Village Budget For Year Beginning May 1, 19941
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PROGRESS THROUGH SERVICE
Annual Budget
FISCAL YEAR
1994-1995
VILLAGE OF DEERFIELD
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VILLAGE OF DEERFIELD
1994 - 1995
BUDGET
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TABLE OF CONTENTS
ABOUT THE COVER-----------------------------------------------------
ELECTED OFFICIALS---------------------------------------------------
ORGANIZATIONAL CHART------------------------------------------------
DISTINGUISHED BUDGET PRESENTATION AWARD-----------------------------
INTRODUCTORY SECTION
BUDGET MESSAGE - MAYOR BERNARD FORREST ------------------------------
BUDGET SUMMARIES- Revenue and Expenditures- Beginning and End Balances
-All Funds - Summary and Historical Perspective---- - --
- Administrative Division- Combined Departments - Village
Manager, Finance, Community Development, Engineering
- Public Safety Division - Police Department----- - - - - --
- Public Works Division - Combined Departments- Street,
Sewer, Water, Garage-------------------------------
SUPPLEMENTAL CHARTS AND SCHEDULES:
PAGE
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iv
1 -2
3
4 -5
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COMPARISON
OF 1990 -94 PROPERTY TAX LEVIES------------------- - - - - --
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Chart
1:
Budget Dollar Revenue - Source of Funding
10
Chart
2:
Budget Dollar Expenses - Where It Goes
11
Chart
3:
Property Tax Dollar - Total Tax Apportionment
12
Chart
4:
Property Tax Comparison - Ten Year Comparison of EAV
and Village Tax Rate
13
Chart
5:
Property Tax Comparison - Five Year Comparison of
Total Tax Bill and Village Share
14
PERSONNEL SCHEDULE - Employees Full Time------------------------ - - - - -- 15
- Employees Part Time------------------------ - - - - -- 16
SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES-------------------- - - - - -- 17 -18
BUDGET NOTES:
ABOUT THE VILLAGE OF DEERFIELD 19 -20
Ten Largest Taxpayers
Ten Largest Employers
Municipal Services and Facilities
BUDGET PROCESS 21 -22
Operating'Budget
Capital Program
Effects of Capital Projects on Operating Budget
TABLE OF CONTENTS
GENERAL FUND:
SOURCES OF FUNDS AND EXPENDITURES - GENERAL FUND------------ - - ---- 27-28
ADMINISTRATIVE DIVISION - GENERAL FUND - Village Manager's Dept.,
Finance Dept., Community Development, Engineering Dept.----- - - - - -- 29 -46
PUBLIC SAFETY DIVISION - GENERAL FUND - Police Department--- - - - - -- 47 -55
STREET FUND - Public Works Division - Street Department------- - - - - -- 56 -69
SEWER FUND - Public Works Division - Sewer Department--------- - - - - -- 70 -82
WATER FUND - Public Works Division - Water Department-- - - - - -- - - - - -- 83 -93
GARAGE FUND - Public Works Division - Garage Department------- - - - - -- 94 -101
INDIVIDUAL FUND BUDGETS:
REFUSEFUND---------------------------------------------------- - - - - -- 102 -108
PARKING LOTS FUND-------------------------------------- - - - - -- - - - - -- 109 -113
PENSION FUND - Police------------------- ----- ---- --- --- -------------- 114 -116
PENSION FUND - I. K. R. F ----------------------------------------------- 117 -118
MUNICIPAL AUDIT FUND------------------------------------------- - - - - -- 119 -121
PAGE
Budget Amendment
Budget Calendar
BUDGET AND FINANCE POLICY
23
Infrastructure
Renovation of Downtown Area
DEBT POLICY
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ACCOUNTING, AUDITING AND FINANCIAL REPORTING POLICIES
24
REVENUES
24 -25
Property Tax
Sales Tax
Income Tax
Hotel /Motel Tax
Interest Earnings
User Charges
Water
Sewer
Refuse
Revenue Estimates
BUDGETARY CHANGES
25
FINANCIAL CONDITION OF THE FUNDS
25 -26
Fund
IMRF
Scavenger
FINANCIAL,CONDITION OF THE VILLAGE
26
FINANCIAL SECTION
GENERAL FUND:
SOURCES OF FUNDS AND EXPENDITURES - GENERAL FUND------------ - - ---- 27-28
ADMINISTRATIVE DIVISION - GENERAL FUND - Village Manager's Dept.,
Finance Dept., Community Development, Engineering Dept.----- - - - - -- 29 -46
PUBLIC SAFETY DIVISION - GENERAL FUND - Police Department--- - - - - -- 47 -55
STREET FUND - Public Works Division - Street Department------- - - - - -- 56 -69
SEWER FUND - Public Works Division - Sewer Department--------- - - - - -- 70 -82
WATER FUND - Public Works Division - Water Department-- - - - - -- - - - - -- 83 -93
GARAGE FUND - Public Works Division - Garage Department------- - - - - -- 94 -101
INDIVIDUAL FUND BUDGETS:
REFUSEFUND---------------------------------------------------- - - - - -- 102 -108
PARKING LOTS FUND-------------------------------------- - - - - -- - - - - -- 109 -113
PENSION FUND - Police------------------- ----- ---- --- --- -------------- 114 -116
PENSION FUND - I. K. R. F ----------------------------------------------- 117 -118
MUNICIPAL AUDIT FUND------------------------------------------- - - - - -- 119 -121
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TABLE OF CONTENTS
PAGE
EMERGENCY SERVICES FUND-------------------------------------- - - - - -- 122 -124
ENHANCED 9 -1 -1 FUND------------------------------------------ - - - - -- 125 -127
DEBT SERVICE FUND-------------------------------------------- - - - - -- 128 -131
MOTOR FUEL TAX FUND------------------------------------------ - - - - -- 132 -134
INFRASTRUCTURE REPLACEMENT FUND------------------------------ - - - - -- 135 -137
VEHICLE AND EQUIPMENT REPLACEMENT FUND----------------------- - - - - -- 138 -140
CAPITAL PROJECTS- BUDGET'AND PROJECTIONS 1994 -95 TO 1998- 99--- - - - - -- 141 -148
DEERFIELD PUBLIC LIBRARY------------------------------------- - - - - -- 149 -150
APPENDICES
EQUIPMENT REQUEST - Administrative Division- Village Manager, Finance,
Community Development, Engineering Depts -------- Appendix A
- Public Safety Division - Police Department - - - - -- Appendix B
- Public Works Division - Street Department- - - - - -- Appendix C -1
- Public Works Division - Sewer Department-- - - - - -- Appendix C -2
- Public Works Division - Water Department-- - - - - -- Appendix C -3
- Public Works Division - Garage Department- - - - - -- Appendix C -4
- Enhanced 9 -1 -1 Fund ---------------------- - - - --- Appendix D
VEHICLE AND EQUIPMENT REPLACEMENT SCHEDULE-------------------- - - - - -- Appendix E
GLOSSARY----------------------------------------------------- - - - - --
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About the Cover
Located on Park Avenue across from the Deerfield Train Station, this memorial '
was dedicated November 11, 1993 to the honor of all veterans who served our
country during all wars and in peacetime in the armed forces of the United States
of America. '
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VILLAGE OF DEERFIELD
' Elected Officials
' Bernard Forrest, Mayor
Marvin W. Ehlers, Trustee Edwin B. Seidman, Trustee
John H. Heuberger, Trustee Vernon E. Swanson,Trustee
' Harriet E. Rosenthal, Trustee Michael Swartz, Trustee
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VILLAGE MANAGER
Robert D. Franz
DEPARTMENT HEADS
George J. Valentine, Treasurer and Finance Director
Leo P. Anderson, Chief of Police
' James E. Soyka, Director of Public Works & Engineering
Barbara Houpt, Director of Community Development
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GOVERNMENT FINANCE OFFICERS ASSOCIATION
Distinguished
Budget Presentation
Award
PRESENTED TO
Village of Deerfield,
Illinois
For the Fiscal Year Beginning
' May 1, 1993
President Executive Director
The Government Finance Officers Association of the United States and Canada
' (GFOA) presented an award for Distinguished Budget Presentation to The
Village of Deerfield for its annual budget for the fiscal year beginning
May 1, 1993.
' In order to receive this award, a governmental unit must publish a budget
document that meets. program criteria as a policy document, as an operations
guide, as a financial plan and as a communications device.
The award is valid for a period of one year only. We believe our current
budget continues to conform to program requirements, and we are submitting
' it to GFOA to determine its eligibility for another award.
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VILLAGE OF DEERFIELD
Mayor
BERNARD FORREST
BUDGET MESSAGE
' Among the many fine traditions associated with Deerfield, none is more important to the community than
its track record of sound financial management. From the municipal bond markets to the Government
Finance Officer's Association, which has awarded Deerfield ten consecutive Excellence in Financial
Reporting awards, Deerfield enjoys a solid reputation in local government finance. The hallmark of that
' reputation has been a concerted effort over the years to hold the line on taxes without sacrificing the high
level of municipal services that our residents and the business community have come to expect and enjoy.
The 1994 -95 budget continues that tradition.
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The combined total budget is $16,805,340, an amount arrived at following an extensive budget review
process that began in January and ends with tonight's public hearing and final action by the Village Board.
As in previous years, the operating budget is planned over a three year period, while the capital budget
consists of a five year planning schedule.
The 1994 -95 budget will continue the Senior Subsidy Housing Program and the combined effort with the
Deerfield Park District to provide basic services essential to our seniors. Also continued are the 50/50
sidewalk, curb and tree replacement programs which encourage a shared responsibility for infrastructure
improvements that benefit both the Village and the homeowner. Renewed emphasis will be given again
this year to sidewalk replacement in an effort to improve pedestrian safety. Although a specific amount
has been budgeted, the Village is prepared to match whatever interest is shown by Deerfield residents.
To remain competitive in the municipal market, there will be a 3% increase in the employee salary plan.
As a service provider, the Village's largest single operating cost relates to personnel, representing 51% of
total operating expenditures. We pride ourselves in hiring and retaining qualified people who care about
their performance and take pride in their work.
Following a detailed study of the police dispatch operation, the budget includes authorization for hiring
two additional full -time and three additional part -time communication operators for expanded emergency
dispatch services. The number of calls, level of activity and new requirements for emergency medical
dispatching warrant this increase in manpower. Negotiations with the Village of Bannockburn and the
Deerfield - Bannockburn Fire Protection District (both for whom we dispatch) resulted in their paying 56%
of these additional costs.
I am pleased to report that the Village will have no increase in the 1994 real estate tax levy. This is
' particularly noteworthy in light of the fact that several increases in the tax levy are due to forces beyond
the control of the Village. Statutory pension requirements and other State mandated programs oftentimes
preempt our efforts to hold the line on property taxes. As it is, real estate taxes collected by the Village
' are used only for scavenger service, pensions, street maintenance and debt service (which is principal and
interest paid on outstanding bond issues). Furthermore, unlike many neighboring communities, Deerfield
does not have a Utility Tax, Real Estate Transfer Tax or Home Rule Sales Tax.
Property taxes make up only 17.8% of total Village revenues. More importantly, it should be noted that
the Village receives only 8.55% of the total real estate tax bill. As illustrated on page 2 -7b in the budget
document, an actual tax bill for a single family residence in Deerfield shows that, of the $4,657 paid in
1993, the Village received $398.
1 850 WAUKEGAN ROAD DEERFIELD, ILLINOIS 60015 TELEPHONE 708.945.5000
For the fourth consecutive year, the Village released surplus funds from the Lake Cook Tax Increment
Financing District. The amount distributed to local government agencies this year was $5.9 million
(bringing to $26 million the total reallocated over the last four years). This is significant new revenue for
these taxing districts which, if they follow the Village's example, could be used to reduce their property
tax levies. Residents should ask for and receive an accounting from these agencies of how these windfall
revenues are to be spent.
Consistent with our objective to improve and maintain our sanitary sewer system, it will be necessary to
increase the sewer rate from $1.35 to $1.55 per hundred cubic feet. This will amount to approximately a
$20.00 increase per year for each homeowner. We do not anticipate any change in water rates.' We pledge
to continue our efforts in this next fiscal year to negotiate a bulk user rate from the City of Highland Park
as well as to develop a plan for sharing costs of future water system improvements needed for both
communities.
Once again this year, we are proposing a rather ambitious, but essential, Capital Improvement Program.
Three major projects are planned: Deerfield Road resurfacing east of Waukegan Road which will include
a new traffic signal at Carlisle Avenue; reconstruction of Osterman Avenue between Waukegan Road and
Jonquil Terrace, including extensive utility improvements; and the Deerfield Road Bridge rehabilitation,
a project for which we have acquired State funding.
The Village has earned a very favorable AA+ bond rating, an accomplishment shared by less than 1% of
all municipalities. Deerfield's total outstanding net General Obligation Debt of $11,339,884, payable from
property taxes, is 2.07% of its total assessed valuation of $547,603,297. When considering that non -Home
Rule communities are allowed a ratio of 8.6 %, the Village, as a Home Rule community, can be very proud
of its low debt service obligations.
In presenting this budget message, my 25th as Mayor of Deerfield, the Board of Trustees and I restate our
commitment to sound financial management practices in serving the needs' of the community. In
performing our job, we are grateful for the support of the many volunteers who serve on various boards
and commissions, whose input is extremely valuable to our decision - making. Through this concerted effort,
we will maintain our tradition of a community that is representative of and responsive to its citizenry.
AF i
BERNARD FORREST
Mayor
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April 18, 1994 '
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VILLAGE OF DEERFIELD
1994 - 1995
BUDGET SUMMARIES
AVAILABLE
FUNDS
REVENUE
EXPENSES
General
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Street
Sewer
$ 5,456,420
Water
124,348
Scavenger
989,540
Garage
200,000
MFT
1,447,310
Police Pension*
549,000
IMRF
2,453,290
Debt Service
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Infrastructure
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VILLAGE OF DEERFIELD
1994 - 1995
BUDGET SUMMARIES
AVAILABLE
FUNDS
REVENUE
EXPENSES
AVAILABLE
FUNDS
$ 669,839
$ 5,489,700
$ 5,456,420
$ 703,119
124,348
1,020,500
989,540
155,308
200,000
1,468,000
1,447,310
220,690
549,000
2,375,000
2,453,290
470,710
(61,024)
1,485,500
1,490,660
(66,184)
3,000
208,000
205,750
5,250
1,026,737
215,000
669,000
572,737
9,400,000
1,326,000
371,700
10,354,300
(103,000)
860,000
813,000
(56,000)
85,000
1,603,710
1,706,210
(17,500)
Replacement
368,000
694,000
827,000
235,000
Municipal Audit
12,000
15,000
14,500
12,500
Emergency Services
8,000
5,000
5,450
7,550
Parking Lots
75,000
113,000
53,410
134,590
Vehicle & Equipment
Replacement
1,336,000
289,650
224,300
1,401,350
Enhanced 911
15,000
97.000
77,800
34,200
COMBINED VILLAGE FUNDS ** $13,707,900 $17,265,060 $16,805,340 $14,167,620
(Memorandum Only)
Deerfield Public Library $ 150,000
COMBINED ALL FUNDS ** $13,857,900
$ 1,499,765 $ 1,499,765 $ 150,000
$18,764,825 $18,305,105 $14,317,620
*Accrued actuarial liability in excess of assets at 4/30/93 - $ 1,222,256
* *Combined totals are for memorandums only. The total figures in the case of
a municipality may be misleading. Only in some circumstances can a surplus
in one fund be used to relieve a deficit in another.
Revenue
Item
rsFr
Wr to Street
Sales Tax
Liquor licenses
Food licenses
Vehicle licenses
Interest Earnings
Rental Income
Fran Fees —
State Grants
Police Services
False Alarms
50150 Program
Engineering Fees
Expenditure
Categories:
Personal Servicies
Capital Outlay
Debt Service
TOTAL
General Street Sewer Water
BUDGET SUMMARIES
Police Debt
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lunicipal EmergencParking Equip.
Audit Services Lots Renlac
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BUDGET SUMMARIES
1994 -95 1993 -94
Enhanced TOTAL Est
911 Budget Actual
1993 -94 1992 -1993
Budget Actual
for Licenses
d licenses
er Business Tic
Fees — Telephone
Grants
Station Main
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VILLAGE OF DEERFIELD
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ADMINISTRATIVE DIVISION
FUNDING SOURCE OPERATING BUDGET
DEPARTMENT
General
Fund 1994
- 1995
Village
Manager,
Finance,
Comm.
Dev., Engineering
ACCOUNT
1994 -95
1993 -94
INCREASE
PERCENT
NUMBER
DESCRIPTION
PROPOSED
BUDGET
(DECREASE)
CHANGE
5115
Benefits
$ 161,830
$ 141,160 $
20,670
14.6
5116
Apparel
800
550
250
45.5
5212
Travel, Training, etc.
34,200
32,550
1,650
5.1
5213
Printing and Advertising
22,350
21,350
1,000
4.7
5214
Communications
28,320
28,110
210
0.8
5315
Insurance
62,500
62,500
0
0.0
5316
Professional
190,300
175,350
14,950
8.5
5317
Contractual
86,600
81,200
5,400
6.7
5216
Utility Services
5,000
5,000
0
0.0
5419
Petroleum Products
2,500
2,800
(300)
(10.7)
5211
Repairs & Maintenance
35,800
40,600
(4,800)
(11.8)
5215
Rental Property Repairs
3,000
3,000
0
0.0
5218
Miscellaneous
50,750
44,700
6,050
13.5
5318
Senior Assistance
36,000
35,000
1,000
2.9
5231
MV Maintenance
6,600
6,900
(300)
(4.4)
5412
Supplies
33,800
35,100
(1,300)
(3.7)
5428
Materials
1,000
1,000
0
0.0
5431
Small Tools & Equipment
1,000
1,000
0
0.0
6111
Equipment
8,300
17,300
(9,000)
(52.0)
6212
Motor Vehicles
0
10,000
(10,000)
(100.0)
7317
Vehicle +Equipment Replacement
17,000
0
17,000
100.0
TOTAL (without salaries)
$ 787,650
$ 745,170 $
42,480
5.7
5111
Salaries
991,540
959,580
31,960
3.3
TOTAL
$1,779,190
$1,704,750 $
74,440
4.4
Per Capita Cost
$102.68
$98.39
Number of Employees:
Full time
16
16
Part time
(Full time Equivalent)
4.31
4.19
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VILLAGE OF DEERFIELD
'FUNDING
PUBLIC SAFETY DIVISION
SOURCE OPERATING BUDGET
DEPARTMENT
General
Fund 1994 - 1995
Police
'ACCOUNT
PERCENT
1994 -95
1993 -94
INCREASE
NUMBER
DESCRIPTION
PROPOSED
BUDGET
(DECREASE)
CHANGE
8.7
Benefits
$ 375,260
$ 345,400
$ 29,860
'5115
5116
Apparel
38,500
33,100
5,400
16.3
5212
Travel, Training, etc.
39,800
38,720
1,080
2.8
'5213
Printing and Advertising
6,400
6,400
0
0.0
5214
Communications
27,100
26,700
400
1.5
5315
Insurance
141,650
134,300
7,350
5.5
'
5316
Professional
6,500
5,000
1,500
30.0
5317
Contractual
48,370
84,350
(35,980)
(42.7)
5419
Petroleum Products
39,500
39,500
0
0.0
5211
Repairs & Maintenance
23,540
19,000
4,540
23.9
5218
Miscellaneous
5,000
9,800
(4,800)
(49.0)
'
5231
MV Maintenance
34,000
34,480
(480)
(1.4)
5412
Supplies
34,600
34,600
0
0.0
6111.
Equipment
30,560
50,150
(19,590)
(39.1)
6212
Motor Vehicles
0
116,200
(116,200)
(100.0)
t7317
Vehicle +Equipment Replacement
107,000
0
107,000
100.0
TOTAL (without salaries)
$ 957,780
$ 977,700
$ (19,920)
(2.0)
'
5111
Salaries
2,719,450
2,427,250
292,200
12.0
TOTAL
$3,677,230
$3,404,950
$ 272,280
8.0
'
Per Capita Cost
$212.23
$196.51
Number of Employees:
Full time
51
49
Part time
(Full time Equivalent)
3.84
2.91
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VILLAGE OF DEERFIELD
PUBLIC WORKS DIVISION
FUNDING SOURCE OPERATING BUDGET
DEPARTMENT
Street
Fd. Sewer Fd. 1994
- 1995
Street,
Sewer
Water
Fd. Garage Fd.
Water,
Garage
ACCOUNT
1994 -95
1993 -94
INCREASE
PERCENT
NUMBER DESCRIPTION
PROPOSED
BUDGET
(DECREASE)
CHANGE
5115
Benefits $
239,730
$ 207,640
$ 32,090
15.5
5116
Apparel
7,600
7,300
300
4.1
5212
Travel, Training, etc.
6,050
6,280
(230)
(3.7)
5213
Printing and Advertising
9,050
6,500
2,550
39.2
5214
Communications
25,060
25,900
(840)
(3.2)
5315
Insurance
227,310
209,100
18,210
8.7
5316
Professional
18,050
48,250
(30,200)
(62.6)
5317
Contractual
279,880
202,180
77,700
38.4
5216
Utility Services
290,500
291,500
(1,000)
(0.3)
5419
Petroleum Products
31,500
32,600
(1,100)
(3.4)
5211
Repairs & Maintenance
158,400
230,500
(72,100)
(31.3)
5210
Equipment Rental
11,100
12,500
(1,400)
(11.2)
5425
Salt
46,000
44,000
2,000
4.6
5221
Occupancy
40,000
40,000
0
0.0
5218
Miscellaneous
15,800
13,500
2,300
17.0
5427
Aggregates
75,800
77,900
(2,100)
(2.7)
5426
Chlorine
6,000
6,000
0
0.0
5432
Purchase of Water
1,575,000
1,610,000
(35,000)
(2.2)
5231
MV Maintenance
65,080
66,340
(1,260)
(1.9)
5412
Supplies
107,280
104,500
2,780
2.7
5428
Materials
142,350
140,550
1,800
1.3
5431
Small Tools & Equipment
5,700
5,700
0
0.0
6111
Equipment
37,200
68,650
(31,450)
(45.8)
5429
Street Signs
5,500
7,000
(1,500)
(21.4)
6212
Motor Vehicles
0
7,700
(7,700)
(100.0)
7316
Depreciation
102,500
102,500
0
0.0
7317
Vehicle +Equipment Replacement
105,000
105,000
0
0.0
TOTAL (without salaries) $3,633,440 $3,679,590 $ (46,150)
5111 Salaries
TOTAL
Per Capita Cost
Number of Employees:
Full time
Part time
(Full time Equivalent)
0
1,462,450 1,433,530 28,920
$5,095,890 $5,113,120 $ (17,230)
$294.10 $295.10
32 32
1.91 2.27
(1.3)
2.0
(0.3)
Tax Levy Comparison 1990
to 1994
1990
1991
1992
1993
1994
jtene,ral
0
0
0
0
0
r
330,000
330,000
330,000
330,000
330,000
limergency Services
5,000
5,000
5,000
5,000
5,000
IP4.R.F.
350,000
385,000
425,060
450,000
470,000
F.I.CA.
260,000
285,000
325,000
350,000
380,000
lice Pension
150,000
160,000
175,000
190,000
210,000
udit
12,500
13,500
14,000
15,000
15,000
Scavenger
725, 000
725,000
725,000
725,000
725,000
Benefit
�ublic
ebt Service (Net)
1234,301
12, 78,563
1,140,724
100, 4,545
9.34,210
Village Levies
3,066,801
3,182,063
3,139,724
3,069,545
3,069,210
11udgeted
batement (not budgeted)
le t Village Levy
3066801:: ;::::`:;.;:
18 06;3` `<
``<' 3,139,12A .............306
9,55 ...
