07/01/1968July 1, 1968
The regular meeting of the President and Board of Trustees of the Village of
Deerfield was called to order by the President in the Council Chambers of the Village
Hall on Monday, July 1, 1968 at 8 :30 p.m. The clerk called the roll and reported
that the following were
Present: H. Ross Finney, President
Charles R. Bootz
Raymond L. Craig
Bernard Forrest
George Kelm
Charles H. Raff
George P. Schleicher
Absent: None
and that a quorum was present and in attendance at the meeting. Also present were
Messrs. Richard Houpt, Village attorney, and Norris Stilphen, manager..
Moved by Trustee Forrest, seconded by Trustee Bootz, that minutes of
the regular meeting held June 17, 1968 be approved as submitted. Motion
carried unanimously.
Ordinance -Mun. Code Amend. Trustee Crh g moved, seconded by Trustee
Sec. 20.511 - No Ranking W. Side Forrest, that the ordinance be adopted
Ki lin Place amending Section20.511 of the Municipal Code
(0 -68 -2 of 1963 to establish no parking on the West
side of Kipling Avenue between Deerfield Road
and a point 626 southerly thereof between the hours of 8 AM and 4 PM every day
except Saturdays, Sundays and holidays; said ordinance to be published in pamphlet
form. Adopted by the following vote:
Ayes: Bootz, Craig, Forrest, Kelm, Raff, Schleicher (6)
Nays: None (0)
The President signed the ordinance indicating his approval thereof.
Accept Underground Improvements Trustee Kelm moved, seconded by Trustee
Briarwood Country Club Est. Sub. Craig, that underground improvements in
Briarwoods Country Club Estates Subdivision
be accepted, subject to one year maintenance, as recommended by the building
commissioner. Adopted by the following vote:
Ayes: Bootz, Craig, Forrest, Kelm, Raff, Schleicher (6)
Nays: None (0)
Ordinance -Mun.
Code Amend.
Trustee Bootz moved, seconded by Trustee
19C7' Suburban
Bldg. Code
Schleicher, that the ordinance
be adopted
Article II, Chapter 22
amending Article II of Chapter
22 of the
(0- 68 -28)
Municipal Code of 1963 for the
adoption of
the 1967 Suburban Building Code
as amended
by the Village
of Deerfield, the
said ordinance to be published in
pamphlet
form. Adopted
by the following
vote:
Ayes: Bootz, Craig, Forrest, Kelm, Raff, Schleicher (6)
Nays: None (0)
The President signed the ordinance indicating his approval thereof.
Appointments to Boards Recommendations having been received from
and Commissions the Manpower Commission, the President
proposed appointments to the various Boards
and commissions as follows:
Plan Commission Mr. Werner Neuman was appointed to the Plan
Werner Neuman Commission for the term expiring in 1969,
to replace Mr. William Schroeder. Trustee
Craig moved, seconded by Trustee Kelm, that the Board approve Mr. Neuman's
appointment.
Motion carried unanimously.
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Board of Zoning Appeals
Robert Hampton
Richard Lorenz
expiring in 1971. Trustee
appointments be approved.
Motion carried unanimously.
Electrical Commission
Jerrold Nixon
Mr. Nixon's appointment be
Motion carried unanimously.
Parking Committee
Mrs. Doris Stiehr
by Trustee Craig, that the
Motion carried unanimously.
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President Finney appointed Mr. Robert Hampton
to the Board of Zoning Appeals for the term expiring
in 1969 to replace Mr. Werner Neuman, and Mr. Richard
Lorenz to replace Mr. Robert Seiler for the term
Bootz moved, seconded by Trustee Forrest, that the
President Finney appointed Mr. Jerrold Nixon to
the Electrical Commission for a one year term.
Trustee Kelm moved, seconded by Trustee Raff, that
confirmed.
The President appointed Mrs. Doris Stiehr to the
Parking Committee for an indefinite term to replace
Mrs. Carol Briber. Trustee Kelm moved, seconded
appointment be approved.
Real Estate Review Board President Finney appointed Messrs. E. Harold Murtfeldt
and Richard Reed as citizen members of the Real Estate
Review Board for four year terms. Trustee Craig moved, seconded by Trustee Forrest,
that these appointments be confirmed.
