Village Budget For Year Beginning May 1, 1996PROGRESS THROUGH SERVICE
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ual u 9 et
FISCAL YEAR 1996 -1997
VILLAGE OF DEERFIELD
VILLAGE OF DEERFIELD
1996 - 1997
BUDGET
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TABLE OF CONTENTS
PAGE
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ABOUT THE COVER----------------------------------------------- - - - - --
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ELECTED OFFICIALS--------------------------------------------- - - - - --
'
ORGANIZATIONAL CHART --------------------- - -------------------- - - - - --
DISTINGUISHED BUDGET PRESENTATION AWARD----------------------- - - - - --
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INTRODUCTORY SECTION
BUDGET MESSAGE - MAYOR BERNARD FORREST------------------------ - - - - --
1 -2
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BUDGET SUMMARIES- Revenue Expenditures - Beginning End Balances
3
and and
-All Funds- Summary and Historical Perspective- - - - - --
4 -5
'
- Administrative Division - Combined Departments - Village
Manager, Finance, Community Development, Engineering
6
- Public Safety Division- Police Department----- - - - - --
7
- Public Works Division - Combined Departments- Street,
Sewer, Water, Garage------------------------- - - - - --
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SUPPLEMENTAL CHARTS AND SCHEDULES:
COMPARISON OF 1992 -96 PROPERTY TAX LEVIES------------------- - - - - --
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Chart 1: Property Tax Dollar - Total Tax Apportionment----- - - - - --
10
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Chart 2: Budget Dollar Revenue - Source of Funding--------- - - - - --
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Chart 3: Budget Dollar Expenses - Where It Goes------------ - - - - --
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Chart 4: Property Tax Comparison - Ten Year Comparison of EAV
and Village Tax Rate
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Chart 5: Property Tax Comparison - Six Year Comparison of
Total Tax Bill and Village Share
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PERSONNEL SCHEDULE- Employees Full Time------------------------ - - - - --
15
- Employees Part Time------------------------ - - - - --
16
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SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES-------------------- - - - - --
17 -18
BUDGET NOTES:
ABOUT THE VILLAGE OF DEERFIELD
19 -21
Ten Largest Taxpayers
Ten Largest Employers
Municipal Services and Facilities
Budget Calendar
'
MAJOR BUDGET POINTS AND BUDGET PROCESS
22 -23
Operating Budget
Capital Program
Effects of Capital Projects on Operating Budget
'
Basis of Budgetary Accounting
Budget Amendment
23
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TABLE OF CONTENTS
PAGE
BUDGET AND FINANCE POLICY
23
Infrastructure
27 -28
Renovation of Downtown Area
24
DEBT POLICY
24
ACCOUNTING, AUDITING AND FINANCIAL REPORTING POLICIES
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REVENUES
25
Property Tax
Engineering Dept.----- - - - - --
Sales Tax
PUBLIC
Income Tax
- Police Department ----------
Hotel /Motel Tax
STREET FUND
Interest Earnings
- Street Department------- - - - - --
User Charges
SEWER FUND
Water
Sewer Department--------- - - - - --
Sewer
WATER FUND
Refuse
Water Department--------- - - - - --
Revenue Estimates
GARAGE FUND
FINANCIAL CONDITION OF THE FUNDS
26
Fund
IMRF
Scavenger
FINANCIAL CONDITION OF THE VILLAGE
26
COMMUNITY EVENTS
26
FINANCIAL SECTION
GENERAL FUND:
SOURCES
OF FUNDS AND EXPENDITURES
- GENERAL FUND------------ - - - - --
27 -28
GENERAL
FUND RESERVE - WATER IMPROVEMENTS------------------- - - - - --
29
ADMINISTRATIVE
DIVISION - GENERAL
FUND - Village Manager's Dept.,
Finance
Dept., Community Development,
Engineering Dept.----- - - - - --
30 -49
PUBLIC
SAFETY DIVISION - GENERAL FUND
- Police Department ----------
50 -60
STREET FUND
- Public Works Division
- Street Department------- - - - - --
61 -75
SEWER FUND
- Public Works Division -
Sewer Department--------- - - - - --
76 -90
WATER FUND
- Public Works Division -
Water Department--------- - - - - --
91 -102
GARAGE FUND
- Public•Works Division
- Garage Department------- - - - - -- 103 -109
INDIVIDUAL FUND BUDGETS:
REFUSEFUND--------------------------------------------------- - - - - -- 110 -117
PARKING LOTS FUND--------------------------------------------- - - - - -- 118 -122
PENSION FUND - Police--------------------- -------------------- - - - - -- 123 -125
PENSION FUND - I. M. R. F.--------------------------------------- - - - - -- 126 -127
MUNICIPAL AUDIT FUND------------------------------------------ - - - - -- 128 -130
EMERGENCY SERVICES FUND--------------- ---------------- -------- - - - - -- 131 -133
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ITABLE OF CONTENTS
PAGE
ENHANCED 9 -1 -1 FUND ---------------------------------------- -- - - - - -- 134 -136
DEBT SERVICE FUND-------------------------------------------- - - - - -- 137 -139
1 MOTOR FUEL TAX FUND------------------------------------------ - - - - -- 140 -142
INFRASTRUCTURE REPLACEMENT FUND------------------------------ - - - - -- 143 -145
VEHICLE AND EQUIPMENT REPLACEMENT FUND----------------------- - - - - -- 146 -148
CAPITAL PROJECTS - BUDGET AND PROJECTIONS 1996 -97 TO 2000 - 2001- - - - - -- 149 -155
' DEERFIELD PUBLIC LIBRARY------------------------------------- - - - - -- 156
LIBRARY APPENDICES -------------------
----------
-------------- - - - - -- 157
' APPENDICES
EQUIPMENT REQUEST - Administrative Division - Village Manager, Finance,
' Community Development, Engineering Depts- Appendix A 158
- Public Safety Division - Police Dept - - - -- Appendix B 159
' - Public Works Division - Street Dept - - -- Appendix C -1 160
Public Works Division - Sewer Dept - - - -- Appendix C -2 161
' - Public works Division - Water Dept - - - -- Appendix C -3 162
Public Works Division - Garage Dept - - -- Appendix C -4 163
' - Enhanced 9 -1 -1 Fund --------------- - - - - -- Appendix D 164
VEHICLE AND EQUIPMENT REPLACEMENT SCHEDULE--------- - - - - -- Appendix E 165 -167
' GENERAL OBLIGATION DEBT-------------------------------- - - - - -- Appendix F 168
GLOSSARY----------------------------------------------------- - - - - -- 169 -173
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About the Cover - Deerfield is proud to have the Berto Center, the training '
facility of the Chicago Bulls, located in our Village. The center was built
in 1992 to give the players a convenient and private place to practice.
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VILLAGE OF DEERFIELD
Elected Officials
Bernard Forrest, Mayor
Marvin W. Ehlers, Trustee Edwin B. Seidman, Trustee
John H. Heuberger, Trustee Vernon E. Swanson,Trustee
Harriet E. Rosenthal, Trustee Michael Swartz, Trustee
VILLAGE MANAGER
Robert D. Franz
DEPARTMENT HEADS
George J. Valentine, Treasurer and Finance Director
Leo P. Anderson, Chief of Police
James E. Soyka, Director of Public Works & Engineering
Barbara Houpt, Director of Community Development
u
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VILLAGE OF DEERFIELD ORGANIZATIONAL CHART
'
PUBLIC
'
BOARDS
MAYOR & BOARD
&
of TRUSTEES
VILLAGE ATTORNEY
'
COMMISSIONS
'
I TRATNE
VILLAGE MANAGER
ISTANT
3 Employees
POLICE
FINANCE
COMMUNITY
PUBLIC WORKS
DEVELOPMENT
& ENGINEERING
51 Employees
7 Employees
5 Employees
33 Employees
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PATROL
BUDGETING
PLANNING
WATER WORKS
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INVESTIGATIONS
ACCOUNTING
E
SEWAGE
TREATMENT
'
YOUTH
TREASURY
MANAGEMENT
CODE
ENFORCEMENT
STREETS
'
VEHICLE
BUILDING
COMMUNICATIONS
PERSONNEL
PLAN
REVIEW
MAINTENANCE
'
RECORDS
BILLING
PERMITS
DRAINAGE
'
RESEARCH
&
PURCHASING
APPEARANCE
PLAN DESIGN
DEVELOPMENT
REVIEW
& REVIEW
'
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GOVERNMENT FINANCE OFFICERS ASSOCIATION
Distinguished
Budget Presentation
Award
PRESENTED TO
Village of Deerfield,
Illinois
For the Fiscal Year Beginning
May 1, 1995
zef
President Executive Director ,
The Government Finance Officers Association of the United States and Canada
(GFOA) presented an award for Distinguished Budget Presentation to The
Village of Deerfield for its annual budget for the fiscal year beginning
May 1, 1995.
In order to receive this award, a governmental unit must publish a budget
document that meets program criteria as a policy document, as an operations
guide, as a financial plan and as a communications device.
The award is valid for a period of one year only. We believe our current
budget continues to conform to program requirements, and we are submitting
it to GFOA to determine its eligibility for another award.
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IVILLAGE OF DEERFIELD
' Mayor
BERNARD FORREST
IBUDGET MESSAGE
' I am pleased to present, on behalf of the Board and staff, Deerfield's Budget and Capital Improvement Program for
fiscal year 1996 -97. This document is designed to provide a comprehensive financial framework for all Village
activities during the next twelve months. As in previous years, the operating budget is planned over a three year
' period, while the capital budget consists of a five year planning schedule.
The Village's combined total budget is $16,482,665. This represents a 13% decrease from the current budget due
' primarily to a reduction in capital improvements that were completed in 1995 for which funds had been accumulated
over previous years. That is the good news! The bad news is that, even with these reductions, it is nearly impossible
to write a budget message that will keep everyone awake.
' There will be no increase in personnel, nor any major changes in basic operations or service levels. To remain
competitive in the municipal market, there will be 3.5% increase in the employee salary plan. Municipal government
is very labor intensive as evidenced by the fact that 52% of our total operating expenditures is for personnel. Our
' greatest asset, however, is the work force that delivers services in a cost effective and efficient manner.
As part of our objectives for the next fiscal year, staff has been directed to investigate the possibility of a special
' census. It is believed that our population has increased since 1990 and, therefore, the Village could benefit from the
State shared taxes that are allocated on a per capita basis.
This 1996 -97 budget will continue the Senior Subsidy Housing Program and the combined effort with the Deerfield
' Park District to provide basic services essential to our seniors. An amount of $15,000 will be contributed, on a one-
time basis, to the Deerfield Historical Society to assist them in restoration of the Casper Ott Cabin in the Historic
Village. This contribution will come from extra earnings in our sales tax funds. I hope that the public and larger
' businesses in town will also contribute to this worthwhile effort.
I am very pleased to report that for the fifth consecutive year the Village will again reduce its share of the real estate
' tax bill.. Although we receive. less than 8% of property taxes paid, it reflects our acute awareness of the public's
concern over escalating real estate taxes. Developing alternative revenue sources and decreasing our dependence on
property tax dollars has been, and continues to remain, a high priority of the Village Board. Moreover, we are pleased
to have avoided many of the taxes imposed by neighboring communities such as: a Utility Tax, Real Estate Transfer
' Tax or Home Rule Sales Tax.
And, for the sixth consecutive year, the Village has released surplus funds from the Lake Cook Tax Increment
' Financing District. The amount distributed to local government agencies this past year was $6.7 million, bringing to
$39 million the total reallocated over the last six years. Although the Village Center TIF District has not fared as well,
we are encouraged by the renewed interest in redevelopment that has been expressed by developers in recent months.
' I feel confident that, within the next fiscal year, there will be substantial progress made in establishing the
public /private sector partnership so critical to the future of our Village Center.
1
' 850 WAUKE GAN ROAD DEERFIELD ILLINOIS 60015 TELEPHONE ONE 847.945.5000
There will be no increase in utility rates or in fees charged by the Village. In fact, the Village is in the first year of
a five year scavenger contract, that reduces the monthly scavenger service by as much as 50 %. This decrease will be
offset to some degree by the increased cost of yard waste disposal for those choosing to avail themselves of this
service.
Decisions must soon be made, however, on water system improvements consisting of an additional transmission line
from Highland Park, additional reservoir capacity at the north end of the Village and water main extensions to improve
the water pressure on the west side of the community. These projects have been on hold waiting for the results of a
study by Highland Park of their water distribution system. When finished, the improvements will complete the water
system for a fully- developed Deerfield and only replacement costs should be needed from that point forward.
After several years of large capital projects, this summer should be relatively quiet, with few construction projects
scheduled. The Street Resurfacing Program will be continued, and major sidewalk improvements will be completed,
under a State grant, in the area of the new Lake Cook Road train station. Although not a project controlled by the
Village, the community must brace itself for still another year of inconvenience caused by the Cook County Highway
Department underpass project.
The Village has earned a very favorable AA+ bond rating, an accomplishment shared by less than 1% of all
municipalities. Deerfield's total outstanding net General Obligation Debt of $10,222,000, payable from property taxes,
is 1.7% of its assessed valuation of $600,000,000. Considering that non -Home Rule communities are allowed a ratio
of 8.6 %, the Village, as a Home Rule community, can be very proud of its low debt service obligations.
Developing the annual budget is a meticulous and thorough project and one which the Village Board and I take very
seriously. As taxpayers ourselves, we share your concern to hold the line on taxes, but without sacrificing the quality
of services rendered. In performing our jobs, we are grateful for the support of the many volunteers who serve on
various boards and commissions and whose input is extremely valuable to our decision - making. Through this
concerted effort, we will maintain our tradition as a community that is cost conscious in its spending but very
responsive to and responsible for the service needs of its citizens.
A"44(9h�
BERNARD FORREST
Mayor
April 15, 1996
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VILLAGE OF DEERFIELD
1996 - 1997
BUDGET SUMMARIES
COMBINED VILLAGE FUNDS ** *$17,762,000 $17,435,405 $16,482,665 $18,714,740
(Memorandum Only)
Deerfield Public Library 150,000 1,705,987 1,705,987 150,000
COMBINED ALL FUNDS ** $17,912,000 $19,141,392 $18,188,652 $18,864,740
*Estimated actual 4/30/96 fund balance less reserves
* *Actuarial Reserve Deficiency in excess of assets at 4/30/95 - $1,080,824
** *Combined totals are for memorandums only. The total figures in the case of a
municipality may be misleading. Only in some circumstances can a surplus in one
fund be used to relieve a deficit in another.
3
AVAILABLE*
PROJECTED
BEGINNING FUND
ENDING FUND
BALANCE
REVENUE
EXPENSES
BALANCE
General
$1,500,000
$ 6,147,100
$ 6,025,970
$1,621,130
Street
25,000
1,076,500
1,062,780
38,720
Sewer
200,000
1,562,000
1,530,160
231,840
Water
250,000
2,628,000
2,590,060
287,940
Scavenger
50,000
1,083,500
1,057,130
76,370
Garage
3,000
218,500
215,790
5,710
MFT
657,000
202,000
341,000
518,000
Police Pension * *.
12,000,000
1,493,000
405,830
13,087,170
IMRF
50,000
941,000
833,000
158,000
Debt Service
750,000
1,165,155
1,369,655
545,500
Infrastructure
Replacement
757,000
310,000
741,000
326,000
Emergency Services
-0-
-0-
5,650
(5,650)
Parking Lots
450,000
111,000
59,140
501,860
vehicle & Equipment
Replacement
1,070,000
388,650
121,700
1,336,950
Enhanced 911
-0-
109,000
123,800
(14,800)
COMBINED VILLAGE FUNDS ** *$17,762,000 $17,435,405 $16,482,665 $18,714,740
(Memorandum Only)
Deerfield Public Library 150,000 1,705,987 1,705,987 150,000
COMBINED ALL FUNDS ** $17,912,000 $19,141,392 $18,188,652 $18,864,740
*Estimated actual 4/30/96 fund balance less reserves
* *Actuarial Reserve Deficiency in excess of assets at 4/30/95 - $1,080,824
** *Combined totals are for memorandums only. The total figures in the case of a
municipality may be misleading. Only in some circumstances can a surplus in one
fund be used to relieve a deficit in another.
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BUDGET SUMMARY
Revenue Police
Item General Street Sewer Water Scavenger Garage MFT Pension EVIRF
F
� _,
Debt '
Service
Taxes:
Property Tax
330,000
725,000
240,000
910,000
800,155
Property Tax pr yrs
'
Replacement Tax
8,000
9,000
50,000
Motor Fuel
402,000
Sales Tax
2,625,000
'
Local Use Tax
157,000
State Income Tax
925,000
Hotel -Motel Tax
1,300,000
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License & Permits
Liquor/Food
62,000
Other Business Lic
32,500
Vehicle
350,000
'
Building Permits
150,000
15,000
11,000
Non - Business Lic
49,000
'
Charges:
Police Services
17,500
False Alarms
40,000
Dispatching Sery
103,000
'
User Fees
1,375,000
2,460,000
310,000
Penalties
17,000
27,000
6,000
Rental Income
43,600
Fran Fees - Cable
125,000
'
Fran Fees - Telephon
80,000
50/50 Program
5,000
Interfund Charges
(250,000
218,500
'
Engineering Fees
10,000
Nsc Rev
Interest Earnings
300,000
30,000
55,000
125,000
10,000
30,000
1,050,000
22,000
95,000'
State Grants
27,000
Miscellaneous
27,500
4,500
25,000
5,000
32,500
220,000
Employee Cont
195,000
'
Ordin Violations
290,000
Transfers:
f
Transfer Charges
Transf Pking to St
60,000
100,000
75,000
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MFT to Street
230,000
(/(230,000
Trans to Debt Sery
p
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TOTAL
6,147,100
1,076,500
1,562,000
2,628,000
1,083,500
218,500
202,000
1,493,000
941,000
1,165,155
Expenditure
Categories:
'
Personal Servicies
4,009,910
399,180
680,330
384,990
52,480
110,650
Other Services
223,150
126,700
323,600
116,000
22,200
8,300
Contractual
1,224,500
259,210
252,290
169,630
945,000
25,340
Commodities
339,410
206,050
130,600
1,820,400
21,600
66,500
'
Capital Outlay
229,000
71,640
143,340
99,040
15,850
5,000
341,000
Debt Service
1,369,655
Pension Cost
405,830
833,000
'
TOTAL
6,025,970
1,062,780
1,530,1601
2,590,060
1,057,130
215,7901
341,0001
405,830
833,0001
1,369,655
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' Infrat. Emergency Parking Equip. Enhanced
Re 1. Services Lots Re lacmt. 911
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BUDGET SUMMARY
1996 -97 1995 -96 1995 -96 1994 -95
TOTAL Est Budget Actual
Budget Actual
61
Taxes:
3,005,155
3,040,755
3,065,755
3,069,545
Property Tax
0
0
0
8,604
Property Tax pr yrs
67,000
63,500
64,000
66,645
Replacement Tax
402,000
385,000
375,000
384,422
Motor Fuel
2,625,000
2,525,000
2,450,000
2,428,667
Sales Tax
157,000
153,000
150,000
156,685
Local Use Tax
925,000
900,000
800,000
854,885
State Income Tax
1,300,000
1,225,000
1,200,000
1,173,143
Hotel -Motel Tax
License & Permits
62,000
61,000
62,000
63,736
Liquor/Food
32,500
54,499
27,500
36,371
Other Business Lic
350,000
350,000
350,000
336,219
Vehicle
176,000
211,000
174,000
264,523
Building Permits
49,000
42,010
43,000
53,469
Non - Business Lic
Charges:
17,500
20,800
16,500
18,979
Police Services
40,000
40,000
40,000
33,045
False Alarms
8,000
111,000
112,460
108,000
105,139
Dispatching Sery
182,000
100,000
4,427,000
5,032,731
4,806,000
4,845,359
User Fees
50,000
53,000
52,000
49,693
Penalties
43,600
48,480
43,800
47,997
Rental Income
125,000
125,100
122,000
122,375
Fran Fees - Cable
80,000
80,000
80,000
90,478
Fran Fees - Telephone,
30,000
35,000
41,649
35,000
45,349
50/50 Program
275,000
325,650
569,150
206,460
782,700
699,848
Interfund Charges
10,000
10,000
10,000
114,997
Engineering Fees
Misc Rev
5,000
29,000
60,000
1,000
1,812,000
2,190,491
1,806,000
1,873,215
Interest Earnings
27,000
29,600
26,000
39,847
State Grants
3,000
317,500
168,559
308,500
321,006
Miscellaneous
195,000
185,000
185,000
173,979
Employee Cont
290,000
295,000
290,000
320,166
Ordin Violations
Transfers:
135,000
1,393,000
1,385,000
60,000
Transfer Charges
01000
0
0
0
0
Transf Pking to St
0
0
0
0
MFT to Street
0
317,400
317,400
544,600
Trans to Debt Sery
0
310,000
0
111,000
388,650
109,000
17,435,405
19,360,494
19,175,155
18,402,986
TOTAL
Expenditure
Categories:
16,670
5,654,210
5,320,407
5,422,150
5,165,251
Personal Servicies
2,900
18,000
10,000
1,500
852,350
759,913
831,890
648,513
Other Services
2,000
18,270
84,500
2,980,740
3,165,296
3,595,410
2,965,390
Contractual
750
3,200
2,588,510
2,435,313
2,606,445
2,325,301
Commodities
741,000
3,000
111,700
37,800
1,798,370
3,141,440
3,615,300
2,225,485
Capital Outlay
1,369,655
1,704,656
1,705,155
2,577,079
Debt Service
1,238,830
1,043,108
1,204,000
981,479
Pension Cost
741,0001
5,6501
59,1401
121,7001
123,8001
16,482,6651
17,570,1331
18,980,3501
16,888,498 1
TOTAL
61
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VILLAGE
OF DEERFIELD
ADMINISTRATIVE DIVISION
t
FUNDING SOURCE OPERATING BUDGET
DEPARTMENT
General
Fund 1996
- 1997
Village
Manager,
Finance,
Comm.
Dev., Engineering
ACCOUNT
1996 -97
1995 -96
INCREASE
PERCENT
NUMBER DESCRIPTION
PROPOSED
BUDGET
(DECREASE)
CHANGE
'
5115
Benefits
$ 160,000
$ 172,180 $
(12,180)
(7.1)
5116
Apparel
800
800
0
0.0
5212
Travel, Training, etc.
39,450
34,850
4,600
13.2
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5213
Printing and Advertising
261100
22,500
3,600
16.0
5214
Communications
29,750
29,530
220
0.8
5315
Insurance
53,000
62,500
(9,500)
(15.2)
'
5316
Professional
235,300
210,300
25,000
11.9
5317
Contractual
119,700
112,000
7,700
6.9
'
5216
Utility Services
5,000
5,000
0
0.0
5419
Petroleum Products
2,550
2,550
0
0.0
5211
Repairs & Maintenance
96,200
57,800
38,400
66.4
'
5215
Rental Property Repairs
3,000
3,000
0
0.0
5218
Miscellaneous
62,750
57,700
5,050
8.8
'
5318
Senior Assistance
521000
37,000
15,000
40.5
5231
MV Maintenance
4,500
4,000
500
12.5
'
5412
Supplies
33,200
32,900
300
0.9
5428
Materials
1,000
1,000
0
0.0
5431
Small Tools & Equipment
1,000
1,000
0
0.0
,
6111
Equipment
21,300
43,510
(22,210)
(51.1)
7317
Vehicle +Equipment Replacement
35,000
25,700
9,300
36.2
'
TOTAL (without salaries)
$ 981,600
$ 915,820 $
65,780
7.2
5111
Salaries
1,090,920
1,026,880
64,040
6.2
'
TOTAL
$2,072,520
$1,942,700 $
129,820
6.17
Per Capita Cost
$119.61
$112.12
'
Number of Employees:
Full time
16
16
'
Part time
(Full time Equivalent)
4.70
4.40
1
6
'
VILLAGE OF DEERFIELD
'PUBLIC SAFETY DIVISION
FUNDING SOURCE OPERATING BUDGET
General Fund 1996 - 1997
DEPARTMENT
7
ACCOUNT
NUMBER DESCRIPTION
1996 -97
PROPOSED
1995 -96
BUDGET
INCREASE
(DECREASE)
PERCENT
CHANGE
'
5115
Benefits
$ 410,000
$ 410,940
$ (940)
(0.2)
.5116
Apparel
41,500
41,500
0
0.0
5212
Travel, Training, etc.
38,860
40,065
(1,205)
(3.0)
'
5213
Printing and Advertising
7,200
7,200
0
0.0
5214
Communications
27,700
26,100
1,600
6.1
'
5315
Insurance
130,000
144,790
(14,790)
(10.2)
5316
Professional
4,900
5,000
(100)
(2.0)
'
5317
5419
Contractual
Petroleum Products
59,600
33,500
57,840
34,500
1,760
(1,000)
3.0
(2.9)
5211
Repairs & Maintenance
24,000
24,300
(300)
(1.2)
'5218
Miscellaneous
10,000
6,700
3,300
49.3
5231
MV Maintenance
33,000
33,500
(500)
(1.5)
Supplies
41,500
38,500
3,000
7.8
'5412
6111
Equipment
22,700
28,390
(5,690)
(20.0)
7317
Vehicle +Equipment Replacement
150,000
127,000
23,000
18.1
'
TOTAL (without salaries)
$1,034,460
$1,026,325
$ 8,135
0.8
5111
Salaries
2,918,990
2,814,180
104,810
3.7
'
TOTAL
$3,953,450
$3,840,505
$ 112,945
2.9
'
Per Capita Cost
$228.17
$221.65
Number of Employees:
Full time
51
51
'
Part time
(Full time Equivalent)
2.40
2.40
1
7
VILLAGE OF DEERFIELD
PUBLIC WORKS DIVISION
FUNDING SOURCE OPERATING BUDGET DEPARTMENT
Street Fd. Sewer Fd. 1996 - 1997 Street, Sewer
Water Fd. Garage Fd. Water, Garage
ACCOUNT 1996 -97 1995 -96 INCREASE PERCENT
NUMBER DESCRIPTION PROPOSED BUDGET (DECREASE) CHANGE
5115
Benefits
$ 241,570
$ 251,350
$ (9,780)
(3.9)
5116
Apparel
7,700
7,600
100
1.3
5212
Travel, Training, etc.
6,450
5,950
500
8.4
5213
Printing and Advertising
71650
8,650
(1,000)
(11.6)
5214
Communications
25,800
26,260
(460)
(1.8)
5315
Insurance
207,000
238,390
(31,390)
(13.2)
5316
Professional
18,000
18,000
0
0.0
5317
Contractual
239,900
356,380
(116,480)
(32.7)
5216
Utility Services
266,000
290,600
(24,600)
(8.5)
5419
Petroleum Products
29,300
29,900
(600)
(2.0)
5211
Repairs & Maintenance
207,900
203,500
4,400
2.2
5210
Equipment Rental
11,100
10,900
200
1.8
5425
Salt
50,000
48,000
2,000
4.2
5221
Occupancy
40,000
40,000
0
0.0
5218
Miscellaneous
18,700
45,700
(27,000)
(59.1)
5427
Aggregates
851,600
81,900
3,700
4.5
5426
Chlorine
6,000
6,000
0
0.0
5432
Purchase of Water
1,700,000
1,720,000
(20,000)
(1.2)
5231
MV Maintenance
631800
63,500
300
0.5
5412
Supplies
109,100
107,980
1,120
1.0
5428
Materials
153,350
147,450
5,900
4.0
5431
Small Tools & Equipment
5,700
5,700
0
0.0
6111
Equipment
88,520
33,300
55,220
165.8
5429
Street Signs
4,000
5,000
(1,000)
(20.0)
7316
Depreciation
102,500
102,500
0
0.0
7317
Vehicle +Equipment Replacement
128,000
127,000
1,000
0.8
TOTAL (without salaries)
$3,823,640
$3,981,510
$ (157,870)
(4.0)
5111
Salaries
1,575,150
1,514,270
60,880
4.0
TOTAL
$5,398,790
$5,495,780
$ (96,990)
(1.8)
Per Capita Cost
$311.58
$317.18
Number of Employees:
Full time
32
32
Part time
(Full time Equivalent)
3.40
3.40
A
1
P
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
IVillage of Deerfield
I
IPublic Library
Purpose
1994
General
Budget
1996
Street
0
Emergency Services
0
I.MR.F.
330,000
F.I.C.A.
330,000
Police Pension
330,000
Audit
5,000
Scavenger
0
Public Benefit
425,000
Debt Service (Net)
470,000
490,000
510,000
Budgeted Village Levies
350,000
Abatement (not budgeted)
380,000
400,000
175,000
Net Village Levy
IPublic Library
Abatements
Replacement Tax
Revenue Sharing
T.I.F.
Other Budgeted Abatements
Capitalized Interest
Surplus transfer TIF (L-C)
Total Budgeted Abatements
Total Budgeted Reductions
and Abatements
Net Budgeted Debt Levy
I EAV
Tax Rate (per $ 100)
Debt Service
Other Village
Total Village
1. Village Percentage of Total Tax Bill
Tax Levy Comparison 1992 -1996
1992
Total Levy
1994
1995
Budget
1996
DEBT SERVICE
0
GROSS LEVY
Reduction
0
Replacement Tax
330,000
Total Reductions
Abatements
Replacement Tax
Revenue Sharing
T.I.F.
Other Budgeted Abatements
Capitalized Interest
Surplus transfer TIF (L-C)
Total Budgeted Abatements
Total Budgeted Reductions
and Abatements
Net Budgeted Debt Levy
I EAV
Tax Rate (per $ 100)
Debt Service
Other Village
Total Village
1. Village Percentage of Total Tax Bill
Tax Levy Comparison 1992 -1996
1992
1993
1994
1995
Budget
1996
0
0
0
0
0
330,000
330,000
330,000
330,000
330,000
5,000
5,000
5,000
0
0
425,000
450,000
470,000
490,000
510,000
325,000
350,000
380,000
380,000
400,000
175,000
190,000
210,000
225,000
240,000
14,000
15,000
15,000
01
01
725,000
725,000
725,000
725,000
725,000
1,140,724
1,004,545
931,710
890,755
1
800,1551
3,139,724
3,069,545
3,066,710
3,040,755
3,005,155
.. ........
....... 06..9.. .. ...
.......... :
.... .......6
........
........
p 0 ..U.. .. .
5
944,194
997,401
1,097,140
1,162,968
1,209,487
414 .6A2
1,954,974
1,815,545
1,701,210
1,700,155
I 1,367,155
17,500
17,500
4
0
0
17,500
17,500
0
0
0
40,000
35,000
50,000
50,000
55,000
456,750
433,500
334,500
317,400
0
75,000
150,000
195,000
232,000
300,000
225,000
175,000
190M0
210,000
212,000
796,750
793,500
769,500
809,400
567,000
814,250
811000
769,500
809,400
567,000
547,603,297
570,794,665
583,049,834
600,000,000
615,000,000
0.208
0.176
0.160
0.148
0.130
0.365
0.362
0.366
0.358
0.359
0.573
0.538
0.526
0.507
0.489
w
THIS IS A BLANK PAGE
1
1
Chart 1
' Property Tax Dollar Apportionment (1)
1994 Tax Levy Collected in 1995
1
1
1
1
1
1
1
1
1
1
1
' (1) THE VILLAGE IS IN SEVERAL TAXING DISTRICTS. THE ILLUSTRATED APPORTIONMENT IS
GENERALLY REPRESENTATIVE OF THE VILLAGE AS A WHOLE.
