08/16/2021August 16, 2021
The special meeting of the Board of Trustees of the Village of Deerfield was called to order by
Mayor Dan Shapiro on August 16, 2021, at 7:30 p.m. in the council chambers of the Deerfield
Village Hall located at 850 Waukegan Road. The clerk called the roll and announced that the
following were:
Present: Dan Shapiro, Mayor
Robert Benton
Elaine Jacoby
Tom Jester
Rebekah Metts-Childers
Mary Oppenheim
William Seiden
and that a quorum was present and in attendance. Also present were Kent Street, Village
Manager and Steven Elrod, Village Attorney,
PLEDGE OF ALLEGIANCE
Mayor Shapiro led those in attendance in reciting
the Pledge of Allegiance.
APPOINTMENT Mayor Shapiro reported the Volunteer Engagement
Commission is recommending the appointment of
Mark Horne to the Board of Zoning Appeals.
Trustee Seiden moved to accept the recommendation of the Volunteer Engagement Commission
for Mark Horne. Trustee Oppenheim seconded the motion. The motion passed by the following
vote:
AYES: Benton; Jacoby, Jester, Metts-Childers, Oppenheim, Seiden (6)
NAYS: None (0)
DOCUMENT APPROVAL
July 20, 2021, Board of Trustees meetings
motion passed by the following vote:
Trustee Benton moved to approve the minutes from
the August 2, 2021 Committee of the Whole and the
Trustee Metts-Childers seconded the motion. The
AYES: Benton, Jacoby, Jester, Metts-Childers, Sciden (5)
NAYS: None (0)
ABSTAIN: Oppenhcim (1)
BILLS AND PAYROLL Trustee Oppenheim moved to approve the bills and
payroll dated August 16, 2021. Trustee Benton
seconded the motion. The motion passed by the following vote:
AYES: Benton, Jacoby, Jester, Metts-Childers, Oppenheim, Seiden (6)
Board of Trustees meeting
August 16, 2021
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NAYS: None (0)
PUBLIC COMMENT
REPORT ON WATER SYSTEM
MODELING AND WATER/SEWER
ANALYSIS
There was no Public Comment on non -agenda
items.
REPORTS
Carolyn Greeves from Baxter and Woodman
explained they have looked at the Village's water
system and have come up with a five-year capital
improvement plan.
Many of the proposed improvements will include water main construction and/or maintenance of
various portions of the distribution system. The new water model will be integrated within our
GIS and can be overlaid with the various layers that are typically used as planning tools: road
condition layer, sewer condition layer, water main break history, etc. The new model provides
information for project planning and system maintenance for the multi -year capital improvement
plan. They also looked at the water and sewer rate structure.
Peter Kozak explained the existing hydraulic model was built in 2014. They recalibrated the
water model and looked at main break analysis, system pressure, system fire flow and extended
system evaluation to come up with a five-year capital plan. He noted 35 percent of the pipes
were installed in the 1950s-1960s. Trends show the design life is close to 50 years. A high
concentration of breaks was shown in these breaks in relation to the rest of the system. Mr.
Kozak looked at the recommended system pressure and fire flow gallons per minute and showed
the maximum daily requirements. He noted the proposed five-year capital plan projects coincide
with the five-year roadway improvement plan. There is a cost saving because the roadways
would already be torn up.
Alexis Shotten discussed the rate study. They looked at the water and sewer funds and projected
a 5-year forecast to determine whether the rates were sustainable in order to fund the operations
and maintenance for the water and sewer infrastructure systems. This does not look at the capital
improvement projects. Both the water and sewer funds are billed based on volumatic usage with
a minimum rate requirement. Ms. Shotten explained the water rates, with a pass-thru of
increases from Highland Park, are above the reserve goal thru 2025. The sewer fund has an
operating reserve lower than the 25 percent goal and would decline below zero in fiscal year
2022 without rate increases.
Ms. Shotten looked at breakeven rates. The water rates would stay the same for the first two
years then increase by 1 percent to maintain the reserve. The sewer rates would have to increase
by 4 percent in 2022 and then two 3 percent increases and two 2 percent increases. Ms. Shotten
showed the sewer rate increases needed to maintain the 25 percent reserve goal. The rate
increase would be 5 percent in 2022 and 2023 and 4 percent in 2024-2026.
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August 16, 2021
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Ms. Shotten recommends the Village raise the water and sewer rates to be proactive with both
funds. Baxter and Woodman recommends somewhere between breakeven and meeting the
reserve goals.
CONSIDERATION AND ACTION ON A
The Board of Zoning Appeals held a Public Hearing
REPORT AND RECOMMENDATION OF
on July 20, 2021 via Zoom to consider the request
THE BOARD OF ZONING APPEALS
of James and Barbara Levie to construct a 12'x22'
CONCERNING THE REQUEST FOR
screened porch addition on the northwest corner of
RELIEF FROM ARTICLE 4.02-F,3,E OF
the existing home, located at 620 Carlisle Avenue.
