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03/16/1970W on behalf of the residents of the Village to Trustee Avery for his service to the community. Trustee Schleicher moved, seconded by Trustee Turner, that Trustee Avery's resignation be accepted with regret. Motion carried unanimously. There being no further business, on motion by Trustee Bootz, seconded by Trustee Slavin, the meeting was adjourned at 11:30 p.m. APPROVED: President ATTFST: Village Clerk N* * * * * * ** March 16, 1970 The Qirl Scout Color Guard presented the flag, and led in the Pledge of Allegiance and the singingo6f "America ". The regular meeting of the President and Boardoof Trustees of the Village of Deerfield was called to order by the President in the Council Chambers of the Village Hall on Monday, March 16, 1970 at 8:10 p.m. The clerk called the roll and reported that the following were Present: Barnard Forrest, President Charles R. Bootz, George Kelm George P. Schleicher Stephen M. Slavin M. Jay Turner, Jr. Absent: None and that a quorum was present and in attendance at the meeting. Also present were Messrs. Richard Houpt, Village attorney, and Norris Stilphen, manager. Trustee Bootz moved, seconded by Trustee Turner, that the minutes of the regular meeting held March 2, 1970 be approved as submitted. Motion carried unanimously. Approve Warrant No. W -70 -3 Trustee Schleicher moved, seconded by Trustee Bootz, that Warrant No. W -70 -3 - payment of bills, including fund transfers and reimbursements, be approved. Adopted by the following vote: Ayes: Bootz, Kelm, Schleicher, Slavin, Turner (S) Nays: None (0) P.C. Report - Zoning Marshall The report of the Plan Commission was read on the & Sackheim Properties petition to rezone the Marshall and Sackheim properties S. Waukegan Road on South Waukegan Road from the B -4 Limited Business District to the B -1 Neighborhood Business District classification. The report stated that questions had arisen regarding the use of Kates Road, and the Plan Commission is considering a Planned Unit Development commercial zoning classification which may be a better solution for the zoning of these properties. Because of these reasons, the Plan Commission requested additional time, perhaps as long as four months, to file a final report and recommendations on the petition; however, if the Board would not approve a delay, the Plan Commission's recommendation would be to deny the petitions. There was no objection to the Plan Commission's request for additional time for consideration of a final recommendation on the two properties. P.C. Re: Valenti - The Plan Commission's preliminary report on the Prp1;4;nay Report proposed Valenti annexation of an addition to Annexation Proposal the Deerbrook Shopping Center was received. Plan Commission member Daniel Stiehr stated the final report should be ready within the next foru weeks. 'Discussion was had on the Plan Commission's suggestion that the property be classified as a B -2 Central Business District rather than a B -1 Neighborhood Business District with variations as requested by Mr. Valenti-. Mr. Stephen Malato, attorney for Mr. Valenti, stated that either classification would be acceptable. Trustee Slavin asked if gas pumps were an essential part of the Montgomery Ward automobile service facility at the southeast corner of the property. Messrs. Malato and Valenti stated that it was their understanding that Wards were not proposing the usual gas station operation, and would submit a letter regarding this matter that would satisfy any Plan Commission or Board objection to the gas pumps.. In connection with the Plan Commission's recommendation that the Werhane and Florence Avenue properties should be annexed to the Village, Mr. Valenti stated that he did not own the properties, and although he agreed they should be zoned for business, the question of annexation must be determined by the owners. President Forrest stated the Board will meet with the Plan Commission to discuss the proposed Comprehensive Plan for the Central Business District, and also the proposed Valenti annexation. Authorize Ordinance Proposed scavenger specifications were read Scavenger Specifications and discussed. Trustee Slavin reported that he had received a complaint from a resident whose telephone calls to a scavenger regarding failure to pick up his garbage had gone unanswered for a full week. He was concerned whether a monopoly would not increase rather than minimize such complaints. Mr. Don Andries, 1135 Hazel Avenue, stated he had called Trustee Slavin. He said he has used both scavenger services, having changed'to the Gastfield service last summer, and had found both unsatifactory. He urged the Board to re- examine the proposed specifications in:.order to provide prompt attention to complaints. Trustee Slavin stated he would like suggestions on a fair procedure to insure good performance, in addition to the $200,000 Per- formance Bond. Messrs. Van Der Molen and Kieft stated that complaints on their service