' 10
THIS IS A BLANK PAGE
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
I
1
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1
1
1
1
1
1
1
1
Chart 2
Budget Dollar
1996 -97
WHERE IT
COMES. FROM
THIS CHART ILLUSTRATES THE MAJOR FUNDING SOURCES OF THE VILLAGE. CONTRARY TO
POPULAR OPINION, PROPERTY TAX IS LESS THA °° OF THE VILLAGE'S FUNDING SOURCES.
11
1
1
1
1
1
1
1
1
1
1
1
1
THIS IS A BLANK PAGE I
1
1
' Chart 3
Budget Dollar
' 1996 -97
1
1
1
1
1
1
1
1
1
1
1
1
General
WHERE IT
GOES
:00.:00 °O °a °_e0 °°00000 p°
oe 990o °.0o.00p
000900 p 0* 00 o pope eo 0
0900009 0op°000a °O °00 0°000 0000 pp
pco °O0 °0e 900 °00 0 ° ° °p0 p.0 :: ° o
00 000000000, ep00 0 .00-00" o p p0, 000 °00 0
0 °p0 ° °o °p0 °o° 00 ° 00 po°p9 °9° 00 ° 0 0
p00.- 0. 0° Oe 0000 O:-00
0 °0 0-00-- p a °00 00000:0.
°0 0 °e 0,o °e0, op o e° o p °0,e 0,9 opp °pp e
°p0, 00 °0 °0 ° °0 ° ° °o p°oo 0000 °0 u pOO °p.e °e0 e0e° o
0 9 0 9 ° 00 9 0 09 0,o ° °pp e e a 0 0 .0 o o o °o0 e 0,
0 0 0000 9 0e o °poo00% e a 0, e
°e ::Op Water ° 15.7% 00 aepe o e o 000: o9pe °o
0
::0:: 9 0 0° 0 0 o ::0 ° 0 0° 0 0 0° 9 :0 ° ° 0 o 9 0
ee0 p °00 0009000 p0e °90 ::0:: p °00 ° 0 °p9 0 090 a °00
0o °Go 000 ee °0 a0oa.000000000 O°° 0 °a� °��Qa O °Oy op
0 o 0 0 0 9 0 0 e e O p ° p O p 9 0 p e °
°e O0 00 0 coo 0po 0 O o 09009.0 °e° e
O 0 p p 0 p p 0 0 p e p p p o° 0 p
Government. 12.6 ° /a Goo °e° a ° ° °!o o °e ee° °e °° ° ° e9 0009°0
o 0 0 0° op p o ° o° op ° e
General
Obligation Debt 8.3%
Police 27.2%
(Including Pensions)
[o °o o °e a °o
0* ee 0 oe a ee e 0 o*0 opo °O ° ° Public Works 44.4%
°o00a 0 000 a e aoep0 o 0 e ° 0 Scavenger 6.4%° °
coo* ° 0 0° ° o p °p 0 0 0 o ° °° o o° 0 0 o
0 o9pooe°eo o0ooeo 0p0 °p°°° °00°00 op0°°pO a °p9 °o
°00 o °pope °e0, op o ° e °p0 °.0 oop ° °o ° ° °o o°poee
p0000° 00000 o °po 0 °p 0a0 o p0o000 °oopop pp ° 10/00 o °p9
0 o 000. 00 oop0 p o 00 0° 0op 11 p0o
°0e Goo: o 0 op 00 00 ° 0 0
e 0, 0, o° 0 e 0, e o 0 0, —( e' 0 9 0
0 0 O p e p0, p p y 0 0 0 0° p p �` 0 ° e 0 0000 0, e
0 o°pepp ep p0o p o ° 000 e0, oepi`,,p'' o °0 00.00p000
X: .y ° °°y ° °O °pO °e° ° Op°00.0pO 0 000000 °00 Oa ° ° °a0
0 °00 00 a° 0° ° o 00 o p 0000 °p0 o° °00°00 e° °°
0000° epe ° °OO pO ° p000..0:QO ° ° °p0 °p0e. .00ae
0000 e0 e e a °00090 O °pep p°pe Q0 °0 °p0 0 °pee 0000 f
0 ° e °0o °0000 p°p00pe00p0° 00000000009000000
0
°° ° °a. °aa °°y 0000 ° °a o ° °ye °.Sewer 9.3 %0ye °0,a
°90 o °po coo a0 0a 0000 00 °e °G.0. cpep e°ee oy ° ° °0e
0 0, e0, o e e e ee ep e p e e o
°p0 °o° ° 0000 °p0 0° °0,e °o° 0,y 0000
000000 °::.:.o 0 0 °0 o °pee 000000o0°po o0oe °p0 ee0oo
0 :000 ° Goo o o ° 0oo ee o pop u °Op °90, e0,
e o 0 0 0 0 0
°0 oo0 °p °o0, op ° 0 0pe e° 00.000. 0 00 000.0 °Op
°90, 00 e0 0 0 0 0 pope o o p e 0, e
p e 0, 0, e o 0 0 e 0, °
° o e0, 00 ° ° ° e°pe e0, 00 0 0 0
0 0 o0 oe o 00 0
o °e °0,e °p0, 00 o p0, a °poop 0,0 000 e ° ° ° °p
° 00000° °p 00000000 O Goo a 009000 pp 00,00 00 °
0, 0600 0, p p . o e0p .0 00 0
° 90000 e° ° °p0 p0 °00 °09 0,e ° ° p0
°00 00 0 00,.000:0 °p. op e p u ° °0 °0e
° a Strcet 10.9 %p°0eae° 0
0 0
° 000 0° e°0 ep 00 0, e o
000 0 0 Cep9 ep .0000.0 0000 p0
000.0 a p0 ep 0 0 9 00.00.0.0 0
!� 0e p0, epe°pe ua 0000 p0p.eo.
i� 0po°0o0oopopo u0 °00 0900
coo 0 0 e 0, e p o p o e 0 0 0 0
po 00 ° 0 ° ° o o° o
p e e Go..
0 0 09 0 0 o
0, e °p000000 o p e p o
e p 0 :00* p e p o o .00
O e e 0a
G 00.0 00 ° °p °0 °
0 °0000 00, e0,
0 p e o p 0 0
0 0 0
° ° 0 ° ° 0
.00. e pop
09 0
O °
O °
THE LARGEST USE OF THE VILLAGE'S RESOURCES IS THE PUBLIC WORKS DEPARTMENT. THE
PRIMARY SOURCE OF THEIR FUNDING COMES FROM USER CHANGES. THE SECOND LARGEST
USER OF THE VILLAGE'S RESOURCES IS THE POLICE DEPARTMENT.
12
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1
1
1
1
1
1
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1
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C
THIS IS A BLANK PAGE I
1
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1
CHART 4
PROPERTY TAX COMPARISON
I I Equalized Assessed Valuation
1989 1990 1991 1992 1993 1994 1995 1998
Levy Year
In the property Tax System, Equalized Assessed
Valuation Tax Levies and Tax Rates are
intertwined. In the Village of Deerfield, the
EqualizedAssessed Valuation has risen sharply.
Equalized Assessed Valuation 1987 -96
1993 and 19 B.Wmated
8
1987 1988 1989 1990 1991 1992 1993 1994 1995 1998
Levy Years
The result is a greatly reduced tax rate.
800
800
400
i
200
0
13
CHART 5
PROPERTY TAX'COMPARISON
These graphs depict the the property tax bill on one specific property. It shows that the villages
share is a small portion of the total and the dollar amount received by the village has
remained constant.
Property Tax Bill
Specific Property
5500
5000
0 4500 -w Tax Bill
0
4000.
3500
1987 1988 1989 1990 1991 1992 1993 1994
X -Axis
Total Tax Bill all Overlapping Districts
44
42
m 40
0
D
38
360
1987 1988 1989 1990 1991 1992 1993 1994
Levy Years
Village Property Tax
Specific Property
✓illage Percentage of Property Tax Bill
m 0.11
X
0.1
a�
a
0
0 0.09
C
0
ao 0.08
(D
vi
�o
0.07
1987 1988 1989 1990 1991 1992 1993 1994
Levy Year
14
Percentage
f Village's Total
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
15
I
Village of Deerfield
Full Time Employees
as Budgeted
DEPARTMENT
93
94 95
96
97
VILLAGE MANAGER
3
3
3
3
3
CLERK
0
0
0
0
0
FINANCE
7
7
7
7
7
ENGINEERING
1
1
1
1
1
COMMUNITY DEVELOPMENT
6
5
5
5
5
PUBLIC WORKS:
ADMINISTRATION
4
4
4
4
4
STREETS
7
7
7
7
7
UTILITIES MAINTENANCE
11
11
11
11
11
SEWAGE TREATMENT PLANT
8
8
8
8
8
GARAGE
2
2
2
2
2
TOTAL PUBUC WORKS
32
32
32
32
32
POLICE:
ADMINISTRATION
9
9
9
9
9
COMMUNICATIONS
4
4
6
6
6
INVESTIGATIONS
3
3
3
3
3
PATROL
29
29
29
29
29
YOUTH SERVICES
4
4
4
4
4
TOTAL POLICE
49
49
51
51
51
TOTAL
98
97
99
99
99
15
I
16
VILLAGE OF DEERFIELD
Part Time Employees
Full Time Equivalent
DEPARTMENT
93
94
95
96
97
VILLAGE MANAGER
1.0
0.6
0.8
1.0
1.0
CLERK
0.0
0.0
0.0
0.0
0.0
FINANCE
2.1
2.0
1.9
1.8
1.8
ENGINEERING
0.0
0.0
0.0
0.0
0.3
COMMUNITY DEVELOPMENT
0.8
1.6
1.7
1.6
1.6
PUBLIC WORKS:
ADMINISTRATION
0.0
0.0
0.0
0.0
0.0
STREETS
1.4
1.5
0.9
1.8
1.8
UTILITIES MAINTENANCE
1.4
0.4
0.7
1.2
1.2
SEWAGE TREATMENT PLANT
0.5
0.3
0.3
0.4
0.4
GARAGE
010
NO
0_0
0.0
0_0
TOTAL PUBLIC WORKS
3.3
2.3
1.9
3.4
3.4
POLICE:
ADMINISTRATION
0.4
0.5
0.1
0.0
0.0
COMMUNICATIONS
0.4
0.4
1.6
0.5
0.5
YOUTH SERVICES
0.0
0.0
0.0
0.1
0.1
PATROL
2_0
2_0
2,2
1_8
1_8
TOTAL POLICE
2.8
2.9
3.9
2.4
2.4
PARKING LOTS
0_4
0.4
0_3
0_4
0_4
10.5
9.7
10.4
10.6
10.8
16
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VILLAGE OF DEERFIELD, ILLINOIS
'1W A4
SUMMARY SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES c1 �1�J
The Village of Deerfield, Illinois, was incorporated April 14, 1903. The Village
operates under a Board /Manager form of government and provides the following
services as authorized by its charter: public safety (police), highways and
streets, sanitation, health and social services, culture, recreation, public
improvements, community development and general administrative services.
The accounting policies of the Village of Deerfield, Illinois, conform to
generally accepted accounting principles as applicable to governments.
The following is a summary of the more significant policies.
A. Reporting Entity and Its Services
B. Basis of Presentation - Fund Accounting
The accounts of the Village are organized on the basis of funds, each of which
is consid ^_red a separate accounting entity. The operations of each fund are
accounted for with a separate set of self - balancing accounts that comprise its
assets, liabilities, fund equity, revenues, and expenditures, or expenses, as
appropriate. Government resources are allocated to and accounted for in
individual funds based upon the purposes for which they are to be spent and the
means by which spending activities are controlled.
General Fund - The General Fund is the general operating fund of the Village.
It is used to account for all financial resources except those required to be
accounted for in another fund.
Special Revenue Funds - Special Revenue Funds are used to account for the
proceeds of specific revenue sources (other than special assessments or major
capital projects) that are legally restricted to expenditures for specified
purposes. The following funds are Special Revenue Funds:
Enhanced 911
Street
Motor Fuel Tax
IMRF
..Emergency Services
Li
Debt Service Fund - Debt Service Funds are used to account for the accumulation
of resources for, and the payment of, general long -term debt principal, interest,
and related costs. The Debt Service Fund has been treated as a single fund and
budgeted in a like manner by the Village.
Capital Project Funds - Capital Project Funds are used to account for financial
' resources to be used for the acquisition or construction of major capital
facilities (other than those financed by Proprietary Funds, Special Assessment
Funds, and Trust Funds). These projects are budgeted in the Capital Projects
Budget. In addition, the following funds are Capital Project Funds:
' Infrastructure Replacement Fund
Vehicle and Equipment Replacement Fund
' Enterprise Funds - Enterprise Funds are used to account for operations (a) that
are financed and operated in a manner similar to private business enterprises,
where the intent of the governing body is that the costs (expenses, including
depreciation) of providing goods or services to the general public on a
Icontinuing basis be financed or recovered primarily through user charges; or (b)
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where the governing body has decided that periodic determination of revenues
earned, expenses incurred, and /or net income is appropriate for capital main-
tenance, public policy, management control, accountability, or other purposes.
The Village has the following Enterprise Funds:
Water Fund
Sewer Fund
Refuse Fund
Parking Lot Funds
Internal Service Funds (Garage) - Internal Service Funds are used to account for
the financing of goods or services provided by one department or agency to other
departments or agencies of the Village, or to other governments, on a
cost - reimbursement basis. 'The Village has one Internal Service Fund which is the
Garage Fund.
Trust and Agency Funds (Police Pension) - Trust and Agency Funds are used to
account for assets held by the Village in a trustee capacity or as an agent for
individuals, private organizations, other governments, and /or other funds. These
include Pension Trust and Agency Funds. Pension Trust Funds are accounted for
in essentially the same manner as proprietary funds since capital maintenance is
critical. Agency Funds are custodial in nature (assets equal liabilities) and
do not involve measurement of results of operations. The Police Pension Fund is
the only Trust Fund within the Village.
C. Basis of Accounting
Basis of accounting refers to when revenues and expenditures or expenses are
recognized in the accounts and reported in the annual budget.
All Governmental Funds (General Fund, Special Revenue Funds, Capital Project
Funds) are accounted for using the modified accrual basis of accounting. Their
revenues are recognized when they become measurable and available as net current
assets. The Village's share of State - assessed income taxes, gross receipts, and
sales taxes are considered "measurable" when in the hands of intermediary
collecting governments and are recognized as revenue at that time. Anticipated
refunds of such taxes are recorded as liabilities and reductions of revenue when
they are measurable and their validity seems certain.
Expenditures are generally recognized under the modified accrual basis of
accounting when the related fund liability is incurred.
Agency Fund assets and liabilities are accounted for on the modified accrual
basis.
All Proprietary Funds and Pension Trust Funds (Enterprise, Internal Service,
Police Pension) are accounted for using the accrual basis of accounting. Their
revenues are recognized when they are earned, and their expenses are recognized
when they are incurred. Unbilled Waterworks and Sewerage Fund utility service
receivables are recorded at year end.
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L.
BUDGET NOTES
' The Village at a Glance
Incorporated in 1903 and located 27 miles north of downtown Chicago, the Village is
t predominantly a community of single family homes. The 1990 Census recorded a
population of 17,327 within a land area of 7.0 square miles. The Village's population
decreased less than 1.0% from 1980, whereas the number of housing units in the Village
grew 10.3% to 6,054, continuing the trend toward smaller household sizes.
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Deerfield is recognized as one of the State's wealthiest communities. In the 1990
Census, Deerfield ranked fourth in the State in terms of Median Family Income in
municipalities with populations of at least 10,000. The Village's $232,200 Median Home
Value at the 1990 Census was 187.001 greater than the statewide median of $80,900.
Over the past ten years the Village has seen considerable building activity,
particularly in new office /commercial buildings. The southern end of the Village,
which is the Cook County portion, represented 10.99. of the Village's tax base and
contains the major retailing area as well as commercial /light industrial development.
This area has grown from a 1983 equalized assessed valuation (EAV) of 26,000,000 to a
1994 EAV of 127,000,000. This includes the increment for a tax incremental financing
(TIF) district. Significantly, there is no residential development in this major area.
The following table lists the ten largest taxpayers for valuations as of January 1,
1994 for 1995 taxing purposes:
Taxpaver
Stein and Company
VMC, Inc.
Baxter International
Matas Corporation
Travenol Labs
Walsh Higgins and Company,
Arbor Lake Center
Deerfield- Saunders Joint Venture
American National Bank & Trust
Marriott Corporation
Percentage
of Total
$156,413,460 27.4111
The table below lists the ten largest employers in the Village as determined by a
March 1993 (most current) canvass of employers.
Employer
' Baxter Health Care Corporation
Allstate Insurance
Ill. State Student Assistance Comm
Nutrasweet Co. (Corp. Hdgtrs.)
' Teradyne Telecommunications, Inc.
Fujisawa USA, Inc.
William M. Mercer, Inc.
' Clark, Boardman & Callaghan
School District 109
Walgreens
Business /Service Number of Emolovees
Health Care Products
Equalized
Village
700
Assessed
Assessed
Business Properties
Valuation
Valuation
Lake Cook Office Center
$26,204,431
4.590
Deerbrook Shopping Center
21,007,507
3.68%
Office Buildings
20,633,422
3.6106
Corporate 500 Center
20,343,300
3.5616
Office Buildings
14,718,822
2.5806
Tollway North Office Park
14,415,382
2.5306
Office Building
14,081,861
2.47%
Parkway North Office Bldg.
9,798,425
1.72%
Parkway North
7,977,130
1.40%
Hotels
7,233,180
1.27%
$156,413,460 27.4111
The table below lists the ten largest employers in the Village as determined by a
March 1993 (most current) canvass of employers.
Employer
' Baxter Health Care Corporation
Allstate Insurance
Ill. State Student Assistance Comm
Nutrasweet Co. (Corp. Hdgtrs.)
' Teradyne Telecommunications, Inc.
Fujisawa USA, Inc.
William M. Mercer, Inc.
' Clark, Boardman & Callaghan
School District 109
Walgreens
Business /Service Number of Emolovees
Health Care Products
1,854
Personal Life Service Center
700
Student Loans (State Agency)
550
Artificial Sweeteners
400
Electronic Test Equipment for
Telephone Operating Companies
365
Pharmaceuticals
350
Management Consulting Firm
300
Publishing
300
Elementary School District
282
Corporate Headquarters
200
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The following municipal services and facilities are available in the Village of
Deerfield:
Number of Full -Time Employees
99
Miles of Streets
70
Miles of Alleys
4
Miles of Sewers
140
Police Protection:
Number of Stations
1
Numbers of Police Officers
37
Library Services:
Number of Branch Libraries
1
Number of Books
156,000
Recreation Facilities:
Number of Parks and Playgrounds
20
Park Area in Acres
288
Municipal Water Utility:
Population Serviced
5,797
Average Daily Pumpage
2,734,000 gals.
Miles of Water Mains
76
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BUDGET CALENDAR
BUDGET PREPARATION AND LEGISLATIVE ENACTMENT FOR FISCAL YEAR 1996 -97
DATES OPERATING TIMETABLE RESPONSIBILITY CENTER
January 8 -31
- Preparation of department
Department heads,
budgets
Staff
February 1
- All departmental budgets returned
to Village Manager for review
February 1 -9
- Manager reviews budget with
Village Manager,
department heads
Finance Director,
Department heads
February 12
- Completed budgets to Finance
Finance Department
Department for computation and
typing; further review when necessary
March 1
- Budget to Mayor and Board of Trustees
Finance Department
for review
March 4 -15
- Review by Mayor and Board of Trustees
Mayor and Board
of Trustees
March 4
- Adopt ordinance calling for tentative
Board of Trustees
budget and publication
March 14
- Legal publication of notice of public
Staff
inspection of budget
March 15
- Proposed budget placed on file for
Staff
review by public
March 18
- Commence budget review meetings
Mayor and Board of
Trustees,
Finance Director,
Department heads
April 4
- Notice of budget hearing
Staff
April 15
- Public hearing and Board meeting
Resolution by Mayor
and passage of the budget
and Board of
Trustees
April 25
- Budget Effective Date
May 1 -April 30
- Implement and Administer Budget
Staff
May 1 -April 30
- Review of Progress toward Goals
Staff, Mayor and
and Objectives
Board of Trustees
December 4
- Board Commentary on 1996 -97 Budget
Mavor and Board
of Trustees
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BUDGET
VILLAGE GOALS
• To maintain a safe, healthy atmosphere in which to live and work. '
• To provide for the Village's long term financial stability.
• To respond in an efficient and effective manner to community needs.
MAJOR BUDGET POINTS FOR THIS FISCAL YEAR '
• Personnel - No additions to full time staff. See page 15.
• Base Salary Increase - 3.59. '
• Village property tax decrease
No increase in sewer and water rates, and a refuse rate reduction
• Capital Projects - Engineering and Design for major water project (budgeted
over the next five years). Financing to be done from a bond issue and '
internally raised funds.
• Approximately $2,956,000 to be spent on capital projects. The two largest
amounts are for street rehabilitation projects (general rehabilitation,
$575,000) and a van pool project, $650,000 for two years, to be funded by t
the Illinois Department of Transportation and participating employers.
• Replacement of the Village phone system, $60,000 funded from the Vehicle
and Equipment Replacement Fund.
BUDGET PROCESS '
The budget is a master financial plan which represents services which will be
provided to the community and the sources of funds required to perform these '
services. The budget developed by the Village is regulated through the Illinois
Statutes. The Village is a home rule city. As a home rule city, the Village
has: (1) a wider range of revenue items available, (2) no tax rate maximum, and
(3) the ability to issue general obligation debt without limit.. The Village has '
been sparing in the use of the tax levy (see page 14), and the only home rule
revenue source utilized by the Village is a 5% hotel tax which provides revenue
of over $1,300,000. The Budget Act allows for control of the budget at the fund
level. However, the Village requires its department heads to control their '
budgets at the departmental level.
The budget process is looked at in two parts - the operating budget and the
capital program. The process has many connecting points, and care is taken to '
not neglect one for the other. Both the capital and operating budgets should be
viewed over a period of time in excess of the budget year. The operating and
capital budgets are developed with a focus on long term solvency. To maintain
this long term focus, the Village uses presentations of projected figures for the '
operating budget for two future years, in addition to the budget year, as well as
the five year capital project budget.
Operating Budget.' The budget process is a continuous one for Village staff, '
the Village Manager and members of the Board of Trustees. There is a constant
review of priorities and goals and the means to accomplish them. In joint
meetings with department heads, supervisors prepare their operating budgets,
which are reviewed and adjusted by the department head, prior to further review '
by the Finance Director and the Village Manager. After these reviews by the
Village staff, the preliminary budget is prepared and sent to the Mayor and Board
of Trustees. At that point, the Finance Committee of the Board of Trustees meets
to review the budget. The committee's analysis is wide ranging, including '
discussion of all operating expenditures, existing and potential revenue sources,
and requirements of the Village's physical plant. In conjunction with its review
of specific programs and services, the Committee also discusses the present and
future needs of the citizenry. I
Capital Program. All capital improvement projects will be completed in
accordance with an adopted capital improvements plan, prepared on a five -year
basis and updated annually. Capital improvement projects will identify all
estimated costs (including future operating /maintenance costs) and funding
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sources for the life of the project. In its capital projects program, the
Village identifies construction expenditures in excess of $5,000. These
expenditures are shown in the capital projects budget, pages 149 thru 155. These
projects are brought to the Village's attention, generally by the Director of
Public Works and Engineering, other Village personnel, the Village Board, members
of the public, or by outside professional consultants. These items are
prioritized by staff members, commencing with the Director of Public Works and
Engineering, the Village Manager and the Finance Director. They are then
submitted to the Village Board for consideration, prior to presentation at a
public hearing. During the process of prioritization, the available methods of
financing are also reviewed.
Effects of Capital Projects on Operating Budget. The items in this year's
capital projects section are for ongoing repairs or replacement and
infrastructure betterment which do not require significant additional operating
or maintenance funds.
Budget Amendment. While it is rare for the Village to amend the budget, the
Village can do so. Two- thirds of the corporate authorities then holding office
may revise the budget providing that funds are available for the designated
purpose.
BASIS OF BUDGETARY ACCOUNTING
Basis of budgetary accounting refers to when revenues and expenditures or
expenses are recognized in the accounts and reported in the annual budget.
All Governmental Funds (General Fund, Special Revenue Funds, Capital Project
Funds) are budgeted using the modified accrual basis of accounting. Their
revenues are recognized when they become measurable and available as net current
assets. The Village's share of State - assessed income taxes, gross receipts, and
sales taxes are considered "measurable" when in the hands of intermediary
collecting governments and are recognized as revenue at that time. Anticipated
refunds of such taxes are recorded as liabilities and reductions of revenue when
they are measurable and their validity seems certain. Property Tax is considered
revenue (for budgetary purposes) in the year levied.
Expenditures are generally recognized under the modified accrual basis of
accounting when the related fund liability is incurred.
The Village charges operating departments for equipment and motor vehicles based
on the current market value and estimated years of useage. These funds are
accumulated in the Vehicle and Equipment Replacement Fund until the equipment or
motor vehicles are purchased.
Agency Fund assets and liabilities are accounted for on the modified accrual
basis.
All Proprietary Funds and Pension Trust Funds (Enterprise, Internal Service,
Police Pension) are budgeted using the accrual basis of accounting. Their
revenues are recognized when they are earned, and their expenses are recognized
when they are incurred. Unbilled Waterworks and Sewerage Fund utility service
receivables are recorded at year end.
The Village charges operating departments for equipment and motor vehicles based
' on the current market value and estimated years of useage. These funds are
accumulated in the Vehicle and Equipment Replacement Fund until the equipment or
motor vehicles are purchased.
BUDGET AND FINANCE POLICY
Infrastructure Management. The Village believes that ongoing maintenance of
its infrastructure and equipment is of prime importance to reduce the risk of
emergency repairs and avoid the cost increases of deferred maintenance. To
' finance capital projects, the Village utilizes standard capital raising
techniques such as General Obligation and Revenue Bond Issues as well as pay -as-
' 23
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you -go practices when reasonable. Two examples of the pay -as -you go program are '
(A) the Vehicle and Equipment Replacement Fund and (B) the Infrastructure
Replacement Fund. The purpose of the Vehicle and Equipment Replacement Fund is
to keep annual expenses in balance while providing sufficient funds for the '
replacement of vehicles and major equipment items which cost in excess of $5,000.
The Vehicle and Equipment Replacement Fund is fully funded. The Village also has
established an Infrastructure Replacement Fund to provide funding for ongoing
maintenance of the Village's infrastructure, primarily streets and underground '
improvements. This year the Infrastructure Replacement Fund will fund $575,000
for street resurfacing and renovation. In the last ten years the Village has
resurfaced or rehabilitated approximately 50% of all streets in the Village.
Renovation of
the Downtown
Area. Another high priority for the Village is
'
the renovation of
its downtown.
The Village established a Tax Incremental
Financing District
(TIF) in 1985
and has initiated the construction of Phase III
'
Streetscape improvements. This
is included in the capital projects budget on
Amount of Debt Applicable to Limit 11,415,000
pages 149 -155. It
is the Village's
intent to provide for these improvements and
'
replace them on an
ongoing basis
so as not to adversely impact future
rule debt authority.
generations.
The Village's ratio of net bonded debt to assessed value is 1.92, approximately
'
.64% of its estimated full values. This compares with a median average of 1.43%
Reduction of the Village's Reliance on Propery Tax
'
DEBT
The Village of Deerfield is a home rule municipality and, as such, has no debt
'
limitations: If, however, the Village was a non -home rule municipality,
according to Illinois statutes, its available debt limit would be as follows:
Assessed Valuation - 5/1/93* $594,213,459
'
Legal Debt Limit - 8.625 51,250,910
Amount of Debt Applicable to Limit 11,415,000
'
Legal Debt Margin Available 39,835,910
*latest available
'
The figures demonstrate that the Village has been frugal in its use of its home
rule debt authority.
The Village's ratio of net bonded debt to assessed value is 1.92, approximately
'
.64% of its estimated full values. This compares with a median average of 1.43%
of estimated full value for cities of 10,000- 24,999 in Moody's 1993 summer
report.
t
In determining the source of funds for major projects, the Village's particular
borrowing requirements are identified and analyzed. In light of these
requirements, the Village balances its available cash and the possibility of
using local improvement or special taxing districts, lease financing and long
,
term debt. As part of the review, the Village looks at interest rate cycles and
the current level of Village debt. The Village also reviews the potential for
issuing short term versus long term debt. The Village's current bond rating is
t
AA -1 by Moody's, last reaffirmed in April 1993. This rating is in the top 4% of
all cities in the Great Lakes Region and in the top 5.2% in the nation. This
indicates that the rating services view the Village's debt management activities
as successful.
'
Debt Policy. The Village's policies in the issuance of debt are (1) to
attempt to keep a relatively even debt service levy, allowing it to increase as
new equalized assessed valuation is available and as capital needs arise. The
Village must reconcile the objective for a stable levy with the fact that delayed
'
improvements or maintenance often have a higher true cost. Summarily, the goal
to keep an even debt service levy must be balanced against the necessity of the
project. (2) The Village will not issue long term debt for short term projects.
The life of the financing must not exceed the life of the project. The use of
'
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long term debt is subject to careful review by the Board of Trustees. (3) Long
term debt will not be used for operating expenses.
ACCOUNTING, AUDITING -AND FINANCIAL REPORTING POLICIES
1. An independent audit will be performed annually.
2. The Village will produce annual financial reports in accordance with
Generally Accepted Accounting Principles (GAAP) as outlined by the
Governmental Accounting Standards Board.
3. The Finance Department will report to the Mayor and Board of Trustees and
to the departments on a monthly basis the amount of funds expensed or
expended for the month and year -to -date vs. budget and projected.
4. The Finance Department will also report on an ad hoc basis on any other
financial items which will affect the Village's financial picture.
MAJOR REVENUES IN EXCESS OF $800,000
Property Tax - The Village's largest revenue item is the property tax.
Deerfield is a home rule municipality, and, as such, has no limit on the amount
it can levy for property taxes. (The Village collection on its property tax levy
has averaged 99.5W over the last five years). The Village has been sparing in
its use of the property tax levy as is shown in the chart on page 13. For the
past five years the Village's property tax levy has declined. The property tax
„ is primarily used for: Debt Service - 26t, Pensions - 38%, Refuse Services -25 %,
Street Department - 11 %.
