Village Budget For Year Beginning May 1, 20011
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I PROGRESS THROUGH SERVICE
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George J. Valentine, Finance Director
July 2,1973 to June 29, 2001
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1 Annual Budget
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FISCAL YEAR 2001- 2002
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I VILLAGE OF DEERFIELD, ILLINOIS
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VILLAGE OF DEERFIELD
2001 - 2002
BUDGET
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ITABLE OF CONTENTS
PAGE
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ABOUT THE COVER--- - - - - -- - - --
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ELECTED OFFICIALS--------------------------------------------- - - - - --
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ORGANIZATIONAL CHART------------------------------------------ - - - - --
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DISTINGUISHED BUDGET PRESENTATION AWARD----------------------- - - - - --
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INTRODUCTORY SECTION
BUDGET MESSAGE - MAYOR BERNARD FORREST------------------------ - - - - --
1 -2
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BUDGET SUMMARIES.- Revenue Expenditures - Beginning End Balances
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and and
-By Fund Type--------------------------------- - - - - --
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-All Funds- Summary Historical Perspective- - - - - --
5 -6
and
- Administrative Division - Combined Departments - Village
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Manager, Finance, Community Development, Engineering
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- Public Safety Division - Police Department----- - - - - --
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- Public Works Division - Combined Departments-Street,
Sewer, Water, Garage----------- - - - - -- -
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BUDGET NOTES AND ANALYSIS
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ABOUT THE VILLAGE OF DEERFIELD
10 -13
Ten Largest Taxpayers
Ten Largest Employers
Municipal Services and Facilities
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Budget Calendar
MAJOR BUDGET POLICIES AND OBJECTIVES
14 -16
Budget Amendment
Operating Budget
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Capital Program
Effects of Capital Projects on Operating Budget
Basis of Budgetary Accounting
BUDGET AND FINANCE POLICY
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Infrastructure
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DEBT POLICY
16 -17
ACCOUNTING, AUDITING AND FINANCIAL REPORTING POLICIES
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REVENUES
17 -18
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Property Tax
Sales Tax
Income Tax
Hotel /Motel Tax
Interest Earnings
User Charges
Water
Sewer
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Refuse
Revenue Estimates
FINANCIAL CONDITION OF THE FUNDS
18 -19
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FINANCIAL CONDITION OF THE VILLAGE
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TABLE OF CONTENTS
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FUTURE YEARS PROJECTIONS
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COMMUNITY EVENTS
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DOWNTOWN REDEVELOPMENT
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INDIVIDUAL FUND BUDGETS:
SUMMARY OF SIGNIFICANT ACCOUNTING AND BUDGETING POLICIES
20 -21
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SUPPLEMENTAL CHARTS AND SCHEDULES:
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PENSION FUND - Police------------------------------------- ---- -- - - -- 126 -128
COMPARISON OF 1997 -01 PROPERTY TAX LEVIES------------------- - - -- --
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Chart 1: Property Tax Dollar - Total Tax Apportionment----- - - - - --
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ENHANCED 9 -1 -1 FUND------------------------------------------- - - - - -- 134 -136
Chart 2: Budget Dollar Revenue - Source of Funding--------- - - - - --
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Chart 3: Budget Dollar Expenses - Where It Goes------------ - - - - --
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INFRASTRUCTURE REPLACEMENT FUND--------------------------- -- -- -- - --- 143 -145
Chart 4: Property Tax Comparison - Ten Year Comparison of EAV
VEHICLE AND EQUIPMENT REPLACEMENT FUND-------------------- ---- - -- --- 146 -148
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and Village Tax Rate
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Chart 5: Property Tax Comparison - Ten Year Comparison of
Total Tax Bill and Village Share
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PERSONNEL SCHEDULE - Employees Full Time-------------------- -- -- - -- ---
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- Employees Part Time ---=----------------- --- - - -- --
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FINANCIAL SECTION
GENERAL FUND: '
SOURCES OF FUNDS AND EXPENDITURES - GENERAL FUND------------ - - - - -- 30 -31
ADMINISTRATIVE DIVISION - GENERAL FUND - Village Manager's Dept.,
Finance Dept., Community Development, Engineering Dept.----- - - - - -- 32 -51
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PUBLIC SAFETY DIVISION - GENERAL FUND - Police Department--- - - - - -- 52 -62
STREET FUND - Public Works Division - Street Department------- -- - - -- 63 -78
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SEWER FUND - Public Works Division - Sewer Department--------- - - - - -- 79 -94
WATER FUND - Public Works Division - Water Department--------- - - - - -- 95 -107
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GARAGE FUND - Public Works Division - Garage Department------- - - - - -- 108 -114
INDIVIDUAL FUND BUDGETS:
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REFUSE FUND-------------------------------------- ------------- - - - - -- 115 -120
PARKING LOTS FUND--------------------------------------------- - - - - -- 121 -125
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PENSION FUND - Police------------------------------------- ---- -- - - -- 126 -128
PENSION FUND - I. M. R. F.-------------------------- ------------- - - - - -- 129 -130
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EMERGENCY SERVICES FUND---------------------------------- ----- --- - -- 131 -133
ENHANCED 9 -1 -1 FUND------------------------------------------- - - - - -- 134 -136
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DEBT SERVICE FUND--------------------------------------------- - - - - -- 137 -139
MOTOR FUEL TAX FUND------------------------------------------- - - - - -- 140 -142
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INFRASTRUCTURE REPLACEMENT FUND--------------------------- -- -- -- - --- 143 -145
VEHICLE AND EQUIPMENT REPLACEMENT FUND-------------------- ---- - -- --- 146 -148
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TABLE OF CONTENTS
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CAPITAL PROJECTS - BUDGET AND PROJECTIONS 2001 -02 TO 2005 - 2006-- - - - - -- 149 -153
COMPONENT UNIT: DEERFIELD PUBLIC LIBRARY--------------------- - - - - -- 154
' LIBRARY APPENDICES-------------------------------------------- - - - - -- 155
' - Public Works Division - Garage Dept -- Appendix C -4 161
Enhanced 9 -1 -1 Fund ----------- - - - - -- Appendix D 162
' VEHICLE AND EQUIPMENT REPLACEMENT SCHEDULE--------- - - - - -- Appendix E 163 -165
GENERAL OBLIGATION DEBT---------------------------- - - - - -- Appendix F 166
' GLOSSARY------------------------------------------------------ - - - - -- 167 -171
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APPENDICES
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EQUIPMENT REQUEST - Administrative Division - Village Manager, Finance,
Community Development, Engineering Depts- Appendix
A 156
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- Public Safety Division - Police Dept- Appendix B
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- Public Works Division - Street Dept -- Appendix C -1
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- Public Works Division - Sewer Dept --- Appendix C -2
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- Public Works Division - water Dept - -- Appendix C -3
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' - Public Works Division - Garage Dept -- Appendix C -4 161
Enhanced 9 -1 -1 Fund ----------- - - - - -- Appendix D 162
' VEHICLE AND EQUIPMENT REPLACEMENT SCHEDULE--------- - - - - -- Appendix E 163 -165
GENERAL OBLIGATION DEBT---------------------------- - - - - -- Appendix F 166
' GLOSSARY------------------------------------------------------ - - - - -- 167 -171
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About the cover: Featured is George Valentine, Finance•Director /Treasurer, who '
served with distinction from July 2, 1973 to his retirement on June 29, 2001.
The Village's investment rating by Moody's went from Aa to Aaa.
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VILLAGE OF DEERFIELD
' ELECTED OFFICIALS
Bernard Forrest, Mayor
' Steven M. Harris, Trustee Harriet E. Rosenthal, Trustee
John H. Heuberger, Trustee William S. Seiden, Trustee
Derek Ragona, Trustee Vernon E. Swanson, Trustee
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VILLAGE MANAGER
Robert D. Franz
' DEPARTMENT HEADS
George J. Valentine, Treasurer and Finance Director
John J. Sliozis, Chief of Police
' Barbara K. Little, Director of Public Works & Engineering
Barbara Houpt, Director of Community Development
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Village of Deerfield Organizational Chart
Boards and
Commissions
Assistant to the
Village Manager
Public
Mayor and Board
of Trustees
Village Manager
3 Employees
Village Attorney
Police Finance Community Public Works
Development & Engineering
55 Employees 7 Employees 5 Employees 34 Employees
Patrol Budgeting Planning Water Works
Investigations Accounting Zoning Sewage
Treatment
Youth Treasury Code Streets
Management Enforcement
Communications Personnel Building Plan Vehicle
Review Maintenance
Records Utility Billing Permits Storm Drainage
Research and Purchasing Appearance Plan Design
Development Review & Review
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GOVERNMENT FINANCE OFFICERS ASSOCIATION
D istinguished
Budget. Presentation
Award
PRESENTED TO
Village of Deerfield,
' Illinois
tFor the Fiscal Year Beginning
May 1, 2000
President Executive Director
' The Government Finance Officers Association of the United States and Canada
(GFOA) presented an award of Distinguished Presentation to the Village of
Deerfield for the fiscal year beginning May 1, 2000.
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In order to receive this award, a governmental unit must publish a budget
document that meets program criteria as a policy document, as an operations
guide, as a financial plan and as a communication device.
This award is valid for a period of one year only. We believe our current
budget continues to conform to program requirements, and we are submitting it
.to GFOA to determine its eligibility for another award.
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VILLAGE OF DEERFIELD
' Mayor
BERNARD FORREST
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tBUDGET MESSAGE
' Municipal governments exist to provide a wide range of basic services on which we all depend: police
protection; snow plowing; water and sewer systems to name a few. The ability of an elected Board to provide
these services in an effective and efficient manner rests on its financial decisions. That is why of all issues
considered by the Village Board over the course of a year, none is more important than adoption of the annual
' budget.
The Village's combined total budget for 2001 -02 is $24,420,000 an 8.2% increase over last year's budget that is
' due almost exclusively to capital improvement projects for which money has been reserved over the past several
years.
' To remain competitive in the municipal market, there will be a 3.75% increase in the employee salary plan.
Two new employees will be added: a dispatcher in the police department and a maintenance operator in the
water division.
For the tenth consecutive year, the Village will reduce the amount it receives from the property tax bill.
Although we now receive less than 6% of the real estate taxes paid, this reduction reflects the Board's awareness
t of the public's concern with higher property taxes. Developing alternative revenue sources and decreasing our
dependence on property tax dollars has been a high priority.
For the eleventh consecutive year, the Village has released surplus funds from the very successful Lake Cook
' Tax Increment Financing District. The amount distributed to local government agencies this past year was
$6,956,000, bringing to $72,902,000 the total reallocated since 1990. The Village Center TIF District, while not
generating surplus funds, continues to perform as planned. New buildings are being occupied by various
' businesses that will generate increased sales tax, which will benefit the General Fund. Again, I wish to
emphasize that, as projected at the beginning of downtown redevelopment, the Village Center TIF projects have
not and will not impose any tax burden on our residents.
' We are equally proud that this budget continues our practice of not imposing any new taxes on property owners.
Although Deerfield is a Home Rule municipality, we do not have a Home Rule Sales Tax, Utility Tax or Real
' Estate Transfer Tax.
Although a decision on its location has not yet been made, the Village remains committed to assisting the Park
' District in financing a new Senior Center. This facility is long overdue. A site should be selected through the
normal zoning process and construction begun in this calendar year.
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I850 WAUKEGAN ROAD DEERFIELD, ILLINOIS 60015 TELEPHONE 847.945.5000
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Due to a, Water rate increase from Highland Park, the Village must increase its water rates from $2.65 to $2.85 '
per hundred cubic feet. This is only the second increase since 1992 and will amount to less than $10.00 per
quarter for the average residential water customer. Scavenger rates must also be increased due to a new five -
year contract awarded last fall to Onyx Waste Services. The last increase for refuse service was in 1995. t
This budget includes funding in the amount of $100,000 as part of the Village's plan to inspect sidewalks and
make repairs in one of the four quadrants on an annual basis. Also included is $34,000 to purchase and install '
video cameras in each of the police squad cars. This will allow police officers to record all contacts made while
on patrol.
Major capital projects scheduled in this budget are: completion of the new two million gallon underground water ,
reservoir at Mitchell Park and new transmission line from Highland Park to that facility; streetscape
improvements in the two south quadrants of the downtown, continuation of the Street Rehabilitation Program;
the installation of permanent traffic signals and a redesigned intersection at North Avenue and Waukegan Road; '
water main replacement on Central Avenue between Wilmot Road and Castlewood Lane; and a complete
renovation of the police department facilities.
This will be my last budget message as Deerfield's Mayor. Nothing gives me more pride in completing thirty- '
six years as an elected official than the financial condition of our community. Over the years, we have lived
within our resources, built a solid tax base that supports all local government agencies and earned a AAA tax '
rating shared with only 60 municipalities throughout the United States.
As always, I am grateful to the volunteers who serve on our boards and commissions and whose input is critical '
to our decision - making. They more than anything else define Deerfield....a community that has always been
responsive to and responsible for the service needs of its citizens.
April 16, 2001
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BERNARD FORREST
Mayor '
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' VILLAGE OF DEERFIELD
2001 - 2002
' BUDGET SUMMARIES
*Accrued actuarial liability at 4/30/99 - $16,144,203
' * *Combined totals are for memorandums only. The total figures in the case of a
municipality may be misleading. Only in some circumstances can a surplus in one
fund be used to relieve a deficit in another.
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AVAILABLE
PROJECTED
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BEGINNING FUND
EXPENDITURES/
ENDING FUND
BALANCE
REVENUES
EXPENSES
BALANCE
General
$ 1,500,000
$ 8,722,800
$ 7,720,650
$ 2,502,150
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Street
25,000
1,151,900
1,389,580
(212,680)
Sewer
420,000
1,812,000
2,193,570
38,430
Water
400,000
3,901,000
4,159,770
141,230
Scavenger
15,000
1,161,000
1,372,630
(196,630)
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Garage
0
236,500
247,160
(10,660)
MFT
675,000
375,000
383,250
666,750
Police Pension*
18,000,000
2,120,000
711,000
19,409,000
IMRF
100,000
967,000
884,000
183,000
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Debt Service
1,750,000
2,892,750
3,459,285
1,183,465
Infrastructure
Replacement
950,000
537,600
1,028,000
459,600
Emergency Services
0
0
8,350
(8,350)
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Parking Lots
100,000
67,000
84,660
82,340
Vehicle & Equipment
Replacement
100,000
527,000
613,150
13,850
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Enhanced 911
100,000
153,600
165,200
881400
COMBINED VILLAGE FUNDS **
$24,135,000
$24,625,150
$24,420,255
$24,339,895
(Memorandum Only)
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Deerfield Public Library
$ 200,000
$ 1,732,000
$ 1,732,000
$ 200,000
COMBINED ALL FUNDS
$24,335,000
$26,357,150
$26,152,255
$24,539,895
*Accrued actuarial liability at 4/30/99 - $16,144,203
' * *Combined totals are for memorandums only. The total figures in the case of a
municipality may be misleading. Only in some circumstances can a surplus in one
fund be used to relieve a deficit in another.
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VILLAGE OF DEERFIELD
2001 - 2002
BUDGET SUMMARIES BY FUND TYPE
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AVAILABLE
PROJECTED
BEGINNING FUND
EXPENDITURES/
ENDING FUND
BALANCE
REVENUES
EXPENSES
BALANCE
GENERAL FUND
General
$ 1,500,000
$ 8,722,800
$ 7,720,650
$ 2,502,150
Subtotal
$ 1,500,000
$ 8,722,800
$ 7,720,650
$ 2,502,150
SPECIAL REVENUE FUNDS
Emergency Services
$ 0
$ 0
$ 8,350
$ (8,350)
Street and Bridge
25,000
1,151,900
1,389,580
(212,680)
IMRF
100,000
967,000
884,000
183,000
MFT
675,000
375,000
383,250
666,750
Enhanced 911
100,000
153,600
165,200
88,400
Subtotal
$ 900,000
$ 2,647,500
$ 2,830,380
$ 717,120
DEBT SERVICE FUNDS
Debt Service
$ 1,750,000
$ 2,892,750
$ 3,459,285
$ 1,183,465
Subtotal
$ 1,750,000
$ 2,892,750
$ 3,459,285
$ 1,183,465
CAPITAL PROJECTS FUNDS
Replacement Funds:
Infrastructure
$ 950,000
$ 537,600
$ 1,028,000
$ 459,600
Vehicle & Equipment
100,000
527,000
613,150
13,850
Subtotal
$ 1,050,000
$ 1,064,600
$ 1,641,150
$ 473,450
ENTERPRISE FUNDS
- Water
$ 400,000
$ 3,901,000
$ 4,159,770
$ 141,230
Sewer
420,000
1,812,000
2,193,570
38,430
Scavenger
15,000
1,161,000
1,372,630
(196,630)
Parking Lots
100,000
67,000
84,660
82,340
Subtotal
$ 935,000
$ 6,941,000
$ 7,810,630
$ 65,370
INTERNAL SERVICE FUNDS
Garage
$ 0
$ 236,500
$ 247,160
$ (10,660)
Subtotal
0
$ 236,500
$ 247,160
$ (10,660)
TRUST AND AGENCY FUNDS
Police Pension
$18,000,000
$ 2,120,000
$ 711,000
$19,409,000
Subtotal
$18,000,000
$ 2,120,000
$ 711,000
$19,409,000
COMBINED VILLAGE FUNDS
$24,135,000
$24,625,150
$24,420,255
$24,339,895
COMPONENT UNIT
DEERFIELD PUBLIC LIBRARY
$ 200,000
$ 1,732,000
$ 1,732,000
$ 200,000
COMBINED ALL FUNDS
$24,335,000
$26,357,150
$26,152,255
$24,539,895
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BUDGET SUMMARY AND HISTORICAL PERSPECTIVE .
Revenue Police Debt
Item General Street Sewer Water Scavenaei Garage MFT Pension IMRF Service
axes;
Property Tax
330,000
755,000
375,000
890,000
319,000
Property Tax pr yrs
Replacement Tax
10,000
12,000
85,000
Motor Fuel
600,000
Sales Tax
3,000,000
Local Use Tax
270,000
State income Tax
1,425,000
Hotel -Motel Tax
2,200,000
License & Permi
Liquor/Food
76,500
Other Business Lie
38,000
Vehicle
340,000
Building Permits
350,000
33,000
15,000
Non - Business Lie
53,000
Charges:
Police Services
79,000
False Alarms
50,000
Dispatching Sery
135,000
User Fees
1,680,000
3;653,000
330,000
Penalties
19,000
28,000
4,000
Rental Income
Fran Fees - Cable
180,000
Telecommunication
450,000
50/50 Program
5,000
Interfund Charges
0
236,500
Engineering Fees
5,000
Misc Rev
.interest Earnings
350,000
40,000
75,000
200,000
20,000
45,000
1,500,000
65,000
150,000
State Grants
2,000
32,000
Miscellaneous
54,300
9,900
5,000
5,000
52,000
205,000
Employee Cont
235,000
Ordin Violations
245,000
Transfers:
Transfer Charges
60,000
Transf Pking to St
125,000
MFT to Street
270,000
(270,000
Trans to Debt Sery
2,133,750
Trans to INF
(300,000
Trans to V & E
Misc Trans
TOTAL
8,722,800
1,151,900
1,812,000
3,901,000
1,161,000
236,500
375,000
21120,000
967,004
2,892,750
Expenditure
Categories:
Personal Services
5,132,080
530,260
891,380
586,460
67,180
137,700
Other Services
212,850
161,800
487,800
153,100
32,000
8,100
Contractual
1,602,710
306,120
408,290
708,200
1,220,350
31,860
13,000
Commodities
411,410
266,900
233,100
2,109,500
22,100
65,700
Capital Outlay
361,600
124,500
173,000
602,510
31,000
3,800
383,250
Debt Service
3,459,285
Pension Cost
698,000
. 884,000
TOTAL
7,720,650
1,389,580
2,193,570
4,159,770
1,372,630
247,160
383,250
711,000
884,000
3,459,285
Equity Transfer
(5,000,000
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' BUDGET SUMMARY AND HISTORICAL PERSPECTIVE
'2001 -02 2000 -01 2000 -01 1999 -00
Infrat. Emerger Parking Equip. Enhanced TOTAL Est TOTAL Actual
Ranl_ Sarvieps Lots Renlacrr 911 Budget Actual Budget
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Taxes:
2,669,000
2,757,495
2,757,495
3,012,595
Property Tax
. 0
0
0
Property Tax pr yrs
107,000
107,000
100,000
106,020
Replacement Tax
600,000
575,000
450,000
489,252
Motor Fuel
3,000,000
2,900,000
2,800,000
2,590,954
Sales Tax
270,000
259,000
247,500
242,662
Local Use Tax
1,425,000
1,375,000
1,300,000
1,330,959
State Income Tax
2,200,000
2,180,000
2,100,000
2,096,683
Hotel -Motel Tax
0
License & Permits
76,500
74,500
65,000
60,456
Liquor /Food
38,000
38,000
32,500
37,379
Other Business Lic
340,000
335,000
350,000
341,934
Vehicle
398,000
504,000
299,000
402,494
Building Permits
53,000
53,000
52,500
56,586
Non - Business Lic
Charges:
79,000
78,000
82,000
84,395
Police Services
50,000
55,000
40,000
60,615
False Alarms
16,600
151,600
151,070
150,000
146,812
Dispatching Sery
162,000
5,825,000
5,568,000
5,804,000
5,900,904
User Fees
51,000
50,000
50,000
54,238
Penalties
0
2,800
1,800
2,935
Rental Income
180,000
190,000
155,000
162,850
Fran Fees - Cable
125,000
575,000
527,530
400,000
470,184
Fran Fees - Telephone
5,000
3,000
35,000
27,184
50150 Program
512,000
748,500
751,499
777,500
729,470
Interfund Charges
5,000
12,500
5,000
87,560
Engineering Fees
0
Misc Rev
37,600
30,000
12,000
2,524,600
2,832,101
2,425,000
2,779,567
Interest Earnings
34,000
44,000
79,000
78,521
State Grants
15,000
346,200
414,459
574,500
414,247
Miscellaneous
235,000
220,000
220,000
214,399
Employee Cont
245,000
249,999
370,000
396,164
Ordin Violations
Transfers:
60,000
60,000
60,000
Transfer Charges
(125,000 )
0
125,000
(225,000 )
0
Transf Pking to St
0
135,000
0
MFT to Street
2,133,750
2,406,750
2,196,750
728,250
Trans to Debt Sery
500,000
200,000
0
(100,000 )
0
Trans to INF
0
0
Trans to V & E
0
(40,000 )
0
537,600
0
67,000
527,000
153,600
24,625,150
25,034,703
23,554,545
23,166,269
TOTAL
Expenditure
Categories:
22,540
7,367,600
6,818,246
6,981,390
6,420,249
Personal Services
2,250
19,200
13,500
1,090,600
1,147,224
1,144,100
852,317
Other Services
4,600
30,720
113,700
4,439,550
3,919,451
4,253,660
2,858,024
Contractual
5001
9,200
3,118,410
2,908,205
2,887,330
2,881,491
Commodities
1,028,000
1,000
3,000
613,150
38,000
3,362,810
2,785,152
2,288,490
2,427,001
Capital Outlay
3,459,285
3,513,795
3,515,545
2,002,714
Debt Service
1,582,000
1,397,204
1,485,200
1,263,233
Pension Cost
1,028,000
8,350
84,660
613,150
165,200
24,420,255
22,489,277
22,555,715
18,705,029
TOTAL
5,000,000
Equity Transfer
R
VILLAGE OF DEERFIELD
7
ADMINISTRATIVE DIVISION
FUNDING SOURCE OPERATING BUDGET
DEPARTMENT
General
Fund 2001 - 2002
Village Manager,
Finance,
Comm.
Dev., Engineering
ACCOUNT
2001 -02
2000 -01
INCREASE
PERCENT
NUMBER
DESCRIPTION
PROPOSED
BUDGET
(DECREASE)
CHANGE
5115
Benefits
$ 205,240
$ 198,660 $
6,580
3.3
5116
Apparel
900
1,030
(130)
(12.6)
5212
Travel, Training, etc.
48,120
47,110
1,010
2.1
5213
Printing and Advertising
43,250
45,750
(2,500)
(5.5)
5214
Communications
42,200
38,520
3,680
9.6
5315
Insurance
52,000
52,000
0
0.0
5316
Professional
298,590
225,730
72,860
32.3
5317
Contractual
168,500
162,400
6,100
3.8
5216
Utility Services
4,000
4,000
0
0.0
5419
Petroleum Products
21800
2,300
500
21.7
5211
Repairs & Maintenance
46,400
76,770
(30,370)
(39.6)
5218
Miscellaneous
79,740
79,740
0
0.0
5318
Subsidies
47,000
47,000
0
0.0
5231
MV Maintenance
61800
6,760
40
0.6
5412
Supplies
41,450
41,750
(300)
(0.7)
5428
Materials
1,000
1,000
0
0.0
5431
Small Tools & Equipment
2,000
2,000
0
0.0
6111
Equipment
20,600
19,400
1,200
6.2
7317
Vehicle +Equipment Replacement
45,000
45,000
0
0.0
TOTAL (without salaries)
$1,155,590
$1,096,920 $
58,670
5.4
5111
Salaries
1,367,080
1,322,770
44,310
3.4
TOTAL
$2,522,670
$2,419,690 $
102,980
4.3
Per Capita Cost
$140.13
$134.41
Number of Employees:
Full time
16
16
Part time
(Full time Equivalent)
2.70
3.40
7
'
'PUBLIC
VILLAGE OF DEERFIELD
SAFETY DIVISION
FUNDING SOURCE OPERATING BUDGET
General Fund 2001 -2002
DEPARTMENT
Police
'ACCOUNT
2001 -02
2000 -01
INCREASE
PERCENT
NUMBER DESCRIPTION
PROPOSED
BUDGET
(DECREASE)
CHANGE
Benefits
$ 601,280
$ 534,830
$ 66,450
12.4
'5115
5116
Apparel
47,450
47,100
350
0.7
5212
Travel, Training, etc.
44,800
37,250
7,550
20.3
'
5213
Printing and Advertising
8,000
8,000
0
0.0
5214
Communications
60,250
48,000
12,250
25.5
5315
Insurance
136,400
136,400
0
0.0
t5316
Professional
4,500
41900
(400)
(8.2)
5317
Contractual
89,200
84,540
4,660
5.5
'
5419
Petroleum Products
39,700
36,500
3,200
8.8
5211
Repairs & Maintenance
18,000
24,000
(6,000)
(25.0)
'
5218
5231
Miscellaneous
MV Maintenance
8,200
35,200
7,100
32,500
1,100
2,700
15.5
8.3
5412
Supplies
44,000
46,700
(2,700)
(5.8)
'6111
Equipment
86,000
29,700
56,300
189.6
7317
Vehicle +Equipment Replacement
210,000
210,000
0
0.0
'
TOTAL (without salaries)
$1,432,980
$1,287,520
$ 145,460
11.3
5111
Salaries
3,765,000
3,553,260
211,740
6.0
'
TOTAL
$5,197,980
$4,840,780
$ 357,200
7.4
Per Capita Cost
$288.74
$268.90
'
Number of Employees:
Full time
55
54
Part time
'
(Full time Equivalent)
2.50
2.30
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FUNDING SOURCE
Street Fd. Sewer Fd.
Water Fd. Garage Fd.
VILLAGE OF DEERFIELD
PUBLIC WORKS DIVISION
OPERATING BUDGET
2001 - 2002
DEPARTMENT
Street, Sewer
Water, Garage
ACCOUNT
NUMBER DESCRIPTION
2001 -02
PROPOSED
2000 -01
BUDGET
INCREASE
(DECREASE)
PERCENT
CHANGE
5115
Benefits
$ 324,860
$ 300,670
$ 24,190
8.1
5116
Apparel
16,000
11,700
4,300
36.8
5212
Travel, Training, etc.
9,000
6,800
2,200
32.4
5213
Printing and Advertising
6,300
5,700
600
10.5
5214
Communications
52,200
36,100
16,100
44.6
5315
Insurance
215,010
215,010
0
0.0
5316
Professional
34,100
32,600
1,500
4.6
5317
Contractual
880,500
322.,600
557,900
172.9
5216
Utility Services
310,800
296,400
14,400
4.9
5419
Petroleum Products
37,100
32,500
4,600
14.2
5211
Repairs & Maintenance
330,100
421,600
(91,500)
(21.7)
5210
Equipment Rental
11,000
11,000
0
0.0
5425
Salt
80,000
75,000
5,000
6.7
5221
Occupancy
40,000
40;000
0
0.0
5218
Miscellaneous
22,900
21,800
1,100
5.1
5427
Aggregates.
112,400
103,400
9,000
8.7
5426
Chlorine
4,500
4,500
0
0.0
5432
Purchase of Water
1,950,000
1,800,000
150,000
8.3
5231
MV Maintenance
106,700
93,600
13,100
14.0
5412
Supplies
160,100
142,700
17,400
12.2
5428
Materials
220,000
196,000
24,000
12.2
5431
Small Tools & Equipment
5,900
5,400
500
9.3
6111
Equipment
127,400
106,250
21,150
19.9
5429
Street Signs
11,000
9,000
2,000
22.2
7316
Depreciation
130,000
130,000
0
0.0
7116
Bond Principal
290,000
275,000
15,000
5.5
7217
Bond Interest
198,410
210,440
(12,030)
(5.7)
7317
Vehicle +Equipment Replacement
158,000
158,000
0
0.0
TOTAL (without salaries)
$5,844,280
$5,063,770
$ 780,510
15.4
5111
Salaries
_2,145,800
2,018,830
_126,970
6.3
TOTAL
$7,990,080
$7,082,600
$ 907,480
12.8
Per Capita Cost
$443.84
$393.43
Number of Employees:
Full time
33
32
Part time
(Full time Equivalent)
2.40
2.50
9
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BUDGET NOTES AND ANALYSIS
1
The Village at a Glance
' Incorporated in 1903 and located 27 miles north of downtown Chicago, the Village is
predominantly a community of single family homes. The 1980 Census recorded a
population of 17,430 and 5,489 housing units within a land area of 7.0 square miles.
