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O-75-254f ORDINANCE NO. 0 -75- 25 AN ORDINANCE REVISING AND SUPPLEMENTING THE ANNUAL BUDGET FOR.THE VILLAGE OF DEERFIELD FOR THE FISCAL YEAR MAY 1, 1975 TO APRIL 30, 1976 WHEREAS, by Ordinance No. 0- 75 -13, adopted on April 21, 1975, the President and Board of Trustees of the Village of Deerfield did adopt an Annual Budget for the fiscal year from May 1, 1975 to April 30, 1976; and WHEREAS, the President and Board of Trustees did authorize salary increases for all Village employees, including members of the Police Department; and WHEREAS, the above- described salary increases create the need for additional expenditures by the Village which were not provided for in the said Annual Budget; and WHEREAS, it, therefore, becomes necessary to revise and supplement said Annual Budget to provide for expenditures in addition to those pro- vided for in said Annual Budget. NOW, THEREFORE, BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF DEERFIELD, LAKE AND COOK COUNTIES, ILLINOIS, AS FOLLOWS: SECTION That that portion of the Annual Budget for the ONE: Village of Deerfield for the fiscal year beginning May 1, 1975, and ending April 30, 1976, pertaining to expenditures for salaries of Village employees is hereby revised and supplemented by substituting the attached Budget Summary and Account pages in lieu of the corresponding pages in the Annual Budget heretofore adopted, in accordance with the revised Expenditures sheet of said Budget which is attached hereto and made a part of this Ordinance. SECTION That this Ordinance shall be in full force and effect TWO: from and after its passage and approval as provided by law. AYES: Blumenthal, Gavin, Marty, Moses, Seidman, Stiehr (6) NAYS: None (0) ABSENT: None (0) PASSED this 19th day of May A.D., 1975. APPROVED this t day of May , A.D., 1975. � LV VILLAGE PRESIDENT ATTEST: VILLAGE CLERK To: Norris W. Stilphen Village Manager, Mayor, and Board of Trustees From: George J. Valentine, Finance Director Subject: Budget Changes Due to Salary Increases The 1975 -76 budget was passed without provision for general cost of living raises or step adjustments. Since the time of original passage, both have been granted. It is, therefore, necessary to pass amendrinier_ts to the 1975 -76 budget. Attached are the new salary schedules la and lb showing the CCPA contract and those general increases granted to other employees under the formula shown below: Fully Qualified Rate 0 - $1$,000 $1$,000 - $229000 Over $22,000 Percent Increase $1 71 61 Also attached are the recommended budget amendments on the detail sheets 2a,b,c,d,e, and f. The (1) column is the same as was passed. in the original 1975 -76 budget; column (3) is the amount that would be required to bud et the new salaries at 1051 of the fully qualified rate. The 105. is called for in the village pay plan. Because of the demographics of the employee population, it is not currently necessary to budget at 1051 of FQE. Column (5) reflects the best judgement of the Finance Department and the various department heads as to the amount which should actually be budgeted. In the Police Department (2b), an additional column is added. The colu.