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02/04/1974268 February 4, 1974 The regular meeting of the President and Board of Trustees of the Village of Deerfield was called to order by the President in the Council Chambers of the Village Hall on Monday, February 4, 1974 at 8:14 p.m. The clerk called the roll and reported that the following were Present: Bernard Forrest, President Norma Gavin George Kelm Walter H. Moses, Jr. Werner E. Neuman Daniel H. Stiehr Absent: Albert E. Brust and that a quorum was present and in attendance at the meeting. Also present were Messrs. James Stucko, representing the Village attorney, and Norris Stilphen, m anager. Trustee Stiehr moved, seconded by Trustee Moses, that the minutes of the regular meeting held January 21, 1974 be approved as submitted. Motion carried u nanimously. Approve Consent Agenda The Consent Agenda, with one item deleted, was presented for consideration as follows: CONSENT AGENDA Ordinance amending Section 20.501 of the Municipal Code; prohibit parking on both sides of Petersen Lane. (0 -74 -7) Ordinance amending Section 20.805 6f the Municipal Code; parking violations and penalties. (0 -74 -8) Ordinance.granting variation from provisions of Zoning Ordinance - 8 ft. rear yard 915 Brookside (DeGeorge). (0 -74 -9) Authorization to release $810.00 escrow funds for Laurel Hill Unit #6 for street light installation. Appointment of Mr. Mark R. Ordower to Cable T.V. Committee Trustee $tiehr moved, seconded by Trustee Moses, that the rules be waived (to permit action on the ordinance granting the variation at its first presenta- tion. Motion carried unanimously. Trustee Stiehr moved, seconded,".by Trustee Moses, that the Consent Agenda be approved, including passage of the ordinances. Adopted by the following v ote: Ayes: Gavin, Kelm, Moses, Neuman, Stiehr (5) Nays: None (0) The President signed the ordinances indicating his approval thereof. Table Fire Code A letter from Fire Chief Jack R. Gagne asked the Board to adopt the Fire Code of the Deerfield - Bannockburn Fire protection District which became effective D ecember 18, 1973. Trustee Neuman questioned the adoption of the Deerfield- Bannockburn Fire District's Fire Code by the Board of Trustees if the enforcement of the Code is the responsibility of the Fire Chief. Mr. Stucko stated the State Fire Marshal Act provides for enforcement of a Fire Code by the Fire Chief and any fines for violations would go to the Fire District. Trustee Neuman moved, seconded by Trustee Gavin, that the Fire Code be tabled. Motion carried unanimously. Engineer's Report -S /A 112 The President stated the Board was anxious to & Assignments proceed with the construction of Gordon Terrace improviments, Special Assessment 112, 1 C 1 and asked Village engineer James Soyka if plans and specifications could be completed in order that work be started in the spring. Mr. Soyka stated if needed equipment is ordered and additional staff employed, the earliest time for completion of plans and specifications would be August or September. If an outside engineering firm is employed for the preparation of plans and specifications, the project ,,could be com- p (letdd this year. A lengthy discussion was had on the engineer's reports on assignments, priorities cD and the lack of necessary equipment and staff for an in -house engineering department. NMr. Soyka stated that, due to lack of staff and equipment, he has been unable to 14 handle all assignments and therefore his work has been limited to those proj.ects of a)highest priorities. He pointed out that he is using his own car for Village work and a0 ii s*aet reimbursed for this expense. The manager stated car delivery +had been delayed P but should be received within the next few weeks. 0 U * Several members stated no criticism of Mr. Soyka was intended, and the real problem was one of communications. Trustee Kelm stated that, after the Board had voted to proceed with the Gordon Terrace project and the assignment for preparation of p]Ans and specifications given to Mr. Soyka, it had been forgotten, the Board having assumed the work was going forward; if additional help or equipment is needed, this diould be brought to the Board's attention. Trustee Neuman stated he was well satisfied with Mr. Soyka's work and his competency had been demonstrated. However, good manage- ment practice requires the setting of a due date when projects are assigned. He had urged the creation of an in -house engineering department because of the ambitious public works program which will be underway for the next few years. He said it was the responsibility of the Board to set objectives and provide the necessary support, and the responsibility of management to define to the Board what support should be given. If the finds for salaries and equipment are inadequate, or addi- tional time is needed for completion of an assignment, this information should be given to the Board for a policy determination. The manager will have an analysis of outside engineering firms for the next meeting in connection with the Gordon Terrace Special Assessment project. Trustee Neuman asked the engineer to report on what changes in priorities will be required of the Gordon Terrace plans are prepared by the engineering staff. He asked the manager to give due dates for the assignments, and if they cannot be met, the Board should be informed. Trustee Stiehr suggested the manager and engineer develop the rdii-0 date schedule for the next meeting. Discussion - Reciprocal The manager submitted proposed amendments to the Cab Licensing Municipal Code to provide for reciprocal cab and driver licensing agreements. HE proposed a franchise fee of $240 per year which would license six cabs; the license fee for each additional cab would be $40. A cab driver's