were taken care of the same or the next day always. They .pointed out that garbage cans inside a garage are sometimes a problem. Mr. Van Der Molen stated that the Palatine contractor has changed to two types of service, a limited pickup at the house, or unlimited amounts from the curb. The manager stated that complaints on service could be screened by the Village, and if the scavenger failed to provide satisfactory service, the matter could be brought to the Board's attention. Mrs. Willard Loarie, 853 Oxford Road, suggested that the scavenger's performance in other communities be checked before granting an exclusive license. Mrs. Laura Lee Christoph, 90 Evergreen Court, stated that it was her opinion that the limited service offered to household5with three or less members should be revised. She suggested twice a week service limited to one 32 gallon can in lieu of once a week service limited to two cans. She stated that large families have a large number of cans and pay the same rate as the small family for twice a week service, and the limited once a week service created a health and odor problem. It was pointed out that the pickup of one can twice a week -would require additional labor costs, and more types of service would be difficult to administer. Trustee Slavin suggested that specifications for bags for grass and garden wastes be publicized so merchants may stock the acceptable type. In regard to rates for scavenger service, he stated that he would want evidence of costs in view of a monopoly. Trustee Slavin moved, seconded by Trustee Turner, that the Village attorney prepare an ordinance incorporating the proposed specifications for scavenger service. Motion carried unanimously. Ordinance -Mun, Code Amend. Sec. 20.203(b) ,Stop Sign Carriage Way & Millstone jQ�tyoaf1) by the following vote: Trustee Kelm moved, seconded by Trustee Schleicher, that the ordinance be.adopted amending Section 20.203(b) of the Municipal Code by adding to the list of designated stop streets Carriage Way at Millstone Road from a southerly direction. Adopted r 2.1 Ayes: Bootz, Kelm, Schleicher, Slavin, Turner (5) Nays: None (0) The President signed the ordinance indicating his approval thereof. Re: Complaints Sara Lee In connection with complaints on noise and odors from Noise & Odors the Sara Lee plant, the manager reported that Mr. George Blakey, 635 Central, had sent a letter stating that he was unable to be present, and had listed times and dates when he had been disturbed by diesel trucks at. the Sara Lee loading dock. Sara Lee representatives stated they had attempted to abate this problem after working hours by posting a sign directing drivers to the south parking area after 6:00 p.m. and report to the security guard before proceeding to the loading area, but often new drivers did not notice the sign. They also pointed out that there is much noise in the area from trains and from truck traffic on Waukegan Road. Mrs. Helen Engstrom, 627 Central, stated she is often disturbed by truck opera- tions at the Sara Lee plant for lengthy periods of time, whereas noise from trains and truck traffic id of very short duration. Mr. Louis Bodo, 641 Central, stated that he had called the Sara Lee plant and the Police Department many times to complain of noise and o4or, and had also called the Village manager. They urged the Board to do something to stop this nuisance. Mrs. Laura Lee Christoph complained of what she termed a "burnt cookie" odor from the Sara Lee sewage pre- treatment plant and asked that his odor be eliminated. Mr. Avron Katch, Hyacinth Place, stated that dense smoke d'+ from the Sara Lee incinerator not only polluted the air but also was a traffic hazard z.i at times. It was stated that-the company is investigating an after - burner to eliminate Qsmoke from the incinerator, and it was questioned whether odors were from the Sara Lee pre- treatment plant of from the landfill at the brickyard or the Village sewage treat - merit plant. Trustee Bootz suggested that a gate be placed across the entrance to the loading area, and trucks be permitted to enter this area only when they can be loaded inside .the building, thereby eliminating noise and fumes: President Forrest asked that Village employees investigate the-source of odors complained of by Mrs. Christoph and report to the Board. Budget Items In a discussion of items to be included in the budget for the year 1970 -71, which were felt by the Finance Committee to be policy questions, decision was made that the budget include • salary for a planner and assistant to the manager, funds for a traffic survey and • sprinkler system -at the Village garage, and the matter .of.salaries for employees who are ungraded should be discussed in an executive session. After Trustee Schleicher pointed out that the money need not be spent,'the budget for Civil Defense will include an emergency warning system for which a.50 per cent reimbursement by the Government may be available. The meeting was recessed at 9:45 p.m., and re- convened at 10:00 p.m., all members present. Request Deerbrook Annexation Dr. William Fenelon, Superintendent of School District to School.Dists. 