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05/07/19731 63 May 7, 1973 The regular meeting of the President and Board of Trustees of the Village of Deerfield was called.to-.order_.by_,the President in the Council Chambers of the Village Hall on Monday, May 7, 1973 at 8:50 p.m. The clerk called the roll and reported that the following were Present: Bernard Forrest, President Norma Gavin George Kelm Walter H. Moses, Jr. Werner E. Neuman Daniel H. Stiehr Absent: Albert E. Brust and that a quorum was present and in attendance at the meeting. Also present were Messrs. Richard Houpt, Village attorney, and Norris Stilphen, manager. Trustee Stiehr moved, seconded by Trustee Kelm, that the minutes of the regular meeting held April 16, 1973, the adjourned meeting of April 23, 1973 and the special meeting of April 30, 1973 be approved as submitted. Motion carried unanimously. Approve Consent Agenda The Consent Agenda was presented for consideration, Ordinance No. 0 -73 -28 and two items deleted at the request of Trustees: CONSENT AGENDA Ordinance amending Section 20.203(b) of the Municipal Code; Add to list of designated Stop Streets Greenwood Avenue at Park Avenue (from an, ;easterly direction) and Hazel Avenue at Park Avenue (from an easterly direction). (0- 73 -28) Approval of engineer's request for release of escrow balance of $1,534.95 for Tiffany Subdivision improvements. Trustee Stiehr moved, seconded by Trustee Kelm, that the rules be waived to permit action on the above ordinance at its first presentation. Motion ;carried unanimously. Trustee Stiehr then moved, seconded by Trustee Kelm, that the Consent Agenda be approved, including passage of the ordinance. Adopted by the following vote: Ayes: Gavin, Kelm, Moses, Neuman, Stiehr (5) Nays: None (0) The President signed the ordinance indicating his approval thereof. lst Presentation - Ordinance The first presentation was made of an ordinance _Vacating Portion Berkley Ct. vacating the north 28 feet of Berkley Court from Wilmot Road east to the west boundary of Woodland Park, subject' -to payment of fees for vacation established by the Municipal Code and the further payment of $2,000 by the abutting property owner. President Forrest reported he had discussed the vacation of the whole street with both abutting property onwers, but the owner to the south did not wieh to pay for the property he would acquire by the vacation. The matter has been discussed with the Village attorney, and the remainder of the street will be retained until such time as a request for vacation is received. Brunswick Request for A regaiest was received from Brunswick Corporation C onst.- Office Trailer for a temporary permit to locate a 10' x 55' trailer in the Deerbrook parking lot near Waukegan Road to be used for a construction office and office space for operating personnel. Also requested was permission to put a sign 5 ft. high on top of the trailer to advertise the 'Deeibrook lanes. A report from the building commissioner stated he would object to the sign and it was his opinion that a 10' x 30' trailer would be adequate. Identification should be limited to the company name, telephone number, and perhaps the opening date. Trustee Neuman stated matters such as this should not come to the Board, but should be handled administratively. The Company should be advised that the sign, which is like a billboard, is not permitted, and the.location of the traileris limited to the construction site. If this is not acceptable, a petition may be filed with the Board o f Zoning Appeals. 164 P.C. Report - Karate School A report from the Plan Commission recom- 839 Waukegan; Authorize mended that a Special Use be approved to Ordinance permit the operation of a Karate school at 839 Waukegan Road, as requested by Tae Jing Suk. Trustee Neuman moved, seconded by Trustee Kelm, that the Plan Commission's recommendation be accepted and the Village attorney prepare an ordinance approving t he Special Use. Motion carried unanimously. P.C. Recommendation- Record The Plan Commission recommended that in all Bond Requirement for Improve- instances where dedication is required for m ents for Subdivisions street purposes as part of an approval of a subdivision, the petitioner be required to re- cord a statement in the office of the County Recorder of Deeds of Lake County, along with the legal description of the property in question, "that the Village will require the posting of.