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01/03/1967January 3, 1967 The regular meeting of the President and Board of Trustees of the Village of Deerfield was called to order by the President in the Council Chambers of the Village Hall on Tuesday, January 3, 1967 at 8 :15 p.m. The clerk called the roll and reported the following were Present: H. Ross Finney, President Raymond L. Craig Bernard Forrest Charles H. Raff George P. Schleicher Ellis W. Smith Absent: James M. Wetzel and thi t a quorum was present and in attendance at the meeting. Messrs. Richard Houpt, Village attorney, and Norris Stilphen, manager, were also present. Moved by Trustee Raff, seconded by Trustee Craig, that minutes of the regular meeting held December 19, 1966 be approved as submitted. Motion carried unanimously. Ordinance- Zoning Amendment Trustee•.Craig moved, seconded by SecJ1:l,!Floor Area Definition Trustee Forrest, that the ordinance Sec. XVI- Off -St. Parking & Loading be adopted amending Section III of the (0 -67 -1) Zoning Ordinance by adding a definition of "floor area for determining off - street parking and loading requirements ", and amending Section XVI of the said ordinance by establishing revised regulations for Off- street Parking and Loading. Adopted by the following vote: Ayes: Craig, Forrest, Raff, Schleicher, Smith (5) Nays: None (0) The President signed the ordinance indicating his approval thereof. The ordinance will be published in pamphlet form as provided therein. Trustee Raff suggested that the ordinance be posted on the bulletin board for at least 30 days. Ordinance -Mun. Code Amend. Trustee Raff moved, seconded by Trustee Sec. 9.114 Subd. Variations Smith, that the ordinance be adopted (0 -67 -2 ) amending Section 9.114 of Chapter 9 ,(Subdi.v.i si.6ns) by adding thereto a provision that in all cases where variations from the provisions and standards of this Chapter are requested by the owner or recommended by the Plan Commission, the Plan Commission shall specify such variations with particularity in its written recommendations to the Board of Trustees. Adopted by the following vote: Ayes: Craig, Forrest, Raff, Schleicher, Smith (5) Nays: None (0) The President signed the ordinance indicating.;his approval thereof. Trustee Raff'moved, seconded by Trustee Schleicher, that the sai.d ordinance be apublished in pamphlet form. Motion carried unanimously. Ordinance - Zoning Amendment Sec. V.4 Re :Buildable Lots 0 -67 -3 from minimum lot width and area requi ditional use has been granted, or for a subdivision which has been approved of this ordinance; the said ordinance Adopted by the following vote: Trustee Raff moved, seconded by Trustee Craig, that the ordinance be adopted amending Section V , Subsection 4, of the Zoning Ordinance to permit variations rements for a building for which a Ion- a building on a lot which is part of and recorded subsequent to the date to be published in pamphlet form. I 1 175 Ayes: Craig, Forrest, Raff, Schleicher, Smith (5) Nays: None' (0) The President signed the ordinance indicating his approval thereof. Approve BZA Recommendation A report was received from the Board of Waytula Lk. Eleanor Signs Zoning Appeals recommending that the request of Mr. Peter Waytula for permission to erect three signs in the Lake Eleanor Subdivision be approved. Trustee Raff moved, seconded by Trustee Forrest, that the report of the Board of Zoning Appeals be accepted. Motion carried unanimously. Trustee Raff then moved, seconded by Trustee Schleicher, that the Village attorney be instructed to prepare an ordinance authorizing the erection of the said signs, as recommended by the Board of Zoning Appeals. Motion carH.ed unanimously. Approve BZA Recommendation A report was received from the Board of M Yard Variation H.D. Electric Zoning Appeals recommending that side and 760 Osterman front yard variations be granted to permit Wthe construction of an addition to the H.D. Electric Company building at 760 Osterman Avenue. U Trustee Raff moved,seconded by Trustee Forrest, that the report of the Zoning Appeals be accepted. r Motion carried unanimously. Trustee Raff moved, seconded by Trustee Schleicher, that the Village attorney be instructed to prepare an ordinance granting variations recommended by the Board of Zoning Appeals. Motion carried unanimously. Approve BZA recommendation A report was received from the Bca rd of Deny Bonded Food Mart Sign Zoning Appeals recommending denial of the petition of Bonded Food Marts for a variation to permit the construction of a'sign 84 sq. ft. in area at the proposed food store on North Waukegan Road, and pointing out that additional variations would be required. Trustee Raff moved, seconded by Trustee Smith, that the report of the Board of Zoning - Appeals be accepted. Motion carried unanimously. Trustee Forrest moved, seconded by Trustee Schleicher, that the Board concur in the