109 & 113 No. 109, asked the Board to use its influence to require the owner of-the Deerbrook Shopping 'Center and the proposed addition thereto (Mr. Joseph Valenti), to petition for the disconnection of this property from the Cook County School Districts and annexation to Lake County School Districts Nos. 109 and 113. The Village attorney explained the procedures. Dr. Fenelon stated the Cook County Districts would unquestionably oppose the disconnection, byt the Lake County Districts would present the case for annexation at no cost to the Village. Trustee Bootz suggested that the property be annexed to School District No. 110 which has little non -- residential property. Dr. Fenelon explained the need for additional revenues. Consolidatinn of Districts 109 and 110 was proposed. It was the consensus of the Board that the manager be directed to ask Mr. Valenti to file petitions as requested by Dr. Fenelon. Mr. Charles Allen, Deerfield Park Commissioner, asked the support of the Village Board which would be helpful in asking Mr. Valenti to petition for disconnection from the Northbrook Park District and annexa- tion to the Deerfield Park District. In a brief discussion of sales tax revenue from the Deerbrook Shopping Center and a possible reduction in the tax-levy for General Corporate Purposes, Dr. Fenelon asked that Carlisle Avenue be extended before the tax levy is reduced. Report - Gravel on The manager reported that $910.24 had been expended Hovland Sts. for gravel for streets in Hovland Subdivision which were made impassable by work performed by the Kennedy Construction Company. The gravel will be graded over a 15 foot strip of road- way when the ground dries. The roads are now passable. 21 Re: Traffic Survey Funds The manager reported that he had contacted the Division of Highways at Elgin and the Lake County Safety Commission regarding funds for a comprehensive traffic survey. Costs 6fr the survey have been requested from two traffic consultants, and are expected shortly. Deny NIPC Request $485 Trustee Slavin moved, seconded by Trustee Kelm, that payment of $485 be approved to the Northeast Illinois Planning Commission as the Village's contribution to the work of the Commission. Upon roll call the motion failed by the following vote: Ayes: Kelm, Slavin (2) Nays: Bootz,.Schleicher,.Turner (3) Approve Payment $10462.45 to Trustee Schleicher moved, seconded by Trustee DiPaolo Co. Wilmot Storm SEwer Bootz, that payment of $10,462.45 be approved to DiPaolo Company for work completed on the Wilmot Road storm sewer, as recommended by .the engineers. Adopted by the following vote: Ayes: Bootz, Kelm, Schleicher, Slavin, Turner (5) Nays: None (.0) Discussion - Library Driveways Discussion was had on the proposal of the Board of Library Directors and the architect that the best solution for locations of driveways to provide access to the new library building would be ingress from Waukegan Road and egress to Hazel Avenue. Mr. Thomas Parfitt, President of the Library Board, stated that the only additional right -of -way that must be acquired is at the rear of the apartment building at the corner of Waukegan and Hazel, but with the existing alley only a minimal width need be obtained. Park Commissioners Walchli and Allen stated the Park.Board wishes to cooperate with the Library and Village Boards, but would oppose any encroachment on Jewett Park, and also would object to a "shotgun" through street adjacent to Jewett Park from Hazel Avenue to Deerfield Road which would be hazardous to children crossing from the park to the library. President Forrest invited Park Board members to attend any meeting at which the matter will be discussed. The manager stated there was a strong possibility that it would be desir- able to have a connection between the library and Village Hall parking lots in the event the driveway from Waukegan Road proves to be hazardous. He stated that construction of a street and sidewalk from the library parking lot to Hazel Avenue would cost approximately $20,000, and no money was available in the Street and Bridge Fund for this purpose. The Finance Committee will consider this matter. Trustee Schleicher stated that the best solution would be one which would provide the greatest flexibility in the future, and that he personally would like to see provision for a street to connect Deerfield Road and Hazel Avenue in case the Waukegan Road entrance must be closed. Mr. Parfitt and Mrs. Mazur stressed the need for an early decision on driveway locations since the design and grade must be determined before final plans for the building can be completed. Presi- dent Forrest stated the question would be given high priority by the Village will employ, and asked that the matter be kept on the agenda. Resolution- Rescind Vehicle Trustee Sbhleicher moved, seconded by Trustee License