Annual Financial Report For Year Ended April 30, 1981i
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VILLAGE OF DEERFIELD, ILLINOIS
ANNUAL FINANCIAL REPORT
FOR THE YEAR ENDED
APRIL 30, 1981
TABLE OF CONTENTS
PAGE
AUDITORS' REPORT ON THE FINANCIAL STATEMENTS 1-2
COMBINED STATEMENTS - OVERVIEW ("Liftable" General
Purpose Financial Statements)
Combined Balance Sheet - All Fund Types
and Account Groups
3
Combined Statement of Revenues, Expenditures,
and Changes in Fund Balances - All Governmental
and Fiduciary (Expendable Trust) Fund Types
4
Combined Statement of Revenues, Expenditures,
and Changes in Fund Balances - Budget and Actual -
General, Special Revenue and Debt Service Fund Types
5
Combined Statement of Revenues, Expenses, and Changes
in Retained Earnings/Fund Balances - All Proprietary
and Fiduciary (Pension Trust) Fund Types
6
Combined Statement of Changes in Financial Position
All Proprietary and Fiduciary (Pension Trust)
Fund Types
7'
Notes to the Financial Statements
8-25
GOVERNMENTAL FUND TYPES
GENERAL FUND
Financial Statements
Balance Sheet
26
Statement of Revenues, Expenditures, and..
Changes in Fund Balance - Budget
and Actual
27
Supplemental Statements
Statement of Revenues - Budget and.
Actual
28
Statement of Expenditures - Budget
and Actual
29-31
SPECIAL REVENUE FUNDS
All Funds
Financial Statements
Combining Balance Sheet
32
Combining Statement of Revenues,
Expenditures,
and Changes in Fund Balances
33
TABLE OF CONTENTS (CONT.)
FINANCIAL SECTION (CONT.)
GOVERNMENTAL FUND TYPES (CONT.)
SPECIAL REVENUE FUNDS (CONT.)
Municipal Audit Fund
Financial Statements
Balance Sheet
Statement of Revenues, Expenditures, and
Changes in Fund Balance - Budget and Actual
Emergency Services Disaster Fund
Financial Statements
Balance Sheet
Statement of Revenues, Expenditures, and
Changes in Fund Balance - Budget and Actual
Youth Bound Fund
Financial Statements
Balance Sheet
Statement of Revenues, Expenditures, and
Changes in Fund Balance - Budget and Actual
Library Fund
Financial Statements
Balance Sheet
Statement of Revenues, Expenditures, and
Changes in Fund Balance - Budget and Actual
Street and Bridge Fund
Financial Statements
Balance Sheet
Statement of Revenues, Expenditures, and /
Changes in Fund Balance - Budget and Actual
Supplemental Statement
Statement of Expenditures - Budget and Actual
r
(See P. 32)
(See P. 32)
(See P. 32)
(See P. 32)
(See P. 32)
PAGE
34
35
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39-43
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TABLE OF CONTENTS (CONT.)
FINANCIAL SECTION (CONT.)
GOVERNMENTAL FUND TYPES (CONT.)
SPECIAL REVENUE FUNDS (CONT.)
Illinois Municipal Retirement Fund
Financial Statements
Balance Sheet
Statement of Revenues, Expenditures, and
Changes in Fund Balance - Budget and Actual
Public Benefit Fund
Financial Statements
Balance Sheet
Statement of Revenues, Expenditures, and
Changes in Fund Balance - Budget and Actual
Federal Revenue Sharing Fund
Financial Statements
Balance Sheet
Statement of Revenues, Expenditures, and
Changes in Fund Balance - Budget and Actual
Motor Fuel Tax Fund
Financial Statements
Balance Sheet
Statement of Revenues, Expenditures, and
Changes in Fund Balance - Budget and Actual
DEBT SERVICE FUNDS
All Funds
Financial Statements
Combining Balance Sheet
Statement of Revenues, Expenditures, and
Changes in Fund Balances - Budget and Actual
(See P. 32)
(See P. 32)
(See P. 32)
(See P. 32)
PAGE
44
45
46
47
48
49
TABLE OF CONTENTS (CONT.)
FINANCIAL SECTION (CONT.)
GOVERNMENTAL FUND TYPES (CONT.)
CAPITAL PROJECTS FUNDS
All Funds
Financial Statements
Combining Balance Sheet
Combining Statement of Revenues, Expenditures,
and Changes in Fund Balances
SPECIAL ASSESSMENT FUNDS
All Funds
Financial Statements
Combining Balance Sheet
Combining Statement of Revenues, Expenditures,
and Changes in Fund Balances
PROPRIETARY FUND TYPES
ENTERPRISE FUNDS
All Funds
Financial Statements
Combining Balance Sheet
Combining Statement of Revenues, Expenses, and
Changes in Retained Earnings - Unreserved
Combining Statement of Changes in
Financial Position
Water Fund
Financial Statements
Balance Sheet
Statement of Revenues, Expenses, and Changes in
Retained Earnings - Unreserved - Budget and Actual
Statement of Changes in Financial Position
Supplemental Statements
Statement of Expenses - Budget and Actual
Statement of Fixed Assets and Depreciation
(See P. 55)
PAGE
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57
58-59
60
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TABLE OF CONTENTS (CONT.)
FINANCIAL SECTION (CONT.)
PROPRIETARY FUND TYPES (CONT.)
ENTERPRISE FUNDS (CONT.)
Sewerage Fund
Financial Statements
Balance Sheet
Statement of Revenues, Expenses, and Changes in
Retained Earnings - Unreserved - Budget and Actual
Statement of Changes in Contributions, Retained
Earnings - Reserved and Contributed Capital
Statement of Changes in Financial Position
Supplemental Statements
Statement of Expenses - Budget and Actual
Statement of Fixed Assets and Depreciation
Refuse Fund
Financial Statements
Balance Sheet
Statement of Revenues, Expenses, and Changes in
Retained Earnings - Budget and Actual
Statement of Changes in Financial Position
Commuter Parking Lot
Financial Statements
Balance S�aet
Statement of Revenues, Expenses, and Changes in
Retained Earnings - Budget and Actual
Statement of Changes in Financial Position
Supplemental Statements
Statement of Expenses - Budget and Actual
Statement of Fixed Assets and Depreciation
INTERNAL SERVICE FUNDS
Garage Fund
Financial Statements
Balance Sheet
Statement of Revenues, Expenses, and Changes in
Retained Earnings - Budget and Actual
Statement of Changes in Financial Position
Supplemental Statement
Statement of Expenses - Budget and Actual
PAGE
61
62
65
(See P. 55)
63-64
66
67
68
( See P. 55)
69
70
(See P. 55)
71
72
73
73
75
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TABLE OF CONTENTS (CONT.)
FINANCIAL SECTION (CONT.)
FIDUCIARY FUND TYPES
TRUST AND AGENCY FUNDS
All Funds
Financial Statements
Combining Balance Sheet
Expendable Trust Fund
Dial -A -Ride Fund
Financial Statements
Balance Sheet
Statement of Revenues, Expenditures, and
Changes in Fund Balance
Pension Trust Fund
Police Pension Fund
Financial Statements
Balance Sheet
Statement of Revenues, Expenses, and Changes
in Fund Balance - Budget and Actual
Statement of Changes in Financial Position
Deposit Fund
Financial Statement
Statement of Changes in Assets and Liabilities
ACCOUNT GROUPS
GENERAL LONG-TERM DEBT
Financial Statements
Statement of General Long -Term Debt
SUPPLEMENTARY DATA
Auditors' Report on Supplementary Data
Combined Statement of Cash and Investments
Combined Statement of Investments
Current and Long -Term Debt Requirements
Sewerage Improvement Bonds of 1973
Sewerage Treatment Facilities Bonds of 1973
Land Acquisition Bonds of 1974
Installment Note - Police Addition
Water Revenue Bond Series of 1960
0
PAGE
76
77
77
78
78
79
M
81
82
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84-86
87
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89
90
91
TABLE OF CONTENTS (CONT.)
FINANCIAL SECTION (CONT.)
SUPPLEMENTARY DATA (CONT.)
Water Revenue Bond Series of 1959
Real Estate Tax Levies
Statement of Legal Debt Margin
Officer's Deposits
PAGE
92
93
94
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AUDITORS' REPORT ON THE
FINANCIAL STATEMENTS
11
1OF'
Certified Public Accountants
The Honorable Bernard Forrest, Mayor
Members of the Board of Trustees
Village of Deerfield, Illinois
We have examined the combined financial statements of the Village of
Deerfield, Illinois and the combining, individual fund, and account
group financial statements of the city as of and for the year ended
April 30, 1981 as listed in the table of contents. Our examination was
made in accordance with generally accepted auditing standards and,
accordingly, included such tests of the accounting records and such
other auditing procedures as we considered necessary in the
circumstances.
A statement of General Fixed Assets is not included in this report.
The records of the Special Assessments Numbers 3-84 (issued prior to
1930) were incomplete as to assessments receivable -and bonds payable.
The Special Assessment Fund has been presented on the full accrual
basis of accounting which is not in conformance with generally accepted
accounting principles.
In our opinion, the combined financial statements referred to above
except for the effects on the financial statements of the preceding
paragraphs present fairly the financial position of the Village of
Deerfield, Illinois at April 30, 1981, and the results of its
operations and the changes in financial position of its proprietary
fund types and similar trust funds for the year then ended, in
conformity with generally accepted accounting principles applied on a
basis consistent with that of the preceding year. Also, in our
opinion, the combining, individual fund, and account group financial
statements referred to above except for the effects on the financial
statements of the preceding paragraphs present fairly the financial
position of the individual funds and account groups of the Village of
Bank of Wheaton Building • 211 South Wheaton Avenue • Wheaton, Illinois 60187 • (312) 665-4510
Geneva Professional Offices u 2067, West State Street • Geneva, Illinois 60134 • (312) 232-9404
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Deerfield, Illinois at April 30, 1981, and the results of operations of
such funds and the changes in financial position of individual
proprietary funds for the year then ended, in conformity with generally
accepted accounting principles applied on a basis consistent with that
of the preceding year.
Our examination was made for the purpose of forming an opinion on the
combined financial statements taken as a whole and on the combining,
individual fund, and account group financial statements. The
accompanying financial information listed as supplementary data in the
table of contents is presented for purposes of additional analysis and
is not a required part of the combined financial statements of the
Village of Deerfield, Illinois. The information has been subjected to
the auditing procedures applied in the examination of the combined,
'
combining, individual fund, and account group financial statements and,
in our opinion, is fairly stated in all material respects in relation
to the combined financial statements taken as a whole.
K
Karrison & Byrne
'
August 15, 1981
L
I
COMBINED STATEMENTS - OVERVIFW
"LIFTABLE" GENERAL PURPOSE
FINANCIAL STATEMENTS
VILLAGE OF DEERFIELD, ILLINOIS
ALL FUND TYPES AND ACCOUNT GROUPS
COMBINED BALANCE SHEET
APRIL 30, 1981
(See Following Page)
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VILLAGE OF DEERFIELD, ILLINOIS
ALL PROPRIETARY AND FIDUCIARY (PENSION TRUST) FUND TYPES
COMBINED STATEMENT OF REVENUES, EXPENSES,
AND CHANGES IN RETAINED EARNINGS FUND BALANCES
FOR THE YEAR ENDED APRIL 30, 1981
10 q� 1
Fiduciary
5 L,c, Proprietary Fund Types Fund Type Totals
Internal (Memorandum Only)
Enterprise Service Pension Trust 1981 1980
Operating Revenues
Billings
Q7,
$1,706,164
Q°''
$113,960
$1,820,124
$1,633,545
Taxes '�'�f�^Us icSt
Its S"ko
e-'s,
$ 120,000
120,000
124,968
Interest Earned Qom, +% b�1
zo 4 I4
t, e
109,761
109,761
86,824
Contributions
��
61,861
61,861
60,225
Other Li,j
7 3� ,776
5,829
159,605
115,838
Total Revenues
$1,859,940
$113,960
$ 297,451
$2,271,351
$2,021,400
Operating Expenses
Administration.
$ 123,067
$ 123,067
$ 106,840
Operations
1,805,743
1,805,743
1,722,402
Depreciation
222,762
222,762
71,956
Benefits and Refunds
$ 25,992
25,992
25,261
Other
19,219
$117,004
1,317
137,540
12,676
Total Expenses
$2,170,791
117,004
$ 27,309
$2,315,104
$1,939,135
Operating Income (Loss)
$ (310,851)
$ (3,044)
$ 270,142
$ (43,753)
$ 82,265
Non -Operating Revenues (Expenses)
Interest Earned
90,142
90,142
62,579
Property Taxes
298,000
298,000'
300,628
Interest
(14,863)
(14,863)
(16,287)
Net Income (Loss)
$ 62,428
$ (3,044)
$ 270,142
$ 329,526
$ 429,185
Retained Earnings/Fund Balances
May 1
$1,137,466
$0 9,512)
$1,391,727
$2,509,681
$2,041,133
Intrafund Transfers from Retained Earnings
-
Transfer to Illinois Municipal
Retirement Fund
(70,000)
(70,000)
Reserved - Restricted Accounts
(20,976)
(20,976)
39,362
1,046, 90
19,512)
1,391,727
2, 1 ,705
2,080,495
April 30
$1,108,918
$(22,556)
$1,661,869
$2,748,231
$2,509,680
See accompanying Notes to the Financial Statements.
7
VILLAGE OF DEERFIELD, ILLINOIS
' ALL PROPRIETARY AND FIDUCIARY (PENSION TRUST) FUND TYPES
COMBINED STATEMENT OF CHANGES IN FINANCIAL POSITION
FOR THE YEAR ENDED APRIL 30, 1981
' Fiduciary
Proprietary Fund Types Fund Type
Internal
Enterprise Service Pension Trust
Cash Was Provided By'
Operations
Net Income (Loss)
$ 52,428
Add Non -Cash Items
222,762
'
$275,190
Increase in Liabilities
19,040
Contributions
15,821
Decrease in Current Assets
31,599
'
$341,650
Cash Was Used To
'
Increase Current Assets
Purchase Fixed Assets
$151,434
Pay Bond Principal
30,000
Decrease Current Liabilities
44,955
Transfer to Illinois Municipal Retirement
60,000
$286,389
Net Increase
$ 55,261
Cash and Investments
May 1
519,965
April 30
$575,226
See accompanying Notes to the Financial Statements.
1
$ (3,044) $ 270,142
$ 3,044) $ 270,142
2,120
$ 924) $ 270,142
$ 7,368 $ 13,875
$ 7,368
$
13,875
$ (8,292)
$
256,267
(38,282) 1,239,589
$(46,574) $1,495,856
Totals
(Memorandum Only)
1981 1980
$ 319,526 $ 429,185
222,762
71,956
$ 542,288
$ 501,141
21,160
86,987
15,821
329,530
31,599
$ 610,868
$ 917,658
$ 21,243
$ 232,843
151,434
410,190
30,000
30,000
44,955
629
60,000
$ 307,632
$ 673,662
$ 303,236 $ 243,996
1,721,272 1,477,276
$2,024,508 $1,721,272
1.
