Village Budget For Year Beginning May 1, 19931
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VILLAGE OF DEERFIELD
1993 - 1994
BUDGET
1
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TABLE OF CONTENTS
SECTION
BUDGET MESSAGE - MAYOR BERNARD FORREST------------------------ - - - - -- 1
BUDGET SUMMARIES -- Revenue and Expenditures-------------------- - - - - -- - 2-1
BUDGET SUMMARIES -- Revenue and Expenditures-------------------- - - - - -- 2 -2
BUDGET SUMMARY - Administrative Division---------------------- - - - - -- 2 -3
BUDGET SUMMARY - Public Safety Division----------------------- - - - - -- 2 -4
BUDGET SUMMARY - Public Works Division------------------------ - - - - -- 2 -5
COMPARISON OF 1989 -93 PROPERTY TAX LEVIES--------------------- - - - - -- 2 -6
SUPPLEMENTAL CHARTS------------------------------------------- - - - - -- 2 -7
PERSONNEL SCHEDULE -- Employees Full Time----------------------- - - - - -- 2 -8
PERSONNEL SCHEDULE -- Employees Part Time----------------------- - - - - -- 2 -9
SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES-------------------- - - - - -- 2 -10
BUDGET NOTES-------------------------------------------------- - - - - -- 2 -11
SECTION
GENERAL FUND - SOURCES OF FUNDS AND EXPENDITURES-------------- - - - - -- 3
GENERAL FUND - ADMINISTRATIVE DIVISION - Village Manager's Dept.,
Finance Dept., Community Development, Engineering Dept.------- - - - - -- 4
GENERAL FUND - PUBLIC SAFETY DIVISION------------------------- - - - - -- 5
ENHANCED 9 -1 -1 FUND------------------------------------------- - - - - -- 6
PUBLIC WORKS DIVISION - Street Department--------------------- - - - - -- 7
PUBLIC WORKS DIVISION - Sewer Department---------------------- - - - - -- -8
PUBLIC WORKS DIVISION - Water Department---------------------- - - - - -- 9
PUBLIC WORKS DIVISION - Garage Department--------------------- - - - - -- 10
REFUSE FUND--------------------------------------------------- - - - - -- 11
PENSION FUND - Police ------------- ---------------------------------- 12
PENSION FUND - I. M. R. F.--=------------------------------------ - - - - -- 13
TABLE OF CONTENTS
SECTION
DEBT SERVICE FUND-------------------------------------------- - - - - -- 14
MUNICIPAL AUDIT FUND----------------------------------------- - - - - -- 15
EMERGENCY SERVICES FUND-------------------------------------- - - - - -- 16
PARKING LOTS FUND-------------------------------------------- - - - - -- 17
TRANSPORTATION PROGRAM--------------------------------------- - - - - -- 18
CAPITAL PROJECTS--------------------------------------------- - - - - -- 19
MOTOR FUEL. TAX----------------------------------------------- - - - - -- 20
INFRASTRUCTURE REPLACEMENT FUND------------------------------ - - - - -- 21
VEHICLE AND EQUIPMENT REPLACEMENT FUND----------------------- - - - - -- 22
PUBLIC SAFETY DIVISION - Police - Subdepartments------------- - - - - -- 23
PUBLIC WORKS DIVISION - Street - Subdepartments-------------- - - - - -- 24
PUBLIC WORKS DIVISION - Sewer - Subdepartments--------------- - - - - -- 25
PUBLIC WORKS DIVISION - Water - Subdepartments--------------- - - - - -- 26
REFUSE FUND - Subdepartments--------------------------------- - - - - -- 27
PARKING LOTS FUND - Subdepartments--------------------------- - - - - -- 28
LIBRARY------------------------------------------------------ - - - - -- 29
EQUIPMENT REQUEST - Administrative-------------------- - - - - -- Appendix A
EQUIPMENT REQUEST - Public Safety - Police Department- - - - - -- Appendix B
EQUIPMENT REQUEST - Enhanced 9 -1 -1 Fund--------------- - - - - -- Appendix B -1
EQUIPMENT REQUEST - Public Works - Street Dept-------- - - - - -- Appendix C -1
EQUIPMENT REQUEST - Public Works - Sewer Dept--------- - - - - -- Appendix C -2
EQUIPMENT REQUEST - Public Works - Water Dept .-------- - - - - -- Appendix C -3
VEHICLE AND EQUIPMENT REPLACEMENT SCHEDULE------------ - - - - -- Appendix D
BOND RETIREMENT FUND---------------------------------- - - - - -- Appendix E
GLOSSARY----------------------------------------------------- - - - - --
D
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VILLAGE OF DEERFIELD
Elected Officials
Bernard Forrest, Mayor
Marvin W. Ehlers, Trustee
James L. Marovitz, Trustee
Harriet E. Rosenthal, Trustee
Edwin B. Seidman, Trustee
Vernon E. Swanson,Trustee
Michael Swartz, Trustee
VILLAGE MANAGER
Robert D. Franz
DEPARTMENT HEADS
George J. Valentine, Treasurer and Finance Director
Richard C. Brandt, Chief of Police
James E. Soyka, Director of Public Works & Engineering
Barbara Houpt, Director of Community Development
i
VILLAGE
OF DEERFIELD ORGANIZATIONAL CHART
PUBLIC
t
BOARDS
&
MAYOR & BOARD
VILLAGE ATTORNEY
of TRUSTEES
COMMISSIONS
ADMINISTRATIVE
VILLAGE MANAGER
ASSISTANT
'
PUBLIC WORKS
COMMUNITY
POLICE
FINANCE
DEVELOPMENT
& ENGINEERING
i
E
BUDGETING
PLANNING
WATER
WORKS
INVESTIGATIONS
ACCOUNTING
ZONING
SEWAGE
TREATMENT
'
TREASURY
CODE
YOUTH
STREETS
MANAGEMENT
ENFORCEMENT
BUILDING
'
COMMUNICATIONS
PERSONNEL
PLAN
REVIEW
VEHICLE
MAINTENANCE
RECORDS
UTILITY
PERMITS
STORM
BILLING
DRAINAGE
RESEARCH
&
PURCHASING
APPEARANCE
REVIEW
PLAN DESIGN
& REVIEW
DEVELOPMENT
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GOVERNMENT FINANCE OFFICERS ASSOCIATION
Distinguished
Budget Presentation
Award
PRESENTED TO
Village of Deerfield,
Illinois
For the Fiscal Year Beginning
May 1, 1992
6OPresirdlent Executive Director
The Government Finance Officers Association of the United States and Canada
(GFOA) presented an award for Distinguished Budget Presentation to The Village
of Deerfield for its annual budget for the fiscal year beginning May 1, 1992.
In order to receive this award, a governmental unit must publish a budget
document that meets program criteria as a policy document, as an operations
guide, as a financial plan and as a communication device.
The award is valid for a period of one year only. We believe our current
budget continues to conform to program requirements, and we are submitting
it to GFOA to determine its eligibility for another award.
1
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VILLAGE OF DEERFIELD
Mayor
BERNARD FORREST
BUDGET MESSAGE
Each new fiscal year provides us an opportunity to evaluate past performance and
to anticipate and plan for the future. By doing so, we are able to learn from
our experience as we prepare for the challenges ahead. Indeed, we are fortunate
in Deerfield to have a reputation as a community that has balanced the
relationship between strong heritage and inevitable change. The Village remains
committed to maintain that tradition as we approve a financial plan for the next
fiscal year.
The combined total budget is $15,951,833, an amount arrived at following an
extensive budget review process that began in January and ends with tonight's
public hearing and final action by the Village Board. As in previous years, the
operating budget is planned over a three year period, while the capital budget
consists of a five year planning schedule.
I am pleased to note that the total budget is 3.5% less than last year's due to
reduced capital costs and the very favorable rates negotiated in our new
scavenger contract. There will be no increase next year in personnel. In fact,
by combining functions within departments, two part -time positions have been
eliminated and a full -time position converted to part -time. To remain
competitive in the municipal market, there will be a 4.85% increase in the
employee salary plan, part of a two -year settlement negotiated in early 1992.
However, the net increase to employees will be less since they will pay a larger
portion of their dependent health insurance premium.
The 1993 -94 budget will continue the Senior Subsidy Housing Program and the
combined effort with the Deerfield Park District to provide basic services
essential to our seniors. Also continued are the 50/50 sidewalk, curb and tree
replacement programs which encourage a shared responsibility for infrastructure
improvements that benefit both the Village and the homeowner. Renewed emphasis
will be given again this year to sidewalk replacement in an effort to improve
pedestrian safety. Although a specific amount has been - budgeted, the -- Village
is prepared to match whatever interest is shown by Deerfield residents.
' There will be no increase in utility rates or any fees charged by the Village.
More importantly, the Village's 1993 real estate tax levy - that is, the actual
dollar amount - will be slightly lower than last year. This is possible despite
the fact that several increases in the tax levy are due to forces beyond the
' control of the Village. Statutory pension requirements and other State mandated
programs oftentimes preempt our efforts to hold the line on property taxes. As
it is, real estate taxes collected by the Village are used only for scavenger
' service, pensions, street maintenance and debt service (which is principal and
interest paid on outstanding bond issues). Furthermore, unlike many neighboring
communities, Deerfield does not have a Utility Tax, Real Estate Transfer Tax or
Home Rule Sales Tax.
1 -1
t850 WAUKEGAN ROAD DEERFIELD. ILLINOIS 60015 TELEPHONE 708.945.5000
1
Property taxes make up only 18.8% of total Village revenues. More importantly,
it should be noted that the Village receives only 9% of the total real estate
tax bill. As illustrated on page 2 -7c in the budget document, an actual tax bill
'
for a single family residence in Deerfield shows that, of the $4,366.16 paid in
1992, the Village received $391.61.
For the third consecutive year, the Village released surplus funds from the Lake
Cook Tax Increment Financing District. The amount distributed to local
government agencies this year was $5,463,436 (bringing to $20 million the total
reallocated over the last three years). This is significant new revenue for
,
these taxing districts which, if they follow the Village's example, could be used
to reduce their property tax levies. Residents should ask for and receive an
accounting from these agencies of how these windfall revenues are to be spent.
'
A major part of our capital budget is the Street Rehabilitation Program. In the
last ten years, the Village has improved 34 miles of street, approximately half
of our 70 mile system. Decisions on street improvements are based on a rating
'
system whereby objective criteria determine where improvements are most needed.
Additionally, we have been successful in coordinating a number of storm and sewer
projects with street reconstruction and resurfacing, thereby stretching our
budget dollars.
'
Other capital projects scheduled for the next fiscal year include: Waukegan Road
Streetscape Improvements designed to make the Village more attractive and safer t
for pedestrians; equipment repairs at the Water Reclamation Plant; a new salt
storage facility south of the public works garage; and engineering fees for the
improvement of Osterman Avenue between Waukegan Road and Jonquil Terrace
scheduled for construction in 1994. '
The Village has earned a very favorable Aa -1 bond rating, an accomplishment
shared by less than 1% of all municipalities. Although we have always timed our '
bond sales to secure the lowest interest rate possible, the municipal bond market
is such that we are able to refinance a portion of our outstanding debt at a
savings in excess of $800,000 over a twelve year period. Deerfield's total net
General Obligation debt of $11,182,000, payable from property taxes, is 2.14% '
of its total assessed valuation of $522,438,968. When considering that non -
Home Rule communities are allowed a ratio of 8.6 %, the Village, as a Home Rule
community, can be especially proud of its low debt service obligations.
In summary, this budget is the work of many people, both elected and appointed ,
to serve you, the residents of Deerfield. It represents a good balance between
what are oftentimes competing priorities: tradition and change; basic needs and '
expanded programs; new services and available resources. We are indeed fortunate
to be in an excellent financial position, having lived within our resources for
many years. In performing our job, we are grateful for the support of the many
volunteers that serve on various boards and commissions. They prove very ,
convincingly that government in Deerfield is not a spectator sport, but rather
a friendly and open process in which anyone who chooses can participate.
BERNARD FORREST '
Mayor
April 19, 1993
1 -2 1
General - -
Street
Sewer
Water
Scavenger
Garage
MFT
Police Pension
IMRF
Debt Service
Infrastructure
Replacement
Municipal Audit
Emergency Services
Parking Lots
Transportation Program
Vehicle 6 Equipment
Replacement
Enhanced 911
COMBINED VILLAGE FUNDS*
(Memorandum Only)
VILLAGE OF DEERFIELD
1993 - 1994
BUDGET SUMMARIES
AVAILABLE
AVAILABLE
FUNDS
REVENUE
EXPENSES
FUNDS
$ -- 583,90-37
5,117,600
$ 5,109,700
$ 591,803
90,285
1,018,500
980,560
128,225
226,004
1,322,500
1,492,910
55,594
437,926
2,476,000
2,445,000
468,926
(135,739)
1,480,500
1,450,600
(105,839)
(18,000)
207,500
194,650
(5,150)
898,217
210,000
150,000
958,217
8,237,306
1,210,000
3631500
9,083,806
(133,814)
808,500
761,000
(86,314)
92,000
1,787,063
1,885,563
6,500
224,343
659,147
783,000
100,490
10,383
15,000
14,000
11,383
(12,000)
5,000
7,400
(14,400)
125,301
113,000
66,650
171,651
6,000
5,000
5,200
5,800
773,248 155,650
(9,369 ) 92,730
$11,395,994 $16,683,690
173,500 755,398
68,600 14,761
$15,951,833 $12,127,851
Deerfield Public Library $ 130,000 $ 1,148,668 $ 1,214,243 $ 64,425
COMBINED ALL FUNDS* $11,525,994 $17,832,358 $17,166,076 $12,192,276
*Combined totals are for memorandums only. The total figures in the case of a
municipality may be misleading. Only in some circumstances can a surplus in
one fund be used to relieve a deficit in another.
2 -1
BUDGET SUMMARIES
Revenue
� b°m
Gouood
Street
Sewer
Water
Scavenger
Garage
|
!
� rF^
| MFT to Street
210,000
�
� .~~^"^
i
|
� Liquor Licenses
55,000
|
� ^"""^°^"==
Other Business uc
| In
Vehicle Licenses
Interest Earnings
271,000
21,000
50,000
78,000
5,000
| Rental Income
!
|
''--'-- '_-p-
\ State Grants
^^~~~~~~~~~~
ry
�
�
|
Services
15,500
| False Alarms
i
� Dispatching Sery
34,000
/ �
IQ
2355 000
722: M
enalties
�'
-,='
� 50/50 Program
|
� Engineering Fees
Employee Cont
t�i
� cuo�ur�o
Personal Servicies
3,386,830
359,280
621,060
352,890
46,780
100,300
Other. S 16
1:15 400
Comm
330
60
Capital Outlay
193,656
57,600
156,550
60,700
13,100
Debt Service
i
|
| TOT
2-2a
Police Debt
MFT Pension IMRF Service
45/001 850,0001 2,0001 75,000
165,000
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IInfrat.
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Municipal Emergen Parking Dial -a-
BUDGET SUMMARIES
Enhanced
1993 -94
TOTAL
1992 -93
Est
Actual
1992 -93
Budget
1991 -1992
Actual
FAM.1
VILLAGE OF DEERFIELD
ADMINISTRATIVE DIVISION
FUNDING SOURCE OPERATING BUDGET DEPARTMENT
General Fund 1993 - 1994 Village Manager, Finance,
Comm. Dev., Engineering
ACCOUNT 1993 -94 1992 -93 INCREASE PERCENT
NUMBER DESCRIPTION PROPOSED BUDGET (DECREASE) CHANGE
5115
Benefits
$ 141,160
$ 132,610 $
8,550
6.5
5116
Apparel
550
600
(50)
(8.3)
5212
Travel, Training, etc.
32,550
21,250
11,300
53.2
5213
Printing and Advertising
21,350
20,600
750
3.6
5214
Communications
28,110
26,650
1,460
5.5
5315
Insurance
62,500
61,000
1,500
2.5
5316
Professional
175,350
180,000
(4,650)
(2.6)
5317
Contractual
81,200
74,100
7,100
9.6
5216
Utility Services
5,000
4,300
700
16.3
5419
Petroleum Products
2,800
2,800
0
0.0
5211
Repairs & Maintenance
40,600
24,200
16,400
67.8
5215
Rental Property Repairs
3,000
4,000
(1,000)
(25.0)
5218
Miscellaneous
44,700
34,800
9,900
28.5
5318
Senior Assistance
35,000
33,000
2,000
6.1
5231
MV Maintenance
6,900
8,100
(1,200)
(14.8)
5412
Supplies
35,100
37,600
(2,500)
(6.7)
5428
Materials
1,000
1,000
0
0.0
5431
Small Tools & Equipment
1,000
1,000
0
0.0
6111
Equipment
17,300
11,500
5,800
50.4
6212
Motor Vehicles
10,000
9,000
1,000
11.1
TOTAL (without salaries)
$ 745,170
$ 688,110 $
57,060
8.3
5111
Salaries
959,580
904,170
55,410
6.1
TOTAL
$1,704,750
$1,592,280 $
112,470
7.1
Per Capita Cost
$98.39
$91.90
Number of Employees:
Full time
16
17
Part time
(Full time Equivalent)
4.19
3.93
2 -3
VILLAGE OF DEERFIELD
PUBLIC SAFETY DIVISION
FUNDING SOURCE OPERATING BUDGET DEPARTMENT
General Fund 1993 - 1994 Police
ACCOUNT
1993 -94
1992 -93
INCREASE
PERCENT
NUMBER
DESCRIPTION
PROPOSED
BUDGET
(DECREASE)
CHANGE
5115
Benefits
$ 345,400
$ 306,410
$ 38,990
12.7
5116
Apparel
33,100
33,100
0
0.0
5212
Travel, Training, etc.
38,720
37,675
1,045
2.8
5213
Printing and Advertising
6,400
6,400
0
0.0
5214
Communications
26, 700-
-- - -- 20,100
6,600
32.8
5315
Insurance
134,300
128,000
6,300
4.9,
5316
Professional
5,000
7,000
(2,000)
(28.6)
5317
Contractual
84,350
68,520
15,830
23.1
5419
Petroleum Products
39,500
40,800
(1,300)
(3.2)
5211
Repairs & Maintenance
19,000
19,000
0
0.0
5218
Miscellaneous
9,800
9,800
0
0.0
5231
MV Maintenance
34,480
39,300
(4,820)
(12.3)
5412
Supplies
34,600
31,900
2,700
8.5
6111
Equipment
50,150
22,750
27,400
120.4
6212
Motor Vehicles
116,200
24,000
92,200
384.2
TOTAL (without salaries)
$ 977,700
$ 794,755
$ 182,945
23.0
5111
Salaries
2,427,250
2,356,630
70,620
3.0
TOTAL
$3,404,950
$3,151,385
$ 253,565
8.1
Per Capita Cost
$196.51
$181.88
Number of Employees:
Full time
49
49
Part time
(Full time Equivalent)
2.91
2.84
2 -4
VILLAGE OF DEERFIELD
PUBLIC WORKS DIVISION
FUNDING SOURCE OPERATING BUDGET
DEPARTMENT
Street Fd. Sewer Fd. 1993
- 1994
Street,
Sewer
Water
Fd. Garage Fd.
Water,
Garage
ACCOUNT
1993 -94
1992 -93
INCREASE
PERCENT
NUMBER DESCRIPTION
PROPOSED
BUDGET
(DECREASE)
CHANGE
5115
Benefits
$ 207,640
$ 186,990
$ 20,650
11.0
5116
Apparel
7,300
7,300
0
0.0
5212
Travel, Training, etc.
6,280
6,250
30
0.5
5213
Printing and Advertising
6,500
6,900
(400)
(5.8)
5214
Communications
25,900
26,400
(500)
(1.9)
5315
Insurance
209,100
197,200
11,900
6.0
5316
Professional
48,250
44,750
3,500
7.8
5317
Contractual
202,180
251,030
(48,850)
(19.5)
5216
Utility Services
291,500
315,200
(23,700)
(7.5)
5419
Petroleum Products
32,600
33,150
(550)
(1.7)
5211
Repairs & Maintenance
230,500
300,700
(70,200)
(23.4)
5210
Equipment Rental
12,500
13,500
(1,000)
(7.4)
5425
Salt
44,000
44,000
0
0.0
5221
Occupancy
40,000
36,000
4,000
11.1
5218
Miscellaneous
13,500
13,500
0
0.0
5427
Aggregates
77,900
69,900
8,000
11.4
5426
Chlorine
6,000
9,000
(3,000)
(33.3)
5432
Purchase of Water
1,610,000
1,610,000
0
0.0
5231
MV Maintenance
66,340
64,340
2,000
3.1
5412
Supplies
104,500
106,300
(1,800)
(1.7)
5428
Materials
140,550
144,550
(4,000)
(2.8)
5431
Small Tools & Equipment
5,700
4,700
1,000
21.3
6111
Equipment
68,650
56,700
11,950
21.1
5429
Street Signs
7,000
7,000
0
0.0
6212
Motor Vehicles
7,700
- 0
7,700
100.0
7316
Depreciation
102,500
68,500
34,000
49.6
7317
Vehicle +Equipment Replacement
105,000
126,200
(21,200)
(16.8)
TOTAL (without salaries)
$3,679,590
$3,750,060
$ (70,470)
(1.9)
5111
Salaries
1,433,530
1,372,150
61,380
4.5
TOTAL
$5,113,120
$5,122,210
$ (9,090)
(0.2)
Per Capita Cost
$295.10
$295.62
Number of Employees:
Full time
32
32
Part time
(Full time Equivalent)
2.27
3.31
2 -5
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Property Tax Comparison
1989 1990 1991
Purpose
(Proposed)
1992 1993
General
0
0
0
0
0
Street
330,000
330,000
330,000
330,000
330,000
Emergency Services
5,000
5,000
5,000
5,000
5,000
I.M.R.F.
280,000
350,000
385,000
425,000
450,000
F.I.C.A.
210,000
260,000
285,000
325,000
350,000
Police Pension
150,000
150,000
160,000
175,000
190,000
Audit
12,500
12,500
13,500
14,000
15,000
Scavenger
605,000
725,000
725,000
725,000
725,000
Public Benefit
Debt Service (Net)
1,525,075
1,234,301
1,278,563
1,140,724
1,068,563
Budgeted Village Levies
3,117,575
3,066,801
3,182,063
3,139,724
3,133,563
Abatement (not budgeted)
Net Village Levy
3,117,575
3,066,801
3,182,063
3,139,724
3,133,563
Public Library
814,493
855,187
856,479
944,194
997,401
Total Levy
3,932,068
3,921,988
4,038,542
4,083,918
4,130,964
DEBT SERVICE
GROSS LEVY
1,822,
1,822,451
2,246,863
1,954,974
1,979,563
Reduction
Replacement Tax
17,500
17,500
17,500
17,500
17,500
Total Reductions
17,500
17,500
17,500
17,500
17,500
Abatements
Replacement Tax
50,000
50,000
35,000
40,000
35,000
Revenue Sharing
T.I.F.
80,025
75,650
520,800
456,750
433,500
Other Budgeted Abatements
150,000
200,000
150,000
75,000
150,000
Capitalized Interest
Surplus transfer TIF (L -C)
245,000
245,000
225,000
175,000
Total Budgeted Abatements
280,025
570,650
950,800
796,750
793,500
Total Budgeted Reductions
and Abatements
297,525
588,150
968,300
814,250
811,000
Net Budgeted Debt Levy
1,525,075
1,234,301
1,278,563
1,140,724
1,068,563
EA V
428,039,202
489,019,552
522,438,968
535,000,000
550,000,000
Tax Rate (per $100)
Debt Service
Other Village
Total Village
0.356
0.252
0.245
0.213
0.372
0.375
0.364
0.374
0.728
0.627
0.609
0.587
0.194
0.375
0.570
2 -6
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Chart 1
Budget Dollar
1993 - 94
Hotel Tax
6.3%
r
use C'
�e �af8e
dole stjc �Sg o
ker 2n
Interest Earnings 8.7%
Village Property Tax
18.7%
Village Other
13.7%
Municipal Sales Tax
13.8%
WHERE IT
COMES. FROM
Sewer Charge.
7.0%
.0--40— 3.6%
Cash Balance Transfers
Water Charges
14.2%
THIS CHART ILLUSTRATES THE MAJOR FUNDING SOURCES OF THE VILLAGE. CONTRARY TO
POPULAR OPINION, PROPERTY TAX IS LESS THAN 19% OF THE VILLAGE'S FUNDING SOURCES.
2 -7a
1
� Chart 2
Budget Dollar
�
1993-94
1
1
i
General
Government
10.7%
General
Obligation Debt
Police
11.8%
23.7 %O
(Including Pensions)
PUBLIC WORKS.. 41.9%
WHERE IT
e ES
";: \��
Water
1- 11.11, /�1,1�;Ij15.3 %,Ili /`'�•1, \�,'
\ / '\1�1�1-
��.\— /.I,J.•\,.1 �./ x:;'11 1 v_ ,�� "`'i:l
_,1j�- j� / \� \1�/ \��
17„ Scavenger
9.1 /1! :�`,�f -j 11
1`'i \1''i
,,� \, /`,;III•,; /; ; ``'
AM
0'9 J(/'
,1;1.���/,�`,,.1�, 1�j;j'�I`ll�i 1 /:; • \ /i /`_- 1�I /Ij�_\
\ 1�� �` /�''': -1i lam' 1� � ' 1•� -i'�\ ;i / �l�\ I_I/
.,j,19.4 %•.i`..,� /'i
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'Street''
Miscellaneous
11.9%
THE LARGEST USE OF THE VILLAGE'S RESOURCES IS THE PUBLIC WORKS DEPARTMENT. THE
PRIMARY SOURCE OF THEIR FUNDING COMES FROM USER CHARGES. THE SECOND LARGEST
USER OF THE VILLAGE'S RESOURCES IS THE POLICE DEPARTMENT.
2 -7b
Chart 3
Property:Tax Dollar Apportionment (1)
1991 Tax Levy Collectedin 1992
(1) THE VILLAGE IS IN SEVERAL TAXING DISTRICTS. THE ILLUSTRATED APPORTIONMENT
IS GENERALLY REPRESENTATIVE OF THE VILLAGE AS A WHOLE. 2_7c
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Property Tax Comparison
Equalized Assessed Valuation 1983 -93
1992 and 1993 Esdmded
800
600
400
200
1W
0
1983 11184 19&5 1966 1967 1980 1989 1990 ,991 1992 1993
t.yy Yeas
12
1.1
1
0.9
0.8
0.7
0.6
0.6
0.4
0.3
02
0.1
0
1963 1964 1965 1986 1987 1986 1989 1990 1991 1992 1993
LNvy YWO
3.4
The Village tax levies have 12
increased only moderately, and ,�
in some years have decreased. 26
24
22
2
F� 1.6
1.4
1.2
1
0.6
0.6
0.4
0.2
0
Tax Rates
1992 and 1993 ErUmated
In the Property Tax System,
Equalized Assessed Valuation
Tax Levies and Tax Rates are
intertwined. In the Village
of Deerfield, the Equalized
Assessed Valuation has risen
sharply.
Tax Levy
1992 and 1993 Erlimated
1963 1954 1965 1966 1987 1966 1989 1990 1991 1992 1995
Levy Yean
The result is a- greatly reduced
tax rate.
2 -7d
5
4.5
4
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02 2.5
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Property Tax Bill
SMA
4,40270 4,364.16
4,174.54
4, C14
1 ��SW4 374.66 42190 �MQ �391-6 1 i 1
1987 1988 1989
I
L" Yen
o WOO d Wd + W Tax 81
0
The Village's percentage of °
the property tax bill has
i decreased between 1987 and °
1991. °
°
I,
°
I
2 -7e
1990 199
This graph is based on an actual
tax bill received by the same
residence over a five year period.
As the graph illustrates, the
Village receives a comparatively
small portion of the annual property
tax bill. In the period 1987 -1991
the dollar amount received by the
Village increased by only $16.95,
from $374.66 to $391.61.
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1907 1900 1909 1990 1991
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1
IVILLAGE OF DEERFIELD, ILLINOIS
SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES
' The Village of Deerfield, Illinois, was incorporated April 14, 1903. The
Village operates under a Board /Manager form of government and provides the
following services as authorized by its charter: public safety (police),
highways and streets, sanitation, health and social services, culture-
' recreation, public improvements, community development and general
administrative services.
The accounting policies of the Village of Deerfield, Illinois, conform to
generally accepted accounting principles as applicable to governments.
The following is a summary of the more significant policies.
A. Reporting Entity and Its Services
This report includes all of the funds of the Village. It also includes
all activities considered to be part of (controlled by or dependent on)
the Village.
B. Basis of Presentation - Fund Accounting
The accounts of the Village are organized on the basis of funds, each of
which is considered a separate accounting entity. The operations of each
fund are accounted for with a separate set of self - balancing accounts that
' comprise its assets, liabilities, fund equity, revenues, and expenditures,
or expenses, as appropriate. Government resources are allocated to and
accounted for in individual funds based upon the purposes for which they
are to be spent and the means by which spending activities are controlled.
General Fund - The General Fund is the general operating fund of the
Village. It is used to account for all financial resources except those
required to be accounted for in another fund.
Special Revenue Funds - Special Revenue Funds are used to account for the
proceeds of specific revenue sources (other than special assessments or
' major capital projects) that are legally restricted to expenditures for
specified purposes. The following funds are Special Revenue Funds:
Enhanced 911, Street, Motor Fuel Tax, IMRF, Municipal Audit, Emergency
Services, Transportation, and Library.
' Debt Service Fund - Debt Service Funds are used to account for the _
accumulation of resources for, and the payment of, general long -term debt
' principal, interest, and related costs. The Debt Service Fund has been
treated as a single fund and budgeted in a like manner by the Village.
