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04/16/1973 (2)152 April 16, 1973 The regular meeting of the President and Board of Trustees of the Village of Deerfield was called to order by the President in the Council Chambers of the Village Hall on Monday, April 16, 1973 at 8:12 p.m. The Clerk called the roll and reported that the following were Present: Bernard Forrest, President George Kelm Werner E. Neuman Stephen M. Slavin Daniel H. Stiehr M. ,Tay Turner, Jr. Absent: Albert E. Brust and that a quorum was present and in attendance at the meeting. Also present were Messrs. Richard Houpt, Village attorney, and Norris Stilphen, manager. Trustee Stiehr moved, seconded by Trustee Turner, that the minutes of the regular meeting held April 2, 1973 be approved as submitted. Motion carried unanimously. Approve Warrant No. W -73 -4 Trustee Slavin moved, seconded by Trustee Stiehr, that Warrant No. W -73 -4 - Payment of bills, including fund trasnfers and reimbursements, be approved. Adopted by the following vote: Ayes: Neuman, Slavin, Stiehr, Turner (4) N ays: None (0) P ass: Kelm (1) Approve Consent Agenda The Consent Agenda was presented for consider- ation, as follows: CONSENT AGENDA Ordinance authorizing a Special Use and granting a variation for Goodyear auto- mobile accessory store at 25 Waukegan Road. (0= 73 -24) Approve payment of $530 to Northeastern Illinois Planning Commission. Approve payment of $769.20 to Thompson A. Dyke (Harland Bartholomew & Associates) for professional services (Harris Trust o Savings vs. Deerfield). Approve temporary construction permit - Laurel Hill Subdivision Unit No. 6. Trustee Stiehr moved, seconded by Trustee Slavin, that the Consent Agenda be approved, including passage of the ordinance. Adopted by the following vote: Ayes: Kelm, Neuman, Slavin, Stiehr, Turner (5) Nays: None (0) The President signed the ordinance indicating his approval thereof. Refer R -1 -B Escrow /Bond A letter from the Village attorney stated that to P.C. for Hearing the question of a bond or escrow requirement for proposed streets in a planned development in the R -1 -B zoned area (Hovland) was a matter of policy, and the present ordinance is adequate to authorize the imposition of any one of several conditions to imple- ment that policy; however, if -the Board felt clarification was desirable, be pro- posed an additional paragraph which would provide for giving security for a proposed street and improvements other than the bond or escrow, Trustee Kelm suggested the proposed amendment be included in the public hearing on the Comprehensive Amendment to the Zoning Ordinance, which will be held this fall. Trustee Stiehr stated the amendment did not clarify anything, and should include several definitions of what is acceptable as security. Trustee Slavin moved, seconded by Trustee Neuman, that the proposed amend- ment be referred to the Plan Commission for a public hearing. Adopted by the f ollowing vote: Ayes: Neuman, Slavin, Turner (3) Nays: Kelm, Stiehr (2) 1 1 i�l 52 0 rdinance-Mun. Code Amend. Trustee Slavin moved, seconded by Trustee Neuman, Sec. 15.009 No. Liquor Licenses that the ordinance be passed amending Section (0- 73 -25) 15.009 -of the Municipal Code to increase the number of Class D liquor licenses to three. Adopted by the following vote: Ayes: Kelm, Neuman, Slavin, Stiehr (4) Nays: Turner (1) The President signed the ordinance indicating his approval thereofl Refer Telephone Solicitation In response to a resident's request for the passage to Home Rule Study Committee of an ordinance to prohibit telephone solicitation, the Village attorney stated that no power to regulate telephone service or solicitation has been granted by statute to the Village, and the Village has no authority to do other than what has been authorized by statute. After a brief discussion, Trustee Slavin moved, seconded by Trustee Neuman, that the matter be referred to the Home Rule Study Committee. Adopted by the following v ote: Ayes: Kelm, Neuman, Slavin, Turner (4) Nays: Stiehr (1) Box Report - Lake -Cook /Waukegan Mr. Paul Box, traffic consultant, summarized his Intersection Im2rovements written report dated April 12, 1973 on the Tabled to Adjourned Meeting estimated costs for temporary pavement and signal improvement at the Lake -Cook /Waukegan Road inter- section. He said the State has indicated a willingness to pay for installation of "temporary" type traffic signals to include left turn arrows. The Village will be requested to pay the cost of pedestrian signals, estimated at $1,500, and temporary widening, estimated at $10,500. In addition, the State will request the Village to proceed with the widening of'Waukegan Road adjacent to the Deerbrook Shopping Center to the Edens Spur, a project previously approved with $175,000 appropriated from Motor Fuel Tax funds. The Agreement with the State for Waukegan Road widening provides for reimbursement