to Contractors Discussion was had on the Notice to Contractors
Delete Pre -Bid Conference on bids for the Phase II storm sewer project,
and the requirement that bidders attend a pre -bid
conference. The pros and cons of.th'is requirement had been discussed at length previously.
Dr. H. S. Sundin.of Baxter & Woodman_stated.the omission of this requirement did not
preclude having a pre -bid conference, but he f e'l't.it should not be mandatory.
Trustee Stiehr moved,.seconded.by Trustee.Kelm, that the requirement for a pre -
bid conference be deleted from the Notice to Contractors.
Motion.,carried unanimously.
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Approve Deerfield Crossing.Resub..- The plat of Resubdivison of Lots 1, 2 and
& Covenant- Authok.1ze__Execution 3 in Deerfield Crossing, which designates
the three lots as "Lot 1 ", was presented for
approval, with a Covenant restricting the use.of.that portion of said Lot 1'which
was formerly Lot 3, for the private recreational, maintenance and garage purposes
of the owners of Lot 1. Approval.of the resubdivision and covenant were recom-
mended by the Plan Commission.
Trustee Stiehr stated he had a problem understanding the covenant and
the piecemeal devlopment.-of Deerfield Crossing is confusing to him.
Trustee Kelm moved, seconded by Trustee Moate, that the plat of the Resub-
d ivision of Lots 1, 2 and 3, Deerfield Crossing, and.the Covenant pertaining to
the use of Lot 1 be approved and execution authorized. Adopted by the following
v ote:
Ayes: Finne, Gavin, Kelm, Moate, Moses,(5)
Nays: Stiehr (1)
Adoption of Fire Code The first presentation was made of an ordin-
T abled to 9/16/74 Meeting ance adopting the Deerfield- Bannockburn
District Fire Prevention Code.
The manager stated the District's Code could be revised:to conform with
Village ordinances and reprinted at a cost of .$1,500, or the Code could be adopted
by reference with an errata sheet, and. a provision that in cases of conflict between
the Code and Village ordinances, the more stringent requirements shall prevail,
The Deerfield- Bannockburn Fire.Protection District.would be the.enforcing agent.
The Village attorney stated the Code could be adopted by reference, as proposed by
the manager.
Mr. Rolf Jensen, Chairman of the Board of Building Appeals, stated the necess-
ary changes were so extensive.the-Board.would be better advised to make the changes,
eliminating the conflicts, and reprint the Code. The Fire Chief should be the en-
forcing officer. He agreed with Trustee Kelm that-appeals-from decisions regarding
the Fire Code should be made to the Board of Building Appeals, rather than the
Board of Trustees, as stated in the proposed ordinance. An amendment to the Muni-
cipal Code will be required.if. the Board of. Building Appeals is designated to hear
appeals regarding the Fire Code. Mr. Jensen recommended-that fees and permits be
removed from the Code and put in a separate ordinance of the Village of Deerfield.
Mr. Jensen pointed out that part of the Village is in Cook County, and there-
fore outside the Deerfield- Bannockburn.Fire.Protection District. The Village
attorney stated the Fire Chief can be appointed Village Fire Marshal and can en-
force the Code anywhere in the Village. The question of compensation for work
outside the.District was discussed.. Mr..Jensen.suggested that a member of the
Board of Trustees or the Village attorney be appointed to negotiate with the Trustees
of the Deerfield- Bannockburn Fire Protection District on compensation for services
outside the District. He stated the adoption of the Code should not be done
hastily; in the long run it will affect fire insurance ratings.
President Forrest suggested no action be taken at this time, and a meeting
be arranged with Trustees.of the Deerfield - Bannockburn Fire Protection District,
the Northbrook Rural Fire Protection.District, the Villages of Riverwoods and
Lincolnshire and Lake County. He will chair the meeting.
Trustee Stiehr moved, seconded by Trustee Moses, that the matter be tabled
until the second meeting-in September.
Motion carried unanimously.