VILLAGE OF DEERFIELD, ILLINOIS
NOTES TO THE FINANCIAL STATEMENTS
APRIL 30, 1981
Summary of Significant Accounting Policies
The Village of Deerfield, Illinois was incorporated April 14, 1903. The
Village operates under a Council -Manager form of government and provides the
following services as authorized by its charter: public safety (police.an&
Vie), highways and streets, sanitation, health and social services,
culture -recreation, public improvements, planning and zoning, and general
administrative services.
r-,
The accounting policies of the Village of Deerfield conform to generally accepted '
accounting principles as applicable to governments. The following is a summary
of the more significant policies:
A. Fund Accounting '
The accounts of the Village are organized on the basis of funds and account
groups, each of which is considered a separate accounting entity. The
'
operations of each fund are accounted for with a separate set of
self -balancing accounts that comprise its assets, liabilities, fund equity,
revenues, and expenditures,_ or expenses, as appropriate. Government
'
resources are allocated to and accounted for in individual funds based upon
the purposes for which they are to be spent and the means by which spending
activities are controlled. The various funds are grouped, in the financial
statements in this report, into eight generic fund types and three broad
'
fund categories as follows:
GOVERNMENTAL FUNDS
,
General Fund - The General Fund is the general operating fund of the Village.
It is used to account for all financial resources except those required to
'
be accounted for in another fund.
Special Revenue Funds - Special Revenue Funds are used to account for the '
proceeds of specific revenue sources (other than special assessments,
expendable trusts, or major capital projects) that are legally restricted
to expenditures for specified purposes.
Debt Service Funds - Debt Service Funds are used to account for the '
accumulation of resources for, and the payment of, general long-term debt
principal, interest, and related costs. ,
Capital Projects Funds - Capital Projects Funds are used to account for
financial resources to be used for the acquisition or construction of major '
capital facilities (other than those financed by Proprietary Funds, Special
Assessment Funds, and Trust Funds).
I
1
IVILLAGE OF DEERFIELD, ILLINOIS
I
NOTES TO THE FINANCIAL STATEMENTS
APRIL 30, 1981
Summary of Significant Accounting Policies (Cont.)
A. Fund Accounting (Cont.)
' GOVERNMENT FUNDS (CONT.)
Special Assessment Funds - Special Assessment Funds are used to account for
'
the financing of public improvements or services deemed to benefit the
properties against which special assessments are levied.
1
PROPRIETARY FUNDS
Enterprise Funds - Enterprise Funds are used to account for operations
(a) that are financed and operated in a manner similar to private business
'
enterprises - where the intent of the governing body is that the costs
(expenses, including depreciation) of providing goods or services to the
general public on a continuing basis be financed or recovered primarily
'
through user charges; or (b) where the governing body has decided that
periodic determination of revenues earned, expenses incurred, and/or net
income is appropriate for capital maintenance, public policy, management
'
control, accountability, or other purposes.
Internal Service Funds - Internal Service Funds are used to account for the
financing of goods or services provided by one department or agency to
'
other departments or agencies of the Village, or to other governments, on a
cost -reimbursement basis.
'
FIDUCIARY FUNDS
Trust and Agency Funds - Trust and Agency Funds are used to account for
'
assets held by the Village in a trustee capacity or as an agent for
individuals, private organizations, other governments, and/or other funds.
These include Expendable Trust, Nonexpendable Trust, Pension Trust, and
Agency Funds. Nonexpendable Trust and Pension Trust Funds are accounted
'
for in essentially the same manner as proprietary funds since capital
maintenance is critical. Expendable Trust Funds are accounted for in
essentially the same manner as governmental funds. Agency Funds are
' .
custodial in nature (assets equal liabilities) and do not involve
measurement of results of operations.
'
ACCOUNT GROUPS
General Fixed Assets Account Group - The General Fixed Assets Account Group
is used to account for all fixed assets which are not accounted for in
'
Enterprise, Internal Service or Trust Funds.
11
10 t
VILLAGE OF DEERFIELD, ILLINOIS
NOTES TO THE FINANCIAL STATEMENTS
APRIL 30, 1981
Summary of Significant Accounting Policies (Cont.)
A. Fund Accounting (Cont.)
ACCOUNT GROUPS (CONT.)
General Long -Term Debt Account Group - The General Long -Term Debt Account
Group is used to account for all long-term debt not accounted for in
Special Assessment, Enterprise, Internal Service or Trust Funds.
B. Fixed Assets and Long -Term Liabilities
The accounting and reporting treatment applied to the fixed assets and
long-term liabilities associated with a fund are determined by its
measurement focus. All Governmental Funds and Expendable Trust Funds are
accounted for on a spending or "financial flow" measurement focus. This
means that only current assets and current liabilities are generally
included on their balance sheets. Their reported fund balance (net current
assets) is considered a measure of "available spendable resources."
Governmental fund operating statements present increases (revenues and
other financing sources) and decreases (expenditures and other financing
uses) in net current assets. Accordingly, they are said to present a
summary of sources and uses of "available spendable resources" during a
period.
Fixed assets used in governmental fund type operations (general fixed
assets) are accounted for in the General Fixed Assets Account Group, rather
than in governmental funds. Public domain ("infrastructure") general fixed
assets consisting of certain improvements other than buildings, including
roads, bridges, curbs and gutters, streets and sidewalks, drainage systems,
and lighting systems, are not capitalized along with other general fixed
assets. No depreciation has been provided on general fixed assets.
All fixed assets are valued at historical cost or estimated historical cost
if actual historical cost is not available. Donated fixed assets are
valued at their estimated fair value on the date donated.
Long-term liabilities expected to be financed from governmental funds are
accounted for in the General Long -Term Debt Account Group, not in the
governmental funds. The single exception to this general rule is for
special assessment bonds, which are accounted for in Special Assessment
Funds.
t
1
1
1
1
1
1
1
1
1
1
1
i
1
1
' 11
VILLAGE OF DEERFIELD, ILLINOIS
NOTES TO THE FINANCIAL STATEMENTS
APRIL 30, 1981
1. Summary of Significant Accounting Policies (Cont.)
B. Fixed Assets and Long -Term Liabilities (Cont.)
The two account groups are not "funds." They are concerned only with the
measurement of financial position. They are not involved with measurement
of results of operations.
Noncurrent portions of long-term receivables due to governmental funds are
reported on their balance sheets, in spite of their spending measurement
' focus. Special reporting treatments are used to indicate, however, that
they should not be considered "available spendable resources" since they do
not represent net current assets. Recognition of governmental fund type
revenues represented by noncurrent receivables is deferred until they
' become current receivables. Noncurrent portions of long-term loans
receivable are offset by fund balance reserve accounts.
' Special reporting treatments are also applied to governmental fund
inventories to indicate that they do not represent "available spendable
resources," even though they are a component of net current assets. Such
amounts are generally offset by fund balance reserve accounts.
Because of their spending measurement focus, expenditure recognition for
governmental fund types is limited to exclude amounts represented by
noncurrent liabilities. Since they do not affect net current assets, such
long-term amounts are not recognized as governmental fund type expenditures
or fund liabilities. They are instead reported as liabilities in the
1 General Long -Term Debt Account Group.
All Proprietary Funds and Nonexpendable Trust and Pension Trust Funds are
' accounted for on a cost of services or "capital maintenance" measurement
focus. This means that all assets and all liabilities (whether current or
noncurrent) associated with their activity are included on their balance
sheets. Their reported fund equity (net total assets) is segregated into
' contributed capital and retained earnings components. Proprietary fund
type operating statements present increases (revenues) and decreases
(expenses) in net total assets.
' Depreciation of all exhaustible fixed assets used by proprietary funds is
charged as an expense against their operations. Accumulated depreciation
is reported on proprietary fund balance sheets. Depreciation has been
provided over the estimated useful lives using the straight line method.
12 ,
VILLAGE OF DEERFIELD, ILLINOIS
NOTES TO THE FINANCIAL STATEMENTS
APRIL 30, 1981
1. Summary of Significant Accounting Policies (Cont.)
B. Fixed Assets and Long -Term Liabilities (Cont.)
The estimated useful lives are as follows: '
Parking Lot Improvements 20 years
Water Systems 40 years '
Equipment ; 5 - 10 years
C. Basis of Accounting I
Basis of accounting refers to when revenues and expenditures or expenses
are recognized in the accounts and reported in the financial statements.
Basis of accounting relates to the timing of the measurements made,
regardless of the measurement focus applied.
All Governmental Funds and Expendable Trust Funds are accounted for using '
the modified accrual basis of accounting. Their revenues are recognized
when they become measureable and available as net current assets.
Taxpayer -assessed income, gross receipts, and sales taxes are considered
"measurable" when in the hands of intermediary collecting governments and
are recognized as revenue at that time. Anticipated refunds of such taxes
are recorded as liabilities and reductions of revenue when they are
measurable and their validityfseems certain. Revenues considered to be '
susceptible to accrual are:
Taxes Charges for Services '
Property Garbage Billings
Sales
Income Intergovernmental Revenues '
utility Motor Fuel Tax Allotments
Federal Revenue Sharing Entitlements
Expenditures are generally recognized under the modified accrual basis of
accounting when the related fund liability is incurred. An exception to
this general rule includes accumulated unpaid vacation, sick pay, and other
employee amounts which are not accrued. ,
1
13
11
I
VILLAGE OF DEERFIELD. ILLINOIS
NOTES TO THE FINANCIAL STATEMENTS
APRIL 30, 1981
1. Summary of Significant Accounting Policies (Cont.)
C. Basis of Accounting (Cont.)
All Proprietary Funds and Nonexpendable Trust and Pension Trust Funds are
accounted for using the accrual basis of accounting. Their revenues are
recognized when they are earned, and their expenses are recognized when
they are incurred. Unbilled Water and Sewer Fund utility service
receivables are recorded at year end.
D. Budgets and Budgetary Accounting
The Village follows these procedures in establishing the budgetary data
reflected in the financial statements:
1. The Village Manager submits to the Village Board a proposed operating
budget for the fiscal year commencing the following May 1. The
operating budget includes proposed expenditures and the means of
financing them.
2. Budget hearings are conducted.
3. The budget is legally enacted through passage of an ordinance.
4. The budget may be amended by the Village Board.
S. Budgets are adopted on a basis consistent with generally accepted
accounting principles (GAAP).
The level of control (level at which expenditures may not exceed
budget/appropriations) is the Fund. Budget/Appropriations lapse at
year end.
E. Encumbrances
1 Encumbrance accounting, under which purchase orders, contracts, and other
commitments for the expenditure of monies are recorded in order to reserve
that portion of the applicable appropriation, is employed. Encumbrances
outstanding at year end are reported as reservations of fund balances since
they do not constitute expenditures or liabilities.
F. Investments
Investments are stated at cost or amortized cost, which approximates
market.
14 1
A
VILLAGE OF DEERFIELD, ILLINOIS
NOTES TO THE FINANCIAL STATEMENTS
APRIL 30, 1981
1. Summary of Significant Accounting Policies (Cont.)
G. Inventory
Inventory is valued at the lower of cost (first -in, first -out) or market.
Inventory in the General and Special Revenue Funds consists of expendable
supplies held for consumption. The cost is recorded as an expenditure at
the time individual inventory items are purchased. Reported inventories
are equally offset by a fund balance reserve which indicates that they do
not constitute "available spendable resources" even though they are a
component of net current assets. Inventory is recorded on the basis of a
,
physical count.
H. Accumulated Unpaid Vacation, Sick Pay, and Other Employee Benefit Amounts
Consistent with generally accepted accounting principles there have been no
provisions made in accrued expenses for such amounts owing to employees.
It is estimated that an accrual of these salaries would not materially
differ from year to year.
I. Comparative Data
Comparative total data for the prior year have been presented in the
accompanying financial statements in order to provide an understanding of
changes in the Village's financial position and operations. However,
comparative (i.e., presentation of prior year totals by fund type) data
have not been presented in each of the statements since their inclusion
would make the statements unduly complex and difficult to read.
J. Total Columns on Combined Statements - Overview
Total columns on the Combined Statements - Overview are captioned
Memorandum Only to indicate that they are presented only to facilitate
financial analysis. Data in these columns do not present financial
position, results of operations, or changes in financial position in
conformity with generally accepted accounting principles. Neither is such
data comparable to a consolidation. Interfund eliminations have not been
made in the aggregation of this data.
K. Capitalization of Leases '
Capitalizable leases (as defined in FASB 13), if any, have been treated in
accordance with FASB 13.
11
15
VILLAGE OF DEERFIELD, ILLINOIS
NOTES TO THE FINANCIAL STATEMENTS
APRIL 30, 1981
1. Summary of Significant Accounting Policies (Cont.)
L. Reserves
The Village uses the term "Reserve" to designate portions of fund equity
which are not "available spendable resources" or are restricted by bond
ordinance.
' M. Segment Information
Segment information for Enterprise Funds is presented in a subsequent
footnote.
N. Debt Service
The following funds are used to retire long-term debt:
Debt Service Special Assessment Enterprise
0. Property Taxes
Property Taxes attach as an enforceable lien on January 1. They are levied
the previous September (by passage of a Tax Levy Ordinance). Tax bills are
prepared by the County and issued on or about March 1 and are payable in
two installments, on or about June 1 and on or about September 1. The
County collects such taxes and remits them periodically. Property tax
revenues are recognized in the same accounting period as when both the levy
and lien date have passed.
Property taxes receivable which are delinquent more than one year have been
fully reserved; subsequent collections of such taxes are reflected as
"prior years' taxes" revenue in the period received.
P. Financial Reporting
The financial statements are presented in, accordance with generally
accepted accounting principles applicable to state and local governmental
units. These basic principles have been promulgated by the National
1 Council on Governmental Accounting, and are detailed in their publications
entitled "Governmental Accounting, Auditing and Financial Reporting" and in
16 1
VILLAGE OF DEERFIELD, ILLINOIS
NOTES TO THE FINANCIAL STATEMENTS
APRIL 30, 1981
1. Summary of Significant Accounting Policies (Cont.) '
P. Financial Reporting (Cont.)
"Governmental Accounting and Financial Reporting Principles - NCGA
Statement 1"; these principles are also embodied in "Audits of State and
Local Governmental Units" as published by the American Institute of
Certified Public Accountants.
The Village operates under the Budget Act. For consistency purposes, all
financial statements utilize the term "Budget," to indicate estimated
revenues or budget.
2. Retirement Fund Commitments
A. Illinois Municipal Retirement Fund
1) The Village is a participating member of the Illinois Municipal
Retirement Fund (IMRF) which covers all of its employees who:
a) occupy a job normally requiring 600 hours or more per year;
b) are paid on a regular payroll from Village funds;
c) were under age sixty when first entering employment; and
d) are not covered by another state created retirement system for the
same service.
