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10/16/197283 October 16, 1972 The regular meeting of the President and Board of Trustees of the Village of D eerfield was called to order by the President in the Council Chambers of the Village Hall on Monday, October 16, 1972 at 8:05 p.m. The clerk called the roll and. reported that the following were Present: Bernard Forrest, President Albert E. Brust George Kelm Werner E. Neuman Daniel H. Stiehr Absent: Stephen M. Slavin M. Jay Turner, Jr. and that a quorum was present and in attendance at the meeting. Also present were Messrs. Richard Houpt, Village attorney, and Norris Stilphen, manager. Trustee Brust moved, seconded by Trustee Stiehr, that the minutes of the regular meeting held October 2, 1972 be approved as submitted. Motion carried unanimously. Approve Warrant No. W -72 -10 Trustee Neuman moved, seconded by Trustee Kelm, that Warrant No. W -72 -10 - Payment of bills, including fund transfers and reimbursements, be approved. Adopted by the following v ote: Ayes: Brust, Kelm, Neuman, Stiehr (4) Nays: None (0) Approve Consent Agenda The Consent Agenda was presented for consideration. Trustee Brust asked that the Blood Donor Agree- ment be removed and Ordinances amending the Zoning Ordinance, Municipal Code and approving a Special Use for a nursery scHool be added to the Consent Agenda. CONSENT AGENDA Authorization for President to sign contract for Motor Fuel Tax maintenance (Peter Baker & Son, Resurfacing on Linden, Hackberry and Kenton) Ordinance amending Sections VI -B,E, XXIII,A,2,b and c and XXIII A,2,b and c of the Zoning Ordinance Re: Hearings and Notification (0- 72 -56) Ordinance amending Section 9.104(b) (1) of the Municipal Code Re: Affidavits (0-72-57) Ordinance authotizing a Special Use (Nursery School at Wilmot Baptist Church) . (0- 72 -58) Trustee Kelm moved, seconded by Trustee Neuman, that the rules be waived to permit action on the above ordinances at their first presentation. Motion carried unanimously. Trustee Brust moved, seconded by Trustee Kelm, that the Consent Agenda be approved, including passage of the above listed ordinances. Adopted by the following v ote: Ayes: Brust, Kelm, Neuman, Stiehr (4 ) Nays: None (0) The President signed the ordinances indicating approval thereof. Authorize Execution Discussion was had on the Agreement with North Blood Donor Agreement Suburban Association For Health Resources for A Community Blood Replacement Assurance Plan. A Plan representative, Mrs. Bloom, answered questions on blood processing, costs to blood recipients, group participation, and clerical services for record keeping which may become necessary for the Village to provide. Trustees Neuman and Brust questioned why the Agreement with the Village should include coverage for groups consisting of residents and non - residents, and proposed that group coverage be handled by the Blood Center with no responsibility on the part of the Village. Trustee Brust moved, seconded by Trustee Neuman, that Section II -B, 1,2,3, and 4 and all other refeimces pertaining to groups be deleted from the Agreement. The motion failed by the following vote: WIN Ayes: Brust, Neuman (2) Nays: Kelm, Stiehr, Forrest (3) Inasmuch as the Village may be required to furnish clerical help at a future date, Trustee Brust moved, seconded by Trustee Neuman, that the NSAHR provide a copy of its Budget annually. Motion carried unanimously. Trustee Kelm moved, seconded by Trustee Stiehr, that the Agreement be approved and execution thereof authorized with the additional provision that the Village shall be provided with a copy of the Budget annually. Motion carried unanimously. Appoint James Russell President Forrest proposed the appointment _Deerfield Chairman NSAHR of Mr. James Russell as Deerfield Chairman of the NSAHR Blood Donor Plan. Trustee Kelm moved, seconded by Trustee Brust, that Mr. Russell's appointment be approved. Motion carried unanimously. P.C. Report - Carlson Sub. A report from the Plan Commission recommended Approve Preliminary Plat denial of the proposed Peter L. Carlson Re- subdivision of property at 814 Wilmot Road into four lots'with access to three lots from a private street to be constructed on a 25 ft. easement. Trustee,Kelm stated he would agree with the Plan Commission's recommenda- tion if the Board had not approved a four lots resubdivision of the property in 1968 but was not recorded due to failure to post bond or escrow for improvements. Trustee Brust stated a time limit is set by ordinance in which all requirements for recordation of a subdivision plat must be completed, and he could recall at least three instances in which a revised plat was required after approval of the original plat had lapsed. Plan Commission Chairman Cynthia Marty stated it was her opinion the recommendation for denial was wrong. Commission member James Marovitz stated a majority of the Plan Commission felt a three lot subdivision with a private, street was a better development, and he pointed out that in order to meet the 12,000 sq. ft. lot. -area requirements it was necessary to in- -elude the street easement which substantially reduced the buildable lot size. Trustee Kelm moved, seconded by Trustee Stiehr, that the preliminary plat of the four -lot Carlson Subdivision be approved. Adopted by the following v ote: Ayes: Kelm, Neuman, Stiehr (3) Nays: Brust (1) Defer Sightline Ordinance Trustee Neuman reported he had met with to Nov. 20 Meeting Safety Council Chairman Walter Moses and they had agreed on revisions to the ordin- ance pertaining to view at corners. The revised ordinance will be presented to the Safety Council at its