11/01/1971I I
0
November 1, 1971
The regular meeting of the President and Board of Trustees of the Village
of Deerfield was called to order by the President in the Council ehambers of the
Village Hall on Monday, November 1, 1971 at 8:05 p.m. The clerk called the roll
and reported that the following were
Present: Bernard Forrest, President
Charles R, Bootz
.George Kelm
Stephen M. Slavin
M. Jay Turner, Jr.
Absent: Albert E. Brust
Werner E. Neuman,
and that a quorum was present and in attendance at the meeting. Also present
were.Messrs. Richard Houpt, Village attorney, and Norris Stilphen, manager.
Trustee Slavin moved, seconded by Trustee Bootz, that the minutes of the
regular meeting held October 18, 1971 be approved as submitted. Motion carried
unanimously.
Approve Consent Agenda The following Consent Agenda was presented
for consideration:
Report', on Briarwood Country Club Entrances
Laurel Hill Subdivision Sewer Extension
Payment of $4,900 to Craftsmen Painting Service for painting Water Tank
Kottrasch Subdivision Sewer Extension
Report;on status of Suup Pump inspection program
Trustee Slavin moved, seconded by Trustee Bootz, that the Consent Agenda be
approved. Adopted by the following vote:
Ayes: Bootz, Kelm, Slavin, Turner
Nays: None (0)
P'C? Report - Official Map
1st Presentation- Ordinance
Adopting Map & Standards
(4)
A report from the Plan Commission recommended
the adoption of the Official Map marked
"Hearing Map,10 /14/71" and the related
Ordinance.
Plan Commission Chairman Dan Stiehr stated the proposed Official Map is
in substantial agreement with the Comprehensive Plan Map, several changes having
been suggested by the Deerfield Park District. The proposed map does not con-
form io some of the recommendations of the Box Traffic Safety Study, mainly with
respect to street widths and thoroughfares, but the changes are minor and merely
represent differences in professional opinions.
President Forrest stated this will be considered the first presentation of
the ordinance adopting the map and standards, a copy having been posted on the
lobby bulletin board.
Plan Commission Report -3 Tracts A report from the Plan Commission recommended
N. Side Rosewood to R -1 -B that three tracts on the north side of Rose -
Authorize Ordinance wood Avenue east of Wilmot Road be rezoned
from the R -3 Single - family District to the
R -1 -B PlannedUnit Development classification.
Trustee Kelm moved, seconded by Trustee Turner, that the Village attorney
be directed to prepare an ordinance to rezone the three tracts to the R -1 -B
classification as recommended by the Plan Commission.
Motion carried unanimously.
Action on the proposed John Orchard Resubdivision of the property commonly
known as 1520'Rosewood Avenue on which a public hearing has been held, will be
deferred until the Zoning Amendment has been passed.
S.C. Report - Sidewalks A report from the Safety Council recommended
Chesrtaut St. that sidewalks be installed on Chestnut Street
from North AVenue to Greenwood Avenue, and
the existing sidewalks from Greenwood Avenue to Hazel Avenue be repaired.
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Decision was made that the manager prepare an estimate of cost for the side-
walks, and the property owners be notified of the proposed improvement and their
cooperation requested. The manager stated sidewalk grades would present no problem
and he would have a rough estimate of costs for the next meeting.
S.C. Recommendation -No Trucks A report from the Safety Council recommended that
Wilmot & Deerfield Rd. Wilmot truck traffic be prohibited on Deerfield Road
to'Waukegan *as corrected from Wilmot Road to:Waukegan_* Road, and on Wilmot
11/15/71 Road. Locations for signs to direct truck traffic
were also recommended. The Council recommended that trucks use Sanders Road rather
than Wilmot: Rd.adotd getCto L-akePCookoRbad(o,,dMr. 33ox had recommended that Wilmot be
used as a truck route. The Toll Road Commission has agreed to post a proper sign
at the Deerfield Road exit if requested by the Village and a certified copy of the
ordinance is sent.
Trustee Brust entered the meeting at 8:30 p.m. and was present thereafter.
Mr. William Bates, 505 Grove Street, stated he was concerned about the
safety of cars coming from the'west if trucks turn left at the Toll Road exit. He
also stated the center bumper must be cut back to give sufficient space for trucks
to Make a left turn.
It:r Trustee Slavin moved, seconded by Trustee Turner, that the Village attorney
N prepare the ordinance to prohibit truck traffic on Deerfield Road and Wilmot Road
di as recommended by the Safety Council.
U
Motion carried unanimously.
