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09/18/1972September 18, 1972 The regular meeting.of the President and Board of Trustees of the Village of Deerfield was called to order by the President in'the Council Chambers of the Village Hall on Monday, September 18, 1972 at 8:15 p.m. The clerk called the roll and reported that the following were Present: Bernard Forrest, President Albert E, Brust George Kelm Werner E. Neuman Stephen M. Slavin Daniel H. Stiehr Absent; M. Jay Turner, Jr. And that a quorum was present and in attendance at the meeting. Also present were Mr. Richard Houpt, Village attorney, and Mrs. Marjorie Emery, representing the manager. Trustee Neuman moved, seconded by Trustee Brust, that the minutes of the regular meeting held September 5, 1972 be approved as corrected.' (Page 71 - Trustee Slavin voted "Pass" on Mrs. Cynthia Marty's appointment as Plan Commission Chairman; Page 72 - Trustee Slavin voted "Nay" on policy change to allow the Lions. Club and Kiwanis Club to sell on the street.) Motion carried unanimously. Approve Warrant No. W -72 -9 Trustee Brust moved, seconded by Trustee Slavin, that Warrant No. W -72 -9 - Payment of bills, including fundstransfers and reimbursementq,be approved. Adopted by the folluwing vote: Ayes: Brust, Kelm. Neuman, Slavin, Stiehr (5) Nays: None (0) Approve Consent Agenda, The Consent Agenda was presented for considera- tion, with Agenda items 72 -154, 72 -155, 72 -156 and 72 -151 -1 added as requested by Trustee Slavin, and CA.72 -85 -4 ddittAd'as requested by Trustee Brust. CA -72 -159 was also omitted. CONSENT AGENDA Approval of final payment of Tiffany for Chestnut Street 50/50 sidewalk work - $5,244.25. Approval of Safety Council Reports: Re: Pine Street School Zone signs. Re: Stop Signs at Rosewood and Birchwood - Authorize ordinance. Re: Kenton- Cumnor Stop Signs. Ordinance - Municipal Code Amendment, Section 20.501, No Parking Kenmore-Avenue from Hackberry to South Park School. (0- 72 -52) Trustee Slavin moved, p emit action on the above unanimously. Trustee Slavin moved, be approved, including pas Ayes: Brust, Kelm, Slavin, Nays: None (0) seconded by Trustee Brust, that the rules be waived to ordinance at its first presentation. Motion carried seconded by Trustee Neuman, that the Consent,Agenda sage of the ordinance. Adopted by the following vote: Stiehr, Neuman (5) The President signed the ordinance indicating his approval thereof. Authorize Execution NIMLO Agreement - Recodification the Municipal Code and amendments, referred to the Village attorney. ordinances which are rejected, sin omitted. Trustee Brust stated that, in reviewing the Agreement with the National Institute of Municipal Law Officers for codification of it was apparent that many details would be He suggested that a list be furnished of the ce there should be a public record of what is Trustee Brust then moved, seconded by Trustee Neuman, that the Agreement with the'National Institute of Municipal Law Officers be approved and execution thereof authorized. Adopted by the following vote: Ayes: Brust, Kelm, Neuman, Slavin, Stiehr (5) Nays: None (0) 1 1 Accept Peter Baker Bid MFT Resurfacing $31927:10 Kenton Road under the Mot Kelm, that the low bid of accepted. Adopted by the 7.5 Bids from Skokie Valley Asphalt, Liberty Asphalt and Peter Baker having been received for the resurfacing'of Linden Avenue, Hackberry Road and )r Fuel Tax program, Trustee Brust moved, seconded by Trustee $31,927.10 submitted by Peter Baker of Lake Bluff be follofing vote: Ayes: Brust, Kelm, Neuman, Slavin, Stiehr (5) Nays: None (0) Accept Peter Baker Bid MFT Blacktop $8.75 7Ton St. Maintenance seconded by Trustee Kelm, of Lake Bluff be accepted. Bids from Peter Baker, Skokie Valley Asphalt add Liberty Asphalt having been received for 800 tons of blacktop for arterial street maintenance under the Motor Fuel Tax program, Trustee Neuman moved, that the low bid of $8.75 per ton submitted by Peter Baker Adopted by the following vote: Ayes: Brust, Kelm, Neuman, Slavin, Stiehr (5) Nays: None (0)' Appoint J.R. Brown Electrical Commission that Mr. Brown:`s appointment Motion carried unanimously. President Forrest proposed the appointment of Mr. James R. Brown to the Electrical Commission. Trustee Kelm moved, seconded by Trustee Brust, be