... 3•OG.:
Public Library
855,187
856,479
944,194
997,401
1,097,140
lotal Levy
3.921,988
4,038,542
4,083,918
4,066,946
4166 350
EBT SERVICE
ROSS LEVY
1,822,451
2,246,863
1,954,974
1,815,545
1,701,210
Reduction
Tax
17,500
17.500
17.500
17.500
17,500
§Replacement
otal Reductions
17,500
17,500
17,500
17,500
17,500
batements
Replacement Tax
50,000
35,000
40,000
35,000
45,000
Revenue Sharing
75,650
520,800
456,750
433,500
334,500
'T.I.F.
Other Budgeted Abatements
200,000
150,000
75,000
150,000
195,000
Capitalized Interest
Surplus transfer TIF (L -C)
245,000
245,000
225,000
175,000
175,000
otal Budgeted Abatements
570,650
950,800
796,750
793,500
749,500
Total Budgeted Reductions
Iand Abatements
588,150
968,300
814,250
811,000
767,000
Net Budgeted Debt Levy
1,234.301
1,278,563
1.140,724
100. 4,545
934,210
L489,019,552
522,438,968
547,603,297
575,000,000
600,000,000
[,D'ebt x Rate (per $100)
Service
0.252
0.245
0.208
0.175
0.156
Other Village
0375
0364
0365
0359
0356
total Village
0.627
0.609
0373
0.534
0.512
Village Percentage of Total Tax Bill
' g g
g > >»
................................................
> :.:.::......... % a.:..:.
...............................
.:..::::.:..:::.....:..:.....::
9
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Chart 1
Budget Dollar
1994 - 95
'P Hotel Tax
f% 6.0%
r
d
ono Co
0
else
C41 eh!
L �a�ge
cfe Suck
\er ,
Interest Earnings 9.1%
Village Property Tax
17.3%
Village Other
14.2%
Municipal Sales Tax
13.7%
COMES. FROM
Sewer Charge
7.4%
Cash Balance Transfers
6.6%
Water Charges
13.1%
THIS CHART ILLUSTRATES THE MAJOR FUNDING SOURCES OF THE VILLAGE. CONTRARY TO
POPULAR OPINION, PROPERTY TAX IS LESS THAN 18% OF THE VILLAGE'S FUNDING SOURCES.
10
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� Chart 2
� Budget Dollar
1994-95
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General
WHERE IT
eES
Water t 1
♦;J'� 1 %, -J1: , \ -t,,
•,, • 1 -�, ,, /,, ;. - -!.
-�1r I` /:1 % /� /;
� `�i1- �,��"'I I \'', /1 /'J \`i /lil♦J'`j.l
Government 11.1% - '� ''
-1'. 1 %:'` = ♦/I�i I:Ji'';i�l: :%l 71%
; /`ii /� /:,i;t`�
General
Obligation Debt 10.2%
Police 24.3%
(Including Pensions)
PUBLIC WORKS 42.6%
?:;... Scavenger
- ,\ /1�/♦/ -.- / /� ♦\
:- T'.�j1. ♦, :`I.�1- IMFF 4.0 %i \.'
�,; j� -` _�� /.1��/ `I� ♦- �1� �= ;1. \-, \� \`. /♦1 /- �.1� ♦i 111
to
Lo
Sewer ,
'I /li'1 �'` \ili 1 ' x'1\.1♦ li���`�i
1:
1 =.� j;l /`i1 -� /;'I - -lam -I \'/, � \. 1 /♦;,I
-
,,
71 i Street -/
6.5%
/ \/ -�'I.
1\ li 1; 1 \I
Miscellaneous
11.8%
THE LARGEST USE OF THE VILLAGE'S RESOURCES IS THE PUBLIC WORKS DEPARTMENT. THE
' PRIMARY SOURCE OF THEIR FUNDING COMES FROM USER CHARGES. THE SECOND LARGEST
USER OF THE VILLAGE'S RESOURCES IS THE POLICE DEPARTMENT.
' 11
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r
Chart 3
� Property Tax Dollar Apportionment (1)
� 1992 Tax Levy Collected in 1993
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(1) THE VILLAGE IS IN SEVERAL TAXING DISTRICTS. THE ILLUSTRATED APPORTIONMENT
IS GENERALLY REPRESENTATIVE OF THE VILLAGE AS A WHOLE. 12
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a
IS
8
4
k
A
Property Tax Comparison
Equalized Assessed Valuation 1983 -93
,993 and ,904 Eaft, d
700
600
am
4W
300
200
,0o
0
1964 ,966 1966 1907 1966 1909 1990 1991 ,992 1903 1904
LNy Yom
U
3s
The Village tax levies 3
have increased only 2°
moderately, and in some 2.4
years have decreased. :s
91
g to
,.4
1.2
1
0.8
04
0.4
0.2
0
12
os
a6
0.7
0.6
0.s
0.4
0.3
02
0.1
0
Tax Rates
,993 and ,904 Ev&ndW
In the Property Tax
System, Equalized
Assessed Valuation Tax
Levies and Tax Rates
are intertwined. In
the Village of Deerfield,
the Equalized Assessed
Valuation has risen
sharply.
Tax Levy
,993 aw 1994 E.emnhd
1964 1006 low Iffi7 1906 1960 1990 1991 1902 190.3 1004
L.y ye"
1964 1966 1966 1967 1966 1900 1900 1991 1902 1903 1904
Lwy Yawn
The result is a greatly
reduced tax rate.
13
w
U
Property Tax Bill
Specific Property
,6 18
4,402.70\ /364.16
,174.54 �
4,040.14
3.761.02
314.66 421.90 430.42 373.74 391.61 398.20
5
This graph is based on an actual
.4 tax bill received by the same
residence over a five year period.
As the graph illustrates, the
Village receives a comparatively
3 small portion of the annual
a property tax bill. In the
period,1987 -1991 the dollar
Hamount received by the Village
2 increased by only $23.54, from
$374.66 to $398.20.
1
0
1987 1988 1989 1990 1991 1992
Levy Years
Village of Drfld - ,Total Tax Bill
013
The Village's percentage of On
the property tax bill has
decreased between 1987 and „011
1992.
a
01
OD9
8•11 \ -/ I T rti -2I
ODS I
1987
14
1988 1989 1990 1991 1992
LeW Yeots
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1
VILLAGE OF DEERFIELD, ILLINOIS
SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES
The Village of Deerfield, Illinois, was incorporated April 14, 1903. The Village
operates under a Board /Manager form of government and provides the following
services as authorized by its charter: public safety (police), highways and
streets, sanitation, health and social services, culture, recreation, public
improvements, community development and general administrative services.
The accounting policies of the Village of Deerfield, Illinois, conform to
generally accepted accounting principles as applicable to governments.
The following is a summary of the more significant policies.
A. Reporting Entity and Its Services
B. Basis of Presentation - Fund Accounting
The accounts of the Village are organized on the basis of funds, each of which
is considered a separate accounting entity. The operations of each fund are
accounted for with a separate set of self - balancing accounts that comprise its
assets, liabilities, fund equity, revenues, and expenditures, or expenses, as
appropriate. Government resources are allocated to and accounted for in
individual funds based upon the purposes for which they are to be spent and the
means by which spending activities are controlled.
General Fund - The General Fund is the general operating fund of the Village.
It is.used to account for all financial resources except those required to be
accounted for in another fund.
Special Revenue Funds - Special Revenue Funds are used to account for the
proceeds of specific revenue sources (other than special assessments or major
' capital projects) that are legally restricted to expenditures for specified
purposes. The following funds are Special Revenue Funds:
1
1
1
1
1
C
Enhanced 911
Street
Motor Fuel Tax
IMRF
Municipal Audit
Emergency Services
Library
Debt Service Fund - Debt Service Funds are used to account for the accumulation
of resources for, and the payment of, general long -term debt principal, interest,
and related costs. The Debt Service Fund has been treated as a single fund and
budgeted in a like manner by the Village.
Capital Project Funds - Capital Project Funds are used to account for financial
resources to be used for the acquisition or construction of major capital
facilities (other than those financed by Proprietary Funds, Special Assessment
Funds, and Trust Funds). These projects are budgeted in the Capital Projects
Budget. In addition, the following funds are Capital Project Funds:
Infrastructure Replacement Fund
Vehicle and Equipment Replacement Fund
17
Enterprise Funds - Enterprise Funds are used to account for operations (a) that
are financed and operated in a manner similar to private business enterprises,
where the intent of the governing body is that the costs (expenses, including
depreciation) of providing goods or services to the genetal public on a
continuing basis be financed or recovered primarily through usep charges; or (b)
where the governing body has decided that periodic determination of revenues
earned, expenses incurred, and /or net income is appropriate for capital main-
tenance, public policy, management control, accountability, or other purposes.
The Village has the following Enterprise Funds:
Water Fund
Sewer Fund
Refuse Fund
Parking Lot Funds
Internal Service Funds (Garage) - Internal Service Funds are used to account for
the financing of goods or services provided by one department or agency to other
departments or agencies of the Village, or to other governments, on a
cost - reimbursement basis. The Village has one Internal Sery *ce Fund which is
the Garage Fund.
Trust and Agency Funds (Police Pension) - Trust and Agency Funds are used to
account for assets held by the Village in a trustee capacity Or as an agent for
individuals, private organizations, other governments, and /or other funds. These
include Pension Trust and Agency Funds. Pension Trust Funds are accounted for
in essentially the same manner as proprietary funds since capital maintenance
is critical. Agency Funds are custodial in nature (assets equal liabilities)
and do not involve measurement of results of operations. The Police Pension Fund
is the only Trust Fund within the Village.
C. Basis of Accounting
Basis of accounting refers to when revenues and expenditure6 or expenses are
recognized in the accounts and reported in the annual budget.,
All Governmental Funds (General Fund, Special Revenue Funds,, Capital Project
Funds) are accounted for using the modified accrual basis of 4ccounting. Their
revenues are recognized when they become measurable and available as net current
assets. The Village's share of State - assessed income taxes, gross receipts, and
sales taxes are considered "measurable" when in the hand$ of intermediary
collecting governments and are recognized as revenue at that time. Anticipated
refunds of such taxes are recorded as liabilities and reductions of revenue when
they are measurable and their validity seems certain. Property Tax is considered
revenue (for budgetary purposes) in the year levied.
Expenditures are generally recognized under the modified accrual basis of
accounting when the related fund liability is incurred.
Agency Fund assets and liabilities are accounted for on the modified accrual
basis.
All Proprietary Funds and Pension Trust Funds (Enterprise,, Internal Service,
Police Pension) are accounted for using the accrual basis of accounting. Their
revenues are recognized when they are earned, and their expenses are recognized
when they are incurred. Unbilled Waterworks and Sewerage Fund utility service
receivables are recorded at year end.
18
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BUDGET NOTES
' ABOUT THE VILLAGE OF DEERFIELD
'
Incorporated
in 1903 and located 27 miles north of downtown Chicago, the
Village is
18,054,674
predominantly
a community of single family homes. The 1990 Census
recorded a
3.148
population of
17,327 within a land area of 7.0 square miles. The Village's
population
'
decreased less than 1.0% from 1980, whereas the number of housing units in
grew 10.3% to 6,054, continuing the trend toward smaller household sizes.
the Village
Parkway North Office Bldg.
Deerfield is
recognized as one of the State's wealthiest communities. In the 1990
' Census, Deerfield ranked fourth in the State in terms of Median Family Income in
municipalities with populations of at least 10,000. The Village's $232,200 Median Home
Value at the 1990 Census was 187.0% greater than the statewide median of $80,900.
' Over the past ten years the Village has seen considerable building activity,
particularly in new office /commercial buildings. In the 1993 -94 fiscal year, 892
building inspection permits were issued. The southern end of the Village, which is
the Cook County portion, represented 17.5% of the Village's 1991 tax base and contains
' the major retailing area as well as commercial /light industrial development.
Significantly, there is no residential development in this main area where future
taxable property valuation will occur.
' The following table lists the ten largest taxpayers for valuations as of January 1,
1992 for 1993 taxing purposes:
1
L
1
1
u
Taxpayer
Stein and Company
Matas Corporation
Baxter International
Arbor Lake Center
Travenol Labs
Deerfield- Saunders Joint Venture
VMC, Inc.
Lake -Cook Plaza
Embassy Suites
Tollway North
Business Properties
Percentage
of Total
Equalized Village
Assessed Assessed
Valuation Valuation
Lake Cook Office Center
$23,323,451
4.26%
Corporate 500 Center
18,054,674
3.30%
Office Buildings
17,177,500
3.148
Office Building
13,746,199
2.518
Office Buildings
11,879,903
2.17%
Parkway North Office Bldg.
10,803,250
1.97%
Deerbrook Shopping Center
10,053,212
1.848
Shopping Center
8,709,759
1.59%
Hotel
6,963,340
1.27%
Tollway North Office Park
6,934,689
1.27%
$127,645,977
11.12%
' The table below lists the ten largest employers in the Village as determined by a
March 1993 canvass of employers.
1
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1
Employer
Baxter Health Care Corporation
Allstate Insurance
Ill. State Student Assistance Comm
Nutrasweet Co. (Corp. Hdqtrs.)
Teradyne Telecommunications, Inc.
Fujisawa USA, Inc.
William M. Mercer, Inc.
Clark, Boardman & Callaghan
School District 109
Walgreens
Business /Service Number of Employees
Health Care Products
1,854
Personal Life Service Center
700
Student Loans (State Agency)
550
Artificial Sweeteners
400
Electronic Test Equipment for
Telephone Operating Companies
365
Pharmaceuticals
350
Management Consulting Firm
300
Publishing
300
Elementary School District
282
Corporate Headquarters
200
19
The following municipal services and facilities are available in the Village of
Deerfield:
Number of Full -Time Employees
99
Miles of Streets
70
Miles of Alleys
4
Miles of Sewers
140
Police Protection:
Number of Stations
1
Numbers of Policemen and Officers
37
Library Services:
Number of Branch Libraries
1
Number of Books
130,635
Recreation Facilities:
Number of Parks and Playgrounds
20
Park Area in Acres
288
Municipal Water Utility:
Population Serviced
5,797
Average Daily Pumpage
2,380,000 gals.
Miles of Water Mains
70
20
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BUDGET NOTES
BUDGET PROCESS
The budget is a master financial plan which represents services which will be
provided to the community and the sources of funds required to perform these
services. The budget developed by the Village is regulated through the Illinois
Statutes. The Village is a home rule city. As a home rule city, the Village
has: (1) a wider range of revenue items available, (2) no tax rate maximum, and
(3) the ability to issue general obligation debt without limit. The Village
has been sparing in the use of the tax levy (see page 14 ) and the issuance of
debt (see table, page 129), and the only major source of additional revenue is
the use of the hotel tax for municipal revenues. The Budget Act allows for
control of the budget at the fund level. However, the Village requires its
operating heads to control their budgets at the departmental level.
The budget process is looked at in two parts - the operating budget and the
capital program. The process has many connecting points, and care is taken to
not neglect one for the other. Both the capital and operating budgets should
be viewed over a period of time in excess of the budget year. The operating and
capital budgets are developed with a focus on long term solvency. This is
demonstrated by the Village's presentation of projected figures for the operating
budget for two future years, in addition to the budget year, as well as the five
year capital project budget which allows for long range financial planning.
Operating Budget. The budget process is a continuous one for Village staff,
the Village Manager and members of the Board of Trustees. There is a constant
review of priorities and goals and the means to accomplish them. In joint
meetings with department heads, supervisors prepare their operating budgets,
which are reviewed and adjusted by the department head, prior to further review
by the Finance Director and the Village Manager. After these reviews by the
Village staff, the preliminary budget is prepared and sent to the Mayor and Board
of Trustees. At that point, the Finance Committee of the Board of Trustees meets
to review the budget. The committee's analysis is wide ranging, including
discussion of all operating expenditures, existing and potential revenue sources,
and requirements of the Village's physical plant. In conjunction with its review
of specific programs and services, the Committee also discusses the present and
future needs of the citizenry.
Capital Program. In its capital projects program, the Village identifies
construction expenditures in excess of $5,000. These expenditures are shown in
the capital projects budget, pages 141 thru 148. These projects are brought to
the Village's attention, generally by the Director of Public Works and
Engineering, other Village personnel, the Village Board, members of the public,
or by outside professional consultants. These items are prioritized by staff
members, commencing with the Director of Public Works and Engineering, the
Village Manager and the Finance Director. They are then submitted to the Village
Board for consideration, prior to presentation at a public hearing.. During the
process of prioritization, the available methods of financing are also reviewed.
Effects of Capital Projects on Operating Budget. The items in this year's
Ipurpose.
1 21
capital projects section are
for ongoing
repairs or replacement and
infrastructure betterment which do not require
significant additional operating
or maintenance funds.
'
Budget Amendment. While it is
rare for the
Village to amend the budget, the
Village can do so. Two- thirds of
the corporate
authorities then holding office
may revise the budget providing
that funds are available for the designated
Ipurpose.
1 21
BUDGET CALENDAR
BUDGET PREPARATION AND LEGISLATIVE ENACTMENT FOR FISCAL YEAR 1994 -95
January 10 -31
- Preparation of department
Department heads,
budgets
Staff
February 1
- All departmental budgets returned
to Village Manager for review
February 1 -11
- Manager reviews budget with
Village Manager,
department heads
Finance Director,
Department heads
February 14
- Completed budgets to Finance
Finance Department
Department for computation and
typing; further review when necessary
March 4
- Budget to Mayor and Board of Trustees
Finance Department
for review
March 7 -18
- Review by Mayor and Board of Trustees
Mayor and Board
of Trustees
March 7
- Adopt ordinance calling for tentative
Board of Trustees
budget and publication
March 17
- Legal publication of notice of public
Staff
inspection of budget
March 18
- Proposed budget placed on file for
Staff
review by public
March 21
- Commence budget review meetings
Finance Director,
Department heads
April 7
- Notice of budget hearing
Staff
April 18
- Public hearing and Board meeting
Resolution by Mayor
and passage of the budget
and Board of
Trustees
May 1 -April 30
- Implement and Administer Budget
Staff
May 1 -April 30
- Review of Progress toward Goals
Staff, Mayor and
and Objectives
Board of Trustees
December 5
- Board Commentary on 1994 -95 Budget
Mayor and Board
o4 Trustees
22
1
' BUDGET AND FINANCE POLICY - Maintenance of Plant and Equipment
Infrastructure. The Village believes that ongoing maintenance of its
' infrastructure and equipment is of prime importance to reduce the risk of
emergency repairs and avoid the cost increases of deferred maintenance. To
finance capital projects, the Village utilizes standard capital raising
techniques such as General Obligation and Revenue Bond Issues as well as pay-
' as- you -go practices when reasonable. Two examples of the pay -as -you go program
are the Vehicle and Equipment Replacement Fund and the Infrastructure Replacement
Fund. The purpose of the Vehicle and Equipment Replacement Fund is to keep
annual expenses in balance while providing sufficient funds for the replacement
' of vehicles and major equipment items which cost in excess of $5,000. The
Vehicle and Equipment Replacement Fund is fully funded. The Village also has
established an Infrastructure Replacement Fund to provide funding for ongoing
' maintenance of the Village's infrastructure, primarily streets and underground
improvements. This year the Infrastructure Replacement Fund will fund $686,000
for the Osterman Avenue project, which is a complete street renovation including
widening and curb and gutter replacement, as well as the Village's portion of
' the Sidewalk /Curb Replacement Program.
Renovation of the Downtown Area. Another high priority for the Village is
the renovation of its downtown. The Village has established a Tax Incremental
' Financing District (TIF) and has initiated the preparation of plans and
engineering for Streetscape improvement. This is included in the capital
projects budget on pages 141 -148. It is the Village's intent to provide for
these improvements and replace them on an ongoing basis so as not to adversely
' impact future generations.
' DEBT POLICY
The Village of Deerfield is a home rule municipality and, as such, has no debt
limitations. If, however, the Village was a non -home rule municipality,
' according to Illinois statutes, its available debt limit would be as follows:
Assessed Valuation - 5/1/93* $547,603,297
' Legal Debt Limit - 8.625 47,230,783
Amount of Debt Applicable to Limit 11,339,884
' Legal Debt Margin Available 35,890,899
*latest available
' The figures demonstrate that the Village has been frugal in its use of its home
rule debt authority.
' The Village's ratio of net bonded debt to assessed value is 2.078, approximately
.698 of its estimated full values. This compares with a median average of 1.438
of estimated full value for cities of 10,000- 24,999 in Moody's 1993 summer
report.
In determining the source of funds for major projects, the Village's particular
borrowing requirements are identified and analyzed. In light of these
' requirements, the Village balances its available cash and the possibility of
using local improvement or special taxing districts, lease financing and long
term debt. As part of the review, the Village looks at interest rate cycles and
' the current level of Village debt. The Village also reviews the potential for
1 23
i
issuing short term versus long term debt. The Village's current bond rating is
AA -1 by Moody's, issued in April 1993. This indicates that the rating services
view the Village's debt management activities as successful.
The Village's policies in the issuance of debt are (1) to lattempt to keep a
relatively even debt service levy, allowing it to increase as new equalized
assessed valuation is available and as capital needs arise. The Village must
reconcile the objective for a stable levy with the fact that delayed improvements
or maintenance often have a higher true cost. Summarily, the goal to keep an
even debt service levy must be balanced against the necessity of the project.
(2) The Village will not issue long term debt for short term projects. The life
of the financing must not exceed the life of the project. The use of long term
debt is subject to careful review by the Board of Trustees.
ACCOUNTING, AUDITING AND FINANCIAL REPORTING POLICIES
1. An independent audit will be performed annually.
2. The Village will produce annual financial reports in accordance with
Generally Accepted Accounting Principles (GAAP) as outlined by the
Governmental Accounting Standards Board. 1
3. The Finance Department will report to the Mayor and Board of Trustees and
to the departments on a monthly basis the amount of funds expensed or
expended for the month and year -to -date vs. budget and projected.
4. The Finance Department will also report on an ad hoc basis on any other
financial items which will affect the Village's financial picture.
REVENUES
i
Property Tax - The Village's largest revenue itpm is the property tax.
Deerfield is a home rule municipality, and, as such, has no limit on the amount
it can levy for property taxes. The Village collection on ito property tax levy
has averaged 99.85% over the last five years. The Village leas been sparing in
its use of the property tax levy as shown by the chart on page 13 for a ten year
period. For the past five years the Village's property 'tax levy has been
virtually the same. The property tax is primarily used for: pebt Service - 308,
Pensions - 358, Refuse Services -248, Street Department - 118.
Sales Tax - $2,300,000 projected - The sales tax is a 18 tax on the exchange
of all tangible personal property within the Village. This tax is collected by
the State and remitted to the Village. The Village is projecting a 48 increase
in revenue for the 1994 -95 budget, 28 because of an improvement in retail
activity, and 28 because of new retail establishments. Saes tax is used to
finance General Fund activities.
Income Tax - $789,000 projected - The Village receives a portion of the
State of Illinois Income Tax receipts. This projection is Consistent with the
estimates of the Illinois Department of Revenue.
Hotel /Motel Tax Budget - $1,075,000 projected - This revenue estimate is
based on historic occupancy levels and room charges. During,1993 -94 there were
no hotels constructed, and none are scheduled for completion during 1994 -95.
i
Interest Earnings - $1,613,000 projected - The largest dollar amount of
interest is earned in the Police Pension Fund, where $940,000 is budgeted. The
projections are based on existing investments and on amount to be invested in
the coming year. In addition, in the operating funds, the projection of $615,000
in interest revenue is based on a treasury bill earning at � rate of 3.758.
W
1
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1
1
5
1
1
1
1
1
1
1
1
11
1
1
1
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' User Charges - Budgetary policy requires that those funds which can be
reasonably financed by a user charge be so financed. The Village is increasing
its sewer charge in response to this policy.
' Water - $2,300,000, the budgeted amount for water sales, is based on the
current rate of $2.05 per 100 cubic feet, and an average of the number of units
used during the last five years.
