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10/23/1972October 23, 1972 Pursuant to notice thereof, a Special Meeting of the President and Board of Trustees of.the Village of Deerfield was called to order by the President in the Council Chambers of the Village Hall on Monday, October 23, 1972 at 8:15 p.m. The Clerk called the roll and reported that the following were Present: Bernard Forrest, President Albert E. Brust Werner E. Neuman Daniel H. Stiehr Absent: George Kelm Stephen M. Slavin M. Jay Turner, Jr. and that a quorum was present and in attendance at the meeting. Also present were Messrs. Richard Houpt, Village attorney, and Norris Stilphen, manager. The Donald Gehrig Award to be presented annually to the outstanding Police officer was presented to Lt. Thomas Rogge by the Chairman of the Police Commission, Mr. James Bente, who stated the recipient was selected by the Com- mission after recommendation by the Department. Lt. Rogge expressed his appreci- ation for the award. At 8:18 p.m. the meeting was recessed for a Public Hearing on an Amend - ment.to the Deerbrook Annexation Agreement. PUBLIC HEARING A public hearing was held by the President and Board of Trustees of the Village of Deerfield on Monday, October 23, 1972 to consider a proposed amend- ment to the Deerbrook Annexation Agreement, paragraph 8 -a, which would authorize the issance of a liquor license to a restaurant and cocktail lounge in lieu of the license authorized by said Agreement to be issued to a bowling alley. The hearing was called to order by the President and 8:18 p.m. Present: President Bernard Forrest, Trustees Albert E. Brust, Werner E. Neuman and Daniel H. Stiehr. Absent: Trustees George Kelm, Stephen M. Slavin and M. Jay Turner, Jr. Notice._of the Public Hearing on the proposed amendment was published as provided by law. Mr. Joseph Valenti, owner of the Deerbrook Shopping Center, stated the Annexation Agreement provided for the issuance of two liquor licenses. One license has been issued to a package liquor store. He asked that the Agree- ment be amended to permit the issuance of the second license, which was designa- ted for the bowling alley, to a restaurant and cocktail lounge. If the bowling alley is constructed and a liquor license is requested, it will be treated as a separate application, not covered by the Annexation Agreement. In answer to Trustees' questions, Mr. Valenti stated the cocktail lounge would be completely isolated from the restaurant with doors to separate it from the dining rooms. The cocktail lounge will be 650 to 700 sq. ft. in area, and will seat from 50 to 60 people. The restaurant is 13,050 sq. ft. in area, and private dining rooms will be available for meetings of organizations and similar uses. A portable bar will probably @sed for club meetings. It will be a family -type restaurant, operated by Deerfield Swedish Manor Inc. Mrs. Laura Lee Christoph, Evergreen Place, stated she was in favor of Mr. Valenti's proposal. Many clubs need a place for luncheon or dinner meetings, and at present they must go elsewhere, which results in a loss of sales tax revenue to the Village, she said. Trustee Neuman moved, seconded by Trustee Stiehr, that the members present recommend to the full Board the approval of the amendment to the Annexation Agreement, and the passage of an ordinance to-.authorize the issuance of'a Class D liquor license as applied for by Deerfield-Swedish Manor, Inc. Motion carried unanimously. The matter will be on the Agenda for the next Board meeting, and President Forrest pointed out that Mr. Valenti could request:.the waiver of rules to permit passage of the necessary ordinance at its first presentation. The hearing was adjourned at 8.30 p.m., and the Special Meeting reconvened. i- TO: ALBERT E. BRUST GEORGE KELM WERNER E. NEUMAN STEPHEN M. SLAVIN DANIEL H. STIEHR M. JAY TURNER, JR. TRUSTEES You are hereby notified that a Special Meeting of the President and Board of Trustees of the Village of Deerfield will be held Monday, October 23, 1972 at 8:00 P.M. in the Village Hall, following the Public Hearing on an Amendment to the Deerbrook Annexation Agreement, as heretofore advertised, f or the purpose of considering the following: 1. Authorization for payment of $2,500 to NIMLO 2. Comprehensive Sewerage and Sewage Treatment Plan 3. Authorization for purchase of equipment for Phase II of the Baxter & Woodman Report 4. Reconsideration of approval of preliminary plat of Carlson Resubdivision and to transact such other business as may legally be transacted at said Special M eeting. By Order of the President. Dated this 20th day of October, 1972. C C: DEERFIELD REVIEW DEERFIELD LIFE SCOOP WAUKEGAN NEWS -SUN Village Clerk � i 9 Authorize $2,500 Payment Trustee Brust moved, seconded by Trustee Neuman, to NIMLO that the payment of $2,500.00 be authorized to the National Institute of Municipal Law Officers for recodification of the Municipal Code,. this amount being one -half the total cost of $5,000.00 as set forth in the Agreement. Adopted by the following vote: Ayes: Brust, Neuman, Stiehr, Forrest (4) N ays: None (0) Discussion - Comprehensive Plan _SEwerage & Sewage TReatment Plant Improvements and any revisions as the Official implementation of the Plan as soo January, 1973. President Forrest stated he had prepared a Compre- hensive Plan for improvements to the sewerage system and treatment plant, and read his written statementin which he urged adoption of the report Flood Control Program of the Village. He recommended as possible, and proposed a bond referendum in The President then read the list of improvements accomplished and continuing programs which are considered operating expenses and paid for from sewer service charges. Discussion was had on implementation of Phase II of the Baxter & Woodman report on the sanitary and storm sewer systems; and the $5,000 authorized by the Board on July 10, 1972 for engineering for observation manholes and other work, from the $30,000 allocated to determine