03/06/1972 + 03/07/1972March 6, 1972
The regular meeting of the President and Board of Trustees of the Village of
Deerfield was called to order by the clerk in the Council Chambers of theVillage Hall
on Monday, March 6, 1972 at 8:00 p.m.
No members being present, at 8:05 p.m., the meeting was adjourndd'._to "'Tuesday,
March 7, 1972 at 8:00 p.m.
APPROVED:
President
ATTEST:
Village Clerk
March 7, 1972
The adjourned meeting of the President and Board of Trustees of the Village
G� of Deerfield was called to order by the President in the Council Chambers of the
Village Hall on Tuesday, March 7, 1972 at 8:10 p.m. The clerk called the roll and
reported that the following were
Present: Bernard Forrest, President
Albert E. Brust
George Kelm
Werner E. Neuman
M. Jay Turner, Jr.
Absent: Charles R. Bootz
Stephen M. Slavin
and that a quorum was present and in attendance at the meeting. Also present were
Messrs. David Newman, representing the Village attorney, and Norris Stilphen, manager.
Trustee Brustmoved, seconded by Trustee Neuman, that the minutes of the
regular meeting held February 22, 1972 be approved as submitted. Motion carried
unanimously.
BZA Recommendation -Lot Size & A report from the Board of Zoning Appeals recom-
R ear Yard Variations- Texaco mended denial of the petition of Texaco, Inc.
650 Waukegan - Authorize Ordinance for a variation to permit a rear yard of 1 ft.
2 in. for the service station of 650 Waukegan Road,
but recommended approval of a rear yard of 15 ft. to conform with the variation
granted for a 15 ft. rear yard for the service station to the north. The Board also
recommenddd_a variation for the lot which is 13,925 sq. ft. in area, and continuance
of the use of the premises for a service station despite the fact that there are two
other service stations at this intersection. The Board also recommended that a fence
be required along the rear property line which adjoins residential property, as was
required for the service station to the north.
Zoning Appeals Board member; Naomi Clampitt stated the company had indicated
the 15 ft. rear yard and fencing were acceptable. She also stated the removal of
trees as mentioned in the minutes of the hearing was not a requirement of the Board,
but rather a private agreement between the company and the adjoining property owners.
Trustee Neuman moved, seconded by Trustee Brust, that the recommendation of the
Board of Zoning Board of Appeals be approved, and the attorney be directed to prepare
the ordinance granting the variation in conformity with the Board's recommendation.
Motion carried unanimously.
b rOUP 06dnge4 xih Ag;en&d _ The Consent Agenda was presented for consideration.
Trustee Neuman asked that Agenda Item 72 -35A be
added.
CONSENT AGENDA
1. Approval of Wolf and Company to audit Village Financial Records.
2. Acceptance of resignation of Wm. Harper from the Plan Commission.
3. Designation of March 27th as date for Joint Hearing on United Conveyor
annexation petition.
4. Authorization of payment of $4,500 as partial payment on 31- TL -CS, to
Eric Bolander Construction Company. (High School Drive signalization).
72 -35A Resolution declaring policy of Village Board on equal employment.
Trustee Neuman moved, seconded by Trustee Kelm, that the Consent Agenda
be approved. Adopted by the following? vote:
Ayes: Brust, Kelm, Neuman, Turner (4)
Nays: None (0)
Approve Sidewalk Policy Trustee Brust submitted a proposed policy
on sidewalk installation on improved property.
Trustee Neuman moved, seconded by Trustee Turner, that the policy be adopted.
Discussion was had on the proposed policy. Trustee Neuman stated there
were sections of the Village where sidewalks were needed because of safety, but
the policy prepared by Trustee Brust covered the subject with enough latitude
to allow flexibility by this Board and future Boards. The manager stated the
Board should consider carefully the question of 3 ft. sidewalks, since the Village
sidewalk plow is 4 ft. wide, and care must be taken in plowing 5 ft. walks.
A number of residents from the Woodland Park area stated it was their
opinion a- policy on sidewalk construction was unnecessary and each case should
be decided omits own merits. It was pointed out that the construction of side-
walks qould destroy many trees and shrubs, and the walks were not needed for
safety. Safety Council Chairman Walter Moses stated the Safety Council had
asked the Board for a policy on the installation of sidewalks, and the proposed
policy would establish useful guidelines in considering the request or the
need for sidewalks in any area. If there is a demonstrated need for walks the
Council would so recommend, but property owners would be given an opportunity
to express the opinions, whether pro or con.
Trustee Neuman moved, seconded by Trustee Brust, that the first paragraph
of the proposed policy be amended to read:. "Purpose - To establish guidelines
for the construction of sidewalks in the Village of Deerfield."
Motion carried unanimously.