-a bond to cover the cost of the street improvements, prior to the issuance of a building permit." The Plan Commission chairman stated a public hearing would be held on the amendment, and no Board action was required at this time. P.C. Recommendation Re:-.'-. A report from the Plan Commission recommended Sub. & Resub. Definitions changes in the definitions26f "Siubdi,Vi6ioA" Attorney to Prepare Ordinance and "Resubdivision" in Article II, Subdivision Improvement Specifications, for purposes of c larification. Trustee Neuman moved, seconded by Trustee Kelm, that the attorney prepare an ordinance changing these definitions in accordance with the recommendation of the Plan Commission. Motion carried unanimously:' P.C. & BZA Reports- Chesterfield A report from the Plan Commission recommended Laurel Hill #6 Planned Develop- approval of the 11 lot Planned Development, went- Hovland Lots 16,17,24,25 Chesterfield's Laurel Hill Unit 6, a resub- division of Lots 16, 17, 24 and 25, Hovland's Addition to Deerfield. A report from the Board of Zoning Appeals recommended that a variation be granted tb permit the resubdivision of lots 7 to 11, inclusive with an area of less than the required 10,800 sq. ft., as heretofore approved, with a further re- duction ifi size of Lots 7 and 11, necessitated by the dedication of an additional 3 ft. for Lake -Cook Road right -of -way. Trustee Stiehr moved, seconded by Trustee Kelm,that the recommendations of the Plan Commission and Board of Zoning Appeals be accepted and approved. Motion carried unanimously. Ordinance Approving Planned After reviewing Ordinance No. 0 -73 -4 entitled _Development Hovland 16,17,24,25 "An Ordinance Approving a Planned Devel6pment (0- 73 -29) (Hovland Lots 16, 17, 24 and 25), the Village attorney stated the ordinance could be re- adopted as Ordinance No. 0 -73 -29 with the revised plat of resubdivision attached. Trustee Stiehr movdd, seconded by Trustee Moses, that the rules be waived to permit action on the ordinance at its first presentation. Motion carried unanimously. Trustee Kelm moved, seconded by Trustee Stiehr, that the ordinance approving the Planned Development be passed. Adopted by the following vote: Ayes: Gavin, Kelm, Moses, Neuman, Stiehr (5) N ays: None (0) Approve Final Plat - Chesterfield's Trustee Kelm moved, seconded by Trustee Stiehr, Laurel Hill Unit 6 that the final plat of Chesterfield's Laurel Hill Unit 6 Resubdivision be approved and execution thereof authorized. Motion carried unanimously. 1 165 P .C. Report -2 Special Uses A report from the Plan Commission recommended that 815 Waukegan (Parsons) two or more Special or Permitted Uses be allowed 'Postponed to Next Meeting on the premises known as 815 Waukegan Road, the building formerly occupied by Wilson's Frozen Foods. Discussion was had on the adequacy of parking on the premises, with specific reference to the Deerfield State Bank drive -in windows. Plan Commission Chairman Cynthia Marty stated the parking had been checked out by the Village engineer, and pointed out that the old building on the property had been removed which provided an additional eight parking spaces. Trustee Neuman stated the question of parking adequacy should be thoroughly investigated before action is taken on the Plan Commission's recom- mendation for the Special and Permitted uses. Trustee Neuman moved, seconded by Trustee Moses, that tonsideration of the matter be postponed to the next meeting and a complete report on parking has been received from the Village engineer. Adopted by the following vote: Ayes: Gavin, Moses, Nauman (3) N ays: Kelm, Stiehr (2) Request Further Negotiations Police Officer James Roche introduced Mr. John CCPA Contract Flood, president of the Combined Counties Police Association, who stated that approximately two weeks ago the contract offered by the Village and approved by the negotiating committee for the years 1973 and 1974 had been rejected by the membership. Officer Roche had requested further negotiations but waas; told it was the Village's final offer and further negotiations would serve no useful purpose. Mr. Flood asked the Board to reconsider the matter and