THE DEERFIELD ZONING ORDINANCE The addition would be wheelchair accessible and
FORTHE PROPERTY LOCATED AT 620
allow a reasonable use of the land, encroaching 3.5
CARLISLE AVENUE TO PERMIT THE
feet into the required 40-foot setback specified in
CONSTRUCTION OF A ONE-STORY
the Deerfield Zoning Ordinance.
SCREENED PORCH 36.5 FEET FROM
THE WEST, REAR PROPERTY LINE IN
The Board of Zoning Appeals voted 4-0 in favor of
LIEU OF THE MINIMUM 40 FEET REAR
recommending the granting of the variance.
SETBACK SPECIFIED IN THE
DEERFIELD ZONING ORDINANCE
Trustee Oppenheim moved to accept the report and recommendation of the Board of Zoning
Appeals regarding a proposed screened porch addition for the property located at 620 Carlisle
Avenue, Deerfield, Illinois and direct the Village Attorney to prepare the necessary paperwork.
Trustee Benton seconded the motion. The motion passed by the following vote:
AYES: Benton, Jacoby, Jester, Metts-Childers, Oppenheim, Sciden (6)
NAYS: None (0)
CONSIDERATION AND ACTION ON A
The Board of Zoning Appeals held a Public Hearing
REPORT AND RECOMMENDATION OF
on July 20, 2021 via Zoom to consider the request
THE BOARD OF ZONING APPEALS
of Carlos Mercado and Elsa Sanchez, 1405 Hazel
CONCERNING THE REQUEST FOR
Avenue to install a safety/security fence enclosing a
RELIEF FROM ARTICLE 2.04-H,3,A OF
play area located on the architectural side of their
THE DEERFIELD ZONING ORDINANCE home which was declared by a previous building
FOR THE PROPERTY LOCATED AT
official to be the front yard when the home was
1405 HAZEL AVE. TO PERMIT THE
built in 1967.
INSTALLATION OF A FENCE WITHIN
THE REQUIRED FRONT YARD 6 FEET
The Board of Zoning Appeals voted 4-0 in favor of
IN HEIGHT IN LIEU OF THE
recommending the Board grant the variation.
PERMITTED MAXIMUM HEIGHT OF 3
FEET AS SPECIFIED IN THE
DEERFIELD ZONING ORDINANCE
Trustee Seiden moved to accept the report and recommendation of the Board of Zoning Appeals
regarding a proposed fence for the property located at 1405 Hazel Avenue and direct the Village
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August 16, 2021
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Attorney to prepare the necessary paperwork. Trustee Oppenheim seconded the motion. The
motion passed by the following vote:
AYES: Benton, Jacoby, Jester, Metts-Childers, Oppenheim, Seiden (6)
NAYS: None (0)
CONSENT AGENDA
An Ordinance granting relief from the Deerfield
Zoning Ordinance to permit the construction of a
THE DEERFIELD ZONING ORDINANCE one-story garage addition 6.083 feet from the south
FOR THE PROPERTY LOCATED AT property line in lieu of the minimum required 8 feet
330 PINE STREET TO PERMIT THE for the property located at 330 Pine Street in
CONSTRUCTION OF A ONE-STORY Deerfield, Illinois. Second Reading.
GARAGE ADDITION 6.083 FEET
FROM THE SOUTH SIDE PROPERTY
LINE IN LIEU OF THE MINIMUM
REQUIRED 8 FEET – 2R
An Ordinance authorizing an amendment to the
AN AMENDMENT TO THE DEERFIELD Deerfield Park Plaza PUD and a Special Use to
PARK PLAZA PLANNED UNIT establish a permanent 800 square foot outdoor
DEVELOPMENT AND A SPECIAL USE seating area for Jimmy Thai Restaurant located at
TO ESTABLISH AN OUTDOOR 405 Lake Cook Road, Suite A1, in the Deerfield
SEATING AREA FOR JIMMY THAI Park Plaza Shopping Center. Second Reading.
RESTAURANT AT 405 LAKE COOK
ROAD, SUITE A1 IN DEERFIELD PARK
PLAZA SHOPPING CENTER (MOSAIC
PROPERTIES AND DEVELOPMENT
LLC AND JIMMY THAI RESTAURANT
Trustee Seiden moved to accept the Consent Agenda. Trustee Oppenheim seconded the motion.
The motion passed by the following vote:
AYES: Benton, Jacoby, Jester, Metts-Childers, Oppenheim, Seiden (6)
NAYS: None (0)
An Ordinance allowing Ordinances to be approved
at the First Reading of the Ordinance. Section 2-37
of the Municipal Code requires Ordinances to be
considered on two separate days prior to approval,
unless waived by affirmative votes of the majority
ORDINANCE O-21-29 GRANTING
RELIEF FROM ARTICLE 4.03-F,3,B OF
ORDINANCE O-21-30 AUTHORIZING
ORDINANCE O-21-31 REPEALING
ARTICLE 3 OF CHAPTER 2 OF THE
“MUNICIPAL CODE OF THE VILLAGE
OF DEERFIELD, ILLINOIS, 1975,” AS
AMENDED, REGARDING PASSAGE
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August 16, 2021
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OF ORDINANCES of the Board.