2) The Illinois Municipal Retirement Fund's (Chicago) actuary estimated
that as of December 31, 1980, the present value of currently accrued
retirement obligations of the Village was $1,504,037. The Village had
accumulated assets of $464,359 on the same date. Therefore, the
balance of $1,039,678 remains to be financed by future contributions
payable by the municipality on behalf of its present employees. The
normal cost portion of the Village's contribution rate is expected to
provide $273,413 of this amount and the prior service portion of the
rate is expected to provide $766,265. The latter amount is considered
to be unfunded at this time; it is sometimes referred to as the
"actuarial deficiency." As required by Section 7-172, Chapter 108-1/2,
Illinois Revised Statutes, contribution rates are fixed at levels,
certified by the Fund actuary, sufficient to meet the entire cost of
benefit payments ultimately to be made.
Actual contributions this year totaled $336,998.38. This is a statewide
plan, administered by IMRF. The Village has no further liability to
this plan. I
17
VILLAGE OF DEERFIELD, ILLINOIS
NOTES TO THE FINANCIAL STATEMENTS
APRIL 30, 1981
2. Retirement Fund Commitments (Cont.)
B. Police Pension Fund
1) Chapter 108-1/2, Sections 3-125 and 127 of the Illinois Revised
Statutes, provide that municipalities shall establish and maintain a
reserve fund of not less $10,000 for each policeman and each bene-
ficiary; provided that the accumulated reserve shall not exceed the
estimated total actuarial requirements of the Fund.
In municipalities having less than the actuarial requirements of the
Fund, the Board of Trustees of the Fund shall designate the propor-
tionate amount needed annually to insure the accumulation of such
actuarial reserve over a 40 year period subsequent to January 1,
1980. The total actuarial requirements at April 30, 1980 (the date
of the latest computation) amounted to $2,302,663, as determined by
the Illinois Department of Insurance.
Net present/assets $1,391,726
Unfunded accrued liability 910,937
$2.302.663
Actual contributions this year totaled $297,451. This is a single -
employer plan administered by the Village.
18
VILLAGE OF DEERFIELD, ILLINOIS
NOTES TO THE FINANCIAL STATEMENTS
APRIL 30, 1981
2. Retirement Fund Commitments (Cont.)
2) Changes in Fund Balance
Reserved for
Employee
Retirement
Total Unreserved System
Balances - May 1, 1980 $1,391,727 $(754,935) $2,146,662
Additions
Employer Contributions (Taxes) 125,829 125,829
Employee Contributions 61,861 61,861
Interest 109,761 - 109,761
Total Balances and Additions $1,689,178 $(754,935) $29444,113
Actuarial Adjustments
Increase (Decrease) in
Unfunded Accrued Liability - (156,002) 156,002
Total Revised Balances $1,689,178 $(910,937) $2,600,115
Deductions
Separation Refunds
Benefit Payments $ 25,992 $ 25,992
Miscellaneous 1,317 - 1,317
Total Deductions $ 27,309 - $ 27,309
Balances - April 30, 1981 $1,661,869 $(910,937) $2,572,806
W1
VILLAGE OF DEERFIELD, ILLINOIS
NOTES TO THE FINANCIAL STATEMENTS
APRIL 30, 1981
2. Retirement Fund Commitments (Cont.)
B. Police Pension Fund (Cont.)
3) Tax Levy Requirements
Amount necessary to provide the normal cost
based on the annual payroll of active
participants as of April 30, 1980
$ 76,964
Amount necessary to amortize the unfunded
accrued liability of $910,937 as
determined by the State of Illinois Depart-
ment of Insurance over the remaining.
39.6740 years as contemplated by Section
3-127 of the Illinois Pension Code.
56,905
Total amount of tax levy necessary to arrive
at the annual requirements of the Fund as
contemplated in Section 3-125 of the Illinois
Pension Code
$133,869
20
VILLAGE OF DEERFIELD, ILLINOIS
STATEMENT OF INTERFUND ACCOUNTS
APRIL 30, 1981
3. Interfund Receivables and Payables
Due Due
From To
General Fund
Illinois Municipal Retirement $ 22,000
Special Assessment $44,649
Garage 3,015
Dial -A -Ride 10,711
Total General Fund $ 22,000 $58$75
Emergency Services Disaster Fund
Garage
$ 14
Youth Bound Fund
Garage
$ 94
Street and Bridge Fund
Garage
$ 3,091
Illinois Municipal Retirement Fund
General
$22,000
1
Federal Revenue Sharing Fund
Debt Service
$45,780
Total Special Revenue
$70,979
Debt Service Fund
Federal Revenue Sharing
$ 45,780
Sewerage Treatment Facilities
85,000
Total Debt Service
$130,780
Capital Projects Fund
Sewerage Treatment Facilities
$85,000
Special Assessment Fund
General
$ 44,649
Total Special Assessment
$ 44,649
Water Fund
Garage
$ 658
Sewerage Fund
Garage
$ 2,426
Commuter Parking Lot
Garage
$ 44
Total Enterprise Funds
$ 3,128
21
VILLAGE OF DEERFIELD, ILLINOIS
NOTES TO THE FINANCIAL STATEMENTS
APRIL 30, 1981
3. Interfund Receivables and Payables (Cont.)
Due Due
From To
Garage Fund
General
$ 3,015
Emergency Services Disaster
14
Youth Bound
94
Street
3,091
Sewer
2,426
Water
658
Parking Lot
44
Dial -A -Ride
22
Total Garage Fund
$ 9,364
Dial -A -Ride
General $ 10,711
Garage $ 22
Total Dial -A -Ride Fund $ 10,711 $ 22
Total $217,504 $217,504
4. Fixed Assets
A. The Village is currently compiling records of General Fixed Assets but
has not booked them as of April 30, 1981.
B. Summary of Proprietary Fixed Assets at April 30, 1981
Enterprise
Commuter
Water Sewerage Parking Lot
Land $ 77,500
System
Equipment and Vehicles
Parking Lots
Total
Less Accumulated
Depreciation
Net
$ 711,904 $5,742,761
96,705 135,691
$ 808,609 $5,878,452
(393,851)
$ 414,758
(314,422)
Or, su. nln
613,028
$690,528
(59,327)
$631,201
22
VILLAGE OF DEERFIELD, ILLINOIS
NOTES TO THE FINANCIAL STATEMENTS
APRIL 30, 1981
5. Long -Term Debt
A. Changes in Long -Term Debt
Balances
Balances
May 1, 1980 Issuances
Retirements
April 30, 1981
General
Obligation Bonds
Sewerage
Improvement Bonds
$
850,000
$
75,000
$ 775,000
Sewerage
Treatment
Facility Bonds
1,550,000
125,000
1,425,000
Land Acquisition
Bonds
500,000
100,000
400,000
Police
Addition
Installment
Contract
385,000
20,000
365,000
$3,285,000 -
$320,000
$2,965,000
Public Benefit
$
60,600 -
$
10,900
$ 49,700
Revenue Bonds
Water Revenue
Bonds-1960
$
65,000
$
5,000
$ 60,000
Water Revenue
Bonds-1959
270,000
25,000
245,000
Sewer
Improvement
Bonds-1960
45,000
45,000
$
380,000 -
$
75,000
$ 305,000
Special Assessment
Bonds
$
93,669 -
$
15,000
$ 78,669
a23
IVILLAGE OF DEERFIELD, ILLINOIS
NOTES TO THE FINANCIAL STATEMENTS
APRIL 30, 1981
5. Long -Term Debt (Cont.)
B. Debt Service Requirements to Maturity
ANNUAL PRINCIPAL AND INTEREST REQUIREMENTS
General
Obligation
Fiscal Year Bonds and Special
Ending Installment Public Revenue Assessment
April 30 Notes Benefit Bonds Bonds
Total
1982 $ 320,000 $10,900 $ 30,000 $10,000 $
370,900
1983 345,000 10,900 30,000 10,000
395,900
1984 345,000 10,900 35,000 10,000
400,900
1985 375,000 9,500 35,000 10,000
429,500
1986 345,000 2,500 40,000 35000
390,500
1987 355,000 2,500 45,000 3,000
405,500
1988 200,000 2,500 45,000 4,000
251,500
1989 200,000 45,000
245,000
w
1990 200,000
200,000
1991 200,000
200,000
1992 200,000
200,000
1993 200,000
200,000
$3,285,000 $49,700 $305,000 $50,000 $3,689,700
6. Revenue Bond Ordinance Disclosures
A. Water Fund
The ordinance authorizing the issuance of the Water Revenue Bond
1959 and the subsequent Water Revenue Bond Issue of 1960 provided
Series of
for the
creation of separate accounts designated as "Operations and Maintenance
Account," "Principal and Interest Account," "Depreciation Account,"
"Bond
Reserve Account," "Surplus Account," "Improvement and Extension Account,"
and "Bond Redemption Account" into which accounts there shall be
credited
as of the first day of each month except as hereinafter provided
for the
Improvement and Extension Account and the Bond Redemption Account,
all
monies of the system in accordance with the following priority.
'
Operation and Maintenance Account - An amount sufficient to cover
estimated operating and maintenance expense of the water system for
the
the
current month.
24 ,
VILLAGE OF DEERFIELD, ILLINOIS
'
NOTES TO THE FINANCIAL STATEMENTS
APRIL 30, 1981
6. Revenue Bond Ordinance Disclosures (Cont.)
A. Water Fund (Cont.)
Bond Principal and Interest Account - an amount at least equal to the
sum of one -sixth of the interest becoming due on the next interest
payment date, and one -twelfth of the aggregate yearly amount of
principal due on the next principal maturity date.
Depreciation Account - the sum of $250 each month until such account
aggregates the sum of $15,000. Funds accumulated shall be used for
replacements or unusual repairs for which funds are not otherwise
available.
Bond Reserve Account - an amount of $950 each month until such account
aggregates the sum of $52,000. Funds accumulated shall be used for the
payment of bond principal and interest, should the amount available in
the bond principal and interest account be insufficient to meet the
payments when due.
Surplus Account - any monies remaining each month after providing for
the credits to the above listed accounts shall be credited to the
surplus account. At the end of each fiscal year, funds in this account
shall be used to make up deficiencies in the prior accounts, 50% of the
remaining amounts be transferred to an Improvement and Extension Account
accumulated up to a maximum of $100,000, and all money then remaining in
the surplus account may be used for the following purposes:
A. Create a Bond Redemption Account
B. Accelerate the accumulation of funds in aforementioned accounts
C. Used for any lawful corporate purpose
The monies in the various accounts may be invested from time to time and
the interest earned thereon credited to the account from which the
investment was made.
7. Deficit Fund Balances/Retained Earnings of Individual Funds
The following funds had a deficit in fund balance/retained earnings at April
30, 1981:
Fund Deficit Balance ,
Police Addition $ (6,675)
Garage (22,556)
G
25
VILLAGE OF DEERFIELD, ILLINOIS
NOTES TO THE FINANCIAL STATEMENTS
APRIL 30,
1981
Expenditures/Expenses
Budget in
Individual Funds
8.
Excess of Actual
over
The following funds had an excess of actual expenditures/expenses over
budget for
the year ended
April 30, 1981:
Fund
Excess
Debt Service Fund
$ 2,928
Refuse Fund
32,159
Garage Fund
2,335
9.
Segment Information for Certain Individual Enterprise
Funds
The Village maintains four Enterprise Funds which provide water and sewerage,
and
parking services.
Segment information for the year ended
April 30, 1981
is as follows:
Sewerage
Parking Lot
Water Fund
Fund Refuse Fund
Fund
Total
Operating Revenues
$886,834
$ 597,866
$320,259
$ 54,981
$1,859,940
Depreciation, Depletion-, and
Amortization Expense
22,274
171,676
28,812
222,762
Operating Income or (Loss)
103,776
(116,483)
(308,400)
256
(320,851)
Operating Transfers
In
Out
20,000
40,000
10,000
70,000
Tax Revenues
Net Income (Loss)
109,600
(47,028)
(10,400)
256
52,428
Current Capital Contributions
and Transfer, -
Contributions
15,821
15,821
Transfers
20,976
20,976
Plant, Property and Equipment
Additions
35,392
30,641
72,479
138,512
Deletions
5,195
5,573,379
5,578,574
Net Working Capital
254,645
492,086
284,994
(35,869)
995,856
Bonds and Other Long -Term Liabilities
Payable from Operating Revenues
305,000
305,000
Total Equity
453,111
6,170,870
284,994
595,332
7,504,307
10.
Prior Period Adjustment
Library
To Correct Previous Error in Recording
Accounts Payable
$6,129
1
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GOVERNMENTAL FUND TYPES
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GENERAL FUND
t
1
1
1
1
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1
1
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i
1
1
1
1
1
1
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VILLAGE OF DEERFIELD, ILLINOIS
GENERAL FUND
BALANCE SHEET
APRIL 30, 1981
Totals
1981 1980
ASSETS
Cash and Investments (Page 83)
$ 772,672
$ 652,176
Receivables
Property Taxes — Current Levy
415,096
407,172
Sales Tax
84,498
73,422
State Income Taxes
31,898
37,172
Fines
27,000
24,000
Interest
25,493
14,260
Other
21,540
Due from Other Funds (Note 3)
22,000
44,803
Other Assets
14,427
43,355
Advance to Senior Citizen Housing-
175,000
$1,414,624
$1,471,360
LIABILITIES AND FUND BALANCE
Liabilities
Accounts Payable $ 101,631 $ 59,085
Accrued Payroll 52,779 41,356
Due to Other Funds (Note 3) 58,375 219,650
Total Liabilities $ 212,785 $ 320,091
Fund Balance (Page 27) $1,201,839 1,151,269
$1,414,624 $1,471,360
See accompanying Notes to the Financial Statements.
W
27
VILLAGE OF DEERFIELD, ILLINOIS ,
GENERAL FUND
STATEMENT OF REVENUES, EXPENDITURES, ,
AND CHANGES IN FUND BALANCE - BUDGET AND ACTUAL
FOR THE YEAR ENDED APRIL 30, 1981
Totals
1981
1980
Budget
Actual
Actual
Revenues (Page 28)
Property Taxes - Current Levy
$ 425,000
$ 420,338
$ 429,500
Municipal Sales Tax
1,140,000
1,123,981
1,018,734
State Income Tax
345,000
328,065
320,542
Interest Earned
50,000
109,062
97,240
Licenses and Permits
83,500
72,359
86,442
Fines
110,000
101,950
100,663
Services
65,000
68,144
62,388
Other Revenue
23,000
35,361
64,252
$2,241,500
$2,259,260
$2,179,761
Expenditures (Page 29-31)
Administrative Department
$ 843,128
$ 853,797
$ 654,166
Police Department
1,456,114
1,335,893
1,219,677
$2,299,242
$2,189,690
$1,873,843
Excess of Revenues over Expenditures
before Other Sources and (Uses)
$ (57,742)
$ 69,570
$ 305,918
Other Financial Sources (Uses)
Operating Transfer from Street and Bridge
$ 33,000
$ 33,000
Operating Transfer to Youth Bound Fund
(12,000)
(12,000)
$ (12,000)
Operating Transfer to Police Addition Fund
(140,000)
Operating Transfer to Illinois Municipal
Retirement Fund
(40,000)
(40,000)
$ 19,000)
$ 19,000)
$ 152,000)
Excess of Revenues over Expenditures
and Other (Uses)
Fund Balance
May 1
Prior Period Adjustment
Adjusted Balance
April 30 (Page 26)
$ (76,742) $ 50,570 $ 153,918
See accompanying Notes to the Financial Statements.
