10/07/1968 (2)138
October 7, 1968
The regular meeting of the President and Board of Trustees of the Village
of Deerfield was called to order by the President in the Council Chambers of the
Village Hall on Monday, October 7, 1968 at 8:15 p.m. The clerk called the roll
and reported that the following were
Present: H. Ross Finney, President
Raymond L. Craig
Bernard Forrest
Charles H. Raff
George P. Schleicher
Absent: George Kelm
Charles R. Bootz
and that a quorum was present and in attendance at the meeting. Also present
were Messrs. Richard Houpt, Village attorney, and Norris Stilphen, manager.
Moved by Trustee Craig, seconded by Trustee Schleicher, that minutes of
the regular meeting held September 16, 1968 be approved as corrected. Motion
carried unanimously.
Re: Carlisle Extension The manager reported that a letter will
& Carriage Way Bridge be received within a few days from School
District No. 108, requesting the construction
of a bridge at the end of Carriage Way and the extension of Carlisle Avenue between
the Colony Point and Briarwood Vista Subdivisions. Mr. Eugene Howley, 630
Carlisle Avenue, a director of the Colony Point homeowners association, asked that
action be deferred on this matter. He stated that questionnaires are being circu-
lated to residents of the Colony Point, King's Cove and Briamood Vista Subdivisions
asking for expression of opinion, and the wishes of the people living in the area
might be helpful to the Board in arriving at a decision.
Trustee Craig stated that, on the assumption that the street connection
would be constructed in the general development of the Village, it would be well
to avoid a straight street which would lead to speeding. Trustee Schleicher
stated the extension of Carlisle was part of the master street plan, but proposed
that the Plan Commission be asked to comment on the matter before the next Board
meeting. Mr. Howley stated he would be happy to meet with'the Plan Commission.
Trustee Forrest asked that any plans showing the street layout be distributed to
the Board. Mr. Jerry Flaschner, 340 Carlisle, pointed out that the north and south
ends of the street are offset, which will necessitate a curved street and with
traffic regulations will slow down traffic. The matter will be on the agenda for
the next meeting.
Tiffany Plat Approval The building commissioner reported that the
Request Withdrawn request for approval of the final plat of
the Tiffany Subdivision had been withdrawn until
such time as the special assessments for streets in Hovland Subdivision is underway.
Report -Storm Water Infiltration The report of Dr. Hal Suhdin of Baxter and
Woodman on techniques for the elimination of
storm water from the sanitary sewer.system was redd. The manager reported that the
entire Village had been checked, however, certain areas should be re- checked. He
stated that a major source of storm water in the sanitary sewer system'is Maplewood
School, where roof drains are connected to the sanitary sewer. The school has
been notified that the drainage of the whole building must be changed but the work
has been put off due to lack of funds. Trustee Craig proposed that the Village
work with the School Board to correct the drainage by next summer. The flooding
problem on Todd Court is primarily caused by the combined sewer which was not
corrected when most of the sewers were separated. Diversion of part of the storm
water to Deerfield Road will alleviate the flooding. Connection of sump pumps to
the sanitary sewer is another source of storm water in the sanitary sewer system,
which will be extremely difficult to eliminate.
The manager stated that Public Works employees clean one mile of sewer each
month, and only limited time is available for testing and other sewer work. Complete
tion of smoke testing is delayed due to lack of funds and manpower. The Board asked
that the smoke testing program be completed as soon as possible and the matter of
Maplewood School and Todd Court drainage problems be brought up in the spring in
order that corrections may be made during the summer.
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Authorize Plans - Cleanout Manhole The manager reported that the least expensive
County Line Siphon method of resolving the sewage overflow problem
in Briarwood Vista Subdivision would be a clean -
out manhols for the County Line siphon, the estimated cost being $2,500. Trustee Raff
moved, seconded by Trustee Forrest, that Baxter and Woodman be authoriz ed to prepare
plans and specifications for the cleanout manhole. Adopted by the following vote:
Ayes: Craig, Forrest, Raff, Schleicher (4)
Nays: None (0)
Discussion - Drainage Commissions Discussion was had on the Village attorney's letter
regarding the duties and responsibilities of
Drainage Commissions. The manager stated that the commission responsible for the
east drainage ditch for the area extending from 300 feet south of Deerfield Road to
County Line Road has only two members, Messrs. Clover Perkins and Dudley Dewey, and
has been inactive for several years. The ditch northerly from 300 feet wouth of
Deerfield Road is under the jurisdiction of a commission of three members appointed
by the court, who are presently considering the levy of an assessment for dredging.
