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04/30/1973160 April 30, 1973 Pursuant to notice thereof, a Special Meeting of the President and Board of Trustees of, the Village •of•.Deerf-ield- -.way.- called =to,.order -by the President in the Council Chambers of the Village Hall on Monday, April 30, 1973 at 8:20 p.m. The Clerk called the roll and reported that the following were Present: Bernard Forrest, President Albert E. Brust George Kelm Werner E. Neuman Stephen M. Slavin Daniel H. Stiehr M. Jay Turner, Jr, Absent: None and that a quorum was present and in attendance at the meeting. Also present were Messrs. Richard Houpt, Village attorney, and Norris Stilphen, manager. President Forrest stated the purpose of the Special Meeting was to adopt the 1973 -74 budget which contains a five percent salary increase for Village employees. The Board further intends to adopt the Finance Committee's Salary Administration Plan at a future date. Ordinance Adopting Budget Trustee Stiehr-moved, seconded by Trustee For 1973 -74 Kelm that the ordinance approving and adopt - (0-73-27) ing an annual budget for the Village of Deer- field for the fiscal year, May 1, 1973 to April 30, 1974, be passed. A lengthy discussion was had on the budget. Trustee Neuman stated he had spent several hours checking the budget and had found some discrepancies which s hould be corrected. He had found errors in addition and discrepancies between the Budget Summary of page 3 and individual detail pages on Public Benefits, Village garage, Scavenger and Motor Fuel Tax funds. He also questioned the classification of accounts which showed travel and training as. "commodities ". The manager stated that salaries had not been known until last Thursday and hospitalization costs had been changed, and these last minute changes had made it necessary for him and Mrs. Emery to work on Saturday to complete the budget revisions. Trustee Brust pointed out the employment of a controller had been offered, but-rejected. He stated the five percent salary increases served to make inequities five percent greater, and added that a decision on one salary, considered irrev9gablp,had been reversed and a five percent increase granted. President Forrest stated the Board will adopt the Finance Committee's Salary Administration plan soon, to correct inequities. Trustee Neuman moved, seconded by Trustee Slavin, that the budget be amended by striking individual position salaries on pages 12 and 13 (Administra- tion, Police Department and Public Works Department), leaving only total person- nel costs in these departments. Adopted by the following vote: Ayes; Brust, Neuman, Slavin, Stiehr, Turner (5) N ays: Kelm (1) In answer to Trustee Neuman's question, the Village attorney explained statutory requirements for the budget, amendatory procedures, and stressed that the greatest effort should be made to have a correct budget. Trustee Neuman suggested a recess to give the manager and his assistant an opportunity to make changes and corrections. Trustee Neuman moved, seconded by Trustee Brust, that the Board recess for ten minutes. Motion carried unanimously. The meeting was recessed at 9:00 p.m. and reconvened at 9:15 p.m., all m embers present. In a discussion of the $10,000 transfer to the General Fund shown in the Scavenger Accounty, Trustee Kelm stated this was originally a charge for billing s ervices. Trustee Neuman moved, seconded by Trustee Brust, that the $10,000 transfer to the General'Fund be shown as billing services. Motion carried unanimously. 1 fl 4 El 1 I TO: ALBERT E. BRUST ) GEORGE KELM ) WERNER E. NEUMAN ) STEPHEN M. SLAVIN ) DANIEL H. STIEHR ) M. JAY TURNER, JR. ) BOARD OF TRUSTEES You are hereby notified that a Special Meeting of the President and Board of Trustees of the Village of Deerfield will be held on Monday, April 30, 1973 at 8:00 P.M. in the Deerfield Village Hall for the purpose of adopting the Budget for the year May 1, 1973 through April 30, 1974, and to transact such other business as may legally be transacted at said Special Meeting. By Order of the President. Dated this 26th day of April, 1973. Village Clerk �J lot, 161 President Forrest stated it was his opinion that this $10,000 should be used to help defray the costs of the spring cleanup. Trustee Neuman moved, seconded by Trustee Turner, that the Motor Fuel Tax funds account (pages 74 and 75, show obligations of $258,538 and a total of $375,130, and the Budget Summary on page 3 be corrected to reflect these changes. Motion carried unanimously. Discussion was had on the amount budgeted for training,:Police Department account .11, and an explanation was given by the Police Chief. Trustee