Village Budget For Year Beginning May 1, 19951
1
1
I
I
1
1
' VILLAGE OF DEERFIELD, ILLINOIS
1995 - 1996
IBUDGET
I
1
1
1
1
1
1
1
1
THIS IS A BLANK PAGE
1
1
tTABLE
OF CONTENTS
PAGE
'
ABOUT THE COVER----------------------------------------------- - - - - --
i
ELECTED OFFICIALS--------------------------------------------- - - - - --
'
ORGANIZATIONAL CHART------------------------------------------ - - - - --
DISTINGUISHED BUDGET PRESENTATION AWARD----------------------- - - - - --
iv
'
INTRODUCTORY SECTION
BUDGET MESSAGE - MAYOR BERNARD FORREST------------------------ - - - - --
1 -2
'
BUDGET SUMMARIES- Revenue and Expenditures- Beginning and End Balances
3
-All Funds - Summary and Historical Perspective- - - - - --
4 -5
'
- Administrative Division - Combined Departments - Village
Manager, Finance, Community Development, Engineering
6
- Public Safety Division - Police Department----- - - - - --
7
'
- Public Works Division - Combined Departments- Street,
Sewer, Water, Garage------------------------- - - - - --
8
'
SUPPLEMENTAL CHARTS AND SCHEDULES:
COMPARISON OF 1991 -95 PROPERTY TAX LEVIES----- -------------- - - - - --
9
Chart 1: Property Tax Dollar - Total Tax Apportionment----- - - - - --
10
'
Chart 2: Budget Dollar Revenue - Source of Funding_____
11
Chart 3: Budget Dollar Expenses - Where It Goes ------------------
12
Chart 4: Property Tax Comparison - Ten Year Comparison of EAV
and Village Tax Rate
13
Chart 5: Property Tax Comparison - Six Year Comparison of
'
Total Tax Bill and Village Share
14
PERSONNEL SCHEDULE- Employees Full Time------------------------ - - - - --
15
'
- Employees Part Time------------------------ - - - - --
16
SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES-------------------- - - - - --
17 -18
'
BUDGET NOTES:
ABOUT THE VILLAGE OF DEERFIELD
19 -21
Ten Largest Taxpayers
'
Ten Largest Employers
Municipal Services and Facilities
Budget Calendar
MAJOR BUDGET POINTS AND BUDGET PROCESS
22 -23
'
Operating Budget
Capital Program
Effects of Capital Projects on Operating Budget
'
Budget Amendment
23
1
1
TABLE OF CONTENTS
FINANCIAL SECTION
GENERAL FUND:
SOURCES OF FUNDS AND EXPENDITURES - GENERAL FUND------------ - - - - -- 27 -28
GENERAL FUND RESERVE - WATER IMPROVEMENTS--------------- ---- - - -- -- 29
ADMINISTRATIVE DIVISION - GENERAL FUND - Village Manager's Dept.,
Finance Dept., Community Development, Engineering Dept.----- - - - - -- 30 -47
PUBLIC SAFETY DIVISION - GENERAL FUND - Police Department--- - - - - -- 48 -57
STREET FUND - Public Works Division - Street Department------- - - - - -- 58 -72
SEWER FUND - Public Works Division - Sewer Department--------- - - - - -- 73 -86
WATER FUND - Public Works Division - Water Department--------- - - - - -- 87 -98
GARAGE FUND - Public Works Division - Garage Department------- - - - - -- 99 -105
INDIVIDUAL FUND BUDGETS:
REFUSEFUND---------------------------------------------------- - - - - -- 106 -112
PARKING LOTS FUND---------------------------------------------- - - - --- 113 -117
PENSION FUND - Police------------------------------ -------- ---- - - - - -- 118 -120
PENSION FUND - I. M. R. F.-------------------------- -------- ------ - - - - -- 121 -122
MUNICIPAL AUDIT FUND------------------------------------------- - - - - -- 123 -125
EMERGENCY SERVICES FUND------------------ --------- ------------- - - - --- 126 -128
PAGE
BUDGET AND FINANCE POLICY
23
Infrastructure
Renovation of Downtown Area
DEBT POLICY
23
ACCOUNTING, AUDITING AND FINANCIAL REPORTING POLICIES
24
REVENUES
24 -25
Property Tax
Sales Tax
Income Tax
Hotel /Motel Tax
Interest Earnings
User Charges
Water
Sewer
Refuse
Revenue Estimates
FINANCIAL CONDITION OF THE.FUNDS
25
Fund
IMRF
Scavenger
FINANCIAL CONDITION OF THE VILLAGE
25 -26
COMMUNITY EVENTS
26
FINANCIAL SECTION
GENERAL FUND:
SOURCES OF FUNDS AND EXPENDITURES - GENERAL FUND------------ - - - - -- 27 -28
GENERAL FUND RESERVE - WATER IMPROVEMENTS--------------- ---- - - -- -- 29
ADMINISTRATIVE DIVISION - GENERAL FUND - Village Manager's Dept.,
Finance Dept., Community Development, Engineering Dept.----- - - - - -- 30 -47
PUBLIC SAFETY DIVISION - GENERAL FUND - Police Department--- - - - - -- 48 -57
STREET FUND - Public Works Division - Street Department------- - - - - -- 58 -72
SEWER FUND - Public Works Division - Sewer Department--------- - - - - -- 73 -86
WATER FUND - Public Works Division - Water Department--------- - - - - -- 87 -98
GARAGE FUND - Public Works Division - Garage Department------- - - - - -- 99 -105
INDIVIDUAL FUND BUDGETS:
REFUSEFUND---------------------------------------------------- - - - - -- 106 -112
PARKING LOTS FUND---------------------------------------------- - - - --- 113 -117
PENSION FUND - Police------------------------------ -------- ---- - - - - -- 118 -120
PENSION FUND - I. M. R. F.-------------------------- -------- ------ - - - - -- 121 -122
MUNICIPAL AUDIT FUND------------------------------------------- - - - - -- 123 -125
EMERGENCY SERVICES FUND------------------ --------- ------------- - - - --- 126 -128
1
ITABLE OF CONTENTS
PAGE
' ENHANCED 9 -1 -1 FUND------------------------------------------ - - - - -- 129 -131
DEBT SERVICE FUND-------------------------------------------- - - - - -- 132 -134
1
1
1
1
1
1
'
MOTOR FUEL TAX FUND------------------------------------------ - - - - -- 135 -137
INFRASTRUCTURE REPLACEMENT FUND------------------------------ - - - - -- 138 -140
'
VEHICLE AND EQUIPMENT REPLACEMENT FUND----------------------- - - - - -- 141 -143
CAPITAL PROJECTS - BUDGET AND PROJECTIONS 1995 -96 TO 1999 - 2000- - - - - -- 144 -151
tDEERFIELD
PUBLIC LIBRARY------------------------------------- - - - - --
152
LIBRARY APPENDICES------------------------------------------- - - - - --
153
'
APPENDICES
EQUIPMENT REQUEST - Administrative Division - Village Manager, Finance,
Community Development, Engineering Depts- Appendix A
154
'
- Public Safety Division - Police Dept - - - -- Appendix B
155
- Public Works Division - Street Dept - - -- Appendix C -1
156
'
- Public Works Division - Sewer Dept - - - -- Appendix C -2
157
- Public Works Division - Water Dept - - - -- Appendix C -3
158
'
- Public Works Division - Garage Dept - - -- Appendix C -4
159
- Enhanced 9 -1 -1 Fund --------------- - - - - -- Appendix D
160
'
- Emergency Services----------------- - - - - -- Appendix E
161
VEHICLE AND EQUIPMENT REPLACEMENT SCHEDULE--------- - - - - -- Appendix F 162 -164
'
GENERAL OBLIGATION DEBT-------------------------------- - - - - -- Appendix G
165
GLOSSARY----------------------------------------------------- - - - - -- 166 -170
1
1
1
1
1
1
About the Cover: This replica of a 19th century one -room school was built in
1981 by the Deerfield Lions Club, along with the Historical Society. The
building is furnished with authentic period school items. The "Little Red School
House ", along with other 19th century buildings, is located at Kipling Place and
Deerfield Road in the Deerfield Historic Village.
The Deerfield Area Historical Society, founded in 1968, has created the Deerfield
Historic Village as a dramatic illustration of its goal to preserve, record, and
promote the history of Deerfield.
1
1
1
1
1
1
VILLAGE OF DEERFIELD
' Elected Officials
Bernard Forrest, Mayor
' Marvin W. Ehlers, Trustee Edwin B. Seidman, Trustee
John H. Heuberger, Trustee Vernon E. Swanson,Trustee
Harriet E. Rosenthal, Trustee Michael Swartz, Trustee
' VILLAGE MANAGER
' Robert D. Franz
' DEPARTMENT HEADS
George J. Valentine, Treasurer and Finance Director
Leo P. Anderson, Chief of Police
James E. Soyka, Director of Public Works & Engineering
' Barbara Houpt, Director of Community Development
1
1
1
1
1
1
1
ii
THIS IS A BLANK PAGE
VILLAGE OF DEERFIELD ORGANIZATIONAL
CHART
PUBLIC
'
BOARDS
&
MAYOR & BOARD
VILLAGE ATTORNEY
of TRUSTEES
COMMISSIONS
ADMINISTRATNE
VILLAGE MANAGER
'
ASSISTANT
3 Employees
'
PUBLIC WORKS
COMMUNITY
POLICE
FINANCE
DEVELOPMENT
& ENGINEERING
51 Employees
7 Employees
5 Employees
33 Employees
'
PATROL
BUDGETING
PLANNING
WATER
WORKS
INVESTIGATIONS
ACCOUNTING
ZONING
SEWAGE
TREATMENT
'
TREASURY
CODE
YOUTH
STREETS
MANAGEMENT
ENFORCEMENT
BUILDING
'
COMMUNICATIONS
f
PERSONNEL
l
PLAN
REVIEW
VEHICLE
MAINTENANCE
'
RECORDS
UTILT Y
PERMITS
STORM
BALING
DRAINAGE
RESEARCH
'
&
PURCHASING
APPEARANCE
REVIEW
PLAN DESIGN
&REVIEW
DEVELOPMENT
'
iii
THIS IS A BLANK PAGE
I / GOVERNMENT FINANCE OFFICERS ASSOCIATION
1 Distinguished
� Budget Presentation
� Award
I I PRESENTED TO
Village of Deerfield,
Illinois
For the Fiscal Year Beginning
' May 19 1994
' President Executive Director /
1
The Government Finance Officers Association of the United States and Canada
(GFOA) presented an award for Distinguished Budget Presentation to The
Village of Deerfield for its annual budget for the fiscal year beginning
' May 1, 1994.
In order to receive this award, a governmental unit must publish a budget
document that meets program criteria as a policy document, as an operations
' guide, as a financial plan and as a communications device.
The award is valid for a period of one year only. We believe our current
' budget continues to conform to program requirements, and we are submitting
it to GFOA to determine its eligibility for another award.
1
iv
THIS IS A BLANK PAGE
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
C
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
VILLAGE OF DEERFIELD
Mayor
BERNARD FORREST
BUDGET MESSAGE
The annual budget provides the community an opportunity to reflect on what has been accomplished
in the past and the challenges awaiting us in the future. In doing so, we are able to measure our
progress in meeting short and long term goals while, at the same time, establishing objectives for the
ensuing fiscal year.
' The combined total budget for 1995 -96 is $18,980,350, an increase over last year due to capital
projects for which funds have been accumulated over the past several budgets. Projects and service
levels have been determined following an extensive budget review process that began in January and
ends with tonight's public hearing and final action by the Village Board. As in previous years, the
' operating budget is planned over a three year period, while the capital budget consists of a five year
planning schedule.
1
1
1
1
1
1
1
1
This budget will continue the Senior Subsidy Housing Program and the combined effort with the
Deerfield Park District to provide basic services essential to our seniors. Also continued are the 50/50
sidewalk, curb and tree replacement programs which encourage a shared responsibility for
infrastructure improvements that benefit both the Village and the homeowner. Renewed emphasis
will be given again this year to sidewalk replacement in an effort to improve pedestrian safety.
Although a specific amount has been budgeted, the Village is prepared to match whatever interest is
shown by Deerfield residents.
To remain competitive in the municipal market, there will be a 3.5% increase in the employee salary
plan, part of a two -year settlement negotiated in early 1994. As a service provider, the Village's
largest single operating cost relates to personnel, representing 51%i of total operating expenditures.
We pride ourselves in hiring and retaining highly qualified people who care about their performance
and take pride in their work.
It pleases us to report that this year's real estate tax levy will be less than last year. This will be the
fourth consecutive year (and five out of the last six years) that the Village has reduced its share of
the property tax, a noteworthy fact given the Illinois pension requirements and other state and federal
mandates which remain beyond our control. Furthermore, unlike many neighboring communities,
Deerfield continues to operate without a Utility Tax or Home Rule taxes. Property taxes make up
only 16% of total Village revenues. More importantly, we wish to emphasize that Deerfield received
only 8.08% of last year's total real estate tax bill. As illustrated on page 12 of the budget document,
an actual tax bill for a single family residence in Deerfield shows that, of the $4,915 paid in 1994,
the Village received $397.
For the fifth consecutive year, the Village released surplus funds from the Lake Cook Tax Increment
Financing District. The amount distributed to local government agencies this year was $6.5 million
(bringing to $32 million the total reallocated over the last five years). The Village Center TIF District
has not fared as well. Nevertheless, through General Fund advances, we have been able to make
infrastructure improvements that enhance the appearance of the downtown and, hopefully, encourage
redevelopment by the private sector. These funds will be repaid and other projects undertaken as the
OPTIMA development comes on the tax rolls over the next few years.
850 WAUKEGAN ROAD DEERFIELD, ILLINOIS 60015 TELEPHONE 708.945.5000
There will be no increase in water and sewer rates. In this next fiscal year, however, plans must be
finalized for water system improvements consisting of another transmission line from Highland Park,
additional reservoir capacity at the north end of the Village, and main extensions to the west side in
order to improve our water pressure at the far end of the system. Although a bond issue will be
necessary, it is our intention to apply a portion of unanticipated surplus from our General Fund as
a reserve for these projects to minimize as much as possible the impact on future water rates.
A decision must also be made in the next few months on our scavenger service. The contract with
Laidlaw is due to expire on December 31, 1995.
Another rather ambitious, but essential, Capital Improvement Program is scheduled in 1995 -96.
Deerfield Road east of Waukegan Road to the eastern boundary will be resurfaced and a new traffic
signal installed at the Deerfield Road and Carlisle Avenue /Heather Road intersection; Deerpath Drive
will have both street and utility improvements; 2.1 miles of residential streets will be resurfaced under
the Street Rehabilitation Program; the section of Deerfield Road within the Village Center will
receive streetscape improvements; and the elevated water tower will get a facelift.
The Village has earned a very favorable AA+ bond rating, an accomplishment shared by less than 1%
of all municipalities. Deerfield's total outstanding net General Obligation Debt of $10,250,000,
payable from property taxes, is 1.75% of its total anticipated assessed valuation of $590,000,000.
When considering that non -Home Rule communities are allowed a ratio of 8.6%, the Village, as a
Home Rule community, can be very proud of its low debt service obligations.
In summary, this budget represents the efforts of many people, both elected and appointed to serve
you, the residents of Deerfield. In meeting our obligations, the Board of Trustees and I wish to
acknowledge the many volunteers on boards and commissions whose help throughout the year is
extremely valuable. Through this concerted effort, we will continue to maintain our tradition of
dependable Village services at the lowest possible cost.
BERNARD FORREST
Mayor
April 17, 1995
r
1
1
1
1
1
1
1
1
1
1
1
J
1
1
1
1
1
1
1
1
n
1
1
1
1
1
1
1
1
1
1
1
1
1
VILLAGE OF DEERFIELD
1995 - 1996
BUDGET SUMMARIES
Vehicle & Equipment
Replacement 1,336,000
Enhanced 911 30,000
COMBINED VILLAGE FUNDS ** $15,885,928
(Memorandum Only)
Deerfield Public Library 400,000
394,700 868,500 862,200
97,000 97,300 29,700
$19,175,155 $18,980,350 $16,080,733
1,459,968 1,459,968 400,000
COMBINED ALL FUNDS ** $16,285,928 $20,635,123 $20,440,318 $16,480,733
*Accrued actuarial liability in excess of assets at 4/30/94 - $1,267,418
* *Combined totals are for memorandums only. The total figures in the case of a
municipality may be misleading. Only in some circumstances can a surplus in one
fund be used to relieve a deficit in another.
3
BEGINNING
ENDING
FUND
FUND
BALANCE
REVENUE
EXPENSES
BALANCE
General
$ 1,124,768
$ 5,922,300
$ 5,783,205
$ 1,263,863
Street
96,107
1,060,500
1,057,850
98,757
Sewer
150,000
1,565,000
1,531,810
183,190
Water
384,000
2,602,000
2,694,940
291,060
Scavenger
(52,607)
1,492,500
1,530,660
(90,767)
Garage
3,000
217,000
211,180
8,820
MFT
1,060,292
210,000
707,000
563,292
Police Pension*
11,200,000
1,426,000
392,000
12,234,000
IMRF
(97,115)
890,000
812,000
(19,115)
Debt Service
110,000
1,588,155
1,705,155
(7,000)
Infrastructure
Replacement
486,983
1,590,000
1,522,000
554,983
Emergency Services
4,500
-0-
7,450
(2,950)
Parking Lots
50,000
120,000
59,300
110,700
Vehicle & Equipment
Replacement 1,336,000
Enhanced 911 30,000
COMBINED VILLAGE FUNDS ** $15,885,928
(Memorandum Only)
Deerfield Public Library 400,000
394,700 868,500 862,200
97,000 97,300 29,700
$19,175,155 $18,980,350 $16,080,733
1,459,968 1,459,968 400,000
COMBINED ALL FUNDS ** $16,285,928 $20,635,123 $20,440,318 $16,480,733
*Accrued actuarial liability in excess of assets at 4/30/94 - $1,267,418
* *Combined totals are for memorandums only. The total figures in the case of a
municipality may be misleading. Only in some circumstances can a surplus in one
fund be used to relieve a deficit in another.
3
BUDGET SUMMARY
Revenue Police Debt
74,..., M -nerat Street Sewer Water Scavenger Garage MFir Pension IMRF Service
Taxes:
Property Tax
330,000
725,000
225,000
870,000
915,755
Property Tax pr yrs
Replacement Tax
6,000
8,000
50,000
Motor Fuel
375,000
Sales Tax
2,450,000
Local Use Tax
150,000
State Income Tax
800,000
Hotel -Motel Tax
1,200,000
License & Permit
Liquor/Food
62,000
Other Business lic
27,500
Vehicle
350,000
Building Permits
150,000
14,000
10,000
Non - Business lic
43,000
Charges:
Police Services
16,500
False Alarms
40,000
Dispatching Sery
100,000
User Fees
1,350,000
2,460,000
725,000
Penalties
16,000
26,000
10,000
Rental Income
43,800
Fran Fees - Cable
122,000
Fran Fees - Tele h
80,000
50/50 Program
5,000
Interfund Charges
(50,000 )
208,000
Engineering Fees
10,000
Misc Rev
Interest Earnings
300,000
30,000
60,000
100,000
6,000
60,000
1,010,000
12,000
95,000
State Grants
26,000
Miscellaneous
27,500
4,500
25,000
6,000
26,500
9,000
210,000
Employee Cont
185,000
Ordin Violations
290,000
Transfers:
Transfer Charges
60,000
100,000
Transf Pking to St
90,000
MFT to Street
225,000
(225,000)
Trans to Debt Sery
317,400
TOTAL
5,922,300
1,060,500
1,565,000
2,602 000
1,492,500
217,000
210,000
1,42-6,00-0-
890,000
1,588,155
Expenditure
Categories:
Personal Servicies
3,841,060
379,210
657,360
370,800
50,700
106,900
Other Services
183,230
134,750
336,360
115,350
22,200
81300
Contractual
1,212,550
265 60
270,190
300,290
1418 060
27,880
Commodities
321,765
204,.330
126,700
1,863,300
21,600
65,500
Capital Outlay
224,600
74,000
141,000
45,200
18,100
2,600
707,000
Debt Service
1,705,155
Pension Cost
392,000
812,000
TOTAL
5,783,205
11,057,850
11,531,81
11,1801
707,0001
392,0001
812,00011,7Q_5,155
4
1
LI
�1
1
1
1
1
1
1
1
1
1
1
1
1
BUDGET SUMMARY
1995 -96 1994 -95 1994 -95 1993 -94
Infrat. Emergenc3Parking Equip. Enhanced TOTAL Est Budget Actual
Rent Services Lots Renlacmt. 911 Budget Actual
5
Taxes:
3,065,755
3,066,710
3,069,210
3,192,976
Property Tax
0
0
0
0
Property Tax pr yrs
64,000
59,000
59,000
71,150
Replacement Tax
375,000
380,000
380,000
371,724
Motor Fuel
2,450,000
2,350,000
2,300,000
2,313,020
Sales Tax
150,000
138,000
127,000
132,014
Local Use Tax
800,000
814,678
789,000
892,757
State Income Tax
1,200,000
1,125,000
1,075,000
1,071,119
Hotel -Motel Tax
License & Permits
62,000
61,000
60,000
61,666
Liquor/Food
27,500
25,500
22,500
33,865
Other Business Lic
350,000
340,090
340,000
335,619
Vehicle
174,000
189,350
107,000
80,347
Building Permits
43,000
43 360
37,000
38,621
Non - Business Lie
Charges:
16,500
19,000
16,500
19,037
Police Services
40,000
37,000
50,000
51,040
False Alarms
8,000
108,000
107,830
108,000
45,987
Dispatching Sery
183,000
88,000
4,806,000
4,849,290
4,585,000
4,394,741
User Fees
52,000
36,000
50,000
43,882
Penalties
43,800
45,260
44,200
48,962
Rental Income
122,000
122,000
124,000
121,193
Fran Fees - Cable
80,000
75,000
80.000
111,037
Fran Fees - Tele h
30,000
35,000
45,354
35,000
29,087
50/50 Program
330,000
294,700
782,700
610,883
649,650
828,626
Interfund Charges
10,000
115,000
10,000
0
Engineering Fees
Mise Rev
5,000
27,000
100,000
1,000
1,806,000
1,757,846
1,613,000
1,916,154
Interest Earnings
26,000
39,210
26,000
26,202
State Grants
308,500
701,289
608,500
794,112
Miscellaneous
185,000
175,000
170DW
164,424
Employee Cont
290,000
293,000
270,000
275,368
Ordin Violations
Transfers:
1,225,000
1,385,000
346,647
125DW
60,000
Transfer Charges
(90,000 )
0
0
0
0
Transf Pking to St
0
0
0
0
M FT to Street
317,400
334,500
334,500
433,500
Trans to Debt Sery
0
1,590,000
0
120,000
394,700
97,000
19,175,155
18,302,797
17,265,060
17 958,230
TOTAL
Expenditure
Cat egori es:
16,120
5,422,150
5,062,163
5,233.570
4,894,591
Personal Servicies
3,100
18,600
10,000
831,890
648,713
772,400
805,185
Other Services
1 850
18,330
80,500
11-5915,41.0-
3,060,997
3,359 770
2,905,602
Contractual
3,250
2,606,445
2,427,941
2,408,830
2,222,699
Commodities
1,522,000
2,500
3,000
858,500
16,800
3,615 „300
1,964,891
2,144,860
3,550,281
Capital Outlay
1,705,155
1,706,210
1,701,210
1,896,028
Debt Service
1,204,000
999,000
1,184,700
951,065
Pension Cost
1,522 000 1
7,4501
59,3001
868,5001
97,300
18,980,350
15,870,115 116,805,340
117,225,451
1
TOTAL
5
VILLAGE OF DEERFIELD
N
ADMINISTRATIVE DIVISION
FUNDING
SOURCE OPERATING BUDGET
DEPARTMENT
General Fund 1995 - 1996
Village
Manager,
Finance,
Comm.
Dev., Engineering
ACCOUNT
1995 -96
1994 -95
INCREASE
PERCENT
NUMBER
DESCRIPTION
PROPOSED
BUDGET
(DECREASE)
CHANGE
5115
Benefits
$ 172,180
$ 161,830 $
10,350
6.4
5116
Apparel
800
800
0
0.0
5212
Travel, Training, etc.
34,850
34,200
650
1.9
5213
Printing and Advertising
22,500
22,350
150
0.7
5214
Communications
29,530
28,320
1,210
4.3
5315
Insurance
62,500
62,500
0
0.0
5316
Professional
210,300
190,300
20,000
10.5
5317
Contractual
112,000
86,600
25,400
29.3
5216
Utility Services
5,000
5,000
0
0.0
5419
Petroleum Products
2,550
2,500
50
2.0
5211
Repairs & Maintenance
57,800
35,800
22,000
61.5
5215
Rental Property Repairs
3,000
3,000
0
0.0
5218
Miscellaneous
57,700
50,750
6,950
13.7
5318
Senior Assistance
37,000
36,000
1,000
2.8
5231
MV Maintenance
4,000
6,600 (
2,600)
( 39.4)
5412
Supplies
32,900
33,800 (
900)
( 2.7)
5428
Materials
1,000
1,000
0
0.0
5431
Small Tools & Equipment
1,000
1,000
0
0.0
6111
Equipment
43,510
8,300
35,210
424.2
7317
Vehicle +Equipment Replacement
25,700
17,000
8,700
51.2
TOTAL (without salaries)
$ 915,820
$ 787,650 $
128,170
16.3
5111
Salaries
1,026,880
35,340
3.6
_991,540
TOTAL
$1,942,700
$1,779,190 $
163,510
9.2
Per Capita Cost
$112.12
$102.68
Number of Employees:
Full time
16
16
Part time
(Full time Equivalent)
4.40
4.40
N
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
FUNDING SOURCE
General Fund
VILLAGE OF DEERFIELD
PUBLIC SAFETY DIVISION
OPERATING BUDGET
1995 - 1996
DEPARTMENT
ACCOUNT
NUMBER DESCRIPTION
1995 -96
PROPOSED
1994 -95
BUDGET
INCREASE
(DECREASE)
PERCENT
CHANGE
5115
Benefits
$ 410,940
$ 375,260
$ 35,680
9.5
5116
Apparel
41,500
38,500
3,000
7.8
5212
Travel, Training, etc.
40,065
39,800
265
0.7
5213
Printing and Advertising
7,200
6,400
800
12.5
5214
Communications
26,100
27,100
( 1,000)
( 3.7)
5315
Insurance
144,790
141,650
3,140
2.2
5316
Professional
5,000
6,500
( 1,500)
( 23.1)
5317
Contractual
57,840
48,370
9,470
19.6
5419
Petroleum Products
34,500
39,500
( 5,000)
( 12.7)
5211
Repairs & Maintenance
24,300
23,540
760
3.2
5218
Miscellaneous
6,700
5,000
1,700
34.0
5231
MV Maintenance
33,500
34,000
( 500)
( 1.5)
5412
Supplies
38,500
34,600
3,900
11.3
6111
Equipment
28,390
30,560
( 2,170)
( 7.1)
7317
Vehicle +Equipment Replacement
127,000
_107,000
20,000
18.7
TOTAL (without salaries)
$1,026,325
$ 957,780
$ 68,545
7.2
5111
Salaries
2,814,180
2,719,450
94,730
3.5
TOTAL
$3,840,505
$3,677,230
$ 163,275
4.4
Per Capita Cost
$221.65
$212.23
Number of Employees:
Full time
51
51
Part time
(Full time Equivalent)
2.40
3.90
7
FUNDING SOURCE
Street Fd. Sewer Fd.
Water Fd. Garage Fd.
VILLAGE OF DEERFIELD
PUBLIC WORKS DIVISION
OPERATING BUDGET
1995 - 1996
DEPARTMENT
Street, Sewer
Water, Garage
ACCOUNT
NUMBER DESCRIPTION
1995 -96
PROPOSED
1994 -95
BUDGET
INCREASE
(DECREASE)
PERCENT
CHANGE
5115
Benefits
$ 251,350
$ 239,730
$ 11,620
4.9
5116
Apparel
7,600
7,600
0
0.0
5212
Travel, Training, etc.
5,950
6,050
( 100)
( 1.7)
5213
Printing and Advertising
8,650
9,050
( 400)
( 4.4)
5214
Communications
26,260
25,060
1,200
4.8
5315
Insurance
238,390
227,310
11,080
4.9
5316
Professional
18,000
18,050
( 50)
( 0.3)
5317
Contractual
356,380
279,880
76,500
27.3
5216
Utility Services
290,600
290,500
100
0.0
5419
Petroleum Products
29,900
31,500
( 1,600)
( 5.1)
5211
Repairs & Maintenance
203,500
158,400
45,100
28.5
5210
Equipment Rental
10,900
11,100
( 200)
( 1.8)
5425
Salt
48,000
46,000
2,000
4.4
5221
Occupancy
40,000
40,000
0
0.0
5218
Miscellaneous
45,700
15,800
29,900
189.2
5427
Aggregates
81,900
75,800
6,100
8.1
5426
Chlorine
6,000
6,000
0
0.0
5432
Purchase of Water
1,720,000
1,575,000
145,000
9.2
5231
MV Maintenance
63,500
65,080
( 1,580)
( 2.4)
5412
Supplies
107,980
107,280
700
0.7
5428
Materials
147,450
142,350
5,100
3.6
5431
Small Tools & Equipment
5,700
5,700
0
0.0
6111
Equipment
33,300
37,200
( 3,900)
( 10.5)
5429
Street Signs
5,000
5,500
( 500)
( 9.1)
7316
Depreciation
102,500
102,500
0
0.0
7317
Vehicle +Equipment Replacement
127,000
105,000
22,000
21.0
TOTAL (without salaries)
$3,981,510
$3,633,440
$ 348,070
9.6
5111
Salaries
1,514,270
1,462,450
51,820
3.5
TOTAL
$5,495,780
$5,095,890
$ 399,890
7.9
Per Capita Cost
$317.18
$294.10
Number of Employees:
Full time
32
32
Part time
(Full time Equivalent)
3.40
1.90
3
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
Purpose
General
Street
Emergency Services
I.M.R.F.
F.I.C.A.
Police Pension
Audit
Scavenger
Public Benefit
Debt Service (Net)
Budgeted Village Levies
Abatement (not budgeted)
Net Village Levy
Public Library
Total Levy
DEBTSERVICE
GROSS LEVY
Reduction
Replacement Tax
Total Reductions
Abatements
Replacement Tax
Revenue Sharing
T.I.F.
Other Budgeted Abatements
Capitalized Interest
Surplus transfer TIF (L -C)
Total Budgeted Abatements
Total Budgeted Reductions
and Abatements
Net Budgeted Debt Levy
EAV
Tax Rate (per $100)
Debt Service
Other Village
Total Village
Tax Levy Comparison 1991 to 1995
1991
1992
1993
0
0
0
330,000
330,000
330,000
5,000
5,000
5,000
385,000
425,000
450,000
285,000
325,000
350,000
160,000
175,000
190,000
13,500
14,000
15,000
725,000
725,000
725,000
1,278,563
3,182,063
1,140,724
3,139,724
1,004,545
3,069,545
1994
0
330,000
5,000
470,000
380,000
210,000
15,000
725,000
931.710
3,066,710
Budget
1995
0
330,000
0
490,000
380,000
225,000
0
725,000
915,7.55
3,065,755
.1182;063
3,139,724
:1069,545
3,066,710
3,065,755
856,479
944,194
997,401
1,097,140
1,162,968
4,0.38,542
4,083,918
4,066,946
4363,850
4,228,723
2,246,863
1,954,974
1,815,545
1,701,210
1,700,155
17,500
17,500
17,500
0
0
17,500
17,500
17,500
0
0
35,000
40,000
35,000
50,000
50,000
520,800
456,750
433,500
33400
317,400
150,000
75,000
150,000
195,000
207,000
245,000
225,000
175,000
190,000
210,000
950,800
796,750
793 ,500
769 ,500
784,400
968,300
814,250
811,000
769,500
784,400
1,278,563
1,140,724
1,004,545
931,710
915,755
522,438,968
547,603,297
570,794,665
590,000,000
615,000,000
0.245
0.208
0.176
0.158
0.149
0 364
0.365
0.362
0.362
0350
0.609
0.573
0.538
0.520
0.498
0
THIS IS A BLANK PAGE
1
1
Chart 1
� Property Tax Dollar Apportionment (1)
� 1993 Tax Levy Collected in 1994
1
1
1
1
1
1
1
C
1
1
1
1
1
(1) THE VILLAGE IS IN SEVERAL TAXING DISTRICTS. THE ILLUSTRATED APPORTIONMENT IS
GENERALLY REPRESENTATIVE OF THE VILLAGE AS A WHOLE. 10
THIS IS A BLANK PAGE
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
Chart 2
Budget Dollar
1995-96
110,
lvotol-
p
rp
6e/ P
Refuse Cha � .