$1,151,269 $ 993,390
3,961
$1,151,269 $ 997,351
Cl )nl RAQ 1,11 1S1 9AQ
28
VILLAGE OF DEERFIELD, ILLINOIS
GENERAL FUND
STATEMENT OF REVENUES - BUDGET AND ACTUAL
FOR THE YEAR ENDED APRIL 30, 1981
Budget Actual
Property Taxes
Property Taxes - 1981 Levy $ 425,000
Prior Year Tax Collections (4,662)
$ 425,000 $ 420,338
Municipal Sales Tax $1,140,000 $1,123,981
State Income Tax
$
345,000
$
328,065
Interest Earned
$
50,000
$
109,062
Licenses and Permits
Beer/Liquor Licenses $ 25,000 $ 23,250
Food Licenses 1,000 2,584
Other Business Licenses 9,000 8,181
Building Permits 20,000 12,979
Animal Licenses 6,500 7,002
Non -Business Licenses and Permits 22,000 18,363
/ $ 83,500 $ 72,359
Fines $ 110,000 $ 101,950
Services
Special Police Services
$
25,000
$
27,992
Transfer Charges
30,000
30,000
Telephone Service
4,234
Engineering Charges
10,000
5,918
$
65,000
$
68,144
Miscellaneous
False Alarms
$
10,025
Sale of Materials
$
1,000
(952)
Rental
3,689
Miscellaneous
10,000
17,290
Grants
12,000
4,804
Other
505
$
23,000
$
35,361
J
$2,241,500
$2,259,260
0
29
VILLAGE OF DEERFIELD, ILLINOIS
GENERAL FUND
STATEMENT OF EXPENDITURES - BUDGET AND ACTUAL l
FOR THE YEAR ENDED APRIL 30, 1981
Budget
Actual
Administration Department
Salaries
$388,430
$351,839
Overtime
3,798
3$37
Part -Time
65,100
30,507
Employee Benefits
23,400
20,148
Professional Services
84,000
97,343
Travel, Training and Dues
9,000
10,082
Printing and Advertising
7,500
5,840
Communications
14,000
12,635
Insurance
19,500
16,691
Contractual Services
50,000
68,779
Utility Services
1,500
3,768
Motor Vehicle Maintenance
2,000
4,149
Repairs and Maintenance
31,000
54,508
Equipment Rental
500
150
Miscellaneous l
3,000
3,576
Supplies
143000,
21,983
Motor Vehicles
4,000
9,000
Motor Vehicle Supplies
1,600
2,126
Election Board
3,000
79
Advisory Boards
6,000
4,798
Dog Pound
5,000
3$35
Housing Assistance
30,000
29,998
Apparel
200
305
Equipment
5,000
7,908
Land Acquisition
71,600
74,103
Donation to M.E.G.
2,145
Transfer to Dial -A -Ride
14,665
$843,128
$853,797
a
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VILLAGE OF DEERFIELD, ILLINOIS
GENERAL FUND
STATEMENT OF EXPENDITURES - BUDGET AND ACTUAL
FOR THE YEAR ENDED APRIL 30, 1981
Budget
Actual
Police Department
Administrative Service
Salaries
$ 177,992
$ 180,667
Overtime
7,120
2,969
Part -Time
37,913
25,549
Employee Benefits
9,810
6,986
Professional Services
3,000
5,295
Travel, Training and Dues
3,735
2,746
Printing and Advertising
6,300
4,284
Communications
23,400
32,679
Insurance
11,645
9,614
Contractual Services
11,350
12,163
Motor Vehicle Maintenance
600
330
Repairs and Maintenance
1,000
963
Supplies
7,700
7,740
Motor Vehicle Supplies
975
669
Advisory Boards
5,000
1,174
Apparel
2,100
1,617
Equipment
2,500
4,732
$ 312,140 $ 300,177
Investigations
Salaries
$ 75,925
$ 78,319
Overtime
9,557
8,848
Employee Benefits
3,570
2,476
Travel, Training and Dues
1,668
1,206
Insurance
4,845
3,440
Contractual Services
7,290
7,287
Motor Vehicle Maintenance
1,550
1,262
Repairs and Maintenance
450
49
Supplies
3,500
2,385
Motor Vehicle Supplies
2,035
1,015
Apparel
900
1,228
Equipment
1,390
1,054
$ 112,680 $ -108,569
Patrol
Salaries $ 595,145 $ 574,045
Overtime 28,473 26,071
Part -Time 35,090 32,083
Employee Benefits 28,350 24,031
Travel, Training and Dues 16,300 19,710
Insurance 50,150 29,715
Motor Vehicle Maintenance 19,300 11,647
Repairs and Maintenance 800 666
31
VILLAGE OF DEERFIELD, ILLINOIS
GENERAL FUND
STATEMENT OF EXPENDITURES - BUDGET AND ACTUAL
FOR THE YEAR ENDED APRIL 30. 1981
Budget Actual
Police Department (Cont.)
Patrol (Cont.)
Supplies $ 3,135 $ 3,357
Motor Vehicle Supplies 34,000 23,666
Apparel 8,750 10,429
Equipment 9,500 5,810
Motor Vehicles 37,000 13,725
$ 865,993 $ 774,955
Community Services
Salaries
$
27,951
$
27,655
Overtime
699
568
Employee Benefits
990
1,027
Travel, Training and Dues
515
503
Insurance
4,250
2,147
Motor Vehicle Maintenance
600
377
Repairs and Maintenance
200
Supplies
1,270
1,139
Motor Vehicle Supplies
1,210
224
Apparel
300
229
$
37,985
$
33,869
Special Services
Salaries
$
30,380
$
29,982
$
30,380
$
29,982
Youth Services
Salaries
$
71,319
$
71,101
Overtime
6,918
5,677
Employee Benefits
3,570
2,400
Travel, Training and Dues
1,644
1,480
Insurance
6,800
3,563
Motor Vehicle Maintenance
1,300
1,102
Repairs and Maintenance
450
Supplies
300
53
Motor Vehicle Supplies
2,795
1,642
Apparel
600
818
Equipment
1,240
505
$
96,936
$
88,341
Total Police Department
$1,456,144
$1,335,893
Total General Fund
$2,299,242
$2,189,690
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SPECIAL REVENUE. FUNDS
u1
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VILLAGE OF DEERFIELD, ILLINOIS
MUNICIPAL AUDIT FUND
STATEMENT OF REVENUES, EXPENDITURES,
AND CHANGES IN FUND BALANCE - BUDGET AND ACTUAL
FOR THE YEAR ENDED APRIL 30, 1981
Revenues
1980 Tax Levy
Prior Years' Taxes
Expenditures
Contractual
Excess (Deficiency) of Revenues
over Expenditures
Fund Balance
May 1, 1980
April 30, 1981
See accompanying Notes to the Financial Statements.
Budget
$10,500
34
Actual
$10,500
(30)
$10,470
10,500 9,000
$ 1,470
14,530
$16,000
35
VILLAGE OF DEERFIELD, ILLINOIS
EMERGENCY SERVICES DISASTER FUND
STATEMENT OF REVENUES, EXPENDITURES,
AND CHANGES IN FUND BALANCE - BUDGET AND ACTUAL
FOR THE YEAR ENDED APRIL 30, 1981
I
Budget Actual
Revenues
1980 Tax Levy $ 5,000 $ 5,000
Prior Years' Taxes (41)
Miscellaneous 500
$ 5,500 $ 4,959
Expenditures
Travel, Training and Dues
$ 400
$ 488
Communications
400
145
Insurance
600
730
Contractual
300
Utility Services
100
25
Motor Vehicle Maintenance
1,000
1,716
Motor Vehicle Supplies
200
Repairs and Maintenance
500
585
Supplies
200
358
Equipment
2,500
553
$6,200
$ 4,600
Excess (Deficiency) of Revenues
over Expenditures
$ (700)
$ 359
Fund Balance
May 1, 1980 12,307
April 30,'1981 $12,666
See accompanying Notes to the Financial Statements.
36
1
1
1
1
1
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1
1
1
1
1
1
1
1
1
1
VILLAGE OF DEERFIELD, ILLINOIS
YOUTH BOUND FUND
STATEMENT OF REVENUES, EXPENDITURES,
AND CHANGES IN FUND BALANCE - BUDGET AND ACTUAL
FOR THE YEAR ENDED APRIL 30, 1981
Revenues
Project Income
Expenditures
Salaries
Benefits
Travel, Training and Dues
Insurance
Motor Vehicle Maintenance
Motor Vehicle Supplies
Repairs and Maintenance
Supplies
Lodgings
Equipment
Communications
Excess (Deficiency) of Revenues
over Expenditures before Operating Transfers
Other Financing Sources
Transfer from General Fund
Fund Balance
May 1, 1980
April 30, 1981
See accompanying Notes to the Financial Statements.
Budget Actual
$ 15,565 $ 12,245
$ 15,565 $ 12,245
$ 14,924 $ 15,088
336
345
678
661
1,400
985
1,420
1,457
5,000
1,880
465
5
4,350
6,008
2,075
1,361
945
874
149
31,593
$ 28,813
$06,028) $06,568)
12,000 12,000
$ (4,028) $ (4,568)
4,692
$ 124
37
VILLAGE OF DEERFIELD, ILLINOIS
LIBRARY FUND
STATEMENT OF REVENUES, EXPENDITURES,
AND CHANGES IN FUND BALANCE - BUDGET AND ACTUAL
FOR THE YEAR ENDED APRIL 30, 1981
Revenues
1980 Tax Levy
Prior Years' Taxes
Non -Resident Fees
Fees, Fines and Penalties
Gifts
Reciprocal Borrowing
Xerox
Interest
Film Insurance
Grants
Expenditures
Salaries - Professional
Salaries - Non -Professional
Employee Benefits
Professional Services
Education, Travel, Dues, Etc.
Communication
Insurance
Contractual Services
Utilities
Repairs - Roof
Repairs, Maintenance of Building and
Equipment Building Supplies
Aggregates
Supplies (Library and Office)
Books
Periodicals
Audio -Visual
Binding,
Special Library Programs
Data Base
Paving Parking Lot
New Equipment
Computer Service
Miscellaneous
Working Cash Fund
Excess (Deficiency) of Revenues over Expenditures
Fund Balance
May 1, 1980
Prior Year's Adjustment
April 30, 1981
See accompanying Notes to the Financial Statements.
Budget Actual
$ 394,223 $394,223
(4,343)
3,000
5,107
11,000
15,468
900
2,287
6,500
11,310
9,200
14,876
19,717
19,111
432
3,984
$ 444,540
$462,455
$ 110,720 $108,328
163,199
149,007
5,000
4,820
1,500
66
3,500
4,211
4,800
5,101
8,000
6,792
10,000
8,748
350
409
21,000
2,225
43,140
45,325
435
12,000
14,617
70,000
69,517
13,500
13,096
8,000
8,890
2,000
930
1,000
390
4,000
2,186
12,500
14,119
10,500
10,794
694
73,900
5,000
$ 583,609
$470,700
$0 39,069) $ (8,245)
$544,067
6,129
550,196
$541,951
38
1
1
fl
I
I
VILLAGE OF DEERFIELD, ILLINOIS
STREET AND BRIDGE FUND
STATEMENT OF REVENUES, EXPENDITURES,
AND CHANGES IN FUND BALANCE - BUDGET AND ACTUAL
FOR THE YEAR ENDED APRIL 30, 1981
Budget
Actual
Revenues
1980 Tax Levy
$160,000
Prior Year's Taxes
4,315
$160,000
$164,315
Interest Earned
3,000
2,435
Vehicle Licenses
195,000
203,359
Motor Fuel Tax
111,000
111,000
State Highway Maintenance
11,500
11,433
50/50 Sidewalk and Curb
4,000
5,336
Miscellaneous
6,000
22,402
Train Station Maintenance
1,500
$492,000
$520,280
Expenditures - Public Works (Page 39-43)
Administration
$ 40,981
$ 44,413
Cleaning
18,652
17,009
Traffic Marking
29,378
23,682
Pre -Mix Patching
73,236
70,224
Tarring Cracks
16,507
11,567
Drainage Structure
11,690
13,597
Street Lights and Traffic Signals
70,619
84,457
Miscellaneous Maintenance
32,866
36,678
Snow and Ice Control
110,532
94,857
Weed Control
11,004
8,838
Leaf Removal
12,044
16,412
Tree Removal
23,123
20,862
Tree Planting
11,307
7,476
Railroad Station Maintenance
16,231
15,855
$478,170
$465,927
Excess (Deficiency) of Revenues over Expenditures
before Other Financing Sources (Uses)
$ 13,830
$ 54,353
Other Financing Sources (Uses)
Operating Transfers in (Out)
Transfer from Praking Lot Fund
$ 10,000
$ 10,000
Transfer to General Fund
(33,000)
(33,000)
$(23,000)
$(23,000)
Excess (Deficiency) of Revenues over Expenditures
$ (9,170)
$ 31,353
Fund Balance
May 1, 1980
148,475
April 30, 1981
$179,828
1 See accompanying Notes to the Financial Statements.
39
VILLAGE OF DEERFIELD, ILLINOIS
STREET AND BRIDGE FUND
STATEMENT OF EXPENDITURES - BUDGET AND ACTUAL
FOR THE YEAR ENDED APRIL 30. 1981
Budget
Public Works Department - Administration
Salaries
$ 22,784
Overtime
325
Employee Benefits
826
Professional Services
200
Travel, Training and Dues
800
Printing and Advertising
4,400
Communications
1,200
Insurance
5,021
Motor Vehicle Maintenance
1,000
Miscellaneous
1,000
Supplies
1,500
Motor Vehicle Supplies
600
Apparel
1,275
Repairs and Maintenance
50
$ 40,981
Public Works - Cleaning
Salaries
$ 8,038
Overtime
542
Employee Benefits
495
Insurance
4,177
Contractual Services
500
Motor Vehicle Maintenance
1,100
Repairs and Maintenance
1,500
Equipment Rental
500
Motor Vehicle Supplies
800
Supplies
1,000
$ 18,652
Public Works - Traffic Marking
Salaries
$ 8,040
Overtime
434
Fart -Time
1,823
Employee Benefits
495
Insurance
3,261
Motor Vehicle Maintenance
1,200
Repairs and Maintenance
600
Motor Vehicle Supplies
525
Materials
5,000
Street Signs
6,500
Contractual
1,500
$ 29,378
Actual
$ 27,449
1,252
427
3,778
2,121
3,376
1,380
788
1,671
1,131
697
343
$ 44,413
$ 8,502
394
360
823
305
1,098
3,210
575
1,742
$ 17,009
$ .6,259
67
820
187
1,207
1,247
623
302
6,356
4,730
1,884
$ 23,682
40
1
1
i
1
1
1
1
1
1
1
i
1
1
1
1
VILLAGE OF DEERFIELD, ILLINOIS
STREET AND BRIDGE FUND
STATEMENT OF EXPENDITURES - BUDGET AND ACTUAL
FOR THE YEAR ENDED APRIL 30, 1981
Budget
Actual
Pre -Mix Patching
Salaries
$ 25,014
$ 27,204
Overtime
542
1,309
Employee Benefits
1,238
1,515
Insurance
8,672
3,513
Motor Vehicle Maintenance
4,000
4,778
Repairs and Maintenance
2,000
2,637
Supplies
600
526
Motor Vehicle Supplies
1,500
2,318
Aggregates
26,000
23,779
Materials
2,000
1,395
Equipment
1,670
1,250
$ 73,236 $ 70,224
Tarring Cracks
Salaries
$ 8,040
$ 4,652
Overtime
108
135
Part -Time
1,823
1,791
Employee Benefits
495
233
Insurance
941
540
Motor Vehicle Maintenance
1,000
1,000
Repairs and Maintenance
500
643
Motor Vehicle Supplies
400
91
Aggregates
200
Materials
3,000
2,482
$ 16,507 $ 11,567
Drainage Structures
Salaries
$ 4,020
$ 6,997
Overtime
542
122
Employee Benefits
248
372
Insurance
880
660
Motor Vehicle Maintenance
1,200
1,315
Repairs and Maintenance
1,500
1,267
Motor Vehicle Supplies
300
248
Aggregates
1,000
1,113
Materials,
2,000
1,503
$ 11,690 $ 13,597
Street Lights and Traffic Signals
Salaries $ 8,040 $ 9,430
Overtime 542 725
Employee Benefits 495 426
VILLAGE OF DEERFIELD, ILLINOIS
STREET AND BRIDGE FUND
STATEMENT OF EXPENDITURES - BUDGET AND ACTUAL
FOR THE YEAR ENDED APRIL 30. 1981
Street Lights and Traffic Signals (Cont.)