Motion carried unanimously.
The President appointed Mr. Henry
Real Estate Review Board for a one year
Trustee Forrest, that the appointment of
Motion carried unanimously.
Zander, a real estate broker, to the
term. Trustee Craig moved, seconded by
Mr. Zander be approved.
Mr. Howard Kane, Chairman of the Human Relations Commission, was appointed
by the President to the Real Estate Review Board for a one year term. Trustee
Raff moved, seconded by Trustee Bootz, that Mr. Kane's appointment be approved.
Motion carried unanimously.
President Finney appointed Trustee
of the Real Estate Review Board for a one
by Trustee Bootz, that the appointment of
Moti;on carried unanimously.
Appoint Civil Defense
Director -Jesse Starkman
Mr. Starkman's appointment be
Motion carried unanimously.
Manpower Commission
Mrs. Helen Bernardi
appointment be approved.
Motion carried unanimously.
George Kelm as the Village Board member
year term. Trustee Raff moved, seconded
Trustee Kelm be approved.
President Finney appointed Mr. Jesse Starkman as Civil
Defense Director for an indefinite term. Trustee
Forrest moved, seconded by Trustee Schleicher, that
confirmed.
The President appointed Mrs. Helen Bernardi to the
Manpower Commission for a three year term. Trustee
Forrest moved, seconded by Trustee Bootz, that the
President Finney stated that he would recommend the appointment of a Chairman
of the Board of Zoning Appeals at the next meeting.
Report- Midland, Mich. Trustee,-.Raff reported that he, a representative from
Sewage Plant Baxter z; Woodman, the manager and superintendent of
public works had visited the Midland, Michigan sewage
treatment plant to investigate odor control installations at the plant. The work
was done with the assistance and cooperation of the Environmental Control Department
of Dow Chemical Corporation, located in Midland. He stated that the installation
seemed entirely successful, no odors being apparent at the plant or in the vicinity.
This was confirmed by neighbors, who stated the odors were very bad prior to
installation of dome covers, and there were no odors now. He reported that
Midland had covered not only the trickling filters, but also the clarifiers
and all other areas where odors are produced. Odorous air under the domes is
conveyed with aluminum ducts to a building containing an ozone contact chamber:
where odors are neutralized. The domes are Styrofoam covered with concrete
and Dow Chemical employees do the complete installation. It was his opinion
that covers for the trickling filters would eliminate 60 to 75 percent of the
odors, but recommended that all odor producing areas be covered as in Midland.
Discussion was had on costs and time required -for installation.
Trustee Raff stated that additional sludge drying beds would be needed,
and proposed that consideration be given to abandon open air drying beds, the
sludge to be taken out of the digester and put through a filter to remove
water, and hauled away at that point. While this would be costly, the cost
of additional beds and dome covers would be saved. Mr. Weidner of Baxter &
Woodman has been asked to submit a report and recommendations, which should..be
received before the next meeting.
After further discussion, Trustee Raff moved, seconded by Trustee
Schleicher, that Baxter & Woodman be authorized to prepare preliminary drawings
for odor control for the entire sewage treatment plant, and to submit an
estimate of cost for such drawings. Adopted by the following vote:
Ayes: Bootz, Craig, Forrest, Kelm, Raff, Schleicher (6)
Nays: None (0)
Approve Payment $55,447 Trustee Raff moved, seconded by Trustee
Arnold Pedersen -W. Side Bootz, that payment of $55,447.00 be author -
Reservoir ized to Arnold Pedersen Building Corporation
for work completed on the west side reservoir,
as recommended by Baxter & Woodman. Adopted by the following vote:
Ayes: Bootz, Craig, Forrest, Kelm, Raff, Schleicher (6)
Nays: None (0)
Approve„Lake Eleanor Sub. Plans for a bridge in Lake Eleanor Subdivision
Bridge Design were presented for consideration. Trustee
Kelm moved, seconded by Trustee Raff, that
the design of the bridge be approved with metal rails, subject to concurrence
of the Drainage Commissioners and approval by the Division of Waterways and
any other agency whose approval is required. Adopted by the following vote:
Ayes: Bootz, Craig, Forrest, Kelm, Raff, Schleicher (6)
Nays: None (0)
The meeting was
all members present.