' Sewer - $1,300,000, the budgeted amount for sewer charges, is based on
current usage and the sewer charge of $1.55 per 100 cubic feet. This increase
of twenty cents per 100 cubic feet was enacted on April 18, 1994.
Refuse - $724,000, the budgeted amount for refuse billing, is based on the
existing rate and the existing number of homes.
' Revenue Estimates. Village policy requires that revenue estimates be based
on conservative projections. It is unusual for actual Village revenues to fall
short of projections. In the past, this standard has been consistently
' accomplished.
BUDGETARY CHANGES
' An increase of two additional full time employees and three additional part time
employees with a full time equivalent of 1.2 employees were added to the police
dispatching area for 9 -1 -1 dispatching. The 9 -1 -1 system has been in operation
' for two years. The increase in personnel will allow the 9 -1 -1 system to provide
emergency medical assistance until such time as help from paramedics on other
calls arrives.
' An increase in user sewer charges from $1.35 to $1.55 to maintain the Sewer
Department as a self funded enterprise fund.
The general salary increase this year for all employees was 38.
A new computer was authorized for the Finance Department. The plan is that this
will be a hardware change only, with the software and operating systems remaining
' the same.
FINANCIAL CONDITION OF THE FUNDS
' Fund - The fund is a self balancing group of accounts which includes
revenues, expenditures, assets and liabilities. Each fund has some specific
purpose, either funding a pension, providing for the treatment of sewage, or
' funding capital maintenance or replacement programs. The way to distinguish a
fund from an activity is that a fund will have exclusive revenue items as well
as expenditures. Normally expenses are to be balanced with revenues within a
' fund.
Generally, the funds of the Village are in sound condition and, if the budget
performs as projected, they will continue to have available balances by year end.
' The exceptions to this, as currently budgeted, are the IMRF and scavenger funds.
IMRF - The Illinois Municipal Retirement Fund was established to finance
the Villages portion of employee pension contributions as required by state
' statute. Because of changes in the state actuary's assumptions, there has been
a rapid increase in IMRF charges as a percentage of salaries. The yearly IMRF
contribution went from 7.83% in 1987 to 11.528 in 1993. It was not possible to
' increase the levy quickly enough to accommodate this increase, but it is believed
1 25
that the levy is now at a level to allow the Village to recoup funds that were
advanced from the General Fund.
i
Scavenger - The Scavenger Fund is funded with a combination of user fees
and the property tax levy. At its current funding level, revenues match
expenditures] however, from prior years the Scavenger Fund owes the General Fund
approximately $60,000.
FINANCIAL CONDITION OF THE VILLAGE
The Village continues to be in sound financial condition. Thi� is evidenced in:
1. Continuation of Moody's AA -1 bond rating.
2. Continuing to add to General Fund Revenue.
3. Revenue continuing to expand at a sustaining rate.
4. Debt levels are low compared to national levels.
5. Continued improved funding of pension funds.
6. Continuing maintenance of the Village plant and equipment,
7. Full funding of the Vehicle and Equipment Replacement Fund.
i
26
r�
�I
ADMINISTRATIVE DIVISION and
' PUBLIC SAFETY DIVISION
SOURCES OF FUNDS AND EXPENDITURES
FUNDING SOURCE ACTUAL AND PROPOSED
' General Fund
'
1992 -93
ACTUAL
1993 -94
BUDGET
1993 -94
ESTIMATE
1994 -95
PROPOSED
'
REVENUE:
Municipal Sales Tax
$2,212,747
$2,210,000
$2,250,000
$2,300,000
'
Local Use Tax
125,737
110,000
120,000
127,000
State Income Tax
693,285
710,000
710,000
750,000
Hotel Tax
999,040
1,050,000
1,050,000
1,075,000
tBeer
- Liquor Licenses
55,950
55,000
55,000
55,000
Food Licenses
4,811
5,000
5,000
5,000
'
Other Business Licenses
22,227
17,000
22,500
22,500
Animal Licenses
3,554
7,000
5,000
5,000
Non - Business Licenses
35,404
32,000
32,160
32,000
Building Permits
96,737
65,000
60,000
85,000
Special Police Services
15,092
15,500
17,720
16,500
'
Dispatching Services
37,261
34,000
37,000
100,000
Engineering Charges
19,163
10,000
0
10,000
'
Ordinance Violations
Interest Earnings
272,748
506,734
255,000
271,000
270,000
537,349
270,000
301,000
Rental Income
29,000
38,600
44,100
44,200
'
Miscellaneous
40,090
22,500
36,289
27,500
False Alarms
44,290
45,000
50,000
50,000
Franchise Fees - Cable TV
117,476
120,000
120,000
124,000
'
Franchise Fees - Telephone
60,837
60,000
105,000
80,000
State Grants
0
0
540
0
Sale of Land
15,700
0
1,600
0
Transfer Charges
60,000
60,000
60,000
60,000
Transfer to Other Funds
(38,233)_
(75,000)
(25,570)
(50,000)
$5,117,600
$5,563,688
$5,489,700
TOTAL REVENUE
$5,429,649
tTOTAL
EXPENDITURES
$4,482,109
$5,109,700
$4,911,603
$5,456,420
NET CHANGE
$ 947,539
$ 7,900
$ 652,085
$ 33,280
'
27
ADMINISTRATIVE DIVISION and
PUBLIC SAFETY DIVISION
SOURCES OF FUNDS AND EXPENDITURES
FUNDING SOURCE PROJECTED
General Fund
1995 -96 1996 -97
PROJECTED PROJECTED
REVENUE:
Municipal Sales Tax
Local Use Tax
State Income Tax
Hotel Tax
Beer- Liquor.Licenses
Food Licenses
Other Business Licenses
Animal Licenses
Non - Business Licenses
Building Permits
Special Police Services
Dispatching Services
Engineering Charges
Ordinance Violations
Interest Earnings
Rental Income
Miscellaneous
False Alarms
Franchise Fees - Cable TV
Franchise Fees - Telephone
State Grants
Sale of Land
Transfer Charges
Transfer to Other Funds
TOTAL REVENUE
TOTAL EXPENDITURES
NET CHANGE
W,
$2,300,000
$2,350,000
134,000
140,000
790,000
820,000
1,200,000
1,250,000
55,000
55,000
5,000
5,000
22,500
23,500
5,000
5,000
32,000
32,000
200,000
200,000
16,500
16,500
104,100
108,960
10,000
10,000
270,000
270,000
301,000
301,000
44,200
44,200
27,500
27,500
50,000
50,000
130,000
135,000
82,000
85,000
0
0
0 0
60,000 60,000
(70,000) (80,000)L-
$5,768,800 $5,908,660
$5,639,880 $5,820,690
$ 128,920 $ 87,970
1
IGENERAL ADMINISTRATION
IMAYOR AND BOARD OF TRUSTEES
The legislative branch of the Village is responsible for interpreting
the wishes of the community and determining the policies under which the
I Village operates. The people elect the Mayor and six Trustees who serve
gratis.
BOARDS, COMMISSIONS, AND COUNCILS
There are nineteen independent commissions, councils, and boards
authorized by the Mayor and Trustees or required by State law that are
' appointed to advise and assist the Board of Trustees in its policy
decisions. These councils also conduct hearings that pertain to their
function. All positions on these boards are non - salaried.
1 29
1.
Board of Local Improvements - Consists of seven members (the
'
Mayor and the Board of Trustees). Makes recommendations to
the Trustees regarding those things that it feels should be
done to improve the Village by special assessment, special
'
taxation, or otherwise. The Village Clerk is secretary to
the Board.
2.
Plan Commission - Consists of seven members plus the Mayor
'
(ex- officio), serving three -year overlapping terms, except
the Mayor who serves a four -year term. Members are appointed
by the Mayor with the advice and consent of the Board of
Trustees, and the chairman is designated for a one -year term
'
in the same manner. The Planning Commission is responsible to
the Board of Trustees for holding public hearings and making
recommendations regarding the Comprehensive Plan, annexation,
'
sub - division, and zoning (land use, ratio of building to land
area, and building height)..
3.
Board of Zoning Appeals - Has seven members who serve five
'
year overlapping terms. Appointed by the Mayor with the
advice and consent of the Board of Trustees. Responsible to
the Board of Trustees to hear and make recommendations on
applications for variations to the provisions of the zoning
'
ordinance, and to hear and rule on appeals from orders or
decisions made by the administrative officer enforcing the
zoning ordinance.
4.
Board of Police Commissioners - Consists of three members,
each serving three -year overlapping terms. No more than two
'
members may be from the same political party. Appointed by
the Mayor with the advice and consent of the Board of
Trustees. Responsible for all appointments, promotions, and
dismissals in the police force; conducts entrance and
'
promotional examinations.
5.
Police Pension Board - Has five members who serve two -year
terms, including two civilians appointed by the Mayor, two
members elected from the police force, and one member elected
from the beneficiaries of the pension fund. Determines
eligibility of applicants, distributes funds, manages,
'
invests, and controls the police pension fund.
1 29
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6. Safety Council - Consists of seven members appointed by the
Mayor with the advice and consent of the Board of Trustees,
serving three -year overlapping terms. Responsible to the Board '
of Trustees to study and make recommendations regarding Village
safety problems.
7. Board of Building Appeals - Consists of seven members appointed '
by the Mayor with the advice and consent of the Board of
Trustees, to serve five -year overlapping terms. The members are
responsible to the Board of Trustees to hear appeals on '
decisions made by the Building Commissioner enfording the
building ordinances and to recommend action to the Board of
Trustees regarding such appeals. The Board holds hearings and
makes recommendations to the Board of Trustees regarding changes '
in the building codes and makes recommendations regarding
issuance of building permits for non - residential structures.
8.
Youth Council - Consists of twelve members appointed by the
'
Mayor with the advice and consent of the Board of Trustees for
three -year overlapping terms. Studies and investigates
activities which might involve or contribute to the delinquency
of juveniles and makes recommendations to the Village Mayor and
'
Board of Trustees regarding legislation or action' to protect the
youth of the Village.
9.
Human Relations Commission - Consists of seven members appointed
'
by the Mayor with the advice and consent of the Board of
Trustees for three -year overlapping terms. Studies and
recommends means of developing better relations between people,
,
cooperates with the State and Federal agencies, end issues such
publications and reports as it and the Board of Trustees
consider in the public interest.
10.
Manpower Commission - Consists of five members appointed by the
Mayor with the advice and consent of the Board of Trustees for
three -year overlapping terms. Reviews possible appointees to
the Village boards, commissions, and councils and makes
'
recommendations to the Mayor and Board of Trustees.
11.
Electrical Commission - Consists of five members appointed by
'
the Mayor with the advice and consent of the Board of Trustees
for four -year coterminous terms or until their successors are
appointed. Responsible to the Board of Trustees to recommend
standards, specifications, and rules and regulations governing
'
the installation, alteration, and use of electrical equipment in
the Village.
12.
Emergency Services and Disaster Agency - Consists of a director
'
and such additional members as the director selects.
Responsible for the administration, training and operation of
the Agency.
'
13.
Village Center District Development and Redevelopment Commission
Consists of nine members appointed by the Mayor with
the advice and consent of the Board of Trustees:. This
,
Commission advises, makes plans or initiates on matters which
directly or indirectly affect the development or redevelopment
of the Village Center District.
,
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14. Energy Advisory and Resource Recovery Commission - Consists of
seven members appointed by the Mayor with the advice and
consent of the Board of Trustees for three -year overlapping
terms. Its responsibilities include advising the Board and
initiating matters related to the recovery of resources
(recycling) and energy conservation.
15. Cable Advisory Board - Consists of nine members, appointed by
the Mayor with the advice and consent of the Board of
Trustees, for five -year overlapping terms. To serve as a
screening body for all issues involving cable television.
16. Cemetery Association - Consists of three members appointed by
' the Mayor with the advice and consent of the Board of Trustees
for indefinite terms. Arrange for the care and maintenance of
the Deerfield Cemetery.
1
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17. Appearance Review Committee - Consists of five members
appointed by the Mayor with the advice and consent of the
Board of Trustees for three year terms. Responsible for
reviewing exterior design of new and remodeled buildings.
18. Sister City Committee - Consists of five members appointed by
the Mayor with the advice and consent of the Board of Trustees
for indefinite terms. Communicates with and maintains
friendly relations with Ludinghausen, Germany.
19. Stormwater Management Committee - Consists of seven members
appointed by the Mayor with the advice and consent of the
Board of Trustees for indefinite terms. Responsible for
making recommendations to the Mayor and Board of Trustees
regarding improvements to the storm and sanitary sewer
systems.
VILLAGE CLERK
The Village Clerk is responsible for the maintenance of the official
records of the Village as required by statute and by the Mayor and Board of
Trustees. The Clerk acts as custodian of the Village seal which is required
on many documents, publishes legal notices, oversees Village elections, and
performs other duties as stated in statute or ordinance. Appointed by the
Mayor and Board of Trustees, the Village Manager serves as the Village Clerk.
ADMINISTRATIVE DIVISION
All of the expenditures of the following departments - Village Manager,
Finance, Community Development, and Engineering are included in the
Administrative Division. The revenues and expenditures from the
Administrative Division and Public Safety Division are included in the
General Fund - Sources of Funds and Expenditures, pages 27 -28.
' 31
EXPENDITURES
DIVISION
Administrative
FUNDING SOURCE
General Fund
ACCOUNT NUMBER
AND CLASSIFICATION
5111 Salaries
5113 Overtime
5114 Part Time
5115 Benefits
5116 Apparel
5210 Equipment Rental
5211 Repairs & Maintenance
5212 Travel, Training, etc.
5213 Printing and Advertising
5214 Communications
5215 Rental Property Repairs
5216 Utility Services
5218 Miscellaneous
5231 MV Maintenance
5315 Insurance
5316 Professional
5317 Contractual
5318 Senior Assistance
5412 Supplies
5419 Petroleum Products
5428 Materials
5431 Small Tools & Equipment
6111 Equipment
6212 Motor Vehicles
6415 Improvements -Other Than Bldgs
7317 Vehicle +Equip Replacement
TOTAL
Per Capita Cost
32
DEPARTMENT
Village tanager's, Finance
SUMMARY Comm Dev{ Engineering
ACTUAL BUDGET ESTIMATE PROPOSED
1992 -93 1993 -94 1993 -94 1994 -95
$ 762,891 $ 817,150 $ 781,309 $ 839,970
6,943
8,200
;7,840
9,570
118,044
134,230
131,269
142,000
100,834
141,160
134,700
161,830
149
550
450
800
907
0
0
0
10,215
40,600
.33,450
35,800
27,260
32,550
33,821
34,200
20,577
21,350
;19,900
22,350
22,204
28,110
26,143
28,320
750
3,000
500
3,000
4,206
5,000
5,000
5,000
30,860
44,700
42,151
50,750
7,959
6,900
8,021
6,600
54,525
62,500
46,980
62,500
215,048
175,350
167,179
190,300
78,743
81,200
65,871
86,600
26,700
35,000
31,000
i
36,000
20,667
35,100
27,670
33,800
3,421
2,800
2,460
2,500
0
1,000
0
1,000
637
1,000
360
1,000
9,294
17,300
13,681
8,300
8,981
10,000
.10,000
0
70
0
0
0
0
0
0
17,000
$1,531,885 $1,704,750 $1,589,754 $1,779,190
$98.39 $102.68
ADMINISTRATIVE
DIVISION
'
FUNDING SOURCE
DEPARTMENT
General Fund
SUMMARY
OF EXPENDITURES Village Manager's,
Finance
BY
CATEGORY
Comm
Dev, Engineering
1994 -95
1992 -93
1993 -94
1993 -94
1994 -95
BUDGET
'
ACTUAL
BUDGET
ESTIMATED
PROPOSED
OVER /UNDER
1993 -94
'
BUDGET CATEGORIES
BUDGET
Personal Services
$ 887,878
$ 959,580
$ 920,419
$ 991,540
$ 31,960
'
5111,5113,5114
Other Services
46,241
83,610
73,114
78,720
(4,890)
5210,5211,5214,5215,5216
'
5231
'
Contractual
5115,5315,5316,5317,5318
475,850
495,210
445,729
537,230
42,020
Commodities
103,571
139,050
126,812
146,400
7,350
'
5116,5212,5213,5218,5419
5424,5428,5431,5434
Capital Outlay
18,345
27,300
23,681
25,300
(2,000)
'
6111,6212,6415,6513,7317
'
TOTALS
$1,531,885
$1,704,750
$1,589,754
$1,779,190
$ 74,440
t
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33
FUNDING SOURCE
General Fund
BUDGET CATEGORY
Personal Services
5111,5113,5114
Other Services
5210,5211,5214,5215,5216
5231
Contractual
5115,5315,5316,5317,5318
Commodities
5116,5212,5213,5218,5419
5424,5428,5431,5434
Capital Outlay
6111,6212,6415,6513,7317
TOTALS
34
ADMINISTRATIVE DIVISION
SUMMARY OF EXPENDITURES
BY CATEGORY
PROJECTED
i
DEPARTMENT
Village Manager's, Finance
Comm Dev,' Engineering
1995 -96 1996 -97
PROJECTED PROJECTED
$1,026,240 $1,062,160
66,830 68,350
550,250 557,730
i
146,850 148,150
28,600 25,600
$1,818,770 $1,861,990
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
ADMINISTRATIVE DIVISION
BUDGET ANALYSIS
1994 - 1995 PROPOSED BUDGET $1,779,190
1993 - 1994 BUDGET 1,704,750
INCREASE $ 74,440
PERSONAL SERVICES: (5111 -- Salaries; 5113 -- Overtime;
5114 - -Part Time)
Annual Salary Adjustments
Miscellaneous Changes in Personnel,
All Employees @ 1.058 FQE
CHANGES IN PERSONAL SERVICES
OTHER SERVICES: (5210 -- Equipment Rental; 5211 -- Repairs
& Maintenance; 5214 -- Communications;
5215 -- Rental Property Repairs; 5216- -
Utility Services; 5231 - -MV Maintenance)
Reduction in Building Maintenance
Other Decreases
CHANGES IN OTHER SERVICES
CONTRACTUAL SERVICES: (5115 -- Benefits; 5315- -
Insurance; 5316 -- Professional;
5317 -- Contractual; 5318- -
Senior Assistance)
Increase in Medical, Dental and Life Insurance
Budget All Employees at Full Cost
Increase in Professional Services for Cable TV
Commission
New Computer Applications
Miscellaneous Increases
CHANGES IN CONTRACTUAL SERVICES
$ 28,870
3,090
$ (4,500)
(390)
$ 20,670
15,000
3,000
3,350
$ 31,960
$ (4,890)
$ 42,020
35
COMMODITIES: (5116 -- Apparel; 5212 -- Travel, Training,
etc.; 5213 -- Printing & Advertising;
5419 -- Petroleum Products; 5424- -
Miscellaneous; 5424 - -Dog Pound;
5428 -- Materials; 5431 - -Small Tools
& Equipment; 5434 -- Supplies)
Increase in Plaza Events $ 5,000
Increase in Advisory Boards 1,000
Increase in Printing 1,000
Other Increases 350
CHANGES IN COMMODITIES
CAPITAL OUTLAY: (6111 -- Equipment; 6212 - -Motor
Vehicles; 6513 - -Land Acquisition;
6415 -- Improvements Other Than
Buildings)
Reduction in Vehicle and Equipment Expenditures $(19,000)
Contribution to the Vehicle and Equipment
Replacement Fund ;17,000
CHANGES IN CAPITAL OUTLAY
36
TOTAL INCREASE
i
$ 7,350
$( 2,0001
$ 74,440
1
VILLAGE MANAGER'S DEPARTMENT
' The Village Manager's Department serves to join the legislative branch
of the Village to its operating departments. As provided by ordinance, the
Village Manager advises the Mayor and Board of Trustees on policy decisions
' and acts as Chief Administrative Officer, directing the day -to -day operations
of the Village. The Village Manager is also appointed Village Clerk by the
Mayor and Board of Trustees.
' The Village Manager's Department is staffed by the Village Manager,
Assistant to the Manager, Executive Secretary, a part -time Administrative
Intern and two part time secretaries to the Boards and Commissions. All of
' the activities of the various boards and commissions are included in the
Village Manager's Department budget. The Village Manager's Department
Objectives for the 1994 -95 fiscal year are as follows:
' Provide the Mayor and Board of Trustees relevant and timely
information and advice necessary to evaluate and make policy
decisions.
' Direct and advise operating departments in order to meet service
levels established by the Mayor and Board of Trustees.
' Encourage citizen participation in Village activities through
public information materials, press relations and cable TV
programming.
' In conjunction with the Village Attorney, coordinate the
development of ordinances, resolutions, contracts, agreements and
other documents for consideration by the Mayor and Board of
Trustees.
1
1
1
1
1
1
1
i
Represent the Village in working with Federal, state, regional
and local agencies and community groups, as well as private
enterprises and not - for - profit organizations.
Encourage strategic and operational improvements through
innovation and professional development.
Develop a motivated workforce through professional employee
evaluations, training and competitive levels of compensation.
Perform the statutory duties required of the Village Clerk's
office.
Publish D- Tales,
in the Village,
information.
Work Statistics
a monthly newsletter mailed to every household
providing all residents with up -to -date
1990 1991 1992 1993
Ordinances Passed
56
55
60
67
Resolutions Passed
9
11
13
11
Village Board Meetings
n/a
n/a
24
24
D -Tales Published
n/a
n/a
6
6
Business Licenses Issued
n/a
n/a
87
93
Liquor Licenses Issued
n/a
n/a
31
32
Vending Licenses Issued
n/a
n/a
204
245
Parking Permits Issued
n/a
n/a
681
706
Distributions to Mayor and Board
n/a
n/a
52
52
Community Development Group Meetings
n/a
n/a
22
21
Cable Advisory Board Meetings
n/a
n/a
12
10
Energy Advisory Commission Meetings
n/a
n/a
12
7
1 37
DIVISION
Administrative
FUNDING SOURCE
General Fund
ACCOUNT NUMBER
AND CLASSIFICATION
5111 Salaries
5113 Overtime
5114 Part Time
5115 Benefits
5211 Repairs & Maintenance
5212 Travel, Training, etc.
5213 Printing and Advertising
5214 Communications
5218 Miscellaneous
5231 MV Maintenance
5317 Contractual
5412 Supplies
5419 Petroleum Products
6111 Equipment
7317 Vehicle +Equip Replacement
TOTAL
Per Capita Cost
38
EXPENDITURES
VILLAGE MANAGER'S
DEPARTMENT
Village Manager's
10 -1002
ACTUAL BUDGET ESTIMATE PROPOSED
1992 -93 1993 -94 1993 -94 1994 -95
$ 195,878 $ 202,120 $ 187,000 $ 197,760
3,663
3,100
2,300
3,600
16,153
21,750
20,500
23,050
18,560
27,050
26,211
29,770
159
1,900
350
1,100
11,269
11,900
14,120
13,750
11,457
9,800
9,231
9,800
4,416
7,000
6,171
7,000
11,828
25,000
25,671
31,000
755
1,500
1,000
1,500
1,601
700
1,450
700
1,914
5,000
3,450
5,000
684
500
500
500
1,408
2,500
1,860
2,600
0
0
0
2,000
$ 279,746 $ 319,820 $ 299,814 $ 329,130
$18.46 $19.00
1
' FINANCE DEPARTMENT
The Village's Finance Department provides all accounting services,
performs investment and cash management activities and coordinates capital
' financing, purchasing, budget preparation and control, as well as audit
preparation and compliance. As required by statute, the Treasurer provides
regular reports on the fiscal condition of the Village to the Mayor and
Board.
' The Finance Department is staffed by the Director of Finance, who also
serves as the Village Treasurer, an Assistant to the Director, a Computer
Systems Supervisor, a Principal Accounting Clerk, a Financial Secretary, a
Cashier - Receptionist and a Building Custodian. Two part -time employees also
assist in providing departmental services.