Insurance
Contractual Services
Utility Services
Motor Vehicle Maintenance
Repairs and Maintenance
Equipment Rental
Motor Vehicle Supplies
Aggregates
Materials
Equipment
Miscellaneous Maintenance
Salaries
Overtime
Employee Benefits
Insurance
Contractual Services
Motor Vehicle Maintenance
Repairs and Maintenance
Equipment Rental
Miscellaneous
Motor Vehicle Supplies
Aggregates
Materials
Snow and Ice Control
Salaries
Overtime
Employee Benefits
Communications
Insurance
Motor Vehicle Maintenance
Repairs and Maintenance
Equipment Rental
Supplies
Motor Vehicle Supplies
Salt
Aggregates
Materials
Equipment
Motor Vehicles
Budget
$ 1,617
13,000
30,060
900
625
1,000
600
300
13,000
500
f $ 70,619
$ 4,020
542
248
656
13,950
850
2,500
500
600
1,000
8,000
$ 32,866
$ 20,995
7,052
990
650
4,845
6,000
11,000
1,000
2,000
6,100
19,000
3,500
2,000
10,400
15,000
$110,532
Actual
$ 1,718
25,315
31,884
1,061
(198)
670
1,363
103
11,460
500
$ 84,457
$ 1,966
259
98
441
13,861
842
1,689
467
505
346
1,993
14,211
$ 36,678
$ 5,573
6,536
369
233
5,210
6,290
12,076
170
2,984
25,048
7,215
241
8,470
14,442
$ 94,857
VILLAGE OF DEERFIELD, ILLINOIS
'
STREET AND BRIDGE FUND
STATEMENT OF EXPENDITURES - BUDGET AND
ACTUAL
'
FOR THE YEAR ENDED APRIL 30, 1981
Budget
Actual
Weed Control
Salaries
$
4,020
$
3,171
'
Overtime
54
3
Part -Time
1,823
1,662
Employee Benefits
248
137
Insurance
459
357
Motor Vehicle Maintenance
1,000
1,052
Repairs and Maintenance
1,500
1,578
'
Motor Vehicle Supplies
400
394
Materials
1,000
370
Equipment
500
114
'
$
11,004
$
8,838
Leaf Removal
'
Salaries
Overtime
$
4,019
2,170
$
6,091
2,902
Employee Benefits
248
301
Insurance
1,307
641
Motor Vehicle Maintenance
2,200
2,205
Repairs and Maintenance
1,500
2,823
•
Motor Vehicle Supplies
600
1,449
$
12,044
$
16,412
Tree Removal
Salaries
Overtime
$
4,020
542
$
6,356
502
Part -Time
3,472
2,050
Employee Benefits
248
359
Insurance
1,191
373
'
Contractual Services
9,000
8,216
Motor Vehicle Maintenance
950
945
Repairs and Maintenance
900
874
Motor Vehicle Supplies
300
202
Materials
2,000
985
Equipment Rental
500
'
$
23,123
$
20,862
Tree Planting
Salaries
$
4,020
$
1,503
Overtime
108
249
Employee Benefits
248
58
Insurance
Contractual Services
556
4,200
317
2,849
Motor Vehicle Maintenance
800
797
Repairs and Maintenance
475
331
42
43
VILLAGE OF DEERFIELD, ILLINOIS
STREET AND BRIDGE FUND
STATEMENT OF EXPENDITURES - BUDGET AND ACTUAL
FOR THE YEAR ENDED APRIL 30, 1981
Tree Planting (Cont.)
Motor Vehicle Supplies
Materials
Railroad Station Maintenance
Salaries
Overtime
Part -Time
Employee Benefits
Insurance
Repairs and Maintenance
Supplies
Materials
Contractual
Utility Service
Aggregates
Total Street and Bridge Fund
Budget Actual
$ 400 $ 643
500 729
$ 11,307 $ 7,476
$ 4,020 $ 5,104
217
598
1,823
1,093
248
87
2,523
2,899
2,000
1,856
1,500
242
400
726
1,000
817
2,000
1,787
500
646
$ 16,231
$ 15,855
$478,170 $465,927
VILLAGE OF DEERFIELD, ILLINOIS
ILLINOIS MUNICIPAL RETIREMENT FUND
STATEMENT OF REVENUES, EXPENDITURES,
AND CHANGES IN FUND BALANCE - BUDGET AND ACTUAL
FOR THE YEAR ENDED APRIL 30, 1981
' Revenues
1980 Tax Levy
Prior Years' Taxes
' Replacement Tax
ExpeLitures
I�M.R.F. Payments
Excess (Deficiency) of Revenues over
Expenditures before Other Financing Sources
' Other Financing Sources
Operating Transfers In
' Transfer from General Fund
Transfer from Sewer Fund
Transfer from Water Fund
Excess of Revenues over Expenditures
' Fund Balance
May 1, 1980
' April 30, 1981
1
1
See accompanying Notes to the Financial Statements.
Budget Actual
$195,000 $195,000
(1,693)
8,000 7,411
$203,000 $200,718
203,000 186,606
$ 40,000
40,000
20,000
$100,000
$114,112
52,583
$166,695
44
45
VILLAGE OF DEERFIELD, ILLINOIS
PUBLIC BENEFIT FUND
STATEMENT OF REVENUES, EXPENDITURES,
AND CHANGES IN FUND BALANCE - BUDGET AND ACTUAL
FOR THE YEAR ENDED APRIL 30, 1981
Revenues
1980 Tax Levy
Prior Years' Taxes
Rebates
Interest
Expenditures
Transfer to Special Assessment Funds
Excess (Deficiency) of Revenues
over Expenditures
Fund Balance
May 1, 1980
April 30, 1981
See accompanying Notes to the Financial Statements.
Budget Actual
$10,000
$ 10,000
(100)
10,000
3,000
$23,000
$ 9,900
17,000
14,348
$ 6,000 $ (4,448)
32,246
$ 27,798
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VILLAGE OF DEERFIELD, ILLINOIS
FEDERAL REVENUE SHARING FUND
STATEMENT OF REVENUES, EXPENDITURES,
AND CHANGES IN FUND BALANCE - BUDGET AND ACTUAL
FOR THE YEAR ENDED APRIL 30. 1981
Revenues
Entitlements Earned
Interest Earned
Expenditures
Police Building
Police Building Abatement
Excess (Deficiency) of Revenues
over Expenditures Before Other
Operating Financing Sources
Other Financing Sources
Operating Transfer Out
Transfer to Debt Service
Excess (Deficieny) of Revenues
over Expenditures
Fund Balance
May 1, 1980
April 30, 1981
See accompanying Notes to the Financial Statements.
9
Budget Actual
$52,000 $102,011
1,000
$53,000 $102,011
$10,000
45,780
$55,780 -
$(2,780) $102,011
(45,780)
$(2,780) $ 56,231
9,045
$ 65,276
46
47
VILLAGE OF DEERFIELD, ILLINOIS
MOTOR FUEL TAX FUND
STATEMENT OF REVENUES, EXPENDITURES,
AND CHANGES IN FUND BALANCE - BUDGET AND ACTUAL
FOR THE YEAR ENDED APRIL 30, 1981
Budget Actual
Revenues
Allotments Earned $ 256,000 $233,998
Interest Earned 20,000 36,453
Other Income 10,000 465
286,000 $270,916
Expenditures
Street Maintenance
$ 111,000
$177,906
Street Resurfacing and Renovation Program
75,000
254
Lake -Cook and Pine Traffic Signal
45,000
Lake -Cook Plaza Traffic Signal
90,000
38,705
Wilmot and Deerfield Roads
25,000
2,060
Traffic Signal - Participation for
Waukegan Road Reconstruction
22,000
20,211
Osterman Avenue and Waukegan
Road Widening
35,000
25,520
$ 403,000 $264,656
Excess (Deficiency) of Revenues
over Expenditures $(117,000) $ 6,260
Fund Balance
May 1, 1980 317,656
April 30, 1981 $323,916
See accompanying Notes to the Financial Statements.
DEBT SERVICE FUNDS
48
VILLAGE OF DEERFIELD, ILLINOIS
DEBT SERVICE FUNDS
BALANCE SHEET
APRIL 30, 1981
Totals
April 30,
April 30,
1981
1980
ASSETS
Cash and Investments (Page 83)
$285,410
$317,823
Receivables
Property Taxes, Current Levy
297,420
326,141
Interest
6,022
594
Replacement Tax
16,177
Due from Other Funds (Note 3)
130,780
100,000
$719,632
$760,735
LIABILITIES AND FUND BALANCES
Liabilities
Bonds Payable
$300,000
$345,000
Interest Payable
206,436
228,736
Notes Payable
45,780
41,742
Total Liabilities
$552,216
$615,478
Fund Balances
167,416
145,257
$719,632
$760,735
See accompanying Notes to the Financial Statements.
49 1
VILLAGE OF DEERFIELD, ILLINOIS
DEBT SERVICE FUNDS
STATEMENT OF REVENUES, EXPENDITURES
AND CHANGES IN FUND BALANCE - BUDGET AND ACTUAL
Revenues
1980 Tax Levy
Prior Year's Taxes
Replacement Tax
Interest and Other
Expenditures
Sewer Improvement Bonds
Principal
Interest
FOR THE YEAR ENDED APRIL 30, 1981
1981 1980
Budget Actual Actual
$377,126 $ 304,506 $ 344,855
(3,478)
58,000 51,600 28,281
70,780 24,685 20,795
$505,906 $ 377,313 $ 393,931
Sewer Treatment Facility Bonds
Principal
Interest
Land Acquisition Bonds
Principal
Interest
Police Addition Contract
Principal
Interst
$ 75,000 $ 75,000
38,788. 42,125
125,000 125,000
713312 76,875
100,000 100,000
25,125 30,525
20,000 15,000
25,780 26,742
Yous Contract 3,280 3,280
Other 1,649 1,776
$486,286 $ 485,934 $ 496,323
Excess (Deficiency) of Revenues over Expenditures
before Other Operating Financing Sources $ 19,620 $0 08,621) $0 02,392)
Other Financing Sources
Operating Transfers In
Transfer from Sewerage Fund
Transfer from Sewerage Treatment Facilties Fund $ 85,000
Transfer from Federal Revenue Sharing Fund 45,780
Excess (Deficiency) of Revenues over
Expenditures
Fund Balance
May 1
Prior Period Adjustment for
Bond and Interest Payable
April 30
$ 307,500
- $ 130,780 $ 307,500
$ 19,260 $ 22,159 $ 205,108
See accompanying Notes to the Financial Statements.
$ 145,257 $ 579,571
(639,422)
$ 145,257 $ 59,851)
$ 167,416 $ 145,257
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53
ASSETS
Current Assets
Cash and Investments (Page 83)
Receivables
Accounts
Property Taxes
Interest
Other
Due from Other Funds (Note 3)
Inventory
Restricted Assets
Cash and Investments (Page 83)
Fixed Assets - Net
LIABILITIES AND FUND EQUITY
Current Liabilities
Accounts Payable
Due to Other Funds
Other
Long -Term Liabilities
Bonds Payable
Total Liabilities
Fund Equity
Contributed Capital
Retained Earnings
Reserved
Unreserved
Total Retained Earnings
Total Fund Equity
VILLAGE OF DEERFIELD, ILLINOIS
ENTERPRISE FUNDS
COMBINING BALANCE SHEET
APRIL 30, 1981
Commuter
Water Parking Totals
Funds Sewerage Refuse Lot 1981 1980
$ 87,764 $ 370,591 $(41,209) $(45,382) $ 371,764 $ 337,479
186,989
131,348
318,337
293,152
291,052
291,052
285,493
23,075
23,075
905
1,167
88,945
17,257
107,369
19,713
175,000
31,241
31,241
39,158
$307,161
$ 525,014
$338,788
$ 28,125)
51,142,838
$1,150,900
$ 88,708
$ 114,754
-
-
$ 203,462
$ 182,486
$414,758
$5,564,030
-
$631,201
$6,609,989
$6,681,317
$810,627
$6,203,798
$338,788
$603,076
$7,956,289
$8,014,703
$ 51,858
$ 29,353
$ 53,794
$ 7,700
$ 142,705
$ 169,458
658
2,426
44
3,128
14,188
1,149
1,149
52,516
$ 32,928
$ 53,794
7,744
$ 146,982
183,646
$305,000
-
-
-
$ 305,000
$ 335,000
357,516
T 32,928
T 53,794
7,744
$ 451,982
S 518,646
-
$5,616,761
-
$575,166
$6,191,927
$6,176,106
$ 88,708
$ 114,754
$ 203,462
$ 182,486
364,403
439,355
$284,994
$ 20,166
1,108,918
1,137,465
$453,111
$ 554,109
$284,994
$ 20,166
$1,312,380
$1,319,951
$453,111
$6,170,870
$2840994
$595,332
$7,504,307
$70496,057
$810,627
$6,203,798
$338,788
$603,076
$7,956,289
$8,014,703
See accompanying Notes to the Financial Statements.