the volume of storm water contributed to sanitary sewers by footing drain tiles. The manager stated Baxter & Woodman had sub- mitted a plan which would not entail the construction of observation manholes.,. and the question to be decided by the Board was whether the $5,000 heretofore authorized should be spent for additional recording meters to measure flows from sump pump installations which contribute storm water from footing drain tiles to the sanitary sewers. Dr. Sundin of Baxter & Woodman stated he proposed the purchase and installa- tion of an additional 50 recording meters at a cost of approximately $100-each, a total of $5,000. Trustee Stiehr pointed out that observation manholes would provide data which cannot be obtained from recording meters, such as leaky house services. Dr. Sundin a greed.that more accurate data would be obtained from the manhole installations, which he estimated to cost $500 each. Trustee Neuman stated he was averse to spending substantial sums of money without a definite program outlined and what information can be expected to be received. He was critical of the present recording meter - stallations with no information on how or when they should be read. He questioned the value and accuracy of any data received from these installations. Mrs. Clarice Gourley and Messrs. William Healy, Robert White and Arthur Rollin of the Citizens'Flood Control and Prevention Committee were present. Mr. Rollin suggested that perhaps the recording meters could be sold to some other municipality, or used meters would be available from either the manufacturer or supplier. He also suggested rental as a possibility. Dr. Sundin stated the meters were made up for Deerfield, but it was possible they could be sold. After further discussion, Trustee Neuman moved, seconded by Trustee Stiehr, that this matter be postponed until Baxter & Woodman-can come up with a definitive program for evaluation of the effect of footing drain tile connections to sanitary s ewers. Motion carried unanimously. Dr. Sundin stated a report would be ready for consideration at the next Board meeting on November 6th. President Forrest's proposal that the bond referendum include $100,000 as the Village's contribution for acquisition of storm water detention basins on the West and Middle Forks of the Chicago River was discussed. Trustee Neuman moved, seconded by Trustee Stiehr, that the Board include in the upcoming bond referendum $100,00 to be used as the Village's contribution for the acquisition of land for storm water detention provided the Village contributes no more than ten percent.of the total cost.of acquisition, the remainder of the cost to be paid by the County or other communities. Motion carried unanimously. Efforts will be pursued to have storm water detention ordinances passed by Lake County and all communities therein. :)0 President Forrest proposed the establishment of a Reserve for Major Maintenance and Replacement of Sanitary Sewer System, to be limited to a maximum of $100,000 at any given time, to be financed an average charge of $ 4.00 per customer per year to be added to the new average sewer rate. After discussion of this proposal, Trustee Stiehr moved, seconded by T rutee Brust, that the sewer service charges be increased to provide funds for a reserve for major maintenance and replacement of sanitary sewers, such reserve fund-to be limited to a maximum of $100,000 at any given time. Motion carried unanimously. Mr. Rollin suggested that more money would be provided by an increase in the General Fund tax rate to include funds for major maintenance and replacement of sanitary sewers. This suggestion will be considered. President Forrest proposed that a permit be required by ordinance for any flood control system installed by a homeowner. He recommended that no permit fee be charged. Trustee Neuman stated it was his opinion a permit fee should be paid, since there will be review of plans and inspection of any flood control system. Trustee Neuman moved, seconded by Trustee Stiehr, that the Village attorney prepare an ordinance to require a permit for installation of flood control systems with a permit fee of $25.00 for review of plans and inspec- tions by the Building Department. Trustee Stiehr moved, seconded by Trustee Brust, that the motion be amended to drop the $25.00 permit fee, and that the question of design standards be referred to the Board of Building Appeals for its recommendations. Adopted b y the following vote: Ayes: Brust, Stiehr, Forrest (3) Nays: Neuman (1) The motion as amended carried unanimously. Discussion was had on a proposal that a moratorium on building be.put into effect until sewer improvements have been completed. Trustee Brust moved, seconded by Trustee Neuman, that a moratorium on building be put into effect. The motion failed, all members voting Nay. A community wide mandatory disconnection of downspouts from storm sewers was discussed. Trustee Neuman moved that the Village attorney be directed to prepare an ordinance which would permit the Board to require the disconnection of downspouts from storm sewers on a selective basis if, in the experience of the Public Works Department the storm water reaching storm sewers is of such volume that a specific area would be in danger of flooding unless downspouts are disconnected. The motion failed for lack of a second. Trustee Brust moved, seconded by Trustee Neuman, that the Village attorney be directed to prepare an ordinance which whould make community wide disconnection of downspouts mandatory except where conditions are such that disconnection would create flooding problems, such exemptions to be reviewed by the village engineer. Adopted by the following vote: Ayes: Brust, Neuman, Forrest (3) Nays: Stiehr (1) Trustee Brust moved, seconded by Trustee Stiehr, that the meeting be adjourned to Monday, October 30, 1972 at 8:00 p.m. Motion carried unanimously. The meeting was adjourned at 10:30 p.m. (l APPROVED: President ATTEST: Village Clerk 1 J 1