Resignation -Wm. Schroe
from Plan Commission
reported that a letter
to the Village.
recessed at 9:35 p.m., and reconvened at 9:55 P.m.,
Jer A letter of resignation from the Plan Commission
was received from Mr. William Schroeder, who
is moving to Springfield. The President
has been sent to Mr. Schroeder thanking him for his service
Reports- Communications The manager reported that a Fiscal Management
Seminar will be held at Rockton on July 17 -18.
The Village treasurer will attend, and arrangements can be made for any Board
members.
The Village attorney reported he had an inquiry from the Board of Police
Commissioners regarding the appointment of Police matrons. He stated the rules
of the Police Commissioners provide for Police matrons, but there is no provision
in the Municipal Code. Under the statutes, it is not necessary that Police
matrons be members of the Police Department, and if not members, appointments can
be made by the Board of Trustees. He suggested that the Board consider an
amendment to the Municipal Code to provide for appointment of Police matrons by'
the Board of Trustees, and deletion of that part of the Commission's rules per-
taining to Police matrons.
Approve Payment $21200.30 Trustee Craig moved, seconded by Trustee Bootz,
Scully, Hunter & Scully that payment of $21,200.30 be approved to
Water Main Construction Scully, Hunter &.Sculily for water main con -
struction, as recommended by Baxter & Woodman.
Adopted by the following note:
Ayes: Bootz, Craig, Forrest, Kelm, Raff, Schleicher (6)
Nays: None (0)
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Approve Payment $279.84 Trustee Craig moved, seconded by Trustee Forrest,
Baxter t Woodman that payment of $279.84 be approved to Baxter S
Woodman for engineering services in connection with
water main construction. Adopted by the following vote:
Ayes: Bootz, Craig, Forrest, Kelm, Raff, Schleicher (6)
Nays: None (0)
Approve Final Plat Trustee Craig moved, seconded by Trustee Raff, that
Bremco Sub. the final plat of Bremco Subdivision, a resubdivision
of Lots 1 and 2, Brous Subdivision, be approved and
execution authorized, as recommended by the, Plan Commission. Adopted by the
following vote:
Ayes: Bootz, Craig, Forrest, Kelm, Raff, Schleicher (6)
Nays: None (0)
Accept Dedications E 30' Trustee Raff moved, seconded by Trustee Forrest,
.Lots 78 & 79, Hovland Sub. that dedications from Lionel and Diane Watson for
the East 30.feet of Lots 78 and 79, Hovland Subdivision,
be accepted for street purposes. Adopted by the following vote:
Ayes: Bootz, Craig, Forrest, Kelm, Raff, Schleicher (6)
C7 Nays: None (0)
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Occupancy Before Streets In connection with the Glorioso Planned Development
U In - Discussion in Hovland Subdivision which has been given preliminary
approval, Trustee Craig expressed concern about the
developer, who permitted occupancy of houses in his north Waulaegan Road Subdivision
more than six months before the streets were paved. He recommended that the Code
be amended to require street pavement before permitting occupancy of houses. The
manager stated he had discussed this matter with the building commissioner, and
although they were reluctant, they had decided it would be a hardship to the owners
if they were not permitted to move in. After warning the owners about the difficulties
and possible hazards if the Fire or Police Departments could not get in, the owners
had moved in. The building 'commissioner stated the developer had problems with
weather and his contractor and he had repeatedly warned the developer that streets
must be constructed. Trustee Forrest noted that two other developers had not
been delayed.
The Village attorney stated that the Municipal Code provided that certificates
of occupancy not be issued prior to construction of improvements. Discussion was
had on penalties, and Trustee Schleicher suggested that if improvements are not
constructed within 60 days after occupancy, the bonding company be notified that the
Village will construct improvements under the bond.
The Board agreed with Trustee Craig's suggestibg th4t the provisions of the
Code regarding subdivision improvements be enforced, and if an extension of time
is needed, the developer come to the Board to explain the circumstances.