' The Director of Finance and Treasurer coordinates all of the financial
affairs of the Village, establishes and maintains necessary controls, and
supervises the employees and activities of the Finance Department. The
Objectives of the Finance Department for the 1994 -95 fiscal year are as
' follows:
Operate accounting systems in conformance with professional
accounting practice and statutory requirements.
Prepare regular reports on the financial condition of the Village as
directed by the Mayor and Board of Trustees or required by statute.
' Develop and recommend to the Mayor and Board of Trustees arrangements
for the efficient financing of capital improvements.
' Perform financial planning through the identification of future
expenses and analysis of potential revenue sources.
' Review all departmental payment requests, prepare authorization
documents for consideration by the Mayor and Board of Trustees, and
disburse all approved funds in a timely manner.
1
1 39
Maintain all personnel records and assist the Village Manager in
'
personnel administration.
Procure and administer an insurance program that controls the risk
t
associated with fire and casualty losses, workers' compensation
claims, and provides approved levels of health and life insurance
coverage to Village employees.
'
Invest temporarily idle funds to earn the highest possible return
while at all times protecting the safety of principal through the use
of sound investment practices.
'
Calculate, distribute and collect utility bills, vehicle and animal
licenses and other charges for Village services at the rates
established by the Mayor and Board of Trustees.
Efficiently collect and process all receipts in order to maximize
investment earnings, while conforming to investment guidelines.
'
Maintain accurate and efficient information services to support
billing, collections, accounting and document preparation.
1
1 39
Establish purchasing procedures and assist operating departments to
achieve optimum value for funds expended for equipment, supplies and
services.
Provide budget preparation support to the Village Manager and
operating departments to assure accuracy and timely Submission to the
Mayor and Board of Trustees.
Coordinate budget implementation to assure conformance with funding
limits and other budgetary controls.
Facilitate the collection of information required for the development
of the annual audit and preparation of the comprehensive annual
report.
Work Statistics 1990 1991 1992 1993
Checks written 8,395 8,213 8,640 8,469
Water, sewer and garbage bills issued 24,023 28,034 % 28,512 28,544
Animal licenses sold 1,356 1,384 1,393 1,477
Vehicle licenses sold and transferred 12,623 12,752 12,742 12,740
Investment transactions 99 75 63 48
Journal posting (based on 1 -month sample) 7,500 6,816 8,496 8,412
40
DIVISION
Administrative
FUNDING SOURCE
General Fund
EXPENDITURES
FINANCE
DEPARTMENT
Finance
10 -1001
ACCOUNT NUMBER
ACTUAL
BUDGET
ESTIMATE
PROPOSED
'
AND CLASSIFICATION
1992 -93
1993 -94
1993 -94
1994 -95
'
5111
5113
Salaries
Overtime
$ 286,791 $
610
318,000
1,500
$ 304,000
1,700
$ 334,750
1,850
5114
Part Time
41,704
49,000
46,500
53,560
5115
Benefits
41,622
59,400
53,700
71,440
5116
Apparel
91
300
200
300
5210
Equipment Rental
907
0
0
0
'
5211
Repairs & Maintenance
9,812
36,500
31,000
32,000
5212
Travel, Training, etc.
6,215
7,200
6,631
7,900
'
5213
Printing and Advertising
4,209
6,000
5,000
6,000
5214
Communications
16,900
20,000
18,751
20,000
5215
Rental Property Repairs
750
3,000
500
3,000
'
5216
Utility Services.
4,206
5,000
5,000
5,000
5218
Miscellaneous
18,710
19,000
15,770
19,000
5315
Insurance
54,525
61,500
46,980
62,500
'
5316
Professional
207,371
169,000
163,249
184,000
5317
Contractual
60,206
63,500
46,821
67,500
'
5318
Senior Assistance
26,700
35,000
31,000
36,000
5412
Supplies
9,122
18,500
12,000
18,500
5428
Materials
0
1,000
0
1,000
5431
Small Tools & Equipment
637
1,000
360
1,000
6111
Equipment
972
13,000
10,000
3,500
'
7317
Vehicle +Equip Replacement
0
0
0
8,000
TOTAL
$ 792,061 $
887,400
$ 799,160
$ 936,800
tPer
Capita Cost
$51.21
$54.07
41
COMMUNITY DEVELOPMENT DEPARTMENT
The Community Development Department is responsible for administering and
enforcing the Zoning Ordinance, Subdivision Ordinance and Building Codes.
The department coordinates the activities of the Plan Commission and Board
of Zoning Appeals and provides analysis of all matters before them. Building
plan review, permit approval, and inspectional services are also provided by
the department. The department provides technical assistance as well as
coordinates the activities of the Village Center Development Commission, the
Appearance Review Commission, the Electrical Commission, and the Board of
Building Appeals.
The Director of Community Development supervises activities for the
department with the assistance of a Code Enforcement Supervisor, a Planner,
a Building Inspector and a Secretary II. Two part -time personnel also assist
in providing departmental services. The department's objectives for the
1994 -95 fiscal year are as follows:
Enforce the building code.
Enforce zoning ordinances.
Provide technical information assistance to the Village Board, Plan
Commission, Village Center Development Commission, Appearance Review
Commission, Board of Zoning Appeals, Board of Building Appeals and
Electric Commission on matters before them.
Review plats for their compliance to the Comprehensive Plan, Zoning
Ordinances, Subdivision Ordinances, the Official Map and good
design principles. Record plats with the county. Update all plat
books and maps to reflect changes. Maintain plat archives.
Maintain the Official Map, Comprehensive Plan and Zoning Ordinance.
Prepare research studies and reports on future plan$.
Continue the Comprehensive Plan Review. All sections will be
presented to the Community Development Group for their comments.
The comments of the Community Development Group and, all other
special interest commissions will be presented to the Plan
Commission for their consideration. The Plan Commission will
continue to hold review sessions on the Plan. Based upon the Plan
Commission's recommendations regarding the Comprehe )asive Plan,
proposed amendments to the Plan will be developed. Depending upon
the extent of the revisions to actual text of the Ptan after the
public hearing and the changes to the various maps within the Plan
which are ultimately adopted by the Board of Trustees, copies of the
revised Plan could be available for sale within a few months after
its adoption.
Continue to develop booklets or handouts which will synthesize
various provisions and procedures mandated by the Subdivision Code
and Zoning Ordinance. These will be made available to the public.
Be involved with the review and development of planning and zoning
efforts for the Metra property. The Department will; also continue
42
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
economic development efforts as directed by the Board. Continue to
review the 1993 Building Code and 1993 Electrical Codes. The
Building Division will also continue its ongoing program of
microfilming building plans.
Continue to seek authorization to apply for participation in the
Community Rating System. If the community can qualify, the
department will work with the Engineering Department to undertake as
many of the activities as possible that are listed by the Federal
Emergency Management Agency as being eligible for credit under the
Community Rating System program. At the present time we provide a
number of activities which are listed as creditable activities but
which do not meet the exact criteria of FEMA. The more creditable
activities that we can accomplish, the greater should be the
reduction in flood insurance rates for the community. Other benefits
would include increased public safety, reduction of damages to
property and public infrastructure, avoidance of economic disruption
and losses, reduction of human suffering and protection of the
environment.
Complete a video tape survey of all signage in the non - residential
districts.
Work Statistics 1990 1991 1992 1993
Licenses and Permits:
Residences
20
25
52
28
Additions and Alterations
146
150
181
157
Garages
31
10
33
34
Garage Sale and Temporary Use Permits
247
270
287
296
Miscellaneous
527
487
603
684
Total Licenses and Permits
Zoning Appeals Cases
Board of Building Appeals Cases
VCDC Meetings
Appearance Review Meetings
I -Z District Proposed Text Amendments
Planning Commission:
Public Hearings
Continued Public Hearings
Substantial Conformance Petitions
Prefiling Conferences
Miscellaneous Requests
Comprehensive Plan Meetings
971
942
1,156
1,199
11
10
8
14
0
0
0
0
6
7
10
8
9
6
9
10
0
0
11
1
26
19
23
22
25
2
7
5
7
12
12
6
15
5
8
8
2
5
5
3
5
9
2
2
43
DIVISION
Administrative
FUNDING SOURCE
General Fund
EXPENDITURES
COMMUNITY DEVELOPMENT
i
DEPARTMENT
Community Development
10 -1003
ACCOUNT NUMBER
ACTUAL
BUDGET
ESTIMATE
PROPOSED
AND CLASSIFICATION
1992 -93
1993 -94
1993 -94
1994 -95
5111
Salaries
$ 231,595
$ 246,030
$ .239,300
$ 252,870
5113
Overtime
2,670
3,600
3,840
4,120
5114
Part Time
60,187
63,480
64,270
65,390
5115
Benefits
34,611
47,840
47,210
53,040
5116
Apparel
58
250
250
500
5211
Repairs & Maintenance
0
2,000
2,000
�' 2,500
5212
Travel, Training, etc.
6,667
10,100
'10,099
9,350
5213
Printing and Advertising
4,484
5,000
1 5,300
6,100
5214
Communications
586
800
800
920
5218
Miscellaneous
140
600
1 600
600
5231
MV Maintenance
5,086
4,600
4,600
4,600
5315
Insurance
0
1,000
0
0
5316
Professional
0
700
400
700
5317
Contractual
15,736
16,300
16,299
17,300
5412
Supplies
7,598
10,200
,10,510
8,500
5419
Petroleum Products
1,368
1,400
1,400
1,400
6111
Equipment
6,215
1,000
1,000
1,200
6212
Motor Vehicles
8,981
0
0
0
6415
Improvements -Other Than Bldgs
70
0
0
0
7317
Vehicle +Equip Replacement
0
0
0
5,000
TOTAL
$ 386,053
$ 414,900
$ 407,879
$ 434,090
Per Capita Cost
$23.95
$25.05
44
LJI
1
1
1
1
1
1
1
1
1
1
1
J
1
1
1
1
1
ENGINEERING DEPARTMENT
The Engineering Department provides technical design services and
oversight for Village construction projects, reviews development plans to
assure compliance with Village ordinances, supervises operation of the
Wastewater Reclamation Facility, and advises the Mayor and Board, as well
as other departments on engineering matters. The department is supervised
by the Director of Public Works and Engineering and staffed by an Assistant
Village Engineer. The Departmental Objectives for the 1994 -95 fiscal year
are as follows:
Oversee all engineering activities within the Village, including
those required for operation of the Sewage Treatment Plant.
Conduct engineering studies.
Supervise construction activities.
Estimate project costs and fees.
Review subdivision plans and specifications to assure compliance
with regulatory or other professional standards.
Define and supervise Village construction projects.
Advise the Mayor and Board of Trustees on technical matters.
Continue to assist other departments in defining problem areas and
developing alternative solutions.
Continue to coordinate public works infrastructure improvements
with engineering projects.
Continue to upgrade and structure the engineering and public works
record keeping, data organization and data relationships.
Major construction projects for 1994 -95 are:
Replacement of all sanitary, storm, sewer, and water main work, and
road reconstruction on Osterman Avenue from Waukegan Road to Jonquil
Terrace.
Reconstruction of the Deerfield Road Bridge over the West Fork of the
North Branch of the Chicago River.
Work Statistics 1990 1991 1992 1993
Approval of Work Completed and
Payment Requests on Contracts
n/a
n/a
96
73
Number of Purchase Orders Processed
n/a
n/a
90
122
Letters of Credit Received
n/a
n/a
14
9
Number of Projects Administered
n/a
n/a
15
11
1 45
EXPENDITURES
DIVISION
Administrative
FUNDING SOURCE
DEPARTMENT
General Fund ENGINEERING I 10 -1004
ACCOUNT NUMBER
ACTUAL
BUDGET
ESTIMATE
PROPOSED
AND CLASSIFICATION
1992 -93
1993 -94
X993 -94
1994 -95
5111
Salaries
$ 48,628
$ 51,000
$ ;51,010
$ 54,590
5115
Benefits
6,040
6,870
1 7,580
7,580
5211
Repairs & Maintenance
244
200
100
I
200
5212
Travel, Training, etc.
3,108
3,350
2,971
3,200
5213
Printing and Advertising
427
550
370
450
5214
Communications
301
310
421
400
5218
Miscellaneous
182
100
I
I 110
150
5231
MV Maintenance
2,117
800
( 2,420
500
5316
Professional
7,677
5,650
3,530
i
5,600
5317
Contractual
1,200
700
1,300
1,100
5412
Supplies
2,033
1,400
1 1,710
1,800
5419
Petroleum Products
1,368
900
560
600
6111
Equipment
699
800
820
1,000
6212
Motor Vehicles
0
10,000
!10,000
0
7317
Vehicle +Equip Replacement
0
0
0
2,000
TOTAL
$ 74,024
$ 82,630
I
$ X82,902
I
$ 79,170
Per Capita Cost
$4.77
i
I"
i
I
$4.57
i
i
46
IPUBLIC SAFETY DIVISION
POLICE DEPARTMENT
' SUMMARY OF THE POLICE MISSION
' The mission of the Police Department is to protect life and property,
preserve the peace, and to provide service, in a professional manner, to
the community.
' The Police Department has ten continuing goals that accomplish this
mission.
1
1
1
1
1
1
1
1
L
1
1
1
1
1
Prevention of crime
Deterrence of crime
Apprehension of offenders
Recovery and return of property
Movement of traffic
Provision of services unavailable from other public or private
welfare agencies
Prevention of substance abuse in the community
Education of juveniles to their responsibilities before the law
Education of the public in the steps it can take to reduce the
probabilities of becoming the victim of criminal attack
Participation in the implementation of Disaster and Disorder
services
In addition to these continuing goals the Deerfield Police Department will
implement and enhance the following projects during the 1994 -95 fiscal
year:
The Deerfield Police Department will adopt the major tenets of
Community Policing, tailoring
that philosophy to the needs of
Deerfield citizens. Specific
applications
of the
Community
Policing philosophy will focus
on Crime
Prevention,
Quality Case
Investigation, Problem Resolution
and Victims
Assistance.
Work Statistics
1990
1991
1992
1993
Calls for Service
9,790
9,888
9,644
10,348
Accidents:
Personal Injury
135
120
128
132
Property
588
507
491
542
Traffic Tickets
6,705
5,968
4,223
4,258
Compliance Citations
1,206
1,606
1,385
Parking Citations
5,960
3,987
4,272
4,435
Crime Index
373
348
311
269
Criminal Arrests
821
616
439
519
Vandalism
178
186
176
102
Bicycle Citations
716
417
441
406
Traffic Enforcement Index (Tickets
per Injury Accident)
50
50
33
43
1 47
DIVISION
Public Safety
FUNDING SOURCE
General Fund
ACCOUNT NUMBER
AND CLASSIFICATION
5111 Salaries
5113 Overtime
5114 Part Time
5115 Benefits
5116 Apparel
5211 Repairs & Maintenance
5212 Travel, Training, etc.
5213 Printing and Advertising
5214 Communications
5218 Miscellaneous
5231 MV Maintenance
5315 Insurance
5316 Professional
5317 Contractual
5412 Supplies
5419 Petroleum Products
6111 Equipment
6212 Motor Vehicles
7317 Vehicle +Equip Replacement
TOTAL
Per Capita Cost
48
EXPENDITURES
DEPARTMENT
Police
SUMMARY
ACTUAL BUDGET ESTIMATE PROPOSED
1992 -93 1993 -94 1993 -94 1994 -95
$2,166,962 $2,312,000 $2,310,559 $2,558,400
59,883
66,000
65,620
81,160
43,310
49,250
47,959
79,890
236,046
345,400
318,159
375,260
34,066
33,100
33,100
38,500
16,251
19,000
18,149
23,540
29,389
38,720
24,890
39,800
4,780
6,400
5,040
6,400
18,686
26,700
124,211
27,100
2,989
9,800
10,020
5,000
22,069
34,480
45,701
34,000
116,262
134,300
113,210
141,650
1,262
5,000
3,390
6,500
52,383
84,350
71,879
48,370
35,355
34,600
30,150
34,600
47,659
39,500
36,540
39,500
22,905
50,150
46,270
30,560
39,968
116,200
X17,000
0
0
0
0
107,000
$2,950,224 $3,404,950 $3,321,848 $3,677,230
$196.51 $212..23
PUBLIC SAFETY DIVISION
' FUNDING SOURCE
General Fund SUMMARY OF EXPENDITURES
BY CATEGORY
1
1 1992-93
ACTUAL
' BUDGET CATEGORIES
DEPARTMENT
Police
1994 -95
1993 -94 1993 -94 1994 -95 BUDGET
BUDGET ESTIMATED PROPOSED OVER /UNDER
1993 -94
BUDGET
Personal Services $2,270,155 $2,427,250 $2,424,138 $2,719,450 $ 292,200
' 5111,5113,5114
Other Services 57,005
' 5211,5214,5231
Contractual 405,953
' 5115,5315,5316,5317
Commodities 154,239
5116,5212,5213,5419,5424
' 5434,5412
80,180
88,061
84,640
4,460
569,050
506,638
571,780
2,730
162,120
139,740
163,800
1,680
Capital Outlay 62,873 166,350 163,270 137,560 (28,790)
' 6111,6212,6415,7317
TOTALS $2,950,224 $3,404,950 $3,321,848 $3,677,230 $ 272,280
1
1
t
49
PUBLIC SAFETY DIVISION
FUNDING SOURCE
General Fund
DEPARTMENT
SUMMARY OF EXPENDITURES Police
BY CATEGORY
PROJECTED
1995 -96
1996 -97
BUDGET CATEGORY
PROJECTED
PROJECTED
Personal Services
$2,814,200
$2,912,290
5111,5113,5114
Other Services
83,200
i
86,430
5211,5214,5231
Contractual
611,070
654,130
5115,5315,5316,5317
Commodities
169,390
173,790
5116,5212,5213,5419,5424
5434,5412
Capital Outlay
143,250
132,060
6111,6212,6415,7317
TOTALS
$3,821,110
$3,958,700
i
50
1
1
1
1
1
POLICE DEPARTMENT
BUDGET ANALYSIS
1994 - 1995 PROPOSED BUDGET $3,677,230
1993 - 1994 BUDGET 3,404,950
INCREASE $ 272,280
PERSONAL SERVICES: (5111 -- Salaries; 5113 -- Overtime;
'
1
1
1
1
1
1
1
1
1
OTHER SERVICES: (5211 -- Repairs & Maintenance;
5214 -- Communications; 5231- -
MV Maintenance)
Increase in Repairs and Maintenance
Increase in Communications
Decrease in Motor Vehicle Maintenance
CHANGES IN OTHER SERVICES
CONTRACTUAL: (5115 -- Benefits; 5315 -- Insurance;
5316 -- Professional; 5317- -
Contractual)
Increase in Benefits:
Medical and Dental Insurance
Miscellaneous
School
Increase in General Lines Insurance
Increase in Professional for Drug Testing
Decrease in Contractual
Crime Lab
Equipment Maintenance
Computer Services
CHANGES IN CONTRACTUAL SERVICES
$ 90,850
39,605
41,157
35,907
39,340
11,691
12,300
25,000
(3,65a
$ 4,540
400
(480)
$ 29,060
600
200
7,350
1,500
(6,370)
(22,510)
(7,100)
$292,200
$ 4,460
$ 2,730
1 51
5114--Part Time)
Changes in Personnel Costs:
Annual Salary Adjustments
Adjust Budget to Reflect Full Funding
'
for Authorized Positions
Add One Senior Dispatcher
Add One Full Time Dispatcher
t
Add Retirement Benefits
Add Increase in Career Development
Increase in Overtime
'
Add Three Part -Time Dispatchers
Delete One Commander's Position
CHANGES IN PERSONAL SERVICES
1
1
1
1
1
1
1
1
1
OTHER SERVICES: (5211 -- Repairs & Maintenance;
5214 -- Communications; 5231- -
MV Maintenance)
Increase in Repairs and Maintenance
Increase in Communications
Decrease in Motor Vehicle Maintenance
CHANGES IN OTHER SERVICES
CONTRACTUAL: (5115 -- Benefits; 5315 -- Insurance;
5316 -- Professional; 5317- -
Contractual)
Increase in Benefits:
Medical and Dental Insurance
Miscellaneous
School
Increase in General Lines Insurance
Increase in Professional for Drug Testing
Decrease in Contractual
Crime Lab
Equipment Maintenance
Computer Services
CHANGES IN CONTRACTUAL SERVICES
$ 90,850
39,605
41,157
35,907
39,340
11,691
12,300
25,000
(3,65a
$ 4,540
400
(480)
$ 29,060
600
200
7,350
1,500
(6,370)
(22,510)
(7,100)
$292,200
$ 4,460
$ 2,730
1 51
COMMODITIES: (5116 -- Apparel; 5212 -- Travel,
Training, etc.; 5213 -- Printing
& Advertising; 5419 -- Petroleum
Products; 5424 -- Miscellaneous;
5434 -- Supplies
Increase in Apparel for Civilians and
Crossing Guards
$ 5,400
Increase for Management Level Training
1,080
Decrease in Miscellaneous for Advisory Boards
(4,804
CHANGES IN COMMODITIES
CAPITAL OUTLAY: (5411 -- Equipment; 5412 - -Motor
Vehicles)
Decrease in Equipment $ (19,590).
Decrease in Motor Vehicles (116,200)
Contributions to the Vehicle and Equipment
Replacement Fund 107,000
CHANGES IN CAPITAL OUTLAY
TOTAL INCREASE
52
$ 1,680
$(28,790)
$272,280
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1
PUBLIC WORKS DIVISION
4# 94*111JI*Q�qTYF:q1kYN
The primary and continuing goals of the Street Department, a division of
Public Works, are:
To keep the streets clean.
To keep the streets cleared of snow and ice.
To keep the streets in good condition by repairing cracks and
potholes.
To keep all pavement marking lines visible throughout the Village.
To install and maintain street signs so they are legible under all
weather conditions.
To clean street inlets, catch basins and lines that connect inlets
to the interceptor storm sewer.
To replace all broken grates, covers and manhole frames.
To repair and maintain all street lights and traffic signals.
To plant trees with homeowners sharing half the cost.
To maintain and repair the interior of the railroad station.
To cut weeds and grass on Village owned property as well as for
private owners on a reimbursement basis.
To keep all the records necessary to obtain Motor Fuel Tax revenue
from the State.
In addition to these continuing goals, the Street Department will
implement and enhance the following projects during the next fiscal year:
Expand the Parkway Tree Trimming Program.