Sales Tax - $2,625,000 projected - The sales tax is a 1$ tax on the exchange
of all tangible personal property within the Village. This tax is collected by
the State and remitted to the Village. The Village is projecting a 4% increase
in revenue for the 1996 -97 over actual 1995 -96, 2% because of an improvement in
retail activity, and 2% because of new retail establishments. Sales tax is used
to finance General Fund activities.
Income Tax - $925,000 projected - The Village receives a portion of the
State of Illinois Income Tax receipts. This projection is consistent with the
estimates of the Illinois Department of Revenue.
Hotel /Motel Tax Budget - $1,300,000 projected - This revenue estimate is
based on historic occupancy levels and room charges and the addition of one hotel
which is included in an area annexed by the Village in May of 1995.
Interest Earnings - $1,812,000 projected - The largest dollar amount of
interest is earned in the Police Pension Fund, where $1,050,000 is budgeted. The
projections are based on existing investments and on amounts to be invested in
the coming year. In addition, in the operating funds, the projection of $796,000
in interest revenue is based on a 90 -day treasury bill earning at a rate of
5.00 %.
' User Charges - Budgetary policy requires that those funds which can be
reasonably financed by a user charge be so financed.
Water - $2,460,000, the budgeted amount for water sales, is based on the
' current rate of $2.05 per 100 cubic feet, and an average of the number of units
used during the last five years.
Sewer - $1,375,000, the budgeted amount for sewer charges, is based on
' current usage and the sewer charge of $1.55 per 100 cubic feet. The last
increase of twenty cents per 100 cubic feet was enacted on April 18, 1994.
Revenue Estimates. Village policy requires that revenue estimates be based
' on conservative projections. It is unusual for actual Village revenues to fall
short of projections. In the past, this standard has been consistently
accomplished.
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FINANCIAL CONDITION OF THE FUNDS
Fund - The fund is a self balancing group of accounts which includes
revenues, expenditures, assets and liabilities. Each fund has some specific
purpose, either funding a pension, providing for the treatment of sewage, or
funding capital maintenance or replacement programs. The way to distinguish a
fund from an activity is that a fund will have exclusive revenue items as well as
expenditures. Normally expenses are to be balanced with revenues within a fund.
Generally, the funds of the Village are in sound condition and, if the budget
performs as projected, they will continue to have available balances by year end.
The exceptions to this, as currently budgeted, are the IMRF and scavenger funds.
IMRF - The Illinois Municipal Retirement Fund was established to finance the
Village's portion of employee pension contributions as required by state statute.
Because of changes in the state actuary's assumptions, there has been a rapid
increase in IMRF charges as a percentage of salaries. The yearly IMRF
contribution went from 7.83% in 1989 to 11.01$ in 1995. It was not possible to
increase the levy quickly enough to accommodate this increase, but it is believed
that the levy is now at a level to allow the Village to recoup funds that were
advanced from the General Fund.
Scavenger - The Scavenger Fund is funded with a combination of user fees and
the property tax.levy. A new contract was bid in the fall of 1995, and a new
contract was signed which calls for a significant reduction in refuse charges.
FINANCIAL CONDITION OF THE VILLAGE
The Village continues to be in sound financial condition. This is evidenced by:
1. Continuation of Moody's AA -1 bond rating.
2. Continuation of additions to General Fund Revenue.
3. Revenue continuing to expand at 'a sustainable rate.
4. Debt levels are low compared to national levels.
5. Continued improved funding of pension funds.
6. Continuing maintenance of the Village plant and equipment.
7. Full funding of the Vehicle and Equipment Replacement Fund.
COMMUNITY EVENTS
A 400 unit subdivision which will be a mixture of single family homes, townhomes,
and condominiums is under construction. The project was started in November 1994
and will be completed in 1999. The Village will not expand its construction
inspection staff but will use outside services for some plan review.
METRA is in the process of constructing a commuter station at the south end of
the Village. The station will have approximately 500 parking spaces in the first
phase with the addition of 200 when the station becomes permanent. The parking
lot will be run by METRA. No Village funds are required. A temporary station
became operational in January of 1996.
The State of Illinois and Cook County are currently building an underpass at Lake
Cook Road and the METRA train tracks. This is a two year project scheduled for
completion in 1997. The only Village funds to be used are $234,000 over a three
year period for the relocation of Village utilities in the right -of -way. The
Village anticipates that there will be a negative impact on sales tax due to
construction.
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ADMINISTRATIVE DIVISION and
' PUBLIC SAFETY DIVISION
SOURCES OF FUNDS AND EXPENDITURES
FUNDING SOURCE ACTUAL AND PROPOSED
' General Fund
1 1994-95 1995 -96 1995 -96 1996 -97
ACTUAL BUDGET ESTIMATE PROPOSED
' REVENUE:
Municipal Sales Tax
' Local Use Tax
State Income Tax
Hotel Tax
1 Beer- Liquor Licenses
Food Licenses
' Other Business Licenses
Animal Licenses
Non- Business Licenses
' Building Permits
Special Police Services
' Dispatching Services
Engineering Charges
' Ordinance Violations
Interest Earnings
Rental Income
' Miscellaneous
False Alarms
' Franchise Fees - Cable TV
Franchise Fees - Telephone
State Grants
' Sale of Land
Transfer Charges
Transfer to Other Funds
' TOTAL REVENUE
' TOTAL EXPENDITURES
NET CHANGE
1
$ 2,428,667 $ 2,450,000 $ 2,525,000 $ 2,625,000
156,685
150,000
153,000
157,000
829,826
800,000
900,000
925,000
1,173,143
1,200,000
1,225,000
1,300,000
57,713
57,000
56,000
56,000
6,025
5,000
5,000
6,000
36,371
27,500
32,499
32,500
7,372
7,000
7,000
7,000
46,097
36,000
42,010
42,000
214,350
150,000
200,000
150,000
18,979
16,500
20,800
17,500
97,903
100,000
100,000
103,000
114,997
10,000
10,000
10,000
320,166
290,000
295,000
290,000
386,140
300,000
597,670
300,000
47,997
43,800
48,480
43,600
120,745
27,500
54,619
27,500
33,045
40,000
40,000
40,000
122,375
122,000
125,100
125,000
90,478
80,000
80,000
80,000
13,209
0
2,600
0
0
0
0
0
60,000
60,000
60,000
60,000
(17,876)
(249,000)
(995,240)
(250,000)
$ 6,364,406 $ 5,723,300 $ 5,584,539 $ 6,147,100
$ 5,181,559 $ 5,783,205 $ 5,491,971 $ 6,025,970
$ 1,182,847 $ (59,905)$ 92,567 $ 121,130
27
ADMINISTRATIVE DIVISION and
PUBLIC SAFETY DIVISION
SOURCES OF FUNDS AND EXPENDITURES
FUNDING SOURCE PROJECTED
General Fund
REVENUE:
Municipal Sales Tax
Local Use Tax
State Income Tax
Hotel Tax
Beer - Liquor Licenses
Food Licenses
Other Business Licenses
Animal Licenses
Non - Business Licenses
Building Permits
Special Police Services
Dispatching Services
Engineering Charges
Ordinance Violations
Interest Earnings
Rental Income
Miscellaneous
False Alarms
Franchise Fees - Cable TV
Franchise Fees - Telephone
State Grants
Sale of Land
Transfer Charges
Transfer to Other Funds
TOTAL REVENUE
TOTAL EXPENDITURES
NET CHANGE
28
1997 -98 1998 -99
PROJECTED PROJECTED
$ 2,800,000
$ 3,000,000
160,000
162,000
1,020,000
1,075,000
1,360,000
1,400,000
56,000
56,000
6,000
6,000
32,500
32,500
7,000
7,000
42,000
42,000
150,000
150,000
17,500
17,500
105,000
105,000
10,000
10,000
290,000
290,000
300,000
300,000
43,600
43,600
27,500
27,500
40,000
40,000
128,000
130,000
80,000
80,000
0
0
0
0
60,000
60,000
(250,000)
(250,000)
$ 6,485,100
$ 6,784,100
$ 6,207,100
$ 6,244,110
$ 278,000
$ 539,990
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
GENERAL FUND RESERVE - PUBLIC WORKS IMPROVEMENTS
The Village Board has determined that 250 of each year's General Fund
surplus should be set aside for public works improvements beginning with
the surplus from fiscal year 1994 -1995.
1996 -97 1997 -98 1998 -99 1999 -00
Projected Balance - May 1-- $199,000 ^ $349,000 $404,000 $524,000
ti o U
Estimated Receipts 2� '� 1-59 --�00 55,000 120,000 17S,000
Available Funds $34 0 $404,000 $524,000 $699,000
Total Expenditures
AVAILABLE FUNDS
-0- -0- -0- -0-
is I ooD
rz�,-
$404,000 $524,000 $699,000
29
GENERAL ADMINISTRATION
MAYOR AND BOARD OF TRUSTEES
The legislative branch of the Village is responsible for interpreting
the wishes of the community and determining the policies under which the
Village operates. The people elect the Mayor and six Trustees who serve
gratis.
BOARDS, COMMISSIONS, AND COUNCILS
There are nineteen independent commissions, councils, and boards
authorized by the Mayor and Trustees or required by State law that are
appointed to advise and assist the Board of Trustees in its policy
decisions. These councils also conduct hearings that pertain to their
function. All positions on these boards are non - salaried.
1. Board of Local Improvements - Consists of seven members (the
Mayor and the Board of Trustees). Makes recommendations to
the Trustees regarding those things that it feels should be
done to improve the Village by special assessment, special
taxation, or otherwise. The Village Clerk is secretary to
the Board.
Plan Commission - Consists of seven members plus the Mayor
(ex- officio), serving three -year overlapping terms, except
the Mayor who serves a four -year term. Members are appointed,
by the Mayor with the advice and consent of the Board of
Trustees, and the chairman is designated for a one -year term
in the same manner. The Planning Commission is responsible to
the Board of Trustees for holding public hearings and making
recommendations regarding the Comprehensive Plan, annexation,
sub- division, and zoning (land use, ratio of building to land
area, and building height).
3. Board of Zoninc7 Appeals - Has seven members who serve five
year overlapping terms. Appointed by the Mayor with the
advice and consent of the Board of Trustees. Responsible to
the Board of Trustees to hear and make recommendations on
applications for variations to the provisions of the zoning
ordinance, and to hear and rule on appeals from orders or
decisions made by the administrative officer enforcing the
zoning ordinance.
4. Board cif Police Commissioners - Consists of three members,
each serving three -year overlapping terms. No more than two
members may be from the same political party. Appointed by
the Mayor with the advice and consent of the Board of
Trustees. Responsible for all appointments, promotions, and
dismissals in the police force; conducts entrance and
promotional examinations.
5. Police Pension Board - Has five members who serve two -year
terms, including two civilians appointed by the Mayor, two
members elected from the police force, and one member elected
from the beneficiaries of the pension fund. Determines
eligibility of applicants, distributes funds, manages,
invests, and controls the police pension fund.
1
1
1
1
1
1
L
1
1
1
1
1
1
1
1
1
30 1
1
' 6. Safety Council - Consists of seven members appointed by the
Mayor with the advice and consent of the Board of Trustees,
serving three -year overlapping terms. Responsible to the
' Board of Trustees to study and make recommendations
regarding Village safety problems.
1
1 31
7.
Board of Building Appeals - Consists of seven members appointed
by the Mayor with the advice and consent of the Board of
'
Trustees, to serve five -year overlapping terms. The members are
responsible to the Board of Trustees to hear appeals on
decisions made by the Building Commissioner enforcing the
building ordinances and to recommend action to the Board of
'
Trustees regarding such appeals. The Board holds hearings and
makes recommendations to the Board of Trustees regarding changes
in the building codes and makes recommendations regarding
'
issuance of building permits for non - residential structures.
8.
Youth Council - Consists of twelve members appointed by the
Mayor with the advice and consent of the Board of Trustees for
three -year overlapping terms. Studies and investigates
'
activities which might involve or contribute to the delinquency
of juveniles and makes recommendations to the Village Mayor and ,
Board of Trustees regarding legislation or action to protect the
'
youth of the Village.
.
9.
Human Relations Commission - Consists of seven members appointed
by the Mayor with the advice and consent of the Board of
Trustees for three -year overlapping terms. Studies and
'
recommends means of developing better relations between people,
cooperates with the State and Federal agencies, and issues such
publications and reports as it and the Board of Trustees
'
consider in the public interest.
10.
Manpower Commission - Consists of five members appointed by the
Mayor with the advice and consent of the Board of Trustees for
three -year overlapping terms. Reviews possible appointees to the
'
Village boards, commissions, and councils and makes
recommendations to the Mayor and Board of Trustees.
'
11.
Electrical Commission - Consists of five members appointed by the
Mayor with the advice and consent of the Board of Trustees for
four -year coterminous terms or until their successors are
appointed. Responsible to the Board of Trustees to recommend
'
standards, specifications, and rules and regulations governing
the installation, alteration, and use of electrical equipment in
the Village.
'
12.
Emergency Services and Disaster Agency - Consists of a director
and such additional members as the director selects. Responsible
for the administration, training and operation of the Agency.
'
13.
Village Center District Development and Redevelopment Commission
Consists of nine members appointed by the Mayor with the advice
and consent of the Board of Trustees. This Commission advises,
makes plans or initiates on matters which directly or indirectly
'
affect the development or redevelopment of the Village Center
District.
1
1 31
14. Energy Advisory and Resource Recovery Commission - Consists of
seven members appointed by the Mayor with the advice and
consent of the Board of Trustees for three -year overlapping
terms. Its responsibilities include advising the Board and
initiating matters related to the recovery of resources
(recycling) and energy conservation.
15. Cable and Telecommunications Commission - Consists of nine
members, appointed by the Mayor with the advice and consent of
the Board of Trustees, for three -year overlapping terms.
Regulates the use of the Village's right -of -way by
telecommunications service providers. Regulates rates for
basic cable TV service and the equipment used to receive basic
service. Administers the Village's Public Access TV System,
including operating the new Deerfield InfoChannel. Resolves
customer service complaints from residents.
16. Cemetery Association - Consists of three members appointed by
the Mayor with the advice and consent of the Board of Trustees
for indefinite terms. Arrange for the care and maintenance of
the Deerfield Cemetery.
17. Appearance Review Committee - Consists of five members
appointed by the Mayor with the advice and consent of the
Board of Trustees for three year terms. Responsible for
reviewing exterior design of new and remodeled buildings.
18. Sister City Committee - Consists of five members appointed by
the Mayor with the advice and consent of the Board of Trustees
for indefinite terms. Communicates with and maintains
friendly relations with Ludinghausen, Germany.
19. Stormwater Management Committee - Consists of seven members
appointed by the Mayor with the advice and consent of the
Board of Trustees for indefinite terms. Responsible for
making recommendations to the Mayor and Board of Trustees
regarding improvements to the storm and sanitary sewer
systems.
VILLAGE CLERK
The Village Clerk is responsible for the maintenance of the official records
of the village as required by statute and by the Mayor and Board of Trustees.
The Clerk acts as custodian of the Village seal. which is required on many
documents, publishes legal notices, oversees village elections, and performs
other duties as stated in statute or ordinance. Appointed by the Mayor and
Board of Trustees, the Village Manager serves as the Village Clerk.
ADMINISTRATIVE DIVISION
All of the expenditures of the following departments - Village Manager,
Finance, Community Development, and Engineering are included in the
Administrative Division. The revenues and expenditures from the
Administrative Division and Public Safety Division are included in the
General Fund - Sources of Funds and Expenditures, pages 27 -28.
32
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
ACCOUNT NUMBER
' AND CLASSIFICATION
EXPENDITURES
' 5111 Salaries
5113 Overtime
5114 Part Time
' 5115 Benefits
5116 Apparel
5210 Equipment Rental
' 5211 Repairs .& Maintenance
15212 Travel, Training, etc.
' 5213 Printing and Advertising
5214 Communications
5215 Rental Property Repairs
' 5216 Utility Services
5218 Miscellaneous
' 5231 MV Maintenance
5315 Insurance
' 5316 Professional
5317 Contractual
5318 Subsidies
' 5412 Supplies
5419 Petroleum Products
5428 Materials
5431 Small Tools & Equipment
6111 Equipment
' 6415 Improvements -Other Than Bldgs
7317 Vehicle +Equip Replacement
' TOTAL
Per Capita Cost
1
DEPARTMENT
Village Manager's, Finance
SUMMARY Comm Dev, Engineering
ACTUAL BUDGET ESTIMATE PROPOSED
1994 -95 1995 -96 1995 -96 1996 -97
$ 833,957 $ 865,090 $ 859,680 $ 922,540
8,829
10,100
'DIVISION
11,390
140,383
Administrative
143,389
FUNDING SOURCE
'
General Fund
ACCOUNT NUMBER
' AND CLASSIFICATION
EXPENDITURES
' 5111 Salaries
5113 Overtime
5114 Part Time
' 5115 Benefits
5116 Apparel
5210 Equipment Rental
' 5211 Repairs .& Maintenance
15212 Travel, Training, etc.
' 5213 Printing and Advertising
5214 Communications
5215 Rental Property Repairs
' 5216 Utility Services
5218 Miscellaneous
' 5231 MV Maintenance
5315 Insurance
' 5316 Professional
5317 Contractual
5318 Subsidies
' 5412 Supplies
5419 Petroleum Products
5428 Materials
5431 Small Tools & Equipment
6111 Equipment
' 6415 Improvements -Other Than Bldgs
7317 Vehicle +Equip Replacement
' TOTAL
Per Capita Cost
1
DEPARTMENT
Village Manager's, Finance
SUMMARY Comm Dev, Engineering
ACTUAL BUDGET ESTIMATE PROPOSED
1994 -95 1995 -96 1995 -96 1996 -97
$ 833,957 $ 865,090 $ 859,680 $ 922,540
8,829
10,100
9,949
11,390
140,383
151,690
143,389
156,990
126,154
172,180
136,029
160,000
292
800
800
800
732
0
0
0
15,786
57,800
45,490
96,200
29,306
34,850
35,881
39,450
17,632
22,500
22,440
26,100
25,433
29,530
26,907
29,750
96
3,000
2,000
3,000
4,500
5,000
4,500
5,000
37,364
57,700
42,950
62,750
4,032
41000
4,410
4,500
46,848
62,500
44,700
53,000
179,598
210,300
193,351
235,300
79,219
112,000
114,079
119,700
27,700
37,000
29,000
52,000
26,942
32,900
32,299
33,200
1,520
2,550
2,549
2,550
0
1,000
1,000
1,000
548
1,000
510
1,000
51373
43,510
13,329
21,300
9,936
0
2,600
0
17,000 25,700 24,700 35,000
$1,639,179 $1,942,700 $1,792,542 $2,072,520
$112.12 $119.61
33
ADMINISTRATIVE DIVISION
FUNDING SOURCE
DEPARTMENT
General Fund
SUMMARY
OF EXPENDITURES Village Manager's,
Finance
BY
CATEGORY
Comm
Dev, Engineering
1996 -97
1994 -95
1995 -96
1995 -96
1996 -97
BUDGET
ACTUAL
BUDGET
ESTIMATED
PROPOSED
OVER /UNDER
1995 -96
BUDGET CATEGORIES
BUDGET
Personal Services
$ 983,169
$1,026,880
$1,013,018
$1,090,920
$ 64,040
5111,5113,5114
Other Services
50,579
99,330
83,306
138,450
39,120
5210,5211,5214,5215,5216
5231
Contractual
459,518
593,980
517,158
620,000
26,020
5115,5315,5316,5317,5318
Commodities
113,604
153,300
138,429
166,850
13,550
5116,5212,5213,5424,5428
5431,5434,5419
Capital Outlay
32,309
69,210
40,629
56,300
(12,910)
6111,6415,6513,7317,6212
TOTALS
$1,639,179
$1,942,700
$1,792,542
$2,072,520
$ 129,820
34
' FUNDING SOURCE
General Fund
BUDGET CATEGORY
' Personal Services
5111,5113,5114
' Other Services
5210,5211,5214,5215,5216
5231
Contractual
;.5115,5315,5316,5317,5318
' Commodities
5116,5212,5213,5424,5428
5431,5434,5419
'
Capital Outlay
Y
6111,6415,6513,7317,6212
' TOTALS
ADMINISTRATIVE DIVISION
SUMMARY OF EXPENDITURES
BT CATEGORY
PROJECTED
DEPARTMENT
Village Manager's, Finance
Comm Dev, Engineering
1997 -98 1998 -99
PROJECTED PROJECTED
$1,125,680
$1,125,680
80,250
80,650
558,010
559,560
164,450
165,200
42,800
42,800
$1,971,190
$1,973,890
35
ADMINISTRATIVE DIVISION
BUDGET ANALYSIS
1996 - 1997 PROPOSED BUDGET $2,072,520
1995 - 1996 BUDGET 1,942,700
INCREASE $ 129,820
PERSONAL SERVICES: (5111 -- Salaries; 5113 -- Overtime;
5114 - -Part Time)
Increase in Salaries:
Annual Salary Adjustments $ 39,680
Payment for Retirement Benefits (two employees) 15,000
Engineering Intern 3,200
To Bring All Positions to Budgeted FQE 6,160
CHANGES IN PERSONAL SERVICES $ 64,040
OTHER SERVICES: (5210 -- Equipment Rental; 5211 -- Repairs
& Maintenance; 5214 -- Communications;
5215 -- Rental Property Repairs; 5216- -
Utility Services; 5231 - -MV Maintenance)
Increase in Repairs and Maintenance:
Heating and Air Conditioning $ 30,000
Equipment Maintenance (Expiration of Warrantees) 3,000
Other Charges 6,120
CHANGES IN OTHER SERVICES $ 39,120
CONTRACTUAL SERVICES: (5115 -- Benefits; 5315- -
Insurance; 5316 -- Professional;
5317 -- Contractual; 5318- -
Senior Assistance, Historical Society)
Increase in Cable Advisory Board Assistance
(Total Budgeted Amount $50,000) $ 25,000
Increase in Microfilming (Total Budgeted
Amount $5,006) 3,000
Miscellaneous Increases 2,820
Decrease in Hospitalization Insurance (10,300)
Decrease in Liability Insurance (9,500)
Contribution to Historical Society 15,000
CHANGES IN CONTRACTUAL SERVICES $ 26,020
36
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
COMMODITIES: (5116 -- Apparel; 5212 -- Travel, Training,
etc.; 5213 -- Printing & Advertising;
5419 -- Petroleum Products; 5424- -
Miscellaneous; 5428 -- Materials;
5431 - -Small Tools & Equipment;
5434 -- Supplies)
Increase in Plaza Activities (Budgeted
Amount $20,000, Partially Offset by Revenue)
Increase in Office Supplies
Increase in Travel -Cable
Increase for Building Code Reprints
Miscellaneous Increases
CHANGES IN COMMODITIES
CAPITAL OUTLAY: (6111 -- Equipment; 6212 - -Motor
Vehicles; 6513 - -Land Acquisition;
6415 -- Improvements Other Than
Buildings; 7317 -- Vehicle and
Equipment Replacement)
Decrease in Equipment, See Appendix A
for Equipment Purchases
CHANGES IN CAPITAL OUTLAY
$ 5,000
2,400
2,000
2,500
1,650
$(12,910)
TOTAL INCREASE
$ 13,550
$(12,910)
$129,820
37
VILLAGE MANAGER'S DEPARTMENT
The Village Manager's Department serves to join the legislative branch of the
Village to its operating departments. As provided by ordinance, the Village
Manager advises the Mayor and Board of Trustees on policy decisions and acts
as Chief Administrative Officer, supervising the activities of all department
heads and directing the day -to -day operations of the Village. The Village
Manager is also appointed Village Clerk by the Mayor and Board of Trustees.
The Village Manager's Department is staffed by the Village Manager,
Administrative Assistant to the Manager, Executive Secretary, a part -time
Administrative Intern and two part time secretaries to the Boards and
Commissions. All of the activities of the various boards and commissions are
included in the Village Manager's Department budget. The Village Manager's
Department Objectives for the � =9'7 fiscal year are as follows:
19 9 .IS
Provide the Mayor and Board of Trustees relevant and timely
information and advice necessary to evaluate and make policy
decisions.
Direct and advise operating departments in order to meet service
levels established by the Mayor and Board of Trustees.
Encourage citizen participation in Village activities through public
information materials, press relations and cable TV programming.
In conjunction with the Village Attorney, coordinate the development
of ordinances, resolutions, contracts, agreements and other documents
for consideration by the Mayor and Board of Trustees.
Represent the Village in working with Federal, state, regional and
local agencies and community groups, as well as private enterprises
and not - for - profit organizations.
Encourage strategic and operational improvements through innovation
and professional development.
Develop a motivated workforce through professional employee
evaluations, training and competitive levels of compensation.
Perform the statutory duties required of the Village Clerk's office.
Publish D- Tales, a bi- monthly newsletter mailed to every household in
the Village, and program the Village InfoChannel to provide all
residents with up -to -date information.
Village Center Development - Pursue redevelopment options in both the
southeast and southwest quadrants and decide the future use of the
fire station on Deerfield Road o—ss -- an one eerfield-
Bannockburn Fire Protection District 45 vQ +� L vov� \
Illinois Tollway - Along with the Village of Northbrook and the Lake -
Cook TMA, resolve the Edens Spur access issue to assure that local
streets are not impacted by plaza improvements planned by the Tollway
Authority.
Water Projects - Finalize plans with Highland Park for major
improvements to both water systems, including new transmission lines
and reservoir capacity.
1
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38 I
1
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METRA Lake -Cook Parcel - To work with METRA in identifying the
appropriate developer and development for the balance
of developable
land on the METRA parcel.
'
Cable Franchise - The Village will be working to
complete the
franchise renewal with the cable operator, as well
as drafting a
telecommunications ordinance that will govern how telecommunication
'
entities will be treated.
Work Statistics 199 1993
1994 1995
'
Ordinances Passed 6 67
51 47
Resolutions Passed 1 11
14 17
Village Board Meetings 2 24
24 25
D -Tales Published 6
6 6
'
Business Licenses Issued 8 93
90 88
Liquor Licenses Issued 3 32
35 35
Vending Licenses Issued 4 245
231 212
Parking Permits Issued 6 1 706
725 723
'
Distributions to Mayor and Board 2 52
52 52
Community Development Group Meetings 21
24 24
Cable & Telecommunications Commission Meetings 10
11 32
'
Energy Advisory Commission Meetings 7
8 5
M4_ X99?
Accomplishments for a-945-T7":
'
The Village, as a result of being awarded a federal grant, entered into a
joint intergo rnmental /public private partnership to provide reverse
commuters (those uting to the newly opened Lake -Cook train
station) with
'
shuttle bus service to nd from their places of employment.
/
The opening of the newly bui Lake -Cook train station and the a lability
of an additional 250 commuter arking stalls which will
entually be
'
increased to 500.
�avoluntary
The expansion of the Village boundaries as a sul of annexation
of the Red Roof Inn property along the sou n border of
the Village,
bringing in additional hotel /motel tax do rs as 11 as sales tax dollars
'
from a soon to be built restaurant.
Successfully negotiated a new cavenger contract which re lted in a 25%
Ireduction of refuse costs.
The receipt of a ,000 grant to equip the Village Board Ro with
cablecasting a ment.
The ado ion of a boundary agreement with the Village of Northbrook.
1
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1 39
DIVISION
Administrative
FUNDING SOURCE
General Fund
ACCOUNT NUMBER
AND CLASSIFICATION
5111 Salaries
5113 Overtime
5114 Part Time
5115 Benefits
5211 Repairs & Maintenance
5212 Travel, Training, etc.
5213 Printing and Advertising
-5214 Communications
5218 Miscellaneous
5231 MV Maintenance
5316 Professional
5317 Contractual
5412 Supplies
5419 Petroleum Products
6111 Equipment
7317 Vehicle +Equip Replacement
TOTAL
Per Capita Cost
40
EXPENDITURES
VILLAGE MANAGER'S
A
DEPARTMENT
Village Manager's
10 -1002
ACTUAL BUDGET ESTIMATE PROPOSED
1994 -95 1995 -96 1995 -96 1996 -97
$ 194,902 $ 207,000 $ 204,000 $ 215,280
4,208
3,600
3,900
4,140
26,327
28,000
30,299
38,190
25,924
33,400
27,000
32,200
436
1,100
3,230
1,100
16,081
14,750
16,001
19,000
10,517
9,800
9,880
10,700
7,782
7,500
7,000
7,500
21,319
35,000
27,070
40,000
1,215
1,000
1,210
1,000
8,800
0
0
0
0
700
700
700
31,540
5,000
4,999
5,000
304
500
500
500
516
33,000
3,000
5,500
2,000 2,500 2,500 7,000
$ 323,873 $ 382,850 $ 341,289 $ 387,810
$22.10 $22.38
1
' FINANCE DEPARTMENT
The Village's Finance Department provides all accounting services, performs
' investment and cash management activities and coordinates capital financing,
purchasing, budget preparation and control, as well as audit preparation and
compliance. As required by statute, the Treasurer provides regular reports
on the fiscal condition of the Village to the Mayor and Board.
' The Finance Deparrtrent,,is staffed by the Director of Finance, who also serves
as the Villag re a an Assistant to the Director, a Computer Systems
Supervisor, a ccounting Clerk_, a Financial Secretary, a Cashier -
Receptionist a a wilding Custodian. art -time employees also assist
' in providing departmental services.
The Director of Finance and Treasurer oordinates all of the financial
t affairs of the Village, establishes and maintains necessary controls, and
supervises the employees and activities of the Finance Department. The
Objectives of the Finance Department for the iscal year are as
follows:
' Operate accounting systems in con with professional
accounting practice and statutory requirements.
' Prepare regular reports on the financial condition of the Village as
directed by the Mayor and Board of Trustees or required by statute.
Develop and recommend to the Mayor and Board of Trustees arrangements
' for the efficient financing of capital improvements.
Perform financial planning through the identification of future
expenses and analysis of potential revenue sources.
' Review all departmental payment requests, prepare authorization
documents for consideration by the Mayor and Board of Trustees, and
disburse all approved funds in a timely manner.
' Maintain all personnel records and assist the Village Manager in
personnel administration.
' Procure and administer an insurance program that controls the risk
associated with fire and casualty losses, workers' compensation
claims, and provides approved levels of health and life insurance
coverage to Village employees.
'
Invest temporarily idle funds to earn the highest possible return
while at all times protecting the safety of principal through the use
of sound investment practices.
'
Calculate, distribute and collect utility bills, vehicle
licenses and other charges for Village services at rates
established by the Mayor and Board of Trustees.
'
Efficiently collect and process all receipts in order to maximize
investment
earnings, while conforming to investment guidelines.
'
Maintain accurate and efficient information services to support
billing, collections, accounting and document preparation.
Establish purchasing procedures and assist operating departments to
'
achieve optimum value for funds expended for equipment, supplies and
services.
1 41
Provide budget preparation support to the Village Manager and
operating departments to assure accuracy and timely submission to the
Mayor and Board of Trustees.
Coordinate budget implementation to assure conformance with funding
limits and other budgetary controls.
