06/13/1974r
vS
June 13, 1974
SPECIAL MEETING
Pursuant to due notice thereof, a Special Meeting of the President and
Board of Trustees of the Village of Deerfield was called to order by the
President in the Council Chambers of the Village Hall for the purpose of
interviewing and determining the qualifications of persons interested in appoint-
ment to the office of Village Trustee to fill the unexpired terms of two
Trustees who have recently resigned, on Thursday, June 13, 1974 at 8 :20 p.m.
The clerk called the roll and reported that the following were
Present: Bernard Forrest, President
Norma Gavin
George Kelm
Walter H. Moses, Jr.
Absent: Daniel H. Stiehr
and that a quorum was present and in attendance at the meeting. The Village
manager, Norris Stilphen, was also present.
The meeting was recessed at 8:21 p.m. for coffee and a brief period of
informal conversation..,
The meeting was reconvened at 8:35 p.m. and President Forrest gave the
list, in alphabetical order, of candidates for appointment, as follows:
James W. Bente; Frederic R. Finne; Donald W. Hoover, Jr.; Lawrence Kaufman;
Albert Roy Kissling; Cynthia Marty; LesterT. Moate; Harold L.-Peterson; and
Walter M. Shields, Jr.
Each candidate was interviewed individually.after being introduced by
the President, and anstiefid questions"from the President, Trustees and members
of the audience on matters relating to the Village.
Trustee Stiehr entered the meeting at 9:55 p.m. and was present thereafter.
Mr. Robert Brown, Commissioner of Union Drainage No. 1, stated the
Commission had met this evening, and had voted to send a letter to the Board
recommending that-a special election be held to replace Board members who had
r esigned.
There being no further business, on motion by Trustee Moses and seconded
by Trustee Kelm, the meeting was adjourned at 10:30 p.m.
ATTEST:
Village Clerk
APPROVED:
President
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June 17, 1974
The regular meeting of the President and Board of Trustees of the Village of
Deerfield was called to order by the President in the Council Chambers of the Village
Hall on Monday, June 17, 1974 at 8:37 p.m. The clerk called the roll and reported
that the following were
Present: Bernard Forrest, President
Norma:Gavin
George'Kelm
Daniel H. Stiehr
Absent: Walter H. Moses, Jr.
and that a quorum was present and in attendance at the meeting. Also present were
Messrs. James Stucko, representing the Village attorney, and Norris Stilphen, manager.
Trustee Stiehr moved, seconded by Trustee Kelm, that the minutes of the regular
meeting held June 3, 1974, and the Special meeting held June 13, 1974, be approved as
submitted. Motion carried unanimously.
Approve Warrant No. W -74 -6 Trustee Kelm moved, seconded by Trustee Stiehr,
that Warrant No. W -74 -6 - Payment of bills,
including fund transfers and reimbursements, be approved. Adopted by the following
vote:
Ayes: Gavin, Kelm, Stiehr, Forrest (4)
Nays: None (0)
Re: Appt. Trustees Trustee Kelm moved, seconded by Trustee Stiehr,
that the Board consider appointments of Trustees
to fill vacancies created by the resignations of Messrs. Albert E. Brust and Werner E.
Neuman. Motion carried unanimously.
Ordinance -Mun. Code Amend. President Forrest stated that decision had been
Sec. 2.113 -Waive Written made to appoint Trustees to fill the two vacancies;
N otice -Appt. to Board however, an amendment to the Municipal Code pro -
(0-74-43) vides that no appointment shall be made to fill
a vacancy unless the President and each remaining
Trustee receives written notice that such action will be proposed at a meeting not less
than fourteen days following receipt of said notice.,(Section 2.113).
The ordinance was presented amending Section 2.113 of the Municipal Code to
provide that the requirement of written notice may be waived with the unanimous consent
of the President and all the remaining Trustees.
A letter from Trustee Walter H. Moses, Jr. waived his right to receive written
notice fourteen days prior to consideration of action by the President and Board of
Trustees to fill vacancies by appointments to the Board.
Trustee Kelm moved, seconded by Trustee Stiehr, that the rules be waived to permit
action on the ordinance at its first presentation. Motion carried unanimously.
Trustee Kelm moved, seconded by Trustee Stiehr, that the ordinance be passed as
presented. Adopted by the following vote:
Ayes: Gavin, Kelm, Stiehr, Forrest_(4)
Nays: None (0)
The President signed the ordinance indicating his approval thereof.
Appoint F.R. Finne:"Trustee President Forrest moved, seconded by Trustee Kelm,
that Mr. Frederick R. Finne be appointed Trustee
for the unexpired term of Mr. Albert E. Brust.
Motion carried unanimously.