1 56
STREET DEPARTMENT
DIVISION
Public Works SOURCES OF FUNDS AND EXPENDITURES
FUNDING SOURCE ACTUAL AND PROPOSED
Street Fund
REVENUE:
Property Tax Levy
Motor Fuel Tax
Vehicle Licenses
50/50 Program
Train Station Maintenance
Interest Earned
Miscellaneous
State Highway Maintenance
Traffic Signal Reimbursement
Transfer from Parking Revenue
TOTAL REVENUE
TOTAL EXPENDITURES
NET CHANGE
1992 -93 1993 -94 1993 -94 1994 -95
ACTUAL BUDGET ESTIMATE PROPOSED
i
$ 336,280 $ 330,000 $ 1330,000 $ 330,000
205,000
210,000
.210,000
215,000
335,737
340,000
336,000
340,000
37,054
5,000
4,480
5,000
1,500
1,500
1,500
1,500
27,011
21,000
1 26,000
20,000
5,901
3,000
3,000
3,000
25,455
26,000
1 25,670
26,000
0
2,000
1 0
0
70,000
80,000
80,000
80,000
$1,043,938 $1,018,500 $1!016,649 $1,020,500
1
$1,004,414 $ 980,560 $ ;903,893 $ 989,540
$ 39,524 $ 37,940 $ 1112,756 $ 30,960
i
I
i
I
I
1
Departmental Summary on Page 59
Budget Summaries by Function Pages 64 thru 69
57
1
STREET DEPARTMENT
'DIVISION
Public Works SOURCES OF FUNDS AND EXPENDITURES
FUNDING SOURCE PROJECTED
Street Fund
1995 -96 1996 -97
' - PROJECTED PROJECTED
'
REVENUE:
Property Tax Levy
$ 330,000
$ 330,000
Motor Fuel Tax
215,000
215,000
'
Vehicle Licenses
340,000
340,000
50/50 Program
5,000
5,000
Train Station Maintenance
1,500
1,500
Interest Earned
20,000
20,000
'
Miscellaneous
3,000
3,000
State Highway Maintenance
27,000
28,000
Traffic Signal Reimbursement
0
0
'
Transfer from Parking Revenue
80,000
80,000
TOTAL REVENUE
$1,021,500
$1,022,500
'
TOTAL EXPENDITURES
$1,032,380
$1,089,380
'
NET CHANGE
$ (10,880)
$ (66,880)
'Departmental
Summary on Page 59
Budget
Summaries by Function Pages 64
thru 69
'58
EXPENDITURES
DIVISION
Public Works
DEPARTMENT
FUNDING SOURCE
Street
Street
Fund
SUMMARY
4
ACCOUNT NUMBER
ACTUAL
BUDGET
ES�IMATE
PROPOSED
AND
CLASSIFICATION
1992 -93
1993 -94
1993 -94
1994 -95
5111
Salaries
$ 295,158
$ 301,380
$ 2;82,088
$ 298,140
5113
Overtime
59,395
36,980
'36,160
43,690
5114
Part Time
11,730
20,920
'22,348
25,780
5115
Benefits
40,298
49,050
50,556
56,650
5116
Apparel
1,881
1,800
1,150
1,800
5210
Equipment Rental
0
5,000
1,000
3,600
5211
Repairs & Maintenance
62,107
64,500
161,999
56,900
5212
Travel, Training, etc.
1,718
1,800
1,440
1,800
5213
Printing and Advertising
3,551
3,800
3,060
4,800
5214
Communications
3,770
4,400
4,120
4,250
5216
Utility Services
45,882
43,000
'29,800
32,000
5218
Miscellaneous
2,017
3,200
4,540
5,500
5231
MV Maintenance
38,980
34,640
130,820
33,080
5315
Insurance
47,126
63,560
59,641
70,540
5316
Professional
0
300
0
100
5317
Contractual
172,528
102,280
i85,539
117,480
5412
Supplies
10,994
10,400
11,100
12,180
5419
Petroleum Products
9,544
14,000
12,350
12,900
5425
Salt
55,025
44,000
44,000
46,000
5427
Aggregates
37,859
49,400
44,901
46,300
5428
Materials
39,742
60,450
51,582
60,250
5429
Street Signs
4,786
7,000
5,930
5,500
5431
Small Tools & Equipment
151
1,100
1,100
1,100
6111
Equipment
692
9,100
10,170
700
7317
Vehicle +Equip Replacement
59,480
48,500
! 48,500
48,500
1
TOTAL
$1,004,414
$ 980,560
$ '903,893
i
$ 989,540
Per Capita Cost
$56.59
1
$57.11
59
PUBLIC WORKS DIVISION
' FUNDING SOURCE
Street Fund SUMMARY OF EXPENDITURES
BY CATEGORY
1
' 1992 -93
ACTUAL
BUDGET CATEGORIES
DEPARTMENT
Street
1994 -95
1993 -94 1993 -94 1994 -95 BUDGET
BUDGET ESTIMATED PROPOSED OVER /UNDER
1993 -94
BUDGET
■
Personal Services $ 366,284 $ 359,280 $ 340,596 $ 367,610 $ 8,330
' 5111,5113,5114
Other Services 150,739
t5211,5214,5231,5210,5216
Contractual 259,952
5115,5315,5316,5317
' Commodities 167,269
5116,5212,5213,5419,5424
' 5434,5431,5428,5429,5427
5425
151,540 127,740 129,830 (21,710)
215,190 195,736 244,770 29,580
196,950 181,152 198,130 1,180
' Capital Outlay 60,172 57,600 58,670 49,200 (8,400)
6111,7317,6212
TOTALS $1,004,414 $ 980,560 $ 903,893 $ 989,540 $ 8,980
t
1
.1
FUNDING SOURCE
Street Fund
PUBLIC WORKS DIVISION
DEPARTMENT
SUMMARY OF EXPENDITURES I Street
BY CATEGORY
PROJECTED
1995-96
1996 -97
BUDGET CATEGORY
PROJECTED
PROJECTED
Personal Services
$ 380,440
$ 393,740
5111,5113,5114
Other Services
132,330
149,530
5211,5214,5231,5210,5216
Contractual
263,150
281,680
5115,5315,5316,5317
Commodities
207,010
I
215,230
5116,5212,5213,5419,5424
5434,5431,5428,5429,5427
5425
Capital Outlay
49,450
49,200
6111,7317,6212
i
TOTALS
$1,032,380
$1,089,380
61
1
' PUBLIC WORKS DIVISION
Street Department
' Budget Analysis
' 1994 - 1995 PROPOSED BUDGET $ 989,540
1993 - 1994 BUDGET 980,560
' INCREASE $ 8,980
PERSONAL SERVICES: (5111 -- Salaries; 5113 -- Overtime;
'
5114 - -Part
Time)
Changes in Salaries:
Annual Salary Adjustments
$ 10,760
'
Decrease of One Secretary
III Position
1/3 of Cost
(11,950)
Increase in Overtime for
Snow and Ice Control
5,420
Increase of One Part Time
Secretary Position,
'
1/3 of Cost
4,100
CHANGES IN PERSONAL'SERVICES
1
1
1
1
1
1
OTHER SERVICES: (5211 -- Repairs & Maintenance,
Equipment; 5214 -- Communications,
Postage; 5231 - -MV Maintenance;
5210 -- Repairs & Maintenance,
Building; 5216 -- Utility Services
Decrease in Repairs and Maintenance, Building $(10,000)
Increase in Repairs and Maintenance, Equipment 2,400
Decrease in Motor Vehicle Maintenance (1,560)
Decrease in Utility Services:
Electricity (11,000)
Miscellaneous Decreases (1,550)
CHANGES IN OTHER SERVICES
CONTRACTUAL SERVICES: (5115 -- Benefits; 5315- -
Insurance; 5316 -- Professional;
5317 -- Contractual)
Increase in Medical and Dental Insurance $ 7,600
Increase in General Lines Insurance 6,980
Increase in Contractual Equipment Maintenance 8,200
Increase in Tree Trimming 6,000
Increase in Computer Services 2,000
Miscellaneous Decreases (1,2001
CHANGES IN CONTRACTUAL SERVICES
$ 8,330
$(21,710)
$ 29,580
1 62
COMMODITIES: (5116 -- Apparel; 5212 -- Travel, Training,
CAPITAL OUTLAY: (6111 -- Equipment; 6212- -Motor
Vehicles; 7317 -- Vehicle &
Equipment Replacement)
Decrease in Equipment 8.400
I
CHANGES IN CAPITAL OUTLAY i $ (8,400)
TOTAL INCREASE $ 8,980
63
etc.; 5213 -- Printing & Advertising;
5419 -- Petroleum Products; 5424- -
Miscellaneous; 5425- -Salt; 5427- -
Aggregates; 5428 -- Materials; 5429- -
Street Signs; 5431 - -Small Tools &
Equipment; 5434 -- Supplies)
Increase
in Miscellaneous- Holiday Lights
$ 2,300
Increase
in Salt
2,000
Decrease
in Aggregates
(3,;100)
Decrease
in Street Signs
(1,500)
Increase
in Cost of Supplies
1,780
Miscellaneous Decreases
(300)
CHANGES IN COMMODITIES
$ 1,180
CAPITAL OUTLAY: (6111 -- Equipment; 6212- -Motor
Vehicles; 7317 -- Vehicle &
Equipment Replacement)
Decrease in Equipment 8.400
I
CHANGES IN CAPITAL OUTLAY i $ (8,400)
TOTAL INCREASE $ 8,980
63
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1
PUBLIC WORKS DIVISION
ISEWER DEPARTMENT
'
The primary and continuing goals of the Sewer Department, a division of
Public Works, are:
1. To continue to maintain, clean, and repair the sanitary and storm
sewer systems and be able to respond effectively and efficiently
'
to emergency situations.
2. To locate sewer lines for J.U.L.I.E. (Joint Utility Locating
'
Information for Excavators).
3. To treat and dispose of all sewage in an environmentally approved
manner.
4. To maintain and operate the main sewage treatment plant, four
lift stations, and various emergency generators.
'
5. To maintain a laboratory facility to assure quality control.
In addition to these continuing goals, the Sewer Department will implement
'
and enhance the following projects during the next fiscal year:
'
Automate dechlorination equipment at the waste water treatment
plant.
Rebuild four blowers at the waste water treatment plant.
1
1
n
1
1
1 70
SEWER DEPARTMENT
DIVISION
Public Works SOURCES OF FUNDS AND EXPENDITURES
FUNDING SOURCE ACTUAL AND PROPOSED
Sewer Fund
REVENUE:
Sewer Charges
Permits and Fees
Penalties
Other Charges for Services
Interest Earned
Miscellaneous
Construction Res - Collections
Transfer to Construction Res.
TOTAL OPERATING REVENUE
Transfer from Construction Fd.
Transfer from Depreciation Res
TOTAL REVENUES AND RESERVES
TOTAL EXPENDITURES
NET CHANGE
1992 -93 1993 -94 '1993 -94 1994 -95
ACTUAL BUDGET FSTIMATE PROPOSED
i
$1,153,033 $1,140,000 $1,,150,000 $1,300,000
13,825
10,000
1 10,000
12,000
15,373
16,000
i15,500
16,000
21,259
15,000
15,000
15,000
90,959
50,000
,85,251
50,000
20,088
10,000
5,000
10,000
48,316
49,000
j49,000
49,000
0
(49,000)
449,000)
(49,000)
$1,362,851 $1,241,000 $1,280,752 $1,403,000
0 10,000 110,000 0
0 71,500 63,600 65,000
$1,362,851 $1,322,500 $1,354,352 $1,468,000
$1,429,650 $1,492,910 $1,436,877 $1,447,310
i
$ (66,799) $ (170,410) $ (82,525) $ 20,690
I
I
�1
Departmental Summary on Page 73
Budgeted Summaries by Function Pages 79 thru 82
I
I�
i
71 j
i
SEWER DEPARTMENT
'DIVISION
Public Works SOURCES OF FUNDS AND EXPENDITURES
FUNDING SOURCE PROJECTED
Sewer Fund
1995 -96 1996 -97
' PROJECTED PROJECTED
' REVENUE:
tepartmental Summary on Page 73
Budgeted Summaries by Function Pages 79 thru 82
72
Sewer Charges
$1,320,000
$1,320,000
Permits and Fees
12,000
12,000
'
Penalties
16,000
16,000
Other Charges for Services
15,000
15,000
Interest Earned
50,000
50,000
Miscellaneous
10,000
10,000
'
Construction Res - Collections
49,000
49,000
Transfer to Construction Res.
(49,000)
(49,000)
'
TOTAL OPERATING REVENUE
$1,423,000
$1,423,000
Transfer from Construction Fd.
0
0
1
119,000
127,500
Transfer from Depreciation Res
'
TOTAL REVENUES AND RESERVES
$1,542,000
$1,550,500
TOTAL EXPENDITURES
$1,576,790
$1,672,830
'
NET CHANGE
$ (34,790)
$ (122,330)
tepartmental Summary on Page 73
Budgeted Summaries by Function Pages 79 thru 82
72
EXPENDITURES
DIVISION
Public Works
DEPARTMENT
FUNDING SOURCE
Sewer
Sewer Fund
SUMMARY
i
ACCOUNT NUMBER
ACTUAL
BUDGET
ESTIMATE
PROPOSED
AND
CLASSIFICATION
1992 -93
1993 -94
193 -94
t
1994 -95
5111
Salaries
$ 583,380
$ 590,420
$ 55,312
$ 595,830
5113
Overtime
22,364
20,670
2,370
23,930
5114
Part Time
7,163
9,970
15,560
14,480
5115
Benefits
78,388
98,750
101,540
113,940
5116
Apparel
3,444
3,200
2,600
3,500
5210
Equipment Rental
3,796
6,500
'3,900
6,500
5211
Repairs & Maintenance
113,235
144,500
113,590
78,000
5212
Travel, Training, etc.
1,565
2,450
1,010
2,250
5213
Printing and Advertising
62
600
140
1
450
5214
Communications
10,357
11,100
;10,270
10,860
5216
Utility Services
187,607
175,500
193,130
185,500
5218
Miscellaneous
5,020
5,500
13,280
I
5,500
5221
Occupancy
20,000
20,000
`20,000
20,000
5231
MV Maintenance
31,610
15,600
112,030
15,600
5315
Insurance
65,383
90,200
67,080
i
95,070
5316
Professional
6,916
5,200
I 0
5,200
5317
Contractual
46,133
44,800
1140,980
47,300
5412
Supplies
31,572
32,300
126,650
i
32,300
5419
Petroleum Products
11,614
12,400
;10,729
12,400
5426
Chlorine
6,654
5,000
j 5,000
5,000
5427
Aggregates
5,851
13,500
10,500
13,500
5428
Materials
23,464
26,500
+28,500
27,500
5431
Small Tools & Equipment
1,202
1,700
11 1,360
1,700
6111
Equipment
3,135
30,200
25,000
8,500
6212
Motor Vehicles
0
3,850
3,850
0
7316
Depreciation
126,756
102,500
.02,500
102,500
7317
Vehicle +Equip Replacement
32,980
20,000,000
20,000
TOTAL
$1,429,650
$1,492,910
$1,436,877
$1,447,310
Per Capita Cost
$86.16
!
$83.53
73 1
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PUBLIC WORKS DIVISION
' FUNDING SOURCE
Sewer Fund SUMMARY OF EXPENDITURES
BY CATEGORY
-7
1 1992-93
ACTUAL
iBUDGET CATEGORIES
DEPARTMENT
Sewer
1994 -95
1993 -94 1993 -94 1994 -95 BUDGET
BUDGET ESTIMATED PROPOSED OVER /UNDER
1993 -94
BUDGET
m
Personal Services $ 612,907 $ 621,060 $ 633,242 $ 634,240 $ 13,180
' 5111,5113,5114
Other Services 346,604
' 5211,5214,5231,5210,5216
Contractual 196,821
'5115,5315,5316,5317
Commodities 110,448
5116,52 12,5213,5221,5419
' 5424,5434,5427,5428,5431
5426,5429
353,200 332,918 296,460 (56,740)
238,950 209,600 261,510 22,560
123,150 109,768 124,100 950
' Capital Outlay 162,871 156,550 151,350 131,000 (25,550)
7317,6111,6212,7316
TOTALS $1,429,650 $1,492,910 $1,436,877 $1,447,310 $ (45,600)
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PUBLIC WORKS DIVISION
FUNDING SOURCE
DEPARTMENT
Sewer Fund
SUMMARY OF EXPENDITURES
Sewer
BY CATEGORY
PROJECTED
1995 -96
i
1996 -97
BUDGET CATEGORY
PROJECTED
PROJECTED
i
Personal Services
$ 656,430
$ 679,420
5111,5113,5114
Other Services
362,460
426,460
5211,5214,5231,5210,5216
Contractual
278,300
297,350
5115,5315,5316,5317
i
Commodities
124,100
124,100 j
5116,5212,5213,5221,5419
i
5424,5434,5427,5428,5431
j
5426,5429
i
Capital Outlay
155,500
a
145,500
7317,6111,6212,7316
j
I
TOTALS
$1,576,790
$1,672,830
I
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PUBLIC WORKS DIVISION
Sewer Department
Budget Analysis
1994 - 95 PROPOSED BUDGET $1,447,310
1993 - 94 BUDGET 1,492,910
DECREASE $ (45,600)
PERSONAL SERVICES: (5111 -- Salaries; 5113 -- Overtime;
5114 - -Part Time)
Changes in Salaries:
Annual Salary Adjustments
Decrease of One Secretary III Position
1/3 of Cost
Increase of One Part Time Secretary Position
1/3 of Cost
Increase in Overtime
CHANGES IN PERSONAL SERVICES
OTHER SERVICES: (5210 -- Equipment Rental; 5211- -
Repairs & Maintenance; 5214
Communications; 5216 -- Utility
Services; 5231 - -MV Maintenance)
Decrease in Repairs and Maintenance, Equipment
Sewage Treatment Plant
Decrease in Repairs and Maintenance, Structure
Increase in Utility Services - Electricity
Miscellaneous Decreases
CHANGES IN OTHER SERVICES
CONTRACTUAL SERVICES: (5115 -- Benefits; 5315- -
Insurance; 5316 -- Professional;
5317 -- Contractual)
Increase in Medical and Dental Insurance
Increase in General Lines Insurance
Increase in Contractual
Miscellaneous Decreases
CHANGES IN CONTRACTUAL SERVICES
$18,470
(11,950)
4,100
2,560
$ 13,180
$(51,500)
(15,000)
10,000
(240)
$(56,740)
$ 15,190
4,870
2,700
(200)
$ 22,560
76
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COMMODITIES: (5116 -- Apparel; 5212 -- Travel, Training,
etc.; 5213 -- Printing & Advertising;
5221 -- Occupancy; 5419 -- Petroleum Products;;
5424 -- Miscellaneous; 5426 -- Chlorine;
5427 -- Aggregates; 5428 -- Materials;
5429 -- Street Signs; 5431 - -Small Tools
& Equipment; 5434 -- Supplies)
Increase in Cost of Materials $11,000
Miscellaneous Decreases T(50)
i
t
CHANGES IN COMMODITIES i $
CAPITAL OUTLAY: (6111 -- Equipment; 6212 - -Motor
Vehicles; 6415 -- Improvements,
Not Bldg.; 7316 -- Depreciation;
u
7317 -- Vehicle & Equipment j
Replacement)
I
Decrease in Equipment $21,700)
Decrease in Motor Vehicle Maintenance t(3,850)
950
CHANGES IN CAPITAL OUTLAY $(25,550)
TOTAL DECREASE
77
$(45,600)
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SEWER CONSTRUCTION FUND
The Board of Trustees has established a special annual sewer charge for major
maintenance and repair to the Village Sewer System at the rate of $8.00 per year
to be billed and paid quarterly together with the regular water and sewer bill.
The projected balance in this fund is as follows:
Projected Balance - May 1
Estimated Receipts
Available Funds
Total Expenditures*
AVAILABLE FUNDS
1994 -95
1995-96
1996 -97
1997 -98
$441,681
$483,487
$282,487
$331,487
$380,487
49,000
49,000
49,000
49,000
$581,681
$565,181
$540,181
$532,487
$331,487
$380,487
$429,487
250,000
0
0
0
$437,681
$400,181
$282,487
$331,487
$380,487
$429,487
*Transferred to Infrastructure Replacement Fund for Capital Projects,
Page 143, Project 6
* * * * *
DEPRECIATION RESERVE
The Depreciation Reserve is set up to fund the cost of maintenance and
replacement of capital assets whose expected service life is less than that of
the Waste Water Reclamation Facility. This funding source ensures that the
Village will be able to adequately maintain the Waste Water Reclamation Facility.
Projected Balance - May 1
Estimated Receipts
Available Funds
Total Expenditures*
AVAILABLE FUNDS
1994 -95
1995 -96
1996 -97
1997 -98
$441,681
$479,181
$462,681
$437,681
102,500
102,500
102,500
102,500
$544,181
$581,681
$565,181
$540,181
65,000
119,000
127,500
140,000
$479,181
$462,681
$437,681
$400,181
*Capital Projects, Page 145, Project 16
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PUBLIC WORKS DIVISION
WATER DEPARTMENT
The primary and continuing goals of the Water Department, a division of
Public Works, are:
To provide fresh and safe potable water to Village residents by
continuously monitoring, testing, and implementing E.P.A.
regulations.
To maintain, repair and replace water main, water services and fire
hydrants as needed, and to upgrade and improve the distribution
system.
To maintain an elevated tank, eight water pumps, three underground
reservoirs, and a pumping station with a capacity of over six million
gallons. This includes all controls for monitoring the system.
To install, repair, replace, and test all water meters and take meter
readings of all residential and commercial establishments within the
Village.
In addition to these continuing goals, the Water Department will implement
and enhance the following projects during the next fiscal year:
Install a soft start control on the 5 MGD pump at Richfield
Reservoir.
Paint the elevated storage tank.
1 83
WATER DEPARTMENT
DIVISION
Public Works SOURCES OF FUNDS AND EXPENDITURES
FUNDING SOURCE ACTUAL AND PROPOSED
Water Fund
1992 -93 1993 -94 1993 -94 1994 -95
ACTUAL BUDGET E4TIMATE PROPOSED
REVENUE:
Water Sales
Penalties
Permits
Interest Earnings
Miscellaneous
TOTAL REVENUE
Transfer to Infra. Replacement
TOTAL REVENUES AND TRANSFERS
TOTAL EXPENDITURES
NET CHANGE
$2,334,839 $2,355,000
23,711 25,000
14,615 10,000
127,564 78,000
13,844 8,000
$2,514,574 $2,476,000
0 0
$2,514,574 $2,476,000
$2,348,761 $2,445,000
$ 165,813 $ 31,000
I
i
$2,199,551
;24, 000
10,000
i15,880
4,500
$2,453,931
$2,153,931
I
$2,14,307
$ 39,624
j
I
Departmental Summary on Page 86
Budgeted Summaries by Function Pages 91 thru 93
84
$2,300,000
24,000
10,000
80,000
6,000
$2,420,000
(45,000)
$2,375,000
$2,453,290
$ (78,290)
WATER DEPARTMENT
'DIVISION
Public Works SOURCES OF FUNDS AND EXPENDITURES
FUNDING SOURCE PROJECTED
Water Fund
1995 -96 1996 -97
' PROJECTED PROJECTED
' REVENUE:
Water Sales
$2,400,000
$2,600,000
' Penalties
24,000
24,000
Permits
10,000
10,000
' Interest Earnings
80,000
80,000
' Miscellaneous
6,000
6,000
TOTAL REVENUE
$2,520,000
$2,720,000
' Transfer to Infra. Replacement
0
0
TOTAL REVENUES AND TRANSFERS
$2,520,000
$2,720,000
' TOTAL EXPENDITURES
$2,408,940
$2,432,790
tNET CHANGE
$ 111,060
$ 287,210
tepartmental Summary on Page 86
udgeted Summaries by Function Pages
91 thru 93
'
85
DIVISION
Public Works
FUNDING SOURCE
Water Fund
EXPENDITURES
SUMMARY
DEPARTMENT
Water
ACCOUNT NUMBER
AND CLASSIFICATION
ACTUAL
1992 -93
BUDGET
1993 -94
ES�,IMATE
1193 -94
PROPOSED
1994 -95
TOTAL
$2,348,761 $2,445,000
$2,14,307
i
$2,453,290
Per Capita Cost
5111
Salaries
$ 274,730
$ 307,410
$ 296,609
$ 304,320
5113
Overtime
37,081
36,060
{38,010
39,050
5114
Part Time
3,705
9,420
X7,899
1
13,920
5115
Benefits
36,300
44,110
46,180
50,930
5116
Apparel
1,844
1,800
1,130
1,800
5210
Equipment Rental
110
1,000
330
1,000
5211
Repairs & Maintenance
10,539
17,500
12,920
17,500
5212
Travel, Training, etc.