Capital Projects Funds - Capital Projects Funds are used to account for
financial resources to be used for the acquisition or construction of
major capital facilities (other than those financed by Proprietary Funds,
Special Assessment Funds, and Trust Funds). These projects are budgeted
in the Capital Projects Budget. In addition, the Infrastructure
Replacement Fund and the Vehicle and Equipment Replacement Fund are
budgeted as individual Capital Project Funds.
Enterprise Funds - Enterprise Funds are used to account for operations (a)
that are financed and operated in a manner similar to private business
I
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2 -10a
enterprises - where the intent of the governing body is that the costs
(expenses, including depreciation) of providing goods or services to the
general public on a continuing basis be financed or recovered primarily
through user charges; or (b) where the governing body has decided that
periodic determination of revenues earned, expenses incurred, and /or net
income is appropriate for capital maintenance, public policy, management
control, accountability, or other purposes. The Village has the following
Enterprise Funds: Water, Sewer, Refuse and Parking Lot Funds.
Internal Service Funds - Internal Service Funds are used to account for
the financing of goods or services provided by one department or agency
to other departments or agencies of the Village, or to other governments,
on a cost - reimbursement basis. The Village has one Internal Service Fund
which is the Garage Fund.
Trust and Agency Funds - Trust and Agency Funds are used to account for
assets held by the Village in a trustee capacity or as an agent for
individuals, private organizations, other governments, and /or other funds.
These include Pension Trust and Agency Funds. Pension Trust Funds are
accounted for in essentially the same manner as proprietary funds since
capital maintenance is critical. Agency Funds are custodial in nature
(assets equal liabilities) and do not involve measurement of results of
operations. The Police Pension Fund is the only Trust Fund within the
Village.
C. Basis of Accounting
Basis of accounting refers to when revenues and expenditures or expenses
are recognized in the accounts and reported in the annual budget.
All Governmental Funds are accounted for using the modified accrual basis
of accounting. Their revenues are recognized when they become measurable
and available as net current assets. The Village's share of
State - assessed income taxes, gross receipts, and sales taxes are
considered "measurable" when in the hands of intermediary collecting
governments and are recognized as revenue at that time. Anticipated
refunds of such taxes are recorded as liabilities and reductions of
revenue when they are measurable and their validity seems certain.
Property Tax is considered revenue (for budgetary purposes) in the year
levied.
Expenditures are generally recognized under the modified accrual basis of
accounting when the related fund liability is incurred.
Agency Fund assets and liabilities are accounted for on the modified
accrual basis.
All Proprietary Funds and Pension Trust Funds are accounted for using the
accrual basis of accounting. Their revenues are recognized when they are
earned, and their expenses are recognized when they are incurred.
Unbilled Waterworks and Sewerage Fund utility service receivables are
recorded at year end.
2 -10b
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BUDGET NOTES
ABOUT THE VILLAGE OF DEERFIELD
Located 27 miles north of downtown Chicago, the Village is predominantly a community
of single family homes.. The 1990 Census recorded a population of 17,327 within a land
area of 7.0 square miles. The Village's population decreased less than 1.08 from 1980,
whereas the number of housing units in the Village grew 10.3% to 6,054, continuing the
trend-toward smaller household sizes.
Deerfield is recognized as one of the State's wealthiest communities. In the 1990
Census, Deerfield ranked fourth in the State in terms of Median Family Income in
municipalities with populations of at least 10,000. The Village's $232,200 Median Home
Value at the 1990 Census was 187.0% greater than the statewide median of $80,900.
Over the past ten years the Village has seen considerable building activity,
particularly in new office /commercial buildings. The southern end of the Village,
which is the Cook County portion, represented 17.5% of the Village's 1991 tax base and
contains the major retailing area as well as commercial /light industrial development.
Significantly, there is no residential development in this main area where future
taxable property valuation will occur.
The following table lists the ten largest taxpayers for valuations as of January 1,
1991 for 1992 taxing purposes:
Taxpayer
VMC, Inc. /Deerbrook Partnership
Stein and Company
Matas Corporation
Estate J. Campbell Arbor
Travenol Lab
LaSalle Partners
Walsch, Higgins & Company
American Nat'l Bank
Marriott SBM Two Corp
The Promus Company
Percentage
of Total
Equalized Village
Assessed Assessed
Business Properties Valuation Valuation
Deerbrook Shopping Center
$19,332,290
3.18
Lake Cook Office Center
17,075,434
2.88
Corporate 500
14,706,895
2.48
Arborlake Centre
13,140,335
2.18
Baxter Healthcare Corp,
13,010,404
2.18
Office Buildings
Parkway North
11,260,361
1.88
Tollway North
8,307,466
1.48
Parkway North
6,591,368
1.18
Marriott Suites Hotel
6,538,262
1.18
Embassy Suites Hotel
6,497,752
1.18
Total Ten.Largest Taxpayers $116,460,567 19.08
The table below lists the ten largest employers in the Village as determined by a
March 1993 canvass of employers.
Employer Business /Service Number of Employees
Baxter Health Care Corporation Health Care Products
Allstate Insurance Personal Life Service Center
Ill. State Student Assistance Comm Student Loans (State Agency)
Nutrasweet Co. (Corp. Hdgtrs.) Artificial Sweeteners
Teradyne Telecommunications, Inc. Electronic Test Equipment for
Telephone Operating Companies
Fujisawa USA, Inc. Pharmaceuticals
William M. Mercer, Inc. Management Consulting Firm
Clark, Boardman 6 Callaghan Publishing
School District 109 Elementary School District
Walgreens Corporate Headquarters
1,854
700
550
400
365
350
300
300
282
200
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include the state income tax surcharge, interest earnings, the citizens' portion '
2-1 lb '
BUDGET NOTES
BUDGET PROCESS
'
Operating Budget. The budget process begins with department heads meeting with
line supervisors and outlining goals for the upcoming year. Supervisors then
.prepare their operating budgets, which are reviewed and adjusted by the
'
department head, prior to further review by the Finance Director and the Village
Manager. After these reviews by the Village staff, the preliminary budget is
prepared and sent to the Mayor and Board of Trustees. At that point, the Finance
Committee of the Board of Trustees meets to review the budget. The committee's
'
analysis is wide ranging, including discussion of all operating expenditures,
existing and potential revenue sources, and requirements of the Village's
physical plant. In conjunction with its review of specific programs and
,
services, the Committee also discusses the present and future needs of the
citizenry.
Capital Program. In its capital projects program, the Village attempts to
'
identify construction expenditures in excess of $5,000. These are shown in
budget section 19. These projects are brought to the Village's attention,
generally by the Director of Public Works and Engineering, other Village
personnel, the Village Board, members of the public, or by outside professional
'
consultants. These items are prioritized by staff members, commencing with the
Director of Public Works and Engineering, the Village Manager and the Finance
Director. They are then submitted to the Village Board for consideration, prior
'
to presentation at a public hearing. During the process of prioritization, the
available methods of financing are also reviewed.
The items in this year's capital projects section are for ongoing repairs or
'
replacement and infrastructure betterment which do not require significant
additional operating or maintenance funds.
While it is rare for the Village to amend the budget, the Village can do so.
'
Two- thirds of the corporate authorities then holding office may revise the budget
providing that funds are available for the designated purpose.
t
BUDGET POLICY
Infrastructure. The Village believes that ongoing maintenance of its
,
infrastructure and equipment is of prime importance to reduce the risk of
emergency repairs and avoid the cost increases of deferral. To finance capital
projects, the Village utilizes standard capital raising techniques such as
General Obligation and Revenue Bond Issues as well as pay-as-you-go. practices
'
when reasonable. Two examples of the latter practice are the Vehicle and
Equipment Replacement Fund and the Infrastructure Replacement Fund. The purpose
of the Vehicle and Replacement Fund is to keep annual expenses in balance while
providing sufficient funds for the replacement of vehicles and major equipment
'
items. The Village also has established an Infrastructure Replacement Fund to
provide funding for ongoing maintenance of the Village's infrastructure,
primarily streets and underground improvements. This year, in addition to the
'
Street Rehabilitation Program, the Infrastructure Replacement Fund will fund the
Village's portion of the Sidewalk /Curb Replacement Program. Fund revenue sources
include the state income tax surcharge, interest earnings, the citizens' portion '
2-1 lb '
for Sidewalk /Curb Replacement, completed bond issues, and this year's rebate from
the Village's insurance pool of $123,000.
Another high priority for the Village is the renovation of its downtown. The
Village has established a Tax Incremental Financing District (TIF) and has
initiated the preparation of plans and engineering for Streetscape improvement.
This is included in the capital projects budget section 19. It is the Village's
intent to provide for these improvements and replace them on an ongoing basis
so as not to adversely impact future generations.
User Charges. Further budgetary policy requires that those funds which can be
reasonably financed out of a user charge be so. No user fees are expected to
increase in this fiscal year.
Revenue Estimates. Village policy requires that revenue estimates be based on
' conservative projections. It is unusual for actual Village revenues to not meet
projections. In the past, this standard has been consistently accomplished.
The operating budget is developed with a focus on long term solvency. This is
demonstrated by the Village's presentation of projected figures for the operating
' budget for two future years, in addition to the budget year, as well as the five
year capital project budget which allows for long range financial planning.
DEBT POLICY
The Village of Deerfield is a home rule municipality and, as such, has no debt
limitations. If, however, the Village was a non -home rule municipality,
according to Illinois statutes, its available debt limit would be as follows:
Assessed Valuation - 5/1/92 $522,438,968
Legal Debt Limit - 8.625 45,060,000
' Amount of Debt Applicable to Limit 11,182,000
Legal Debt Margin Available 33,878,000
' The figures demonstrate that the Village has been frugal in its use of its home
rule debt authority.
The Village's ratio of net bonded debt to assessed value is 2.148, approximately
' .718 of its estimated values.
In determining the source of funds for major projects, the Vi 11 age' s.. particular
borrowing requirements are identified and analyzed. In light of these
' requirements, the Village balances its available cash and the possibility of
using local improvement or special taxing districts, lease financing and long
term debt. As part of the review, the Village looks at interest rate cycles and
' the current level of Village debt. The Village also reviews the potential for
issuing short term versus long term debt. The Village's current bond rating is
Aa -1 by Moody's, issued in April 1993. This indicates that the rating services
view the Village's debt management activities as successful.
' The Village's general policy in the issuance of debt is to attempt to keep a
relatively even debt service levy, allowing it to increase as new equalized
' assessed valuation is available and as capital need arises. The Village must
reconcile the objective for a stable levy with the fact that delayed improvements
or maintenance often have a higher true cost. Summarily, the goal to keep an
even debt service levy must be balanced against the necessity of the project.
2 -11c
MAJOR REVENUE ITEMS:
Property Tax - The largest revenue item is the property tax. Deerfield is a home
rule municipality, and, as such, has no limit on the amount it can .levy for
property taxes. The Village collection on its property tax levy has averaged
99.858 over the last five years. The Village has been sparing in its use of the
property tax levy as shown by the chart on page 2 -8 for a ten year period. The
property tax is used for: Debt Service - 348, Pensions - 328, Refuse Services -
238, Street Department - 118.
Sales Tax - $2,210,000 projected - The sales tax is a 1% tax on the exchange of
all tangible personal property within the Village. This tax is collected by the
State and remitted to the Village. The Village is projecting a 58 increase in
revenue for the 1993 -94 budget, 38 because of an improvement in retail activity,
and 28 because of new retail establishments. Sales tax is used to finance
General Fund activities.
Income Tax - $884,147 projected The Village is assuming that the State Income
Tax, including the surcharge, will continue in its current form and at its
current rate. The extension of the surcharge is currently under discussion by
the Illinois legislature, and the outcome is far from certain. However, if the
surcharge is not continued, the effect will not be felt in the operating funds;
but in capital projects the effect will be felt in the next fiscal year, 1994-
1995. The income tax projection assumes revenue of $41.00 per capita. This is
consistent with the estimates of the Illinois Department of Revenue.
Hotel /Motel Tax Budget - $1,050,000 projected - This revenue estimate is based
on historic occupancy levels and room charges. During 1992 -93 there were no new
hotels constructed, and none are scheduled for completion during 1993 -94.
Interest Earnings - $1,465,000 projected - The largest dollar amount of interest
is earned in the Police Pension Fund, where $850,000 is budgeted. The
projections are based on existing investments and on amounts to be invested in
the coming year. In addition, in the operating funds, the projection of $615,000
in interest revenue is based on a 90 -day treasury bill earning at a rate of
3.258.
User Charaes
Water - $2,355,000, the budgeted amount for water sales, is based on the rate
of $2.05 per 100 cubic feet, and an average of the number of units used during
the last five years.
Sewer - $1,140,000, the budgeted amount for sewer charges, is based on current
usage and the current sewer charge of $1.35 per 100 cubic feet.
Refuse - $722,000, the budgeted amount for refuse billing, is based on the
existing rate and the existing number of homes.
FINANCIAL CONDITION OF THE FUNDS
Fund - The fund is a self balancing group of accounts which includes revenues,
expenditures, assets and liabilities. Each fund has some specific purpose,
either funding a pension, providing for the treatment of sewage, or funding
capital maintenance or replacement programs. The way to distinguish a fund from
an activity is that a fund will have exclusive revenue items as well as
expenditures. Normally expenses are to be balanced with revenues within a fund.
2 -11d
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' Generally, the funds of the Village are in sound condition and, if the budget
performs as projected, they will continue to have available balances by year end.
The exceptions to this, as currently budgeted, are the Garage Fund, IMRF, and
Enhanced 9 -1 -1.
' Garage Fund - This is an interdepartmental service fund. The garage charges user
departments on an hourly basis. In the year ending April 30, 1993, the garage
is profitable by approximately $30,000. It is anticipated that this
' profitability will continue throughout 1993 -1994. If not, the interdepartmental
charges will be increased and services re- evaluated.
IMRF - This is the Illinois Municipal Retirement Fund, established to finance
' the Village's portion of employee pension contributions as required by state
statute. Because of changes in the state actuary's assumptions, there has been
a rapid increase in IMRF charges. The yearly IMRF contribution went from 7.83%
' in 1987 to 11.52% in 1993. It was not possible to increase the levy quickly
enough to accommodate this increase, but it is believed that the levy is now at
a level to allow the Village to recoup funds that were advanced from the General
Fund.
Enhanced 9 -1 -1 - Enhanced 9 -1 -1 started operation in the 1989 -1990 fiscal year.
It is funded by a monthly surcharge of $.50 per each telephone line in the
Village. During the first two years of its operation, the fund had significant
capital expenditures which required an interfund loan from the General Fund.
As of May 1, 1991, the most significant of these capital expenditures were
completed. The fund will now operate on a basis which will allow the return of
' approximately $20,000 to $25,000 to the General Fund.
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BUDGET NOTES
STANDARD BUDGET CALENDAR
FOR FISCAL YEAR 1993 -94
February 2
- All departmental budgets returned to Village
Manager for review.
February 2 -12
- Manager completes reviews with department heads.
February 15
- Completed budgets to Finance Department for
computation and typing; further review when
necessary.
March
5
- Budget to Mayor and Board of Trustees for review.
March
8 -19
- Review by Mayor and Board of Trustees.
March
22
- Commence budget review meetings.
March
15
- Adopt ordinance calling for tentative budget and
publication.
March
18
- Legal publication of notice of public inspection
of budget.
March
19
- Proposed budget placed on file for review by
public.
April
1
- Notice of budget hearing.
April
19
- Public hearing and Board meeting and passage of
the budget.
2 -llf
i
! FUNDING SOURCE
General Fund
I'
REVENUE:
II
Municipal Sales Tax
Local Use Tax
' State Income Tax
Hotel Tax
' Beer- Liquor Licenses
Food Licenses
Other Business Licenses
' Animal Licenses
Non - Business Licenses
ADMINISTRATIVE DIVISION and
PUBLIC SAFETY DIVISION
SOURCES OF FUNDS AND EXPENDITURES
ACTUAL AND PROPOSED
'Building Permits
Special Police Services
Dispatching Services
' Engineering Charges
Ordinance Violations
' Interest Earnings
i
Rental Income
Miscellaneous
' False Alarms
Franchise Fees - Cable TV
Franchise Fees - Telephone
State Grants
i
Sale of Land
' Transfer Charges
Transfer to Other Funds
Other Transfers
1
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1991 -92
1992 -93
1992 -93
1993 -.94
ACTUAL
BUDGET
ESTIMATE
PROPOSED
$2,105,112 $2,100,000 $2,160,000 $2,210,000
132,853
110,000
104,000
110,000
651,016
675,000
690,000
710,000
999,127
900,000
1,012,000
1,050,000
61,379
55,000
55,000
55,000
4,818
- -5,000--
5,000
5,000-
17,930
12,000
16,999
17-,000
6,729
-- ..._6, S00
6,500
7,000
30,651
32,100
31,040
32,000
71,143
50,000
90,000
65,000
17,063
17,000
13,500
- 15,500
34,597
34,000
34,000
34,000
29,026
6,000
18,000
10,000
273,651
260,000
241,290
255,000
520,591
251,000
447,980.
271,000
44,658
_ 38,600 _
38',600-
_38,600 .
94,085
22,000
22,510
22,500
48,980
50,000
45,000
45,000
108, 203
105., 000 _.
_ 115,000
. 120,000
57,300
----60,000 ---
- -- 60,000
60,000-- -
0
- 8,000 -
0
0
0
0
0
45,000
60,000
- 60;000
60,000 - :- -
(167,901)
(104,000)
(39,730)
(151-000)
TOTAL REVENUE $5,186,011 $4,753,200 $5,226,687 $5,117,600
TOTAL EXPENDITURES $4,316,936 $4,743,665. $4,364,155 $5,109,700
NET CHANGE $ 869,075 $ 9,535 $ 862,532 $ 7,900
3 =1
FUNDING SOURCE
General Fund
1
ADMINISTRATIVE DIVISION and '
PUBLIC SAFETY DIVISION
SOURCES OF FUNDS AND EXPENDITURES
PROJECTED =_ '
1994 -95
1995 -96
'
PROJECTED
PROJECTED
'
REVENUE:
Municipal Sales Tax
$2,400,000
$2,650,000
'
Local Use Tax
117,000
120,000
State Income Tax
725,000
750,000
Hotel Tax
1,102,500
1,157,600
'
Beer - Liquor Licenses
55,000
55,000
-
Food Licenses
5,000
5,000
Other Business Licenses
17,000
17,000
'
Animal Licenses
7,000
7,000
Non - Business Licenses
32,000
32,000
Building Permits
75,000
75,000
Special Police Services
15,500
15,500
Dispatching Services
34,000
34,000
'
Engineering Charges
10,000
10,000
Ordinance Violations
255,000
255,000
'
Interest Earnings
251,000
251,000
Rental Income
38,600
38,600
Miscellaneous
22,500
22,500
'
False Alarms
45,000
45,000
Franchise Fees - Cable TV
120,000
120,000
Franchise Fees - Telephone
60,000
- 60,000 =-
State Grants
. -0.
- - _.. - 0.- - -.- _ - -_ --
- - -
,.
Sale of Land
0
-- - r0 - -- -- -
Transfer Charges
60,000
60,000
- -
Transfer to Other Funds
(75,000)
(75,000)
Other Transfers
0
0
'
TOTAL REVENUE
$5,372,100
$5,705,200
'
TOTAL EXPENDITURES
$5,264,610
$5,567,510
NET CHANGE
$ 107,490
$ 137,690
,
3 -2
'
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GENERAL ADMINISTRATION
MAYOR AND BOARD OF TRUSTEES
The legislative branch of the Village -is- responsible _ -_for- interpreting =
the wishes of the community and determining -- the- - policies -under which --the-
Village operates. The people elect the Mayor and six Trustees who serve
gratis.
BOARDS, COMMISSIONS, AND COUNCILS
There are nineteen independent commissions, councils, and boards
authorized by the Mayor and Trustees or-required by State law that are
appointed to advise and assist the Board of Trustees in its policy
decisions. These councils also conduct hearings that pertain to t;ieiT-
function. All positions on these boards are non - salaried.
1. Board of Local Improvements - Consists of seven members (the
Mayor and the Board of Trustees). Makes recommendations to
the Trustees regarding those things that it feels should -be
done to improve the Village by special assessment, special - -
taxation, or otherwise. . The Village Clerk is secretary to
the Board. - -- - -
2. Plan Commission - Consists of=.:severi members- plus the - -Mayor - -
(ex- officio), serving three - year — overlapping-- terms -, except
the Mayor who serves a four -year term. Members are appointed
by the Mayor with the advice and consent of the Board of
Trustees, and the chairman is designated for a one -year term
in the same manner. The Planning Commission is responsible to
the Board of Trustees for holding public hearings and making
recommendations regarding the Comprehensive Plan, annexation,
sub - division, and zoning (land use, ratio of building to land
area, and building height).
3. Board of Zoning Appeals - Has seven members who serve five
year overlapping terms. Appointed by the Mayor with the
advice and consent of the Board of Trustees. Responsible to
the Board of Trustees to-hear -and make recommendations -on _.-_
applications for variations to the provisions of the zoning
ordinance, and to- hear- and rule- on -- appeals from - orders or
decisions made by the administrative officer enforcing the
zoning ordinance.
4. Board of Police Commissioners - Consists of three members,
each serving three -year overlapping terms. No more than two
members may be from the same political party. Appointed by
the Mayor with the advice and consent of the Board of
Trustees. Responsible for all appointments, promotions, and
dismissals in the police force; conducts entrance and
promotional examinations.
5. Police Pension Board - Has five members who serve two -year
terms, including two civilians appointed by the Mayor, two
members elected from the police force, and one member elected
from the beneficiaries of the pension fund. Determines
eligibility of' applicants, distributes funds, manages,
invests, and controls the police pension fund.
4 -1
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13. Village Center District Development
and Redevelopment
1
6.
Safety Council - Consists_gf_seven members appointed by the
by the Mayor
with
Mayor with the advice -and consent of the Board of Trustees,
the advice and consent of the Board
of Trustees.
serving three -year overlapping terms. Responsible to the Board
'
Commission advises, makes plans or
of Trustees to study and make recommendations regarding Village
matters which
safety problems.
redevelopment
of the Village Center District.
7.
Board of Building Appeals - Consists of seven members appointed
by the Mayor with the advice and consent of the Board of
Trustees, to serve five -year overlapping terms. The members are
responsible to the Board of Trustees to hear appeals on
'
decisions made by the Building Commissioner enforcing the
building ordinances and to recommend action to the Board of
Trustees regarding such appeals. The Board holds hearings and
makes recommendations to the Board of Trustco,; regarding changes
'
in the building codes and makes recommendations regarding
issuance of building permits for non - residential structures.
8.
Youth Council - Consists of twelve members appointed by the
Mayor with the advice and consent - of.the Board of Trustees for
three -year overlapping terms. _Studies and. investigates
activities which might. involve. or contribute.._to the delinquency
,
of juveniles and makes recommendations to the Village Mayor and
Board of Trustees regarding legislation or action to protect the
--
youth of the Village. - - -
9.
Human Relations Commissionn - Consists-of seven members appointed
by the Mayor with the advice and consent of the Board of
Trustees for three -year overlapping terms. Studies and
recommends means of developing better relations between people,
'
cooperates with the State and Federal agencies, and issues such
publications and reports as it and the Board of Trustees
consider in the public interest.
'
10.
Manpower Commission .- Consists of five members appointed by the
Mayor with the advice and consent of the Board of Trustees for
three -year overlapping terms. Reviews possible appointees -to
,
the Village boards, commissions, and councils and makes
recommendations to the Mayor and Board of Trustees.
'
11.
Electrical Commission - Consists of five members appointed by
the Mayor with the advice- -and consent of the Board of Trustees -
-
for four -year coterminous terms or until their successors are
appointed. Responsible to_the.,Board of Trustees to recommend
standards, specifications, and rules and regulations governing
the installation, alteration, and use of electrical equipment in
the Village.
'
12.
Emergency Services and Disaster Agency - Consists of a director
and such additional members as the director selects.
Responsible for the administration, training and operation of
the Agency.
'
13. Village Center District Development
and Redevelopment
Commission
Consists of nine members appointed
by the Mayor
with
'
the advice and consent of the Board
of Trustees.
This
Commission advises, makes plans or
initiates on
matters which
directly or indirectly affect the development or
redevelopment
of the Village Center District.
,
4 -2 1
1
14. Energy Advisory _and.Resource Recovery Commission - _Consists of
seven members appointed by the Mayor with the advice- ._and__......
consent of the Board of Trustees for three -year overlapping
terms. Its responsibi- lities include advising the Board and
initiating matters related to the recovery of resources
(recycling) and energy conservation.
15. Cable Advisory Board - Consists of seven members, appointed by
the Mayor, with the advice and consent of the Board of
Trustees, for five -year overlapping terms. To serve as a
screening body for all issues involving cable television.
16. Cemetery Association - Consists of three members appointed by
the Mayor with the advice and consent of the Board of Trustees
for indefinite terms. Arrange for the care and maintenance of
the Deerfield Cemetery.
17. Appearance Review Committee- - Consists of five members
' appointed by the Mayor with the advice and consent of the
Board of Trustees for three year terms. Responsible for
reviewing exterior design.of new and remodeled buildings. -
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18. Sister City Committee - Consists of five members appointed by
the Mayor with the advice -and consent of the -Board of Trustees
for indefinite terms. Communicates with and maintains
friendly relatioris..with- Ludinghausen; Germany.
19. Stormwater Management Committee - Consists of seven members
appointed by the Mayor with the advice and consent of the
Board of Trustees for - indefinite terms. Responsible for
making recommendations to the Mayor and Board of Trustees
regarding improvements to the storm and sanitary sewer
systems.
VILLAGE CLERK
The Village Clerk is responsible for the maintenance of the official
records of the Village as required by statute and by the Mayor and Board of
Trustees. The Clerk acts as custodian of the Village seal which is required
on many documents, publishes legal notices, oversees Village elections, and
performs other duties as stated in statute or ordinance. Appointed by the
Mayor and Board of Trustees, the Village Manager serves as the Village Clerk.
ADMINISTRATIVE DIVISION
All of the expenditures of the following departments - Village Manager,
Finance, Community Development, and Engineering are included in the
Administrative Division. The revenues and expenditures from the
Administrative Division and Police Department are included in the General
Fund - Sources of Funds and Expenditures, Section 3.
4 -3
4 -4
EXPENDITURES
DIVISION
Administrative
-- - - - - --
DEPARTMENT
FUNDING SOURCE
- - -
Vill-
age=Manager's,
Finance
General Fund
SUMMARY
Comm Dev, Engineering
ACCOUNT NUMBER
ACTUAL
BUDGET
ESTIMATE
PROPOSED
AND CLASSIFICATION
1991 -92
1992 -93
1992 -93
1993 -94
5111
Salaries
$ 744,784
$ 806,100
$ 732,620
$ 817,150
5113
Overtime
8,023.
7,590
7,290
8,200
5114
Part Time
96,580
90,480
116,810
134,230
5115
Benefits
109,540
132,610
103,090
141,160
5116
Apparel
142
600
560
550
5210
Equipment Rental
852
0
500
0
5211
Repairs & Maintenance
-- • 21,237
24,200
14,233
40,600
5212
Travel, Training, etc.
29131`
- 2`1',250
26,909
32,550
5213
Printing and Advertising
19,026
20,600
17,640
21,350
5214
Communications
-- 23,060 --
261,650
23,360
28,110
5215
Rental Property Repairs
-- -1=1=532 --
4,000
1,250
3,000
5216
Utility Services
3,573
4,300
4,500
5,000
5218
Miscellaneous
28,012
34,800
31,670
44,700
5231
MV Maintenance
8,907
8,100
6,471
6,900
5315
Insurance
50,904
61,000
56,700
62,500
5316
Professional
104,818
180,000
180,119
175,350
5317
Contractual
56,002
74,100
73,799
81,200
5318
Senior Assistance
26,483
33,000
27,000
35,000
5412
Supplies
25,958
37,600
31,280
35,100
5419
Petroleum Products
2,164
2,800
2,600
2,800
5428
Materials
0
1,000
0
1,000
5431
Small Tools & Equipment
0
1,000
490
1,000
6111
Equipment
8,878
11,500
10,510
17,300
6212
Motor Vehicles
0
9,000
9,000
10,000
6415
Improvements -Other Than
Bldgs 15,871
0
30
0
TOTAL
$1,385,478
$1,592,280
$1,483,432
$1,704,750
Per Capita Cost
$91.90
$98.39
4 -4
ADMINISTRATIVE DIVISION
'FUNDING SOURCE
General Fund SUMMARY OF EXPENDITURES
BY CATEGORY
11
1991 -92
' ACTUAL
CBUDGET CATEGORIES
DEPARTMENT
Village Manager's, Finance
Comm Dev, Engineering
1993 -94
1992 -93 1992 -93 1993 -94 BUDGET
BUDGET ESTIMATED PROPOSED OVER /UNDER
1992 -93
BUDGET
Personal Services $ 849,387 $ 904,170 $ 856,720 $ 959,580 $ 55,410
5111,51.13,5114
I Other Services 59,161
5210,5211,5214,5215,5216
t 5231
i
Contractual 347,748
' 5115,5315,5316,5317,5318
i
Commodities 104,433
5116,5212,5213,5218,5419
' 5424,5428,5431,5434
67,250 50,314 83,610
480,710 445,708 495,210
16,360
14,500
-119, 650 - - 11-11150 - 139,050- - - -- 19-1400
Capital Outlay 24,749 20,500 _.19,540 27,300 6,800
' 6111,6212,6415,6513
TOTALS $1,385,478 $1,592,280 $1,483,432 $1,704,750 $ 112,470
I
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4 -5
FUNDING SOURCE
General Fund
BUDGET CATEGORY
Personal Services
5111,5113,5114
Other Services
5210,5211,5214,5215,5216
5231
Contractual
5115,5315,5316,5317,5318
Commodities
51 16,5212,5213,5218,5419
5424,5428,5431,5434
Capital Outlay
6111,6212,6415,6513
TOTALS
4 -6
ADMINISTRATIVE DIVISION
- DEPARTMENT°
SUMMARY OF EXPENDITURES Village Manager's, Finance
BY CATEGORY Comm Dev, Engineering
PROJECTED - - --
1994 -95 1995 -96
PROJECTED PROJECTED
$ 981,480 $ 995,180
76,560 77,780
522,830
546,680
1391180.