-nn reflects the fact that since the original budget was passed, two men at the top of their grades have quit and will be replaced by people who will be in lower grade levels and that one previously budgeted patrolman position will be vacant for several months. As a partial offset to this, some overtime has been added. Acting Chief Davenport has seen and helped prepare these police figures and agrees with them. The general fund originally appeared to be somewhat short in avail- able revenue; however, now with the passage of months since the original revenue projections were made, it appears that several adjustments may reasonably be made. An additional $5,000 was added to each of the projections for sales tax revenue and state income tax receipts. An additional $5,000 was added to the trans- fer charges; these total $15,000. VILLAGE OF DEERF IELD - SALARY SCHEDULE POSITION FQE % $ FQE Increase FQE Salary FQE + 0% ADJ,4TNISTRATION ~~ Village Manager (AS DESIGNATED BY BOARD OF TRUSTEES) Village Engineer $22,100 1% $221 $22,321 6% $1,339 $23,660 $20,111 $26,026 Director - Buil.ding & Zoning 19,160 3 575 19,735 7 1,381 21,116 17,949 23,228 Finance Director 22,100 1 221 22,321 6 1,339 23,660 20,111 26,026 Village Clerk (AS DESIGNATED BY BOARD OF TRUSTEES) YOUth Worker 14,840 NO CHANGE 14,840 8 1,187 16,027 13,623 17,630 Assistant to Village Manager 12,525 3 376 12,901 8 1,032 13,933 11,843 15,326 Planning & Zoning :_)tficer 11,665 3 350 12,015 8 961 12,976 11,030 14,274 Engineer Assis *ant 11,770 NO CHANGE 11,770 8 942 12,712 10,805 13, 9!!N� Building Inspecto 12,895 2 258 13, 153 8 1,052 14, 205 12,074 15,626 Engineer Inspector 11,175 2 224 11,399 8 912 12,311 10,464 13,542 Draftsman - Building & Zoning 10 , 440 NO CHANGE 10,440 8 835 11,.275 9,584 12, 403 Draftsman -- Engineering 10,440 2 209 10,649 8 852 11,501 9,776 12,651 Principal Accounting Clerk, 9,825 1 98 9,923 8 794 10,717 9,109 11,789 Bookkeeper- Machine Operators 8,600 3 258 8,858 8 709 9,567 8,132 10,524 Secretary II 8,600 3 258 8,858 8 709 9,567 8,132 10,524 Secretary I 7,122 3 214 7,336 8 587 7,923 6,735 8,715 Planning & Zoning Assistant 8,600 3 258 8,858 - 8 709 9,567 8 ,132 10,524 Cashier- Receptionist 8,600 NO CHANGE 8,600, 8 688 9,288 7,895 10,217 Custodian 9,885 NO CHANGE 9,885 8 791 10,676 9,075 11,744 Fiscal Clerk, Part -Tin;e 7,980 1 80 8,060 8 645 8,705 7,399 9,576 General Cleric, Part -Time 7,120 2 142 7,262 8 581 7,843 6,667 8,627 Administrative Intern, Part -Time 7,120 NO CHANGE 7,120 8 570 7,690 6, 537 8 , 4.jjw Custodian, Part-Time 9,885 NO CHANGE 9,885 8 791 10,676 9,075 11 , 744 Youth Worker, Part-Time 6,000 NO CHANGE 6,000 8 480 6,480 5 , 508 7,128 PUB?LIC WORKS A d.tffird s tra tio n Director 22,100 2 442 22,542 6 1,353 23,895 20,311 26,285 Assistant Director 17,712 NEW POSITION 17,712 8 1,417 19 ,129 16,260 21,042 Secretary III 9,825 1 98 9,923 8 794 10,717 9,109 11,789 Garage Head Mechanic 13,875 NO CHANGE 13,875 8 1,110 14,985 12,737 16,484 Assistant Mechanic 10,810 1 1 108 10,918 8 873 11,791 10,022 12,970 Page la Recommend 1974/1975 R Range Adjustment R Recommend 6 6- 8% R Recommend S Starting M Maximum Salai PUB?LIC WORKS A d.tffird s tra tio n Director 22,100 2 442 22,542 6 1,353 23,895 20,311 26,285 Assistant Director 17,712 NEW POSITION 17,712 8 1,417 19 ,129 16,260 21,042 Secretary III 9,825 1 98 9,923 8 794 10,717 9,109 11,789 Garage Head Mechanic 