A 1997 special census showed a population of 18,002. The Village's population has
' increased by 3.3% from 1980, whereas the number of housing units in the Village has
grown by 22.8% to 6,740, indicating a continuing trend toward smaller household sizes.
Year Population Housing Units
' 1980 17,430 5,489
1990 17,327 6,052
Estimated 1994 17,800 6,052
' Special Census 1997 18,002 6,740
Deerfield is recognized as one of the State's wealthiest communities. In the 1990
Census, Deerfield ranked fourth in the State in terms of Median Family Income in
' municipalities with populations of at least 10,000. The Village's $232,200 Median Home
Value at the 1990 Census was 187.0% greater than the statewide median of $80,900.
Over the past ten years the Village has seen considerable building activity,
' particularly in new office /commercial buildings. The southern end of the Village,
which is the Cook County portion and a small portion of Lake County represents
approximately 17% of the Village's tax base and contains a major retailing area as well
as commercial /light industrial development. This area has grown from a 1981 equalized
' assessed valuation (EAV) of 14,313,998 to a 1999 EAV of 155, 518, 847. This includes the
increment for a tax incremental financing (TIF) district. Significantly, there is no
residential development in this major area.
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The Commercial Tax Base
In addition to the residential areas of Deerfield, the Village's tax base also includes
a number of corporate headquarters facilities and other commercial establishments. The
Village's larger office buildings are located primarily along the north -south I -294
Tollway, which is in the western part of the Village, and the east -west Lake Cook Road,
a four -lane road which is near the southern boundary of the Village. Other commercial
areas include Deerfield's downtown business district, which is undergoing a major
redevelopment, and various retail and service firms along Waukegan Road and Deerfield
Road. The following table lists the ten largest taxpayers in the Village.
Percentage
of Total
1 10
Equalized
Village
Assessed
Assessed
Taxpayer
Business Properties
Valuation
Valuation
MidAmerica Asset Management
Deerbrook Shopping Center
$26,598,012
3.2.g
Cornerstone Deerfield LLL
Corporate 500 Center
22,025,648
2.7t
Crane & Norcross
Parkway North
21,921,015
2.7%
Taxpayer of Record
Lake Cook Office Center
18,226,850
2.2%
Travenol Lab Tax Department
Baxter - Office Buildings
15,668,076
1.9%
Estate of James Campbell
Arbor Lake Center
15,407,527
1.9�
Felcor Suites Ltd. Partnership
Embassy Suites Hotel
13,251,715
1.6%
S.M. Brell LP
Hyatt Campus Office Park
7,243,045
.9.-W
Stein Lake Cook III
Office Building
6,129,874
.7%
Draper Kramer Lake Cook
Deerfield Office Center
6,129,866
.7%
$152,601,628
18.5%
1 10
The table below lists the ten largest employers in the Village as determined by a
July 2000 canvass of employers.
Employer
Business /Service Number of Employees
Baxter Health Care Products 1,000
Hewitt Associates Management Consulting 806
Ill. State Student Assistance Comm Student Loans (State Agency) 550
Alliant Foodservice Institutional Food Service 500
Deerfield School District 109 Elementary School District 389
Fujisawa Healthcare Pharmaceuticals 350
Fort James Corporation Paper Based Consumer Products (Hdgtrs) 300
Wm. M. Mercer, Inc. Management Consulting 300
Twp. High School District 113 High School District 239
West Group Publishing 225
The following municipal services and facilities are available in the Village of
Deerfield:
Number of Full -Time Employees (FTE) 111
Miles of Streets 70
Miles of Alleys 4
Miles of Sewers 140
Police Protection:
Number of Stations 1
Numbers of Police Officers (authorized) 40
Library Services:
Number of Branch Libraries 1
Number of Books 177,000
Circulation 340,000
Recreation Facilities:
Number of Parks and Playgrounds 20
Park Area in Acres 288
Municipal Water Utility:
Population Serviced 6,050
Average Daily Pumpage 2,971,916 gals.
Miles of Water Mains 82
Municipal and Other Governmental Services
The Village of Deerfield is governed by a President /Mayor and Board of six Trustees,
all of whom are elected on an at -large basis. Pursuant to a referendum on April 15,
1975, the Village is a home rule unit under Illinois law. In 1952, the Village
adopted an ordinance creating the position of Village Manager. The Manager is
responsible for the day -to -day operations of the Village and its 111 full time
employees (FTE), of which 40 are sworn police officers. The only collective
bargaining unit among Village employees represents the patrol officers. The Village
has a complex of governmental buildings including the Village Hall (constructed in
1959 and remodeled in 1988/89), the $980,000 Police Building addition to the Village
Hall, constructed in July, 1980, and the Village Hall Annex constructed in 1959
11
(also houses the township offices). The Village's $1,500,000 public library was
' constructed in 1971. Recent interior improvements to the library have included an
elevator and other accessibility improvements and a new fiction room in the lower
level, completed in 1995. The main floor was renovated in 1998. In 1988 the
Village and the Deerfield Park District constructed a $3,300,000 public works
' garage. An enhanced 911 telephone emergency system was installed in 1991.
Deerfield has purchased Lake Michigan water from the City of Highland Park on a
contractual basis since 1913. The Village maintains three pumps at the reservoir in
' Highland Park and has 82 miles of water mains through which approximately one
billion gallons of water per year flow. The Village has a one million gallon
elevated tank and a 4.3 millon gallon underground reservoir. The adjacent Village
of Riverwoods purchases approximately one -third of its water supply from Deerfield
' (the balance of Riverwoods is served by private wells).
Water Improvement
' The Village is in the process of building a transmission main and a 2,000,000 gallon
reservoir. It is anticipated that this will satisfy the Village's need for potable
water capacity until the year 2021. See Water Improvements, page 52.
' The Village is served by separate sanitary sewers (70 miles) and storm sewers (70
miles) with treatment provided by the Village owned sewage treatment plant. The
Village's most recent treatment plant expansion was completed in 1978. The
Village's 25� share of the $4.7 million cost was funded with general obligation
' bonds. The plant has a hydraulic design capacity sufficient to serve a population
of 30,000. The Village anticipates this capacity will be sufficient for the
foreseeable future.
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BUDGET CALENDAR
BUDGET PREPARATION AND LEGISLATIVE ENACTMENT FOR FISCAL YEAR 2001 -02
DATES OPERATING TIMETABLE RESPONSIBILITY CENTER
January 8 -26
- Preparation of department
Department heads,
budgets
Staff
January 29
- All departmental budgets returned
to Village Manager for review
January 29-
- Manager reviews budget with
Village Manager,
February 9
department heads
Finance Director,
Department heads
February 12
- Completed budgets to Finance
Finance Department
Department for computation and
typing; further review when necessary
March 2
- Budget to Mayor and Board of Trustees
Finance Department
for review
March 2 -16
- Review by Mayor and Board of Trustees
Mayor and Board
of Trustees
March 5
- Adopt ordinance calling for tentative
Board of Trustees
budget and publication
March 8
- Legal publication of notice of public
Staff
inspection of budget
March 8
- Proposed budget placed on file for
Staff
review by public
March 19
- Commence budget review meetings
Mayor and Board of
Trustees,
Finance Director,
Department heads
April 5
- Notice of budget hearing
e
Staff
April 16
- Public hearing and Board meeting
Resolution by Mayor
and passage of the budget
and Board of
Trustees
April 30
- Budget Effective Date
May 1 -April 30
- Implement and Administer Budget
Staff
May 1 -April 30
- Review of Progress toward Goals
Staff, Mayor and
and Objectives
Board of Trustees
December 3
- Board Commentary on 2001 -02 Budget
Mayor and Board
of Trustees
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MAJOR BUDGET POLICIES AND OBJECTIVES
VILLAGE GOALS
• To maintain a safe, healthy atmosphere in which to live and work.
• To provide for the Village's long term financial stability.
• To respond in an efficient and effective manner to community needs.
MAJOR BUDGET POLICIES FOR THIS FISCAL YEAR
• Base Salary Increase - 3.75t
• Village property tax decrease of 3t (10th reduction in a row)
• Increase in water and refuse rates.
• Capital Projects -
Water System Improvements: Improvements consist of a new reservoir,
pump station and transmission main. Financing of $8,500,000 done by a bond
issue and internally raised funds. On 12/15/97 a $5,000,000 bond issue was
sold for the water improvement program. Capital Project item #34 A -D
describes, this year's improvements.
Street Rehabilitation Project of $705,000. Capital Project item #4.
' Downtown Redevelopment, Village Center: The Village has completed its
obligations and responsibilities for the redevelopment except for the
repayment of long term debt and the following projects:
' - Streetscape work, Capital Project item numbers 42 and 43 totalling
$3,270,000 over two budget years.
- Improvement of the Osterman Avenue and Waukegan Road intersection,
Item #41 totalling $300,000.
' -Minor Road and site work costing less than $100,000.
ANALYSIS OF MAJOR BUDGET POLICIES AND OBJECTIVES:
' Water System Improvements. In 1998 -99 the Village began implementing water
system improvements of approximately $8,500,000. The improvements consist of
additional water storage, pumping and transmission mains. They are the first
major improvements to the water system in approximately 25 years. The Village
' sold a $5,000,000 bond issue in December of 1997. Any additional funds will
come from Water Department revenues.
BUDGET PROCESS
The budget is a master financial plan which represents services which will be
provided to the community and the sources of funds required to perform these
services. The budget developed by the Village is regulated through the
' Illinois Statutes. The Village is a home rule city. As a home rule city, the
Village has: (1) a wider range of revenue items available, (2) no tax rate
maximum, and (3) the ability to issue general obligation debt without limit.
The Village has been sparing in the use of the tax levy (see page 27), and the
' only home rule revenue source utilized by the Village is a 6% hotel tax which
provides projected revenue of over $2,200,000. The Budget Act allows for
control of the budget at the fund level. However, the Village requires its
department heads to control their budgets at the departmental level.
' The budget process is analyzed in two separate parts - the operating budget
and the capital program. The process has many connecting points, and care is
taken to not neglect one for the other. Both the capital and operating
' budgets should be viewed over a period of time in excess of the budget year.
The operating and capital budgets are developed with a focus on long term
solvency. To maintain a long term focus, the Village uses presentations of
projected figures for the operating budget for two future years, in addition
' to the budget year, as well as the five year capital project budget.
1 14
Budget Amendment. While it is rare for the Village to amend the budget,
the Village can do so. Two- thirds of the corporate authorities then holding
office may revise the budget providing that funds are available for the
designated purpose.
Bond Issues. The last bond issues sold by the Village were in 1997 -98.
These bond issues were $17,000,000 for the Village downtown redevelopment
project and $5,000,000 for the beginning of the Village water renovation
project. These issues will not impact the property tax levy. The water bonds
will be paid out of water fund revenues and the downtown redevelopment bonds
will be paid from TIF proceeds.
Operating Budget. The budget process is a continuous one for Village
staff, the Village Manager and members of the Board of Trustees. There is a
constant review of priorities and goals and the means to accomplish them. In
joint meetings with department heads, supervisors prepare their operating
budgets, which are reviewed and adjusted by the department head, prior to
further review by the Finance Director and the Village Manager. After these
reviews by the Village staff, the preliminary budget is prepared and sent to
the Mayor and Board of Trustees. At that point, the Finance Committee of the
Board of Trustees meets to review the budget. The committee's analysis is
wide ranging, including discussion of all operating expenditures, existing and
potential revenue sources, and requirements of the Village's physical plant.
In conjunction with its review of specific programs and services, the
Committee also discusses the present and future needs of the citizenry.
Capital Program. In its capital projects program, the Village identifies
construction expenditures in excess of $5,000. These expenditures are shown
in the capital projects budget, pages 149 -153. These projects are brought to
the Village's attention, generally by the Director of Public Works and
Engineering, other Village personnel, the Village Board, members of the
public, or by outside professional consultants. These items are prioritized
by staff members, commencing with the Director of Public Works and
Engineering, the Village Manager and the Finance Director. They are then
submitted to the Village Board for consideration, prior to presentation at a
public hearing. During the process of prioritization, the available methods
of financing are also reviewed.
Effects of Capital Projects on Operating Budget. The Capital Improvement
Program can be divided into three parts: Maintenance, Improvements and
Additions, and Redevelopment.
Maintenance. It is difficult to assign a savings value to
maintenance programs; however, as a rule of thumb, money spent on the
rehabilitation of streets, that is, bringing a marginal street up to standard,
adding curb and gutter where needed, as opposed to complete reconstruction of
the street, has a factor of about 6 to 1. The $705,000 that the Village is
spending on street maintenance would eventually save in excess of $4,000,000
over complete reconstruction.
Improvements and Additions. There are no additions to the Village
Capital Plan which require additional personnel. The only additions which
appear to have additional costs involved are some of the street lighting
projects. The electricity for street lighting is covered under the Village's
franchise agreement with Commonwealth Edison, so electrical costs are free;
however, the maintenance of an intersection is approximately $1000 per month.
Redevelopment. Redevelopment of the Village's downtown is into
its third fiscal year. It is estimated that the cost to the Village will be
approximately $150,000 in lost sales tax during the period of construction,
spread over two fiscal years. It is projected that sales tax in the new
development will be approximately $350,000 per year, an increase of 100% -200%
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BASIS OF BUDGETARY ACCOUNTING
Basis of accounting refers to when revenues and expenditures or expenses are
recognized in the accounts and reported in the annual budget.
All Governmental Funds (General Fund, Special Revenue Funds, Capital
Project Funds) are accounted for using the modified accrual basis of
accounting. Their revenues are recognized when they become measurable and
available as net current assets. The Village's share of State- assessed income
taxes, gross receipts, and sales taxes are considered "measurable" when in the
hands of intermediary collecting governments and are recognized as revenue at
that time. Anticipated refunds of such .taxes are recorded as liabilities and
reductions of revenue when they are measurable and their validity seems
certain.
Expenditures are generally recognized under the modified accrual basis of
accounting when the related fund liability is incurred.
The Village charges operating departments for equipment and motor vehicles
based on the current market value and estimated years of useage. These funds
are accumulated in the Vehicle and Equipment Replacement Fund until the
equipment or motor vehicles are purchased.
Agency Fund assets and liabilities are accounted for on the modified
accrual basis.
All Proprietary Funds and Pension Trust Funds (Enterprise, Internal
Service, Police Pension) are accounted for using the accrual basis of
accounting. Their revenues are recognized when they are earned, and their
expenses are recognized when they are incurred. Unbilled waterworks and
Sewerage Fund utility service receivables are recorded at year end.
BUDGET AND FINANCE POLICY
Infrastructure Management. The Village believes that ongoing maintenance
of its infrastructure and equipment is of prime importance to reduce the risk
of emergency repairs and avoid the cost increases of deferred maintenance. To
finance capital projects, the Village utilizes standard capital raising
techniques such as General Obligation and Revenue Bond Issues as well as pay -
as- you -go practices when reasonable. Two examples of the pay -as -you go
program are (A) the Vehicle and Equipment Replacement Fund and (B) the
Infrastructure Replacement Fund. The purpose of the Vehicle and Equipment
Replacement Fund is to keep annual expenses in balance while providing
sufficient funds for the replacement of vehicles and major equipment items
which cost in excess of $5,000. The Vehicle and Equipment Replacement Fund is
fully funded. The Village also has established an Infrastructure Replacement
Fund to provide funding for ongoing maintenance of the Village's
infrastructure, primarily streets and underground improvements. This year the
Infrastructure Replacement Fund will fund $705,000 for street resurfacing and
renovation. In the last ten years the Village has resurfaced or rehabilitated
approximately 50% of all streets in the Village. A water system imrovement
program will increase storage, transmission and pumping capacity, which will
benefit all Village residents. A transfer of $5,000,000 from General Fund
Surplus to the Intrastructure Maintenance Fund will be made this year to
provide for the long term maintenance of the infrastructure of the Village.
DEBT POLICY
The Village of Deerfield is a home rule municipality and, as such, has no debt
limitations. If, however, the Village was a non -home rule municipality,
according to Illinois statutes, its available debt limit would be as follows:
1 16
Assessed Valuation - 5/1/99* $701,084,856
Legal Debt Limit - 8.625 60,469,000
Amount of Debt Applicable to Limit 3,788,185
Legal Debt Margin Available 56,680,815
*1999 equalized assessed valuation
The figures demonstrate that the Village has been frugal in its use of its
home rule debt authority.
The Village's ratio of net bonded debt to be paid from property tax is .63 %,
approximately .21W of its estimated full values. This compares with a median
average of 1.73W of estimated full value for cities of 10,000- 24,999 in
Moody's report on 1997 valuations.
In determining the source of funds for major projects, the Village's
particular borrowing requirements are identified and analyzed. In light of
these requirements, the Village balances its available cash and the
possibility of using local improvement or special taxing districts, lease
financing and long term debt. As part of the review, interest rate cycles and
the current level of Village debt are considered. The Village also reviews
the potential for issuing short term versus long term debt. The Village's
current bond rating is AAA by Moody's, issued in December 1997.
The Village's policies in the issuance of debt are (1) to attempt to keep a
relatively even debt service levy, allowing it to increase as new equalized
assessed valuation is available and as capital needs arise. The Village must
reconcile the objective for a stable levy with the fact that delayed
improvements or maintenance often have a higher true cost. Summarily, the
goal to keep an even debt service levy must be balanced against the necessity
of the project. (2). The Village will not issue long term debt for short term
projects. The life of the financing must not exceed the life of the.project.
The use of long term debt is subject to careful review by the Board of
Trustees.
ACCOUNTING AUDITING AND FINANCIAL REPORTING POLICIES
1. An independent audit will be performed annually.
2. The Village will produce annual financial reports in accordance with
Generally Accepted Accounting Principles (GAAP) as outlined by the
Governmental Accounting Standards Board.
3. The Finance Department will report to the Mayor and Board of Trustees and
to the departments on a monthly basis the amount of funds expensed or
expended for the month and year -to -date vs. budget and projected.
4. The Finance Department will also report on an ad hoc basis on any other
financial items which will affect the Village's financial picture.
MAJOR REVENUES IN EXCESS OF $800,000
Property Tax - $2,669,000. The Village's second largest revenue item is
the property tax. Deerfield is a home rule municipality, and, as such, has no
limit on the amount it can levy for property taxes. (The Village collection
on its property tax levy has averaged 99.5% over the last five years). The
Village has been sparing in its use of the property tax levy as is shown in
the chart on page 26. For the past five years the Village's property tax levy
has declined both in tax rate and real dollars. The property tax is primarily
used for: Debt Service - 12 %, Pensions - 48�, Refuse Services - 28 %, Street
Department - 12 %.
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Sales Tax - $3,000,000 projected - Sales tax, which is now the Village's
largest single revenue item, is a 1� tax on the exchange of all tangible
personal property within the Village. This tax is collected by the State and
remitted to the Village. The Village is projecting an increase from fiscal
year 2000 -01 due to the addition of significant retail businesses in the
Village's new downtown. In spite of significant construction in the central
business district, the sales tax is reacting strongly. In 1999 -00 sales taxes
collected were $2,590,954. The increase is largely due to many additional
retail businesses coming into the Village. Estimated receipts for 2000 -01 are
$2,900,000.
Income Tax - $1,425,000 projected - The Village receives a portion of the
State of Illinois Income Tax receipts. This projection is consistent with
the estimates of the Illinois Department of Revenue.
Hotel /Motel Tax - $2,200,000 projected - This revenue estimate is based
on historic occupancy levels and room charges.
Interest Earnings - $2,615,600 projected - The largest dollar amount of
interest is earned in the Police Pension Fund, where $1,500,000 is budgeted.
The projections are based on existing investments and on amounts to be
invested in the coming year. In addition, in the operating funds, the
projection of $699,600 in interest revenue is based on a 90 -day treasury bill
earning at a rate of 4.250.
User Charges - Village budgetary policy requires that those funds which
can be reasonably financed by a user charge be so financed.
water - $3,653,000, the budgeted amount for water sales, is based on
the rate of $2.85 per 100 cubic feet. The current rate of $2.85 is an
increase beginning May 2, 2001 from the prior rate of $2.65 per 100 cubic
feet.
Sewer - $1,680.,000, the budgeted amount for sewer charges, is based
on current usage and the sewer charge of $1.83 per 100 cubic feet.
Refuse - $330,000, the budgeted amount for refuse billing, is based
on the existing rate and the existing number of homes. Residential refuse
billing was increased on 5/1/01. The current projection of revenue is
$630,000.for the budget year.
Revenue Estimates - Village policy requires that revenue estimates be
based on conservative projections. It is unusual for actual Village revenues
to fall short of projections. In the past, this standard has been
consistently accomplished.
1
1 18
EQUALIZED
ASSESSED VALUATION FOR TAX
PURPOSES
Net for Taxing
Incremental
Tax Levy
Year
Purposes
Valuation
Total
'
1993
$570,794,665
$113,121,403
$683,916,068
1994
583,049,834
108,488,071
691,537,905
1995
603,544,983
113,992,115
717,537,098
1996
624,187,752
123,787,468
747,975,220
'
1997
648,880,301
135,365,481
784,245,782
1998
677,651,742
155,971,065
833,622,807
1999:
Cook County
86,392,477
75,872,381
162,264,858
'
Lake County
614,693,379
95,199,355
709,892,734
Total:
$701,085,856
$171,071,736
$872,157,592
1
1 18
1
FINANCIAL CONDITION OF THE FUNDS I
Fund - The fund is a self balancing group of accounts which includes
'
revenues, expenditures, assets and liabilities. Each fund has some specific
purpose, either funding a pension, providing for the treatment of sewage, or
funding capital maintenance or replacement programs. The way to distinguish a
fund from an activity is that a fund will have exclusive revenue items as well
,
as expenditures. Normally expenses are to be balanced with revenues within a
fund.
Generally, the funds of the Village are in sound condition and, if the budget
'
performs as projected, they will continue to have available balances by year
end. The exceptions to this, as currently budgeted, are the Street,
Scavenger, Garage and Emergency Services Funds.
1
FINANCIAL CONDITION OF THE VILLAGE
The Village continues to be in sound financial condition. This is evidenced
'
by:
1. Moody's rating of AAA.
2. Continuation of increases to General Fund Revenue.
'
3. Revenue continuing to expand at a sustainable rate.
4. Debt levels are low compared to national levels.
5. Continued improved funding of pension funds.
6. Continuing maintenance of the Village plant and equipment.
7. Full funding of the Vehicle and Equipment Replacement Fund.
'
FUTURE YEARS PROJECTIONS
The Village projects its Operating Fund two years into the future. Estimates '
are conservative. The Village is assuming a general increase of 3% for items
not guaranteed by contract or other similar surety.
DOWNTOWN REDEVELOPMENT '
Southwest Quadrant: An area comprised of approximately 17 acres is the
subject of a redevelopment agreement which required the razing of t
approximately 140,000 square feet of retail, office and residential properties
which has been replaced by 255,000 square feet of retail and office space.
The development was built by CRM Properties, Inc. Occupancy began in April
2000 and is ongoing at this time. '
Southeast Quadrant: Mesirow Stein is the developer of approximately five
acres at the southeast corner of Deerfield Road and Waukegan Road. The
Mesirow Stein development will contain approximately 50,000 square feet of '
retail and office space and 60 apartments. Construction began in spring of
2000, with completion anticipated in summer of 2001.
South Commons: James Company is the developer of the South Commons, an '
area southwest of the downtown area. The plan calls for approximately 150
units of condominiums and townhomes on approximately 10 acres. Construction
began in the spring of 2000. Completion is anticipated in the summer of 2001.
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1
VILLAGE OF DEERFIELD, ILLINOIS
' SUMMARY OF SIGNIFICANT ACCOUNTING AND BUDGETING POLICIES
The Village of Deerfield, Illinois, was incorporated April 14, 1903. The Village
operates under a Board /Manager form of government and provides the following
' services as authorized by its charter: public safety (police), highways and
streets, sanitation, health and social services, culture, recreation, public
improvements, community development and general administrative services.
' The accounting policies of the Village of Deerfield, Illinois, conform to
generally accepted accounting principles as applicable to governments.
The following is a summary of the more significant policies.
' A. Reporting Entity and Its Services
B. Basis of Presentation - Fund Accounting
' The accounts of the Village are organized on the basis of funds, each of which
is considered a separate accounting entity. The operations of each fund are
accounted for with a separate set of self - balancing accounts that comprise its
assets, liabilities, fund equity, revenues, and expenditures, or expenses, as
' appropriate. Government resources are allocated to and accounted for in
individual funds based upon the purposes for which they are to be spent and the
means by which spending activities are controlled.
'
General Fund - The General Fund is the general operating
fund of the Village.
It is used to account for all financial resources except
those required to be
accounted for in another fund.
'
Special Revenue Funds - Special Revenue Funds are used
to account for the
proceeds of specific revenue sources (other than special
assessments or major
capital projects) that are legally restricted to expenditures for specified
purposes. The following funds are Special Revenue Funds:
'
Enhanced 911
Street
Motor Fuel Tax
'
IMRF
Emergency Services
Debt Service Fund - Debt Service Funds are used to account
for the accumulation
'
of resources for, and the payment of, general long -term debt
principal, interest,
and related costs. The Debt Service Fund has been treated
as a single fund and
budgeted in a like manner by the Village.
Capital Project Funds - Capital Project Funds are used to account for financial
resources to be used for the acquisition or construction of major capital
facilities (other than those financed by Proprietary Funds, Special Assessment
Funds, and Trust Funds). These projects are budgeted in the Capital Projects
' Budget. In addition, the following funds are Capital Project Funds:
Infrastructure Replacement Fund
Vehicle and Equipment Replacement Fund
' Enterprise Funds - Enterprise Funds are used to account for operations (a) that
are financed and operated in a manner similar to private business enterprises,
where the intent of the governing body is that the costs (expenses, including
' depreciation) of providing goods or services to the general public on a
continuing basis be financed or recovered primarily through user charges; or (b)
where the governing body has decided that periodic determination of revenues
earned, expenses incurred, and /or net income is appropriate for capital main-
' 20
tenance, public policy, management control, accountability, or other purposes.
The Village has the following Enterprise Funds:
Water Fund
Sewer Fund
Refuse Fund
Parking Lot Funds
Internal Service Funds (Garage) - Internal Service Funds are used to account for
the financing of goods or services provided by one department or agency to other
departments or agencies of the Village, or to other governments, on a
cost - reimbursement basis. The Village has one Internal Service Fund which is the
Garage Fund.
Trust and Agency Funds (Police Pension) - Trust and Agency Funds are used to
account for assets held by the Village in a trustee capacity or as an agent for
individuals, private organizations, other governments, and /or other funds. These
include Pension Trust and Agency Funds. Pension Trust Funds are accounted for
in essentially the same manner as proprietary funds since capital maintenance is
critical. Agency Funds are custodial in nature (assets equal liabilities) and
do not involve measurement of results of operations. The Police Pension Fund is
the only Trust Fund within the Village.
Component Unit - Deerfield Public Library - The Deerfield Public Library has a
separately elected seven - member board which annually determines its budget and
resulting tax levy. Upon approval of the Government, the levy is submitted to
the County. All debt of the Library is secured by the full faith and credit of
the Government which is wholly liable for the debt. The Library, while servicing
the general population of the Government, does not provide services entirely to
the Government. Because the Library possesses the characteristics of a legally
separate government and'does not service the primary government, the Library is
reported as a component unit in this budget.
C. Basis of Accounting
Basis of accounting refers to when revenues and expenditures or expenses are
recognized in the accounts and reported in the annual budget.
All Governmental Funds (General Fund, Special Revenue Funds, Capital Project
Funds) are accounted for using the modified accrual basis of accounting. Their
revenues are recognized when they become measurable and available as net current
assets. The Village's share of State - assessed income taxes, gross receipts, and
sales taxes are considered '!measurable" when. in the hands of intermediary
collecting governments and are recognized as revenue at that time. Anticipated
refunds of such taxes are recorded as liabilities and reductions of revenue when
they are measurable and their validity seems certain.
Expenditures are generally recognized under the modified accrual basis of
accounting when the related fund liability is incurred.
Agency Fund assets and liabilities are accounted for on the modified accrual
basis.
All Proprietary Funds and Pension Trust Funds (Enterprise, Internal Service,
Police Pension) are accounted for using the accrual basis of accounting. Their
revenues are recognized when they are earned, and their expenses are recognized
when they are incurred. Unbilled Waterworks and Sewerage Fund utility service
receivables are recorded at year end.
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1 22
Village of Deerfield
2001 Proposed Property Tax Levy with five year comparison
-'Fund, 7
1997
1998
1999
2000
2001` -
(Proposed)
,
M
(proposed)?;
S
ytµ
t
Street
330,000
330,000
330,000
330,000
330,000
'IMRFs5 ' `
510,000
510,000
500,000
490,000
490,000
FICA '•, _:
400,000
400,000
400,000
400,000
400,000
.Police Pensions ,,
280,000
300,000
320,000
340,000
375,000
SCavellger t" _
725,000
740,000
755,000
755,000
755,000
'Debt.;Servicej(net)
699,155
619.105
553.825
442.495
319.000
Y'
Total Village , =i
2,944,155
2,899,105
2,858,825
2,757,495
2,669,000
✓:� ,5 gr'� r �4
Library F
1,269,000
134. 3,000
1,420,000
1,384,000
1,423,000
Combined L'e r
4,213,155
4,242,105
4,278,825
4,141,495
4,092,000
Tax Rate History
a' EA V ter,
648,880,301
677,651,742
701,085,856
720,000,000
750,000,000
i km
Tax Rate(iper�$100)' 'r
(est)
(est)
py r aq tiJ
1/illage `:r. 3� r4
0.454
0.428
0.408
0.383
0.356
aA_•�n
0.196
0.198
0.203
0.192
0.190
Combined -
0.649
0.626
0.610
0.575
0.546
1 22
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Property Tax Dollar Apportionment (1)
1999 Tax Levy Collected 2000
School District 1
34.7%
Village of Deerfield
5.8%
School District 113
29.5%
(1) The Village is in several taxing districts. The illustrated
apportionment is generally representative of the Village as a whole.
erfield Public
Library
2.8%
Park District
5.9%
Fire Prevention
District
7.7%
ellaneous
3.2%
23
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lunicipal Sales Ta)
13.0%
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Budget Do
State Income Tax
5.7%
Village, Other
13.2%
liar, Where It
From 2001 -2002
Comes
Cash
Hotel Tax Balance/Transfers
0
8.8% 11.8%
Motor Fuel Tax-7qq
2.4%
Vehicle Stickers)
1.3%
Refuse Charges
1.5%
Water Charges
14.6%
Interest Earnings
10.4%
Village Property Tax
10.6%
Sewer Charges
6.7%
This Chart illustrates the major funding sources of the Village. Contrary to popular
opinion, property tax is less than 11% of the Village's funding sources
24
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1 Budget Dollar,
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keneral
Oblig
1
Debt
14.2%
1
Police Inc
'
Pensio
24.2 °r
2001-
Where It Goes
2002
General
Miscellaneous Government
8.2% 10.3%
Dater
7.0%
Scavenger
5.6%
T
4
Street
' 9.9%
The Largest use of the Village's resources is the Public Works Department.