Vehicle Sticker 1.80/o
Interest Earnings 9.4%
Village Other 14.1%
Village Property Tax
16.0%
WHERE IT
COMES FROM
Sewer Charge
7.1%
Cash Balance Transfers
8.6%
Water Charges 12.9%
Municipal Sales Tax
13.6%
THIS CHART ILLUSTRATES THE MAJOR FUNDING SOURCES OF THE VILLAGE. CONTRARY TO
POPULAR OPINION, PROPERTY TAX IS LESS THAN 18% OF THE VILLAGE'S FUNDING SOURCES.
11
THIS IS A BLANK PAGE
' WHERE IT
1 Chart 3
1 Budget Dollar
1
1995-96 GOES
1 ' ' • : • p•e : . •• ° • e
0 0 ; .0 o •-•o00o0• : . • o° •.• . .0.
• .
°0 : 0:0• 0.
0•o ; •0 0. : 0• : 0 • 114, ••
00 . .
.
• . . • . • •
e
o .. . • e .
.•. . . . . 0• e e e - 0 • • 0 p . 0 . ° o • O p . .
p
°'•W 0 e 000 . •
.
•• 0 • °
°
0 O ° .
00 00 0 p • 0 .
. 0 p • : : 00
•
: e0. ° o 0 op0- 0. • 0 0
0 0 0� 0 0 -00 • 00..
0
0 . o ° 0°°O0.0 : -° :.- . •O 0. 000. - ; : 0; .0 0 : .
: 0
0 .• . 0 o . :0 0.0• •
: General °.0 °0.000 ° 0.,000 °0 "S c• ve•'• 00 °p
° °0 ° ° °'° :.° "Sc-
*;;o ° °op ° ag. % :; .
-
Government 10.2% . . '•° ° - : 0 0e 0 p ° .
. 0.0•0 .000 00. -0 ;. O .0•. .00 0 .0
. ° • . 00 ° o• • .e 00 •• 0 • .p . 6000 ° 00°
0
'. . . 0e e. • 0 0. -
e : 0 0 .•-e o 0 p
;e : .0 0 00 0 . .. 0. •
.0 e e o .
0 ° 0 0 °o • •: 0o ° °
:
e
o -e . o; 0 0 .; •0 : °
0• 0 e • . 0 0 •° °p 00 0 ; 00 0° °. :; 0-0• °0
0. e 00° o • -MFT 37 %
o :
. e "
00 0 . o e. . . . •. 0 00 0 0• . • • 00 0 000 00 . a 00 0 • 00
- 00 . . 0. General 0 :0Go O 000 , 0 '
. ° ° . ° 0 . • . ° ° . ° 0 . .. . • . ' . 0 :0.0 6 . ° 0 0
Obligation Debt 9.0% . 00 . o e . . 0 . . • ° 00 °.. •e •••• ••e. •• .• . . 00•. . •
0
. 0 • .. e.o ' - ° 0
o° .
: .0 0• • e . • e 0
0
•.. . Sewer
o;. 0.
• . e 0 0e0 e 00 Do 00 •
. . •. -
0 -0 .• O O 00 •0 . :00 . •• . .. e. -•
000 -000
• 000.00;.00. °000000•.'0 :•: .• °: •00
0 0 . • e • 0 • • ° • • • • • . ° • • •
.0900 -o . • e . •. . 00 • . 0000 . . -o •
°. • °: ° 0 0: . 0 °. 0 0 • 0O • O 0. 0 • • .. • • . •
00 o 00 . . 0, o° . . • e o •.. . . 00
p p o° . .. 0000 . .o • . .0 0• .•
0 . e0 . . 0 0• . . . 0 . •. .
.0 e• . . Op 00 *. . •. •• • .. .
.° - • 0' ° •• °• ' • •• 0j ° 0 000
o . o.. . 0000
' . 0• e . -0 •• . . 0. •• . . •. • - •
0 •0 .. . 0 .... . . .... . . 0. , e
:.•°°0;0 :: 0000';: �: 0000; ;: �.'••'
°•00°p°p Street 10.2% •.•�; ; ;•;°
Police 22.3% 000 00 :; . .0 ; : :; 0..
. . . .. . . . .
(Including Pensions) 000 ' ° 0000.
° " ° •
' ... . . •.. . . •. .
. °..
0 . , p. .. . . .. .. .
ep .0 . . -• e• . . •.
- ° 0 • : 0 : 0 0 ° 0 • : : .
.
0 .. . . .. ..
° 0 0 ep •° - • ° __ ..
. 0000.
Miscellaneous 14.2% •.;; :0 e•:
e. .0
1
:: '"' -" Public Works 44.3%
THE LARGEST USE OF. THE VILLAGE'S RESOURCES IS THE PUBLIC WORKS DEPARTMENT. THE
PRIMARY SOURCE "OF THEIR FUNDING COMES FROM USER CHARGES. THE SECOND LARGEST
USER OF THE VILLAGE'S RESOURCES IS THE POLICE DEPARTMENT.
THIS IS A BLANK PAGE
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
CHART 4
PROPERTY TAX COMPARISON
Equalized Assessed Valuation 1986 -95
1994 and 1995 Estinia ted
700
600
500
> I ao
X0
200
100
0
t
a9
P, as
0.7
g o.e
as
0.4
a 0.s
M
p: 0.1
0.1
0
In the Property Tax
System, Equalized
Assessed Valuation Tax
Levies and Tax Rates
are intertwined. In
the Village of Deerfield,
the Equalized Assessed
Valuation has risen
sharply.
1986 1987 1988 1989 1990 1991 1992 1993 1994 1995
Lxey Years
The Village tax levies
have increased only
moderately, and in some
years have decreased.
Tax Rates
1994 and 1995 Estimated
1996 1987 1988 1989 1990 1991 1993 1993 1994 1993
Levy Years
.WD
3000
2A70
W 1500
1000
Soo
0
Tax Levi
1994 and 1995 Fst ed
1986 1987 1988 1989 1990 1991 1992 1993 1994 1995
Levy Years
The result is a greatly
reduced tax rate.
13
CHART 5
PROPERTY TAX COMPARISON
All Property Tax Levies
Specific Property
6
s
4
A
F
3
21'
1988
1989 1990 1991
Levy Years
.}Levy Years
The Village's percentage
of the property tax bill
has decreased between
1987 and 1992.
600
500
i;
400
300
1992 1993
0.13
0.12
.. 0.11
a
0.1
OA9
This graph is based on an
actual tax bill received by
the same residence over a
six year period. The total
property tax on this property
has generally risen.
Village's Specific
% of Tax Bill
996Si 10.11 Si
- 9,78Si
9.25%
8.m
8.55%
on
1987 1988 1989 1990
Icy Years
Deerfield Property Tax Levy
Specific Property
421.90 430.42
391.61 398.20 397.00
173.74
200
1988 1989 1990 1991 1992 1993
Levy Years
14
1991 1992
This graph illustrates the
comparatively small portion
the Village receives of the
annual property tax bill
which has remained the same
or has been reduced in this
time period.
1
1
1
' Village of Deerfield
Full Tine Employees
as Budgeted
'
DEPARTMENT
92
93
94
95
96
VILLAGE MANAGER
3
3
3
3
3
'
CLERK
FINANCE
0
7
0
7
0
7
0
7
0
7
ENGINEERING
1
1
1
1
1
COMMUNITY DEVELOPMENT
6
6
5
5
5
'
PUBUC WORKS:
ADMINISTRATION
4
4
4
4
4
'
STREETS
UTILITIES MAINTENANCE
7
11
7
11
7
11
7
11
7
11
SEWAGE TREATMENT PLANT
8
8
8
8
8
GARAGE
2
2
2
2
2
'
TOTAL PUB UC WORKS
32
32
32
32
32
POLICE:
ADMINISTRATION
9
9
9
9
9
'
COMMUNICATIONS
4
4
4
6
6
INVESTIGATIONS
3
3
3
3
3
PATROL
29
29
29
29
29
'
YOUTH SERVICES
4
4
4
4
4
TOTAL POLICE
49
49
49
51
51
'
TOTAL
98
98
97
99
99
1
1
1
1
1
15
16
VILLAGE OF DEERFIELD
Part Time Employees
Full Time Equivalent
DEPARTMENT
92
93
94
95
96
VILLAGE MANAGER
1.1
1.0
0.6
0.8
1.0
CLERK
0.0
0.0
0.0
0.0
0.0
FINANCE
2.2
2.1
2.0
1.9
1.8
ENGINEERING
0.0
0.0
0.0
0.0
0.0
COMMUNITY DEVELOPMENT
1.0
0.8
1.6
1.7
1.6
PUBLIC WORKS:
ADMINISTRATION
0.0
0.0
0.0
0.0
0.0
STREETS
1.5
1.4
1.5
0.9
1.8
UTILITIES MAINTENANCE
1.5
1.4
0.4
0.7
1.2
SEWAGE TREATMENT PLANT
0.4
0.5
0.3
0.3
0.4
GARAGE
0_0
0_0
0.0
0_0
0.0
TOTAL PUB LJC WORKS
3.4
3.3
2.3
1.9
3.4
POLICE:
ADMINISTRATION
0.3
0.4
0.5
0.1
0.0
COMMUNICATIONS
0.5
0.4
0.4
1.6
0.5
YOUTH SERVICES
0.0
0.0
0.0
0.0
0.1
PATROL
2_1
2_0
2_0
2_2
1_8
TOTAL POLICE
2.8
2.8
2.9
3.9
2.4
PARKNG LOTS
0.4
0_4
0_4
0.3
0_4
10.9
10.5
9.7
10.4
1076
16
L
1
IVILLAGE OF DEERFIELD, ILLINOIS
SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES
' The Village of Deerfield, Illinois, was incorporated April 14, 1903. The Village
operates under a Board /Manager form of government and provides the following
services as authorized by its charter: public safety (police), highways and
I streets, sanitation, health and social services, culture, recreation, public
improvements, community development and general administrative services.
The accounting policies of the Village of Deerfield, Illinois, conform to
' generally accepted accounting principles as applicable to governments.
The following is a summary of the more significant policies.
A. Reporting Entity and Its Services
' B. Basis of Presentation - Fund Accounting
The accounts of the Village are organized on the basis of funds, each of which
' is considered a separate accounting entity. The operations of each fund are
accounted for with a separate set of self - balancing accounts that comprise its
assets, liabilities, fund equity, revenues, and expenditures, or expenses, as
appropriate. Government resources are allocated to and accounted for in
' individual funds based upon the purposes for which they are to be spent and the
means by which spending activities are controlled.
General Fund - The General Fund is the general operating fund of the Village.
' It is used to account for all financial resources except those required to be
accounted for in another fund.
Special Revenue Funds - Special Revenue Funds are used to account for the
' proceeds of specific revenue sources (other than special assessments or major
capital projects) that are legally restricted to expenditures for specified
purposes. The following funds are Special Revenue Funds:
' Enhanced 911
Street
Motor Fuel Tax
IMRF
' Municipal Audit
Emergency Services
Library
' Debt Service Fund - Debt Service Funds are used to account for the accumulation
of resources for, and the payment of, general long -term debt principal, interest,
and related costs. The Debt Service Fund has been treated as a single fund and
budgeted in a like manner by the Village.
' Capital Project Funds - Capital Project Funds are used to account for financial
resources to be used for the acquisition or construction of major capital
facilities (other than those financed by Proprietary Funds, Special Assessment
' Funds, and Trust Funds). These projects are budgeted in the Capital Projects
Budget. In addition, the following funds are Capital Project Funds:
Infrastructure Replacement Fund
' Vehicle and Equipment Replacement Fund
1
17
1
1
1
Enterprise Funds - Enterprise Funds are used to account for operations (a) that
are financed and operated in a manner similar to private business enterprises,
where the intent of the governing body is that the costs (expenses, including '
depreciation) of providing goods or services to the general public on a
continuing basis be financed or recovered primarily through user charges; or (b)
where the governing body has decided that periodic determination of revenues '
earned, expenses incurred, and /or net income is appropriate for capital main-
tenance, public policy, management control, accountability, or other purposes.
The Village has the following Enterprise Funds:
Water Fund '
Sewer Fund
Refuse Fund
Parking Lot Funds '
Internal Service Funds (Garage) - Internal Service Funds are used to account for
the financing of goods or services provided by one department or agency to other
departments or agencies of the Village, or to other governments, on a '
cost - reimbursement basis. The Village has one Internal Service Fund which is the
Garage Fund.
Trust and Agency Funds (Police Pension) - Trust and Agency Funds are used to
account for assets held by the Village in a trustee capacity or as an agent for
'
individuals, private organizations, other governments, and /or other funds. These
include Pension Trust and Agency Funds. Pension Trust Funds are accounted for
in essentially the same manner as proprietary funds since capital maintenance is
critical. Agency Funds are custodial in nature (assets equal liabilities) and
'
do not involve measurement of results of operations. The Police Pension Fund is
the only Trust Fund within the Village.
C. Basis of Accounting
'
Basis of accounting refers to when revenues and expenditures or expenses are
recognized in the accounts and reported in the annual budget.
All Governmental Funds (General Fund, Special Revenue Funds, Capital Project
'
Funds) are accounted for using the modified accrual basis of accounting. Their
revenues are recognized when they become measurable and available as net current
assets. The Village's share of State - assessed income taxes, gross receipts, and
'
sales taxes are considered "measurable" when in the hands of intermediary
collecting governments and are recognized as revenue at that time. Anticipated
refunds of such taxes are recorded as liabilities and reductions of revenue when
they are measurable and their validity seems certain. Property Tax is considered
'
revenue (for budgetary purposes) in the year levied.
Expenditures are generally recognized under the modified accrual basis of
accounting when the related fund liability is incurred.
'
Agency Fund assets and liabilities are accounted for on the modified accrual
basis.
All Proprietary Funds and Pension Trust Funds (Enterprise, Internal Service,
'
Police Pension) are accounted for using the accrual basis of accounting. Their
revenues are recognized when they are earned, and their expenses are recognized
when they are incurred. Unbilled Waterworks and Sewerage Fund utility service
'
receivables are recorded at year end.
1
18 1
IBUDGET NOTES
IABOUT THE VILLAGE OF DEERFIELD
Incorporated in 1903 and located 27 miles north of downtown Chicago, the Village is
' predominantly a community of single family homes. The 1990 Census recorded a
population of 17,327 within a land area of 7.0 square miles. The Village's population
decreased less than 1.0% from 1980, whereas the number of housing units in the Village
grew 10.3% to 6,054, continuing the trend toward smaller household sizes.
1
1
1
1
1
1
1
1
1
fl
1
1
1
1
1
Deerfield is recognized as one of the State's wealthiest communities. In the 1990
Census, Deerfield ranked fourth in the State in terms of Median Family Income in
municipalities with populations of at least 10,000. The Village's $232,200 Median Home
Value at the 1990 Census was 187.0% greater than the statewide median of $80,900.
Over the past ten years the Village has seen considerable building activity,
particularly in new office /commercial buildings. The southern end of the Village,
which is the Cook County portion, represented 11.5% of the Village's tax base and
contains the major retailing area as well as commercial /light industrial development.
This area has grown from a 1983 equalized assessed valuation (EAV) of 26,000,000 to a
1993 EAV of 128,000,000. This includes the increment for a tax financing district.
Significantly, there is no residential development in this major area where future
taxable property valuation will increase.
The following table lists the ten largest taxpayers for valuations as of January 1,
1993 for 1994 taxing purposes:
Taxpayer
Stein and Company
VMC, Inc.
Baxter International
Matas Corporation
Travenol Labs
Walsh Higgins and Company
Arbor Lake Center
Deerfield - Saunders Joint Venture
American National Bank & Trust
Marriott Corporation
Percentage
of Total
$156,413,460 27.41%
The table below lists the ten largest employers in the Village as determined by a
March 1993 (most current) canvass of employers.
Employer
Business /Service Number of Employees
Baxter Health Care Corporation Health Care Products
Allstate Insurance Personal Life Service Center
Ill. State Student Assistance Comm Student Loans (State Agency)
Nutrasweet Co. (Corp. Hdqtrs.) Artificial Sweeteners
Teradyne Telecommunications, Inc. Electronic Test Equipment for
Telephone Operating Companies
Fujisawa USA, Inc. Pharmaceuticals
William M. Mercer, Inc. Management Consulting Firm
Clark, Boardman & Callaghan Publishing
School District 109 Elementary School District
Walgreens Corporate Headquarters
1,854
700
550
400
365
350
300
300
282
200
19
Equalized
Village
Assessed
Assessed
Business Properties
Valuation
Valuation
Lake Cook Office Center
$26,204,431
4.59%
Deerbrook Shopping Center
21,007,507
3.68%
Office Buildings
20,633,422
3.61%
Corporate 500 Center
20,343,300
3.568
Office Buildings
14,718,822
2.58%
Tollway North Office Park
14,415,382
2.53%
Office Building
14,081,861
2.47%
Parkway North Office Bldg.
9,798,425
1.72%
Parkway North
7,977,130
1.40%
Hotels
7,233,180
1.27%
$156,413,460 27.41%
The table below lists the ten largest employers in the Village as determined by a
March 1993 (most current) canvass of employers.
Employer
Business /Service Number of Employees
Baxter Health Care Corporation Health Care Products
Allstate Insurance Personal Life Service Center
Ill. State Student Assistance Comm Student Loans (State Agency)
Nutrasweet Co. (Corp. Hdqtrs.) Artificial Sweeteners
Teradyne Telecommunications, Inc. Electronic Test Equipment for
Telephone Operating Companies
Fujisawa USA, Inc. Pharmaceuticals
William M. Mercer, Inc. Management Consulting Firm
Clark, Boardman & Callaghan Publishing
School District 109 Elementary School District
Walgreens Corporate Headquarters
1,854
700
550
400
365
350
300
300
282
200
19
The following municipal services and facilities are available in the Village of
Deerfield:
Number of Full -Time Employees
99
Miles of Streets
70
Miles of Alleys
4
Miles of Sewers
140
Police Protection:
Number of Stations
1
Numbers of Policemen and Officers
37
Library Services:
Number of Branch Libraries
1
Number of Books
150,000
Recreation Facilities:
Number of Parks and Playgrounds
20
Park Area in Acres
288
Municipal Water Utility:
Population Serviced
5,797
Average Daily Pumpage
2,734,000 gals.
Miles of Water Mains
76
20
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
BUDGET CALENDAR
BUDGET PREPARATION AND LEGISLATIVE ENACTMENT FOR FISCAL YEAR 1995 -96
DATES
OPERATING TIMETABLE
RESPONSIBILITY CENTER
January 9 -31
- Preparation of department
Department heads,
budgets
Staff
February 1
- All departmental budgets returned
to Village Manager for review
February 1 -10
- Manager reviews budget with
Village Manager,
department heads
Finance Director,
Department heads
February 13
- Completed budgets to Finance
Finance Department
Department for computation and
typing; further review when necessary
March 3
- Budget to Mayor and Board of Trustees
Finance Department
for review
March 6 -17
- Review by Mayor and Board of Trustees
Mayor and Board
of Trustees
March 6
- Adopt ordinance calling for tentative
Board of Trustees
budget and publication
March 16
- Legal publication of notice of public
Staff
inspection of budget
March 17
- Proposed budget placed on file for
Staff
review by public
March 20
- Commence budget review meetings
Mayor and Board of
Trustees,
Finance Director,
Department heads
April 6
- Notice of budget hearing
Staff
April 17
- Public hearing and Board meeting
Resolution by Mayor
and passage of the budget
and Board of
Trustees
May 1 -April 30
- Implement and Administer Budget
Staff
May 1 -April 30
- Review of Progress toward Goals
Staff, Mayor and
and Objectives
Board of Trustees
December 4
- Board Commentary on 1995 -96 Budget
Mayor and Board
of Trustees
21
1
BUDGET NOTES
MAJOR BUDGET POINTS FOR THIS FISCAL YEAR
'
• Personnel - No additions to full time staff
'
• Base Salary Increase - 3.5%
• Village property tax decrease
'
• No increase in sewer, water, and refuse rates
• Capital Projects - Engineering and Design for major water project (budgeted
,
over the next five years). Financing to be done from a bond issue and
internally raised funds.
,
• Approximately $5,000,000 in capital projects. The two largest items are
for street rehabilitation projects (general rehabilitation, $570,000 and
Deerpath project, $715,000) and a TIF II project (Streetscape, Phase 3,
$964,000).
'
• Replacement of police communications equipment, $365,000, funded from the
Vehicle and Equipment Replacement Fund.
BUDGET PROCESS
'
The budget is a master financial plan which represents services which will be
provided to the community and the sources of funds required to perform these
services. The budget developed by the Village is regulated through the
'
Illinois Statutes. The Village is a home rule city. As a home rule city, the
'
Village has: (1) a wider range of revenue items available, (2) no tax rate
maximum, and (3) the ability to issue general obligation debt without limit.
The Village has been sparing in the use of the tax levy (see page 13) and the
'
issuance of debt (see Appendix G, page 165), and the only home rule revenue
source utilized by the Village is a 5% hotel tax which provides revenue of
over $1,000,000. The Budget Act allows for control of the budget at the fund
level. However, the Village requires its department heads to control their
'
budgets at the departmental level.
The budget process is looked at in two parts - the operating budget and the
capital program. The process has many connecting points, and care is taken to '
not neglect one for the other. Both the capital and operating budgets should
be viewed over a period of time in excess of the budget year. The operating
and capital budgets are developed with a focus on long term solvency. To
maintain this long term focus, the Village uses presentations of projected '
figures for the operating budget for two future years, in addition to the
budget year, as well as the five year capital project budget.
Operating Budget. The budget process is a continuous one for Village
staff, the Village Manager and members of the Board of Trustees. There is a
'
constant review of priorities and goals and the means to accomplish them. In
joint meetings with department heads, supervisors prepare their operating
budgets, which are reviewed and adjusted by the department head, prior to
further review by the Finance Director and the Village Manager. After these
,
reviews by the Village staff, the preliminary budget is prepared and sent to
the Mayor and Board of Trustees. At that point, the Finance Committee of the
Board of Trustees meets to review the budget. The committee's analysis is
wide ranging, including discussion of all operating expenditures, existing and
'
potential revenue sources, and requirements of the Village's physical plant.
In conjunction with its review of specific programs and services, the
Committee also discusses the present and future needs of the citizenry.
'
Capital Program. In its capital projects program, the Village identifies
construction expenditures in excess of $5,000. These expenditures are shown
in the capital projects budget, pages 144 thru 151. These projects are
brought to the Village's attention, generally by the Director of Public Works
'
and Engineering, other Village personnel, the Village Board, members of the
public, or by outside professional consultants. These items are prioritized
by staff members, commencing with the Director of Public Works and
'
22 1
' Engineering, the Village Manager and the Finance Director. They are then
submitted to the Village Board for consideration, prior to presentation at a
public hearing. During the process of prioritization, the available methods
of financing are also reviewed.
' Effects of Capital Projects on Operating Budget. The items in this
year's capital projects section are for ongoing repairs or replacement and
infrastructure betterment which do not require significant additional
' operating or maintenance funds.
Budget Amendment. While it is rare for the Village to amend the budget,
the Village can do so. Two - thirds of the corporate authorities then holding
' office may revise the budget providing that funds are available for the
designated purpose.
BUDGET AND FINANCE POLICY - Maintenance of Plant and Equipment
' Infrastructure. The Village believes that ongoing maintenance of its
infrastructure and equipment is of prime importance to reduce the risk of
emergency repairs and avoid the cost increases of deferred maintenance. To
' finance capital projects, the Village utilizes standard capital raising
techniques such as General Obligation and Revenue Bond Issues as well as pay -
as- you -go practices when reasonable. Two examples of the pay -as -you go
program are the Vehicle and Equipment Replacement Fund and the Infrastructure
t Replacement Fund. The purpose of the Vehicle and Equipment Replacement Fund
is to keep annual expenses in balance while providing sufficient funds for the
replacement of vehicles and major equipment items which cost in excess of
$5,000. The Vehicle and Equipment Replacement Fund is fully funded. The
Village also has established an Infrastructure Replacement Fund to provide
funding for ongoing maintenance of the Village's infrastructure, primarily
streets and underground improvements. This year the Infrastructure
Replacement Fund will fund $385,000 for the Deerpath Road project, which is a
' complete street renovation including widening and curb and gutter replacement.
Renovation of the Downtown Area. Another high priority for the Village
is the renovation of its downtown. The Village established a Tax Incremental
' Financing District (TIF) in 1985 and has initiated the construction of Phase
III Streetscape improvements. This is included in the capital projects budget
on pages 149 -150. It is the Village's intent to provide for these
improvements and replace them on an ongoing basis so as not to adversely
' impact future generations.
DEBT POLICY
' The Village of Deerfield is a home rule municipality and, as such, has no debt
limitations. If, however, the Village was a non -home rule municipality,
according to Illinois statutes, its available debt limit would be as follows:
' Assessed Valuation - 5/1/93* $570,794,695
Legal Debt Limit - 8.625 49,231,057
' Amount of Debt Applicable to Limit 11,077,515
Legal Debt Margin Available 38,153,542
*latest available
The figures demonstrate that the Village has been frugal in its use of its
' home rule debt authority.
The Village's ratio of net bonded debt to assessed value is 1.941,
approximately .6591 of its estimated full values. This compares with a median
23
1
24
average of 1.438 of estimated full value for cities of 10,000- 24,999 in
Moody's 1993 summer report.
In determining the source of funds for major projects, the Village's '
particular borrowing requirements are identified and analyzed. In light of
these requirements, the Village balances its available cash and the
possibility of using local improvement or special taxing districts, lease
financing and long term debt. As part of the review, the Village looks at '
interest rate cycles and the current level of Village debt. The Village also
reviews the potential for issuing short term versus long term debt. The
Village's current bond rating is AA -1 by Moody's, issued in April 1993. This
indicates that the rating services view the Village's debt management '
activities as successful.
The Village's policies in the issuance of debt are (1) to attempt to keep a
relatively even debt service levy, allowing it to increase as new equalized '
assessed valuation is available and as- capital needs arise. The Village must
reconcile the objective for a stable levy with the fact that delayed
improvements or maintenance often have a higher true cost. Summarily, the
goal to keep an even debt service levy must be balanced against the necessity '
of the project. (2) The Village will not issue long term debt for short term
projects. The life of the financing must not exceed the life of the project.
The use of long term debt is subject to careful review by the Board of
Trustees. '
ACCOUNTING, AUDITING AND FINANCIAL REPORTING POLICIES
1. An independent audit will be performed annually. t
2. The Village will produce annual financial reports in accordance with
Generally Accepted Accounting Principles (GAAP) as outlined by the
Governmental Accounting Standards Board. '
3. The Finance Department will report to the Mayor and Board of Trustees and
to the departments on a monthly basis the amount of funds expensed or
expended for the month and year -to -date vs. budget and projected.
4. The Finance Department will also report on an ad hoc basis on any other t
financial items which will affect the Village's financial picture.
REVENUES I
Property Tax - The Village's largest revenue item is the property tax.
Deerfield is a home rule municipality, and, as such, has no limit on the
amount it can levy for property taxes. (The Village collection on its t
property tax levy has averaged 99.51 over the last five years). The Village
has been sparing in its use of the property tax levy as is shown in the chart
on page 13. For the past five years the Village's property tax levy has
declined. The property tax is primarily used for: Debt Service - 30%, '
Pensions - 36W, Refuse Services -24t, Street Department - 10 %.
Sales Tax - $2,450,000 projected - The sales tax is a it tax on the
exchange of all tangible personal property within the Village. This tax is '
collected by the State and remitted to the Village. The Village is projecting
a 4t increase in revenue for the 1994 -95 budget, 2% because of an improvement
in retail activity, and 2W because of new retail establishments. Sales tax is
used to finance General Fund activities. t
Income Tax - $800,000 projected - The Village receives a portion of the
State of Illinois Income Tax receipts. This projection is consistent with
the estimates of the Illinois Department of Revenue. '
Hotel /Motel Tax Budget - $1,200,000 projected - This revenue estimate is
based on historic occupancy levels and room charges. During 1994 -95 there
were no hotels constructed, and none are scheduled for completion in 1995 -96. '
1
1
' Interest Earnings - $1,806,000 projected - The largest dollar amount of
interest is earned in the Police Pension Fund, where $1,010,000 is budgeted.
The projections are based on existing investments and on amounts to be
invested in the coming year. In addition, in the operating funds, the
' projection of $796,000 in interest revenue is based on a 90 -day treasury bill
earning at a rate of 4.75%.
User Charges - Budgetary policy requires that those funds which can be
' reasonably financed by a user charge be so financed.
Water - $2,460,000, the budgeted amount for water sales, is based on the
current rate of $2.05 per 100 cubic feet, and an average of the number of
' units used during the last five years.
Sewer - $1,350,000, the budgeted amount for sewer charges, is based on
current usage and the sewer charge of $1.55 per 100 cubic feet. The last
' increase of twenty cents per 100 cubic feet was enacted on April 18, 1994.
Refuse - $725,000, the budgeted amount for refuse billing, is based on
the existing rate and the existing number of homes.
' Revenue Estimates. Village policy requires that revenue estimates be
based on conservative projections. It is unusual for actual Village revenues
to fall short of projections. In the past, this standard has been
' consistently accomplished.
FINANCIAL CONDITION OF THE FUNDS
' Fund - The fund is a self balancing group of accounts which includes
revenues, expenditures, assets and liabilities. Each fund has some specific
purpose, either funding a pension, providing for the treatment of sewage, or
' funding capital maintenance or replacement programs. The way to distinguish a
fund from an activity is that a fund will have exclusive revenue items as well
as expenditures. Normally expenses are to be balanced with revenues within a
fund.
' Generally, the funds of the Village are in sound condition and, if the budget
performs as projected, they will continue to have available balances by year
end. The exceptions to this, as currently budgeted, are the IMRF and
' scavenger funds.
IMRF - The Illinois Municipal Retirement Fund was established to finance
the Village's portion of employee pension contributions as required by state
' statute. Because of changes in the state actuary's assumptions, there has
been a rapid increase in IMRF charges as a percentage of salaries. The yearly
IMRF contribution went from 7.83% in 1989 to 11.59% in 1994. It was not
possible to increase the levy quickly enough to accommodate this increase, but
' it is believed that the levy is now at a level to allow the Village to recoup
funds that were advanced from the General Fund.
Scavenger - The Scavenger Fund is funded with a combination of user fees
' and the property tax levy. At its current funding level, revenues are
slightly less than expenses; however, the contract is due to be bid in the
fall of 1995 and adjustments will be made at that time.
' FINANCIAL CONDITION OF THE VILLAGE
The Village continues to be in sound financial condition. This is evidenced
by.
1. Continuation of Moody's AA -1 bond rating.
2. Continuation of additions to General Fund Revenue.
25
26
3.
Revenue continuing to expand
at a sustainable rate.
'
4.
Debt levels are low compared
to national levels.
5.
Continued improved funding of
pension funds.
6.
Continuing maintenance of the
Village plant and equipment.
7.
Full funding of the Vehicle and
Equipment Replacement Fund.
'
COMMUNITY EVENTS
The Village approved a 400 unit subdivision which will be a mixture of single '
family homes, townhomes, and condominiums. The project was started in
November 1994 and will be completed in 1999. The Village will not expand its
construction inspection staff but will use outside services for some plan '
review.
METRA is in the process of constructing a commuter station at the south end of
the Village. The station will have approximately 500 parking spaces in the '
first phase with the addition of 200 when the station becomes permanent. The
parking lot will be run by METRA. No Village funds are required. The station
should be operational by fall of 1995.
The State of Illinois and Cook County are currently building an underpass at '
Lake Cook Road and the METRA train tracks. This is a two year project
scheduled for completion in 1997. The only Village funds to be used are
$234,000 over a three year period for the relocation of Village utilities in '
the right -of -way. The Village anticipates that there will be a negative
impact on sales tax due to construction.
