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06/03/19681 X11 11� V V J 1 M June 3, 1968 The regular meeting of the President and Board of Trustees of the Village of Deerfield was called to order by the President in the Council Chambers of the Village Hall on Monday, June 3, 1968 at 8 :30 p.m. The clerk called the roll and reported that the following were Present: H. Ross Finney, President Charles R. Bootz Raymond L. Craig Bernard Forrest George Kelm Charles H. Raff George P. Schleicher Absent: None and that a quorum was present and in attendance at the meeting. Also present were Messrs. Richard Houpt, Village attorney, and Norris Stilphen, manager. Trustee(-Forrest moved, seconded by Trustee Raff, that the minutes of the regular meeting held May 20, 1968 be approved as submitted. Motion carried unanimously. Only one bid having been received for the construction of sidewalks on Oakley Avenue, decision was made that the bid not be opened until the next meeting, since it is understood that two more bids will be submitted. Bids -Hazel Ave. Water Sealed bids for the construction of the Hazel Main Extension Avenue water main connection were opened and In R -4 District (0- 68 -23) read as follows: rezoning and re- classifying Lot "S" in Thorn DAYS TO BID BIDDER BID PRICE COMPLETE BOND William Ziegler & Son $ 12,000.00 80 X Round Lake, I l l i not s Rosetti Contracting Co. 11,915.00 30 X Rolling Meadows, Illinois Di Paolo Construction 9,200.00 30 Ck. Ni les, I l l i not s Robinson t Brock Construction 8,268.00 30 X Gurnee, I l l i not s Trustee Raff moved, seconded by Trustee Craig, that the bids and specifications be turned over to the engineer for evaluation. Motion carried unanimously. Ordinance- Zoni-ngMap Amend. Trustee Raff moved, seconded by Trustee Kelm, Lot S Thornhill Ranch Est. that the ordinance be adopted amending the In R -4 District (0- 68 -23) Zoning Map of the Village by rezoning and re- classifying Lot "S" in Thorn Hill Ranch Estates from the R -1 One- family District to the R -4 One- family District. Adopted by the following vote: Ayes: Bootz, Craig, Forrest, Kelm, Raff, Schleicher (6) Nays: None (0) The President signed the ordinance indicating his approval thereof. Trustee Raff moved, seconded by Trustee Bootz, that the said ordinance be publi6hed in pamphlet form. Motion carried unanimously. Ordinance - Zoning Varia Side and - 1146 Countri 0- -2 -- inches with respect to Lot 53, Third Adaition tion Trustee Kelm moved, seconded by Trustee Craig, V Lane that the ordinance be adopted granting a variation from the provisions of the Zoning Ordinance to perm it a si deyard of 16 feet, 6 the property commonly known as 1146 Country Lane, Deerfield, to Deerfield Park Subdivision. Adopted by the following M4 1 vote: Ayes: Bootz, Craig, Forrest, Kelm, Raff, Schlei.cher (6) Nays: None (0) The President signed the ordinance indicating his approval thereof. Ordinance- Vacation Part of Elmwood Trustee Raff moved, seconded by Trustee Approve Moran Resub. Kelm, that the ordinance be adopted 0- 68 -25) vacating a portion of Elmwood Avenue and approving Robert Moran's Resubdivision of Lot S, Thornhill Ranch Estates. Adopted by the following vote: Ayes: Bootz, Craig, Forrest, Kelm, Raff, Schleicher (6) Nays: None (0) The President signed the ordinance indicating his approval thereof. Accept Bid - Robinson s. Brock Trustee Raff moved, seconded by Trustee Hazel Water Main Extension Craig, that the low bid of Robinson Brock in the amount of $8,268.00 be acceptedfor the construction of the Hazel Avenue water main extension, as recommended by the engineer. Adopted by the following vote: Ayes: Bootz, Craig, Forrest, Kelm, Raff, Schleicher (6) Nays: None (0) Approve Model HOme & Office Mr. Robert Kennedy, Kennedy Construction 29 Deerfield Rd. to Sept. 30 Company, requested permission to continue the use of the resi•dehce ,at',29'Deerfiel -d Road as a model home and office although he has completed his development in the Village. He stated that all construction is handled out of his regular office, that two salesmen spend part time there in addition to one office girl, and not much traffic is generated by this use. The house is for sale, and the parking lot has been taken out and seeded. He would life to continue the present use to the end of September. Trustee Forrest questioned the propriety of .permitting a business use in a residential district. Trustee Raff moved, seconded by Trustee Bootz, that Mr. Kennedy be granted permission to use the residence at 29 Deerfield Road as a model home and office until Septeinber.30, 1968. Adopted by the following vote: Ayes: Bootz, Craig, Kelm, Raff (4) Nays: Forrest, Schleicher (2) Riverwoods Residents' Assn. Mr. John Schmidt, President of the Re: Baxter Rezoning Petitmon Riverwoods Residents' Association, reviewed the petition and compromise submitted by Baxter Laboratories (Travenol) to rezone the property on Sanders Road north of County Line Road to the LI classification. He stated the Riverwoods Master Plan showed.0 t R for the tract acquired by Baxter, and the Riverwoods Board had made a number of proposals to the company which they thought would accommodate their needs. Riverwoods would not object to 60 plus acres of LI with the remainder of the property zoned 0 t R. The compromise submitted by the company and approved by the Deerfield Village Board would rezone 111 plus acres to the LI classification, with permitted lot coverage of 40 percent. 