1,105
1,330
100
1,300
5213
Printing and Advertising
976
1,700
1,260
3,400
5214
Communications
9,235
9,400
9,220
9,250
5216
Utility Services
65,901
71,400
61,670
71,400
5218
Miscellaneous
1,565
4,600
i 3,300
4,600
5221
Occupancy
20,000
20,000
20,000
20,000
5231
MV Maintenance
19,339
16,100
14,750
16,400
5315
Insurance
44,091
47,770
145,209
1127,940
53,720
5316
Professional
3,560
42,700
12,700
5317
Contractual
50,357
55,100
47,509
115,100
5412
Supplies
3,055
2,600
2,440
2,600
5419
Petroleum Products
5,530
5,900
t 5,641
5,900
5426
Chlorine
1,043
1,000
1,000
1,000
5427
Aggregates
12,177
15,000
119,150
16,000
5428
Materials
46,763
53,000
57,150
54,000
5431
Small Tools & Equipment
170
400
190
400
5432
Purchase of Water
1,593,688
1,610,000
1,4i25,000
1,575,000
6111
Equipment
22,001
29,350
.29,350
25,500
6212
Motor Vehicles
0
3,850
3,850
0
7316
Depreciation
50,149
0
0
0
7317 Vehicle +Equip Replacement
33,750 36,500
;36,500
36,500
TOTAL
$2,348,761 $2,445,000
$2,14,307
i
$2,453,290
Per Capita Cost
$141.11
1
$141.59
86
PUBLIC
WORKS DIVISION
'
FUNDING SOURCE
DEPARTMENT
Water Fund
SUMMARY
OF EXPENDITURES
Water
BY
CATEGORY
1994 -95
1992 -93
1993 -94
1993 -94
1994 -95
BUDGET
'
ACTUAL
BUDGET
ESTIMATED
PROPOSED
OVER /UNDER
1993 -94
BUDGET CATEGORIES
BUDGET
Personal Services
$ 315,515
$ 352,890
$ 342,518
$ 357,290
$ 4,400
'
5111,5113,5114
Other Services
105,124
115,400
98,889
115,550
150
'
5211,5214,5231,5210,5216
Contractual
134,308
189,680
166,839
232,450
42,770
'
5115,5315,5316,5317
Commodities
1,687,914
1,717,330
1,536,361
1,686,000
(31,330)
5116,5212,5213,5221,5419
'
5424,5434,5427,5428,5431
5426,5432
Capital Outlay
105,900
69,700
69,700
62,000
(7,700)
7116,7217,7316,7317,6111
6212,6415
tTOTALS
$2,348,761
$2,445,000
$2,214,307
$2,453,290
$ 8,290
1
V
'
87
FUNDING SOURCE
Water Fund
1
PUBLIC WORKS DIVISION
d
DEPARTMENT
SUMMARY OF EXPENDITURES Water
BY CATEGORY
PROJECTED
i
1995 -96
1
1996 -97
BUDGET CATEGORY
PROJECTED
PROJECTED
Personal Services
$ 369,800
$ 382,760
5111,5113,5114
Other Services
115,550
115,550
5211,5214,5231,5210,5216
Contractual
180,590
189,480
5115,5315,5316,5317
Commodities
1,688,000
1,690,000
5116,5212,5213,5221,5419
5424,5434,5427,5428,5431
5426,5432
j
Capital Outlay
55,000
55,000
7116,7217,7316,7317,6111
6212,6415
TOTALS
$2,408,940
$2,432,790 j
i
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PUBLIC WORKS DIVISION
Water Department
Budget Analysis
1994 - 1995 PROPOSED BUDGET $2,453,290
1993 - 1994 BUDGET 2,445,000
INCREASE $ 8,290
PERSONAL SERVICES: (5111 -- Salaries; 5113 -- Overtime;
5114 - -Part Time)
Changes in Salaries:
Annual Salary Adjustments $ 10,380
Decrease in one Secretary III position,
1/3 of cost (11,950)
Increase in Overtime 1,870
Addition of one Part -Time Secretary position,
1/3 of cost 4,100
CHANGES IN PERSONAL SERVICES $ 4,400
OTHER SERVICES: (5211 -- Repairs & Maintenance; 5214- -
Communications; 5210 -- Equipment
Rental; 5216 -- Utility Services;
5231 - -MV Maintenance)
Miscellaneous Increases $ 150
CHANGES IN OTHER SERVICES $ 150
CONTRACTUAL SERVICES: (5115 -- Benefits; 5315- -
Insurance; 5316 -- Professional;
5317 -- Contractual)
Increase in Medical and Dental Insurance $ 6,820
Increase in General Lines Insurance 5,950
Decrease in Professional:
Completion of Water Study (30,000)
Increase in Contractual:
Painting Elevated Tank 60,000
CHANGES IN CONTRACTUAL SERVICES $ 42,770
89
I
COMMODITIES: (5116 -- Apparel; 5212 -- Travel, Training, etc.';
5213 -- Printing & Advertising; 5221 -- Occupancy;
5419 -- Petroleum Products; 5424 -- Miscellaneous;
5426 -- Chlorine; 5427 -- Aggregates; 5428 -- Materials;
5431 - -Small Tools and Equipment; 5432 -- Purchase of
Water; 5434 -- Supplies)
i
Increase in Printing:
Lead Notices $ 1700
Decrease in Purchase of Water (35 {000)
Miscellaneous Increases 11970
i
CHANGES IN COMMODITIES $(31,330)
CAPITAL OUTLAY: (6111 -- Equipment; 6212 - -Motor
Vehicles; 6415-- Improvements-
Not Bldgs.; 7116- -Bond Principal;
7217 - -Bond Interest; 7316- -
Depreciation; 7317 -- Vehicle &
Equipment Replacement)
Decrease in Equipment $ (31850)
Decrease in Motor Vehicles (3►_ 850)
CHANGES IN CAPITAL OUTLAY
TOTAL INCREASE
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$ 8,290
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PUBLIC WORKS DIVISION
GARAGE DEPARTMENT
Garage personnel consisting of a working foreman and a mechanic are
responsible for the overall operation of the garage facility. This
includes repair and maintenance of 6 administration cars, 14 police
related cars, 25 public works vehicles, and 34 various pieces of
t construction and maintenance related equipment. The equipment includes
17 snow plows, 2 backhoes, 2 farm tractors, 5 lawn mowers, 6 chain saws,
1 self - propelled paint striper, 1 snow blower, 2 sidewalk plows, 3
' generators, 2 front -end loaders, 6 water pumps, 2 air compressors, 4 salt
spreaders, 4 leaf machines, and 2 street sweepers.
A charge is made to the various Village departments by budgetary
' functions for parts and labor on vehicles and equipment services by the
garage. The garage is responsible for contracting for service from
outside repair service companies for major body and transmission work.
' The foreman acts in an advisory capacity, reviewing specifications
for the purchase of new vehicles, equipment, and replacement parts.
' Diesel and gasoline fuels are also charged back to the departments
and allocated to the budget expenditures by function.
The garage personnel maintain the Public Works building and
' equipment. This includes the physical plant such as heaters, furnaces,
one generator, doors, compressors, air conditioning equipment, and wash
bay equipment.
1
1
1
1
1
1
1
1 94
GARAGE DEPARTMENT
DIVISION
Public Works SOURCES OF FUNDS AND EXPENDITURES
FUNDING SOURCE ACTUAL AND PROPOSED
Intragovernmental
Revenues
Departmental Summary on Page 97
95
1992 -93
1993 -94
1993 -94
1994 -95
ACTUAL
BUDGET
iSTIMATE
PROPOSED
REVENUE:
Administration
$
7,959
$
6,500
$
6,000
$
5,000
Police
14,729
28,000
I
; 35,000
25,000
Street
94,439
95,000
89,000
95,000
Sewer
32,791
25,000
29,000
28,000
Water
26,696
22,000
1 22,000
22,000
Refuse
17,552
13,000
j 21,000
15,000
Parking Lots
4,607
2,000
j 1,280
i
2,000
Emergency Services
1,085
1,000
270
1,000
Motor Vehicle Pool
0
10,000
0
10,000
Miscellaneous
2,006
5,000
5,000
5,000
TOTAL REVENUE
$
201,863
$
207,500
$
i
1208,550
$
208,000
TOTAL EXPENDITURES
$
176,254
$
194,650
$
186,790
$
205,750
NET CHANGE
$
25,609
$
12,850
$
21,760
I
$
2,250
Departmental Summary on Page 97
95
I
GARAGE DEPARTMENT
DIVISION
' Public Works SOURCES OF FUNDS AND EXPENDITURES
FUNDING SOURCE PROJECTED
Intragovernmental
' Revenues
REVENUE:
Administration
Police
Street
Sewer
' Water
Refuse
tParking Lots
' Emergency Services
Motor Vehicle Pool
' Miscellaneous
TOTAL REVENUE
' TOTAL EXPENDITURES
' NET CHANGE
1
departmental Summary on Page 97
1995 -96 1996 -97
PROJECTED PROJECTED
$ 5,500 $ 6,000
28,000 28,000
100,000 100,000
30,000 30,000
25,000 25,000
15,000 15,000
2,000 2,000
1,000 1,000
10,000 10,000
5,000 5,000
$ 221,500 $ 222,000
$ 212,130 $ 220,340
$ 9,370 $ 1,660
96
EXPENDITURES
DIVISION
Public Works 1 DEPARTMENT
FUNDING SOURCE 1 Garage
Intragovernmental SUMMARY
Revenues
ACCOUNT NUMBER ACTUAL BUDGET gSTIMATE PROPOSED
AND CLASSIFICATION 1992 -93 1993 -94 1993 -94 1994 -95
5111
Salaries
$ 90,824 $
94,300
$ 94,300 $
97,130
5113
Overtime
8,742
6,000
I 6,000
6,180
5115
Benefits
12,198
15,730
16,000
{
18,210
5116
Apparel
428
500
220
500
5211
Repairs & Maintenance
31949
4,000
4,240
6,000
5212
Travel, Training, etc.
17
700
20
700
5213
Printing and Advertising
0
400
0
400
5214
Communications
453
1,000
730
700
5216
Utility Services
1,614
1,600
i 1,600
1,600
5218
Miscellaneous
72
200
130
200
5315
Insurance
6,188
7,570
4,470
7,980
5316
Professional
0
50
0
50
5412
Supplies
48,695
59,200
i
,56,080
60,200
5419
Petroleum Products
283
300
300
300
5428
Materials
1,058
600
200
600
5431
Small Tools & Equipment
11433
2,500
1 2,500
2,500
6111
Equipment
300
0
0
2,500
TOTAL
$ 176,254 $
194,650
$ (L 86,790 $
205,750
Per Capita Cost
$11.23
$11.87
97
1
PUBLIC
WORKS DIVISION
'
FUNDING SOURCE
DEPARTMENT
Intragovernmental
SUMMARY
OF EXPENDITURES
Garage
Revenues
BY CATEGORY
1994 -95
1992 -93
1993 -94
1993 -94
1994 -95
BUDGET
'
ACTUAL
BUDGET ESTIMATED
PROPOSED
OVER /UNDER
1993 -94
BUDGET CATEGORIES
BUDGET
Personal Services $
99,566
$ 100,300 $
100,300
$ 103,310
$ 3,010
'
5111,5113
Other Services
6,016
6,600
6,570
8,300
1,700
t5211,5214,5216
Contractual
18,385
23,350
20,470
26,240
2,890
'
5115,5315,5316,5317
Commodities
51,986
64,400
59,450
65,400
1,000
5116,5212,5213,5419,5424
'
5428,5431,5434
Capital Outlay
300
0
0
2,500
2,500
'
6111,7317
TOTALS $
176,254
$ 194,650 $
186,790
$ 205,750
$ 11,100
t
1
'
98
PUBLIC WORKS DIVISION
FUNDING SOURCE DEPARTMENT
Intragovernmental SUMMARY OF EXPENDITURES i Garage
Revenues BY CATEGORY
PROJECTED
99
1995 -96
i
1996 -97
BUDGET CATEGORY
PROJECTED
PROJECTED
J
Personal Services
$ 106,930
I
$ 110,670
5111,5113
Other Services
8,300
8,300
5211,5214,5216
Contractual
28,500
30,970
5115,5315,5316,5317
Commodities
68,400
70,400
5116,5212,5213,5419,5424
'
5428,5431,5434
Capital Outlay
0
0 t
6111,7317
TOTALS
$ 212,130
$ 220,340
99
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
PUBLIC WORKS DIVISION
Garage Department
Budget Analysis
1994 - 1995 PROPOSED BUDGET $205,750
1993 - 1994 BUDGET 194,650
INCREASE $ 11,100
PERSONAL SERVICES: (5111 -- Salaries; 5113 -- Overtime)
Annual Salary Adjustments $ 3,010
CHANGES IN PERSONAL SERVICES $ 3,010
OTHER SERVICES: (5211 -- Repairs & Maintenance; 5214- -
Communications; 5216 -- Utility Services)
Increase in Repairs and Maintenance, Equipment $ 2,000
Decrease in Communication (3001
CHANGES IN OTHER SERVICES $ 1,700
CONTRACTUAL SERVICES: (5115 -- Benefits; 5315- -
Insurance; 5316 -- Professional;
5317 -- Contractual)
Increase in Medical and Dental Insurance $ 2,480
Increase in General Lines Insurance 410
CHANGES IN CONTRACTUAL SERVICES $ 2,890
COMMODITIES: (5116 -- Apparel; 5212 -- Travel, Training, etc.;
5213 -- Printing & Advertising; 5419 -- Petroleum
Products; 5218 -- Miscellaneous; 5428- -
Materials; 5431 - -Small Tools & Equipment;
5412 -- Supplies)
Increase in Cost of Supplies 1 000
CHANGES IN COMMODITIES $ 1,000
100
i
CAPITAL OUTLAY: (6111 -- Equipment; 6212 - -Motor Vehicles;
7317 -- Vehicle & Equipment Replacement)
Increase in Equipment, See Appendix C -4 2 500
CHANGES IN CAPITAL OUTLAY
TOTAL INCREASE
101
$ 2,500
$ 11,100
1
1
1
1
1
1
REFUSE FUND
GENERAL SERVICES
The General Services Function of the Refuse Fund is used to account for
the costs associated with refuse collection, recycling services and a
yard waste composting program.
Refuse collection is provided residences through a contract with a
private scavenger. The Village coordinates this service, offered once
or twice each week.
Deerfield's successful curbside recycling collection began for single
family homes in September of 1989. Each home is supplied with a 14 or
18 gallon container to be set at the curb once each week. Materials
collected include newspapers, magazines, cardboard, chipboard, glass
containers, aluminum and tin cans, and plastic containers. On July 1,
1990, the Village also began a recycling program for yard waste. From
April 1st to December 15th, this program provides for the weekly
collection of grass and leaves in special paper bags available from
local merchants.
ILEAF REMOVAL
Starting with the 1990 fall season, the Village has provided an expanded
1 102
leaf collection program. Each home receives four weekly collections
t
during late October and through November. The Village's scavenger
contract provides for the compaction and transportation of leaves at no
additional cost to the resident. The Village uses three dump trucks,
'
two leaf loaders, leaf vacuum machines and street sweepers as needed.
The regular scavenger service also picks up leaves on a bagged only
basis.
'
Work Statistics 1990 1991 1992 1993
Leaf Removal (Cubic Yards) 8,436 7,401 11,660 10,197
tGOALS
AND OBJECTIVES
The provision of efficient and environmentally sound collection and
t
disposal of residential refuse and recyclable materials is the guiding
objective for this activity. Through Village coordination, residents
benefit from the economy of scale and increased accountability.
'
For the 1994 -95 fiscal year, efforts will focus on the following:
(1) Working with the scavenger contractor in identifying new
'
recycling markets.
(2) Identifying ways to include the multi - family sections of the
community in the recycling process.
(3) Promoting reduced waste generation and increased recycling
through enhanced marketing of the program.
1 102
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z r-4
REFUSE FUND
' SOURCES OF FUNDS AND EXPENDITURES
FUNDING SOURCE ACTUAL AND PROPOSED
Refuse Fund
1992 -93 1993 -94 1993 -94 1994 -95
' ACTUAL BUDGET ESTIMATE PROPOSED
' REVENUE:
Refuse Billing
' Recycling Revenue
Interest Earnings
' Property Tax Levy
' Penalties
Miscellaneous
' Transfer from General
TOTAL REVENUE
TOTAL EXPENDITURES
' NET CHANGE
t
Departmental Summary on Page 106
t
$ 720,123 $ 722,000 $ 715,000 $ 724,000
22,882
18,000
18,000
18,000
8,034
5,000
5,500
6,000
726,797
725,000
725,000
725,000
9,990
10,000
10,000
10,000
1,540
500
3,000
2,500
0
0
0
0
$1,489,366
$1,480,500
$1,476,500
$1,485,500
$1,472,430 $1,450,600 $1,416,530 $1,490,660
$ 16,936 $ 29,900 $ 59,970 $ (5,160)
104
REFUSE FUND
SOURCES OF FUNDS AND EXPENDITURES
FUNDING SOURCE PROJECTED
Refuse Fund
REVENUE:
Refuse Billing
Recycling Revenue
Interest Earnings
Property Tax Levy
Penalties
Miscellaneous
Transfer from General
TOTAL REVENUE
TOTAL EXPENDITURES
NET CHANGE
Departmental Summary on Page 106
105
i
1995 -96 1996 -97
PROJECTED PROJECTED
$ 724,000 $ 724,000
18,000 18,000
6,000 6,000
725,000 725,000
10,000 10,000
2,500 2,500
0 0
$1,485,500 $1,485,500
$1,531,530 $1,569,810
$ (46,030) $ (84,310)
1
'
1
FUNDING SOURCE
Refuse Fund
EXPENDITURES
SUMMARY
DEPARTMENT
Refuse
ACCOUNT NUMBER
ACTUAL
BUDGET
ESTIMATE
PROPOSED
'
AND CLASSIFICATION
1992 -93
1993 -94
1993 -94
1994 -95
'5113
5111
Salaries
Overtime
$ 35,456
9,686
$ 36,980
9,800
$ 29,450
6,630
$ 39,610
10,300
5115
Benefits
4,817
3,020
4,800
3,480
'5211
Repairs & Maintenance
13,007
16,000
17,150
17,200
5213
Printing and Advertising
96
400
300
150
5221
Occupancy
20,000
20,000
20,000
20,000
t5231
MV Maintenance
4,545
5,000
2,450
5,000
5315
Insurance
919
1,110
1,190
1,360
5317
Contractual
1,365,929
1,340,590
1,317,059
1,375,760
'
5412
Supplies
0
100
40
100
5419
Petroleum Products
1,672
1,500
1,330
1,500
'
7232
Other Charges
4,303
3,000
3,030
3,100
7317
Vehicle +Equip Replacement
12,000
13,100
13,100
13,100
'
TOTAL
$1,472,430
$1,450,600
$1,416,530
$1,490,660
Per Capita Cost
$83.72
$86.03
t
t
1
106
REFUSE FUND
i
FUNDING SOURCE DEPARTMENT
Refuse Fund SUMMARY OF EXPENDITURES I Refuse
BY CATEGORY
1994 -95
107
1992 -93
1993 -94
1993 -94
x994 -95
BUDGET
ACTUAL
BUDGET
ESTIMATED
PROPOSED
OVER /UNDER
1993 -94
BUDGET CATEGORIES
BUDGET
Personal Services
$ 45,142
$ 46,780
$ 36,081
$ .49,910
$ 3,130
5111,5113
Other Services
17,552
21,000
19,599
22,200
1,200
5211,5231
Contractual
1,371,665
1,344,720
1,323,049
1,380,600
35,880
5315,5317,5115
Commodities
21,768
22,000
21,670
21,750
(250)
5213,5221,5419,5434
I
Capital Outlay
16,303
16,100
16,130
16,200
100
7232,6111,6212,7317
TOTALS
$1,472,430
$1,450,600
$1,416,530
$1,1490,660
$ 40,060
107
1
FUNDING SOURCE
Refuse Fund
IBUDGET CATEGORY
'
Personal Services
5111,5113
'
Other Services
5211,5231
Contractual
'
5315,5317,5115
Commodities
'
5213,5221,5419,5434
Capital Outlay
'
7232,6111,6212,7317
TOTALS
1
REFUSE FUND
DEPARTMENT
SUMMARY OF EXPENDITURES Refuse
BY CATEGORY
PROJECTED
1995 -96 1996 -97
PROJECTED PROJECTED
$ 51,660 $ 53,470
22,200 22,200
1,419,720 1,456,190
21,750 21,750
16,200 16,200
$1,531,530 $1,569,810
108
1
1
1
1
1
J
1
1
1
1
1
r
1
1
1
1
1
1
n
' The Goals and Objectives for the 1994 -95 fiscal year are to:
7 Y
' 1. Verify and enforce proper fee payment or permit display each weekday,
excluding holidays, throughout the year.
2. Maximize use of permit spaces through overselling permits by 35 %.
3. Increase use of Deerfield -only, daily -fee spaces through promotion
and public education.
' 4. Clear snow and ice, and maintain parking and walkway pavement in good
condition.
' 5. Provide adequate lighting and landscaping to keep lots secure and
attractive.
6. Support capital or other major expenses required for maintenance at
' the Deerfield Road train station.
r
1 109
PARKING LOTS
'
The
Parking Lot Section consists of expenditures
for the maintenance
and
operation of the commuter parking lots.
They
are broken down into
lots
constructed with exclusively Village funds and
lots constructed with
'
Village
and Federal funds.
The
nine commuter parking lots are described
as
follows:
'
NUMBER
LOCATION SPACES
CONSTRUCTION FUNDING
Lot
1
Chestnut, North of Train
'
Station Drive
78
Village
Lot
2
Park Avenue (East Side)
34
Village
'
Lot
3
Robert York Avenue - on
Street Parking
14
Village
'
Lot
4
Deerfield & Park Avenue
85
Village
Lot
5
Sunset & Elm
91
Village and Federal
'
Lot
6
Around Railroad Station
186
Village and Federal
Lot
7
Park Avenue (West Side)
78
Village and Federal
'
Lot
8
Elm Street (South of Osterman)
44
Village
Lot
9
Elm Street (North of Osterman)
65
Village
' The Goals and Objectives for the 1994 -95 fiscal year are to:
7 Y
' 1. Verify and enforce proper fee payment or permit display each weekday,
excluding holidays, throughout the year.
2. Maximize use of permit spaces through overselling permits by 35 %.
3. Increase use of Deerfield -only, daily -fee spaces through promotion
and public education.
' 4. Clear snow and ice, and maintain parking and walkway pavement in good
condition.
' 5. Provide adequate lighting and landscaping to keep lots secure and
attractive.