1
1
1
1
1
1
1
1
1
1
1
ADMINISTRATIVE DIVISION and
PUBLIC SAFETY DIVISION
tSOURCES OF FUNDS AND EXPENDITURES
FUNDING SOURCE ACTUAL AND PROPOSED
' General Fund
'
1993 -94
ACTUAL
1994 -.95
BUDGET
1994 -95
ESTIMATE
1995 -96
PROPOSED
'
REVENUE:
Municipal Sales Tax
$
2,313,020
$ 2,300,000
$ 2,350,000
$
2,450,000
Local Use Tax
132,014
127,000
138,000
150,000
'
State Income Tax
719,212
750,000
775,000
800,000
Hotel Tax
1,071,119
1,075,000
1,125,000
1,200,000
'
Beer - Liquor Licenses
56,650
55,000
56,000
57,000
Food Licenses
5,014
5,000
5,000
5,000
Other Business Licenses
33,865
22,500
25,500
27,500
Animal Licenses
7,002
5,000
7,000
7,000
Non - Business Licenses
31,621
32,000
36,360
36,000
'
Building Permits
66,074
85,000
147,620
150,000
Special Police Services
19,037
16,500
19,000
16,500
'
Dispatching Services
38,751
100,000
100,000
100,000
Engineering Charges
0
10,000
115,000
10,000
Ordinance Violations
275,368
270,000
293,000
290,000
'
Interest Earnings
468,383
301,000
321,221
300,000
Rental Income
48,962
44,200
45,260
43,800
Miscellaneous
40,424
27,500
73,660
27,500
'
False Alarms
51,040
50,000
37,000
40,000
'
Franchise Fees - Cable TV
Franchise Fees - Telephone
121,193
111,037
124,000
80,000
122,000
75,000
122,000
80,000
State Grants
533
0
13,210
0
'
Sale of Land
1,600
0
0
0
Transfer Charges
60,000
60,000
60,000
60,000 .
Transfer to Other Funds
( 25,570)
( 50,000)
( 17,870)
( 50,000)
'
TOTAL REVENUE
$
5,646,350
$ 5,489,700
$ 5,921,960
$
5,922,300
TOTAL EXPENDITURES
$
4,957,588
$ 5,456,420
$ 5,125,899
$
5,783,205
'
NET CHANGE
$
688,762
$ 33,280
$ 796,061
$
139,095
'
Transfer to Reserve
$(
199,000)
27
ADMINISTRATIVE DIVISION and
PUBLIC SAFETY DIVISION
SOURCES OF FUNDS AND EXPENDITURES
FUNDING SOURCE PROJECTED
General Fund
1996 -97 1997 -98
PROJECTED PROJECTED
REVENUE:
Municipal Sales Tax
$ 2,600,000 $ 2,750,000
Local Use Tax
166,000
172,000
State Income Tax
825,000
875,000
Hotel Tax
1,250,000
1,300,000
Beer - Liquor Licenses
57,000
57,000
Food Licenses
5,000
5,000
Other Business Licenses
27,500
27,500
Animal Licenses
7,000
7,000
Non - Business Licenses
36,000
36,000
Building Permits
200,000
200,000
Special Police Services
16,500
16,500
Dispatching Services
105,000
110,000
Engineering Charges
10,000
10,000
Ordinance Violations
290,000
280,000
Interest Earnings
250,000
250,000
Rental Income
43,800
7,800
Miscellaneous
27,500
27,500
False Alarms
40,000
40,000
Franchise Fees - Cable TV
122,000
122,000
Franchise Fees - Telephone
80,000
80,000
State Grants
0
0
Sale of Land
0
0
Transfer Charges
60,000
60,000
Transfer to Other Funds
( 50,000)
( 50,000)
TOTAL REVENUE
$ 6,168,300
$ 6,383,300
TOTAL EXPENDITURES
$ 6,031,990
$ 6,322,780
NET CHANGE
$ 136,310
$ 60,520
Transfer to Reserve
$( 34,774)$(
34,078)
28
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
GENERAL FUND RESERVE - WATER IMPROVEMENTS
The Village Board has
determined that
25t of each
year's General Fund
surplus should be set
aside for water
improvements
beginning
with the
surplus from fiscal year
1994 -1995.
1995 -96
1996 -97
1997 -98
1998 -99
Projected Balance - May
1 $ -0-
$ 96,000 $
34,774
$ 68,852
Estimated Receipts
199,000
34,774
34,078
15,130
Available Funds
$199,000
$130,774 $
68,852
$ 83,982
Total Expenditures*
103,000
96,000
-0-
-0-
AVAILABLE FUNDS
$ 96,000
$ 34,774 $
68,852
$ 83,982
*Capital Projects, Page 149, Project 19A
29
1
GENERAL ADMINISTRATION
MAYOR AND BOARD OF TRUSTEES
The legislative branch of the Village is responsible for.interpreting
the wishes of the community and determining the policies under which the
Village operates. The people elect the Mayor and six Trustees who serve
gratis.
BOARDS, COMMISSIONS, AND COUNCILS '
There are nineteen independent commissions, councils, and boards
authorized by the Mayor and Trustees or required by State law that are '
appointed to advise and assist the Board of Trustees in its policy
decisions. These councils also conduct hearings that pertain to their
function. All positions on these boards are non - salaried.
1. Board of Local Improvements - Consists of seven members (the '
Mayor and the Board of Trustees). Makes recommendations to
the Trustees regarding those things that it feels should be
done to improve the Village by special assessment, special '
taxation, or otherwise. The Village Clerk is secretary to
the Board.
2. Plan Commission - Consists of seven members plus the Mayor '
(ex- officio), serving three -year overlapping terms, except
the Mayor who serves a four -year term. Members are appointed
by the Mayor with the advice and consent of the Board of
Trustees, and the chairman is designated for a one -year term '
in the same manner. The Planning Commission is responsible to
the Board of Trustees for holding public hearings and making
recommendations regarding the Comprehensive Plan, annexation,
sub - division, and zoning (land use, ratio of building to land '
area, and building height)
3. Board of Zoning Appeals - Has seven members who serve five
year overlapping terms. Appointed by the Mayor with the '
advice and consent of the Board of Trustees. Responsible to
the Board of Trustees to hear and make recommendations on
applications for variations to the provisions of the zoning
ordinance, and to hear and rule on appeals from orders or '
decisions made by the administrative officer enforcing the
zoning ordinance.
Board of Police Commissioners - Consists of three members, '
each serving three -year overlapping terms. No more than two
members may be from the same political party. Appointed by
the Mayor with the advice and consent of the Board of
Trustees. Responsible for all appointments, promotions, and '
dismissals in the police force; conducts entrance and
promotional examinations.
5. Police Pension Board - Has five members who serve two -year '
terms, including two civilians appointed by the Mayor, two
members elected from the police force, and one member elected
from the beneficiaries of the pension fund. Determines
eligibility of applicants, distributes funds, manages, '
invests, and controls the police pension fund.
1
30 1
1
1
1
1
1
1
1
1
1
10. Manpower Commission - Consists of five members appointed by the
Mayor with the advice and consent of the Board of Trustees for
three -year overlapping terms. Reviews possible appointees to the
Village boards, commissions, and councils and makes
recommendations to the Mayor and Board of Trustees.
11. Electrical Commission - Consists of five members appointed by the
Mayor with the advice and consent of the Board of Trustees for
four -year coterminous terms or until their successors are
appointed. Responsible to the Board of Trustees to recommend
standards, specifications, and rules and regulations governing
the installation, alteration, and use of electrical equipment in
the Village.
12. Emergency Services and Disaster Agency - Consists of a director
and such additional members as the director selects. Responsible
for the administration, training and operation of the Agency.
13. Villaae Center District Development and Redevelopment Commission
Consists of nine members appointed by the Mayor with the advice
and consent of the Board of Trustees. This Commission advises,
makes plans or initiates on matters which directly or indirectly
affect the development or redevelopment of the Village Center
District.
31
6.
Safety Council - Consists of seven members appointed by the
Mayor with the advice and consent of the Board of Trustees,
'
serving three -year overlapping terms. Responsible to the
Board of Trustees to study and make recommendations
regarding Village safety problems.
'
7.
Board of Building Appeals - Consists of seven members appointed
by the Mayor with the advice and consent of the Board of
Trustees, to serve five -year overlapping terms. The members are
responsible to the Board of Trustees to hear appeals on
'
decisions made by the Building Commissioner enforcing the
building ordinances and to recommend action to the Board of
Trustees regarding such appeals. The Board holds hearings and
makes recommendations to the Board of Trustees regarding changes
'
in the building codes and makes recommendations regarding
issuance of building permits for non - residential structures.
8.
Youth Council - Consists of twelve members appointed by the
'
Mayor with the advice and consent of the Board of Trustees for
three -year overlapping terms. Studies and investigates
activities which might involve or contribute to the delinquency
of juveniles and makes recommendations to the Village Mayor and
'
Board of Trustees regarding legislation or action to protect the
youth of the Village.
9.
Human Relations Commission - Consists of seven members appointed
'
by the Mayor with the advice and consent of the Board of
Trustees for three -year overlapping terms. Studies and
recommends means of developing better relations between people,
cooperates with the State and Federal agencies, and issues such
'
publications and reports as it and the Board of Trustees
consider in the public interest.
1
1
1
1
1
1
1
1
10. Manpower Commission - Consists of five members appointed by the
Mayor with the advice and consent of the Board of Trustees for
three -year overlapping terms. Reviews possible appointees to the
Village boards, commissions, and councils and makes
recommendations to the Mayor and Board of Trustees.
11. Electrical Commission - Consists of five members appointed by the
Mayor with the advice and consent of the Board of Trustees for
four -year coterminous terms or until their successors are
appointed. Responsible to the Board of Trustees to recommend
standards, specifications, and rules and regulations governing
the installation, alteration, and use of electrical equipment in
the Village.
12. Emergency Services and Disaster Agency - Consists of a director
and such additional members as the director selects. Responsible
for the administration, training and operation of the Agency.
13. Villaae Center District Development and Redevelopment Commission
Consists of nine members appointed by the Mayor with the advice
and consent of the Board of Trustees. This Commission advises,
makes plans or initiates on matters which directly or indirectly
affect the development or redevelopment of the Village Center
District.
31
u
1
14. Energy Advisory and Resource Recovery Commission - Consists of '
seven members appointed by the Mayor with the advice and
consent of the Board of Trustees for three -year overlapping
terms. Its responsibilities include advising the Board and
initiating matters related to the recovery of resources t
(recycling) and energy conservation.
15.
Cable and Telecommunications Commission - Consists of nine
members, appointed by the Mayor with the advice and consent of
'
the Board of Trustees, for three -year overlapping terms.
Regulates the use of the Village's right -of -way by
telecommunications service providers. Regulates rates for
basic cable TV service and the equipment used to receive basic
'
service. Administers the Village's Public Access TV System,
including operating the new Deerfield InfoChannel. Resolves
customer service complaints from residents.
'
16.
Cemetery Association - Consists of three members appointed by
the Mayor with the advice and consent of the Board of Trustees
for indefinite terms. Arrange for the care and maintenance of
the Deerfield Cemetery.
'
17.
Appearance Review Committee - Consists of five members
appointed by the Mayor with the advice and consent of the
Board of Trustees for three year terms. Responsible for
'
reviewing exterior design of new and remodeled buildings.
18.
Sister City Committee - Consists of five members appointed by
the Mayor with the advice and consent of the Board of Trustees
'
for indefinite terms. Communicates with and maintains
friendly relations with Ludinghausen, Germany.
19.
Stormwater Management Committee - Consists of seven members
appointed by the Mayor with the advice and consent of the
'
Board of Trustees for indefinite terms. Responsible for
making recommendations to the Mayor and Board of Trustees
regarding improvements to the storm and sanitary sewer
'
systems.
VILLAGE CLERK '
The Village Clerk is responsible for the maintenance of the official records
of the Village as required by statute and by the Mayor and Board of Trustees.
The Clerk acts as custodian of the Village seal which is required on many ,
documents, publishes legal notices, oversees Village elections, and performs
other duties as stated in statute or ordinance. Appointed by the Mayor and
Board of Trustees, the Village Manager serves as the Village Clerk.
ADMINISTRATIVE DIVISION
All of the expenditures of the following departments - Village Manager, '
Finance, Community Development, and Engineering are included in the
Administrative Division. The revenues and expenditures from the
Administrative Division and Public Safety Division are included in the
General Fund - Sources of Funds and Expenditures, pages 27 -28. '
1
32
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
IJ
EXPENDITURES
DIVISION
Administrative
FUNDING SOURCE
General Fund
ACCOUNT NUMBER
AND CLASSIFICATION
5111 Salaries
5113 Overtime
5114 Part Time
5115 Benefits
5116 Apparel
5210 Equipment Rental
5211 Repairs & Maintenance
5212 Travel, Training, etc.
5213 Printing and Advertising
5214 Communications
5215 Rental Property Repairs
5216 Utility Services
5218 Miscellaneous
5231 MV Maintenance
5315 Insurance
5316 Professional
5317 Contractual
5318 Senior Assistance
5412 Supplies
5419 Petroleum Products
5428 Materials
5431 Small Tools & Equipment
6111 Equipment
6212 Motor Vehicles
6415 Improvements -Other Than Bldgs
7317 Vehicle +Equip Replacement
TOTAL
Per Capita Cost
DEPARTMENT
Village Manager's, Finance
SUMMARY Comm Dev, Engineering
ACTUAL BUDGET ESTIMATE PROPOSED
1993 -94 1994 -95 1994 -95 1995 -96
$ 800,164 $ 839,970 $ 819,889 $ 865,090
7,461
9,570
9,921
10,100
131,884
142,000
141,390
151,690
127,869
161,830
132,737
172,180
151
800
800
800
732
0
0
0
22,771
35,800
30,931
57,800
30,285
34,200
32,241
34,850
17,403
22,350
20,631
22,500
23,143
28,320
26,427
29,530
143
3,000
0
3,000
4,408
5,000
5,000
5,000
48,031
50,750
43,561
57,700
5,094
6,600
6,600
4,000
46,194
62,500
46,160
62,500
193,393
190,300
170,075
210,300
65,483
86,600
80,067
112,000
27,000
36,000
29,000
37,000
27,149
33,800
28,401
32,900
1,606
2,500
2,350
2,550
0
1,000
1,000
1,000
148
1,000
1,000
1,000
16,471
8,300
7,270
43,510
9,995
0
0
0
35,989
0
0
0
0
17,000
16,998
25,700
$1,642,966 $1,779,190 $1,652,449 $1,942,700
$102.68 $112.12
33
FUNDING SOURCE
General Fund
BUDGET CATEGORIES
ADMINISTRATIVE DIVISION
SUMMARY OF EXPENDITURES
BY CATEGORY
DEPARTMENT
Village Manager's, Finance
Comm Dev, Engineering
1993 -94 1994 -95 1994 -95
ACTUAL BUDGET ESTIMATED
1995 -96
1995 -96 BUDGET
PROPOSED OVER /UNDER
1994 -95
BUDGET
Personal Services $
939,510
$ 991,540
$ 971,200
$1,026,880 $
35,340
5111,5113,5114
Other Services
56,291
78,720
68,958
99,330
20,610
5210,5211,5214,5215,5216
5231
Contractual
459,938
537,230
458,039
593,980
56,750
5115,5315,5316,5317,5318
Commodities
124,772
146,400
129,984
153,300
6,900
5116,5212,5213,5218,5419
5424,5428,5431,5434
Capital Outlay
62,455
25,300
24,268
69,210
43,910
6111,6212,6415,6513,7317
TOTALS $1,642,966
$1,779,190
$1,652,449
$1,942,700 $
163,510
34
1
' FUNDING SOURCE
General Fund
' BUDGET CATEGORY
' Personal Services
5111,5113,5114
' Other Services
5210,5211,5214,5215,5216
5231
' Contractual
5115,5315,5316,5317,5318
' Commodities
5116,5212,5213,5218,5419
5424,5428,5431,5434
' Capital Outlay
6111,6212,6415,6513,7317
' TOTALS
ADMINISTRATIVE DIVISION
SUMMARY OF EXPENDITURES
BY CATEGORY
PROJECTED
DEPARTMENT
Village Manager's, Finance
Comm Dev, Engineering
1996 -97 1997 -98
PROJECTED PROJECTED
$1,045,800 $1,092,300
63,230 63,910
602,930 627,090
147,050 148,650
36,990 39,330
$1,896,000 $1,971,280
35
ADMINISTRATIVE DIVISION
BUDGET ANALYSIS
1995 - 1996 PROPOSED BUDGET $1,942,700
1994 - 1995 BUDGET 1,779,190
INCREASE $ 163,510
PERSONAL SERVICES: (5111 -- Salaries; 5113 -- Overtime;
5114 - -Part Time)
Annual Salary Adjustments $ 34,703
Miscellaneous Increases 637
CHANGES IN PERSONAL SERVICES $ 35,340
OTHER SERVICES: (5210 -- Equipment Rental; 5211 -- Repairs
& Maintenance; 5214 -- Communications;
5215 -- Rental Property Repairs; 5216- -
Utility Services; 5231 - -MV Maintenance)
Annex Repairs:
Tuck Pointing, Carpeting, Painting $ 12,000
Heating and Air Conditioning 8,000
Miscellaneous Increases 610
CHANGES IN OTHER SERVICES $ 20,610
CONTRACTUAL SERVICES: (5115 -- Benefits; 5315- -
Insurance; 5316 -- Professional;
5317 -- Contractual; 5318- -
Senior Assistance)
Transfer from Municipal Audit Fund
Payment of Audit Fees $ 14,500
Cable Advisory Board Assistance 20,000
Increase in Health Insurance 10,000
Increase for Corporation Counsel 7,000
Computer Program License Fees 5,000
Miscellaneous Increases 250
CHANGES IN CONTRACTUAL SERVICES $ 56,750
COMMODITIES: (5116 -- Apparel; 5212 -- Travel, Training,
etc.; 5213 -- Printing & Advertising;
5419 -- Petroleum Products; 5424- -
Miscellaneous; 5424- -Dog Pound;
5428 -- Materials; 5431 - -Small Tools
& Equipment; 5434 -- Supplies)
Increase in Streetscape Activities $ 5,000
Miscellaneous Increases 11900
CHANGES IN COMMODITIES $ 6,900
36
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
CAPITAL OUTLAY: (6111 -- Equipment; 6212 - -Motor
Vehicles; 6513 - -Land Acquisition;
6415 -- Improvements Other Than
Buildings)
Increase in Equipment, See Appendix A $ 35,210
Increase in Contribution to the Vehicle-and
Equipment Replacement Fund 8,700
CHANGES IN CAPITAL OUTLAY
TOTAL INCREASE
$ 43,910
$163,510
37
1
VILLAGE MANAGER'S DEPARTMENT I
The Village Manager's Department serves to join the legislative branch of the '
Village to its operating departments. As provided by ordinance, the Village
Manager advises the Mayor and Board of Trustees on policy decisions and acts
as Chief Administrative Officer, directing the day -to -day operations of the
Village. The Village Manager is also appointed Village Clerk by the Mayor t
and Board of Trustees.
The Village Manager's Department is staffed by the Village Manager,
Administrative Assistant to the Manager, Executive Secretary, a part -time
Administrative Intern and two part time secretaries to the Boards and
'
Commissions. All of the activities of the various boards and commissions are
included in the Village Manager's Department budget. The Village Manager's
Department Objectives for the 1995 -96 fiscal year are as follows:
'
Provide the Mayor and Board of Trustees relevant and timely
information and advice necessary to evaluate and make policy
decisions.
'
Direct and advise operating departments in order to meet service
levels established by the Mayor and Board of Trustees.
Encourage citizen participation in Village activities through public
'
information materials, press relations and cable TV programming.
In conjunction with the Village Attorney, coordinate the development
of ordinances, resolutions, contracts, agreements and other documents
'
for consideration by the Mayor and Board of Trustees.
Represent the Village in working with Federal, state, regional and
local agencies and community groups, as well as private enterprises
'
and not - for - profit organizations.
Encourage strategic and operational improvements through innovation
and professional development.
'
Develop a motivated workforce through professional employee
evaluations, training and competitive levels of compensation.
'
Perform the statutory duties required of the Village Clerk's office.
Publish D- Tales, a monthly newsletter mailed to every household in
the Village, providing all residents with up -to -date information.
'
Work Statistics 1991 1992 1993 1994
ordinances Passed 55 60 67 51
'
Resolutions Passed 11 13 11 14
Village Board Meetings n/a 24 24 24
D -Tales Published n/a 6 6 6
'
Business Licenses Issued n/a 87 93 90
Liquor Licenses Issued n/a 31 32 35
Vending Licenses Issued n/a 204 245 231
Parking Permits Issued n/a 681 706 725
'
Distributions to Mayor and Board n/a 52 52 52
Community Development Group Meetings n/a 22 21 24
Cable Advisory Board Meetings n/a 12 10 11
Energy Advisory Commission Meetings n/a 12 7 8
'
1
38 1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
DIVISION
Administrative
FUNDING SOURCE
General Fund
ACCOUNT NUMBER
AND CLASSIFICATION
5111 Salaries
5113 Overtime
5114 Part Time
5115 Benefits
5116 Apparel
5211 Repairs & Maintenance
5212 Travel, Training, etc.
5213 Printing and Advertising
5214 Communications
5218 Miscellaneous
5231 MV Maintenance
5316 Professional
5317 Contractual
5412 Supplies
5419 Petroleum Products
6111 Equipment
7317 Vehicle +Equip Replacement
TOTAL
Per Capita Cost
EXPENDITURES
VILLAGE MANAGER'S
DEPARTMENT
Village Manager's
10 -1002
ACTUAL BUDGET ESTIMATE PROPOSED
1993 -94 1994 -95 1994 -95 1995 -96
$ 180,248 $ 197,760 $ 196,000 $ 207,000
2,228
3,600
3,600
3,600
22,749
23,050
26,000
28,000
24,847
29,770
26,860
33,400
21
0
0
0
422
1,100
600
1,100
15,104
13,750
14,850
14,750
6,224
9,800
9,600
9,800
4,591
7,000
7,089
7,500
28,515
31,000
24,951
35,000
852
1,500
1,200
1,000
400
0
800
0
1,300
700
600
700
2,311
5,000
4,200
5,000
321
500
350
500
2,371
2,600
900
33,000
0
2,000
2,000
2,500
$ 292,505 $ 329,130 $ 319,599 $ 382,850
$19.00 $22.10
39
FINANCE DEPARTMENT
The Village's Finance Department provides all accounting services, performs
investment and cash management activities and coordinates capital financing,
purchasing, budget preparation and control, as well as audit preparation and
compliance. As required by statute, the Treasurer provides regular reports
on the fiscal condition of the Village to the Mayor and Board.
The Finance Department is staffed by the Director of Finance, who also serves
as the Village Treasurer, an Assistant to the Director, a Computer Systems
Supervisor, a Principal Accounting Clerk, a Financial Secretary, a Cashier -
Receptionist and a Building Custodian. Two part -time employees also assist
in providing departmental services.
The Director of Finance and Treasurer coordinates all of the financial
affairs of the Village, establishes and maintains necessary controls, and
supervises the employees and activities of the Finance Department. The
Objectives of the Finance Department for the 1995 -96 fiscal year are as
follows:
Operate accounting systems in conformance with professional
accounting practice and statutory requirements.
Prepare regular reports on the financial condition of the Village as
directed by the Mayor and Board of Trustees or required by statute.
Develop and recommend to the Mayor and Board of Trustees arrangements
for the efficient financing of capital improvements.
Perform financial planning through the identification of future
expenses and analysis of potential revenue sources.
Review all departmental payment requests, prepare authorization
documents for consideration by the Mayor and Board of Trustees, and
disburse all approved funds in a timely manner.
Maintain all personnel records and assist the Village Manager in
personnel administration.
Procure and administer an insurance program that controls the risk
associated with fire and casualty losses, workers' compensation
claims, and provides approved levels of health and life insurance
coverage to Village employees.
Invest temporarily idle funds to earn the highest possible return
while at all times protecting the safety of principal through the use
of sound investment practices.
Calculate, distribute and collect utility bills, vehicle and animal
licenses and other charges for Village services at the rates
established by the Mayor and Board of Trustees.
Efficiently collect and process all receipts in order to maximize
investment earnings, while conforming to investment guidelines.
Maintain accurate and efficient information services to support
billing, collections, accounting and document preparation.
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
40 1
1
1
1
1
1
1
1
1
1
1
1
1
1
r
1
1
Establish purchasing procedures and assist operating departments to
achieve optimum value for funds expended for equipment, supplies and
services.
Provide budget preparation support to the Village Manager and
operating departments to assure accuracy and timely submission to.the
Mayor and Board of Trustees.
Coordinate budget implementation to assure conformance with funding
limits and other budgetary controls.
Facilitate the collection of information required for the development
of the annual audit and preparation of the comprehensive annual
report.
Work Statistics 1991 1992 1993 1994
Checks
written
8,213
8,640
8,469
8,846
Water,
sewer and
garbage bills issued
28,034
28,512
28,544
28,892
Animal
licenses
sold
1,384
1,393
1,477
1,299
Vehicle
licenses
sold and transferred
12,752
12,742
12,740
12,700
Investment transactions
75
63
48
47
Journal
posting
(based on 1 -month sample)
6,816
8,496
8,412
8,388
Interest earnings - village
90 -day T -bill benchmark rate
6.391 5.635 4.485 4.956
4.735 3.235 3.432 4.955
Accomplishments 1994 -95
Established new banking arrangement with Deerfield Federal Savings
Installation and replacement of main frame computer and upgrade of
software
41
EXPENDITURES
DIVISION
Administrative DEPARTMENT
FUNDING SOURCE Finance
General Fund FINANCE 10 -1001
ACCOUNT NUMBER ACTUAL BUDGET ESTIMATE PROPOSED
AND CLASSIFICATION 1993 -94 1994 -95 1994 -95 1995 -96
5111 Salaries
5113 Overtime
5114 Part Time
5115 Benefits
5116 Apparel
5210 Equipment Rental
5211 Repairs & Maintenance
5212 Travel, Training, etc.
5213 Printing and Advertising
5214 Communications
5215 Rental Property Repairs
5216 Utility Services
5218 Miscellaneous
5315 Insurance
5316 Professional
5317 Contractual
5318 Senior Assistance
5412 Supplies
5428 Materials
5431 Small Tools & Equipment
6111 Equipment
6415 Improvements -Other Than Bldgs
7317 Vehicle +Equip Replacement
TOTAL
Per Capita Cost
42
$ 315,074 $ 334,750 $ 318,000 $ 340,000
2,246
1,850
2,200
2,500
44,748
53,560
50,000
57,000
53,755
71,440
53,501
71,500
0
300
300
300
732
0
0
0
22,164
32,000
27,731
42,000
5,220
7,900
5,931
7,500
6,092
6,000
4,800
6,000
17,405
20,000
18,170
20,500
143
3,000
0
3,000
4,408
5,000
5,000
5,000
19,298
19,000
17,911
22,000
46,194
62,500
46,160
62,500
189,284
184,000
165,850
202,000
.49,860
67,500
61,890
92,000
27,000
36,000
29,000
37,000
10,257
18,500
14,501
16,500
0
1,000
1,000
1,000
148
1,000
1,000
1,000
9,019
3,500
3,500
2,500
35,989
0
0
0
0
8,000
8,000
13,200
$ 859,036 $ 936,800 $ 834,443 $1,005,000
$54.07 $58.00
1
ICOMMUNITY DEVELOPMENT DEPARTMENT
The Community Development Department is responsible for administering and
' enforcing the Zoning Ordinance, Subdivision Ordinance and Building Codes. The
department coordinates the activities of the Plan Commission and Board of Zoning
Appeals and provides analysis of all matters before them. Building plan review,
permit approval, and inspectional services are also provided by the department.
' The department provides technical assistance as well as coordinates the
activities of the Village Center Development Commission, the Appearance Review
Commission, the Electrical Commission, and the Board of Building Appeals.
' The Director of Community Development supervises activities for the department
with the assistance of a Code Enforcement Supervisor, a Senior Planner, a
Building Inspector and a Secretary II. Two part -time personnel also assist in
providing departmental services. The department's objectives for the 1995 -96
' fiscal year are as follows:
Enforce the building code.
'
Enforce zoning ordinances.
Provide technical information assistance to the Village Board, Plan
Commission, Village Center Development Commission, Appearance Review
Commission, Board of Zoning Appeals, Board of Building Appeals and Electric
'
Commission on matters before them.
Review plats for their compliance to the Comprehensive Plan, Zoning
Ordinances, Subdivision Ordinances, the Official Map and good design
'
principles. Record plats with the county. Update all plat books and maps
to reflect changes. Maintain plat archives.
'
Maintain the Official Map, Comprehensive Plan and Zoning Ordinance.
Prepare research studies and reports on future plans.
Finish the Comprehensive Plan Review. Finalize the Plan Commission's
recommendations on the individual sections of the Plan and draft revisions
to the text and the maps. Prepare the Plan Commission's recommendation,
including all supporting materials, revised text, and maps, for submission
to the Mayor and Board of Trustees. After the Public Hearing is held and
'
the final changes to the Comprehensive Plan and maps have been determined
and adopted, the revised Plan will be prepared. The revised plan should
be available for sale within eight weeks of its adoption.
'
Continue to develop booklets or handouts which will synthesize various
provisions and procedures mandated by the Subdivision Code and Zoning
Ordinance. These will be made available to the public.
' Be involved with the review and development of planning and zoning efforts
for the Metra property. The Department will also continue economic
development efforts as directed by the Board. The Building Division will
' also continue its ongoing program of microfilming building plans.
Implement the post - application activities required by Deerfield's
application for certification in the Federal Emergency Management Agency's
' Community Rating System program. Prepare for the CRS on -site inspection
later in the year for the determination of the rating which will be given
the Village. The greater the rating achieved, the greater the reduction
in flood insurance rates for the Village.
' Complete a video tape survey of all signage in the non - residential
districts.
1
43
Work Statistics
Licenses and Permits:
Residences
Additions and Alterations
Garages
Garage Sale and Temporary Use Permits
Miscellaneous
Total Licenses and Permits
Zoning Appeals Cases
Board of Building Appeals Cases
VCDC Meetings
Appearance Review Meetings
I -Z District Proposed Text Amendments
Planning Commission:
Public Hearings
Continued Public Hearings
Substantial Conformance Petitions
Prefiling Conferences
Miscellaneous Requests
Comprehensive Plan Meetings
*Includes 4 modifications of PUD
44
1991
1992
1993
1994
25
52
28
38
150
181
157
149
10
33
34
29
270
287
296
289
487
603
684
750
942
1,156
1,199
1,255
10
8
14
6
0
0
0
3
7
10
8
7
6
9
10
8
0
11
1
0
19
23
22
18
2
7
5
7
12
12
6
14*
5
8
8
7
5
5
3
1
9
2
2
0
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
I
1
DIVISION
Administrative
FUNDING SOURCE
General Fund
ACCOUNT NUMBER
AND CLASSIFICATION
5111 Salaries
5113 Overtime
5114 Part Time
5115 Benefits
5116 Apparel
5211 Repairs & Maintenance
5212 Travel, Training, etc.
5213 Printing and Advertising
5214 Communications
EXPENDITURES
DEPARTMENT
Community Development
COMMUNITY DEVELOPMENT 10 -1003
5218 Miscellaneous
5231 MV Maintenance
5316 Professional
5317 Contractual
5412 Supplies
5419 Petroleum Products
6111 Equipment
7317 Vehicle +Equip Replacement
TOTAL
Per Capita Cost
ACTUAL BUDGET ESTIMATE PROPOSED
1993 -94 1994 -95 1994 -95 1995 -96
$ 253,913 $ 252,870 $ 252,870 $ 262,590
2,988
4,120
4,120
4,000
64,387
65,390
65,390
66,690
41,637
53,040
44,769
58,910
129
500
500
500
185
2,500
2,500
14,500
6,536
9,350
9,350
9,500
4,645
6,100
6,100
6,300
741
920
920
1,100
90
600
600
600
1,438
4,600
4,600
2,500
90
700
3,200
3,200
12,678
17,300
17,300
18,300
12,225
8,500
8,500
9,900
642
1,400
1,400
1,400
4,879
1,200
2,870
4,510
0
5,000
5,000
7,000
$ 407,203 $ 434,090 $ 429,989 $ 471,500
$25.05 $27.21
45
ENGINEERING DEPARTMENT
The Engineering Department provides technical design services and
oversight for Village construction projects, reviews development plans to
assure compliance with Village ordinances, supervises operation of the
Wastewater Reclamation Facility, and advises the Mayor and Board, as well
as other departments on engineering matters. The department is supervised
by the Director of Public Works and Engineering and staffed by an
Assistant Village Engineer. The Departmental Objectives for the 1995 -96
fiscal year are as follows:
Oversee all engineering activities within the Village, including
those required for operation of the Sewage Treatment Plant.
