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02/05/196836 February 5, 1968 The regular meeting of the President and Board of Trustees of the Village of Deerfield was called to order by the President in the Auditorium of the Deerfield High Sbhool on Monday, February 5, 1968 at 8:40 p.m. The clerk called the roll and reported that the following were Present: H.. Ross Finney, President Charles R. Bootz Raymond L. Craig Bernard Forrest George Kelm George P. Schleicher Absent: Charles H. Raff and that a quorum was present and in attendance at the meeting. Also present were Messrs. James; ,Stucko:, representing the Vi 1 lagg .attorney, and Norris W. Stilphen, manager. Trustee Bootz moved, seconded by Trustee Kelm, that minutes of the regular meeting held January 15, 1968 be approved as submitted. Motion carried unanimously. R.E. Brokers Council Pledge Mr. Henry Zander, 501 Brierhill Road, on Fair Housing Chairman of the Real Estate Broker's Council, presented a statement re- affirming the Council's pledge of May 1967 on fair housing and equal treatment of all applicants for housing with the consent of the homeowner. The pledge was signed by members of all real estate firms in the Village. He also presented a certified tally-of-,,votes on a fair housing ballot published in local news- papers. Resolution Author3--zing A resolution was present and read in full Application Federal Open authorizing application to be made to the Space Grant (R -68 -4) Housing and Home Finance Agency for a grant in an amount estimated to be $651,762.50 for the acquisition of land described therein for open space and recreational purposes, and authorizing execution thereof by proper Village officials. Trustee Kelm suggested that an addition be made to line 3, para- graph 3, page 2, said line to read "should said grant be made and accepted, the Applicatin will acquire, develop, and ". (Words underscored added.) Trustee Schleicher moved, seconded by Trustee Kelm, that the Resolution be adopted with the additional phrase proposed by Trustee Kelm. Adopted by the following vote: Ayes: Bootz, Kelm, Schleicber (3) Nays: Craig, Forrest (2) The President signed the Resolution indicating his approval thereof. Resolution- Richards - Clavey Annexation Agreement R -68 -5) Haskell Richards ", a copy of Craig moved, seconded by Tru approving said Agreement and A resolution was presented entitled "Resolution Approving Anre xation Agreement between the Village of Deerfield and Irene Clavey, Roy F. Clavey, Jr. and said Agreement bein g appended thereto. Trustee stee Bootz, that the Resolution be adopted authorizing execution thereof by the President and Clerk. Adopted by the following vote: Ayes: Bootz, Craig, Forrest, Kelm, Schleicher (5) Nays: None (0) The PresLdent signed the resolution indicating his approval thereof. Ordinance Annexing Clavey- The ordinance was presented annexing the U chards Property following described Clavey- Richards 0( W4) property: The Southeast 1/4 of the Southeast 1/4 .(except the East 51 rods and except the West 9 rods thereof) and except that part thereof taken for highway purposes, in Section 30, Township 43 North, Range 1.2, East of the Third Principal Meridian, in Lake County, Illinois. The ordinance was read in full. 37 Trustee Kelm moved, seconded by Trustee Bootz, that the rules be waived to permit action on the said ordinance at its first presentation. Motion carried unanimously. Trustee Bootz then moved, seconded by Trustee Kelm, that the annexation ordinance be adopted as presented. Adopted by the following vote: Ayes: Bootz, Craig, Forrest, Kelm, Schleicher (5) Nays: None (0) The President signed the ordinance indicating his approval thereof. Ordinance Amending Zoning Map The ordinance amending the Zoning Map of the Clavey /Richards Property R -1 -A' ''.Village of Deerfield to zone and classify the 0 -68 -5) Clavey /Richards property in the R -I -A One - Family District.wa•s'.presented and read in full. Trustee Craig moved, seconded by Trustee Klem, that the rules be waived to permit action on the ordinance at its first presentation. Motion carried unanimously. 