Mr: Bates suggested that Mr. Box be asked to study this location and submit
his recommendations on signs and traffic before the ordinance is passed.
B.B.A. Report Re: Construction A report from the Board of Building Appeals
in Fire Limits, Bldgs. 2500 Sq. Ft. recommended the Code be amenddd to permit the
construction of buildings of 2,500 sq. ft. or
less within the Fire Limits, utilizing ordinary construction provided all structural
lumber is fire retardant treated, is one -story with no basement or crawl space, and
ceiling framing has a fire resistance rating of at least one hour.
Mr. John Roach, Chairman of the Board of Building Appeals, stated the proposed
change in the Code had been approved by the Fire Chief and other members of the Fire
Department. Trustee Kelm stated there had been criticism (that" thf,)Code increased
construction costs, and suggested that other sections of the Code could be revised
to reduce costs without affecting safety. He thanked the Building Board for bringing
this matter to the Board's attention. Mr. Roach stated the Code is being reviewed
for this purpose.
Trustee Bootz moved, seconded by Trustee Kelm, that the Village attorney be
directed to prepare the ordinance as recommended by the Board of Building Appeals.
Motion carried unanimously.
S.C. Report - Bicycle Ordinance A report from the Safety Council recommended
Tabled for 1 Month the enactment of an ordinance regulating the
use of bicycles and providing 66r licensing.
A copy of the proposed ordinance, prepared by Police Chief Whitton and Sgt. Tiffany
was attached.
Discussion was had on the proposed ordinance, and, in particular, the provision
that only adults and children accompanied by ddults may ride bicycles in the streets;
children under 18 years of age must ride on sidewalks, and bicycles may not.be ridden
in the central business district. Safety Council Chairman Walter Moses stated the
ordinance was similar tb those in effect-in Lake Forest, Northbrook and other North
Shore communities, was enforceable, and would enable the Police Department to better
control bicycle riding in the Village and would reduce bicycle thefts. It was his
opinion the proposed ordinance provides a reasonable and enforceable approach to
bicycle safety, and urged its enactment in substantially the form submitted.
Trustee Bootz stated it seemed unreasonable to him to prohibit a 17 year old
from riding a bicycle on the street when he is permitted by law to drive an automobile,
and it was his opinion the Police DF:Affinenf' had more important duties than to
attempt to enforce an ordinance such as this. President Forrest stated several letters
had been received objecting to the proposed ordinance.
Mr. Thomas Zahnle, 1353 Somerset, introduced Mr. Keith Kingbay, Chairman of
the League of American Wheelmen, stated he was amazed at the proposed ordinance which
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he said was a regression to the 1980s. He stated many schools throughout the
United States teach a course in how to ride a bicycle safely, and recommended
that this program be instituted in Deerfield. He gave the Board copies of
material pertaining to bicycle safety, including the course taught in many
schools, and an ordinance which he said provided good regulations and was reason-
able and enforceable.
Trustee Slavin moved, seconded by Trustee Bootz, that consideration of
the proposed bicycle ordinance be postponed for one month to permit study of
the additional material presented by Mr. Kingbay.
Motion carried unanimously.
Mr. Moses stated the Safety Council would meet Monday, November 8th at
8:00 p.m. in the Village Hall, and would welcome suggestions on bicycle safety.
The meeting was rdcessed at 8:55 p.m. and reconvened at 9:10 p.m.
Discussion & Revisions Trustee Slavin abstained from discussion of
"B "Zoning Regulations the proposed - "B" Business zoning regulations
because the law firm with which he is associ-
ated represents a property owner who may be affected by the new regulations.
Discussion was had on the proposed "B" Business zoning ordinance which
would replace the present B -1, B -2 and B -4 regulations. Trustee Brust, who had
worked on the proposed ordinance as a member of the Plan Commission, stated the
single "B" classification was not too restrictive on any particular property
presently zoned for business, and provided the necessary protection for adjacent
residential properties, and in general, was a good ordinance. He objected to
the inclusion of hotels and motels and several other'businesses as special uses,
and proposed that these uses be specifically prohibited. He proposed several
changes in the proposed ordinance.
Trustee Brust moved, seconded by Trustee Turner, that Section AA, sub-
section 4'.be amdndddtto "li$ttthetitems as set forth in Section 8, subsections A
to L inclusive, in the draft dated March 11, 1971, which shall accompany an
application for a special use. Adopted by the following vote:
Ayes: Brush, Turner, Forrest (3)
Nays: Bootz,,Kelm (2)
Trustee Brust moved, seconded by Trustee Kelm, that Section 02 C be amended
to read "Allt-inees, servicing, or processing in connection with permitted and
special uses - .... ", and D to read "The parking of trucks.,as an accessory use,
when used in the conduct of a permitted business or special use .... ".