141,_300
64,100
24,200
$1,784,150 $1,785,140
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ADMINISTRATIVE DIVISION - -
BUDGET ANALYSIS
1993 - 1994 PROPOSED-- BUDGET
1992 - 1993 BUDGET 1,592,280 -
INCREASE $ 112,470
PERSONAL SERVICES: (5111 -- Salaries; 5113 -- Overtime;
5114- -Part Time)
A".ual Salary Adjustments $ 43,300
All employees to Fully Budgeted FQE 13,058
Position Change Planner I to Planner II $ 7,737
Change Planner I to Part Time from Full Time (8,685)
CHANGES IN PERSONAL SERVICES
OTHER SERVICES: (5210 -'- Equipment Rental; 5211 -- Repairs
S Maintenance; 5214 -- Communications; - - -
5215 -- Rental Property Repairs; - 5216 ---
Utility Services; 5231 - -MV Maintenance)
Increase in Repairs and Maintenance Building:
For Village Hall:- Windows $ 12,000
- Gutters 6,500
Miscellaneous Adjustments (2,140)
CHANGES IN OTHER SERVICES
CONTRACTUAL SERVICES: :(5115 -- Benefits; 5315 --
$ 55,410
$ 16,360. -
Insurance; 5316 -- Professional;
5317 -- Contractual; - 5318 -- --
Senior Assistance) - -- -
Increase in Medical, Dental and Life Insurance -" -- --
•-
Increase in Computer Services (Link Village -Hall
and Public Works) 3,000
Increase in Senior Assistance - __ 2,000 - - --
Miscellaneous Decreases (950)
CHANGES IN CONTRACTUAL SERVICES
$ 14,500
4 -7
COMMODITIES: (5116 -- Apparel; 5212 -- Travel, Training,
etc.; 5213 -- Printing d Advertising;
5419-- Petroleum -- Products-; -- 5424 --
Miscellaneous; 5424 - -Dog Pound;
5428 -- Materials; 5431 - -Small Tools
& Equipment; 5434 -- Supplies)
Increase in Travel, Training, Dues
Increase in Boards and Commissions:
Advisory Boards
Streetscape
Economic Development
Miscellaneous Decreases
CHANGES IN COMMODITIES
CAPITAL OUTLAY: (6111 -- Equipment; 6212 - -Motor
Vehicles; 6513- -Land Acquisition;
6415 -- Improvements Other Than
Buildings)
Increase in Cost for Replacement Motor Vehicle
(see Vehicle Replacement Schedul -e) -
Increase in Equipment (See- Equipment -Request,
Appendix A)
CHANGES IN CAPITAL OUTLAY
4 -8
$ 10,600
2,000
5,000
5,000
(3,200)
$ 19,400
$ 1,000
5,800
$ 6,800
TOTAL INCREASE $112,470
tVILLAGE MANAGER'S DEPARTMENT
The Village Manager's Department serves to join the legislative branch -
of the Village to its operating_ departments. As provided by ordinance, the
Village Manager advises the Mayor and Board of Trustees on policy decisions and acts as Chief Administrative Officer, directing the day -to=da o erations
of the Village. The Village Manager is also appointed Village Clerk by the
' Mayor and Board of Trustees.
The Village Manager's Department is staffed by the Village Manager,
Assistant to the Manager, Executive Secretary, a part -time Administrative
' Intern and two part time secretaries to the Boards and Commissions. All of
the activities of the various boards and commissions are included in the
Village Manager's Department budget. The Village Manager's Department
Object:'.-.:es for the 1993 -94 fiscal year are as follows:
' Provide the Mayor and Board of Trustees relevant and timely
information and advice necessary to evaluate and make policy
' decisions.
Direct and advise operating departments in order to meet.service
levels established by the Mayor and-Board of Trustees. -
' Encourage citizen participation in Village activities through
public information materials, press relations and cable TV — - -
programming. - - -- --
In conjunction with the Village Attorney, coordinate the
development of ordinances, resolutions, contracts, agreements and
' other documents for consideration by the Mayor and Board of
Trustees.
Represent the Village in working with Federal, state, regional
and local agencies and community groups, as well as private
enterprises and not - f or-prof it- -organizations:_ -
Encourage strategic and operational improvements through
' innovation and professional development.
i
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Develop a motivated workforce through professional employee
' evaluations, training and competitive levels of- compensation.
Perform the statutory duties required of.the -Villa a Clerk's
office. _ - - - -
-
Work Statistics 1989-.. 1990 1991- -1992
'
Ordinances Passed
Resolutions Passed
68
10
56
9
55
11
60
13
Village Board Meetings
n/a
n/a
n/a
24
D -Tales Published
n/a
n/a
n/a
6
Business Licenses Issued
n/a
n/a
n/a
87
Liquor Licenses Issued
n/a
n/a
n/a
31
Vending Licenses Issued
n/a
n/a
n/a
204
Parking Permits Issued
n/a
n/a
n/a
681
Distributions to Mayor and Board
n/a
n/a
n/a
52
'
Community Development Group Meetings
n/a
n/a
n/a
22
Cable Advisory Board Meetings
n/a
n/a
n/a
12
Energy Advisory Commission Meetings n/a n/a n/a 12
4 -9
DIVISION
Administrative
FUNDING SOURCE
General Fund
ACCOUNT NUMBER
AND CLASSIFICATION
5111 Salaries
5113 Overtime
5114 Part Time
5115 Benefits
5211 Repairs & Maintenance
5212 Travel, Training, etc.
5213 Printing and Advertising
5214 Communications
5218 Miscellaneous
5231 MV Maintenance
5317 Contractual
5412 Supplies
5419 Petroleum Products
6111 Equipment
TOTAL
Per Capita Cost
4 -10
EXPENDITURES
'
DEPARTMENT_--
_
_.
--
V "illage Manager's.
-
VILLAGE MANAGER'S
10 -1002
'
ACTUAL
BUDGET
ESTIMATE
PROPOSED
'
1991 -92
1992 -93
1992 -93
1993 -94
$ 190,742 $
194,480
$ 192,200
$ 202,120
'
3,008
2,600
3,100
3,100
10,438
22,880
15,550
21,750
t
20,335
24,090
18,120
27,050
407
600
300
1,900
13,341
2,000
9,410
11,900
'
8,941
9,500
10,011
9,800
5,135
7,000
4,600
7,000
224 _......__15,
000
9,630
25,000"
-'
954
360
2,500
700
600
700
1,500
700
'
3,198
5,000
3,679
5,000
433
500
500
500
339
0
0
2,500
'
$ 257,855 $
286,850
$ 268,401
$ 319,820
'
$16.56
$18.46
1
FINANCE. DEPARTMENT
The Village's Finance Department .provides all accounting services,
performs investment and cash management activities and coordinates capital
financing, purchasing, budget preparation and control, as well as audit
preparation and compliance. --- _.As -- required -by statute, the Treasurer provides-
regular reports on the fiscal condition of the Village to the Mayor, and
Board.
The Finance Department is staffed by the Director of Finance, who also
serves as the Village Treasurer, an Assistant to the Director, a Computer
Systems Supervisor, a Principal Accounting Clerk, a Financial Secretary, a
Cashier - Receptionist and a Building Custodian. Two part -time employees also
assist in providing departmental services.
The L.Lrector of Finance and Treasurer coordinates all of the financial
affairs of the Village, establishes and maintains necessary controls, and
supervises the employees and activities of the Finance Department. The
objectives of the Finance Department for the 1993 -94 fiscal year are as
follows:
Operate accounting systems in conformance - with professional
accountinq practice and statutory requirements.
Prepare regular repor.ts_on- the financial-condition of the Village -•as
directed by the -Mayor -and.-Board of---Trustees or required by statute.
Develop and recommend to the Mayor and Board of Trustees arrangements
for the efficient financing of capital improvements.
Perform financial planning through the identification of future
expenses and analysis of potential revenue sources.
Review all departmental payment requests, prepare authorization
documents for consideration.by-the Mayor and Board of Trustees, and
disburse all approved funds in a timely manner.
Maintain all personnel records and - assist the Village Manager in
personnel administration.
j Procure and administer an insurance program that controls the_ ri-sk
' associated with fire and casualty losses, workers' compensation
claims, and provides approved levels of health and life insurance
coverage to Village employees: - _-
' Invest temporarily idle funds to earn the highest possible return
while at all times protecting the safety of principal through the use
of sound investment practices.
Calculate, distribute and collect utility bills, vehicle and animal
licenses and other charges for Village services at the rates
established by the Mayor and Board of Trustees.
' Efficiently collect and process all receipts in order to maximize
investment earnings, while conforming to investment guidelines.
' Maintain accurate and efficient information services to support
billing, collections, accounting and document preparation.
4 -11
1
1
purchasing procedures -- '
Establish porch g p ed s and assist operating departments to -..: __ ...:...
achieve optimum value for funds expended for equipment, supplies and
services.
Provide budget preparation support to-the -Village_= Manager_. --and -
operating departments to assure accuracy and timely_ submission_ to. the
Mayor and Board of Trustees. '
Coordinate budget
implementation to assure
conformance with
funding
limits and other
budgetary controls.
t
Facilitate the collection of information required for
the development
of the annual audit
and preparation of the
comprehensive annual
report.
'
Work Statistics
1989
1990
1991
1992
Checks written
7,770
8,395
8,213
8,640
,
Water, sewer and garbage
bills issued 23,782
24,023
28,034
28,512
Animal licenses sold
_1.,286
1,356
_ .... 1,384
1,393
Vehicle licenses sold and
transferred 12,582
121623
12,752
121742
Investment transactions
__..- _624_
996-
649
852--
,
Journal posting (based on
1 -month sample):- 10- ,- 584-- .--
- - -7 -, 500
6,816 -
8i496
1
1
1
4 -12 1
1
5111
EXPENDITURES
$ 280,551
$ 305,760
DIVISION
$ 318,000
Administrative
Overtime
DEPARTMENT
'
FUNDING SOURCE
_
_ _ ___ _ _ -._ Finance
'5113
General Fund
FINANCE _ =
- - -- - _ m-1001
47,840
41,980
49,000
I'
5115
5116
ACCOUNT NUMBER
ACTUAL
BUDGET ESTIMATE PROPOSED
42,350
300
AND CLASSIFICATION
1991 -92
1992 -93 1992 -93 1993 -94
1
4 -13
5111
Salaries
$ 280,551
$ 305,760
$ 270,860
$ 318,000
Overtime
1,731
1,560
760
1,500
'5113
5114
Part Time
42,860
47,840
41,980
49,000
I'
5115
5116
Benefits
Apparel
46,155
98
58,940
300
42,350
300
59,400
.300
5210
Equipment Rental
852
0
500
0
'5211
Repairs & Maintenance
15,849
20,000
11,724
36,500
5212
Travel, Training, etc.
6,249
7,000
5,089
7,200
5213
Printing and Advertising
5,690
5,500-
3,790
6,000
5214
Communications
17,096
18,500
17,670
20,000
5215
Rental Property Repairs
1,532
4,000
1,250
3,000
'
5216
Utility Services
3,573
4,300
4,500
5,000
5218
Miscellaneous
27,190
19,000
21,310
19,000
5315
Insurance
50,904
60,000
55,700
61,500
i
5316
Professional
103,268
173,000
176,069
169,000
L
5317
Contractual
41,319
56,500
56,139
63,500
5318
Senior Assistance
26,483
33,000
27,000
35,000
5412
Supplies
__13,354
19,500
14,640
18,500
'5428
5431
Materials
Small Tools & Equipment
- - 0
0
1,000
1,000
0
490
1,000
1,000
6111
Equipment
3,958
5,000
4,000
13,000
TOTAL
$ 688,713
$ 841,700
$ 756,121
$ 887,400
Per Capita Cost
$48.58
$51.21
L
L
i
i
1
4 -13
1
Furnish information__to assist-the-Village Board, Plan Commission, - t
Village Center Development Commission, Appearance Review Commission,
Board of Zoning Appeals, Board of Building Appeals and Electric
Commission on matters before them: - . - - - -- - '
Review plats for their relationship to the Comprehensive Plan,
Zoning Ordinances, Subdivision Ordinances, the official map and good
design principles. Record plats with the county. Update all plat '
books and maps to reflect changes. Maintain plat archives.
Maintain the Official Map, Comprehensive Plan and Zoning Ordinance.
,
COMMUNITY DEVELOPMENT DEPARTMENT
The Community Development Department is responsible for administering and
'
enforcing the Zoning Ordinance, Subdivision Ordinance and Building Codes.
'
These activities include coordination of all land -use petitions to the Plan
Commission, variation requests __to- the --- Board of Zoning Appeals, plan review,
permit approval and inspection services. The department also maintains
'
official maps and other records, as well as coordinates activities associated
with the Village Center Development Commission, Appearance Review Commission,
Electric Commission and Board of Building Appeals.
,
The Director of Community Development supervises activities for the
'
department with the assistance of a Code Enforcement Supervisor, a Planner,
a Building Inspector and a Secretary II. Two part -time personnel also assist
in providing departmental services. The department's objectives for the
'
1993 -99 fiscal year are as follows:
'
Enforce the building code.
'
Enforce zoning ordinances.
'
Furnish information__to assist-the-Village Board, Plan Commission, - t
Village Center Development Commission, Appearance Review Commission,
Board of Zoning Appeals, Board of Building Appeals and Electric
Commission on matters before them: - . - - - -- - '
Review plats for their relationship to the Comprehensive Plan,
Zoning Ordinances, Subdivision Ordinances, the official map and good
design principles. Record plats with the county. Update all plat '
books and maps to reflect changes. Maintain plat archives.
Maintain the Official Map, Comprehensive Plan and Zoning Ordinance.
,
Prepare research studies and reports on future plans.
Continue the Comprehensive Plan Review. All sections will be
presented to the Community Development Group for their comments.
'
The comments of the Community Development Group and all other
special interest commissions will be presented to the Plan
Commission for their consideration. The Plan Commission will
,
continue to hold review sessions on the Plan. Based upon the Plan
Commission's recommendations regarding the Comprehensive Plan,
proposed amendments to the Plan will be developed. Depending upon
the extent of the revisions to actual text of the Plan after the
'
public hearing and the changes to the various maps within the Plan
which are ultimately adopted by the Board of Trustees, copies of the
revised Plan could be available for sale within a few months after
its adoption.
'
Continue to develop booklets or handouts which will synthesize
various provisions and procedures mandated by the Subdivision Code
'
and Zoning'Ordinance. These will be made available to the public.
Be involved with the review and development of planning and zoning '
efforts for the Metra property. The Department will also explore
possible economic development efforts if so directed by the Board.
Continue to review the 1993 Building Code and 1993 Electrical Codes.
The Building Division will also continue its ongoing program of '
microfilming building plans.
4 -14 1
i
i1
i
i' Work with the Engineering Department to undertake as many of the
activities ;as possible that are listed by the Federal Emery
genc
Management Agency as being eligible for credit under the Community
Rating System program. At the present time we provide a number of
activities which are listed creditable - activities but which do -- -
not meet the exact criterarof FBMA-- The more - creditable activities
that we can accomplish,- -the greater should be the reduction in flood
insurance rates for the - community. Other benefits would include
' increased public safety, reduction of damages to property and-public-
infrastructure, avoidance of economic disruption and losses,
reduction of human suffering and protection of the environment.
I
Complete a video tape survey of all signage in the non- residential
districts.
1
1
1�
1
1
1
i
I
I
Work Statistics
1989
1990
1991
1992
Licenses and Permits:
Residences
77
20
25
52
Additions and Alterations
168
146
- 150
-- 181
Garages
6
31
10
33
Garage Sale and Temporary Use Permits-
27 -2
247
270
287
Miscellaneous
605
527
487
603
Total Licenses and Permits---
- 1,128
- 971
942
1,156
Zoning Appeals Cases -- -
-- - 2 -1 --
11 -
-.- - -10-
- - - -- 8-
Board of Building Appeals Cases
0
0
0
0
VCDC Meetings
9
6
7
10 -
Appearance Review Meetings
0
9
6
9
I -Z District Proposed Text Amendments
0
0
0
11
Planning Commission:
Public Hearings
30
26
19
23
Continued Public Hearings
25
25
2
7
Substantial Conformance Petitions
6
-7
12 -
-12 -
Prefiling Conferences
11-
15
5
8
Miscellaneous Requests
7
2
5
5
Comprehensive Plan Meetings
0
5
9
2
4 -15
EXPENDITURES
DIVISION
'
Administrative _
--
DEPARTMENT
FUNDING SOURCE
Community
Development
General Fund COMMUNITY
DEVELOPMENT
10 -1003
'
ACCOUNT NUMBER
ACTUAL
BUDGET
ESTIMATE
PROPOSED
'
AND CLASSIFICATION -
1991 =92
1992 -93
1992 -93
- 1993 -94
$ 246,030
5111 Salaries $
228,480 $
259,060
$ 221,420
5113 Overtime
3,284
3,430
3,430
3,600
5114 Part Time
43,282
19,760
59,280
63,480
'
511., ._ er i is
36 557
,
43 480
,
41 600
,
47 , 840
5116 Apparel
44
300
260
250
5211 Repairs & Maintenance
- 4,981
3,500
2,000
2,000
'
5212 Travel, Training, etc.
6,571
9,600
9,601
10,100
5213 Printing and Advertising
3,692
5,000
3,490
'5,000
5214 Communications - -- - -
- -- - - 549 - --
800
810
800
'
5218 Miscellaneous
5231 MV Maintenance
535
- 6,003
700
4,000
630
4,270
600
- -- 4,600
5315 Insurance
- 0-
1,000
1,000
1,000
5316 Professional
- 0
800
400
700
5317 Contractual
12,225
16,200
16,200
16,300
,
5412 Supplies
7,736
11,500
11,461
10,200
5419 Petroleum Products
866
1,400
1,200
1,400
'
6111 Equipment
4,242
5,700
5,710
1,000
6212 Motor Vehicles
0
9,000
9,000
0
6415 Improvements -Other Than Bldgs
15,871
0
30
0
,
TOTAL $
374,918 $
395,230
$ 391,791
$ 414,900
Per Capita Cost
$22.81
$23.95
'
4 -16
'
1 ENGINEERING DEPARTMENT
The Engineering Department provides technical design services and
oversight for Village construction; projects,,- reviews development plans to
' assure compliance with Village ordinances," supervises operation of the
Wastewater Reclamation Facility, =- and . advises . -the Mayor and Board, as we'll
as other departments on engineering matters. The department is supervised
' by the Director of Public Works and Engineering and staffed by an Assistant
Village Engineer. The Departmental Objectives for the 1993 -94 fiscal year
are as follows:
Oversee all engineering activities within the Village, including
those required for operation of the Sewage Treatment Plant.
I
' Conduct engine-,:ing studies.
Supervise construction activities.
Estimate project costs and fees.
t -
Review subdivision plans and specifications to assure compliance
with regulatory or other professional standards._
Define and supervise Village cons truction_.projects.
Advise the Mayor and Board of Trustees_ on_ technical matters.
Continue to assist other departments in defining problem areas and
developing alternative solutions.
' Continue to coordinate public works infrastructure improvements
with engineering projects.
' Continue to upgrade and structure the engineering and public works
record keeping, data organization and data relationships. - --
' Work Statistics 1989 1990 1991 1992
Approval of Work Completed and
I Payment Requests on Contracts _ n/a _- n /a -- -- : n/a 96
' Number of Purchase Orders Processed n/a n/a n/a 90
Letters of Credit Received n/a n/a n/a 14
Number of Projects Administered _n /a n/a n/a 15
1
4 -17
1
DIVISION
Administrative
FUNDING SOURCE
General Fund
1
EXPENDITURES '
DEPARTMENT
- _ - Engineering
ENGINEERING 10 -1004 '
ACCOUNT NUMBER - =-
AND CLASSIFICATION
- -- -- ACTUAL
1991 -92
BUDGET
1992 -93
ESTIMATE
1992 -93
PROPOSED
1993 -94
'
5111
Salaries
$ 45,010 $
46,800
$ 48,140
$ 51,000
5115
Benefits
6,493
6,100
6,020
6,870
5211
Repaire & Maintenance
0
100
210
200
5212
Tra-.A,
'
Training, etc.
2,969
2,650
2,810
3,350
5213
Printing and Advertising
- 702
600
349
550
5214
Communications
280
350
280
310
'
5218
Miscellaneous
63
100
100
100
5231
MV Maintenance
1,951
1,600
1,600___
800
5316
Professional
- - 1,- 550=`"
6,200
3,650
5,650
'
5317
Contractual _
- -- = 2;-099-
700
760_
700
5412
Supplies --
4670
1,600
1,500
_
1,400
'
5419
Petroleum Products
866
900
900
900
6111
Equipment
339
800
800
800
6212
Motor Vehicles
0
0
0
10,000
'
TOTAL
$ 63,992 $
68,500
$ 67,119
$ 82,630
Per Capita Cost
$3.95
$4.77 -
1
1
1
4 -18
'
' PUBLIC SAFETY DIVISION
POLICE DEPARTMENT
' SUMMARY OF THE POLICE MISSION
The mission of the Police Department is to protect life and-property,
preserve the peace, and to provide service, in a professional manner, to
' the community.
The Police Department has ten continuing goals that accomplish -this
mission. -
Prevention of crime
Deterrence of crime
Apprehension of offenders
Recovery and return of property
Movement of traffic
Provision of services unavailable from other public or private
welfare agencies -
Prevention of substan ^e .abuse in the community _
Education of juveniles to their responsibilities before the law
Education of the public in the steps it can take to reduce the
probabilities of becoming the victim of criminal attack
Participation in the implementation of Disaster and Disorder
services
In addition to these continuing goals the Deerfield Police Department will
5 -1
I ,
implement and enhance the following
projects during the
1993 -94
fiscal
'
year:
The total data processing function of the
department will
be
operating from one system.
During the past
several
years
the
'
department's data processing
system has been integrated into the
E911 emergency telephone answering system
and the
computer
aided
dispatch system. During this fiscal year
the State
mandated
'
incident based reporting system and the records
will be completed.
management
system
Work Statistics
1989
1990
1991
1992
Calls for Service
9,631
9,790
9,888
9,644
Accidents:
Personal Injury
168
135
120
128
'
Property
620
588
507
491
Traffic Tickets
5,151
6,705
5,968
4,223
Compliance Citations
1,206
1,606
Parking Citations
5,362
5,960
3,987
4,272
'
Crime Index
331
373
348
311
Criminal Arrests
719
821
616
439
Vandalism
139
178
186
176
Bicycle Citations
642
716
417
441
'
Traffic Enforcement Index (Tickets
per Injury Accident)
31
50
50
33
5 -1
I ,
DIVISION
Public Safety
FUNDING SOURCE
General Fund
EXPENDITURES
_ _ _
_.__ -__ _...
SUMMARY
DEPARTMENT
- Police
'
,
ACCOUNT NUMBER
ACTUAL
BUDGET
ESTIMATE
PROPOSED
AND CLASSIFICATION
1991 -92
1992 -93
1992 -93
1993 -94
'
5111 Salaries
$2,038,591
$2,190,610
$2,120,201
$2,312,000
'
5113 Overtime
60,522
96,960
59,309
66,000
5114 Part Time
47,344
69,060
44,040
49,250
'
5115 Benefi.;<
246,380
306,410
267,502
345,400
5116 Apparel
33,100
33,100
33,100
33,100
5211 Repairs & Maintenance
12,076
19,000
.7,640
19,000
1
5212 Travel, Training, etc.
27,539.
37,675
29,619
38,720
5213 Printing and Advertising
5214 Communications
6,435
.-29,135
6,400
20,100
5,010
15,311
6,400
.26,700
5218 Miscellaneous
-_ - -_. =7,263
9,800
2,600
9,800
5231 MV Maintenance
39,438
39,300
26,219
34,480
,
5315 Insurance
100,373
128,000
114,520
134,300
5316 Professional
8,568
7,000
820
5,000
5317 Contractual
58,178
68,520
53,170
84,350
'
5412 Supplies
32,363
31,900
24,140
34,600
5419 Petroleum Products
29,329
40,800
31,210
39,500
'
6111 Equipment
30,118
22,750
22,100
50,150
6212 Motor Vehicles
124,706
24,000
24,210
116,200
TOTAL
$2,931,458
$3,151,385
$2,880,723
$3,404,950
'
Per Capita Cost
$181.88
$196.51
'
I
l
1
II
I
,
5 -2
FUNDING SOURCE
It General Fund
1
It
BUDGET CATEGORIES
I
' c
Personal Services
5111,5113,5114
' Other Services
5211,5214,5231
' Contractual
5115,5315,5316,5317
' Commodities
5116,5212,5213,5419,5424
5434,5412
Capital Outlay
6111,6212,6415
' TOTALS
I
11�
1
1
PUBLIC SAFETY DIVISION
SUMMARY OF EXPENDITURES
BY CATEGORY
1991 -92 1992 -93 1992 -93
ACTUAL BUDGET-._ ._ESTIMATED
DEPARTMENT
Police
1993 -94 - -
1993 -94 BUDGET
PROPOSED OVER /UNDER.._
1992 -93
BUDGET
$2,146,456 $2,356,630 $2,223,551 $2,427,250 $ 70,620
80,649
78,400
49,170
80,180
1,780
413,499
509,930
436,013
569,050
.59_,120
136, 029
159., 67.5 , --
125,,_679..
. _ 162,120 - -
_ = - - -; 2, 445
154,824 46,750 46,310 166,350 119,600
$2,931,458 $3,151,385 $2,880,723 $3,404,950 S.
253,565
5 -3
FUNDING SOURCE
General Fund
BUDGET CATEGORY
Personal Services
5111,5113,5114
Other Services
5211,5214,5231
Contractual
5115,5315,5316,5317
Commodities
5116,5212,5213,5419,5424
5434,5412
Capital Outlay
6111,6212,6415
TOTALS
5 -4
PUBLIC SAFETY DIVISION
DEPARTMENT
SUMMARY OF EXPENDITURES Police
BY CATEGORY
PROJECTED
1994 -95 1995 -96
PROJECTED PROJECTED
$2,547,040
$2,673,240
74,650
77,470
628,080
696,550
166,340
171,210
64,350
163,900
$3,480,460
$3,782,370
' POLICE DEPARTMENT
BUDGET ANALYSIS
1993 - 1994 PROPOSED BUDGET $3,404,950
1992 - 1993 BUDGET 3,151,385
INCREASE $ - 253,565
PERSONAL SERVICES: (5111 -- Salaries; 5113 -- Overtime;
5114 - -Part Time)
Annual Salary Adjustments $121,390
Decreases in Personnel Costs:
Overtime (30,960)
Part Time (Eliminate 2 positions) _(19,810)
CHANGES IN PERSONAL SERVICES $ 70,620
OTHER SERVICES: (5211 -- Repairs & Maintenance;:
5214 -- Communications; 5231- -
MV Maintenance)
Increase in Communication --,(Radio Modification) $ 6,600
Decrease in Motor Vehicle- Maintenance (4,8201
CHANGES IN OTHER SERVICES $ 1,780
I
5 -5
CONTRACTUAL: ( 5115 -- Benefits; 5315 -- Insurance;
5316 -- Professional; 5317 --
- -
Contractual)
i
Benefits:
'
Increase in Medical and Dental Insurance
$ 43,500-
Increase in Miscellaneous
1,100
Decrease in School
(5,610)
Increase in General Lines Insurance
= 6,300
'
Decrease in Professional
(2,000)
Increase in Contractual Crime Lab
'
(Assessment for AFIS)
Increase in Contractual Equipment Maintenance
10,050 -- ._
5,820_
Decrease in Computer Services
_
(401:__.
CHANGES IN CONTRACTUAL SERVICES
_ _ _ $-59,120
COMMODITIES: (5116 -- Apparel; 5212 -- Travel,
'
Training, etc.; 5213 -- Printing
& Advertising; 5419 -- Petroleum
Products; 5424 -- Miscellaneous;
'
5434 -- Supplies
Increase in Training
9
$ 1 ,0 5
Decrease in Petroleum Products
(1,300)
'
Miscellaneous Increases in Supplies
2,700
CHANGES IN COMMODITIES
$ 2,445
I
5 -5
5 -6
'
CAPITAL OUTLAY: (5411 -- Equipment; 5412 -- Motor.
Vehicles) _......
Increase in Equipment - Replacement
'
Radios and Computers $ 27,400
Increase in Motor Vehicles - Replace
Marked Squads = 92:200
'
CHANGES IN CAPITAL OUTLAY $119,600
1
TOTAL INCREASE $253,565
J
1
_1
5 -6
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ENHANCED 9 -1 -1 FUND
To provide Village residents with immediate access to emergency
services - -Fire, Police, or Ambulance - -by dialing 9 -1 -1. This program was
begun during the 1989 -90 fiscal year with actual implementation occurring -
during the 1990 -91 fiscal year. By referendum the citizens of Deerfield
agreed to pay a $50 per month per telephone line surcharge to have the
Enhanced 9 -1 -1 Program.