11� Trustee Craig moved, seconded by Trustee Schleicher, that the ordinance amending the Zoning Map be adopted. Upon roll call the motion -carried, and V the ordinance was adopted by the following vote: V Ayes: Bootz, Craig, Forrest, Kelm, Schleicher (5) Nays: None (0) The President signed the ordinance indicating his approval thereof. Trustee Schleicher moved, seconded by Trustee Forrest, that the said ordinance be published in pamphlet form. Motion carried unanimously. Authorize $5000 to B & W A letter from Baxter and Woodman was read Plans & Specs. for Odor regarding trickling filter odor problems at Control Sewage Plant the sewage treatment plant. The estimated cost of preparation of specifications and plans to eliminate odors was given as 70% of 7% of construction costs, or $2,450 to $4,900, plus reports and other administrative costs on a•per diem basis. The manager stated that if the Village applies for a Federal Demonstration grant, as much as 70'/0 of the cost might be paid by the government. If the grant were not approved, the necessary data would be available for construction under other methods of financing the cost. It was the consensus that an application be filed for a federal grant. Trustee Schleicher moved, seconded by Trustee Craig, that the Board authorize the expenditure of not to exceed $5,000 for studies, plans and specifications for odor control at the sewage treatment plant. Adopted by the following vote: Ayes; Bootz, Craig, Forrest, Kelm, Schleicher (5) Nays: None (0) lst Presentatd:on- Ordinance The first presentation was made of an ordinance Variation -Rear Yard-Shell Oil granting a variation from the strict requirements 655 Waukegan Road of the Zoning Ordinance as pertains to the rear yard of the Shell Oil Company property at 655 Waukegan Road. The ordinance was read in full. Accept Bid of Deerfield Review Sealed bids for legal advertising were opened for Legal Advertising and read as submitted by the Deerfield Village, Deerfield Star and Deerfield Review. The Deerfield Review having submitted the lowest bid, Trustee Craig moved, seconded by Trustee Forrest, that the bid of the Deerfield Review for legal advertising be accepted for a one year period. Adopted by the following vote: Ayes: Bootz, Craig, Forrest, Kelm, Schleicher (5) Nays: None (0) Resolution Re :, Flood Control A resolution was presented regarding (R -68 -6) flood control on the West and Skokie forks of the North Branch of the Chicago River, requesting that the Governor direct that studies on the streams be completed, that the Legislature appropriate funds for such studies, and the communities along these streams bind together as a permanent group for mutual aid and assistance. Trustee Forrest moved, seconded by Trustee Craig, that the Resolution be adopted and a copy be sent to the President of Morton Grove, the Chairman of the organization. Motion carried unanimously. S.C. Report -Stop Signs A report from the Safety Council recommended Ordinance to be Prepared that the Kipling and Longfellow, and the Chestnut and Osterman intersections be made three -way stop streets. Trustee Bootz moved, seconded by Trustee Forrest, that the report of the Safety Council be accepted. Motion carried unanimously. Trustee Forrest moved, seconded by Trustee Craig, that the Village attorney be directed to prepare an ordinance to establish three -way stops at the above intersections. Motion carried unanimously. Re: Stratford Area A report from Baxter and Woodman listed Storm Sewers possible solutions and estimated costs fbr alleviation of flooding problems in the Stratford Load -North Avenue area. A third alternate, proposed by the manager, would be the installation of a larger sewer on North Avenue from Stratford Road easterly in addition to the present sewer, which should substantially improve flood conditions at Stratford Road and benefit the Woodbine and Hawthrne Plodding, at an estimated cost of $11,500. Larger sewers could be extended westward if necessary, and the work done over a period of several years. Since North Avenue is a boundary street between Deerfield and Bannockburn, he stated it was his opinion that payment for construction could be from Motor Fuel Tax funds. The manager was directed to check with the Division of Highways if the use of Motor Fuel Tax funds would be approved. The meeting was recessed at 9:35 p.m. and reconvened at 9:50 p.m. Report -Human Relations A report from the Human Relations Commission Re: Ordinance Commission recommended that the Board consider