Old S /A- School A letter was received from the Village treasurer
Properties regarding old special assessments owed by School
Districts 109 and 110 on school properties. A
voluntary tax foreclosure was suggested by the Village attorney as one way to
clear the books of these old special assessments, and stated there had been inquiries
regarding other properties on.which old special assessments are owed'. Decision
was made that the Village attorney talk'to Mr. Allyn Franke, attorney for the
School Boards, to see what can be worked out.
Appeal Filed - Krembs Rezoning The Village attorney reported that a suit for declaratory
judgment had been filed in connection with the zoning
of the Kremb's property at Lee and County Line Roads in Cook County. Highland Park,
Deerfield and Northbrook had opposed the rezoning of the property for multiple
family use at the hearing before the Cook County Zoning Board of:,Appeals. The
State's Attorney will defend the case on behalf of the County. The Village attorney
was requested to advise the State's Attorney that the Village is interested in
upholding the present zoning on the property, and will furnish any information the
Village may have which would be helpful.
Apthocize Bids Aug. 5 Plans and specifications having been prepared for the
CD Warning System Civil Defense Warning System, Trustee Forrest moved,
seoD nded by Trustee Craig, that the Board authorize
advertisement for bids for the system to be returned August 5, 1968. Adopted by
the following vote:
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Ayes: Bootz, Craig, Forrest, Kelm (4)
Nays: Schleicher (1)
Pass: Raff (1)
Authorize Code Amend. Re: The Village attorney reported that the
Notice on Diseased Trees provisions of the Municipal Code pertaining
to notice to property owners regarding
diseased trees on private property are more
stringent than State statutes. He recommended that the Code be amended to
comply with the State statutes and eliminate the problems of personal service
and first notice by registered mail. Trustee Raff moved, seconded by Trustee
Craig, that the Village attorney be authorized to prepare an ordinance amending
the Municipal Code as recommended.
Motion carried unanimously.
Authorize Application- Richard Sub. Trustee Kelm moved, seoonded by Trustee'
San. Sewer Extension Bootz, that the Board authorize the execution
of the application to the State Sanitary
Water Board for a permit for the extension of the sanitary sewer main in Montgomery
Road to serve Richard's Subdivision. Adopted by the following vote:
Ayes: Bootz, Craig, Forrest, Kelm, Raff, Schleicher (6)
Nays: None (0)
Covenant Received
Kottrasch Property
to the Village clerk for recording.
MFT Resolution -$1000
Cedar Street Bridge
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Adopted by the following vote:
The Village attorney reported he had received
the covenant on the Kottrasch property on the
west side of Elm Street. It was turned over
Trustee Craig moved, seconded by Trustee Raff,
that a Resolution be adopted appropriating an
additional $1,000.00 from Motor Fuel Tax funds
for construction of'the Cedar Street bridge.
Ayes: Bootz, Craig, Forrest, Kelm, Raff, Schleicher (6)
Nays: None (0)
Authorize Execution Contract Trustee Forrest moved, seconded by Trustee
Oakley Sidewalks Kelm, that the Board authorize execution of
the contract with Zera Construction Company
for the construction of Oakley Avenue sidewalks. Adopted by the following vote:
Ayes: Bootz, Craig, Forrest, Kelm, Raff, Schleicher (6)
Nays: None (0)
Discussion Drainage Problems President Finney reported he had discussed the
Forsythia - Baxter Area drainage problem with residents of the Forsythia
area where pipes under the Toll Road create
flooding. He stated the Village has written to the Toll Road Commission to ask
for cooperation in alleviating the problem, and a meeting has been arranged. The
proposed Baxter office building and parking lot would drain to the Laurel Avenue
storm sewer and the engineer for the Hovland Special Assessment had beenauthorized
to make changes in the plans to accommodate storm water from the Baxter property.
The engineer will be asked to check if the storm water from the Forsythia area
can be diverted to the Laurel Avenue sewer also, as part of the Hovland Special
Assessment. Mr. Clark Raymond, 340 Forsythia Drive, said the area has been flooded
twice this year after rather light rains, and the residents were very concerned
about the proposed Baxter development west of the Toll Road which will drain easterly
under the Toll Road and cause serious flooding from parking lots and buildings.