' The primary source of their funding comes from user charges. The second
largest user of the Village's resources is the Police Department.
Public Works (43.1 %) - Water, Sewer, Street, Scavenger, and MFT
t 25
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1
ICHART 4 - COMPARISON OF EAV AND VILLAGE TAX RATE
1
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The Village tax levies have increased only
moderately if at all.
In the property Tax System, Equalized Assessed
Valuation Tax Levies and Tax Rates are
intertwined In the Village ofDeerJield, the
Equalizes Assessed Valuation has risen sharply.
Equalized Assessed Valuation
2000 and 2001 Estimated
800
3300
0.e
0.55
0.5
0.45
0.4
750
700
3200
y 3100
�c 3000
2900
2800
850
B
800
550
0.35
500
2700
2800
1991
1992 1993 1994 1995 1998 1997 1998 1999 2000 2001
Levy Years
❑ Equalized Assessed Valuatbn
The Village tax levies have increased only
moderately if at all.
In the property Tax System, Equalized Assessed
Valuation Tax Levies and Tax Rates are
intertwined In the Village ofDeerJield, the
Equalizes Assessed Valuation has risen sharply.
26
Property Tax Rates 1991 -2001
2000 and 2001 Estimated
Tax Levies 1991 -2001
2001Proposed
3300
0.e
0.55
0.5
0.45
0.4
3200
y 3100
�c 3000
2900
2800
0.35
2700
2800
1991 1992
1993 1994 1995 1999 1997 1998 1999 2000 2001
Levy Years
❑ Ytliage Properly Tex Levy
26
Property Tax Rates 1991 -2001
2000 and 2001 Estimated
0.55
0.e
0.55
0.5
0.45
0.4
0.35
1991
1992 1993 1984 1995 1990 1997 1998 1999 2000 2001
Levy Years
❑ Property Tax Rate
26
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CHART 5 — COMPARISON OF TOTAL TAX BILL AND VILLAGE SHARE
These graphs depict the property tax bill on one specific property. It shows that the Village's
share is a small portion of the total and the dollar amount received by the Village has
remained constant.
Property Tax Bill
Specific Property
I ❑ Specific Property
Village Property Tax
Specific Property
lip ■��`���� �■
❑ Village's Total
Village Percentage of Property Tax Bill
►— 0.1
0 0.09
0.08
cc 0.07
0 0.06 ❑ Percentage
. 0.05
rn
m 1990 1991
1992 eee�
X -Axis
1996 1999
27
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Village of Deerfield
Full Time Employees
as Budgeted
DEPARTMENT
95
96
97
98
99
00
01
02
VILLAGE MANAGER
3
3
3
3
3
3
3
3
FINANCE
7
7
7
7
7
7
7
7
ENGINEERING
1
1
1
1
1
1
1
1
COMMUNITY DEVELOPMENT
5
5
5
5
5
5
5
5
PUBLIC WORKS:
ADMINISTRATION
3
3
3
3
3
3
3
3
STREETS
7
7
7
7
7
7
7
7
UTILITIES MAINTENANCE
11
11
11
11
11
12
12
13
SEWAGE TREATMENT PLANT
8
8
8
8
8
8
8
8
GARAGE
2
2
2
2
2
2
2
2
TOTAL PUBLIC WORKS
31
31
31
31
31
32
32
33
POLICE:
ADMINISTRATION
9
9
9
9
9
9
9
9
COMMUNICATIONS
6
6
6
7
7
7
7
8
INVESTIGATIONS
3
3
3
3
3
3
3
3
PATROL
29
29
29
31
31
31
31
31
YOUTH SERVICES
4
4
4
4
4
4
4
4
TOTAL POLICE
51
51
51
54
54
54
54
55
TOTAL
98
98
98
101
101
102
102
104
28
Village of Deerfield
Part Time Employees
as Budgeted
DEPARTMENT
95
96
97
98
99
00
01
02
VILLAGE MANAGER
0.8
1.0
1.0
1.1
0.6
0.6
0.8
0.2
FINANCE
1.9
1.8
1.8
1.0
0.7
0.8
0.8
0.8
ENGINEERING
0.0
0.0
0.3
0.0
0.0
0.1
0.1
0.0
COMMUNITY DEVELOPMENT
1.7
1.6
1.6
1.0
0.9
1.6
1.7
1.7
PUBLIC WORKS:
STREETS
0.9
1.8
1.8
1.1
1.0
1.8
1.0
1.0
UTILITIES MAINTENANCE
0.7
1.2
1.2
1.1
1.2
1.3
1.0
1.2
SEWAGE TREATMENT PLANT
0.3
0.4
0.4
0.6
0.5
0.5
0.5
0.2
TOTAL PUBLIC WORKS
1.9
3.4
3.4
2.8
2.7
3.6
2.5
2.4
POLICE:
ADMINISTRATION
0.1
0.0
0.0
0.0
0.0
0.0
0.0
0.0
COMMUNICATIONS
1.6
0.5
0.5
0.0
0.4
0.6
0.6
0.8
PATROL
2.2
1.8
1.8
1.8
1.7
1.7
1.7
1.7
TOTAL POLICE
3.9
2.3
2.3
1.8
2.1
2.3
2.3
2.5
PARKING LOTS
0.3
0.4
0.4
0.0
0.0
0.0
0.0
0.0
TOTAL
10.4
10.5
10.7
7.71
7.0
9.0
8.2
7.6
29
1
1
1
1
1
1
1
1
1
1
1
1
J
1
1
1
1
1
1
1
1
1
1
1
1
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1
1
1
1
1
1
1
a
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,. a
r
oc
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1
1
1
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1
1
1
1
1
1
1
1
1
1
1
1
1
1
ADMINISTRATIVE DIVISION and
' PUBLIC SAFETY DIVISION
SOURCES OF FUNDS AND EXPENDITURES
FUNDING SOURCE ACTUAL AND PROPOSED
' General Fund
' REVENUE:
Municipal Sales Tax
' Local Use Tax
State Income Tax
Hotel Tax
' Beer - Liquor Licenses
Food Licenses
' Other Business Licenses
Non - Business Licenses
' Building Permits
Special Police Services
Dispatching Services
'Engineering Charges
Ordinance Violations
' Interest Earnings
Rental Income
Miscellaneous
' False Alarms
Franchise Fees - Cable TV
' Telecommunication Fees
State Grants
1 Federal Grants
Transfer Charges
Transfer to Other Funds
' TOTAL REVENUE
TOTAL EXPENDITURES
NET CHANGE
' Equity Transfer
NET CHANGE
(before Equity Transfer)
t
1999 -00 2000 -01 2000 -01 2001 -02
ACTUAL BUDGET ESTIMATE PROPOSED
$ 2,590,954 $ 2,800,000 $ 2,900,000 $ 3,000,000
242,662
247,500
259,000
270,000
1,330,959
1,300,000
1,375,000
1,425,000
2,096,683
2,100,000
2,180,000
2,200,000
54,250
60,000
68,000
70,000
6,206
5,000
6,500
6,500
37,379
32,500
38,000
38,000
56,586
52,500
53,000
53,000
402,494
250,000
450,000
350,000
84,395
82,000
78,000
79,000
131,716
135,000
135,000
135,000
87,560
5,000
12,500
5,000
396,164
370,000
249,999
245,000
641,539
350,000
700,000
350,000
2,935
1,800
2,800
1,800
80,139
52,000
47,499
52,500
60,615
40,000
55,000
50,000
162,850
155,000
190,000
180,000
470,184
400,000
425,000
450,000
5,145
2,000
2,000
2,000
42,500
45,000
10,000
0
60,000
60,000
60,000
60,000
(1,110,335)
_(740,000)
(1,675,000)
_(300,000)
$ 7,933,578
$ 7,805,300
$ 7,622,297
$ 8,722,800
$ 6,414,830
$ 7,260,470
$ 7,032,972
$ 7,720,650
$ 1,518,748
$ 544,830
$ 589,325
$ 1,002,150
$ 0
$ 0
$ 0
$(5,000,000)
$ 1,518,748
$ 544,830
$ 589,325
$ 1,002,150
30
ADMINISTRATIVE DIVISION and
PUBLIC SAFETY DIVISION
SOURCES OF FUNDS AND EXPENDITURES
FUNDING SOURCE PROJECTED
General Fund
REVENUE:
Municipal Sales Tax
Local Use Tax
State Income Tax
Hotel Tax
Beer - Liquor Licenses
Food Licenses
Other Business Licenses
Non - Business Licenses
Building Permits
Special Police Services
Dispatching Services
Engineering Charges
Ordinance Violations
Interest Earnings
Rental Income
Miscellaneous
False Alarms
Franchise Fees - Cable TV
Telecommunication Fees
State Grants
Federal Grants
Transfer Charges
Transfer to Other Funds
TOTAL REVENUE
TOTAL EXPENDITURES
NET CHANGE
Equity Transfer
NET CHANGE
(before Equity Transfer)
31
2002 -03 2003 -04
PROJECTED PROJECTED
$
3,150,000
$ 3,250,000
270,000
271,000
1,450,000
1,500,000
2,250,000
2,300,000
70,000
70,000
6,500
6,500
38,000
38,000
53,000
53,500
350,000
350,000
79,000
81,000
135,000
140,000
51000
5,000
245,000
245,000
-
350,000
3.50,000
1,800
1,800
52,500
52,500
50,000
50,000
180,000
190,000
450,000
450,000
2,000
2,000
0
0
75,000
75,000
(300,000)
(300,000)
$
8,962,800
$ 9,181,300
$
7,846,890
$ 8,100,060
$
1,115,910
$ 1,081,240
$
0
$ 0
$
1,115,910
$ 1,081,240
1
1 32
GENERAL ADMINISTRATION
MAYOR AND BOARD OF TRUSTEES
The legislative branch of the Village is responsible for interpreting
'
the wishes of the community and determining the policies under which the
Village operates. The people elect the Mayor and six Trustees to four
year overlapping terms for which they receive no compensation.
'
BOARDS, COMMISSIONS, AND COUNCILS
There are twenty independent commissions, councils, and boards
authorized by the Mayor and Trustees or required by State law that are
appointed to advise and assist the Board of Trustees in its policy
decisions. These councils also conduct hearings that pertain to their
function. All positions on these boards are non - salaried.
1. Board of Local Improvements - Consists of seven members (the
Mayor and the Board of Trustees). Makes recommendations to
the Trustees regarding those things that it feels should be
'
done to improve the Village by special assessment, special
taxation, or otherwise. The Village Clerk is secretary to
the Board.
2. Plan Commission - Consists of seven members plus the Mayor
'
(ex- officio), serving three -year overlapping terms, except
the Mayor who serves a four -year term. Members are appointed
by the Mayor with the advice and consent of the Board of
Trustees, and the chairman is designated for a one -year term
in the same manner. The Planning Commission is responsible to
the Board of Trustees for holding public hearings and making
recommendations regarding the Comprehensive Plan, annexation,
sub - division, and zoning (land use, ratio of building to land
'
area, and building height).
3. Board of Zoning Appeals - Has seven members who serve five
year overlapping terms. Appointed by the Mayor with the
'
advice and consent of the Board of Trustees. Responsible to
the Board of Trustees to hear and make recommendations on
applications for variations to the provisions of the zoning
ordinance, and to hear and rule on appeals from orders or
'
decisions made by the administrative officer enforcing the
zoning ordinance.
4. Board of Police Commissioners - Consists of three members,
'
each serving three -year overlapping terms. Appointed by
the Mayor with the advice and consent of the Board of
Trustees. Responsible for all appointments, promotions, and
dismissals involving sworn officers, and conducts entrance
'
and promotional examinations.
5. Police Pension Board - Has five members who serve two -year
terms, including two civilians appointed by the Mayor, two
members elected from the police force, and one member elected
from the beneficiaries of the pension fund. Determines
eligibility of applicants, distributes funds, manages,
'
invests, and controls the police pension fund.
1 32
6. Safety Council - Consists of seven members appointed by the
Mayor with the advice and consent of the'Board of Trustees,
serving three -year overlapping terms. Responsible to the
Board of Trustees to study and make recommendations
regarding Village safety issues relating to traffic.
7. Board of Building Appeals - Consists of seven members appointed
by the Mayor with the advice and consent of the Board of
Trustees, to serve five -year overlapping terms. The members are
responsible to the Board of Trustees to hear appeals on
decisions made by the Building Commissioner enforcing the
building ordinances and to recommend action to the Board of
Trustees regarding such appeals. The Board holds hearings and
makes recommendations to the Board of Trustees regarding changes
in the building codes.
8. Youth Council - Consists of twelve members appointed by the
Mayor with the advice and consent of the Board of Trustees for
three -year overlapping terms. Studies and investigates
activities which might involve or contribute to the delinquency
of juveniles and makes recommendations to the Village Mayor and
Board of Trustees regarding legislation or action to protect the
youth of the Village.
9. Human Relations Commission - Consists of seven members appointed
by the Mayor with the advice and consent of the Board of
Trustees for three -year overlapping terms. Studies and
recommends means of developing better relations between people,
cooperates with the State and Federal agencies, and issues such
publications and reports as it and the Board of Trustees
consider in the public interest.
10. Manpower Commission - Consists of five members appointed by the
Mayor with the advice and consent of the Board of Trustees for
three -year overlapping terms. Reviews possible appointees to the
Village boards, commissions, and councils and makes
recommendations to the Mayor and Board of Trustees.
11. Electrical Commission - Consists of five members appointed by the
Mayor with the advice and consent of the Board of Trustees for
four -year coterminous terms or until their successors are
appointed. Responsible to the Board of Trustees to recommend
standards, specifications, and rules and regulations governing
the installation, alteration, and use of electrical equipment in
the Village.
12. Emergency Services and Disaster Agency - Consists of a director
and such additional members as the director selects. Responsible
for the administration, training and operation of the Agency.
13. Village Center District Development and Redevelopment Commission -
Consists of nine members appointed by the Mayor with the advice
and consent of the Board of Trustees. This Commission advises
the Board on matters which affect the development or
redevelopment of the Village Center District.
14. Energy Advisory and Resource Recovery Commission - Consists of
seven members appointed by the Mayor with the advice and consent
of the Board of Trustees for three year overlapping terms. Its
1
1
1
1
1
1
1
1
L�
1
1
1
1
1
1
1
L
1
33 1
1
1
t 17. Appearance Review Committee - Consists of seven members
appointed by the Mayor with the advice and consent of the
Board of Trustees for three year terms. Responsible for
reviewing exterior design of,new and remodeled buildings in the
tVillage Center and in C -2 Outlying Commercial Districts.
18. Sister City Committee - Consists of five members appointed by
the Mayor with the advice and consent of the Board of Trustees
t for indefinite terms. Communicates with and maintains
friendly relations with Ludinghausen, Germany.
19. Stormwater Manactement Committee - Consists of seven members
' appointed by.the Mayor with the advice and consent of the
Board of Trustees for indefinite terms. Responsible for
making recommendations to the Mayor and Board of Trustees
regarding improvements to the storm and sanitary sewer
' systems.
20. Fine Arts Commission - Consists of seven members appointed by
the Mayor with the advice and consent of the Board of Trustees
' for three year overlapping terms. Responsible for promoting
and encouraging the artistic and cultural environment within
the Village.
tVILLAGE CLERK
The Village Clerk is responsible for the maintenance of the official records
of the Village as required by statute and by the Mayor and Board of Trustees.
' The Clerk acts as custodian of the Village seal which is required on many
documents, publishes legal notices, oversees village elections, and performs
other duties as stated in statute or ordinance. Appointed by the Mayor and
Board of Trustees, the Village Manager serves as the Village Clerk.
' ADMINISTRATIVE DIVISION
All of the expenditures of the following departments - Village Manager,
' Finance, Community Development, and Engineering are included in the
Administrative Division. The revenues and expenditures from the
Administrative Division and Public Safety Division are included in the
General Fund - Sources of Funds and Expenditures, pages 30 and 31.
1
1 34
responsibilities include advising the Board and initiating
matters related to the recovery of resources (recycling) and
tenergy
conservation.
15. Cable and Telecommunications Commission - Consists of nine
members, appointed by the Mayor with the advice and consent of
the Board of Trustees, for three -year overlapping terms.
'
Regulates the use of the Village's right -of -way by
telecommunications service providers. Administers the
Village's Public Access TV System, including operating the
Deerfield InfoChannel. Resolves customer service complaints
'
from residents.
16. Cemetery Association - Consists of three members appointed by
'
the Mayor with the advice and consent of the Board of Trustees
for indefinite terms. Arrange for the care and maintenance of
the Deerfield Cemetery.
t 17. Appearance Review Committee - Consists of seven members
appointed by the Mayor with the advice and consent of the
Board of Trustees for three year terms. Responsible for
reviewing exterior design of,new and remodeled buildings in the
tVillage Center and in C -2 Outlying Commercial Districts.
18. Sister City Committee - Consists of five members appointed by
the Mayor with the advice and consent of the Board of Trustees
t for indefinite terms. Communicates with and maintains
friendly relations with Ludinghausen, Germany.
19. Stormwater Manactement Committee - Consists of seven members
' appointed by.the Mayor with the advice and consent of the
Board of Trustees for indefinite terms. Responsible for
making recommendations to the Mayor and Board of Trustees
regarding improvements to the storm and sanitary sewer
' systems.
20. Fine Arts Commission - Consists of seven members appointed by
the Mayor with the advice and consent of the Board of Trustees
' for three year overlapping terms. Responsible for promoting
and encouraging the artistic and cultural environment within
the Village.
tVILLAGE CLERK
The Village Clerk is responsible for the maintenance of the official records
of the Village as required by statute and by the Mayor and Board of Trustees.
' The Clerk acts as custodian of the Village seal which is required on many
documents, publishes legal notices, oversees village elections, and performs
other duties as stated in statute or ordinance. Appointed by the Mayor and
Board of Trustees, the Village Manager serves as the Village Clerk.
' ADMINISTRATIVE DIVISION
All of the expenditures of the following departments - Village Manager,
' Finance, Community Development, and Engineering are included in the
Administrative Division. The revenues and expenditures from the
Administrative Division and Public Safety Division are included in the
General Fund - Sources of Funds and Expenditures, pages 30 and 31.
1
1 34
DIVISION
Administrative
FUNDING SOURCE
General Fund
ACCOUNT NUMBER
AND CLASSIFICATION
5111 Salaries
5113 Overtime
5114 Part Time
5115 Benefits
5116 Apparel
5211 Repairs & Maintenance
5212 Travel, Training, etc.
5213 Printing and Advertising
5214 Communications
5215 Rental Property Repairs
5216 Utility Services
5218 Miscellaneous
5231 MV Maintenance
5315 Insurance
5316 Professional
5317 Contractual
5318 Subsidies
5412 Supplies
5419 Petroleum Products
5428 Materials
5431 Small Tools & Equipment
6111 Equipment
7317 Vehicle +Equip Replacement
TOTAL
Per Capita Cost
35
EXPENDITURES
DEPARTMENT
Village Manager's, Finance
SUMMARY Comm Dev, Engineering
ACTUAL BUDGET ESTIMATE PROPOSED
1999 -00 2000 -01 2000 -01 2001 -02
$1,117,265 $1,141,000 $1,098,009 $1,184,550
10,560
14,220
12,400
14,900
117,071
167,550
134,040
167,630
135,285
198,660
.145,079
205,240
125
1,030
1,030
900
54,876
76,770
32,400
46,400
28,778
47,110
44,479
48,120
32,504
45,750
45,341
43,250
33,718
38,520
38,679
42,200
0
0
2,000
0
2,734
4,000
4,000
4,000
44,019
79,740
70,741
79,740
3,871
6,760
6,759
6,800
36,602
52,000
37,000
52,000
122,235
225,730
334,729
298,590
109,781
162,400
139,140
168,500
50,300
47,000
41,000
47,000
27,151
41,750
38,348
41,450
1,512
2,300
2,700
2,800
0
1,000
1,000
1,000
1,510
2,000'
1,500
2,000
8,943
19,400
23,899
20,600
41,000
45,000
45,000
45,000
$1,979,839 $2,419,690 $2,299,273 $2,522,670
$134.41 $140.13
ADMINISTRATIVE DIVISION
FUNDING SOURCE
General Fund SUMMARY OF EXPENDITURES
BY CATEGORY
1999 -00
ACTUAL
' BUDGET CATEGORIES
DEPARTMENT
Village Manager's, Finance
Comm Dev, Engineering
2001 -02
2000 -01 2000 -01 2001 -02 BUDGET
BUDGET ESTIMATED PROPOSED OVER /UNDER
2000 -01
BUDGET
Personal Services $1,244,896 $1,322,770 $1,244,449 $1,367,080 $ 44,310
' 5111,5113,5114
Other Services 95,199
' 5211,5214,5215,5216,5231
Contractual 454,202
' 5115,5315,5316,5317,5318
Commodities 135,598
5116,5212,5213,5424,5428
' 5431,5434,5419
126,050 83,838 99,400 (26,650)
685,790 696,948 771,330 85,540
220,680 205,139 219,260 (1,420)
Capital Outlay 49,943 64,400 68,899 65,600 1,200
6111,7317,6415
TOTALS $1,979,839 $2,419,690 $2,299,273 $2,522,670 $ 102,980
1
36
ADMINISTRATIVE DIVISION
FUNDING SOURCE
General Fund SUMMARY OF EXPENDITURES
BY CATEGORY
PROJECTED
BUDGET CATEGORY
Personal Services
5111,5113,5114
Other Services
5211,5214,5215,5216,.5231
Contractual
5115,5315,5316,5317,5318
Commodities
5116,5212,5213,5424,5428
5431,5434,5419
Capital Outlay
6111,7317,6415
TOTALS
37
DEPARTMENT
Village Manager's, Finance
Comm Dev, Engineering
2002 -03 2003 -04
PROJECTED PROJECTED
$1,419,060 $1,466,490
99,750 101,690
718,930 741,740
221,330 223,640
65,830 66,080
$2,524,900 $2,599,640
ADMINISTRATIVE DIVISION
BUDGET ANALYSIS
' 2001 - 2002 PROPOSED BUDGET $2,522,670
2000 - 2001 BUDGET 2,419,690
INCREASE $ 102,980
' PERSONAL SERVICES: (5111 -- Salaries; 5113 -- Overtime;
5114- -Part Time)
Annual Salary Adjustments $ 46,000
Miscellaneous Decreases (1,690)
CHANGES IN PERSONAL SERVICES $ 44,310
' OTHER SERVICES: (5210 -- Equipment Rental; 5211 -- Repairs
& Maintenance; 5214 -- Communications;
t 5215 -- Rental Property Repairs; 5216- -
Utility Services; 5231 - -MV Maintenance)
'
Decrease in Repairs and Maintenance $
Decrease in Building Maintenance
(19,490)
(11,000)
Increase in Communication:
Postage
1,640
'
Telephone
2,200
CHANGES IN OTHER SERVICES
$ (26,650)
'
CONTRACTUAL SERVICES: (5115 -- Benefits; 5315- -
Insurance; 5316 -- Professional;
5317 -- Contractual; 5318- -
Senior Assistance, Historical
Society)
Increase in Professional:
Architect's Fee $
75,000
'
Auditor's Fee
Increase in Medical /Dental Insurance
2,000
6,580
Other Increases
1,960
'
CHANGES IN CONTRACTUAL SERVICES
$ 85,540
COMMODITIES: (5116 -- Apparel; 5212 -- Travel, Training,
etc.; 5213 -- Printing & Advertising;
'
5419 -- Petroleum Products; 5424- -
Miscellaneous; 5428 -- Materials;
5431 - -Small Tools & Equipment;
5434 -- Supplies)
Decrease in Printing and Advertising
$ (4,000)
Increase in D -Tales
1,000
Increase in Travel, Training, Dues
1,010
'
Miscellaneous Increases
570
CHANGES IN COMMODITIES
$ (1,420)
1 38
CAPITAL OUTLAY: (6111 -- Equipment; 6212 - -Motor
Vehicles; 6513 - -Land Acquisition;
6415 -- Improvements Other Than
Buildings; 7317 -- Vehicle and
Equipment Replacement)
Increase in Equipment -See Appendix A
CHANGES IN CAPITAL OUTLAY
39
$ 1,200
$ 1,200
TOTAL INCREASE $ 102,980
1
1
1
1
1
1
1
1
1
1
1
1
L 7
1
1
1
1
1
VILLAGE MANAGER'S DEPARTMENT
Personnel in the Manager's Department serve to join the legislative branch
of the Village to its operating departments. As provided by ordinance, the
Village Manager advises the Mayor and Board of Trustees on policy decisions
and acts as Chief Administrative Officer, supervising the activities of all
department heads and directing the day -to -day operations of the Village. The
Village Manager is also appointed Village Clerk by the Mayor and Board of
Trustees.
The Village Manager's Department is staffed by the Village Manager, Assistant
to the Manager, Executive Secretary, a part -time Administrative Intern and
two part time Secretaries to the Boards and Commissions. All of the
activities of the various boards and commissions are included in the Village
Manager's budget.
The Departmental Objectives for the 2001 -02 fiscal year are as follows:
Provide the Mayor and Board of Trustees relevant and timely
information and advice necessary to evaluate and make policy
decisions.
Direct and advise operating departments in order to meet service
levels established by the Mayor and Board of Trustees.
Encourage citizen participation in Village activities through public
information materials, press relations and cable TV programming.
In conjunction with the Village Attorney, coordinate the preparation
of ordinances, resolutions, contracts, agreements and other documents
for consideration by the Mayor and Board of Trustees.
Represent the Village in working with federal, state, regional and
local agencies and community groups, as well as private enterprises
and not - for - profit organizations.
Encourage strategic and operational improvements through innovation
and professional development.
Develop a motivated workforce through professional employee
evaluations, training and competitive levels of compensation.
Perform the statutory duties required of the Village Clerk's office.
Publish D- Tales, a bi- monthly newsletter mailed to every household
and business in the Village, and program the Village InfoChannel to
provide all residents with up -to -date information.
Village Center Redevelopment - Work with developers in completing the
30 acre downtown redevelopment projects known as: Deerfield Square,
Deerfield Centre and the South Commons residential project.
Illinois Tollway - Work with the Illinois Tollway in completing
northbound ramp at Lake Cook Road by fall of 2001.
Water Projects - Complete water system improvements including new
transmission lines and a new two million gallon underground water
reservoir at Mitchell Park.
1 40
Accomplishments during 2000 -2001:
Worked closely with the three developers in implementing the terms and
conditions agreed to in the downtown redevelopment contracts.
Annexed the Walgreens property (Headquarters) on Wilmot Road.
Awarded new five year residential scavenger service contract.
Negotiated two year Collective Bargaining Agreement with the police
union (FOP).
Work Statistics
1997
1998
1999
2000
Ordinances Passed
55
56
56
49
Resolutions Passed
17
26
17
15
Village Board Meetings
25
26
25
24
D -Tales Published
6
6
6
6
Business Licenses Issued
91
90
82
82
Liquor Licenses Issued
33
29
28
30
Vending Licenses Issued
180
143
156
145
Parking Permits Issued
725
726
719
707
Distributions to Mayor and
Board
52
52
52
52
Community Development Group
Meetings
24
24
24
21
Cable & Telecommunications
Commission
Meetings 16
10
9
7
Energy Advisory Commission
Meetings
2
4
3
5
41
1
EXPENDITURES
'DIVISION
Administrative
FUNDING SOURCE
General Fund VILLAGE MANAGER'S
ACCOUNT NUMBER ACTUAL BUDGET
' AND CLASSIFICATION 1999 -00 2000 -01
'5111 Salaries
5113 Overtime
5114 Part Time
' 5115 Benefits
5211 Repairs & Maintenance
5212 Travel, Training, etc.
5213 Printing and Advertising
5214 Communications
' 5218 Miscellaneous
5231 MV Maintenance
5317 Contractual
' 5412 Supplies
5419 Petroleum Products
'6111 Equipment
7317 Vehicle +Equip Replacement
' TOTAL
Per Capita Cost
1
DEPARTMENT
Village Manager's
10 -1002
ESTIMATE PROPOSED
2000 -01 2001 -02
$ 338,108 $ 282,150 $ 271,100 $ 295,000
5,204
5,750
4,400
6,000
10,765
42,710
21,000
38,000
22,249
38,500
24,830
31,800
1,582
1,500
1,600
1,600
12,278
20,500
17,499
20,500
19,482
25,700
25,800
27,000
6,475
8,000
9,000
9,000
311874
47,000
40,000
47,000
360
1,000
1,000
1,000
3,763
5,000
5,000
4,000
2,276
6,000
4,9.99
6,000
377
500
600
600
2,369
5,000
4,000
4,000
7,000
8,000
8,000
8,000
$ 464,162 $ 497,310 $ 438,828 $ 499,500
$27.63 $27.75
42
1
FINANCE DEPARTMENT t
The Village's Finance Department provides all accounting services, performs
investment and cash management activities and coordinates capital financing,
the Village Manager
purchasing, budget preparation and control, as well as audit preparation and
'
compliance. As required by statute, the Treasurer provides regular reports
and timely submission to
on the fiscal condition of the Village to the Mayor and Board.
