12/03/2001MINUTES
COMMITTEE OF THE WHOLE
December 3, 2001
The Village Board met as a Committee of the Whole in the conference room of the Village Hall at
8:51 P.M. on Monday, December 3, 2001. In attendance were:
Steven Harris, Mayor
Robert Franz, Manager
Jerry Kayne, Trustee
Robert Fialkowski, Director of Finance
Derek Ragona, Trustee
Barbara Little, Director of Public Works/Engineering
Harriet Rosenthal, Trustee
Peter Coblentz, Village Attorney
William Seiden, Trustee
Vernon Swanson, Trustee
Matthew Wylie, Trustee
2001 Audit
The Board reviewed the 2001 Comprehensive Annual Financial Report. Director of Finance Bob
Fialkowski highlighted portions of the report which will be formally accepted by the Board at the
December 17th meeting.
Bud eg t Amendments
The Director of Finance discussed with the Board two amendments to the current budget:
Sewer Fund - Provide an additional $65,000 in this year's budget in that these funds were
budgeted last year for sewer relining but not expended and carried over to this
year.
Water Fund - Appropriate $4,450,000 in the Water Fund for the transmission line and
reservoir/pumping station. These expenditures were accounted for in the
Capital Budget but not included in the Water Budget.
The Board directed that the amendments be placed on the next Village Board agenda.
Bond Refinancing
Due to the low interest rates, staff would like to explore the possibility of refinancing certain
General Obligation Bonds which could save the Village in the range of $50,000-60,000. As a AAA
community, the Village is in an excellent position to consider this option.
The Board agreed and directed the attorney to prepare a Parameters Ordinance for consideration at
the December 17th meeting.
Committee of the Whole
December 3, 2001
Page 2
Walgreens Sales Tax Proposal
Staff has reviewed with Walgreens their establishing a National Company at their headquarters in
Deerfield whereby they would buy various pieces of equipment and sell it to Walgreens stores in
Illinois. In doing so, the Village would benefit from its 1 % sales tax.
Walgreens is proposing a sales tax sharing arrangement that would return 70-80 % of the receipts to
Walgreens. It is anticipated that Deerfield could net between $20,000-60,000 annually.
The attorney advised that this is legally permissible since Deerfield would become the new point of
sale for this equipment. Other municipalities have entered into these agreements in the past.
Staff was directed to pursue the matter with Walgreens and, working with the Village Attorney,
prepare a Sales Tax Sharing Agreement for consideration at the next Board meeting.
Centennial Celebration
The Board discussed how it might celebrate its 100 years as a corporate entity when it reaches that
milestone on April 14, 2003. The manager noted that the community celebrated its 150th
anniversary as a settlement in 1985.
There was consensus on less than a full year celebration, perhaps over a month or so. Staff was
directed to meet with Larry Dondanville who chaired the Sesquicentennial events. The Board will
give further thought to who might be asked to serve on a committee to begin the planning process.
Executive Session
Trustee Swanson moved, seconded by Trustee Ragona to go into Executive Session to discuss
litigation pursuant to Section 2(c)(11) of the Open Meetings Act. The motion passed by the
following vote:
AYES: Kayne, Ragona, Rosenthal, Seiden, Swanson, Wylie (6)
NAYS: None (0)
The meeting adjourned at 9:35 P.M.
Minutes prepared by:
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