The Oath of Office was administered by the clerk and Mr. Finne was seated as
a member of the Board of Trustees.
Appoint L.T. Moate Trustee Trustee Kelm moved, seconded by Trustee Stiehr,
that Mr. Lester T. Moate be appointed Trustee
for the unexpired term of Mr. Werner E. Neuman.
Motion carried unanimously.
The Oath of Office was administered by the clerk and Mr. Moate was
seated as a member of the Board of Trustees.
Re:Authorized Signatures President Forrest proposed that Trustee
Add Trustee Moate Moate be added to the list of officials
authorized to sign Village checks. Trustee
Kelm moved, seconded by Trustee Stiehr, that Trustee Moate be added as a
signator.
Motion carried unanimously.
Approve Consent Agenda The Consent Agenda, with two deletions, was
presented for consideration as follows:
CONSENT AGENDA
Resolution designating signators for payroll checks. (R- 7412)
Resolution designating signators for voucher checks. (R- 74 -13))
Resolution establishing Prevailing Wage Rates. (R- 74 -14)
Ordinance providing for package sale of wines only; first presentation.
Resolution of Intent to Eomply, with the Environmental Protection Agency Regu-
lations for User Charge Systems. (R- 74 -15)
Resolution regarding the National Pollutant Discharge Elimination System,
(NPDES) (R- 74 -16)
Resolution of Intent to Provide a Plan -of Operation and Maintenance of Sewage
Treatment Works. (R- 74 -,17)
Resolution of Intent to Comply with the Environmental Protection Agency Regu-
lations for Industrial Cost Recovery. (R- 74 -18)
Authorization for execution of the Certificate of Local Financing by the
Village President.
Authorization to release escrow funds for final-,;payment of $2,253.11 to
W. T. Bowler & Associates for work completed in Laurel Hill Unit V.
Authorization to release escrow funds for partial payment of $25,097.35 to
W. T. Bowler & Associates for work completed in Laurel Hill Unit #9.
Resolution authorizing application for Permit-from the Division of Highways
for State Highway Crossing (Waukegan Road) for new sanitary sewer line.
(R-74-19)
Resolution to request permission to close State routes for July 4th parade.
(R- 7420)
Trustee Kelm moved, seconded by Trustee Stiehr, that the Consent Agenda
be approved. Adopted by the following vote:
Ayes: Finne, Gavin, Kelm, Moate, Stiehr (5)
Nays: None (0)
Appoint Engineering Selection
Committee ( Soyka, Stiehr,
Stilphen)
Deerfield Road underpass project.
A report from the Village engineer recom-
mended that an Engineering Selection
Committee be appointed to screen and
recommend an engineering firm for the
Trustee Stiehr suggested that a policy be"established to set a dollar
value on projects for which the Engineering Selection Committee would be used,
and asked the manager for his recommendation. Village engineer Soyka stated
that engineering fees are basically a percentage of the cost of the project,
but this matter could be discussed with engineering firms with other questions
on the firm's qualifications.
Trustee Kelm moved, seconded by Trustee Gavin, that an Engineering
Selection Committee be appointed. Motion carried unanimously.
President Forrest proposed the appointment of the Village engineer as
Chairman of the Committee, with Trustee Stiehr and the manager as members.
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Trustee Moafe .:movcd,:seconded- by ..Tr.ustee Finne, that the appointment of Messrs.Soyka,
Stiehr and'Stilphen be approved.
Motion carried unanimously.
S.C. Report- Unsafe.Intersections A report from the Safety Council listed 36 inter-
P.W. to Survey & Recommend sections deemed to be unsafe and in violation of
the Sightline Ordinance, and stated that the
Council felt it is impractical " for them to carry on hearings with possible sight -
line violators.
Trustee Stiehr moved, seconded by Trustee Kelm, that the Safety Council's
report be accepted, and the Public Works Department be directed to survey the listed
intersections for conformity with the Sightline Ordinance and to submit recommendations
on unsafe intersections to be included in the Ordinance.
A lengthy discussion was had on procedures to obtain compliance. Trustee Kelm
stated the intention was that the Safety Council conduct hearings at which any affected
property owner could appear and challenge the designation of a dangerous intersection.
Mrs. Laura Lee Christoph, Chairman pro tem of the Safety Council, stated the ordinance
had been in effect for two years and efforts of the Council to get compliance had
been unsuccessful. Members of the Safety Council checked intersections with the
Police Department, and in almost all cases the intersections were listed as unsafe
in the Box report of two years ago. Other unsafe intersections will be listed in.
future reports. Trustee Finne stated the fence at the entrance to the North Trail
Subdivision was a hazard since drivers cannot see oncoming traffic on Waukegan Road.