The - Village attorney stated he would assume there was some requirement
placed on the Toll Road Commission to properly handle storm water drainage
and would check this matter. He suggested that Baxter. be required to build a
storm water retention basin on the west side of the Toll Road. Trustee Schleicher
suggested it might be appropriate for the Board to reconsider its action in
approving the proposed Baxter rezoning. President Finney assured the residents
that the problem would be checked with the engineer and every effort made to eliminate
the ffodding.
lst Presentation- The first presentation was made of the annual
Appropriation Ordinance appropriation ordinance. At Trustee Raff's
suggestion, the appropriation for odor control
equipment was increased from $20,000 to $40,000. The ordinance will be posted on
the bulletin board for inspection by the public.
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Reports - Communications The manager reported a problem had arisen on the
connection of the Hazel Avenue water main installation
with the 6 inch line on Apple Tree, and he had authorized the elimination of the
cross gate valve and cross cut -in at a reduction in cost of $430.00. The connection
was not needed for purposes of circulation.
A letter from the Chairman of the Organization sign committee showed the
location of the sign at the east entrance to the Village on Village property
approximately 12 f6et from the Chamber of Commerce sign. The Board indicated
approval of this location.
A letter from the attorney for Baxter Laboratories stated that he had been
advised that the Plan Commission's recommendation on the zoning for the Baxter
office building property on Wilmot Road would not be received until after the
Commissu•on's meeting on July 18th. He expressed his appreciation to the Board for
its courteous consideration.
The court hearing on the Hertel Lane Special Assessment has been set for
July 11th. Mr. Percy McLaughlin has been appointed Commissioner of Special
Assessments.
A letter from Mr. Herbert Byard of Marsh & McLennan asked if the Board
LID O wished to meet with him to dicuss Village insurance. No interest was expressed
0 in such a meeting, but Trustees Kelm and Bootz stated they had been unable to
attend the tour of Village facilities last year and would be interested in such
U a.tour this year. Saturday, July 13th at 1:30 p.m. was suggested for the tour.
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A letter from the Board of Directors of the Library expressed concern about
the safety of children crossing Waukegan Road at the library. The letter was
referred to the Safety Council.
A notice was received from the Illinois Municipal League regarding gun
control requirements as applied to police officers. it was decided that all
officers be registered at Village expense, with refunds to thos officers who
have already registered.
The manager reported that it is likely that a new larger storm sewer
must be installed to replace the present sewer on North Avenue, since Bannockburn
has not agreed to permit the installation of a sewer on the north side of North
Avenue in Bannockburn and has requested a scald drawing and asked that twenty plus
homes on North Avenue be permitted to be tied into the proposed sewer.
President Finney reported he had received a letter from Mr. Thomas Berry
thanking the Board for its opposition to the granting of a conditional use permit
for a drive -in theatre at Half Day and Waukegan Roads.
The manager reported that the Chief of Police of Highland Park had proposed
that North Shore communities participate in the establishment and costs of operation
of a crime laboratory. Highland Park will make space available. The City of
Chicago's faci -1 i ties are no longer available and it is necessary 'to go tta,,the
State laboratory at Joliet. Trustee Kelm stated that he was of the opinion that
the State or County should provide this service. It was the consensus that the
manager write to Highland Park stating the Village is interested but more information
is needed, and suggesting thatilhe matter be taken up with the County.
No action was taken on proposed legislation regarding police reserves as
reported in a bulletin from the Illinois Municipal League.
Authorize Ordinance Trustee Forrest stated that at the hearing on the
Vacating Part of Forsythia Baxter- Travenol zoning and annexation agreement it
wil, ?.-, .. - ...� was the consensus that Forsythia Drive should not
be used for access to the site. Trustee Forrest moved, seconded by Trustee Craig,
that the Village attorney be directed to prepare an ordinance vacating part of
Forsythia Drive abutting on the Baxter - Travenol property, to insure that the
street cannot be used for access at a later date.
Motion carried-unanimously.
There being no further business, on motion by Trustee Forrest, seconded
by Trustee Craig, the meeting was adjourned at 12 :05 a.m.
APPROVED:
President
ATTEST:
Village Clerk