Trustee Raff pointed out that the commissions have no.funds and no work could be done
until assessments are levied, a procedure which would probably take several years for
engineering, the spread of assessments, and approval by the court. The manager pro -
posed that the names of the drainage districts be abcertained and letters be written
O requesting that action be initiated by the commissions for the dredging and cleaning
y� of the ditch to provide a free flow of water and alleviation of flooding problems. He
stated that Highland Park would also send letters requesting this action. The attorney
U suggested that the problem be taken up with the Lake County judge who handles drainage
V matters.
Re: Scavengers The Board approved Trustee Raff's suggestion
that the ordinances and letters relating to
scavengers be taken up at the next meeting after the Board has had an opportunity to
study the material.
SC Report - Eliminate A report from the Safety Council recommended
4 Parking Spaces the elimination of four parking spaces west of
Deerfield W of Petersen Petersen Lane on the north side of Deerfield Road
in front of the telephone company building, to
provide safer entrance and-exit from the Deerfield Commons and Petersen Lane.
Trustee Craig pointed out that there were at least two other locations with similar
hazards, and that he disliked the idea of any further -rdduction'in• parking. Trustee
Raff declared that traffic signals.were needed at both the Deerfield Road and the
Waukegan Road entrances to the Commons, and that the problem was not one of parking
but rather traffic control. He proposed that Baxter and Woodman include these traffic
signals as part of the school crossing light project. Trustee Schleicher stated that
there was an apparent need for a review by a qualified traffic engineer, and Trustee
Forrest proposed the probelm be tied in with Master Plan studies. The manager
recommended that Baxter and.Woodman be requested to consult with the State Highway
Department on the problem, and perhaps they can come up with a solution. He was
directed to write to the Safety Council advising them that the Board is studying the
Council's recommendation, and a question has been raised regarding traffic signals,
and that the entire matter will be reviewed after the Master Plan has been received.
Trustee Forrest moved, seconded by Trustee Schleicher, that the report of the
Safety Council be accepted.
Motion carried unanimously.
SC Report Re; Speed Limit A letter from the Safety Council to Mr. Bowen was
Signs & Speed Reduction read, requesting that the 35 mph sign on Pine Street.
south of Deerfield Road be changed to a 25 mph
sign, and another 25 mph sign be erected.on Pine Street at County Line Road. The
Council also requested that studies be undertaken to enable a reduction in speed to
25 mph on all residential streets. Mf-; Boren has written to the State Highway Department
regarding this request.
SC Report- Remove Stop Sign A letter from the Safety Council to Mr. Bowen was
Oxford at Westgate read, recommending that the stop sign on Oxford
Road at Westgate Road be removed. Stop signs at '...
the Jonquil - Osterman intersection were questinned, and President Finney pointed out
that the sign on the southwest corner of Osterman and Jonuil was obscured by trees.
Trustee Craig asked about signs at Kipling and Longfellow, where several near accidents
had occurred early in the summer, and he had asked for a review by the Safety Council.
The manager stated he had communicated this request to the Safety Council but no
report had been received. Decision was made that these questions be reviewed by the
Safety Council and Mr. Bowen.
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The meeting was recessed at 9:35 p.m., and reconvened at 9:55 p.m.
1st Presentation- Salary Ordinance The first presentation was made of an
Amendment Re: Police Matrons ordinance amending the Salary Ordinance
by deleting the hourly wage established for
Police Matrons. The ordin ance was read in full.
Appoint Lois Kemp President Finney appointed Mrs. Lois Kemp
Police Matron to the position of Police Matron, as
requested by Chief of Police George Hall.