The manager stated the Public Works-Department could measure the height of
plantings fairly rapidly, but arranging meetings with affected homeowners to discuss
the problem would be very time consuming. Trustee Stiehr suggested this could be
handled by the administrative intern. President Forrest..pointed out that, unless
unsafe intersections are listed in the ordinance, there is no authority for enforce-
ment. If included in.the ordinance, the Police or Public Works Department can
order compliance, and if plantings are not cut back, citations can be issued for
e'forcement by the Court.
The motion to refer the matter to the Public Works Department carried
u nanimously.
Report -Rt. Turn on Red Chief. of Police Whitton recommended there be no
change in the status of right turn on red traffic
movements and traffic flow has improved unbelievably as a result. There had been
complaints on pedestrian crossings at the Waukegan - Deerfield intersection, but traffic
lights had been recycled and this had taken care of complaints. There has been but
one minor accident. The Department has had to watch for complete stops before turning
right on red, but this has improved.
The President
in January, 1975.
Report -No Left Turns
onto Rosemary
complaints. A repor
p laints, nor had any
asked that this matter be put on the agenda for a further report
The Chief of Police reported they had experienced
no difficulty with the "no left turn" signs on.
Rosemary Terrace and had received no calls or
t from the Public Works Director stated he had received no com-
traffic tie -ups been observed.
Trustee Stiehr suggested that letters be sent to homeowners on Rosemary Terrace
asking for their observations, and the President will do so. Trustee Finne stated
that right turns on red had been very helpful in alleviating traffic congestion on
D eerf ield Road.
President Forrest asked that this matter be put on the agenda in 90 days for
a further report.
Report- Running Time Recorders In.connection with the Baxter & Woodman report
on the data and location of running time recording
meters which was questioned at the June 3rd meeting, Dr. Sundin stated he would accept
-fuia responsibility for the report which .he could see was subject to misinterpretation.
As a result of preliminary data, five or six additional recording meters will be
installed to assure a valid analysis of flows. Theme will be a follow -up report and
then a final report covering the whole Village, which will probably be ready within
60 days. He said only the Cranshire Court area has a particular problem, but it
would have no hearing on the entire Village.
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Approve Purchase Option
Extension- Stryker Lot 3
division, which will expire July 10,
of first refusal until July 10, 1977.
the original document, to extend the
President Forrest stated that Mr. Wessley
Stryker had granted an option to the
Village to purchase Lot 3, Stryker's Sub -
1974, although the Village has the right
Mr. Styker has agreed by an addition to
option to purchase to July 10, 1975.
Mr. Stucko stated that he could prepare a more formal document but he felt
the addition for extension of the option was sufficient.
Trustee Stiehr moved, seconded by Trustee Kelm, that the Board approve the
extension of the option. Adopted by the following vote:
Ayes: Finne, Gavin, Kelm, Moate', Stiehr (5)
Nays: None (0)
Discussion -Box Report on Discussion was had on the report of Paul C.
N. Waukegan Lights & Safety Box and Associates and the Village engineer's
Engineer's Memo memorandum on :traffic light installation
and improved traffic and pedestrian safety on
North Waukegan Road. The estimated cost for pedestrian crossing signals at the
present crosswalk location south of Chapel,Court would be approximately $15,000
including extension of sidewalks on the west side of Waukegan Road. A full traffic
light installation at North Avenue, including a southbound left turn lane and side-
walk extensions, was estimated to cost $60,000. The Village engineer submitted a
report on commercial driveways on North Waukegan Road. He recommended that the
ordinance establishing a maximum driveway width of 27 feet be amended to permit
a greater width. The'Box-•report also recommended that driveway width be considered
on an individual basis.
President Forrest stated he would like to leave the 27 feet as the maximum
driveway width except by some appeal, but questioned what agency would have juris-
diction. Mr. Stucko stated he would check and report on what possibilities there
are on appeals.
The location of traffic- pedestrian lights was discussed. Trustee Finne
stated some gap in traffic should be provided in order that cars from North
Avenue and other side streets can get onto Waukegan Road. He asked if pedestrian
lights could be operated as normal traffic lights during peak traffic hours in
the morning and afternoon. Mr. Soyka stated he would check with the State whether
this type of installation is permitted and will also check with Mr. Box. The
matter will be put on' the agenda for further reports.
Add W. Sanitary Sewer Dr. H. S. Sundin stated the west side trunk
to Grant Application sanitary sewer was found to be in very poor
condition and should be replaced. The cost
of this replacement would be $178,400, and would extend from Deerfield Road to the
sewage treatment plant. The conclusion from the Infiltration and Inflow Survey
is that this sewer should be replaced, and is eligible and -such be included in
the application for the Federal Grant. Plans can be completed within 60 days.