recommendation of the Board of Zoning Appeals, and the petition of Bonded FoodlMarts for a sign variation be denied. Adopted by the following vote: Aye's: Craig,'For•rest, Raff, Schleicher, Smith (5) Nays: None (0) Discussion -Truck Bids Evanston Dodge -No Action bid price being $1,813.68 too low. A letter was received from Evanston Dodge stating an error had been made in the bid submitted August 1, 1966 for 2 trucks, the The Village attorney stated there was no'_ basis for any,action by the Board, there'being several court cases on similar errors in bidding. The Board approved Trustee Schleicher's suggested that the Village attorney and manager write to Evanston Dodge giving them the legal basis whereby the Board can do'-.nothing about the error in bidding, and inviting them to continue to submit bids in the future. Re: N.S. Transportation A letter was recevied from Mayor Smith of Council Skokie, President of the North Suburban Trans- portation Council, outlining the scope and membership of the Council, asking that Council represenatives meet with the Village Board, and inviting a Village representative to attend a Council meeting to be held Wednesday, January 4, 1967 in Skokie. 17 Discussion was had on the Council, and it was the consensus of the Board that Deerfield would not benefit from the work of the Council since i:mpr.ovement.•of East -West transportation was its goal, and possible extension of the Skokie Swift line. Presi dent Finney asked the manager to write to the Council inviting representatives to attend a regular Board meeting, at their convenience, to explain the scope of their objectives. The meeting was recessed at 9:00 p.m. and re- convened at 9 :15 p.m. The request for gas street lights in the North Trail Subdivision was tabled until Mr. Ade+man, the owner, is prepared to appear before the Board with his presentation. Trustee Forrest asked that the building commissioner check rear yards in the North Trail Subdivision for compliance with R -1 and R -1 -A regulations. The manager reported that the Board had previously approved gas street lights for Kings Cove Subdivision, but Mr. Blietz had indicated he would install electric lights if the Board prefers. A letter was received from the Lake County Board of Supervisors inviting a representative from the Village to attend the organizational meeting of the Lake County Committee, Illirois Sesquicentennial, to be held at Libertyville on January 11, 1967. Decision was made that the manager should attend this meeting. Trustee Raff suggested that copies of the letter be sent to the Chamber of Commerce, JCs, Woman's Club, and any other civic group who may be interested. Resolution Endorsing YMCA Two representatives from the YMCA R -67 -1 presented brochures'descri.,bing plans for a YMCA building at Jechny and Pfingsten Road, Northbrook which will serve the Deerfield area. They explained the programs they will be able to present in the new building which will afford recreational activities for the whole family, including swimming, gym, crafts, club meeting rooms and other facilities. They stated many Deerfield residents are participating in the fund raising campaign, and asked for an endorsement of their work by the Board. They pointed out that the YMCA serves every religious and ethnic group, and workers are of all faiths. The Board approved the Proclamation submitted by the YMCA, which was signed by President Finney. Trustee ' :gaff moved, seconded by Trustee Smith, that a Resoluti on be adopted endors,',,ng the YMCA and its program. Motion carried unanimously. Appoint S. Feller President Finney proposed the appoint - C.D. Director ment of Mr. Stephen Feller as Director of Civil Defense. Trustee Smith moved, seconded by Trustee Forrest, that the appointment of Mr. Feller be alb proved. Motion carried unanimously. Reports - Communications The manager reported that there had been discrepancies d;n the results of tests of suspended solids in sewage made by the Village and Kitchens of Sara Lee; the Village tests had proved accurate, and Sara Lee personnel would observe Village testing procedures. The manager reported that Aldridge Electric had given an estimated cost of $1560 for traffic light changes at the Deerfield- Waukegan Road intersection. He stated The State has set a January 1, 1968 deadline for upgrading lights, or the establishment of a program indicating when the work will be done. He said Motor Fuel Tax Funds can be used for the improvements, but Village street and bridge funds must be expended for operating.-costs. The manager reported that A letter had been received from Baxter and Woodman, stating that all data on Greenwood Avenue umprovements has been sent to and approved by the State, and construction would start e arly in the springsince bids will be received in April. This information will be sent to property owners who will be required to construct sidewalks.