license would be valid in Deerfield if he is licensed by another municipality with which the Village has a reciprocal licensing agreement. The Village's rate schedule must be changed to conform to the rates charged in Highland Park and Northbrook. He said the managers of both Highland Park and Northbrook agree that the proposed reciprocal agreement should provide better cab service to the three communities. A letter from Mr. Stucko stated he approved the proposed amendments but felt it would be sufficient to stat&,that Deerfield would recognize a cab and cab driver's license issued by either Highland Park or Northbrook. Trustee Neuman questioned the $240 franchise fee, stating it was his understanding that the reciprocal agreement was intended to provide better cab service, not to raise revenue. The manager stated the cab company had licensed six cabs in the past at a cost of $240 and he felt the other municipalities would object if Deerfield reduced the fee. Discussion was had on where cabs would be inspected and cab drivers' licenses issued. The manager stated if the Village's fees are reduced substantially the agreement would probably not be acceptable to the other communities. President Forrest stated he felt the franchise fee per cab should be the same for the three communities, He suggested the attorney prepare an ordinance which will be submitted to Northbrook and Highland Park for their comments. Trustee Moses suggested the pro- posed ordinance be sent to the cab companies also. Trustee Kelm proposed the ordinance be prepared as a new subsection which could be adopted by all. Mr. Stucko willl get copies of the cab licensing ordinances of Northbrook and Highland Park before pre- paring the amendment. The matter will be on the agenda for the next meeting. B & W & Engineer's Reports The letter from Baxter & Woodman and the Village C ranshire & Hampton Sewers engineer's report on flooding and iillegal connections in the Cranshire- Hampton Court area were discussed. In a number of cases, driveway drains and downspouts are connected to the sanitary sewer and these connections were illegal at the time the houses were built in 1957 and 1958. Mr. Soyka stated if driveway drains are disconnected from the sanitary sewer, sump pump installations would be required which would be quite expensive. Trustee 270 Moses asked if the Village could assist in funding the corrections. The President stated this was possible but would set a precedent. P.W. Dept. to Enforce Sewer Ordinance - Copies of Report to Homeowners the Hapiption- Cranshire Court Seconded by Trustee Stiehr, Trustee Neuman stated he saw no reasons why the illegal connections should not be corrected and moved that the Public Works Department be instructed to enforce the Sewer Ordinance in area the same as in other sections of the Village. and adopted by the following vote: Ayes: Gavin, Kelm, Neuman, Stiehr (4) N ays: None (0) Pass: Moses (1) Trustee Stiehr suggested that Appendix I listing addresses and defects be re- moved from the Engineer.,s Report and a copy be sent to each affected homeowner. Several members stated the complete report should be sent. Trustee Stiehr moved, seconded by Trustee Moses, that Appendix I be removed from the report. The motion failed by the following vote: Ayes: Stiehr (1) Nays: Gavin, Kelm, Moses, Neuman (4) Copies of the complete r President asked the manager to Budget Loan to Union Drainage D istrict No. 1 ments and asked the Village to sport will be sent to all affected homeowners. The prepare a chronology on sewer connections in this area. A letter from Mr. Richard Buxbdurl,iChairman of Union Drainage District No. L, approved the Village's plans for Phase II sewer improve - participate financially in cleaning the ditch. Mr. Buxbaum stated the Commission has petitioned the Court for approval of a $25,000.assessment for cleaning the ditch but.funds will not be received until fall at the earliest and the work should be started as soon as possible. One objection to the assessment has been filed. The Commission has no other revenue than assessments although revenue sharing has been explored with the County. A loan from the Village would be repaid from assessment funds collected. Trustee Stiehr stated he had no objection to including funds for a loan in the Budget, but the money should not be advanced until legal aspects have been clarified and the assessment has been approved by the Court. Trustee Neuman moved, seconded by Trustee Stiehr, that the 1974 -75 budget pro- vide for such a loan to Union Drainage District No. 1 at no interest for a period of two years in order to enable the Commission to properly dredge and clean the west drainage ditch. Motion carried unanimously. Request Legislation Re: Mr. Stucko submitted a proposed amendment Liquor Referendum to the Statutes which would permit a munici- pality to hold a referendum on the question of retaining the prohibition against the sale of alcoholic liquor for consumption on the premises rather then the present law which requires referenda in both the township and the municipality. Trustee Moses moved, seconded by Trustee Kelm, that the proposed amendment be forwarded to the local representatives and senator with a request that the bill be passed. Motion carried unanimously. Ordinance -Com Ed Franchise Discussion was had on the ordinance granting (0- 74 -10) a 50 year franchise of Commonwealth Edison to supetfsgq�Zthe present franchise which will expire in 1976. Mr. Glen Boyd of Commonwealt:Zd, mn stated that, in addition to the free service now given to the Village for municipal buildings, 2,500 lineal feet of overhead wires would be put underground in each five year period if the franchise tis approved. The wires for Jaycee Park will be installed underground without counting this