Trustee Stavin entered the meeting at 9:00 p.m. and was present thereafter.
Trustee Neuman moved, seconded by Trustee Brust, that the words "both
sides of" In thetfirst line of paragraph 2, be deleted.
Motion carried unanimously.
The question was asked how it would be decided which side of the street
a walk would be constructed if only one walk were deemed necessary. A resident
stated prople were afraid, if the policy is approved. they would be forced to
put in sidewalks by a new Board.
Trustee Neuman moved, seconded by Trustee Brust, that debate be limited.
Motion carried unanimously.
The policy, as amended, was adopted by the following vote:
Ayes: Brust, Kelm, Neuman, Slavin, Turner (5)
Nays: None (0)
The meeting was recessed at 9:15 p.m. and reconvened at 9:30 p.m.
Ordinance -Lease of Library The ordinance was presented to lease a
Bldg. to Park District for portion of the old Library building to the
Youth Center Deerfield Park District for a Youth Center.
(0 -72 -9)
Trustee Kelm moved, seconded by Trustee
Neuman, that the rules be waived to permit action on the ordinance at its first
presentation. Motion carried unanimously.
Trustee Slavin moved, seconded by Trustee Turner, that the.ordinance be
passed.
President.Forrest stated a4 -month trial period for the Youth Center had
been discussed but this provisions was not included in the lease.
1
Trustee Slavin moved, seconded by Trustee Turner, that the lease be amended to
state "for a term of four months , automatically renewed for the conduct of a Youth
Center for a term of up to ome year.
Motion carried unanimously.
In answer to a question whether the lease would be renewed after one year if
the Park District building is not completed, Trustee Slavin stated the Board could
consider extension of the lease on a month to month basis. Trustee Brust suggested
that paragraph 10 be rewritten to express less ambiguousry,the provision that Youth
Center activities shall not disturb Township uses.
The ordinance was passed with the following vote, with changes in the attached
lease as approved above:
Ayes: Brust, Kelm, Neuman, Slavin, Turner, Forrest (6)
Nays: None (0)
'The lease will be submitted as rewitten to the Park District for approval and
execution.
Approve Lake Co. Housing A letter from the League of Women Voters asked
Authority Survey the Board to officially request the Lake County
ef+ Housing Authority to make a preliminary survey
to determine the interest in and need for low income housing for senior citizens.
4 Mrs. Barbara Silvey, a member of the League, gave information on rental charges and
the basis requirements for tenancy of such housing. Copies of the fact sheet were
given to the Board. She stressed the fact that a request for a survey did not mean
that the Board must proceed with the project.
Trustee Slavin moved, seconded by Trustee Brust, that the Board request the
Lake County Housing Authority to make a survey on the feasibility of low income
housing for senior citizens.
Motion carried unanimously.
Refer Box Report- Parking in Trustee Brust moved, seconded by Trustee Slavin,
NE Quadrant to Sp. Parking C- -_,._that the report on parking in the northeast
Committee quadrant prepared by Mr. Paul Box be referred to
the Special Downtown Parking Committee for study
and recommendations. Trustee Kelm suggested that Mr. Box meet with the committee.
Motion carried unanimously.
Authorize $1000 Legal Action Trustee Kelm abstained from participation in the
Sears Bldg. TV Interference discussion of the Sears building TV interference
due to a conflict of interests.
Trustee Slavin stated 2.7 per cent of the households in the Chicago area, in-
cluding Deerfield, would be affected by poor television reception due to the con-
struction of the Sears building. An independent study by Chieago TV bradcasters
reported the building would cause "ghosting" of TV images in the affected areas, and
the Chief Engineer of Channel 7 stated that, in addition to the ghosting, there would
be uncontrollable vertical roll. This interference would have a direct bearing on the
salability and depreciation of property values in the Village. One group has -filed
an action before the Federal Communications Commission, but to date no rreply has been
received; however, in a comparable action in New York, the FCC had declined to assert
jurisdiction, stating they had no power to intervene in non - transmitting structures.
He has discussed the matter with the village attorney and other groups, and they have
concluded there are appropriate legal remedies the Village could.initiate. It was
his opinion that other affected communities in this broad band of interference would
join in the suit, and the State's attorney had indicated they are interested and may
join in the fight.
Trustee Slavin moved, seconded by Trustee Neuman, that the Board authorize the
Village attorney to institute such action as deemed appropriate in this matter.
President Forrest stated the Village attorney had informed him the Village has
no legal authority to take action, only the State's attorney. Trustee Brust stated
he felt it was unwise for the Village to take action unless other municipalities and
the State's attorney join in the suit. Discussion was had on the possible oosts of
the suit. Trustee Slavin stated costs would not be a major factor since Sears has
admitted in writing to the facts discussed, and the record would be available and
can be introduced in Court. Costs would be further reduced if other municipalities
and the State's attorney join in the suit.