'
The Finance Department is staffed by the Director of Finance, who also serves
'
as the Village Treasurer, an Assistant to the Director, a Computer Systems
Supervisor, an Accounting Clerk, a Financial Secretary, a Cashier -
Receptionist and a Building Custodian. One part -time employee also assists
in providing departmental services.
'
The Director of Finance /Treasurer coordinates all of the financial affairs
of the Village, establishes and maintains necessary controls, and supervises
the employees and activities of the Finance Department.
t
The Departmental Objectives for the 2001 -02 fiscal year are as follows:
Operate accounting systems in conformance with professional
'
accounting practice and statutory requirements.
Prepare regular reports on the financial condition of the Village as
directed by the Mayor and Board of Trustees or required by statute.
'
Develop and recommend to the Mayor and Board of Trustees arrangements
for the efficient financing of capital improvements.
'
Perform financial planning through the identification of future
expenses and analysis of potential revenue sources.'
Review all departmental payment requests, prepare authorization
'
documents for consideration by the Mayor and Board of Trustees, and
disburse all approved funds in a timely manner.
Maintain all personnel records and assist the Village Manager in
t
personnel administration.
Procure and administer an insurance program that controls the risk '
associated with fire and casualty losses, workers' compensation
claims, and provides approved levels of health and life insurance
coverage to Village employees.
Invest temporarily idle funds to earn the highest possible return '
while at all times protecting the safety of principal through the use
of sound investment practices.
Calculate, distribute and collect utility bills, vehicle licenses and ,
other charges for Village services at the rates established by the
Mayor and Board of Trustees.
Efficiently collect and process all receipts in order to maximize ,
investment earnings, while conforming to investment guidelines.
Maintain accurate and efficient information services to support '
billing, collections, accounting and document preparation.
Establish purchasing procedures and assist operating departments to
achieve optimum value for funds expended for equipment, supplies and ,
services.
Provide budget preparation support to
the Village Manager
and
operating departments to assure accuracy
and timely submission to
the
'
43 1
1
' Mayor and Board of Trustees.
Prepare the annual Tax Levy ordinance for presentation to the Board
' of Trustees and then file the Tax Levy with both counties.
Coordinate budget implementation to assure conformance with funding
limits and other budgetary controls.
' Facilitate the collection of information required for the development
of the annual audit and preparation of the comprehensive annual
financial report.
' Continue to assist the Village Manager regarding the redevelopment of
the downtown area.
'
Accomplishments 2000 -01
As noted below, the Village has earned interest at
.42%
above the 90 day
T -Bill benchmark rate while at all times protecting
the
safety of
'
principal.
Rebated available funds to the various taxing districts
from the Tax
Incremental Financing District set up in 1982.
'
Advised and assisted the Village Manager regarding
the
redevelopment of
the downtown area. The redevelopment is proceeding
and
is part of an
enlarged TIF district set up in 1986.
The Village has maintained a Aaa rating from Moody's
Investors
Service,
Inc.
' We.have been able to keep our insurance costs relatively constant for the
last ten years despite increased payroll and property coverage because of
joining MICA, a general lines insurance pool.
' For sixteen years the Finance Department has been the recipient of the
Certificate of Achievement for Excellence in Financial Reporting, and for
the eighth year we have received the Distinguished Budget Presentation
Award from the Government Finance Officers Association of the United
States and Canada. We strive to continue to meet or surpass the criteria
which determine eligibility for these awards. We believe our Fiscal Year
Ending 2001 Budget and Audit once again will meet or exceed the criteria.
' Prepared Requests for Proposals and did an analysis of various proposals
leading to awarding the contract for Village refuse service to Onyx North
America Corp.
' Initiated a retiree deferred income Health Management Program with ICMA.
Held hearings regarding TIF districts as required by newly passed State
legislative requirements.
' Negotiated a new two -year contract with the Police Officers Union - FOP.
Work Statistics 1997 1998 1999 2000
' Checks written 9,311 9,637 9,237 9,296
Water, sewer and garbage bills issued 30,248 29,892 30,049 30,487
Animal licenses sold NA NA NA NA
' Vehicle licenses sold and transferred 13,220 13,078 13,167 13,214
Investment transactions 42 76 71 87
Journal posting (based on 1 -month sample) 9,084 8,256 9,276 12,792
Interest earnings - Village 6.0490 5.67% 6.03% 6.38%
' 90 -day T -bill benchmark rate 5.37% 5.14% 5.169. 5.96%
44
DIVISION
Administrative
FUNDING SOURCE
General Fund
EXPENDITURES
FINANCE
DEPARTMENT
10 -1001
ACCOUNT NUMBER
AND CLASSIFICATION
ACTUAL
1999 -00
BUDGET
2000 -01
ESTIMATE
2000 -01
PROPOSED
2001 -02
5111
Salaries
$ 389,784 $
454,580
$ 427,250
$ 470,000
5113
Overtime
2,495
3,140
2,670
3,300
5114
Part Time
24,712
37,620
30,000
39,000
5115
Benefits
60,703
86,.500
60,499
90,500
5116
Apparel
0
500
500
500
5211
Repairs & Maintenance
51,880
68,500
23,659
38,000
5212
Travel, Training, etc.
7,702
10,000
9,500
10,500
5213
Printing and Advertising
5,003
6,500
5,511
5,500
5214
Communications
20,620
24,000
23,100
26,000
5215
Rental Property Repairs
0
0
2,000
0
5216
Utility Services
2,734
4,000
4,000
4,000
5218
Miscellaneous
12,092
27,000
25,001
27,000
5315
Insurance
36,602
52,000
37,000
52,000
5316
Professional
119,470
211,000
319,999
284,000
5317
Contractual
88,934
127,000
100,069
130,000
5318
Subsidies
50,300
47,000
41,000
47,000
5412
Supplies
13,448
17,500
15,499
17,500
5428
Materials
0
1,000
1,000
1,000
5431
Small Tools & Equipment
1,510
2,000
1,500
2,000
6111
Equipment
2,829
8,000
10,500
8,000
7317
Vehicle +Equip Replacement
22,000
25,000
25,000
25,000
TOTAL $ 912,816 $1,212,840 $1,165,256 $1,280,800
Per Capita Cost $67.37 $71.15
45
1
COMMUNITY DEVELOPMENT DEPARTMENT
The Community Development Department is responsible for administering and
enforcing the Zoning Ordinance, Subdivision Ordinance and Building Codes. The
' department coordinates the activities of the Plan Commission and Board of
Zoning Appeals and provides analysis of all matters before them. Building
plan review, permit approval, and inspectional services are also provided by
the department. The department provides technical assistance as well as
' coordinates the activities of the Village Center Development Commission, the
Appearance Review Commission, the Electrical Commission, and the Board of
Building Appeals.
' The Director of Community Development supervises activities for the department
with the assistance of a Code Enforcement Supervisor, a Senior Planner, a
Building Inspector and a Secretary III. Two part -time personnel also assist
in providing departmental services.
' The department's objectives for the 2001 -02 fiscal year are as follows:
Enforce the building code.
' Enforce zoning ordinances.
Provide technical information assistance to the Village Board, Plan
' Commission, Village Center Development Commission, Appearance Review
Commission, Board of Zoning Appeals, Board of Building Appeals and
Electric Commission on matters before them.
1
1
1
1
1
1
1
1
Review plats for their compliance to the Comprehensive Plan, Zoning
Ordinances, Subdivision Ordinances, the Official Map and good design
principles. Record plats with the county. Update all plat books and
maps to reflect changes. Maintain plat archives.
Maintain the Official Map, Comprehensive Plan and Zoning Ordinance.
Prepare research studies and reports on future plans.
Continue to develop booklets or handouts which will synthesize various
provisions and procedures mandated by the Subdivision Code and Zoning
Ordinance. These will be made available to the public.
Be involved with the review and development of planning and zoning
efforts for Village Center District projects. The Department will also
continue economic development efforts as directed by the Board. The
Building Division will also continue its ongoing program of microfilming
building plans.
Continue to perform all activities required to maintain Deerfield's
rating so that those owners of properties for which flood insurance is
required will be able to receive savings in flood insurance costs.
Continue to provide assistance in planning and conducting Village
Farmers Markets and Plaza Pleasures programs.
1 46
Accomplishments for 2000 -01:
Performed 2535 building inspections.
Reviewed and issued 1225 permits which surpasses the number of permits
reviewed and issued in 1999 which was a record high of 1074 for the
Village.
Worked on Village approvals for the following properties:
1. Mesirow /Stein project - southeast quadrant of the Village Center
(commercial- residential)
2. Malk project - southwest quadrant of the Village Center
(commercial)
3. James project - south of the Malk project (residential)
Completed negotiation of an Annexation Agreement for the Walgreen
property on Wilmot Road.
Developed amendments to the text of the Zoning Ordinance as needed to
accommodate various aspects of developments approved by the Village.
Worked on Parkway North plans for remaining undeveloped portions of the
development.
Reviewed plans for various School and Park District projects.
Awarded reclassification of Village in FEMA's Community Rating Program
from Class 9 to Class 8, thereby causing lowering of rates for flood
insurance in Deerfield.
Work Statistics 1997 1998 1999 2000
Licenses and Permits:
Residences
35
29
30
43
Additions and Alterations
156
159
139
165
Garages
25
24
32
39
Garage Sale and Temporary Use Permits
261
237
260
231
Miscellaneous
799
844
873
978
Total Licenses and Permits
1,276
1,293
1,334
1,456
Zoning Appeals Cases
5
5
5
6
Board of Building Appeals Cases
0
0
0
0
VCDC Meetings
9
7
8
7
Appearance Review Meetings
9
14
9
13
I -Z District Proposed Text Amendments
1
0
0
0
Planning Commission:
Public Hearings
26
29
27
18
Continued Public Hearings
6
13
5
9
Substantial Conformance Petitions
7*
10*
5
6
Prefiling Conferences
9
8
6
3
Miscellaneous Requests
2
1
1
2
Comprehensive Plan Meetings
0
0
0
0
*Includes 3 modifications of PUD (Planned Unit Development)
47
1
EXPENDITURES
'DIVISION
Administrative
FUNDING SOURCE
General Fund COMMUNITY DEVELOPMENT
ACCOUNT NUMBER
' AND CLASSIFICATION
DEPARTMENT
Community Development
10 -1003
ACTUAL BUDGET ESTIMATE PROPOSED
1999 -00 2000 -01 2000 -01 2001 -02
$ 321,945 $ 333,210 $ 334,490 $ 346,390
2,861
5,330
Salaries
'5111
5113
Overtime
83,040
5114
Part Time
'5115
52,830
Benefits
125
5116
Apparel
400
5211
Repairs & Maintenance
'
5212
Travel, Training, etc.
12,810
5213
Printing and Advertising
'
5214
Communications
9,650
5218
1
Miscellaneous
e us
4,620
5231
MV Maintenance
'
5316
Professional
3,402
5317
Contractual
5,400
0
Supplies
'5412
5419
Petroleum Products
'6111
7317
Equipment
Vehicle +Equip Replacement
8,091
14,600
14,600
14,700
567
TOTAL
1
1,000
1,005
2,400
5,400
Per Capita Cost
9,000
9,000
9,000
9,000
DEPARTMENT
Community Development
10 -1003
ACTUAL BUDGET ESTIMATE PROPOSED
1999 -00 2000 -01 2000 -01 2001 -02
$ 321,945 $ 333,210 $ 334,490 $ 346,390
2,861
5,330
5,330
5,600
81,595
83,040
83,040
86,150
43,248
64,340
52,830
72,750
125
530
530
400
1,415
6,670
6,670
6,700
5,509
12,810
12,810
13,320
6,847
12,650
12,430
9,650
4,894
4,620
4,620
4,800
11
740
740
740
3,402
5,360
5,360
5,400
0
3,480
3,480
3,340
17,084
29,900
33,570
34,000
8,091
14,600
14,600
14,700
567
1,000
1,000
1,000
1,005
2,400
5,400
4,600
9,000
9,000
9,000
9,000
$ 507,598 $ 589,680 $ 585,901 $ 618,540
$32.76 $34..36
48
ENGINEERING DEPARTMENT
The Engineering Department provides technical design services and
oversight for Village construction projects., reviews development plans to
assure compliance with Village ordinances, supervises operation of the
Wastewater Reclamation Facility, and advises the Mayor and Board, as well
as other departments on engineering matters. The department is supervised
by the Director of Public Works and Engineering and staffed by the
Assistant Village Engineer.
The Departmental.Obiectives for the 2001 -02 fiscal year are as follows:
Oversee all engineering activities within the Village, including
those required for operation of the Sewage Treatment Plant.
Conduct engineering studies.
Supervise construction activities.
Estimate project costs and fees.
Review subdivision plans and specifications to assure compliance
with regulatory or other professional standards.
Define and supervise Village construction projects.
Advise the Mayor and Board of Trustees on technical matters.
Continue to assist other departments in defining problem areas and
developing alternative solutions.
Continue to coordinate public works infrastructure improvements with
engineering projects.
Continue to upgrade and structure the engineering and public works
record keeping, data organization and data relationships.
Major projects planned for 2001-02--are:
Manage and oversee construction of the Sidewalk and Curb Replacement
Program.
Design and construct the 2001 Street Rehabilitation Program.
Construct a permanent traffic signal and roadway widening on
Waukegan Road at North Avenue.
Initiate the study and design of Deerfield Road rehabilitation
between the underpass and Castlewood Lane.
Oversee the lining of approximately 1200 feet of defective sewer in
various locations.
Oversee design of the sanitary sewer reroute at Hazel Avenue and the
railroad tracks.
Complete the construction of a new reservoir and pumping station.
Complete construction of the transmission main from Highland Park to
the Mitchell Park Reservoir.
Complete construction of water main replacements on a portion of
Greenwood and Chestnut.
1
1
1
1
1
1
1
1
1
1
1
1
1
1
L
49 '
1
' Complete the design, bidding and construction of the North Feed
Booster Pumping Station at Deerfield High School.
Complete the design, bidding and construction of watermain
' replacements on Central Avenue between Wilmot and Castlewood.
Complete modifications to the Richfield Reservoir.
Complete the design and construct improvements to the
Waukegan /Osterman intersection.
' Complete Streetscape Phases I and III.
Oversee the construction of off -site improvements related to the
South Commons project.
' Initiate the study and design of the Deerfield Road pedestrian
bridge replacement and underpass rehabilitation.
Continue to monitor the conditions and groundwater at Reservoir 29A
' and undertake the installation of telemetry between the reservoir
controls and the offices of the Metropolitan Water Reclamation
District.
' Accomplishments in 2000 -2001:
The following streets in the 2000 Street Rehabilitation Program were
completed: Fair Oaks from Waukegan Road to Park Avenue, Park Avenue
from Hazel Avenue to Greenwood Avenue, and Elm Street south of
Central Avenue.
' Completed the construction of the Deerfield Road Bridge over the
Middle Fork.
Designed and initiated construction of water main replacements on a
' portion of Greenwood and Chestnut..
Completed the design and initiated construction of the new water
reservoir and pumping station at Mitchell Park.
' Completed the engineering and initiated construction of the
transmission main from Highland Park to the Mitchell Park Reservoir.
'
Completed off -site improvements related to the
redevelopment.
Deerfield
Centre
Completed off -site infrastructure improvements
related
to the
'
Deerfield Square redevelopment project.
Coordinated and oversaw infrastructure improvements in
the Brickyard
redevelopment area.
'
Work Statistics 1997 1998
1999
2000
Approval of Work Completed and
'
Payment Requests on Contracts 111
Number of Purchase Orders Processed (payments) 121
173
158
171
132
159
98
Letters of Credit Received 9
11
10
11
Number of Projects Administered 35
35
60
49
1
1 50
DIVISION
Administrative
FUNDING SOURCE
General Fund
EXPENDITURES
ENGINEERING
DEPARTMENT
10 -1004
ACCOUNT NUMBER
ACTUAL
BUDGET
ESTIMATE
PROPOSED
AND CLASSIFICATION
1999 -00
2000 -01
2000 -01
2001 -02
5111
Salaries
$ 67,428
$ 71,060
$ 65,169
$ 73,160
5114
Part Time
0
4,180
0
4,480
5115
Benefits
9,085
9,320
6,920
10,190
5211
Repairs & Maintenance
0
100
470
100
5212
Travel, Training, etc.
3,289
3,800
4,670
3,800
5213
Printing and Advertising
1,173
900
1,600
1,100
5214
Communications
1,729
1,900
1,960
2,400
5218
Miscellaneous
41
5,000
5,000
5,000
5231
MV Maintenance
109
400
400
400
5316
Professional
2,765
11,250
11,250
11,250
5317
Contractual
0
500
500
500
5412
Supplies
3,336
3,650
3,250
3,250
5419
Petroleum Products
567
800
1,100
1,200
6111
Equipment
2,740
4,000
4,000
4,000
7317
Vehicle +Equip.Replacement
3,000
3,000
3,000
3,000
TOTAL
$ 95,262
$ 119-,860
$ 109,288
$ 123,830
Per Capita Cost
$6.66
$6.88
51
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
�n
n' Z
Y
�• C
1
1
1
1
1
1
L
C
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
LI
1
1
1
1
1
1
PUBLIC SAFETY DIVISION
POLICE DEPARTMENT
SUMMARY OF THE POLICE MISSION
The mission of the Police Department is to protect life and property,
preserve the peace, and to provide service, in a professional manner, to
the community.
The Police Department has the following continuing goals that accomplish
this mission:
Prevention of crime
Deterrence of crime
Apprehension of offenders
Recovery and return of property
Movement of traffic
Provision of services unavailable from other public or private
welfare agencies
Prevention of substance abuse in the community
Education of juveniles to their responsibilities before the law
Education of the public in the steps it can take to reduce the
probabilities of becoming the victim of criminal attack
Participation in the implementation of Disaster and Disorder
services
In addition to these continuing goals the Deerfield Police Department will
complete the following projects during the 2001 -2002 fiscal year:
The Department will begin a major building renovation of the
existing facility and infrastructure. It is anticipated the renovations
will meet space requirements for. the next ten years and will allow the
Deparment to better serve the needs of the community.
The Department has a long- standing history of utilizing the
"Community Policing" philosophy by working with the community to recognize
and resolve issues. As part of this effort, the Department will place
extra emphasis on the utilization of the Bicycle Patrol Officers.
Assignment to the business community, especially the redeveloped downtown
area, will be stressed.
The Department will continue to emphasize traffic safety and
enforcement. The Department will dedicate full -time staff to a Traffic
Unit that will be responsible for responding to citizen complaints and
traffic safety initiatives.
Accomplishments during 2000 -2001:
During this last fiscal year the Department focused on traffic related
issues within the Village. The Police Department participated in a number
of traffic.programs in an effort to enhance the safety of residents and
those traveling on Village streets. Safety belt compliance continues to
1 52
1
be 80% or greater. The Police Department responded to 37 neighborhood '
"Traffic Complaint" areas and monitored those areas throughout the year.
Unsafe truck traffic continues to be the cause of an increasing number of
injury accidents on our nation's highways. The Police Department has '
continued to vigorously enforce traffic laws for overweight trucks,
oversized trucks, and equipment violations. This has led to a reduction
of truck traffic on Village streets and safer roadways in Deerfield.
In 2000 -01 significant resources and time were spent on training and '
preparing officers to meet the challenges posed by an ever - changing
society. To continue our commitment to excellence, officers were trained
in a variety of. issues, including Internet crimes, designer drugs, and '
racial profiling.
School safety and response to crisis situations in Village schools
remained a focus. To enhance our ability to communicate with the schools, '
cellular telephones that provide a two -way radio feature were obtained.
These telephones allow school officials to communicate directly with 911
personnel and responding patrol officers.
In 2001, the Illinois Commerce Commission changed the law pertaining to '
how cellular 911 telephone calls can be received and transferred by public
safety centers. Deerfield's 911 Center was prepared for the technological
challenges associated with this change. In 2000, an intergovernmental
agreement was signed with the five other communities on our radio network
to provide for the transfer of cellular 911 calls. Deerfield's 911 center
is one of three communities in northern Illinois, and among only 3% of 911
centers across the nation, that have the technical equipment necessary for I
the reception of wireless calls and the seamless transfer of those calls
to neighboring communities. .
Work Statistics
1997
1998
1999
2000
t
Calls for Service
11,768
12,262
11,908
12,592
Accidents:
Personal Injury
102
98
91
101
Property
708
668
704
695
'
Traffic Tickets
3,590
3,928
3,862
5,401
Compliance Citations
2,982
3,291
2,793
677
Parking Citations
5,653
5,707
5,043
4,830
Crime Index*
339
292
294
260
t
Criminal Arrests
711
716
611
580
Domestic Trouble
105
93
98
105
Vandalism
126
116
75
77
Traffic Enforcement Index (Tickets
'
per Injury Accident)
59
69.4
73.1
60.2
*Crime Index: Index crimes as defined by the International Association of '
Chiefs of Police Committee on Uniform Crime Reports includes "Violent
Crimes ": murder non - negligent manslaughter, aggravated criminal sexual
assault, robbery, aggravated battery, and aggravated assault. Also
included are "Property Crimes ": burglary, theft, larceny, motor vehicle t
theft and arson.
�I
1
1
53 1
1
'5111 Salaries
5113 Overtime
5114 Part Time
t5115 Benefits
5116 Apparel
5211 Repairs & Maintenance
5212 Travel, Training, etc.
5213 Printing and Advertising
' 5214 Communications
5218 Miscellaneous
5231 MV Maintenance
' 5315 Insurance
5316 Professional
'5317 Contractual
5412 Supplies
5419 Petroleum Products
6111 Equipment
6212 Motor Vehicles
' 7317 Vehicle +Equip Replacement
TOTAL
' Per Capita Cost
BUDGET ESTIMATE
2000 -01 2000 -01
DEPARTMENT
PROPOSED
2001 -02
$3,082,212 $3,305,300 $3,294,040 $3,494,500
180,313
175,720
EXPENDITURES
19.5,300
70,405
72,240
tDIVISION
Public Safety
423,701
534,830
FUNDING SOURCE
601,280
'
General Fund
SUMMARY
47,450
18,732
24,000
24,130
ACCOUNT NUMBER
ACTUAL
tAND
CLASSIFICATION
1999 -00
'5111 Salaries
5113 Overtime
5114 Part Time
t5115 Benefits
5116 Apparel
5211 Repairs & Maintenance
5212 Travel, Training, etc.
5213 Printing and Advertising
' 5214 Communications
5218 Miscellaneous
5231 MV Maintenance
' 5315 Insurance
5316 Professional
'5317 Contractual
5412 Supplies
5419 Petroleum Products
6111 Equipment
6212 Motor Vehicles
' 7317 Vehicle +Equip Replacement
TOTAL
' Per Capita Cost
BUDGET ESTIMATE
2000 -01 2000 -01
DEPARTMENT
PROPOSED
2001 -02
$3,082,212 $3,305,300 $3,294,040 $3,494,500
180,313
175,720
187,281
19.5,300
70,405
72,240
61,830
75,200
423,701
534,830
478,909
601,280
47,100
47,100
47,100
47,450
18,732
24,000
24,130
18,000
29,209
37,250
32,701
44,800
7,017
8,000
6,650
8,000
53,245
48,000
56,850
60,250
4,537
7,100
5,830
8,200
32,002
32,500
34,649
35,200
102,171
136,400
97,030
136,400
3,699
4,900
3,850
4,500
72,892
84,540
83,400
89,200
41,715
46,700
40,070
44,000
31,833
36,500
43,831
39,700
24,209
29,700
25,550
86,000
0
0
0
0
210,000
210,000
2101000
210,000
$4,434,992 $4,840,780 $4,733,700 $5,197,980
$268.90 $288.74
54
PUBLIC SAFETY DIVISION
FUNDING SOURCE
General Fund
SUMMARY
BY
OF EXPENDITURES
CATEGORY
DEPARTMENT
Police
2001 -02
1999 -00
2000 -01 2000 -01
2001 -02 BUDGET
ACTUAL
BUDGET ESTIMATED
PROPOSED OVER /UNDER
2000 -01
BUDGET CATEGORIES
BUDGET
Personal Services
$3,332,930
$3,553,260 $3,543,151
$3,765,000 $ 211,740
5111,5113,5114
Other Services 103,979 104,500 115,630 113,450
5211,5214,5231
Contractual 602,463 760,670 663,188 831,380
5115,5315,5316,5317
Commodities 161,411
5116,5212,5213,5419,5424
5434
182,650 176,181 192,150
8,950
70,710
9,500
Capital Outlay _234,209 239,700 _235,550 _296,000 56,300
6111,6212,7317
TOTALS $4,434,992 $4,840,780 $4,733,700 $5,197,980 $ 357,200
55
' FUNDING SOURCE
General Fund
' BUDGET CATEGORY
' Personal Services
5111,5113,5114
' Other Services
5211,5214,5231
' Contractual
5115,5315,5316,5317
' Commodities
5116,5212,5213,5419,5424
5434
' Capital Outlay
6111,6212,7317
' TOTALS
1
1
1
1
PUBLIC SAFETY DIVISION
DEPARTMENT
SUMMARY OF EXPENDITURES Police
BY CATEGORY
PROJECTED
2002 -03 2003 -04
PROJECTED PROJECTED
$3,877,950 $3,994,290
121,570 125,270
879,990 932,280
197,980 203,580
_244,500 245,000
$5,321,990 $5,500,420
56
PUBLIC SAFETY DIVISION
Police Department
BUDGET ANALYSIS
2001 - 2002 PROPOSED BUDGET '$5,197,980
2000 - 2001 BUDGET 4,840,780
INCREASE $ 357,200
PERSONAL SERVICES: (5111 -- Salaries; 5113 -- Overtime;
5114 - -Part Time)
Changes in Personnel Costs:
Annual Salary Adjustments $140,534
Step Increases /Career Development Increases
One Additional Dispatcher 48,666
Increase in Overtime 19,580
($12,000 reimbursed through Special
Detail billing)
Increase in Part Time
9 -1 -1 Dispatcher 2,960
CHANGES IN PERSONAL SERVICES $211,740
OTHER SERVICES: (5211 -- Repairs & Maintenance;
5214 -- Communications; 5231- -
MV Maintenance)
Increase in Communications:
Telephone,Cellular 9 -1 -1 Maintenance $ 8,950
CHANGES IN OTHER SERVICES $ 8,950
CONTRACTUAL: (5115 -- Benefits; 5315 -- Insurance;
5316 -- Professional; 5317- -
Contractual)
Increase in Benefits:
Medical and Dental Insurance $ 59,020
Medical /Dental Insurance -New Dispatcher 8,830
Increase in Contractual - Other:
Crime Lab /NIPAS /Highland Park Range 2,860
CHANGES IN CONTRACTUAL SERVICES $ 70,710
57
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COMMODITIES: (5116 -- Apparel; 5212 -- Travel,
Training, etc.; 5213 -- Printing
& Advertising; 5419 -- Petroleum
Products; 5424 -- Miscellaneous;
5434 -- Supplies
Increase in Advisory Boards $ 1,100
Increase in Travel, Training, Dues 8,400
CHANGES IN COMMODITIES $ 9,500
CAPITAL OUTLAY: (6111 -- Equipment; 6212 - -Motor
Vehicles; 7317 -- Vehicle and Equipment
Replacement)
Increase in Equipment
See Appendix B $ 56,300
CHANGES IN CAPITAL OUTLAY $ 56,300
TOTAL INCREASE $357,200
58
PUBLIC SAFETY DIVISION
Police Department
ACTUAL BUDGET ESTIMATED
1999 -00 2000 -01 2000 -01
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PROPOSED '
2001 -02
Administration
Pet Capita $ 62.86 $ 64.61
$1,021,475 $1,131,620 $1,059,699 $1,163,180
The Administration section of the
Police Department is responsible
for staff supervision of all police
functions in the Village, planning
and directing police operations,
and providing and maintaining
support services for line
functions. Included in these
functions are records; electronic
data processing; payroll;
purchasing; maintenance; alarm
system licensing; monitoring crime
and traffic statistical reporting
for local, state and federal needs;
personnel policy and procedure;
training; administration; and rule
and regulation development and
implementation. Liaison services
include the Deerfield Safety
Council, O.S.H.A. Safety Committee,
the Board of Police Commissioners,
and the Emergency Operations
Director.
Communications
Per Capita $ 25.34 $. 29.93
$ 399,883 $ 456,220 $ 446,161 $ 538,740
The Police Department's E -911
Telecommunications employees are
responsible for the effective and
efficient response to all messages
into the Department and the careful
dispatch of necessary personnel and
equipment to the scene of an
incident. More specifically,
Communications personnel are
responsible for the analysis of
requests for service from the
Department's Enhanced 911 system and
the direction of services through-
the Department's Computer Aided
Dispatch and Mobil Data Terminal
systems, the operation and
maintenance of a voice radio
network, and the provision of
medical assistance through the use
of Emergency Medical Dispatch
procedures. The Communication
section establishes and maintains
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PUBLIC SAFETY DIVISION
Police Department
a liaison with other communities
broadcasting on the. East Shore
Radio Network and the Deerfield
Bannockburn Fire Protection
District.
Investigations
Per Capita
The Investigations section is
responsible for the follow -up
investigation of all serious crimes
reported in the Village as well as
for the safeguarding, handling and
disposing of evidence and found
property that comes into police
custody. They establish and
maintain liaison with neighboring .
jurisdictions. to conduct
coordinated investigations of
mutual concern, gather and
disseminate criminal intelligence
information, coordinate the
Evidence Technician function and
maintain liaison between the
Department and the Northern
Illinois Police Crime Laboratory.
They engage in pro- active,
non - uniform patrol and surveillance
of selected areas and neighborhoods
based on crime patterns and data
and provide crime prevention
information to businesses and
community residents.