Facilitate the collection of information required for the development
of the annual audit and preparation of the comprehensive annual
report.
Work Statistics
Checks written
Water, sewer and garbage bills issued
Animal licenses sold
Vehicle licenses sold and transferred
Investment transactions
Journal posting (based on 1 -month sample''
Interest earnings - Village
90 -day T -bill benchmark rate
g�
Accomplishments 5--9,6-
As noted above, the Village has
T -Bill benchmark rate while at
principal.
1993 1994
8,469 8,846
28,544 28,892
1,477 1,299
12,740 12,700
48 47
8,412 8,388
% 4.485% 4.956%
% 3.432% 4.955%
1995 I q 6
8,677 —_/—1 0
29,552 300()S
.1, 224
12,615
72
8,388
5.826% (ODD
5.505%
'47 f
earned interest at .-W1% above the 90 day
all times protecting the safety of
Participated in the negotiation of a five year refuse contract which
resulted in an approximate 25% annual reduction in refuse cost.
We have been able to keep our insurance costs relatively constant for the
last five years despite increased payroll and property coverage because of
joining MICA, a general lines insurance pool.
lwe. ve,
For eleven years the Finance Department has been the recipient of the
Certi cate of Achievement for Excellence in Financial Reporting, and for
they year we have received the Distinguished Budget Presentation
Award from the Government Finance Officers Association of the United
States and Canada. We strive to continue to meet or surpass the criteria
which determine eligibility for these awards. We believe our Fiscal Year
Ending 1996 Budget and Audit once again will meet or exceed the criteria.
1�
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42 '
EXPENDITURES
'DIVISION
Administrative
FUNDING SOURCE
General Fund FINANCE
■
ACCOUNT NUMBER
' AND CLASSIFICATION
DEPARTMENT
10 -1001
ACTUAL BUDGET ESTIMATE PROPOSED
1994 -95 1995 -96 1995 -96 1996 -97
$ 323,905 $ 340,000 $ 334,500 $ 374,670
1,909
5111
Salaries
'
5113
Overtime
46,400
5114
Part Time
'
5115
Benefits
0
5116
Apparel
300
5210
Equipment Rental
'
0
15,035
42,000
5211
Repairs & Maintenance
5,148
;5212
Travel, Training, etc.
7,500
5213
Printing and Advertising
3,801
5214
Communications
20,500
5215
Rental Property Repairs
'
5216
Utility Services
3,000
5218
Miscellaneous
4,500
5315
Insurance
22,000
5316
Professional
46,848
5317
Contractual
'
5318
Subsidies
183,551
5412
Supplies
'
5428
Materials
27,700
5431
Small Tools & Equipment
52,000
6111
Equipment
'
6415
Improvements -Other Than Bldgs
1,000
7317
Vehicle +Equip Replacement
'
1,000
TOTAL
1,000
282
Per Capita Cost
2,300
10,500
9,936
0
0
0
8,000
13,200
13,200
20,000
DEPARTMENT
10 -1001
ACTUAL BUDGET ESTIMATE PROPOSED
1994 -95 1995 -96 1995 -96 1996 -97
$ 323,905 $ 340,000 $ 334,500 $ 374,670
1,909
2,500
2,100
2,590
46,981
57,000
46,400
46,580
53,063
71,500
56,040
66,500
0
300
300
300
732
0
0
0
15,035
42,000
36,740
92,000
5,148
7,500
7,400
7,500
2,952
6,000
3,801
6,000
16,521
20,500
18,299
20,500
96
3,000
2,000
3,000
4,500
5,000
4,500
5,000
15,799
22,000
15,179
22,000
46,848
62,500
44,700
53,000
167,777
202,000
183,551
224,000
64,689
92,000
91,819
93,500
27,700
37,000
29,000
52,000
12,782
16,500
14,000
16,500
0
1,000
1,000
1,000
548
1,000
510
1,000
282
2,500
2,300
10,500
9,936
0
0
0
8,000
13,200
13,200
20,000
$ 825,202 $1,005,000 $ 907,337 $1,118,140
$58.00 $64.53
43
COMMUNITY DEVELOPMENT DEPARTMENT
The Community Development Department is responsible for administering and
enforcing the Zoning Ordinance, Subdivision Ordinance and Building Codes. The
department coordinates the activities of the Plan Commission and Board of
Zoning Appeals and provides analysis of all matters before them. Building
plan review, permit approval, and inspectional services are also provided by
the department. The department provides technical assistance as well as
coordinates the activities of the Village Center Development Commission, the
Appearance Review Commission, the Electrical Commission, and the Board of
Building Appeals.
The Director of Community Development supervises activities for the department
with the assistance of a Code Enforcement Supervisor, a Senior Planner, a
Building Inspector and a Secretary II. Two part -time personnel also AZsist in
providing departmental services. The department's objectives for the 19
fiscal year are as follows:
Enforce the building code.
Enforce zoning ordinances.
Provide technical information assistance to the Village Board, Plan
Commission, Village Center Development Commission, Appearance Review
Commission, Board of Zoning Appeals, Board of Building Appeals and
Electric Commission on matters before them.
Review plats for their compliance to the.Comprehensive Plan, Zoning
Ordinances, Subdivision Ordinances, the Official Map and good design
principles. Record plats with the county. Update all plat books and
maps to reflect changes. Maintain plat archives.
Maintain the Official Map, Comprehensive Plan and Zoning Ordinance.
Prepare research studies and reports on future plans.
Continue to develop booklets or handouts which will synthesize various
provisions and procedures mandated by the Subdivision Code and Zoning
Ordinance. These will be made available to the public.
Be involved with the review and development of planning and zoning
efforts for the Metra property. The Department will also continue
economic development efforts as directed by the Board. The Building
Division will also continue its ongoing program of microfilming building
plans.
Begin review of the first article of the Subdivision Code which governs
the procedure and requirements for the subdivision or resubdivision of
property within the Village.
Begin transferring building file documents into computerized format.
Continue to perform all activities required to maintain Deerfield's
rating so that those owners of properties for which flood insurance is
required will be able to receive savings in flood insurance costs.
1
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44 1 1
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'
Work
1992
1993
1994
1995
Statistics
Licenses and Permits:
'
Residences
52
28
38
150
Additions and Alterations
181
157
149
139
Garages
33
34
29
31
Garage Sale and Temporary Use Permits
287
296
289
305
'
Miscellaneous
603
684
750
735
Total Licenses and Permits
1,156
1,199
1,255
1,360
'
Zoning Appeals Cases
8
14
6
5
Board of Building Appeals Cases
0
0
3
0
VCDC Meetings
10
8
7
10
Appearance Review Meetings
9
10
8
11
'
I -Z District Proposed Text Amendments
11
1
0
0
Planning Commission:
Public Hearings
23
22
18
24
Continued Public Hearings
7
5
7
13
'
Substantial Conformance Petitions
12
6
14*
2 **
Prefiling Conferences
8
8
7
3
Miscellaneous Requests
5
3
1
1
Comprehensive Plan Meetings
2
2
0
li
'
*Includes 4 modifications of PUD
* *Includes 1 modification of PUUD
Accomplishments fore':
Performed 2257 building inspections.
Reviewed and issued 927 permits which almost equals
the number
of
permits reviewed and issued in 1994 which
was a record
high of
966 for
the Village.
Performed all activities required by
the Village's
Community Rating
'
System application and passed the on
-site
inspection which verified
the
performance of those activities. This resulted in
a reduced rate
of
flood insurance for our residents.
'
Completed the review of the Comprehensive
Plan and
its adoption
by the
Village.
1
1
1
1
1
1 45
DIVISION
Administrative
FUNDING SOURCE
General Fund
ACCOUNT NUMBER
AND CLASSIFICATION
5111 Salaries
5113 Overtime
5114 Part Time
EXPENDITURES
COMMUNITY DEVELOPMENT
5115 Benefits
5116 Apparel
5211 Repairs & Maintenance
5212 Travel, Training, etc.
;5213 Printing and Advertising
5214 Communications'
5218 Miscellaneous
5231 MV Maintenance
5316 Professional
5317 Contractual
5412 Supplies
5419 Petroleum Products
6111 Equipment
6415 Improvements -Other Than Bldgs
7317 Vehicle +Equip Replacement
TOTAL
Per Capita Cost
46
DEPARTMENT
Community Development
10 -1003
ACTUAL BUDGET ESTIMATE PROPOSED
1994 -95 1995 -96 1995 -96 1996 -97
$ 262,648 $ 262,590 $ 265,850 $ 275,150
21,712
4,000
3,950
4,660
67,076
66,690
66,690
69,020
39,558
58,910
45,260
53,220
292
500
500
500
265
14,500
5,500
3,000
5,172
9,500
9,499
9,500
3,374
6,300
8,359
9,000
777
1,100
1,200
1,300
61
1 600
600
650
1,951
2,500
2,900
2,900
2,500
3,200
3,200
3,200
13,130
18,300
19,500
23,500
8,056
9,900
12,100
10,200
608
1,400
1,400
1,400
4,574
4,510
4,830
2,300
0
0
2,600
0
5,000
7,000
7,000
5,000
$ 417,754 $ 471,500 $ 460,937 $ 474.,500
$27.21 $27.39
1
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ENGINEERING DEPARTMENT
The Engineering Department provides technical design services and
oversight for Village construction projects, reviews development plans to
assure compliance with Village ordinances, supervises operation of the
Wastewater Reclamation Facility, and advises the Mayor and Board, as well
as other departments on engineering matters. The department is supervised
by the Director of Public Works and Engineering and staffed by the
Assistant Village Engineer. The Departmental Objectives for the 1-949Z--23�
fiscal year are as follows:
Oversee all engineering activities within the Village, including I
those required for operation of the Sewage Treatment Plant.
Conduct engineering studies.
1 1 47
Supervise construction activities.
'
Estimate and fees.
project costs
Review subdivision plans and specifications to assure compliance
'
with regulatory or other professional standards.
Define and supervise Village construction projects.
Advise the Mayor and Board of Trustees on technical matters.
Continue to assist other departments in defining problem areas and
developing alternative solutions.
'
Continue to coordinate public works infrastructure improvements with
engineering projects.
'
Continue to upgrade and structure the engineering and public works
record keeping, data organization and data relationships.
Major construction projects foPN are:
'
Rehabilitation of portions of Pine Street, Laurel Avenue, Castlewood
Road, Garand Drive and Indian Hill Court.
Traffic signal design and construction for the intersection of
'
Waukegan Road and North Avenue
Pedestrian improvements around the Lake Cook Metra Station,
'
including sidewalks and pedestrian signals.
Construct the modification to the Public Works salt storage
building.
'
Complete the Deerpath Drive
paving.
Work
Statistics 19 1993 1994 1995
Approval of Work Completed and
Payment Requests on Contracts S6 73 48 85
Number of Purchase Orders Processed 9 0 122 130 112
'
Letters of Credit Received 4 9 11 10
Number of Projects Administered 5 11 16 19
1 1 47
Accomplishments for 6: t
Completed Deerfield Road resurfacing from Rosemary Terrace to the
east Village limits.
Installed a traffic signal at Deerfield Road and Carlisle /Heather. '
Completed Streetscape Phase IV (Deerfield Road) improvements between
Rosemary Terrace and Robert York Avenue, including roadway t
resurfacing.
Replaced the sanitary sewer, water main, curb and gutter and roadway
on Deerpath Drive. '
Completed rehabilitation of segments of Crabtree Lane, Linden
Avenue, Elmwood Avenue, Jonquil Terrace and Oxford Road.
Completed painting of the water tower. ,
1
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1
BUDGET ESTIMATE
1995 -96 1995 -96
DEPARTMENT
10 -1004
PROPOSED
1996 -97
$ 52,502 $
5111
EXPENDITURES
'DIVISION
5114
Part Time
0
Administrative
Benefits
'
FUNDING SOURCE
Repairs & Maintenance
50
General Fund
ENGINEERING
100
5213
Printing and Advertising
'
ACCOUNT NUMBER
AND CLASSIFICATION
ACTUAL
1994 -95
400
5214
Communications
BUDGET ESTIMATE
1995 -96 1995 -96
DEPARTMENT
10 -1004
PROPOSED
1996 -97
$ 52,502 $
5111
Salaries
57,440
5114
Part Time
0
5115
Benefits
'
5211
Repairs & Maintenance
50
5212
Travel, Training, etc.
100
5213
Printing and Advertising
'
3,450
789
400
5214
Communications
354
5218
Miscellaneous
'
5231
MV Maintenance
100
5316
Professional
500
300
Contractual
'5317
5412
Supplies
8,100
5419
Petroleum Products
'6111
2,000
Equipment
1,500
7317
Vehicle +Equip Replacement
'
650
TOTAL
650
0
Per Capita Cost
3,200
3,000
21000
3,000
2,000
3,000
1
$ 72,351 $
83,350 $
82,979 $
92,070
$4.81
t
$5.31
BUDGET ESTIMATE
1995 -96 1995 -96
DEPARTMENT
10 -1004
PROPOSED
1996 -97
$ 52,502 $
55,500 $
55,330 $
57,440
0
0
0
3,200
7,608
8,370
7,730
8,080
50
200
20
100
2,904
3,100
2,980
3,450
789
400
400
400
354
430
409
450
185
100
100
100
866
500
300
600
521
5,100
6,600
8,100
1,400
1,000
2,060
2,000
2,564
1,500
1,200
1,500
608
650
650
650
0
3,500
3,200
3,000
21000
3,000
2,000
3,000
$ 72,351 $
83,350 $
82,979 $
92,070
$4.81
$5.31
49
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�• z
�z
�a
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o• o
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F,
PUBLIC SAFETY DIVISION
POLICE DEPARTMENT
SUMMARY OF THE POLICE MISSION
The mission of the Police Department is to protect life and property,
preserve the peace, and to provide service, in a professional manner, to
the community.
The Police Department has ten continuing goals that accomplish this
mission.
Prevention of crime
Deterrence of crime
Apprehension of offenders
Recovery and return of property
Movement of traffic
Provision of services unavailable from other public or private
welfare agencies
Prevention of substance abuse in the community
Education of juveniles to their responsibilities before the law
Education of the public in the steps it can take to reduce the
probabilities of becoming the victim of criminal attack
Participation in the /l implementation of Disaster and Disorder
services
� Ci.P.Q �sr..[1LO �f/I �1�-Z sc�� �� •i�e2�%ru�.�
In addition to eese continuing goals the Deerfield Police Department will
implement and enhance the following projects during the 1 &46 -4-7> fiscal
year: 1�1�1����b
The Deerfield Police Department will continue to expand the
Community Policing effort by jn;ni__ na,_w;th the Lake -GQJL _
--Sheriff's Depa.rtmen*,-ether Lam- Dn€-�ereemefi -t den es -i ^ T a?c�--_
C can Association of Retire sons -i• tions
__design i e tens .
p,.t; t i nna l 1 a review and update of the Departments Pnl ;_eyed-
_Rrooedtrress; ' e erence trads -an b�
19 9
Work Statistic = - .�- �' 1994 1995 1796 "(
Calls for Service ,644 10,348 11,679 12,258
Accidents:
Personal Injury 128 132 98 102 �J
Property 491 542 622 653 613
Traffic Tickets 4,22 4,258 3,611 3,329 3`73
Compliance Citations 1,60 1,385 2,539 2,647 a
Parking Citations 4, 72 4,435 5,203 5,205 S696
Crime Indexes 3 1 269 284 317 3'
Criminal Arrests 9 519 538 704 63;t
Domestic Trouble 83 76 102 87 M
Vandalism 76 102 130 119 X35
Bicycle Citations 441 406 438 442
Traffic Enforcement Index (Tickets
per Injury Accident) 33 43 63 59 61
50
596, 1 91`1
Accomplishments during 1,5— Y99b''
The past fiscal year saw the Department initiate several new Community
Policing programs. The. Drug Abuse Resistance Education program
(D.A.R.E.) , the Citizens Police Academy and Safety Belt and Passenger
Restraint program were extremely successful. Programs addressing Crime
Prevention, Case Investigation and Victims Assistance were developed and
were well received.
Apr M i
I
MWP-
i
0
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51 1
EXPENDITURES
'DIVISION
Public Safety
FUNDING SOURCE-
, General Fund SUMMARY
ACCOUNT NUMBER ACTUAL BUDGET ESTIMATE
' AND CLASSIFICATION 1994 -95 1995 -96 1995 -96
'5111 Salaries
5113 Overtime
5114 Part Time
' 5115 Benefits
5116 Apparel
5211 Repairs & Maintenance
5212 Travel, Training, etc.
:5213 Printing and Advertising
' 5214 Communications
5218 Miscellaneous
5231 MV Maintenance
5315 Insurance
5316 Professional
5317 Contractual
5412 Supplies
' 5419 Petroleum Products
6111 Equipment
6212 Motor Vehicles
' 7317 Vehicle +Equip Replacement
TOTAL
tPer Capita Cost
DEPARTMENT
PROPOSED
1996 -97
$2,523,431 $2,639,830 $2,573,150 $2,735,950
91,662
85,440
109,250
94,130
64,495
88,910
75,900
88,910
339,311
410,940
374,769
410,000
39,050
41,500
41,500
41,500
26,926
24,300
24,270
24,000
37,879
40,065
32,140
38,860
5,619
7,200
7,540
7,200
19,802
26,100
27,870
27,700
411
6,700
4,970
10,000
30,341
33,500
29,859
33,000
115,091
144,790
115,250
130,000
1,467
5,000
4,100
4,900
39,784
57,840
52,980
59,600
37,233
38,500
39,960
41,500
23,181
34,500
30,611
33,500
28,273
28,390
28,310
22,700
11,424
0
0
0
107,000 127,000 127,000 150,000
$3,542,380 $3,840,505 $3,699,430 $3,953,450
$221.65 $228.17
52
FUNDING SOURCE
General Fund
PUBLIC SAFETY DIVISION
SUMMARY OF EXPENDITURES
BY CATEGORY
DEPARTMENT
Police
53
1996 -97
1994 -95
1995 -96
1995 -96
1996 -97
BUDGET
ACTUAL
BUDGET
ESTIMATED
PROPOSED
OVER /UNDER
1995 -96
BUDGET CATEGORIES
BUDGET
Personal Services
$2,679,589
$2,814,180
$2,758,300
$2,918,990
$ 104,810
5111,5113,5114
Other Services
77,069
83,900
82,000
84,700
800
5211,5214,5231
Contractual
495,653
618,570
547,099
604,500
(14,070)
5115,5315,5316,5317
Commodities
143,373
168,465
156,721
172,560
4,095
5116,5212,5213,5419,5424
5434
Capital Outlay
146,697
_155,390
155,310
172,700
17,310
6111,6212,6415,7317
TOTALS
$3,542,380
$3,840,505
$3,699,430
$3,953,450
$ 112,945
53
' FUNDING SOURCE
General Fund
BUDGET CATEGORY
' Personal Services
5111,5113,5114
' Other Services
5211,5214,5231
' Contractual
5115,5315,5316,5317
' Commodities
5116,5212,5213,5419,5424
5434
' Capital Outlay
6111,6212,6415,7317
' TOTALS
1
1
1
PUBLIC SAFETY DIVISION
DEPARTMENT
SUMMARY OF EXPENDITURES Police
BY CATEGORY
PROJECTED
1997 -98 1998 -99
PROJECTED PROJECTED
$3,156,410 $3,156,410
89,800 93,650
615,080 617,340
170,620 172,320
204,000 230,500
$4,235,910 $4,270,220
54
POLICE DEPARTMENT
BUDGET ANALYSIS
1996 - 1997 PROPOSED BUDGET $3,953,450
1995 - 1996 BUDGET 3,840,505
INCREASE $ 112,945
PERSONAL SERVICES: (5111 -- Salaries; 5113 -- Overtime;
5114- -Part Time)
Changes in Personnel Costs:
Annual Salary Adjustments $ 98,710
Career Development Increases 3,600
Increase in Overtime 5,500
Decrease in Part Time (3,000)
CHANGES IN PERSONAL SERVICES $104,810
OTHER SERVICES: (5211 -- Repairs & Maintenance;
5214 -- Communications; 5231- -
MV Maintenance)
Decrease in Repairs and Maintenance, Building $ (300)
Increase in Postage 100
Increase in Communications- Telephone 1,500
Decrease in Motor Vehicle Maintenance 500
CHANGES IN OTHER SERVICES $ 800
CONTRACTUAL: (5115 -- Benefits; 5315 -- Insurance;
55
5316 -- Professional; 5317- -
Contractual)
Decrease
in Medical and Dental Insurance
$ (1,340)
Decrease
in Benefits, School
(600)
Increase
in Benefits, Miscellaneous
1,000
Decrease
in General Lines Insurance
(14,790)
Decrease
in Professional -Other
(100)
Increase
in Contractual -Other
Crime
Lab /NIPAS
1,760
CHANGES
IN CONTRACTUAL SERVICES
$(14,070)
55
1
1
1
1
1
1
1
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1
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1
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COMMODITIES: (5116 -- Apparel; 5212 -- Travel,
Training, etc.; 5213 -- Printing
& Advertising; 5419 -- Petroleum
Products; 5424 -- Miscellaneous;
5434 -- Supplies
Decrease in Training $ (1,205)
Increase in Advisory Boards - Patrol Officer Test 3,300
Increase in Supplies, Administration 3,000
Decrease in Petroleum Products (1,000)
CHANGES IN COMMODITIES
CAPITAL OUTLAY: (6111 -- Equipment; 6212 - -Motor
Vehicles; 7317 -- Vehicle and Equipment
Replacement)
Increase in Contribution to the Vehicle and
Equipment Replacement Fund $ 23,000
Decrease in Equipment (5,690)
CHANGES IN CAPITAL OUTLAY
TOTAL INCREASE
$ 4,095
17,310
$112,945
56
PUBLIC SAFETY DIVISION
Police Department
Administration
Per Capita
The Administration function of the
Police Department is responsible
for staff supervision of all police
functions in the Village, planning
and directing police operations,
and providing and maintaining
support services for line
functions. Included in these
functions are records; electronic
data processing; payroll;
purchasing; maintenance; alarm
system licensing; monitoring crime
and traffic statistical reporting
for local, state and federal needs;
personnel policy and procedure;
training; administration; and rule
and regulation development and
implementation. Liaison services
include the Deerfield Safety
Council, O.S.H.A. Safety Committee,
the Board of Police Commissioners,
and the Emergency Operations
Director. Prior to the 1995 -96
Budget, the Communications function
was included in the Administration
Budget.
Communications
Per Capita
The Communications function consists
of six full time and three part time
civilian employees among whose
duties are the effective and
efficient response to all messages
into the Department and the careful
dispatch of necessary personnel and
equipment to the scene of an
incident. More specifically, the
Communications function is
responsible for the analysis of
requests for service from the
Department's Enhanced 911 system and
the direction of services through
the Department's Computer' Aided
Dispatch and Mobil Data Terminal
systems, the operation and
maintenance of a voice radio
network, and the provision of
medical assistance through the use
of Emergency Medical Dispatch
procedures. The Communication
function establishes and maintains
57
ACTU BUDGET ESTIMATED PROPOSED
C
9 r 7" p
) -19 J'�ry C TJ'JV�TI
r/ B
57.50
g 0." 1 $ 996,290
$ 21.19 $ 21.77
333,572 $ 367,170 $ 353,720 $ 377,220
J
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PUBLIC SAFETY DIVISION
Police Department
a liaison with other communities
disseminate criminal intelligence
information, coordinate the
Evidence Technician function and
maintain liaison between the
Department and the Northern
Illinois Police Crime Laboratory.
They engage in pro- active,
' non- uniform patrol and surveillance
of selected areas and neighborhoods
based on crime patterns and data
and provide crime prevention
' information to businesses and
community residents.
Patrol
Per Capita
The Patrol function of the Police
' Department is primarily
responsible for the direct
provision of services to the
community. It is the basic police
' function and operates around the
clock, every day of. the year. Its
responsibilities can generally be
categorized into patrol; traffic
t law enforcement; traffic accident
investigation; investigation of
criminal, quasi- criminal, and
non - criminal incidents; the
' enforcement of ordinances and
statutes; and responding to
requests for services. The Patrol
1
ACTUAL BUDGET ESTIMATED PROPOSED
a994 5 1
T 95 -9.� 1 9b °97 i99�.5'� l
$ 12.10 $ 12.56
$ 204,353 $ 209,710 $ 209,581 $ 217,660
$ 112.92 $ 116.14
$1,907,353 $1,956,530 $1,929,420 $2,012,310
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broadcasting on the East Shore
'
Radio Network and the Deerfield
Bannockburn Fire Protection
District.
Investigations
Per Capita
'
The Investigations function is
responsible for the follow -up
investigation of all serious crimes
reported in the Village as well as
for the safeguarding, handling and
disposing of evidence and found
property that comes into police
custody. They establish and
maintain liaison with neighboring
jurisdictions to conduct
coordinated investigations of
mutual concern, gather and
disseminate criminal intelligence
information, coordinate the
Evidence Technician function and
maintain liaison between the
Department and the Northern
Illinois Police Crime Laboratory.
They engage in pro- active,
' non- uniform patrol and surveillance
of selected areas and neighborhoods
based on crime patterns and data
and provide crime prevention
' information to businesses and
community residents.
Patrol
Per Capita
The Patrol function of the Police
' Department is primarily
responsible for the direct
provision of services to the
community. It is the basic police
' function and operates around the
clock, every day of. the year. Its
responsibilities can generally be
categorized into patrol; traffic
t law enforcement; traffic accident
investigation; investigation of
criminal, quasi- criminal, and
non - criminal incidents; the
' enforcement of ordinances and
statutes; and responding to
requests for services. The Patrol
1
ACTUAL BUDGET ESTIMATED PROPOSED
a994 5 1
T 95 -9.� 1 9b °97 i99�.5'� l
$ 12.10 $ 12.56
$ 204,353 $ 209,710 $ 209,581 $ 217,660
$ 112.92 $ 116.14
$1,907,353 $1,956,530 $1,929,420 $2,012,310
W
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59
PUBLIC SAFETY DIVISION
Police Department
function also conducts traffic
surveys, crossing guard
supervision, parking enforcement,
traffic direction, severe weather
watch, and a variety of other
services. It not only responds to
requests for service from the
community, but seeks to anticipate
the community's needs before police
response is required. In this
regard, officers are encouraged to
concern themselves with potential
problems of specific areas and
neighborhoods in relation to time
of day, day of week, and season.
The Patrol function seeks to
cultivate community support and
citizen involvement, recognizing
the important role that these
elements play in effective law
enforcement operations.
Special Services
Per Capita
To provide continued traffic
control and security services on a
contractual basis for the
following:
Firstar Bank
Walgreens
Other
Youth and Social Services
Per Capita
The Youth and Social Services
function has two basic functions.
The Youth section is manned by two
sworn officers who work with the
Patrol and Investigations functions
investigating offenses where a
youth was either the victim or the
offender. The Social Services
section is manned by two civilians
who are responsible for determining
the causes of delinquent behavior
and developing responses that will
either prevent or diminish that
behavior. The primary focus is on
ACTUAL BUDGET ESTIMATED PROPOSED
- 9 95-9U 199 19S --9'1
-
$ 1.08 $ 1.11
$ 15,810 $ 18,640 $ 24,570 $ 19,290
$ 18.65 $ 19.08
$ 253,377 $ 323,080 $ 273,798 $ 330,680
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PUBLIC SAFETY DIVISION
Police Department
' juvenile problems; however, adult
domestic issues and difficulties
encountered by the elderly are
also handled by the Youth and
' Social Services function.
ACTUAL BUDGET ESTIMATED PROPOSED
7 i� 7 7n 0 �-I� 2554 1�2
tTOTALS $3,542,380 $3,840,505 $3,699,430 $3,953,450
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PUBLIC WORKS DIVISION
STREET DEPARTMENT
The primary and continuing goals of the Street Department, a division of
Public Works, are:
To keep the streets clean.
To keep the streets cleared of snow and ice.
To keep the streets in good condition by repairing cracks and
potholes.
To keep all pavement marking lines visible throughout the Village.
To install and maintain street signs so they are legible under all
weather conditions.
To clean street inlets, catch basins and lines that connect inlets
to the interceptor storm sewer.
To replace all broken grates, covers and manhole frames.
To repair and maintain all street lights and traffic signals.
To plant trees with homeowners sharing half the cost.
To maintain and repair the interior of the railroad station.
To cut weeds and grass on Village owned property as well as for
private owners on a reimbursement basis.
To keep all the records necessary to obtain Motor Fuel Tax revenue
from the State.
' In addition to these continuing goals, the Street Department will
implement and enhance the following projects during the next fiscal year:
Expand the salt storage area at the Public Works complex to provide
' an additional margin of safety of de -icing chemical and to reduce the
high maintenance cost of the existing salt structure.
104 q1-7
Accomplishments during :
' Rehabilitated approximately one mile of streets throughout the
Village.
' Kept all streets in driveable condition in all seasons.
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I 61
STREET DEPARTMENT
DIVISION
Public Works SOURCES OF FUNDS AND EXPENDITURES
FUNDING SOURCE ACTUAL AND PROPOSED
Street Fund
1994 -95 1995 -96 1995 -96 1996 -97
ACTUAL BUDGET ESTIMATE PROPOSED
REVENUE:
Property Tax Levy
Motor Fuel Tax
Vehicle Licenses
50/50 Program
Train Station Maintenance
Interest Earned
Miscellaneous
State Highway Maintenance
Transfer from Parking Revenue
TOTAL REVENUE
TOTAL EXPENDITURES
NET CHANGE
Departmental Summary on Page 64
62
$ 329,437 $
330,000 $
330,000 $
330,000
215,000
225,000
225,000
230,000
336,219
350,000
350,000
350,000
3,655
5,000
4,000
5,000
1,500
1,500
1,500
1,500
30,699
30,000
40,000
30,000
3,118
3,000
3,000
3,000
26,638
26,000
27,000
27,000
80,000
90,000
90,000
100,000
$ 1,026,267 $ 1,060,500 $ 1,070,500 $ 1,076,500
$ 951,601 $ 1,057,850 $ 1,037,154 $ 1,062,780
$ 74,666 $ 2,650 $ 33,346 $ 13,720
1
STREET DEPARTMENT
DIVISION
Public Works SOURCES OF FUNDS AND EXPENDITURES
FUNDING SOURCE PROJECTED
Street Fund -
1997 -98 1998 -99
' PROJECTED PROJECTED
' REVENUE:
Property Tax Levy
' Motor Fuel Tax
Vehicle Licenses
50/50 Program
Train Station Maintenance
' Interest Earned
Miscellaneous
State Highway Maintenance
' Transfer from Parking Revenue
TOTAL REVENUE
' TOTAL EXPENDITURES
NET CHANGE
t
'Departmental Summary on Page 64
$ 330,000 $
330,000
235,000
240,000
350,000
350,000
5,000
5,000
1,500
1,500
30,000
30,000
3,000
3,000
27,000
28,000
100,000
100,000
$ 1,081,500 $ 1,087,500
$ 1,096,960 $ 1,118,710
$ (15,460)$ (31,210)
%C
EXPENDITURES
DIVISION
Public Works DEPARTMENT
FUNDING SOURCE Street
Street Fund SUMMARY
ACCOUNT NUMBER
ACTUAL
BUDGET
ESTIMATE
PROPOSED
AND CLASSIFICATION
1994 -95
1995 -96
1995 -96
1996 -97
5111
Salaries
$ 315,831
$ 308,700
$ 315,528
$ 319,480
5113
Overtime
44,282
43,410
58,051
51,660
5114
Part Time
15,562
27,100
16,540
28,040
5115
Benefits
48,786
59,390
50,960
57,110
5116
Apparel
1,778
1,800
1,800
1,800
5210
Equipment Rental
1,455
3,400
1,400
5,100
5211
Repairs & Maintenance
59,297
62,200
63,600
57,300
5212
Travel, Training, etc.
