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12/21/1970 (2)f T61 December 21, 1970 The regular meeting of the President and Board of Trustees of the Village of Deerfield was called to order by the President in the Council Chambers of the Village Hall on Monday, December 21, 1970 at 8:30 p.m. The clerk called the roll and reported that the following were Present: Bernard Forrest, President Charles R. Bootz' George Kelm George P. Schleicher Stephen -,M. Slavin M. Jay Turner, Jr. Absent: None and that a quorum was present and in attendance at the meeting. Also present were Messrs. Richard Houpt, Village attorney, and Norris Stilphen. The following correction was made to the minutes of the regular meeting held December 7, 1970: p. 112, Re: Douglas TV Sign, "Pass: Schleicher ". Trustee Schleicher moved, seconded by Trustee Bootz, that the minutes be approved as corrected. Motion carried unanimously. Approve Warrant No. W -70 -12 Trustee Schleicher moved, seconded by Trustee Slavin, that Warrant No. W -70 -12 - payment of bills, including fund transfers and reimbursements, be approved. Adopted by the following vote: Ayes: Boot ;, Kelm, Schleicher, Slavin, Turner (5) Nays: None (0) Approve Box Contract- Discussion was had on the Agreement with Waukegan - Deerbrook Work Paul Box and Associates on the design of Authorize Execution Waukegan Road improvements at the Deerbrook Shopping Center. The manager reported that Motor Fuel Tax funds were adequate for normal work and projects approved by the Board, particularly since bills for Waukegan Road improvements will not be received before 1972 or 1973. Mr. Box estimated a cost of $150,000 for the improvement including widening and signalization at the main entrance to Deerbrook if the work is done as an "add on" to the Cook County contract for Lake -Cook Road improvements. Mr. Joseph Valenti,.owner of Deerbrook, is committed by the Annexation Agreement to widening the west side of Waukegan Road and will be asked to extend the addi- tional lane southward to the Toll Road spur. All improvements would be standard. Trustee Schleicher moved, seconded by Trustee Turner, that execution of the agreement with Paul Box and Associates for design of Waukegan Road improvements be authorized, subject to approval of the agreement by the Village attorney. Adopted by the following vote: Ayes: Bootz, Kelm, Schleicher, Slavin, Turner (5) Nays: None (0) Approve Plans- Waukegan Trustee Schleicher moved, seconded by Trustee Rd. Improvement Bootz, that plans for Waukegan Road improve- ments designated by Mr. Box as Drawing 70 -73 -3 be approved in principle, in order that Mr. Box may negotiate with the-Highway Department and Mr. Valenti on the basis of approved plans. Motion carried unanimously. S.C. Report- Kenton - Kingston A report from the Safety Council recommended Intersection, Authorize Ordinance thkt stop signs be erected on Kingston at Stop Signs on Kingston the Kingston- Kenton intersection. Trustee Slavin moved, seconded by Trustee Turner, that the Village attorney be directed to prepare an ordinance providing for the erection of stop signs on Kingston Terrace at the Kenton - Kingston intersection. Motion carried unanimously. S.C. Report Re: Box Report A report from.the Safety Council was received Hazel at Maplewood School_ regarding the Box report on Hazel Avenue in the vicinity of Maplewood School. The Council disagreed with Mr. Box's plan for removal of stop signs. It was the opinion of members of the Council, as well as representatives of the PTA and a teacher, that 1117' implementation of the Box plan-would not provide adequate safety for school children crossing Hazel Avenue, and proposed either the relocation of stop signs at the new crosswalk at Alden Court, or employment of a crossing guard to assist the children at this location. Mr. Box stated a crossing guard was unnecessary, and the new cross- walk at Alden Court and SCHOOL signs properly located would give sufficient protection. 