Patrol
Per Capita
ACTUAL BUDGET ESTIMATED PROPOSED
1999 -00 2000 -01 2000 -01 2001 -02
$ 13.33 $ 13.75
$ 216,068 $ 240,020 $ 169,840 $ 247,570
$2,398,125
The Patrol section of the Police
Department is primarily .
responsible for the direct
provision of services to the
community. It is the basic police
function and operates around the
clock, every day of the year. Its
responsibilities can generally be
categorized into patrol; traffic
law enforcement; traffic accident
investigation; investigation of
criminal, quasi- criminal, and
non - criminal incidents; the
enforcement of ordinances and
statutes; and responding to
requests for services. The Patrol
$ 142.92 $ 154.00
$2,572,860 $2,644,458 $2,772,370
1 60
PUBLIC SAFETY DIVISION
Police Department
function also conducts traffic
surveys, crossing guard
supervision, parking enforcement,
traffic direction, severe weather
watch, and a variety of other
services. It not only responds to
requests for service from the
community, but seeks to anticipate
the community's needs before police
response is required. In this
regard, officers are encouraged to
concern themselves with potential
problems of specific areas and
neighborhoods in relation to time
of day, day of week, and season.
The Patrol function seeks to
cultivate community support and
citizen involvement, recognizing
the important role that these
elements play in effective law
enforcement operations.
Special Services
Per Capita
To provide continued traffic
control and security services on a
contractual basis for the
following:
Firstar Bank
Walgreens
Other
Youth and Social Services
Per Capita
The Youth and Social Services
section has two basic functions.
The Youth section is manned by two
sworn officers who work with the
Patrol and Investigations functions
investigating offenses where a
youth was either the victim or the
offender and a full -time D.A.R.E.
officer responsible for a number of
school based education programs.
The Social Services section is
manned by two civilians who are
responsible for determining the
causes of delinquent behavior and
developing responses that will
61
ACTUAL BUDGET ESTIMATED PROPOSED
1999 -00 2000 -01 2000 -01 2001 -02
$ 3.52
$ 74,597 $ 63,360
$ 20.93
$ 324,843 $ 376,700
$ 69,440
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$ 75,300
1
$ 22.27
$ 344,101 $ 400,820
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PUBLIC SAFETY DIVISION
Police Department
ACTUAL BUDGET ESTIMATED PROPOSED
1999 -00 2000 -01 2000 -01 2001 -02
either prevent or diminish that
behavior. The primary focus is on
juvenile problems; however; adult
domestic issues and difficulties
encountered by the elderly are
also handled by the Youth and
Social Services function.
TOTALS $4,434,992 $4,8401780 $4,733,700 $5,197,980
62
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PUBLIC WORKS DIVISION
STREET DEPARTMENT
The primary and continuing goals of the Street Department, a division of
Public Works, are:
To keep the streets clean.
To keep the streets cleared of snow and ice.
To keep the streets in good condition by repairing cracks and
potholes.
To keep all pavement marking lines visible throughout the Village.
To install and maintain street signs so they are legible under all
weather conditions.
To clean street inlets, catch basins and lines that connect inlets
to the interceptor storm sewer.
To replace all broken grates, covers and manhole frames.
To repair and maintain all street lights and traffic signals.
To plant trees with homeowners sharing half the cost.
To maintain and repair the interior of the railroad station.
To cut weeds and grass on Village owned property as well as for
private owners on a reimbursement basis.
' To keep all the records necessary to obtain Motor Fuel Tax revenue
from the State.
To maintain trees.in Village right -of -way.
' To maintain adequate supplies of gasoline and diesel fuel and to keep
the equipment in good working order. Fuel is charged to expenditures
of specific departments according to usage.
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Accomplishments during 2000 -2001:
Rehabilitated approximately one half mile of streets throughout the
Village
Kept all streets in driveable condition in all seasons
Removed and disposed of 9,680 cubic yards of leaves
Participated in current confined space entry training
Spent over six weeks cleaning up after the devastating wind storm of May
2000
1 63
PUBLIC WORKS DIVISION
STREET DEPARTMENT
Work Statistics
1997
Cleaning
Streets Swept (Miles) 2,269
Streets Swept (Cubic Yards Debris) 1,496
Traffic Marking
Traffic Marking (Lineal Feet) 29,911 30,249 30,732 38,456
Pavement Patching
Pre -Mix Patching Materials Used (Tons) 1,925 2,263 2,295 2,386
Tarring Cracks
Tarring Cracks (Pounds) 14,960 14,660 14,700 14,535
Drainage Structures
1998 1999 2000
2,155 2,493 2,801
1,110 1,862 980
Catch Basins Cleaned (Number)
480
Street Lights and Traffic Signals
4
Street Signs Erected or Replaced
264
Street Light Standards Replaced
4
Street Light Cable Repairs
180
Street Lamps Replaced
195
Miscellaneous Maintenance
29
Concrete Street Patch Work
63
(Square Yards Replaced)
55
Snow and Ice Control
Snow and Ice Control (Man Hours)
2,512
Rock Salt Used (Tons)
2,340
Sand (Birds Eye) Ice Control (Tons)
600
Tree Removal
Trees Removed (Number)
23
Tree Planting
Trees Planted (Number)
34
Weed Control
480 480 480
345
330
350
4
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175
170
181
204
305
212
41
155
10
998
2,310
3,608
1,095
2,240
4,105
560
529
500
29
29
*297
63
64
116
Parkway Mowing (Lineal Feet) 105,000 105,000 105,000 105,000
*Wind Storm on May 18, 2000
1
STREET DEPARTMENT
'DIVISION
Public Works SOURCES OF FUNDS AND EXPENDITURES
FUNDING SOURCE ACTUAL AND PROPOSED
Street Fund
1999 -00 2000 -01 2000 -01 2001 -02
' ACTUAL BUDGET ESTIMATE PROPOSED
' REVENUE:
Property Tax Levy
t Motor Fuel Tax
Vehicle Licenses
50/50 Program
Train Station Maintenance
' Interest Earned
Miscellaneous
State Highway Maintenance
' Other Transfers
Contributions from the State
Transfer from General
Transfer from Parking Revenue
' TOTAL REVENUE
' TOTAL EXPENDITURES
NET CHANGE
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' Departmental Summary on Page 67
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$ 364,532 $
330,000 $
330,000 $
330,000
250,000
260,000
2601000
270,000
341,934
350,000
335,000
340,000
4,930
5,000
5,000
5,000
1,500
0
1,500
1,500
41,728
45,000
25,000
40,000
39,470
7,500
8,200
8,400
31,376
32,000
32,000
32,000
0
175,000
175,000
0
0
0
268,690
0
0
0
475,000
0
120,000
125,000
125,000
125,000
$ 1,195,469 $ 1,329,500 $ 2,040,389 $ 1,151,900
$ 1,162,644 $ 1,305,460 $ 2,037,401 $ 1,389,580
$ 32,825 $ 24,040 $ 2,988 $ (237,680)
65
DIVISION
Public Works
FUNDING SOURCE
Street Fund
REVENUE:
STREET DEPARTMENT
SOURCES OF FUNDS AND EXPENDITURES
PROJECTED
2002 -03 2003 -04
PROJECTED PROJECTED
Property Tax Levy
$
330,000 $
330,000
Motor Fuel Tax
2751000
280,000
Vehicle Licenses
3401000
350,000
50/50 Program
5,000
5,000
Train Station Maintenance
1,500
1,500
Interest Earned
401000
49,000
Miscellaneous
8,400
8,400
State Highway Maintenance
32,000
33,000
Other Transfers
0
0
Contributions from the State
0
0
Transfer from General
0
0
Transfer from Parking Revenue
125,000
125,000
TOTAL REVENUE.
$
1,156,900 $
1,181,900
TOTAL EXPENDITURES
$
1,394,180 $
1,431,220
NET CHANGE
$
(237,280)$
(249,320)
Departmental Summary on Page 67
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EXPENDITURES
DIVISION .
Public Works
FUNDING SOURCE
Street Fund SUMMARY
ACCOUNT NUMBER ACTUAL BUDGET ESTIMATE
' AND CLASSIFICATION 1999 -00 2000 -01 2000 -01
DEPARTMENT
PROPOSED
2001 -02
$ 374,698 $ 414,340 $ 433,283 $ 435,960
57,489
65,090
Salaries
'5111
14,125
5113
Overtime
31,400
5114
Part Time
'
5115
Benefits
2,800
5116
Apparel
0
5210
Equipment Rental
t5211
44,612
53,800
53,140
55,700
Repairs & Maintenance
1,700
5212
Travel, Training, etc.
'
5213
Printing and Advertising
2,900
5214
Communications
6,030
5216
Utility Services
'
5218
Miscellaneous
8,831
5231
MV Maintenance
9,200
'
5315
Insurance
52,700
5317
Contractual
35,930
65,010
Supplies
161,300
'5412
5419
Petroleum Products
13,800
5425
Salt
6,949
5427
Aggregates
13,300
5428
Materials
80,130
5429
Street Signs
t5431
58,320
65,600
57,194
61,300
Small Tools & Equipment
63,800
6111
Equipment
9,000
'
7317
Vehicle +Equip Replacement
600
700
TOTAL
'
4,420
Per Capita Cost
100,000
100,000
1001000
100,000
DEPARTMENT
PROPOSED
2001 -02
$ 374,698 $ 414,340 $ 433,283 $ 435,960
57,489
65,090
112,290
62,900
14,125
31,040
17,591
31,400
61,590
72,480
72,480
77,210
2,477
2,800
2,800
4,000
0
2,000
0
2,000
44,612
53,800
53,140
55,700
1,735
1,700
1,430
2,000
2,892
2,900
21810
2,900
5,578
9,000
6,030
18,400
30,552
32,000
32,110
33,000
8,831
9,200
7,519
9,200
74,495
46,000
94,068
52,700
34,457
65,010
35,930
65,010
153,265
161,300
821,990
163,900
13,973
13,800
13,109
14,400
6,949
11,700
18,879
13,300
60,405
75,000
80,130
80,000
50,590
60,600
58,320
65,600
57,194
61,300
59,471
63,800
5,897
9,000
9,000
11,000
31
800
600
700
811
4,600
4,420
24,500
100,000
100,000
1001000
100,000
$1,162,644 $1,305,460 $2,037,401 $1,389,580
$72.52 $77.19
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PUBLIC WORKS DIVISION
FUNDING SOURCE
Street Fund
SUMMARY
BY
OF EXPENDITURES
CATEGORY
DEPARTMENT
Street
2001 -02
1999 -00
2000 -01
2000 -01
2001 -02
BUDGET
ACTUAL
BUDGET
ESTIMATED
PROPOSED
OVER/UNDER
2000 -01
BUDGET CATEGORIES
BUDGET
Personal Services
$ 446,312
$ 510,470
$ 563,164
$ 530,260
$ 19,790
5111,5113,5114
Other Services
155,237.
142,800
185,348
161,800
19,000
5211,5214,5231,5210,5216
Contractual
249,312
298,790
930,400
306,120
7,330
5115,5315,5317
Commodities
210,973
248,800
254,068
266,900
18,100
5116,5212,5213,5419,5424
5434,5431,5428,5429,5427
5425
Capital Outlay
_100,811
_104,600
_104,420
_124,500
19,900
6111,7317,6212
TOTALS
$1,162,644
$1,305,460
$2,037,401
$1,389,580
$ 84,120
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' FUNDING SOURCE
Street Fund
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BUDGET CATEGORY
' Personal Services
5111,5113,5114
' Other Services
5211,5214,5231,5210,5216
' Contractual
5115,5315,5317
' Commodities
5116,5212,5213,5419,5424
5434,5431,5428,5429,5427
5425
'
Capital Outlay
Y
6111,7317,6212
TOTALS
t
PUBLIC WORKS DIVISION
DEPARTMENT
SUMMARY OF EXPENDITURES Street
BY CATEGORY
PROJECTED
2002 -03 2003 -04
PROJECTED PROJECTED
$ 544,040 $ 558,210
156,900 159,900
314,940 326,310
275,400 283,900
102,900 102,900
$1,394,180 $1,431,220
69
PUBLIC WORKS DIVISION
Street Department
Budget Analysis
2001 - 2002 PROPOSED BUDGET $1,389,580
2000 - 2001 BUDGET 1,305,460
INCREASE $ 84,120
PERSONAL SERVICES: (5111 -- Salaries; 5113 -- Overtime;
5114 - -Part Time)
Annual Salary Adjustments
Decrease in Overtime
Increase in Part Time
$21,620
(2,190)
360
CHANGES IN PERSONAL SERVICES $19,790
OTHER SERVICES: (5211 -- Repairs & Maintenance,
Equipment; 5214 -- Communications,
Postage; 5231 - -MV Maintenance;
5210 -- Repairs & Maintenance,
Building; 5216 -- Utility Services
Increase in Repairs and Maintenance $ 1,900
Increase in Communication
Two Way Radios 9,400
Increase in Motor Vehicle Maintenance
Snow and Ice 6,700
Increase in Utility Service - Gas 1,000
CHANGES IN OTHER SERVICES $19,000
CONTRACTUAL SERVICES: (5115 -- Benefits; 5315- -
Insurance; 5316 -- Professional;
5317 -- Contractual)
Increase in Cost - Medical /Dental Insurance $ 4,730
Increase in Contractual 2,600
CHANGES IN CONTRACTUAL SERVICES $ 71-330
COMMODITIES: (5116 -- Apparel; 5212 -- Travel, Training,
CHANGES IN COMMODITIES $18,100
70
etc.; 5213 -- Printing & Advertising;
5419 -- Petroleum Products; 5424- -
Miscellaneous; 5425- -Salt; 5427- -
Aggregates; 5428 -- Materials; 5429- -
Street Signs; 5431 - -Small Tools &
Equipment; 5434 -- Supplies)
Increase
in Cost for Apparel
$ 1,200
Increase
in Cost for Petroleum Products
1,600
Increase
in Cost for Salt
5,000
Increase
in Cost for Aggregates
5,000
Increase
in Cost for Materials
2,500
Increase
in Cost for New Street Signs
2,000
Miscellaneous Increases
800
CHANGES IN COMMODITIES $18,100
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CAPITAL OUTLAY: (6111 -- Equipment; 6212 - -Motor
Vehicles; 7317 -- Vehicle &
Equipment Replacement)
Increase in Equipment
See Appendix C -1 $19,900
CHANGES IN CAPITAL OUTLAY
TOTAL INCREASE
$19,900
$84,120
71
PUBLIC WORKS DIVISION
Street Department
ADMINISTRATION
Per Capita
General Administration for this
department involves supervision for
all street projects, handling of
complaints, time clock records for
payroll, making purchase
requisitions, keeping records
necessary for obtaining Motor
Vehicle Fund revenue from the State,
and handling correspondence
necessary in connection with the
other functions. One- fourth the
salaries of the Director of Public
Works and Engineering and the
Superintendent of Public Works and
one -third the salary of the Public
Works Secretary and one part time
Clerk Typist is charged to this
account.
CLEANING
Per Capita
The Village cleans approximately 70
miles of streets (140 curb miles).
Cleaning is done in the business
sections of the Village three times
per week and in residential areas on
a monthly schedule, for a total of
222 miles swept per month. In 2000
2,801 miles of streets were swept.
One vacuum street sweeper is used
for this operation. The Village
pays a dumping fee (Contractual) for
disposing of the refuse.
Work Statistics
1997
1998 1999
2000
Streets
Swept (Miles)
2,269
2,155 2,493
2,801
Streets
Swept (Cubic Yards
Debris)
1,496
1,110 1,862
980
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ACTUAL
1999 -00
$283,044
$ 46,081
BUDGET
ESTIMATED PROPOSED
2000 -01
2000 -01 2001 -02
$ 17.54
$ 18.23
$315,750
$285,291 $328,220
$_ 2.84 $ 3.15
$ 51,190 $ 35,790 $ 56,620
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PUBLIC WORKS DIVISION
Street Department
ACTUAL BUDGET ESTIMATED PROPOSED
1999 -00 2000 -01 2000 -01 2001 -02
TRAFFIC MARKING
Per Capita
$ 75,126
This activity consists of painting
crosswalks all over the Village,
painting center lines and parking
stalls on the business district
streets, and constructing as well as
installing street signs. In 2000,
38,456 lineal feet of pavement were
marked and 350 street signs erected
or replaced. A pickup truck is used
part -time in this operation to haul
the street striping machine, which
is manually operated.
Work Statistics
1997 1998 1999 2000
Traffic Marking (Lineal Feet)
29,911 30,249 30,732 38,456
PAVEMENT PATCHING
Per Capita
$137,955
Pavement patching involves the
overlaying of deteriorating
pavements and temporary patching.
Inspections of Village streets
determine the areas to be patched.
In the calendar year 2000 Village
employees applied 2,386 tons of
pre -mix. Four dump trucks, two
rollers, a Layton blacktop paver, a
front -end loader, and a concrete saw
are used for this activity.
Aggregates used include sand,
blacktop, and gravel. Other
materials used include concrete,
lumber, steel and primer.
Work Statistics
1997 1998 1999 2000
Pre -Mix Patching Materials Used
(Tons)
1,925 2,263 2,295 2,386
$ 4.82
$ 86,710
$ 8.21
$147,860
$ 83,581
$109,789
$ 5.19
$ 93,400
$ 9.71
$174,800
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PUBLIC WORKS DIVISION
Street Department I
ACTUAL BUDGET ESTIMATED PROPOSED
1999 -00 2000 -01 2000 -01 2001 -02
TARRING CRACKS
Per Capita $ 3.08 $ 3.12
$47,619 $55,490 $27,721 $56,210
Public Works Department employees
note streets which need to have
cracks filled, and, during the
summer months, the crew fills all
cracks larger than 1/4" in width.
One truck equipped with a 400 gallon
tar kettle and an air compressor is
used part -time for tarring street
cracks. Aggregates and materials
used include sand, fine limestone
dust, chips, and a new crack filler
product which contains 25% recycled
tires. This product stays resilient
at temperatures below -0 degrees and
will not track during hot weather.
In 2000 14,535 lbs. were used.
Work Statistics
1997 1998 1999 2000
Tarring Cracks (Pounds)
14,960 14,660 14,700 14,535
DRAINAGE STRUCTURES
Per Capita $ 2.35 $ 2.45
$36,758 $42,320 ,$33,160 $44,110
Expenditures from this sub -
department are for cleaning street
inlets, catch basins, lines that
connect inlets to catch basins to
the interceptor storm sewers, and
replacement of broken grates,
covers, and manhole frames. All
inlets and 480 catch basins were
cleaned during 2000. A truck
(part -time) and a sewer rodder are
used for this purpose. The Village
uses a vacuum street sweeper and
eductor combination machine to clean
the catch basins. Materials used by
the Village for the cleaning
operation are rods for the sewer
rodder, fire hoses, and a high
pressure jet hydraulic sewer rodder.
74
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PUBLIC WORKS DIVISION
Street Department
ACTUAL
1999 -00
Work Statistics
1997 1998 1999 2000
Catch Basins Cleaned (Number)
480 480 480 480
STREET LIGHTS AND TRAFFIC SIGNALS
Per Capita
$117,810
This activity consists of
maintenance of existing standards,
lamps, and signals. In 2000, 212
street lamps were replaced.
Work Statistics
1997 1998 1999 2000
Street Signs Erected or Replaced
264 345 330 350
Street Light Standards Replaced
4 4 4 1
Street Light Cable Repairs
180 175 170 181
Street Lamps Replaced
195 204 305 212
MISCELLANEOUS MAINTENANCE
Per Capita
$ 68,610
Miscellaneous Maintenance includes
decorating for the holidays, flower
plantings, street patch work, etc.
Some miscellaneous maintenance is
done by Village employees.
Work Statistics
1997 1998 1999 2000
Concrete Street Patch Work
(Square Yards Replaced)
55 41 155 10
BUDGET ESTIMATED PROPOSED
2000 -01 2000 -01 2001 -02
$ 7.22 $ 7.42
$130,030 $111,471 $133,490
$ 4.47 $ 4.29
$ 80,540 $ 72,950 $ 77,260
75
PUBLIC WORKS DIVISION
Street Department
ACTUAL BUDGET ESTIMATED PROPOSED
1999 -00 2000 -01 2000 -01 2001 -02
SNOW AND ICE CONTROL
Per Capita $ 12.86 $ 13.86
$184,269 $231,530 $302,540 $249,530
Snow and ice are cleared from the
Village streets, five -foot wide
sidewalks (33.25 miles of
sidewalks), and municipally owned
parking lots and alleys. During
2000, the Village used 4,105 tons of
rock salt and treated ice control
sand. Nineteen Village vehicles may
be equipped with snow plows whenever
a snow storm occurs. Eight dump
trucks (GVW 35,000), four dump
trucks (GVW 11,000), two one -half
ton pick -up trucks, three
three - quarter ton pick -up trucks,
two one ton pick -up trucks,
seventeen snow plows, and one
sidewalk plow are used.
Work Statistics
1997 1998 1999 2000
Snow and Ice Control (Man Hrs)
2,512 998 2,310 3,608
Rock Salt Used (Tons)
2,340 1,095 2,240 4,105
Sand (Birds Eye) Ice Control (Tons)
600 560 529 500
TREE REMOVAL
Per Capita $ 4.73 $ 5.02
$ 86,345 $ 85,110 $893,809 $ 90,360
Tree removal is done primarily on a
contractual basis. Village employees
clean up after tree stumps are
removed, fill in with black dirt,
and reseed. In 2000, 297 trees were
removed. On May 18, 2000 there was
a violent wind storm resulting in an
unusually large loss of trees. Two
dump trucks and one front -end loader
tractor are used part time.
Work Statistics
1997 1998 1999 2000
Trees Removed (Number)
23 29 29 297
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PUBLIC WORKS DIVISION
Street Department
ACTUAL BUDGET ESTIMATED PROPOSED
1999 -00 2000 -01 2000 -01 2001 -02
TREE PLANTING
Per Capita
$18,412
Approximately 116 trees were planted
in 2000. The Village contracts for
the purchase of the trees, and
Village employees plant them. The
Village pays one -half the cost of a
1 -1/2" diameter tree. If a larger
tree is requested by the homeowner,
he pays the additional cost. Part
time use of a Ford tractor with a
30" auger, a dump truck and a
front -end loader tractor is required
for planting.
Work Statistics
1997 1998 1999 2000
Trees Planted (Number)
34. 63 64 116
RAILROAD STATION MAINTENANCE
Per Capita
$39,098
The Village Public Works employees
provide maintenance service and
repair vandalism and damage to the
interior of the Deerfield, Chicago,
Milwaukee and Saint Paul Railroad
Station. This is done under an
agreement between the Chicago,
Milwaukee and Saint Paul Railroad,
the RTA, and the Village of
Deerfield.
WEED CONTROL
Per Capita
$21,517
Weed control includes cutting .weeds
and grass on 105,000 lineal feet of
parkways and on other Village -owned
properties. Some work is done for
private owners on a reimbursement
basis ($50.00 per hour). A Ford
tractor (part -time) and three rotary
hand lawn mowers are used. Weed
killer is applied in some locations.
$ 1.01
$18,150
$ 1.96
$35,270
$ 1.42
$25,510
$35,050
$34,411
$11,839
$ 1.04
$18,670
$ 2.28
$41,100
$ 1.43
$25,810
' 77
PUBLIC WORKS DIVISION
Street Department
ACTUAL
BUDGET
ESTIMATED
PROPOSED
1999 -00
2000 -01
2000 -01
2001 -0'2
Work Statistics
1997 1998 1999 2000
Parkway Mowing (Lineal Ft)
105,000 105,000 105,000 105,000
TOTALS $1,162,644 $1,305,460 $2,037,401 $1,389,580
78
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I�
PUBLIC WORKS DIVISION
SEWER DEPARTMENT
The primary and continuing goals of the Sewer Department, a division of
Public Works are:
To continue to maintain, clean, and repair the sanitary and storm
sewer systems and be able to respond effectively and efficiently to
emergency situations.
To locate sewer lines for J.U.L.I.E. (Joint Utility Locating
Information for Excavators).
To treat and dispose of all sewage in an environmentally approved
manner.
To maintain and operate the main sewage treatment plant, four lift
stations, and various emergency generators.
To maintain a laboratory facility to assure quality control.
The Village of Deerfield is one of the few municipalities to operate its
own wastewater reclamation facility. The wastewater reclamation facility
has been in operation since 1956. In order to accommodate the development
boom, a major expansion of the facility occurred in 1975. Throughout the
years the facility has been upgraded with additional equipment as needed
in order to meet the population demands of today.
The WRF treats and processes all sewage from the Village of Deerfield, as
well as the sewage from a portion of the Village of Bannockburn and a
small portion from the City of Highland Park. The facility has the
capacity to process eight million gallons of sewage per day and is also
able to treat an additional ten million gallons per day as part of excess
flow in the event of a storm. This is well within the EPA regulations for
flow control.
The WRF is designed to remove 959.- of pollutants from the original sewage.
' The WRF is proud to say they have met or exceeded this requirement every
year for the last fifteen years, with an average rate of 98 %.
In addition to the main facility, Deerfield operates six sewage pumping
' stations, two stormwater pumping stations and the Bannockburn Retention
Basin. The maintenance and operation of these auxiliary facilities is an
essential part of the overall wastewater reclamation process.
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The facility is staffed seven days a week, every day of the year,
including holidays. Additional coverage is provided during evening hours,
as needed, to control excess flow or repair mechanical problems. WRF
staff includes eight full -time employees: a foreman, a lab director, five
operators, and one maintenance man. Many of these employees hold various
EPA certification levels.
The following projects will be implemented in the 2001 -02 fiscal year:
Re -line approximately 1200 lineal feet of sewers.
Design the sanitary sewer re -route at Hazel Avenue and METRA.
Replace Sewage Lift Pumps #1 -2 with Chopper Pumps.
Rebuild Comminutors #1 -2 -3 at WRF.
1 79
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Replace Settled Sewage Pumps #1 -2 -3 -4 at WRF. '
Replace Power Transfer Switch on Emergency Generator.
Rebuild Lower Bearing Housing for Screw Pumps #1 -2 and Spare.
Replace 18 Valves on Small Sludge Beds @ WRF.
Replace Electric Power Lines on Pumps @ DFLD /Wilmot Lift Station. t
Replace Grit Separator at WRF.
Tuckpointing Digesters #1 -2 @ WRF. '
Replace Broken Sidewalks @ WRF.
Accomplishments during fiscal year 2000 -2001 included: '
Responded to 255 service calls, of which 79% were due to problems in
private lines '
Completed the sewer lining of Park Avenue between Hazel Avenue and
Greenwood Avenue.
Replaced the radiator on the standby generator at WRF. ,
Applied for and received the new IEPA permit for sludge disposal.
This is effective until April 30, 2005.. '
Replaced Air Lines and Diffusers in Aerobic Digesters #1,2,3.
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PUBLIC WORKS DIVISION
SEWER DEPARTMENT
Work Statistics
1997
Cleaning and Maintenance
Sanitary Sewer Stoppages
Sanitary Sewer Cleaned (Ft)
Sanitary Excavation Openings
Sanitary Infiltrations Found
Sanitary Manholes Rebuilt
Sanitary Sewers TV'd (In Feet)
Sump Pump Inspections
Homes Dye or Smoke Tested
Construction
Storm Sewers Cleaned (Feet)
Inlets Cleaned
Storm Excavation Openings
Storm Infiltrations Found
Storm Structures Reconstructed
Storm Sewers TV'd
Street Inlet Covers Replaced
New Storm Sewers or Laterals Installed
(In Feet)
Inlets Dye or Smoke Tested
Waste Water Treatment Plant
1998 1990 2000
20 16 12 17
289,730 244,603 227,690 210,760
2 7 4 13
1 4 4 8
3 21 5 2
13,001 16,860 18,040 12,964
0 0 45 12
22 68 149 152
38,880
79,805
71,150
50,235
48
54
92
64
2
24
14
25
2
1
2
5
17
11
13
5
9,953
11,532
5,148
10,210
6
2
2
3
523
284
240
665
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16
Sanitary Sewage Pumped (Million Gallons)
1,216
1,276
1,224
1,182
Primary Sludge (Thousand Gallons)
4,667
4,789
4,876
5,124
Chlorine Used (Gallons)
16,455
21,163
24,264
29,302
Sludge Beds Cleaned
93
94
54
85
Sludge Beds Drawn
89
73
65
74
Electric Current Used (Thousand K.W.H.)
1,783
1,890
1,836
1,923
81
DIVISION
Public Works
FUNDING SOURCE
Sewer Fund
SEWER DEPARTMENT
SOURCES OF FUNDS AND EXPENDITURES
ACTUAL AND PROPOSED
REVENUE:
Sewer Charges
Permits and Fees
Penalties
Other Charges for Services
Interest Earned
Miscellaneous
Construction Res - Collections
Transfer to Construction Res.
TOTAL OPERATING REVENUE
Transfer from Construction Fd.
Transfer from Depreciation Res
TOTAL REVENUES AND RESERVES
TOTAL EXPENDITURES
NET CHANGE
Departmental Summary on Page 84
82
1999 -00 2000 -01 2000 -01 2001 -02
ACTUAL BUDGET ESTIMATE PROPOSED
$ 1,669,797 $ 1,640,000 $ 1,675,000 $ 1,680,000
11,525
9,000
9,000
7,000
18,047
18,000
18,000
19,000
28,337
25,000
26,000
26,000
95,111
65,000
90,000
75,000
0
5,000
5,000
5,000
50,766
55,000
54,000
55,000
0
55( ,000)
_ 54( ,000)
55( ,000)
$ 1,873,583
$ 1,762,000 $
1,823,000 $
1,812,000
0
0
0
0
0
300,000
300,000
211,000
$ 1,873,583 $ 2,062,000 $ 2,123,000 $ 2,023,000
$ 1,578,591 $ 2,155,480 $ 2,083,626 $ 2,193,570
$ 294,992 $ (93,480)$ 39,374 $ (170,570)
1
SEWER DEPARTMENT
'DIVISION
Public Works SOURCES OF FUNDS AND EXPENDITURES
FUNDING SOURCE PROJECTED
Sewer Fund
2002 -03 2003 -04
' PROJECTED PROJECTED
' REVENUE:
Sewer Charges
Permits and Fees
' Penalties
Other Charges for Services
Interest Earned
' Miscellaneous
Construction Res - Collections
Transfer to Construction Res.