1,820
1,700
1,580
1,800
5213
Printing and Advertising
2,223
4,300
2,570
4,300
5214
Communications
2,377
4,650
4,249
4,500
5216
Utility Services
21,048
32,000
23,920
27,000
5218
Miscellaneous
4,205
6,200
7,670
6,200
5231
MV Maintenance
28,411
32,500
32,377
32,800
5315
Insurance
55,154
72,090
49,810
65,000
5316
Professional
0
100
0
100
5317
Contractual
120,665
133,980
136,410
137,000
5412
Supplies
11,894
12,380
12,330
12,300
5419
Petroleum Products
6,734
11,600
8,230
10,700
5425
Salt
48,180
48,000
59,590
50,000
5427
Aggregates
49,044
51,300
51,479
51,000
5428
Materials
57,583
60,950
58,151
62,850
5429
Street Signs
6,118
5,000
5,000
4,000
5431
Small Tools & Equipment
655
1,100
1,100
1,100
6111
Equipment
0
4,000
4,810
1,640
7317
Vehicle +Equip Replacement
48,500
70,000
70,000
70,000
TOTAL
$ 951,601
$1,057,850
$1,037,154
$1,062,780
Per Capita Cost
$61.05
$61.34
64
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PUBLIC WORKS DIVISION
' FUNDING SOURCE
Street Fund SUMMARY OF EXPENDITURES
BY CATEGORY
' 1994 -95
ACTUAL
BUDGET CATEGORIES
DEPARTMENT
Street
1996 -97
1995 -96 1995 -96 1996 -97 BUDGET
BUDGET ESTIMATED PROPOSED OVER /UNDER
1995 -96
BUDGET
Personal Services $ 375,675 $ 379,210 $ 390,118 $ 399,180 $ 19,970
' 5111,5113,5114
Other Services 112,588
' 5211,5214,5231,5210,5216
Contractual 224,605
' 5115,5315,5316,5317
Commodities 190,234
5116,5212,5213,5419,5424
' 5434,5431,5428,5429,5427
5425
134,750 125,546 126,700 (8,050)
265,560 237,180 259,210 (6,350)
204,330 209,500 206,050 1,720
0
' Capital Outlay 48,500 74,000 74,810 71,640 (2,360)
6111,7317,6212
TOTALS $ 951,601 $1,057,850 $1,037,154 $1,062,780 $ 4,930
65
FUNDING SOURCE
Street Fund
BUDGET CATEGORY
Personal Services
5111,5113,5114
Other Services
5211,5214,5231,5210,5216
Contractual
5115,5315,5316,5317
Commodities
5116,5212,5213,5419,5424
5434,5431,5428,5429,5427
5425
Capital Outlay
6111,7317,6212
TOTALS
.-
PUBLIC WORKS DIVISION
SUMMARY OF EXPENDITURES
BY CATEGORY
PROJECTED
1997 -98 1998 -99
PROJECTED PROJECTED
$ 413,190 $ 413,190
128,600 132,300
269,070 277,070
215,200 225,200
70,900 70,950
0
$1,096,960 $1,118,710
DEPARTMENT
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PUBLIC WORKS DIVISION
Street Department
Budget Analysis
1996 - 1997 PROPOSED BUDGET $1,062,780
1995 - 1996 BUDGET 1,057,850
INCREASE $ 4,930
' PERSONAL SERVICES: (5111 -- Salaries; 5113 -- Overtime;
5114 - -Part Time)
Annual Salary Adjustments $ 13,480
' Increase in Overtime for Snow
and Ice Removal 6,490
CHANGES IN PERSONAL SERVICES $ 19,970
'
OTHER SERVICES: (5211 -- Repairs & Maintenance,
Equipment; 5214 -- Communications,
Postage; 5231 - -MV Maintenance;
'
5210 -- Repairs & Maintenance,
Building; 5216 Utility Services
Decrease in Repairs and Maintenance:
'
Building $
(2,300)
Equipment
(2,600)
Increase in Equipment Rental for
Asphalt Grinder
1,700
'
Decrease in Utility Service for Electricity
(5,000)
Miscellaneous Increases
150
'
CHANGES IN OTHER SERVICES
$ (8,050)
CONTRACTUAL SERVICES: (5115 -- Benefits; 5315 --
'
Insurance; 5316 -- Professional;
5317 -- Contractual)
Decrease in Medical and Dental Insurance $
(2,280)
'
Decrease in Liability Insurance
Increase in Contractual Equipment Maintenance
(7,090)
for Thermo Plastic Striping
3,020
Decrease in Tree Planting
(2,000)
'
Increase in Tree Removal and Tree Trimming
2,000
CHANGES IN CONTRACTUAL SERVICES
$ (6,350)
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COMMODITIES: (5116 -- Apparel; 5212 -- Travel, Training,
etc.; 5213 -- Printing & Advertising;
5419 -- Petroleum Products; 5424- -
Miscellaneous; 5425 - -Salt; 5427- -
Aggregates; 5428 -- Materials; 5429 --
Street Signs; 5431 - -Small Tools &
Equipment; 5434 -- Supplies)
Decrease in Petroleum Products $ ( 900)
Increase in Material Cost 1,900
Decrease in Street Signs (1,000)
Increase in Cost of Salt 2,000
Miscellaneous Decreases (280)
CHANGES IN COMMODITIES $ 1,720
CAPITAL OUTLAY: (6111 -- Equipment; 6212 - -Motor
Vehicles; 7317 -- Vehicle &
Equipment Replacement)
Decrease in Equipment, See Appendix C -1
for Equipment Purchases $ (2,360)
CHANGES IN CAPITAL OUTLAY $ (2,360)
TOTAL INCREASE $ 4,930
.:
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PUBLIC WORKS DIVISION
Street Department
ACTUAL BUDGET ESTIMATED PROPOSED
1994 -95 1995 -96 1995 -96 1996 -97
ADMINISTRATION
Per Capita
$212,427
General Administration for this
department involves supervision for
all street projects, handling of
complaints, time clock records for
payroll, making purchase
requisitions, keeping records
necessary for obtaining Motor
Vehicle Fund revenue from the State,
and handling correspondence
necessary in connection with the
other functions. One - fourth the
salaries of the Director of Public
Works and Engineering and the
Superintendent of Public Works and
one -third the salary of the Public
Works Secretary and one part time
Clerk Typist is charged to this
account.
1
CLEANING
'
Per
Capita
$ 45,534
The Village cleans approximately 70
miles of streets (140 curb
miles).
Cleaning is done in the
business
'
sections of the Village three times
per week and in residential
areas on
a monthly schedule, for a
total of
'
222 miles swept per month.
4,089 miles of streets were
In 1995
swept.
One vacuum street sweeper
is used
for this operation. The
Village
pays a dumping fee (Contractual) for
'
disposing of the refuge.
Work Statistics
'
1992 1993 1994
1995
Streets Swept (Miles)
3,275 2,766 3,169
4,089
Streets Swept (Cubic Yards
Debris)
2,268 1,460 1,573
1,494
1
$ 15.01 $ 14.45
$260,130 $241,508 $250,370
$ 2.86 $ 2.81
$ 49,530 $ 48,530 $ 48,720
1 69
PUBLIC WORKS DIVISION
Street Department
ACTUAL BUDGET ESTIMATED PROPOSED
1994 -95 1995 -96 1995 -96 1996 -97
TRAFFIC MARKING
Per Capita
$ 56,207
This activity consists of painting
crosswalks all over the Village,
painting center lines and parking
stalls on the business district
streets, and constructing as well as
installing street signs. In 1995,
27,323 lineal feet of pavement were
marked and 205 street signs erected
or replaced. A pickup truck is used
part -time in this operation to haul
the street striping machine, which
is manually operated.
Work Statistics
1992 1993 1994 1995
Traffic Marking (Lineal Feet)
24,809 25,916 23,620 27,323
PAVEMENT PATCHING
Per Capita
$108,523
Pavement patching involves the
overlaying of deteriorating
pavements and temporary patching.
Inspections of Village streets
determine the areas to be patched.
In the calendar year 1995 Village
employees applied 1,943 tons of
pre -mix. Four dump trucks, two
rollers, a Layton blacktop paver, a
front -end loader, and a concrete saw
are used for this activity.
Aggregates used include sand,
blacktop, and gravel. Other
materials used include concrete,
lumber, steel and primer.
Work Statistics
1992 1993 1994 1995
Pre -Mix Patching Materials Used
(Tons)
2,025 2,130 2,087 1,943
70
$ 3.61 $ 3.78
$ 62,600 $ 61,819 $ 65,520
$ 6.95 $ 7.10
$120,430 $115,221 $122,940
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Street Department
ACTUAL
1994 -95
TARRING CRACKS
Per Capita
$ 40,294
Public Works Department employees
note streets which need to have
cracks filled, and, during the
summer months, the crew fills all
cracks larger than 1/4" in width.
One truck equipped with a 400 gallon
tar kettle and an air compressor is
used part -time for tarring street
cracks. Aggregates and materials
used include sand, fine limestone
dust, chips, and a new crack filler
product which contains 25%- recycled
tires. This product stays resilient
at temperatures below -0 degrees and
will not track during hot weather.
In 1995, 13,500 lbs. were used.
Work Statistics
1992 1993 1994 1995
Tarring Cracks (Pounds)
23,200 14,230 12,680 13,500
DRAINAGE STRUCTURES
Per Capita
$ 31,579
Expenditures from this sub -
department are for cleaning street
inlets, catch basins, lines that
connect inlets to catch basins to
the interceptor storm sewers, and
replacement of broken grates,.
covers, and manhole frames. All
inlets and 480 catch basins were
cleaned during 1995. A truck
(part -time) and a sewer rodder are
used for this purpose. The Village
purchased a vacuum street sweeper
and eductor combination machine to
clean the catch basins. Materials
used by the Village for the cleaning
operation are rods for the sewer
rodder, fire hoses, and a high
pressure jet hydraulic sewer rodder.
BUDGET ESTIMATED PROPOSED
1995 -96 1995 -96 1996 -97
$ 2.65 $ 2.64
$ 45,960 $ 41,261 $ 45,800
$ 1.96 $ 2.02
$ 33,900 $ 30,950 $ 35,070
1 71
PUBLIC WORKS DIVISION
Street Department
'72
ACTUAL BUDGET ESTIMATED PROPOSED
1994 -95 1995 -96 1995 -96 1996 -97
Work Statistics
1992 1993 1994 1995
Catch Basins Cleaned (Number)
480 480 480 480
STREET LIGHTS AND TRAFFIC SIGNALS
Per Capita
$ 6.60 $ 6.29
$113,991 $114,320 $117,159 $108,980
This activity consists of
maintenance of existing standards,
lamps, and signals. In 1995, 296
street lamps were replaced.
Work Statistics
1992 1993 1994 1995
Street Signs Erected or Replaced
256 246 238 205
Street Light Standards Replaced
6 2 4 2
Street Light Cable Repairs
138 123 105 102
Street Lamps Replaced
356 248 210 296
MISCELLANEOUS MAINTENANCE
Per Capita
$ 3.85 $ 3.99
$ 69,725 $ 66,760 $ 66,350 $ 69,220
Miscellaneous Maintenance includes
decorating for the holidays, flower
plantings, street patch work, etc.
Some miscellaneous maintenance is
done by Village employees.
Work Statistics
1992 1993 1994 1995
Concrete Steet Patch Work
(Square Yards Replaced)
11.5 15 45 67
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PUBLIC
WORKS DIVISION
'
Street Department
'
ACTUAL BUDGET ESTIMATED PROPOSED
1994 -95 1995 -96 1995 -96 1996 -97
SNOW AND ICE CONTROL
'
Per Capita
$ 9.58 $ 10.21
$144,234 $166,000 $191,180 $176,860
Snow and ice are cleared from the
'
Village streets, five -foot wide
sidewalks (33.25 miles of
sidewalks), and municipally owned
parking lots and alleys. During
'
1995, the Village used 2,621 tons of
rock salt and treated ice control
sand. Nineteen Village vehicles may
be equipped with, snow plows whenever
a snow storm occurs. Eight dump
'
trucks (GVW 35,000), four dump
trucks (GVW 11,000), two one -half
ton pick -up trucks, three
three - quarter ton pick -up trucks,
two one ton pick -up trucks,
seventeen snow plows, and one
sidewalk plow are used.
'
Work Statistics
1992 1993 1994 1995
'
Snow and Ice Control (Man Hrs)
1,335 2,584 3,837 2,152
Rock Salt Used (Tons)
1,067 2,241 1,838 2,621
Sand (Birds Eye) Ice Control (Tons)
400 460 260 400
TREE REMOVAL
. Per Capita
$ 3.89 $ 4.03
'
$ 72,098 $ 67,430 $ 64,020 $ 69,850
Tree removal is done primarily on a
contractual basis. Village employees
clean up after tree stumps are
'
removed, fill in with black dirt,
and reseed. In 1995, 22 trees were
removed. Two dump trucks and one
front -end loader tractor are used
'
part time.
Work Statistics
1992 1993 1994 1995
Trees Removed (Number)
■
37 27 31 22
73
PUBLIC WORKS DIVISION
Street Department
ACTUAL
1994 -95
TREE PLANTING
Per Capita
$ 16,737
Approximately 39 trees were planted
in 1995. The Village contracts for
the purchase of the trees, and
Village employees plant them. The
Village pays one -half the cost of a
1 -1/2" diameter tree. If a larger
tree is requested by the homeowner,
he pays the additional cost. Part
time use of a Ford tractor with a
30" auger, a dump truck and a
front -end loader tractor is required
for planting.
Work Statistics
1992 1993 1994 1995
Trees Planted (Number)
50 60 69 39
RAILROAD STATION MAINTENANCE
Per Capita
$ 24,400
The Village Public Works employees
provide maintenance service and
repair vandalism and damage to the
interior of the Deerfield, Chicago,
Milwaukee and Saint Paul Railroad
Station. This is done under an
agreement between the Chicago,
Milwaukee and Saint Paul Railroad,
the RTA, and the. Village of
Deerfield.
WEED CONTROL
Per Capita
$ 15,851
Weed control includes cutting weeds
and grass on 105,000 lineal feet of
parkways and on other Village -owned
properties. Some work is done for
private owners on a reimbursement
basis ($30.00 per hour). A Ford
tractor (part -time) and three rotary
hand lawn mowers are used. Weed
killer is applied in some locations.
74
BUDGET ESTIMATED PROPOSED
1995 -96 1995 -96 1996 -97
$ 1.06 $ 0.95
$ 18,290 $ 13,179 $ 16,480
$ 1.84 $ 1.86
$ 31,910 $ 27,469 $ 32,170
$ 1.19 $ 1.20
$ 20,590 $ 18,509 $ 20,800
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PUBLIC WORKS DIVISION
Street Department
ACTUAL
BUDGET
ESTIMATED
PROPOSED
1994 -95
1995 -96
1995 -96
1996 -97
Work Statistics
'1992 1993 1994 1995
Parkway Mowing (Lineal Ft)
105,000 105,000 105,000 105,000
TOTALS $ 951,601 $1,057,850 $1,037,154 $1,062,780
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PUBLIC WORKS DIVISION
SEWER DEPARTMENT
The primary and continuing goals of the Sewer Department, a division of
Public Works, are:
To continue to maintain, clean, and repair the sanitary and storm
sewer systems and be able to respond effectively and efficiently to
emergency situations.
To locate sewer lines for J.U.L.I.E. (Joint Utility Locating
Information for Excavators).
To treat and dispose of all sewage in an environmentally approved
manner.
To maintain and operate the main sewage treatment plant, four lift
stations, and various emergency generators.
To maintain a laboratory facility to assure quality control.
The Village of Deerfield is one of the few municipalities to operate its
own wastewater treatment facility. The wastewater reclamation facility
has been in operation since 1956. In order to accommodate the development
boom, a major expansion of the facility occurred in 1975. Throughout the
years the facility has been upgraded with additional equipment as needed
in order to meet the population demands of today.
' The WRF treats and processes all sewage from the Village of Deerfield, as
well as the sewage from a portion of the Village of Bannockburn and a
small portion from the City of Highland Park. The facility has the
capacity to process eight million gallons of sewage per day and is also
' able to treat an additional ten million gallons per day as part of excess
flow in the event of a storm. This is well within the EPA regulations for
flow control.
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The WRF is designed to remove 95% of pollutants from the original sewage.
The WRF is proud to say they have met or exceeded this requirement every
year for the last fifteen years, with an average rate of 98 %.
In addition to the main facility, Deerfield operates six sewage pumping
stations, two stormwater pumping stations and the Bannockburn Retention
Basin. The maintenance and operation of these auxiliary facilities is an
essential part of the overall wastewater reclamation process.
The facility is staffed seven days a week, every day of the year,
including holidays. Additional coverage is provided during evening hours,
as needed, to control excess flow or repair mechanical problems. WRF
staff includes eight full -time employees: a foreman, a lab director, five
operators, and one maintenance man. Many of these employees hold various
EPA certification levels.
In addition to the continuing goals stated above, the Sewer Department
will implement and enhance the following projects during fiscal year 1996-
1997:
Replace #2 and #3 raw sewage comminuter
Replace pump control system at Deerfield Road Station
Replace pump control system at North Avenue Lift Station
1 76
Replace aluminum skirting in the #2 clarifier
Renovate the Deerbrook Lift Station
Achievements during fiscal year 1995 -1996, as budgeted, included:
Replaced #1 raw sewage comminuter
Refinished secondary lift pumps #1 and #2
Rebuilt #4 raw sewage pump at the East Side Lift Station
Replaced 800 amp circuit breaker at Main Plant
Replaced pump control system at Wilmot Road Station
Did preventative maintenance on excess flow pumps #1, #2, and #3 at
Main Station
Did preventative maintenance on #2 and #3 pumps at East Side Lift
Station
77
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'DIVISION
Public Works
FUNDING SOURCE
' Sewer Fund
1
IREVENUE:
SEWER DEPARTMENT
SOURCES OF FUNDS AND EXPENDITURES
ACTUAL AND PROPOSED
Sewer Charges
' Permits and Fees
Penalties
Other Charges for Services
Interest Earned
' Miscellaneous
Construction Res - Collections
'.Transfer to Construction Res.
' Transfer to Infra Replcmnt Fd
TOTAL OPERATING REVENUE
Transfer from Construction Fd.
Transfer from Depreciation Res
' TOTAL REVENUES AND RESERVES
' TOTAL EXPENDITURES
NET CHANGE
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IDepartmental Summary on Page 80
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1994 -95 1995 -96 1995 -96 1996 -97
ACTUAL BUDGET ESTIMATE PROPOSED
$ 1,340,537 $ 1,350,000 $ 1,375,161 $ 1,375,000
33,327
141000
15,000
15,000
15,383
16,000
17,000
17,000
14,868
15,000
25,000
15,000
57,935
60,000
95,001
55,000
9,851
10,000
10,000
10,000
49,206
49,000
49,000
49,000
0
(49,000)
(49,000)
(49,000)
35( 9,774)
0
(165,000)
0
$ 1,161,332 $ 1,465,000 $ 1,372,162 $ 1,487,000
0 0 0 0
0 100,000 100,000 75,000
$ 1,161,332 $ 1,565,000 $ 1,472,162 $ 1,562,000
$ 1,321,771 $ 1,531,810 $ 1,418,537 $ 1,530,160
$ (160,439)$ 33,190 $ 53,625 $ 31,840
78
SEWER DEPARTMENT
DIVISION
Public Works SOURCES OF FUNDS AND EXPENDITURES
FUNDING SOURCE PROJECTED
Sewer Fund
REVENUE:
Sewer Charges
Permits and Fees
Penalties
Other Charges for Services
Interest Earned
Miscellaneous
.Construction Res - Collections
Transfer to Construction Res.
Transfer to Infra Replcmnt Fd
TOTAL OPERATING REVENUE
Transfer from Construction Fd.
Transfer from Depreciation Res
TOTAL REVENUES AND RESERVES
TOTAL EXPENDITURES
NET CHANGE
Departmental Summary on Page 80
79
1997 -98 1998 -99
PROJECTED PROJECTED
$ 1,375,000 $ 1,375,000
15,000
15,000
17,000
17,000
15,000
15,000
55,000
55,000
10,000
10,000
49,000
49,000
(49,000)
(49,000)
$ 1,487,000 $ 1,487,000
0 0
133,000 150,000
$ 1,620,000 $ 1,637,000
$ 1,579,900 $ 1,611,440
$ 40,100 $ 25,560
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EXPENDITURES
DIVISION
Public
Works
DEPARTMENT
FUNDING SOURCE
Sewer
Sewer
Fund
SUMMARY
ACCOUNT NUMBER
ACTUAL
BUDGET
ESTIMATE
PROPOSED
AND CLASSIFICATION
1994 -95
1995 -96
1995 -96
1996 -97
5111
Salaries
$ 608,300
$ 616,800
$ 600,351
$ 638,400
5113
Overtime
23,991
24,760
22,751
25,570
5114
Part Time
12,785
15,800
15,280
16,360
5115
Benefits
93,486
119,460
102,179
114,790
5116
Apparel
3,206
3,500
3,540
3,600
5210
Equipment Rental
1,182
6,500
0
5,000
5211
Repairs & Maintenance
80,555
118,500
137,131
127,000
5212
Travel, Training, etc.
973
2,250
2,460
2,850
5213
Printing and Advertising
0
450
0
450
5214
Communications
9,808
11,260
10,121
11,100
5216
Utility Services
148,177
185,500
145,240
165,900
5218
Miscellaneous
3,564
6,900
4,671
6,900
5221
Occupancy
20,000
20,000
20,000
20,000
5231
MV Maintenance
20,403
14,600
13,389
14,600
5315
Insurance
65,420
98,430
61,781
85,000
5316
Professional
6,564
5,200
230
5,200
5317
Contractual
9,776
47,300
34,560
47,300
5412
Supplies
28,742
32,900
36,491
33,100
5419
Petroleum Products
10,408
12,400
9,741
12,400
5426
Chlorine
8,064
5,000
4,620
5,000
5427
Aggregates
7,753
13,600
19,500
15,600
5428
Materials
28,596
28,000
34,090
29,000
5431
Small Tools & Equipment
739
1,700
1,640
1,700
6111
Equipment
32,973
5,500
3,270
7,840
7316
Depreciation
113,354
102,500
102,500
102,500
7317
Vehicle +Equip Replacement
(17,048)
33,000
33,000
33,000
TOTAL
$1,321,771
$1,531,810
$1,418,537
$1,530,160
Per Capita Cost
$88.41
$88.31
:1
PUBLIC WORKS DIVISION
FUNDING SOURCE
DEPARTMENT
Sewer Fund SUMMARY OF EXPENDITURES Sewer
BY CATEGORY
1996 -97
1994 -95 1995 -96 1995 -96 1996 -97 BUDGET
ACTUAL BUDGET ESTIMATED PROPOSED OVER /UNDER
1995 -96
BUDGET CATEGORIES BUDGET
Personal Services $ 645,077 $ 657,360 $ 638,382 $ 680,330 $ 22,970
5111,5113,5114
Other Services 260,125
5211,5214,5231,5210,5216
;Contractual 175,246
5115,5315,5316,5317
Commodities 112,044
5116,5212,5213,5221,5419
5424,5434,5427,5428,5431
5426
336,360 305,881 323,600 (12,760)
270,390 198,750 252,290 (18,100)
126,700 136,754 130,600 3,900
Capital Outlay 129,279 _141,000 138,770 143,340 2,340
7317,6111,6212,7316
TOTALS $1,321,771 $1,531,810 $1,418,537 $1,530,160 $ (1,650)
81
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' FUNDING SOURCE
Sewer Fund
IBUDGET CATEGORY
' Personal Services
5111,5113,5114
Other Services
5211,5214,5231,5210,5216
' Contractual
5115,5315,5316,5317
' Commodities
5116,5212,5213,5221,5419
5424,5434,5427,5428,5431
5426
'
Capital Outlay
Y
7317,6111,6212,7316
TOTALS
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PUBLIC WORKS DIVISION
DEPARTMENT
SUMMARY OF EXPENDITURES Sewer
BY CATEGORY
PROJECTED
1997 -98 1998 -99
PROJECTED PROJECTED
$ 704,120 $ 704,120
344,600 361,600
258,080 264,120
133,100 134,600
140,000 147,000
$1,579,900 $1,611,440
m
PUBLIC WORKS DIVISION
Sewer Department
Budget Analysis
1996 - 97 PROPOSED BUDGET $1,530,160
1995 - 96 BUDGET 1,531,810
DECREASE $ (11650)
PERSONAL SERVICES: (5111 -- Salaries; 5113 -- Overtime;
5114- -Part Time)
Annual Salary Adjustments $ 23,030
Decrease in Overtime (60)
CHANGES IN PERSONAL SERVICES
OTHER SERVICES: (5210 -- Equipment Rental; 5211- -
Repairs & Maintenance; 5214
Communications; 5216 -- Utility
Services; 5231 - -MV Maintenance)
Increase in Repairs and Maintenance Equipment,
See Capital Project Number 12, Page 152
Decrease in Repairs and Maintenance
Structures
Decrease in Utility Service for Electricity
Decrease in Equipment Rental
Miscellaneous Increases
CHANGES IN OTHER SERVICES
$,11,500
(3,000)
(20,000)
(1,500)
240
CONTRACTUAL SERVICES: (5115 -- Benefits; 5315- -
Insurance; 5316 -- Professional;
5317 -- Contractual)
Decrease in Medical and Dental Insurance $ (4,670)
Decrease in General Lines Insurance (13,430)
CHANGES IN CONTRACTUAL SERVICES
COMMODITIES: (5116 -- Apparel; 5212 -- Travel, Training,
etc.; 5213 -- Printing & Advertising;
5221 -- Occupancy; 5419 -- Petroleum Products;
5424 -- Miscellaneous; 5426 -- Chlorine;
5427 -- Aggregates; 5428 -- Materials;
5429 -- Street Signs; 5431 - -Small Tools
& Equipment; 5434 -- Supplies)
Increase in Supplies $ 200
Increase in Aggregates 2,000
Increase in Materials 1,000
Miscellaneous Increases 700
CHANGES IN COMMODITIES
83
$ 22,970
$(12,760)
$(18,100)
$ 3,900
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CAPITAL OUTLAY: (6111 -- Equipment; 6212 - -Motor
Vehicles; 6415 -- Improvements,
Not Bldg.; 7316 -- Depreciation;
7317 -- Vehicle & Equipment
Replacement)
Increase in Equipment, See Appendix C -2
CHANGES IN CAPITAL OUTLAY
TOTAL DECREASE
2,340
$ 2,340
$ (1,650)
SEWER CONSTRUCTION FUND
The Board of Trustees has established a special annual sewer charge for major
maintenance and repair to the Village Sewer System at the rate of $8.00 per year
to be billed and paid quarterly together with the regular water and sewer bill.
The projected balance in this fund is as follows:
'
�11996u97
'4' -�i32
x-12
$
1997 -98
1998 -99
1999 -00
I'
f�S
Projected Balance - May 1
$',46,205.
$ 95,205
$2�5
Estimated Receipts
'49,,000
49,000 !
49 000
1-49,000
P
Available Funds
$ 951205
$144,205
, :� �-5�
Total Expenditures
/ 0�
0
0
AVAILABLE FUNDS �95, � 5 � 6S $242-2'6'5
m; R6S 1 (14,)95 qwqn)
* * * **
DEPRECIATION RESERVE
The Depreciation Reserve is set up to fund the cost of maintenance and
replacement of capital assets whose expected service life is less than that of
the Waste Water Reclamation Facility. This funding source ensures that the
Village will be able to adequately maintain the Waste Water Reclamation Facility.
Projected Balance - May 1
Estimated Receipts
Available Funds
Total Expenditures*
AVAILABLE FUNDS
T ' 7 9 1997 -98
12 14 .5 s, "
$617,
$542,1712
*Capital Project Item Page 2
85
102,500
4LA
sun
4 1998 -99 1999 -00
�2 �2
102,500
102,500
'4' -�i32
x-12
$
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PUBLIC WORKS DIVISION
Sewer Department
ADMINISTRATION AND SUPERVISORY
Per Capita
Salaries charged to this account
(one -half the salary of the Utility
Foreman, one - fourth the salary of
the Director of Public Works and
Engineering, one - fourth the salary
of the Superintendent of Public
Works, and one -third the salary of
the Public Works Secretary and one
part time Clerk Typist) are for the
overall supervision of the cleaning
and maintenance. of present sewers
and some new construction.
CLEANING AND MAINTENANCE
Per Capita
The Village is responsible for the
cleaning and maintenance of
approximately 65 miles of sanitary
sewer pipe, ranging in size from 6
inches to 24 inches; and
approximately 46 miles of storm
sewer pipe, ranging in size from 10
inches to the equivalent of 60
inches. The Village contracts to
have the sewer system scanned by
closed circuit television to
facilitate location of broken pipes,
improper alignment of pipes, roots,
or signs of infiltration. Non-
polluting white smoke and dyes are
also used by the Village to spot
problems. Smoke introduced in the
sanitary sewer pipes identifies
areas of infiltration of storm
water; and dyes in storm sewers show
intrusion in the sanitary sewer
pipes. In 1995, the Village dye or
smoke tested 25 inlets and cleaned
344,380 feet of sanitary sewers and
7,425 feet of storm sewers.
Work Statistics
1992 1993 1994 1995
Sanitary Sewer Stoppages
42 36 48 33
ACTUAL BUDGET
ESTIMATED PROPOSED
1994 -95 1995 -96
1995 -96 1996 -97
$ 15.64
$ 15.01
$217,606 $271,020
$240,183 $260,070
$ 8.04 $ 7.97
$ 93,621 $139,270 $118,540 $138,040
86
PUBLIC-WORKS DIVISION
Sewer Department
Work Statistics cont'd
1993
1992
1993 1994
1995
Sanitary
Sewer Cleaned (Ft)
7,333
256,524
221,545 346,211 344,380
Sanitary
Excavation Openings
Cleaned
16
6 6
9
Sanitary
Infiltrations Found
56
0
8. 2
2
Sanitary
Manholes Rebuilt
11
22
11 4
5
Sanitary
Sewers TV'd (In Feet)
5,897
6,745 6,000
5,825
Sump Pump
Inspection
71
59 40
1
Home Dye
or Smoke Tested
187
558 434
74
WN
ACTUAL BUDGET ESTIMATED PROPOSED
1994 -95 1995 -96 1995 -96 1996 -97
CONSTRUCTION
Per Capita $ 8.50
$139,896 $147,310 $133,842
In this function the Village
replaces broken or damaged pipes or
their connections or inlets and
constructs some new sewers. In
1995, the Village installed 184 feet
of new storm sewers-or laterals,
replaced 12 broken inlet covers,
rebuilt 8 sanitary manholes and
reconstructed 14 storm structures.