next meeting for review and recommendations. He asked that consideration of the matter be deferred until the November 20th m eeting. The meeting was recessed at 9:08 p.m. and reconvened at 9:25 p.m. Review Lake -Cook Rd. Plans Plans prepared by the Cook County Highway Authorize No Parking Ord. Department for-hake-Cook Road improvements were reviewed. `'Trustee Brust asked the manager to notify the Cook County Highway Department that the Village proposes to construct a� sanitary sewer along Lake -Cook Road. Trustee Kelm moved, seconded by Trustee Brust, that the Village attorney be directed to prepare an ordinance to prohibit parking on Lake -Cook Road, as requested by the Cook County Highway Department. Motion carried unanimously. Discussion -NE Quadrant Reciprocal Parking Agreement pared by the Village attorney wi cussion. The Agreement provides pay a proportionate share of the Discussion was had on the proposed Recipro- cal Parking Agreement for the Northeast Quadrant Shopping Area which had been pre - thout direction, as a starting point for dis- that each owner in the Northeast quadrant will cost for improvement of the joint parking 8.5 facilities and an annual charge for maintenance which will be performed by the Village. Trustee Kelm recommended that the agreement specifically state that maintenance will be done by the Village at cost, but, if the owners prefer, he would have no objection to the owners arranging for maintenance. Trustee Brust moved, seconded by Trustee Neuman, that Trustees Kelm and Stiehr take the proposed agreement to the affected merchants, get their opinions,*and submit a re -draft of the Agreement for the Board's consideration. Motion carried unanimously. Refer Berkley Vacation A letter from Mr. R. L. Anderson, the contract to P.C. purchaser.of Lot B, Thornhill Estates Subdivision, requested the vacation of the north one -half of Berkley Court abutting Lot B, an unimproved dedicated street extending east from Wilmot Road to the Woodland Park school and park property. He agreed to grant an easement to provide access to the park. A letter from the Deerfield Park District stated there was no objection to the vacation of the street, but felt it would be advisable to preserve a six to eight foot easement for a pedestrian walk. A letter from Mr. L. George Popoff, the owner of Lot D which abuts Berkley Court on the south, objected to the vacation of any part of Berkley Court without analysis of planning for future development of the n eighborhood. Trustee Brust moved, seconded by Trustee Stiehr, that the question of vacation of part of Berkley Court be referred to the Plan Commission for its recommendation. Motion carried unanimously. Refer High Accident Location A report was received from Intern Ken Hughes on Study to Safety Council the Paul Box High Accident Location Study. Trustee Brust - stated Mr. Hughes' study was more a critique of the Box report, and the assignment had been to lay out a program for implementation and execution of Mr. Box's recommendations, listing those things that can be done at no cost, and an estimate of costs and schedule of priorities for other projects. The manager stated this would be done. Decision was made that the report be referred to the Safety Council with a request for recommendations. 1st Presentation - Ordinance Trustee Brust stated no action had been taken on Re Truck Traffic at Next a proposed ordinance which would prohibit the Meeting use of Deerfield Road between the Milwaukee Road underpass and the West Village limits by large trucks. He said much work had been done by the Safety Council and many citizens were concerned about heavy trucks using narrow residential streets to bypass the railroad underpass and the traffic congestion when large trucks get stuck at the underpass. The manager stated the Village of Riverwoods was opposed to the ordinance and the Toll Road Commission was unwilling to put up signs directing trucks to turn left to Sanders Road. Trustee Brust stated it was his opinion the ordinance should be passed, and the Toll Road Commission requested to put in interchanges at County Line Road and Route 22. Trustee Neuman suggested the ordinance be put on the agenda for the next meeting as a first presentation. Trustee Brust asked that copies of the proposed ordinance as amended be sent'to the Board. Approve Home Rule A memorandum from Trustee Brust proposed the .Study Committee formation of a six to eight member temporary Comittee to study the Home Rule issue as it relates to Deerfield, and offering his services as temporary chairman. A brief discussion was had on the pros and cons of Home Rule. Trustee Brust moved, seconded by Trustee Kelm, that a Study Committee on Home Rule be appointed in accordance with his memorandum. Motion carried unanimously. President Forrest proposed a seven- member committee to include Trustee Brust and Trustee Kelm, who had indicated a willingness to serve. He will recommend.the appointment of the five additional members as soon as possible. Authorize $2500- Engineering Mr. Paul Box presented two plans for parking Community Bldg. & Commuter facilities for the Park District Community Center Parking & Traffic and commuters. Both plans are designed to take the minimum amount of park land, and will provide 6 approkimately the same number of parking spaces. Temporary parking for 20 cars will be provided on the rear portion of the Piersen property and im- proved with temporary construction at no great expenditure.Both plans are designed to conform to future street construction with minimum changes and c osts. Plan A is more desirable from the Village's standpoint, with better