' TOTAL OPERATING REVENUE
tTransfer from Construction Fd.
Transfer from Depreciation Res
' TOTAL REVENUES AND RESERVES
TOTAL EXPENDITURES
' NET CHANGE
Departmental Summary on Page 84
$ 1,680,000 $ 1,680,000
7,000
7,000
19,000
19,000
26,000
26,000
75,000
75,000
5,000
5,000
55,000
55,000
_ 55( ,000)
(55,000)
$ 1,812,000 $ 1,812,000
0 0
226,000 220,000
$ 2,038,000 $ 2,032,000
$ 2,238,560 $ 2,256,510
$ (200,560)$ (224,510)
E-47
EXPENDITURES
DIVISION
Public Works
DEPARTMENT
FUNDING SOURCE
Sewer
Sewer Fund
SUMMARY
ACCOUNT NUMBER
ACTUAL
BUDGET
ESTIMATE
PROPOSED
AND CLASSIFICATION
1999 -00
2000 -01
2000 -01
2001 -02
5111
Salaries
$ 759,070
$ 800,890
$ 760,970
$ 840,480
5113
Overtime
21,254
32,080
31,601
31,100
5114
Part Time
14,112
19,440
21,360
19,800
5115
Benefits
115,257
139,720
128,226
145,440
5116
Apparel
3,970
5,500
5,440
7,500
5210
Equipment Rental
750
8,000
1,600
8,000
5211
Repairs & Maintenance
99,524
332,200
354,631
239,200
5212
Travel, Training, etc.
2,408
3,600
3,430
5,500
5213
Printing and Advertising
366
300
210
300
5214
Communications
12,084
14,300
12,110
17,600
5216
Utility Services
183,528
191,000
185,540
199,000
5218
Miscellaneous
6,392
6,700
5,120
7,700
5221
Occupancy
20,000
20,000
20,000
20,000
5231
MV Maintenance
30,788
20,700
23,150
24,000
5315
Insurance
44,779
89,150
51,930
X89,150
5316
Professional
0
20,200
5,000
20,200
5317
Contractual
35,301
113,200
107,209
153,500
5412
Supplies
62,769
71,700
81,950
83,500
5419
Petroleum Products
13,176
13,900
13,690
16,000
5426
Chlorine
14,170
4,000
2,000
4,000
5427
Aggregates
17,597
20,800'
20,019
22,800
5428
Materials
49,331
55,000
64,110
64,000
5431
Small Tools & Equipment
493
1,500
1,500
1,800
6111
Equipment
4,950
8,600
19,830
10,000
7316
Depreciation
33,522
130,000
130,000
130,000
7317
Vehicle +Equip Replacement
33,000
33,000
33,000
33,000
TOTAL
$1,578,591
$2,155,480
$2,083,626
$2,193,570
Per Capita Cost
$119.74
$121.85
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PUBLIC WORKS DIVISION
' FUNDING SOURCE
Sewer Fund SUMMARY OF EXPENDITURES
BY CATEGORY
t 1999 =00
ACTUAL
' BUDGET CATEGORIES
DEPARTMENT
Sewer
2001 -02
2000 -01 2000 -01 2001 -02 BUDGET
BUDGET ESTIMATED PROPOSED OVER /UNDER
2000 -01
BUDGET
Personal Services $ 794,436 $ 852,410 $ 813,932 $ 891,380 $ 38,970
'51 11,5113,5114
Other Services 326,674
' 5211,5214,5231,5210,5216
Contractual 195,337
' 5115,5315,5316,5317
Commodities 190,673
5116,5212,5213,5221,5419
' 5424,5434,5427,5428,5431
5426
566,200 577,030 487,800 (78,400)
362,270 292,365 408,290 46,020
203,000 217,469 233,100 30,100
' Capital Outlay 71,472 171,600 182,830 _173,000 1,400
7317,6111,6212,7316
TOTALS $1,578,591 $2,155,480 $2,083,626 $2,193,570 $ 38,090
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FUNDING SOURCE
Sewer Fund
BUDGET CATEGORY
Personal Services
5111,5113,5114
Other Services
5211,5214,5231,5210,5216
Contractual
5115,5315,5316,5317
Commodities
5116,5212,5213,5221,5419
5424,5434,5427,5428,5431
5426
Capital Outlay
7317,6111,6212,7316
TOTALS
:.
PUBLIC WORKS DIVISION
SUMMARY OF EXPENDITURES
BY CATEGORY
PROJECTED
2002 -03 2003 -04
PROJECTED PROJECTED
$ 916,790 $ 942,970
495,100
490,100
421,870
412,840
235,100
239,100
169,700 171,500
$2,238,560 $2,256,510
DEPARTMENT
Sewer
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PUBLIC WORKS DIVISION
Sewer Department
Budget Analysis
2001 - 2002 PROPOSED BUDGET $2,193,570
2000 - 2001 BUDGET 2,155,480
INCREASE $ 38,090
PERSONAL SERVICES: (5111 -- Salaries; 5113 -- Overtime;
5114- -Part Time)
Annual Salary Adjustments
Miscellaneous Decreases
CHANGES IN PERSONAL SERVICES
$39,590
620)
f
$ 38,970
$(78,400)
$ 46,020
$ 30,100
87
OTHER SERVICES: (5210 -- Equipment Rental; 5211 --
Repairs & Maintenance; 5214
'
Communications; 5216 -- Utility
Services; 5231 - -MV Maintenance)
Decrease in Repairs and Maintenance - Sewage
'
Treatment Plant
$(93,000)
Increase in Utility Service for Gas and
Electricity
8,000
Increase in Communications -Two Way Radio
3,300
'
Increase in Motor Vehicle Maintenance
$ 3,300
CHANGES IN OTHER SERVICES
'
CONTRACTUAL SERVICES: (5115 -- Benefits; 5315 --
Insurance; 5316 -- Professional;
5317 -- Contractual)
Increase in Contractual -Cost of Additional
Sewer Lining
$40,300
Increase in Cost - Medical /Dental Insurance
5,720
CHANGES IN CONTRACTUAL SERVICES
COMMODITIES: (5116 7- Apparel; 5212 -- Travel, Training,
etc.; 5213 -- Printing & Advertising;
'
5221 -- Occupancy; 5419 -- Petroleum Products;
5424 -- Miscellaneous; 5426 -- Chlorine;
5427 -- Aggregates; 5428 -- Materials;
5429 -- Street Signs; 5431 - -Small Tools
'
& Equipment;.5434 -- Supplies)
Increase in Cost for Supplies - Chemicals
$11,800
Increase in Cost - Materials
9,000
'
Increase in Apparel Allowance
2,000
Increase in Cost for Travel, Training, Dues
1,900
Increase in Cost-Petroleum Products
2,100
Increase in Cost - Aggregates
2,000
'
Miscellaneous Increases
1,300
CHANGES IN COMMODITIES
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$ 38,970
$(78,400)
$ 46,020
$ 30,100
87
CAPITAL OUTLAY: (6111 -- Equipment; 6212 - -Motor
Vehicles; 6415 -- Improvements,
Not Bldg.; 7316 -- Depreciation;
7317 -- Vehicle & Equipment
Replacement)
Increase in Equipment, See Appendix C -2
CHANGES IN CAPITAL OUTLAY
TOTAL INCREASE
1,400
$ 1,400
$ 38,090
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SEWER CONSTRUCTION FUND
The Board of Trustees has established a special annual sewer charge for major
maintenance and repair to the Village Sewer System to be billed and paid
quarterly together with the regular water and sewer bill.
The projected balance in this fund is as follows-
* * * * *
DEPRECIATION RESERVE
' The Depreciation Reserve is set up to fund the cost of maintenance and
replacement of capital assets whose expected service life is less than that of
the Waste Water Reclamation Facility. This funding source ensures that the
Village will be able to adequately maintain the Waste Water Reclamation Facility.
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Projected Balance - May 1
Estimated Receipts
Available Funds
Total Expenditures*
AVAILABLE FUNDS
2000 -01
2001 -02
2002 -03
2000-01
$503,052
2001 -02
$252,052
2002 -03
130,000
2003 -04
Projected
Balance - May 1
$
169,189
$
224,189
$
279,189
$
334,189
Estimated
Receipts
$156,052
55,000
55,000
55,000
55,000
Available
Funds
$
224,189
$
279,189
$
334,189
$
389,189
Total Expenditures
0
0
0
0
AVAILABLE
FUNDS
$
224,189
$
279,189
$
334,189
$
389,189
* * * * *
DEPRECIATION RESERVE
' The Depreciation Reserve is set up to fund the cost of maintenance and
replacement of capital assets whose expected service life is less than that of
the Waste Water Reclamation Facility. This funding source ensures that the
Village will be able to adequately maintain the Waste Water Reclamation Facility.
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Projected Balance - May 1
Estimated Receipts
Available Funds
Total Expenditures*
AVAILABLE FUNDS
2000 -01
2001 -02
2002 -03
2003 -04
$503,052
$333,052
$252,052
$156,052
130,000
130,000
130,000
130,000
$633,052
$463,052
$382,052
$286,052
300,000
211,000
226,000
220,000
$333,052
$252,052
$156,052
$ 66,052
*Capital Project Items 13 thru 32 Pages 151 -152
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PUBLIC WORKS DIVISION
Sewer Department t
ADMINISTRATION AND SUPERVISORY
Per Capita
Salaries charged to this account
(one -half the salary of the Utility
Foreman, one - fourth the salary of
the Director of Public Works and
Engineering, one - fourth the salary
of the Superintendent of Public
Works, and one -third the salary of
the Public Works Secretary and one
part time Clerk Typist) are for the
overall supervision of the cleaning
and maintenance of present sewers
and some new construction.
CLEANING AND MAINTENANCE
Per Capita
The Village is responsible for the
cleaning and maintenance of
approximately 65 miles of sanitary
sewer pipe, ranging in size from 6
inches to 24 inches; and
approximately 46 miles of storm
sewer pipe, ranging in size from 10
inches to the equivalent of 60
inches. The Village contracts to
have the sewer system scanned by
closed circuit television to
facilitate location of broken pipes,
improper alignment of pipes, roots,
or signs of infiltration. Non-
polluting white smoke and dyes are
also used by the Village to spot
problems. Smoke introduced in the
sanitary sewer pipes identifies
areas of infiltration of storm
water; and dyes in storm sewers show
intrusion in the sanitary sewer
pipes. In 2000, the Village dye or
smoke tested 16 inlets and cleaned
210,760 feet of sanitary sewers and
50,235 feet of storm sewers.
Work Statistics
1997 1998 1999 2000
Sanitary Sewer Stoppages
20 16 12 17
90
ACTUAL BUDGET
ESTIMATED PROPOSED
'
1999 -00 2000 -01
2000 -01 2001 -02
$ 17.71
$ 18.10
$235,698 $318,890
$263,195 $325,860
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$165,933 $180,380 $125,900 $196,140
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PUBLIC WORKS DIVISION
Sewer Department
ACTUAL BUDGET ESTIMATED PROPOSED
1999 -00 2000 -01 2000 -01 2001 -02
Work Statistics cont'd
1997
1998 1999
2000
Sanitary
Sewer Cleaned (Ft)
Sewers Cleaned (Feet)
289,730
244,603 227,690 210,760
79,805
Sanitary
Excavation Openings
Inlets
2
7 4
13
Sanitary
Infiltrations Found
92
1
4 4
8
Sanitary
Manholes Rebuilt
2
3
21 5
2
Sanitary
Sewers TV'd (In Feet)
13,001
16,860 18,040 12,964
Sump Pump Inspection
0
0 45
12
Home Dye
or Smoke Tested
22
68 149
152
CONSTRUCTION
Per Capita $ 14.24
$208,097 $256,300
In this function the Village
replaces broken or damaged pipes or
their connections or inlets and
constructs some new sewers. In
2000, the Village installed 665 feet
of new storm sewers or laterals,
replaced 16 broken inlet covers,
rebuilt 2 sanitary manholes and
reconstructed 5 storm structures.
Work Statistics
1997
1998
1999
2000
Storm
Sewers Cleaned (Feet)
38,880
79,805
71,150
50,235
Inlets
Cleaned
48
54
92
64
Storm
Excavation
Openings
2
24
14
25
$ 16.81
$271,942 $302,530
91
PUBLIC WORKS DIVISION
Sewer Department
Work Statistics cont'd
1997 1998 1999 2000
Storm Infiltrations Found
2 1 2 5
Storm Structures Reconstructed
17 11 13 5
Storm Sewers TV'd
9,953 11,532 5,148 10,210
Street Inlet Covers Replaced
6 2 2 3
New Storm Sewers or Laterals
Installed - In Feet
523 284 240 665
Inlets Dye or Smoke Tested
1 1 2 16
WASTE WATER TREATMENT PLANT
Per Capita
The expanded waste water treatment
plant has been in full operation
since May 1, 1978. This project was
financed by Federal .(75%) and
Village (25 %) funds, the Village
portion being funded by. general
obligation bonds. In addition to
the primary and secondary treatment
of sewage with chlorination and
two -stage sludge digestion for
anaerobic sludge, the new plant
provides for aerobic digestion along
with sludge drying beds. Dry sludge
is disposed of by the.Village in an
environmentally approved manner.
The plant has a 585 k.w.h., 12
cylinder diesel standby generator
with automatic switching gear and
two archimedean screw pumps rated at
7,000 gallons per minute. The
treatment plants' hydraulic design
capacity can serve a population of
30,000 and a storm flow of 17
million gallons. Besides the main
treatment plant, there are four
92
ACTUAL BUDGET ESTIMATED PROPOSED
1999 -00 2000 -01 2000 -01 2001 -02
$ 77.76 $ 76.05
$ 968,862 $1,399,910 $1,422,589 $1,369,040
r
I
PUBLIC WORKS DIVISION
1 Sewer Department
1 ACTUAL BUDGET ESTIMATED PROPOSED
1999 -00 2000 -01 2000 -01 2001 -02
1 WASTE WATER TREATMENT PLANT cont'd
Per Capita
1 lift stations and a 285 k.w.h.
generator which is located at the
Eastside lift station on River Road.
The new Deerfield Road lift station
1 is a combination dry /wet weather
lift station. Dry weather flow is
2,400 gals. per minute and wet
weather flow is 21,000 gals. per
1 minute. A 450 kilovolts emergency
generator automatically starts if
the power fails. During wet weather
the excess flow is discharged to the
1 chlorine contact tank for settling
and chlorination. There is the
capability of chlorinating the
excess flow at the rate of 1,000
lbs. per day. The dry weather flow
pumps work at 1,200 gals. per minute
and the wet weather flow pumps work
at 7,000 gals. per minute. Each wet
' weather pump discharges to a
rotating screen. The Warwick Road
pump station functions similarly
during wet weather only.
' In addition to eight full -time
Village employees who operate the
treatment plant, the Village
1 contracts for engineering
consultants. One- fourth the salary
of the Director of Public Works and
Engineering and one- fourth the
salary of the Superintendent of
Public Works are charged to the
account for overall supervision of
the treatment plant. The treatment
' plant is also responsible for
maintaining laboratory facilities to
assure quality control of treatment.
' Work Statistics
1997 1998 1999 2000
' Sanitary Sewage Pumped
(Million Gallons)
1,216 1,276 1,224 1,182
1
1 93
PUBLIC WORKS DIVISION
Sewer Department
ACTUAL BUDGET ESTIMATED PROPOSED
1999 -00 2000 -01 2000 -01 2001 -02
Work'Statistics cont'd
1997
1998 1999
2000
Primary
Sludge (Thousand
Gallons)
4,667
4,789 4,876
5,124
Chlorine
Used (Gallons)
16,455
21,163 24,264
29,302
Sludge Beds
Cleaned
93
94 54
85
Sludge Beds
Drawn
89
73 65
74
Electric
Current Used
(Thousand
K.W.H.)
1,783
1,890 1,836
1,923
TOTALS $1,578,591 $2,155,480 $2,083,626 $2,193,570
94
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PUBLIC WORKS DIVISION
' WATER DEPARTMENT
' The primary and continuing goals of the Water Department, a division of
Public Works, are:
95
To provide fresh and safe potable water to Village residents by
'
continuously monitoring, testing, and implementing E.P.A.
regulations.
'
To maintain, repair and replace water main, water services and fire
hydrants as needed, and to upgrade and improve the distribution
system.
'
To maintain an elevated tank, eight water pumps, three underground
reservoirs, and a pumping station with a capacity of over six
million gallons. This includes all controls for monitoring the
system.
'
To install, repair, replace, and test all water meters and take
meter readings of all residential and commercial establishments
within the Village.
'
The Water Department will implement the following projects during the
2001 -02 budget year:
Complete the construction of the 2.0 MG Reservoir and'6.0 MGD Pump
'
Station at Mitchell Park.
Complete the construction of a new transmission main from Highland
Park to the new Mitchell Park Reservoir.
'
Complete the design and construct the North Feed Booster Pumping
Station.
'
Design and construct the Richfield Reservoir modifications including:
Speed Motor Control for Pump 41, Variable Frequency Drive and
Replace Pump #2.
'
Update Pump controls at Hawthorne Pumping Station.
Design and construct the Water main replacement for Central Avenue
from Wilmot to Castlewood.
'
Accomplishments during 2000
-2001:
Upgraded water controls
'
Published and distributed a drinking water Consumer Confidence
Report per the new Federal Drinking Water regulations
t
Responded to 92 main breaks, 2483 JULIE locate requests and 328 non -
JULIE locates
Installed 151 new technology water meters in pits allowing the meter
'
to be read without opening the pit
Tested and flushed all 1,125 fire hydrants in the system
'
Substantially completed construction of the Mitchell Park reservoir
and pumping station
Finished design and started construction of a new transmission main
'
from Highland Park to the new Mitchell Park reservoir
Upgraded pump controls at Hawthorne and Richfield reservoirs
95
PUBLIC WORKS DIVISION
WATER DEPARTMENT
The Water Department is staffed as follows:
1 - Foreman
1 - Maintenance III operator
2 - Maintenance II operators
1 - Maintenance I operator
1 - Meter reader /animal warden
Work Statistics
1997 1998 '1999 2000
Main and Fire Hvdrant Maintenance
Water Main Breaks Repaired
Service Leaks Repaired
New Fire Hydrants Installed
Fire Hydrants Repaired or Tested
Valves Repaired
B Box Adjustments
JULIE Locations (New program 1993)
Valve Vaults Reconstructed
Distribution
Annual Water Pumpage
(in Millions of Gallons)
Locations for JULIE
Services Checked for Leaks
Water Sample Analysis (Bacteriological)
Water Sample Analysis (Lead)
Water Sample Analysis (Trihalomethane)
(EPA Required)
Meter Maintenance
Meter Pits Repaired
Meters Replaced
New Meters Installed
Meters Tested
Frozen Water Services
Water Meters. Read
Final Meter Readings
"Reread" Meter Readings
Shut -Off Notices for Delinquent
Water Bills
Meters Sealed
Frozen Meters
W
70
76
84
92
4
19
9
6
12
5
7
6
1,095
1,126
1,146
1,143
30
31
3'7
61
72
310
328
96
1,895
1,844
2,098
2,483
9
31
9
6
1,030
1,085
1,122
1,074
1,895
1,844
2,098
2,483
67
55
1 75
58
312
312
288
298
69
34
30
0
4
6
16
4
38
22
71
73
99
133
241
121
35
39
33
140
15
14
21
26
0
0
0
1
24,084
24,084
24,084
24,600
270
304
236
304
65
75
86
66
335
359
375
193
125
182
266
175.
1
2
10
4
1
'WATER DEPARTMENT
DIVISION
Public Works SOURCES OF FUNDS AND EXPENDITURES
FUNDING SOURCE ACTUAL AND PROPOSED
' Water Fund
' 1999 -00 2000 -01
ACTUAL BUDGET
' REVENUE:
Water Sales
' Penalties
' Permits
Interest Earnings
' Miscellaneous
TOTAL REVENUE
TOTAL EXPENDITURES
' NET CHANGE
1
t
Departmental Summary on Page 99
$ 3,623,880 $
32,227
18,540
212,612
1,894
$ 3,889,153 $
$ 3,121,424 $
$ 767,729 $
2000 -01 2001 -02
ESTIMATE PROPOSED
3,550,000 $ 3,403,000 $ 3,653,000
28,000 28,000 28,000
15,000 19,000 15,000
180,000 205,000 200,000
5,000 5,300 5,000
3,778,000 $ 3,660,301 $ 3,901,000
3,381,900 $ 3,275,487 $ 4,159,770
396,100 $ 384,814 $ (258,770)
97
WATER DEPARTMENT
DIVISION
Public Works SOURCES OF FUNDS AND EXPENDITURES
FUNDING SOURCE PROJECTED'
Water Fund
REVENUE:
Water Sales
Penalties
Permits
Interest Earnings
Miscellaneous
TOTAL REVENUE
TOTAL EXPENDITURES
NET CHANGE
Departmental Summary on Page 99
2002 -03 2003 7-04
PROJECTED PROJECTED
$ 3,688,000 $ 3,688,000
28,000 28,000
15,000 15,000
175,000 150,000
5,000 5,000
$ 3,911,000 $ 3,886,000
$ 3,875,160 $ 4,007,380
$ 35,840 $ (121,380)
EXPENDITURES
DEPARTMENT
Water
SUMMARY
ACTUAL BUDGET ESTIMATE PROPOSED
1999 -00 2000 -01 2000 -01 2001 -02
$ 356,695 $ 447,780 $ 383,610 $ 510,560
51,907
58,000
54,599
'
DIVISION
17,450
Public Works
17,800
FUNDING SOURCE
'
Water Fund
77,700
ACCOUNT NUMBER
2,600
2,000
AND CLASSIFICATION
'
5111
Salaries
1,000
5,779
5113
Overtime
30,200
5114
Part Time
'
1,100
1,643
2,100
5115
Benefits
12,056
5116
Apparel
'
76,353
5210
Equipment Rental
77,200
5211
Repairs & Maintenance
5,600
5212
Travel, Training, etc.
'
5213
Printing and Advertising
24,507
5214
Communications
30,000
42,393
5216
Utility Services
53,500
5218
Miscellaneous
4,490
5221
Occupancy
48,100
'
5231
MV Maintenance
2,100
53.15
Insurance
'
5316
Professional
7,100
5317.Contractual
500
0
5412
Supplies
'
5419
Petroleum Products
67,089
5426
Chlorine
92,000
'
5427
Aggregates
900
5 428
Materials
1,800,000
5431
Small Tools & Equipment
'
5432
Purchase of Water
26,576
6111
Equipment
0
0
7316
Depreciation
290,000
'
7116
Bond Principal
198,410
7217
Bond Interest
23,000
t
7317
Vehicle +Equip Replacement
TOTAL
'
Per Capita Cost
EXPENDITURES
DEPARTMENT
Water
SUMMARY
ACTUAL BUDGET ESTIMATE PROPOSED
1999 -00 2000 -01 2000 -01 2001 -02
$ 356,695 $ 447,780 $ 383,610 $ 510,560
51,907
58,000
54,599
58,100
10,063
17,450
11,171
17,800
55,938.
64,530
62,110
77,700
2,179
2,600
2,000
3,500
0
1,000
100
1,000
5,779
30,600
23,939
30,200
321
1,100
430
1,100
1,643
2,100
2,410
2,700
12,056
11,800
11,789
14,700
76,353
71,900
73,221
77,200
1,982
5,600
5,600
5,600
20,000
20,000
20,000
20,000
24,507
26,900
28,850
30,000
42,393
53,500
48,960
53,500
6,294
12,400
4,490
13,900
89,587
48,100
39,190
563,100
620
2,100
930
2,100
5,101
6,400
6,900
7,100
0
500
0
500
11,841
22,000
22,000
24,000
67,089
79,500
87,070
92,000
498
600
840
900
1,968,696
1,800,000
1,800,000
1,950,000
38,337
87,000
76,831
91,100
26,576
0
0
0
0
275,000
275,000
290,000
2211969
210,440
210,450
198,410
23,000
23,000
23,000
23,000
$3,121,424 $3,381,900 $3,275,487 $4,159,770
$187.86 $231.07
WE
FUNDING SOURCE
Water Fund
BUDGET CATEGORIES
PUBLIC WORKS DIVISION
SUMMARY OF EXPENDITURES
BY CATEGORY
1999 -00 2000 -01 2000 -01
ACTUAL BUDGET ESTIMATED
DEPARTMENT
Water
2001 -02
2001 -02 BUDGET
PROPOSED OVER /UNDER
2000 -01
BUDGET
Personal Services
$ 418,665
$ 523,230
$ 449,380
$ 586,460 $
63,230
5111,5113,5114
Other Services
118,696
142,200
137,898
153,100
10,900
5211,5214,5231,5210,5216
Contractual
194,211
178,530
154,749
708,200
529,670
5115,5315,5316,5317
Commodities
2,079,970
1,942,500
1,948,179
2,109,500
167,000
5116,5212,5213,5221,5419
5424,5434,5427,5428,5431
5426,5432
Capital Outlay
_309,882
_595,440
585,281
_602,510
7,070
7116,7217,7316,7317,6111
6212,6415
TOTALS
$3,121,424
$3,381,900
$3,275,487
$4,159,770 $
777,870
100
1
' FUNDING SOURCE
Water Fund
BUDGET CATEGORY
' Personal Services
5111,5113,5114
1 Other Services
5211,5214,5231,5210,5216
tContractual
5115,5315,5316,5317
' Commodities
5116,5212,5213,5221,5419
5424,5434,5427,5428,5431
' 5426,5432
Capital Outlay
' 7116,7217,7316,7317,6111
6212,6415
TOTALS
1
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PUBLIC WORKS DIVISION
DEPARTMENT
SUMMARY OF EXPENDITURES Water
BY CATEGORY
PROJECTED
2002 -03 2003 -04
PROJECTED PROJECTED
$ 603,980 $ 621,940
152,900 155,000
411,130 467,490
2,116,500 2,170,500
590,650 592,450
$3,875,160 $4,007,380
101
PUBLIC WORKS DIVISION
Water Department
Budget Analysis
2001 - 2002 PROPOSED BUDGET $4,159,770
2000 - 2001 BUDGET 3,381,900
INCREASE $ 777,870
PERSONAL SERVICES: (5111 -- Salaries; 5113 -- Overtime;
5114 - -Part Time)
Annual Salary Adjustments $ 17,250
Addition - One Maintenance Operator 1 45,980
CHANGES IN PERSONAL SERVICES $ 63,230
OTHER SERVICES: (5211 -- Repairs & Maintenance; 5214- -
Communications; 5210 -- Equipment
Rental; 5216 -- Utility Services;
5231 - -MV Maintenance)
Increase in Communications - 2 Way Radio $ 2,900
Increase in Utility Service - Gas 5,300
Increase in Cost - Motor Vehicle Maintenance 3,100
Miscellaneous Decreases (400)
CHANGES IN OTHER SERVICES $ 10,900
CONTRACTUAL SERVICES: (5115 -- Benefits; 5315- -
Insurance; 5316 -- Professional;
5317 -- Contractual)
Increase in Contractual - Replace Water Main,
Capital Project Item 38A $515,000
Increase in Medical /Dental Insurance 4,340
Medical /Dental Insurance - New Maintenance
Operator 1 8,830
Increase in Professional Services 1,500
CHANGES IN CONTRACTUAL SERVICES $ 529,670
COMMODITIES: (5116 -- Apparel; 5212 -- Travel, Training, etc.;
5213 -- Printing & Advertising; 5221 -- Occupancy;
5419 -- Petroleum Products; 5424 -- Miscellaneous;
5426 -- Chlorine; 5427 -- Aggregates; 5428 -- Materials;
5431- -Small Tools and Equipment; 5432 -- Purchase of
Water; 5434 -- Supplies)
Increase in Water Purchases $ 150,000
Increase in Cost - Materials 12,500
Increase in Cost - Aggregates 2,000
Increase in Apparel Allowance 900
Miscellaneous Increases 1,600
CHANGES IN COMMODITIES
102
$ 167,000
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CAPITAL OUTLAY: (6111 -- Equipment; 6212 - -Motor
Vehicles; 6415-- Improvements-
Not Bldgs.; 7116 - -Bond Principal;
7217 - -Bond Interest; 7316- -
Depreciation; 7317 -- Vehicle &
Equipment Replacement)
Increase in Equipment (See Appendix C -3) $ 4,100
Increase in Bond Principal 15,000
Decrease in Bond Interest (12,030)
CHANGES IN CAPITAL OUTLAY
TOTAL INCREASE
$ 7,070
$ 777,870
103
ADMINISTRATION
PUBLIC WORKS DIVISION
Per Capita
Water Department
The major expenditures from this
department are for salaries for the
overall supervision of the water
function and administrative duties
connected with the provision of
fresh water to Village residents.
One -half the salary of the Utilities
Foreman, one - fourth the salary of
the Director of Public Works and
Engineering, one - fourth the salary
of the Superintendent of Public
Works, and one -third the salary of
the Public Works Secretary and one
part time Clerk Typist are charged
to this account.
MAIN AND FIRE HYDRANT MAINTENANCE
Per Capita
Maintaining 76+ miles of water mains
and 931 fire hydrants involves
replacing fire hydrants and either
replacing sections or repairing
breaks in the water mains. The
Village contracts for an annual
water survey to locate any leaks
which might not appear in the normal
course of a year. The Department of
Public Works also is alert for signs
of water leaks which occur between
annual surveys. During 2000, the
Department repaired 6 service leaks
and 92 water main breaks.
Equipment used for maintenance
includes a back -hoe, compressor,
three water pumps, three trucks, and
two generators. Materials used
include fire hydrants, sleeves,
pipe, valve boxes, and water main
valves.