6 -1
FUNDING SOURCE
Enhanced 911 Fund
ENHANCED 911 FUND
SOURCES OF FUNDS AND EXPENDITURES
ACTUAL AND PROPOSED
I
I
REVENUE:
Telephone Surcharge
Interest Earnings
Intergovernmental
I
TOTAL REVENUE
EXPENDITURES:
I
Repairs and Maintenance
Contractual
j Miscellaneous
Equipment
Improvements -Other Than Bldg.
I
TOTAL EXPENSE
NET CHANGE
6 -2
1991 -92 1992 -93 1992 -93 1993 -94
ACTUAL BUDGET ESTIMATE PROPOSED
$ 85,802 $
84,000 $
83,360 $
84,000
. 165
500
1,000
1,000
5,860
6,000
7,240
7,730
$ 91,827 $
90,500 $
91,600 $
92,730
0
0
0
0
70,079
29,640
35,311
33,600
60
0
0
0
4,807
15,000
4,000
35,000
0
0
0
0
$ 74,946 $
44,640 $
39,311 $
68,600
$ 16,881 $
45,860 $
52,289 $
24,130
ENHANCED 911 FUND
SOURCES OF FUNDS AND EXPENDITURES
FUNDING SOURCE PROJECTED
Enhanced 911 Fund
i
I'
I■
I
REVENUE:
111
Telephone Surcharge
Interest Earnings
I
Intergovernmental
i
TOTAL REVENUE
I
' EXPENDITURES:
I
i
Repairs and Maintenance
' Contractual
j Miscellaneous
Equipment
Improvements -Other Than Bldg.
I
TOTAL EXPENSE
I
NET CHANGE
i
I
I
I
I
li
I�
1
I
II
I
1994 -95 1995 -96
PROJECTED_ PROJECTED.
$ 84,000 $
84,000
1,000
1,000
8,000 —
13,000
$ 93,000- _$ -
.98, 000
0
0
34,700 -.
36,900 -
0
0
15,000
20;000
0
0 -- -
$ 49,700 $
56,900
$ 43,300 $
41,100
6 -3
STREET DEPARTMENT
The primary and continuing goals of the Street Department, a division of
Public Works, are:
To keep the streets clean.
To keep the streets cleared of snow and ice.
To keep the streets in good condition by repairing cracks and
potholes.
To keep all pavement marking lines. visible throughout the Village.
To install and maintain street signs so they are legible under all
weather conditions.
To clean street inlets, catch- basins and lines that connect inlets -
to the interceptor storm sewer.
To replace all broken grates, covers and manhole frames.
To repair and .maintain - all= street- lights and traffic signals. '
To plant trees with homeowners- sharing half the cost.
To maintain and repair the__interor:-of the railroad station.
To cut weeds and grass on Village. owned property as well as for
private owners on a reimbursement basis.
To keep all the records necessary to obtain Motor Fuel Tax revenue
from the State.
In addition to these continuing goals, the Street Department will
implement and enhance the following projects during the next fiscal year:
Expand the Parkway Tree Trimming Program.
Expand the 50 -50 Sidewalk and Curb Repair Program.
7 -1
STREET DEPARTMENT
DIVISION
Public Works SOURCES OF FUNDS AND EXPENDITURES
FUNDING SOURCE ACTUAL-AND-PROPOSED
Street Fund
1991 -92 1992 -93 1992 -93 -- 1993 -94-
ACTUAL BUDGET ESTIMATE PROPOSED
REVENUE:
Property Tax Levy
:i 332,423
$ 330,000
$ 330,020
$ 330,000
Motor Fuel Tax
200,000
205,000
205,000
210,000
Vehicle Licenses
338,023
340,000
340,000
340,000
50/50 Program
23,012
25,000
37,070
5,000*
Train Station Maintenance
1,500 - --
1,500
1,500
1,500
Interest Earned
37,156
25,000
30,951
21,000
Miscellaneous
2,061
3,000
3,000
3,000
State Highway Maintenance
_ _ - 251038
- 25,000
25,000 -..
-- 26,000 - --
Traffic Signal Reimbursement
=- - ..2,352=
_ - 31000
2,000
2,000
Transfer from Parking,Revenue
50,000
70,000
70,000
80,000
TOTAL REVENUE
$1,-011,564 -
_$1,027,500
$1,044,541
=- $1,018,500:;:
TOTAL EXPENDITURES
$ 987,685
$1,009,350
$ 953,594
$ 980,560
NET CHANGE
$ 23.,879
$ 18,150
$ 90,947
$ 37,940
Departmental Summary on Page 7 -4 . -- . - - -
Budget Summaries by Function Pages -7 -9 thru 7 -14
Detailed Budgeted Amounts by Function Pages -24 1 thru 24 -13
*50/50 Sidewalk /Curb Program Transferred Infrastructure Replcmt Fd.
7 -2
'
STREET
DEPARTMENT
DIVISION
Public Works SOURCES OF
FUNDS AND EXPENDITURES
FUNDING SOURCE
PROJECTED'-
Street Fund
'
1994 -95
1995 -96
PROJECTED
PROJECTED
REVENUE:
'
Property Tax Levy
$ 330,000
$ 330,000
Motor Fuel Tax
220,000
230,000
t
Vehicle Licenses
50/50 Program
340,000
5,000*
340,000
5,000*
Train Station Maintenance
1,500
1,500
Interest Earned
21,000
21,000
Miscellaneous
3,000
3,000
State Highway Maintenance
26,000
27,000
Traffic Signal Reimbursement
2,000
2,000
Transfer from Parking Revenue
70,000
70,000
TOTAL REVENUE
_ _ -$-1-,018 500 -
$1, 029, 500
'
TOTAL EXPENDITURES
$1,006,580
,$1,055,270
NET CHANGE
$ 11,920
$ (25,770)
partmental Summary on Page 7 -4
dget Summaries by Function Pages
7 -9 thru 7 -14
Detailed Budgeted Amounts by Function
Pages 24 -1 thru
24 -13
0/50 Sidewalk /Curb Program Transferred
Infrastructure
Replcmt Fd.
7 -3
DIVISION
Public Works
FUNDING SOURCE
Street Fund
ACCOUNT NUMBER
AND CLASSIFICATION
5111 Salaries
5113 Overtime
5114 Part Time
5115 Benefits
5116 Apparel
5210 Equipment Rental
5211 Repairs & Maintenance
5212 Travel, Training, etc.
5213 Printing and Advertising
5214 Communications
5216 Utility Services
5218 Miscellaneous
5231 MV Maintenance
5315 Insurance
5316 Professional
5317 Contractual
5412 Supplies
5419 Petroleum Products
5425 Salt
5427 Aggregates
5428 Materials
5429.Street Signs
5431 Small Tools & Equipment
6111 Equipment
7317 Vehicle +Equip Replacement
TOTAL
Per Capita Cost
7 -4
EXPENDITURES
DEPARTMENT
Street
SUMMARY
ACTUAL BUDGET ESTIMATE PROPOSED
1991 -92 1992 -93 1992 -93 1993 -94
$ 286,043 $ 287,510 $ 289,293 $ 301,380
471878
37,920
35,149
36,980
17,039
20,920
12,209
20,920
44,039
44,910
40,999
49,050
1,564
1,800
1,800
1,800
2,143
6,000
0
5,000
50,105
51,300
45,720
64,500
2,503
1,800
1,069
1,800
- 3,462
4,200
3,800
- -3,800
-- -4;386 -
-_ --41500
3,790
4,400
63,275
58,000
42,340
43,000
3,270
3,200
1,910
3,200
41,206
33,340
28,430
34,640
57,441
58,500
47,759
63,560
0
300
200
300
134,343
147,780
176,313
102,280
11,181
9,800
9,826
10,400
9,342
14,850
10,690
14,000
33,580
44,000
44,000
44,000
50,406
42,900
41,199
49,400
50,485
66,950
49,570
60,450
6,210
7,000
7,000
7,000
249
1,300
360
1,100
2,464
1,100
700
9,100
65,070
59,470
59,470
48,500
$ 987,685 $1,009,350 $ 953,594 $ 980,560
$58.25 $56.59
'
PUBLIC
WORKS
DIVISION
SOURCE
DEPARTMENT
'FUNDING
Street Fund
SUMMARY
OF EXPENDITURES
Street
BY
CATEGORY
- -
-
1993 -94 - -
1991-92
1992 -93
1992 -93
1993 -94
BUDGET
'
ACTUAL
BUDGET ESTIMATED
PROPOSED
OVER /UNDER
1992 -93
BUDGET CATEGORIES
BUDGET
Personal Services $
350,960
$ 346,350 $
336,650
$ 359,280
$ 12,930
5111,5113,5114
Other Services
161,115
153,140
120,280
151,540
(1,600)
5211,5214,5231,5210,5216
Contractual
235,823
251,490
265,271
215,190
36,300
5115,5315,5316,5317
-
Commodities
172,252
197,800
171,_224- ..___;-
:,1_96,950.__:..
5116,5212,5213,5419,5424
,-
5434,5431,5428,5429,5427
5425
- --
Capital Outlay
67,534
60,570
60,170
57,600
(2,970)
'
7317,6111,6212
TOTALS $
987,685
$1,009,350 $
953,594
$ 980,560
$ (28,790)
7 -5
FUNDING SOURCE
Street Fund
PUBLIC WORKS DIVISION ,
- - - - -_ DEPARTMENT_. _.
SUMMARY OF EXPENDITURES J - -Street -
BY CATEGORY '
PROJECTED
1994 -95
1995 -96
BUDGET CATEGORY
PROJECTED
PROJECTED
Personal Services
$ 359,280
$ 359,280
5111,5113,5114
'
Other Services
136,610
177,510
5211,5214,5231,5210,5216
'
Contractual
234,890
254,880
5115,5315,5316,5317
Commodities
206,200
- - 214,000`
,
5116,5212,5213,5419,5424
5434,5431,5428,5429,5427
5425
- - -- - - -- -
'
Capital Outlay
49,600
49,600
7317,6111,6212
'
TOTALS
$1,006,580
$1,055,270
7 -6
1
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I
PUBLIC WORKS DIVISION
Street. Department
Budget' Analysis
1993 - 1994 PROPOSED BUDGET $ 980,560
1992 - 1993 BUDGET -_1,009,350
DECREASE $ (28,790)
PERSONAL SERVICES: (5111 -- Salaries; 5113 -- Overtime;
5114- -Part Time)
Annual Salary Adjustments $13,870
Decrease in Overtime (940)
CHANGES IN PERSONAL SERVICES
OTHER SERVICES: (5211 -- Repairs 6 Maintenance,
Equipment; 5214 -- Communications,
Postage; 5231 - -MV Maintenance;
5210 -- Repairs S Maintenance,
Building, 5216 -- Utility Services
Increase in Repairs and Maintenance:
`
Painting of Train Station
$10;000
Equipment
3,200
Increase in Motor Vehicle Maintenance
1,300
Decrease in Utility Services:
Electricity
(15,000).
Decrease in Equipment Rental
(1,000.)
Miscellaneous Decreases
(100)
CHANGES IN OTHER.SERVICES
-
CONTRACTUAL SERVICES: (5115 -- Benefits; 5315- -
Insurance; 5316 -- Professional;..
5317 -- Contractual)
Increase in Medical and Dental Insurance __
$ =4.,140
___
Increase in General Lines Insurance - -
-5;060
Decrease in Contractual - Transfer of 50/50.
Sidewalk /Curb Program to Infrastructure
Replacement Fund:
50/50 Sidewalk Program
(26,000)
50/50 Curb
(26,.000)
Increase in Contractual:
Tree Trimming
6,000
Computer Services
500
CHANGES IN CONTRACTUAL SERVICES
$ 12,930
$ (1,600)
$(36,300)
7 -7
COMMODITIES: (5116 -- Apparel; 5212 -- Travel, Training,-
etc.; 5213 -- Printing & Advertising;
5419-- Petroleum Products; 5424- -
Miscellaneous; 5425 - -Salt; 5427- -
Aggregates; 5428 -- Materials; 5429- -
Street Signs; 5431 - -Small Tools 6
Equipment; 5434 -- Supplies)
Decrease in Printing and Advertising $ (400)
Decrease in Petroleum Products (850)
Decrease in Small Tools and Equipment (200)
Increase in Office Supplies 600
CHANGES IN COMMODITIES $ (850)
CAPITAL OUTLAY: (6111 -- Equipment; 6212 - -Motor
Vehicles; 7317 -- Vehicle b
Equipment Replacement)
Increase in Equipment:
1/2 Cost of Chipper -_ $_ 8,000
Decrease in Vehicle and Equipment
Replacement - (10,970)
CHANGES IN CAPITAL OUTLAY $ (2,970)
TOTAL DECREASE $(28,790)
7 -8
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tSEWER
DEPARTMENT
'
The primary and continuing goals of the Sewer Department, a division of
Public Works, are:
1.
To continue to maintain, clean, and repair the sanitary and storm
sewer systems and be able to respond effectively and efficiently
'
to emergency situations.
2.
To locate sewer lines for J.U.L.I.E. (Joint Utility Locating
'
Information for Excavators).
3.
To treat and dispose of all sewage in an environmentally approved
'
manner.
4.
To maintain and operate the main sewage treatment plant, four
lift stations, and various emergency generators.
'
5.
To maintain a laboratory facility to assure quality control.
' In addition to these continuing goals, the Sewer Department will implement
and enhance the following projects during the next fiscal year:
Complete the culvert work on Waukegan Road and restore the railroad
' right -of -way.
Recondition the emergency generators at the Wastewater Facility and
' East Side Lift Station.
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8 -1
SEWER DEPARTMENT
DIVISION
Public Works SOURCES OF FUNDS AND EXPENDITURES
FUNDING SOURCE ACTUAL AND PROPOSED
Sewer Fund
REVENUE:
Sewer Charges
Permits and Fees
Penalties
Other Charges for Services
Interest Earned
Miscellaneous
Construction Res - Collections
Transfer to Construction Res.
TOTAL OPERATING REVENUE
Transfer from Construction Fd.
Transfer from Depreciation Res
TOTAL REVENUES AND RESERVES
TOTAL EXPENDITURES
NET CHANGE
1991 -92 1992 -93 1992 -93 1993 -94
ACTUAL BUDGET ESTIMATE PROPOSED
$1,152,764 $1,150,000 $1,138,000 $1,140,000
10,921
10,000
13,440
10,000
14,577
14,000
15,500
16,000
20,545
10,000
18,000
15,000
105,573
55,000
82,859
50,000
11,806
10,000
10,000
10,000
48,184
49,000
49,000
49,000
0
(49,000)
(49,000)
(49,000)
$1,364,371 $1,249,000 $1,277,799 $1,241,000
0 100,000 49,000 10,000
0 115,000 96,000 71,500
$1,364,371 $1,464,000 $1,422,799 $1,322,500
$1,541,757 $1,525,780 $1,361,468 $1,492,910
$ (177,386) $ (61,780) $ 61,331 $ (170,410)
Departmental Summary on Page 8 -4
Budgeted Summaries by Function Pages 8 -10 thru 8 -13
Detailed Budgeted Amounts by Function Pages 25 -1 thru 25 -4
Ei
' SEWER DEPARTMENT
DIVISION
Public Works SOURCES OF- FUNDS - -_AND- EXPENDITURES
FUNDING SOURCE PROJECTED - -
Sewer Fund
1994-95 1995 -96
PROJECTED PROJECTED-
8 -3
REVENUE:
'
Sewer Charges
$1,140,000
$1,140,000
Permits and Fees
10,000
10,000
16,000
16,000
'Penalties
Other Charges for Services
15,000
15,000
Interest Earned
-- 60,000
60,000
Miscellaneous
101000
101000
'Construction
Res - Collections
49,000
49,000
Transfer to Construction.Res.
(49,000)
(49,000)
'
TOTAL OPERATING REVENUE
$1,251,000
$1,251,000
Transfer from Construction Fd.
_ 0
- 0
'
Transfer from Depreciation Res
97,000
114,000
TOTAL REVENUES AND RESERVES
$1,348,000
$1,365,000
'
TOTAL EXPENDITURES
$1,551,180
$1,572,060
'
NET CHANGE
$ (203,180)
$ (207,060)
Departmental Summary on Page 8 -4
dgeted Summaries by Function Pages
8 -10 thru 8 -13
tailed Budgeted Amounts by Function
Pages 25 -1 thru
25 -4
1
t
8 -3
1
EXPENDITURES
DIVISION
t
Public Works
DEPARTMENT
FUNDING SOURCE
- - ='
-
-
Sewer
Sewer Fund
SUMMARY
ACCOUNT NUMBER
ACTUAL
BUDGET
ESTIMATE
PROPOSED.
AND CLASSIFICATION
1991 -92
1992 -93
1992 -93
1993 -94
5111
Salaries
$ 589,710
$ 562,180
$ 565,350
$ 590,420
'
5113
Overtime
18,169
19,920
16,221
20,670
5114
Part Time
-61642
9,970
6,880
9,970
'
5115
Benefits
86,494
88,680
82,121
98,750
5116
Apparbl
3,182
3,200
2,480
3,200
5210
Equipment Rental
7,800
6,500
5,350
6,500
'
5211
Repairs & Maintenance
158,894
229,100
130,872
144,500
5212
Travel, Training, etc.
1,694
2,450
1,089
2,450
5213
Printing and Advertising
_ - _ ^ 127
600
0
600
'
5214
Communications
111967
�_ 11;100
9,460
11,100
5216
Utility Services
187,412
179,500
167,621
175,500
'
5218
Miscellaneous
4,291
51500
4,620
5,500
5221
Occupancy
15,000
181000
18,000
20,000
5231
MV Maintenance
22,939
15,100
19,290
15,600
'
5315
Insurance
84,669
86,000
65,030.
90,200
5316
Professional
14,429
12,200
7,416
5,200
'
5317
Contractual
41,472
48,100
39,699
44,800
5412
Supplies
32,271
35,500
32,881
32,300
5419
Petroleum Products
11,239
12,400
11,520
12,400
5426
Chlorine
9,563
8,000
5,620
5,000
5427
Aggregates
10,381
13,000
12,200
13,500
'
5428
Materials
26,490
26,000
26,210
26,500
5431
6111
Small Tools & Equipment
Equipment
881
3,040
1,500
29,800
1,360
28,700
1,700
30,200
'
6212
Motor Vehicles
0
0
0
3,850
7316
Depreciation
173,434
68,500
68,500
102,500
'
7317
Vehicle +Equip Replacement
19,569
32,980
32,980
20,000
TOTAL
$1,541,757
$1,525,780
$1,361,468
$1,492,910
'
Per Capita Cost
$88.06
$86.16
8 -4
'
' PUBLIC WORKS DIVISION
'FUNDING SOURCE
Sewer Fund SUMMARY OF EXPENDITURES
BY CATEGORY
1991 -92
' ACTUAL
BUDGET CATEGORIES
DEPARTMENT
Sewer
1993 -94
1992 -93 1992 -93 1993 -.94 - BUDGET
BUDGET ESTIMATED PROPOSED OVER /UNDER
1992 -93
BUDGET
Personal Services $ 614,521 $ 592,070 $ 588,450 $ 621,060 $ 28,990
' 5111,5113,5114
Other Services 389,012
5211,5214,5231,5210,5216
' Contractual 227,064
5115,5315,5316,5317
441,300 332,592 :_...353,200-._•: (88,100)
234,980 194,266 238,950 3,970
Commodities 115,117 126,150- -_- 115,981 123,150 (3,000)
5116,5212,5213,5221,5419
5424, 5434, 5427, 5428, 5431
5426,5429
Capital Outlay 196,043 131,280 130,180 - 156,550 25;270
' 7317,6111,6212,7316
TOTALS $1,541,757 $1,525,780 $1,361,468 $1,492,910 $ (32,870)
1
8 -5
PUBLIC WORKS DIVISION
'
FUNDING SOURCE
DEPARTMENT
Sewer Fund
SUMMARY OF EXPENDITURES
Sewer
BY CATEGORY
'
PROJECTED
1994 -95
1995 -96
BUDGET CATEGORY
PROJECTED
PROJECTED
,
Personal Services
$ 621,060
$ 621,060
5111,5113,5114
'
Other Services
375,000
385,400
5211,5214,5231,5210,5216
Contractual
258,170
279,850
'
5115,5315,5316,5317
Commodities
125,450
126,950
'
5116,5212,5213,5221,5419
5424,5434,5427,5428,5431;
_
5426,5429
'
Capital Outlay
171,500
158,800
7317,6111,6212,7316
TOTALS
$1,551,180
$1,572,060
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
PUBLIC -WORKS _DI VISION. .
Sewer Department
Budget Analysis
1993 - 94 PROPOSED BUDGET $1,492,910
1992 - 93 BUDGET 1,525,780
DECREASE $ (32,870)
PERSONAL SERVICES: (5111 -- Salaries; 5113 -- Overtime;
5114- -Part Time)
Annual Salary Adjustments $ 28,240
Increase in Overtime 750
CHANGES
IN PERSONAL SERVICES
$ 28,990
OTHER SERVICES:
(5210 -- Equipment Rental; 5211- -
Repairs 6 Maintenance; 5214
Communications; 5216 -- Utility
Services; 5231 - -MV Maintenance)
Increase in
Repairs and Maintenance, Equipment
(See Capital Projects, Section 19, Project 14)
$ 25,900
Decrease in
Repairs and Maintenance, Structure
(110,500)
Decrease in
Utility Services - Electricity
(3,000)
- Water
(1,000)
Increase in
Motor Vehicle Maintenance
500
CHANGES IN OTHER SERVICES
CONTRACTUAL SERVICES: (5115 -- Benefits; 5315- -
Insurance.;_= 5316. 7-- Professional;
5317 -- Contractual)
Increase in Medical and Dental Insurance
Increase in General Lines Insurance
Decrease in Professional
Decrease in Contractual Equipment Maintenance
Increase in Contractual Computer Services
CHANGES IN CONTRACTUAL SERVICES
$(88,100)
$ 10,070
4,200
(7,000)
(4,000)
700
$ 3,970
8 -7
8 -8
'
COMMODITIES:
(5116 -- Apparel; 5212 -- Travel, Training,
etc.; 5213 -- Printing & Advertising; -
5221-- Occupancy; 5419 -- Petroleum Products;
5424 -- Miscellaneous; 5426 -- Chlorine;
'
5427 -- Aggregates; 5428 -- Materials;
5429 -- Street Signs; 5431 - -Small Tools
b Equipment; 5434 -- Supplies)
,
Increase
in Occupancy
$ 2,000
Decrease
in Chlorine
(3,000)
Increase
in Cost of Aggregates
500
'
Increase
in Cost of. Materials
500
Increase
in Small Tools & Equipment
200
Decrease
in Supplies
3( ,2001
'
CHANGES IN COMMODITIES
$ (3,000)
CAPITAL OUTLAY: (6111 -- Equipment] 6212 - -Motor
Vehicles; 6415 -- Improvements,
Not Bldg.; 7316 -- Depreciation;
'
7317 -- Vehicle &_Equipment
Replacement) ^-
Increase
in Equipment, See Appendix C -2
$ 400
'
Increase
in Motor Vehicle Maintenance
3,850
Increase
in Depreciation
34,000
Decrease
in Vehicle and Equipment Replacement
(12,980)
,
CHANGES IN CAPITAL OUTLAY
$ 25,270
TOTAL DECREASE
$(32,870)
1
SEWER CONSTRUCTION FUND
The Board of Trustees have established a special annual sewer charge for
major maintenance and repair to the Village Sewer System at the rate of
' $8.00 per year to be billed and paid quarterly together with the regular
water and sewer bill.
The projected balance in this fund is as follows:
1
1
1
1
1
1
1
1
DEPRECIATION RESERVE
The Depreciation Reserve is set up to fund the cost of maintenance and
replacement of capital assets whose expected service life is less than that of
the Waste Water Reclamation Facility. This funding source ensures that the
Village will be able to adequately maintain the Waste Water Reclamation Facility.
Projected Balance - May. 1
Estimated Receipts
Available Funds
Total Expenditures*
AVAILABLE FUNDS
1993 -94
1994 -95
1995 -96
1993 -94
1994 -95
1995 -96
1996 -97
'
Projected
Balance - May 1
$399,000
$438,000
$487,000
$53(,000
$556,151
Estimated
Receipts
49,000
49,000
49,000
49,000
'
Available
Funds
$448,000
$487,000
$536,000
$585,000
'
Total Expenditures
10,000
0
0
0
AVAILABLE
FUNDS
$438,000
$487,000
$536,000
$585,000
Capital
Projects, Section 19,
Projects .13
1
1
1
1
1
1
1
1
DEPRECIATION RESERVE
The Depreciation Reserve is set up to fund the cost of maintenance and
replacement of capital assets whose expected service life is less than that of
the Waste Water Reclamation Facility. This funding source ensures that the
Village will be able to adequately maintain the Waste Water Reclamation Facility.
Projected Balance - May. 1
Estimated Receipts
Available Funds
Total Expenditures*
AVAILABLE FUNDS
1993 -94
1994 -95
1995 -96
1996 -97
$417,151
$448,151
$4'53,651
$447,151 - -
102,500
102,500
102,500
102,500 _
$519,651
$550,651
$556,151
$544,651
71,500
97,000
114,000
175,000
$448,151
$453,651
$442,151
$369,651
*Capital Projects, Section 19, Project 14
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WATER DEPARTMENT - -
The primary and continuing goals of the Water Department, a division of
Public Works, are: - -
To provide fresh and safe potable water to Village residents by - --
continuously monitoring, testing, and implementing E.P.A.
regulations.
To maintain, repair and replace water main, water services and fire
hydrants as needed, and to upgrade and improve the distribution
system.
To maintain a million - gallon elevated tank, eight water pumps, three
underground reservoirs, and a pumping station with a capacity of over
six million gallons. This. includes all controls for monitoring the
system.
To install, repair, replace, and test-all water meters and take meter
readings. of all residential and commercial establishments within the
Village. -
In addition to these continuing--goals,-.-the, Water Department will implement-
and enhance the following projects during the next fiscal year:
Continue with the lead and copper testing requirements as mandated
by the Environmental Protection Agency.
Replace all obsolete charting meters.
Conduct a study of the entire water system to determine weaknesses
and corrective improvements.
9 -1
WATER DEPARTMENT '
DIVISION
Public Works SOURCES OF FUNDS AND EXPENDITURES
FUNDING SOURCE ACTUAL AND - PROPOSED t
Water Fund
REVENUE:
Water Sales
Penal-Lies
Permits
Interest Earnings
Miscellaneous
TOTAL REVENUE
TOTAL EXPENDITURES
NET CHANGE
1991 -92
1992 -93
1992 -93
1993 -94
'
ACTUAL
BUDGET
ESTIMATE
- PROPOSED
1
$2,246,812
$2,221,000
$2,250,070
$2,355,000
'
27,429
25,000
25,000
25,000
- 7-,685
10,000
14,000
10,000
'
152,455
100,000
126,381
78,000
5,789
8,000
8,900
8,000
'
$2,440,170
$2,364,000
$2,424,350
$2,476,000
`$2,398,230
$2,281,239
$2,297,519
$2,445,000
$ 158,931
$ (34,230)
$ 126,832
$ 31,000
,
Departmental Summary on Page 9 -4 -
Budgeted Summaries By Function Pages 9 -9 thru 9 -11 - - --
Detailed Budgeted Amounts by Function - Pages -26 -1 thru --26 -4
t
9 -2 ,
DIVISION
Public Works
FUNDING SOURCE
Water Fund
WATER DEPARTMENT
SOURCES OF FUNDS AND.EXPENDITURES
PROJECTE0
1994 -95 1995 -96
PROJECTED PROJECTED
REVENUE:
1
t
partmental Summary on Page 9 -4
geted Summaries By Function.Pages 9 -9 thru 9 -11
Detailed Budgeted Amounts by Function Pages 26 -1 thru 26 -4
1
9 -3
Water Sales
$2,350,000
$2,350,000
'
Penalties
25,000
25,000
Permits
10,000
10,000
'
Interest Earnings
78,000
78,000
Miscellaneous
8,000
8,000
TOTAL REVENUE
$2,471,000
$2,471,:000
'
TOTAL EXPENDITURES
__ $2,-4.85,800
$2,435,890
NET CHANGE
$ (14,800)
$ 35,110
t
partmental Summary on Page 9 -4
geted Summaries By Function.Pages 9 -9 thru 9 -11
Detailed Budgeted Amounts by Function Pages 26 -1 thru 26 -4
1
9 -3
DIVISION
Public Works
FUNDING SOURCE
Water Fund
ACCOUNT NUMBER
AND CLASSIFICATION
5111 Salaries
5113 Overtime
5114 Part Time
5115 Benefits
5116 Apparel
5210 Equipment Rental
5211 Repairs & Maintenance
5212 Travel, Training, etc.
5213 Printing and Advertising
5214 Communications
5216 Utility Services
5218 Miscellaneous
5221 Occupancy
5231 MV Maintenance
5315 Insurance
5316 Professional
5317 Contractual
5412 Supplies
5419 Petroleum Products
5426 Chlorine
5427 Aggregates
5428 Materials
5431 Small Tools & Equipment
5432 Purchase of Water
6111 Equipment
6212 Motor Vehicles
7316 Depreciation
7317 Vehicle +Equip Replacement
TOTAL
Per Capita Cost
9 -4
EXPENDITURES
SUMMARY
ACTUAL
1991 -92
BUDGET
1992 -93
ESTIMATE
1992 -93
1
DEPARTMENT
--.Water
PROPOSED '
1993 -94
$ 258,834
$ 291,940
$ 291,300
$ 307,410
'
39,340
35,160
34,340
36,060
1,621
9,420
3,330
9,420
,
38,353
39,460
37,220
44,110
1,481
1,.800
1,800
1,800
714
1,000
110
1,000
'
15,514
16,300
13,561
17,500
671
1,300
1,130
1,330
-1,870
1,700
1,500
1,700
'
- 10;136-
- -9,400
8,700
9,400
73,298
76,400
64,200
71,400
'
321
4,600
2,800
4,600
15,000
18,000
18,000
20,000
17,931
15,900
14,420
16,100
'
44,609
45,500
43,960
47,770
4,200
32,200
4,500
42,700
'
54,212
55,100
42,289
55,100
1,956
1,800
2,880
2,600
'
5,502
5,600
6,000
5,900
0
1,000
500
1,000
13,284
14,000
15,420
15,000
'
53,564
51,000
55,240
53,000
305
1,522,409
400
1,610,000
220
1,575,000
400
1,610,000
'
15,021
25,500
25,349
29,350
0
0
0
3,850
'
54,774
0
0
0
36,320
33,750
33,750
36,500
'
$2,281,239
$2,398,230
$2,297,519
$2,445,000
$138.41
$141.11
'
'
PUBLIC
WORKS DIVISION
SOURCE
DEPARTMENT
'FUNDING
Water Fund
SUMMARY
OF EXPENDITURES
Water
BY
CATEGORY
1993 -94
1991 -92
1992 -93
1992 -93
1993 -94
BUDGET
ACTUAL
BUDGET
ESTIMATED
PROPOSED
OVER /UNDER
'
1992 -93
-BUDGET CATEGORIES
BUDGET
Personal Services $
299,795
$ 336,520
$ 328,970
$ 352,890
$ 16,370
5111,5113,5114
'
Other Services
117,594
119,000
100,991
115,400
(31600)
5211,5214,5231,5210,5216
'
Contractual
141,374
172,260
127,969
189,680
17,420
5115,5315,5316,5317
'
Commodities
1,616,362
1,711,200
11680,489
1,717,330
6,130
5116,5212,5213,5221,5419
5424,5434,5427,5428,5431
- - -- - -
-`
5426,5432
Capital Outlay
106,115
59,250
59,099
69,700
- 10,450
'7116,7217,7316,7317,6111
6212,6415
TOTALS $2,281,239
$2,398,230
$2,297,519
- $2,445,000-
$- - 46,770
9 -5
FUNDING SOURCE
Water Fund
BUDGET CATEGORY
Personal Services
5111,5113,5114
Other Servic�:s
5211,5214,5231,5210,5216
Contractual
5115,5315,5316,5317
Commodities
5116,5212,5213,5221,5419'
5424,5434,5427,5428,5431
5426,5432
Capital Outlay
7116,7217,7316,7317,6111
6212,6415
TOTALS
9 -6
PUBLIC WORKS DIVISION
'
DEPARTMENT
SUMMARY OF EXPENDITURES - --
BY CATEGORY
Water '
PROJECTED
'
1994 -95 1995 -96
PROJECTED PROJECTED.