the passage of a Human Dignity Ordinance applicable both to businesses and individuals. Trustee Kelm moved, seconded by Trustee Schleicher, that the report be accepted. Motion carried unanimously. Discussion -Human Dignity Letters from the Village attorney to the Ordinance Chairman of the Human Relations Commission were read, in which he pointed out the doubtful legality of tome of the provisions recommended by the Commission. Trustee Kelm stated that he was in favor of an ordinance that was in accord with the recommendation of the Commission, since the purpose of the ordinance was not so much to punish violators as to create a community spirit and feeling. Trustee Schleicher suggested that the Commission and the Village attorney might be able to resolve the problem if the Commission listed the main points they wished to cover in an ordinance for review by the attorney. Discussion was had on what type of ordinance would best serve the interests of the people. A meeting of the Board, the Human Relations Commission and all interested proposed for further discussion of the matter, and March 11th was tentatively set for the meeting. In answer to a question from the audience, President Finney read the results of the straw poll conducted by the Real Estate Board, which showed that 96 residents favored an open occupancy ordinance, 244 were opposed, 10 non - residents favored an ordinance, 5 were opposed,: There were three unsigned ballots and five ballots from non - resident owners. Approve Final Plat Bell Subdivision that the rear yard of Lot 2 doe would be a non - conforming use. that the final plat of the Bell Adopted by the following vote: 39 The Plan Commission and building commissioners recommended approval of the final plat of the Bell Subdivision of 2 lots, it being noted s not conform to present zoning regulations and Trustee Craig moved, eeconded by Trustee Kelm, Subdivi9on be approved and execution authorized. Ayes: Bootz, Craig, Forrest, Kelm (4). Nays: Schleicher (1) Approve Hyacinth -Kerry Discussion was had on the request of School Extension by Condemnation District 109 that the Board take action to & Speciiai Assessments close the gap on Carlisle Avenue between Road and northward froi easier access to a new tract in question, Mr. present and has stated a street right -of -way. the part extending southward from Deerfield n County Line Road. The street must be opened to provide school in the southeast quadrant. The owner of the Irwin Blietz, has no plans to subdivide the property at he would oppose any action taken by the Village to condemn After reviewing the street pattern, Trustee Forrest move4, seconded by Trustee Bootz, that the Board approve the extension of Hyacinth Place to connect with Kerry Lane, and proceed with condemnation for right -of -way, if necessary, and construction of improvements by special assessments. Adopted by the following vote: Ayes: Bootz, Craig, Forrest, Kdtm, Schleicher (5) Bootz, Craig, Forrest, None (0) Nays: None (0) Approval Final Plat Trustee Forrest moved, seconded by Trustee Bootz, Approve Gursoy Subdivision that the final plat of the Gursoy Subdivision be A request for payment approved and execution authorized, as recommended by the Plan Commission. Adopted by the following vote: Pedersen - Reservoir Ayes: Bootz, Craig, Forrest, Kelm, Schleicher (5) Building Corporation for Nays: None (0) Re: Request of Div. Hwys. The manager reported that the Division of work completed on the for Village Maintenance of Highways had proposed that Deerfield Road in Deerfield Road be turned over to the Village for maintenance. ® He pointed out that the pavement west of the by Trustee Kelm, Railroad underpass was in poor--condition and should be overlaid with blacktop V within the next few years. It was the consensus that the manager inform the V Division of Highways that if the State would improve the pavement by overlay, Adopted the Village will consider taking over the maintenance of the street. Approve Building Permit A report from the building commissioner Frost Bldg. Addition recommended that a building permit be approved for enclosing the open area on the second floor of the Frost building using ordinary construction, but the owner be required to correct existing non - conforming doors. He pointed out that, although the