Work Statistics
1997 1998 1999 2000
Water Main Breaks Repaired
70 76 84 92
Service Leaks Repairs
4 19 9 6
104
ACTUAL
1999 -00
$540,385
$351,109
BUDGET
ESTIMATED PROPOSED
2000 -01
2000 -01 2001 -02
$ 41.57
$ 42.25
$748,400
$756,948 $760,520
$ 21.92 $ 52.07
$394,540 $359,679 $937,450
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PUBLIC WORKS DIVISION
Water Department
ACTUAL BUDGET ESTIMATED PROPOSED
1999 -00 2000 -01 2000 -01 2001 -02
Work Statistics cont'd
1997 1998
1999
2000
New Fire Hydrants
Installed
12 5
7
6
Fire Hydrants Repaired or
Tested
1,095 1,126
1,146
1,143
Valves Repaired
30 31
37
61
B Box Adjustments
72 310 328 96
JULIE Locations (New program 1993)
1,895 1,844 2,098 2,483
Valve Vaults Reconstructed
9 31 9 6
DISTRIBUTION
Per Capita
The Village of Deerfield purchases
water from Highland Park on a
contractual basis and maintains
three pumps at the reservoir in
Highland Park. In addition, the
Village has a 1.0 million gallon
elevated water tank and a 3.3
million gallon underground reservoir
in Deerfield. Also, Hawthorne
Pumping Station has an 850,000
gallon underground reservoir with
two pumps. In an emergency these
pumps can be used to augment our
water supply by pumping water back
into our system. In 2000, the
Village purchased 1,074,359,804
gallons of water. To assure Village
residents a safe water supply at all
times, each month 24 samples are
sent to an independent testing
laboratory which is certified by the
E.P.A.
$ 117.35 $ 129.23
$2,192,576 $2,112,470 $2,058,791 $2,326,330
1 105
PUBLIC WORKS DIVISION
Water Department
ACTUAL BUDGET ESTIMATED PROPOSED
1999 -00 2000 -01 2000 -01 2001 -02
Work Statistics
1997 1998 1999 2000
Annual Water Pumpage in Millions
of Gallons
1,030 1,085 1,122 1,074
Locations for JULIE
1,895 1,844 2,098 2,483
Services Checked for Leaks
67 55 75 58
Water Sample Analysis
(Bacteriological)
312 312 288 298
Water Sample Analysis (Lead)
69 34 30 0
Water Sample Analysis
Trihalomethane (EPA Required)
4 6 16 4
METER MAINTENANCE
Per Capita
$ 37,354
Included under the classification of
meter maintenance are repairs of
existing meters, installation of new
meters, and meter reading. Large
water meters for commercial and
business establishments are tested
and repaired on a contractual basis.
Work Statistics
1997 1998 1999 2000
Meter Pits Repaired
38 22 71 73
Meters Replaced
99 133 241 121
New Meters Installed
35 39 33 140
Meters Tested
15 14 21 26
106
$ 7.03 $ 7.53
$126,490 $100,069 $135,470
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PUBLIC WORKS DIVISION
Water Department
ACTUAL
BUDGET
ESTIMATED
PROPOSED
1999 -00
2000 -01
2000 -01
2001 -02
Work Statistics cont'd
1997 1998 1999
2000
Frozen Water Services
0 0 0
1
Water Meters Read
24,084 24,084 24,084
24,600
Final Meter Readings
270 304 236
304
"Reread" Meter Readings
65 75 86
66
Shut -Off Notices for
Delinquent
Water Bills
335 359 375
193
Meters Sealed
125 182 266
175
Frozen Meters
1 2 10
4
TOTALS $3,121,424 $3,381,900 $3,275,487 $4,159,770
107
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PUBLIC WORKS DIVISION
GARAGE DEPARTMENT
Garage personnel consisting of a working foreman and a mechanic are
responsible for the overall operation of the garage facility. This
includes repair and maintenance of 6 administration cars, 17 police
related cars, 25 public works vehicles, and 34 various pieces of
construction and maintenance related equipment. The equipment includes 17
snow plows, 2 backhoes, 2 farm tractors, 5 lawn mowers, 6 chain saws, 1
self - propelled paint striper, 2 snow blowers, 1 sidewalk plow, 3
generators, 2 front -end loaders, 6 water pumps, 2 air compressors, 4 salt
spreaders, 5 leaf machines, and 1 street sweeper.
A charge is made to the various Village departments by budgetary functions
for parts and labor on vehicles and equipment serviced by the garage. The
garage is responsible for contracting for service from outside repair
service companies for major body and transmission work.
The foreman acts in an advisory capacity, reviewing specifications for the
purchase of new vehicles, equipment, and replacement parts.
The garage personnel maintain the Public works building and equipment.
This includes the physical plant such as heaters, furnaces, one generator,
doors, compressors, air conditioning equipment, and wash bay equipment.
Accomplishments during 2000 -2001:
Supervised the bidding and purchase
Supervised the bidding and purchase
Supervised the bidding and purchase
Supervised the bidding and purchase
Supervised the bidding and purchase
breaker
of
of
of
of
of
two
one
Dne
one
one
2000 one ton dump trucks
2000 five ton dump truck
?000 3/4 ton pick up truck
2000 salt spreader
2000 backhoe concrete
Supervised the bidding and purchase of two 2001 leaf vacuum machines
' 108
GARAGE DEPARTMENT
DIVISION
Public Works SOURCES OF FUNDS AND EXPENDITURES
FUNDING SOURCE ACTUAL AND PROPOSED
Intragovernmental
Revenues
REVENUE:
Administration
Police
Street
Sewer
Water
Refuse
Parking Lots
Emergency Services
Motor Vehicle Pool
Miscellaneous
TOTAL REVENUE
TOTAL EXPENDITURES
NET CHANGE
Departmental Summary is on Page 111
109
1999 -00 2000 -01 2000 -01 2001 -02
ACTUAL BUDGET ESTIMATE PROPOSED
$ 4,313
$
3,000 $
3,000 $
3,000
25,827
25,000
23,000
25,000
100,858
100,000
120,000
110,000
36,491
31,000
31,000
32,000
27,234
28,000
28,000
28,000
18,475
22,000
22,000
22,000
400
2,000
2,000
2,000
1,695
500
500
500
10,000
10,000
10,000
10,000
3,899
4,000
5,499
4,000
$ 229,193
$
225,500 $
244,998 $
236,500
$ 220,271
$
239,760 $
257,829 $
247,16.0
$ 8,922
$
(14,260)$
(12,831)$
(10,660)
_J
GARAGE DEPARTMENT
'DIVISION
Public Works SOURCES OF FUNDS AND EXPENDITURES
FUNDING SOURCE PROJECTED
'Intragovernmental
Revenues
' REVENUE:
' Administration
Police
' Street
Sewer
' Water
' Refuse .
Parking Lots
' Emergency Services
Motor Vehicle Pool
' Miscellaneous
TOTAL REVENUE
' TOTAL EXPENDITURES
' NET CHANGE
1
t
Departmental Summary is on Page 111
2002 -03 2003 -04
PROJECTED PROJECTED
$ 3,000 $
3,000
25,000
25,000
110,000
110,000
32,000
32,000
28,000
28,000
22,000
221000
2,000
2,000
500
500
10,0.00
10,000
4,000
4,000
$ 236,500 $
236,500
$ 253,570 $
259,540
$ (17,070)$
(23,040)
110
EXPENDITURES
DIVISION
Public Works DEPARTMENT
FUNDING SOURCE Garage
Intragovernmental SUMMARY
Revenues
ACCOUNT NUMBER
AND CLASSIFICATION
ACTUAL
1999 -00
BUDGET
2000 -01
ESTIMATE
2000 -01
PROPOSED
2001 -02
5111
Salaries
$ 127,123
$ 124,150
$ 124,890
$ 128,800
5113
Overtime
8,468
8,570
12,100
8,900
5115
Benefits
19,030
23,940
20,890
24,510
5116
Apparel
719
800
920
1,000
5211
Repairs & Maintenance
1,459
5,000
5,000
5,000
5212
Travel, Training, etc.
75
400
10
400
5213
Printing and Advertising
0
400
400
400
5214
Communications
589
1,000
1,020
1,500
5216
Utility Services
1,461
1;500
1,510
1,600
5218
Miscellaneous
463
300
210
400
5315
Insurance
3,802
7,350
4,610
7,350
5412
Supplies
49,371
551,100
75,020
60,100
5419
Petroleum Products
504
500
710
700
5428
Materials
0
200
200
200
5431
Small Tools & Equipment
2,143
2,500
2,500
2,500
6111
Equipment
3,065
6,050
5,840
1,800
7317
Vehicle +Equip Replacement
2,000
2,000
2,000
2,000
TOTAL $ 220,271 $ 239,760 $ 257,829 $ 247,160
Per Capita Cost $13.32 $13.73
111
' FUNDING SOURCE
Intragovernmental
Revenues
' BUDGET CATEGORIES
Personal Services
' 5111,5113
Other Services
'5211, 5214,5216
Contractual
' 5115,5315
Commodities
' 5116,5212,5213,5419,5424
5428,5431,5434
Capital Outlay
' 6111,7317
TOTALS
1
PUBLIC WORKS DIVISION
DEPARTMENT
SUMMARY.OF EXPENDITURES Garage
BY CATEGORY
2001 -02
1999 -00 2000 -01 2000 -01 2001 -02 BUDGET
ACTUAL BUDGET ESTIMATED PROPOSED OVER /UNDER
2000 -01
BUDGET
$ 135,591 $ 132,720 $ 136,990 $ 137,700 $ 4,980
3,509
7,500
7,530
8,100
600
22,832
31,290
25,500
31,860
570
53,275
60,200
79,969
65,700
5,500
5,065 8,050 7,840 3,800 (4,250)
$ 220,271 $ 239,760 $ 257,829 $ 247,160.$ 7,400
112
PUBLIC WORKS DIVISION
FUNDING SOURCE DEPARTMENT
Intragovernmental SUMMARY OF EXPENDITURES Garage
Revenues BY CATEGORY
PROJECTED
2002 -03 2003 -04
BUDGET CATEGORY PROJECTED PROJECTED
Personal Services
5111,5113
Other Services
5211,5214,5216
Contractual
5115,5315
Commodities
5116,5212,5213,5419,5424
5428,5431,5434
Capital Outlay
6111,7317
TOTALS
113
$ 141,570 $ 145,550
7,600 7,600
33,700 35,690
65,700 65,700
5,000 5,000
$ 253,570 $ 259,540
1
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PUBLIC WORKS DIVISION
Garage Department
Budget Analysis
2001 - 2002 PROPOSED BUDGET $247,160
2000 - 2001 BUDGET 239,760
INCREASE $ 7,400
PERSONAL SERVICES: (5111 -- Salaries; 5113 -- Overtime)
Annual Salary Adjustments $ 4,650
Increase in Overtime 330
CHANGES IN PERSONAL SERVICES $ 4,980
OTHER SERVICES: (5211 -- Repairs & Maintenance; 5214- -
Communications; 5216 -- Utility Services)
Increase in Communications -2 Way Radios $ 500
Miscellaneous Increases 100
CHANGES IN OTHER SERVICES $ 600
CONTRACTUAL SERVICES: (5115 -- Benefits; 5315- -
Insurance; 5316 -- Professional;
5317 -- Contractual)
Increase in Medical and Dental Insurance $ 570
CHANGES IN CONTRACTUAL SERVICES $ 570
COMMODITIES: (5116 -- Apparel; 5212 -- Travel, Training, etc.;
5213 -- Printing & Advertising; 5419 -- Petroleum
Products; 5218 -- Miscellaneous; 5428- -
Materials; 5431 - -Small Tools & Equipment;
5412 -- Supplies)
Increase in Cost - Supplies $ 5,000
Increase for Apparel Allowance 200
Miscellaneous Increases 300
CHANGES IN COMMODITIES $ 5,500
CAPITAL OUTLAY: (6111 -- Equipment; 6212 - -Motor Vehicles;
7317 -- Vehicle & Equipment Replacement)
Decrease in Equipment, See Appendix C -4 $(4,250)
CHANGES IN CAPITAL OUTLAY $(4,250)
TOTAL INCREASE
$ 7,400
114
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REFUSE FUND
GENERAL SERVICES
The General Services Function of the Refuse Fund is used to account for
the costs associated with refuse collection, recycling services and a yard
waste composting program.
Refuse collection is provided residences through a contract with a private
scavenger. The Village coordinates this service, offered once or twice
each week.
Deerfield's successful curbside recycling collection began for single
family homes in September of 1989. Each home is supplied with one or two
14 or 18 gallon containers to be set at the curb once each week. Materials
collected include newspapers, magazines, cardboard, chipboard, glass
containers, aluminum and tin cans, and plastic containers. On July 1,
1990, the Village also began a recycling program for yard waste. From
April 1st to December 15th, this program provides for the weekly
collection of grass and leaves in special paper bags available from local
merchants.
LEAF REMOVAL
' Starting with the 1990 fall season, the Village has provided an expanded
leaf collection program. Each home receives four weekly collections
during late October and through November. The Village's scavenger
contract provides for the compaction and transportation of leaves at no
' additional cost to the resident. The Village uses three dump trucks, four
leaf vacuum machines and street sweepers as needed. The regular scavenger
service also picks up leaves on a bagged only basis.
' Work Statistics 1997 1998 1999 2000
Leaf Removal (Cubic Yards) 12,429 8,715 10,460 9,680
IGOALS AND'OBJECTIVES
The provision of efficient and environmentally sound collection and
' disposal of residential refuse and recyclable materials is the guiding
objective for this activity. Through Village coordination, residents
benefit from the economy of scale and increased accountability.
' For the 2001 -02 fiscal year, efforts will focus on the following:
working with the scavenger contractor in identifying new recycling
markets.
' Identifying ways to include the multi- family, commercial, and
industrial sections of the community in the recycling process.
' Promoting reduced waste generation and increased recycling through
enhanced marketing of the program.
Increasing awareness of recycling opportunities for the commercial
' sector.
1
1 115
REFUSE FUND
SOURCES OF FUNDS AND EXPENDITURES
FUNDING SOURCE ACTUAL AND PROPOSED
Refuse Fund
REVENUE:
Property Tax Levy
Refuse Billing
Interest Earnings
Recycling Revenue
Penalties
Miscellaneous
TOTAL REVENUE
TOTAL EXPENDITURES
NET CHANGE
Departmental Summary is on Page 118
116
1999 -00 2000 -01 2000 -01 2001 -02
ACTUAL BUDGET ESTIMATE PROPOSED
$ 770,259 $
755,000 $
755,000 $
. 755,000
328,056
330,000
330,000
330,000
23,348
24;000
24,500
20,000
35,315
35,000
40,000
35,000
3,964
4,000
4,000
4,000
16,904
17,000
14,770
17,000
$ 1,177,847 $ 1,165,000 $ 1,168,269 $ 1,161,000
$ 1,135,443 $ 1,206,990 $ 1,158,888 $ 1,372,630
$ 42,404 $ (41,990)$ 9,381 $ (211,630)
REFUSE FUND
SOURCES OF FUNDS AND EXPENDITURES
FUNDING SOURCE PROJECTED
' Refuse Fund
' 2002 -03 2003 -04
PROJECTED PROJECTED
'
REVENUE:
Property Tax Levy
$ 755,000 $
755,000
'
Refuse Billing
330,000
330,000
'
Interest Earnings
20,000
20,000
Recycling Revenue
Y g
35,000
35,000
'
Penalties
4,000
41000
Miscellaneous
17,000
17,000
1
TOTAL REVENUE
' TOTAL.EXPENDITURES
' NET CFMGE
' Departmental Summary is on Page 118
1
1
$ 1,161,000 $ 1,161,000
$ 1,420,610 $ 1,473,850
$ (259,610)$ (312,850)
117
FUNDING SOURCE
Refuse Fund
ACCOUNT NUMBER
AND CLASSIFICATION
5111 Salaries
5113 Overtime
5115 Benefits
5211 Repairs & Maintenance
5214 Communications
5218 Miscellaneous
5221 Occupancy
5231 MV Maintenance
5315 Insurance
5317 Contractual
5412 Supplies
5419 Petroleum Products
7232 Other Charges
7317 Vehicle +Equip Replacement
0010 .1110
Per Capita Cost
118
EXPENDITURES
DEPARTMENT
Refuse
SUMMARY
ACTUAL
BUDGET
ESTIMATE
PROPOSED
1999 -00
2000 -01
2000 -01
2001 -02
$ 39,317
$ 50,160
$ 40,950
$ 52,040
8,102
14,630
6,130
15,140
5,949
7,300
5,019
7,690
12,437
22,000
8,110
22,000
2,205
2,000
2,000
2,000
500
500
500
0
20,000
20,000
20,000
20,000
6,039
5,000
10,330
8,000
1,587
2,400
1,890
2,500
1,007,772
1,050,000
1,031,530
1,210,160
0
200
0
200
1,036
1,800
1,430
1,900
17,500
17,000
17,000
17,000
13,000
14,000
14,000
14,000
$1,135,443 $1,206,990 $1,158,888 $1,372,630
$67.05 $76.25
. 1
' FUNDING SOURCE
Refuse Fund
1
' BUDGET CATEGORIES
REFUSE FUND
DEPARTMENT
SUMMARY OF EXPENDITURES Refuse
BY CATEGORY
2001 -02
1999 -00 2000 -01 2000 -01 2001 -02 BUDGET
ACTUAL BUDGET ESTIMATED PROPOSED OVER /UNDER
2000 -01
BUDGET
Personal Services $ 47,419 $ 64,790 $ 47,080 $ 67,180 $ 2,390
' 5111,5113
' Other Services
5211,.5214,5231
Contractual
5315,5317,5115
Commodities
' 5213,5221,5424,5419,5434
20,680
29,000
20,440
32,000
1,015,308
1,059,700
1,038,439
1,220,350
21,536
22,500
21,930
22,100
3,000
160,650
(400)
Capital Outlay 30,500 31,000 31,000 31,000 0
7232.,7317
TOTALS $1,135,443 $1,206,990 $1,158,888 $1,372,630 $ 165,640
1
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119
REFUSE FUND
FUNDING SOURCE
DEPARTMENT
Refuse Funa SUMMARY OF EXPENDITURES Refuse
BY CATEGORY
PROJECTED
2002 -03 2003 -04
BUDGET.CATEGORY PROJECTED PROJECTED
Personal Services
5111,5113
Other Services
5211,5214,5231
Contractual
5315,5317,5115
Commodities
5213,5221,5424,5419,5434
Capital Outlay
7232,7317
TOTALS
120
$ 68,740 $
70,350
33,000
34,000
1,260,770
1,311,400
27,100 27.,100
31,000 31;000
$1,420,610 $1,473,850
1
' The Goals and Objectives for the 2001 -02 fiscal year are to:
Verify and enforce proper fee payment or permit display each
weekday, excluding holidays, throughout the year.
Maximize use of permit spaces through overselling permits by 359..
Increase use of Deerfield -only, daily -fee spaces through promotion
' and public education.
Clear snow and ice, and maintain parking and walkway pavement in
good condition.
' Provide adequate lighting and landscaping to keep lots secure and
attractive..
t Support capital or other major expenses required for maintenance at
the Deerfield Road train station.
Accomplishments during 2000 -01
' Collected fees and verified parking permits daily.
Cleared parking and sidewalk pavements of snow and ice.
' Maintained lighting and landscaping.
Improved sight line at Hazel Avenue railroad crossing.
1 121
PARKING LOTS
'
The
Parkin
Parking
Lot Section consists of expenditures
P
for the maintenance and
operation of
the commuter parking lots. They are broken down into lots
constructed
with exclusively Village funds and
lots constructed with
'
Village and
Federal funds.
The
nine commuter parking lots are described as follows:
NUMBER
LOCATION SPACES
CONSTRUCTION FUNDING
Lot
1
Chestnut, North of Train
'
Station Drive 78
Village
Lot
2
Park Avenue (East Side) 34
Village
Lot
3
Robert York Avenue - on
'
Street Parking 14
Village
Lot
4
Deerfield & Park Avenue 85
Village
'
Lot
5
Sunset & Elm 91
Village and Federal
Lot
6
Around Railroad Station 186
Village and Federal
'
Lot
7
Park Avenue (West Side) 78
Village and Federal
Lot
8
Elm Street (South of Osterman) 44
Village
'
Lot
9
Elm Street (North of Osterman) 65
Village
' The Goals and Objectives for the 2001 -02 fiscal year are to:
Verify and enforce proper fee payment or permit display each
weekday, excluding holidays, throughout the year.
Maximize use of permit spaces through overselling permits by 359..
Increase use of Deerfield -only, daily -fee spaces through promotion
' and public education.
Clear snow and ice, and maintain parking and walkway pavement in
good condition.
' Provide adequate lighting and landscaping to keep lots secure and
attractive..
t Support capital or other major expenses required for maintenance at
the Deerfield Road train station.
Accomplishments during 2000 -01
' Collected fees and verified parking permits daily.
Cleared parking and sidewalk pavements of snow and ice.
' Maintained lighting and landscaping.
Improved sight line at Hazel Avenue railroad crossing.
1 121
PARKING LOTS SUMMARY
SOURCES OF FUNDS AND EXPENDITURES
FUNDING SOURCE ACTUAL AND PROPOSED
Parking Lots Fund
1999 -00 2000 -01 2000 -01 2001 -02
ACTUAL BUDGET ESTIMATE PROPOSED
REVENUE
Collections
$
160,286 $
159,000
$ 160,000
$ 162,000
Interest Earnings
30,454
26,000
30,001
30,000
TOTAL REVENUES
$
190,740 $
185,000
$ 190,001
$ 192,000
Transfer to Street Fd
(120,000)
(125,000)
(125,000)
(125,000)
Transfer to Infrastructure Fd
0
0
(53,024)
0
TOTAL REVENUES AND TRANSFERS
$
70,740 $
60,000
$ 11,977
$ 67,000
EXPENDITURES:
Salaries
19,829
21,740
20,100
22,540
Benefits
3,075
3,520
3,211
3,720
Insurance
581
1,000
881
1,000
Utility Services
8,149
8,600
7,710
9,200
Repairs and Maintenance
400
2,500
900
2,500
Property Rentals
7,440
7,500
7,500
7,500
supplies
884
700
20
700
Miscellaneous
0
200
0
200
Aggregates
300
300
0
300
Materials
3,534
4,500
4,750
8,000
Contractual
23,302
24,000
24,530
26,000
Equipment
563
3,000
1,500
.3,000
Depreciation
(35,381)
0
0
0
TOTAL EXPENDITURES
$
32,674 $
77,560
$ 71,102
$ 84,660
NET CHANGE $ 38,065 $ (17,560)$ (59,125)$ (17,660)
122
PARKING LOTS SUMMARY
' SOURCES OF FUNDS AND EXPENDITURES
FUNDING SOURCE PROJECTED
' Parking Lots Fund
' REVENUE
Collections
' Interest Earnings
TOTAL REVENUES
' Transfer to Street Fd
Transfer to Infrastructure Fd
' TOTAL REVENUES AND TRANSFERS
EXPENDITURES:
Salaries
Benefits
' Insurance
Utility Services
Repairs and Maintenance
Property Rentals
' Supplies
Miscellaneous
Aggregates
' Materials
Contractual
Equipment
Depreciation
' TOTAL EXPENDITURES
NET CHANGE
2002 -03 2003 -04
PROJECTED PROJECTED
$ 162,000 $ 162,000
30,000 30,000
$ 192,000 $ 192,000
(125,000) (127,500)
$ 67,000 $ 64,500
23,210
23,910
3,990
4,280
1,000
1,000
9,200
9,200
2,500
2,500
7,500
7,500
700
700
200
200
300
300
8,000
8,000
26,000
26,000
3,000
3,000.
$ 85,600 $ 86,590
$ (18,600)$ (22,090)
123
PARKING LOTS FUND
FUNDING SOURCE DEPARTMENT
Parking Lots Fund SUMMARY OF EXPENDITURES Parking Lots
BY CATEGORY
124
2001 -02
1999 -00
2000 -01
2000 -01
2001 -02
BUDGET
ACTUAL
BUDGET
ESTIMATED
PROPOSED
OVER /UNDER
2000 -01
BUDGET CATEGORIES
BUDGET
Personal Services
$ 19,829 $
21,740
$ 20,100
$ 22,540
$ 800
5111,5113
Other Services
15,989
18,600
16,110
19,200
600
5211,5216
Contractual
26,957
28,520
28,622
30,720
2,200
5115,5315,5317
Commodities
4,717
5,700
4,770
9,200
3,500
5427,5428,5434,5424
Capital Outlay
34( ,818)
3,000
1,500
3,000
0
6111,7316,7317
TOTALS
$ 32,674 $
77,560
$ 71,102
$ 84,660
$ 7,100
124
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FUNDING SOURCE
Parking Lots Fund
BUDGET CATEGORY
Personal Services
5111,5113
Other Services
5211,5216
Contractual
5115,5315,5317
Commodities
5427,5428,5434,5424
Capital Outlay
6111,7316,7317
TOTALS
PARKING LOTS FUND
SUMMARY OF EXPENDITURES
BY CATEGORY.
PROJECTED
2002 -03 2003 -04
PROJECTED PROJECTED
$ 23,210 $ 23,910
19,200 19,200
30,990 31,280
9,200 9,200
3,000 3,000
$ 85,600 $ 86,590
DEPARTMENT
Parking Lots
125
PENSION FUNDS
The Village contributes to two pension funds as required by State Law.
POLICE PENSION FUND
The Police Pension Fund is required by State law for all communities of
over 5,000 population. The fund is administered by a Police Pension Board
made up of five members. Two are active members of the department, two
are from the citizens of the community, and one is elected from the
beneficiaries of the fund. They are charged with the investment of the
funds collected from the active personnel and by a special tax as the
contribution of the community. Each patrol officer contributes 9.91% of
their base salary toward the Police Pension Fund.
I.M.R.F.
I.M.R.F. covers Village employees with the exception of sworn police
personnel. The current employer pension contribution for IMRF is 8.56%
of salary. The Village also contributes 6.20% for the employer's portion
of social security taxes for all employees, other than sworn police
personnel and 1.45% for the employer's portion of Medicare taxes for all
employees required to be covered by Medicare.
FUNDING PROGRESSION
Based on the Actuarial Accrued Liability (AAL):
Actuarial
Valuation Date Police Pension Fund Illinois Municipal Retirement Fund
1992 N/A 66.7
1993 N/A 72.81
1994 N/A 76.62
1995 N/A 79.65
1996 N/A 84.29
1997 124.22 89.80
1998 122.40 95.61
1999 126.40 98.91
126
1
POLICE PENSION FUND
ISOURCES OF FUNDS AND EXPENDITURES
FUNDING SOURCE ACTUAL AND PROPOSED
' Police Pension Fund
' REVENUE:
Property Tax Levy
' Payroll Deduction
' Replacement Tax
Interest Earnings
' Miscellaneous
TOTAL REVENUE
' EXPENDITURES:
' Pensions
Separation Refunds
' Professional Services
Miscellaneous
' TOTAL EXPENDITURES
' NET CHANGE
1999 -00 2000 -01 2000 -01 2001 -02
ACTUAL BUDGET ESTIMATE PROPOSED
$ 303,866 $
2,459
9,525
1,459,535
0
$ 1,775,384 $
340,000 $ 340,000 $ 375,000
220,000 220,000 235,000
9,000 10,000 10,000
1,450,000 1,350,000 1,500,000
0 32,000 0
2,019,000 $ 1,952,000 $ 2,120,000
513,988 584,200 597,510 668,000
0 25,000 31,210 30,000
0 0 2,144 11,000
4,093 12,000 3,340 2;000
$ 518,081 $ 621,200 $ 634,204 $ 711,000
$ 1,257,303 $ 1,397,800 $ 1,317,796 $ 1,409,000
127
POLICE PENSION FUND
SOURCES OF FUNDS AND EXPENDITURES
FUNDING SOURCE PROJECTED
Police Pension Fund
2002 -03 2003 -04
PROJECTED PROJECTED
REVENUE:
Property Tax Levy
$
390,000
$ . 410,000
Payroll Deduction
250,000
270,000
Replacement Tax
10,000
10,000
Interest Earnings
1,600,000
1,700,000
Miscellaneous
0
0
TOTAL REVENUE
$
2,250,000
$ 2,390,000
EXPENDITURES:
Pensions
687,950
709,000
Separation Refunds
30,000
30,000
Professional Services
11,000
11,000
Miscellaneous
2,000
2,000
TOTAL EXPENDITURES
$
730,950
$ 752,000
NET CHANGE
$
1,519,050
$ 1,638,000
128
FUNDING SOURCE
' IMRF Fund
IMRF FUND
SOURCES OF FUNDS AND EXPENDITURES
ACTUAL AND PROPOSED
' REVENUE:
Property Tax Levy - IMRF
' Property Tax Levy - FICA
Replacement Tax
1 Interest Earnings
g
tTOTAL REVENUE
EXPENDITURES:
IMRF Village Contribution
' FICA Village Contribution
FICA Library Contribution
' Medicare Village Contribution
' Medicare Library Contribution
TOTAL EXPENDITURES
' NET CHANGE
1
1999 -00 2000 -01 2000 -01 2001 -02
ACTUAL BUDGET ESTIMATE PROPOSED
$ 510,291 $
490,000 $
490,000 $
490,000
419,428
400,000
400,000
400,000
12,123
11,000
12,000
12,000
78,354
60,000
85,000
65,000
11,843
13,000
13,000
14,000
$ 1,020,195 $
961,000 $
986,999 $
967,000
416,254
500,000
410,000
500,000
214,132
235,000
230,000
250,000
49,366
58,000
54,000
59,000
53,558
58,000
56,000
61,000
11,843
13,000
13,000
14,000
$ 745,152 $
864,000 $
763,000 $
884,000
$ 275,043 $
97,000 $
223,999 $
83,000
129
IMRF FUND
SOURCES OF FUNDS AND EXPENDITURES
FUNDING SOURCE PROJECTED
IMRF Fund
REVENUE:
Property Tax Levy - IMRF
Property Tax Levy - FICA
Replacement Tax
Interest Earnings
TOTAL REVENUE
EXPENDITURES:
IMRF Village Contribution
FICA Village Contribution
FICA Library Contribution
Medicare Village Contribution
Medicare Library Contribution
TOTAL EXPENDITURES
NET CHANGE
130
2002 -03 2003 -04
PROJECTED PROJECTED
$ 490,000 $
490,000
400,000
400,000
13,000
13,000
65,000
60,000
14,000
15,000
$ 968,000 $
963,000
500,000
500,000
265,000
275,000
62,000
64,000
63,000
65,000
14,000
15,000
$ 904,000 $
919,000
$ 64,000 $
44,000
1
1
EMERGENCY SERVICES AND DISASTER AGENCY
' The Emergency Services and Disaster Agency supersedes the Civil Defense
Agency and now basically relates to natural disasters caused by floods and
tornadoes. The Agency also prepares a plan of action to be taken if
' man -made disasters occur such as train, aircraft and truck accidents where
cargo involves potential danger to our Village residents.