Conduct engineering studies.
Supervise construction activities.
Estimate project costs and fees.
Review subdivision plans and specifications to assure compliance
with regulatory or other professional standards.
Define and supervise Village construction projects.
Advise the Mayor and Board of Trustees on technical matters.
Continue to assist other departments in defining problem areas and
developing alternative solutions.
Continue to coordinate public works infrastructure improvements with
engineering projects.
Continue to upgrade and structure the engineering and public works
record keeping, data organization and data relationships.
Major construction projects for 1995 -96 are:
Deerfield Road resurfacing from Rosemary Terrace to the east Village
limits.
Streetscape Phase III (Deerfield Road) improvements between Chestnut
Street and Rosemary Terrace.
Replacement of sanitary sewer and water main, and complete roadway
reconstruction of Deerpath Drive.
Rehabilitation of portions of Crabtree Lane, Linden Avenue, Elmwood
Avenue, Jonquil Terrace and Oxford Road.
Traffic signal installation at Deerfield Road and Carlisle /Heather.
Work Statistics 1991 1992 1993 1994
Approval of Work Completed and
Payment Requests on Contracts n/a 96 73 48
Number of Purchase orders Processed n/a 90 122 130
Letters of Credit Received n/a 14 9 11
Number of Projects Administered n/a 15 11 16
46
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
DIVISION
Administrative
FUNDING SOURCE
General Fund
ACCOUNT NUMBER
AND CLASSIFICATION
5111 Salaries
5115 Benefits
5211 Repairs & Maintenance
5212 Travel, Training, etc.
5213 Printing and Advertising
5214 Communications
5218 Miscellaneous
5231 MV Maintenance
5316 Professional
5317 Contractual
5412 Supplies
5419 Petroleum Products
6111 Equipment
6212 Motor Vehicles
7317 Vehicle +Equip Replacement
TOTAL
Per Capita Cost
EXPENDITURES
ENGINEERING
DEPARTMENT
+ J
10 -1004
ACTUAL
BUDGET
ESTIMATE
PROPOSED
1993 -94
.1994 -95
1994 -95
1995 -96
$ 50,929
$ 54,590
$ 53,020
$ 55,500
7,629
7,580
7,606
8,370
0
200
100
200
3,425
3,200
2,110
3,100
442
450
130
400
406
400
248
430
128
150
100
100
2,804
500
800
500
3,619
5,600
225
5,100
1,645
1,100
277
1,000
2,356
1,800
1,201
1,500
642
600
600
650
201
1,000
0
3,500
9,995
0
0
0
0
2,000
2,000
3,000
$ 84,222
$ 79,170
$ 68,418
$ 83,350
$4.57
$4.81
M
I
1
1
1
1
1
1
1
1
i
L
1
1
1
THIS IS A BLANK PAGE I
1
1
1
PUBLIC SAFETY DIVISION
POLICE DEPARTMENT
' SUMMARY OF THE POLICE MISSION
The mission of the Police Department is to protect life and property,
preserve the. peace, and to provide service, in a professional manner, to
the community.
The Police Department has ten continuing goals that accomplish this
mission.
' Prevention of crime
Deterrence of crime
IApprehension of offenders
1
48
Recovery and return of property
'
Movement of traffic
Provision of services unavailable from other public or private
'
welfare agencies
Prevention of substance abuse in the community
Education of juveniles to their responsibilities
before the law
Education of the public in the steps it can take
to reduce the
probabilities of becoming the victim of criminal
attack
'
Participation in the implementation of Disaster
and Disorder
services
'
In addition to these continuing goals the Deerfield Police
implement and enhance the following projects during the
Department will
1995 -96 fiscal
year:
'
The Deerfield Police Department has adopted the
Community Policing. Specific applications focusing
major tenets of
on Crime
Prevention, Quality Case Investigation, Problem
Resolution and
Victims Assistance have been initiated. Action
to enhance and
'
formalize these applications will be the focus of this year's
efforts.
Work Statistics 1991 1992
1993 1994
'
Calls for Service 9,888 9,644
10,348 11,679
Accidents:
Personal Injury 120 128
132 98
Property 507 491
542 622
'
Traffic Tickets 5,968 4,223
4,258 3,611
Compliance Citations 1,206 1,606
1,385 2,539
Parking Citations 3,987 4,272
4,435 5,203
Crime Index 348 311
269 284
'
Criminal Arrests 616 439
519 538
Domestic Trouble
76 102
Vandalism 186 176
102 130
Bicycle Citations 417 441
406 438
'
Traffic Enforcement Index (Tickets
per Injury Accident) 50 33
43 63
1
48
DIVISION
Public Safety
FUNDING SOURCE
General Fund
ACCOUNT NUMBER
AND CLASSIFICATION
5111 Salaries
5113 Overtime
5114 Part Time
5115 Benefits
5116 Apparel
5211 Repairs & Maintenance
5212 Travel, Training, etc.
5213 Printing and Advertising
5214 Communications
5218 Miscellaneous
5231 MV Maintenance
5315 Insurance
5316 Professional
5317 Contractual
5412 Supplies
5419 Petroleum Products
6111 Equipment
6212 Motor Vehicles
6415 Improvements -Other Than Bldgs
7317 Vehicle +Equip Replacement
TOTAL
Per Capita Cost
49
EXPENDITURES
DEPARTMENT '
Police
SUMMARY
ACTUAL BUDGET ESTIMATE PROPOSED
1993 -94 1994 -95 1994 -95 1995 -96
$2,304,667 $2,558,400 $2,438,041 $2,639,830
68,582
81,160
92,700
85,440
46,085
79,890
62,480
88,910
306,410
375,260
349,980
410,940
38,017
38,500
38,500
41,500
16,373
23,540
26,970
24,300
31,005
39,800
31,500
40,065
5,096
6,400
6,300
7,200
26,145
27,100
24,679
26,100
10,196
5,000
2,190
6,700
47,813
34,000
24,860
33,500
111,687
141,650
115,020
144,790
2,560
6,500
1,760
5,000
66,171
48,370
46,700
57,840
35,244
34,600
34,810
38,500
9,845
39,500
28,850
34,500
58,022
30,560
29,679
28,390
124,533
0
11,430
0
6,172
0
0
0
0
107,000
107,000
127,000
$3,314,623 $3,677,230 $3,473,450 $3,840,505
$212.23 $221.65
IPUBLIC SAFETY DIVISION
' FUNDING SOURCE
General Fund SUMMARY OF EXPENDITURES
BY CATEGORY
1993 -94
' ACTUAL
BUDGET CATEGORIES
DEPARTMENT
Police
1995 -96
1994 -95 1994 -95 1995 -96 BUDGET.
BUDGET ESTIMATED PROPOSED OVER /UNDER
1994 -95
BUDGET
Personal Services $2,419,334 $2,719,450 $2,593,221 $2,814,180 $ 94,730
5111,5113,5114
! Other Services 90,331
5211,5214,5231
1 Contractual 486,827
5115,5315,5316,5317
1 Commodities 129,404
5116,5212,5213,5419,5424
5434,5412
84,640
76,509
83,900 (
740)
571,780
513,461
618,570
46,790
163,800
142,150
168,465
4,665
Capital Outlay 188,726 137,560 148,109 155,390 17,830
6111,6212,6415,7317
1 TOTALS $3,314,623 $3,677,230 $3,473,450 $3,840,505 $ 163,275
1
1
1
1
50
FUNDING SOURCE
General Fund
PUBLIC SAFETY DIVISION
DEPARTMENT
SUMMARY OF EXPENDITURES Police
BY CATEGORY
PROJECTED
51
1996 -97
1997 -98
BUDGET CATEGORY
PROJECTED
PROJECTED
Personal Services
$3,018,560
$3,168,140
5111,5113,5114
Other Services
93,900
96,000
5211,5214,5231
Contractual
679,740
742,190
5115,5315,5316,5317
Commodities
183,290
184,670
5116,5212,5213,5419,5424
5434,5412
Capital Outlay
160,500
_160,500
6111,6212,6415,7317
TOTALS
$4,135,990
$4,351,500
51
1
1
1
52
1
'
POLICE DEPARTMENT
BUDGET ANALYSIS
'
1995 - 1996 PROPOSED BUDGET $3,840,505
1994 - 1995 BUDGET 3,677,230
'
INCREASE $ 163,275
PERSONAL SERVICES: (5111 -- Salaries; 5113 -- Overtime;
'
5114- -Part Time)
Changes in Personnel Costs:
Annual Salary Adjustments $102,300
Salary Adjustment Senior Dispatcher
4,075
'
Add One Commander Position
3,890
Decrease in Retirement Benefits
(28,835)
Increase in Overtime
3,280
'
Increase in Part Time
10,020
CHANGES IN PERSONAL SERVICES
$ 94,730
'
OTHER SERVICES: (5211 -- Repairs & Maintenance;
5214 -- Communications; 5231 --
'
MV Maintenance)
Decrease in Repairs and Maintenance, Building $
(240)
Increase in Repairs and Maintenance, Equipment
1,000
Decrease in Communications
(11000)
'
Decrease in Motor Vehicle Maintenance
500
'
CHANGES IN OTHER SERVICES
$ (740)
CONTRACTUAL: (5115 -- Benefits; 5315 -- Insurance;
5316 -- Professional; 5317- -
'
Contractual)
Increase in Benefits:
Medical and Dental Insurance $
35,680
Decrease in Benefits, School
(1,500)
Increase in Benefits, FICA
1,500
Increase in General Lines Insurance
3,140
Increase in Professional, Medical
500
'
Decrease in Professional, Other
(2,000)
Increase in Equipment Maintenance
6,000
Increase in Contractual, Other
'
Crime Lab /NIPAS
3,470
CHANGES IN CONTRACTUAL SERVICES
$ 46,790
1
52
1
COMMODITIES: (5116 -- Apparel; 5212 -- Travel,
Training, etc.; 5213 -- Printing
& Advertising; 5419 -- Petroleum
Products; 5424 -- Miscellaneous;
5434 -- Supplies
Increase in Apparel
Increase in Training
Increase in Printing and Advertising
Increase in Advisory Boards - Sergeants Test
Increase in Supplies, Communications
Decrease in Petroleum Products
CHANGES IN COMMODITIES
$ 3,000
265
800
1,700
3,900
(5,000)
CAPITAL OUTLAY: (6111 -- Equipment; 6212 - -Motor
Vehicles; 7317 -- Vehicle and Equipment
Replacement)
Decrease in Equipment $ (2,170)
Increase in Contribution to the Vehicle and
Equipment Replacement Fund 20,000
CHANGES IN CAPITAL OUTLAY
53
TOTAL INCREASE
$ 4,665
$17,830
$163,275
IPUBLIC SAFETY DIVISION
54`
1
Police Department
ACTUAL BUDGET ESTIMATED PROPOSED
1993 -94 1994 -95 1994 -95 1995 -96
Administration
Per Capita
$ 71.53 $ 55.72
'
$928,816 $1,239,360 $868,320 $965,375
The Administration function of the
Police Department is responsible
for staff supervision of all police
'
functions in the Village, planning
and directing police operations,
and providing and maintaining
'
support services for line
functions. Included in these
functions are records; electronic
data processing; payroll;
purchasing; maintenance; alarm
system licensing; monitoring crime
'
and traffic statistical reporting
for local, state and federal needs;
personnel policy and procedure;
training; administration; and rule
'
and regulation development and
implementation. Liaison services
include the Deerfield Safety
Council, O.S.H.A. Safety Committee,
'
the Board of Police Commissioners,
and the Emergency Operations
Director. Prior to the 1995 -96
Budget, the Communications function
'
was included in the Administration
Budget.
'
Communications
Per Capita
$ -0- $ 21.19
$ -0- $ -0- $284,440 $367,170
The Communications function consists
'
of six full time and five part time
civilian employees among whose
duties are the effective and
efficient response to all messages
'
into the Department and the careful
dispatch of necessary personnel and
equipment to the scene of an
incident. More specifically, the
'
Communications function is
responsible for the analysis of
requests for service from the
Department's Enhanced 911 system and
'
the direction of services through
the Department's Computer Aided
Dispatch and Mobil Data Terminal
systems, the operation and
'
maintenance of a voice radio
network, and the provision of
medical assistance through the use
of Emergency Medical Dispatch
'
procedures. The Communication
function establishes and maintains
54`
1
PUBLIC SAFETY DIVISION
Police Department
ACTUAL BUDGET ESTIMATED PROPOSED
1993 -94 1994 -95 1994 -95 1995 -96
a liaison with other communities
broadcasting on the East Shore
Radio Network and the Deerfield
Bannockburn Fire Protection
District.
Investigations
Per Capita
$193,718
The Investigations function is
responsible for the follow -up
investigation of all serious crimes
reported in the Village as well as
for the safeguarding, handling and
disposing of evidence and found
property that comes into police
custody. They establish and
maintain liaison with neighboring
jurisdictions to conduct
coordinated investigations of
mutual concern, gather and
disseminate criminal intelligence
information, coordinate the
Evidence Technician function and
maintain liaison between the
Department and the Northern
Illinois Police Crime Laboratory.
They engage in pro- active,
non - uniform patrol and surveillance
of selected areas and neighborhoods
based on crime patterns and data
and provide crime prevention
information to businesses and
community residents.
Patrol
Per Capita
$1,954,158
The Patrol function of the Police
Department is primarily
responsible for the direct
provision of services I to the
community. It is the basic police
function and operates around the
clock, every day of the year. Its
responsibilities can generally be
categorized into patrol; traffic
law enforcement; traffic accident
investigation; investigation of
criminal, quasi- criminal, and
non - criminal incidents; the
enforcement of ordinances and
statutes; and responding to
requests for services. The Patrol
$ 11.76 $ 12.10
$203,850 $188,991 $209,710
$ 113.29 $ 112.92
$1,962,950 $1,865,770 $1,956,530
1
1
1
u
1
1
1
I
1
r
1
I
1
C
1
1
55 1
1
1
1
1
1
1
PUBLIC SAFETY DIVISION
Police Department
function also conducts traffic
surveys, crossing guard
supervision, parking enforcement,
traffic direction, severe weather
watch, and a variety of other
services. It not only responds to
requests for service from the
community, but seeks to anticipate
the community's needs before police
response is required. In this
regard, officers are encouraged to
concern themselves with potential
problems of specific areas and
neighborhoods in relation to time
of day, day of week, and season.
The Patrol function seeks to
cultivate community support and
citizen involvement, recognizing
the important role that these
elements play in effective law
enforcement operations.
' Special Services
Per Capita
To provide continued traffic
' control and security services on a
contractual basis for the
following:
t Firstar Bank
Walgreens
Other
' Youth and Social Services
Per Capita
' The Youth and Social Services
function has two basic functions.
The Youth section is manned by two
' sworn officers who work with the
Patrol and Investigations functions
investigating offenses where a
youth was either the victim or the
t offender. The Social Services
section-is manned by two civilians
who are responsible for determining
the causes of delinquent behavior
' and developing responses that will
either prevent or diminish that
behavior. The primary focus is on
1
1
ACTUAL BUDGET ESTIMATED PROPOSED
1993 -94 1994 -95 1994 -95 1995 -96
$ 1.07 $ 1.08
$ 17,545 $ 18,540 $ 16,749 $ 18,640
$ 14.57 $ 18.65
$220,385 $252,530 $249,179 $323,080
56
PUBLIC SAFETY DIVISION
Police Department
ACTUAL BUDGET ESTIMATED PROPOSED
1993 -94 1994 -95 1994 -95 1995 -96
juvenile problems; however, adult
domestic issues and difficulties
encountered by the elderly are
also handled by the Youth and
Social Services function.
TOTALS $3,314,623 $3,677,230 $3,473,450 $3,840,505
57
1
'
PUBLIC WORKS DIVISION
STREET DEPARTMENT
'
The primary and continuing goals of the Street Department, a division of
Public Works, are:
'
To keep the streets clean.
To keep the streets cleared of snow and ice.
'
To keep the streets in good condition by repairing cracks and
potholes.
To keep all pavement marking lines visible throughout the Village.
'
To install and maintain street signs so they are legible under all
weather conditions.
'
To clean street inlets, catch basins and lines that connect inlets
to the interceptor storm sewer.
To replace all broken grates, covers and manhole frames.
'
To lights traffic signals.
repair and maintain all street and
To plant trees with homeowners sharing half the cost.
'
To the interior the railroad station.
maintain and repair of
To cut weeds and grass on Village owned property as well as for
'
private owners on a reimbursement basis.
To keep all the records necessary to obtain Motor Fuel Tax revenue
from the State.
In addition to these continuing goals, the Street Department will
implement and enhance the following projects during the next fiscal year:
'
Expand the salt storage area at the Public Works complex to provide
an additional margin of safety of de -icing chemical and to reduce the
high maintenance cost of the existing salt structure.
1
J
i
1
58
1
DIVISION
Public Works
FUNDING SOURCE
Street Fund
STREET DEPARTMENT
SOURCES OF FUNDS AND EXPENDITURES
ACTUAL AND PROPOSED
REVENUE:
Property Tax Levy
Motor Fuel Tax
Vehicle Licenses
50/50 Program
Train Station Maintenance
Interest Earned
Miscellaneous
State Highway Maintenance
Transfer from Parking Revenue
TOTAL REVENUE
TOTAL EXPENDITURES
NET CHANGE
1993 -94 1994 -95 1994 -95 1995 -96
ACTUAL BUDGET ESTIMATE PROPOSED
$ 338,737 $ 330,000 $ 330,000 $ 330,000
210,000 215,000 215,000 225,000
335,619 340,000 340,090 350,000
4,476 5,000 3,660 5,000
1,500 1,500 1,500 1,500
28,699 20,000 29,930 30,000
2,059 3,000 3,000 3,000
25,669 26,000 26,000 26,000
80,000 80,000 80,000 90,000
$ 1,026,758 $ 1,020,500 $ 1,029,180 $ 1,060,500
$ 1,030,000 $ 989,540 $ 926,579 $ 1,057,850
$( 3,241)$ 30,960 $ 102,601 $ 2,650
Departmental Summary on Page 61
Budget Summaries by Function Pages 66 thru 72
59
1
STREET DEPARTMENT
DIVISION
tPublic Works SOURCES OF FUNDS AND EXPENDITURES
FUNDING SOURCE PROJECTED
Street Fund
1
1996 -97 1997 -98
' PROJECTED PROJECTED
REVENUE:
' Property Tax Levy $ 330,000 $ 330,000
Motor Fuel Tax 230,000 235,000
' Vehicle Licenses 350,000 350,000
50/50 Program 5,000 5,000
Train Station Maintenance 1,500 1,500
Interest Earned 30,000 30,000
' Miscellaneous 3,000 3,000
State Highway Maintenance 26,000 26,000
Transfer from Parking Revenue 90,000 90,000
' TOTAL REVENUE $ 1,065,500 $ 1,070,500
' TOTAL EXPENDITURES $ 1,086,190 $ 1,143,190
NET CHANGE $( 20,690)$( 72,690)
1
1
Departmental Summary on Page 61
' Budget Summaries by Function Pages 66 thru 72
1
1
60
DIVISION
Public Works
FUNDING SOURCE
Street Fund
ACCOUNT NUMBER
AND CLASSIFICATION
5111 Salaries
5113 Overtime
5114 Part Time
5115 Benefits
5116 Apparel
5210 Equipment Rental
5211 Repairs & Maintenance
5212 Travel, Training, etc.
5213 Printing and Advertising
5214 Communications
5216 Utility Services
5218 Miscellaneous
5231 MV Maintenance
5315 Insurance
5316 Professional
5317 Contractual
5412 Supplies
5419 Petroleum Products
5425 Salt
5427 Aggregates
5428 Materials
5429 Street Signs
5431 Small Tools & Equipment
6111 Equipment
7317 Vehicle +Equip Replacement
TOTAL
Per Capita Cost
61
EXPENDITURES
DEPARTMENT
SUMMARY
ACTUAL BUDGET ESTIMATE PROPOSED
1993 -94 1994 -95 1994 -95 1995 -96
$ 317,972 $ 298,140 $ 294,172 $ 308,700
83,211
43,690
38,871
43,410
21,138
25,780
19,369
27,100
51,931
56,650
51,550
59,390
587
1,800
1,800
1,800
12,156
3,600
1,460
3,400
81,333
56,900
55,348
62,200
1,256
1,800
1,150
1,700
4,216
4,800
3,830
4,300
4,146
4,250
4,249
4,650
21,608
32,000
22,024
32,000
4,842
5,500
4,519
6,200
40,510
33,080
31,710
32,500
57,709
70,540
55,760
72,090
0
100
0
100
89,861
117,480
121,520
133,980
8,467
12,180
10,049
12,380
10,321
12,900
9,950
11,600
57,523
46,000
46,000
48,000
45,458
46,300
46,799
51,300
54,024
60,250
51,299
60,950
2,244
5,500
5,500
5,000
255
1,100
700
1,100
10,734
700
450
4,000
48,500
48,500
48,500
70,000
$1,030,000 $ 989,540 $ 926,579 $1,057,850
$57.11 $61.05
IPUBLIC WORKS DIVISION
' FUNDING SOURCE DEPARTMENT
Street Fund SUMMARY OF EXPENDITURES Street
BY CATEGORY
■
1
1993 -94
' ACTUAL
BUDGET CATEGORIES
1995 -96
1994 -95 1994 -95 1995 -96 BUDGET
BUDGET ESTIMATED PROPOSED OVER /UNDER
1994 -95
BUDGET
I
Personal Services $ 422,321 $ 367,610 $ 352,412 $ 379,210 $ 11,600
5111,5113,5114
Other Services 159,752
5211,5214,5231,5210,5216
' Contractual 199,501
5115,5315,5316,5317
1 Commodities 189,193
5116,5212,5213,5419,5424
' 5434,5431,5428,5429,5427
5425
129,830 114,791 134,750 4,920
244,770 228,830 265,560 20,790
198,130 181,597 204,330 6,200
Capital Outlay 59,234 49,200 48,950 74,000 24,800
' 6111,7317,6212
TOTALS $1,030,000 $ 989,540 $ 926,579 $1,057,850 $ 68,310
1
1
1
62
PUBLIC WORKS DIVISION
FUNDING SOURCE DEPARTMENT
Street Fund SUMMARY OF EXPENDITURES Street
BY CATEGORY
PROJECTED
63
1996 -97
199.7 -98
BUDGET CATEGORY
PROJECTED
PROJECTED
Personal Services
$ 379,210
$ 379,210
5111,5113,5114
Other Services
136,250
158,550
5211,5214,5231,5210,5216
Contractual
281,100
302,700
5115,5315,5316,5317
Commodities
213,630
223,230
5116,5212,5213,5419,5424
5434,5431,5428,5429,5427
5425
Capital Outlay
76,000
79,500
6111,7317,6212
TOTALS
$1,086,190
$1,143,190
63
1
' PUBLIC WORKS DIVISION
Street Department
' Budget Analysis
'
1995 - 1996 PROPOSED BUDGET $1,057,850
1994 - 1995 BUDGET 989,540
INCREASE $ 68,310
1
PERSONAL SERVICES: (5111 -- Salaries; 5113 -- Overtime;
5114- -Part Time)
'
Annual Salary Adjustments $
10,560
Decrease in Overtime
(280)
Increase in Part Time
1,320
'
_
CHANGES IN PERSONAL SERVICES
$ 11,600
OTHER SERVICES: (5211 -- Repairs & Maintenance,
'
Equipment; 5214 -- Communications,
Postage; 5231 - -MV Maintenance;
5210 -- Repairs & Maintenance,
'
Building; 5216 -- Utility Services
Increase in Repairs and Maintenance:
Wash Bay Improvement $
3,000
Miscellaneous Vehicle Maintenance
2,300
'
Increase in Cost for Postage
400
Miscellaneous Decreases
(780)
'
CHANGES IN OTHER SERVICES
$ 4,920
CONTRACTUAL SERVICES: (5115 -- Benefits; 5315 --
Insurance; 5316 -- Professional;
'
5317 -- Contractual)
Increase in Medical and Dental Insurance $
2,740
Increase in General Lines Insurance
1,550
'
Increase in Maintenance of Traffic Signal
19,000
Decrease in Computer Services
(3,000)
Increase in Cost of Tree Removal
500
'
CHANGES IN CONTRACTUAL SERVICES
$ 20,790
1
1
1
64
1
COMMODITIES: (5116 -- Apparel; 5212 -- Travel, Training,
etc.; 5213 -- Printing & Advertising;
5419 -- Petroleum Products; 5424- -
Miscellaneous; 5425- -Salt; 5427- -
Aggregates; 5428 -- Materials; 5429- -
Street Signs; 5431 - -Small Tools &
Equipment; 5434 -- Supplies)
Decrease in Petroleum Products
Increase in Cost of Salt
Increase in Cost of Aggregates
Miscellaneous Decreases
Miscellaneous Increases
CHANGES IN COMMODITIES
CAPITAL OUTLAY: (6111 -- Equipment; 6212 - -Motor
Vehicles; 7317 -- Vehicle &
Equipment Replacement)
Increase in Equipment, See Appendix C -1
Increase in Contribution to the Vehicle and
Equipment Replacement Fund
CHANGES IN CAPITAL OUTLAY
TOTAL INCREASE
I
1 65
$ (1,300)
2,000
5,000
(1,000)
1,500
$ 6,200
$ 3,300
21,500
$ 24,800
$ 68,310
0
1
1
1
1
1
1
1
1
r
1
1
1
1
1
1
1
1
PUBLIC WORKS DIVISION
Street Department
ACTUAL BUDGET ESTIMATED PROPOSED
1993 -94 1994 -95 1994 -95 1995 -96
ADMINISTRATION
Per Capita
$233,453
General Administration for this
department involves supervision for
all street projects, handling of
complaints, time clock records for
payroll, making purchase
requisitions, keeping records
necessary for obtaining Motor
Vehicle Fund revenue from the State,
and handling correspondence
necessary in connection with the
other functions. One- fourth the
salaries of the Director of Public
Works and Engineering and the
Superintendent of Public Works and
one -third the salary of the Public
Works Secretary and one part time
Clerk Typist is charged to this
account.
CLEANING
Per Capita
$ 43,792
The Village cleans approximately 70
miles of streets (140 curb miles).
Cleaning is done in the business
sections of the Village three times
per week and in residential areas on
a monthly schedule, for a total of
222 miles swept per month. In 1994
3,169 miles of streets were swept.
One vacuum street sweeper is used
for this operation. The Village
pays a dumping fee (Contractual) for
disposing of the refuse.
Work Statistics
1991 1992 1993 1994
Streets Swept (Miles)
2,569 3,275 2,766 3,169
Streets Swept (Cubic Yards Debris)
1,053 2,268 1,460 1,573
$ 13.35 $ 15.01
$231,270 $206,569 $260,130
$ 2.70 $ 2.86
$ 46,750 $ 41,079 $ 49,530
N. N.
PUBLIC WORKS DIVISION
Street Department
ACTUAL BUDGET ESTIMATED PROPOSED
1993 -94 1994 -95 1994 -95. 1995 -96
TRAFFIC MARKING
Per Capita
$ 45,244
This activity consists of painting
crosswalks all over the Village,
painting center lines and parking
stalls on the business district
streets, and constructing as well as
installing street signs. In 1994,
23,620 lineal feet of pavement were
marked and 238 street signs erected
or replaced. A pickup truck is used
part -time in this operation to haul
the street striping machine, which
is manually operated.
Work Statistics
1991 1992 1993 1994
Traffic Marking (Lineal Feet)
29,584 24,809 25,916 23,620
PAVEMENT PATCHING
Per Capita
Pavement patching involves the
overlaying of deteriorating
pavements and temporary patching.
Inspections of Village streets
determine the areas to be patched.
In the calendar year 1994 Village
employees applied 2,087 tons of
pre -mix. Four dump trucks, two
rollers, a Layton blacktop paver, a
front -end loader, and a concrete saw
are used for this activity.
Aggregates used include sand,
blacktop, and gravel. Other
materials used include concrete,
lumber, steel and primer.
Work Statistics
1991 1992 1993 1994
Pre -Mix Patching Materials Used
(Tons)
2,353 2,025 2,130 2,087
67
$101,168
$ 3.40 $ 3.61
$ 58,950 $ 58,500 $ 62,600
$ 6.54 $ 6.95
$113,390 $112,890 $120,430
1
1
1
1
1
1
1
1
1
1
1
1!
1
1
1
1
1
1
PUBLIC WORKS DIVISION
Street Department
ACTUAL BUDGET ESTIMATED PROPOSED
1993 -94 1994 -95 1994 -95 1995 -96
TARRING CRACKS
Per Capita
$ 34,908
Public Works Department employees
note streets which need to have
cracks filled, and, during the
summer months, the crew fills all
cracks larger than 1/4" in width.
One truck equipped with a 400 gallon
tar kettle and an air compressor is
used part -time for tarring street
cracks. Aggregates and materials
used include sand, fine limestone
dust, chips, and a new crack filler
product which contains 25% recycled
tires. This product stays resilient
at temperatures below -0 degrees and
will not track during hot weather.
In 1994, 12,680 lbs. were used.
Work Statistics
1991 1992 1993 1994
Tarring Cracks (Pounds)
21,600 23,200 14,230 12,680
DRAINAGE STRUCTURES
Per Capita
$ 35,618
Expenditures from this sub -
department are for cleaning street
inlets, catch basins, lines that
connect inlets to catch basins to
the interceptor storm sewers, and
replacement of broken grates,
covers, and manhole frames. All
inlets and 480 catch basins were
cleaned during 1994. A truck
(part -time) and a sewer rodder are
used for this purpose. The Village
purchased a vacuum street sweeper
and eductor combination machine to
clean the catch basins. Materials
used by the Village for the cleaning
operation are rods for the sewer
rodder, fire hoses, and a high
pressure jet hydraulic sewer rodder.
$ 2.57
$ 44,470
$ 1.91
$ 33,030
$ 39,621
$ 30,999
$ 2.65
$ 45,960
$ 1.96
$ 33,900
68
PUBLIC WORKS DIVISION
Street Department
ACTUAL
BUDGET
ESTIMATED
PROPOSED
1993 -94
1994 -95"
1994 -95
1995 -96
Work Statistics
1991 1992 1993 1994
Catch Basins Cleaned (Number)
480 480 480 480
STREET LIGHTS AND TRAFFIC SIGNALS
Per Capita
$ 80,421
This activity consists of
maintenance of existing standards,
lamps, and signals. In 1994, 210
street lamps were replaced.
Work Statistics
1991 1992 1993 1994
Street Signs Erected or Replaced
227 256 246 238
Street Light Standards Replaced
4 6 2 4
Street Light Cable Repairs
87 138 123 105
Street Lamps Replaced
363 356 248 210
MISCELLANEOUS MAINTENANCE
Per Capita
$ 58,832
Miscellaneous Maintenance includes
decorating for the holidays, flower
plantings, street patch work, etc.
Some miscellaneous maintenance is
done by Village employees.
Work Statistics .
1991 1992 1993 1994
Concrete Steet Patch Work
(Square Yards Replaced)
9 11.5 15 45
.•
$ 5.88 $ 6.60
$101,880 $ 95,844 $114,320
$ 3.84 $ 3.85
$ 66,500 $ 52,969 $ 66,760
1
'
PUBLIC
WORKS DIVISION
Street Department
ACTUAL BUDGET ESTIMATED PROPOSED
'
1993 -94 1994 -95 1994 -95 1995 -96
SNOW AND ICE CONTROL
Per Capita
$ 9.32 $ 9.58
'
$274,635 $161,520 $158,740 $166,000
Snow and ice are cleared from the
Village streets, five -foot wide
sidewalks (33.25 miles of
'
sidewalks), and municipally owned
parking lots and alleys. During
1994, the Village used 1,838 tons of
rock salt and treated ice control
'
sand. Nineteen Village vehicles may
be equipped with snow plows whenever
a snow storm occurs. Eight dump
trucks (GVW 35,000), four dump
'
trucks (GVW 11,000) , two one -half
ton pick -up trucks, three
three - quarter ton pick -up trucks,
two one ton pick -up trucks,
t
seventeen snow plows, and one
sidewalk plow are used.