1st Presentation - Ordinance Delete Stop Signs -Hazel & Sheridan The ordinance was presented amending the Municipal Code by deleting from the lust of stop streets Hazel Avenue at Sheridan Avenue. Trustee Kelm pointed out that the principal of Maplewood School basically supported the Box report, and moved that this presentation be considered a first reading of the ordinance removing the stop signs, in conjunction with implementation of the remainder of the Box report. Seconded by Trustee Slavin. Motion carried unanimously. Discussion - Consoer, Townsend Letter Re: Sewer Survey Tabled to Next Meeeting for Cost of Photogrammetric Map paid for by the Village; Phase II - A proposal was received from Consoer, Townsend and Associates on estimated costs for a storm and sanitary sewer survey, as follows: Phase I - would not exceed $17,500, plus a post card survey and a photogrammetric topographical map to be $10,000 to $20,000; Phase III - $4,000 to $6,000. Trustee Slavin stated he had carefully reviewed both proposals for the sewer survey, and with a maximum difference of $7,500 plus the cost of the post card survey �I and the photogrammetric map, he would favor, Consoer, Townsend and Associates if econom- ically feasible. Trustee Slavin moved, seconded by Trustee Schleicher, that the matter be tabled until the next meeting, to determine the cost of a photogrammetric map. Motion carried unanimously. The manager was requested to get the cost of a post card survey in addition to the cost of the map. Discussion - Ordinance Flammable Discussion was had on the proposed ordinance Liquid Storage Tanks regarding tests of underground flammable liquid storage tanks. Mr. Merrit Bauman, an associate of Mr. Ralph Jensen, stated that proper installation gave the greatest protection against leakage and recommended that installations of tanks be carefully controlled. He also recommended that, in lieu of testing .tanks, reports on inventory be required from all service station operators. Inventory reports will quickly show any loss from leakage, he stated. Mr. Robert Hamilton of the Illinois Petroleum Council, agreed that very strict initial installation regulations were the best insurance against leak- age, and also approved inventory reports as a check against leakage.. Mr. Bauman stated that testing tanks was costly and could cause damage, whereas inventory reports which would show losses above normal evaporation losses were financially beneficial to owners. Steel and fibre glass tanks were discussed.. Mr. Werner Neuman stated that since the purpose of the ordinance was to prevent leakage, it might be well to require.replacement with fibre g1Ass tanks after a steel tank has been installed for ten years. He stated the average life of a steel tank is ten years in the corrosive soil of the Chicago area, and although steel tanks are initially cheaper, the longer durability of fibre glass tanks will result in comparable costs per year of service. Discussion was had on the preparation of an ordinance to include the require- ments proposed by.Mr. Bauman;a Mr..Jensen_ said his firm would be willing to draft an ordinance without charge, which-will be given to the Village attorney to prepare in final form. Ordinance - Zoning Amendment Side & Rear Yard Encroachments (0- 70 -50) Adopted by the following vote: Trustee Schleicher moved, seconded by Trustee Kelm, that the ordinance be adopted amending various sections of the Zoning Ordinance re- lating to side and rear yard encroachments. Ayes: Bootz, Kelm, Schleicher, Slavin, Turner (5) Nays: None (0) The President signed the ordinance indicating his approval thereof. Approve Final Plat Trustee Kelm moved, seconded by Trustee Schleicher, Goodman's Sub. that the final plat of Goodman's Subdivision be approved., and execution thereof be authorized. Motion carried unanimously. Ordinance -Mun, Code Amend. Trustee Bootz moved, seconded by Trustee Sec. 20.343(b) Drag Racing Schleicher, that the ordinance be adopted (0- 70 -51) amending Section 20.343(b) of the Municipal Code pertaining to drag racing. Adopted by the following vote: Ayes: Bootz, Kelm, Schleicher, Slavin, Turner (5) Nays: None (0) The President signed the ordinance indicating his approval thereof. The meeting was recessed at 9:30 p.m., and reconvened at 9:45 p.m., all members present. Approve Credit Tiffany Sidewalk In connection with the previous request of 1972 & 73 Installments S/A 108 Mr. James Tiffany for reimbursement for the sidewalk he installed on his property at 1407 Laurel Avenue, originally a part of Special Assessment No. 108, a letter from the Village attorney proposed that, as the simplest method of accomplishing this reimbursement, the Village treasurer be directed to give Mr. Tiffany a credit of $900 to be applied against the installment due in 1971 and the remainder against the installment due in 1972, subject to a check for compliance with specifications. Trustee Schleicher