13,875 NO CHANGE 13,875 8 1,110 14,985 12,737 16,484 Assistant Mechanic 10,810 1 1 108 10,918 8 873 11,791 10,022 12,970 Page la Page la VILLAGE Or DEERFIELD - SALARY SCHEDULE Street & Bridge Foreman $13,875 Recommend CHANGE $13,875 8% $1,110 $14,985 $12,737 1974 /1975 Range Adjustment Recommend 6 -8% Recommend Starting Maximum Salary POSITION FQE % _ $ FQE Increase FQE Salary FQE + 10% PUBLIC WORKS (cont.) 11,791 10,022 12,970 Maintenance Man I 9,885 1 99 �- Sewage Treatment Plant 799 10,783 9,166 11,861 Utilities Maintenance Chief Operator $15,165 2 $303 $15,468 .8% $1,237 $16,705 $14,199 $18,376 Operator II 11,420 1 114 11,534 8 923 12,457 10,588 13,703 Operator I 10,810 1 108 10,918 8 873 11,791 10,022 12,970 Street & Bridge Foreman $13,875 NO CHANGE $13,875 8% $1,110 $14,985 $12,737 $16,48 Maintenance Man III 11,910 2 $238 12,148 8 972 13,120 11,152 14,432 Maintenance Man II 10,810 1 108 10,918 8 873 11,791 10,022 12,970 Maintenance Man I 9,885 1 99 9,984 8 799 10,783 9,166 11,861 Utilities Maintenance Utilities Foreman $15,165 NO CHANGE $15,165 8% $1,213 $16,378 $13,921 $18, 016 Maintenance Man III 11,910 2 238 12,148 8 972 13,120 11,152 14,432 Maintenance Man II 10,810 1 108 10,918 8 873 11,791 10,022 12,970 Maintenance Man I 9,885 1 99 9,984 8 799 10,783 9,166 11,861 Meter Reader & Animal Warden 10,190 NO CHANGE 101190 8 815 11,005 9.1354 12 , 106 POLICE DEPARTMENT Chief $23,500 2 $470 $23,970 6% $1,438 $25,408 $21,597 $27,949 .Lieutenant 19,010 NO CHANGE 19,010 7 1,331 20,341 17,290 22,375 Sergeant 17,165 NO CHANGE 17,165 8 1,373 18,538 15,757 20,392 Senior Dispatcher 9,825 1 98 9,923 8 794 10,717 9,109 11,78, x`' Dispatcher 8,900 1 89 8,989 8 719 9,708 8,252 10,679 Secretary II 8,600 3 258 8,858 8 709 9,567 8,132 10,524 Matron 600 NO CHANGE 600 NO CHANGE Records Clerk 8,600 3. 258 8,858 8 709 9,567 8,132 10,524 Patrolman Hire to 1 year $10,811 8% $11,676 1 to 2 years 11,913 8 12,866 2 to 3 years 12,677 8 13,691 3 to 4 years 13,402 8 14,474 4 to 5 years 15,303 8 16,527 Page lb SUMMARY OF PROPOSED BUDGET CHANGES' 1975 -76 General Street Sewer Water Garage REVENUE: Projections -- Tentative Budget $1,370,900 Projected Adjustments' 15,000 Proposed Final Budget $193$5,900 EXPENSES: Projections -- Tentative Budget $1044,011 Pro je cted Ad. justrrients 40,418 Proposed Final Budget $193$4,429 *Administration, $537,120; Police, $847,309 E N) $312,000 $3329200 $549,500 s $ 67,500 -0- -0- -0- -0- 312,000 332,200 549,500 67,500 $303091 $3229736 $527,137 $ 67,681 4,963 4,250 3,758 1,980 $308,3.54 $326,9$6 $530,895. $ 699661 EXPENDITURES DEPARTMENT FUND Administration General (1) (2) (3) (4) (5) Account Number Tentative Increases Required Not Required Recommende and Classification Proposed Required Budget at Because of Budget 1975 -76 to 1051 FQE 105 FQE Projected 1975 -76 Salary Levels ... 01 Salaries $2$69997 $ 209267 $307,264 ($11,159) $2969105 02 Overtime 39500 300 3,$00 3,$00 04 Part Time 3497$$ 2,7$2 37 :570 37,570 05 Benefits 219000 21,000 21,000 06 Professional 532000 53,000 53,000 07 Apparel 100 100 100 11 Travel and Dues 7,000 7,000 7,000 12 Printing, Advertising 41200 49200 4,200 13 Communications 9,000 91000 99000 14 Insurance 11,$00 11,$00 11,$00 15 Contractual 31,000 31,000 31,000 16 Utility Services 2,500 2,500 2,500 21 Motor Vehicle Maintenance 29200 29200 2,200 22 Motor Vehicle Supplies 11$00 1,$00 1,$00 23 Repairs and Maintenance 4,000 49000 4PT !) 