continue contract negotia- tions. Counsel for the Association will contact counsel for the Village regarding further meetings. A new Negotiating Committee has been appointed by the Association, consisting of Officers Quilty, Lacey and Ebert. Accept Lot Bid - Arthur Weiler The manager reported the low bid on parkway trees Parkway Trees had been submitted by Arthur Weiler, Deerfield. Trustee Kelm moved, seconded by Trustee Gavin, that the low bid of Arthur Weiler be accepted. Adopted by the following vote: Ayes: Gavin, Kelm, Moses, Neuman, Stiehr (5) N ays: None (0) Resolution Authorizing The Agreement with the Division of Transportation Ejxecution of Agreement for the maintenance of State marked routes in Re: Maintenance of State Rtes. the Village for the year July 1, 1973 to June 30, (R -73 -9) maintenance, including Route renewal, if agreeable to both June 30, 1975. 1974 was presented. The Agreement provides for payment to the Village of $11,432.74 for such 43 (Waukegan Road) adjacent to Deerbrook, and for automatic the Village and Department, for an additional year ending Trustee Kelm moved, seconded by Trustee Neuman, that the following Resolution be adopted: RESOLVED that the President and Clerk of the Village of Deerfield be, and they are hereby authorized to execute the Agreement with the Department of Transportation for maintenance of State marked routes in the said Village of Deerfield. Motion carried unanimously. Postpone Wilmot- Deerfield A letter from the Superintendent of School District Traffic Controls to Next 110 requested the Board to initiate action for Meeting the installation of traffic lights at the Wilmot - Deerfield Road intersection, and to consider the possibility of including two adult crossing guards for this location. Trustee Moses moved, seconded by Trustee Neuman, that consideration of this matter be postponed to the next meeting, when the Safety Council will have had an opportunity to submit recommendations. Motion carried unanimously. Authorize $2500 to Box for The manager reported the Park District plans to Plans & Specs. Park Ave. start construction on the parking area for the new _Realignment recreation building, and unless the Village pro- ceeds with the constructionrof streets for the 166 r ealignment of .Park Av &ue, there will be no access to the parking facilities. He stated Mr. Box had been authorized to do a substantial part of the engin- eering and time would be saved if he, in lieu of the Village engineer, were authorized to proceed with the preparation of plans and specifications for the p roject. Trustee Kelm moved, seconded by Trustee Stiehr, that the Board approve the expenditure of funds, not to exceed $2,500, for completion of the engineering work by Mr. Paul Box for the realignment of Park Avenue. Trustee Neuman stated that, on the basis of information at hand, he would not want to authorize any expenditure without understanding what is to be done, and suggested getting prices from Mr. Box. The manager stated the additional funds, if authorized, would cover the preparation of plans and specifications for bids on the realignment of Park Avenue and the street through the park con- necting with Petersen Lane and providing access to the parking lot. Trustee Neuman moved, seconded by Trustee Moses, that the meeting be recessed for five minutes to permit the clerk to review the minutes of previous meetings to determine what prior actions the Board has taken regarding this matter. Adopted by the following vote: Ayes: .Gavin, Moses, Neuman (3) Nays: Kelm, Stiehr (2) The meeting was recessed at 9:40 p.m. and reconvened at 9:50 p.m. The clerk reported that the expenditure of $2,500 had been authorized for preliminary engineering and cost estimates for Plan D ultimate by Mr. Paul Box. Trustee Neuman moved, seconded by Trustee Kelm, that the motion be amended by adding that a letter contract be negotiated with Mr. Box for completion of plans and specifications preparatory to going out for bids, spelling out esult's.,the Village expects, and specifying a completion date to be mutually arrived at. Adopted by the following vote: Ayes: Gavin, Kelm, Neuman (3) Nays: Moses, S'A&hr (2)= The motion as amended was adopted by the following vote: Ayes:. Gavin, Kelm, Moses, Neuman, Stiehr (5) Nays: None Revised MFT