present building code requires protected non - combustible construction, the existing building is ordinary construction and no useful purpose would be served by requiring the owner to meet present standards for the small addition. Trustee Bootz moved, seconded by Trustee Craig, that the building permit be approved for the non - conforming addition to the Frost building. Adopted by the following vote: Ayes: Bootz, Craig, Forrest, Kelm (4). Nays: Schleicher (1) Approve Hyacinth -Kerry Discussion was had on the request of School Extension by Condemnation District 109 that the Board take action to & Speciiai Assessments close the gap on Carlisle Avenue between Road and northward froi easier access to a new tract in question, Mr. present and has stated a street right -of -way. the part extending southward from Deerfield n County Line Road. The street must be opened to provide school in the southeast quadrant. The owner of the Irwin Blietz, has no plans to subdivide the property at he would oppose any action taken by the Village to condemn After reviewing the street pattern, Trustee Forrest move4, seconded by Trustee Bootz, that the Board approve the extension of Hyacinth Place to connect with Kerry Lane, and proceed with condemnation for right -of -way, if necessary, and construction of improvements by special assessments. Adopted by the following vote: Ayes: Bootz, Craig, Forrest, Kelm, Schleicher (5) Nays: None (0) Resolution - Supplemental MFT A Resolution was presented appropriating an $10,000-Ha—z-e7 Bridge additional $10,000 from Motor Fuel Tax funds R -68 -7) for paymemt of one -half the cost .for construction Ayes: Nays: Bootz, Craig, Forrest, None (0) Ke1m. Schleicher () Approve Payment $14960 A request for payment of $14,960 was received Arnold Pedersen - Reservoir from Arnold Pedersen Building Corporation for work completed on the reservoir.. Payment was recommended by the engineers. Trustee Schleicher moved,seconded by Trustee Kelm, that payment of $14,960 be approved to Arnold Pedersen Building Corporation. Adopted by the followiing vote: Ayes: Bootz, Craig, Forrest, Kelm, Schleicher (5) Nays: None (0) Resolution - Supplemental MFT A Resolution was presented appropriating an $10,000-Ha—z-e7 Bridge additional $10,000 from Motor Fuel Tax funds R -68 -7) for paymemt of one -half the cost .for construction I. 1 of the Hazel Avenue bridge, the $25,000 heretofore appropriated on September 7, 1965 being insufficient to pay the Village's share of the cost. Truitee Schleicher moved that the Resolution be adopted. SEconded by Trustee Kelm and adopted by the following vote: Ayes: Bootz, Craig, Forrest, Kelm, Schleicher (5) Hays: None (0) Reports - Communications The manager reported that a request would be made for a 10 inch water main extension on Hazel Avenue which should pass under a portion of the proposed bridge. $5,000 is the estimated cost. A permit has been granted by the Sanitary Water Board for an d inch sanitary sewer in Castlewood Lane under Deerfield Road. The water main is being installed on Pine Street which will serve the new school. A letter from Mr. Clarence Klassen, Secretary of the Sanitary 1•!&ter Board, congratulated.Superintendent of Public Works Ed Klasinski on his article on smoke testing for improper sewer connections. Approve Girl Scout A letter from the moraine Girl Scout Council Cookie Sale requested permission to conduct the annual Girl Scout Cookie Sale. Trustee Craig moved seconded by Trustee Kelm, that the Board grant permission for the sale. Motion carried unanimously. A letter from the Friends of the Library expressed appreciation for the use of the Village Hall. There being no objections, the President signed the Proclamation for "Know Your Town Week ". President Finney will contact the United Fund Committee regarding the request of the Red Cross for a Proclamation. The Board was reminded of a meeting with the Plan Commission to be held February 15th. President Finney reported he had talked wtth the President of the Park Board about acquisition and plans for the brickyard property. The Park Board will discuss the matter at its next regular meeting. There being no further business, on motion by Trustee Forrest, seconded by Trustee Craig, the meeting was adjourned at 11:35 p.m. ATTEST: Village Clerk APPROVED: resident 0 a�- 1 �7 1