Trustee Raff moved, seconded by Trustee Forrest, that the Board approve the
appointment. Adopted by the following vote:
Ayes: Craig, Forrest, Raff, Schleicher (4)
Nays: None (0)
Authorize Execution of Agreement The Agreement between the Northern Illinois
N. Ill. Police Crime Lab. Police Crime Laboratory and the Village was
presented. Trustee Raff questioned the
automatic renewal provisions of paragraph 5 and asked that the term and costs be
included. Decision was made that the term and cost be added to paragraph 5 to read
in part as follows: "This Agreement shall be automatically renewed at the annual
rate of $5,000 for successive one year periods from May lst to April 30th "
(Additions underscored).
Trustee Craig moved, seconded by Trustee Raff, that the Agreement be
approved with the additions stated above, and execution be authorized.. Adopted by
the following vote:
Ayes: Craig, Forrest, Raff, Schleicher (4)
Nays: None (0)
Approve Revised Police Revised Police Department Rules were received
Department Rules with a request for approval as required by
the Municipal Code. Rule 21 was questioned,
which requires policement to live within 20 minutes driving time. The suggestion
was made and approved that the area of residence be expanded to 30 to 45 minutes
driving time in order to enlarge the area for recruitment. The word "bad" in
Rule 3 was changed to "all ". After discussion on leaves of absence and political
activity during such leave, Trustee Schleicher moved, seconded by Trustee Forrest,
that the Rules be approved subject to textual changes in Rules 3 and 21 as stated
above.
Motion carried unanimously.
Reports - Communications The manager reported that a Supplemental
Permit for sewers in HoviAnd Subdivision had
been received from the Sanitary Water Board.
The manager reported that the State had approved the request -of Kitchens of
Sara Lee for a traffic actuated traffic light at Kates and Waukegan Road to be
installed and maintained by Kitchens of Sara Lee. The traffic light will be
designed by Baxter and Woodman.
No Objection to Sara Lee Signal Trustee Raff moved, seconded -by Trustee Forrest,
that a letter be written to Kitchens of Sara
Lee stating that the Board has no objection to the installation of traffic lights
at Kates and Waukegan Road, the entire cost of installation and maintenance to be
paid by the company.
Motion carried unanimously.
P.C. Report -Dry Cleaning A report from the Plan Commission recommended
Establishments & Laundries that certain cleaning and laun,dry,:uses be
deleted from the list of permitted uses in the
B -1 Neighborhood Business District, and the following -use be added: Dry cleaning
and laundry establishments, including self- service coin operated equipment; provided
that not more than 2,000 square feet of floor area shall be devoted to dry cleaning,
laundry, and pressing processes other than self- service coin operated facilities.
Trustee Raff moved,.seconded by Trustee Forrest, that the report of the
Plan Commission be accepted..
Motion carried unanimously.
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Attorney to= Prepare Discussion was had on the Plan Commission's
Ordinances Re: Dry Cleaning recommendation on cleaning and laundry uses.
N Licenses Mr. Carl Seeman, who proposes to operate a
dry cleaning establishment in the Deerbrook
Shopping Center now under construction, explained that the limitation of 2,000 square
feet of floor area precluded a factory type operation. Trustee Raff moved, seconded
by Trustee Craig, that the Village attorney be instructed to prepare an--amendment to
the Zoning Ordinance to -add dry cleaning and laundry establishments to uses permitted
in the B -1 Neighborhood Business District, as recommended by the Plan Commission.
Motion carried unanimously.
Trustee Raff moved, seconded by Trustee Craig, that the Village attorney be
instructed to prepare an amendment to the Municipal Code to cover the licensing of
dry cleaning establishments including rules to regulate the processessto be used,
primarily chemicals and odors, and including a provision for fees to be charged for
such licenses.
Motion carried unanimously.
Approve Manager's Attendance The Board approved the manager's request for
ILMA Conference permission to attend the ICMA conference in
® Detroit October 20 -24, and the use of a Village
car if he desires.
A�
U Re: Architectural Uniformity The manager reported that a letter had been
V received proposing that standards of architecural
conformity be established for the business district and all new construction and
remodelling be Colonial in style. He stated he had discussed this suggestion with
the Planning Consultant who had stated that it wa6'.questionable if standards could be
established which would be meaningful due to the wide variety of existing construction.