Work Statistics
1992
1993
1994
1995
Storm
Sewers Cleaned (Feet)
7,333
3,307
6,500
7,425
Inlets
Cleaned
389
65
77
56
Storm
Excavation
Openings
29
11
7
6
Y
$ 8.81
$152,710
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PUBLIC WORKS DIVISION
Sewer Department
Work Statistics cont'd
1992 1993 1994 1995
Storm Infiltrations Found
1 2 2 0
Storm Structures Reconstructed
28 15 12 11
Storm Sewers TV'd
4,417 0 0 0
Street Inlet Covers Replaced
66 30 17 12
New Storm Sewers or Laterals
Installed - In Feet
1,117 100 215 184
Inlets Dye or Smoke Tested
10 0 15 25
WASTE WATER TREATMENT PLANT
Per Capita
The expanded waste water treatment
plant has been in full operation
since May 1, 1978. This project was
financed by Federal (759.) and
Village (25 %) funds, the Village
portion being funded by general
obligation bonds. In addition to
the primary and secondary treatment
of sewage with chlorination and
two -stage sludge digestion for
anaerobic sludge, the new plant
provides for aerobic digestion along
with sludge drying beds. Dry sludge
is disposed of by the Village in an
environmentally approved manner.
The plant has a 585 k.w.h., 12
cylinder diesel standby generator
with automatic switching gear and
two archimedean screw pumps rated at
7,000 gallons per minute. The
treatment plants' hydraulic design
capacity can serve a population of
30,000 and a storm flow of 17
million gallons. Besides the main
treatment plant, there are four
ACTUAL
1994 -95
$870,648
BUDGET ESTIMATED PROPOSED
1995 -96 1995 -96 1996 -97
$ 56.22 $ 56.52
$974,210 $925,972 $979,340
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PUBLIC WORKS DIVISION
Sewer Department I
ACTUAL BUDGET ESTIMATED PROPOSED
'
1994 -95 1995 -96 1995 -96 1996 -97
WASTE WATER TREATMENT PLANT cont'd
'
Per Capita
lift stations and a 285 k.w.h.
'
generator which is located at the
Eastside lift station on River Road.
The new Deerfield Road lift station
is a combination dry /wet weather
'
lift station. Dry weather flow is
2,400 gals. per minute and wet
weather flow is 21,000 gals. per
minute. A 450 kilovolts emergency
t
generator automatically starts if
the power fails. During wet weather
the excess flow is discharged to the
chlorine contact tank for settling
'
and chlorination. There is the
capability of chlorinating the
excess flow at the rate of 1,000
lbs. per day. The dry weather flow
'
pumps work at 1,200 gals. per minute
and the wet weather flow pumps work
at 7,000 gals: per minute. Each wet
weather pump discharges to a
t
rotating screen. The Warwick Road
pump station functions similarly
during wet weather only.
In addition to eight full -time
'
Village employees who operate the
treatment plant, the Village
contracts for engineering
'
consultants. One- fourth the salary
of the Director of Public Works and
Engineering and one - fourth the
salary of the Superintendent of
'
Public Works are charged to the
account for overall supervision of
the treatment plant. The treatment
plant is also responsible for
'
maintaining laboratory facilities to
assure quality control of treatment.
Work Statistics
'
1992 1993 1994 1995
Sanitary Sewage Pumped
'
(Million Gallons)
1,126 1,168 1,078 1,101
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PUBLIC WORKS DIVISION
Sewer Department
ACTUAL BUDGET ESTIMATED PROPOSED
1994 -95 1995 -96 1995 -96 1996 -97
Work Statistics cont'd
1992
1993 1994
1995
Primary
Sludge (Thousand
Gallons)
4,568
4,625 4,709
4,733
Chlorine
Used (Pounds)
17,573
9,873 11,255
18,586
Sludge Beds
Cleaned
76
68 59
82
Sludge Beds
Drawn
95
74 60
75
Electric
Current Used
(Thousand
K.W.H.)
1,827
1,841 1,747
1,711
TOTALS $1,321,771 $1,531,810 $1,418,537 $1,530,160
W
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PUBLIC WORKS DIVISION
WATER DEPARTMENT
The primary and continuing goals of the Water Department, a division of
Public Works, are:
To provide fresh and safe potable water to Village residents by
continuously monitoring, testing, and implementing E.P.A.
regulations.
To maintain, repair and replace water main, water services and fire
hydrants as needed, and to upgrade and improve the distribution
system.
To maintain an elevated tank, eight water pumps, three underground
reservoirs, and a pumping station with a capacity of over six
million gallons. This includes all controls for monitoring the
system.
To install, repair, replace, and test all water meters and take
meter .readings of all residential and commercial establishments
within the Village.
In addition to these continuing goals, the Water Department will implement
and enhance the following projects during the next fiscal year:
Replace and update the Village water control system at the Garage
and the Hawthorne reservoir.
Install a soft start pump control at the Hazel Avenue reservoir to
reduce pressure surges.
Accomplishments during 1995 -1996:
Painted the elevated water storage tank. Spent $33,000 less than
the budgeted amount of $120,000.
..91
WATER DEPARTMENT
DIVISION
Public Works SOURCES OF FUNDS AND EXPENDITURES
FUNDING SOURCE ACTUAL AND PROPOSED
Water Fund
REVENUE:
Water Sales
Penalties
Permits
Interest Earnings
Miscellaneous
TOTAL REVENUE
Transfer to Infra. Replacement
TOTAL REVENUES AND TRANSFERS
TOTAL EXPENDITURES
NET CHANGE
Departmental Summary on Page 94
92
1994 -95 1995 -96 1995 -96 1996 -97
ACTUAL BUDGET ESTIMATE PROPOSED
$ 2,537,481 $ 2,460,000
24,990 26,000
16,846 10,000
167,052 100,000
8,722 6,000
$ 2,755,091 $ 2,602,000
54{ ,980) 0
$ 2,700,111 $ 2,602,000
$ 2,379,275 $ 2,694,940
$ 320,836 $ (92,940
$ 2,524,010 $ 2,460,000
26,000 27,000
10,000 11,000
137,130 125,000
4,348 5,000
$ 2,701,487 $ 2,628,000
(165,000) 0
$ 2,536,487 $ 2,628,000
$ 2,436,737 $ 2,590,060
)$ 99,750 $ 37,940
1
WATER DEPARTMENT
DIVISION
Public Works SOURCES OF FUNDS AND EXPENDITURES
FUNDING SOURCE PROJECTED
tWater Fund
' REVENUE:
Water Sales
' Penalties
' Permits
Interest Earnings
Miscellaneous
TOTAL REVENUE
' Transfer to Infra. Replacement
' TOTAL REVENUES AND TRANSFERS
TOTAL EXPENDITURES
' NET CHANGE
' Departmental Summary on Page 94
t
1997 -98 1998 -99
PROJECTED PROJECTED
$ 2,460,000 $ 2,460,000
27,000
27,000
11,000
11,000
125,000
125,000
5,000
5,000
$ 2,628,000
$ 2,628,000
$ 2,628,000 $ 2,628,000
$ 2,584,200 $ 2,588,790
$ 43,800 $ 39,210
93
EXPENDITURES
DIVISION
Public Works DEPARTMENT
FUNDING SOURCE Water
Water Fund SUMMARY
ACCOUNT NUMBER
ACTUAL
BUDGET
ESTIMATE
PROPOSED
AND
CLASSIFICATION
1994 -95
1995 -96
1995 -96
1996 -97
5111
Salaries
$ 276,175
$ 314,900
$ 297,860
$ 325,920
5113
Overtime
40,421
40,700
42,270
43,340
5114
Part Time
9,554
15,200
10,469
15,730
5115
Benefits
43,159
53,400
47,260
51,330
5116
Apparel
1,900
1,800
1,720
1,800
5210
Equipment Rental
2,213
1,000
270
1,000
5211
Repairs & Maintenance
9,276
16,800
30,679
17,600
5212
Travel, Training, etc.
91
1,300
90
1,100
5213
Printing and Advertising
3,876
3,500
30
2,500
5214
Communications
9,069
9,650
9,440
9,500
5216
Utility Services
61,376
71,500
58,240
71,500
5218
Miscellaneous
1,391
32,200
18,749
5,200
5221
Occupancy
20,000
20,000
20,000
20,000
5231
MV Maintenance
20,727
16,400
13,960
16,400
5315
Insurance
42,442
59,090
41,120
50,000
5316
Professional
6,347
12,700
10,440
12,700
5317
Contractual
34,797
175,100
119,519
55,600
5412
Supplies
1,932
2,500
1,140
2,500
5419
Petroleum Products
4,546
5,600
6,130
5,900
5426
Chlorine
0
1,000
500
1,000
5427
Aggregates
12,248
17,000
21,730
19,000
5428
Materials
5,264
58,000
58,530
61,000
5431
Small Tools & Equipment
313
400
250
400
5432
Purchase of Water
1,641,880
1,720,000
1,584,000
1,700,000
6111
Equipment
34,077
23,200
20,340
76,040
7316
Depreciation
59,876
0
0
0
7317
Vehicle +Equip Replacement
36,327
22,000
22,000
23,000
TOTAL
$2,379,275
$2,694,940
$2,436,737
$2,590,060
Per Capita Cost
$155.53
$149.48
94
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FUNDING SOURCE
Water Fund
BUDGET CATEGORIES
PUBLIC WORKS DIVISION
SUMMARY OF EXPENDITURES
BY CATEGORY
1994 -95 1995 -96 1995 -96
ACTUAL BUDGET ESTIMATED
DEPARTMENT
1996 -97
1996 -97 BUDGET
PROPOSED OVER /UNDER
1995 -96
BUDGET
Personal Services $
326,150
$ 370,800
$ 350,599
$ 384,990 $
14,190
5111,5113,5114
Other Services
102,661
115,350
112,589
116,000
650
5211,5214,5231,5210,5216
Contractual
126,745
300,290
218,339
169,630
(130,660)
'5115,5315,5316,5311
Commodities
1,693,440
1,863,300
1,712,870
1,820,400
(42,900)
5116,5212,5213,5221,5419
5424,5434,5427,5428,5431
5426,5432
Capital Outlay
130,280
45,200
42,340
99,040
53,840
7116,7217,7316,7317,6111
6212,6415
TOTALS $2,379,275
$2,694,940
$2,436,737
$2,590,060 $
(104,880)
95
PUBLIC WORKS DIVISION
FUNDING SOURCE
DEPARTMENT
water Funa SUMMARY OF EXPENDITURES Water
BY CATEGORY
PROJECTED
1997 -98 1998 -99
BUDGET CATEGORY PROJECTED PROJECTED
Personal Services
5111,5113,5114
Other Services
5211,5214,5231,5210,5216
Contractual
5115,5315,5316,5317
Commodities
5116,5212,5213,5221,5419
5424,5434,5427,5428,5431
5426,5432
Capital Outlay
7116,7217,7316,7317,6111
6212,6415
TOTALS
m
$ 398,510 $ 398,510
1.16,000 116,000
172,690 175,880
1,822,000 1,823,400
75,000 75,000
$2,584,200 $2,588,790
1
' PUBLIC WORKS DIVISION
Water Department
Budget Analysis
1996 - 1997 PROPOSED BUDGET $2,590,060
1995 - 1996 BUDGET 2,694,940
' DECREASE $ (104,880)
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PERSONAL SERVICES: (5111 -- Salaries; 5113 -- Overtime;
5114- -Part Time)
Annual Salary Adjustments $ 12,990
Increase in Overtime 1,200
CHANGES IN PERSONAL SERVICES
L
OTHER SERVICES: (5211 -- Repairs & Maintenance; 5214- -
Communications; 5210 -- Equipment
Rental; 5216 -- Utility Services;
5231 - -MV Maintenance)
Increase in Repairs and Maintenance $ 800
Decrease in Communications (150)
CHANGES IN OTHER SERVICES
CONTRACTUAL SERVICES: (5115 -- Benefits; 5315- -
Insurance; 5316 -- Professional;
5317 -- Contractual)
Decrease in Medical and Dental Insurance $ (2,070)
Decrease in General Lines Insurance (9,090)
Decrease in Contractual Equipment
Maintenance - Painting Elevated Tank
Completed 1995 -96 119,500)
CHANGES IN CONTRACTUAL SERVICES
$ 14,190
$ 650
$(130,660)
COMMODITIES: (5116 -- Apparel; 5212 -- Travel, Training, etc.;
5213 -- Printing & Advertising; 5221 -- Occupancy;
5419 -- Petroleum Products; 5424 -- Miscellaneous;
5426 -- Chlorine; 5427 -- Aggregates; 5428 -- Materials;
5431 - -Small Tools and Equipment; 5432 -- Purchase of
Water; 5434 -- Supplies)
Decrease due to Completion of Excavation
Shoring in 1995 -96 $ (27,000)
Decrease in Budgeted Amount for Water Purchases (20,000)
Increase in Materials 3,000
Increase in Aggregates 2,000
Miscellaneous Decreases (900)
CHANGES IN COMMODITIES
$(42,900)
1 97
CAPITAL OUTLAY: (6111 -- Equipment; 6212 - -Motor
Vehicles; 6415-- Improvements-
Not Bldgs.; 7116- -Bond Principal;
7217- -Bond Interest; 7316- -
Depreciation; 7317 -- Vehicle &
Equipment Replacement)
Increase in Amount Allocated for Vehicle and
Equipment Replacement
Increase in Equipment, See Appendix C -3
CHANGES IN CAPITAL OUTLAY
r'
TOTAL DECREASE
$ 1,000
52,840
$ 53,840
$ 104,880
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PUBLIC WORKS DIVISION
Water Department
Maintaining 65+ miles of water mains
and 843 fire hydrants involves
replacing fire hydrants and either
replacing sections or repairing
breaks in the water mains. The
Village contracts for an annual
water survey to locate any leaks
which might not appear in the normal
course of a year. The Department of
Public Works also is alert for signs
of water leaks which occur between
annual surveys. During 1995, the
Department repaired 15 service leaks
and 85 water main breaks.
Equipment used for maintenance
includes a back -hoe, compressor,
three water pumps, three trucks, and
two generators. Materials used
include fire hydrants, sleeves,
pipe, valve boxes, and water main
valves.
Work Statistics
1992 1993 1994 1995
Water Main Breaks Repaired
70 60 86 85
Service Leaks Repairs
28 15 24 15
99
ACTUAL BUDGET
ESTIMATED PROPOSED
1994 -95 1995 -96
1995 -96 1996 -97
ADMINISTRATION
Per Capita
$ 13.83
$ 13.40
$316,740 $239,580
$218,697 $232,180
The major expenditures from this
department are for salaries for the
overall supervision of the water
function and administrative duties
connected with the provision of
fresh water to Village residents.
One -half the salary of the Utilities
Foreman, one - fourth the salary of
the Director of Public Works and
Engineering, one - fourth the salary
of the Superintendent of Public
Works, and one -third the salary of
the Public Works Secretary and one
part time Clerk Typist are charged
to this account.
MAIN AND FIRE HYDRANT MAINTENANCE
Per Capita
$ 24.11
$ 16.00
$180,586 $417,740
$349,881 $277,170
Maintaining 65+ miles of water mains
and 843 fire hydrants involves
replacing fire hydrants and either
replacing sections or repairing
breaks in the water mains. The
Village contracts for an annual
water survey to locate any leaks
which might not appear in the normal
course of a year. The Department of
Public Works also is alert for signs
of water leaks which occur between
annual surveys. During 1995, the
Department repaired 15 service leaks
and 85 water main breaks.
Equipment used for maintenance
includes a back -hoe, compressor,
three water pumps, three trucks, and
two generators. Materials used
include fire hydrants, sleeves,
pipe, valve boxes, and water main
valves.
Work Statistics
1992 1993 1994 1995
Water Main Breaks Repaired
70 60 86 85
Service Leaks Repairs
28 15 24 15
99
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PUBLIC WORKS DIVISION
Water Department I
ACTUAL BUDGET ESTIMATED PROPOSED '
1994 -95 1995 -96 1995 -96 1996 -97
Work Statistics cont'd
1992 1993 1994 1995
New Fire Hydrants Installed
5 9 9 5
Fire Hydrants Repaired or Tested
953 966 982 986
Valves Repaired
44 43 8 11
B Box Adjustments
57 560 112 56
JULIE Locations (New program 1993)
N/A 661 1,225 1,489
Valve Vaults Reconstructed
29 13 4 6
DISTRIBUTION
Per Capita $ 112.20 $ 114.09
$1,812,370 $1,944,040 $1,792,299 $1,976,770
The Village of Deerfield purchases
water from Highland Park on a
contractual basis and maintains
three pumps at the reservoir in
Highland Park. In addition, the
Village has a 1.0 million gallon
elevated water tank and a 3.3
million gallon underground reservoir
in Deerfield. Also,_ Hawthorn
Pumping Station has an 850,000
gallon underground reservoir with
two pumps. In an emergency these
pumps can be used to augment our
water supply by pumping water back
into our system. In 1995, the
Village purchased 981,775,000
gallons of water. To assure Village
residents a safe water supply at all
times, each month 22 samples are
sent to an independent testing
laboratory which is certified by the
E.P.A.
100
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PUBLIC WORKS DIVISION
Water Department
ACTUAL
BUDGET
ESTIMATED
PROPOSED
1994 -95
1995 -96
1995 -96
1996 -97
Work Statistics
1992 1993 1994 1995
Annual Water Pumpage in Millions
of Gallons
1,004 931 1,086 982
Locations for JULIE
924 1,120 1,225 1,489
Services Checked for Leaks
36 45 66 61
Water Sample Analysis
(Bacteriological)
306 313 312 302
Water Sample Analysis (Lead)
60 18 6 63
Water Sample Analysis
Trihalomethane (EPA Required)
4 4 4 4
METER MAINTENANCE
Per Capita
$ 69,579
Included under the classification of
meter maintenance are repairs of
existing meters, installation of new
meters, and meter reading. Large
water meters for commercial and
business establishments are tested
and repaired on a contractual basis.
Work Statistics
1992 1993 1994 1995
Meter Pits Repaired
55 69 40 55
Meters Replaced
87 88 151 68
New Meters Installed
56 25 40 29
Meters Tested
62 61 57 17
$ 5.40 $ 6.00
$ 93,580 $ 75,861 $103,940
101
PUBLIC WORKS DIVISION
Water Department
ACTUAL BUDGET ESTIMATED PROPOSED
1994 -95 1995 -96 1995 -96 1996 -97
Work Statistics cont'd
1992 1993 1994
1995
Frozen Water Services
0 0 7
0
Water Meters Read
24,084 24,084 24,084
24,084
Final Meter Readings
286 287 291
207
"Reread" Meter Readings
23 61 59
88
Shut -Off Notices for
Delinquent
Water Bills
606 654 452
477
Meters Sealed
136 157 192
103
Frozen Meters
0 0 44
5
TOTALS $2,379,275 $2,694,940 $2,436,737 $2,590,060
102
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' PUBLIC WORKS DIVISION
GARAGE DEPARTMENT
'
Garage personnel consisting of a working foreman and a mechanic are
responsible for the overall operation of the garage facility. This
includes repair and maintenance of 6 administration cars, 14 police
'
related cars, 25 public works vehicles, and 34 various pieces of
construction and maintenance related equipment. The equipment includes 17
snow plows, 2 backhoes, 2 farm tractors, 5 lawn mowers, 6 chain saws, 1
self - propelled paint striper, 1 snow blower, 2 sidewalk plows, 3
generators, 2 front -end loaders, 6 water pumps, 2 air compressors, 4 salt
'
spreaders, 4 leaf machines, and 2 street sweepers.
A charge is made to the various Village departments by budgetary functions
'
for parts and labor on vehicles and equipment services by the garage. The
garage is responsible for contracting for service from outside repair
service companies for major body and transmission work.
'
The foreman acts in an advisory capacity, reviewing specifications for the
purchase of new vehicles, equipment, and replacement parts.
Diesel and gasoline fuels are also charged back to the departments and
'
allocated to the budget expenditures by function.
The garage personnel maintain the Public Works building and equipment.
This includes the physical plant such as heaters, furnaces, one generator,
'
doors, compressors, air conditioning equipment, and wash bay equipment.
996
Accomplishments during 1395-1
'
The Garage Department supervised the purchase of twelve cars and five
trucks, and kept the Public Works Building in good repair.
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GARAGE DEPARTMENT
DIVISION
Public Works SOURCES OF FUNDS AND EXPENDITURES
FUNDING SOURCE ACTUAL AND PROPOSED
Intragovernmental
Revenues
REVENUE:
Administration
Police
Street
;.Sewer
Water
Refuse
Parking Lots
Emergency Services
Motor Vehicle Pool
Miscellaneous
TOTAL REVENUE
TOTAL EXPENDITURES
NET CHANGE
Departmental Summary is on Page 106
104
1994 -95 1995 -96 1995 -96 1996 -97
ACTUAL BUDGET ESTIMATE PROPOSED
$ 4,807
$
5,000
$
3,000
$
5,000
21,480
25,000
23,000
25,000
81,851
100,000
105,000
100,000
34,205
28,000
30,000
30,000
28,688
25,000
26,000
25,000
22,332
17,000
14,000
17,000
180
2,000
1,000
2,000
995
1,000
500
500
0
10,000
10,000
10,000
2,917
4,000
4,000
4,000
$ 197,454
$
217,000
$
216,500
$
218,500
$ 181,427
$
211,180
$
200,469
$
215,790
$ 16,028
$
5,820
$
16,031
$
2,710
GARAGE DEPARTMENT
DIVISION
Public Works SOURCES OF FUNDS AND EXPENDITURES
FUNDING SOURCE PROJECTED
'Intragovernmental
Revenues
' 1997 -98 1998 -99
PROJECTED PROJECTED
REVENUE:
' Administration
Police
' Street
Sewer
' Water
' Refuse
Parking Lots
' Emergency Services
Motor Vehicle Pool
' Miscellaneous
' TOTAL REVENUE
TOTAL EXPENDITURES
' NET CHANGE
' Departmental Summary is on Page 106
$ 5,000 $
5,000
25,000
25,000
100,000
100,000
30,000
30,000
25,000
25,000
17,000
17,000
2,000
2,000
500
500
10,000
10,000
4,000
4,000
$ 218,500 $
218,500
$ 222,580 $
222,550
$ (4,080)$
(4,050)
105
EXPENDITURES
DIVISION
Public Works DEPARTMENT
FUNDING SOURCE Garage
Intragovernmental SUMMARY
Revenues
ACCOUNT NUMBER
ACTUAL
BUDGET
ESTIMATE
PROPOSED
AND CLASSIFICATION
1994 -95
1995 -96
1995 -96
1996 -97
5111
Salaries
$ 100,198 $
100,500
$ 103,490
$ 104,020
5113
Overtime
4,863
6,400
6,400
6,630
5115
Benefits
15,862
19,100
16,850
18,340
5116
Apparel
938
500
460
500
5211
Repairs & Maintenance
31413
6,000
6,590
6,000
5212
Travel, Training, etc.
60
700
220
700
5213
Printing and Advertising
.64
400
300
400
5214
Communications'
413
700
630
700
5216
Utility Services
1,565
1,600
1,370
1,600
5218
Miscellaneous
145
400
200
400
5315
Insurance
4,827
8,780
4,300
7,000
5412
Supplies.
43,954
60,200
53,881
61,200
5419
Petroleum Products
250
300
280
300
5428
Materials
106
500
400
500
5431
Small Tools & Equipment
2,159
2,500
2,500
2,500
6111
Equipment
2,610
600
600
3,000
7317
Vehicle +Equip Replacement
0
2,000
2,000
2,000
TOTAL
$ 181,427 $
211,180
$ 200,469
$ 215,790
Per Capita Cost
$12.19
$12.45
106
PUBLIC
WORKS DIVISION
'
FUNDING SOURCE
DEPARTMENT
Intragovernmental
SUMMARY
OF EXPENDITURES
Garage
'
Revenues
BY
CATEGORY
'
1994 -95
1995 -96
1995 -96
1996 -97
1996 -97
BUDGET
ACTUAL
BUDGET ESTIMATED
PROPOSED
OVER /UNDER
1995 -96
'
BUDGET CATEGORIES
BUDGET
Personal Services $
105,061
$ 106,900 $
109,890
$ 110,650
$ 3,750
'
5111,5113
Other Services
5,391
8,300
8,590
8,300
0
'
5211,5214,5216
Contractual
20,689
27,880
21,150
25,340
(2,540)
'
5115,5315,5316,5317
Commodities
47,676
65,500
58,239
66,500
1,000
5116,5212,5213,5419,5424
5428,5431,5434
Capital Outlay
2,610
2,600
2,600
5,000
2,400
'
6111,7317
TOTALS $
181,427
$ 211,180 $
200,469
$ 215,790
$ 4,610
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PUBLIC WORKS DIVISION
FUNDING SOURCE DEPARTMENT
Intragovernmental SUMMARY OF EXPENDITURES Garage
Revenues BY CATEGORY
PROJECTED
108
1997 -98
1998 -99
BUDGET CATEGORY
PROJECTED
PROJECTED
Personal Services
$ 114,520
$ 114,520
5111,5113
Other Services
8,300
8,300
5211,5214,5216
Contractual
26,260
27,230
5115,5315,5316,5317
Commodities
67,500
68,500
5116,5212,5213,5419,5424
5428,5431,5434
Capital Outlay
6,000
4,000
6111,7317
TOTALS
$ 222,580
$ 222,550
108
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PUBLIC WORKS DIVISION
Garage Department
Budget Analysis
1996 - 1997 PROPOSED BUDGET $215,790
1995 - 1996 BUDGET 211,180
INCREASE $ 4,610
PERSONAL SERVICES: (5111 -- Salaries; 5113 -- Overtime)
Annual Salary Adjustments 3,750
CHANGES IN PERSONAL SERVICES $ 3,750
OTHER SERVICES: (5211 -- Repairs & Maintenance; 5214- -
Communications; 5216 -- Utility Services)
NO CHANGES IN OTHER SERVICES $ -0-
CONTRACTUAL SERVICES: (5115 -- Benefits; 5315- -
Insurance; 5316 -- Professional;
5317 -- Contractual)
Decrease in Medical and Dental Insurance $ (760)
Decrease in General Lines Insurance (1,780)
CHANGES IN CONTRACTUAL SERVICES $(2,540)
COMMODITIES: (5116 -- Apparel; 5212 -- Travel, Training, etc.;
5213 -- Printing & Advertising; 5419 -- Petroleum
Products; 5218 -- Miscellaneous; 5428- -
Materials; 5431- -Small Tools & Equipment;
5412 -- Supplies)
Increase in Supplies and Maintenance 1,000
CHANGES IN COMMODITIES $ 1,000
CAPITAL OUTLAY: (6111 -- Equipment; 6212 - -Motor Vehicles;
7317 -- Vehicle & Equipment Replacement)
Increase in Equipment, See Appendix C -4 2,400
CHANGES IN CAPITAL OUTLAY 2,400
TOTAL INCREASE $ 4,610
109
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U
' Promoting reduced waste generation and increased recycling through
enhanced marketing of the program.
Increasing awareness of recycling opportunities for the commercial
' sector.
1
1 110
REFUSE FUND
'
GENERAL SERVICES
The General Services Function of the Refuse Fund is used to account for
'
the costs associated with refuse collection, recycling services and a yard
waste composting program.
Refuse collection is provided residences through a contract with a private
'
scavenger. The Village coordinates this service, offered once or twice
each week.
Deerfield's successful curbside recycling collection began for single
'
family homes in September of 1989. Each home is supplied with one or two
14 or 18 gallon containers to be set at the curb once each week. Materials
collected include newspapers, magazines, cardboard, chipboard, glass
containers, aluminum and tin cans, and plastic containers. On July 1,
1990, the Village also began a recycling program for yard waste. From
April 1st to December 15th, this program provides for the weekly
collection of grass and leaves in special paper bags available from local
merchants.
1
LEAF REMOVAL
Starting with the 1990 fall season, the Village has provided an expanded
'
leaf collection program. Each home receives four weekly collections
during late October and through November. The Village's scavenger
contract provides for the compaction and transportation of leaves at no
additional cost to the resident. The Village uses three dump trucks, two
'
leaf loaders, leaf vacuum machines and street sweepers as needed. The
regular scavenger service also picks up leaves on a bagged only basis.
'
Work Statistics 1992 1993 1994 1995
Leaf Removal (Cubic Yards) 11,660 10,197 10,434 8,630
'
GOALS AND OBJECTIVES
The provision of efficient and environmentally sound collection and
disposal of residential refuse and recyclable materials is the guiding
objective for this activity. Through Village coordination, residents
benefit from the economy of scale and increased accountability.
'
For the 1996 -97 fiscal year, efforts will focus on the following:
Working with the scavenger contractor in identifying new recycling
markets.
'
Identifying ways to include the multi- family sections of the community
in the recycling process.
' Promoting reduced waste generation and increased recycling through
enhanced marketing of the program.
Increasing awareness of recycling opportunities for the commercial
' sector.
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ACHIEVEMENTS DURING 1995 -96 '
Negotiated a five year refuse contract which resulted in an
approximate 25W annual reduction in refuse cost. '
As the eighth largest community in Lake County, Deerfield ranks second
in the category of actual tons recycled. On a per capita basis, the
Village ranks first in "tons recycled" and "tons per household" in '
populations of 15,000 or more.