290
Trustee Neuman moved, seconded by Trustee Slavin, that the motion be
amended to authorize the expenditure of not to exceed $1,000 for legal expenses
at this time.
Motion carried unanimously.
Several citizens urged the Board to proceed immediately with the suit
since the building will interfere with the rights of every resident of the
Village. It was suggested that voluntary contributions from residents would
help pay legal expenses, and this matter will be explored. One resident stated
many people were not aware of the problem, and he was sure the Board's action
would be supported not only by Deerfield residents, but other communities and
the State's attorney when they became aware of the facts.
Trustee Brust moved that the matter be tabled until the next meeting, at
which time he'hoped Trustee Slavin and others may have enlisted the support of
other communities and the State's attorney's office. Motion failed for lack of
a second.
The motion authorizing legal action with an expenditure limited to $1,000
was adlpted by the following vote:
Ayes: Neuman, Turner, Slavin (3)
Nays: Brust (1)
Abstaining: Kelm (1)
The meeting was recessed at 10:22 p.m. and reconvened at 10:30 p.m.
Appointments - Youth Council President Forrest proposed the following ci,-
Civil Defense Director appointments to the Youth Council''
Mr. Robert Maday, to fill the term expiring May, 1972.
Mrs.,John Bundock, Mr. Leo Aubel and Mrs. Helen Traill to terms expiring May, .
1973.
Trustee Brust moved, seconded by Trustee Turner, that the appointments
be approved.
Motion carried unanimously.
President Forrest proposed the appointment of Brigadier General Fred W.
Jacobi as Director of Civil Defense.
Trustee Turner moved, seconded by Trustee Brust, that this appointment
be approved.
Motion carried unanimously.
Discussion -Sight Distance
at Intersections - Ordinance The ordinance providing for safe sight distances
was presented and discussed. A resident
stated he was opposed to the ordinance since enforcement might require the
removal or cutting back of shrubs and plantings which added to the attractive -
ness.of the Village, and added that it was his experience that motorists excer-
sized extreme caution at intersections where plantings reduced sight distances.
President Forrest stated the several intersections mentioned were high accident
locations.
Safety Council Chairman Moses stated that Mr. Paul Box had suggested a
"Daylight Committee" to inspect intersections which may be hazardous, and
enforcement of the proposed ordinance be based on the recommendations mf,the
Committee. Trustee Kelm stated he was opposed to any ordinance which is not
enforced uniformly, and he would vote against the proposed ordinance. Trustee
Slavin proposed the ordinance provide only for sight line corrections at the
intersections of major through streets, and not throughout the Village.
Trustee Neuman moved, seconded by Trustee Brust, that the ordinance
be tabled. Adopted by the following vote:
Ayes: Neuman, Slavin, Turner (3)
Nays: Brust, Kelm (2)
Trustee Neuman pointed out that tabling the ordinance did not preclude
reconsideration of the matter.
Table Ordinance Regulating
Truck Traffic -
Ayes: Brust, Neuman, Slavin (3)
Nays: Kelm, Turner (2)
Budget Discussion
A schedule of meetings on the Budget
was proposed by the President.
291
Trustee Brust moved, seconded by Trustee Neuman,
that the ordinance regulating truck traffic be
tabled. Adopted by the following vote:
Discussion was had on the budget for the year
1972 -73 prepared by the administrative staff.
on March 7, 13 and 27, and April 3, 10 and 17
- Trustees Brust and Neuman stated they were dismayed that their suggestions
for a budget which would be more readily understandhbleEanfdprovide specific informa-
tion on costs. Trustee Neuman stated he had spent some time in reviewing the pro-
posed budget and had beenuunable to extract total amounts to be expended for certain
items. He pointed out there was no budget for the Public Works Department. President
Forrest stated the budget was prepared in the same form for the past 10 years, and
was meaningful, and in his opinion a,major overhaul of the form would not accomplish
any useful purpose. The manager stated the budget was based on the Village's chart
of accounts whihh would have to be changed if the form is revised.
�r Trustee Neuman stated he and Trustee Brust had proposed, and the Board approved,
the appointment of a committee to establish guidelines and cost analyses"for' the
preparation of the budget. President Forrest proposed alternatives to the appointment
of this committee: the employment of a consultant experienced in municipal finance
to study present methods of operations and recommend any changes, this work to be
guided by a committee of one Trustee, the manager, the treasurer and the president;
and investigation by data processing-firms now studying the preparation of Village
payrolls on a contract basis into methods to provide cost figures on Village operations
as an additional output. He also proposed that cost development be limited to six
frojects: leaf pickup, tree purchase and planting, spring cleanup, diseased elm
removal and disposition, police supervision and sludge drying and disposal.