Re: Sav -a -Pet Request Mrs. Gertrude Maxwell of Sav- a�,Pet requested
Increased Fees an increase in the present payment of $3.,00
paid by the Village for each animal brought
to the shelter. She suggested a fee of $40.00 for each dog and $20.00 to $25.00
for each cat.
Mrs. Maxwell stated animals are kept in the Village pound for redemption by
the owner for five days. If not redeemed during this period, the animal is taken
to Sav -a -Pet where it is kept until it is adopted, or, in some cases, is redeemed
by the owner. No animal is killed. Sick animals are treated,..and are sometimes
kept as long as a year. All animals from.Deerfield have been adopted, and on the
average, have-been kept for ten days. The $3.00 fee paid by the Village does not
begin to cover the cost, and therefore she,was pleading for assistance from the
Village by an increase.in the fee. The charge for adoption has been increased to
$15.00 and the adopter must agree to have the animal spayed. She could give no
accurate 'information on the number of animals taken to Sav -a -Pet by the Village.
b3
Highland Park has given land on which the organization hopes to build an animal
shelter; Skokie gives .Sav7a- Pet.$3,000.per_ year; Glenview pays $5.00 per.day for
each animal and Wilmette.gives.$500.00. The cost for keeping an animal, including
overhead and other expenses, is about.$10.00 per day, and therefore,Sav -a -Pet is
appealing to all communities using their.facilities for additional support. They
have held fund raising.affairs.but additional funds are needed. She stressed the fact
that Sav -a -Pet does not kill any animals.
The manager stated the County is setting up a pound and unclaimed animals could
be taken there. Mrs. Maxwell said the County and other agencies kill dogs and
they are the only one that saves them.
President Forrest stated.the Village.will get figures on the number of dogs
taken to Sav -a -Pet and will inform Mrs. Maxwell of the Board's decision.
Annexation Ordinance Trustee Moses moved, seconded by Trustee Moate,
'ormer'Strub Property that the ordinance be passed annexing the following
(0- 74 -48) described land (former Strub property) to the
Village of Deerfield:
The North 1/2 of the West 1/2 of
Township 42 North,.Range.12.East
East 5 acres (except therefrom t
North 1/2 of the East 1/2 of Lot
ship 42 North, Range 12, East of
Illinois.
Adopted by the following vote:
Lot 2 of the North West 1/4 of Section 5,
of the Third Principal Meridian also the
ze West 162 feet of the East 5 acres) of the
2 of the North East 1/4 of Section 6, Town -
the Third Principal Meridian, in Cook County,
Ayes: Finne, Gavin,..Moa.te, Moses, Stiehr (5)
Nays: None (0)
Abstaining: Kelm (1)
The President signed the ordinance indicating his approval-thereof.
Ordinance Amending Zoning Map ... The ordinance was presented amending the Zoning
Authorizing Special Use Map by classifying the above annexed property in
(0- 74 -49) the B- Business District, and authorizing a Special
Use for a Planned Development - Office Complex.
A.correction was.made.in the third line of Section Three C) to read "in excess
of 42 feet,...... "..
Trustee Moses. move4 ,.seconded.by.Trus.tee.Moate, that the .ordinance be passed as
corrected. Adopted by the following vote:
Ayes: Finne, Gavin, Moate,.Moses, Stiehr (5)
Nays: None (0)
Abstaining: Kelm. (1)
The President signed-the ordinance.indicating his approval thereof.
Approve Payment $3000. Discussion was had on the $3,000 billed to the
Legal Fees - Homart Suit Village.of .Deerfield for legal services in
connection with the Homart suit. President
Forrest stated he had told Mayor Ray Geraci.that the Village would pay a fair of the
legal costs. The Village attorney stated that he had indicated to the attorneys
that the Village would pay a portion of the fees but had not designated how much.
Trustee Moses moved, seconded by Trustee Kelm, that payment of $3,000 be approved
to Martin, Karganis & Gail, Ltd..for legal.services in connection with the Homart
suit in which the Village had joined-with the City of Highland Park and others.