installation as a part of the 2,500 ft. If a more liberal allowance for underground installation is granted to any municipality, the same allowance will be given to Deerfield. Trustee Neuman stated he saw no reason to grant a 50 year franchise before the present ordinance expires in 1976. He said no offer has been made by the company r , 1 �1 271 to accelerate the underground installation of overhead wires if the Village pays some of the costs, such as has been done in other states. Trustee Moses stated he saw no reason why the ordinance should not be passed and then work with the company on an accelerated program of underground installations. Trustee Stiehr moved, seconded by Trustee Moses, that the ordinance be passed. Trustee Kelm moved, seconded by Trustee Moses, that "non- exclusive" be inserted in line 1 of Section I between the words "the" and "right ". Motion carried unanimmously. The ordinance with "non - exclusive" added was adopted by the following vote: Ayes: Gavin, Kelm, Moses, Stiehr (4) N ays: Neuman (1) The President will sign the ordinance indicating his approval thereof. Mr. Boyd stated that agreements on underground wire installation and free service will be provided with the company's acceptance of the franchise and the bond. Request NIPC Re: land Use Mr. Robert Ducharme stated the Northeast Illinois S of Lake -Cook Rd. Planning Commission would be willing to undertake and initiate discussions with Northbrook, Cook County andLake.-County and the village regarding the land use for the area south of Lake -Cook Road. He stated the Commission had been instrumental in working out a j oint.agreemerit on a.land use plan in the Techny area which was acceptable to the three municipalites, three park district and three school districts which had an interest in how the land was to be developed. Unfortunately, the Commission was not involved in the-Homart development which was approved by Northbrook without any dis- cussions with the other communities affected. He stated if Deerfield asked the Commission's assistance in working out a plan for use of the land south of Lake -Cook Road, he would then go to Northbrook and Highland Park to try to get discussions started on an acceptable land use plan for this area. He did not think an agreement could be worked out quickly but felt the attempt would be exceedingly worthwhile and could establish a pattern for agreements on other unincorporated areas with overlapping j urisdictinnal controls. Mr. Ducharme's proposal was discussed at length. Trustee Moses then moved, seconded by Trustee GAvin, that the Board formally request the Northeastern Illinois Planning Commission to assist Deerfield in a plan for the use of the area south of Lake -Cook Road between Pfingsten Road and Huehl Road. Adopted by the following v ote: Ayes: Moses, Stiehr, Forrest (3) Nays: Gavin, Neuman (2) Abstaining: Kelm (1) Discussion -Youth Center Worker Mr. William Rauch discussed the proposed employ ment of a Youth Center Worker for the Park District's Community Building. It is proposed that his salary be paid by the Township. He said there are many differing opinions on to whom the Youth Center Worker should be responsible. Mr. Rauch said the Youth Council feels that this position is in a very sensitive area and the person employed should be under the control of the Village Youth Worker Tom Creighton, who has done an excellent job. The Park Board's Advisory Tommittee has authorized the Youth Council to discuss this matter with the Township. Trustee Neuman stated he did not believe this matter had been considered adequately by the Council. If the Park District provides a Youth Center and the Township pays part of the costs, this can be done with or without the help of Mr. Creighton. President Forrest stated he would discuss this matter with the President of the Park Board and the Township Board, and asked the Youth Council to consider the whole matter carefully. Reports- Discussions Trustee Neuman suggested that, since cars for the Police Department have not yet been delivered, consideration could be given to the use of smaller cars if the contract permits. He suggested that the matter of smaller cars be discussed with the Chief of Police if it is found that the contract can be cancelled for non - delivery. Trustee Neuman suggested a policy setting meeting be scheduled. President Forrest said a meeting would be arranged and a policy statement would be developed prior to preparation of the budget by the staff. z Trustee Stiehr suggested that all memoranda sent to the Board be dated and signed. 1 272 Trustee Neuman stated he did not understand the synopsis of communications and reports received which was prepared by the manager. Trustee Kelm stated he had thought that the minutes of the Plan Commission would be distributed to Board members and felt this should be done. Trustee Stiehr stated he had some questions about water pollution complaints on the east and middle forksand suggested that a one or two sentence comment on such matters would be helpful. The Agreement.to reserve Lot 29, Clavinia Unit No. 4, for a future street expired October 7, 1973 and the owner, Mr. Joseph Valenti, is anxious that this matter be cleared. President Forrest stated it would be on the agenda for the next meeting. Trustee Moses suggested that the Board be notified prior to the expiration of such agreements. The manager stated a workshop meeting on recodification would be held Monday, February 11, at 8 p.m. A public hearing will be held on February 28, 1974 by the Plan Commission on a zoning classification for Florence Avenue property. There being no further business, on motion by Trustee Moses and seconded by Trustee Stehr, the meeting was adjourned at 12:40 a.m. A TTEST: Village Clerk 7� APPROVED: Presiden .4 I 1 1 A