Resolution 32 CS Trustee Kelm moved, seconded by Trustee Neuman, $135000 Waukegan Improvements that a revised Resolution be adopted appropria- (R- 73 -10) ting $X35,000 from Motor Fuel Tax funds for widening and other improvements for Waukegan Road beginning approximately 1000 feet south of Lake Cook -Road and temporary improve- ments at the Waukegan /Lake -Cook intersection. Adopted by the following vote: Ayes: :Gavin, Kelm, Moses, Neuman, Stiehr (5) Nays: None (0) MFT Resolution $40,000 32 TL CS Trustee Kelm moved, seconded by Trustee Neuman, Traffic Lights - Waukegan /Chestnut_ that a Resolution be adopted appropriating (R- 73 -11) $40,000 from Motor Fuel Tax funds for traffic signals on Waukegan Road at Chestnut Street. Adopted by the following vote: Ayes: Gavin, Kelm, Moses, Neuman, Stiehr (5) Nays: None (0) The manager reported on the reinvestment of Village funds by the treasurer. He stated the treasurer was concerned about the General Fund and the possibility that it may be necessary to issue short term tax anticipation warrants. Trustee Neuman asked about Cash Flow reports requested by the Board. He stated the last report he had received showed reasonable balances, and if there has been any change in cash flows, reports should be made to the Board as quickly as possible. The manager stated the last report did not show any commitment for land for the Park District. He will see to it that a current Cash Flow report is prepared for the Board. Authoaize Payment- Patrolmen The Village attoraey stated that at the last Salaries meeting, action had been taken by the Board 167 to authorize continued payment of salaries to Village employees at the old rates plus a percentage increase­, excluding those employees that had a collective bargaining agree - m ent. At the present time,'there is no authorization to pay the salaries of police patrolmen. Trustee Moses moved, seconded'.by-Trustee Kelm, that the Board authorize payment of salaries to police patrolment at the -wage scales established by the old contract in effect April 30, 1973, until a new contract has been approved. Trustee Neuman moved, seconded by Trustee Moses, that the motion be amended by striking any reference to the new contract. Motion carried unanimously. The motion as amended was adopted by the following vote: Ayes: Gavin, Kelm, Moses, Neuman, Stiehr (5) N ays: None (0) The manager reported the Metroplitan Sanitary District is still interested in the brickyard as a site for a storm water reservoir. He suggested a meeting to discuss the handling a Sara Lee sludge by making sludge facilities larger, Sara Lee being willing to pay the Village for treatment and enlargement. Approve Notice of Sale of President Forrest stated the brochure prepared $2000000 S.T. Bonds & $1080000 by the financial consultant, Howard W. Voss Sewer Improvement Bonds Associates , asked for bids on $3,000,000 Sewage Treatment Facilities Bonds, and funds received could only be used for this purpose. He suggested the sale of $1,080,000 Sewer Improve- ment bonds and $2,000,000 Sewage Treatment Facilities bonds. Trustee Stiehr moved, seconded by Trustee Neuman, that the sale of $1,080,000 Sewer Improvement bonds and #2,000,000•?Sewage Treatment facilities bonds be offered for sale, bids to be received May 21, 1973. Adopted by the following vote: Ayes: Gavin, Kelm, Moses, Neuman, Stiehr (5) N ays: None (0) Trustee Kelm stated the Environmental Protection Agency was derelict in not e stablishipg standards for sewage treatment, and questioned whether funds should be expended without knowing whether the facilities constructed will be acceptable. A class action suit was suggested, as well as soliciting the assistance of the Illinois Municipal League. President Forrest suggested the matter be put on the agenda for the next meeting, and asked the manager to get any information from Baxter & Woodman and the Municipal League.,on the question of standards. Trustee Neuman stated the Scavenger Account of page 51 of the Budget had been corrected, but a wrong .total was shown on page 3, the Budget Summary. He asked that this page be corrected. There being no further business, on motion by Trustee Stiehr, seconded by Trustee Moses, the meeting was adjourned at 10:30 p.m. ATTEST : Village Clerk 1 APPROVED: " ,,,+— President