Fee Transfer to Gen. Slavin, that a Resolution be adopted rescinding. Fund the budget provision for the transfer toile Gen- 4R- 70 -5), eral Fund of $20,000 from vehicle license revenue, and providing that all such revenue shall accrue to the Street and Bridge Fund. Adopted by the following vote: Ayes: Bootz, Kelm, Schleicher, Slavin, Turner '(5) Nays: None (0) Report - Waukegan & County The manager reported that the Division of Highways Line Rd. Intersection plans to make a study of traffic speed on Waukegan Road this spring or summer. President Forrest asked him to write to the Division of Highways requesting that the study be under- taken as soon as possible in view of the serirdu&3 problem at the Waukegan - County Line intersection. He stated the State had planned to modify the lights this year but when it was learned that the Cook County Highway Department planned to widen the road to four lanes in 1971, the improvement was abandoned. The practicality and estimated costs of installation of traffic light controls to provide for a delayed green signal for opposing traffic to permit protected left turns was dis- cussed. 2. 1st Presentation -No Parking The first presentation was made of an ordinance Deerfield Rd. at Petersen & amending the Municipal Code to prohibit parking on Hoffman Lanes Deerfield Road at Petersen and Hoffman Lanes. The ordinance was read in full. Reports - Communications The President reported that a letter had been received from the North Suburban Evangelical Free Church, 200 County Line Road, requesting notification with regard to any proposed plans for land development adjacent to the church property. The manager reported that Charles W. Greengard Associates had given final approval to sewer and water improvements constructed by the George W. Kennedy Con- struction Company in Hovland Subdivision, Special Assessment No. 107. Although all work has been completed, it was recommended that no payment be made to Kennedy until the matter 5f liens and claims has been resolved. The Village attorney, treasurer and a representative from Greengard Associates will meet Wednesday to discuss the matter. A letter was received from Representative George Lindberg stating that he would work for an amendment to the statute which would permit the pushing of stalled cars on local streets. A meeting of the Municipal Problems Committee will be held on March 17 at the ,04 Sheraton O'Hare Inn. The notice of the meeting of the Lake County Planning Commission N on March 27 was referred to the Plan Commission. The Plan Commission and Board of C1" Trustees will meet on March 23 to discuss the proposed comprehensive-plan for the central'business district and the Valenti annexation petition and agreement. A The manager reported that the trailer has been moved from the vacant lot adjacent to the Moen property at 200 Fairview Avenue. He also reported that Joseph Venturi would be on call for dog complaints after regular working hours. The manager reported that the building commissioner had recommended a stronger ordinance to require removal of junked cars. The Village attorney will prepare an. ordinance for the Board's consideration. Trustee Schleicher suggested that action be taken to clean up Huehl Road where junked cars and other unsightly debris has been dumped. Trustee Slavin proposed that an ordinance be enacted to prohibit the parking of house trailers and campers on residential property. The manager stated that the matter had been discussed by the Board but it was the consensus that trailers. campers and boats were a part of suburbia and parking at the owner's residence should not be prohibited. Trustee Slavin stated it was his opinion the matter should be reconsidered and asked the manager to report at the next meeting on what regulations nearby communities have established with regard to trailers, etc. Trustee Slavin stated he was disturbed by the Board's failure to approve a contribution to the Northeastern Illinois Planning Commission and urged that the request be reconsidered at the next meeting. He said that everything that is written stresses the need for plAnning on a regional as well as a local basis. Trustee Slavin also stated that, while he was interested in anything that would shorten Board meetings to whatever extent was.possible, he-would oppose the suggestion of the Village attorney that discussion meetings be-held on Saturday mornings prior to the regular meeting. He said it was his opinion that this practice would result in all valid discussions taking place at the pre - session and the regular meeting becoming merely a "rubber stamp" formality. The Village attorney stated his letter was�Iltended only to advise the Board of a practice followed in many communities, and it was not his recommendation that this policy be established in Deerfield. There being no further business, on motion by Trustee Bootz, seconded by Trustee Slavin, the meeting was adjourned at 11:20 p.m. APPROVED: P r e s i (16-ht ATTEST: , r Village Clerk