approved. Appoint Citizens Sewer The President proposed the appointment of the Improvement Advisory Com. following to the Citizens Sewer Improvement Advisory Committee: Messrs. Kerwin W. Knoelk, Robert White, William Healy, Raymond Sanders, Arthur Rollin and Mrs. Clarice Gourley. Trustee Kelm moved, seconded by Trustee Neuman, that these appointments be approved. Motion carried unanimously. Environmental Commission In connection with the Excess Facility ordinance Report-Excess Facility Ord. (Ordinance No. 0- 71 -35), a report from the Environmental Commission recommended that the limits of chemical constituents be revised to make them consistent with State standards, and the operator of the sewage treatment plant be authorized to take any action necessary to enforce the ordinance. The Commission proposed that the Board give consideration to the possibility of setting limits on the discharge of wastes into drainage districts or into storm sewers. The Lake County Health Department has pointed out that the Village has received some industrial waste from plants outside the Village, which could gain access to the storm sewer system and the Village could conceivably be held responsible for it. The limitation of the volume of sewage fed into the treatment plant was felt to be outside the jurisdiction of the Commission. Trustee Brust stated the present ordinance is less than effective and lacks provisions for enforcement. He agreed to work on a revised ordinance as requested by the President. The matter will be removed from the agenda until such time as Trustee Brust's recommendations are received. Blood.Donor Program Trustees Brust and Neuman stated the proposed an Next Meeting Agenda Blood Donor program was not on the Agenda, and therefore, they had not reviewed the pertinent material. President Forrest stated the matter would be on the Agenda for the next meeting, and asked representatives of the Program to be present. Ordinance -Mun. Code Amend. The ordinance was presented amending Article III Sec. 24.322 - -Storm WAter of Chapter 24 of the Municipal Code by adding Detention a new section 24.322 - Storm Water Detention, 0- 72 -53) setting forth requirements for the storage and controlled release of storm water runoff in new developments. Trustee Kelm stated he was opposed to the ordinance because it would impose a hardship on the owners of the few undeveloped areas in the Village and would have little effect in alleviation of flooding problems. Trustee Slavin stated it was his opinion that storm water detention requirements cannot be properly handled at the municipal level, but can only be accomplished on an area basis. 76 Trustees Stiehr and Neuman agreed that passage of the ordinance would have oily minor effect on Village flooding problems, but should be considered as the first step in getting enactment of similar ordinances by the County and upstream municipalities. Trustee Neuman moved, seconded by Trustee Stiehr, that the ordinance be passed. Adopted by the following vote, Trustee SlaviA's "Pass" vote being counted with the majority: Ayes: Brust, Neuman, Stiehr (3) Pass: Slavin (1) Nays: Kelm I1) The President signed the ordinance indicating his approval thereof. The meeting was recessed at 8:55 p.m. and reconvened at 9:10 p.m. Ordinance- Parking Variation Deerfield Commons (0- 72 -54) alteration of the Jewel Food off - street parking spaces of by the following vote: Trustee Neuman moved, seconded by Trustee Kelm, that the ordinance be passed granting a variation from the provisions of the Zoning Ordinance to permit the structural Store in Deerfield Commons with a total available 445 in lieu of the required 472 spaces. Adopted Ayes: Brust, Kelm, Neuman, Slavin, Stiehr (5) Nays: None (0) The President signed the ordinance indicating his approval thereof. Discussion - Scavenger Rules Discussion was had with Mr. Gene Kieft of Deerfield Disposal on the rules and regula- tions for scavenger service. President Forrest stated here had been numerous complaints that brush, neatly tied in bufidles and placed at the curb, had not been picked up. Mr. Kieft said specifications for containers should be observed by residents. Workers are-instructed to pick up lawn and garden wastes in cans or bags placed at the curb, and garbage and other refuse in