6. Support capital or other major expenses required for maintenance at
' the Deerfield Road train station.
r
1 109
FUNDING SOURCE
Parking Lots Fund
PARKING LOTS SUMMARY
SOURCES OF FUNDS AND EXPENDITURES
ACTUAL AND PROPOSED
REVENUE
Collections
Interest Earnings
TOTAL REVENUES
Transfer to Street Fund
TOTAL REVENUES AND TRANSFERS
EXPENDITURES:
Salaries
Benefits
Insurance
Utility Services
Repairs and Maintenance
Property Rentals
Supplies
Miscellaneous
Aggregates
Materials
Contractual
Equipment
Depreciation
TOTAL EXPENDITURES
NET CHANGE
110
1992 -93 1993 -94
ACTUAL BUDGET
i
1
1993 -94
,ESTIMATE
1994 -95
PROPOSED
$ 155,575 $ 169,000 $ ` 173,415 $ 173,000
33,404 24,000 28,580 20,000
$ 188,979 $ 193,000 $ 201,994 $ 193,000
(70,000) (80,000) 80,000) (80,000)
$ 118,979 $ 113,000 $ 121,994 $ 113,000
9,172
10,130
13,750
10,440
1,210
1,730
2,211
1,900
598
680
760
860
8,399
8,000
8,070
8,600
4,607
2,000
j 1,280
2,500
7,440
7,500
I 7,500
7,500
0
950
0
950
0
0
190
200
0
300
0
300
1,009
1,800
1,000
1,800
12,530
15,360
14,540
15,360
3,385
18,200
21,300
3,000
15,379
0
? 0
0
$ 57,879 $ 66,650 $ 70,600 $ 53,410
$ 61,100 $ 46,350 $1 51,394 $ 59,590
1
1
1
1
PARKING LOTS SUMMARY
SOURCES OF FUNDS AND EXPENDITURES
FUNDING SOURCE PROJECTED
Parking Lots Fund
REVENUE
' Collections
Interest Earnings
TOTAL REVENUES
Transfer to Street Fund
TOTAL REVENUES AND TRANSFERS
' EXPENDITURES:
Salaries
t Benefits
Insurance
Utility Services
1 Repairs and Maintenance
Property Rentals
Supplies
Miscellaneous
1 Aggregates
Materials
Contractual
' Equipment
Depreciation
tTOTAL EXPENDITURES
1 NET CHANGE
1
i
1
i
1995 -96 1996 -97
PROJECTED PROJECTED
$ 173,000 $ 173,000
20,000 20,000
$ 193,000 $ 193,000
(80,000) (80,000)
$ 113,000 $ 113,000
10,790
11,180
2,090
2,310
900
960
8,600
8,600
2,500
2,500
7,500
7,500
950
950
200
200
300
300
1,800
1,800
15,880
16,320
3,000
3,000
$ 54,510 $ 55,620
$ 58,490 $ 57,380
111
FUNDING SOURCE
Parking Lots Fund
PARKING LOTS FUND
SUMMARY OF EXPENDITURES
BY CATEGORY
DEPARTMENT
Parking Lots
1994 -95
1992 -93 1993 -94 1993 -94 994 -95 BUDGET
ACTUAL BUDGET ESTIMATED P�OPOSED OVER /UNDER
1993 -94
BUDGET CATEGORIES BUDGET
Personal Services
5111,5113
Other Services
5211,5216
Contractual
5115,5315,5317
Commodities
5427,5428,5434,5424
Capital Outlay
6111,7316,7317
TOTALS
112
$ 9,172 $
10,130 $
13,750
$
10,440
$ 310
20,446
17,500
16,850
18,600
1,100
14,338
17,770
17,511
18,120
350
1,009
3,050
1,190
3,250
200
12,914
18,200
21,300
3,000
(15,200)
$ 57,879 $
66,650 $
70,600
$
53,410
$ (13,240)
PARKING LOTS FUND
SUMMARY OF EXPENDITURES
BY CATEGORY
PROJECTED
1995 -96 1996 -97
PROJECTED PROJECTED
$ 10,790 $ 11,180
18,600 18,600
18,870 19,590
3,250 3,250
3,000 3,000
$ 54,510 $ 55,620
DEPARTMENT
Parking Lots
113
'
FUNDING SOURCE
Parking Lots Fund
'
BUDGET CATEGORY
'
Personal Services
5111,5113
'
Other Services
5211,5216
Contractual
'
5115,5315,5317
Commodities
'
5427,5428,5434,5424
Capital Outlay
t6111,7316,7317
TOTALS
1
PARKING LOTS FUND
SUMMARY OF EXPENDITURES
BY CATEGORY
PROJECTED
1995 -96 1996 -97
PROJECTED PROJECTED
$ 10,790 $ 11,180
18,600 18,600
18,870 19,590
3,250 3,250
3,000 3,000
$ 54,510 $ 55,620
DEPARTMENT
Parking Lots
113
1
PENSION FUNDS
'
to two funds by State
Law.
The Village contributes pension as required
'
POLICE PENSION FUND
The Police Pension Fund is required by State law for all communities
of over 5,000 population. The fund is administered by a Police
Pension
Board made up of five members. Two are active members of the department,
'
two are from the citizens of the community, and one is elected from
the
beneficiaries of the fund. They are charged with the investment
of the
funds collected from the active personnel and by a special tax
as the
'
contribution of the community.
I.M.R.F.
'
I.M.R.F. covers Village employees with the exception of sworn
police
personnel. The current employer pension contribution for IMRF is
11.568
of salary. The Village also contributes 6.208 for the employer's
portion
of social security taxes for all employees, other than sworn
police
'
personnel and 1.458 for the employer's portion of Medicare taxes
for all
employees required to be covered by Medicare.
FUNDING PROGRESSION
Net Assets Available for Benefits as a Percentage of the Pension
Benefit
Obligation:
Year Police Pension Fund Illinois Municipal Retirement
Fund
'
1991 118.8 52.0
1992 119.4 61.9
t1993
110.5 69.0
1
1
1
1
1
1
1
114
FUNDING SOURCE
Police Pension Fund
REVENUE:
Payroll Deduction
Property Tax Levy
Replacement Tax
Interest Earnings
TOTAL REVENUE
EXPENDITURES:
Pensions
Separation Refunds
Miscellaneous
TOTAL EXPENDITURES
NET CHANGE
115
POLICE PENSION FUND
SOURCES OF FUNDS AND EXPENDITURES
ACTUAL AND PROPOSED
1992 -93 1993 -94 1 1993 -94 1994 -95
ACTUAL BUDGET {ESTIMATE PROPOSED
$ 161,300 $ 165,000 $ 160,000 $ 170,000
175,000 190,000 190,000 210,000
5,382 5,000 6,000 6,000
789,704 850,000 989,560 940,000
$1,131,386 $1,210,000 $1,345,560 $1,326,000
i
234,872 342,000 i 293,239 349,700
0 20,000 j 0 20,000
2,531 1,500 1,200 2,000
$ 237,403 $ 363,500 $I 294,439 $ 371,700
$ 893,983 $ 846,500 $1,051,121 $ 954,300
POLICE PENSION FUND
' SOURCES OF FUNDS AND EXPENDITURES
FUNDING SOURCE PROJECTED
Police Pension Fund
' REVENUE:
Payroll Deduction
' Property Tax Levy
Replacement Tax
' Interest Earnings
' TOTAL REVENUE
EXPENDITURES:
' Pensions
Separation Refunds
' Miscellaneous
t TOTAL EXPENDITURES
NET CHANGE
1
1995 -96 1996 -97
PROJECTED PROJECTED
$ 175,000 $ 180,000
210,000 210,000
6,000 6,000
1,000,000 1,075,000
$1,391,000 $1,471,000
366,007 376,080
20,000 20,000
2,000 2,000
$ 388,007 $ 398,080
$1,002,993 $1,072,920
116
IMRF FUND
SOURCES OF FUNDS AND EXPENDITURES
FUNDING SOURCE ACTUAL AND PROPOSED
IMRF Fund
1992 -93 1993 -94 1993 -94 1994 -95
ACTUAL BUDGET 'ESTIMATE PROPOSED
REVENUE:
Property Tax Levy
$
386,004
$
450,000
$
450,000
$
470,000
Property Tax Levy - FICA
285,723
350,000
350,000
380,000
Replacement Tax
6,850
6,500
7,500
8,000
Interest Earnings
1,465
2,000
4,000
2,000
TOTAL REVENUE
$
680,042
$
808,500
$�
I
I
811,500
$
860,000
EXPENDITURES:
IMRF Village Contribution
413,604
430,000
j
390,000
450,000
FICA Village Contribution
165,602
225,000
205,000
250,000
FICA Library Contribution
40,422
53,000
42,000
56,000
Medicare Village Contribution
40,326
42,000
42,000
45,000
Medicare Library Contribution
9,458
11,000
10,500
12,000
TOTAL EXPENDITURES
$
669,411
$
761,000
$�
689,500
$
813,000
NET CHANGE
$
10,631
$
47,500
$'i
I
122,001
$
47,000
117
IMRF FUND
' SOURCES OF FUNDS AND EXPENDITURES
FUNDING SOURCE PROJECTED
IMRF Fund
1995 -96 1996 -97
' PROJECTED PROJECTED
REVENUE:
Property Tax Levy
' Property Tax Levy - FICA
Replacement Tax
' Interest Earnings
' TOTAL REVENUE
EXPENDITURES:
' IMRF Village Contribution
' FICA Village Contribution
FICA Library Contribution
Medicare Village Contribution
Medicare Library Contribution
TOTAL EXPENDITURES
NET CHANGE
$ 470,000 $ 470,000
380,000 3801000
8,000 8,000
2,000 2,000
$ 860,000 $ 860,000
480,000
510,000
260,000
280,000
58,000
60,000
47,000
491000
13,000
14,000
$ 858,000
$ 913,000
$ 2,000
$ (53,000)
118
1
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1
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1
1
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1
1
1
1
1
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1
1
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1
MUNICIPAL AUDIT FUND
The municipal audit is an independent, outside audit conducted by a
firm engaged by the Mayor and Board of Trustees on an annual basis as
required by State law.
These are earmarked funds that can only be expended for audit
purposes. The amount levied is designed to be the exact cost of the audit.
1 119
FUNDING SOURCE
Municipal Audit Fd.
REVENUE:
Property Tax Levy
Miscellaneous
TOTAL REVENUES
EXPENDITURES:
Contractual
TOTAL EXPENDITURES
NET CHANGE
120
MUNICIPAL AUDIT FUND
SOURCES OF FUNDS AND EXPENDITURES
ACTUAL AND PROPOSED
1992 -93 1993 -94 1993 -94 1994 -95
ACTUAL BUDGET (ESTIMATE PROPOSED
t
$ 13,521 $ 15,000 $; 15,000 $ 15,000
20 0 0 0
$ 13,541 $ 15,000 $l 15,000 $ 15,000
12,600 14,000
$ 12,600 $ 14,000 $
$ 941 $ 1,000 $
13,230 14,500
13,230 $ 14,500
1,770 $ 500
FUNDING SOURCE
Municipal Audit Fd.
REVENUE:
Property Tax Levy
Miscellaneous
' TOTAL REVENUES
' EXPENDITURES:
Contractual
' TOTAL EXPENDITURES
' NET CHANGE
1
MUNICIPAL AUDIT FUND
SOURCES OF FUNDS AND EXPENDITURES
PROJECTED
1995 -96 1996 -97
PROJECTED PROJECTED
$ 15,000 $ 15,000
$ 15,000 $ 15,000
15,000 15,500
$ 15,000 $ 15,500
$ 0 $ (500)
121
1
1
1
1
1
F-j
1
1
1
1
1
1
1
1
1
1
1
1
DISASTER AGENCY
EMERGENCY SERVICES AN D S S TER
'
The
Emergency Services and Disaster Agency supersedes
the Civil
Defense
Agency and now basically relates to natural disasters
caused by
'
floods and tornadoes. The Agency also prepares a plan of action
taken if man -made disasters occur such as train, aircraft
to be
and truck
accidents where cargo involves potential danger to our Village
residents.
The
Goals and objectives for the 1994 -95 fiscal year are to:
1.
Coordinate emergency response plans with Police, Fire
and other
emergency services.
'
2.
Revise existing emergency response plans as necessary
to account
for new or changing conditions.
'
3.
Provide sufficient funding to test and maintain emergency
warning sirens and other communication equipment.
1
1
1
1
1
1
1
1
1
1
122
FUNDING SOURCE
Emergency Services Fd.
EMERGENCY SERVICES FUND
SOURCES OF FUNDS AND EXPENDITURES
ACTUAL AND PROPOSED
REVENUE:
Property Tax Levy
Miscellaneous
TOTAL REVENUE
EXPENDITURES:
Travel, Training, etc.
Communications
Insurance
Contractual
Utility Services
Motor Vehicle Maintenance
Petroleum Products
Repairs and Maintenance
Supplies
Equipment
TOTAL EXPENDITURES
NET CHANGE
123
1992 -93 1993 -94 11993 -94 1994 -95
ACTUAL BUDGET STIMATE PROPOSED
$ 5,022 $ 5,000 $
5,007 0
$ 10,029 $ 5,000 $
0
700
1,097
1,800
250
600
90
300
551
300
965
1,300
0
200
120
500
0
500
0
1,200
$ 3,072 $
7,400
$ 6,957 $
(2,400)
5,000 $ 5,000
1,770 0
6,770 $ 5,000
0
1,200
270
1,300
500
270
0
0
100
0
3,639 $
3,130 $
250
1,800
600
1,300
500
0
0
0
500
5,450
(450)
n
EMERGENCY SERVICES FUND
SOURCES OF FUNDS AND EXPENDITURES
FUNDING SOURCE PROJECTED
Emergency Services Fd.
REVENUE:
'Property Tax Lev
P Y Y
Miscellaneous
' TOTAL REVENUE
' EXPENDITURES:
Travel, Training, etc.
Communications
tInsurance
Contractual
Utility Services
' Motor Vehicle Maintenance
Petroleum Products
Repairs and Maintenance
' Supplies
Equipment
TOTAL EXPENDITURES
' NET CHANGE
1995 -96 1996 -97
PROJECTED PROJECTED
$ 5,000 $ 5,000
0 0
$ 5,000 $ 5,000
250
250
1,800
1,800
600
600
1,300
1,300
500
500
0
0
0
0
0
0
500
500
300
300
$ 5,250 $
5,250
$ (250) $
(250)
124
0
1
1
ENHANCED 9 -1 -1 FUND
'
To provide Village
residents
with immediate access to
emergency
services - -Fire, Police, or Ambulance
- -by dialing 9 -1 -1. This program was
begun during the 1989 -90
fiscal year
with actual implementation
occurring
'
during the 1990 -91 fiscal year. By
agreed to pay a $.50 per month per
referendum the citizens of
telephone line surcharge to
Deerfield
have the
Enhanced 9 -1 -1 Program.
1
1
1
1
1
II
1
1
J
1
1
1
1
1 125
ENHANCED 911 FUND
SOURCES OF FUNDS AND EXPENDITURES
FUNDING SOURCE ACTUAL AND PROPOSED
Enhanced 911 Fund
REVENUE:
Telephone Surcharge
Interest Earnings
Intergovernmental
TOTAL REVENUE
EXPENDITURES:
Repairs and Maintenance
Contractual
Miscellaneous
Equipment
Improvements -Other Than Bldg.
TOTAL EXPENSE
NET CHANGE
126
1992 -93 1993 -94 1993 -94 1994 -95
ACTUAL BUDGET ESTIMATE PROPOSED
$ 92,572 $
84,000
$i
89,610 $
88,000
939
1,000
70,500
600
1,000
7,236
7,730
4,263
7,200
8,000
$ 100,747 $
92,730
$
97,410 $
97,000
0
0
0
0
37,338
33,600
29,097
70,500
0
0
0
0
4,263
35,000
35,000
7,300
0
0
0
0
$ 41,600 $
68,600 $
64,097 $
77,800
$ 59,147 $
24,130 $
33,314 $
19,200
1
ENHANCED 911 FUND
SOURCES OF FUNDS AND EXPENDITURES
FUNDING SOURCE PROJECTED
Enhanced 911 Fund
I_ -
' REVENUE:
Telephone Surcharge
Interest Earnings
tIntergovernmental
TOTAL REVENUE
' EXPENDITURES:
Repairs and Maintenance
' Contractual
Miscellaneous
Equipment
Improvements -Other Than Bldg.
TOTAL EXPENSE
' NET CHANGE
1
1
1
1995 -96 1996 -97
PROJECTED PROJECTED
$ 90,000 $
90,000
1,000
1,000
8,250
8,500
$ 99,250 $
99,500
0
0
70,500
70,500
0
0
10,000
10,000
0
0
$ 80,500 $
80,500
$ 18,750 $
19,000
127
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1
DEBT SERVICE FUND
The Debt Service Fund is used for paying general obligation debt
incurred by the Village. The levy year is somewhat different from the
actual payment year. The property tax is levied in such a fashion so that
the Village will receive funds in time to pay the principal and interest
as it becomes payable.
Schedule of General Obligation Debt Outstanding
Currently the Village has four general obligation bond issues
outstanding.
Corporate Purpose 1991. This $1,500,000 five year issue was sold to
provide funding for the construction of the Village's downtown T.I.F.
program. This general obligation bond is being repaid from T.Z.F. 2
funds.
Corporate Purpose 1986. This $11,000,000 twenty year bond issue was
used to refinance a previous short term bond issue. The original funds
were used to implement Phases 1 and 2 of the sanitary sewer rehabilitation
program and is being repaid by property taxes.
Corporate Purpose 1988. This $3,000,000 fifteen year bond issue was
sold to provide funds for the acquisition of right -of -way for the Access
Avenue Project, traffic signal modification, sanitary sewer and street
rehabilitation, installation of a new 16 -inch water main, and storm
drainage improvements.
Refunding Corporate Purpose 1993. This $9,995,000 bond issue was a
refunding of the 1986 and 1988 bond issues. This issue has an eleven year
life which corresponds with the issues being refunded. The issue provides
a present value saving of $636,106.52 and a dollar savings of
approximately $70,000 per year.
The Village does not anticipate issuing any new debt for the next
fiscal year.
' 128
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DEBT SERVICE FUND
SOURCES OF FUNDS AND EXPENDITURES
FUNDING SOURCE ACTUAL AND PROPOSED
Debt Service Fund
1992 -93
1993 -94
1993 -94
1994 -95
'
ACTUAL
BUDGET
ESTIMATE
PROPOSED
'
REVENUE:
Property Tax Levy
$1,297,991
$1,068,563
$1,004,545
$ 934,210
Receipts from Other Funds
456,750
433,500
433,500
334,500
t
Replacement Tax
47,676
35,000
43,000
45,000
Taxes TIF Surplus
188,426
175,000
199,080
200,000
Interest Earned
66,699
75,000
92,000
90,000
'
TOTAL REVENUE
$2,057,542
$1,787,063
$1,772,126
$1,603,710
'
EXPENDITURES:
Bond Principal and Interest
2,210,313
1,879,563
1,815,545
1,701,210
Miscellaneous
5,330
6,000
5,001
5,000
tTOTAL
EXPENDITURES
$2,215,643
$1,885,563
$1,820,546
$1,706,210
'
NET CHANGE
$ (158,101)
$ (98,500)
$ (48,421)
$ (102,500)
'
130
DEBT SERVICE FUND
SOURCES OF FUNDS AND EXPENDITURES
FUNDING SOURCE PROJECTED
Debt Service Fund
REVENUE:
Property Tax Levy
Receipts from Other Funds
Replacement Tax
Taxes TIF Surplus
Interest Earned
TOTAL REVENUE
EXPENDITURES:
Bond Principal and Interest
Miscellaneous
TOTAL EXPENDITURES
NET CHANGE
131
I
1995 -96 1996 -97
PROJECTED PROJECTED
$1,020,255 $1,004,655
317,400
0
45,000
45,000
175,000
175,000
80,000
80,000
$1,637,655 $1,304,655
1,700,155 1,367,155
5,000 5,000
$1,705,155 $1,372,155
$ (67,500) $ (67,500)
1
' Deerfield Road Bridge over the West Fork of the North Branch of
the Chicago River
Deerfield Road resurfacing from Waukegan Road to the east city
' limits on Deerfield Road
Traffic signal at Deerfield /Carlisle
1
1
1
1 132
MOTOR FUEL TAX FUND
The
motor fuel tax is collected by the State of Illinois and is a flat
19 cents
per gallon after January 1, 1990. The tax is then apportioned
in accordance
with a rather complex formula; after certain deductions, 32
percent
of the remaining motor fuel tax is allocated to the municipalities
'
of the
State on a per capita basis. In addition, 2% of the State's
portion
of sales tax collections are distributed to the Village. Motor
fuel tax
funds will continue to be utilized according to State regulations
'
for the
following purposes:
1.
Street construction, maintenance or reconstruction to improve
'
traffic capacity.
2.
Bridge repair /reconstruction.
'
3.
Installation of traffic signs, signals, and controls.
4.
Sidewalk repair and replacement.
'
S.
The public benefit share of new street improvements when certain
criteria are met in connection with a special assessment project.
t
In
the 1994 -95 fiscal year the following projects will be undertaken:
-
Street maintenance which includes:
Snow and ice control
'
Inlet reconstruction
Concrete street repair
Weed control
'
Pothole patching
Crack filling
Traffic signal maintenance
'
Pavement marking
-
Bridge repair:
' Deerfield Road Bridge over the West Fork of the North Branch of
the Chicago River
Deerfield Road resurfacing from Waukegan Road to the east city
' limits on Deerfield Road
Traffic signal at Deerfield /Carlisle
1
1
1
1 132
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u *
IINFRASTRUCTURE REPLACEMENT FUND
' This fund was established in September, 1989 for the purpose of
maintaining, repairing and renovating the capital assets of the Village.
The sources of revenue for this fund are the State Income Tax Surcharge,
' Residual Equity Transfers, Interest Earnings, and the residents'
contribution to the Sidewalk /Curb Program.
Beginning with Fiscal Year 1993 -94, the Sidewalk /Curb Program has
' been accounted for in this fund. Sidewalks /Curbs are "public sidewalks
and curbs" in front of a private property which the owners want replaced.
The Village and the owners each pay a portion of the cost. Safety
' sidewalks will also be accounted for in this fund. Safety sidewalks are
those near schools, parks, and other publicly owned property which do not
qualify for financing by the property owner.
' In the 1994 -95 fiscal year the following projects are scheduled:
1. Osterman Avenue Reconstruction - Jonquil Terrace to the
Railroad Tracks
' (a) New curbs and gutters
t(b) Pavement patching and bituminous resurfacing
1
1
1
1
1
1
�J
1
1 135
INFRASTRUCTURE REPLACEMENT FUND
SOURCES OF FUNDS AND EXPENDITURES
FUNDING SOURCE ACTUAL AND PROPOSED
Infrastructure
Replacement Fd.
* See Capital Projects Budget Page 143 Project Numbers 1 and 2
** See Capital Projects Budget Page 143 Project Number 6B
136
1994 -95
1992 -93
1993 -94
I
'1993 -94
ACTUAL
BUDGET
�STIMATE
i
PROPOSED
REVENUE:
State Income Tax
$ 280,294
$
174,147
$ 1,195,000
$
39,000
Interest Earnings
18,809
5,000
10,000
5,000
Sidewalk /Curb Program
0
35,000
' 30,000
30,000
Surplus Transfer TIF
264,590
325,000
''277,070
325,000
Transfer from Sewer
0
0
0
250,000
Transfer from Water
0
0
0
45,000
Other
305,954
120,000
1� 62,830
0
TOTAL REVENUE
$ 869,647
$
659,147
$
674,899
$
694,000
Beginning Cash Balance
963,507
224,343
088,167
367,860
FUNDS AVAILABLE FOR YEAR
$1,833,154
$
883,490
$1,063,066
$1,061,860
EXPENDITURES
Professional
93,898
70,000
72,478
62,000 **
Sidewalk /Curb Program
0
141,000
98,486
(20,671
141,000*
Contractual
1,350,989
572,000
624,000 **
Miscellaneous
100
0
31571
0
TOTAL EXPENDITURES
$1,444,987
$
783,000
$
;695,206
1
$
827,000
BALANCE
$ 388,167
$
100,490
$
667,861
$
234,860
* See Capital Projects Budget Page 143 Project Numbers 1 and 2
** See Capital Projects Budget Page 143 Project Number 6B
136
INFRASTRUCTURE REPLACEMENT FUND
' SOURCES OF FUNDS AND EXPENDITURES
FUNDING SOURCE PROJECTED
Infrastructure
Replacement Fd. -
' 1995 -96 1996 -97
PROJECTED PROJECTED
REVENUE:
State Income Tax
$
0
$
0
'
Interest Earnings
5,000
5,000
Sidewalk /Curb Program
30,000
30,000
Surplus Transfer TIF
325,000
325,000
Transfer from Sewer
0
0
'
Transfer from Water
0
0
Other
0
0
'
TOTAL REVENUE
$
360,000
$
360,000
Beginning Cash Balance
234,860
(116,140)
tFUNDS
243,860
AVAILABLE FOR YEAR
$
594,860
$
EXPENDITURES
Professional
70,000
70,000 **
Sidewalk /Curb Program
141,000
141,000*
'
Contractual
500,000
500,000 **
Miscellaneous
0
0
'
TOTAL EXPENDITURES
$
711,000
$
711,000
BALANCE
$
(116,140)
$
(467,140)
See Capital Projects Budget Page 143
Project Numbers
1 and 2
* See Capital Projects Budget Page.144
Project Number
8
'
137
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
�7
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t
VEHICLE AND EQUIPMENT REPLACEMENT FUND
' The purpose of this fund is to amortize the replacement cost of
certain Village equipment over its useful life. For the purpose of this
fund, capital equipment for replacement is defined as any vehicle or large
' regularly replaced equipment item having a useful life of more than one
year and having a value of $5,000 or more at the time of purchase.