Adopted by the following,vote:
Ayes: Kelm, Moate, Moses, Forrest (4)
Nays: Gavin, Stiehr (2)
Abstaining: Finne (1)
Trustee Moses stated
everyone not to:do =so. Pr
or percentage limitation.
Report -R.R. Station '
Insurance Coverage & Costs
it was a bad policy to make "blind" commitments, and urged
esident Forrest recommended that-commitments have a dollar
- r.:i•a r Trustee Moses reported he.had.received oral quotes
on insurance coverage for the Milwaukee Road
station as follows: $250 per annum for $80,000
54
lip
fire insurance coverage;.and for $300,000.owner's protective liability insurance,
issued only by Lloyds of London, the.premium .would be $1,341 per annum' with no
deduction, $1,235 per annum with $500 deductible, and $1,126 with $1,000 deduct-
ible.
Partial losses from fire would be insured 100 per cent. If the station is
totally destroyed it would not be.built as it is, and $80,000 is the estimated
cost for a new.station• similar to.those constructed elsewhere. The Mass Transit
District will pay the Village.$1,500 for maintenance, which will cover the insur-
ance premiums.. Maintenance will be done by.Public Works employees at Village
expense. Trustee Moses hopes that the Jaycees will do the painting.
The treasurer stated.the Village.has a $1 million umbrella policy. Trustee
Moate stated he felt this was insufficient and.there should be a.minimum.of $5
million coverage. He suggested that Trustee Moses get quotes on $500,000 to
$750,000 coverage for the station liability insurance which he felt would cost
little more than the $300,000 coverage.
Trustee Moses moved,.seconded.by Trustee Moate, that the matter be.postponed
to the next meeting at which time there will be written quotations on coverage.
Motion carried unanimously.
Trustee Stiehr stated he would like an estimate of costs'for maintenance of
the railroad station, including insurance coverage, inasmuch as the Mass Transit
District will pay the Village only $1,.500. .Trustee Moses agreed.
Report -Lots South of A report from the building commissioner
1163 Holly Lane stated that the United States Soil Conser-
vation Service has established a 658.0 foot
Flood Plain and F1ood.Way elevation for both vacant lots south of 1163 Holly Lane,
and 95 per cent of the area of these lots is below this elevation. A letter has
been requested to confirm this information.which was given by telephone. The
matter will be put on the agenda when the information is received.
Accept Peter Baker & Son.MFT _ Two bids were received for street resurfac-
Bid- $38322.54, St. Resurfacing ing under the Motor Fuel Tax program, as
follows: 1) Peter Baker & Sons - $38,322.54,
and 2) Skokie Valley Asphalt.- $43,777.62. The Village engineer recommended
acceptance of the low bid.
Trustee Kelm moved, seconded.by Trustee Moses, that the low bid of $38,322.84
submitted by Peter Baker & Sons be-accepted for.street resurfacing under the Motor
Fuel Tax program. Adopted by the following vote:
Ayes: Finne, Gavin, Kelm, Moate, Moses, Stiehr (6)
Nays: None (0)
Accept Peter Baker & Son Bid. Two bids were received for Motor Fuel Tax
MFT $8600 -Bit. Patching Material Maintenance Material, Group 1, Bituminous
Patching Mixture as follows: 1) Peter
Baker & Sons - $8,600,and 2) Skokie Valley Asphalt.- $9,400. The Village engineer
recommended acceptance of the low bid:-__
Trustee Kelm moved, seconded by Trustee Moses, that the low bid of $8,600
submitted by Peter Baker & Sons for.bituminous patching mixture be accepted.
Adopted by the following vote:
Ayes: Finne, Gavin, Kelm, Moate, Moses, Stiehr (6)
N ays: None (0)
Accept Witco Chemical Bid A bid was received from Witco Chemical in
M FT $2600 -Crack Filler the amount of $2,600 for Motor Fuel Tax
Maintenance Material, Group 2, Asphalt Crack
Filler (PAF -2). There were no other bidders.