'
Work Statistics
1991 1992 1993 1994
Snow and Ice Control (Man Hrs)
'
2,023 1,335 2,584 3,837
Rock Salt Used (Tons)
'
1,360 1,067 2,241 1,838
Sand (Birds Eye) Ice Control (Tons)
100 400 460 260
' TREE REMOVAL
Per Capita $ 3.80 $ 3.89
$ 63,221 $ 65,880 $ 69,629 $ 67,430
1 ' Tree removal is done primarily on a _
contractual basis. Village employees
clean up after tree stumps are
removed, fill in with black dirt,
and reseed. In 1994, 31 trees were
removed. Two dump trucks and one
front -end loader tractor are used
part time.
i
Work Statistics
' 1991 1992 1993 1994
Trees Removed (Number)
34 37 27 31
70
PUBLIC WORKS DIVISION
Street Department
ACTUAL BUDGET ESTIMATED PROPOSED
1993 -94 1994 -95 1994 -95 1995 -96
TREE PLANTING
Per Capita
$ 14,486
Approximately 69 trees were planted
in 1994. The Village contracts for
the purchase of the trees, and
Village employees plant them. The
Village pays one -half the cost of a
1 -1/2" diameter tree. If a larger
tree is requested by the homeowner,
he pays the additional cost. Part
time use of a Ford tractor with a
30" auger, a dump truck and a
front -end loader tractor is required
for planting.
Work Statistics
1991 1992 1993 1994
Trees Planted (Number)
94 50 60 69
RAILROAD STATION MAINTENANCE
Per Capita
$ 31,646
The Village Public Works employees
provide maintenance service and
repair vandalism and damage to the
interior of the Deerfield, Chicago,
Milwaukee and Saint Paul Railroad
Station. This is done under an
agreement between the Chicago,
Milwaukee and Saint Paul Railroad,
the RTA, and the Village of
Deerfield.
WEED CONTROL
Per Capita
$ 12,577
Weed control includes cutting weeds
and grass on 105,000 lineal feet of
parkways and on other Village -owned
properties. Some work is done for
private owners on a reimbursement
basis ($30.00 per hour) . A Ford
tractor (part -time) and three rotary
hand lawn mowers are used. Weed
killer is applied in some locations.
71
$ 1.05
$ 18,160
$ 1.82
$ 31,620
$ 0.93
$ 16,120
$ 14,590
$ 29,870
$ 15,280
$ 1.06
$ 18,290
$ 1.84
$ 31,910
$ 1.19
$ 20,590
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
PUBLIC WORKS DIVISION
Street Department
ACTUAL BUDGET ESTIMATED PROPOSED
1993 -94 1994 -95 1994 -95 1995 -96
Work Statistics
1991 1992 1993 1994
Parkway Mowing (Lineal Ft)
105,000 105,000 105,000 105,000
TOTALS $1,030,000 $ 989,540 $ 926,579 $1,057,850
72
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
THIS IS A BLANK PAGE
1
1
' PUBLIC WORKS DIVISION
SEWER DEPARTMENT
' The primary and continuing goals of the Sewer Department, a division of
Public Works, are:
' To continue to maintain, clean, and repair the sanitary and storm
sewer systems and be able to respond effectively and efficiently to
emergency situations.
' To locate sewer lines for J.U.L.I.E. (Joint Utility Locating
Information for Excavators).
To treat and dispose of all sewage in an environmentally approved
' manner.
To maintain and operate the main sewage treatment plant, four lift
stations, and various emergency generators.
' To maintain a laboratory facility to assure quality control.
In addition to these continuing goals, the Sewer Department will implement
' and enhance the following projects during the next fiscal year:
Replace #1 raw sewage comminuter
' Refinish secondary lift pumps #1 and #2
Rebuild #4 raw sewage pump at the East Side Lift Station
' Replace 800 amp circuit breaker at Main Plant
Replace pump control system at Wilmot Road Station
I Preventative maintenance of excess flow pump #1, #2, and #3 at Main
Station
Preventative Maintenance of #2 and #3 pumps at East Side Lift
' Station
1
1
1
1
1
73
1
SEWER DEPARTMENT
DIVISION
Public Works SOURCES OF FUNDS AND EXPENDITURES
FUNDING SOURCE ACTUAL AND PROPOSED
Sewer Fund
REVENUE:
Sewer Charges
Permits and Fees
Penalties
Other Charges for Services
Interest Earned
Miscellaneous
Construction Res - Collections
Transfer to Construction Res.
TOTAL OPERATING REVENUE
Transfer from Construction Fd.
Transfer from Depreciation Res
TOTAL REVENUES AND RESERVES
TOTAL EXPENDITURES
NET CHANGE
1993 -94 1994 -95 1994 -95 1995 -96
ACTUAL BUDGET ESTIMATE PROPOSED
$ 1,170,214 $ 1,300,000 $ 1,325,000 $ 1,350,000
8,450
12,000
28,340
14,000
13,134
16,000
15,000
16,000
16,505
15,000
10,000
15,000
77,012
50,000
68,020
60,000
0
10,000
0
10,000
48,470
49,000
49,000
49,000
0
( 49,000)
x_49,000)
( 49,000)
$ 1,333,785
$ 1,403,000
$ 1,446,361
$ 1,465,000
0
0
0
0
0
65,000
45,000
100,000
$ 1,333,785 $ 1,468,000 $ 1,491,361 $ 1,565,000
$ 1,384,893 $ 1,447,310 $ 1,323,339 $ 1,531,810
$( 51,107)$ 20,690 $ 168,022 $ 33,190
Departmental Summary on Page 76
Budgeted Summaries by Function Pages 82 thru 86
74
' SEWER DEPARTMENT
DIVISION
'Public Works SOURCES OF FUNDS AND EXPENDITURES
FUNDING SOURCE PROJECTED
Sewer Fund
1996 -97 1997 -98
PROJECTED PROJECTED
REVENUE:
'
Sewer Charges
$ 1,400,000
$ 1,500,000
Permits and Fees
14,000
14,000
Penalties
16,000
16,000
'
Other Charges for Services
15,000
15,000
Interest Earned
60,000
60,000
Miscellaneous
10,000
10,000
'
Construction Res - Collections
49,000
49,000
Transfer to Construction Res.
( 49,000)
i_49,000)
'
TOTAL OPERATING REVENUE
$ 1,515,000
$ 1,615,000
Transfer from Construction Fd.
0
0
'
Transfer from Depreciation Res
130,000
140,000
TOTAL REVENUES AND RESERVES
$ 1,645,000
$ 1,755,000
'
TOTAL EXPENDITURES
$ 1,583,010
$ 1,627,150
'
NET CHANGE
$ 61,990
$ 127,850
Departmental Summary on Page 76
Budgeted Summaries by Function Pages 82
thru 86
1
1
75
DIVISION
Public Works
FUNDING SOURCE
Sewer Fund
ACCOUNT NUMBER
AND CLASSIFICATION
5111 Salaries
5113 Overtime
5114 Part Time
5115 Benefits
5116 Apparel
5210 Equipment Rental
5211 Repairs & Maintenance
5212 Travel, Training, etc.
5213 Printing and Advertising
5214 Communications
5216 Utility Services
5218 Miscellaneous
5221 Occupancy
5231 MV Maintenance
5315 Insurance
5316 Professional
5317 Contractual
5412 Supplies
5419 Petroleum Products
5426 Chlorine
5427 Aggregates .
5428 Materials
5431 Small Tools & Equipment
6111 Equipment
7316 Depreciation
7317 Vehicle +Equip Replacement
TOTAL
Per Capita Cost
76
EXPENDITURES
DEPARTMENT
SUMMARY
ACTUAL BUDGET ESTIMATE PROPOSED
1993 -94 1994 -95 1994 -95 1995 -96
$ 580,147 $ 595,830 $ 595,830 $ 616,800
27,928
23,930
22,140
24,760
13,537
14,480
12,830
15,800
97,175
113,940
100,870
119,460
1,509
3,500
3,179
3,500
1,084
6,500
800
6,500
152,031
78,000
63,839
118,500
333
2,250
1,110
2,250
198
450
0
450
10,329
10,860
9,861
11,260
179,687
185,500
145,501
185,500
1,602
5,500
5,701
6,900
20,000
20,000
20,000
20,000
15,520
15,600
13,280
14,600
66,567
95,070
65,540
98,430
0
5,200
3,528
5,200
12,004
47,300
42,531
47,300
27,805
32,300
26,661
32,900
7,413
12,400
11,711
12,400
3,794
5,000
4,210
5,000
4,020
13,500
13,500
13,600
29,034
27,500
28,560
28,000
1,492
1,700
1,550
1,700
25,297
8,500
8,110
5,500
114,694
102,500
102,500
102,500
( 8,306)
20,000
20,000
33,000
$1,384,893 $1,447,310 $1,323,339 $1,531,810
$83.53 $88.41
PUBLIC WORKS DIVISION
' FUNDING SOURCE
Sewer Fund SUMMARY OF EXPENDITURES
BY CATEGORY
1993 -94
' ACTUAL
BUDGET CATEGORIES
DEPARTMENT
Sewer.
1995 -96
1994 -95 1994 -95 1995 -96 BUDGET
BUDGET ESTIMATED PROPOSED OVER /UNDER
1994 -95
BUDGET
Personal Services $ 621,611 $ 634,240 $ 630,799 $ 657,360 $ 23,120
' 5111,5113,5114
Other Services 358,651
5211,5214,5231,5210,5216
' Contractual 175,745
5115,5315,5316,5317
' Commodities 97,200
5116,5212,5213,5221,5419
t 5424,5434,5427,5428,5431
5426,5429
296,460
233,281
336,360
39,900
261,510
212,468
270,390
8,880
124,100
116,181
126,700
2,600
Capital Outlay 131,685 `131,000 130,609 141,000 10,000
t7317,6111,6212,7316
TOTALS $1,384,893 $1,447,310 $1,323,339 $1,531,810 $ 84,500
1
77
FUNDING SOURCE
Sewer Fund
PUBLIC WORKS DIVISION
DEPARTMENT
SUMMARY OF EXPENDITURES Sewer
BY CATEGORY
PROJECTED
1996 -97 1997 -98
BUDGET CATEGORY PROJECTED PROJECTED
Personal Services
5111,5113,5114
Other Services
5211,5214,5231,5210,5216
Contractual
5115,5315,5316,5317
Commodities
5116,5212,5213,5221,5419
5424,5434,5427,5428,5431
5426,5429
Capital Outlay
7317,6111,6212,7316
TOTALS
78
$ 657,360
$ 657,360
368,360
383,860
287,040
310,260
128,600
130,800
141,650 144,870
$1,583,010 $1,627,150
1
' PUBLIC WORKS DIVISION
Sewer Department
' Budget Analysis
1995 - 96 PROPOSED BUDGET $1,531,810
1994 - 95 BUDGET 1,447,310
' INCREASE $ 84,500
I PERSONAL SERVICES: (5111 -- Salaries; 5113 -- Overtime;
5114 - -Part Time)
Annual Salary Adjustments $ 20,970
' Increase in Overtime 830
Increase in Part -time 1,320
'
CHANGES
IN PERSONAL SERVICES $ 23,120
OTHER SERVICES:
(5210 -- Equipment Rental; 5211 --
Repairs & Maintenance; 5214
'
Communications; 5216 -- Utility
Services; 5231 - -MV Maintenance)
Increase in
Repairs and Maintenance, See
'
Capital Project Number 18 $ 40,500
Increase in
Cost for Postage 400
Decrease in
Motor Vehicle Maintenance (1,000)
'
CHANGES
IN OTHER SERVICES 39,900
' CONTRACTUAL SERVICES: (5115 -- Benefits; 5315- -
Insurance; 5316 -- Professional;
5317 -- Contractual)
' Increase in Medical and Dental Insurance $ 5,520
Increase in General Lines Insurance 3,360
' CHANGES IN CONTRACTUAL SERVICES $ 8,880
' COMMODITIES: (5116 -- Apparel; 5212 -- Travel, Training,
etc.; 5213 -- Printing & Advertising;
5221 -- Occupancy; 5419 -- Petroleum Products;
5424 -- Miscellaneous; 5426 -- Chlorine;
' 5427 -- Aggregates; 5428 -- Materials;
5429 -- Street Signs; 5431- -Small Tools
& Equipment; 5434 -- Supplies)
' Increase in Miscellaneous $ 1,400
Increase in Cost of Supplies 600
Increase in Aggregates 100
IIncrease in Materials 500
CHANGES IN COMMODITIES $ 2,600
1
1
79
CAPITAL OUTLAY: (6111 -- Equipment; 6212 - -Motor
Vehicles; 6415 -- Improvements,
Not Bldg.; 7316 -- Depreciation;
7317 -- Vehicle & Equipment
Replacement)
Increase in Contribution to the vehicle-and
Equipment Replacement Fund
Decrease in Equipment
CHANGES IN CAPITAL OUTLAY
TOTAL INCREASE
We
$ 13,000
(3,000)
10,000
$ 84,500
1
SEWER CONSTRUCTION FUND
The Board of Trustees has established a special annual sewer charge for major
maintenance and repair to the Village Sewer System at the rate of $8.00 per year
to be billed and paid quarterly together with the regular water and sewer bill.
rThe projected balance in this fund is as follows:
1
1995 -96
1996 -97
1997 -98
1998 -99
Projected Balance - May 1 $282,487
$166,487
$215,487
$264,487
cost of
Estimated Receipts 49,000
49,000
49,000
49,000
'
Available Funds $331,487
$215,487
$264,487
$313,487
' Total Expenditures* 165,000 0 0 0
AVAILABLE FUNDS $166,487 $215,487 $264,487 $313,487
*Capital Projects, Project 17, Page 148
* * * * *
'
DEPRECIATION
RESERVE
The Depreciation Reserve is
set up to
fund the
cost of
maintenance and
replacement of capital assets
whose expected service
life is less
than that of
the Waste Water Reclamation
Facility. This funding
source ensures that the
Village will be able to adequately maintain
the Waste Water Reclamation Facility.
'
1995 -96
1996 -97
1997 -98
1998 -99
Projected Balance - May 1
$499,181
$496,181
$463,681
$416,181
'
Estimated Receipts
102,500
102,500
102,500
102,500
Available Funds
$601,681
$598,681
$566,181
$518,681
Total Expenditures*
105,500
135 000
150,000
100,000
AVAILABLE FUNDS
$496,181
$463,681
$416,181
$418,681
*Capital Projects, Project 18,
Pages 148 -149
1
1
1 81
1
PUBLIC WORKS DIVISION '
Sewer Department
ADMINISTRATION AND SUPERVISORY
Per Capita
Salaries charged to this account
(one -half the salary of the Utility
Foreman, one - fourth the salary of
the Director of Public Works and
Engineering, one - fourth the salary
of the Superintendent of Public
Works, and one -third the salary of
the Public Works Secretary and one
part time Clerk Typist) are for the
overall supervision of the cleaning
and maintenance of present sewers
and some new construction.
CLEANING AND MAINTENANCE
Per Capita
The Village is responsible for the
cleaning and maintenance of
approximately 65 miles of sanitary
sewer pipe, ranging in size from 6
inches to 24 inches; and
approximately 46 miles of storm
sewer pipe, ranging in size from 10
inches to the equivalent of 60
inches. The Village contracts to
have the sewer system scanned by
closed circuit television to
facilitate location of broken pipes,
improper alignment of pipes, roots,
or signs of infiltration. Non-
polluting white smoke and dyes are
also used by the Village to spot
problems. Smoke introduced in the
sanitary sewer pipes identifies
areas of infiltration of storm
water; and dyes in.storm sewers show
intrusion in the sanitary sewer
pipes. In 1994, the Village dye or
smoke tested 15 inlets and cleaned
346,211 feet of sanitary sewers and
6,500 feet of storm sewers.
Work Statistics
1991 1992 1993 1994
Sanitary Sewer Stoppages
38 42 36 48
82
$ 7.82 $ 8.04
$122,946 $135,420 $120,450 $139,270
1
1
1
1
1
1
1
1
1
F,
1
ACTUAL BUDGET
ESTIMATED PROPOSED
1993 -94 1994 -95
1994 -95 1995 -96
$ 14.30
$ 15.64
$226,858 $247,780
$212,948 $271,020
$ 7.82 $ 8.04
$122,946 $135,420 $120,450 $139,270
1
1
1
1
1
1
1
1
1
F,
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
PUBLIC WORKS DIVISION
Sewer Department
ACTUAL
BUDGET ESTIMATED PROPOSED
1993 -94
1994 -95 1994 -95 1995 -96
Work Statistics cont'd
1991 1992 1993 1994
Sanitary Sewer Cleaned (Ft)
345,208 256,524 221,545 346,211
Sanitary Excavation Openings
10 16 6 6
Sanitary Infiltations Found
8 0 8 2
Sanitary Manholes Rebuilt
17 22 11 4
Sanitary Sewers TV'd (In Feet)
2,002 5,897 6,745 6,000
Sump Pump Inspection
42 71 59 40
Home Dye or Smoke Tested
315 187 558 434
CONSTRUCTION
Per Capita
$ 8.28 $ 8.50
$148,204
$143,430 $135,170 $147,310
In this function the Village
replaces broken or damaged pipes or
their connections or inlets and
constructs some new sewers. In
1994, the Village installed 215 feet
of new storm sewers or laterals,
replaced 17 broken inlet covers,
rebuilt 4 sanitary manholes and
reconstructed 12 storm structures.
Work Statistics
1991 1992 1993 1994
Storm Sewers Cleaned (Feet)
7,865 7,333 3,307 6,500
Inlets Cleaned
676 389 65 77
Storm Excavation Openings
20 29 11 7
83 .
PUBLIC WORKS DIVISION
Sewer Department
Work Statistics cont'd
1991 1992 1993 1994
Storm Infiltrations Found
8 1 2 2
Storm Structures Reconstructed
27 28 15 12
Storm Sewers TV'd
624 4,417 0 0
Street Inlet Covers Replaced
43 66 30 17
New Storm Sewers or Laterals
Installed - In Feet
532 1,117 100 215
Inlets Dye or Smoke Tested
47, 10 0 15
WASTE WATER TREATMENT PLANT
Per Capita
The expanded waste water treatment
plant has been in full operation
since May 1, 1978. This project was
financed by Federal (75 %) and
Village (25 %) funds, the Village
portion being funded by general
obligation bonds. In addition to
the primary and secondary treatment
of sewage with chlorination and
two -stage sludge digestion for
anaerobic sludge, the new plant
provides for aerobic digestion along
with sludge drying beds. Dry sludge
is disposed of by the Village in an
environmentally approved manner.
The plant has a 585 k.w.h., 12
cylinder diesel standby generator
with automatic switching gear and
two archimedean screw pumps rated at
7,000 gallons per minute. The
treatment plants' hydraulic design
capacity can serve a population of
30,000 and a storm flow of 17
million gallons. Besides the main
treatment plant, there are four
84
ACTUAL BUDGET
1993 -94 1994 -95
$ 53.14
$886,884 $920,680
ESTIMATED PROPOSED
1994 -95 1995 -96
$ 56.22
$854,771 $974,210
0
1
1
1
1
1
0
1
1
fl
1
1
1
1
1
1
PUBLIC WORKS DIVISION
Sewer Department
WASTE WATER TREATMENT PLANT cont'd
Per Capita
lift stations and a 285 k.w.h.
generator which is located at the
Eastside lift station on River Road.
The new Deerfield Road lift station
is a combination dry /wet weather
lift station. Dry weather flow is
2,400 gals. per minute and wet
weather flow is 21,000 gals. per
minute. A 450 kilovolts emergency
generator automatically starts if
the power fails. During wet weather
the excess flow is discharged to the
chlorine contact tank for settling
and chlorination. There is the
capability of- chlorinating the
excess flow at, the rate of 1,000
lbs. per day. The dry weather flow
pumps work at 1,200 gals. per minute
and the wet weather flow pumps work
at 7,000 gals. per minute. Each wet
weather pump discharges to a
rotating screen. The Warwick Road
pump station functions similarly
during wet weather only.
In addition to eight full -time
Village employees who operate the
treatment plant, the Village
contracts for engineering
consultants. One- fourth the salary
of the Director of Public Works and
Engineering and one - fourth the
salary of the Superintendent of
Public Works are charged to the
account for overall supervision of
the treatment plant. The treatment
plant is also responsible for
maintaining laboratory facilities to
assure quality control of treatment.
Work Statistics
1991 1992 1993 1994
Sanitary Sewage Pumped
(Million Gallons)
1,210 1,126 1,168 1,078
ACTUAL BUDGET ESTIMATED PROPOSED
1993 -94 1994 -95 1994 -95 1995 -96
85
PUBLIC WORKS DIVISION
Sewer Department
Work Statistics cont'd
1991 1992 1993
1994
Primary Sludge (Thousand
Gallons)
4,531 4,568 4,625
4,709
Chlorine Used (Pounds)
31,755 17,573 9,873
11,255
Sludge Beds Cleaned
111 76 68
59
Sludge Beds Drawn
90 95 74
60
Electric Current Used
(Thousand K.W.H.)
1,943 1,827 1,841
1,747
TOTALS
M.
ACTUAL BUDGET ESTIMATED PROPOSED
1993 -94 1994 -95 1994 -95 1995 -96
$1,384,893 $1,447,310 $1,323,339 $1,531,810
1
IPUBLIC WORKS DIVISION
'
WATER DEPARTMENT
The primary and continuing goals of the Water Department, a division of
Public Works, are:
To provide fresh and safe potable water to Village residents by
continuously monitoring, testing, and implementing E.P.A.
regulations.
'
To maintain, repair and replace water main, water services and fire
hydrants as needed, and to upgrade and improve the distribution
'
system.
To maintain an elevated tank, eight water pumps, three underground
reservoirs, and a pumping station with a capacity of over six
'
million gallons. This includes all controls for monitoring the
system.
To install, repair, replace, and test all water meters and take
meter readings of all residential and commercial establishments
'
within the Village.
In addition to these continuing goals, the Water Department will implement
'
and enhance the following projects during the next fiscal year:
Paint the elevated storage tank.
1
1
1
1
1
H
1
87
WATER DEPARTMENT
DIVISION
Public Works SOURCES OF FUNDS AND EXPENDITURES
FUNDING SOURCE ACTUAL AND PROPOSED
Water Fund
REVENUE:
Water Sales
Penalties
Permits
Interest Earnings
Miscellaneous
TOTAL REVENUE
Transfer to Infra. Replacement
TOTAL REVENUES AND TRANSFERS
TOTAL EXPENDITURES
NET CHANGE
1993 -94 1994 -95 1994 -95 1995 -96
ACTUAL _ BUDGET. ESTIMATE PROPOSED
$ 2,250,070 $ 2,300,000 $ 2,550,000 $ 2,460,000
21,267 24,000 26,000 26,000
5,823 10,000 13,390 10,000
108,063 80,000 126,000 100,000
642 6,000 6,570 6,000
$ 2,385,865 $ 2,420,000 $ 2,721,960 $ 2,602,000
0 ( 45,000) ( 54,980) 0
$ 2,385,865 $ 2,375,000 $ 2,666,980 $ 2,602,000
$ 2,289,521 $ 2,453,290 $ 2,441,247 $ 2,694,940
$ 96,343 $( 78,290)$ 225,734 $( 92,940)
Departmental Summary on Page 90
Budgeted Summaries by Function Pages 95 thru 98
::
IWATER DEPARTMENT
DIVISION
'Public Works SOURCES OF FUNDS AND EXPENDITURES
FUNDING SOURCE PROJECTED
Water Fund
Departmental Summary on Page 90
Budgeted Summaries by Function Pages 95 thru 98
89
1996 -97
1997 -98
1
PROJECTED
PROJECTED
REVENUE:
'
Water Sales
2,500,000
2,500,000
$
$
'
Penalties
26,000
26,000
Permits
10,000
10,000
'
Interest Earnings
100,000
100,000
Miscellaneous
6,000
6,000
'
TOTAL REVENUE
2,642,000
2,642,000
$
$
'
Transfer to Infra. Replacement
0
0
TOTAL REVENUES AND TRANSFERS
$
2,642,000
$ 2,642,000
TOTAL EXPENDITURES
$
2,556,710
$ 2,588,640
NET CHANGE
$
85,290
$ 53,360
1
Departmental Summary on Page 90
Budgeted Summaries by Function Pages 95 thru 98
89
EXPENDITURES
DIVISION
Public Works
FUNDING SOURCE
Water Fund SUMMARY
ACCOUNT NUMBER ACTUAL
AND CLASSIFICATION 1993 -94
5111 Salaries
5113 Overtime
5114 Part Time
5115 Benefits
5116 Apparel
5210 Equipment Rental
5211 Repairs & Maintenance
5212 Travel, Training, etc.
5213 Printing and Advertising
5214 Communications
5216 Utility Services
5218 Miscellaneous
5221 Occupancy
5231 MV Maintenance
5315 Insurance
5316 Professional
5317 Contractual
5412 Supplies
5419 Petroleum Products
5426 Chlorine
5427 Aggregates
5428 Materials
5431 Small Tools & Equipment
5432 Purchase of Water
6111 Equipment
7316 Depreciation
7317 Vehicle +Equip Replacement
TOTAL
Per Capita Cost
90
BUDGET ESTIMATE
1994 -95 1994 -95
DEPARTMENT
PROPOSED
1995 -96
$ 274,855 $ 304,320 $ 304,320 $ 314,900
45,052
39,050
42,111
40,700
8,113
13,920
7,320
15,200
44,499
50,930
45,799
53,400
909
1,800
1,700
1,800
330
1,000
1,860
1,000
12,568
17,500
15,351
16,800
130
1,300
10
1,300
2,492
3,400
1,420
3,500
9,362
9,250
9,259
9,650
58,834
71,400
58,600
71,500
1,137
4,600
4,149
32,200
20,000
20,000
20,000
20,000
16,013
16,400
17,840
16,400
44,833
53,720
42,680
59,090
32,339
12,700
4,430
12,700
39,865
115,100
50,901
175,100
2,515
2,600
450
2,500
5,081
5,900
5,479
5,600
800
1,000
1,000
1,000
27,030
16,000
16,000
17,000
45,444
54,000
56,610
58,000
104
400
260
400
1,487,533
1,575,000
1,672,000
1,720,000
23,121
25,500
25,200
23,200
50,062
0
0
0
36,500
36,500
36,500
22,000
$2,289,521 $2,453,290 $2,441,247 $2,694,940
$141.59 $155.53
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
PUBLIC WORKS DIVISION
FUNDING SOURCE DEPARTMENT
Water Fund SUMMARY OF EXPENDITURES Water
BY CATEGORY
1995 -96
1993 -94 1994 -95 1994 -95 1995 -96 BUDGET
ACTUAL BUDGET ESTIMATED PROPOSED OVER /UNDER
1994 -95
BUDGET CATEGORIES BUDGET
Personal Services
$ 328,020
$ 357,290
$ 353,751
$ 370,800
$ 13,510
5111,5113,5114
Other Services
97,108
115,550
102,909
115,350
( 200)
5211,5214,5231,5210,5216
Contractual
161,536
232,450
143,809
3001290
67,840
5115,5315,5316,5317
Commodities
1,593,175
1,686,000
1,779,078
1,863,300
177,300
5116,5212,5213,5221,5419
5424,5434,5427,5428,5431
5426,5432
Capital Outlay
109,683
62,000
61,700
45,200
( 16,800)
7116,7217,7316,7317,6111
6212,6415
TOTALS
$2,289,521
$2,453,290
$2,441,247
$2,694,940
$ 241,650
91
PUBLIC WORKS DIVISION
FUNDING SOURCE DEPARTMENT
Water Fund SUMMARY OF EXPENDITURES Water
BY CATEGORY
PROJECTED
1996 -97 - 1997 -98
BUDGET CATEGORY PROJECTED PROJECTED
Personal Services
5111,5113,5114
Other Services
5211,5214,5231,5210,5216
Contractual
5115,5315,5316,5317
Commodities
5116,5212,5213,5221,5419
5424,5434,5427,5428,5431
5426,5432
Capital Outlay
7116,7217,7316,7317,6111
6212,6415
TOTALS
92
$ 370,800 $ 370,800
115,550 115,750
190,560 205,140
1,838,200 1,840,200
41,600 56,750
$2,556,710 $2,588,640
1
PUBLIC WORKS DIVISION
' Water Department
Budget Analysis
1995 - 1996 PROPOSED BUDGET $2,694,940
1994 - 1995 BUDGET 2,453,290
' INCREASE $ 241,650
PERSONAL SERVICES: (5111 -- Salaries; 5113 -- Overtime;
' 5114 - -Part Time)
Annual Salary Adjustments $ 10,580
Increase in Overtime 1,650
' Increase in Part Time 1,280
CHANGES IN PERSONAL SERVICES $ 13,510
OTHER SERVICES: (5211 -- Repairs & Maintenance; 5214- -
Communications; 5210 -- Equipment
' Rental; 5216 -- Utility Services;
5231 - -MV Maintenance)
Miscellaneous Decreases $ (600)
' Increase in Cost of Postage 400
CHANGES IN OTHER SERVICES $ (200)
1
CONTRACTUAL SERVICES: (5115 -- Benefits; 5315- -
Insurance; 5316 -- Professional;
' 5317 -- Contractual)
Increase in Medical and Dental Insurance $ 2,470
Increase in General Lines Insurance 5,370
' Increase in Cost of Painting Elevated Tank 60,000
1
1
93
CHANGES IN CONTRACTUAL SERVICES $ 67,840
COMMODITIES: (5116 -- Apparel; 5212 -- Travel, Training, etc.;
52.13 -- Printing & Advertising; 5221 -- Occupancy;
5419 -- Petroleum Products; 5424 -- Miscellaneous;
'
5426 -- Chlorine; 5427 -- Aggregates; 5428 -- Materials;
5431- -Small Tools and Equipment; 5432 -- Purchase of
Water; 5434 -- Supplies)
'
Increase in Miscellaneous:
OSHA Requirement - Safety Equipment $ 27,600
Miscellaneous Decreases (300)
Increase in Aggregates 1,000
'
Increase in Materials 4,000
Increase in Water Purchases 145,000
'
CHANGES IN COMMODITIES $177,300
1
1
93
CAPITAL OUTLAY: (6111 -- Equipment; 6212 - -Motor
Vehicles; 6415-- Improvements-
Not Bldgs.; 7116- -Bond Principal;
7217 - -Bond Interest; 7316- -
Depreciation; 7317 -- Vehicle &
Equipment Replacement)
Decrease in Contribution to the Vehicle and
Equipment Replacement Fund
Decrease in Equipment, See Appendix C -3
CHANGES IN CAPITAL OUTLAY
t
{ 94
TOTAL INCREASE
$(14,500)
(2,300)
$(16,800)
$241,650
1
1
1
1
1
1
1
C
1
1
1
1
1
1
1
ADMINISTRATION
PUBLIC WORKS DIVISION
Water Department
Per Capita
The major expenditures from this
department are for salaries for the
overall supervision of the water
function and administrative duties
connected with the provision of
fresh water to Village residents.
One -half the salary of the Utilities
Foreman, one - fourth the salary of
the Director of Public Works and
Engineering, one - fourth the salary
of the Superintendent of Public
Works, and one -third the salary of
the Public Works Secretary and one
part time Clerk Typist are charged
to this account.
MAIN AND FIRE HYDRANT MAINTENANCE
Per Capita
Maintaining 65+ miles of water mains
and 843 fire hydrants involves
replacing fire hydrants and either
replacing sections or repairing
breaks in the water mains. The
Village contracts for an annual
water survey to locate any leaks
which might not appear in the normal
course of a year. The Department of
Public Works also is alert for signs
of water leaks which occur between
annual surveys. During 1994, the
Department repaired 24 service leaks
and 86 water main breaks.
Equipment used for maintenance
includes a back -hoe, compressor,
three water pumps, three trucks, and
two generators. Materials used
include fire hydrants, sleeves,
pipe, valve boxes, and water main
valves.