suggested that credit be given on installments due in 1972 and 1973, after expiration of the one year performance period. Trustee Kelm stated he had no objection to this procedure in the case of Mr. Tiffany, who is a cement contractor, provided it will not be construed as setting a precedent for the installa- tion of other special assessment improvements. Trustee Schleicher moved, seconded by Trustee Slavin, that the treasurer be directed to give Mr.. James Tiffany a credit of approximately $900 to be applied against the 1972 and 1973 installments of Special Assessment No. 108, the exact amount to be credited to be based on the unit price for work done, subject to verification of compliance with specifications. Motion carried unanimously. Ordinance -Sign Variation The ordinance was presented granting a varia- Douglas TV, 350 County Line tion from the provisions of the Zoning (0- 70 -52) Ordinance to permit the erection and main- tenance of a sign at 350 County Line Road bearing the legend "Douglas TV & Appliances, authorized sales and service' and the names of not more than six manufacturers of products sold on the premises. Trustee Slavin moved, seconded by Trustee Bootz, that the rules be waived to permit action on the ordinance at its first presentation, as requested by the owner's representative. Motion carried unanimously. Trustee Bootz then moved that the ordinance be adopted. Seconded by Trustee Slavin, and adopted by the following vote: Ayes: Bootz, Kelm, Schleicher, Slavin, Turner (5) Nays: None (�) The President signed the ordinance indicating his appfoval thereof. TAIle Radio Contract The manager reported that the contract with Lake County for police radio service and main- tenance had been received, but both he and the Chief of Police felt the charges wem unreasonable. He proposed no action be taken pending discussion with the County. Trustee Slavin moved, seconded by Trustee Kelm, that the matter be tabled until the next meeting. Motion carried unanimously. MFT Resolution $40,000 The manager reported that the High School H.S. Traffic Lights Sec. 31 -CS Board had approved the expenditure of $6500 (R- 70 -18) — toward the cost of traffic lights on Waukegan Rodd at the High School entrance drive, plus an additional $500 for fencing. Trustee Kelm moved, seconded by Trustee Schleicher, that a resolution be adopted appropriating $40,000 from Motor Fuel Tax funds for installation of traffic signals and the construction of medianss and new pavement on Waukegan Road and the High School entrance drive, plus an appropriation of $7,000 from other funds. Adopted by the following vote: 1 119 . Ayes: Bootz, Kelm, Schleicher, Slavin, Turner (5) Nays: None (0) Approve Agreement B & W Trustee Kelm moved, seconded by Trustee Slavin, Engineering Services Sec. 31 -CS that the agreement with Baxter and Woodman for engineering services in connection with the installation of traffic signals, MFT Section.31 -CS, be approved and execution authorized. The fee schedule in said agreement is revised in accordance with the new schedule adopted by the Illinois Society.of Professional Engineers in October, 1970. Adopted by the following vote: Ayes: Boot,Kelm, Schleicher, Slavin, Turner (5) Nays: None (0) Authorize Execution Trustee Schleicher moved, seconded by Trustee C.D. Turnaround Report Bootz, that the President be authorized to execute the Civil Defense Turnaround report. Motion carried unanimously. Authorize Resolution- Wilmot In connection with the Board's previous decision Sidewalk, Curb & Drainage S/A to proceed with a special aseessment for the S/ construction of a sidewalk on the west side of Wilmot Road from Greenwood Avenue to Berkley Court, the manager proposed that considera- tion be given to including curb and gutter and drainage on Wilmot Road as well as approximately 300 feet of sidewalk, curb and gutter and drainage facilities on Berkley Court. Discussion was had on the advantages of installing full improvements under one special assessment. Q Trustee Slavin moved, seconded by Trustee Bootz, that the Village attorney be directed to prepare the first resolution for the construction -6f sidewalks, curb and gutter and drainage facilities on Wilmot Road and Berkley Court by special assessments, and the manager arrange for the engineering of said improvement. Motion carried unanimously. Delete 8/31/71 Rate Increase Mr. Glen Tranter of Kitchens of Sara Lee, Inc. Sara Lee Sewer Surcharge Agreement objected to