$ 353,990 $ 355,990
'
120,500 113,800
228,680 178,770
'
1,720,630 1,722,830
'
62,000 64,500
$2,485,800 $2,435,890
1
1
PUBLIC WORKS DIVISION
Water Department
Budget Analysis."
1993 - 1994 PROPOSED BUDGET $2,445,000
1992 - 1993 BUDGET 2,398,230
INCREASE $ 46,770
PERSCNAL SERVICES: (5111 -- Salaries; 5113 -- Overtime;
5114 - -Part Time)
Annual Salary Adjustments $ 15,470
Increase in Overtime 900
CHANGES IN PERSONAL SERVICES
OTHER SERVICES: (5211 -- Repairs__& Maintenance; 5214- -
Communications; 5210 -- Equipment
Rental; 5216 -- Utility Services;
5231 - -MV Maintenance)
Increase in Repairs and Maintenance, Structure
New Doors, Hazel Avenue Reservoir
Decrease in Utility Services - Electricity
Increase in Motor Vehicle Maintenance
CHANGES IN OTHER SERVICES
$ 1,200-
(5,000)
200
$ 16,370
$ (3,600)
CONTRACTUAL SERVICES: (5115 -- Benefits; 5315 -- - -
Insurance; 5316 -- Professionals
5317 -- Contractual)
Increase in Medical and Dental Insurance _$ -4,650
Increase in General Lines Insurance 2,270
Increase in Professional: - -
Water Study 10,000
Water Sampling for Lead 500
CHANGES IN CONTRACTUAL SERVICES
$ 17,420
9 -7
COMMODITIES: (5116 -- Apparel; 5212 -- Travel, Training, etc.;
5213 -- Printing & Advertising; 5221 -- Occupancy;
5419 -- Petroleum Products;' 5424 -- Miscellaneous;
5426 -- Chlorine; 5427 -- Aggregates:; 5428 -- Materials;
5431 - -Small Tools and Equipment; 5432 -- Purchase of
Water; 5434 -- Supplies)
Increase in Occupancy $ 2,000
Increase in Cost of Aggregates 1,000
Increase in Cost of Materials 2,000
Increase in Cost of Supplies 800
Miscellaneous Increases 330
CHANGES IN COMMODITIES
CAPITAL OUTLAY: (6111 -- Equipment; 6212 - -Motor
Vehicles; 6415 -- Improvements -.
Not Bldgs.; 7116 - -Bond Principal;
7217 - -Bond Interest; 7316- -
Depreciation; 7317 -- Vehicle &'
Equipment Replacement)
Increase in Equipment
See Appendix C -3
Increase in Motor Vehicle Maintenance
Increase in Vehicle and Equipment Replacement
CHANGES IN CAPITAL OUTLAY
9 -8
TOTAL INCREASE
$ 6,130
$ 3,850
3,850 ,
2,750
$ 10,450 '
$ 46,770 '
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1
GARAGE-- D$PARTMENT
Garage personnel consisting of a working foreman and a mechanic are
responsible for the overall operation of the garage facility. This
includes repair and maintenance of 6 administration cars, 14 police
related cars, 25 public works vehicles, and 34 various pieces of
construction and maintenance related equipment. The equipment includes
17 snow plows, 2 backhoes, 2 farm tractors, 5 lawn mowers, 6 chain saws,
1 self - propelled paint striper, 1 snow blower, 2 sidewalk plows, 3
generators, 2 front -end loaders, 6 water pumps, 2 air compressors, 4 salt
spreaders, 4 leaf machines, and 2 street sweepers.
A charge is made to the various Village departments by budgetary
functions for parts and labor on vehicles and equipment services by the
garage. The garage is responsible for contracting for service from
outside repair service companies for major body and transmission work.
The foreman acts in an advisory capacity, reviewing specifications
for the purchase of new vehicles, equipment, and replacement parts.
Diesel and gasoline fuels are also charged back to the departments
and allocated to the budget expenditures by function.
The garage personnel maintain the Public Works building and -
equipment. This includes the physical plant such as heaters, furnaces,
one generator, doors, compressors, air conditioning equipment, and wash
bay equipment.
10 -1
DIVISION
Public Works
FUNDING SOURCE
Intragovernmental
Revenues
REVENUE:
GARAGE DEPARTMENT
SOURCES OF FUNDS -AND EXPENDITURES
ACTUAL AND PROPOSED
1991 -92 1992 -93 1992 -93 1993 -94
ACTUAL BUDGET ESTIMATE PROPOSED
Administration
$
8,907
$
6,500
$
6,000
$
6,500
Police
29,892
28,000
15,000
28,000
Street
87,770
95,000
95,000
95,000
Sewer
32,328
25,000-
30,000
25,000
Water
25,173
22,000
22,000
22,000
Refuse
_ _ = -- --
18; -272
-
13,000
17,000
13,000
Parking Lots
--
712'
2,000
5,000
2,000
Emergency Services
884
1,000
1,100
1,000
Motor Vehicle Pool
0
10,000
10,000
10,000
Miscellaneous
4,552
6,000
3,000
5,000
TOTAL REVENUE
-$-
-208,489
$
208,500
$
204,099
$.
207,500. -.
TOTAL EXPENDITURES
$
194,490
$
188,850
$
169,313
$
194,650
NET CHANGE
$
13,999
$
- 19,-650
$
34,786
$
12,850---
Departmental Summary on Page 10 -4
10 -2
GARAGE DEPARTMENT
DIVISION
'Public Works SOURCES OF FUNDS AND EXPENDITURES
FUNDING SOURCE - PROJECTED - --
Intragovernmental
Revenues
1
REVENUE:
Administration
' Police
Street
' Sewer
' Water
Refuse
' Parking Lots
Emergency Services
' Motor Vehicle Pool
' Miscellaneous
TOTAL REVENUE
' TOTAL EXPENDITURES
NET CHANGE
1partmental Summary on Page 10 -4
1
1
1994 -95 1995 -96
PROJECTED PROJECTED
$ 6,500 $
6,500
28,000
28,000
95;000
95,000
25,000
25,000
22,000
22,000
- - -- - -- 13000- --
- -13,000
2,000
2,000
1,000
1,000
10,000
10,000
5,000
5,000
$ 207,500 $ 207,500
$ 200,380 $ 206,490
$ 7,120 $ 1,010
10 -3
EXPENDITURES
DIVISION
Public Works DEPARTMENT
FUNDING SOURCE - --
_....Garage
Intragovernmental SUMMARY
Revenues
ACCOUNT NUMBER
ACTUAL
BUDGET
ESTIMATE
PROPOSED
AND CLASSIFICATION
1991 -92
1992 -93
1992 -93
1993 -94
5111
Salaries
$ 91,831
$ 89,930
$ 87,110
$ 94,300
5113
Overtime
6,628
7,280
6,040
6,000
5115
Benefits
13,615
13,940
12,710
15,730
5116
Apparel
370
500
320
500
5211
Repairs & Maintenance
5,812
4,000
3,939
4,000
5212
Travel, Training, etc.
22
700
10
700
5213
Printing and Advertising
308
400
0
400
5214
Communications
983
1,400
560
1,000
5216
Utility Services
1,348
11300
1,685
1,600
5218
Miscellaneous
118
200
0
200
5315
Insurance
- 6,7-27
7,200
6, 170
_ _ 7, 5.70.
5316
Professional
0
50
0
50
5317
Contractual
1,159
50
0
0
5412
Supplies
60,281
59,200
48,150
59,200
5419
Petroleum Products
281
300
300
300
5428
Materials
465
600
520
600
5431
Small Tools & Equipment
1,262
1,500
1,500
2,500
6111
Equipment
3,280
300
300
0
TOTAL
$ 194,490
$ 188,850
$ 169,313
$ 194,650
Per Capita Cost
$10.90
$11.23
10 -4
PUBLIC WORKS DIVISION
'FUNDING SOURCE
Intragovernmental SUMMARY OF EXPENDITURES
Revenues BY CATEGORY
1991 -92
' ACTUAL
BUDGET CATEGORIES
t
DEPARTMENT
1993 -94
1992 -93 1992 -93 1993 -94 BUDGET
BUDGET ESTIMATED PROPOSED - OVER /UNDER
1992 -93
BUDGET
Personal Services $ 98,460 $ 97,210 $ 93,150 $ 100,300 $ 3,090
5111,5113
' Other Services 8,142 6,700 6,184 6,600 (100
)
5211,5214,5216
' Contractual 21,501
5115,5315,5316,5317
' Commodities 63,108
5116,5212,5213,5419,5424
5428,5431,5434
' Capital Outlay 3,280
6111,7317
1
21,240
18,880
23,350
2,110
63,400
50,800
64,400
1,000
300
300
0
(300)
TOTALS $ 194,490 $ 188,850 $ 169,313 $ 194,650 $ 5,800
1
1
1
10 -5
FUNDING SOURCE
Intragovernmental
Revenues
BUDGET CATEGORY
Personal Services
5111,5113
Other Services
5211,5214,5216
Contractual
5115,5315,5316,5317
Commodities
5116,5212,5213,5419,5424
5428,5431,5434
Capital Outlay
6111,7317
TOTALS
f
PUBLIC WORKS DIVISION
SUMMARY OF EXPENDITURES
BY CATEGORY
PROJECTED
1994 -95 1995 -96
PROJECTED PROJECTED
$ 100,300 $ 100,300
7,600 8,600
26,080 29,190
66,400 68,400
0 0
$ 200,380 $ 206,490
DEPARTMENT
Garage
1
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PUBLIC WORKS DIVISION
Garage Department
Budget An _
_.
1993 - 1994 PROPOSED BUDGET $194 -,650
1992 - 1993 BUDGET 188.850
INCREASE $ 5,800
PERSONAL SERVICES: (5111 -- Salaries; 5113 -- Overtime)
Annual Salary Adjust-.rnents $ 4,370
Decrease in Overtime (1,280) - --
CHANGES IN PERSONAL SERVICES
$ 3,090
OTHER SERVICES: (52'11 -- Repairs & Maintenance; 5214- -
Communications; 5216 -- Utility Services)
- - -- - - - - - $
Decrease in Communications (400) - - -
Increase in Utility Services - 300 - - - - - -^
CHANGES IN OTHER SERVICES ` -. - $ (100)
CONTRACTUAL SERVICES: (5115 -- Benefits'; 5315- -
Insurance; 5316 -- Professional;
5317 -- Contractual)
Increase in Medical and Dental Insurance $ 1,790
Increase in General Lines Insurance 370
Miscellaneous Decrease - (50)
CHANGES IN CONTRACTUAL SERVICES __— __$ 2,110
COMMODITIES: (5116 -- Apparel; 5212 -- Travel, Training -, etc.;.__ _.
5213-- Printing & Advertising; 5419 -- Petroleum
Products; 5218 -- Miscellaneous, 5428- -
Materials, 5431- -Small Tools & Equipment;
5412 -- Supplies)
Increase in Small Tools and Equipment 1 000
CHANGES IN COMMODITIES
$ 1,000
10 -7
CAPITAL OUTLAY: (6111 -- Equipment; 6212 - -Motor Vehicles;
7317 -- Vehicle 6 Equipment Replacement)
Decrease in Equipment $ (300
CHANGES IN CAPITAL OUTLAY
10 -8
TOTAL INCREASE
$ (300)
$ 5,800
1
1
1
1
1
1
1
1
1
REFUSE FUND
GENERAL SERVICES
The General Services Function of the Refuse Fund is used to account for
the costs associated with refuse collection, recycling services and a
yard waste composting program.
Refuse collection is provided residences through a contract with a--
private scavenger. The Village coordinates this service, offered once
or twice each week.
Deerfield's successful curbside recycling collection began for single
family homes in September of 1989. Each home is supplied with a 14 or
18 gallon container to be set at the curb once each week. Materials
collected include newspapers, magazines, cardboard, chipboard, glass
containers, aluminum and tin cans, and plastic containers. On July 1,
1990, the Village also began a recycling program for yard waste. From
April 1st to December 15th, this program provides for the weekly
collection of grass and leaves in special paper bags available from
local merchants:
LEAF REMOVAL
Starting with the 1990 fall season, the Village has provided an expanded
leaf collection program. .Each home receives four weekly collections
during late October and through November. The Village's scavenger
contract provides for the compaction and transportation of leaves.at no
additional cost to the resident. The Village uses three dump trucks,
two leaf loaders, leaf vacuum machines and street sweepers as needed.
The regular scavenger service also picks up leaves on a bagged only
basis.
' Work Statistics 1989 1990 1991 1992
Leaf Removal (Cubic Yards) 4,440 .8,436 7,401 11,660
' GOALS AND OBJECTIVES
The provision of efficient and environmentally sound collection and
' disposal of residential refuse and recyclable materials is the guiding
objective for this activity. Through Village coordination, residents
benefit from the economy of scale and increased accountability.
For the 1993 -94 fiscal year, efforts will focus on the following:
(1) Administering the new scavenger contract that became effective
January 1, 1993.
(2) Reviewing the costs and benefits of adding new materials to the
recycling service.
' (3) Expanding services for residents of multi- family housing.
(4) Evaluating alternatives and establishing an agreement providing
' for the composting of yard waste.
(5) Promoting reduced waste generation and increased recycling.
t .
11 -1
11 -2
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11 -2
' REFUSE FUND
SOURCES OF FUNDS AND EXPENDITURES
UNDING SOURCE ACTUAL_AND PROPOSED
Refuse Fund
1991 -92
1992 -93
1992 -93
1993 -94
ACTUAL
BUDGET
ESTIMATE
PROPOSED
REVENUE:
'
Refuse Billing
$ 718,610
$ 724,000
$ 724,000
$ 722,000
Recycling Revenue
20,051
161000
19,000
18,000
Interest Earnings
5,819
5,000
6,780
5,000
'
Property Tax Levy
730,324
725,000
725,050
725,000
Penalties
10,033
9,500
10,000
10,000
Miscellaneous
_= - --- - 979
500
1,100
- 500
Transfer from General
- --- 100; 000 -°
0
0
0
'
TOTAL REVENUE
$1,585,876
$1,474,000
$1,485,929
$1,480,500
'
TOTAL EXPENDITURES
$1,531,540
$1,624,840
$1,475,821
$1,450,600
NET CHANGE
$ 54,336
$ (150,840)
$ 10,108
$ 29,900
7e rtmental Summary on Page 11-5
)1.iled Budgeted Amounts by Function Pages 27 -1 and 27 -2
11 -3
REFUSE FUND
SOURCES OF- FUNDS - AND %EXPENDITURES
FUNDING SOURCE - PROJECTED
Refuse Fund
1994 -95 1995 -96
PROJECTED PROJECTED
REVENUE:
Refuse Billing
$ 722,000
$ 722,000
Recycling Revenue
18,000
18,000
Interest Earnings
5,000
5,000
Property Tax Levy
725,000
725,000
Penalties
10,000
10,000
Miscellaneous
500
500
Transfer from General
0
0
TOTAL REVENUE
$1,480,500
$1,480,500
TOTAL EXPENDITURES
$1,488,560
$1,557,480
NET CHANGE
$ (8,060)
$ (76,980)
Departmental Summary on Page 11 -5
Detailed Budgeted Amounts by Function Pages 27 -1 and 27 -2
11 -4
EXPENDITURES
FUNDING SOURCE
Refuse Fund
- --
SUMMARY
JDEPARTMENT
Refuse
'
ACCOUNT NUMBER
ACTUAL
BUDGET
ESTIMATE'
PROPOSED
AND
CLASSIFICATION
1991 -92
1992 -93
1992 -93
1993 -94
5111
Salaries
$ 21,003
$ 21,320
$ 35,270
$ 36,980
'5113
5115
Overtime
Benefits
8,665
2,.389
9,880
2,470
9,690
4,640
9,800
3,020
5211
Repairs & Maintenance
15,820
9,000
13,010
16,000
'5213
Printing and Advertising
1,875
1,500
100
400
5221
Occupancy
15,000
18,000
18,000
20,000
MV Maintenance
2,452
3,400
4,550
5,000
'5231
5315
Insurance
287
350
930
1,110
5317
Contractual
1,448,319
1,543,420
1,372,650
1,340,590
'
5412
Supplies '
20
100
0
100
5419
Petroleum Products
- - 11301
1,400
1 ,680 - --
-- -- 1,500 --"
7232
Other Charges
1,560
2,000
3,300
3,000
7317
Vehicle +Equip Replacement
12,850
12,000
12,000
13,100
'
TOTAL
$1,531,540
$1,624,840
$1,475,821
$1,450,600
Per Capita Cost
$93.78
$83.72
1
1
11 -5
FUNDING SOURCE
Refuse Fund
REFUSE FUND
SUMMARY OF EXPENDITURES
BY CATEGORY
DEPARTMENT
Refuse
11 -6
1993 -94
1991 -92
1992 -93
1992 -93
1993 -94
BUDGET
ACTUAL
BUDGET
ESTIMATED
PROPOSED
OVER /UNDER
1992 -93
BUDGET CATEGORIES
BUDGET
Personal Services
$ 29,668
$ 31,200
$ 44,960
$ 46,780
$ 15,580
.5111,5113
Other Services
18,272
12,400
17,560
21,000
8,600
5211,5231
Contractual
1,450,995
1,546,240
1,378,220
1,344,720
(201,520)
5315,5317,5115
Commodities
18,196
21,000
19,780
22,000
1,000
5213,5221,5419,5434
Capital Outlay
14,410
14,000
15,300
16,100
2,100
7232,6111,6212,7317
TOTALS
$1,531,540
$1,624,840
$1,475,821
$1,450,600
$ (174,240)
11 -6
FUNDING SOURCE
' Refuse Fund
BUDGET CATEGORY
Personal Services
' 5111,5113
Other Services
' 5211,5231
Contractual
' 5315,5317,5115
Commodities
5213,5221,5419,5434
' Capital Outlay
7232,6111,6212,7317
' TOTALS
1
1
1
1
REFUSE FUND
SUMMARY OF EXPENDITURES
BY CATEGORY
PROJECTED
1994 -95 1995 -96
PROJECTED PROJECTED
$ 47,170 $ 47,580
9,000 21,500
1,394,290 1,450,300
22,000 22,000
16,100 16,100
$1,488,560 $1,557,480
DEPARTMENT
Refuse
11 -7
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
PENSION FUNDS
The Village contributes to two pension funds as required by State Law.
POLICE PENSION FUND
The Police Pension Fund is required by State law for all communities
of over 5,000 population. -The fund is administered by a Police Pension
Board made up of five members. Two are active members of the
department, two are from the citizens of the community, and one is
elected from the beneficiaries of the fund. They are charged with the
investment of the funds collected from the active personnel and by a
special, tax as the contribution of the community.
I.M.R.F.
I.M.R.F. covers Village employees with the exception of sworn police
personnel. The current employer pension contribution for IMRF is 11.528
of salary. The Village also contributes 6.20% for the employer's
portion of social security taxes for all employees, other than sworn
police personnel and 1.45% for the employer's portion of Medicare taxes
for all - employees required to be covered by Medicare.
12 -1
FUNDING SOURCE
Police Pension Fund
REVENUE:
Payroll Deduction
Property Tax Levy
Replacement Tax
Interest Earnings
TOTAL REVENUE
EXPENDITURES:
Pensions
Separation Refunds
Miscellaneous
TOTAL EXPENDITURES
NET CHANGE
12 -2
$ 229,647 $ 296,000 $ 234,190 $ 363,500
$ 885,837 $ 789,500 $ 891,870 $ 846,500
POLICE PENSION FUND
t
SOURCES OF FUNDS AND EXPENDITURES
ACTUAL AND PROPOSED
1991 -92
1992 -93
1992 -93
1993 -94
'
ACTUAL
BUDGET
ESTIMATE
PROPOSED
$ 140,858
$ 155,000
$ 149,220
$ 165,000
'
160,000
175,000
175,000
190,000
5,281
5,500
5,000
5,000
,
809,345
750,000
796,840
850,000__ _
$1,115,484
$1,085,500
$1,126,059
$1,210,000
'
'
216,190
275,000
233,190
342,000
12,438
20,000
0
20,000
'
1,019
1,000
1,000
1,500
$ 229,647 $ 296,000 $ 234,190 $ 363,500
$ 885,837 $ 789,500 $ 891,870 $ 846,500
' FUNDING SOURCE
Police Pension Fund
REVENUE:
' Payroll Deduction
Property Tax Levy
'Replacement Tax
Interest Earnings
TOTAL REVENUE
' EXPENDITURES:
Pensions
' Separation Refunds
' Miscellaneous
TOTAL EXPENDITURES
' NET CHANGE
1
t
POLICE PENSION FUND
SOURCES OF FUNDS AND EXPENDITURES
PROJECTED-
1994 -95 1995 -96
PROJECTED PROJECTED -
$ 175,000 $ 190,000
190,000 190,000
.5,000 5,000
950,000 1,000,000
$1,- 320,000 $1,385,000
353,500 371,500
20,000 20,000
1,500 1,500
$ 375,000 $ 393,000
$ 945,000 $ 992,000
12 -3
IMRF FUND
SOURCES OF FUNDS AND EXPENDITURES
FUNDING SOURCE ACTUAL AND PROPOSED
IMRF Fund
1991 -92 1992 -93 1992 -93 1993 -94
ACTUAL BUDGET ESTIMATE PROPOSED
REVENUE:
Property Tax Levy
Property Tax Levy - FICA
Replacement Tax
Interest Earnings
TOTAL REVENUE
EXPENDITURES:
IMRF Village Contribution
FICA Village Contribution
FICA Library Contribution
Medicare Village Contribution
Medicare Library Contribution
TOTAL EXPENDITURES
NET CHANGE
13 -1
$ 352,570 $ 425,000 $ 425,000 $ 450,000
261,909
325,000
325,000
350,000
6,722
6,500
6,000
6,500
2,393
3,000
1,139
2,000
28,619
24,000
29,000
42,000
$ 623,594
$ 759,500
$ 757,140
$ 808,500
383,211
430,000
420,000
430,000
161,337
220,000
170,000
225,000
36,618
53,000
53,000
53,000
28,619
24,000
29,000
42,000
7,864
6,000
9,500
11,000
$ 617,649
$ 733,000
$ 681,499
$ 761,000
$ 5,944
$ 26,500
$ 75,640
$ 47,500
FUNDING SOURCE
IMRF Fund
IMRF FUND
SOURCES OF FUNDS AND EXPENDITURES
PROJECTED"
REVENUE:
' Property Tax Levy
Property Tax Levy - FICA
Replacement Tax
' Interest Earnings
TOTAL REVENUE
EXPENDITURES:
' IMRF Village Contribution
FICA Village Contribution
' FICA Library Contribution
Medicare Village Contribution
Medicare Library Contribution
tTOTAL EXPENDITURES
NET CHANGE
1994 -95 1995 -96
PROJECTED PROJECTED
$ 450;000 :$ 450,000
350,000 350,000
- - 6,500 6,500
2,000 2,000
$---808,500 $ 808,500
450,000 470,000
235,000 245,000
53,000 53,000
43,000 45,000
12,000 13,000
$ 793,000 $ 826,000
$ 15,500 $ (17,500)
13 -2
14 -1
DEBT `.SERVICE FUND
The Debt Service Fund
is used for paying general
obligation debts
incurred by the Village. - --
The levy year is somewhat
different from the
actual payment year. The
property tax is levied in
such a fashion so-.-
that the Village will receive funds in time to pay the
principal and
'
interest as it becomes payable.
The Tax levy schedule
is included in
the budget as Appendix E.
'
The Village does not
anticipate issuing any new
debt for the next
fiscal year.
tDEBT SERVICE FUND
SOURCES OF FUNDS AND EXPENDITURES
' FUNDING SOURCE ACTUAL AND PROPOSED
Debt Service Fund
REVENUE:
' Property Tax Levy
Receipts from Other Funds
Replacement Tax
' Taxes TIF Surplus
Interest Earned
' TOTAL REVENUE
EXPENDITURES:
' Bond Principal and Interest
Miscellaneous
' TOTAL EXPENDITURES
NET CHANGE
1
t
1991 -92 1992 -93 1992 -93 1993 -94
ACTUAL -- BUDGET ESTIMATE PROPOSED
$1,259,336 $1,146,000 $1,140,080 $1,068,563
596,450
456,750
456,750
433,500
46,781
35,000
40,000
35,000
224,011
225,000
188,430
175,000
101,572
90,000
66,459
75,000
$2,228,149 $1,952,750 $1,891,719 $1,787,063
1,865,307 1,954,974 1,954,974 1,879,563
4,371 5,000 6,480 6,000
$1,869,678 $1,959,974 $1,961,454 $1,885,563
$ 358,471 $ (7,224) $ (69,735) $ (98,500)
14 -2
DEBT SERVICE FUND
SOURCES OF FUNDS AND EXPENDITURES———.
FUNDING SOURCE PROJECTED
Debt Service Fund
REVENUE:
Property Tax Levy
Receipts from Other Funds
Replacement Tax
Taxes TIF Surplus
Interest Earned
TOTAL REVENUE
EXPENDITURES:
Bond Principal and Interest
Miscellaneous
TOTAL EXPENDITURES
NET CHANGE
14 -3
1994 -95 1995 -96
PROJECTED PROJECTED
$1,312,000 $1,327,000
334,500 317,400
35,000 35,000
0 0
100,000 100,000
$1,781,500 $1,779,400
= 1,765,493 1;768,897
6,000 6,000
$1,771,493 $1,774,897
$ 10,007 $ 4,503
1
IMUNICIPAL AUDIT FUND
' The municipal audit is an independent, outside audit conducted by a
firm engaged by the Mayor and Board of Trustees on an annual basis as
required by State law.
' These are earmarked funds that can only be expended for audit
purposes. The amount levied is designed to be the exact cost of the
audit.
1
1
1
1
1
1
1
1
1
1
1
1
1
15 -1
FUNDING SOURCE
Municipal Audit Fd.
REVENUE:
Property Tax Levy
Miscellaneous
TOTAL REVENUES
MUNICIPAL AUDIT FUND
SOURCES OF FUNDS AND EXPENDITURES
ACTUAL AND PROPOSED
EXPENDITURES:
Contractual
TOTAL EXPENDITURES
NET CHANGE
15 -2
1991 -92 1992 -93 1992 -93 1993 -94
ACTUAL BUDGET ESTIMATE PROPOSED
$ 12,592 $
14,000 $
14,009 $
15,000
26
0
10
0
$ 12,400 $
13,500 $
12,600 $
$ 12,618 $
14,000 $
14,019 $
15,000
12,400
13,500
12,600
14,000
$ 12,400 $
13,500 $
12,600 $
14,000
$ 218 $
500 $
1,419 $
1,000
tUNDING SOURCE
Municipal Audit Fd.
0
MUNICIPAL AUDIT FUND
SOURCES OF FUNDS AND EXPENDITURES
--PROJECTED
REVENUE:
' Property Tax Levy
Miscellaneous
' TOTAL REVENUES
1XPENDITURES:
Contractual
' TOTAL EXPENDITURES
' NET CHANGE
1
1
1
1994 -95 1995 -96
PROJECTED PROJECTED
- $ -15-; 000... $ 15,000
0 0
$ = 15;000 $ 15,000
14,500 15,000
_ $ 44,500 $ 15,000
— - - -- $ -- -- 500 — $ - — 0
15 -3
EMERGENCY--_. SERVICES AND DISASTER AGENCY -
The Emergency Services and Disaster Agency- supersedes the Civil
Defense Agency and now basically relates to natural disasters caused-by-
floods and tornadoes. The Agency also prepares a plan of action-- to -_bb-
taken if man -made disasters occur such as train, aircraft and truck
accidents where cargo involves potential danger to our Village residents.