' The Goals and Objectives for the 1994 -95 fiscal year are to:
1. Maintain appropriate fund balances through contributions from
operating funds and interest earnings.
' 2. Provide sufficient funds to purchase equipment and vehicles
scheduled for replacement during the coming fiscal year.
3. Provide sufficient funds to coordinate the maintenance and repair
of all vehicles and equipment included in the replacement
schedule.
Beginning with the 1994 -95 fiscal year, this fund has been expanded
to include all Village operating divisions. Previously, this fund
included only vehicles and equipment replacement for the Public Works
' Division.
1
1
1
1
1
1
1
1
1 138
FUNDING SOURCE
Intragovernmental
Revenues
VEHICLE & EQUIPMENT REPLACEMENT FUND
SOURCES OF FUNDS AND EXPENDITURES
ACTUAL AND PROPOSED
REVENUE:
Depreciation Charges:
Administration
Police
Street
Sewer
Sewerage Treatment Plant
Water
Refuse
Interest Earnings
Miscellaneous
Residual Equity Transfer
TOTAL REVENUE
Beginning Cash Balance
FUNDS AVAILABLE FOR YEAR
EXPENDITURES:
Equipment
Motor Vehicles
Repairs and Maintenance
Total Expenditures
REMAINING CASH BALANCE
139
1992 -93 1993 -94 1993 -94 1994 -95
ACTUAL BUDGET �STIMATE PROPOSED
$ 0 $
0
$ 0
$ 17,000
0
0
i 0
107,000
59,480
48,500
48,500
48,500
18,900
12,800
12,800
12,800
14,080
7,200
7,200
7,200
33,750
36,500
36,500
36,500
12,000
12,650
12,650
12,650
50,555
38,000
48,000
48,000
0
0
I 0
0
0
0
1515,000
0
$ 188,765 $ 155,650 $ X680,650 $ 289,650
742,382 773,248 x789,556 1,336,083
$ 931,147 $ 928,898 $1,4470,206 $1,625,733
76,568 12,700 9,651 94,900
65,023 150,800 14,472 119,400
0 10,000 10,000 10,000
$ 141,591 $ 173,500 $ 34,123 $ 224,300
$ 789,556 $ 755,398 $1,36,083 $1,401,433
VEHICLE & EQUIPMENT REPLACEMENT FUND
' SOURCES OF FUNDS AND EXPENDITURES
FUNDING SOURCE PROJECTED
Intragovernmental
' Revenues
1
' REVENUE:
Depreciation Charges:
' Administration
Police
Street
' Sewer
Sewerage Treatment Plant
Water
' Refuse
Interest Earnings
Miscellaneous
Residual Equity Transfer
TOTAL REVENUE
' Beginning Cash Balance
FUNDS AVAILABLE FOR YEAR
' EXPENDITURES:
Equipment
Motor Vehicles
' Repairs and Maintenance
Total Expenditures
tREMAINING CASH BALANCE
1995 -96 1996 -97
PROJECTED PROJECTED
$ 17,000
$ 17,000
1071000
107,000
48,500
48,500
12,800
12,800
7,200
7,200
36,500
36,500
12,650
12,650
48,000
48,000
0
0
$ 289,650 $ 289,650
1,401,433 1,127,258
$1,691,083 $1,416,908
199,000 70,000
354,825 127,300
10,000 10,000
$ 563,825 $ 207,300
$1,127,258 $1,209,608
140
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' SUMMARY OF CAPITAL PROJECTS COMPLETED
Fiscal Years 1989 -90 Through 1993 -94
During the last five years dramatic growth has occurred in the Village of Deerfield.
Major commercial developments have been completed which required a substantial level
of private capital investment. Likewise, the Village has provided a considerable level of
capital investment to ensure the adequacy of public facilities and the infrastructure of
the community. A total of $17,892,100 was spent on capital projects during Fiscal Year
1989 -90 through 1993 -94, summarized below:
1) Access Avenue Project - $2,781,000 (consisting of acquisition of necessary
right -of -way, engineering, and construction from Hazel to Osterman);
2) Street Rehabilitation - $2,812,000 (street resurfacing and reconstruction
' program involving approximately 1 1/2 miles of streets annually);
3) Bridge Rehabilitation - $451,600 (consisting of repairs and renovations to
Deerfield Rd., Montgomery and Carriage Way bridges);
4) Motor Fuel Tax Street Maintenance - $1,416,000 (general street maintenance,
sidewalk repair, inlet reconstruction, etc..);
5) Traffic Signal Installation - $543,000 (a traffic signal was installed at Lake
' Cook Rd., Carlisle);
6) Storm & Sanitary Sewer Projects - $2,008,000 (Phase I and II of the storm and
sanitary sewer program including manhole reconstruction and sewer renovation in
several sectors of the Village);
7) Excess -Flow Pumping Stations tations - $1,807,000 (including construction of the
Deerfield Road, Warwick Road and Wilmot Road Pumping facilities);
8) West Fork Channel - $1,396,000 (project consisting of the West Fork Channel
relocation and culvert improvement);
9) Village Hall /Annex Remodeling - $37,000 (including remodeling the finance
and administrative offices, the Board Room and the Annex);
■ 10) Bric , ards Park - $1,394,000 (Village's contribution towards developing a
recreational park in the Brickyards);
11 Streetsca a Phases I through I - V $2 257 000 (consisting of Pedestrian
P g— � ( g
Overpass and walkways at the train station, entry signage features, Village Plaza,
' improvements to the Marathon Parking Lot and Waukegan Rd. improvements);
1 141
12) Miscellaneous Capital Projects - $989,500 (including 50/50 sidewalk and curb
replacement, parkway tree planting, restoration programs, enhanced 911 system,
and a recycling drop -off center);
Total Capital Projects - $ 17,892,100
-------------- - - - - --
Of this total, $11,073,600 (61.9 %n) of the funding i,,as provided by outside
sources (ie., developers, TIF districts, and other Governmental Agencies).
PROJECTED CAPITAL PROJECTS EXPENDITURES
Fiscal Years 1994 -95 TO 1998 -99
During the next five years, it is projected that a major expenditure of $8,443,500 will be
made to upgrade and improve the Village water supply system. This expenditure will
provide for the Village's current and future projected water demands.
Storm and sanitary sewer renovations, comprising 40% of the capital expenditures total in
fiscal years 1988 -89 through 1992 -93 are projected to be only 2.8% of the total expended
in fiscal years 1993 -94 through 1997 -98. Under street projects, $7,788,060 will be spent for
improvements to Village streets on Osterman Ave., Jonquil Terrace, and Waukegan and
Deerfield Road.
The aggregate level of funding for capital projects during the period fiscal years 1994 -95 to
1998 -99 is projected to be approximately $20,094,810. The total projected expenditures for
capital projects can be categorized as follows:
1) Street Projects
- $7,788,060
38.8%
2) Sewer Projects
- 565,000
2.8%
3) Sewage Treatment Plant
- 894,000
4.4 %n
4) Water Projects
- 8,443,500
42.0%
5) Streetscape Projects
- 1,166,250
5.8 %n
6) Other Projects
- 1,238,000
6.2%
Total $20,094,810 100.0%
The items cited in this capital projects budget focus on long -term, ongoing activities which have no material effect
on the operating budget.
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ACCOUNT NUMBER
AND CLASSIFICATION
DEERFIELD PUBLIC LIBRARY
(Not Included in Municipal Budget)
SOURCES OF FUNDS AND EXPENDITURES
BUDGET ESTIMATE BUDGET
1993 -94 1993 -94 1994 -95
5111
Salaries -- Professional $
281,553
5114
Salaries - -Non Professional
412,890
5115
Benefits
52,000
5211
Repairs, Maintenance of Building
38,000
82,928
and Equipment, Building Supplies
115,000
5212
Education -- Travel, Dues, etc.
8,500
5213
Printing
8,000
5214
Communication
9,700
5216
Utilities
1,950
5220
Binding
2,500
5224
Periodicals
36,000
5224
Books
102,500
5224
Audio Visual
20,000
5315
Insurance
17,400
5316
Professional Services
5,000
5317
Contractual:
plus Improvement
Equip. Rental, Maintenance & Xerox
20,000
5320
Special Library Programs
5,400
5320
Data Base
2,000
5320
Cataloging Service
4,850
5424
Miscellaneous
1,000
5434
Supplies (Library and Office)
19,000
6111
New Equipment
9,000
6415
Improvements- -Other Than Buildings
80,000
$ 268,052 $ 329,811
371,832 434,475
60,273 61,550
214,817 188,425
7,973
8,000
8,469
8,400
61948
9,400
1,191
1,500
2,480
2,500
43,026
38,000
82,928
104,500
12,321
20,000
21,243
19,500
14,777
5,000
22,005
20,100
71590
5,750
608
2,000
3,554
4,500
2,052
1,000
19,956
19,000
8,690
12,500
6,336
110,000
SUB TOTAL
$1,214,243
$1,187,121
$1,405,911
Automation Project
94,425
62,031
93,854
Personal Property Replacement Tax
TOTAL
$1,308,668
$1,249,152
$1,499,765
SOURCE OF FUNDS
Property Tax Levy
$ 997,401
$ 997,401
$1,097,140
Taxes -TIF Surplus
-0-
139,250
-0-
Personal Property Replacement Tax
16,000
11,370
16,000
Non - Resident Fees
16,000
15,478
15,000
Fees, Fines and Penalties
38,500
39,377
39,375
Gifts
500
-0-
500
Reciprocal Borrowing
2,000
1,140
2,000
Xerox
10,000
9,306
10,000
Interest
32,500
25,665
241750
Grants
15,767
16,461
20,000
Videos
20,000
13,959
151000
Reserve for Repairs & Replacement
plus Improvement
160,000
-0-
160,000
SUB TOTAL
$1,308,668
$1,109,278
$1,399,765
Transfer from TIF Reserve
-0-
200,000
100,000
TOTAL $1,308,668 $1,309,278 $1,499,765
1 149
DEERFIELD PUBLIC LIBRARY
Work Statistics
* February, March, April Figures Estimated
** Figures through February
150
1990 -91
1991 -92
1992 -93
1993 -94
CIRCULATION DEPARTMENT:
Materials Circulated -
Books
213,938
233,483
227,983
231,065
Records, CDs, Tapes,
Audio Tape
23,875
26,619
27,105
30,493
Puzzles (Miscellaneous)
585
449
292
269
Videos (Suburban A.V.) * **
28
52
3
-0-
Films (Suburban A.V.) * * **
131
42
6
-0-
Talking Books (BHP)
738
787
415
-0-
Interlibrary Loans
3,009
3,270
2,814
4,076
Video Tape Collection
32,137
28,878
27,707
19,909
Total Materials Circulated
274,441*
293,580*
286,325*
285,812*
Overdue Notices Mailed
8,900*
9,000*
8,874*
8,900*
(After 3 -4 weeks)
Registered Borrowers
11,021*
11,000*
10,577*
11,700*
PROCESSING DEPARTMENT:
Material Purchased and Received
-
Books
8,770
8,800
7,316
7,660
Records, CDs, Audio, Audio Tape
766
800
805
932
Miscellaneous
60
70
80
80
Video Cassettes
250
250
230
301
Total Materials Processed
9,846*
9,920*
8,431*
8,973*
PROGRAMMING -
ADULT AND CHILDREN'S DEPARTMENT:
Adult Programs Sponsored or
Conducted by Library Staff
49 **
60 **
66 **
60 **
Children's Programs Sponsored
or Conducted by Library Staff
204 **
148 **
172 **
201 **
Meeting Room Use by Groups
Outside the Library
286 **
300 **
314 **
279 **
Adult Reference Inquiries
28,391 **
25,031 **
23,073 **
21,392 **
Childrens Reference Inq.
18,842 **
18,169 **
11,925 **
8,721 **
* February, March, April Figures Estimated
** Figures through February
150
1
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APPENDIX A
Administrative Division
Equipment Request
1994 - 1995
Equipment Budget
Villaqe Manager's Department
Files
$ 600
Replacement PC
2,000
Total
$ 2,600
Finance Department
Printer Replacement
$ 1,500
Cabinet
1,000
Phones
500
Other
500
Total
$ 3,500
Community Development
Other
1,200
Total
$ 1,200
Engineering
Other
1 000
Total
1 000
GRAND TOTAL $ 8,300
APPENDIX B
Public Safety Division
Police Department
Equipment Request
1994 - 1995
Equipment Budget
Replacement Computers
$12,500
Chairs
700
Four Squad Radios
4,000
Camera Equipment
750
Miscellaneous
1,250
Replacement Intoxilyzer
5,050
Two Replacement Unitrols
2,460
Nine Light Bars
1,850
Two UHF Radios
2,000
TOTAL $30,560
1
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APPENDIX C -1
Public Works Division
Equipment Request
Street Department
1994 - 1995
EQUIPMENT BUDGET
Chain Saw $ 250
Lawn Mower 450
TOTAL $ 700
APPENDIX C -2
Public Works Division
Equipment Request
Sewer Department
1994 -1995
EQUIPMENT Budget
Root Cutter $1,500
Smoke Blower 750
Air Ventilating Blower 750
WRF
Riding Lawn Mower 4,000
Incubator Testing Equipment 1,500
TOTAL $8,500
APPENDIX C -3
Public Works Division
Equipment Request
Water Department
1994 -1995
EQUIPMENT
Water Meters
Soft Start for Five Million Gallon Pump at
Richfield Pumping Station
3" Water Pump With Attachments
Budget
$16,500
7,500
1,500
TOTAL $25,500
APPENDIX C -4
PUBLIC WORKS DIVISION
Equipment Request
Garage Department
1994 -1995
EQUIPMENT
Computer Test Equipment for Cars and Trucks
Budget
$2,500
TOTAL $2,500
1
1
1
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1
1
1
1
1
1
1
APPENDIX D
Enhanced 9 -1 -1 Fund
Equipment Request
1994 - 1995
Equipment Budget
Laser Printer $ 1,500
Dictaphone Call Check 3,000
Monitors 1,800
Chairs 11000
TOTAL $ 7,300
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G L O S S A R Y
ABATEMENT A complete or partial cancellation of a levy imposed by a government.
ACCOUNT A term used to identify an individual asset, liability, expenditure,
revenue, or fund balance.
ACCOUNTING SYSTEM The total structure of records and procedures which discover,
record, classify, summarize, and report information on the financial
position and results of operations of a government or any of its funds,
fund types, balanced account groups, or organization components.
ACTIVITY The smallest unit of budgetary accountability and control which
encompasses specific and distinguishable lines of work performed by an
organizational unit for the purpose of accomplishing a function for which
the government is responsible.
APPROPRIATION A legal authorization granted by a legislative body to make
expenditures and to incur obligations for specific purposes. An
appropriation is usually limited in amount and as to the time when it may
be expended.
ASSESSED VALUATION A valuation set upon real estate or other property by a
government as a basis for levying taxes.
ASSETS Property owned by a government which has a monetary value.
BOND A written promise, generally under seal, to pay a specified sum of money,
called the face value, at a fixed time in the future, called the date of
maturity, and carrying interest at a fixed rate, usually payable
periodically.
BONDED DEBT That portion of indebtedness represented by outstanding bonds.
BUDGET A plan of financial operation embodying an estimate of proposed
expenditures for a given period and the proposed means of financing them.
BUDGET AMENDMENT A legal procedure utilized by the governing board to revise
• budget.
BUDGET DOCUMENT The instrument used by the budget - making authority to present
• comprehensive financial plan of operations of the governing board.
BUDGET MESSAGE A general discussion of the proposed budget as presented in
writing by the budget making authority to the legislative body.
BUDGET ORDINANCE The official enactment by the governing board to legally
authorize the government administration to obligate and expend resources.
BUDGETARY CONTROL The control or management of a government or enterprise in
accordance with an approved budget for the purpose of keeping expenditures
within the limitations of available appropriations and available revenues.
CAPITAL ASSETS Assets of significant value and having a useful life of several
years. Capital assets are also called fixed assets.
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CAPITAL BUDGET A plan of proposed capital outlays and the means of financing
them for the current fiscal period.
CAPITAL IMPROVEMENTS BUDGET A plan of proposed capital expenditures and the
means of financing them. This is usually part of the complete annual
budget which includes both operating and capital outlays.
CAPITAL OUTLAY Expenditures which result in the acquisition of or addition to
fixed assets.
CAPITAL PROJECTS FUND A fund created to account for financial resources to be
used for the acquisition or construction of major capital facilities and
equipment, other than those financed by proprietary funds, special
assessment funds, and trust funds.
CHART OF ACCOUNTS The classification system used by the government to organize
the accounting for various funds.
COMMODITIES Consumable items used by the governmental departments. Examples
include office supplies, vehicle and maintenance supplies, gasoline, etc.
CONTRACTUAL SERVICES Services rendered to governmental departments and agencies
by private firms, individuals, or other government agencies. Examples
include utilities, insurance, and professional services.
DEBT An obligation resulting from the borrowing of money or from the purchase
of goods and services. Debts of governments include bonds, time warrants,
lease - purchase agreements, notes and floating debt.
DEBT LIMIT The maximum amount of gross or net debt which is legally permitted
by State Statute.
DEBT SERVICE FUND A fund established to account for the accumulation of
resources for, and the payment of, general long term debt principal and
interest.
DEPARTMENT A major administrative organizational unit of the government which
indicates overall management responsibility for one or more activities.
DEPRECIATION (1) Expiration in service life of fixed assets, other than wasting
assets, attributable to wear and tear through use and lapse of time,
obsolescence, inadequacy, or other physical or functional cause. (2) The
portion of the cost of a fixed asset charged as an expense during a
particular period. NOTE: The cost of such asset prorated over the
estimated service life of such asset and each period is charged with part
of such cost so that ultimately the entire cost of the asset is charged
off as an expense. Depreciation is accounted for only in the enterprise
funds.
ENTERPRISE FUND A fund established to account for operations (a) that are
financed and operated in a manner similar to private business enterprises,
where the intent of the governing body is that the costs (expenses,
including depreciation) of providing goods or services to the general
public on a continuing basis be financed or recovered primarily through
user charges; or (b) where the governing body has decided that periodic
determination of revenues earned, expenses incurred, and /or net income is
appropriate for capital maintenance, public policy, management control,
accountability, or other purposes.
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' EQUALIZED ASSESSED VALUATION The assessed valuation of real property, raised
or lowered by an equalizing factor as applied by a countywide and a
statewide authority, so that all property is assessed at a consistent level
for purposes of levying taxes. Currently, equalized valuation of real
' property is 1/3 of fair market value.
ESTIMATED REVENUE The amount of projected revenue to be collected during the
fiscal year. The amount of revenue budgeted is the amount approved by the
Board of Trustees.
EXPENDITURES Decreases in net financial resources. Expenditures include
' current operating expenses which require the current or future use of net
current assets, debt service, and capital outlays.
EXPENSES Decreases in net total assets. Expenses represent the total cost of
' operations during a period regardless of the timing of related
expenditures.
FISCAL PERIOD Any period at the end of which a government determines its
financial position and the results of its operations.
FISCAL YEAR A twelve (12) month period to which the annual operating budget
applies and at the end of which a government determines its financial
position and the results of its operations.
FIXED ASSETS Assets of a long term nature which are intended to continue to
be held or used, such as land, buildings, improvements other than
buildings, machinery and equipment.
' FUND A fiscal and accounting entity with a self - balancing set of accounts
recording cash and other financial resources, together with all related
liabilities and residual equities or balances, and changes therein, which
are segregated for the purpose of carrying on specific activities or
' attaining certain objectives in accordance with special regulations,
restrictions, or limitations.
FUND BALANCE All accounts necessary to set forth the financial position and
' results of operations of a fund.
FUND EQUITY An equity account reflecting the unreserved accumulated earnings
' of the enterprise funds.
GENERAL FUND The fund used to account for all financial resources except those
required to be accounted for in another fund. The most common General Fund
tis the Corporate Fund.
GENERAL OBLIGATION BONDS Bonds for the payment of which the full faith and
credit of the issuing government are pledged.
1 GENERAL REVENUE The revenues of a government other than those derived from the
retained earnings in an enterprise fund. If a portion of the net income
in an enterprise fund is contributed to another non - enterprise fund, such
' as the Corporate Fund, the amounts transferred constitute general revenue
of the government.
I GOAL A statement of broad direction, purpose, or intent, based on the needs
of the community.
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IMRF An abbreviation for Illinois Municipal Retirement Fund, a pension fund
covering Village employees who work over 1,000 hours per year, with the
exception of police personnel.
INTERGOVERNMENTAL REVENUE Revenue received from another government, such as
the State of Illinois, or other political subdivisions, for a specified
purpose.
INTRAGOVERNMENTAL SERVICE FUND A fund established to finance and account for
services and commodities furnished by a designated department or agency
to other departments and agencies within a single governmental unit.
INVESTMENTS Cash held in interest bearing accounts, securities and real estate
held for the production of revenues in the form of interest, dividends,
rentals, or lease payments. The term does not include fixed assets used
in governmental operations.
LEVY (VERB) To impose taxes, special assessments, or service charges for the
support of governmental activities. (NOUN) The total amount of taxes,
special assessments, or service charges imposed by a government.
LONG TERM DEBT Debt with a maturity of more than one year after the date of
issuance.
NET INCOME Proprietary fund excess of operating revenues, nonoperating
revenues, and operating transfers -in over operating expenses, nonoperating
expenses, and operating transfers -out.
OBJECT As used in expenditure classification, this term applies to the article
purchased or the service obtained (as distinguished from the results
obtained from expenditures). Examples are personnel services, contractual
services, commodities, capital outlay and other expenditure
classifications.
OPERATING BUDGET The portion of the budget that pertains to daily operations
that provide basic governmental services. The operating budget contains
appropriations for such expenditures as personnel, supplies, utilities,
materials, services, etc.
OPERATING EXPENSES Proprietary fund expenses which are directly related to the
fund's primary service activities.
OPERATING INCOME The excess of proprietary fund operating revenues over
operating expenses.
OPERATING REVENUES Proprietary fund revenues which are directly related to the
fund's primary service activities. They consist primarily of user charges
for services.
PENSION TRUST FUND A Trust Fund used to account for public employee retirement
systems. Pension Trust Funds are accounted for in essentially the same
manner as proprietary funds, but with an important expanded emphasis on
required fund balance reserves.
PERSONNEL SERVICES Items of expenditures in the operating budget for salaries
and wages paid for services performed by Village employees.
RESERVE An account used to indicate that a portion of fund equity is legally
restricted.
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' RESOURCES Total dollars available for appropriations including estimated
revenues, fund transfers, and beginning fund balances.
REVENUES Increases in governmental fund type, net current assets, and residual
equity transfers.
!' SOURCE OF REVENUE Revenues are classified according to their source or point
of origin.
SPECIAL REVENUE FUND A fund used to account for the proceeds of specific
!' revenue sources (other than special assessments, expendable trusts, or for
major capital projects) that are legally restricted to expenditure for
specified purposes.
TAX LEVY The total amount to be raised by general property taxes for operating
and debt service purposes specified in the Tax Levy Ordinance.
!' TAX LEVY ORDINANCE An ordinance by means of which taxes are levied.
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TAR RATE LIMIT The maximum rate at which a government may levy a tax. Overall
tax rate limits usually restrict levies for all purposes and of all
' governments, state and local, having jurisdiction in a given area.
TAXES Compulsory charges levied by a government for the purpose of financing
services performed for the common public benefit. This term does not
' include specific charges made against particular persons or property for
current or permanent benefits such as special assessments.
' TRUST FUNDS Funds used to account for assets held by a government in a trustee
capacity for individuals, private organizations, other governments, and /or
other funds.
t USER CHARGES OR FEES The payment of a fee for direct receipt of a public
service by the party benefiting from the service.
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