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REFUSE FUND
112
Deerfield Curbside Recycling Program
'
Program Statistics
t
Household
Waste
Participation
Yard
Diverted
Month
Percent
Paper*
Glass* Tin*
Aluminum* Plastic*
Waste **
Percent
'
1/95
86%
132
33
6
4
8
182
30.7%
'
2195
86%
137
31
6
4
10
189
39.2%
3/95
87%
190
32
7
4
12
245
40.0%
'
4/95
86%
155
27
7
4
8
199
38.9%
5/95
86%
162
26
6
4
9
207
30.7%
'
6/95
87%
185
37
10
6
12
251
38.1%
7/95
87%
129
28
6
4
9
176
32.8%
'
8/95
87%
142
27
6
4
12
190
35.1%
'
9/95
88%
202
28
7
5
10
251
45.7%
10/95
88%
163
27
8
3
8
209
32.9%
'
11/95
88%
124
23
6
2
8
163
34.9%
12/95
88%
224
37
9
5
13
288
45.5%
'
TOTAL:
1944
356
84
47
118
2549
37.0%
Monthly * **
'
Averages 1995:
87.00%
162
30
7
4
10
212
37.04%
Monthly * **
'
Averages 1994:
84.67%
150
38
6
4
10
458
35.6%
'
*
Numbers
are in tons recycled
** Yard waste
quantities are based on compacted cubic yards
'
* ** All averages are mean except for
"Household Participation"
which is median
t
112
REFUSE FUND
SOURCES OF FUNDS AND EXPENDITURES
FUNDING SOURCE ACTUAL AND PROPOSED
Refuse Fund
REVENUE:
Refuse Billing
Recycling Revenue
Interest Earnings
Property Tax Levy
`Penalties
Miscellaneous
Transfer from General
TOTAL REVENUE
TOTAL EXPENDITURES
NET CHANGE
Departmental Summary on Page 115
113
1994 -95 1995 -96 1995 -96 1996 -97
ACTUAL BUDGET ESTIMATE PROPOSED
$ 707,133
$ 725,000
$ 580,110 $
310,000
50,046
24,000
60,000
30,000
7,802
6,000
12,030
10,000
745,275
725,000
725,011
725,000
9,320
10,000
9,000
6,000
1,468
2,500
2,500
2,500
0
0
0
0
$ 1,521,045
$ 1,492,500
$ 1,388,650 $
1,083,500
$ 1,453,998 $ 1,530,660 $ 1,275,950 $ 1,057,130
$ 67,047 $ (38,160)$ 112,701 $ 26,370
1
REFUSE FUND
' SOURCES OF FUNDS AND EXPENDITURES
FUNDING SOURCE PROJECTED
' Refuse Fund
' REVENUE:
Refuse Billing
' Recycling Revenue
Interest Earnings
Property Tax Levy
Penalties
Miscellaneous
Transfer from General
TOTAL REVENUE
TOTAL EXPENDITURES
1
NET CHANGE
Departmental Summary on Page 115
1
1997 -98 1998 -99
PROJECTED PROJECTED
$ 310,000 $
310,000
30,000
30,000
10,000
10,000
725,000
725,000
6,000
6,000
2,500
2,500
0
0
$ 1,083,500 $
1,083,500
$ 1,083,940 $ 1,110,291
$ (440)$ (26,791)
114
EXPENDITURES
FUNDING SOURCE
Refuse Fund SUMMARY
ACCOUNT NUMBER ACTUAL
AND CLASSIFICATION 1994 -95
5111 Salaries
5113 Overtime
5115 Benefits
5211 Repairs & Maintenance
5221 Occupancy
5231 MV Maintenance
5315 Insurance
;5317 Contractual
54.12 Supplies
5419 Petroleum Products
7232 Other Charges
7317 Vehicle +Equip Replacement
TOTAL
Per Capita Cost
115
DEPARTMENT
Refuse
BUDGET ESTIMATE PROPOSED
1995 -96 1995 -96 1996 -97
$ 31,327
$ 40,000
$ 38,780 $
41,400
4,147
10,700
6,060
11,080
5,231
3,670
6,150
3,510
18,730
17,200
9,640
17,200
20,000
20,000
20,000
20,000
3,602
5,000
2,340
5,000
906
1,490
850
1,490
1,349,634
1,412,900
1,172,970
940,000
31
100
0
100
1,249
1,500
1,260
1,500
6,041
3,100
2,900
3,200
13,100
15,000
15,000
12,650
$1,453,998 $1,530,660 $1,275,950 $1,057,130
$88.34 $61.01
' FUNDING SOURCE
Refuse Fund
' BUDGET CATEGORIES
' Personal Services
5111,5113
Other Services
' 5211,5231
,Contractual
' '5315,5317,5115
Commodities
5213,5221,5419,5434
Capital Outlay
7232,7317
TOTALS
1
REFUSE FUND
DEPARTMENT
SUMMARY OF EXPENDITURES Refuse
BY CATEGORY
116
1996 -97
1994 -95
1995 -96
1995 -96
1996 -97
BUDGET
ACTUAL
BUDGET
ESTIMATED
PROPOSED
OVER /UNDER
1995 -96
BUDGET
$ 35,474
$ 50,700
$ 44,840
$ 52,480
$ 1,780
22,332
22,200
11,980
22,200'
0
1,355,772
1,418,060
1,179,970
945,000
(473,060)
21,279
21,600
21,260
21,600
0
19,141
18,100
17,900
15,850
(2,250)
$1,453,998
$1,530,660
$1,275,950
$1,057,130
$ (473,530)
116
REFUSE FUND
FUNDING SOURCE DEPARTMENT
Refuse Fund SUMMARY OF EXPENDITURES Refuse
BY CATEGORY
PROJECTED
1997 -98 1998 -99
BUDGET CATEGORY PROJECTED PROJECTED
Personal Services
5111,5113
Other Services
5211,5231
Contractual
5315,5317,5115
Cbmmodities
5213,5221,5419,5434
Capital Outlay
7232,7317
TOTALS
117
$ 54,310 $ 54,310
22,200 22,200
969,880 996,131
21,600 21,600
15,950 16,050
$1,083,940 $1,110,291
The Goals and Objectives for the 1996 -97 fiscal year are to:
' Verify and enforce proper fee payment or permit display each
weekday, excluding holidays, throughout the year.
' Maximize use of permit spaces through overselling permits by 35 %.
Increase use of Deerfield -only, daily -fee spaces through promotion
and public education.
' Clear snow and ice, and maintain parking and walkway pavement in
good condition.
' Provide adequate lighting and landscaping to keep lots secure and
attractive.
Support capital or other major expenses required for maintenance at
' the Deerfield Road train station.
1
1
C
1 118
PARKING LOTS
The
Parking
Lot Section consists of expenditures
for the maintenance and
operation of
the commuter parking lots. They are
broken down into lots
'
constructed
Village and
with exclusively Village funds
Federal funds.
and
lots constructed with
The
nine commuter parking lots are described
as follows:
'
NUMBER
LOCATION SPACES
CONSTRUCTION FUNDING
Lot
1
Chestnut, North of Train
'
Lot
Station Drive
78
Village
2
Park Avenue (East Side)
34
Village
'
Lot
3
Robert York Avenue - on
Street Parking
14
Village
Lot
4
Deerfield & Park Avenue
85
Village
'
Lot
5
Sunset & Elm
91
Village and Federal
Lot
6
Around Railroad Station
186
Village and Federal
Lot
7
Park Avenue (West Side)
78
Village and Federal
Lot
8
Elm Street (South of Osterman)
44
Village
'
Lot
9
Elm Street (North of Osterman)
65
Village
The Goals and Objectives for the 1996 -97 fiscal year are to:
' Verify and enforce proper fee payment or permit display each
weekday, excluding holidays, throughout the year.
' Maximize use of permit spaces through overselling permits by 35 %.
Increase use of Deerfield -only, daily -fee spaces through promotion
and public education.
' Clear snow and ice, and maintain parking and walkway pavement in
good condition.
' Provide adequate lighting and landscaping to keep lots secure and
attractive.
Support capital or other major expenses required for maintenance at
' the Deerfield Road train station.
1
1
C
1 118
FUNDING SOURCE
Parking Lots Fund
PARKING LOTS SUMMARY
SOURCES OF FUNDS AND EXPENDITURES
ACTUAL AND PROPOSED
REVENUE
Collections
Interest Earnings
TOTAL REVENUES
Transfer to Street Fund
TOTAL REVENUES AND TRANSFERS
EXPENDITURES:
Salaries
Benefits
Insurance
Utility Services
Repairs and Maintenance
Property Rentals
Supplies
Miscellaneous
Aggregates
Materials
Contractual
Equipment
Depreciation
TOTAL EXPENDITURES
NET CHANGE
119
1994 -95 1995 -96 1995 -96 1996 -97
ACTUAL BUDGET ESTIMATE PROPOSED
$ 167,474 $ 183,000 $ 181,200 $ 182,000
27,579 27,000 35,920 29,000
$ 195,053 $ 210,000 $ 217,120 $ 211,000
(80,000) (90,000) (90,000) (100,000)
$ 115,053 $ 120,000 $ 127,120 $ 111,000
15,056
16,120
15,260
16,670
2,371
2,020
2,320
1,920
989
950
820
950
7,182
8,600
6,371
8,000
555
2,500
3,850
2,500
7,440
7,500
7,500
7,500
297
950
0
900
0
200
0
200
0
300
0
300
1,701
1,800
1,290
1,800
13,223
15,360
13,971
15,400
0
3,000
1,000
3,000
15,386
0
0
0
$ 64,200 $
59,300 $
52,381 $
59,140
$ 50,853 $ 60,700 $ 74,740 $ 51,860
1
PARKING LOTS SUMMARY
' SOURCES OF FUNDS AND EXPENDITURES
FUNDING SOURCE PROJECTED
' Parking Lots Fund
' REVENUE
Collections
' Interest Earnings
TOTAL REVENUES
' Transfer to Street Fund
TOTAL REVENUES AND TRANSFERS
EXPENDITURES:
Salaries
t Benefits
Insurance
Utility Services
' Repairs and Maintenance
Property Rentals
Supplies
' Miscellaneous
Aggregates
Materials
' Contractual
Equipment
Depreciation
' TOTAL EXPENDITURES
' NET CHANGE
1
1997 -98 1998 -99
PROJECTED PROJECTED
$ 182,000 $ 182,000
29,000 29,000
$ 211,000 $ 211,000
(100,000) _(100,000)
$ 111,000 $ 111,000
17,250
17,250
2,030
2,150
950
950
8,000
8,000
2,500
2,500
7,500
7,500
900
900
200
200
300
300
1,800
1,800
15,900
15,900
3,000
3,000
$ 60,330 $ 60,450
$ 50,670 $ 50,550
120
PARKING LOTS FUND
FUNDING SOURCE
Parking Lots Fund
SUMMARY
BY
OF EXPENDITURES
CATEGORY
DEPARTMENT
Parking Lots
1996 -97
1994 -95
1995 -96
1995 -96
1996 -97
BUDGET
ACTUAL
BUDGET ESTIMATED
PROPOSED
OVER /UNDER
1995 -96
BUDGET CATEGORIES
BUDGET
Personal Services
$ 15,056
$ 16,120 $
15,260
$ 16,670
$ 550
5111,5113
Other Services
15,177
18,600
17,721
18,000
(600)
5211,5216
'Contractual
16,583
18,330
17,110
18,270
(60)
5115,5315,5317
Commodities
1,998
3,250
1,290
3,200
(50)
5427,5428,5434,5424
Capital Outlay
15,386
3,000
1,000
3,000
0
6111,7316,7317
TOTALS
$ 64,200
$ 59,300 $
521-381
$ 59,140
$ (160)
121
L-
FUNDING SOURCE
Parking Lots Fund
'
BUDGET CATEGORY
Personal Services
5111,5113
'
Other Services
5211,5216
'
Contractual
5115,5315,5317
'
Commodities
5427,5428,5434,5424
Capital Outlay
6111,7316,7317
TOTALS
1
1
1
1
PARKING LOTS FUND
SUMMARY OF EXPENDITURES
BY CATEGORY
PROJECTED
1997 -98 1998 -99
PROJECTED PROJECTED
$ 17,250 $ 17,250
18,000 18,000
18,880 19,000
3,200 3,200
3,000 3,000
$ 60,330 $ 60,450
DEPARTMENT
Parking Lots
122
PENSION FUNDS
The Village contributes to two pension funds as required by State Law.
POLICE PENSION FUND
The Police Pension Fund is required by State law for all communities of
over 5,000 population. The fund is administered by a Police Pension Board
made up of five members. Two are active members of the department, two
are from the citizens of the community, and one is elected from the
beneficiaries of the fund. They are charged with the investment of the
funds collected from the active personnel and by a special tax as the
contribution of the community.
I.M.R.F.
I.M.R.F. covers Village employees with the exception of sworn police
personnel. The current employer pension contribution for IMRF is 10.85%
of salary. The Village also contributes 6.20% for the employer's portion
of social security taxes for all employees, other than sworn police
personnel and 1.45% for the employer's portion of Medicare taxes for all
employees required to be covered by Medicare.
FUNDING PROGRESSION
Net Assets Available for Benefits as a Percentage of the Pension Benefit
Obliaation:
Year Police Pension Fund Illinois Municipal Retirement Fund
1991 118.8 52.0
1992 119.4 - 61.9
1993 110.5* 69.0
1994 111.6 71.0
1995 110.5 73.0
*Actuarial Changes:
Interest Earnings Assumption 9% to 8.5%
Projected Salary Increases reduced from 6.59. to 6%
123
1
FUNDING SOURCE
' Police Pension Fund
1
' REVENUE:
Payroll Deduction
' Property Tax Levy
Replacement Tax
' Interest Earnings
9
' ;TOTAL REVENUE
EXPENDITURES:
' Pensions
Separation Refunds
' Miscellaneous
' TOTAL EXPENDITURES
NET CHANGE
1
1
POLICE PENSION FUND
SOURCES OF FUNDS AND EXPENDITURES
ACTUAL AND PROPOSED
$ 173,978 $ 185,000 $ 185,000 $ 195,000
216,300 225,000 225,000 240,000
6,761 61000 7,500 8,000
964,822 _1,010,000 1,023,540 _1,050,000
$ 1,361,861 $ 1,426,000 $ 1,441,040 $ 1,493,000
305,114 3701000 322,108 383,830
0 20,000 0 20,000
2,507 2,000 2,000 2,000
$ 307,622 $ 392,000 $ 324,108 $ 405,830
$ 1,054,239 $ 1,034,000 $ 1,116,932 $ 1,087,170
124
1994 -95
1995 -96
1995 -96
1996 -97
ACTUAL
BUDGET
ESTIMATE
PROPOSED
$ 173,978 $ 185,000 $ 185,000 $ 195,000
216,300 225,000 225,000 240,000
6,761 61000 7,500 8,000
964,822 _1,010,000 1,023,540 _1,050,000
$ 1,361,861 $ 1,426,000 $ 1,441,040 $ 1,493,000
305,114 3701000 322,108 383,830
0 20,000 0 20,000
2,507 2,000 2,000 2,000
$ 307,622 $ 392,000 $ 324,108 $ 405,830
$ 1,054,239 $ 1,034,000 $ 1,116,932 $ 1,087,170
124
FUNDING SOURCE
Police Pension Fund
REVENUE:
Payroll Deduction
Property Tax Levy
Replacement Tax
Interest Earnings
' , : TOTAL REVENUE
EXPENDITURES:
Pensions
Separation Refunds
Miscellaneous
TOTAL EXPENDITURES
NET CHANGE
'125
POLICE PENSION FUND
SOURCES OF FUNDS AND EXPENDITURES
PROJECTED
1997 -98 1998 -99
PROJECTED PROJECTED
$ 205,000 $ 220,000
250,000 275,000
8,000 8,000
1,100,000 1,200,000
$ 1,563,000 $ 1,703,000
395,130 408,900
20,000 20,000
2;000 2,000
$ 417,130 $ 430,900
$ 1,145,870 $ 1,272,100
' IMRF FUND
SOURCES OF FUNDS AND EXPENDITURES
FUNDING SOURCE ACTUAL AND PROPOSED
' IMRF Fund
' REVENUE:
Property Tax Levy
tProperty Tax Levy - FICA
' Replacement Tax
Interest Earnings
' TOTAL REVENUE
EXPENDITURES:
IMRF Village Contribution
' FICA Village Contribution
FICA Library Contribution
1 Medicare Village Contribution
' Medicare Library Contribution
TOTAL EXPENDITURES
' NET CHANGE
1994 -95 1995 -96 1995 -96 1996 -97
ACTUAL BUDGET ESTIMATE PROPOSED
$ 446,656 $
490,000 $
490,010 $
510,000
351,713
380,000
380,000
400,000
8,604
8,000
9,000
9,000
13,685
12,000
20,000
22,000
9,731
10,000
$ 820,659 $
890,000 $
899,011 $
941,000
404,715
490,000
430,000
500,000
169,831
200,000
190,000
210,000
41,351
52,000
42,000
52,000
48,229
60,000
47,000
60,000
9,731
10,000
10,000
11,000
$ 673,857 $
812,000 $
719,000 $
833,000
$ 146,801 $
78,000 $
180,010 $
108,000
126
IMRF FUND
SOURCES OF FUNDS AND EXPENDITURES
FUNDING SOURCE PROJECTED
IMRF Fund
1997 -98 1998 -99
PROJECTED PROJECTED
REVENUE:
Property Tax Levy
$
550,000
$ 580,000
Property Tax Levy - FICA
400,000
400,000
Replacement Tax
9,000
9,000
Interest Earnings
22,000
22,000
,,TOTAL REVENUE
$
981,000
$ 1,011,000
EXPENDITURES:
IMRF Village Contribution
525,000
550,000
FICA Village Contribution
220,000
230,000
FICA Library Contribution
55,000
57,000
Medicare Village Contribution
60,000
60,000
Medicare Library Contribution
11,000
12,000
TOTAL EXPENDITURES
$
871,000
$ 909,000
NET CHANGE
$
110,000
$ 102,000
127
1
1
MUNICIPAL AUDIT FUND
' The municipal audit is an independent, outside audit conducted b a firm
P P � Y
engaged by the Mayor and Board of Trustees on an annual basis as required
' by State law.
These are earmarked funds that can only be expended for audit purposes.
The amount levied is designed to be the exact cost of the audit.
' Funding for the Annual Audit was transferred to the General Fund in the
1995 -96 Fiscal Year.
1
1
1
1
1
1
1
1
IL
1
1
I . 128
MUNICIPAL AUDIT FUND
SOURCES OF FUNDS AND EXPENDITURES
FUNDING SOURCE ACTUAL AND PROPOSED
Municipal Audit Fd.
1994 -95 1995 -96 1995 -96 1996 -97
ACTUAL BUDGET ESTIMATE PROPOSED
REVENUE:
Property Tax Levy $ 14,964 $ 0 $ 0 $ 0
Miscellaneous 18 0 0 0
TOTAL REVENUES $ 14,982 $ 0 $ 0 $ 0
EXPENDITURES:
'Contractual 13,875 0 0 0
TOTAL EXPENDITURES $ 13,875 $ 0 $ 0 $ 0
NET CHANGE $ 1,107 $ 0 $ 0 $ 0
Funding Transferred to General Fund 1995 -96 Fiscal Year
129
1
MUNICIPAL AUDIT FUND
' SOURCES OF FUNDS AND EXPENDITURES
FUNDING SOURCE PROJECTED
' Municipal Audit Fd.
' 1997 -98 1998 -99
PROJECTED PROJECTED
' REVENUE:
Property Tax Levy
$
0
$
0
' Miscellaneous
0
0
TOTAL REVENUES
$
0
$
0
'
EXPENDITURES:
' Contractual
0
0
TOTAL EXPENDITURES
$
0
$
0
' NET CHANGE
$
0
$
0
'Funding Transferred to General Fund
1995 -96
Fiscal
Year
130
EMERGENCY SERVICES AND DISASTER AGENCY
The Emergency Services and Disaster Agency supersedes the Civil Defense
Agency and now basically relates to natural disasters caused by floods and
tornadoes. The Agency also prepares a plan of. action to be taken if
man -made disasters occur such as train, aircraft and truck accidents where
cargo involves potential danger to our Village residents.
The Goals and Objectives for the 1996 -97 fiscal year are to:
Coordinate emergency response plans with Police, Fire and other
emergency services.
Revise existing emergency response plans as necessary to account for
new or changing conditions.
Provide sufficient funding to test and maintain emergency warning
sirens and other communication equipment.
131
EMERGENCY SERVICES FUND
' SOURCES OF FUNDS AND EXPENDITURES
FUNDING SOURCE ACTUAL AND PROPOSED
' Emergency Services Fd.
'
Travel, Training, etc.
1994 -95
ACTUAL
1995 -96
BUDGET
1995 -96
ESTIMATE
1996 -97
PROPOSED
I
REVENUE:
978
1,800
1,200
1,800
Property Tax Levy
$ 4,990 $
0 $
0 $
0
'
Miscellaneous
6
0
0
0
TOTAL REVENUE
$ 4,996 $
0 $
0 $
0
'
EXPENDITURES:
995
0
500
500
1
1
1
1
1
1
1
1
132
Travel, Training, etc.
35
250
250
250
'
'Communications
978
1,800
1,200
1,800
Insurance
125
600
200
600
Contractual
1,369
1,300
1,300
1,400
Utility Services
618
500
600
600
'
Motor Vehicle Maintenance
995
0
500
500
Supplies
0
500
0
500
'
Equipment
0
2,500
2,800
0
TOTAL EXPENDITURES
$ 4,119 $
7,450 $
6,850 $
5,650
'
NET CHANGE
$ 877 $
(7,450)$
(6,850)$
(5,650)
1
1
1
1
1
1
1
1
132
EMERGENCY SERVICES FUND
SOURCES OF FUNDS AND EXPENDITURES
FUNDING SOURCE PROJECTED
Emergency Services Fd.
REVENUE:
Property Tax Levy
Miscellaneous
TOTAL REVENUE
EXPENDITURES:
.Travel, Training, etc.
Communications
Insurance
Contractual
Utility Services
Motor Vehicle Maintenance
Supplies
Equipment
TOTAL EXPENDITURES
NET CHANGE
133
1997 -98 1998 -99
PROJECTED PROJECTED
$ 0
$ 0
0
0
600
$ 0
$ 0
250
250
1,800
1,800
600
600
1,400
1,400
600
600
500
500
500
500
0
0
$ 5,650 $
5,650
$ (5,650)$
(5,650)
1
1
ENHANCED 9 -1 -1 FUND
' To rovide Village residents with immediate access to emergency
P 9
services - -Fire, Police, or Ambulance - -by dialing 9 -1 -1. This program was
' begun during the 1989 -90 fiscal year with actual implementation occurring
during the 1990 -91 fiscal year. By referendum the citizens of Deerfield
agreed to pay a $.50 per month per telephone line surcharge to have the
Enhanced 9 -1 -1 Program.
' During fiscal year 1996 -1997 operations and technical manuals will be
developed to assist in employee training and proficiency.
Accomplishments during 1995 -1996:
During fiscal year 1995 -96, the 9 -1 -1 Emergency Communications Center was
renovated. New communications consoles, E 9 -1 -1 equipment and radios were
' installed to give the Village the most modern and efficient equipment
currently available.
1
1,
1
1
1
1
1
1 134
ENHANCED 911 FUND
SOURCES OF FUNDS AND EXPENDITURES
FUNDING SOURCE ACTUAL AND PROPOSED
Enhanced 911 Fund
REVENUE:
Telephone Surcharge
Interest Earnings
Intergovernmental
TOTAL REVENUE
EXPENDITURES:
Repairs and Maintenance
Contractual
EMD Training
Equipment
TOTAL EXPENSE
NET CHANGE
135
1994 -95 1995 -96 1995 -96 1996 -97
ACTUAL BUDGET ESTIMATE PROPOSED
$ 92,734 $
88,000 $
111,880 $
100,000
1,904
1,000
3,350
1,000
7,236
8,000
6,230
8,000
10,053
16,800
15,800
$ 101,874 $
97,000 $
121,460 $
109,000
1,618
0
0
' 0
75,180
79,500
75,540
84,500
0
1,000
500
1,500
10,053
16,800
15,800
37,800
$ 86,850 $
97,300 $
91,840 $
123,800
$ 15,024 $
(300)$
29,621 $
(14,800)
ENHANCED 911 FUND
' SOURCES OF FUNDS AND EXPENDITURES
FUNDING SOURCE PROJECTED
' Enhanced 911 Fund
' 1997 -98 1998 -99
PROJECTED PROJECTED
' REVENUE:
Telephone Surcharge
' Interest Earnings
Intergovernmental
' TOTAL REVENUE
EXPENDITURES:
' Repairs and Maintenance
Contractual
EMD Training
' Equipment
TOTAL EXPENSE
' NET CHANGE
1
1
$ 110,000 $ 115,000
1,000 1,000
8,000 8,000
$ 119,000 $ 124,000
0 0
81,500 82,500
1,500 1,500
23,000 25,000
$ 106,000 $ 109,000
$ 13,000 $ 15,000
136
DEBT SERVICE
The Debt Service Fund is used for paying general obligation debt incurred
by the Village. The levy year is somewhat different from the actual
payment year. The property tax is levied•in such a fashion so that the
Village will receive funds in time to pay the principal and interest as it
becomes payable.
Schedule of General Obligation Debt Outstanding
Currently the Village has one general obligation bond issue outstanding.
Refunding Corporate Purpose 1993. This $9,995,000 bond issue was a
refunding of the 1986 and 1988 bond issues. This issue has an eleven year
life which corresponds with the issues being refunded. The issue provides
a present value saving of $636,106.52 and a dollar savings of
approximately $70,000 per year.
The Village does not anticipate issuing any new debt for the next fiscal
year.
137
DEBT SERVICE FUND
' SOURCES OF FUNDS AND EXPENDITURES
FUNDING SOURCE ACTUAL AND PROPOSED
' Debt Service Fund
1994 -95 1995 -96 1995 -96 1996 -97
' ACTUAL BUDGET ESTIMATE PROPOSED
' REVENUE:
Property Tax Levy
' Receipts from Other Funds
Replacement Tax
Taxes TIF Surplus
Interest Earned
' Transfer from General
TOTAL REVENUE
EXPENDITURES:
Bond Principal and Interest
Miscellaneous
TOTAL EXPENDITURES
NET CHANGE
1
1
$ 1,039,773 $
915,755 $
890,786 $
800,155
334,500
317,400
317,400
0
59,884
50,000
50,000
50,000
210,100
210,000
218,000
220,000
89,181
95,000
94,010
95,000
0
0
775,000
0
$ 1,733,438 $ 1,588,155 $ 2,345,196 $ 1,165,155
1,815,965 1,700,155 1,700,156 1,367,155
6,224 5,000 4,500 2,500
$ 1,822,189 $ 1,705,155 $ 1,704,656 $ 1,369,655
$ (88,751)$ (117,000)$ 640,540 $ (204,500)
FUNDING SOURCE
Debt Service Fund
REVENUE:
DEBT SERVICE FUND
SOURCES OF FUNDS AND EXPENDITURES
PROJECTED
Property Tax Levy
Receipts from Other Funds
Replacement Tax
Taxes TIF Surplus
Interest Earned
Transfer from General
TOTAL REVENUE
EXPENDITURES:
Bond Principal and Interest
Miscellaneous
TOTAL EXPENDITURES
NET CHANGE
139
1997 -98 1998 -99
PROJECTED PROJECTED
$ 800,000 $ 800,000
0 0
50,000 50,000
220,000 220,000
95,000 95,000
$ 1,165,000 $ 1,165,000
1,376,155 1,363,105
2,000 2,000
$ 1,378,155 $ 1,365,105
$ (213,155)$ (200,105)
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MOTOR FUEL TAX FUND
The motor fuel tax is collected by the State of Illinois and is a flat 19
cents per gallon after January 1, 1990. The tax is then apportioned in
accordance with a rather complex formula; after certain deductions, 32
percent of the remaining motor fuel tax is allocated to the municipalities
of the State on a per capita basis. In addition, 20 of the State's
portion of sales tax collections are distributed to the Village. Motor
fuel tax funds will continue to be utilized according to State regulations
for the following purposes:
Street construction, maintenance or reconstruction to improve
traffic capacity.
Bridge repair /reconstruction.
Installation of traffic signs, signals, and controls.
Sidewalk repair and replacement.
The public benefit share of new street improvements when certain
criteria are met in connection with a special assessment project.
In the 1996 -97 fiscal year the following projects will be undertaken:
Street maintenance which includes:
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Traffic signal and pedestrian improvements at Waukegan and Deerfield
Roads.
Accomplishments during 1995 -1996:
Resurfaced Deerfield Road from Waukegan Road to the east city limits
on Deerfield Road.
Installed a .traffic signal at Deerfield Road /Carlisle.
Repaired 30 street inlets and did PCC concrete patching throughout
the Village.
Contributed to the maintenance of streets.
1 140
Snow and ice control
'
Inlet reconstruction
Concrete street repair
weed control
Pothole patching
Crack filling
'
Traffic signal maintenance
Pavement marking
1
1
J
1
1
1
Traffic signal and pedestrian improvements at Waukegan and Deerfield
Roads.
Accomplishments during 1995 -1996:
Resurfaced Deerfield Road from Waukegan Road to the east city limits
on Deerfield Road.
Installed a .traffic signal at Deerfield Road /Carlisle.
Repaired 30 street inlets and did PCC concrete patching throughout
the Village.
Contributed to the maintenance of streets.
1 140
MOTOR FUEL TAX FUND
Source and Application of Funds
Beginning Balance
Interest Transfers
Motor Fuel Tax Allotments
Other
FUNDS AVAILABLE
FOR YEAR
MFT PROJECTS:
MFT Street
Maintenance Program*
1. Street Resurfacing
and Renovation Program **
a. Concrete Patching
b. Inlet Reconstruction
2. Resurfacing Deerfield
Road
3. Rehabilitation -
Bridges
4. Traffic Signals * **
SUBTOTAL
TOTAL EXPENDITURES
FOR YEAR
YEAR END BALANCE
1994 -95 1995 -96 1995 -96 1.996 -97
ACTUAL BUDGET ESTIMATE PROPOSED
$1,005,074
$1,060,292
$1,060,444
$ 657,338
46,768
60,000
55,000
30,000
384,422
375,000
385,000
402,000
27,753
0
0
0
$1,464,017 $1,495,292 $1,500,444 $1,089,338
$ 215,000 $ 225,000 $ 225,000 $ 230,000
63,128
75,000
77,770
85,000
18,684
30,000
28,776
31,000
28,041
523,000
438,000
0
71,820
18,000
8,750
0
6,900
61,000
64,810
225,000
$ 188,573
$ 707,000
$ 618,106
$ 341,000
$ 403,573 $ 932,000 $ 843,106 $ 571,000
$1,060,444 $ 563,292 $ 657,338 $ 518,338
Capital Projects Budget, Page 151
*Capital Project Item 3
* *Capital Project Item 4
** *Capital Project Items 7 and 10
141
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MOTOR FUEL TAX FUND
Source and Application of Funds
Beginning Balance
Interest Transfers
Motor Fuel Tax Allotments
FUNDS AVAILABLE
FOR YEAR
MFT PROJECTS:
MFT Street
Maintenance Program*
1. Street Resurfacing
and Renovation Program **
a. Concrete Patching
b. Inlet Reconstruction
2. Resurfacing Deerfield
Road
3. Rehabilitation -
Bridges
4. Traffic Signals
SUBTOTAL
TOTAL EXPENDITURES
1997 -98 1998 -99
PROJECTED PROJECTED
$ 518,338
30,000
402,000
$ 950,338
$ 593,338
30,000
402,000
$1,025,338
$ 235,000 $ 240,000
90,000
32,000
-0-
-0-
$ 122,000
FOR YEAR $ 357,000
YEAR END BALANCE $ 593,338
Capital Projects Budget, Page 151
*Capital Project Item 3
* *Capital Project Item 4
95,000
33,000
-0-
-0-
$ 128,000
$ 368,000
$ 657,338
142
INFRASTRUCTURE REPLACEMENT FUND
This fund was established in September, 1989 for the purpose of
maintaining, repairing and renovating the capital assets of the Village.