the increased surcharge for sewage treatment to be effective August 31, 1971, as provided in the Extension Agreement for Treatment of Industrial Wastes. He questioned whether the increase could be justified by higher wages and costs, and pointed out that the company pays for all tests to determine excess BOD although there are only a few days each month when surcharges are applicable. He stated the company will spend $200,000 next yearUor additions to its treatment facilities to give a better quality effluent for treatment by the Village's plant. Trustee Schleicher asked the manager to review current operating costs of sewage treatment and tests to determine whether surcharges paid by Sara Lee are equitable. President Forrest pointed out that the Extension.Agreement expired October 31, 1969 and no agreement is presently in effect, although both the Village and Sara Lee abided by the terms of the agreement. Trustee Slavin moved, seconded by Trustee Bootz, that the Extension Agreement be amended by deleting the paragraph establishing an increased rate to be effective August 31, 1971, the Agreement to provide merely for extension to August 31, 1971 at the present rate. Adopted by the following vote: Ayes:' Bootz, Schleicher, Slavin, Turner (4) Nays: None (0) Pass: Kelm (1) President Forrest reported the Plan Commission will meet on December 26th to consider its final recommendations on the comprehensive plan revisions. He stated thatMr. Joseph Valenti had offered the house at the southwest corner of Wilmot and Deerfield Roads without charge, which could be moved and used as a recreation center. Mr. Valenti would like an answer by January 1st, 1971. 1st Presentation- Ordinance Dog Bites results from amendments to the Approve Payment $5100 to Aldridge Electric MFT 28 -TL -CS The first presentation was made of an ordinance amending the Municipal Code with regard to dog bites. The Village attorney stated the ordinance State statute relative to impounding dogs. Trustee Bootz moved, seconded by Trustee Slavin, that payment of $5,100.00 from Motor Fuel Tax funds be approved to Aldridge Electric for work completed on traffic light installations, Section 28- TL -CS. Adopted by the following vote: 1,62M, Ayes: Bootz, Kelm, Schleicher, Slavin, Turner (5) Nays: None (0) Approve Payment $639.72 to Trustee Kelm moved, seconded by Trustee B & Woodman, MFT 28 -TL -CS Bootz, that payment of $639.72 from Motor Fuel Tax funds be approved to Baxter and Woodman for engineering services in connection with traffic light construction. MFT Section 28- TL -CS. Adopted by the following vote: Ayes: Bootz, Kelm, Schleicher, Slavin, Turner (5) Nays: None (0) Approve Payment $5100 to Trustee Kelm moved, seconded by Trustee Peter Baker & Son Bootz, that payment of $5,100.00 from Motor MFT Sec. 30 -CS Fuel Tax funds be approved to Peter Baker & Son for street resurfacing, MFT Section 30 -CS. Adopted by the following vote: Ayes: Bootz, Kelm, Schleicher, Slavin, Turner (5) Nays: None (0) Approve Payment $4684.73 to Trustee Bootz moved, seconded by Trustee Baxter & Woodman MFT 30 -CS Slavin, that payment of $4,684.73 from Motor Fuel Tax funds be approved to Baxter & Wood- man for engineering services in connection with the resurfacing of certain streets, MFT Section 30 -CS. Adopted by the following vote: Ayes: Bootz, Kelm, Schleicher, Slavin, Turner (5) Nays: None (0) Reports- Communications The .President reported that Mr. Louis Leichen- tritt hds resigned from the Plan Commission. The Manpower Commission will be notified of the vacancy. The manager reported that he had been advised that if a serviceman can establish he is not a resident of Deerfield by registration, vehicle tags for any cars he owns must be given without charge. The request of Mr. Joseph Valenti that no. parking be permitted on the south side of County Line Road adjacent to the Deerbrook Shopping Center was referred to the SAfety Council. 1st Presentation - Ordinance The first presentation was made of an Ordin- for Purchase of R.E. (Yous) ance providing for the purchase of real estate for public parking from Charles and Joan Yous. The ordinance will be posted on the lobby bulletin board. The Village attorney stated the ordinance had been approved by Chapman and Cutler, bond attorneys. There being no further business, on motion by Trustee Turner, seconded by Trustee Slavin, the meeting was adjourned at 10:45 p.m. ATTEST: * -6 - 0E.� Village Clerk APPROVED: President I