traffic safety, a greater amount of parking spaces convenient to commuters, and no conflict with the telephone company transformer. Plan B is'less de- sirable for traffic safety, but would provide more parking spaces near the Community Center. Both plans were discussed in detail. Trustee Brust moved, seconded by Trustee Stiehr, that Mr. Box be "authorized to proceed with the preliminary engineering for the site in accord- ance with Plan A, starting with grades, and to provide immediate parking for the Community Center. Trustee Neuman questioned whether on a parking plan which also involves the motion be amended to provide that both pL and authorize preliminary engineering for Board and Village at a cost not to exceed The motion failed by the vote: the Board of Trustees should decide Park District, and moved that the ins be presented to the Park Board the plan acceptable to both the Park $2,500. Seconded by Trustee Kelm. Ayes: Neuman (1) Nays: Brust, Kelm, Stiehr (3) Trustee Kelm moved, seconded by Trustee Brust, that the motion be amended to provide that Plan A be presented to the Park Board without engineering and if approved by the Park Board, preliminary engineering be authorized at a cost not to exceed $2,500. Adopted by the following vote: Ayes: Brust, Kelm, Stiehr (3) N ays : Ne-Lmman (1) Trustee Stiehr suggested that a negotiating team of Village and Park Board members decide which plan would be approved, as presented or as modified, but, in order to avoid delay, $2,500 be authorized at this time for preliminary engineering. Mr. Box stated he would discuss the location of the telephone company transformer to determine if its location would present an insurmount- able problem and would require changes in Plan B. Trustee Kelm moved, seconded by Trustee Brust, that the matter be re- considered. Motion carried unanimously. Trustee Kelm then moved, seconded by Trustee Neuman, that an expenditure not to exceed $2,500 be authorized for preliminary engineering for the parking plan negotiated by a committee of Park and Village Board members. Adopted by the following vote: Ayes: Brust, Kelm, Neuman, Stiehr (4) N ays: None (0) A meeting with Park Board members will be arranged, and available Trustees will attend as representatives of the Village. Spec. Meeting Oct. 23 President Forrest stated a public hearing will be held Monday, October 23, 1972 on Mr..Josepth Valenti's petition to amend the Deerbrook Annexation Agreement. He plans to call a Special Meeting of the Board for that date to consider his recommendations on a comprehensive plan for sewerage system and sewage treatment plant improvements. Copies of his report will be sent to the Board on Wednesday or Thursday, to permit adequate time for review. He said he would like the .Board to take action at that time, since any delay would put off the improvement program for another year. Reports - Communications The Citizens' Sewer Improvement Advisory Committee proposed the committee's name be changed to "Citizens' Flood Control and Prevention Committee ". Trustee Kelm moved, seconded by Trustee Neuman, that this change be approved. Motion carried unanimously. Trustee Neuman stated he was confused about the cash flow reports, and asked that these reports be dated. He said he has seen no progress on the costing system which has been requested, and the time is fast approaching u 87 for setting policies for the 1973 -74 budget, without accurate cost information. President Forrest stated he has this information and will meet with Trustee Neuman to discuss the matter. Thursday was proposed for the discussion. Trustee Neuman suggested the Board set policies for the Village staff to follow in making up the budget. He recommended that, prior to the administration spending time and effort in preparing a budget, the Board meet to set policies to be followed-in�the. preparation of the budget for the next fiscal year. The manager stated the salary classification report was almost ready and will be sent to members in the next distribution. Trustee Neuman asked that the matter be presented for consideration at the November 6th meeting. The manager stated it would be put on the agenda. Trustee Kelm suggested a workshop meeting on the report. A letter was received from the Council of Governments of Cook County regarding House Bill 4313 which extends the authority of the Chicago Transit Authority to include Cook Lake, DuPage and Will Counties. The letter has been given to Mr. Howard Kane, Deerfield's representative on the North Suburban Mass Transit Committee. Discussion was had on the memorandum on garbage pickup. Trustee Neuman stated he did not see why bundles of brush, neatly tied and limited in size, should not be picked up by the scavenger. President Forrest stated pickup of bundles of brush was not required by the contract. Trustee Kelm commented that bags of grass con- taining cut -up leaves were not being taken, and he felt the Village should insist that these lawnwastes should be picked up. Trustee Brust stated that cash flow charts show what appears to be a dispro- portionate share of Village funds in one bank. Trustee Neuman explained the Deerfield State Bank is used for the main working fund, and the amount of cash in the account varies during the month. Other banks are used for long term funds which a re invested. The manager stated a report on progess on the street maintenance program was received from the Public Works Director, and copies sent to the Board. There being no further business, on motion by Trustee Neuman, and seconded by Trustee Brust, the meeting was adjourned at 11:30 p.m. ATTEST: Village Clerk APPROVED: President