The Goals and Objectives for the 1993 -94 fiscal year are to:
1. Coordinate emergency response plans with Police, Fire and other
emergency services.
2. Revise existing emergency. _- response plans as necessary to account
for new or changing conditions.
3. Provide sufficient funding to test and maintain emergency
warning sirens and other communication equipment.
16 -1
EMERGENCY SERVICES FUND
SOURCES OF FUNDS AND EXPENDITURES.
FUNDING SOURCE ACTUAL AND PROPOSED
Emergency Services Fd.
REVENUE:
' Property Tax Levy
Miscellaneous
' TOTAL REVENUE
EXPENDITURES:
' Travel, Training, etc.
Communications
' Insurance
Contractual
Utility Services
' Motor Vehicle Maintenance
Petroleum Products
Repairs and Maintenance
Supplies
' Equipment
TOTAL EXPENDITURES
' NET CHANGE
199r =92 - -' -
1992 -93
— 1992 -93
-- 1993 -94 -_ --
= = -- ACTUAL
--BUDGET.
'_" ESTIMATE
PROPOSED'-
- (2,500)
-$ : -_
,.5,:479
$ 5,037 $
5,000
$ 5,000
$ 5,000
11
0
5,010
0
$ 5,047 $
5,000.
$ 10,009
$ 5,000
0
700
-_ - 0
700
1,599
_ 1, 800
1, 600 ._
1,800 - ..
262
600
260
600
39,918
300
150
300
104
100
300
300
480
1,300
- 1, 300-
1,300- - .. .
0
200
0
200
- 404
- 1,000
120
500
120
500
300
500
- - 0
- 1,000
- - - 500
1200
$ 42,887
$
7,500
$
4,530
$ 7,400
$ (37,840)
-$
- (2,500)
-$ : -_
,.5,:479
-$ .(2- ,-400)
16 -2
EMERGENCY SERVICES
FUND
SOURCES
OF FUNDS AND
EXPENDITURES.
FUNDING SOURCE
_.. , PROJECTED,...,
Emergency Services Fd.
1994 -95
1995 -96
PROJECTED
PROJECTED - -
-
REVENUE:
'
PropFirty Tax Levy
$
.-5,, 000 $
5,000
Miscellaneous
0
0
_ '
TOTAL REVENUE
$
5,000 $
5,000
EXPENDITURES:
_
Travel, Training, etc.
__.700 _ _.....
_.__- 7.00 -. - -
Communications
1,800
1,800
Insurance
600
600
'
Contractual
300
300
Utility Services
300
300
Motor Vehicle Maintenance.
1,300
1,300
Petroleum Products
200
200
Repairs and Maintenance
- 500
500
Supplies
500
500
Equipment
__ —_____
1,200
1,200
'
TOTAL EXPENDITURES
$
- -7,400 $
7,400
NET CHANGE
$
(2,400) $
(2,400)
1
16 -3
'
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
- PARKING LOTS
The Parking Lot Section consists of expenditures for the maintenance
and operation of the commuter parking lots. They are broken down into_
lots constructed with exclusively Village funds and lots constructed ..with...
Village and Federal funds.
The nine commuter parking lots are described as follows:
NUMBER LOCATION SPACES CONSTRUCTION FUNDING
Lot
1
Chestnut, North of Train
Station Drive
78
Village
Lot
2
Park Avenue (East Side)
34
Village
Lot
3
Robert York Avenue - on
- -
Street Parking_. _
14
Village
Lot
4
Deerfield & Park Avenue
87
Village
Lot
5
Sunset 6 Elm
91
Village and Federal
Lot
6
Around Railroad-.Station
187
Village and Federal
Lot
7
Park Avenue ---(West. Side -)._ __ _
91
Village and Federal
Lot
8
Elm Street (.South of Osterman) --
40
Village
Lot
9
Elm Street (North of Osterman)
65
Village
The Goals and Objectives for the 1993 -94 fiscal year are to: -...
1. Verify and enforce proper fee.payment or permit display each weekday,
excluding holidays, throughout the year.
2. Maximize use of permit spaces through overselling permits by 358.
3. Increase use of Deerfield -only, daily -fee spaces through promotion
and public education.
4. Clear snow and ice, and maintain parking and walkway pavement in good
condition.
5. Provide adequate lighting and landscaping to keep lots secure and
attractive.
6. Support capital or other major expenses required for maintenance at
the Deerfield Road train station.
17 -1
FUNDING SOURCE
Parking Lots Fund
1
PARKING LOTS SUMMARY
SOURCES OF FUNDS AND = .EXPENDITURES '
ACTUAL AND PROPOSED - - -- -
1991 -92
ACTUAL
1992 -93 1992 -93 1991 -94 - -
BUDGE.T< ESTIMATE= - PROPOSED-
REVENUE
'
Collections
$
139,663
$
142,000
$
150,788
$
169,000
Interest Earnings
21,805
20,000
37,590
24,000
'
TOTAL REVENUES
$
161,468
$
162,000
$
188,378
$
193,000
Transfer to Street Fund
(50,000)
(70,000)
(70,000)
(80,000)
'
TOTAL REVENUES AND TRANSFERS
$
111,468
$
92,000
$
118,378
$
113,000
EXPENDITURES:
Salaries - -___
- -.-
8,259
9,680
8,930
10,130
Benefits
1,264
1,260
1,310
1,730
'
Insurance
546
630
611
680
Utility Services - .__ -'__
8,530
8,000
8,000
8,000
Repairs and Maintenance
712
2,000
6,820
2,000
,
Property Rentals
_.
7,440
7,500
7,500
--
7,500=
Supplies
10
950
500
950
Aggregates
0
300
0
300
'
Materials
1,006
1,800
0
1,800
Contractual
52,444
15,360
14,679
15,360
Equipment
0
600
6,860
18,200
Depreciation
3,671
0
0
0
'
TOTAL EXPENDITURES
$
83,882
$
48,080
$
55,210
$
66,650
NET CHANGE
$
27,586
$
43,920
$
63,168
$
46,350
'
Detailed Budgeted Amounts by Function Pages 28 -1 thru 28 -4
17 -2
1
1
' PARKING LOTS SUMMARY
SOURCES OF- FUNDS AND:EXPENDITURES
t FUNDING SOURCE PROJECTED. -
17 -3
Parking Lots Fund
'
=95
T994
1995 -96
PROJECTED
PROJECTED
-
REVENUE
- --
- - -
'
Collections
$- :.169,000
$ 169,000
Interest Earnings
26,000
26,000
'
TOTAL REVENUES _ ...
._ $;,-
195,000
$ 195,000
Transfer to Street Fund
(70,000)
(70,000)
$
125,000
$ 125,000
TOTAL REVENUES AND TRANSFERS
'
EXPENDITURES:
Salaries _ -
- -- :
. 10, 130
10,130
Benefits -
-
1,980
2,280
'
Insurance
730
780
Utility Services
8,000
8,000
Repairs and Maintenance
2,000
2,000
Property Rentals
7,500
7,500
'
Supplies
950
950
Aggregates
300
300
Materials
1,800
1,800
'
Contractual
15,780
15,780
Equipment
2,500
3,500
Depreciation
0
0
'
TOTAL EXPENDITURES
$
51,670
$ 53,020
NET CHANGE
$
73,330
$ 71,980
1
tetailed
Budgeted Amounts by Function
Pages
28 -1 thru
28 -4
17 -3
PARKING
LOTS FUND
FUNDING SOURCE
DEPARTMENT
Parking Lots Fund
SUMMARY
OF
EXPENDITURES
Parking Lots
BY
CATEGORY -
- --
'
=94
1991 -92
------
- - _1992
-93
1993 -94
_1.993 _
BUDGET
ACTUAL .
- -
- - - -- BUDGET - ESTIMATED
- - _ PROPOSED
OVER UNDER -- - -
1992 -93
BUDGET CATEGORIES
BUDGET
'
Personal Services
$ 8,259
$
9,680 $
81930
$ 10,130
$ 450
5111, 51
- .
- - - - --
- -- -'
Other Services
16,682
17,500
22,320
17,500
0
5211,5216
Contractual
54,254
17,250
16,600
17,770
520
5115,5315,5317
'
Commodities
1,016
3,050
500
3,050
0
5427,5428,5434
'
Capital Outlay
3,671
600
6,860
18,200
17,600
6111,7316
'
TOTALS
$ 83,882
$
48,080 $
55,210
$ 66,650
$ 18,570
1
Z7 -4
'
'FUNDING SOURCE
Parking Lots Fund
1
' BUDGET CATEGORY
' Personal Services
5111,5113
' Other Services
5211,5216
Contractual
' 5115,5315,5317
Commodities
' 5427,5428,5434
Capital Outlay
' 6111,7316
TOTALS
PARKING LOTS FUND
DEPARTMENT- .
SUMMARY OF-EXPENDITURES -- - . - -_ - - - -,_ Parking :Lots
BY CATEGORY - — - -
PROJECTED
1994 -95 1995 -96 .-
PROJECTED PROJECTED
-$ 10,130 $ 10,130
17,500 17,500
1=8;=490.:.:_ 18,840
3,050 3,050
- - _ -2 -, 500 3,500
$ 51,670 $ 53,020
17 -5
18 -1
1
TRANSPORTATION PROGRAM t
In August, 1981, a - Taxi - -Subsidy Program was established for senior
citizens and the handicapped. This was a major program change which
eliminated the Dial -A -Ride Program. The Program allows senior citizens
and handicapped Deerfield residents to pay the following subsidized taxi - -- - - --
fare 24 hours a day: 50 cents for anywhere within Village limits; $3.50
to /from Highland Park Hospital; meter fare less $3.25 beyond .Village -_
limits. Since its implementation, the Program has transported over 25,000
senior citizens and handicapped residents.
The Goals and Objectives for the 1993 -94 fiscal year are to: '
1. Prc;vide residents who are 65 years old or greater, or handicapped, a '
::afe, convenient and reliable means of independent transportation.
2. Properly administer the contracts with third party providers: North
Suburban Yellow Cab, Inc. and American Taxi Dispatch, Inc. ,
1
1
1
1
1
1
1
1
1
1
1
1
TRANSPORTATION PROGRAM FUND
SOURCES OF FUNDS AND EXPENDITURES
FUNDING SOURCE ACTUAL AND PROPOSED
Transportation
' Program Fund
- - 1991 -92 _ _ 19.92 -93 _ _ _ - 1992 -93 1993 -94 -- - -- .
ACTUAL - BUDGET ESTIMATE PROPOSED
'
REVENUE:
Grant
$
3,684
$
4,000
$
980
$
0
Village Contribution
- -'2;000---
�:' ---
2;500 --
[2,_500.___
-
__,_5,000
TOTAL REVENUE
$
5,684
$
6,500
$
3,480
$
5,000
-
- -
-.
EXPENDITURES:
'
Contractual
4,128
5,000
4,020 --
— 5,000
Other Charges
---- l69--
= ----
: _ 7'- 200 -_-
-" -----200
200 - - -- - --
'
TOTAL EXPENDITURES
$
4,297
$ -
- -- 5,200
$
- -4,220
$
5,200
NET CHANGE
$
1,387
$
1,300
$
(740)
$
(200)
18 -2
1
1
1
1
18 -3 1
TRANSPORTATION PROGRAM FUND
-
SOURCES OF FUNDS AND E.XaNDITURE
FUNDING SOURCE
PROJECTED -__— - - - ---
-____ _
Transportation
-
Program Fund
- -
PROJECTED PROJECTED
- -
-
REVENUE:
Grant
$ 0 $
.0
'
Village Contriijution
5,000
5, 000 - -._ --
TOTAL REVENUE
$ 51000 $
5,000
'.
EXPENDITURES:
5,000
5,000
Contractual
Other Charges
200
TOTAL EXPENDITURES
$ 5,200 $
5,200
NET CHANGE
$ (200) $
(200)
-
1
1
1
1
18 -3 1
SUMMARY OF CAPITAL PROJECTS COMPLETED
Fiscal Years 1988 -89 Thru 1992 -93
During the last five years dramatic growth has�'occurred in the Village of ee ield. _
Major commercial developments have been completed which'required a substantial level
' of private capital investment. Likewise, the Village has provided a considerable level of _
capital investment to ensure the adequacy of public facilities end the infrastructure of
the community. A total of $29,271 -,$50 was spent on capital projects during Fiscal Year
' 1988 -89 thru 1992 -93, summarized .below: - --
' 1) Access Avenue Project -- $4;011,000 (consisting of acquisition of necessary right
of -way, engineering, and.constructicn from Hazel to Osterman);
'
2) Street Rehabilitation - $2,847,000 (street resurfacing_ and reconstruction_
program involving approximately 1 1/2-jniles of streets_innually);
'
3) Bridge Rehabilitation = $451,600 (consisting of repairs and renovations to
Deerfield Rd., Montgomery and Carriage Way bridges);
'
4) Pfingsten Road Extension - $1,233,000 (a multi -year project including the
construction of Pfingsten -to Edens and---Kates to Waukegan overpasses); -
'
5) Motor Fuel Tax Street Maintenance - $1,322,000 (genera) street maintenance,
sidewalk repair, inlet reconstruction, etc..);
'
6) Traffic Signal Installation/Modifications - $541,000 (a traffic signal was -
installed at Lake Cook Rd., at Carlisle and at Kates Rd; there were also various
tmodifications
to traffic signals throughout the Village);
7) Storm & Sanitary Sewer Projects - $5,382,000 (Phase I and II of the storm. and
'
sanitary sewer program including manhole reconstruction and sewer renovation in -
several sectors of the Village); .
' 8) Excess -Flow Pumping Stations - $3,107,000 (including construction of the
ick
Deerfield Road; Warw Road and Wilmot Road Pumping facilities);
' 9) Sewage Treatment Plant - x$727,500- (items consisting of a new clairifier-and
miscellaneous annual improvements);
' 10) Water System Improvements $416,500 (including a 10" water main from
Deerfield to Dartmouth and a 10 water main from Chestnut to Deerfield);
' 11) West Fork Channel - $2,160,000 (project consisting of the West Fork Channel
relocation and culvert improvement);
' 12) Public Works/Park District Complex - $2,727,000 (construction of a new
garage for the Village's public works department and the Park District);
' 13) Village Hall/Annex Remodeling - $77,000 (including remodeling the finance
and administrative offices, the Board Room and the Annex);
' 19 -1
1
14 Brickyards Park - $2,378,750 n- t
Village's contributioowadrsdt
: ve lop in g a '
( - - _
recreational park in the Brickyards);
15 Streetsca a Phases I through IV - $1077-000 (consisting-of-Pedestrian
Overpass and walkways at the---. train station, entry sign age= features, = Village Plaza
and improvements to the Marathon`Patking_1,6x);
16) Miscellaneous Capital Projects - $813,500 (including 50150 sidewalk and curb
replacement, parkway tree planting, restoration -programs, enhanced 911 system, ,
and a recycling drop -off center); -
Total Capital Projects - $ 29,271,850. .
Of this total, $16,134,850 (55 %) of the funding was provided by outside
sources (ie., developers, TIF districts, and other Governmental Agencies).
PROJECTED-CAPITAL PROJECTS EXPENDITURES
Fiscal Years 1993 -94 TO 1997 -98
During the next five years, it is expected that the number of capital project items will
decline significantly when compared to the previous five -year period (Fiscal Years 1988 -89
thru 1992 -93). - - - -- - -
Storm and sanitary sewer renovations, comprising nearly 40% of the capital expenditures
total in fiscal years 1988-89-thru .1992 -93 are -projected to be only 7.9% of the total
expended in fiscal years 1993 -94 thru 1997 -98. Under street improvements, an additional
$541,000 will be spent for the on -going Access Avenue project. In total, $7,856,000 is
projected to be spent on street projects during the next five years. Also worth noting, is the
$2,300,000 in projected costs for Phase 3 and 4 of the Village Center Redevelopment
project.
The aggregate level of funding for capital projects during the period fiscal years 1993 -94 to
1997.98 is projected to be approximately $14,279,000, or only 49% of the funding required
in the previous five -year period. The total projected expenditures for capital projects can
be categorized as follows:
1) Street Projects
- $7,856,000
55.0%
2) Sewer Projects
- 1,130,000
7.9%
3) Sewage Treatment Plant
- 891,500
6.2%
4) Water Projects
- 1,214,000
8.5%
5) Streetscape Projects
- 2,300,000
16.2%
6) Other Projects
- 887,500
6.2%
Total $14,279,000 100.0%
The items cited in this capital projects budget focus on long -term, ongoing activities which have no material effect
19 -2 on the operating budget.
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19 -9
MOTOR FUEL TAX FUND
The motor fuel tax is collected by the State of Illinois and is a flat
19 cents per gallon_ after January 1, 1990. The tax is then apportioned
in accordance with a rather complex formula; after certain deductions, 32
percent of the remaining motor fuel tax is allocated to the municipalities
of the State on a per capita basis. In addition, 2% of the State's
portion of sales tax collections are distributed to the Village. Motor
fuel tax funds will continue to be utilized according to State regulations
for the following purposes:
1. Street constructl'.on, maintenance or reconstruction to improve
traffic capacity. -
2. Bridge repair /reconstruction:
3. Installation of traffic signs, signals, and controls.
4. Sidewalk repair and replacement =:.
5. The public benefit share-of--new street improvements when certain
criteria are met in connection with a special assessment project.
In the 1993 -94 fiscal year the following projects will be undertaken:
- Traffic signal coordination - Deerfield Road, Chestnut to Waukegan.
- Street maintenance which includes:
Snow and ice control
Inlet reconstruction
Concrete street repair
Weed control
Pothole patching
Crack filling
Traffic signal maintenance
Pavement marking
- Bridge repair (depending on availability of federal funds):._
Deerfield Road Bridge over the West Fork
20 -1
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INFRASTRUCTURE REPLACEMENT FUND
This fund was established in September, 1989 for the purpose of
maintaining, repairing and renovating the capital assets of the Village.
The sources of revenue for this fund are the State Income Tax Surcharge,,
Residual Equity Transfers, Interest Earnings, and the residents -, - -__
contribution to the Sidewalk /Curb Program. -
Beginning with Fiscal Year 1993 -94, the Sidewalk /Curb Program will
be accounted for in this fund.- Sidewalks /Curbs are "public sidewalks and
curbs" in front of a private property which the owners want replaced. The
Village and the owners each pay a portion of the cost. Safety sidewalks
will also be accounted for in this fund. Safety sidewalks are those near
schools, parks, and other .publicly owned -- property which do not qualify for_-.
financing the property owner,,.:__r
9 Y P P y=:. -. -.....
In the 1993 -94 fiscal year the following projects are scheduled:
1. 1993 Street Rehabilitation Program
(a) Curb and gutter-replacement- where necessa,y
(b) Pavement patching and bituminous resurfacing on
designated streets -
2. Placement of Final - -Asphalt Surface on Wilmot Road
21 -1
TOTAL EXPENDITURES
BALANCE
$ 959,306 $1,504,000 $1,426,451 $ 783,000
$ 963,507 $ 22,036 $ 224,343 $ 100,490
* See Capital Projects Section 19 Project Number 8
** Sidewalk /Curb Program Transferred from Street Fund
21 -2
INFRASTRUCTURE
REPLACEMENT
FUND
'
SOURCES OF FUNDS
AND EXPENDITURES
FUNDING SOURCE ACTUAL AND
PROPOSED'
_
Infrastructure
Replacement Fd.
'
_. 1993 =94
'
_ _1991 =92
1992 =93
- 1992 93
ACTUAL.
-,_ .. _ BUDGET-
_ - ESTIMATE
PROPOSED
REVENUE:
State Income Tax
$ 278,566
$ 306,000
$ 220,937
$ 174,147
Interest Earnings
78,838
25,000
24,999
5,000
'
Sidewalk /Curb Program
0
0
0
35,000 **
-
Surplus Transfer TIF
344,094
- -- 325,000- -
- ---- 2651000
- 325,000
Other
95,650
0
176,350
120,000
'
TOTAL REVENUE
$ 7971148-$
656,000
$ 687,287
$ 659,147
'
Beginning Cash Balance
1,125,665
870,036
963,507
224,343
FUNDS AVAILABLE FOR YEAR
$1,922,813
$1,526,036
$1,650,794
$ 883,490
EXPENDITURES
-
'
Professional
120,156
119,000
96,413
70,000
Sidewalk /Curb Program
0
0
0
141,000 **
'
Contractual
839,150
1,385,000
1,329,938
572,000*
Miscellaneous
0
0
100
0
TOTAL EXPENDITURES
BALANCE
$ 959,306 $1,504,000 $1,426,451 $ 783,000
$ 963,507 $ 22,036 $ 224,343 $ 100,490
* See Capital Projects Section 19 Project Number 8
** Sidewalk /Curb Program Transferred from Street Fund
21 -2
'
'
INFRASTRUCTURE REPLACEMENT FUND
SOURCES OF FUNDS AND EXPENDITURES - -
FUNDING SOURCE PROJECTED _
Infrastructure --
Replacement Fd.
1994 -95
1995 -96 _
'
PROJECTED
PROJECTED -
'
REVENUE:
State Income Tax
$ 0'. $
0
Earnings
5,000
5,000
'Interest
Sidewalk /Curb Program
35,000 **
35,000 ** --
Surplus Transfer TIF
- - 325,000-
- 325,000 -
Other
_ 0
0
'
-
TOTAL REVENUE
$ 365,,-000 $
365,000
Beginning Cash Balance
100,490
(245,510)
FUNDS AVAILABLE FOR YEAR
-_
$= 465, -490 $
119,490
'
EXPENDITURES
--
Professional
70,000
70,000
Sidewalk /Curb Program
-141,000 **
141,000 **
Contractual
500,000*
500,000*
Miscellaneous
0
0
'
TOTAL EXPENDITURES
- $- ---7 -1i =;000 $
7- 11,000
BALANCE
$ (245,510) $
(591,510) -
See Capital Projects Section 19 Project
Number 8
Sidewalk /Curb Program Transferred
from Street Fund
1
1
21 -3
22 -1
1
1
1
1
1
11
1
PUBLIC WORKS DEPARTMENT-VEHICLE AND EQUIPMENT REPLACEMENT' -FUND
The purpose of this fund is to amortize the replacement cost of
certain Village equipment -over its useful Life:- -For the purpose of this
fund, capital equipment for replacement is defined as any vehicle or large -_.
regularly replaced equipment item having a useful life of more than one
year and having a value of $5,000 or more at the time of purchase.
The Goals and Objectives for the 1993 -94 fiscal year are to:
I
1. Maintain appropriate fund balances through contributions from
operating funds and interest earnings.
,
2. Provide sufficient-.funds to purchase equipment and vehicles:
:.:.:.
scheduled for replacement during the coming fiscal year.
3. Provide sufficient funds to coordinate the maintenance and repair
of all vehicles and equipment included in the replacement
schedule.
1
1
1
1
11
1
1
FUNDING SOURCE
Intragovernmental
' Revenues
1
VEHICLE & EQUIPMENT REPLACEMENT FUND
SOURCES OF F -UNDS- -AND.- EXPENDITURES
ACTUAL'AND:PROPOSED
' REVENUE:
Depreciation Charges:
t Street
Sewer
Sewerage Treatment Plant
Water
' Refuse
Interest Earnings
Miscellaneous
ITOTAL REVENUE
Beginning Cash Balance
FUNDS AVAILABLE FOR YEAR
EXPENDITURES:
Equipment
Motor Vehicles
' Repairs and Maintenance
Total Expenditures
' REMAINING CASH BALANCE
1
1
1
r
1
$ - 200', 338'-- - $ 186,940 $ 182,459
660,486 760,786 742,382 -----773; -248
$ 860,824 $ 947,726 $ 924,841 $ 928,898
41,071
86,000
76,570
1993 -94 - -- '
--- - ..:.-1991 -92 `.:
1992 -93
1992 -93
ACTUAL. _
- BUDGET_ .._ESTIMATE
10,000
PROPOSED
10,000
$ 65,070 $
59,480 $
59,480
$ 48,500
19,950
18,900
18,900
12,800
= = .--- _::TS1980*---::-: --
-- -14; 080
14,080
7,200
36,320
33,750
33,750
36,500
12,850
12;000
12,000
- 12,650 -
491-668-- u
=--48, 730
44, 249
38, 000
- 500
0
0
0
$ - 200', 338'-- - $ 186,940 $ 182,459
660,486 760,786 742,382 -----773; -248
$ 860,824 $ 947,726 $ 924,841 $ 928,898
41,071
86,000
76,570
12,700
77,371
103,000
65,023
150,800
- - _0
10,000
10,000
10,000
$ 118,442 $ 199,000 $ 151,593 $ 173,500
$ 742,382 $ 748,726 $ 773,248 $ 755,398
22 -2
FUNDING SOURCE
Intragovernmental
Revenues
VEHICLE & EQUIPMENT REPLACEMENT FUND
SOURCES OF FUNDS AND`EXPENDITURES
- PROJECTED,
REVENUE:
Depreciation Charges:
Street
Sewer
Sewerage Treatment Plant
Water
Refuse
Interest Earnings
Miscellaneous
TOTAL REVENUE
Beginning Cash Balance
FUNDS AVAILABLE FOR YEAR
EXPENDITURES:
Equipment
Motor Vehicles
Repairs and Maintenance
Total Expenditures
REMAINING CASH BALANCE
22 -3
1994 -95 1995 -96
PROJECTED PROJECTED
$ 48.500 $ 48,500
12,800.-- _ -. _12;1.800
.7,200_.___ -7.,.200
36,500 36,500
12,650 12,650
_38;000 38,000 - - -'
0 0
- -- _ - $- 155, 650 $ 155,650
755,398 802,548
$ 911,048 $ 958,198
36,800 0
61,700 191,700
10,000 10,000
$ 108,500 $ 201,700
$ 802,548 $ 756,498
1
1
1
'
EXPENDITURES
DIVISION
Safety
.- F.UNCTION,
DEPARTMENT
'Public
FUNDING SOURCE
Police
General Fund
- ADMINISTRATION
_
= 10 -6040
'
-
NU MBER
=ACTUAL
BUDGET
ESTIMATE
- - -____-
PROPOSED
AND CLASSIFICATION
-. _ =- :199`1== :92 - =
= -= 1992 -93
1992 -93
J` - 1993 -94
5111 Salaries
$ 495,878
$ 530,150
$ 518,070
$ 557,820
Overtime
--•- 3;•623
6,060
2,110
_- 3,000
'5113
5114 Part Time
151429
-24,110
12,200
17,450
Benefits
53,778
77,240
51,560
87,700
'5115
5116 Apparel
-- --6,100
6,100
6,100
6,100
5211 Repairs & Maintenance
= _ _ - _ -. - 9, 527--
- - - - -- -19, -000
7,640
_ _19,000
'5212
Travel, Training, etc.
- -•• 3,775-
- 5,500
3,780
5,500
5213 Printing and Advertising
6,435
6,400
5,010
6,400
5214 Communications
-29 -135
20,100
15,311
26,700
".-
5218 Miscellaneous
- 7,263
9,800
2,600
9,800
5231 MV Maintenance
- 1,765-
21900
520
- 1,400
'
5315 Insurance
_- ==- -100 -1373
128,000
114,520
= -- 134,300
5316 Professional
8,568
7,000
820
5,000
5317 Contractual
42;184
68,520
53,170
-- 84,350-
'
5412 Supplies
15,436
31,900
24,140
34,600
5419 Petroleum Products
471
2,000
300
1,000
Equipment
18,062
13,500
13,650
9,000
'6111
6212 Motor Vehicles
0
12,000
12,000
0
'
TOTAL
$ 817,800
$ 970,280
$ 843,501
$1,009,120
Per Capita Cost
$56.00
$58.24
23 -1
DIVISION
Public Safety
FUNDING SOURCE
General Fund
ACCOUNT NUMBER
AND CLASSIFICATION
5111 Salaries
5113 Overtime
5115 Benefits
5116 Apparel
5211 Repairs & Maintenance
5212 Travel, Training, etc.
5231 MV Maintenance
5317 Contractual
5412 Supplies
5419 Petroleum Products
6111 Equipment
TOTAL
Per Capita Cost
23 -2
EXPENDITURES
_FUNCTION
INVESTIGATIONS
_-
-ACTUAL BUDGET
1991 =92- 1992 -93
$ 142;252
$ 137,490
$ 137,450 $-
'
- -- DEPARTMENT
4,072
Police
4,020
-- - 10 =6043
t
ESTIMATE - = PROPOSED
19,590
1992 -93 - °- -' - - -- 1993 -94
20,150
_
1, 80. ^.•
$ 142;252
$ 137,490
$ 137,450 $-
154,420
'
4,072
7,800
4,020
5,000
17,951
19,590
14,371 - --
20,150
_
1, 80. ^.•
1,800
1, 800
1,800
175
0
0
0
392
1,900
1,270
2,100
t
1,360
2,250
790
1,700
15,441
0
0
0
4,505
0
0
0
'
770
1,800
780
1,500
0
3,750
3,730
6,500
'
$ 188,718
$ 176,380
$ 164,211 $
193,170
$10.18
$11.15
'
1
1
1
1
1
1
1
1
1
'
DIVISION
Public Safety
FUNDING SOURCE
General Fund
EXPENDITURES
FUNCTION
PATROL
-
_ -__.._
DEPARTMENT
Police
_.10 -6044
ACCOUNT NUMBER
ACTUAL
BUDGET
ESTIMATE
= --PROPOSED
AND CLASSIFICATION
1991- 92..