to the Village of $52,000 which may be lost if the contract for the work is not awarded prior to July 1, 1973. He recommended the Board proceed with this improvement which had been deferred for potential savings if the work were done as an addition to the Cook County contract for Lake -Cook Road improvements. Several residents urged the Board to proceed with the improvement forthwith. Mr. Box stated the proposed improvements would not interfere with the temporary sidewalks heretofore authorized. Mr. Levinsky, manager of Deerbrook, stated he had met with Briarwood Vista Homeowners Association and the PTA. The Center will put in a sidewalk back of the Red Balloon, also bumper stops. A bicycle path and signs were also dis- cussed, and if the Board deems a traffic policeman is necessary at the intersection, the Center will share in the cost. Trustee Neuman moved, seconded by Trustee Slavin, that consideration of the matter be postponed to the adjourned meeting to be held Monday, April 23rd, and the Village staff be requested to provide all background material on the project. Adopted by the following vote: Ayes: Kelm, Neuman, Slavin, Turner (4) Nays: Stiehr 11) The meeting was recessed at 9:10 p.m. and reconvened at 9 :25 p.m. Police Report- Pedestrian- Chief ' of.. -.Pol .— Warren Whitton gave an oral report Survey, Lake- CookiWaukegan on the pedestrian survey at the Waukegan /Lake -Cook Authorize Police at Intersection intersection conducted by the Police Department on .April 3rd through April 15th. Hours of the survey were from 4 p.m. to 6 p.m. on week days, and 10 a.m. to 6 p.m. on Saturdays and Sundays. Total number of pedestrians was 849 and total number of crossings, 1311. Averages per hour for the whole period were 17 persons and 26 crossings. The cost to the Village was $282.50, and would be $425 on a contract basis. It was pointed out the week of April 3rd was spring vacation and there were several rainy days. Chief Whitton stated the number of pedestrians varied through the week and had been as high as.35 or 40 persons during some hours. Trustee Neuman moved, seconded by Trustee Slavin, that the Chief of Police be authorized to station a policeman at the Waukegan /Lake -Cook intersection to assist pedestrians during the hours that generate traffic from the residential area to 154 Deerbrook, basing the schedule on studies made by the Police Department. Adopted by the following vote: Ayes: Kelm, Neuman, Slavin, Stiehr, Turner (5) N ays: None (0) The manager was directed to contact Deerbrook regarding a contribution for the cost of a policeman at the intersection Env. Com. Report -Lake Co. A report from the Environmental Commission Solid Waste Disposal recommended adoption of the proposed Lake County Solid Waste Disposal Plan, modified by the deletion or deferment of the milling procedure. Mr. Gerald Geren, Chair- man of the Environmental Commission, stated costs for milling were substantial and advantages minimal at this time. Trustee Neuman moved, seconded by Trustee Slavin, that a letter be sent to the County indicating the Board's interest in and approval of the proposed plan, and requesting additional information as it becomes available; a copy of the Environmental Commission's report to accompany the letter. Motion carried unanimously. Env. Com. Report & Recommendation A report was received from the Environmental Proposed Open Land Policy Commission which recommended the adoption of Referred to P. C. & Park Dist. an Open Land Policy. Based on proposals in the Comprehensive Plan and personal surveys, the report listed parcels in three groups in the Deerfield Planning Area which are recommended to be retained as open land. Group, A listed three parcels recommended for immediate acquisition (brickyards, flood plain along the drainage ditches and the Blietz property); Group B - 11 parcels proposed for public ac- quisition, to be reviewed, especially those now privately owned, which should result in action to acquire any and all parcels deemed essential; and Group C - three parcels which are private recreation lands to be studied to determine steps . by which to control any changes in usage, but not recommended for public acquisi- tion at the present time. A lengthy discussion was had on the report. Environmental Commission Chair, man Geren stated it was not intended that the Village acquire all parcels listed, but rather that the Board study the report and make a decision on the long term needs for open space. Trustee Stiehr moved, seconded by Trustee Slavin, that the Board take due note of the Environmental Commission's Open Land report, and it be forwarded to the Plan Commission indicating it is an inventory of open land which should be examined before allowing rezoning or variations, and a copy also be sent to the Park District. Motion carried unanimously. Re: Environmental Commission Trustee Neuman stated the minutes of the Environmental