Work Statistics
1991 1992 1993 1994
Water Main Breaks Repaired
82 70 60 86
Service Leaks Repairs
19 28 15 24
ACTUAL
1993 -94
$353,600
$242,605
BUDGET
ESTIMATED PROPOSED
1994 -95
1994 -95 1995 -96
$ 14.01
$ 13.83
$242,830
$221,149 $239,580
$ 18.20 $ 24.11
$315,350 $253,620 $417,740
95
PUBLIC WORKS DIVISION
Water Department
ACTUAL BUDGET ESTIMATED _PROPOSED
1993 -94 1994 -95 1994 -95 1995 -96
Work Statistics cont'd
1991 1992 1993 1994
New Fire Hydrants Installed
8 5 9 9
Fire Hydrants Repaired or Tested
844 953 966 982
Valves Repaired
49 44 43 8
B Box Adjustments
590 57 560 112
JULIE Locations (New program 1993)
N/A N/A 661 1,225
Valve Vaults Reconstructed
7 29 13 4
DISTRIBUTION
Per Capita $ 104.08 $ 112.20
$1,665,071 $1,803,480 $1,881,128 $1,944,040
The Village of Deerfield purchases
water from Highland Park on a
contractual basis and maintains
three pumps at the reservoir in
Highland Park. In addition, the
Village has a 1.0 million gallon
elevated water tank and a 3.3
million gallon underground reservoir
in Deerfield. Also, Hawthorn
Pumping Station has an 850,000
gallon underground- reservoir with
two pumps. In an emergency these
pumps can be used to augment our
water supply by pumping water back
into our system. In 1994, the
Village purchased 1,086,000,000
gallons of water. To assure Village
residents a safe water supply at all
times, each month 22 samples are
sent to an independent testing
laboratory which is certified by the
E.P.A.
96
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
PUBLIC WORKS DIVISION
Water Department
ACTUAL
1993 -94
Work Statistics
1991 1992 1993 1994
Annual Water Pumpage in Millions
of Gallons
1,072 1,004 931 1,086
Locations for JULIE
0 924 1,120 1,225
Services Checked for Leaks
29 36 45 66
Water Sample Analysis
(Bacteriological)
307 306 313 312
Water Sample Analysis (Lead)
0 60 18 6
Water Sample Analysis
Trihalomethane (EPA Required)
4 4 4 4
METER MAINTENANCE
Per Capita
$ 28,246
Included under the classification of
meter maintenance are repairs of
existing meters, installation of new
meters, and meter reading. Large
water meters for commercial and
business establishments are tested
and repaired on a contractual basis.
Work Statistics
1991 1992 1993 1994
Meter Pits Repaired
31 55 69 40
Meters Replaced
159 87 88 151
New Meters Installed
27 56 25 40
Meters Tested
87 62 61 57
BUDGET
1994 -95
$ 5.29
$ 91,630
ESTIMATED PROPOSED
1994 -95 1995 -96
$ 5.40
$85,350 $ 93,580
97
PUBLIC WORKS DIVISION
Water Department
Work Statistics cont'd
1991 1992 1993
1994
Frozen Water Services
0 0 0
7
Water Meters Read
24,084 24,084 24,084
24,084
Final Meter Readings
365 286 287
291
"Reread" Meter Readings
31 23 61
59
Shut -Off Notices for
Delinquent
water Bills
411 606 654
452
Meters Sealed
196 136 157
192
Frozen Meters
0 . 0 0
44
TOTALS
98
ACTUAL BUDGET ESTIMATED PROPOSED
1993 -94 1994 -95 1994 -95 1995 -96
$2,289,522 $2,453,290 $2,441,247 $2,694,940
1
PUBLIC WORKS DIVISION
'
GARAGE DEPARTMENT
Garage personnel consisting of a working foreman and a mechanic are
responsible for the overall operation of the garage facility. This
'
includes repair and maintenance of 6 administration cars, 14 police
related cars, 25 public works vehicles, and 34 various pieces of
construction and maintenance related equipment. The equipment includes 17
snow plows, 2 backhoes, 2 farm tractors, 5 lawn mowers, 6 chain saws, 1
'
self - propelled paint striper, 1 snow blower, 2 sidewalk plows, 3
generators, 2 front -end loaders, 6 water pumps, 2 air compressors, 4 salt
spreaders, 4 leaf machines, and 2 street sweepers.
'
A charge is made to the various Village departments by budgetary functions
for parts and labor on vehicles and equipment services by the garage. The
garage is responsible for contracting for service from outside repair
'
service companies for major body and transmission work.
The foreman acts in an advisory capacity, reviewing specifications for the
purchase of new vehicles, equipment, and replacement parts.
'
Diesel and gasoline fuels are also charged back to the departments and
allocated to the budget expenditures by function.
The garage personnel maintain the Public Works building and equipment.
This includes the physical plant such as heaters, furnaces, one generator,
doors, compressors, air conditioning equipment, and wash bay equipment.
1
5
1
1
�1
i'
j
,1
99
DIVISION
Public Works
FUNDING SOURCE
Intragovernmental
Revenues
REVENUE:
Administration
Police
Street
Sewer
Water
Refuse
Parking Lots
Emergency Services
Motor Vehicle Pool
Miscellaneous
TOTAL REVENUE
TOTAL EXPENDITURES
NET CHANGE
GARAGE DEPARTMENT
SOURCES OF FUNDS AND EXPENDITURES
ACTUAL AND PROPOSED
Departmental Summary on Page 102
100
1993 -94 1994 -95 1994 -95 1995 -96
ACTUAL BUDGET ESTIMATE PROPOSED
$ 6,484
$
5,000
$ 5,000
$
5,000
33,550
25,000
22,000
25,000
106,966
95,000
100,000
100,000
29,943
28,000
30,000
28,000
22,662
22,000
25,000
25,000
19,589
15,000
20,000
17,000
1,597
2,000
1,000
2,000
305
1,000
1,000
1,000
0
10,000
10,000
10,000
5,193
5,000
4,000
4,000
$ 226,289
$
208,000
$ 218,000
$
217,000
$ 205,047
$
205,750
$ 196,551
$
211,180
$ 21,241
$
2,250
$ 21,449
$
5,820
IGARAGE DEPARTMENT
DIVISION
'Public Works SOURCES OF FUNDS AND EXPENDITURES
FUNDING SOURCE PROJECTED
Intragovernmental
' Revenues
' REVENUE:
Administration
' Police
' Street
Sewer
' Water
Refuse
' Parking Lots
Emergency Services
' Motor Vehicle Pool
' Miscellaneous
TOTAL REVENUE
TOTAL EXPENDITURES
NET CHANGE
' Departmental Summary on Page 102
1996 -97 1997 -98
PROJECTED PROJECTED
$
5,000 $
5,000
25,000
25,000
95,000
95,000
28,000
28,000
25,000
25,000
17,000
17,000
2,000
2,000
1,000
1,000
10,000
10,000
4,000
4,000
$
212,000 $
212,000
$
216,430 $
220,820
$(
4,430)$(
8,820)
101
EXPENDITURES
DIVISION
Public Works DEPARTMENT
FUNDING SOURCE Garage
Intragovernmental SUMMARY
Revenues
ACCOUNT NUMBER
ACTUAL
BUDGET,
ESTIMATE
PROPOSED
AND CLASSIFICATION
1993 -94
1994 -95
1994 -95
1995 -96
5111
Salaries
$ 101,322
$ 97,130 $
104,000
$ 100,500
5113
Overtime
11,744
6,180
6,180
6,400
5115
Benefits
16,027
18,210
16,770
19,100
5116
Apparel
15
500
820
500
5211
Repairs & Maintenance
4,919
6,000
3,580
6,000
5212
Travel, Training, etc.
15
700
20
700
5213
Printing and Advertising
319
400
400
400
5214
Communications
723
700
700
700
5216
Utility Services
1,046
1,600
1,640
1,600
5218
Miscellaneous
28
200
100
400
5315
Insurance
4,443
7,980
4,830
8,780
5316
Professional
0
50
0
0
5412
Supplies
61,911
60,200
52,460
60,200
5419
Petroleum Products
287
300
300
300
5428
Materials
0
600
310
500
5431
Small Tools & Equipment
2,248
2,500
1,830
2,500
6111
Equipment
0
2,500
2,610
600
7317
Vehicle +Equip Replacement
0
0
0
2,000
TOTAL
$ 205,047
$ 205,750 $
196,551
$ 211,180
Per Capita Cost
$11.87
$12.19
102
' FUNDING SOURCE
Intragovernmental
Revenues
1
BUDGET CATEGORIES
Personal Services
5111,5113
Other Services
' 5211,5214,5216
Contractual
5115,5315,5316,5317
Commodities
5116,5212,5213,5419,5424
' 5428,5431,5434
Capital Outlay
6111,7317
' TOTALS
PUBLIC WORKS DIVISION
DEPARTMENT
SUMMARY OF EXPENDITURES Garage
BY CATEGORY
1995 -96
1993 -94 1994 -95 1994 -95 1995 -96 BUDGET
ACTUAL BUDGET ESTIMATED PROPOSED OVER /UNDER
1994 -95
BUDGET
$ 113,066 $ 103,310 $ 110,180 $ 106,900 $ 3,590
6,688
8,300
5,920
8,300
0
20,470
26,240
21,600
27,880
1,640
64,823
65,400
56,240
65,500
100
0
2,500
2,610
2,600
100
$ 205,047 $
205,750
$ 196,551
$ 211,180 $
5,430
103
PUBLIC WORKS DIVISION
FUNDING SOURCE DEPARTMENT
Intragovernmental SUMMARY OF EXPENDITURES Garage
Revenues BY CATEGORY
PROJECTED
104
1996 -97
1997 -98
BUDGET CATEGORY
PROJECTED
PROJECTED
Personal Services
$ 106,900
$ 106,900
5111,5113
Other Services
8,300
8,300
5211,5214,5216
Contractual
30,130
33,820
5115,5315,5316,5317
Commodities
66,500
67,500
5116,5212,5213,5419,5424
5428,5431,5434
Capital Outlay
4,600
4,300
6111,7317
TOTALS
$ 216,430
$ 220,820
104
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
PUBLIC WORKS DIVISION
Garage Department
Budget Analysis
1995 - 1996 PROPOSED BUDGET $211,180
1994 - 1995 BUDGET 205,750
INCREASE $ 5,430
PERSONAL SERVICES: (5111 -- Salaries; 5113 -- Overtime)
Annual Salary Adjustments $ 3,370
Increase in Overtime 220
CHANGES IN PERSONAL SERVICES $ 3,590
OTHER SERVICES: (5211 -- Repairs & Maintenance; 5214- -
Communications; 5216 -- Utility Services)
Changes in Other Services -0-
CHANGES IN OTHER SERVICES $ -0-
CONTRACTUAL SERVICES: (5115 -- Benefits; 5315- -
Insurance; 5316 -- Professional;
5317 -- Contractual)
Increase in Medical and Dental Insurance $ 890
Increase in General Lines Insurance 800
Miscellaneous Decreases 50
CHANGES IN CONTRACTUAL SERVICES $ 1,640
COMMODITIES: (5116 -- Apparel; 5212 -- Travel, Training, etc.;
5213 -- Printing & Advertising; 5419 -- Petroleum
Products; 5218 -- Miscellaneous; 5428- -
Materials; 5431 - -Small Tools & Equipment;
5412 -- Supplies)
Miscellaneous Increases 100
CHANGES IN COMMODITIES $ 100
CAPITAL OUTLAY: (6111 -- Equipment; 6212- -Motor Vehicles;
7317 -- Vehicle & Equipment Replacement)
Decrease in Equipment, See Appendix C -4 $(1,900)
Increase in Contribution to the Vehicle and
Equipment Replacement Fund 2,000
CHANGES IN CAPITAL OUTLAY 100
TOTAL INCREASE $ 5,430
105
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
THIS IS A BLM PAGE
1
1
IREFUSE FUND
' GENERAL SERVICES
The General Services Function of the Refuse Fund is used to account for
the costs associated with refuse collection, recycling services and a yard
waste composting program.
Refuse collection is provided residences through a contract with a private
scavenger. The Village coordinates this service, offered once or twice
' each week.
Deerfield's successful curbside recycling collection began for single
family homes in September of 1989. Each home is supplied with one or two
' 14 or 18 gallon containers to be set at the curb once each week. Materials
collected include newspapers, magazines, cardboard, chipboard, glass
containers, aluminum and tin cans, and plastic containers. On July 1,
1990, the Village also began a recycling program for yard waste. From
' April 1st to December 15th, this program provides for the weekly
collection of grass and leaves in special paper bags available from local
merchants.
ILEAF REMOVAL
1
106
1J
Starting with the 1990 fall season, the Village has provided an expanded
'
leaf collection program. Each home receives four weekly collections
during late October and through November. The Village's scavenger
contract provides for the compaction and transportation of leaves at no
additional cost to the resident. The Village uses three dump trucks, two
'
leaf loaders, leaf vacuum machines and street sweepers as needed. The
regular scavenger service also picks up leaves on a bagged only basis.
Work Statistics 1991 1992 1993 1994
Leaf Removal (Cubic Yards) 7,401 11,660 10,197 10,434
GOALS AND OBJECTIVES
'
The provision of efficient and environmentally sound collection and
disposal of residential refuse and recyclable materials is the guiding
objective for this activity. Through Village coordination, residents
'
benefit from the economy of scale and increased accountability.
For the 1995 -96 fiscal year, efforts will focus on the following:
Working with the scavenger contractor-in identifying new recycling
'
markets.
Identifying ways to include the multi - family sections of the community
'
in the recycling process.
Promoting reduced waste generation and increased recycling through
enhanced marketing of the program.
'
Increasing awareness of recycling opportunities for the commercial
sector.
1
106
1J
1
REFUSE FUND
Deerfield Curbside Recycling Program
Program Statistics
t
Household
Waste
Participation
Yard
Diverted
'
Month
Percent
Paper*
Glass* Tin* Aluminum* Plastic*
Waste **
Percent
1/94
83%
128
35 7 4
4
93
36.3%
'
2/94
84%
145
31 6 2
9
0
35.4%
'
3/94
84%
108
32 5 2
9
0
27.6%
4/94
84%
146
26 4 3
7
632
31.9%
,
5/94
84%
152
27 4 3
6
564
33.2%
6/94
85%
141
36 7 5
14
375
38.6%
'
7/94
85%
194
49 6 6
11
335
39.0%
'
8/94
85%
129
42 5 5
12
335
32.0%
9/94
85%
177
57 8 7
17
230
46.1%
'
10/94
85%
149
38 7 4
9
556
40.1%
'
11/94
86%
158
38 4 4
11
2275
32.8%
12/94
86%
173
43 8 5
10
95
34.5%
'
TOTAL:
1,800
454 71 50
119
5,490
Monthly
Averages 1994:
84-67%***
150
38 6 4
10
458
35.62%
'
Monthly
Averages 1993:
84.82%***
136
42 7 4
16
477
38.90%
1
* Numbers are in tons recycled.
** Yard waste
quantities are based on compacted cubic yards received by
Lake County
composting facility and reported by
the Village scavenger service.
,
* ** All averages are mean except
Household Participation which is median.
107`
'
REFUSE FUND
'SOURCES OF FUNDS AND EXPENDITURES
FUNDING SOURCE ACTUAL AND PROPOSED
Refuse Fund
'
1993 -94
ACTUAL
1994 -95
BUDGET
1994 -95
ESTIMATE
1995 -96
PROPOSED
'
REVENUE:
715,000
725,000
Refuse Billing
$
710,344
$
724,000 $
$
'
Recycling Revenue
12,363
18,000
40,000
24,000
Interest Earnings
4,613
6,000
6,000
6,000
'
Property Tax Levy
723,151
725,000
725,000
725,000
Penalties
9,481
10,000
10,000
10,000
'
2,500
1,140
2,500
Miscellaneous
3,065
'
Transfer from General
0
0
0
0
TOTAL REVENUE
$
1,463,016
$
1,485,500 $
1,497,139
$
1,492,500
'
TOTAL EXPENDITURES
$
1,435,283
$
1,490,660 $
1,469,799
$
1,530,660
NET CHANGE
$
27,733
$(
5,160)$
27,340
$(
38,160)
t
1
_
Departmental Summary on Page 110
108
REFUSE FUND
SOURCES OF FUNDS AND EXPENDITURES
FUNDING SOURCE PROJECTED
Refuse Fund
REVENUE:
Refuse Billing
Recycling Revenue
Interest Earnings
Property Tax Levy
Penalties
Miscellaneous
Transfer from General
TOTAL REVENUE
TOTAL EXPENDITURES
NET CHANGE
Departmental Summary on Page 110
109
1996 -97 1997 -98
PROJECTED PROJECTED
$ 725,000 $
725,000
24,000
24,000
6,000
6,000
725,000
725,000
10,000
10,000
2,500
2,500
$ 1,492,500 $ 1,492,500
$ 1,570,230 $ 1,610,080
$( 77,730)$( 117,580)
t
' FUNDING SOURCE
Refuse Fund
EXPENDITURES
DEPARTMENT
Refuse
SUMMARY
ACTUAL BUDGET ESTIMATE PROPOSED
1993 -94 1994 -95 1994 -95 1995 -96
$ 29,611
$ 39,610
$ 31,330
$ 40,000
ACCOUNT NUMBER
'
AND
CLASSIFICATION
4,752
5111
Salaries
'
5113
Overtime
14,510
5115
Benefits
150
5211
Repairs & Maintenance
'
5213
Printing and Advertising
20,000
5221
Occupancy
'
5231
MV Maintenance
1,360
5315
Insurance
1,335,528
5317
Contractual
1,412,900
40
100
40
5412
Supplies
1,500
5419
Petroleum Products
'
7232
Other Charges
3,100
7317
Vehicle +Equip Replacement
TOTAL
Per Capita Cost
t
1
EXPENDITURES
DEPARTMENT
Refuse
SUMMARY
ACTUAL BUDGET ESTIMATE PROPOSED
1993 -94 1994 -95 1994 -95 1995 -96
$ 29,611
$ 39,610
$ 31,330
$ 40,000
6,629
10,300
4,150
10,700
4,752
3,480
5,289
3,670
17,146
17,200
14,510
17,200
0
150
0
0
20,000
20,000
20,000
20,000
2,444
5,000
3,610
5,000
1,185
1,360
910
1,490
1,335,528
1,375,760
1,374,310
1,412,900
40
100
40
100
1,327
1,500
1,250
1,500
3,522
3,100
1,300
3,100
13,100 13,100 13,100 15,000
$1,435,283 $1,490,660 $1,469,799 $1,530,660
$86.03 $88.34
110
REFUSE FUND
FUNDING SOURCE
DEPARTMENT
Refuse Fund
SUMMARY
OF EXPENDITURES
Refuse
BY
CATEGORY
1995 -96
1993 -94
1994 -95
1994 -95
1995 -96
BUDGET
ACTUAL
BUDGET
ESTIMATED
PROPOSED
OVER /UNDER
1994 -95
BUDGET CATEGORIES
BUDGET
Personal Services
$ 36,240
$ 49,910
$ 35,480
$ 50,700
$ 790
5111,5113
Other Services
19,589
22,200
18,120
22,200
0
5211,5231
Contractual
1,341,465
1,380,600
1,380,510
1,418,060
37,460
5315,5317,5115
Commodities
21,367
21,750
21,289
21,600
( 150)
5213,5221,5419,5434
Capital Outlay
16,622
16,200
14,400
18,100
1,900
7232,7317
TOTALS
$1,435,283
$1,490,660
$1,469,799
$1,530,660
$ 40,000
111
REFUSE FUND
DEPARTMENT
SUMMARY OF EXPENDITURES Refuse
BY CATEGORY
PROJECTED
1996 -97 1997 -98
PROJECTED PROJECTED
$ 51,700 $ 51,700
22,200 22,200
1,456,630 1,496,480
21,600 21,600
18,100 18,100
$1,570,230 $1,610,080
112
'
FUNDING SOURCE
Refuse Fund
'
BUDGET CATEGORY
'
Personal Services
5111,5113
Other Services
'
5211,5231
'
Contractual
5315,5317,5115
Commodities
'
5213,5221,5419,5434
Capital Outlay
'
7232,7317
TOTALS
t
REFUSE FUND
DEPARTMENT
SUMMARY OF EXPENDITURES Refuse
BY CATEGORY
PROJECTED
1996 -97 1997 -98
PROJECTED PROJECTED
$ 51,700 $ 51,700
22,200 22,200
1,456,630 1,496,480
21,600 21,600
18,100 18,100
$1,570,230 $1,610,080
112
PARKING LOTS
The
Parking
Lot Section consists of expenditures
for the maintenance and
operation of
the commuter parking lots. They are
broken down into lots
constructed
with exclusively Village funds and
lots constructed with
Village.and
Federal funds.
The
nine commuter parking lots are described as follows:
NUMBER
LOCATION SPACES
CONSTRUCTION FUNDING
Lot
1
Chestnut, North of Train
Station Drive 78
Village
Lot
2
Park Avenue (East Side) 34
Village
Lot
3
Robert York Avenue - on
Street Parking 14
Village
Lot
4
Deerfield & Park Avenue 85
Village
Lot
5
Sunset & Elm 91
Village and Federal
Lot
6
Around Railroad Station 186
Village and Federal
Lot
7
Park Avenue (West Side) 78
Village and Federal
Lot
8
Elm Street (South of Osterman) 44
Village
Lot
9
Elm Street (North of Osterman) 65
Village
The Goals and Objectives for the 1995 -96 fiscal year are to:
Verify and enforce proper fee payment or permit display each
weekday, excluding holidays, throughout the year.
Maximize use of permit spaces through overselling permits by 35t.
Increase use of Deerfield -only, daily -fee spaces through promotion
and public education.
Clear snow and ice, and maintain parking and walkway pavement in
good condition.
Provide adequate lighting and landscaping to keep lots secure and
attractive.
Support capital or other major expenses required for maintenance at
the Deerfield Road train station.
113
PARKING LOTS SUMMARY
'SOURCES OF FUNDS AND EXPENDITURES
FUNDING SOURCE ACTUAL AND PROPOSED
Parking Lots Fund
REVENUE
' Collections
Interest Earnings
' TOTAL REVENUES
' Transfer to Street Fund
TOTAL REVENUES AND TRANSFERS
' EXPENDITURES:
Salaries
' Benefits
Insurance
Utility Services
' Repairs and Maintenance
Property Rentals
Supplies
Miscellaneous
' Aggregates
Materials
Contractual
' Equipment
Depreciation
TOTAL EXPENDITURES
' NET CHANGE
1
1
I
i1
!i
11
1993 -94 1994 -95 1994 -95 1995 -96
ACTUAL BUDGET ESTIMATE PROPOSED
$ 174,536 $ 173,000 $ 178,000 $ 183,000
36,762 20,000 24,599 27,000
$ 211,298 $ 193,000 $ 202,600 $ 210,000
( 80,000) ( 80,000) ( 80,000) ( 90,000)
$ 131,298 $ 113,000 $ 122,600 $ 120,000
14,489
10,440
15,320
16,120
2,333
1,900
2,350
2,020
742
860
990
950
7,739
8,600
8,600
8,600
1,597
2,500
560
2,500
7,440
7,500
7,500
7,500
365
950
0
950
185
200
0
200
0
300
0
300
1,100
1,800
1,420
1,800
11,784
15,360
13,240
15,360
16,395
3,000
1,000
3,000
15,660
0
0
0
$ 67,028 $
53,410 $
50,980 $
59,300
$ 64,270 $ 59,590 $ 71,620 $ 60,700
114
PARKING LOTS SUMMARY
SOURCES OF FUNDS AND EXPENDITURES
FUNDING SOURCE PROJECTED
Parking Lots Fund
REVENUE
Collections
Interest Earnings
TOTAL REVENUES
Transfer to Street Fund
TOTAL REVENUES AND TRANSFERS
EXPENDITURES:
Salaries
Benefits
Insurance
Utility Services
Repairs and Maintenance
Property Rentals
Supplies
Miscellaneous
Aggregates
Materials
Contractual
Equipment
Depreciation
TOTAL EXPENDITURES
NET CHANGE
115
1996 -97 1997 -98
PROJECTED PROJECTED
$ 183,000 $ 183,000
27,000 27,000
$ 210,000 $ 210,000
( 90,000) ( 90,000)
$ 120,000 $ 120,000
16,120
16,120
2,270
2,590
1,050
1,150
8,600
8,600
2,500
2,500
7,500
7,500
950
950
200
200
300
300
1,800
1,800
15,360
15,360
3,000
3,000
0
0
$ 59,650 $ 60,070
$ 60,350 $ 59,930
'
'
FUNDING SOURCE
Parking Lots Fund
•
PARKING LOTS FUND
SUMMARY OF EXPENDITURES
BY CATEGORY
DEPARTMENT
Parking Lots
1995 -96
1993 -94
1994 -95
1994 -95
1995 -96
BUDGET
'
ACTUAL
BUDGET
ESTIMATED
PROPOSED
OVER /UNDER
1994 -95
BUDGET CATEGORIES
BUDGET
Personal Services
$ 14,489
$
10,440
$ 15,320
$ 16,120
$ 5,680
'
5111,5113
Other Services
16,776
18,600
16,660
18,600
0
'
5211,5216
Contractual
14,858
18,120
16,580
18,330
210
5115,5315,5317
'
Commodities
1,650
3,250
1,420
3,250
0
5427,5428,5434,5424
'
Capital Outlay
19,255
3,000
1,000
3,000
0
6111,7316,7317
'
TOTALS
$ 67,028
$
53,410
$ 50,980
$ 59,300
$ 5,890
116
PARKING LOTS FUND
FUNDING SOURCE DEPARTMENT
Parking Lots Fund SUMMARY OF EXPENDITURES Parking Lots
BY CATEGORY
PROJECTED
1996 -97 1997 -98
BUDGET CATEGORY PROJECTED PROJECTED
Personal Services
5111,5113
Other Services
5211,5216
Contractual
5115,5315,5317
Commodities
5427,5428,5434,5424
Capital Outlay
6111,7316,7317
TOTALS
117
$ 16,120 $
16,120
18,600
18,600
18,680
19,100
3,250
3,250
3,000
3,000
$ 59,650 $
60,070
1
1
1
1
1
1
118
PENSION FUNDS
The Village contributes to two pension funds as required by State Law.
'
POLICE PENSION FUND
The Police Pension Fund is required by State law for all communities of
over 5,000 population. The fund is administered by a Police Pension Board
'
made up of five members. Two are active members of the department, two
are from the citizens of the community, and one is elected from the
beneficiaries of the fund. They are charged with the investment of the
funds collected from the active personnel and by a special tax as the
'
contribution of the community.
I.M.R.F.
'
I.M.R.F. covers Village employees with the exception of sworn police
personnel. The current employer pension contribution for IMRF is 11.01%
of salary. The Village also contributes 6.20% for the employer's portion
of social security taxes for all employees, other than sworn police
'
personnel and 1.45% for the employer's portion of Medicare taxes for all
employees required to be covered by Medicare.
FUNDING PROGRESSION
'
Net Assets Available for Benefits as a Percentage of the Pension Benefit
Obligation:
'
Year Police Pension Fund Illinois Municipal Retirement Fund
1991 118.8 52.0
'
1992 119.4 61.9
1993 110.5* 69.0
'
1994 111.6 71.0
*Actuarial Changes:
Interest Earnings Assumption 9% to 8.5%
'
Projected Salary Increases reduced from 6.5% to 6%
1
1
1
1
1
118
POLICE PENSION FUND
SOURCES OF FUNDS AND EXPENDITURES
FUNDING SOURCE ACTUAL AND PROPOSED
Police Pension Fund
REVENUE:
Payroll Deduction
Property Tax Levy
Replacement Tax
Interest Earnings
TOTAL REVENUE
EXPENDITURES:
Pensions
Separation Refunds
Miscellaneous
TOTAL EXPENDITURES
NET CHANGE
119
1993 -94 1994 -95 1994 -95 1995 -96
ACTUAL BUDGET ESTIMATE PROPOSED
$ 164,424 $ 170,000 $ 175,000 $ 185,000
190,000 210,000 210,000 225,000
6,392 6,000 6,000 6,000
987,515 940,000 960,000 1,010,000
$ 1,348,331 $ 1,326,000 $ 1,351,000 $ 1,426,000
290,772
349,700
305,000
370,000
3,504
20,000
0
20,000
1,189
2,000
2,000
2,000
$ 295,465 $
371,700
$ 307,000
$ 392,000
$ 1,052,866 $
954,300
$ 1,044,000
$ 1,034,000
' FUNDING SOURCE
Police Pension Fund
POLICE PENSION FUND
SOURCES OF FUNDS AND EXPENDITURES
PROJECTED
REVENUE:
' Payroll Deduction
' Property Tax Levy
Replacement Tax
' Interest Earnings
TOTAL REVENUE
' EXPENDITURES:
' Pensions
Separation Refunds
' Miscellaneous
TOTAL EXPENDITURES
' NET CHANGE
1
1
1
1996 -97 1997 -98
PROJECTED PROJECTED
$ 195,000 $ 205,000
245,000 270,000
6,000 6,000
1,075,000 1,150,000
$ 1,521,000 $ 1,631,000
390,000 420,000
20,000 20,000
2,000 2,000
$ 412,000 $ 442,000
$ 1,109,000 $ 1,189,000
120
IMRF
FUND
'
SOURCES OF
FUNDS
AND EXPENDITURES
FUNDING SOURCE ACTUAL AND
PROPOSED
IMRF Fund
t
1993 -94
1994 -95
1994 -95
1995 -96
ACTUAL
BUDGET
ESTIMATE
PROPOSED
'
REVENUE:
t
Property Tax Levy
$
423,909
$ 470,000
$
470,000
$
490,000
324,195
380,000
380,000
380,000
'
Property Tax Levy - FICA
Replacement Tax
8,136
8,000
8,000
8,000
'
Interest Earnings
5,427
2,000
10,000
12,000
TOTAL REVENUE
$
761,667
$ 860,000
$
868,000
$
890,000
'
EXPENDITURES:
'
IMRF Village Contribution
395,593
450,000
410,000
490,000
FICA Village Contribution
168,596
250,000
175,000
200,000
'
FICA Library Contribution
40,548
56,000
45,000
52,000
'
Medicare Village Contribution
41,355
45,000
52,000
60,000
Medicare Library Contribution
9,508
12,000
10,000
10,000
'
TOTAL EXPENDITURES
$
655,600
$ 813,000
$
692,000
$
812,000
NET CHANGE
$
106,067
$ 47,000
$
176,000
$
78,000
t
t
121
'
' IMRF FUND
'SOURCES OF FUNDS AND EXPENDITURES
FUNDING SOURCE PROJECTED
IMRF Fund
REVENUE:
Property Tax Levy
' Property Tax Levy - FICA
Replacement Tax
' Interest Earnings
TOTAL REVENUE
EXPENDITURES:
' IMRF Village Contribution
FICA Village Contribution
' FICA Library Contribution
' Medicare Village Contribution
Medicare Library Contribution
' TOTAL EXPENDITURES
NET CHANGE
1
1996 -97 1997 -98
PROJECTED PROJECTED
$ 520,000 $
550,000
400,000
420,000
10,000
10,000
14,000
14,000
11,000
12,000
$ 944,000 $
994,000
520,000
540,000
210,000
210,000
55,000
60,000
65,000
70,000
11,000
12,000
$ 861,000 $
892,000
$ 83,000 $
102,000
122
MUNICIPAL AUDIT FUND
The municipal audit is an independent, outside audit conducted by a firm
engaged by the Mayor and Board of Trustees on an annual basis as required
by State law.
These are earmarked funds that can only be expended for audit purposes.
The amount levied is designed to be the exact cost of the audit.
Beginning with the 1995 -96 fiscal year, no property tax will be levied,
and funding for the audit will be provided by the General Fund.
123
' MUNICIPAL AUDIT FUND
'SOURCES OF FUNDS AND EXPENDITURES
FUNDING SOURCE ACTUAL AND PROPOSED
' Funding Transferred to General Fund 1995 -96 Fiscal Year
1
124
Municipal Audit Fd.