1992 -93
1992- 93;:.:,
-. 1.993- 94,;.;__.
5111 Salaries
_ -.. $1,209,,380
$1,329,490
$1,271,640
:_$1,.3_;96,000_.,.
Overtime
35,007
55,120
35,490
,38,000
'5113
5114 Part Time
31,915
44,950
31,840
- 31,800
'
5115 Benefits
5116 Apparel
149.,004
- 24,000__
183,190
-.- ..24,000
177,831
24,000
208,200
..:24,000
5211 Repairs & Maintenance
21374
0
0
- 0
'5212
Travel, Training, etc.
_.. - 22,511
28,780
23,590
28,500
5231 MV Maintenance
34,807
30,650
23,670
2 -7
5317 Contractual
528
0
0
0
'
5412 Supplies
_ 12,233
0
0
0
5419 Petroleum Products
26,487
35,000
28,310
35,000 --
6111 Equipment
1.1,.183
4,500
4,500-.-
-34, 350 -_._ .
'
6212 Motor Vehicles
124,706
12,000
12,210
_ .- _
116,200
TOTAL
$1,684,136
$1,747,680
$1,633,080
$1,939,930
'
Per Capita Cost
$100.86
$111.96
23 -3
DIVISION
Public Safety
FUNDING SOURCE
General Fund
ACCOUNT NUMBER
AND CLASSIFICATION
5113 Overtime
TOTAL
Per Capita Cost
23 -4
EXPENDITURES
- -= FUNCTION
SPECIAL DETAILS
_ ACTUAL
1991 -92
DEPARTMENT
Police
10 -6047
BUDGET ESTIMATE PROPOSED
1992 -93 1992-9j--'' 1993 -94 --
'
DIVISION
'Public Safety
FUNDING SOURCE
General Fund
ACCOUNT NUMBER
AND CLASSIFICATION
5111 Salaries
'5113 Overtime
5115 Benefits
'5116 Apparel
5212 Travel, Training, etc.
5231 MV Maintenance
'5317 Contractual
5412 Supplies
5419 Petroleum Products
' 6111 Equipment
' TOTAL
Per Capita Cost
1
EXPENDITURES
FUNCTION
YOUTH -& SOCIAL- SERVICES
ACTUAL BUDGET
_1991 -92 -,,. 1992 -93
DEPARTMENT
10 -6048
ESTIMATE `:PROPOSED
1992 -93 '--- 1993 -94 --
=__ $ -191 :,_081 $
193,480 $
193,040
.:$...2.03, 760 -- -
3,113
4,890
1,690
2,000
25, -646
26,390
23,741
29,350
1,200
1,200
1,200
_._ 861--:-,-:--
495
980
_ __ 2, 620 = : -
-
3,500
1,240
3,500
- - - 25
0
0
0
0
0
0
- -1 -; 600, - - -
2, 000
1,820
2,000
874 -_ - -1,000 220 - .. 300
$ 2261-097 $ 233,955 $ 223, 431 -$- 24.4, 730
$13.50 $14.12
23 -5
DIVISION
Public Works
FUNDING SOURCE
Street Fund
ACCOUNT NUMBER
AND CLASSIFICATION
5111 Salaries
5113 Overtime
5115 Benefits
5116 Apparel
5211 Repairs & Maintenance
5212 Travel, Training, etc.
5213 Printing and Advertising
5214 Communications
5218 Miscellaneous
5231 MV Maintenance
5315 Insurance
5316 Professional
5317 Contractual
5412 Supplies
5419 Petroleum Products
7317 Vehicle +Equip Replacement
TOTAL
Per Capita Cost
24 -1
EXPENDITURES
=-
DEPARTMENT
FUNCTION
-
Street
ADMINISTRATION
20 -2110
- ACTUAL
-- - -- 199 -92 -
BUDGET
1992 -93
ESTIMATE
1992 -93
- PR6POSED "- =-
1993-94--
-_ =.•
- $ 64,439 $
57,960
$ 59,750
$ - -- 60,800
5,673
6,550
6,340
6,430
91071
9,230
8,500
9,880
1,564
1:800
1,800
-1,800
'
-3, -300
2,850
;3, 300
2.,- 503- -
-4 -62
1,800
1,069
= -= -1,800
'
3;
4,200
3,800
3,800
4,386
4,500
3,790
4,400
-- _ 2;224
2,000
- 1-;720
- 2,000
2,539
21900
3,460
2,900
57,441
58,500
47,759
63,5.60..- - - -
- --
0
300
200
300
'
5,366
8,536
4,600
4,000
5,290
6,270
5,100
5,000
'
1,344
1,500
1,500
1,500
65,070
59,470
59,470
48,500
'
$ 233,689 $
222,610
$ 213,567
$ 221,070
$12.85
$12.76
'
1
1
1
DIVISION
'Public Works
FUNDING SOURCE
Street Fund
■
ACCOUNT NUMBER
AND CLASSIFICATION
5111 Salaries
'5113 Overtime
5115 Benefits
'5210 Equipment Rental
5211 Repairs & Maintenance
5231 MV Maintenance
' 5317 Contractual
5412 Supplies
5419 Petroleum Products
' 5431 Small Tools & Equipment
TOTAL
Per Capita Cost
1
EXPENDITURES
FUNCTION
STREET - CLEANING
- "DEPARTMENT
Street
- • 20 -2111
24 -2
BUDGET
- - ESTIMATE -- -
- PROPOSED- -` - - --
- -- -- 1991 -92 ,
1992 -93
1992 -93
1993- 94
- $ 25,264 $
20,720
$ 24,170 $
24,550
- 535
1,040
880
1,040 -
3,745
3,180
3,520
3,560
714
1,000
0
1,000
- 7 -050
5,800
5,940
6,300 -
-= - - - -= =3,998
4,100
2,370
4,100
1,289
2,000
2,060
2,000
-1;500
2,400
2,136 -'-•
2,400
- - - -- 1,118
1,850
1,- 0Q0._._._
__ 1,400.
153
700
- 340 -
-:700'- -
$ 45,365 $
42,790
$ 42,415 $
47,050
$2.47
$2.72
24 -2
DIVISION
Public Works
FUNDING SOURCE
Street Fund
EXPENDITURES
FUNCTION
TRAFFIC- MARKING
- - - - --
DEPARTMENT
Street
20 72112
'
ACCOUNT
- ACTUAL
BUDGET
ESTIMATE
-
-
AND CLASSIFICATION
_... . -• _ _
1991- 92___.
1992 -93
1992 -93
_...PROPOSED ...._.:.,,,,
. -- 1. 993 -94 --
- '
5111 Salaries
$ _20:,491 $
25,900
$ 22,700
$ 27,530
'
5113 Overtime
167
210
370
- 210
5114 Part Time
-- 3,018
3,150
3,180
3,150
5115 Benefits
_ 3,547
3,9`.,o
3,340
4,310
'
5211 Repairs & Maintenance
— - - - - --- :.-- --A88^ : -_-
- 500
380
500
5231 MV Maintenance
900
360
900
_:-892
t
5317 Contractual
10,000
10,000
11 , 392
10 000
X200
5419 Petroleum Products
- -- 141 -
-- 200
100
-
5428 Materials
_--7_.4,.445
5,000
2,630
5,000
,
5429 Street Signs
6,210
7,000
7,000
7,000
TOTAL
$ 49,300 $
56,850
$_- 51,452
$ 58,800
'
Per Capita Cost
$3.28
$3.39
1
24 -3
'
DIVISION
'Public Works
FUNDING SOURCE
Street Fund
ACCOUNT NUMBER
AND CLASSIFICATION
5111 Salaries
'5113 Overtime
5115 Benefits
5211 Repairs & Maintenance;
5231 MV Maintenance
5412 Supplies
' 5419 Petroleum Products
5427 Aggregates
5428 Materials
' TOTAL
Per Capita Cost
EXPENDITURES
- -FUNCTION.
PAVEMENT PATCHING
_ACTUAL BUDGET
1992 -93
$_-___51,1_00 $ 50,180 $
DRPARTMRNT
20 -2113
ESTIMATE :- PROPOSED _
1992 -93 - 1- 9.93 -94
53,900 $___ . 55, 240 - -
_._353
1,040
300
500
7,953
7,140
6,770
8,120
4,885
4,000
3,910
4,000
6-, 852 _- -
-
_ 5,830
4,050
5,830
0
200
0
0
_ 995
2,000
630
. 1,700
3.8,156
30,000
30,000
35,000
1,293
1,500
900
1,500
$ 111,586 $ 101,890 $ 100,459 $ 111,890
$5.88 - $6.46
24 -4
DIVISION
Public Works
FUNDING SOURCE
Street Fund
ACCOUNT NUMBER
AND CLASSIFICATION
5111 Salaries
5113 Overtime
5114 Part Time
5115 Benefits
5210 Equipment Rental
5211 Repairs & Maintenance
5231 MV Maintenance
5419 Petroleum Products
5427 Aggregates
5428 Materials
TOTAL
Per Capita Cost
24 -5
EXPENDITURES
'
,.FUNCTION
DEPARTMENT
Street
TARRING-CRACKS
20 -2114
'
ACTUAL
BUDGET
ESTIMATE
.,PROPOSED
1991 -92
- _. - -- - -
1992 -93
1992 -93
-
1993 -94
'
$ 26,691
$ 24,170
$ 20,494
$ 26,040
,
485
520
0
400
3,528
3,790
3,570
3,790
4,-4 Q 1 _______
-_ 4,380
2,790
3,800
_- 714=
=_ -___ 2,000
0
1,000
_...,
- - =3,114-
2,100
680
- 1,800
1,715. -_....
1,700
320
11000
812:
1,500
0
1,500
- - - - -- -- - -785-
- - - - - -_ - �- 600
_ 660
- - - 600
5,169
9,000
300
_
5,000
.47,,412
$ 49,760
$ 28,615
$ - -- 44,930 -
- -
$2.87
$2.59
1
1
DIVISION
'Public Works
FUNDING SOURCE
Street Fund
ACCOUNT NUMBER
AND CLASSIFICATION
5111 Salaries
'5113 Overtime
5115 Benefits
t5211 Repairs & Maintenance
5231 MV Maintenance
5419 Petroleum Products
' 5427 Aggregates
5428 Materials
' TOTAL
Per Capita Cost
1
1
1
1
EXPENDITURES
FUNCTION
DRAINAGE STRUCTURES
DEPARTMENT
- Street
-.- : - - - -20 -2115
ACTUAL BUDGET - ESTIMATE _ "_'PROPOSED = =
.;:-1991;-421z-. 1992 -93 1992 -93 1- -11993 -94
$. 18,615 $ 18,800 $ 27,500 $ -- 20,460
= 1 -,-632 1,040 700 900
21765 2,720 3,130 3,300
873 1,500 950 1,500
- 2,210 - 2;330 2,330 2,330
- -158 200 230 200
-- 2;261- 1,800 1,800 1,800 - -4"1409:- 2, 000 2,860 , - -. - -= 2, 000
$ 32,922 $ 30,390 $ 39,499 $ 32,490
$1.75 $1.88
24 -6
DIVISION
Public Works
FUNDING SOURCE
EXPENDITURES
- - FUNCTION
__;•DEPARTMENT
Street
1
1
Street Fund
LIGHTS &- SIGNALS
20 -2116
'
ACCOUNT
NUMBER
_ - - -= ACTUAL
BUDGET
ESTIMATE -- _._:.,PROPOSED
;i, _w ,
AND
CLASSIFICATION
__ - -_. ___- - 1991 -92_
1992 -93
- 1992 -93 --
- 1993 -94
,
5111
Salaries
$ 15,688 $
19,610
$ 17,500-
$ _ 22,060--
'
5113
Overtime
4,263
4,160
3,840
4,160__
5115
Benefits
2,416
2,110
2,450
2,870
5210
Equipment Rental
0
1,000
0
1,000 :.
5211
Repairs & Maintenance
- -- _= - 588
__1,.500
1,970
- 1,500-•- -
5216
Utility Services
_
- 63,275• -_
58,000
42,340 "
- 43,000:;_
5231
MV Maintenance
3,254
2,000
1,910
-_ 2,000
5317
Contractual
14,189 -
28,000
23,000
28,000
5419
Petroleum Products
1,154
1,000
1,000 - -.-
_.
1,000
'
5427
Aggregates
__: , .__ _- _ -__= -637
300
350 --
= =- 300 -
5428
Materials
-_ 9,552
7,500
3,760
-_= 5,000
'
6111
Equipment
_
278
0
0
-= -_ _ 0
TOTAL
$ 115,_295 $
125,180
$ 98,120
$ 110,890_. =:_-
Per Capita Cost
-
$7.22
$6.40
24 -7
'
'
'Public
EXPENDITURES
DIVISION
Works _ FUNCTION
FUNDING SOURCE
Street Fund MISCELLANEOUS•- MAINTENANCE
DEPARTMENT
Street
ACCOUNT NUMBER
= °- _ =_ - - == ----.-- ACTUAL
BUDGET
ESTIMATE,PROPOSED
°_
AND CLASSIFICATION
1992 -93
- 1992 -93
- 1993 -94 -`
5111 Salaries
$ ' " --6,801 $
16,950
$ 7, 390
$ 7;- 890 = -_ -- - -
Overtime
4,467
3,120
3,310
3,120
'5113
5115 Benefits
1;-614
2,650
2,300
2,730
Equipment Rental
714
1,000
0
1,000
'5210
5211 Repairs & Maintenance
3;143 - --
-3,200
2,130
- - 3,200
5218 Miscellaneous
- - 4
-- - - - - -- __ - -- °I 0 -45 "-
11200
190
_ 1,200
'5231
MV Maintenance
- - =1;1-63
1,000
1,740
1,000
5317 Contractual
= - -_ == 62 -271
55,700
90,970
3,700
5419 Petroleum Products
" -- 82
500
320
500
'
5427 Aggregates
- - - - -- . 2,846
4,000
2,030 _
4,.500 _. .
5428 Materials
17,259
31,550
29,900
31,550
'
5431 Small Tools & Equipment
__ 96
600
- 20
- 400 -.
TOTAL
$ 101,500 $
121,470
$ 140,300
$ 60,790
'
Per Capita Cost
$7.01
$3.51
1
24 -8
DIVISION
Public Works
FUNDING SOURCE
Street Fund
EXPENDITURES
`FUNCTION
_..
SNOW AND ICE CONTROL
DEPARTMENT
Street
t
ACCOUNT NUMBER
- ACTUAL
BUDGET
ESTIMATE
-P OPOSED
AND CLASSIFICATION
r 1991 -92`
1992 -93
1992 -93-
1993 -94 --
'
5111 Salaries
$ 30,219 $
20,750
$ 29,000
$ 29,270
5113 Overtime
27,186
18,720
18,720
18,720
5115 Benefits
3,955
4,060
4,153
4,310
'
5210 Equipment Rental
0
1,000
0
1,000
5211 Repairs & Maintenance
- 22,380
20,000
20,000 --
23,000
5231 MV Maintenance
- - 12,729
10,000
10,000
12,000
'
5412 Supplies
-- 954
2,500
1,000
2,500
5419 Petroleum Products
2,226
5,000
5,000
5,000
5425 Salt
_33,580
44,000
44,000
44,000
'
5427 Aggregates
5,534
6,000
6,000
7,000
5428 Materials
- -- 2;659- - --
2,000
2,600
2,500
'
6111 Equipment
1,300
0
0
0
TOTAL
$ 142,722 $
134,030
$ 140,470
$ 149,300
'
Per Capita Cost
$7.74
$8.62
1
1
24 -9
'
'
'Public
DIVISION
Works
FUNDING SOURCE
Street Fund
EXPENDITURES
FUNCTION
-- TREE - REMOVAL
_ -__
DEPARTMENT
Street
20 -2120
ACCOUNT NUMBER
-_ ___ _ _- . ____= ACTUAL
BUDGET
ESTIMATE
. - -': --PROPOSED
AND CLASSIFICATION
-' - ='= 1991-
1992-
1992 -93 =
-- ; -- 1993 -94' — - -_,
5111 Salaries
_ _ _ _$_ 7,549 $
12,950
$ 9, -000
-$ -12, -230
Overtime
3,029
690
600
690
'5113
5114 Part Time
= 3, -454
5,590
2,230
- 5,590
5115 Benefits
.1,270
1,670
1,440
2,020
5211 Repairs & Maintenance
-_. -- __ : -_- -_-3,760----- - =
-- - -- 800
800
800 -
5231 MV Maintenance
1,425
820
390
820
'5317
Contractual
28,399
30,000
30,000
36,000
5419 Petroleum Products
753
400
580
- 400 --
5428 Materials
= -__ 860
0
0
- 0
'
6111 Equipment
336
500
340
'
TOTAL
$ - -- 50,834.. $
53,420
$ 45,381
$ 67,050
Per Capita Cost
$3.08
$3.87
1
1
24 -10
1
DIVISION
Public Works
FUNDING SOURCE
Street Fund
ACCOUNT NUMBER
AND CLASSIFICATION
5111 Salaries
5113 Overtime
5115 Benefits
5211 Repairs & Maintenance
5231 MV Maintenance
5317 Contractual
5419 Petroleum Products
5428 Materials
TOTAL
Per Capita Cost
24 -11
EXPENDITURES
_FUNCTION
DEPARTMENT
Street
-TREE PLANTING
20 -2121
t
_.ACTUAL
BUDGET
_ESTIMATE
: _PROPOSED
-- 1991 -92
1992 -93
1992 -93
1993 -94
'
$ 4,666
$ 10,210
$ 5,600
$ 6,930
'
_ 29
210
80
. 210
670
690
540
1,210
- -_ - 972
300
60
= -__ -; 300
'
590
630
-- : 590
9,000
4,600
- 9,000
-_
.196
200
160
- 200
_...- - _- .. -. ..... 406
400
160
400
16,774
$
$ 21,600
$ 11,829
$ 38,840
$1.25
_
$1.09
'
1
EXPENDITURES
DIVISION ,
Public Works FUNCTION
�D0DI0Q SOURCE
3tzoat Fund TR&I0STAt10N-i4uImTtN&0CE
ACCOUNT NUMBER
AND CLASSIFICATION
5111 Salaries
5113 Overtime
5114 Part Time '
5125 Benefits
5211 Repairs @ Maintenance
5317 Contractual
5412 Supplies
5427 Aggregates
5428 Materials
zoz^u,
Per Capita Cost
DEPARTMENT
Street
-8CID8L
-'----
8DD�D�
D8�I��TD
--__ -_- -'
�PBO9Q8DD ------
1991-92. �
1992-93
1992-93
--__-
-.-..-.1993-94
-__ 7,9l4 �
5,200
� 3,6DD
� ' �3v�}�0 -- ---
0
520
10
500
4�6l5
5,240
2,050
5/240
. '
1,424
1,880
710
1,770
. __-3,025 --
.-4,.7-00.
2,701
14,780 ^^'
�=.3,966-'=.=�8,480
9,800
'8i480 ~^^
192 `
_ -
-' 7OO
430
500 �
188
200
360
'200 = '.
3,119
7,000
6,190
7,�000
$ 23,44V $ 33,920 $ 24,039 $��_�l�39�
_ $1,96 '_~��,39
24-l2
EXPENDITURES
DIVISION
Public Works
FUNCTION
- .: -_. -.:
DEPARTMENT
FUNDING SOURCE
___ _ =- — - -.
Street
Street Fund
- - - -_. WEED CONTROL
-- - - -
20 =2123
'
ACCOUNT NUMBER
= _ -__ -_ == _:: = = -- ACTUAL
BUDGET
ESTIMATE
AND CLASSIFICATION
_- _ -_. - -_- =1991 =92 =:"
1992 -93
1992-93.----
- - 1993 -94 -
- '
5111 Salaries
_ _ -._,. -- $ - -__ -.- 6,.607 $
4,110
$ 9, 690 -:z
-$ =- - - -- -5,380 - --
-'
5113 Overtime
62
100
0
100
5114 Part Time
2,424
3,150
1,180
-3,150
5115 Benefits
1,,209
1,210
1,360
1,170
'
5211 Repairs & Maintenance
- - -- 857. - - -: --
3,600
3,350
-
5231 MV Maintenance
- - - -- - 3,458--_ .
-- 1,170
870
_ -1, 170.
_
'
Products
5419 Petroleum Pr
- 363
500
170
_ 400
_...
5428 Materials
__ _ -_ - 1;315-
1,000
470
500
6111 Equipment
- - -- - 550
600
360
- 600
TOTAL
- :_ _ - -$ _:. -' 16,_845 $
15,440
$ 17,449
Per Capita Cost
__ -- _ - -- =
$0.89
- == ` $0.93 =
-= --
1
24 -13
'
'Public
DIVISION
Works
FUNDING SOURCE
Sewer Fund
EXPENDITURES
FUNCTION
ADMINISTRATION
DEPARTMENT
Sewer
21 -2328
'
ACCOUNT NUMBER
ACTUAL
BUDGET
ESTIMATE
PROPOSED
AND CLASSIFICATION
1991 -92
1992 -93
1992 -93
1993 -94
5111 Salaries
$ 89,019
$ 85,020
$ 88,780
$ 89,200
Overtime
3,158
2,600
3,300
3,430
'5113
5115 Benefits
12,576
12,880
12,330
14,170
Apparel
1,426
1,500
1,000
1,500
'5116
5211 Repairs & Maintenance
0
2,400
1,980
1,800
5212 Travel, Training, etc.
187
600
270
600
'5213
Printing and Advertising
64
100
0
100
5214 Communications
3,852
3,430
3,090
3,430
5218 Miscellaneous
756
500
620
500
'
5221 Occupancy
15,000
18,000
18,000
20,000
5231 MV Maintenance
1,052
900
2,490
900
'
5315 Insurance
84,669
86,000
65,030
90,200
5316 Professional
0
200
0
200
5317 Contractual
3,539
3,600
3,809
4,300
'
5412 Supplies
2,743
1,700
1,431
1,700
5419 Petroleum Products
1,025
1,000
1,000
1,000
'
7317 Vehicle +Equip Replacement
19,950
18,900
18,900
12,800
TOTAL
$ 239,014
$ 239,330
$ 222,031
$ 245,830
'
Per Capita Cost
$13.81
$14.19
1
25 -1
EXPENDITURES
DIVISION
Public Works
FUNCTION
DEPARTMENT
FUNDING SOURCE
Sewer
Sewer Fund
CLEANING & MAINTENANCE
21 -2329
ACCOUNT NUMBER
ACTUAL
BUDGET
ESTIMATE
PROPOSED
AND CLASSIFICATION
1991 -92
1992 -93
1992 -93
1993 -94
5111 Salaries
$ 67,898 $
61,760
$ 63,600
$ 66,380
5113 Overtime
4,134
5,050
3,600
5,000
5114 Part Time
1,892
2,910
2,600
2,91.0
-kI15 Benefits
11,001
11,580
9,360
11,820
5210 Equipment Rental
1,114
1,000
330
1,000
5211 Repairs & Maintenance
5,155
5,000
4,910
5,000
5218 Miscellaneous
978
2,000
1,000
2,000
5231 MV Maintenance
4,872
4,500
4,500
4,500
5317 Contractual
5,175
5,000
5,710
5,000
5412 Supplies
9,508
15,300
13,541
12,600
5419 Petroleum Products
665
1,400
1,260
1,400
5427 Aggregates
2,359
2,000
1,200
2,500
5428 Materials
4,701
6,000
4,730
6,000
5431 Small Tools & Equipment
126
300
220
300
6111 Equipment
952
3,000
1,840
4,000
6212 Motor Vehicles
0
0
0
3,850
TOTAL
$ 120,528 $
126,800
$ 118,400
$ 134,260
Per Capita Cost
$7.32
$7.75
a
25 -2
EXPENDITURES
'
DIVISION
Public Works
FUNCTION
_..DEPARTMENT
FUNDING SOURCE
Sewer
Sewer Fund
_- CONSTRUCTION
21 -2330
ACCOUNT NUMBER -
- :: - - - -- = __ = = ACTUAL
BUDGET
ESTIMATE __-
: PROPOSED
'
AND CLASSIFICATION -
-- - 1991-92:
1992 -93
1992 -93
- 1993 -94
5111 Salaries
$ 83,772
$ 77,920
$ 76,100
$ 82,240
'5113
Overtime
1 350
830
600
800
5114 Part Time
1,490
1,600
1,120
1,600
'5115
Benefits
. 12,754 .12,754
12,850
12,410
.14,450
5210 Equipment Rental
___ 1,.544_,!
_ __-1,000
1,-290
1,000
5211 Repairs & Maintenance
4,235
103,200
52,160
13,200
'
5231 MV Maintenance
7,227
6,200.
7,610
6,200
5317 Contractual
1,226:.
5,000
0..-
5,000
5412 Supplies =
= 1,314:
1,000
580
1,000
'
5419 Petroleum Products
_. -2,914
2,000
1,790 ----
. 2,000_
5427 Aggregates
-- 4,177
6,000
6,000
6,000
'
5428 Materials
15,108
14,000
14,000 --
=- =14,000 - -- --
5431 Small Tools & Equipment -
== - - - -- -- - -_ 0
200
100
200
'
TOTAL
$ 136,110
$ 231,800
$ 173,759
$ 147,690
Per Capita Cost
$13.38
$8.52
1
1
1
25 -3
1
DIVISION
Public Works
FUNDING SOURCE
Sewer Fund
ACCOUNT NUMBER
AND CLASSIFICATION
EXPENDITURES
- - --
_FUNCTION
TREATMENT PLANT
- -- ACTUAL BUDGET
-- -- -- - 1991 -92- 1992 -93
5111 Salaries
5113 Overtime
5114 Part Time
5115 Benefits
5116 Apparel
5210 Equipment Rental
5211 Repairs & Maintenance
5212 Travel, Training, etc.
5213 Printing and Advertising
5214 Communications
5216 Utility Services
5218 Miscellaneous
5231 MV Maintenance
5316 Professional
5317 Contractual
5412 Supplies
5419 Petroleum Products
5426 Chlorine
5427 Aggregates
5428 Materials
5431 Small Tools & Equipment
6111 Equipment
7316 Depreciation
7317 Vehicle +Equip Replacemen
t
TOTAL
Per Capita Cost
25 -4
$ 349,022 $
1
336,870
$ 352,600
DEPARTMENT
Sewer
21 -2331
'
8,720
11,440
ESTIMATE---.._-PROPOSED
- -3, -260
l992-93__---1993-94 -
'
5,460
'
$ 349,022 $
337,480 $
336,870
$ 352,600
'
10,528
11,440
8,720
11,440
- -3, -260
5,460
3,160
5,460
'
50,164
51,370
48,020
58,310
1,756,,;.'
1,700
1,480
1,700
5,142
4,500
3,730
4,500
'
149,504
118,500
71,821
124,500
-1,507
1,850
819
1,850
64
500
0 -
. 500
t
_ _- 8,115
7,670
6,370
7,670
- 187,412
179,500
167,621:
175,500
'
2,557
3,000
3,000
3,000
3,500
4,690
4,000
-9,788
- -1.4, -429
12,000
7,416
5,000
'
31,532
34,500
30,180
30,500
18,706
17,500
17,330
17,000
'
6,635
8,000
7,470
8,000
9,563
8,000
5,620
5,000
'
3,845
5,000
5,000
5,000
6,681
6,000
7,480
6,500
755
1,000
1,040
1,200
,
2,088
26,800
26,860
26,200
173,434
(381)
68,500
14,080
68,500
14,080
102,500
7,200
'
$1,046,105 $
927,850 $
847,278
$ 965,130
$53.55
$55.70
1
IEXPENDITURES
DIVISION
tPublic Works FUNCTION
FUNDING SOURCE
Water Fund ADMINISTRATION
ACCOUNT NUMBER
' AND CLASSIFICATION
5111 Salaries
'5113 Overtime
5115 Benefits
'5116 Apparel
5211 Repairs & Maintenance
5212 Travel, Training, etc.
t5213 Printing and Advertising
5214 Communications
5218 Miscellaneous
' 5221 Occupancy
5231 MV Maintenance
' 5315 Insurance
5316 Professional
'5317 Contractual
5412 Supplies
5419 Petroleum Products
7317 Vehicle +Equip Replacement
TOTAL
' Per Capita Cost
1
1
1
- ACTUAL BUDGET
- - - 1991 -92 -- 1992 -93
DEPARTMENT
30 -2224
ESTIMATE PROPOSED =
1992 -93 - 1993 -94
$ 90,034
$ 85,020
$ 88,700
$ 89,200
3,075
3,230
3,190
3,430
__._12.,585
12,890
12,330
14,210
1,481
1,800
1,800
1,800
-_ .28-.
-_ . - - - - -2; °100
1,380
2;100
- - 671=- -
--- - 1,100
1,130
1,130
1,374
700
700
700
- 10;136
9,400
8,700
9,400
1,002
1,000
1,000
1,000
- 15,000
18,000
18,000
20,000 - -
- 2,650
1,400
1,720
1,600
44,,609
= 45; 500
43,960
47, 770
__. .._ __ _. - . 0
25,200
0
35,200
-- - -- 1, 599
2,100
3,279
-- '2;100
1,517
- -1,000
2,080
1,600
453
400
400
400
36,320
33,750
33,750
36,500
$ 222,534--$--244,590
$ 222,119
$ 268,140
$14.12
$15.48
26 -1
DIVISION
Public Works
FUNDING SOURCE
Water Fund
ACCOUNT NUMBER
AND CLASSIFICATION
EXPENDITURES
FUNCTION DEPARTMENT
Water
MAIN &FIRE HYDRANT MAINTENANCE 30 -2225
5111 Salaries
5113 Overtime
5114 Part Time
5115 Benefits
5210 Equipment Rental
5211 Repairs & Maintenance
5218 Miscellaneous
5231 MV Maintenance
5317 Contractual
5419 Petroleum Products
5427 Aggregates
5428 Materials
5431 Small Tools & Equipment
6111 Equipment
6212 Motor Vehicles
TOTAL
Per Capita Cost
26 -2
BUDGET ESTIMATE PROPOSED
1991 -92_ 1992 -93 1992 -93 1993 -94
$ 73,780
$ 64,615 $
56,820
$ 81,000
-- 21,462
20,800
20,550
21,500
600
8,320
2,280
8,320
_. - 9.,645
10,030
9,750
11,280
- 714
1,000
110
1,000
14,067
10,500
10,460
10,500
(681)
2,900 -.