cans at the house. Anything not suitable for putting in containers and bundles of brush are miscel- laneous waste and are not picked up under the contract. He recommended that the Village enforce the ordinance which states that containers for grass and garden waste be placed at the curb no earlier than sundown of the day preceeding day scheduled for collection. He also pointed out that containers must have covers; if not covered and there is rain, the containers are too heavy to be lifted by one man. Handles on containers are also required. Trustee Brust suggested a weight limit, such as 50 pounds, be set for filled containers. He said that tied bundles of brush he had placed at the curb were not taken, but were picked up at the next collection when he placed them on top of a basket. He suggested the ordinance and rules by rewritten for clari- fication of what is or is not permitted. Trustee Slavin reported that scavenger trucks are often driven on the wrong side of the street. Trustee Neuman, who lives on a dead -end street, said the scavenger trucks are backed the length of the street to the next intersection, which is extremely hazardous. President Forrest asked Mr. Kieft to instruct his drivers to obey traffic laws, and will ask the Police Department to- enforce laws on driving. Mrs. Laura Lee Christoph, Evergreen Place, stated service on Monday holidays is not satisfactory. Bags and containers for garden waste are not picked up and remain at the curb until Thursday, the next collection date. Mr. Bernard Gerod, Apple Tree Lane, complained that the scavenger does not clean up the debris that is often spilled when the can is emptied, and his garbage cans and covers have been damaged from careless handling. He said that plastic bags are not satisfactory. ✓ for brush because the brush often tears them, and the scavenger will not take the torn bags. Mr. Kieft said the brush can be placed in covered containers and will be picked up. President Forrest will redraft the rules which will be sent out shortly. He asked Mr. Kieft if he would be interested in bidding on spring cleanup work. Mr. Kieft suggested that bids be taken on leaf pickup, and was asked to submit a proposal. 1st Presentation - Ordinance The first presentation was made of an ordinance Transparent Meat Packaging to require the food dealer to package meat and poultry in an entirely transparent material 77 which will afford a view of the contents from all sides. Discussion was had on proposed Federal regulation of packaging. It was pointed out that the City of Chicago requires packaging of meat in transaprent material. Local food dealers will be invited to the next meeting to express their opinions on the proposed ordinance. Discussion-Enginee Parking - Communit & Piersen Property Box. The cost for $2,500. ring for Discussion was had on the proposal for preliminary y Center engineering for the development of parking for the Community Center and the Piersen property in accordance with the plan prepared by Mr. Paul engineering is based on time and material, and would not exceed Trustee Brust stated Mr. Box had prepared several plans, and asked Trustee Stiehr to check to make sure the current plan was used. Trustee Neuman questioned the percentage cf cost to be paid by the Village. Trustee Stiehr suggested that Mr. Box be invited to submit a bid on engineering. President Forrest proposed that the matter be held over until the next meeting, and the Park Board contacted. Re: NE Quadrant Parking Trustee Stiehr stated the proposed agreement on parking in the northeast quadrant was a reasonable starting point for negotiations with property owners, but there were many details to be worked out. He briefly outlined the terms of the agreement. Discussion was had on the agreement as outlined by Trustee Stiehr. President Forrest asked that copies of the agreement be sent to the Board with Trustee Stiehr's recommendations. Trustee Stiehr suggested that property owners be contacted to elicit their comments, but President Forrest stated opinions of the Board should be obtained prior to negotiations with property owners. There being no further buiness, on motion by Trustee Slavin and seconded by Trustee Neuman, the meeting was adjourned at 10:05 p.m. APPROVED . „ President ATTEST: Village Clerk 1