Trustee Seiden moved to waive the First Reading of the Ordinance. Trustee Oppenheim
seconded the motion. The motion passed by the following vote:
AYES: Benton, Jacoby, Jester, Metts-Childers, Oppenheim, Seiden (6)
NAYS: None (0)
Trustee Seiden moved to adopt the Ordinance. Trustee Oppenheim seconded the motion. The
motion passed by the following vote:
AYES: Benton, Jacoby, Jester, Metts-Childers, Oppenheim, Seiden (6)
NAYS: None (0)
OLD BUSINESS
ORDINANCE AMENDING SECTIONS An Ordinance amending sections 5.01-C and 9.02-B
5.01-C AND 9.02-B OF "THE DEERFIELD of the Deerfield Zoning Ordinance of 1978, as
ZONING ORDINANCE OF 1978," AS amended, to allow multi-family rental apartments
AMENDED, TO ALLOW MULTI- on the first floor as a Special Use and identification
FAMILY RENTAL APARTMENTS TO signs in the C-1 Village Center District. First
HAVE RESIDENT AMENITY AREAS ON Reading.
THE FIRST FLOOR AS A SPECIAL USE
AND IDENTIFICATION SIGNS IN THE This will stand as the First Reading of the
C-1 VILLAGE CENTER DISTRICT -1R Ordinance.
ORDINANCE APPROVING AN An Ordinance approving an amendment to a Special
AMENDMENT TO A SPECIAL USE Use permit for a commercial PUD, an amendment
PERMIT FOR A COMMERCIAL to a final development plan, a Special Use for a
PLANNED UNIT DEVELOPMENT, AN residential amenity area on the first floor, certain
AMENDMENT TO A FINAL exceptions within the PUD and an exception to
DEVELOPMENT PLAN, A SPECIAL USE the sign criteria for 833 Deerfield Road. First
FOR A RESIDENTIAL AMENITY AREA Reading.
ON THE FIRST FLOOR, CERTAIN
EXCEPTIONS WITHIN THE PLANNED This will stand as the First Reading of the
UNIT DEVELOPMENT, AND AN Ordinance.
EXCEPTION TO SIGN CRITERIA (833
DEERFIELD ROAD) - 1R
NEW BUSINESS
Assistant Village Manager Andrew Lichterman
reported on January 19, 2021, the Board approved a
RESOLUTION R-21-28 APPROVING
AN UPDATED DEVELOPMENT
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August 16, 2021
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AGREEMENT i 10 DEERFIELD ROAD development agreement related to Zion Woods.
The initial development agreement contemplated
that the Zion Lutheran Evangelical Church would continue to own the property and the
developer would enter into a 99-year ground lease to develop the site. Subsequently, the church
and the developer have decided that Brinshore and HODC will now acquire title to the property
and there will no longer be a need for a long-term ground lease. The updated Development
Agreement reflects the correct terms of title, ownership and management of the property.
Trustee Oppenheim moved to adopt the Resolution approving an updated development
agreement for 10 Deerfield Road. Trustee Jester seconded the motion. The motion passed by
the following vote:
AYES: Benton, Jacoby, Jester, Metts-Childers, Oppenheim, Seiden (6)
NAYS: None (0)
DISCUSSION
COVID-19 Mayor Shapiro noted there has been a surge in
COVID-19 cases. In light of the positivity rate and
safety of the Board and residents, Mayor Shapiro suggested going back to remote Zoom
meetings. Mr. Elrod explained as long as the Governor's order remains in effect, the decision is
made by the head of the public body. Mayor Shapiro will look at holding virtual meetings on a
meeting -by -meeting basis with consideration 30 days at a time.
NEXT MEETING Mayor Shapiro noted the next meeting falls on
Labor Day. The next day is Rosh Hashana. Mayor
Shapiro suggested holding the next meeting on Thursday, September 9, 2021 at 7:30 p.m. Mr.
Lichterman explained the Plan Commission could reschedule, if necessary. The Trustees agreed
to meeting on Wednesday, September 8, 202,1 at 8:00 p.m. via Zoom.
VACCINATIONS Trustee Jester noted half of the fire department and
30 percent of the police department have not been
vaccinated. He suggested the mayor mandate that first responders in Deerfield get vaccinated.
Mayor Shapiro is not happy with the vaccination rate. He believes mandating vaccinations
would be a big deal and would only do it with the Village Attorney and Board's input. Trustee
Benton noted the fire protection district is not part of the Village, which needs to be considered.
Mayor Shapiro is not ready to mandate vaccinations at this point. Trustee Jester would like an
update for the next meeting. Trustee Oppenheim urges everyone in the community to be
vaccinated. Covid is extremely infectious even for vaccinated people.
ADJOLTNMENT There being no further business or discussion,
Trustee Oppenheim moved to adjourn the
meeting. Trustee Benton seconded the motion. The motion passed unanimously on a voice vote.
The meeting was adjourned at 8:30 p.m.
Board of Trustees meeting
August 16, 2021
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The next regular Board of Trustees meeting is scheduled to take place on Wednesday, September
8, 2021 at 8:00 p.m.
APPROVED:
Mayor
ATTEST:
Vi lage Clerk