Trustee Kelm moved, seconded by Trustee Moses,.that the.bid from Witco
Chemical in the amount of $2,600 for asphalt crack filler (PAF -2) be accepted.
Adopted by the following vote:
Ayes: Finne, Gavin, Kelm, Moate, Moses, Stiehr (6)
N ays: None (0)
The engineer reported that no bids on .Group 3 = Pavement Marking Faint, had
b een received.
�1
s
Ordinance - Stop Streets
Mun. Code Amendment.
Jewett Park Drive -at Petersen
& Park - Sec. 20.203(b)
.(0- 74 -50)
55
The ordinance was presented amending Section
20,203(b) of the Municipal Code by adding to the
list of designated stop street Jewett Park Drive
at Petersen Lane from an easterly direction, and
Jewett Park Drive at Park Avenue from a westerly
direction.
Trustee Stiehr moved, seconded by'Trustee Kelm, that the rules be waived to
permit action on the ordinance at its first presentation. Motion carried unanimously.
Trustee Stiehr moved, seconded -by Trustee Kelm, that the ordinance be passed as
presented. Adopted by the following vote:
Ayes: Finne, Gavin, Kelm, Moate, Moses, Stiehr (6)
N ays: None (0)
The President signed the ordinance indicating his approval thereof.
Trustee Moses asked that the Safety Council be notified that the ordinance had
been passed as an emergency measure and therefore the matter had not been referred to
t he Council.
Refer Recordation Fees to. Regarding a proposed requirement that an owner
P.C. for Hearing pay recording fees for ordinances granting a
special use, site plans, annexation agreements
and similar items, a letter from.Mr. James Stucko stated that an amendment to Section
X XV of the Zoning Ordinance.could be prepared to require a developer who is granted
a special use-to pay all attendant recording fees, or the Plan Commission could
recommend that, as a condition for approval, the developer pay all recording fees.
An amendment.to the Zoning Ordinance will require a public hearing by the Plan Commis-
s ion.
Trustee Moses moved, seconded_.by.Trustee Finne, that the amendment to the
Zoning ordinance be drafted and referred to the Plan Commission for a public hearing
when some other hearing is scheduled.
Motion carried unanimously.
Approve Payment $165118;61 to A statement was received from Baxter & Woodman
B & W - S.T.P. Additions requesting payment of $165,118.61 for the design
Design & Engineering and engineering services in connection with
additions to the Sewage Treatment Plant. Dr.
H.S. Sundin stated some modification of plans will be required as a result of the
higher Federal standards# which he believes will not be changed.
Dr. Sundin suggested that_the.new data on sewage test results be submitted to
the State with a request.that_permits.be granted for additional connections. If the
request is not approved, he suggested that an appeal be presented to the Water Pol-
lution Board.
Trustee Moses moved, seconded.by..Trustee Stiehr, that the payment of $165,118.61
be authorized to Baxter and.Woo.dman..from _ the.$2,000,000 bond issue funds.for engineering
services in connection with additions to the sewage treatment plant. Adopted by the
f ollowing vote:
Ayes: Finne, Gavin, Kelm, Moate, Moses, Stiehr (6)
N ays: None (0)
Clerk's Reports The Lake County assessed valuation for the
Village of Deerfield is $98,327,940, a decrease of
$5,682,291 from the last assessed valuation of $104,010,231. The Cook County Tax
Extension Department has not.yet received a multiplier and tax rates cannot be estab-
lished until this information is received.
The clerk reported that the Motor Fuel Tax audit for 1972 had been received from
the State and been reviewed by the auditors for the Village. Trustee Kelm moved,
seconded by Trustee Stiehr, that the audit be received and placed on file. Motion
carried unanimously.