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56
VILLAGE OF DEERFIELD, ILLINOIS
WATER FUND
BALANCE SHEET
APRIL 30. 1981
ASSETS
Current Assets
Cash and Investments (Page 83)
Accounts Receivable
Billed
Unbilled
Inventory
Other
Restricted Assets
Cash and Investments (Page 83)
Fixed Assets (Page 60)
Water System
Equipment
Less Accumulated Depreciation
LIABILITIES AND FUND EQUITY
Current Liabilities
Accounts Payable
Due to Other Funds (Note 3)
Long -Term Debt
Bonds Payable
Fund Equity
Retained Earnings (Page 57)
Reserved
Unreserved
See accompanying Notes to the Financial Statements.
1981 1980
$ 87,764 $ 92,928
62,711
30,909
124,278
96,725
31,241
39,158
1,167
2,456
$ 307,161
$ 262,176
$ 88,708 $ 88,708
$ 711,904
$ 711,904
96,705
66,508
$ 808,609
$ 778,412
(393,851)
(375,423)
$ 414,758
$ 402,989
$ 810,627
$ 753,873
$ 51,858 $ 54,366
658 996
$ 52,516 $ 55,362
$ 305,000 $ 335,000
$ 364,403
$ 274,803
88,708
88,708
$ 453,111
$ 363,511
$ 810,627
$ 753,873
57
VILLAGE OF DEERFIELD, ILLINOIS
STATEMENT OF REVENUES, EXPENSES
AND CHANGES IN RETAINED EARNINGS - UNRESERVED - BUDGET AND ACTUAL
FOR THE YEAR ENDED APRIL 30, 1981
1981
1980
Budget
Actual
Actual
Operating Revenues
Sale of Water
$ 690,000
$ 868,616
$775,618
Permits and Fees
7,000
5,783
3,802
Penalties
8,000
11,494
9,049
Miscellaneous
2,500
941
24
$ 707,500
$ 886,834
$788,493
Operating; Expenses Excluding Depreciation
(Page 59)
Administration and Supervision
$ 54,920
$ 67,072
$ 53,463
Distribution
649,193
548,840
475,212
Maintenance - Mains and Fire Hydrants
100,454
102,787
110,665
Maintenance - Meters
39,648
42,085
32,454
$ 844,215
$ 760,784
$671,794
Net Operating Income Before Depreciation
$0 36,715)
$ 126,050
$116,699
Depreciation
-
22,274
25,310
Net Operating Income
$036,715)
$ 103,776
$ 91,389
Nonoperating Revenue (Expenses)
Interest Earned $ 10,000 $ 20,687 $ 13,737
Interest Expense on Revenue Bonds (18,000) (14,863) (16,287)
$ (8,000) $ 5,824 $ (2,550)
Net Income $0 44,715) $ 109,600 $ 88,839
Retained Earnings - Unreserved
May 1 $ 274,803 185,964
Transfer To Illinois Municipal
Retirement Fund (20,000)
$ 254,803
April 30 (Page 56) $ 364,403 $274,803
See accompanying Notes to the Financial Statements.
58 ,
VILLAGE OF DEERFIELD, ILLINOIS
WATER FUND
STATEMENT OF EXPENSES
- BUDGET AND ACTUAL
FOR THE YEAR ENDED
APRIL 30, 1981
'
Budget
Actual
Administration and Supervisory,
Salaries
$ 34,720
$ 39,270
Employee Benefits
1,300
1,830
Professional Services
200
1,825
Travel, Training and Dues
300
341
Printing and Advertising
700
86
Communications
1,000
709
,
Insurance
3,500
2,383
Motor Vehicle Maintenance
1,200
1,197
Miscellaneous
300
828
Supplies
500
7,416
Motor Vehicle Supplies
300
770
Occupancy
10,000
10,000
Apparel
900
417
Bond Principal
30,000
30,000
Bond Interest
17,500
14,863
Total Administration and Supervisory
$102,420
$111,935
,
Less Debt Service Payments
47,500
44,863
$ 54,920
$ 67,072
Distribution
Salaries
$ 5,642
$ 3,858
Overtime
651
1,555
'
Employee Benefits
300
116
Professional Services
1,300
1,281
.Communications
800
836
Insurance
2,300
5,804
Contractual Services
48,000
35,571
Utility Services
32,900
31,882
Motor Vehicle Maintenance
1,200
1,286
,
Repairs and Maintenance
3,000
3,046
Miscellaneous
1,300
656
Purchase of Water
550,400
460,903
Supplies
500
682
Motor Vehicle Supplies
300
245
Chlorine
400
921
Materials
200
198
$649,193
$548,840
Main and Fire Hydrant Maintenance
Salaries
$ 39,819
$ 30,313
Overtime
8,680
13,855
Part -Time
3,255
2,367
Employee Benefits
2,200
1,372
Communications
100
37
Insurance
3,900
4,083
ii
'
59
'
VILLAGE
OF DEERFIELD, ILLINOIS
WATER FUND
STATEMENT OF
EXPENSES - BUDGET AND ACTUAL
FOR THE YEAR ENDED APRIL 30, 1981
Budget
Actual
Main and Fire Hydrant Maintenance
(Cont.)
Contractual Services
$ 7,600
$ 5,788
Motor Vehicle Maintenance
3,000
3,206
'
Repairs and Maintenance
8,000
7,539
Equipment Rental
1,000
Miscellaneous
400
230
Motor Vehicle Supplies
1,500
3,020
i
Aggregates
6,000
5,438
Materials
15,000
21,295
'
Equipment
Motor Vehicles
10,500
10,000
5,494
25,083
Total Main and Fire Hydrant Maintenance
$120,954
$129,120
Less Amount Capitalized
20,500
26,333
$100,454
$102,787
Meter Maintenance
Salaries
$ 24,955
$ 19,699
Overtime
542
839
'
Part -Time
651
Employee Benefits
1,500
951
Professional
1,500
583
t
Travel, Training and Dues
300
105
Printing and Advertising
1,000
Communications
100
2
Insurance
2,300
1,879
Motor Vehicle Maintenance
2,000
1,909
Repairs and Maintenance
1,400
895
Miscellaneous
Supplies
300
300
46
46
Motor Vehicle Supplies
600
1,543
Materials
2,200
3,055
1
Equipment
13,000
10,533
Motor Vehicles
12,000
7,709
Total Meter Maintenance
$ 64,648
$ 49,794
Less Amount Capitalized
25,000
7,709
$ 39,648
$ 42,085
Total Water Fund
$844,215
$760,784
M
VILLAGE.OF DEERFIELD, ILLINOIS
STATEMENT OF FIXED ASSETS AND DEPRECIATION
FOR THE YEAR ENDED APRIL 30, 1981
FIXED ASSETS
Balance - May 1, 1980
Additions
Retirements
Balance - April 30, 1981
ACCUMULATED DEPRECIATION
Balance - May 1, 1980
Provisions
Retirements
Balance - April 30, 1981
Net Asset Value
Water
System Equipment' Total
$711,904 $ 66,508 $778,412
35,392 35,392
5,195 5,195
$711,904 $ 96,705 $808,609
$351,850 $23,573
$375,423
17,273 5,000
22,273
3,845
3,845
$369,123 $24,728
$393,851
$342,781 $71,977 $414,758
A"
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
VILLAGE OF DEERFIELD, ILLINOIS
SEWERAGE SYSTEM FUND
BALANCE SHEET
APRIL 30, 1981
1981
1980
ASSETS
Current Assets
Cash and Investments
(Page 83)
$ 370,591
$ 235,542
Accounts Receivable
Billed
41,509
26,181
Unbilled
89,839
94,160
Interest Receivable
23,075
905
Due from Other Funds
(Note 3)
175,000
$ 525,014
$ 531,788
Restricted Assets
Cash and Investments
(Page 83)
$ 114,754
$ 93,778
Fixed Assets (Page 66)
Sewer System $5,742,761 $ 61,797
Equipment 135,691 209,692
Construction in Progress 5,566,940
$5,878,452 $5,838,429
Less Accumulated Depreciation (314,422) (147,635)
$5,564,030 $5,690,794
cA 9nq 7QA cA 11A lAn
LIABILITIES AND FUND EQUITY
Current Liabilities
Accounts Payable $ 29,353 $ 70,793
Due to Other Funds 2,426 1,848
Other Liabilities 1,149 1,642
$ 32,928 $ 74,283
Fund Equity
Contributed Capital $5,616,761 $5,600,940
Retained Earnings
Unreserved $ 439,355 $ 547,359
Reserved 114,754 93,778
See accompanying Notes to the Financial Statements.
i
$ 554,109 $ 641,137
$6,203,798 $6,316,360
62 1
VILLAGE OF DEERFIELD, ILLINOIS ,
SEWERAGE SYSTEM FUND
STATEMENT OF REVENUES, EXPENSES, '.
AND CHANGES IN RETAINED EARNINGS - UNRESERVED - BUDGET AND ACTUAL
FOR THE YEAR ENDED APRIL 30, 1981
1981
Budget Actual
Operating Revenues
1980 '
Actual
Sewer Charges
$540,000
$ 521,987
$554,088
Permits and Fees
7,090
47"0
Penalties
6,000
7,446
6,642
Construction Surcharges
21,000
20,976
20,638
Sara Lee Surcharges
27,000
27,139
28,182
Miscellaneous Revenue
13,228
$594,000
$ 597,866
$610,020
Operating Expenses Excluding Depreciation
(Page 64)
Administration and Supervision
54,662
$ 55,995
$ 53,377
Cleaning and Maintenance
76,517
65,069
60,581
Treatment Plant
382,051
341,121
364,950
Construction Department
93,698
80,488
64,634
Net Operating Income Before Depreciation
Depreciation
Net Operating Income (Loss)
Add Nonoperating Revenues
Interest Earned
Net Income (Loss)
Retained Earnings - Unreserved
May 1
Intrafund Transfers from Retained Earnings
- Reserved - Restricted Accounts
Transfer to Illinois Municipal Retirement Fund
April 30
See accompanying Notes to the Financial Statements.
$606,928 $ 542,673 $543,542
$0 2,928) $ 55,193 $ 66,478
171,676 19,646
$02,928) $016,483) $ 46,832
$ 40,000 69,455 46,518
$ 27,072 $ (47,028) $ 93,350
$ 547,359 $414,647
(20,976) 39,362
(40,000)
$ 486,383 $454,009
$ 439,355 $547,359
VILLAGE OF DEERFIELD, ILLINOIS
'
SEWERAGE SYSTEM FUND
STATEMENT OF EXPENSES - BUDGET AND ACTUAL
FOR THE YEAR ENDED APRIL 30, 1981
Budget
Actual
Administration and Supervisory
Salaries
$ 34,720
$ 39,269
Overtime
542
Employee Benefits
1,700
1,841
Professional Services
200
Travel, Training and Dues
200
90
Printing and Advertising
100
Communications
1,000
472
Insurance
2,400
1,473
'
Motor Vehicle Maintenance
Repairs and Maintenance
900
500
908
300
Miscellaneous
700
563
Supplies
400
310
'
Motor Vehicle Supplies
300
53
Occupancy
10,000
10,000
Apparel
1,000
716
$ 54,662
$ 55,995
'
Treatment Plant
Salaries
$160,471
$145,294
'
Overtime
Part -Time
5,425
3,255
6,433
1,534
Employee Benefits
7,400
6,681
Professional Services
2,500
449
Travel, Training and Dues
900
306
Printing and Advertising
1,000
295
Communications
2,500
2,026
Insurance
12,400
13,850
Contractual Services
3,600
15,827
Utility Services
82,000
96,070
Motor Vehicle Maintenance
2,000
2,332
Repairs and Maintenance
20,000
26,796
Equipment Rental
1,000
247
Supplies
4,000
5,362
Motor Vehicle Supplies
1,200
1,841
Chlorine
5,500
3,590
Aggregates
3,000
3,084
Materials
Street Signs
4,000
300
1,913
Chemicals
3,000
1,834
Apparel
1,600
491
Miscellaneous
1,000
543
Equipment
4,000
4,323
Depreciation
54,000
'
Total Treatment Plant
$386,051
$341,121
Less Equipment Capitalized
4,000
$382,051
$341,121
63
64 '
VILLAGE OF DEERFIELD, ILLINOIS
SEWERAGE SYSTEM FUND
STATEMENT OF EXPENSES - BUDGET AND ACTUAL
FOR THE YEAR ENDED APRIL 30, 1981
Cleaning and Maintenance
Salaries
Overtime
Part -Time
Employee Benefits
Insurance
Contractual Services
Motor Vehicle Maintenance
Repairs and Maintenance
Equipment Rental
Miscellaneous
Supplies
Motor Vehicle Supplies
Aggregates
Materials
Equipment
Total Cleaning and Maintenance
Less Equipment Capitalized
Constuction
Salaries
Overtime
Part -Time
Employee Benefits
Insurance
Contractual Services
Motor Vehicle Maintenance
Repairs and Maintenance
Equipment Rental
Supplies
Motor Vehicle Supplies
Aggregates
Materials
Equipment
Motor Vehicle
Total Construction
Less Equipment Capitalized
Total Sewerage System Fund
Budget
$ 33,635
3,255
1,627
2,000
3,800
6,000
4,000
5,000
1,000
2,000
7,000
1,200
1,000
5,000
5,500
$ 82,017
5,500
$ 76,517
$ 51,971
1,085
542
3,000
4,600
5,000
5,500
5,000
1,000
1,000
1,000
4,000
10,000
5,800
15,000
$114,498
20,800
$ 93,698
$606,928
Actual
$ 32,624
2,372
2,011
1,565
2,508
2,041
4,059
5,411
703
1,118
1,748
82
4,449
4,378
$ 65,069
$ 65,069
$ 46,824
1,784
1
1,987
2,832
1,874
5,506
3,451
436
2,134
2,638
11,021
1,250
27,841
$109,579
29,091
$ 80,488
$542,673
J
F
F
I
1
�I
r-,
J
L�
65
VILLAGE OF DEERFIELD, ILLINOIS
SEWERAGE SYSTEM FUND
STATEMENT OF CHANGES IN CONTRIBUTIONS, RETAINED EARNINGS -
RESERVED AND CONTRIBUTED CAPITAL
FOR THE YEAR ENDED APRIL 30, 1981
Retained
Earnings Contributed
Reserved Captial
Increases
Transfer of Construction Surcharge $ 20,976
Construction $ 15,821
$ 20,976 $ 15,821
Decreases - -
Net Increase $ 20,976 $ 15,821
Account Balance
May 1, 1980 93,778 5,600,940
April 30, 1981 (Page 61) $ 114,754 $5,616,761
See accompanying Notes to the Financial Statements.