1,500
-2,900
9,284
9,000
6,810
9,000
- 45,357-
43,400
34,210
43,400
- _=== 3,057=
3,200
3,600
3,500
13,284
14,000
15,420
15,000
45,846
43,000
47,410
45,000
103
300
120
- 300
0
0
0
1,500
0
0
0
3,850
$ _227,352 $
223,270
$ 233,221
$ 250,830
$12.89
$14.48
'
'Public
DIVISION
Works
FUNDING SOURCE
Water Fund
EXPENDITURES
FUNCTION
DISTRIBUTION
DEPARTMENT
Water
30 -2226
ACCOUNT NUMBER _-
- -- _=- ACTUAL
BUDGET
ESTIMATE
- -- PROPOSE
AND CLASSIFICATION _
- _ _= 1991 -92 --
1992 -93
1992 -93
1993 -94
5111 Salaries
$ 62;622-
$ 99,420
$ 77,800
$ 95,630
'5113
Overtime
14,427
10,400
10,400
10,400
5115 Benefits
9,254
9,170
8,819
10,130
Repairs & Maintenance
1,332
3,000
1,721
4,200
'5211
5213' Printing and Advertising
496
- 500
500
500_
5216 Utility Services
73,298
76,400
64,200
71,400
'5218
Miscellaneous
0
600
300
600
5231 MV Maintenance
2,802.
2,500
3,970
2,500
5316 Professional
4,200
6,000
3,700
6,500
8,600
5317 Contractual
7,256
8,600
4,800
5412 Supplies
439
500
780
700
'
5419 Petroleum Products
1,296
1,000
1,000
1,000
5426 Chlorine
0
1,000
500
1,000
5428 Materials
4,026
3,000
2,730
3,000
'5432
Purchase of Water
1,522,409
1,610,000
1,575,000
1,610,000
6111 Equipment
3,874
9,000
8,850
11,350
'
TOTAL
$1,707,731
$1,841,090
$1,765,069
$1,837,510
Per Capita Cost
$106.26
$106.05
26 -3
DIVISION
Public Works
FUNDING SOURCE
Water Fund
ACCOUNT NUMBER
AND CLASSIFICATION
EXPENDITURES
FUNCTION
METER MAINTENANCE
- - - - -- - -- -- -- AGTUAi� BUDGET
1991 -92 1992 -93
30 -2227
ESTIMATE --PROPOSED*--
1992-93 1993 -94
5111
Salaries
$ 41,563 $
50,680 $
43,800 $
48,800
5113
Overtime
376
730
200
730
5114
Part Time
1,021
1,100
1,050
1,100
5115
Benefits
6,869
7,370
6,320
8,490
5211
Repairs & Maintenance
- - 88
700
0
__ 700
5212
Travel, Training, etc.
0
200
0
200
5213
Printing and Advertising
0
500
300
500
5218
Miscellaneous
0
100
0
100
5231
MV Maintenance
3,195
3,000
1,920
3,000
5316
Professional
0
1,000
800
1,000
5317
Contractual
0
1,000
0
1,000
5412
Supplies
0
300
20
300
5419
Petroleum Products
695
1,000
1,000
1,000
5428
Materials
3,692
5,000
5,100
5,000
5431
Small Tools & Equipment
203
100
100
100
6111
Equipment
11,147
16,500
16,500
16,500
7316
Depreciation
54,774
0
0
0
TOTAL
$ 123,622 $
89,280 $
77,109 $
88,520
Per Capita Cost
$5.15
$5.11
26 -4
EXPENDITURES
FUNDING SOURCE FUNCTION
Refuse Fund GENERAL SERVICES
ACCOUNT NUMBER
AND CLASSIFICATION
5213 Printing and Advertising
'5221 Occupancy
5315 Insurance
'5317 Contractual
7232 Other Charges
TOTAL
' Per Capita Cost
1
1
1
1
1
1
1
1
1
1
- - DEPARTMENT -
Refuse
26 -2837
ACTUAL
BUDGET
ESTIMATE
PROPOSED
1991 -92
1992 -93
1992 -93
1993 -94 - - - -- -- - - - -.-
$ 1,875
$ 1,500
$ 100
$ 400
15,000
18,000
18,000
20,000
..287
350
930
1,110
1,448,319
1,543,420
1,372,650
1,340,590
= 1,- 560___
2,000
3,300
- 3,000
$1,467,040 $1,565,270 $1,394,981 $1,365,100
$90.34 $78.78
27 -1
FUNDING SOURCE
Refuse Fund
EXPENDITURES
FUNCTION
LEAF REMOVAL
1
DEPARTMENT
_ .. Refuse '
26 -2853
27 -2
1
1
1
1
1
1
1
1
1
1
ACCOUNT NUMBER
ACTUAL
BUDGET
ESTIMATE
PROPOSED
'
AND CLASSIFICATION
1991 -92
1992 -93
1992 -93
1993-94
$ 36,980
'
5111 Salaries
$ 21,003 $
21,320
$ 35,270
5113 Overtime
8,665
9,880
9,690
9,800
5115 Benefits
2,389
2,470
4,640
3,020
'
5211•Re airs & Maintenancei
p
1 5,820
9,000
13,010
16,000
5231 MV Maintenance
21'452-
3,400
4,550
5,000
5412 Supplies
20
100
0
100
,
5419 Petroleum Products
1,301
1,400
1,680
1,500
7317 Vehicle +Equip Replacement
12,850
12,000
12,000
13,100
'
TOTAL _ _
$ 64,500 $
59,570
$ 80,840
$ 85,500
Per Capita Cost
$3.44
$4.93
27 -2
1
1
1
1
1
1
1
1
1
1
' PARKING LOTS RESIDENT
SOURCES OF FUNDS AND EXPENDITURES
FUNDING SOURCE ACTUAL - -AND PROPOSED
Parking Lots Fund - - -- - .
REVENUE:
' Collections
Interest Earnings
' TOTAL REVENUES
Transfer to Street Fund
' TOTAL REVENUES AND TRANSFERS
' EXPENDITURES:
Salaries
'Benefits
Insurance
Utility Services
Repairs and Maintenance
' Supplies
Aggregates
Materials
' Contractual
Equipment
' TOTAL EXPENDITURES
' NET CHANGE
1991 -92 1992 -93 1992 -93 . ... 1.993 -94 -.- - -- -
ACTUAL BUDGET ESTIMATE PROPOSED
$ 67,370 $ 85,000 $ 77,155 $ 82,000
11,300 10,000 21,330 12,000
- $ 78,671 $ 95,000 $ 98,485 $ - -94,000 _
(25,000)_ (35,000) (35,000) (40,000)
$ 53,671 $ 60,000 $ 63,485 $ 54,000
4,142
4,790
4,510
5,000 ___...
624
620
660
_._ 870
273
340
310
370
4,176-
4,000
4,000
4,000
.636
-- 500
3,100
500
_5.
400
100
400 -
0
100
0
100
973
1,000
0
1,000
26,222
7,680
7,000
7,680 _
- 0
100
2,060
500
37,051 $
19,530 $
21,740 - $ _
- 20,420
$ 16,620 $
40,470 $
41,745 $
33,580
28 -1
FUNDING SOURCE
Parking Lots Fund
REVENUE:
PARKING LOTS RESIDENT
SOURCES OF FUNDS AND EXPENDITURES
- - -- - -- PROJECTED - - - --
1994 -95 1995 -96
PROJECTED PROJECTED
Collections $ 82,000 $ 82,000
Interest Earnings 14,000 14,000
TOTAL REVENUES $ = -961000 $ 96,000
Transfer to Street Fund (35,000) (35,000)
TOTAL REVENUES AND TRANSFERS $ 61,000 $ . 61,000
EXPENDITURES: - --
Salaries
5,000
5,000
Benefits
990
1,150
Insurance
390
420
Utility Services
4,000
4,000
Repairs and Maintenance
-- - 500
500
Supplies
400
400
Aggregates
100
100
Materials
1,000
1,000
Contractual
8,100
8,100
Equipment
1,000
1,500
TOTAL EXPENDITURES
$ 21,480 $
22,170
NET CHANGE
28 -2
$ 39,520 $ 38,830
PARKING LOTS OPEN
SOURCES OF FUNDS AND EXPENDITURES - -- -- - - - - -- - -- - - - -. -
FUNDING SOURCE ACTUAL AND PROPOSED - -- - - -" - -�
Parking Lots Fund
REVENUE:
' Collections
Interest Earnings
' TOTAL REVENUES
Transfer to Street Fund
' TOTAL REVENUES AND TRANSFERS
' EXPENDITURES:
Salaries
' Benefits
Insurance
Utility Services
Repairs and Maintenance
' Property Rentals
Supplies
Aggregates
' Materials
Contractual
Equipment
' Depreciation
TOTAL EXPENDITURES
' NET CHANGE
1
1991 =92 1992 -93 1992 -93
ACTUAL BUDGET ESTIMATE
1993=94..
PROPOSED
$ 72,293 $
57,000 $ -
-73;633 $
87,000
10, 504
10, -000 - -
16,"260
12,000
$ 82- ,797 -.$
67,000 $
89,893 $
99,000
(25,000) (35,000) (35,000) (40,000)
$ 57,797 $ 32,000 $ 54,893 $ 59,00.0
4,116
4,890
4,420
5,130
640
- -- 640 _
650
860-'-`
273
290
301
310
4,355
4,000
4,000
4,000 " -
76
1,500
3,720
1,500
_- 7,440_
7,500
7,500
7,500
5
550_
400
550
0
200
0
200
33 -
_ 800
0
800- -
26,222
7,680
7,680
7,680
0
500
4,800
17,700
3,671
0
0
0
$ 46,831 $
28,550 $
33,470 $
46,230
$ 10,966 $ 3,450 $ 21,423 $ 12_,770
28 -3
PARKING LOTS OPEN
SOURCES OF FUNDS AND EXPENDITURES
FUNDING SOURCE PROJECTED
Parking Lots Fund
REVENUE:
Collections
Interest Earnings
TOTAL REVENUES
Transfer to Street Fund
TOTAL REVENUES AND TRANSFERS
EXPENDITURES:
Salaries
Benefits
Insurance
Utility Services
Repairs and Maintenance
Property Rentals
Supplies
Aggregates
Materials
Contractual
Equipment
Depreciation
TOTAL EXPENDITURES
NET CHANGE
28 -4
1994 -95 1995 -96
PROJECTED PROJECTED
$ .-=--87<i-,000= -.-$.= —=8-7-,-000 -_ -
12,000 12,000
$ 99,000 $- 99,000
(35,000) (35,000)
$ 64,000 $ 64,000
5,-130
990
340
4,000
1,500
7,500
550
200
800
7,680
1,500
0
5,130
1,130
360
4,000
1,500
7,500
550
200
800
7,680
2,000
0
$ 30,190 $ 30,850
$ 33,810 $__ 33-,-1.50. - --
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
u
1
1
1
DEERFIELD PUBLIC LIBRARY
(Not Included in Municipal Budget) _ - - - --
SOURCES OF FUNDS AND EXPENDITURES
ACCOUNT NUMBER BUDGET
AND CLASSIFICATION 1992 -93
5111 Salaries -- Professional $ 273,866
5114 Salaries - -Non Professional 387,565
5115 Benefits 48,625
5211 Repairs, Maintenance of Building
ESTIMATE
BUDGET
1992 -93
1993 -94
$ 261,255
$ 281,553
356,907
4121890
54,706
52,000
5317 Contractual:
and Equipment, Building Supplies.
115,000_
47,144
5212
Education -- Travel, Dues, etc. ..
5,500
5,600
5213
Printing
7,500
8,691
5214
Communication -
11,700 _
7,516
5216
Utilities
11900
1,817
5220
Binding
2,500
1,134
5224
Periodicals
35,000
36,137
5224
Books
96,000
82,472
5224
Audio Visual
20,000
14,937
5315
Insurance
19,400
16,052
5316
Professional Services
5,000
29,582
5317 Contractual:
SUB TOTAL
Automation Project
WOW-
115,000
8,500
8,000
9,700
1,950
2,500
36,000
102,500
20,000
17,400
5,000
20,000
5,400
2,000
4,850
1,000
19,000
9,000
80,000
$1,165,856 $ 993,657 $1,214,243
94,605 68,074 94,425
$1,260,461 $1,061,731 $1,308,668
Equip. Rental, Maintenance & Xerox
13,000
18,381
5320
Special Library Programs
3,500
6,164
5320
Data Base
2,300
990
5320
Cataloging Service
6,500
3,192
5424
Miscellaneous
1,000
833
5434
Supplies (Library and Office)
22,000
15,143
6111
New Equipment
8,000
25,004
6415
Improvements - -Other Than Buildings
80,000
-0-
SUB TOTAL
Automation Project
WOW-
115,000
8,500
8,000
9,700
1,950
2,500
36,000
102,500
20,000
17,400
5,000
20,000
5,400
2,000
4,850
1,000
19,000
9,000
80,000
$1,165,856 $ 993,657 $1,214,243
94,605 68,074 94,425
$1,260,461 $1,061,731 $1,308,668
Reserve for Repairs & Replacement
plus Improvement
SUB TOTAL
Transfer to Accumulated Surplus
TOTAL
$ 751,090 $ 997,401
49,853
SOURCE OF FUNDS
13,070
Property Tax Levy
$ 944,194
Taxes -TIF Surplus
157,365
Personal Property Replacement
Tax 16,000
Non - Resident Fees
16,000
Fees, Fines and Penalties
38,500
Gifts
500
Reciprocal Borrowing
5,000
Xerox
10,000
Interest
32,500
Grants
15,767
Videos
22,000
Reserve for Repairs & Replacement
plus Improvement
SUB TOTAL
Transfer to Accumulated Surplus
TOTAL
$ 751,090 $ 997,401
49,853
-0-
13,070
16,000
18,270
16,000
40,451
38,500
-0-
500
1,035
2,000
10,200
10,000
32,645
32,500
15,767
15,767
22,311
20,000
160,000 -0- 160,000
$1,417,826 $ 954,692 $1,308,668
(157,3651 -0- -0-
$1,260,461 $ 954,692 $1,308,668
29 -1
1
DEERFIELD PUBLIC LIBRARY '
Work Statistics
1989 -90 1990 -91 1991 -92 1992 -93 t
CIRCULATION DEPARTMENT:
Materials Circulated -
Books 205,820 213,938 233,483 227,983
Records, CDs, Tapes,
Audio Tape 20,360 23,875 26,619 27,105
Puzzles (Miscellaneous) 648 585 449 292
Paintings (Discont'd 11/30/89) 234 - -- - -- - --
Videos (Suburban A.V.) * ** 47 28 52 3
Films (Suburban A.V.) * * ** 141 131 42 6
Talking Books (BHP) 645 738 787 415
Interlibrary Loans 2,927 3,009 3,270 2,814
Video Tape Collection _34,659 32,137 28,878 27,707
Total Materials Circulated 265,481 ** 274,441 ** 293,580 ** 286,325 **
Overdue Notices Mailed 9,340 ** 8,900 ** 9,000 ** 8,874 **
(After 3 -4 weeks)
Registered Borrowers 11,500 ** 11,021 ** 11,000 ** 10,577 **
PROCESSING DEPARTMENT:
Material Purchased and Received -
Books 6,242 8,770 8,800 7,316
Records, CDs , Audio, Audio Tape 564 766 800 805
Miscellaneous 50 60 70 80
Video Cassettes 165 250 250 230
Total Materials Processed 7,021* 9,846 ** 9,920 ** 8,431 **
PROGRAMMING -
ADULT AND CHILDREN'S DEPARTMENT:
Adult Programs Sponsored or
Conducted by Library Staff 49 ** 49 ** 60 ** 66 **
Children's Programs Sponsored
or Conducted by Library Staff 218 ** 204 ** 148 ** 172 **
Meeting Room Use by Groups
Outside the Library 293 ** 286 ** 300 ** 314 **
Adult Reference Inquiries 19,087 ** 28,391 ** 25,031 ** 23,073 **
Childrens Reference Inq. 18,830 ** 18,842 ** 18,169 ** 11,925 **
* Figures through February
** February, March, April Figures Estimated
* ** Not available after June 1992
* * ** Not available after August 1992
29 -2
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
DEERFIELD PUBLIC LIBRARY
TIF Building Growth Fund Budget
May 1, 1993 - April 30, 1994
Cash on Hand March 16, 1992
TIF Transfer Plus Interest
Fiscal Year 1992 -1993 _.
Cash on Hand March 17, 1993
TIF FUNDS
$313,851.51
$130,736.39
$444,587.90
29 -3
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
APPENDIX A
Administrative Division
Equipment Request
1993 - 1994
Equipment
Village Manager's Department
Fire Alarm for Village Hall
FAX machine
Other
Total
Finance Department
Multiplexer
Printer
Other Office Equipment
Total
Community Development
Other
Total
Engineering
Other
Total
GRAND TOTAL
Budget
$ 1,500
800
200
$ 2,500
$ 7,000
1,200
4,800
$13,000
1 000
$ 1,000
800
800
$17,300
APPENDIX B - -.. -- _ -- -- -
Public Safety Division
Police Department -
Equipment Request
1993 - 1994
Equipment Budget
Fourteen Portable Radios for Patrol $20,000
Two Mobile Data Terminals 12,500
Four Computer Workstations 10,000
Three Handheld Radar Units 2,400
Eight Plastic Rear Seats for New Squad Cars 1,600
Three Replacement Unitrols 1,350
Two Computer Printers 1,500
Miscellaneous 800
TOTAL $50,150
APPENDIX B -1
Enhanced 9 -1 -1 Fund
Equipment Request
1993 - 1994
Equipment
Tape Logger
Gateway (CAD) Computer
Screens /Keyboards
Printers
Caller ID
Miscellaneous
Budget
$25,000
5,000
1,200
1,200
2,000
600
TOTAL $35,000
EQUIPMENT
1/2 Cost Brush Chipper
Lawn Mower
Chain Saw
APPENDIX C -1
Public Works Division
Equipment Request
Street Department
1993 - 1994
_ TOTAL
BUDGET
$ 8,000
600
500
$ 9,100
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APPENDIX C -2
Public Works Division
Equipment Request
Sewer Department
1993 -1994
Equipment
Portable Sewer Cleaner
One Root Cutter
WRF
Install Lighting in Trickling Filters 1 & 2
New Main Gear Drive for Secondary Lift Pumps 1 & 2
Electric Hoist
Software Package with Printer
Budget
$ 2,500
1,500
6,000
18,000
1,200
1,000
TOTAL $30,200
APPENDIX C -3
Public Works Division
Equipment Request
Water Department
1993 -1994
Equipment
Budget
Water Meters
$16,500
5 Electronic Recorders
11,350
2" Dewatering Pump
$ 1,100
7 1/4" Saw
200
1" Drill _
200
TOTAL $29,350
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GL0S.SA-R_Y._ --
1
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ABATEMENT A complete. or partial- cance- l.lation- of- a levy - imposed -by a: government ...._ .._..
ACCOUNT A term used to identify an individual asset, liability, expenditure,
revenue, or fund balance.
'
ACCOUNTING SYSTEM The total structure of records and P rocedures which discover,
record, classify, summarize, -arid- report '- information on- the financial
position and results of operations of a government or any of its funds,
fund types, balanced account - .:groups, .or- organization components..
'
ACTIVITY The smallest unit of budgetary accountability and control which
encompasses specific and distinguishable lines of work performed by an
'
organizational unit for the purpose of accomplishing a function for which
the government is responsible. - - -
APPROPRIATION A legal authorization granted by a legislative body to make
'
expenditures and to incur obligations for specific - purposes. - An
_
appropriation is usually limited-in-amount- an-d.--as to the_ time when it _may
be expended.
ASSESSED VALUATION A valuation set upon real estate or other property by a
government as a basis for levying taxes. _
Property by a which has value.
'
ASSETS owned government .a-monetary
BOND A written promise, generally under -seal, to pay a. specified sum - of.money,-
called the face value, at a fixed time in. -the .fut_ure,___ca_lled the date of
'
maturity, and carrying interest at a fixed rate; usually payable
periodically.
BONDED DEBT That portion of indebtedness- represented by outstanding bonds.
'
BUDGET A plan of financial operation embodying an estimate of proposed
expenditures for a given period and the proposed means of financing them.
'
BUDGET AMENDMENT A legal procedure utilized by the governing board to revise
• budget. -- - - -- - - -- -
1
BUDGET DOCUMENT The instrument used by the budget- making authority to present
• comprehensive financial plan of operations of the governing board.
BUDGET MESSAGE A general discussion of the proposed budget as presented in
'
writing by the budget making authority to the legislative body.
BUDGET ORDINANCE The official enactment by the governing board to legally
authorize the government administration to obligate and expend resources.
'
BUDGETARY CONTROL The control or management of a government or enterprise in
accordance with an approved budget for the purpose of keeping expenditures
'
within the limitations of available appropriations and available revenues.
CAPITAL ASSETS Assets of significant value and having a useful life of several
years. Capital assets are also called fixed assets.
'
1
1
=-
CAPITAL BUDGET A plan of proposed capital- outlays- -and the -means - of -- financing.....
them for the current fiscal period.
' CAPITAL IMPROVEMENTS BUDGET - A- plan of _.proposed capital expenditures and the
means of financing them. This is usually part of the complete annual
budget which includes both operating and-capital outlays. - -,— .-
' CAPITAL OUTLAY Expenditures which result in the acquisition of or addition to
fixed assets.
' CAPITAL PROJECTS FUND A fund created to account for financial resources to be
used for the acquisition or construction of major capital facilities and
equipment, other than those financed by proprietary funds, special
assessment funds, and trust funds.
' CHART OF ACCOUNTS The classification system used by the government to organize
the accounting for various funds-: -
' COMMODITIES Consumable items used by the governmental departments. Examples
include office supplies, vehicle -and maintenance supplies, gasoline, etc.
CONTRACTUAL SERVICES Services rendered to governmental departments and agencies
' by private firms, individuals, or other government agencies. Examples
include utilities, insurance, - -and prof essional- - -ser- vices..________ -
' DEBT An obligation resulting from the borrowing -of money_or from the purchase
of goods and services. Debts of governments include bonds, time warrants,
lease - purchase agreements, notes and floating debt.
' DEBT LIMIT The maximum amount of gross or net -debt which is legally permitted -
by State Statute.
' DEBT SERVICE FUND A fund established- to account for the accumulation of
resources for, and the payment of, general long term debt principal and
interest.
1
1
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DEPARTMENT A major administrative organizational unit of the government which
indicates overall management responsibility for one or more activities.
DEPRECIATION (1) Expiration in service life of fixed assets, other than wasting
assets, attributable to wear and tear-through use and -lapse __.of_..time,_._-
obsolescence, inadequacy, or other__ physical or functional cause. - (2 -) The----------- -
portion of the cost of a fixed -- asset - :charged as an expense during a
particular period. NOTE: The cost of such asset prorated over the
estimated service life of such asset and each period is charged with part
of such cost so that ultimately the entire cost of the asset is charged
off as an expense. Depreciation is accounted for only in the enterprise
funds.
ENTERPRISE FUND A fund established to account for operations (a) that are
financed and operated in a manner similar to private business enterprises,
where the intent of the governing body is that the costs (expenses,
including depreciation) of providing goods or services to the general
public on a continuing basis be financed or recovered primarily through
user charges; or (b) where the governing body has decided that periodic
determination of revenues earned, expenses incurred, and /or net income is
appropriate for capital maintenance, public policy, management control,
accountability, or other purposes.
EQUALIZED ASSESSED VALUATION The assessed valuation of real property,_._ raised
or lowered by an equalizing factor as applied by a countywide and a
statewide authority, so that all property is assessed at a consistent level
for purposes of levying taxes. Currently, equalized valuation of real
property is 1/3 of fair market value.
ESTIMATED REVENUE The amount =ol- projected-- revenue to be - collected - duri`rig'the
fiscal year. The amount of revenue budgeted is the amount approved by the
Board of Trustees.. --
1
1
1
1
EXPENDITURES Decreases in net financial resources. Expenditures include
'
current operating expenses which require the current or future use of net
current assets, debt ..service, and capital outlays: = - -. -- -------- - -. - -- - -- - - =— -
- - - --
EXPENSES Decreases in net total assets. Expenses represent the total cost of
'
operations during a period regardless of the timing of related
expenditures. =
'
FISCAL PERIOD Any period at the end of which a government determines its
financial position and the results of its operations.
FISCAL YEAR A twelve (12) month period to which the annual -operating budget- - --
'
applies and at the end of which- a government determines its financial -
position and the results of its operations. -
FIXED ASSETS Assets of a long term nature which are intended to continue. -to
be held or used, such as land, buildings, improvements other- than
buildings, machinery and equipment.
'
FUND A fiscal and accounting entity with a self- balancing -set of accounts
recording cash and other financial resources;- together with all related- -
liabilities and residual equities or balances, and changes therein, which
are segregated for the purpose of carrying on specific activities or
'
attaining certain objectives in accordance with special regulations,
restrictions, or limitations.
FUND BALANCE All accounts necessary to set forth the financial position and
'
results of operations of a fund.
FUND EQUITY An equity account reflecting the unreserved accumulated earnings
'
of the enterprise funds.
GENERAL FUND The fund used to account for all financial resources except those
required to be accounted for in another fund. The most common General Fund
'
is the Corporate Fund.
GENERAL OBLIGATION BONDS Bonds for the payment of which the full faith and
credit of the issuing government are pledged.
'
GENERAL REVENUE The revenues of a government other than those derived from the
retained earnings in an enterprise fund. If a portion of the net income
in an enterprise fund is contributed to another non - enterprise fund, such
,
as the Corporate Fund, the amounts transferred constitute general revenue
of the government.
GOAL A statement of broad direction, purpose, or intent, based on the needs
of the community.
1
1
1
' INTERGOVERNMENTAL REVENUE Revenue received from another government, such as
the State of Illinois, or other political subdivisions, for a specified
purpose.
' INTERGOVERNMENTAL SERVICE FUND A fund established to finance and account for
services and commodities furnished by a designated department or agency
to other departments and agencies within a single governmental unit.
1
1
1
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1
1
1
1
1
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INVESTMENTS Cash held in interest bearing accounts, securities and real estate
held for the production of revenues in the form of interest, dividends,
rentals, or lease payments. The term does not include fixed assets used
in governmental operations.
LEVY (VERB) To impose taxes, special assessments, or service charges for the
support of governmental activities. (NOUN) The total amount of taxes,
special assessments, or service charges imposed by a government.
LONG TERM DEBT Debt with a maturity of more than one year after the date of
issuance.
NET INCOME Proprietary fund excess of operating revenues, nonoperating
revenues, and operating transfers -in over operating expenses, nonoperating
expenses, and operating transfers -out.
OBJECT As used in expenditure classification, this term applies to the article
purchased or the service obtained (as distinguished from the results
obtained from expenditures). Examples are personnel services, contractual
services, commodities, capital outlay and other expenditure
classifications.
OPERATING BUDGET The portion of the budget that pertains to daily operations
that provide basic governmental services. The operating budget contains
appropriations for such expenditures as personnel, supplies, utilities,
materials, services, etc.
OPERATING EXPENSES Proprietary fund expenses which are directly related to the
fund's primary service activities.
OPERATING INCOME The excess of proprietary fund operating revenues over
operating expenses.
OPERATING REVENUES Proprietary fund revenues which are directly related to the
fund's primary service activities. They consist primarily of user charges
for services.
PENSION TRUST FUND A Trust Fund used to account for public employee retirement
systems. Pension Trust Funds are accounted for in essentially the same
manner as proprietary funds, but with an important expanded emphasis on
required fund balance reserves.
PERSONNEL SERVICES Items of expenditures in the operating budget for salaries
and wages paid for services performed by Village employees.
RESERVE An account used to indicate that a portion of fund equity is legally
restricted.
RESOURCES Total dollars available for appropriations including estimated
revenues, fund transfers, and beginning fund balances.
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REVENUES Increases in governmental fund type, ne t current a assets, and residual
equity transfers.
SOURCE OF REVENUE Revenues are classified according to their source or point '
of origin.
SPECIAL REVENUE FUND A fund used to account for the proceeds of specific t
revenue sources (other than special assessments, expendable trusts, or for
major capital projects) that are legally restricted to expenditure for
specified purposes. '
TAX LEVY The total amount to be raised by general property taxes for operating
and debt service purposes specified in the Tax Levy Ordinance.
TAX LEVY ORDINANCE An ordinance by means of which taxes are levied. '
TAX RATE LIMIT The maximum rate at which a government may levy a tax. Overall
tax rate limits usually restrict levies for all purposes and of all '
governments, state and local, having jurisdiction in a given area.
TAXES Compulsory charges levied by a government for the purpose of financing '
services performed for the common public benefit. This term does not
include specific charges made against particular persons or property for
current or permanent benefits such as special assessments.
TRUST FUNDS Funds used to account for assets held by a government in a trustee '
capacity for individuals, private organizations, other governments, and /or
other funds.
USER CHARGES OR FEES The payment of a fee for direct receipt of a public ,
service by the party benefiting from the service.
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