Appoint Trustee Gavin The President stated that many communities and
Chrman, Bicentennial Committee businesses have approved projects to celebrate
'the bicentennial in 1976. No funds are available
for grants for such projects. .He proposed that Trustee Gavin be appointed Chairman
of a Bicentennial Committee.and letters be.sent to all organizations and Bannockburn,
Lincolnshire and Riverwoods_ requesting.the appointment of a repres•ent'ative to serve on
the committee.
56
Trustee Kelm moved, seconded by Trustee Stiehr, that the appointment of
Trustee Gavin as Chairman of the Bicentennial Committee be approved. Motion
carried unanimously.
Postpone Dangerous.Intersections. In response to Trustee Moses' question, the
Sight Line Ordinance to Village attorney stated no hearing is required
Next Meeting before listing dangerous intersections in the
Sightline ordinance.
The manager reported that Public Works employees have been measuring plantings
at intersections listed in the Safety Council's and Box reports. If found to be
in violation, the homeowner is asked to.voluntarily comply with the provisions of
the ordinance. If he fails to comply, a report will be submitted to the Board and
the intersection included in the ordinance.
Trustee Moses urged that dangerous intersections be put in the ordinance in
order to have some means of enforcement. He pointed out that if a home is sold, the
whole procedure must be gone through again. He stated the ordinance was passed more
than a year ago.and should either be.enforced or repealed. Trustee Moses moved,
seconded by Trustee Gavin, that an ordinance be prepared adding dangerous intersec-
tions listed by the Safety Council to the present ordinance, and the Public Works
Department continue to go around asking for voluntary compliance.
Discussion was had on whether.dangerous intersections should be added to the
ordinance without a hearing at which the homeowner may present any objections to
enforcement of the ordinance as it. relates to his property. Safety Council member
Laura Lee Christoph stated each intersection listed in the report had been checked
by the Council and found to.be.increasingly dangerous and a safety hazard. She
urged action by the Board to provide.for enforcement of the ordinance. The
manager stated.a report.on dangerous intersections would be submitted at the next
meeting. Mr. Arthur Rollin, 115 Eastwood, suggested that realtors be given a
list of dangerous intersections in order that a new homeowner may be given prior
notice.
Motion and second were withdrawn. Trustee Moses then moved, seconded by Trustee
Gavin, that the matter be postponed until the next meeting at which time a report
from the Public Works Department will have been received.. Motion carried unanimously.
Accept Fiat -Allis Easement The Easement Agreement with Fiat Allis for
the installation of a sewer along Kates Road
was presented. The manager stated the Fiat Allis Board is meeting July 16th, and
if not approved then it would probably be September before the easement could be
obtained. Trustee Stiehr stated while he was happy to get the easement, a dedica-
tion for the widening of.Kates Road should be obtained. The manager stated the
company wants the road since they have been told to get traffic off Lake -Cook Road.
When the additional dedication is received, a concrete street can be >. constructed by
Special Assessments.
Decision was made that the construction easement terminate in five years.
with a permanent easement for the sewer. The dedication for the widening of Kates
Road will continue to be sought, but Baxter & Woodman had asked that the easement
for the sewer be obtained as soon as possible.
Trustee Moses moved, seconded by Trustee Stiehr, that`the Board authorize
the execution and acceptance of the easement "' r,om Fiat Allis.
Motion carried unanimously.
Trustee Kelm asked for a report on Phase I storm sewer installations.
The law suit filed by Ralph E. Eisenschiml and Joel D. Gingiss against the
Kennedy Construction Company and the Village will be sent to the insurance company.
Objections to the prevailing wage rates were received from the Ironworkers
and Layout Technicians unions.
Trustee Finne asked that the possibility of connecting to the,North Shore
Sanitary District be investigated.
There being no further business, on motion by Trustee Moses and seconded by
Trustee Moate, the meeting was adjourned at 0:35 p.m.
APPROVED:
Pres nt
ATTEST: -�
U "'c'�'r�t'`"''c— �C.�• �/� -ems.
Village Clerk