1993 -94
1994 -95
1994 -95
1995 -96
ACTUAL
BUDGET
ESTIMATE
PROPOSED
REVENUE:
tProperty
Tax Levy
$
13,981
$
15,000
$
15,000
$
0
Miscellaneous
19
0
0
0
'
TOTAL REVENUES
$
13,999
$
15,000
$
15,000
$
0
'
EXPENDITURES:
Contractual
13,225
14,500
14,500
0
'
TOTAL EXPENDITURES
$
13,225
$
14,500
14,500
0
$
$
NET CHANGE
$
774
$
500
$
500
$
0
' Funding Transferred to General Fund 1995 -96 Fiscal Year
1
124
MUNICIPAL AUDIT FUND
SOURCES OF FUNDS AND EXPENDITURES
FUNDING SOURCE PROJECTED
Municipal Audit Fd.
1996 -97 1997 -98
PROJECTED PROJECTED
REVENUE:
Property Tax Levy
$
0
$ 0
Miscellaneous
0
0
TOTAL REVENUES
$
0
$ 0
EXPENDITURES:
Contractual
0
0
TOTAL EXPENDITURES
$
0
$ 0
NET CHANGE
$
0
$ 0
Funding Transferred to General Fund 1995 -96 Fiscal Year
125
1
IEMERGENCY SERVICES AND DISASTER AGENCY
The Emergency Services and Disaster Agency supersedes the Civil Defense
' Agency and now basically relates to natural disasters caused by floods and
tornadoes. The Agency also prepares a plan of action to be taken if
man -made disasters occur such as. train, aircraft and truck accidents where
cargo involves potential danger to our Village residents.
The Goals and Objectives for the 1995 -96 fiscal year are to:
Coordinate emergency response plans with Police, Fire and other
emergency services.
Revise existing emergency response plans as necessary to account for
new or changing conditions.
Provide sufficient funding to test and maintain emergency warning
sirens and other communication equipment.
1
I
1
1
1
0
1
1
1
1
1
126
1
EMERGENCY SERVICES FUND
SOURCES OF FUNDS AND EXPENDITURES
FUNDING SOURCE ACTUAL AND PROPOSED
Emergency Services Fd.
REVENUE:
Property Tax Levy
Miscellaneous
TOTAL REVENUE
EXPENDITURES:
Travel, Training, etc.
Communications
Insurance
Contractual
Utility Services
Motor Vehicle Maintenance
Petroleum Products
Repairs and Maintenance
Supplies
Equipment
TOTAL EXPENDITURES
NET CHANGE
127
1993 -94
1994 -95
1994 -95
1995 -96
ACTUAL
BUDGET
ESTIMATE
PROPOSED
$ 4,991 $
1,768
$ 6,759 $
5,000 $ 5,000 $
0 0
5,000 $ 5,000 $
0
[f7
0
250
250
250
969
1,800
800
1,800
123
600
200
600
1,369
1,300
1,300
1,300
640
500
420
500
305
0
445
0
0
0
0
0
0
0
0
0
48
500
250
500
0
500
250
2,500
$ 3,453 $
5,450 $
3,915 $
7,450
$ 3,306 $(
450)$
1,085 $(
7,450)
n
EMERGENCY SERVICES FUND
'SOURCES OF FUNDS AND EXPENDITURES
FUNDING SOURCE PROJECTED
Emergency Services Fd.
REVENUE:
' Property Tax Levy
Miscellaneous
' TOTAL REVENUE
' EXPENDITURES:
Travel, Training, etc.
Communications
' Insurance
Contractual
Utility Services
Motor Vehicle Maintenance
Petroleum Products
Repairs and Maintenance
Supplies
' Equipment
TOTAL EXPENDITURES
tNET CHANGE
1
I
s'
1996 -97 1997 -98
PROJECTED PROJECTED
$ 0
$ 0
0
0
600
$ 0
$ 0
250
250
1,800
1,800
600
600
1,300
1,300
500
500
0
0
0
0
0
0
500
500
500
500
$ 5,450 $
5,450
$( 5,450)$(
5,450)
128
ENHANCED 9 -1 -1 FUND
To provide Village residents with immediate access to emergency
services - -Fire, Police, or Ambulance - -by dialing 9 -1 -1. This program was
begun during the 1989 -90 fiscal year with actual implementation occurring
during the 1990 -91 fiscal year. By referendum the citizens-of Deerfield
agreed to pay a $.50 per month per telephone line surcharge to have the
Enhanced 9 -1 -1 Program. During fiscal year 1994 -95, the Emergency Medical
Dispatch program and the upgrading of Telecommunication Devices for the
Disabled (TDD) were added to the system.
129
ENHANCED 911 FUND
tSOURCES OF FUNDS AND EXPENDITURES
FUNDING SOURCE ACTUAL AND PROPOSED
Enhanced 911 Fund
REVENUE:
' Telephone Surcharge
Interest Earnings
' Intergovernmental
TOTAL REVENUE
' EXPENDITURES:
Repairs and Maintenance
' Contractual
EMD Training
Equipment
' TOTAL EXPENSE
NET CHANGE
1
1
1
1993 -94 1994 -95 1994 -95 1995 -96
ACTUAL BUDGET ESTIMATE PROPOSED
$ 89,577 $
88,000 $
81,290 $
88,000
772
1,000
1,360
1,000
7,236
8,000
7,830
8,000
36,489
7,300
$ 97,585 $
97,000 $
90,480 $
97,000
0
0
0
0
29,699
70,500
69,100
79,500
0
0
0
1,000
36,489
7,300
8,600
16,800
$ 66,188 $
77,800 $
77,700 $
97,300
$ 31,397 $
19,200 $
12,780 $(
300)
130
I
ENHANCED 911 FUND
SOURCES OF FUNDS AND EXPENDITURES
FUNDING SOURCE PROJECTED
Enhanced 911 Fund
REVENUE:
Telephone Surcharge
Interest Earnings
Intergovernmental
TOTAL REVENUE
EXPENDITURES:
Repairs and Maintenance
Contractual
EMD Training
Equipment
TOTAL EXPENSE
NET CHANGE
131
1996 -97 1997 -98
PROJECTED PROJECTED
$ 90,000 $
92,000
1,000
1,000
8,000
8,000
$ 99,000 $
101,000
0 0
83,000 87,000
1,000 1,000
11,000 12,000
$ 95,000
$ 100,000
$ 4,000
$ 1,000
IDEBT SERVICE FUND
The Debt Service Fund is used for paying general obligation debt incurred
' by the Village. The levy year is somewhat different from the actual
payment year. The property tax is levied in such a fashion so that the
Village will receive funds in time to pay the principal and interest as it
becomes payable.
Schedule of General Obligation Debt Outstanding
' Currently the Village has three general obligation bond issues
outstanding.
Corporate Purpose 1991. This $1,500,000 five year issue was sold to
' provide funding for the construction of the Village's downtown T.I.F.
program. This general obligation bond is being repaid from T.I.F. 2
funds.
' Corporate Purpose 1986. This $11,000,000 twenty year bond issue was
used to refinance a previous short term bond issue. The original funds
were used to implement Phases 1 and 2 of the sanitary sewer rehabilitation
program and is being repaid by property taxes.
' Refunding Corporate Purpose 1993. This $9,995,000 bond issue was a
refunding of the 1986 and 1988 bond issues. This issue has an eleven year
life which corresponds with the issues being refunded. The issue provides
' a present value saving of $636,106.52 and a dollar savings of
approximately $70,000 per year.
The Village does not anticipate issuing any new debt for the next fiscal
' year.
1
1
1
1
1
1
132
FUNDING SOURCE
Debt Service Fund
DEBT SERVICE FUND
SOURCES OF FUNDS AND EXPENDITURES
ACTUAL AND PROPOSED
REVENUE:
Property Tax Levy
Receipts from Other Funds
Replacement Tax
Taxes TIF Surplus
Interest Earned
TOTAL REVENUE
EXPENDITURES:
Bond Principal and Interest
Miscellaneous
TOTAL EXPENDITURES
NET CHANGE
133
1993 -94 1994 -95 1994 -95 1995 -96
ACTUAL BUDGET ESTIMATE PROPOSED
$ 1,174,012 $
934,210 $
931,710 $
915,755
433,500
334,500
334,500
317,400
56,622
45,000
45,000
50,000
199,079
200,000
210,100
210,000
93,366
90,000
95,000
95,000
$ 1,956,579 $ 1,603,710 $ 1,616,310 $ 1,588,155
1,887,553 1,701,210 1,701,210 1,700;155
5,475 5,000 5,000 5,000
$ 1,893,028 $ 1,706,210 $ 1,706,210 $ 1,705,155
$ 63,551 $( 102,500)$( 89,900)$( 117,000)
DEBT SERVICE FUND
'SOURCES OF FUNDS AND EXPENDITURES
FUNDING SOURCE PROJECTED
Debt Service Fund
REVENUE:
' Property Tax Levy
Receipts from Other Funds
' Replacement Tax
Taxes TIF Surplus
Interest Earned
' TOTAL REVENUE
EXPENDITURES:
' Bond Principal and Interest
Miscellaneous
' TOTAL EXPENDITURES
' NET CHANGE
1
1
1996 -97 1997 -98
PROJECTED PROJECTED
$ 947,155 $ 947,155
0 0
55,000 55,000
215,000 215,000
95,000 95,000
$ 1,312,155 $ 1,312,155
1,367,155 1,376,155
5,000 5,000
$ 1,372,155 $ 1,381,155
$( 60,000)$( 69,000)
134
MOTOR FUEL TAX FUND
The motor fuel tax is collected by the State of Illinois and is a flat 19
cents per gallon after January 1, 1990. The tax is then apportioned in
accordance with a rather complex formula; after certain deductions, 32
percent of the remaining motor fuel tax is allocated to the municipalities
of the State on a per capita basis. In addition, 2% of the State's
portion of sales tax collections are distributed to the Village. Motor
fuel tax funds will continue to be utilized according to State regulations
for the following purposes:
Street construction, maintenance or reconstruction to improve
traffic capacity.
Bridge repair /reconstruction.
Installation of traffic signs, signals, and controls.
Sidewalk repair and replacement.
The public benefit share of new street improvements when certain
criteria are met in connection with a special assessment project.
In the 1995 -96 fiscal year the following projects will be undertaken:
Street maintenance which includes:
Snow and ice control
Inlet reconstruction
Concrete street repair
Weed control
Pothole patching
Crack filling
Traffic signal maintenance
Pavement marking
Deerfield Road resurfacing from Waukegan Road to the east city
limits on Deerfield Road
Traffic signal at Deerfield /Carlisle
135
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
7
MOTOR FUEL TAX FUND
Source and Application of Funds
Beginning Balance
Interest Transfers
Motor Fuel Tax Allotments
Other
FUNDS AVAILABLE
FOR YEAR
MFT PROJECTS:
MFT Street
Maintenance Program*
1. Street Resurfacing
and Renovation Program **
a. Concrete Patching
b. Inlet Reconstruction
2. Resurfacing Deerfield
Road * * **
3. Rehabilitation -
Bridges * **
4. Traffic Signals * * **
SUBTOTAL
TOTAL EXPENDITURES
1993 -94
1994 -95
1994 -95
1995 -96
ACTUAL
BUDGET
ESTIMATE
PROPOSED
$ 965,978
$1,026,737
$1,005,074
$1,060,292
36,539
50,000
43,000
60,000
391,724
380,000
375,000
375,000
24,348
0
0
0
$1,418,589 $1,456,737 $1,423,074 $1,495,292
$ 210,000 $ 215,000 $ 215,000 $ 225,000
59,302 70,000
12,447 29,000
63,128 75,000
18,684 30,000
0 400,000 0 523,000
65,158 50,000 59,070 18,000
66,608 120,000 6,900 61,000
$ 203,515 $ 669,000 $ 147,782 $ 707,000
FOR YEAR
$ 413,515
$
884,000
$ 362,782
$
932,000
YEAR END BALANCE
$1,005,074
$
572,737
$1,060,292
$
563,292
Capital Projects Budget, Pages 146 thru 151
*Capital Project Item 3
* *Capital Project Item 4
** *Capital Project Item 5
* ** *Capital Project Item 7C
136
MOTOR FUEL TAX FUND
Source and Application of Funds
1996 -97 1997 -98
PROJECTED PROJECTED
Beginning Balance
$ 563,292
$
627,292
Interest Transfers
30,000
30,000
Motor Fuel Tax Allotments
375.000
375,000
FUNDS AVAILABLE
FOR YEAR
$ 968,292
$1,032,292
MFT PROJECTS:
MFT Street
Maintenance Program*
$ 230,000
$
235,000
1. Street Resurfacing
and Renovation Program **
a. Concrete Patching
80,000
85,000
b. Inlet Reconstruction
31,000
32,000
2. Resurfacing Deerfield
Road * * **
0
0
3. Rehabilitation -
Bridges * **
0
0
4. Traffic Signals * * **
0
0
SUBTOTAL
$ 111,000
$
117,000
TOTAL EXPENDITURES
FOR YEAR
$ 341,000
$
352,000
YEAR END BALANCE
$ 627,292
$
680,292
Capital Projects Budget, Pages 146 thru 151
*Capital Project Item 3
* *Capital Project Item 4
** *Capital Project Item 5
* ** *Capital Project Item 7C
137
1
1
INFRASTRUCTURE REPLACEMENT FUND
This fund was established in September, 1989 for the purpose of
maintaining, repairing and renovating the capital assets of the Village,
The sources of revenue for this fund are the State Income Tax Surcharge,
Residual Equity Transfers, Interest Earnings, and the residents,
contribution to the Sidewalk /Curb Program.
' Beginning with Fiscal Year 1993 -94, the Sidewalk /Curb Program has been
accounted for in this fund. Sidewalks /Curbs are "public sidewalks and
curbs" in front of a private property which the owners want replaced. The
Village and the owners each pay a portion of the cost. Safety sidewalks
will also be accounted for in this fund. Safety sidewalks are those near
schools, parks, and other publicly owned property which do not qualify for
financing by the property owner.
' In the 1995 -96 fiscal year the following projects are scheduled:
Deerpath Drive -
' (a) New curbs and gutters
(b) New bituminous pavement
1
1
7�
1
1
J
i�
'J
138
INFRASTRUCTURE REPLACEMENT FUND
SOURCES OF FUNDS AND EXPENDITURES
FUNDING SOURCE ACTUAL AND PROPOSED
Infrastructure
Replacement Fd.
REVENUE:
State Income Tax
Interest Earnings
Sidewalk /Curb Program
Surplus Transfer TIF
Transfer from Sewer
Transfer from Water
Residual Equity Transfer
Other
TOTAL REVENUE
Beginning Cash Balance
FUNDS AVAILABLE FOR YEAR
EXPENDITURES
Professional **
Sidewalk /Curb Program*
Contractual **
Miscellaneous
TOTAL EXPENDITURES
BALANCE
1993 -94 1994 -95 1994 -95 1995 -96
ACTUAL BUDGET ESTIMATE PROPOSED
$ 173,545 $ 39,000 $ 39,678 $ 0
15,522 5,000 8,000 5,000
24,611 30,000 41,694 30,000
277,071 325,000 256,311 325,000
0 250,000 359,774 165,000
0 45,000 54,980 165,000
162,531 0 0 900,000
44,864 0 80,000 0
$ 698,144 $ 694,000 $ 840,436 $ 1,590,000
388,167 367,860 382,395 486,983
$ 1,086,311 $ 1,061,860 $ 1,222,831 $ 2,076,983
78,564
62,000
41,000
156,000
98,486
141,000
118,663
141,000
526,416
624,000
576,185
1,225,000
450
0
0
0
$ 703,916 $
827,000 $
735,849
$ 1,522,000
$ 382,395 $
234,860 $
486,983
$ 554,983
* See Capital Projects Page 146 Projects Number 1 and 2
** See Capital Projects Pages 146 -148 Projects 6b, 8, and 17
139
INFRASTRUCTURE REPLACEMENT FUND
'SOURCES OF FUNDS AND EXPENDITURES
FUNDING SOURCE PROJECTED
Infrastructure
' Replacement Fd.
1996 -97 1997 -98
PROJECTED PROJECTED
' REVENUE:
State Income Tax
$
0
$
0
Interest Earnings
5,000
5,000
'
Sidewalk /Curb Program
30,000
30,000
Surplus Transfer TIF
325,000
325,000
Transfer from Sewer
0
0
'
Transfer from Water
0
0
Residual Equity Transfer
0
0
Other
0
0
TOTAL REVENUE
$
360,000
$
360,000
'
Beginning Cash Balance
554,983
203,983
FUNDS AVAILABLE FOR YEAR
$
914,983
$
563,983
' EXPENDITURES
Professional **
70,000
70,000
Sidewalk /Curb Program*
141,000
141,000
'
Contractual **
500,000
500,000
Miscellaneous
0
0
'
TOTAL EXPENDITURES
$
711,000
$
711,000
BALANCE
$
203,983
$(
147,017)
L
See Capital Projects Page 146
Projects
Number 1 and 2
See Capital Projects Pages 146 -148 Projects
6b, 8,
and 17
t
140
VEHICLE AND EQUIPMENT REPLACEMENT FUND
The purpose of this fund is to amortize the replacement cost of certain
Village equipment over its useful life. For the purpose of this fund,
capital equipment for replacement is defined as any vehicle or large
regularly replaced equipment item having a useful life-of more than one
year and having a value of $5,000 or more at the time of purchase.
The Goals and Objectives for the 1995 -96 fiscal year are to:
Maintain appropriate fund balances through contributions from
operating funds and interest earnings.
Provide sufficient funds to purchase equipment and vehicles scheduled
for replacement during the coming fiscal year.
Provide sufficient funds to coordinate the maintenance and repair of
all vehicles and equipment included in the replacement schedule.
Beginning with the 1994 -95 fiscal year, this fund has been expanded to
include all Village operating divisions. Previously, this fund included
only vehicles and equipment replacement for the Public Works Division.
141
' VEHICLE & EQUIPMENT REPLACEMENT FUND
SOURCES OF FUNDS AND EXPENDITURES
FUNDING SOURCE ACTUAL AND PROPOSED
Intragovernmental
Revenues
' REVENUE:
Depreciation Charges:
Administration
Police
Street
Sewer
' Sewerage Treatment Plant
Water
Garage
' Refuse
Interest Earnings
Miscellaneous
' Transfer from General
TOTAL REVENUE
Beginning Cash Balance
FUNDS AVAILABLE FOR YEAR
' EXPENDITURES:
Equipment
' Motor Vehicles
Repairs and Maintenance
Total Expenditures
REMAINING CASH BALANCE
1993 -94 1994 -95 1994 -95 1995 -96
ACTUAL BUDGET ESTIMATE PROPOSED
$ 0
$ 17,000
$ 16,998
$ 25,700
0
107,000
107,000
127,000
48,500
48,500
48,500
70,000
12,800
12,800
12,800
27,000
7,200
7,200
7,200
6,000
36,500
36,500
36,500
22,000
0
0
0
2,000
13,100
12,650
12,650
15,000
49,951
48,000
57,715
100,000
1,100
0
0
0
_515,000
0
0
0
$ 684,151
$ 289,650
$ 299,362
$ 394,700
789,556
1,336,083
1,348,035
1,358,097
$ 1,473,707
$ 1,625,733
$ 1,647,397
$ 1,752,797
( 3,049)
94,900
94,900
389,000
128,721
119,400
184,400
469,500
0
10,000
10,000
10,000
$ 125,672 $
224,300
$ 289,300 $
868,500
$ 1,348,035 $
1,401,433
$ 1,358,097 $
884,297
142
VEHICLE & EQUIPMENT REPLACEMENT FUND
SOURCES OF FUNDS AND EXPENDITURES
FUNDING SOURCE PROJECTED
Intragovernmental
Revenues
1996 -97 1997 -98
PROJECTED PROJECTED
REVENUE:
Depreciation Charges:
Administration
$
26,990
$ 28,330
Police
127,000
127,000
Street
75,000
78,000
Sewer
28,350
29,760
Sewerage Treatment Plant
6,300
6,610
Water
23,100
24,250
Garage
2,100
2,200
Refuse
15,000
15,000
Interest Earnings
100,000
100,000
Miscellaneous
0
0
Transfer from General
0
0
TOTAL REVENUE
$
403,840
$ 411,150
Beginning Cash Balance
884,297
1,164,437
FUNDS AVAILABLE FOR YEAR
$
1,288,137
$ 1,575,587
EXPENDITURES:
Equipment
35,000
43,500
Motor Vehicles
78,700
240,300
Repairs and Maintenance
10,000
10,000
Total Expenditures
$
123,700
$ 293,800
REMAINING CASH BALANCE
$
1,164,437
$ 1,281,787
143
1
' SUMMARY OF CAPITAL PROJECTS COMPLETED
Fiscal Years 1990 -91 Through 1994 -95
During the last five years dramatic growth has occurred in the Village of Deerfield. Major
' commercial developments have been completed which required a substantial level of private
capital investment. Likewise, the Village has provided a considerable level of capital investment
to ensure the adequacy of public facilities and the infrastructure of the community. A total of
' $17,342,600 was spent on capital projects during Fiscal Year 1990 -91 through 1994 -95,
summarized below:
1. Access Avenue Project - $2,581,000 (consisting of acquisition of necessary right -of -way,
' engineering, and construction from Hazel to Osterman);
2. Street Rehabilitation - $3,986,000 (street resurfacing and reconstruction program involving
' approximately 1 1/2 miles of streets annually.);
3. Bridge Rehabilitation - $671,600 (consisting of repairs and renovations to Deerfield Rd.,
' Montgomery and Carriage Way bridges);
4. Motor Fuel Tax Street Maintenance - $2,275,000 (general street maintenance, sidewalk
' repair, inlet reconstruction, etc..);
5. Traffic Signal Installations - $527,000;
6. Storm & Sanitary Sewer Projects - $1,762,000 (Phase I and II of the storm and sanitary sewer
' program including manhole reconstruction and sewer renovation in several sectors of the
Village);
1
1
1
1
1
7. Excess -Flow Pumping Stations - $1,723,000 (including construction of the Deerfield Road,
Warwick Road and Wilmot Road Pumping facilities);
8. West Fork Channel - $696,000 (project consisted of the West Fork Channel relocation and
culvert improvement);
9. Village HalVAnnex Remodeling - $49,000 (remodeling the finance and administrative offices,
the Board Room and the Annex);
10. Brickyards ards Park - $742,000 (Village's contribution towards developing a recreational park in
the Brickyards);
11. Streetscape Phases I through IV - $1,558,500 (consisting of Pedestrian Overpass and
walkways at the train station, entry signage features, Village Plaza, improvements to the
Marathon Parking Lot and Waukegan Rd. improvements);
144
1
1
12. Miscellaneous Capital Projects - $771,500 (including 50/50 sidewalk and curb replacement,
parkway tree planting, restoration programs, enhanced 911 system, and a recycling drop -off I
center);
Total Capital Projects- = $- 17,342,600 I
Of this total, 810,189,912 (58.8%) of the funding was provided by outside '
sources (ie., developers, TIF districts, and other Governmental Agencies).
PROJECTED CAPITAL PROJECTS EXPENDITURES
Fiscal Years 1995 -96 to 1999 -00 '
During the next five years, it is projected that a major expenditure of $8,493,500 will be made to
'
upgrade and improve the Village water supply system. This expenditure will provide for the V'illage's
current and future projected water demands.
1
Street rehabilitation projects will comprise nearly 40% of the capital expenditures total in fiscal years
1995 -96 through 1999 -00 for improvements to Village streets currently identified as Linden,
Elmwood, Deerfield, Oxford and Jonquil Terrace.
'
The aggregate level of funding for capital projects during the period fiscal years 1995 -96 to 1999 -00 is
projected to be approximately $21,913,000. The total projected expenditures for capital projects can
'
be categorized as follows:
1) Street Projects - $8,663,000 39.5%
'
2) Sewer Projects - 926,000 4.2%
3) Sewage Treatment Plant - 865,500 4.0%
4) Water Projects - 8,493,500 38.8%
'
5) Streetscape Projects - 1,159,000 5.3%
6) Other Projects - 1,806,000 8.2%
,
Total $21,913,000 100.0%
1
The items cited in this capital projects budget focus on long -term, ongoing activities which have no material effect on the operating '
budget.
1
145 1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
0
0
O
N
Q
W
0
H
U
LU
a
(L
z
0
U
D
Zm
Q
Z
<0
LLI v
ca
V5 z
Oa
UN
0
CL Z
00
LL
co
m
W
F- Z
0
F_
H N
FL 5
U
O
Q
a
Z
J
cc
O
LL
co
Z
0
H
w
a
a
r
c
b
b
�
ty
u
v
V.
LL
LL
c�
Y
y
I I
y
k y
LL
E`r
E�
Er
Er
ro u 1�
Ir E`+
U
J
,,
�
'•
`'
O
C
O
O
�
0 0
O
8
00
8
0000
8
O
O
O
0
00
O
1
(d
ui
16
N v
C
0)
0
r
It
0) (1)
N
(14
69
O
69
to
6A
8
0
8
00
8
m
0)
O
O
O
O O
C
1
(D
Iri
0
0 (1)
cri
N
N
0)
(A
N
069
0)
r
69
69
O
00
0)
0
00
0
0000
0
1
(D
N
Id.
to N
I�
f-
N
r
(h
O Cr
r
O)
6A
0
69
8
00
8
00 00
8
r•
rn
O
O
O
00
O
I
(
N
o
o r
t
N
E9
N
EA
r
0)
r
(fl
69
(A
8
O
8
0 0
8
O
0
O O
0 0
O S
N
O
O
O
O O
O
O
O
00
00
00
i
(D
to
U)
N O
ui
N
(p
v 0
�: co
t0 IA
In
N
.-
N
r- Cl)
O
r
(A
N (9
N N
IT n
0)
fA
N
69 6A
EA
0 6)
69 6A
6A 11
rn
69
to
69
Gp
G
G
�
�
jOp
"
�
3
yj
tVtO�i
'O
"
ro
E"
cd
ti v
V J
I
U
"
��
v; P.
o .. v
a'
G
•°=
G G
co
O
O
�'
p
�'
U�
au�
4)
to q)
G
O
O
y
G
y v
r
�;
a)
a �2S
G •C y
C
ti
•C to
•�
xWC�
WU
•pWU
f...
pp
❑ O
3
O
.�
«+
G
y
Q U
7
j
w
"
a v
a
`�
a.3
W
c 3,
G x
c
E(&-
FU-
<
m
o
CQ
Ca
o0C
L
y
o�
a v
UU
k.
k.
U?
Uv��
1 /. L
r
00
0
0
2
w
0
F-
w
0
IY
d
Z
0
U
D
Z�
O F-
N
�Z
O
wU
O
O
to Z
ZQ
UN
QZ
00
�m
F- Z
0
F
U�
U
Q
O
Z
0
0
Z
F
w
O
CL
147
00 O .-r N M I ,
1-4 • .4 .-1 .-i .--I
c
c
U
o
'�
O
c
cc
��
Db
w
0
R�
c9shq�
a s
b
per,.
pItQ,
OLIZ,
b
UE
ly
G
6q
69
9 � "
0
00
O
O'
O
O
1
O O
O O
�
O
cn
00
00
O
O
O
0
MOO
O O
I
co
so
6
N
rn O
00
O O
0
O
0
o'
I
O0
�69
0
00
O
O
00 O
O
O O
A
rn
0 0
0 0
0
0 0
(O
0
O0
�� r-
NO
O
O
�jj
r
fA
fA
EA
69%
to
O
O
00
O O
O
O
O
O
00
O O
O
O
O
C
I
O
o o
'c�
a°DO
`n
6
v
'
��
1
U
.0
°
o
y
�
cz
1.
Q
w
R. • H
U
U
0
moo
_ fi.o
t4)
�4
a
O
a�i
C
�(Ycqqa
CCU
a�i
�4
'. p 00
cy
1. p
H
p y n
w uU Q
oD a�
•a$ � n
Ur.
'
C v C
U y q
is •G C h O
D U
0
+
4)
r.
a o�gwv
rc..,v
0o
U
w
Y u 0
......>
...
�
�.
la:
"
aW
U
n
H
0
w � -n
3 x
2
a�
00 O .-r N M I ,
1-4 • .4 .-1 .-i .--I
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
O
O
O
N
4A
cc
W
0
I
i
FF
a
Z
0
U
D
Z�
aZ
m0
wU
go
ZQ
Oy
UO
2Z
Op
U.
�m
Fw— z
—0
F
co
FL
U0
U
Q
0
Z
J
Q
0
V)
Z
0
w
Q
a
kr; �O r- 00
148
.c
L�
c
I I ro
~ a�
L
Cq
•� �
` Q �
h
h
h
v,
y
h y v
y
h
y
h
v
�
�j V�
Ny
NU
U
NJ
(yU
J (yJ
LL
0
G
C q
a�
3�
C
o
C
0
C
0
C
0
C
0
C C C
0 o
C
C
o
C
0
C
o
C
c
�
Cp ors
�
N
ro
'ro
'�
'�
'Uro
'ro '� '�
'�
•�
•�
•ro
•�
3 U
c c
col
0
°o
0
°o
8
rn
6
rn
0)
0)
0
0
0
0
0
0
1
00
rl:
o
Ln
rn
0
0
00
rn
0
0
1
N
ti
6
0)
0>
69
O
8o
O
Do_
O
Do
O
Do_
0
Do
0)
0
C
~
69
69
0
69
rn
rn
w
69
co
°o
°o
°0 8
8
00
00
0
00
o
0
00
00
0
rn
0
00
0
0
0
0
0 0
I
U)
r
to
O
fA
(A O
(0 1n
00
N
O
R
(n
69
(n
N
•-
f:
W
N v
•-
0)
69 (0
r-
to
E9
(ft
EA EA
:E
w cl
rt, C
Q)
°v7
m
G
�
c
�
cp
•c'3
a
8
x
co
y
ar
U
a
yE
T
O `�- v
•0.•
U
O
J
L
O a
0
ie
�
y
n
Q
m
3
W
C
r �
co
C
a
ab
GL
Fd . a O
ti
V,
r.
�-Ci
a
V
O
�i
v�
00
0.
N
�..
K,
ca a
�x
r
y
G� �w
��
tea,
U
'.
J 0i
y
cC N
cz
p,.�
cu
7S.
co
m
�3
Nv
,•
�3
x
x
x
x
x
y
a.�a. b�
ri
x�
� a
x
x
x
a
�
n
x �
A v�
�
(Wn
Q
oa
v
A
w
c, t7 x
.:
•-;
�
a
�
kr; �O r- 00
148
I
Cc
W
O
U
W
0
Ir
a
z
O
H
U
D
ZCC
OW
�z
0
w
Op
NZ
zQ
U
cc Z
Op
�5
HZ
JO
EL 5
H �
U(3
U
Q
0
z
Q
J
Q
O
LL
co
z
F
w
0
Q
a
149
,r
C � N
N N N
cn
fi
�
qq4
q
Z�
c
��
�.�
'N 2
'a
mroro
333
m
3
LL
�
4 21
:
g
O
o
r
a c
C c
U
v
e
0
°0
$
0
0
°
0
880
o i °o_
n
0
�°n
I
ui
L6
g
o co 8
�fl0
U')
0
69
-
rn
0
°o
0
°o
08
a
8 °0 °0
o to o
°o
�
aloe
yg
ao
2
toF0
is v�
o
69
0)
0
0
0o
8
ZS
Qoo
0
0
9
cp
�i
LO
61
LO
69
69
69
8
8
°o °o
g o °o-
L°n
rn
W
0Li
(D 0)
69
69%
o
��
te
te
rn
8
$
� o
°o
$
I
N
C
c0 CV
N
o
b
4
4
o
i0
a
Ci
BO
<�
G,
iii
.o
w
ap
G
2Q
a'C-
�,.
,.
ra
fin:
W1
M C
�i C
00 C
Za
.0
Ep C
ce
(�
a�
w
°W`�``�
o .,...
a
...
�``�
3 ,...
owlaz�0
b >
3
~�
O
19
94
N
fir"
N
=O
N
N
�?
. �
..