Commission indicated there was some doubt on the part of the Commission as to its value to the Board. He commended the Commission on its excellent reports, and pointed out that, while all of its recommendations had not been adopted, a good number had been imple- mented, such as the policy on salting. Mr. Geren stated the Commission is now investigating salt usage, and believes the policy recommended has not been followed, with excessive amounts of salt used and not sufficient plowing. The Commission felt some frustration, having recommended an incinerator which the Board approved but did not follow due to a difference in cost figures. Secondly, the Board did not accept the Commission's recommendation that methoxychlor spraying for control of Dutch Elm disease be discontinued. -He stated it was the feeling of the Commission that well thought out recommendations by qualified professional members had been submitted but not followed by the Board. Trustee Neuman stated that, while methoxychlor spraying had not been eliminated this year, next year's Budget included funds for forestry service as recommended by the Commission. The Open Land Policy recommendation should, at the least, engender discussion of a program of open land acquisition, whether by the Village or some other agency. He recommended that the Chairman or some other m ember of the Environmental Commission attend meetings when recommendations of the Commission will be considered by the Board. 1 155' Use of Old Library Bldg. Discussion was had on recommendations of Mr. Charles Cedarholm, architect, on the use of the former library building . The manager explained the Building, Engineering and Planning Departments would be moved to the library building, and the room now used by the Planning Department converted to Police use. Offices, drafting room and an additional meeting room will be provided at a cost of approximately $14,000. Space utilization of the p resent Village Hall was discussed, and possible removal of partitions, as well as the conversion of the pistol range for offices. Mr. Cedarholm stated the pistol range was very narrow with a low ceiling and heating ducts and it was his opinion that use of this area for offices was impractical. He said he has tried to keep the cost of Phase I (remodeling) to the lowest cost possible with minimum changes in the Village Hall space, but the ultimate solution to space needs is set forth in Phase II, a new building connecting the Village Hall and old library, at an estimated cost of $165,000. Trustee Stiehr suggested the plans for Phase I be approved in concept , and a detailed formal recommendation be submitted. He asked that the manager take another look at the"pastol range to see if it cannot be used for other purposes more useful for the overail operations of the Village. Trustee Neuman stated that long range planning for construction of Phasa II at an estimated cost of $165,000 should be kept in mind. President Forrest stated that costs for Phase I should be included in the Budget for the next fiscal year. Reports In response to Trustee Slavin's inquiry about the drafting of an ordinance regulating the posting of political signs, the Village attorney stated he had written to Antioch and Highland Park for copies of their ordinances. Trustee Neuman proposed it be included in the new sign ordinance which the Village attorney stated should be ready for the Board's consideration before long. Trustee Neuman pointed out the Budget has not yet been adopted, and that a president and three Trustees would be elected the next day, April 17th. He then moved, seconded by Trustee Turner, that the President and newly elected Trustees take the Oath of Office at the first meeting in May to give the existing Board to discharge `its responsibility for passage of the Budget. Motion carried unanimously. The manager stated the Board had received copies of the Village engineer's report on Sara Lee sludge, and suggested that a meeting he scheduled to discuss this matter since Sara Lee is anxious for a decision. President Forrest stated this matter would be taken up after the Budget is out of the way. In connection with complaints about poor cab service and inquiries to other cab companies about providing service in Deerfield, the manager reported there had been only one response, Wheeling Cab. Trustee Neuman suggested ample publicity be given on the Village's interest in adequate cab service which might possibly attract some enterprising person who wants to go into the cab business. Trustee Neuman stated the job description of Finance Director should include the responsibility for investment of idle funds. Trustee Neuman moved, seconded by Trustee Slavin, that the meeting be adjourned to Monday, April 23, 1973 at 8:00 p.m. in the Village Ha.11. Motion carried unanimously. The meeting was adjourned at 11:05 p.m. ATTEST: C&c;k� �- Village Clerk -6. -4L� Presi t