Trustee Raff stated that the City of Lake Forest obtains excellent results by delaying
the issuance of permits with the help of the Board of Building Appeals.
Approve Payment $1784.50 Trustee Raff moved, seconded by Trustee Forrest,
Kennedy Const. Separation that payment of $1,784.50 be approved to
of Sewers George W. Kennedy Construction Company, this
amount being the final payment for the separation
of sewers in the central business district, as recommended by the engineers, Baxter
and Woodman. Adopted by the following vote:
Ayes: Craig, Forrest, Raff, Schleicher (4)
Nays: None (0)
Approve Payment $211.03 Trustee Raff moved, seconded by Trustee Craig,
Baxter & Woodman that payment of $211.03 be approved to Baxter
and Woodman for engineering services in connection
with the separation of sewers. Adopted by the following vote:
Ayes: Craig, Forrest, Raff, Schleicher (4)
Nays: None (0)
Approve Bulletin #1, Deduct Trustee Forrest moved, seconded by Trustee
$280.50 7Sewer Separation Contract Schleicher, that Bulletin No. 1 be approved,
which deducts $280.50 from the final cost for
the central business district sewer separation.
Motion carried unanimously.
Accept Recommendation Bd. of Trustee Raff moved, seconded by Trustee Forrest,
Local Improvements Re: that the Recommendation of the Board of Local
Deerfield Rd. Sidewalk Improvements regarding the construction of a
sidewalk on the north side of Deerfield Road,
between Beverly Place and Heather Lane, be accepted.
Motion carried unanimously.
Ordinance - Deerfield Rd. The ordinance was presented providing for the
Sidewalk S/A (0- 68 -50) construction of a sidewalk along the north side
of Deerfield Road pursuant to Artie 11,
Division 84, Illinois Municipal Code. The ordinance was read in full.
Trustee Forrest moved, seconded by Trustee Craig, that the rules be waived
to permit action on the ordinance at its first presentation.
Motion carried unanimously.
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Trustee Forrest moved, seconded by Trustee Craig, that the ordinance be
adopted providing for the construction of a sidewalk along;, the north side of
Deerfield Road. Adopted by the following vote:
Ayes: Craig, Forrest, Raff, Schleicher (4)
Nays: None (0)
The President signed the ordinance indicating his approval thereof.
Resignation -Wm. Knilans The President read a letter from Mr. William
Youth Council Knilans, who submitted his resignation from
the Youth Council. A letter of appreciation
will be sent to Mr. Knilans. The Manpower Commission will be notified of`the
vacancy: Trustee Raff suggested that the membership 6f the Youth Council be re-
viewed, specifically with regard to the represetnation of organizations.
Accept Broms & Brand Easements The Village attorney reported that Grants
Deerfield Rd. Sidewalk of Easement had been received from Earl and
Margit Broms and Bea Brand for the construction
of the Deerfield Road sidewalk. Trustee Raff moved, seconded by Trustee Forrest,
that the said easements be aceepted and recorded,:.
Motion carried unanimously.
Approve Agreement Re: The Agreement to remove the reservation on
Reservation Clavinia Lot 29, Lot 63 in Valenti Clavinia Subdivision, Unit
Unit 4, Remove Lot 63 Unit 2 2, and to reserve Lot 29 in Unit 4 was presented.
The Plan Commission had recommended that this
change be made. Trustee Schleicher movdd, seconded by Trustee Craig,cthat - the
Agreement be approved and execution authorized.. Adopted by the following vote:
Ayes: Craig, Forrest, Schleicher, Finney (4)
Nays: None (0)
Pass: Raff (1)
Reports The manager reported that the Lake Eleanor
bridge had been approved by the Drainage
Commission and the Division of WAterways.
The manager submitted an analysis of costs for sludge removal.
The manager reported he was working on specifications for police cruisers,
which will be discussed with the Board.
There being no further business, on motion by Trustee Forrest, seconded
by Trustee Raff, the meeting was adjourned at 11:40 p.m.
ATTEST:
Village Clerk
APPROVED: ,
President
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