Brust stated the amount of this expenditure was extremely high and greatly exceeded the percentage which would be expended for this purpose by private corporations. President Forrest stated he would like to see the budget adopted. The Village attorney stated that continuation of the present salary ordinance would be required. Trustee Neuman moved, seconded by Trustee Brust, that debate be terminated. Adopted by the following vote: Ayes: Brust,EKelm, Neuman, Stiehr, Turner (5) Nays: Slavin (1) Trustee Neuman moved, seconded by Trustee Kelm, that the rules be waived to permit action on the ordinance adopting the budget at its first presentation. Motion carried unanimously. The motion for passage of the ordinance approving and adopting the budget, here- tofore made by Trustee Stiehr and seconded by Trustee Kelm, was adopted by the following v ote: Ayes: Kelm, Neuman, Slavin, St#hr, Turner (5) Nays: Brust (1) The President signed the ordinance indicating his approval thereof. The President stated the budget as passed provided funds for salaries but action was required to authorize payment.of such salaries. Trustee Neuman moved, seconded by Trustee Brust, that the existing salary ordin- ance be continued to authorize the Finance Department to keep paying salaries until this Board has decided on individual Department salary pol ck'for 1973 =74. Trustee Brust moved, seconded by Trustee Neuman, that the motion be amended to make the salary :' 'policy retroactive_ to,.,May,,1, 1973. The motion failed with the following vote recorded: Ayes: Neuan (1) Nays: Kelm, Slavin, Stiehr, Turner (4) P ass: Brust (1) Trustee Kelm stated a decision must be made on salaries before the meeting is adjourned, and Trustee Slavin suggested a five minute recess for consultation with the Village attorney. The meeting was recessed at 9 :50 p.m. and reconvened at 10:25 p.m., all members p resent. Trustee Slavin then moved, seconded by Trustee Kelm, that the motion be amended by the addition of a provision for an across - the -board five percent salary increase, excluding thdsrewith which the Village has a_recognized bargaining obligation. The Chief of Police asked if there could be fluctuations in the five percent increase, some receiving more, others less. A spokesman for the Public Works Depart- ment stated employees did not feel the five percent increase was equitable and had considered unionization. President Forrest stated the Board hopes to treat every employee e quitably. Discussion was had on a Department salary increase of five percent with individual increases left to the discretion of the Department head. The Village attorney stated that no procedure has been established at this time whereby that discretion can be given to Department heads, and in the absence of an ordinance provision to that effect, it cannot be done. The meeting was recessed at 10:35 p.m., Trustee Brust leaving the meeting at that time. 162 The meeting was reconvened at 10:55 p.m. President Forrest read a written statement addressed to Public Works De- partment employees. He said any employee is free to quit his job if he is dissatisfied, free to join a union, or to participate with the Board of Trustees in formulating and implementing the personnel policies of the Village. The Village is free to recognize or not recognize any union, to bargain or not bargain, but is required to make decisions regarding salaries to be paid to all employees. A five percent increase is provided by the amendment which, if passed, will be the basis of compensation. Employees may strike, quit or take any other lawful action, but cannot stay on the payroll and not perform their jobs. Employees cannot organize and expect that such action will in any way alter the decision of the Board of Trustees."' The amendment to the motion was adopted by the following vote: Ayes: Kelm, Slavin, Stiehr, Turner (4) N ays: Neuman (1) The motion as amended, was adopted by the following vote: Ayes: Kelm, Slavig, Stiehr, Turner (4) N ays: Neuman (1) Officer James Roche advised the Board that the contract with the Combined Counties Police Association had not been ratified by the 'membership, and asked that negotiations be continued. Trustee Slavin stated the Board had been advised that the agreement 'intialled-by-_the bargaining committee had been rejected. At the dime of the agreement, it had been made clear that this was a final offer, and it remains such, and therefore, there is no need for further negotiations. There being no further business, on motion by Trustee Slavin, seconded by Trustee Turner, the meeting was adjourned at 11' :00 p.m. APPROVED. President A TTEST: a. P't-� Village Clerk J 1