The sources of revenue for this fund are the State Income Tax Surcharge,
Residual Equity Transfers, Interest Earnings, and the residents,
contribution to the Sidewalk /Curb Program.
Beginning with Fiscal Year 1993 -94, the Sidewalk /Curb Program has been
accounted for in this fund. Sidewalks /Curbs are "public sidewalks and
curbs" in front of a private property which the owners want replaced. The
Village and the owners each pay a portion of the cost. Safety sidewalks
are also accounted for in this fund. Safety sidewalks are those near
schools, parks, and other publicly owned property which do not qualify for
financing by the property owner.
In the 1996 -97 fiscal year the following projects are scheduled:
Rehabilitation of Pine Street from Hackberry to Lake Cook Road
Rehabilitation of Castlewood from Village Green to Cranshire Court
Rehabilitation of Laurel Avenue from Pine to Willow
Rehabilitation of Indian Hill Court
Rehabilitation of Garand from Castlewood to Montgomery
Achievements for the 1995 -1996 fiscal year:
Deerpath Drive received new curbs and gutters and new bituminous
pavement.
143
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INFRASTRUCTURE REPLACEMENT FUND
' SOURCES OF FUNDS AND EXPENDITURES
FUNDING SOURCE ACTUAL AND PROPOSED
tInfrastructure
Replacement Fd.
' 1994 -95 1995 -96
ACTUAL BUDGET
IREVENUE:
1995 -96 1996 -97
ESTIMATE PROPOSED
' EXPENDITURES
'
Professional **
State Income Tax
$ 25,059
$ 0
$ 0
$ 0
Sidewalk /Curb Program*
'
Interest Earnings
7,718
5,000
12,000
5,000
612,093
Sidewalk /Curb Program
41,694
30,000
37,649
30,000
$ 754,114
$ 1,522,000
Surplus Transfer TIF
277,839
325,000
257,000
275,000
$ 554,983
'
Transfer from Sewer
359,774
165,000
165,000
0
Transfer from Water
54,980
165,000
165,000
0
;.Residual Equity Transfer
3,251
900,000
990,000
0
'
Other
80,000
0
0
0
TOTAL REVENUE
$ 850,315
$ 1,590,000
$ 1,626,649
$ 310,000
'
Beginning Cash Balance
397,099
486,983
493,300
757,075
FUNDS AVAILABLE FOR YEAR
$ 1,247,414
$ 2,076,983
$ 2,119,949
$ 1,067,075
' EXPENDITURES
'
Professional **
23,358
156,000
151,000
85,000
Sidewalk /Curb Program*
118,663
141,000
112,852
141,000
Contractual **
612,093
1,225,000
_1,099,023
515,000
tTOTAL
EXPENDITURES
$ 754,114
$ 1,522,000
$ 1,362,875 $
741,000
BALANCE
$ 493,300
$ 554,983
$ 757,075 $
326,075
* See Capital Projects Page 151 Projects Number 1 and 2
** See Capital Projects Pages 151 -152 Project Numbers 6 and 14
144
INFRASTRUCTURE REPLACEMENT FUND
SOURCES OF FUNDS AND EXPENDITURES
FUNDING SOURCE PROJECTED
Infrastructure
Replacement Fd.
1997 -98 1998 -99
PROJECTED PROJECTED
REVENUE:
State Income Tax
Interest Earnings
Sidewalk /Curb Program
Surplus Transfer TIF
Transfer from Sewer
Transfer from Water
Residual Equity Transfer
Other
TOTAL REVENUE
Beginning Cash Balance
FUNDS AVAILABLE FOR YEAR
EXPENDITURES
Professional **
Sidewalk /Curb Program*
Contractual **
TOTAL EXPENDITURES
BALANCE
$ 0 $ 0
5,000 5,000
30,000 30,000
0 0
0 0
0 0
0 0
$ 35,000 $ 35,000
326,075 (74,925)
$ 361,075 $ (39,925)
70,000 70,000
141,000 141,000
500,000 500,000
$ 711,000 $ 711,000
$ (349,925)$ (750,925)
* See Capital Projects Page 151 Projects Number 1 and 2
** See Capital Projects Pages 151 -152 Project Numbers 6 and 14
145
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1
VEHICLE AND EQUIPMENT REPLACEMENT FUND
'
The purpose of this fund is to amortize the replacement cost of certain
Village equipment over its useful life. For the purpose of this fund,
'
capital equipment for replacement is defined as any vehicle or large
regularly replaced equipment item having a useful life of more than one
year and having a value of $5,000 or more at the time of purchase.
'
The Goals and Objectives for the 1996 -97 fiscal year are to:
Maintain appropriate fund balances through contributions from
operating funds and interest earnings.
'
Provide sufficient funds to purchase equipment and vehicles scheduled
for replacement during the coming fiscal year.
'
Provide sufficient funds to coordinate the maintenance and repair of
all vehicles and equipment included in the replacement schedule.
Beginning with the 1994 -95 fiscal year, this fund was expanded to include
all Village - operating divisions. Previously, this fund included only
vehicles and equipment replacement for the Public Works Division.
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FUNDING SOURCE
Intragovernmental
Revenues
VEHICLE & EQUIPMENT REPLACEMENT FUND
SOURCES OF FUNDS AND EXPENDITURES
ACTUAL AND PROPOSED
REVENUE:
Depreciation Charges:
Administration
Police
Street
Sewer
Sewerage Treatment Plant
Water
Garage
Refuse
Interest Earnings
Miscellaneous
TOTAL REVENUE
Beginning Cash Balance
FUNDS AVAILABLE FOR YEAR
EXPENDITURES:
Equipment
Motor Vehicles
Repairs and Maintenance
Total Expenditures
REMAINING CASH BALANCE
147
1994 -95 1995 -96 1995 -96 1996 -97
ACTUAL BUDGET ESTIMATE PROPOSED
$ 17,000
$ 25,700 $
25,700
$ 35,000
107,000
127,000
127,000
150,000
48,500
70,000
70,000
70,000
12,800
27,000
27,000
27,000
7,200
6,000
6,000
6,000
36,500
22,000
22,000
23,000
0
2,000
2,000
2,000
13,100
15,000
15,000
12,650
71,930
100,000
73,620
60,000
0
0
2,940
3,000
$ 314,030
$ 394,700 $
371,260
$ 388,650
1,396,974
1,358,097
1,528,624
1,070,384
$ 1,711,004
$ 1,752,797 $
1,899,884
$ 1,459,034
80,429
389,000
389,150
60,000
101,952
469,500
430,350
51,700
0
10,000
10,000
10,000
$ 182,381 $
868,500 $
829,500
$ 121,700
$ 1,528,624 $
884,297 $
1,070,384
$ 1,337,334
1
1
1
1
VEHICLE & EQUIPMENT REPLACEMENT FUND
' SOURCES OF FUNDS AND EXPENDITURES
FUNDING SOURCE PROJECTED
'Intragovernmental
Revenues
REVENUE:
' Depreciation Charges:
Administration
Police
' Street
Sewer
Sewerage Treatment Plant
Water
Garage
Refuse
Interest Earnings
' Miscellaneous
TOTAL REVENUE
' Beginning Cash Balance
FUNDS AVAILABLE FOR YEAR
' EXPENDITURES.:
Equipment
' Motor Vehicles
Repairs and Maintenance
Total Expenditures
' REMAINING CASH BALANCE
1
1997 -98 1998 -99
PROJECTED PROJECTED
$ 35,000
$ 35,000
175,000
200,000
70,000
70,000
27,000
27,000
6,000
6,000
23,000
23,000
2,000
2,000
12,650
12,650
60,000
60,000
3,000
3,000
$ 413,650
$ 438,650
1,337,334
1,416,684
$ 1,750,984
$ 1,855,334
15,000 110,300
309,300 125,500
10,000 10,000
$ 334,300 $ 245,800
$ 1,416,684 $ 1,609,534
148
THIS IS A BLANK PAGE
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I SUMMARY OF CAPITAL PROJECTS COMPLETED
Fiscal Years 1991 -92 Through 1995 -96
During the last five years dramatic growth has occurred in the Village of Deerfield. Major
tcommercial developments have been completed which required a substantial level of private
capital investment. Likewise, the Village has provided a considerable level of capital investment
to ensure the adequacy of public facilities and the infrastructure of the community. A total of
' $18,318,800 was spent on capital projects during Fiscal Year 1991 -92 through 1995 -96,
summarized below:
1. Access Avenue Project - $1,556,000 (consisting of acquisition of necessary right -of -way,
' engineering, and construction from Hazel to Osterman);
2. Street Rehabilitation - $4,704,000 (street resurfacing and reconstruction program involving
approximately 1 1/2 miles of streets annually.);
3. Bridge Rehabilitation - $659,600 (consisting of repairs and renovations to Deerfield Rd.,
' Montgomery and Carriage Way bridges);
4. Motor Fuel Tax Street Maintenance - $2,340,000 (general street maintenance, sidewalk
' repair, inlet reconstruction, etc..);
' 5. Traffic Signal Installations - $538,000; (Deerfield Rd, Lake Cook Rd, and Carlisle);
6. Storm & Sanitary Sewer Projects - $2,429,500 (Phase I and II of the storm and sanitary sewer
' program including manhole reconstruction and sewer renovation in several sectors of the
Village);
7. Excess -Flow Pumping. Stations - $1,944,000 (including construction of the Deerfield Road,
Warwick Road and Wilmot Road Pumping facilities);
1 8. West Fork Channel - $146,000 (project consisted of the West Fork Channel relocation and
culvert improvement);
' 9. Village Hall /Annex Remodeling - $24,200 (remodeling the finance and administrative
offices, the Board Room and the Annex);
10. Brickyards Park - $50,000 (Village's contribution towards developing a recreational park in
the Brickyards);
149
1
11. Streetscape Phases I through IV - $3,012,500 (consisting of Pedestrian Overpass and
walkways at the train station, entry signage features, Village Plaza, improvements to the t
Marathon Parking Lot and Waukegan Rd. improvements);
12. Miscellaneous Capital Proiects - $915,000 (including 50150 sidewalk and curb replacement, '
parkway tree planting, restoration programs, enhanced 911 system, salt storage modification
and material pad, storage and landscaping for the public works compound);
Total Capital Projects - $18,318,800
-------------- - - - - -- t
Of this total, $10,289,912 (562 %) of the funding was provided by outside
sources (i.e.., developers, TIF districts, and other Governmental Agencies). '
PROJECTED CAPITAL PROJECTS EXPENDITURES
URES
Fiscal Years 1996 -97 to 2000 -01
During the next five years, it is projected that a major expenditure of $8,416,000 will.be made to
upgrade and improve the Village water supply system. This expenditure will provide for the
Village's current and future projected water demands. '
Street rehabilitation projects will comprise 41% of the capital expenditures total in fiscal years ,
1996 -97 through 2000 -01 for improvements to Village streets currently identified as Pine Street,
Laurel Ave., Indian Hill Court, Castlewood Ln., and Garand Drive.
The aggregate level of funding for capital projects during the period fiscal years 1996 -97 to 2000 -01 '
is projected to be approximately $19,823,500. The total projected expenditures for capital projects
can be categorized as follows: '
1) Street Projects -
$8,135,500
41.1 %
2) Sewer Projects -
226,000
1.1%
'
3) Sewage Treatment Plant -
900,000
4.5%
4) Water Projects -
5) Streetscape Projects -
8,416,000
245,000
42.5%
1.2%
6) Other Projects -
1,901,000
9.6%
Total
$19,823,500
100.0%
,
The items cited in this capital projects budget focus on long -term, ongoing activities which have no material effect on I
the operating budget:
150 ,
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THIS IS A BLANK PAGE
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DEERFIELD PUBLIC LIBRARY
(Not Included in Municipal Budget)
SOURCES OF FUNDS AND EXPENDITURE:
ACCOUNT NUMBER
AND CLASSIFICATION
BUDGET
ESTIMATE
1 -
BUDGET
5111
Salaries -- Professional $
365,656
$ 305,393 $
382,721
5114
Salaries - -Non Professional
417,207
355,823
441,240
5115
Benefits
65,150
44,901
64,965
5211
Repairs, Maintenance of Building
$1,162,968
$1,162,968
$1,209,487
Personal Property Replacement Tax
and Equipment, Building Supplies
115,000
50,076
115,000
5212
Education -- Travel, Dues, etc.
8,750
3,673
7,800
5213
Printing
8,750
9,417
9,000
5214
Communication
10,420
7,544
9,700
5216
Utilities
1,500
1,173
1,500
5220
Binding
3,600
1,112
3,600
5224
Periodicals
38,500
31,133
38,500
5224
Books
110,000
105,497
118,630
5224
Audio Visual
20,000
39,282
23,000
5315
Insurance
20,375
23,689
21,885
5316
Professional Services
51000
14,850
5,000
5317
Contractual:
Equip. Rental, Maintenance & Xerox
28,600
15,093
20,600
5320
Special Library Programs
6,325
9,354
8,500
5320
Data Base
2,500
8,138
3,000
5320
Cataloging Service
5,500
2,724
5,000
5424
Miscellaneous
1,000
1,938
1,500
5434
Supplies (Library and Office)
20,000
17,620
20,000
6111
New Equipment
16,500
195
11,000
6415
Improvements - -Other Than Buildings
80,000
0
33,846
SUB TOTAL $1,350,333 $1,048,625 $1,345,987
Remodeling Project
300,000
529,125
252,154
Automation Project
109,635
91,100
107,846
TOTAL
$1,759,968
$1,668,850
$1,705;987
140,000
155,000
150,000
(140,000)
SOURCE
OF FUNDS
300,000
400,000
Property Tax Levy
$1,162,968
$1,162,968
$1,209,487
Personal Property Replacement Tax
16,000
19,883
16,000
Non - Resident Fees
16,000
16,766
16,000
Fees, Fines and Penalties
35,000
35,627
35,000
Gifts
500
600
500
Miscellaneous
7,573
24,006
0
Xerox
7,500
8,463
8,000
Interest
26,000
34,823
30,000
Grants
21,000
21,000
21,000
Videos
15,000
18,219
10,000
Reserve for Repairs & Replacement
plus Improvement
SUB TOTAL
Impact Fees
TIF Surplus
Transfer to TIF Reserve
Use of Reserves
TOTAL
160,000
160,000
360,000
$1,459,968
$1,502,355
x$1,705,987
c
39,477
53,250
140,000
155,000
150,000
(140,000)
(194,477)
(203,250)
300,000
400,000
$1,759,968 $1,902,355 $1,705,987
1 156
157
DEERFIELD PUBLIC LIBRARY
1 Work Statistics
* February, March, April Figures Es
** Figures through February
* ** October through April figures est
figures)
* * ** Figures through January
* * ** *Conversion to new computer system
ated
ted (conversion to new system, no
no mail -outs October through March
199 -93
1993 -94
1994 -95
1995 -96
CIRCULATION DEPARTMENT:
Materials Circulated -
Books
227,983
231,065
230,117
235,505
Records, CDs, Tapes,
Audio Tape
27,105
30,493
28,097
32,129
Puzzles (Miscellaneous)
1 292
269
223
268
Videos (Suburban A.V.) * **
3
-0-
-0-
-0-
Films (Suburban A.V.) * * **
' 6
-0-
-0-
-0-
Talking Books (BHP)
415
-0-
-0-
-0-
Interlibrary Loans
2,814
4,076
4,430
4,468
Video Tape.Collection
27,707
19,909
27,950
40,402
Total Materials Circulated
286,325*
285,812*
290,817 * **
312,772*
Overdue Notices Mailed
8,874*
8,900*
5,192 * * ** *10,629*
(After 3 -4 weeks)
l
Registered Borrowers
110,577*
11,700*
13,998*
14,528*
PROCESSING DEPARTMENT:
`
Material Purchased and Received -
Books
47,316
7,660
7,252
8,047
Records, CDs, Audio, Audio Tape 805
932
1,159
912
Miscellaneous
80
80
80
85
Video Cassettes
230
301
265
229
Total Materials Processed
8,431*
8,973*
8,756*
9,273*
PROGRAMMING -
ADULT AND CHILDREN'S DEPARTMENT:
j
Adult Programs Sponsored or
Conducted by Library Staff
66 **
60 **
47 **
52
Children's Programs Sponsored
or Conducted by Library Staff 172 **
201 **
192 **
198
Meeting Room Use by Groups
Outside the Library
5 314 **
279 **
82 **
84
Adult Reference Inquiries
23,073 **
21,392 **
20,285*
20,262
Childrens Reference Inquires
11 25**
8,721 **
7,889*
9,072
* February, March, April Figures Es
** Figures through February
* ** October through April figures est
figures)
* * ** Figures through January
* * ** *Conversion to new computer system
ated
ted (conversion to new system, no
no mail -outs October through March
1
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APPENDIX A
Administrative Division
Equipment Request
1996 - 1997
EQUIPMENT
Village Manager's Department
Office Equipment
Office Furniture - Replacement Chairs
Total
Finance Department
Office Furniture
Personal Computer with Monitor
Printer
Miscellaneous
Total
Community Development
Memory and Peripherals
Printer
Total
Engineering
Personal Computer Replacement with Monitor and
Printer - Public Works Secretary
Total
GRAND TOTAL
Budget
$ 3,000
2,500
$ 5,500
$ 6,200
2,500
800
1,000
$10,500
$ 1,500
800
$ 2,300
3,000
3,000
$21,300
158
159
APPENDIX B
Public Safety Division
Police Department
Equipment Request
1996 - 1997
EQUIPMENT Budget
Two Personal Computers
$ 5,000
Printer
1,200
Ten Token Ring Cards
3,800
Telephone Device for the Deaf (TDD)
1,000
Time Lapse Video Player
1,200
Crime Scene Software
500
Four Hand Held Radar Units
5,600
One Moving Radar Unit
2,000
One Evidence Technician Kit
400
Two Sofas and One Table
1,000
Video and 35 MM Camera Lenses
800
Two Micro Cassette Recorders
200
TOTAL $22,700
1
1
1
1
1
1
1
1
1.
1
1
1
1
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1
APPENDIX C -1
Public Works Division
Equipment Request
Street Department
1996 - 1997
EQUIPMENT
1/3 Cost for New Air Hammer and Star Drill
Lawn Mower
Chain Saw
TOTAL
Budget
$ 840
500
300
$ 1,640
160
APPENDIX C -2
Public Works Division
Equipment Request
Sewer Department
1996 -1997
EQUIPMENT Budget
Root Cutter $1,500
1/3 Cost of New Air Hammer and Star Drill 840
$2,340
WRF
Computer and Monitor with Printer $3,000
Electrode Meter 2,500
$5,500
TOTAL $7,840
161
1
1
1
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APPENDIX C -3
Public Works Division
Equipment Request
Water Department
1996 -1997
EQUIPMENT
Water Meters
Upgrade for Master Control System (Village Garage)
Improvements Needed for Hawthorn Reservoir Pumping Station
Soft Start Motor Controllers for Hazel Avenue Reservoir
Dewatering Pump
Ferromagnetic Pipe Locator
1/3 Cost for New Air Hammer and Star Drill
Budget
$25,000
22,000
20,000
5,000
2,000
1,200
840
TOTAL $76,040
162
la
163
EQUIPMENT
Replace Wire Feed Welder
Drill Press
APPENDIX C -4
PUBLIC WORKS DIVISION
Equipment Request
Garage Department
1996 -1997
Budget
$2,500
500
TOTAL $3,000
1
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'
APPENDIX D
Enhanced 9 -1 -1 Fund
'
Equipment Request
'
1996 - 1997
'
EQUIPMENT
Dictaphone Prolog Recorder
'
Two Computers
Two Monitors
'
Token Ring Extender
Call Boxes at Depots and at Fire Station
'
Three Chairs
TOTAL
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Budget
$16,000
3,800
6,000
5,000
5,000
2.000
$37,800
164
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APPENDIX F
GENERAL OBLIGATION DEBT
Retirement Schedule Principal and Interest
(Levy Year Basis)
REFUNDING
CORPORATE
TAX PURPOSE
LEVY SERIES 1993 TOTAL
YEAR 5/1/93
$9,995,000
.:
1997
1,376,155
1,376,155
1998
1,363,105
1,363,105
1999
1,368,825
1,368,825
2000
1,377,495
1,377,495
2001
1,383,910
1,383,910
2002
1,358,070
1,358,070
2003
1,046,205
1,046,205
TOTALS
1,649 o
01 9
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GLOSSARY
' ABATEMENT A complete or partial cancellation of a levy imposed by a government.
ACCOUNT A term used to identify an individual asset, liability, expenditure,
revenue, or fund balance.
' ACCOUNTING SYSTEM The total structure of records and procedures which discover,
record, classify, summarize, and report information on the financial
position and results of operations of a government or any of its funds,
' fund types, balanced account groups, or organization components.
ACTIVITY The smallest unit of budgetary accountability and control which
encompasses specific and distinguishable lines of work performed by an
' organizational unit for the purpose of accomplishing a function for which
the government is responsible.
ACTUARIAL RESERVE DEFICIENCY The excess of the actuarial accrued liabilities
' at the date of valuation of the retirement system over the available assets
on hand to meet such liabilities; or the excess of accrued and prospective
liabilities over the present and prospective assets.
' APPROPRIATION A legal authorization granted by a legislative body to make
expenditures and to incur obligations for specific purposes. An
appropriation is usually limited in amount and as to the time when it may
be expended.
' ASSESSED VALUATION A valuation set upon real estate or other property by a
government as a basis for levying taxes.
' ASSETS Property owned by a government which has a monetary value.
BOND A written promise, generally under seal, to pay a specified sum of money,
called the face value, at a fixed time in the future, called the date of
' maturity, and carrying interest at a fixed rate, usually payable
periodically.
BONDED DEBT That portion of indebtedness represented by outstanding bonds.
' BUDGET A plan of financial operation embodying an estimate of proposed
expenditures for a given period and the proposed means of financing them.
' BUDGET AMENDMENT A legal procedure utilized by the governing board to revise
a budget.
BUDGET DOCUMENT The instrument used by the budget- making authority to present
' a comprehensive financial plan of operations of the governing board.
BUDGET MESSAGE A general discussion of the proposed budget as presented in
writing by the budget making authority to the legislative body.
' BUDGET ORDINANCE The official enactment by the governing board to legally
authorize the government administration to obligate and expend resources.
' BUDGETARY CONTROL The control or management of a government or enterprise in
accordance with an approved budget for the purpose of keeping expenditures
within the limitations of available appropriations and available revenues.
' CAPITAL ASSETS Assets of significant value and having a useful life of several
years. Capital assets are also called fixed assets.
CAPITAL BUDGET A plan of proposed capital outlays and the means of financing
' them for the current fiscal period.
1 169
CAPITAL IMPROVEMENTS BUDGET A plan of proposed capital expenditures and the
means of financing them. This is usually part of the complete annual
budget which includes both operating and capital outlays.
CAPITAL OUTLAY Expenditures which result in the acquisition of or addition to
fixed assets.
CAPITAL PROJECTS FUND A fund created to account for financial resources to be
used for the acquisition or construction of major capital facilities and
equipment, other than those financed by proprietary funds, special
assessment funds, and trust funds.
CHART OF ACCOUNTS The classification system used by the government to organize
the accounting for various funds.
COMMODITIES Consumable items used by the governmental departments. Examples
include office supplies, vehicle and maintenance supplies, gasoline, etc.
CONTRACTUAL SERVICES Services rendered to governmental departments and agencies
by private firms, individuals, or other government agencies. Examples
include utilities, insurance, and professional services.
DEBT An obligation resulting from the borrowing of money or from the purchase
of goods and services. .Debts of governments include bonds, time warrants,
lease - purchase agreements, notes and floating debt.
DEBT LIMIT The maximum amount of gross or net debt which is legally permitted
by State Statute.
DEBT SERVICE FUND A fund established to account for the accumulation of
resources for, and the payment of, general long term debt principal and
interest.
DEPARTMENT A major administrative organizational unit of the government which
indicates overall management responsibility for one or more activities.
DEPRECIATION (1) Expiration in service life of fixed assets, other than wasting
assets, attributable to wear and tear through use and lapse of time,
obsolescence, inadequacy, or other physical or functional cause. (2) The
portion of the cost of a fixed asset charged as an expense during a
particular period. NOTE: The cost of such asset prorated over the
estimated service life of such asset and each period is charged with part
of such cost so that ultimately the entire cost of the asset is charged
off as an expense. Depreciation is accounted for only in the enterprise
funds.
ENTERPRISE FUND A fund established to account for operations (a) that are
financed and operated in a manner similar to private business enterprises,
where the intent of the governing body is that the costs (expenses,
including depreciation) of providing goods or services to the general
public on a continuing basis be financed or recovered primarily through
user charges; or (b) where the governing body has decided that periodic
determination of revenues earned, expenses incurred, and /or net income is
appropriate for capital maintenance, public policy, management control,
accountability, or other purposes.
EQUALIZED ASSESSED VALUATION The assessed valuation of real property, raised
or lowered by an equalizing factor as applied by a countywide and a
statewide authority, so that all property is assessed at a consistent level
for purposes of levying taxes. Currently, equalized valuation of real
property is 1/3 of fair market value.
170
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ESTIMATED REVENUE The amount of projected revenue to be collected during the
fiscal year. The amount of revenue budgeted is the amount approved by the
Board of Trustees.
EXPENDITURES Decreases in net financial resources. Expenditures include
current operating expenses which require the current or future use of net
current assets, debt service, and capital outlays.
EXPENSES Decreases in net total assets. Expenses represent the total cost of
operations during a period regardless of the timing of related
expenditures.
FISCAL PERIOD Any period at the end of which a government determines its
financial position and the results of its operations.
FISCAL YEAR A twelve (12) month period to which the annual operating budget
applies and at the end of which a government determines its financial
position and the results of its operations.
FIXED ASSETS Assets of a long term nature which are intended to continue to
be held or used, such as land, buildings, improvements other than
buildings, machinery and equipment.
FUND A fiscal and accounting entity with a self - balancing set of accounts
recording cash and other financial resources, together with all related
liabilities and residual equities or balances, and changes therein, which
are segregated for the purpose of carrying on specific activities or
attaining certain objectives in accordance with special regulations,
restrictions, or limitations.
FUND BALANCE All accounts necessary to set forth the financial position and
results of operations of a fund.
FUND EQUITY An equity account reflecting the unreserved accumulated earnings
of the enterprise funds.
GENERAL FUND The fund used to account for all financial resources except those
required to be accounted for in another fund. The most common General Fund
is the Corporate Fund.
GENERAL OBLIGATION BONDS Bonds for the payment of which the full faith and
credit of the issuing government are pledged.
GENERAL REVENUE The revenues of a government other than those derived from the
retained earnings in an enterprise fund. If a portion of the net income
in an enterprise fund is contributed to another non - enterprise fund, such
as the Corporate Fund, the amounts transferred constitute general revenue
of the government.
GOAL A statement of broad direction, purpose, or intent, based on the needs of
the community.
IMRF An abbreviation for Illinois Municipal Retirement Fund, a pension fund
covering Village employees who work over 1,000 hours per year, with the
exception of police personnel.
INTERGOVERNMENTAL REVENUE Revenue received from another government, such as
the State of Illinois, or other political subdivisions, for a specified
purpose.
INTRAGOVERNMENTAL SERVICE FUND A fund established to finance and account for
services and commodities furnished by a designated department or agency
to other departments and agencies within a single governmental unit.
1 171
1
INVESTMENTS Cash held in interest bearing accounts, securities and real estate
'
held for the .production of revenues in the form of interest, dividends,
,
rentals, or lease payments. The term does not include fixed assets used
in governmental operations.
'
LEVY (VERB) To impose taxes, special assessments, or service charges for the
support of governmental activities. (NOUN) The total amount of taxes,
special assessments, or service charges imposed by a government.
'
LONG TERM DEBT Debt with a maturity of more than one year after the date of
issuance.
NET INCOME Proprietary fund excess of operating revenues, nonoperating
t
revenues, and operating transfers -in over operating expenses, nonoperating
,
expenses, and operating transfers -out.
OBJECT As used in expenditure classification, this term applies to the article
'
purchased or the service obtained (as distinguished from the results
obtained from expenditures) . Examples are personnel services, contractual
services, commodities, capital outlay and other expenditure
'
classifications.
'
OPERATING BUDGET The portion of the budget that pertains to daily operations
that provide basic governmental services. The operating budget contains
,
appropriations for such expenditures as personnel, supplies, utilities,
'
materials, services, etc.
'
OPERATING EXPENSES Proprietary fund expenses which are directly related to the
fund's primary service activities.
,
OPERATING INCOME The excess of proprietary fund operating revenues over
operating expenses.
'
OPERATING REVENUES Proprietary fund revenues which are directly related to the
fund's primary service activities. They consist primarily of user charges
for services.
'
PENSION TRUST FUND A Trust Fund used to account for public employee retirement
systems. Pension Trust Funds are accounted for in essentially the same
manner as proprietary funds, but with an important expanded emphasis on
required fund balance reserves.
,
PERSONNEL SERVICES Items of expenditures in the operating budget for salaries
and wages paid for services performed by Village employees.
t
RESERVE An account used to indicate that a portion of fund equity is legally
restricted.
RESOURCES Total dollars available for appropriations including estimated
'
revenues, fund transfers, and beginning fund balances.
REVENUES Increases in governmental fund type, net current assets, and residual
equity transfers.
,
SOURCE OF REVENUE Revenues are classified according to their source or point
of origin.
'
SPECIAL REVENUE FUND A fund used to account for the proceeds of specific
revenue sources (other than special assessments, expendable trusts, or for
major capital projects) that are legally restricted to expenditure for
specified purposes.
'
TAX LEVY The total amount to be raised by general property taxes for operating
and debt service purposes specified in the Tax Levy Ordinance.
'
172
TAX LEVY ORDINANCE An ordinance by means of which taxes are levied.
TAX RATE LIMIT The maximum rate at which a government may levy a tax. Overall
tax rate limits usually restrict levies for all purposes and of all
governments, state and local, having jurisdiction in a given area.
TAXES Compulsory charges levied by a government for the purpose of financing
' services performed for the common public benefit. This term does not
include specific charges made against particular persons or property for
current or permanent benefits such as special assessments.
TIF Tax Increment Financing is a municipal financial mechanism used to renovate
declining areas or redevelop blighted areas while improving the tax base
of such areas. The program allows a municipality to acquire and prepare
property for redevelopment and make needed public (and some private)
improvements.
TRUST FUNDS Funds used to account for assets held by a government in a trustee
capacity for individuals, private organizations, other governments, and /or
other funds.
USER CHARGES OR FEES The payment of a fee for direct receipt of a public
service by the party benefiting from the service.
173
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