0 & R permits 20 percent lot coverage. Slides were shown by Mr. Hoyt Matthews to demonstrate the maximum density of land use under the several proposals. Mr. Schmidt stated the Association recognized the need for flexibility in the development of the site but wanted legally binding assurances from Baxter that the property would not be developed with a grater density than-that permitted under the 0 t R regulations. President Finney expressed concern that he had approved the request of the Riverwoods Residents' Association to be heard on a matter not on the agenda and asked that other interested parties, including Baxter and the School Board be given'.the opportunity to see the material presented. Trustee Schleicher stated he saw no reason for concern since the presentation was informative and would be helpful to the Board in its consideration of the new petition filed by Baxter. Mr. Schmidt said he had not seen the new petition, but fully expected the Association would be present at the hearing and would submit pertinent material at that time. The meeting was recessed at 9:20 p.m., and reconvened at 9:40 p.m., all members present.. M 0 - Appointments to Boards and President Finney proposed the appointment of Commissions the following to fill vacancies on the various Boards and Commissions: Board of Zoning Appeals: Mr. Stanley White for a five year term Plan Commission: Mrs. Robert Mazur and Mr. William Theiss for three year terms Board of Police Commissioners: Mr. Earl F. Paul for a three year term Police Pension Board: Mr. Emery Wheelock and Mr. Max Tyson for two year terms Board of Building Appeals: Mr. Theodore Parker and Mr. Marvin E. Ehlers for five year terms Safety Council, Mr. Calvin Gehrke and Mrs. Block for three year terms Manpower Commission: Mr. William Rauch for a three year term Youth Council:' Mr. Robert Maday, Mr. David Cavins, Mrs. Sally Martin and Mrs. Mary Ellen Sutton for three year terms 1.0 Human Relations Commission: Mr. Francis Carr and Mrs. Mavis Pollock'for three year terms V Trustee Raff moved, seconded by Trustee Forrest, that the Board concur V .in the appointments made by President Finney. Motion carried unanimously. S.C. Report - Kipling Parking A report from the Safety Council recommended that parking on Kipling Place and the area constructed for dropping offschool children be limited to 90 minutes and signs be erected for that purpose. It was proposed that-the 90 minute parking be limited to the hours between 8 a.m. and 4 p.m. when school is in session. Trustee Raff moved, seconded by Trustee Craig, that the Village attorney be directed to prepare an ordinance restricting parking as recommended. Motion carried unanimously. S.C. Report =Bikes at Underpass A report from the Safety Council recommended that signs be posted on the fence approaching the railroad underpass on Deerfield Road prohibiting the riding of bicycles on the street under the viaduct, and stating that bikes should be ridden only on the sidewalk at that location. Trustee Craig pointed out that the Police Department instructs bike riders to walk their bikes on the sidewalk at the underpass. Signs will be made and posted directing that riders walk their bicycles on the sidewalk at the underpass. S.C. Report - Waukegan - Warwick A report from the Safety Council recommended Intersection that the Division of Highways be asked to give permission for the erection of pedestrian crossing signs at the Waukegan - Warwick intereection and a green crosswalk be painted on the pavement as a temporary solution to the problem of pedestrian safety at this location, and a permanent solution be studied. The matter was referred to the Building Commissioner. S.C. Council Request Re: A letter from the Safety Council asked that the Westgate - Oxford Sins placement of stop signs at the Westgate - Oxford intersection be studied. Mr. Bowen stated that the matter is being reviewed. 1st Presentation - Ordinance The first presentation was made of an ordinance Police Department amending Section 7.001 of the Municipal Code to provide a third sergeant for the Police Department. Trustee Raff questioned the need for a third sergeant, and proposed that the matter be discussed with the Chief of Police. The President suggested that the Board meet with Chief of Police Hall on Monday, June loth to discuss the ultimate - organigatEon of the Department. Approve �50a)-Ei re Resistive A letter from Fite Protection Engineering called Coating- Reservoir Steel attention to the unprotected steel at the west side reservoir now under construction, and recommended that the steel be spray coated for two hour fire resistance. The 8'6 manager reported that the engineers had estimated the cost for spray coating to