Motion carried unanimously.
Discussion was had on Section 07 Yards, Subsection A, which.provides for
a front yard not less than five feet in the Central Business District. It was
pointed out that existing sidewalks vary in width from five to ten feet, and
some properties are described in metes and bounds and extand to the cetiter line
o f the street
Trustee Brust moved, seconded by Trustee Turner, that Section 07, Suh-
section A , be ana}rd&dto provide for a front yard in the Om tral Business District
not less than five feet, measured from the front right -of -way line in the absence
of a street dedication.
Motion carried unanimously.
Trustee Brust stated there were several special uses, motels and hotels,
drive-ins, and auto laudries, which he felt were objectionable.
Trustee Turner moved, seconded by Trustee Brust, that drive-ins, hotels and
motels, and auto laundries be deleted from the list of special uses.
Discussion was had on whether the inclusiongof these uses would weaken or
s trengthrathe ordinance. The Village attorney stated it was his opinion that
these special uses with the conditions imposed by the ordinanee made a stronger
and better ordinance. He said that a municipality, as a general rile, can pro-
hibit and exclude any use, but such exclusionf• must be justified by the type of.
community; the Village having all uses, he did not believe these uses could be
excluded on that basis.
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The motion failed by the following vote:
Ayes: Turner (1)
Nays: Bootz, Kelmt(2)
Pass: Brust (1)
Mr. Irl Marshall, owner of a tract of approximately 4 acres on south Waukegan
Road, objected to the 25 per cent lot coverage, at present 40 percent in the B -4
District. Plan Commission Chairman Stiehr stated lot coverage was reduced to provide
more open space, and pointed out that Mr. Marshall's property was large enough to
be developed as a Planned Unit Development. Mr. Marshall stated the 25 percent lot
coverage would greatly limit the sale of his property.
Trustee Bootz moved that 40 permitted except in the Central Business District
where 70 percent coverage is allowed. The motion failed for lack of a second.
Mr. John Willman, Hazel Avenue, again questioned the five foot setback in
the Central Business= District,'and was advised that if any problems arise in this
connection, they can be handled by a variation.
Trustee Brust moved, seconded by Trustee Turner, that action on the ordinance
be postponed to the next meeting, to permit review of the revised ordinance. Adopted
114 by the following vote:
CV
Ayes: Brust, Kelm, Turner (3)
Nays: Bootz (1)
Trustee Slavin re- entered the meeting and was present thereafter.
Authorize Limited Engineering A letter was received from Baxter & Woodman out -
Phase II - Sewer Study lining proposals for Phase II of the Sewer Study,
estimated tocost $80,000 to $90,000. Ie the
Board approves the proposal, application will be made for a Federal grant.
Trustee Slavin moved; seconded by Trustee Turner, that the Board authorize
Baxter & Woodman to proceed with-.iPhase II of the Sewer Study, the engineering to be
limited to that necessary to prepare the application for a Federal grant, and the
said application be filed as soon,as completed.
Trustee Slavin stated if the grant is denied, the project can be reviewed at
that time. President Forrest suggested that the Board merely authorize application
for the grant, but Trustee Brust pointed out some engineering was necessary for the
a pplication.
The motion was adopted by-the following'vote:
Ayes: Bootz, Brust, Kelm, Slavin, Turner (5)
Nays: None (0)
The manager will advise Baxter & Woodman that the engineering is authorized
but no construction is authorized if the grant is not approved.
Report -Smoke Testing
Sherman Subdivision
connected to the sanitary sewer.
connected and the owners have bee
Bank and Shoppers Court have also
connections.
A report'from the Director of Public Works stated
29 houses in the Sherman Subdivision had been
smoke tested and found to have driveway drains
In addition, 3 houses had downspouts illegally
a notified to disconnect. The Deerfield State
been tested, and meeting arranged to discuss dis-
Dates 6f construction of the houses will be checked to determine if the drive-
way drain connections are illegal.:
1st Presentation - Ordinance The first presentation was made of an ordinance
No Parking-Deerfield, Waukegan amending the Municipal Code to prohibit parking
to E limits, Waukegan, Deerfield on both sides of Deerfield Road from Waukegan Road
to�N. Limits to..the East Village limits, and on Waukegan Road
from Deerfield Road to the North Village limits.
Trustee Slavin moved, seconded by Trustee Turner, that the rules be waived to permit
action on the ordinance at tis first presentation.