VILLAGE OF DEERFIELD, ILLINOIS
SEWERAGE SYSTEM FUND
STATEMENT OF FIXED ASSETS AND DEPRECIATION
FOR THE YEAR ENDED APRIL 30. 1981
FIXED ASSETS
Balance - May 1, 1980
Additions
Retirements
Balance- April 30, 1981
ACCUMULATED DEPRECIATION
Balance - May 1, 1980
Provisions
Retirements
Balance - April 30, 1981
Net Asset Value
Sewer
System Construction
and Plant Equipment in Progress Total
$ 160,000 $111,489
$ 5,566,940 $5,838,429
5,582,761 30,641
5,613,402
(6,439)
(5,566,940) (5,573,379)
$5,742,761 $135,691
- $5,878,452
$ 1023000 $ 45,635 $ 147,635
4,000 11,482 $ 156,194 171,676
(4,889) (4,889)
$ 106,000 $ 52,228 $ 156,194 $ 314,422
$5,636,761 $ 83,463 $ (156,194) $5,564,030
Note: Construction in Progress was transferred to Fixed Assets.
See Accompanying Notes to the Financial Statements.
67
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
VILLAGE OF_DEERFIELD, ILLINOIS
BALANCE SHEET
APRIL 30. 1981
ASSETS
Current Assets
Cash and Investments (Page 83)
Accounts Receivable
Billed
Unbilled
Property Taxes Receivable
LIABILITIES AND FUND EQUITY
Current Liabilities
Account Payable
Fund Equity
Retained Earnings
See accompanying Notes to the Financial Statements.
1981 1980
$(41,209) $ 7,380
27,065
10,329
61,880
34,848
291,052
285,493
$338,788
$338,050
$ 53,794 $ 42,657
284,994 295,393
$338,788 $338,050
VILLAGE OF DEERF-IELD, ILLINOIS
REFUSE FUND
STATEMENT OF REVENUES, EXPENSES,
AND CHANGES IN RETAINED EARNINGS - BUDGET AND ACTUAL
FOR THE YEAR ENDED APRIL 30. 1981
Operating Revenues
Refuse Billing
Miscellaneous
Operating Expenses
Contractual Services
Intergovernmental Billing
Other
Net Operating Income (Loss)
Add Nonoperating Revenues
Interest Earned
Property Tax Levy
Prior Year's Taxes
Net Income
Retained Earnings
May 1,
April 30, (Page 67)
1981 1980
Budget Actual Actual
$ 204,000 $ 315,561 $ 203,136
3,000 4,698 3,118
$ 207,000 $ 320,259 $ 206,254
$ 579,500 $ 609,440 $ 495,761
10,000 10,000 10,000
7,000 9,219 2,651
$ 596,500 $ 628,659 $ 508,412
$(389,500) $(308,400) $(302,158)
$ 2,500 $ 2,324
298,000 $ 298,000 298,000
2,628
$ 300,500 $ 298,000 $ 302,952
$ (89,000) $ (10,400) $ 794
See accompanying Notes to the Financial Statements.
295,394 294,599
$ 284,994 $ 295,393
69
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VILLAGE OF DEERFIELD, ILLINOIS
COMMUTER PARKING LOT
BALANCE SHEET
APRIL 30, 1981
ASSETS
Current Assets
Cash and Investments (Page 83)
Due from Illinois Department of
Transportation
Fixed Assets (Page 72)
Land
Parking Lots
Less Allowance for Depreciation
LIABILITIES AND FUND EQUITY
Current Liabilities
Accounts Payable
Due to Other Funds (Note 3)
Fund Equity
Contributed Capital
Retained Earnings (Page 70)
Total Fund Equity
See accompanying Notes to the Financial Statements.
1981 1980
$(45,382) $ 1,629
17,257 17,257
$(28,125) $ 18,886
$ 77,500
$ 77,500
613,028
540,549
(59,327)
(30,515)
$631,201
$587,534
$603,076 $606,420
$ 7,700
44 $ 11,344
$ 7,744 $ 11,344
$575,166
$575,166
20,166
19,910
$595,332
$595,076
$603,076
$606,420
Zr7
1
VILLAGE OF DEERFIELD, ILLINOIS
COMMUTER PARKING LOT
STATEMENT OF REVENUES, EXPENSES,
AND CHANGES IN RETAINED EARNINGS - BUDGET AND ACTUAL
FOR THE YEAR ENDED APRIL 30, 1981
Operating Revenues
Revenue
Operating Expenses Excluding
Depreciation
Net Operating Income Before
Depreciation
Depreciation
Net Operating Income before Transfer
Transfer to Street Fund
Net Operating Income
Retained Earnings
May 1
April 30
1981 1980
Budget Actual Actual
$ 41,300 $ 54,981 $40,718
22,200 15,913 13,413
$ 19,100 $ 39,068 $27,305
- 28,812 27,000
$ 19,100 $ 10,256 $ 305
(10,000) (10,000) -
$ 9,100 $ 256 $ 305
See accompanying Notes to the Financial Statements.
19,910 19,605
$ 20,166 `$19,910
1
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VILLAGE OF DEERFIELD, ILLINOIS
COMMUTER PARKING LOT
STATEMENT OF EXPENSES - BUDGET AND ACTUAL
FOR THE YEAR ENDED APRIL 30, 1981
Parking Lots - Village and Federal Funds
Salaries
Benefits
Insurance
Utility Services
Repairs and Maintenance
Supplies
Aggregates
Equipment
Property Rentals
Parking Lot - Village Construction
Salaries
Benefits
Insurance
Contractual
Utility Services
Repairs and Maintenance
Supplies
Aggregates
Materials
Equipment
Overtime
Budget Actual
$ 2,000 $ 2,433
100
39
325
133
1,500
222
1,700
485
350
453
500
250
7,500
7440
$14,225
$11,205
$ 2,000 $ 1,716
100
6
150
163
75
1,500
1,353
2,500
434
350
300
500
27
700
692
100
17
$ 7,975
$ 4,708
$22,200 $15,913
71
72
VILLAGE OF DEERFIELD, ILLINOIS
COMMUTER PARKING LOT
STATEMENT OF FIXED ASSETS, DEPRECIATION
AND CONTRIBUTIONS
FOR THE YEAR ENDED APRIL 30, 1981
Parking
Land Lot Total
FIXED ASSETS
Balance - May 1, 1980 $77,500 $540,549 $618,049
Additions 72,479 72,479
Balance - April 30, 1981 $77,500 $613,028 $690,528
ACCUMULATED DEPRECIATION
Balance - May 1, 1980 - $ 30,515 $ 30,515
Additions - 28,812 28,812
Balance - April 30, 1981 - $ 59,327 $ 59,327
Net Asset Value $77,500 $553,701 $631,201
Contributed
Equity
CONTRIBUTIONS
Balance - May 1, 1980 $575,166
Increases
Grants -
Balance - April 30, 1981 $575,166
1
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VILLAGE OF DEERFIELD, ILLINOIS
BALANCE SHEET
APRIL 30, 1981
1981
1980
ASSETS
Cash and Investments (Page 83)
$(46,574)
$(38,282)
Due from Other Funds (Note 3)
9,364
6,926
Inventory
21,662
16,732
$05,548)
$04,624)
LIABILITIES AND RETAINED EARNINGS
Liabilities
Accounts Payable
$ 4,492
$ 3,358
Accrued Payroll
2,516
1,530
$ 7,008
$ 4,888
Retained Earnings
(22,556)
(19,512)
$05,548) $04,624)
STATEMENT OF REVENUES, EXPENSES,
AND CHANGES IN RETAINED EARNINGS - BUDGET AND ACTUAL
FOR THE YEAR ENDED APRIL 30. 1981
Revenues
Billings to Other Funds
Expenses
Net Income (Loss)
Retained Earnings
May 1
April 30
Budget
$112,570
114,669
$ (2,099)
See accompanying Notes to the Financial Statements.
1981
Actual
$113,960
117,004
$ (3,044)
(19,512)
$(22,556)
1980
Actual
$100,703
104,732
$ (4,029)
(15,483)
$09, 512)
73
74-
VILLAGE OF DEERFIELD, ILLINOIS
GARAGE FUND
STATEMENT OF EXPENSES - BUDGET AND ACTUAL
FOR THE YEAR ENDED APRIL 30, 1981
Budget
Actual
Public Works Department
Salaries
$ 41,828
$ 41,255
Overtime
3,255
2,610
Employee Benefits
1,980
1,923
Professional Services
50
70
Travel, Training and Dues
200
Printing and Advertising
50
244
Insurance
2,351
2,086
Contractual Services
10,000
16,941
Utility Services
1,825
1,075
Repairs and Maintenance
3,000
3,650
Supplies
40,000
39,861
Motor Vehicle Supplies
300
630
Materials
500
Safety Fund
200
166
Apparel
330
145
Equipment
8,800
6,312
Communications
36
Total Garage Fund
$114,669
$117,004
75
VILLAGE OF DEERFIELD, ILLINOIS
STATEMENT OF CHANGES IN FINANCIAL POSITION
FOR THE YEAR ENDED APRIL 30, 1981
Cash Was Provided By
Increase Current Liabilities
Cash Was Used To
Fund Operating Loss
Increase Current Assets
Net (Decrease)
Cash Balance
May 1, 1980
April 30, 1981
See accompanying Notes to the Financial Statements.
$ 2,120
$ 3,044
7,368
$ 10,412
$ (8,292)
(38,282)
$(46,574)
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VILLAGE OF DEERFIELD, ILLINOIS
DIAL -A -RIDE FUND
BALANCE SHEET
APRIL 30, 1981
1981
1980
ASSETS
Cash and Investments
(Page 83)
$ (2,545)
$ 2,201
Accounts Receivable
9,735
20,751
Due from Other Funds
(Note 3)
10,711
$ 17,901
$22,952
LIABILITIES
Accounts Payable $ 17,879 $18,744
Due to Other Funds (Note 3) 22 4,208
$ 17,901 $22,952
STATEMENT OF REVENUES, EXPENDITURES
AND CHANGES IN FUND BALANCE
FOR THE YEAR ENDED APRIL 30, 1981
1981 1980
Revenues
RTA Funding $ 85,268 $20,731
Village Contribution 22,408 2,303
Fares 11,976 2,279
$119,652 $25,313
Expenditures
Payments to Nortran $ 91,836 $181744
Payments to Village 27,816 6,569
$119,652 $25,313
Excess of Revenues over Expenditures - -
Fund Balance
May 1 - -
April 30 - -
See accompanying Notes to the Financial Statements.
VILLAGE OF DEERFIELD, ILLINOIS
POLICE PENSION FUND
BALANCE SHEET
APRIL 30, 1981
1981
1980
ASSETS
Cash and Investments (Page 83)
$1,495,856
$1,239,589
Receivables
Property Taxes
117,205
118,690
Replacement Tax
1,827
Other
5,078
1,855
Accrued Interest
43,730
29,766
$1,661,869
$1,391,727
FUND BALANCE
Fund Balance
$1,661,869
$1,391,727
STATEMENT
OF REVENUES, EXPENSES
AND CHANGES IN
FUND BALANCE - BUDGET AND
ACTUAL
FOR
YEAR ENDED APRIL 30, 1981
1981
1980
Budget
Actual
Actual
Operating Revenues
Payroll Deductions
$ 61,861
$ 60,225
Property Taxes - 1980
$120,000
120,000
123,890
Prior Year Tax Collections
1,078
Replacement Tax
8,000
5,829
3,195
Interest Income
107,000
$235,000
109,761
$ 297,451
86,824
$ 275,212
Operating Expenses
Pension Payments
$ 27,000
$ 25,992
$ 25,261
Prior Year Tax Expense
1,292
Filing Fee
250
25
25
$ 27,250
$ 27,309
$ 25,286
Excess of Revenues over Expenditures
$207,750
$ 270,142
$ 249,926
'
Fund Balance
May 1
1,391,727
1,141,801
April 30
$1,661,869
$1,391,727
See accompanying Notes to the Financial
Statements.
78
79
VILLAGE OF DEERFIELD, ILLINOIS
POLICE PENSION FUND
STATEMENT OF CHANGES IN FINANCIAL POSITION
FOR THE YEAR ENDED APRIL 30, 1981
Cash Was Provided By
Operations
Net Income $ 270,142
Cash Was Used To
Increase Current As$ets $ 13,875
Net Increase $ 256,267
Cash and Investments
May 1, 1980 1,239,589
April 30, 1981 $1,495,856
1
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VILLAGE OF DEERFIELD, ILLINOIS
DEPOSIT FUND
STATEMENT OF CHANGES IN ASSETS AND LIABILITIES
FOR THE YEAR ENDED APRIL 30. 1,981
ASSETS
Cash and Investments (Page 83)
Deposits Payable
Balances Balances
May 1, 1980 Net Charge April 30, 1981
$45,141 $12,719 $32,422
$45,141 $12,719 $32,422
See accompanying Notes to the Financial Statements.
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GENERAL LONG-TERM DEBT
I
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SUPPLEMENTARY DATA
I
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F�
<4
1or
Certified Public Accountants
The Honorable Bernard Forrest, President
Members of the Board of Trustees
Village of Deerfield, Illinois
Accompanying additional financial information is presented for supple-
mentary analysis purposes and is not considered necessary for a fair
presentation of the basic financial statements. Our examination of the
basic financial statements for the year ended April 30, 1981, which are
presented in the first section of this report, was made for the primary
purpose of formulating an opinion on those statements.
V Ok•
Karrison & Byrne
August 15, 1981
Bank of Wheaton Building • 211 South Wheaton Avenue • Wheaton, Illinois 60187 • (312) 665-4510
83
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84
VILLAGE OF DEERFIELD, ILLINOIS
COMBINED STATEMENT OF INVESTMENTS
APRIL 30. 1981
General Fund
Certificate of Deposit
Cragin Federal Savings and Loan
Deerfield State Bank
Continental Bank and Trust
Library Fund
Savings Accounts
First National Bank of Deerfield
Deerfield State Bank
Deerfield Savings and Loan
Certificate of Deposit
First National Bank of Deerfield
Motor Fuel Tax Fund
Time Deposit
Northern Trust Company
Certificate of Deposit
Northern Trust Company
Debt Service
Savings Certificate
Cragin Federal Savings and Loan
Certificate of Deposit
Deerfield State Bank
Interest Maturity
Rate - Date
15.500
5/19/81
$154,068
15.500
5/19/81
115,000
17.250
6/17/81
115,000
14.500
5/21/81
100,000
15.125
5/21/81
170,000 $ 654,068
$ 9,550
844
8,176 $ 18,570
15.750
5/15/81
$ 34,838
11.610
5/23/81
17,348
12.600
6/17/81
35,920
12.060
5/27/81
35,332 $ 123,438
$ 142,008
15.250 .6/22/81 $180,000
14.625 5/26/81 145,000 $ 325,000
16.500 6/12/81 $120,000
15.250 5/18/81 150,000
15.250 6/15/81 125,000 $ 395,000
85
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VILLAGE OF DEERFIELD, ILLINOIS
COMBINED STATEMENT OF INVESTMENTS
APRIL 30, 1981
Land Acquisition
Time Deposit
Northern Trust Co.