After further discussion, decision was made that a meeting for discussion of
the budget be scheduled for Monday, March 13th, at which time the President would
give the name of the proposed consultant.
Ordinance - Special Use The ordinance was presented authorizing a Special
Fragassi -757 Deerfield Rd. Use for the premises at 757 Deerfield Road for
(0- 72910) multi- businesses and office, as requested by
Mr. Amelio Eragassi.
Trustee Kelm moved, seconded by Trustee Neuman, that the ordinance be passed.
Adopted by the following vote:
Ayes: Brust, Kelm, Neuman, Slavin, Turner (5)
Nays: None (0)
The President signed the ordinance indicating his approval thereof.
Ordinance -Mun. Code Amend. The ordinance was presented ame-hdingi8gction
Sec. 5.104(d) - Fair 5.104(d) of the Municipal Code providing for
Employment by Village non - discrimination in the appointment, suspension
(0- 72 -11) -or removal of Village employees.
Trustee Neuman moved, seconded by Trustee Kelm, that the rules be waived to
permit action on the ordinance at its first presentation. Motion carried unanimously.
Trustee Slavin then moved, seconded by Trustee Kelm, that the-ordinance be
passed. Adopted by the following vote:
Ayes: Brust, Kelm, Neuman, Slavin, Turner (5)
Nays: None (0)
The President signed the ordinance indicating his approval thereof.
Table Plan Commission
Report Re: Gardner Contract
for planning services be tabled
Motion carried unanimously.
Trustee Brust moved, seconded by Trustee Neuman,
that the Plan Commission's report on continuance
of the contract with Carl Gardner Associates
until the Plan Commission Chairman is present.
292
Re: Drainage Dist. Letter The manager stated no action by the Board
was required on the letter from Union Drain-
age District No. 1 regarding discharges into the west ditch. Tests are being
made and results will be reported to the Board.
Ordinance -Muni Code Amend. The ordinance was presented amending Sbction
4 -Way Stop - Laurel & Birchwood 20.203(b) of the Municipal Code by adding to
(0- 72 -12) the list of stop streets a 4 -way stop at
Birch*ood and Laurel Avenues.
Trustee Neuman moved, seconded by Trustee Brust, that the rules be waived
to permit action on the ordinance at its first presentation, Motion carried
unanimously.
Trustee Brust moved, seconded by Trustee Neuman, that the ordinance be
passed. Adopted by the following vote:
Ayes:' Brust, Kelm, Neuman, Slavin, Turner (5)
Nays: None (0)
The President signed the ordinance indicating his approval thereof.
Table S.C. 113 Letter Re: Trustee Neuman moved, seconded by Trustee
School Consolidation Slavin, that consideration of School
District No. 113 letter be postponed until
the next meeting. The manager was asked to inform School District 109 about
the matter. Motion carried unanimously.
Authorize Publication A letter from the Village attorney advised
Hearing on Valenti Annexation that a public hearing must be held by the
Agreement Amendment Board on an amendment to the Valenti Deer-
brook Annexation Agreement with regard to
the theatre sign variation.
Trustee'Slavin moved, seconded by Trustee Turner, that the Board authorize
publication of the Notice of Hearing on a date unspecified at this time.
Motion carried unanimously.
The ordinance was presented declaring rebates
Ordinance- Rebates S/A 94 & 97 on Special Assessment Warrants Nos. 94 and
(0- 72 -13) 97.
Trustee Neuman moved, seconded by Trustee Brust, that the rules be waived
to permit action on the ordinance at its first presentation. Motion carried
unanimously.
Trustee Neuman then moved, seconded by Trustee Brust, that the ordinance
be passed. Adopted by the following vote:
Ayes: Brust, Kelm, Neuman, Slavin, Turner (5)
Nays: None (0)
The President signed.the ordinance indicating his approval thereof.
Approse Storage in Trustee Slavin stated that he had received
Old Library Bldg, a request from the Focal Point group that
permission be granted to store furniture
in the old library building pending execution of. the lease. He then moved,
seconded by Trustee Turner, that this authorization be granted, the furniture
to be stored under the supervision of Village employees. Adopted by the
following vote:
Ayes: Neuman, Slavin, Turner (3)
Naysc Brust, Kelm (2)
Communications The manager stated the letter from Mr.
John Jursich regarding the Sackheim property
will be answered. He also reported that the letter from the minister of the
Methodist Church kegaBding payment of the bill for scavenger service had been
referred to the Disposal Company.
Trustee Neuman suggested that bids on spring cleanup and legf pickup be
advertised as well as the bid on elm spraying.
There being no further business, on motion by Trustee Tutuer, seconded by
Trustee Neuman, the meeting was adjourned at 11:55 p.m.
Attest; 7103 _15-e_ APPROVED; ��President