31 Supplies 109000 10,000 102000 51 Motor Vehicles 6,000 6,000 6,000 52 Equipment 109200 109200 10,200 53 Land Acquisition , 10045 10045 10045 54 Annex Remodeling -0- -0- -0- $1 Election Board 1,500 1,500 1,500 $2 Advisory Boards 6,000 69000 6,000 83 Dog Pound 5,000 5,000 5,000 99 Miscellaneous 3,000 3,000 3,000 Total $524,930 $ 23,349 $548,2'79 ($11,159) $537,120 �, Per Capita Cost $27.41 $2$.05 DEPARTMENT EXPENDITURES SUMNLARY OF ALL FUNCTIONS FUND Police General (l) (2) (3) (4) (4a) (5) Account Number Tentative Increases Required Not Required Vacant Recommended and Classification Proposed Required for Bud et at 'Because of Positions Budget 1975 -76 Settlement 105 FQE Projected 1975 -76 Salary Levels �.. 01 Salaries $5439354 $45,202 $58$,556 ($8,4$6) ($179553) $562,517 02 Overtime 429935 3,435 46070 39630 50,000 03 Incentive and Merit 9,741 99741 9,741 04 Part Time 419690 41,690 419690 05 Benefits 439554 43,554 43,554 06 Professional 6P400 6,400 69400 07 Apparel 89449 20000 109449 10,449- 11 Travel, training, dues 10,419 10,,419 109419 12 Printing, Advertising 31200 39200 31200 13 Communications 10,100 10,100 10,100 14 Insurance 16,$97 16,$97 16,$97 15 Contractual Services 7,000 79000 79000 21 Motor Vehicle N.aintenance 14,800 14., $00 14., $00 22 Motor Vehicle Supplies 16,267 169267 169267 �. 23 Repairs & Maintenance 1,850 1,$50 1,$50 31 Supplies $9400 $,400 $,4OO 51 Motor Vehicles 1$,030 1$,030 1$9030 52 Equipment 13,745 139745 13,745 $2 Advisory Boards 2,250 2,250 2,250 Total $819,0$1 .$509637 $869,71$ ($$94$6) ($139923) $$47009 Per Capita Cost $43.39 $44.25 m EXPENDITURES SUMMARY OF ALL FUNCTIONS DEPARTMENT Public Works (1) (2) (3) (4) FUND Street (5) Account Number Tentative Increases Required Not Required Recommended and Classification Proposed 1975 Required to 105% FQE Bud et at 105P. FQE Because of Projected Budget 1975 -76 -76 Salary Levels 01 Salaries $ 90,457 $ 10,401 $100,$5$ ( $6,35$) $94,500 02 Overtime 11,500 920 12,420 -0- 12,420 04 Part Time $9350 $050 $ :350 05 Benefits 6,121 6,121 61,121 06 Professional 200 200 200 07 Apparel 500 500 500 11 Travel and Dues 600 600 600 12 Printing and Advertising 19300 19300 1000 13 Communications 600 600 600 14 Insurance 69213 6,213 6,213 15 Contractual 439500 43,500 43,500 16 Utility Services 17,000 17,000 179000 21 Motor Vehicle Maintenance 19,600 19,600 19,600 22 Motor Vehicle Supplies 4,£300 41$00 4,$00 23 Repairs and Maintenance 15,425 15,425 159425 31 Supplies 1,250 12250 11250 32 Salt 139000 132000 13,000 34 Aggregates + 23,700 239700 23,700 35 Materials 17,175 179175 17,175 36 Street Signs 5,000 59000 5,000 53_ Motor Vehicles _15,000 15,000 15,000 52 Equipment -0- -0- -0- 61 Equipment Rental 1,100 1,100 1,100 62 Occupancy -O- -0- -0- 99 Miscellaneous 19000 1,000 19000 Total $303091 $ 11021 $314,712 ($6,358) $30$,354 Per Capita Cost $15.