Storm Sewer Construction Fund
Time Deposit
Continental Bank
Sewerage Treatment Facility Fund
Time Deposit
Northern Trust Company
Certificate of Deposit
Cragin Federal Savings and Loan
Certificate of Deposit
Cragin Federal Savings and Loan
Deerfield State Bank
Police Pension
Savings Accounts
Deerfield Savings and Loan
Deerfield State Bank
U.S. Treasury Bonds
Deerfield State Bank
Deerfield Savings and Loan
Interest Maturity
Rate Date
15.000 5/21/81 $ 125,000
14.500 5/21/81 $ 135,000
12.500 5/19/81 $ 110,000
15.050 6/16/81 $ 100,000
19.125 5/11/81 $150,000
15.000 7/13/81 100,000
17.250 6/16/81 200,000 $. 450,000
$ 19,175
15,645 $ 34,820
6.750
2/15/93
$ 34,759
7.500
8/15/93-98
81,584
7.500
8/15/93
30,172
8.500
1994/1999
57,758
8.500
1994/1999
66,996
8.500
1994/1999
58,119
8.250
5/15/90
59,698
12.625
5/15/95
142,350
8.125
8/15/82
20,009
8.375
8/15/90
59,931
8.250
5/90
76,535 687,911
m
VILLAGE OF DEERFIELD, ILLINOIS
COMBINED STATEMENT OF INVESTMENTS
APRIL 30, 1981
Police Pension (Cont.)
U.S. Treasury Notes
Deerfield State Bank
Certificate of Deposit
Great American Savings
Savings Certificate
Crawford Savings and Loan
FNMA
Deerfield State Bank
Interest Maturity
Rate Date
8.125
12/82
$ 55,413
7.875
5/15/86
50,000
8.000
8/15/86
40,000
6.375
8/15/84
58,500
8.750
11/15/88
99,063
8.250
5/90
89,866
9.250
5/88
51,704
$ 444,546
7.750
1/28/83
55,856
7.750
1/28/83
12,491
7.750
3/10/83
$ 59,062
14.250
5/10/84
113,575
172,637
$1,408,261
$3,844,337
NOTE: The approximate rate of interest return on Police Pension Fund investments
was 8.5%.
1
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11
VILLAGE OF DEERFIELD, ILLINOIS
CURRENT AND LONG-TERM DEBT REQUIREMENTS
SEWERAGE IMPROVEMENT BONDS OF 1973
APRIL 30, 1981
Date of Issue
Date of Maturity
Authorized Issue
Actual Issue
Denomination of Bonds
Interest Rate
Principal Maturity Date
Interest Dates
Payable at
Bond
Numbers
32-46
47-61
62-76
77-91
92-106
107-121
122-136
137-151
152-166
167-181
182-196
197-206
207-216
June 1, 1973
December 1, 1992
$1,080,000
$1,080,000
$5,000
4.4%-5.1%
December 1
June 1 and December 1
Belleville National Savings
Bank
Tax
Levy
Year Principal Interest Total
1979
1980
1981
1982
1983
1984
1985
1986
1987
1988
1989
1990
1991
$ 20,238 $ 20,238
$ 75,000
38,788
113,788
75,000
35,412
110,412
75,000
32,000
107,000
75,000
28,550
103,550
75,000
25,062
100,062
75,000
21,538
96,538
75,000
17,975
92,975
75,000
14,337
89,337
75,000
10,625
85,625
75,000
6,875
81,875
50,000
3,750
53,750
50,000
1,250
51,250
$850,000 $256,400 $1,106,400
$ 75,000 $ 59,026 $ 134,026
775,000 197,374 972,374
$850,000 $256,400 $1,106,400
Coupons
Due on
Dec. 1
Amount
June 1
Amount
1981
$ 20,238
1981
$ 20,238
1982
18,550
1982
18,550
1983
16,862
1983
16,862
1984
15,138
1984
15,138
1985
13,412
1985
13,412
1986
11,650
1986
11,650
1987
9,888
1987
9,888
1988
8,087
1988
8,087
1989
6,250
1989
6,250
1990
4$75
1990
4,375
1991
2,500
1991
2,500
1992
1,250
1992
1,250
$128,200
$128,200
Current Portion - Debt Service Fund
Long -Term Portion - General Long -Term
Debt Account
Group
88 '
VILLAGE OF DEERFIELD, ILLINOIS
CURRENT AND LONG-TERM DEBT REQUIREMENTS
SEWERAGE TREATMENT FACILITIES BONDS OF 1973
APRIL 30, 1981
Date of Issue
Date of Maturity
Authorized Issue
Actual Issue
Denomination of Bonds
Interest Rate
Principal Maturity Date
Interest Dates
Payable at
June 1, 1973
December 1, 1992
$2,000,000
$2,000,000
$5,000
4.4%-6.0%
December 1
June 1 and December 1
Belleville National Savings
Bank
1
L
'
Tax
Bond
Levy
Coupons
Due on
Numbers
Year
Principal
Interest
Total
Dec. 1
Amount
June 1
Amount
66-90
1979
$ 37,063
$ 37,063
1981
$ 37,063
91-115
1980
$ 125,000
71,312
196,312
1981
$ 37,063
1982
34,249
116-140
1981
125,000
65,687
190,687
1982
34,249
1983
31,438
'
141-165
1982
125,000
60,000
185,000
1983
31,438
1984
28,562
166-190
1983
125,000
54,250
179,250
1984
28,562
1985
25,688
191-215
1984
125,000
48,438
173,438
1985
25,688
1986
22,750
216-240
1985
125,000
42,563
167,563
1986
22,750
1987
19,813
241-265
1986
125,000
36,625
161-,625
1987
19,813
1988
16,812
266-296
1987
125,000
30,562
155,562
1988
16,812
1989
13,750
297-315
1988
125,000
24,375
149,375
1989
13,750
1990
10,625
'
316-340
1989
125,000
18,125
143,125
1990
10,625
1991
7,500'
341-370
1990
150,000
11,250
161,250
1991
7,500
1992
3,750
371-400
1991
150,000
3,750
153,750
1992
3,750
$1,550,000
$504,000
$2,054,000
$252,000
$252,000
$ 125,000 $108,375 $ 233,375 Current Portion - Debt Service Fund
1,425,000 395,625 1,820,625 Long -Term Portion - General Long -Term ,
Debt Account
$1,550,000 $504,000 $2,054,000 Group
� i
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Date of Issue
Date of Maturity
Authorized Issue
Actual Issue
Denomination of Bonds
Interest Rate
Principal Payment Date
Interest Dates
Payable at
.VILLAGE OF DEERFIELD, ILLINOIS
CURRENT AND LONG-TERM DEBT REQUIREMENTS
LAND ACQUISTION BONDS OF 1974
APRIL 30, 1981
December 1, 1974
June 1, 1984
$1,000,000
$1,000,000
$5,000
5.4% - 6.0%
December 1
June 1 and December 1
First Commercial Bank and Trust
Tax
Bond
Levy
Numbers
Year
Principal
Interest
Total
81-100
1979
$13,912
$ 13,912
101-120
1980
$100,000
25,125
125,125
121-145
1981
125,000
18,987
143,987
146-170
1982
125,000
12,050
137,050
171-200
1983
150,000
4,275
154,275
$500,000 $74,349 $574,349
$100,000
$39,037
$139,037
400,000
35,312
435,312
$500,000
$74,349
$574,349
Coupons Due on
Dec. 1
Amount
June 1
Amount
1981
$13,912
1981
$139912
1982
11,213
1982
11,212
1983
7,775
1983
7,775
1984
4,275
1984 4,275
$37,174 $37,175
Current Portion - Debt Service
Fund
Long -Term Portion - General Long -Term
Debt Account
Group
90
.VILLAGE OF DEERFIELD, ILLINOIS
CURRENT AND LONG-TERM DEBT REQUIREMENTS
INSTALLMENT NOTE - POLICE ADDITION
APRIL 30, 1981
Date of Issue October 16, 1979
Date of Maturity October 15, 1986
Actual Issue $400,000
Payable to Northern Trust Company
Tax
Levy
Year
Principal
Interest
Total
1980
$ 20,000
$ 25,780
$ 45,780
1981
20,000
24,455
44,455
1982
20,000
23,115
43,115
1983
25,000
21,788
46,788
1984
145,000
20,088
165,088
1985
155,000
10,385
165,385
$385,000 $125,611 $510,611
$ 20,000 $ 25,780 $ 45,780 - Current Portion - Debt Service
365,000 99,831 464,831 - Long -Term Portion - General Long -Term
Debt Account
$385,000 $125,611 $510,611 Group
1
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VILLAGE OF DEERFIELD, ILLINOIS
CURRENT AND LONG-TERM DEBT REQUIREMENTS
WATER REVENUE BOND SERIES OF 1960
APRIL 30, 1981
Date of Issue
Date of Maturity
Actual Issue
Denomination of Bonds
Interest Rates
Interest Dates
Principal Maturity Date
Payable at
January 1, 1960
May 1, 1989
$125,000*
1-125 @ $1,000
4.75% - 4.25%
November 1, May 1
May 1
LaSalle National Bank Chicago
Year
Bond
Coupons
Due on
Ended
Numbers
Principal
Interest
Total
Nov. 1
Amount
May 1
Amount
1982
66-70
$ 5,000
$ 2,550
$ 7,550
1981
$1,275
1982
$1,275
1983
71-75
5,000
2,338
7,338
1982
1,169
1983
1,169
1984
76-80
5,000
2,125
7,125
1983
1,062
1984
1,063
1985
81-85
5,000
1,913
6,913
1984
956
1985
957
1986
86-95
10,000
1,700
11,700
1985
850
1986
850
1987
96-105
10,000
1,275
11,275
1986
637
1987
638
1988
106-115
10,000
850
10,850
1987
425
1988
425
1989
116-125
10,000
425
10,425
1988
212
1989
213
$60,000
$13,176
$73,176
$6,586
$6,590
91
92
Date of Issue
Date of Maturity
Actual Issue
Denomination of Bonds
Interest Rates
Interest Dates
Principal Maturity Date
Payable at
VILLAGE OF DEERFIELD, ILLINOIS
CURRENT AND LONG-TERM DEBT REQUIREMENTS
WATER REVENUE BOND SERIES OF 1959
APRIL 30, 1981
April 1, 1959
May 1, 1989
$545,000
1-545 @ .$1,000
5% - 4.25%
November 1 - May 1
May 1
LaSalle National Bank Chicago
Year
Bond
Coupons
Due on
Ended
Numbers
Principal
Interest
Total
Nov. 1
Amount
May 1
Amount
1982
301-325
$ 25,000
$10,886
$ 35,886
1981
$ 5,443
1982
$ 5,443
1983
326-350
25,000
9,700
34,700
1982
4,850
1983
4,850
1984
351-380
30,000
8,512
38,512
1983
4,256
1984
4,256
1985
381-410
30,000
7,088
37,088
1984
3,544
1985
3,544
1986
411-440
30,000
5,738
35,738
1985
2,869
1986
2,869
1987
441-475
35,000
4,462
39,462
1986
2,231
1987
2,231
1988
476-510
35,000
2,976
37,976
1987
1,488
1988
1,488
1989
511-545
35,000
1,488
36,488
1988
744
1989
744
$245,000
$50,850
$295,850
$25,425
$25,425
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VILLAGE OF DEERFIELD, ILLINOIS ,
STATEMENT OF LEGAL DEBT MARGIN
APRIL 30, 1981 '
Article VII, Section 6(k) of the 1970 Illinois Constitution governs computation I
of the legal debt margin.
"The General Assembly may limit by law the amount and require refer-
endum approval of debt to be incurred by home rule municipalities, ,
payable from ad valorem property tax receipts, only in excess of the
following percentages of the assessed value of its taxable property...
(2) if its populations is more than 25,000 and less than 500,000 an ,
aggregate of one percent:... indebtedness which is outstanding on the
effective date (July 1, 1971) of this constitution or which is there-
after approved by referendum... shall not be included in the foregoing
percentage amounts." '
To date the General Assembly has set no limits for home rule municipalities.
Computation of Debt Margin Village of Deerfield is a home rule municipality and
as such has no debt limitations. If, however, the Vilage were a non -home rule '
village its available debt limit would be as follows:
Assessed Valuation $ 213,737,930
Legal Debt Margin - 8.625 $ 18,434,896 '
Amount of Debt Applicable to Limit (3,014,700) ,
Balance $ 15,420,196
1
95
1
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VILLAGE OF DEERFIELD, ILLINOIS
POLICE PENSION FUND
OFFICER'S DEPOSITS
Balance
Balance
4-39-80
Deposits
Withdrawals 4-30-81
Kenneth Anderson
$ 8,063.81
$ 2,036.43
$ 10,100.24
Leo Anderson
8,407.47
1,982.39
10,389.86
William Benhuke
12,870.47
1,982.60
14,853.07
Richard Brandt
12,899.46
3,445.93
16,345.39
Laurence Brouk
321.62
321.62
William Bulter
17,458.44
1,982.52
19,440.96
Robert Charles
22,376.72
2,571.97
24,948.69
Gordon Cooper
15,702.63
1,982.39
17,685.02
Robert Davenport Jr.
19,450.56
2,748.84
22,199.40
James Dolan
546.53
$ 546.53
David P. Ebert
13,524.76
1,982.39
15,507.15
John Elofson
11,072.24
1,982.49
13,054.73
William Ennis
5,470.16
1,984.02
7,454.18
Marie Rose Gawne
4,196.63
1,782.59
5,979.22
Robert Hamilton
18,688.41
2,416.02
21,104.43
Thomas Hill
14,835.09
2,398.00
17,233.09
George Hoffman
12,923.08
1982.58
14,905.66
Hillary Jenkins
1,454.12
1:555.09
3,009.21
Larry Kick
17,362.55
1,982.49
19,345.04
Eric R. Lundahl
1,147.41
1,147.41
Jeffery McDermott
17,882.70
2,370.08
20,252.78
Richard J. Meyer
10,115.14
2,031.99
12,147.13
Robert C. Ogden
182.51
182.51
James Proszek
4,244.38
485.38
4,729.76
Marcea Ross
4,782.26
1,891.03
6,673.29
John Sebben
10,040.27
1,982.39
12,022.66
Thomas Sheahan
6,133.57
1,982.39
8,115.96
Thomas Skrabala
11,471.17
2,434.39
13,905.56
John Sliozio
5,239.09
1,975.90
7,214.99
Michael D. Soler
8,265.45
1,982.39
10,247.84
Gary Stryker
13,745.49
2,370.29
16,115.78
Larry A. Tousignant
18,026.69
2,462.04
20,488.73
David Turnbaugh
14,370.80
2,370.06
16,740.86
Glenn E. Webb
3,514.24
1,710.43
5,224.67
Richard Weil
799.83
799.83
Ronald Wolflick
2,239.70
1,613.83
3,853.53
$347,149.17
$67,137.61
$5,276.29 $409,010.49
Retired Members
George Hall
$ 9,603.85
$ 9,603.85
Thomas Rogge
9,411.19
9,411.19
David Peterson
7,287.01
7,287.01
$ 26,302.05
$ 26,302.05
$373,451.22 $67,137.61 $5,276.29 $435,312.54