The bond referendum did not include the rehabilitation of sewers, and this question
should be referred to the Village attorney for both the east and west side sewer
r eplacements.
Trustee Kelm moved, seconded by Trustee Stiehr, that the west side inter-
ceptor sewer as mentioned in the Infiltration and Inflow Survey be added to the
application for a Federal Grant for sewage treatment plant expansion. Adopted
by the following vote:
Ayes: Finne, Gavin, Kelm, Moate, Stiehr (5)
Nays: None (0)
Ordinance -Mun. Code Amend.
Sec. 18.202 & 18.205
Waste Collection & Rates
(0- 74 -44)
and Section 18.205 - Non - Residential
c ipal Codej to be'effective July 1,
The ordinance was presented amending Section
18.202 - Resident-id]: Waste Collection and
Collection Rates, and establishing a rate of
$1.44 per month for once -a -week service and
$3.73 per month for twice -a -week service,
Wa §te Collection and Disposal - of;the Muni -
1974.
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Trustee Stiehr moved, seconded by Trustee _Gavin, that the rules be waived to
permit action on the ordinance at its first presentation. Motion carried unanimously.
Trustee Finne moved, seconded by Trustee Gavin, that the ordinance be passed
as presented. Adopted by the following vote:
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Ayes: Finne, Gavin, Kelm, Moate, Stiehr (5)
N ays: None (0)
The President signed the ordinance indicating his approval thereof.
Clerk's Reports The clerk reported that the tax levy ordinances,
with omissions corrected in the corporate levy,
had been filed with the County Clerks of Lake and Cook Counties, and receipt thereof
has been acknowledged.
The seven amendments to the Municipal Code passed at the June 3rd meeting have
been sent to NIMLO to be included in the recodification, and the Village attorney
w ill.give notice of the "cut -off" date after which no amendments can be included.
The ordinances increasing rates for water and sewer became effectve ten days after
passage, approval and publication, and therefore charges for. water .anci'_-sewer for'-the
month of June must be billed at two rates..
Procedures for recording plats of subdivision have been worked out and approved
by the Village Planning, Building and Engineering Departments, in order to insure
compliance with the requirements of the Plat Act and the Lake County Planning Com-
mission. Since January 1, 1974, the recorded plats have not. been returned to the
Village; therefore, arrangements have been made with the. Recorder's office to make
m ylar copies of the recorded plat for ,the Ull ge'''s" permanent records. It is the
opinion of the clerk that the mylar copies should be paid for by the owner and
consideration should be given to amending the,Municipal Code to require this payment.
No information on the cost of the mylar copies has been given at this time.
The Lake County Map Department has requested that the ordinance vacating the
R oskamp Resubdivision be amended by striking the reference to vacation of the dedica-
tion for public purposes,• Ordinance No. 0- 74 -25). The amendment is requested for
.simplification and clarification of County records. It was pointed out that the
vacation of,a subdivision includes the vacation of any dedication within the sub-
division. Mr. Stucko will prepare the requested amendment.
The.Plat of Annexation for the former S.trub property shows a 33 foot right-of-
way for the south half of Lake -Cook Road. Cook County has asked for 50.feet for one-
half the right -of -way when possible to provide for the widening of Lake -Cook Road
t o four lanes.
The Illinois Municipal League conferene'e wild: be' heldat the Conrad Hilton, Chicago,
October 25 -28, 1974. Arrangements for advance registration will be made by the
V illage treasurer.
Reports - Communications Trustee Kelm reported that the Briarwoods Vista
Homeowners' Association has recommended that
the Board authorize the preparation of plaits and specifications for the Kings Cove
bridge in order that construction may be started before expiration of the Agreement
with the Blietz organization to contribute $20,000 toward the cost of the bridge.
The matter will be on the agenda for the next meeting, at which time the Village
engineer will report if the Lake County Highway Department will prepare the plans
and specifications.
The President will answer the letter from Mr. Benn Leland of the Environmental
Protection Agency regarding the pumpage of sanitary sewage into the west drainage
ditch as- a.result of extremely heavy rainfalls. He will also respond to the letter
from Chetserfield Development Corporation-regarding Laurel Hill Unit 9.
President Forrest reported that a notice had been received from the Northeastern
Illinois Planning Commission that a hearing will be held on the populations figures
given in the Commission's report.
The owner of the Italian Kitchen stated he had been told to come,to this
meeting to discuss his application for a beer license for the Italian Kitchen. The
President stated this would be on the agenda for the next meeting.
There being no further business, the meeting was adjourned at 10:40 p.m.
APPROVED: O__ �1
President
A TTEST:
Village Clerk