$4 $16.10 EXPENDITURES SUMMARY OF ALL FUNCTIONS DEPARTMENT FUND Public Works (1) (2) (3) (4) Sewer (5) Account Number Tentative Increases Required Not Required Recommended and Classification Proposed Required. Bud et at Because of Budget 1975 -76 to 105% FQE 105, FQE Projected 1975 -76 ° Salary Levels 01 Salaries $146,350 $ 15,176 $161,526 ($11026) $150,200 02 Overtime 71600 600 $,200 ( 200) $,00com 04 Part Time 3,500 3,500 3,500 05 Benefits 10;200 109200 10,200 06 Professional 1,700 1,700 19700 07 Apparel 700 700 700 11 Travel and Dues 400 400 400 12 Printing 200 200 200 13 Communications 1,440 19440 1,440 14 Insurance $,711 $,711 $,711 15 Contractual 34,400 349400 349400 16 Utility Services 20,500 20,500 209500 21 Motor Vehicle Maintenance 5,700 59700 59700 22 Motor Vehicle Supplies 2,125 2,125 2,125 23 Repairs and Maintenance 11,100 119100 119100 31 Supplies 4,600 4,600 4,600 33 Chlorine 15,000 159000 15,000 34 Aggregates 4,500 4,500 49500. 35 Materials .13,000 139000 13,000 36 Street Signs 200 200 200 51 Motor Vehicles 10,500 10,500 10,500 52 Equipment 2,125 29125 29125 61 Equipment Rental $00 $00 $00 62 Occupancy 5,000 5,000 5,000 71 Bond Principal 10,000 109000 109000 72 Bond Interest 275 275 275 73 Bond Reserve 1,000 11000 10000 74 Depreciation 110 110 110 99 Miscellaneous 1L000 1,000 1,000 N Total $3229736 $ 15,776 $338,512 ($11,526) $326,986 P4 Per Capita Cost $16•$5 $17.07 EXPENDITURES SUNDGiRY OF ALL FUNCTIONS DEPARTMENT FUND Public Works - (l (2) (3) (4) Water (5) Account Number Tentative Increases Required Not Required Recommended and Classification Proposed Required Bud et at Because of Budget 1975 -76 to 105% FQE 105P FQE Projected 1975 -76 Salary Levels r 01 Salaries $ 619747 $ 7,17$ $6$,925 ( $4,020) $649905 02 Overtime 7,500 600 $,100 -0- $,100 04 Part Time 5,500 5;500 5,500 05 06 Benefits 4,080 4,0$0 4,0$0 Professional 1,610 11610 19610 07 Apparel 300 300 300 11 Travel, Training, Dues 150 150 150 12 Printing, Advertising 400 400 400 13 Communication 2,225 29225 29225 14 Insurance 3,335 39335 3035 15 Contractual Services 13,915 13,915 139915 16 Utility Services 15,000 159000 159000 21 Motor Vehicle Maintenance 4,700 4,700 4,700 22 Motor Vehicle Supplies 19150 1,150 1,150 23 Repairs and Maintenance 6,000 6,000 61000 31 Supplies $00 $00 $00 33 Chlorine 5.00 500 500 34 Aggregates 4,000 4,000 49000 35 Materials 119150 11,150 11,150 37 Purchase of Water 3209000 3209000 3209000 51 Motor Vehicles -0- -0- -0- 52 Equipment 10,000 10,000 109000 61 Equipment Rental 500 500 500 62 Occupancy 5,000 59000 5,000 71 Bond Principal 25,000 25,000 259,000 72 Bond Interest 21.9325 21,325 21025 9$ Contingency (not funded) -0- -0- -0- 99 Miscellaneous 1,250 19250 1,250 Total $5279137 $ 79778 $534,915 ( $4,020) $530,895 Per Capita $27.53 $27.72 N Ft 0 DEPARTMENT EXPENDITURES FUND Public Works GARAGE Garage B (1) (2) (3) (4) (5) Account Number Tentative Increases Required Not Required Recommended and Classification Proposed Required Bud et at Because of Budget 1975 =-76 to 1051 FQE 105. FQE Projected 1975 -76 Salary Levels 01 Salaries $ 25,920 $2,195 $ 2$,115 ($415) $ 27,700 02 Overtime 2,500 200 2,700 -0- 29700 04 Part Time 200 200 200 05 Benefits 12632 19632 1,632 06 Professional 50 50 50 07 Apparel 140 140 140 11 Travel and Dues 100 100 100 12 Printing and Advertising 75 75 75 14 Insurance 664 664 664 15 Contractual —0— —0— —0- 16 Utility Services 1,400 12400 19400 23 Repairs and Maintenance 2,500 2,500 2,500 31 Supplies 309000 30,000 30,000 35 Materials 500 500 500 52 Equipment 1,500 1,500 1,500 99 Safety Fund 500 500 500 Total $ 67,6$1 $2095 $ 709076 ($415) $ 699661 Per Capita Cost $3.53 $3.64 B