Q �+ ��
r
j
az
0
3
,r
C � N
N N N
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
00
0
cc
W
N
F-
W
O
cc
CL
Z
O
U
ZCC
O 0'
Qz
�O
lu V
00
V5 z
OQ
CO
0
jr Z
0 i5
J
Cl) D
im
LU
F- Z
—0
F_
F- !n
EL
QO
UU
Q
0
Z
Q
J
Q
0
LL
N
Z
0
H
W
a
CL
c+ v r op G1 0 - N M
150
V
a
J
0
O C
C
lu
:vi
0
p V
0
C i
LL
LL
1
.0
U
l
�..o o
�
4
ti
C
ty
C
fytiN�
�-•
~
^,
N
O
�,
a
m
a
`� bs c.;
0
0
0
0
0
0
0
LO
0
0
(n
0
1
rl
6
ao
o
�
(n
0
n
rn
r-
rn
c�
0 .
to
0
00_
0
L
0
0
00
0
0
0
0)
O
Lo
I
00
�
ro
ui
o
i
o
rn
O
60
N
N
o
O o
0 0
0
0
0
0
0
00
00)
0
0
N
LO
0
1
L6
N
(0
Iq
GO (A
to 0
fA
N
N
00
00
00
00 0
00
00
00
00
0
0
0
0)
O
o
U)
O o
0
0
o
O
o
(n
0
N
CO L6
Cl)
O
0
O
OD
N
O
N
0)
0)
d�9
EA
C9
60
((0
69
ti
CD
0
00
00 00
00
00
00
0
0
0
0
o
(n
o o
O
O
o
0
0
u)
U)
I
0)
qi
0)
N
�
ap 16
to
CO
�
N
lA
r
O
(A
a
Q
O
6s
fA
(ro
to
r-
to
O
�t1
c
o
0
r5.
�
x
U
°'
No
o
O
N
S
Q
0
o
,�
Oay
o°'
�o
a
c
;•S
>W
F
A
3 0
12
��
M
0
0
�y
¢��'
U°
15
N
? d
cc
'0
0
0
a.) 4)
aw
0"
aa,
° Cad
c�7
.�
5
vi
>
0
c+ v r op G1 0 - N M
150
I
cc
W
0
U
w
0
CL
Z
00
Z�
OU)
�0
WU
cc
w
ZQ
U�
oc Z
Oo
g m
F- Z
-0
�N
Ud
U
Q
a
Z
Q
J
cr
0
LL
N
Z
0
W
0
cr
(L
151
Z
LL
W
U
c
O
0800800 0 0 0 0 0 0 0 0 0
0000000000000
0pp00
0 0 0 0 0
08t000to
ou)
0
o
p
g
0p0000p0pp0§�000000
0 0 � �NtoCh�to��to N �N Cl)
OLO
LO �O 9p
o
8
6
e 63 63 .r CJ N 63 63 to -:
63 t, 63
C7
O6469
0 63
63
69
N
H
00
000 0 0 0g 0 0 0 0 O 0 0
63 to 63 630 EA � to to
000000
00 to 63000
0
00
S
O63to630063
tl:
63
LO :3
S
COY
69
%
6to
63
0)
ppp
°e)e60)° °6300800°0 ti )8EAptA°EO
600000069
O
g
rn
o O 0 0 0
N 6
0 0 L
0 c0
po
N
polo
p�
d3 63
to
N
64
Cq
0
000 0 0 0 0 0 0 0 0 O O O O
63 0 63 to 0 0 0 63 63 % 63 8 63 0 p
° 0 0 0 0 0
63 0 63 0 0 63
0
0
S
rn
I
n
O o 0 0 �nS o
O IT N 0 n
o IT
0 0�n
0 (O
0
N
0
Of
�i
6-1 60) �69 tO
6c)
r
to
N
rn
°6°9° °0000° g 0°63°63°0°638°63° 00
8,8000000 8s
69yip000 °63
0 0U)
O
8
Opo j
0 0
� ` � Cli
X63n � 4
M
O
v
o
EM
600 O
-
69
°Sg0000069 �g�g$
SS
°° S°
$
8
N
C� � O N � O N % O In OD
In N O N r- Cr�
63
O
N
_
to 69 69 63 63 619, 63 � O
to
fA
Of
63 63
tz
p� to
G �
C �
U�
C4wo��
Q
a
W ..
C4
0
WW�j�O�U��o��
1
4Z
C4�4W�4Qj�4�
w �o�da�'-�
3 a.
O
� LL�
z
Mz E)
U.
WWW9 LL EL
�4vvq�a,�,�nv��n�Er3
Q Q QQQ
333
.:
1
' DEERFIELD PUBLIC LIBRARY
(Not Included in Municipal Budget)
SOURCES OF FUNDS AND EXPENDITURES
1
1
1
1
1
C
1
1
1
1
1
1
1
1
ACCOUNT NUMBER BUDGET ESTIMATE BUDGET
AND CLASSIFICATION 1994 -95 1994 -95 1995 -96
5111
Salaries -- Professional $
329,811
$ 313,150
$ 365,656
5114
Salaries - -Non Professional
434,475
349,910
417,207
5115
Benefits
61,550
57,970
65,150
5211
Repairs, Maintenance of Building
Tax 16,000
16,840
16,000
Non - Resident Fees
and Equipment, Building Supplies
188,425
37,170
115,000
5212
Education -- Travel, Dues, etc.
8,000
9,060
8,750
5213
Printing
8,400
7,400
8,750
5214
Communication
9,400
8,350
10,420
5216
Utilities
1,500
1,190
1,500
5220
Binding
2,500
1,760
3,600
5224
Periodicals
38,000
44,000
38,500
5224
Books
104,500
82,370
110,000
5224
Audio Visual
20,000
12,970
20,000
5315
Insurance
19,500
21,310
20,375
5316
Professional Services
5,000
30,190
5,000
5317
Contractual:
Equip. Rental, Maintenance & Xerox
20,100
26,870
28,600
5320
Special Library Programs
5,750
7,280
6,325
5320
Data Base
2,000
750
2,500
5320
Cataloging Service
4,500
5,170
5,500
5424
Miscellaneous
1,000
4,070
1,000
5434
Supplies (Library and Office)
19,000
19,210
20,000
6111
New Equipment
12,500
3,170
16,500
6415
Improvements - -Other Than Buildings
110,000
110,000
80,000
SUB TOTAL $1,405,911 $1,153,320 $1,350,333
Automation Project
93,854
93,850
109,635
TOTAL
$1,499,765
$1,247,170
$1,459,968
SOURCE OF FUNDS
Property Tax Levy
$1,097,140
$1,097,140
$1,162,968
Personal Property Replacement
Tax 16,000
16,840
16,000
Non - Resident Fees
15,000
15,410
16,000
Fees, Fines and Penalties
39,375
33,260
35,000
Gifts
500
4,740
500
Reciprocal Borrowing
2,000
290
0
Xerox
10,000
6,890
7,500
Interest
24,750
35,730
26,000
Grants
20,000
21,000
21,000
Videos
15,000
22,630
15,000
Reserve for Repairs & Replacement
plus Improvement
SUB TOTAL
TIF Surplus
Transfer to TIF Reserve
TOTAL
160,000 -0- 160,000
$1,399,765 $1,253,930 $1,459,968
100,000 140,000 140,000
(140,000) (140,000)
$1,499,765 $1,253,930 $1,459,968
152
DEERFIELD PUBLIC LIBRARY
Work Statistics
* February, March, April Figures Estimated
** Figures through February
* ** October through April figures estimated (conversion to new system, no
figures)
* * ** Conversion to new computer system - no mail -outs October through March
153
1991 -92
1992 -93
1993 -94
1994 -95
CIRCULATION DEPARTMENT:
Materials Circulated -
Books
233,483
227,983
231,065
230,117
Records, CDs, Tapes,
Audio Tape
26,619
27,105
30,493
28,097
Puzzles (Miscellaneous)
449
292
269
223
Videos (Suburban A.V.) * **
52
3
-0-
-0-
Films (Suburban A.V.) * * **
42
6
-0-
-0-
Talking Books (BHP)
787
415
-0-
-0-
Interlibrary Loans
3,270
2,814
4,076
4,430
Video Tape Collection
28,878
27,707
19,909
27,950
Total Materials Circulated
293,580*
286,325*
285,812*
290,817 * **
Overdue Notices Mailed
9,000*
8,874*
8,900*
5,192 * * **
(After 3 -4 weeks)
Registered Borrowers
111000*
10,577*
11,700*
13,998*
PROCESSING DEPARTMENT:
Material Purchased and Received
-
Books
8,800
7,316
7,660
7,252
Records, CDs, Audio, Audio Tape
800
805
932
1,159
Miscellaneous
70
80
80
80
Video Cassettes
250
230
301
265
Total Materials Processed
9,920*
8,431*
8,973*
8,756*
PROGRAMMING -
ADULT AND CHILDREN'S DEPARTMENT:
Adult Programs Sponsored or
Conducted by Library Staff
60 **
66 **
60 **
47 **
Children's Programs Sponsored
or Conducted by Library Staff
148 **
172 **
201 **
192 **
Meeting Room Use by Groups
Outside the Library
300 **
314 **
279 **
82 **
Adult Reference Inquiries
25,031 **
23,073 **
21,392 **
20,285*
Childrens Reference Inquires
18,169 **
11,925 **
8,721 **
7,889*
* February, March, April Figures Estimated
** Figures through February
* ** October through April figures estimated (conversion to new system, no
figures)
* * ** Conversion to new computer system - no mail -outs October through March
153
1
1
1
1
1
1
u
1
d
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
APPENDIX A
Administrative Division
Equipment Request
1995 - 1996
EQUIPMENT Budget
Villaqe Manager's Department
Office Equipment
$ 2,000
Office Furniture
1,000
Audio Visual Equipment for Board Room
30,000
Total
$33,000
Finance Department
Printer
$ 1,000
Miscellaneous
11500
Total
$ 2,500
Community Development
Desk Top Publishing
$ 3,310
Tape Recorder
200
File Cabinets
400
Dictating Recorder and Transcriber
250
Replacement Printer Drum
250
Calculator
50
Storage Drawers
50
Total
$ 4,510
Engineerinq
Personal Computer Replacement
3,500
Total
3,500
GRAND TOTAL
$43,510
154
APPENDIX B
Public Safety Division
Police Department
Equipment Request
1995 - 1996
EQUIPMENT
Budget
Two Computers - Records
$ 6,201
Seven Token Ring Interface Cards
2,275
One Network Printer
2,000
Two Office Equipment Chairs
900
One CD ROM Tower
800
One NT Server Upgrade
800
Four Computer Upgrades
564
One Ceiling Fan
200
One Shredder
1,000
One Video Camera
1,500
Evidence Technician Kits
1,000
Two Unitrols (Replacement)
2,400
UHF Radios
4,000
Police Scanners for Nine Marked Squads
1,800
Drug Identification Presentation Board
750
Slide Projector
400
Chairs
600
Dehumidifier
300
Microwave
300
Surveillance Equipment
300
Video Recorder
300
TOTAL $28,390
155
i
i
i
APPENDIX C -1
Public Works Division
Equipment Request
Street Department
1995 - 1996
EQUIPMENT
Replacement Computer and Printer
Engine Cover
Lawn Mower
Chain Saw
TOTAL
Budget
$ 2,500
800
450
250
$ 4,000
156
APPENDIX C -2
Public Works Division
Equipment Request
Sewer Department
1995 -1996
EQUIPMENT
Self Propelled Concrete Saw, 1/2 cost
Root Cutter
Hand -Held Concrete Saw, 1/2 cost
WRF
Vacuum Pump
157
Budget
$2,250
1,500
750
1,000
TOTAL $5,500
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
APPENDIX C -3
Public Works Division
Equipment Request
Water Department
1995 -1996
EQUIPMENT Budget
Water Meters $16,500
Pipe Locater 2,500
Self Propelled Concrete Saw, 1/2 cost 2,250
2" Pump With Attachments 1,200
Hand Held Concrete Saw, 1/2 cost 750
TOTAL $23,200
158
APPENDIX C -4
PUBLIC WORKS DIVISION
Equipment Request
Garage Department
1995 -1996
EQUIPMENT
Acetylene Torch Kit With Cart
159
Budget
600
TOTAL $ 600
1
1
1
r
'
EQUIPMENT
Two Computers
'
Two Monitors
Token Ring Extender
'
Token Ring Cords
1
1
1
1
1
1
1
i11
1
i1
l
APPENDIX D
Enhanced 9 -1 -1 Fund
Equipment Request
1995 - 1996
Budget
$ 8,000
3,000
5,000
800
TOTAL $16,800
160
APPENDIX E
Emergency Services
Equipment Request
1995 -1996
EQUIPMENT Budget
Computer $2,500
TOTAL $2,500
161
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
w
r-i
w
.f:
U
w
w
U
w �
r�
H w
� a
W 41
a �
a w
a
-rl
w
ro
RS
w
r�
U
Q)
O
0
m
rn
H
m
01
i
co
0)
M
r•1
OD
M
r
01
Ol
H
01
Q\
Ol
H
O1
I
rn
rn
H
a
0
W
P4
0
a
w
A
0
w
00
0o
O
O
O O
O
O
o
00
00
O
O
000
O
O
O
00
00
o
O
000
O
O
0
0 00
1 Co
o 0'
r+
ri
H H
M
lD
O
r-I r-i
U) lfl
M
tt)-
ri M 1
z
H
M O1 r•1
H
0
H
O
O
O
O 000000
O
O
O
O
O
00
O 000000
O
O
O
O
O
O
00
O 1nLn0000
0
O
O
00
O
O
E1
ri
r
H
k NrtnOlnO
O
U)
H
ri
N
4
01 r-i 0 %D
o
M
H
r I H
HH
M
Ln
1D
z
a
H
O
O
O
O 000
O
O
O
a
O
O
O 000
O
O
O
0
O
U1
In 000
In
U1
N
N
L
L ri M 1D
M
d
H
H
H
H MMr-I
d
H
0
N
w 4a
V)-
0 (L) �4 �4 �4
Art
O
O
O O
O
O
O
O
O O
O
O
O
O
U1 In
O
O
H
ri
H H
M
lD
vi-
tt)-
z
0
H
O
O
O
O 000000
O
O
O
O
O
O 000000
O
O
O
O
O
W
O 1nLn0000
o
O
U
E1
ri
r
H
k NrtnOlnO
O
U)
H
ri
N
4
01 r-i 0 %D
o
M
H
O
HH
H
Ln
z
a
H
�a
a
0
0
w 4a
0 (L) �4 �4 �4
4 U U U
• W N
-
w rn
0a>iH
wro
M
l r-i ro 10
�
�4 Q rO U
4-)
A 0 -A 0 4) w
4-j
w 0
0
r� r�4 kxx
0
m Uro
H
44 0 0,0 0 N 04-) P P
H
rtiJELS H
w4-)P4J ka)PM0M
qu)Eaa)
A
•ri:JV:J4J »a E
A
(dm0H•r•I
J1.0m0m0m
2:4 UM P4
U)
U>1a>aHaNWr�
w
rid MOIn
14 r
Mr1MUlu)Lncg14 v w
m
ON 0) 01 OD (1
0) m
01 m 01 m 01 Ol 01 01 01 01
k
01 01 m m m
01 01
Ol m 01 0 0 0 0 0% M (A
fd
H H rl H H
H H
r-f r-i H r-i r-i H H H H H
m
r-i
r-1
0
a
?4
w
0
0)
3
r-I J.1
U
>1 w
16 w
wrt -H9
wa)ww -Hz
uU k0
E
1drolduuuuEO
w
1a
•rl •r•1 ,fa �4
E w
1~ • 4 -H —1 '1 P -r-I
L)
14 U) w w
w 41
•rl •rl •ri P k 3-1 S-I w rd
-H
0 m
w k r-I .[
4J m
)4 E E E 04 04 04 04 H Id
H
o 41
(d0 4)U
m>1
rt :j ;j :j(dldrtrt a
00
v4
u u
>4 Lo
m4-1 maaauuUU ro
a w
I-m
0 0
w
::1 m:� 41 a)
1 E
•rl
4J .0 aya
a)
P0k4J ViJV4J VVId�4
4J 04
�a
wwEwrt
�4r4
:$p00www0w000
0�I
w 0
m w m H r-i r--1 H r-I r-I r-4 4
w
00
00E -1009
4ji.0
P 9E-100000004) v)pE
00
P P k
w 0 04
�4 k i4 �4 �4 k k w
04
0 L
> >ro >a -H P4
rororo > > > > > > >rl1J•rl
-r1
• .
0 0 s4 0 0
"5
s4 >4 0 w w w w w WA 0 P4
H
o M
.0•t: 0•r; w
0 0 w
00044444440 m O
ri
M H
UUNUhUUP
wwwUUUUUUUXWUwm
162
v
ro
v
U
U)
4
C1
v
E
v
U
M
r-1
W N
a
k
eH �
W r=
a a
w
ro
0
�a
v
r�
U
x
v
163
O
O
1
O)
01
01
H
0)
0)
In
01
m
H
0)
0)
01
m
ri
r
01
01
01
r-I
%D
rn
to
m
rn
H
a
w
ov
H
W
W
a
W
W
a
w
A
O
O
N
Ln
N
w
O
O
to
In
N
Cry`,
O
O
M
39
0 0
0 0
N 0)
M ri
l0 N
00
00
om In
H M
N N
m
,Y.
0000
0 0
a
0000
0 0
O
Lno00
0 0
d' o co In
N OJ
U
H M r•i w
l!) r I
H
ri
a
�
0
O
1p
M
RI
r.
v
v
0
.H rl C11
t))OrINm,;roHcgm olu)O HNm it Ln wr-GN0 v I 1 Hc4wrnl- 0001vHLn
gO0000000000000000000r- IHH:4zH -+OHOOO EH
w w w w wwr- r- r- rr- r- mwaoaowwwwaomaocommInmr- rrr- rrI r-
In sr to r{ In N M OD lt) 0) lO M N M ri M lf) O Ol f�) N O O N 01 r-I l� 01 l0 [� N aD 00 r-i N l�
01 01 01 01 01 0 \01000000OD010\010100)01 W01O1000101OD01OQ]0)0010000\O
01 09 01 Ol 01 01 01 01 01 01 01 01 01 01 01 01 01 01 01 01 01 01 01 01 01 01 01 01 01 01 01 01 01 01 01 01
rl rl r-1 ri H ri r•1 r•I ri r-I r•I r♦ r-1 r-1 ri H r-1 H r� r•1 r♦ ri ri r-i r•I ri e-1 r-I r-1 ri ri ri r•I r•1 r-1 H
N v
c0
O N
41 OD 0) m 0 S
E 0 U v 4J �
1G A > 0 � sC A k k N a3 aki va
U o a a as � X v vA �
0 s A 3 O.X
a as a� v v Urob 4.) 0 1 w 0-HH
(d 049O.X4) +49Ua4J 04 aE04 EE04 Ewa 3 (cla(Z lo4-)a.X X.Ort
0 L) E-4 U 11 v U•rl :j `4 E r:: ;I r= ;J O E as v O M 0 Or-' U E U k U 3
—1 V4 -H -ri (A N•Hr-4 9 3 0 5 A OA A 0 EA 0 v r-i 0�aa w RS :J —1 N 0 0)
E Oaria (d 04 0 U AA A A 0 0 3 s4 0 s+ �+Aaw 0X'0
O H O ri rt •rl 0 0 0 0 A 0 H m v 0 H 41 -r4
a 0I V.0M0ka00000000 0 043 10 0 OOOU}+m
d�0 OH 0'0 HOOE10pH00E4IT0w0u0ImmE�v000c00
41 H iJ H J-) E-H ?i 0 H H H H O �, -ri v V. ld O •rl •rl i4 H H H k H k
a) M v H v m O r-4 u) u) u) H In M b) 3 m M a H r-1 ri v H (D
H H H H r-1 N H H u) u) l!) H m H r-1 v H r-1 r-1 O •rl
O l O 0--, i i t l i u) i i W O l Q A i i i (15 u a
NkU 0U� 0UPUroUU�U��U k'4 i A0 0 m 0 00 44000A 0 E
L) N 0 U 0 N U 0 N 0 N 0 0 N 0 N P40HNNH9WU0L4NN1'3000 XUW
Q)
H
.d
41
.4
U
v
Q)
U
M
H
w a
T
qH �
z �
W �
a
P4 a
-H
�r
w
'd
a
rt
Q)
U
O
O
0)
01
01
H
01
Ol
OD
0)
0)
H
00
01
r
0)
m
H
r
m
m
m
H
m
m
m
H
a
w
F
w
w
a
w
W
a
W
A
O
O
O
O
O
O
O
O
O
O
N
H
r
O
O
N
0\
01
01
O
ri
00
w
H
v
V)-
trr
O
O
00
O
O
O
O
00
O
O
ko
M
r r
0o
co
W
01
; d,
00
O
H
M M
H
00
H
H
trk
Jrr
O O
O O
M CO
r M
U) O
N
0 O
0 0
r r
t0 M
M H
H
0 0
0 0
Ln Ln
r 0
m ,n
N 00
i/)- 4A
ro
H
HNMd��f1M� -] HNHN � F
v,MMWHHowwaa o
v�tpv�cnaoaoaaaaa F
oHMrn i, m ;r r- 000
mmmmrnaoaoaowrnm
mrnmmmmmrnmrnrn
H H H H H H H H H H H
�4 �4
O 0 0 0
N ul 0 Q
N N
N S4 N U U
aA,Hb(c
'dbbbUUa 8 E �4 �-1
4) Q) 4) 4)i 4 �4 a � 'd 'd
S4 i4 i4 i4 -ri -H O U U fd fQ
P4 a 9 � F
Eri)Eni >>04
•rq 4 N
(��6nsniNEHN4IQ)N
cn�nv�u�a�Haaaa
G
3
0
H
a
0
44
'd
Q)
N
164
APPENDIX G
GENERAL OBLIGATION DEBT
Retirement Schedule Principal and Interest
(Levy Year Basis)
* To be Abated by T.I.F. Funds (Village Center)
165
REFUNDING
CORPORATE*
CORPORATE
CORPORATE
TAX
PURPOSE
PURPOSE
PURPOSE
LEVY
(T.I.F. /VC)
5/1/86
SERIES 1993
TOTAL
YEAR
7/1/91
$11,000,000
5/1/93
$1,500,000
$9,995,000
1995
$ 317,400
$ 511,200
$ 871,555
$ 1,700,155
1996
-0-
-0-
1,367,155
1,367,155
1997
-0-
-0-
1,376,155
1,376,155
1998
-0-
-0-
1,363,105
1,363,105
1999
-0-
-0-
1,368,825
1,368,825
2000
-0-
-0-
1,377,495
1,377,495
2001
-0-
-0-
1,383,910
1,383,910
2002
-0-
-0-
1,358,070
1,358,070
2003
-0-
-0-
1,046,205
1,046,205
TOTALS
$ 317,400
$ 511,200
$11,512,475
$12,341,075
* To be Abated by T.I.F. Funds (Village Center)
165
1
G L O S S A R Y
' ABATEMENT A complete or partial cancellation of a levy imposed by a government.
ACCOUNT A term used to identify an individual asset, liability, expenditure,
revenue, or fund balance.
' ACCOUNTING SYSTEM The total structure of records and procedures which discover,
record, classify, summarize, and report information on the financial
position and results of operations of a government or any of its funds,
' fund types, balanced account groups, or organization components.
ACTIVITY The smallest unit of budgetary accountability and control which
encompasses specific and distinguishable lines of work performed by an
' organizational unit for the purpose of accomplishing a function for which
the government is responsible.
APPROPRIATION A legal authorization granted by a legislative body to make
' expenditures and to incur obligations for specific purposes. An
appropriation is usually limited in amount and as to the time when it may
be expended.
' ASSESSED VALUATION A valuation set upon real estate or other property by a
government as a basis for levying taxes.
ASSETS Property owned by a government which has a monetary value.
tBOND A written promise, generally under seal, to pay a specified sum of money,
called the face value, at a fixed time in the future, called the date of
maturity, and carrying interest at a fixed rate, usually payable
' periodically.
BONDED DEBT That portion of indebtedness represented by outstanding bonds.
' BUDGET A plan of financial operation embodying an estimate of proposed
expenditures for a given period and the proposed means of financing them.
BUDGET AMENDMENT A legal procedure utilized by the governing board to revise
' a budget.
BUDGET DOCUMENT The instrument used by the budget- making authority to present
a comprehensive financial plan of operations of the governing board.
' BUDGET MESSAGE A general discussion of the proposed budget as presented in
writing by the budget making authority to the legislative body.
BUDGET ORDINANCE The official enactment by the governing board to legally
authorize the government administration to obligate and expend resources.
BUDGETARY CONTROL The control or management of a government or enterprise in
' accordance with an approved budget for the purpose of keeping expenditures
within the limitations of available appropriations and available revenues.
CAPITAL ASSETS Assets of significant value and having a useful life of several
' years. Capital assets are also called fixed assets.
CAPITAL BUDGET A plan of proposed capital outlays and the means of financing
them for the current fiscal period.
' CAPITAL IMPROVEMENTS BUDGET A plan of proposed capital expenditures and the
means of financing them. This is usually part of the complete annual
budget which includes both operating and capital outlays.
1
166
1
167 1
CAPITAL OUTLAY Expenditures which result in the acquisition of or addition to
fixed assets.
CAPITAL PROJECTS FUND A fund created to account for financial resources to be
'
used for the acquisition or construction of major capital facilities and
equipment, other than those financed by proprietary funds, special
assessment funds, and trust funds.
'
CHART OF ACCOUNTS The classification system used by the government to organize
the accounting for various funds.
COMMODITIES Consumable items used by the governmental departments. Examples
'
include office supplies, vehicle and maintenance supplies, gasoline, etc.
CONTRACTUAL SERVICES Services rendered to governmental departments and agencies
'
by private firms, individuals, or other government agencies. Examples
include utilities, insurance, and professional services.
DEBT An obligation resulting from the borrowing of money or from the purchase
'
of goods and services. Debts of governments include bonds, time warrants,
lease - purchase agreements, notes and floating debt.
DEBT LIMIT The maximum amount of gross or net debt which is legally permitted
'
by State Statute.
DEBT SERVICE FUND A fund established to account for the accumulation of
resources for, and the payment of, general long term debt principal and
'
interest.
DEPARTMENT A major administrative organizational unit of the government which
indicates overall management responsibility for one or more activities.
'
DEPRECIATION (1) Expiration in service life of fixed assets, other than wasting
assets, attributable to wear and tear through use and lapse of time,
obsolescence, inadequacy, or other physical or functional cause. (2) The
portion of the cost of a fixed asset charged as an expense during a
'
particular period. NOTE: The cost of such asset prorated over the
estimated service life of such asset and each period is charged with part
of such cost so that ultimately the entire cost of the asset is charged
off as an expense. Depreciation is accounted for only in the enterprise
'
funds.
ENTERPRISE FUND A fund established to account for operations (a) that are
financed and operated in a manner similar to private business enterprises,
t
where the intent of the governing body is that the costs (expenses,
including depreciation) of providing goods or services to the general
public on a continuing basis be financed or recovered primarily through
user charges; or (b) where the-governing body has decided that periodic
'
determination of revenues earned, expenses incurred, and /or net income is
appropriate for capital maintenance, public policy, management control,
accountability, or other purposes.
'
EQUALIZED ASSESSED VALUATION The assessed valuation of real property, raised
or lowered by an equalizing factor as applied by a countywide and a
statewide authority, so that all property is assessed at a consistent level
for purposes of levying taxes. Currently, equalized valuation of real
'
property is 1/3 of fair market value.
ESTIMATED REVENUE The amount of projected revenue to be collected during the
fiscal year. The amount of revenue budgeted is the amount approved by the
'
Board of Trustees.
1
167 1
1
' EXPENDITURES Decreases in net financial resources. Expenditures include
current operating expenses which require the current or future use of net
current assets, debt service, and capital outlays.
' EXPENSES Decreases in net total assets. Expenses represent the total cost of
operations during a period regardless of the timing of related
expenditures.
' FISCAL PERIOD Any period at the end of which a government determines its
financial position and the results of its operations.
FISCAL YEAR A twelve (12) month period to which the annual operating budget
' applies and at the end of which a government determines its financial
position and the results of its operations.
FIXED ASSETS Assets of a long term nature which are intended to continue to
' be held or used, such as land, buildings, improvements other than
buildings, machinery and equipment.
FUND A fiscal and accounting entity with a self - balancing set of accounts
' recording cash and other financial resources, together with all related
liabilities and residual equities or balances, and changes therein, which
are segregated for the purpose of carrying on specific activities or
attaining certain objectives in accordance with special regulations,
' restrictions, or limitations.
FUND BALANCE All accounts necessary to set forth the financial position and
results of operations of a fund.
' FUND EQUITY An equity account reflecting the unreserved accumulated earnings
of the enterprise funds.
1 GENERAL FUND The fund used to account for all financial resources except those
required to be accounted for in another fund. The most common General Fund
is the Corporate Fund.
' GENERAL OBLIGATION BONDS Bonds for the payment of which the full faith and
credit of the issuing government are pledged.
GENERAL REVENUE The revenues of a government other than those derived from the
' retained earnings in an enterprise fund. If a portion of the net income
in an enterprise fund is contributed to another non - enterprise fund, such
as the Corporate Fund, the amounts transferred constitute general revenue
of the government.
GOAL A statement of broad direction, purpose, or intent, based on the needs of
the community.
' IMRF An abbreviation for Illinois Municipal Retirement Fund, a pension fund
covering Village employees who work over 1,000 hours per year, with the
exception of police personnel.
' INTERGOVERNMENTAL REVENUE Revenue received from another government, such as
the State of Illinois, or other political subdivisions, for a specified
purpose.
' INTRAGOVERNMENTAL SERVICE FUND A fund established to finance and account for
services and commodities furnished by a designated department or agency
to other departments and agencies within a single governmental unit.
' INVESTMENTS Cash held in interest bearing accounts, securities and real estate
held for the production of revenues in the form of interest, dividends,
rentals, or lease payments. The term does not include fixed assets used
in governmental operations.
168
1
LEVY (VERB) To impose taxes, special assessments, or service charges for the
support of governmental activities. (NOUN) The total amount of taxes,.
special assessments, or service charges imposed by a government.
LONG TERM DEBT Debt with a maturity of more than one year after the date of
issuance.
NET INCOME Proprietary fund excess of operating revenues, nonoperating
revenues, and operating transfers -in over operating expenses, nonoperating
expenses, and operating transfers -out.
OBJECT As used in expenditure classification, this term applies to the article
purchased or the service obtained (as distinguished from the results
obtained from expenditures) . Examples are personnel services, contractual
services, commodities, capital outlay and other expenditure
classifications.
OPERATING BUDGET The portion of the budget that pertains to daily operations
that provide basic governmental services. The operating budget contains
appropriations for such expenditures as personnel, supplies, utilities,
materials, services, etc.
OPERATING EXPENSES Proprietary fund expenses which are directly related to the
fund's primary service activities.
OPERATING INCOME The excess of proprietary fund operating revenues over
operating expenses.
OPERATING REVENUES Proprietary fund revenues which are directly related to the
fund's primary service activities. They consist primarily of user charges
for services.
PENSION TRUST FUND A Trust Fund used to account for public employee retirement
systems. Pension Trust Funds are accounted for in essentially the same
manner as proprietary funds, but with an important expanded emphasis on
required fund balance reserves.
PERSONNEL SERVICES Items of expenditures in the operating budget for salaries
and wages paid for services performed by Village employees.
RESERVE An account used to indicate that a portion of fund equity is legally
restricted.
RESOURCES Total dollars available for appropriations including estimated
revenues, fund transfers, and beginning fund balances.
REVENUES Increases in governmental fund type, net current assets, and residual
equity transfers.
SOURCE OF REVENUE Revenues are classified according to their source or point
of origin.
SPECIAL REVENUE FUND A fund used to account for the proceeds of specific
revenue sources (other than special assessments, expendable trusts, or for
major capital projects) that are legally restricted to expenditure for
specified purposes.
TAX LEVY The total amount to be raised by general property taxes for operating
and debt service purposes specified in the Tax Levy Ordinance.
TAX LEVY ORDINANCE An ordinance by means of which taxes are levied.
169
1
t TAX RATE LIMIT The maximum rate at which a government may levy a tax. Overall
tax rate limits usually restrict levies for all purposes and of all
governments, state and local, having jurisdiction in a given area.
TAXES Compulsory charges levied by a government for the purpose of financing
services performed for the common public benefit. This term does not
include specific charges made against particular persons or property for
current or permanent benefits such as special assessments.
' TRUST FUNDS Funds used to account for assets held by a government in a trustee
capacity for individuals, private organizations, other governments, and /or
other funds.
USER CHARGES OR FEES The payment of a fee for direct receipt of a public
service by the party benefiting from the service.
i
1
1
1
I
�7
1
1
1
1
1 170
THIS IS A BLANK PAGE