be from $300 to $500 and recommended that it be done before construction is completed. Trustee Schleicher suggested that-consideration be given to Providing protection for the lift and pumping stations by the installation of an alarm system for fire and unauthorized entry. The manager will obtain estimates of cost for such systems. Trustee Raff moved, seconded by Trustee Forrest, that the engineers, Baxter and Woodman, be authorized to arrange for fire resistant spray coating as recommended by Fore Protection Engineering at a cost not to exceed $500.00. Adopted by the following vote: Ayes: Bootz, Craig, Forrest, Kelm, Raff, Schleicher (6) Nays: None (0) Deerfield Rd. Resurfacing A letter from the Division of Highways stated the State, wi l l pay for the resurfacing of the center 18 feet of Deerfield ROad from Wilmot Road to the railroad underpass, and 22 feet at the underpass, .the Village to pay the remainder of the cost. in addition, the State will pay ,9 percent of construction costs attributable to work within the 18 and 22 foot center portion for engineering. Discussion was had on the costs for raising storm sewer inlets and engineering fees. The manager was requested to get estimates of cost for the work including curb replacement and raising inlets and engineering fees, and what part of the cost would be paid by the State and what part by the Village. Reports 6 Communications The manager reported that he and Mr. Bowen were working to resolve the problem of flooding in We -Go Park Subdivision. He stated the Toll Road Commission has an obligation to cooperate in the alleviation of the problem since storm water drainage from the Tmll Road is the cause of the flooding. A berm on Toll Road property to retain flood waters was mentioned as a possible solution. The manager reported that Thomas Hill had been appointed to the Police Department on June 1. 1968. David Ebert has also been appointed and will start work i n Septerpber. Receipt was acknowledged of the Library Tax Resolution appr.-opriati.on - arid levy: School District No. 109 has been billed for $531.94 for the hydrant and valve installed at the school at the Board's request. Ravinia Green Country Club gas been billed for services provided by the Village when the Club's pumps were inoperative. A letter of thanks was received from the Club. The manager reported that Village employees had met with Mr. Joseph Valenti to discuss fire protection forahe new Valenti Shopping Center at Wauk6gan and County Line Roads. Mr. Valenti will investigate. the possibility of disconnection from the Northbrook Fire Protection District and annexation to the Deerfield - Bannockburn Fire Protection District. The Board authorized the manager to begin the necessary paper work for the installation of the siren installation. In connection with the proposed dome covers for the trickling filters at the sewage treatment plant, it was the consensus of the Board that the installation at Midland, Michigan should be visited. Trustee Raff, the manager, superintendent of public works, and a representative from Baxter and b+bodman will go, and it was suggested that a resident of Brookside Subdivision be invited also. Discus §ion was had on the increase of water rates by Highland Park and whether Village rates should be raised. Decision was made to see what effect the increased rate by Highland Park would have on water revenues. Receipt was acknowledged of the audit of Motor Fuel Tax funds for the year January 1, 1967 to December 30, 1967. Mr. Eugene Kieft, owner of Deerfield Disposal, asked the Board to set definite rules for scavengers and residents regarding removal of refuse. He said there were no regul,i�t1ons at present regarding grass clippings and he felt that these should be left on the parkway for pick up by the scavengers although this was not permitted by ordinance. Garbage and trash 1 1.0 0 U U 1 s would be picked up at the rear door or garage. Mrs. Laura Lee Christoph, Evergreen Place, stated that many people in her area left garbage cans at the curb which were most unsightly and urged the Board to regulate this matter. Mr. Kieft also asked that all scavengers be required to charge the same price but it was the opinion of several Board members that, while it was within the province of the Board to set maximum rates, they showld not established a fixed charge for service. The manager stated he had received a complaint from Allis Chalmers Corporation about excessive charges for removal of wastes. Mr. Kieft said he had discussed the matter with the company and felt that everything had been resolved. Trustee Schleicher suggested that consideration be given to establishing rates for scavenger service once a week or other circumstances where the twice -a -week service is unnecessary. Decision was made that the manager draft regulations for discussion with the two licensed scavengers and presentation to the Board for action. There being no further business, on motion 4y Trustee Forrest, seconded by Trustee Raff, the meeting was adjourned at 11:30 p.m. APPROVED: President ATTEST: r Village Clerk