Trustee Brust stated that merchante and residents should be given an opportunity
to be heard on this matter before the ordinance is enacted.
The motion failed by the following vote:
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Ayes; Slavin, Turner (2)
Nays: Bootz, Brust, Kelm (3)
1st Presentation - Ordinance
Remove Stop Signs Laurel at
Fairview -Add 4 -Way Stop
Laurel at Birchwood
The first presentation was made of an ordinance
amending the Municipal Code by deleting from the
list of stop streets Laurel Avenue at Fairview
and adding a 4 -way stop at Laurel and Birchwood.
A letter was reciived objecting to the removal of the stop signs at Laurel
and Fairview, but agreeing that stop signs are needed at Laurel and Birchwood.
Trustee Brust moved, seconded by Trustee Turner, that the proposed ordin-
ance be amended by striking the deletion of stop signs at Laurel Avenue at
Fairview. Adopted by the following vote:
Ayes: Bootz, Brust, Turner (3)
N ays: Kelm, Slavin (2)
Letter to EPA Re:
Be*agd Treatment Plant
planning. President Forrest's
tion with the Village attorney
attorney is preparing a request
to meet requirements.
The manager reported that a letter had been re-
ceived from the Environmental Protection Agency
regarding sewage treatment plant effluent and
response to this letter was prepared after consulta.-
and Baxter & Woodman. Concurrently, the Village
for a variance for one year, to enable the Village
Odor Problems Mr. Walter Moses stated overwhelming odors
Storm SEwer Discharge from the Sara Lee sewage plant were apparent
on trains passing, ~theeplant. The manager
stated they were having problems with the grease remover, and it would be in
operation shortly.
The ccontaminated discharge from the Sara Lee Storm sewerwhich also serves
the Park District building and the Shepard School has been tested, the manager
reported, but the source of the contamination has hot been determined. Trustee
Brust urged the source be investigated since a substantial v6lume of water is
discharged every day, even during the present dry weather.
Trustee Brust stated it was his opinion that odors from the Village's
sewage treatment plant could be reduced by covering the inlet tanks and the use
of flocculants. He suggested that Baxter & Woodman be consulted to see what can
be done to reduce odors with the limited funds available. President Forrest
suggested that Trustee Brust discuss the matter with Dr. Sundin of Baxter & Wood -
m an.
Table Implementation of Trustee Brust moved, seconded by Trustee
XomprehBnsive Plan Slavin, that implementation of theMompre-
hensive Plan be tabled until there is a
written list of priorities to work from, or some one submits a petition for
annexation.
Discussion was had on the workshop meeting with the Plan Commission which
only three Board members could attend. Trustee Slavin suggested the Board plan
a workshop with the Villagg attorney present to decide on priorities and related
matters.
The motion to table carried unanimously.
1st Presentation- Condemnation The first presentation was made of an ordinance
Ordinance -Union Oil Co. Tract for the condemnation of land for the establish.-
ment of a public parking lot and street.
The property for which condmmnation is authorized is the 50' x 50' tract at the
northeast corner of the Union Oil Company service station at 836 Deerfield Road.
The ordinance has been posted on the lobby bulletin board.
1st Presentation- Ordinance The first presentation was made of an ordinance
Exceptions from NO Parking authorizing exceptions from No Parking regu-
lations for special events when authorized
by the Chief of Police. The ordinance has been posted on the lobby bulletin board.
Reports - Communications The manager reported that instructions had
been given to the Public Works department
regarding the use of salt on streets.
1W
Get
"l
2.4 5.
The Board approved the manager's attendance at the ICMA conference in
Florida. He will leave Friday noon, and will be away for a week, taking two days
of vacation.
President Forrest asked that the Safety Council's letter of August 9th
regarding sight lines at intersections and shrub height be put on the agenda for
the next meeting.
The Paul Box Traffic Safety Report will also be on the agenda for the next
meeting.
In connection with the policy on the use of salt for snow and ice control,
Trustee Bootz asked what would be done about sidewalks. This will be taken up at
a workshop meeting to be arranged later, at which the budget will also be discussed.
Trustee Kelm stated he did not agree with the.Village attorney's report on
the "open meeting" law wherein he stated that the appointment of members of Boards
and Commissions may be discussed in a closed meeting. Trustee Slavin moved,
seconded by Trustee Turner, that the Village attorney apply to the Attorney General
for an interpretation of the law.
Motion carried unanimously.
There being no further business, on motion by Trustee Slavin, and seconded
by Trustee Turner, the meeting was adjourned at 11:35 p.m.
APPROVED:
President
A TTEST:
Village Clerk