The Goals and objectives for the 2001 -2002 fiscal year are to:
' Coordinate emergency response plans with Police, Fire and other
emergency services.
t Revise existing emergency response plans as necessary to account for
new or changing conditions.
Provide sufficient funding to test and maintain emergency warning
' sirens and other communication equipment.
0
1
1
1
1
1
1
1
1
1
1
1 131
EMERGENCY SERVICES FUND
SOURCES OF FUNDS AND EXPENDITURES
FUNDING SOURCE ACTUAL AND PROPOSED
Emergency Services Fd.
1999 -00 2000 -01 2000 -01 2001 -02
ACTUAL BUDGET ESTIMATE PROPOSED
REVENUE:
Miscellaneous
TOTAL REVENUE
EXPENDITURES:
Repairs and Maintenance
Travel, Training, etc.
Communications
Insurance
Contractual
Utility Services
Motor Vehicle Maintenance
Supplies
Equipment
TOTAL EXPENDITURES
NET CHANGE
132
$ 0$
0$
0$
0
$ 0
$ 0
$ 0
$ 0
238
0
0
0
150
250
0
250
1,615
1,800
2,000
2,000
442
600
700
600
1,419
2,000
2,000
2,000
820
800
900
1,000
1,695
1",000
1,000
1,000
1,098
500,
500
500
2,025
1,000
8,500
1,000
$ 9,502 $
7,950 $
15,600 $
8,350
$ (9,502)$
(7,950)$
(15,600)$
(8,350)
1
EMERGENCY SERVICES FUND
SOURCES OF FUNDS AND EXPENDITURES
FUNDING SOURCE PROJECTED
tEmergency Services Fd.
' REVENUE:
Miscellaneous
' TOTAL REVENUE
EXPENDITURES:
'
Repairs and Maintenance
Travel, Training, etc.
' Communications
Insurance
Contractual
' Utility Services
Motor Vehicle Maintenance
Supplies
' Equipment
TOTAL MXPENDITURES
' NET CHANGE
1
2002 -03 2003 -04
PROJECTED PROJECTED
$ 0 $
0
$ 0 $
0
0
0
250
250
2,000
2,000
600
600
2,000
2,000
1,000
1,000
1,000
1,000
500
500
1,000
1,000
$ 8,350 $
8,350
$ (8,350)$
(8,350)
133
1
1
ENHANCED 9 -1 -1 FUND
To rovide Village residents with immediate access to emergency '
P g
services - -Fire, Police, or Ambulance - -by dialing 9 -1 -1. This program was
begun during the 1989 -90 fiscal year with actual implementation occurring '
during the 1990 -91 fiscal year. By referendum the citizens of Deerfield
agreed to pay a $.50 per month per telephone line surcharge to have the
Enhanced 9 -1 -1 Program. This surcharge is among the lowest in Illinois.
Accomplishments during 2000 -2001:
1
The Deerfield 9 -1 -1 Telecommunications Center handled over 700 emergency
medical calls. The Emergency Medical Dispatch program was responsible for '
several lifesaving actions. The'9 -1 -1 Center now accepts cellular 9 -1 -1
from Ameritech, Cellular 1 and Prime Cc customers. The Telecommunications
Center has received as many as 1,000 cellular 9 -1 -1 calls per month.
1
1
1
1
1
1
1
1
1
1
1
134 1
ENHANCED 911 FUND
' SOURCES OF FUNDS AND EXPENDITURES
FUNDING SOURCE ACTUAL AND PROPOSED
' Enhanced 911 Fund
'
1999 -00
ACTUAL
2000 -01
BUDGET
2000 -01
ESTIMATE
2001 -02
PROPOSED
'
REVENUE:
Telephone Surcharge
$
118,885
$
125,000 $
102,530 $
125,000
Interest Earnings
10,152
7,000
12,600
12,000
'
Intergovernmental
15,096
16,000
16,070
16,600
'
TOTAL REVENUE
$
144,133
$
148,000 $
131,200 $
153,600
EXPENDITURES:
'
Repairs and Maintenance
2,285
4,000
1,680
4,000
Communication Telephone
3,326
10,000
4,160
7,500
Contractual
104,894
111,700
99,180
113,700
EMD Training
0
2,000
1,920
2,000
'
Equipment
19,587
38,000
37,780
38,000
TOTAL EXPENSE
$
130,092
$
165,700 $
144,720 $
165,200
'
NET CHANGE
$
14,041
$
(17,700)$
(13,520)$
(11,600)
'
135
ENHANCED 911 FUND
SOURCES OF FUNDS AND EXPENDITURES
FUNDING SOURCE PROJECTED
Enhanced 911 Fund
REVENUE:
Telephone Surcharge
Interest Earnings
Intergovernmental
TOTAL REVENUE
EXPENDITURES:
Repairs and Maintenance
Communication Telephone
Contractual
EMD Training
Equipment
TOTAL EXPENSE
NET CHANGE
136
2002 -03 2003 -04
PROJECTED PROJECTED
$ 128,750 $
132,610
12,000
12,000
17,100
17,610
2,060
2,120
$ 157,850 $
162,220
4,120
4,250
7,730
7,960
117,260
120,790
2,060
2,120
39,140
40,310
$ 170,310 $
175,430
$ (12,460)$
(13,210)
1
' DEBT SERVICE FUND
The Debt Service Fund is used for paying general obligation debt incurred
by the Village. The levy year is somewhat different from the actual
' payment year. The property tax is levied in such a fashion so that the
Village will receive funds in time to pay the principal and interest as it
becomes payable.
Schedule of General Obligation Debt Outstanding
Currently the Village has three general obligation bond issues
' outstanding.
' Refunding Corporate Purpose 1993. This $9,995,000 bond issue was a
refunding of the 1986 and 1988 bond issues. This issue has an eleven year
life which corresponds with the issues being refunded The issue provides
a present value saving of $636,106.52 and a dollar savings of
' approximately $70,000 per year.
General Obligation Bonds, Series 1997. This $5,000,000 bond issue
was authorized for the purpose of financing the improvement of the water
' supply and distribution system of the Village. While this is a General
Obligation Bond Issue, it is the intent of the Village Board to utilize
water revenues to repay the debt. The Village anticipates abating the
preset tax levy annually.
' General Obligation Bonds, Series 1998. This $17,000,000 bond issue
was authorized for the purpose of downtown redevelopment. The Bond Issue
is a General Obligation Bond Issue; however, it will be repaid from TIF 2
funds.
1
1
1
1
1
1
1 137
DEBT SERVICE FUND
SOURCES.OF FUNDS AND EXPENDITURES
FUNDING SOURCE ACTUAL AND PROPOSED
Debt Service Fund
REVENUE:
Property Tax Levy
Receipts from Other Funds
Replacement Tax
Taxes TIF Surplus
Interest Earned
Transfer from General
TOTAL REVENUE
EXPENDITURES:
Bond Principal and Interest
Miscellaneous
TOTAL EXPENDITURES
NET CHANGE
138
1999 -00 2000 -01 2000 -01 2001 -02
ACTUAL BUDGET ESTIMATE PROPOSED
$ 644,219
$ 442,495
$ 442,495
$ 319,000
728,250
2,196,750
2,196,750
2,133,150
84,372
80,000
85,000
85,000
206,291
200,000
200,000
205,000
98,031
142,000
210,000
150,000
600,000
0
500,000
0
$ 2,361,164 $ 3,061,245 $ 3,634,245 $ 2,892,750
2,034,923 3,511,245 3,511,245 3,454,285
2,609 4,300 2,550 5,000
$ 2,037,532 $ 3,515,545 $ 3,513,795 $ 3,459,285
$ 323,632 $ (454,300)$ 120,450 $ (566,535)
1
DEBT SERVICE FUND
SOURCES OF FUNDS AND EXPENDITURES
FUNDING SOURCE PROJECTED
' Debt Service Fund
IREVENUE:
Property Tax Levy
' Receipts from Other Funds
Replacement Tax
Taxes TIF Surplus
Interest Earned
' Transfer from General
TOTAL REVENUE
' EXPENDITURES:
Bond Principal and Interest
' Miscellaneous
TOTAL EXPENDITURES
' NET CHANGE
2002 -03 2003 -04
PROJECTED PROJECTED
$ 232,000
$ 262,000
2,070,375
2,006,250
85,000
85,000
205,000
205,000
116,000
77,000
$ 2,708,375 $ 2,635,250
3,364,320 2,987,955
5,000 5,000
$ 3,369,320 $ 2,992,955
$ (660,945)$ (357,705)
139
MOTOR FUEL TAX FUND
The motor fuel tax is collected by the State of Illinois and is a flat 19
cents per gallon after January 1, 1990. The tax is then apportioned in
accordance with a rather complex formula; after certain deductions, 32
percent of the remaining motor fuel tax is allocated to the municipalities
of the State on a per capita basis. In addition, 29.1- of the State's
portion of sales tax collections are distributed to the Village. Motor
fuel tax funds will continue to be utilized according to State regulations
for the following purposes:
Street construction, maintenance or reconstruction to improve
traffic capacity.
Bridge repair /reconstruction.
Installation of traffic signs, signals, and controls.
Sidewalk repair and replacement.
The public benefit share of new street improvements when certain
criteria are met in connection with a special assessment project.
In the 2001 -02 fiscal year the following protects will be undertaken:
Street maintenance which includes:
Snow and ice control
Inlet reconstruction
Concrete street repair
Weed control
Pothole patching
Crack filling
Traffic signal maintenance
Pavement marking
Complete construction of the traffic signal installation and roadway
improvement at the intersection of Waukegan Road and North Avenue.
Accomplishments during 2000 -2001:
Repaired 30 street inlets and did PCC concrete patching throughout
the Village.
Contributed to the maintenance of streets.
Completed all construction for the rehabilitation of the Deerfield
Road Bridge over the Middle Fork.
Awarded the construction for permanent traffic signal installation
and roadway improvements at the intersection of Waukegan Road and
North Avenue.
140
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
MOTOR FUEL TAX FUND
Source and Application of Funds
Beginning Balance
Interest Transfers
Motor Fuel Tax Allotments
FUNDS AVAILABLE
FOR YEAR
MFT PROJECTS:
MFT Street
Maintenance Program*
1. Street Resurfacing
and Renovation Program **
a. Concrete Patching
b. Inlet Reconstruction
2. Rehabilitation -
Bridges * * **
3. Traffic Signals * **
SUBTOTAL
TOTAL EXPENDITURES
FOR YEAR
YEAR END BALANCE
1999 -00 2000 -01 2000 -01 2001 -02
ACTUAL BUDGET ESTIMATE PROPOSED
$ 666,991 $ 693,991 $ 690,895 $ 757,395
34,878 40,000 45,000 45,000
489,252 450,000 575,000 600,000
$1,191,121 $1,183,991 $1,310,895 $1,402,395
$ 250,226 $ 260,000 $ 260,000 $ 270,000
129,983
30,798
33,849
55,370
150,000 157,120 190,000
35,000 31,880 25,000
75,600 91,000 0
174,000 13,500 168,250
$ 250,000 $ 434,600 $ 293,500 $ 383,250
$ 500,226 $ 694,600 $ 553,500 $ 653,250
$ 690,895 $ 489,391 $ 757,395 $ 749,145
Capital Projects Budget, Page 151
*Capital Project Item 2
* *Capital Project Item 3
** *Capital Project Item 6
* ** *Project Completed 2000 -01
141
MOTOR FUEL TAX FUND
Source and Application of Funds
Beginning Balance
Interest Transfers
Motor Fuel Tax Allotments
FUNDS AVAILABLE
FOR YEAR
MFT PROJECTS:
MFT Street
Maintenance Program*
1. Street Resurfacing
and Renovation Program **
a. Concrete Patching
b. Inlet Reconstruction
2. Rehabilitation -
Bridges * * **
3. Traffic Signals * **
SUBTOTAL
TOTAL EXPENDITURES
2002 -03
PROJECTED
$ 749,145
45,000
625,000
2003 -04
PROJECTED
$ 910,145
45,000
650,000
$1,419,145 $1,605,145
$ 275,000 $ 280,000
210,000
24,000
0
0
$ 234,000
FOR YEAR $ 509,000
YEAR END BALANCE $ 910,145
Capital Projects Budget, Page 151
*Capital Project Item 2
* *Capital Project Item 3
** *Capital Project Item 6
* ** *Project Completed 2000 -01
142
230,000
23,000
0
0
$ 253,000
$ 533,000
$1,072,145
1
1
IINFRASTRUCTURE REPLACEMENT FUND
This fund was established in September, 1989 for the purpose of
maintaining, repairing and renovating the capital assets of the Village.
' The sources of revenue for this fund are the State Income Tax Surcharge,
Residual Equity Transfers, and Interest Earnings.
1
1
1
1
1
1
1
1
1
1
1
1
The Sidewalk /Curb Program is accounted for in this fund. Sidewalks /Curbs
are "public sidewalks and curbs" in front of a private property which need
to be replaced. Safety sidewalks are also accounted for in this fund.
Safety sidewalks are those near schools, parks, and other publicly owned
property.
In the 2001 -02 fiscal year, the following proiects will be undertaken:
The Sidewalk /Curb Program
The Street Rehabilitation project will include 0.7 miles of streets
in poor condition.
This fund will finance the study and design of the Deerfield Road
pavement rehabilitation from the underpass to Castlewood Road.
Achievements for the 2000 -2001 fiscal year included the completion of the:
Sidewalk /Curb Program
2000 Street Rehabilitation Program
Installation of a wrought iron fence along the south property line of
the cemetery.
1 143
INFRASTRUCTURE REPLACEMENT FUND
SOURCES OF FUNDS AND EXPENDITURES
FUNDING SOURCE ACTUAL AND PROPOSED
Infrastructure
Replacement Fd.
1999 -00 2000 -01 2000 -01 2001 -02
ACTUAL BUDGET ESTIMATE PROPOSED
REVENUE:
Interest Earnings
Sidewalk /Curb Program
Surplus Transfer TIF
Transfer from General Fd
Transfer from Parking Lot Fd
Miscellaneous Revenue
TOTAL REVENUE
Beginning Cash Balance
FUNDS AVAILABLE FOR YEAR
EXPENDITURES
Professional **
Sidewalk /Curb Program*
Contractual **
TOTAL EXPENDITURES
BALANCE
Equity Transfer
BALANCE
(before Equity Transfer)
$ 48,883 $ 36,000 $ 55,000 $ 37,600
22,254 30,000 3,000 0
195,909 200,000 200,000 200,000
400,000 200,000 300,000 300,000
0 0 53,025 0
0 38,000 38,000 0
$ 667,046 $ 504,000 $ 649,025 $ 537,600
1,377,254 1,162,755 1,118,562 949,056
$ 2,044,300 $ 1,666,755 $ 1,767,587 $ 1,486,656
118,626 68,000 .118,169 178,000
105,198 115,000 201,051 250,000
701,915 539,000 499,311 600,000
$ 925,739 $ 722,000 $ 818,532 $ 1,028,000
$ 1,118,561 $ 944,755 $ 949,055 $ 458,656
$ 0 $ 0 $ 0 $ 5,000,000
$ 1,118,561 $ 944,755 $ 949,055 $ 458,656
* See Capital Projects Page 151 Project Number 1
** See Capital Projects Page 151 Project Numbers 4,7 and 8
144
INFRASTRUCTURE REPLACEMENT FUND
' SOURCES OF FUNDS AND EXPENDITURES
FUNDING SOURCE PROJECTED
'Infrastructure
Replacement Fd.
' 2002 -03 2003 -04
PROJECTED PROJECTED
' REVENUE:
Interest Earnings
$
18,400 $
0
'
Sidewalk /Curb Program
0
0
Surplus Transfer TIF
200,000
200,000
Transfer from General Fd
300,000
300,000
Transfer from Parking Lot Fd
0
0
Miscellaneous Revenue
0
0
'
TOTAL REVENUE
$
518,400 $
500,000 .
Beginning Cash Balance
458,656
(362,044)
'
FUNDS AVAILABLE FOR YEAR
$
977,056 $
137,956
EXPENDITURES
1
**
Professional
165,000
150,000
Sidewalk /Curb Program*
250,000
250,000
'
Contractual **
924,100
750,000
TOTAL EXPENDITURES
$
1,339,100 $
1,150,000
'
BALANCE
$
(362,044)$(1,012,044)
Equity Transfer
$
0 $
0
'
BALANCE
$
(362,044)$(1,012,044)
(before Equity Transfer)
1
1
' *
See Capital Projects Page 151
Project
Number 1
**
See Capital Projects Page 151
Project
Numbers 4,7
and 8
1
'
145
VEHICLE AND EQUIPMENT REPLACEMENT FUND
The purpose of this fund is to amortize the replacement cost of certain
Village equipment over its useful life. For the purpose of this fund,.
capital equipment for replacement is defined as any vehicle or large
regularly replaced equipment item having a useful life of more than one
year and having a value of $5,000 or more at. the time of purchase.
The Goals and Objectives for the 2001 -2002 fiscal year are to:
Maintain appropriate fund balances through contributions from
operating funds and interest earnings.
Provide sufficient funds to purchase equipment and vehicles scheduled
for replacement during the coming fiscal year.
Provide sufficient funds to coordinate the maintenance and repair of
all vehicles and equipment included in the replacement schedule.
This fund includes all vehicle and equipment replacement for all of the
Village operating divisions.
146
'
'
VEHICLE
SOURCES
FUNDING SOURCE
Intragovernmental
Revenues
& EQUIPMENT REPLACEMENT FUND
OF FUNDS AND EXPENDITURES
ACTUAL AND PROPOSED
1999 -00
2000 -01
2000 -01
2001 -02
'
ACTUAL
BUDGET
ESTIMATE
PROPOSED
'
REVENUE:
Depreciation Charges:
'
Administration
$
41,000
$
41,000
$ 41,000
$ 41,000
Police
210,000
210,000
210,000
210,000
Street
100,000
100,000
100,000
100,000
Sewer
27,000
27,000
27,000
27,000
'
Sewerage Treatment Plant
6,000
6,000
6,000
6,000
Water
23,000
23,000
23,000
23,000
Garage
2,000
2,000
2,000
2,000
'
Refuse
13,000
13,000
13,000
13,000
Interest Earnings
82,176
70.,000
150,000
90,000
Transfer from General
0
0
100,000
0
Miscellaneous
0
15,000
15,000
15,000
TOTAL REVENUE
$
504,176
$
507,000
$ 687,000
$ 527,000
'
Beginning Cash Balance
1,904,158
2,101,680
1,985,509
2,444,977
FUNDS AVAILABLE FOR YEAR
$
2,408,334
$
2,608,680
$ 2,672,509
$ 2,971,977
'
EXPENDITURES:
Equipment
135,340
352,800
70,382
183,500
'
Motor Vehicles
277,485
234,300
147,150
419,650
Repairs and Maintenance
10,000
10,000
10,000
10,000
'
Total Expenditures
$
422,825
$
597,100
$ 227,532
$ 613,150
REMAINING CASH BALANCE
$
1,985,509
$
2,011,580
$ 2,444,977
$ 2,358,827
1
1
1
1
1
' 147
FUNDING SOURCE
Intragovernmental
Revenues
VEHICLE & EQUIPMENT REPLACEMENT FUND -
SOURCES OF FUNDS AND EXPENDITURES
PROJECTED
REVENUE:
Depreciation Charges:
Administration
Police
Street
Sewer
Sewerage Treatment Plant
Water
Garage
Refuse
Interest Earnings
Transfer from General
Miscellaneous
TOTAL REVENUE
Beginning Cash Balance
FUNDS AVAILABLE FOR YEAR
EXPENDITURES:
Equipment
Motor Vehicles
Repairs and Maintenance
Total Expenditures
REMAINING CASH BALANCE
148
2002 -03 2003 -04
PROJECTED PROJECTED
$ 41,000
$ 41;000
210,000
210,000
100,000
100,000
27,000
27,000
6,000
6,000
23,000
23,000
2,000
2,000
13,000
13,000
90,000
90,000
0
0
15,000
15,000
$ 527,000
$ 527,000
2,358,827
2,179,827
$ 2,885,827
$ 2,706,827
304,000 172,800
392,000 596,750
10,000 10,000
$ 706,000 $ 779,550
$ 2,179,827 $ 1,927,217
1
1
1
1
1
1
L
1
1
1
1
1
1
1
1
1
1
1
1
n
b.
•-3
r
b
70
O
n
1
J
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
' SUMMARY OF CAPITAL PROJECTS COMPLETED
Fiscal Years 1996 -97 Through 2000 -01
During the last five years dramatic growth has occurred in the Village of Deerfield. Major
commercial developments have been completed which required a substantial level of private
capital investment. Likewise, the Village has provided a considerable level of capital investment
to ensure the adequacy of public facilities and the infrastructure of the community. A total of
$68,361,900 was spent on, capital projects during Fiscal Year 1996 -97 through 2000 -01,
' summarized below:
1. Street Rehabilitation - $7,427,000 (street resurfacing and reconstruction program involving
' approximately 1 1/2 miles of streets annually);
I 2. Bridge Rehabilitation - $463,000 (consisting of repairs and renovations to Montgomery and
Deerfield Rd.);
3. Motor Fuel Tax Street Maintenance - $1,945,000 (general street maintenance, sidewalk
repair, inlet & concrete reconstruction, etc.);
4. Traffic Signal Installations, Modernization, & Coordination - $1,846,650 (Waukegan Rd.,
Deerfield Rd., Deerlake Rd, Lake Cook, and Birchwood);
' 5. Storm & Sanitary Sewer Projects - $1,282,100 (Phase III of the storm and sanitary sewer
program including manhole reconstruction and sewer renovation in several sectors of the
Village, improvements to sewage treatment plant);
6. Water System Projects - $12,6733,000 (including new waters stem water main replacement,
and water main maintenance);
' 7. West Fork Channel - $273 000 ro'ect consisted of the West Fork Channel relocation and
� J
culvert improvement);
' 8. Village Center Redevelo ment - $36,615,450 (consisting of the Phase III streetscape,
Pedestrian overpass and walkways at the train station, downtown train station modifications,
Southwest, Southeast Quadrants & South Commons Redevelopment and improvements);
9. Miscellaneous Capital Projects - $5,836,700 (including 50150 sidewalk and curb
replacement, parkway tree planting & trimming, public works storage yard improvements,
infrastructure, village hall & annex window replacement, streetscape maintenance,
underground storage tank, painting of water tower, reservoir improvement, underpass utility
' relocation, pedestrian improvements and van shuttle service to the Lake Cook Metra station).
Total Capital Projects - $ 68,361,900
-------------- - - - - --
' Of this total, $48,968,100 (7201o) of the funding was provided by outside
sources (i.e.., developers, TIF districts, and other Governmental .Agencies).
1 149
1
PROJECTED CAPITAL PROJECTS EXPENDITURES '
Fiscal Years 2001 -02 to 2005 -06
During the next five years, street rehabilitation projects will comprise $10,434,500 of the '
total capital expenditure in fiscal years 2001 -02 through 2005 -06. Village streets currently
identified for improvement include portions of Central Avenue, Rosemary Terrace, Brierhill
Road, Greenwood Avenue, and Chestnut Street. '
Expenditures totaling $6,849,000 are anticipated to upgrade and improve the Village water
supply system. This expenditure will provide for the Village's current and future projected '
water demands.
Over the next two years, the Village will expend approximately $4,567,700 towards ,
redevelopment activities in the southwest quadrant, southeast quadrant and south commons
of the Village's downtown area.
The a gg re ate level of funding for ca p ital projects during the period fiscal years 2001 -02 to '
2005 -06 is projected to be approximately $29,640,700. The total projected expenditures for
capital projects can be categorized as follows: ,
1) Street Projects -
$10,434,500
35.2%
2) Sewer Projects -
949,000
3.2%
'
3) Sewage Treatment Plant -
1,301,000
4.4%
4) Water Projects -
6,849,000
23.1%
5) Village Center Redevelopment -
4,567,700
15.4%
'
6) Other Projects -
5,539,500
18.7%
Total
$29,640,700
100.0%
'
1
1
J
1
The items cited in this capital projects budget focus on long -term, ongoing activities which have no material ,
effect on the operating budget.
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DEERFIELD PUBLIC LIBRARY
Component Unit - Village of Deerfield, Illinois
(Not Included in Municipal Budget)
SOURCES OF FUNDS AND EXPENDITURES
ACCOUNT NUMBER
AND CLASSIFICATION
5111
5114
5115
5211
5212
5213
5214
5216
5220
5224
5224
5224
5315
5316
5317
5320
5320
5320
5424
5434
6111
7316
Salaries -- Professional $
Salaries - -Non Professional
Benefits
Repairs, Maintenance of Building
and Equipment, Building Supplies
Education -- Travel, Dues, etc.
Printing
Communication
Utilities
Binding
Periodicals
Books
Audio Visual
Insurance
Professional Services
Contractual:
BUDGET ESTIMATE BUDGET
2000 -01 2000 -01 2001 -02
420,000 $ 420,000 $ 415,000
481,000 481,000 545,000
76,000 76,000 97,000
54,000
54,000
45,000
12,000
12,000
12,500
14,000
14,000
14,000
10,000
10,000
11,500
1,500
1,500
1,500
5,000
5,000
4,000
42,500
42,500
42,000
165,000
165,000
165,000
25,000
25,000
20,000
23,500
23,500
23,500
8,500
8,500
8,500
Equip. Rental, Maintenance &
Xerox 32,000
32,000
33,000
Special Library Programs
15,000
15,000
12,000
Data Base
3,000
3,000
0
Cataloging Service
0
0
10,000
Miscellaneous
1,000
1,000
1,000
Supplies (Library and Office)
27,000
27,000
30,000
New Equipment
25,000
25,000
20,000
Equipment Replacement
50,000
50,000
50,000
SUB TOTAL
$1,491,000
$1,491,000
$1,560,500
Remodeling Project
95,000
95,000
103,000
Automation Project
65,000
65,000
68,500
TOTAL
$1,651,000
$1,651,000
$1,732,000
SOURCE OF FUNDS
Property Tax Levy
$1,384,000
$1,384,000
$1,423,000
Personal Property Replacement Tax
16,000
16,000
16,000
Non - Resident Fees
25,000
25,000
25,000
Fees, Fines and Penalties
30,000
30,000
35,000
Gifts
1,000
1,000
1,000
Miscellaneous
1,000
1,000
1,000
Rebate JCPL
0
0
50,000
Xerox
6,000
6,000
5,000
Interest
60,000
60,000
90,000
Grants
21,000
21,000
21,000
Videos
12,000
12,000
12,000
Reserve for Repairs & Replacement
plus Improvement
SUB TOTAL
Impact Fees
TIF Surplus
Transfer to TIF Reserve
Transfer to Reserves -JCPL Rebate
TOTAL
95,000 95,000 103,000
$1,651,000 $1,651,000 $1,782,000
10,000 0 0
140,000 140,000 140,000
(150,000) (140,000) (140,000)
0 0 (50, 000)
$1,651,000 $1,651,000 $1,732,000
1 154
DEERFIELD PUBLIC LIBRARY
Work Statistics
* February, March, April Figures Estimated
155
1997 -98
1998 -99
1999 -00
2000 -01
CIRCULATION DEPARTMENT:
Materials Circulated -
Books
246,254
215,303
198,201
220,877
CDs, Tapes, Audio Tapes
29,774
32,615
34,297
37,586
Puzzles (Miscellaneous)
124
100
49
40
Interlibrary Loan
4,128
4,598
4,612
5,810
Video Tape Collection
61,465
56,715
60,544
63,771
Total Materials Circulated
341,745*
309,331*
297,703*
328,084*
Overdue Notices Mailed
7,800*
8,840*
7,280*
6,400*
Registered Borrowers
12,547
12,600
12,237
13,100
PROCESSING DEPARTMENT:
Material Purchased and Received -
Books
7,272
6,876
6,808
7,483
CD's, Tapes, Audio Tape
542
688
410
584
Miscellaneous
84
90
95
98
Video Cassettes
326
277
94
446
Total Materials Processed
8,224*
7,931*
7,407*
8,611*
PROGRAMMING -
ADULT AND CHILDREN'S DEPARTMENT:
Adult Programs Sponsored or
Conducted by Library Staff
51*
44*
48*
83*
Children's Programs Sponsored
or Conducted by Library Staff 76*
64*
69*
84*
Meeting Room Use by Groups
Outside the Library
56*
88*
83*
91*
Adult Reference Inquiries
24,945*
19,744*
17,471*
17,900*
Childrens Reference Inquires
16,192*
10,054*
8,177*
9,443*
* February, March, April Figures Estimated
155
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APPENDIX A
ADMINISTRATIVE DIVISION
Equipment Request.
2001 - 2002
EQUIPMENT Budget
Villaae Manager's Department
Files
$
2,000
Various Computer Upgrades
2,000
Total
$
4,000
Finance Department
Bar Code Reader
$
2,000
Various Computer Hardware and Software
5,000
Miscellaneous
11000
Total
$
8,000
Community Development
Three Personal Computers (replacements)
$
3,600
Printer Upgrades
1,000
Total
$
4,600
Engineering
Computer and Monitor
$
2,200
Autocad Software
700
Miscellaneous Software
500
Desk Chair
300
Measuring Wheel
150
Table
150
Total
$
4,000
GRAND TOTAL
$20,600
156
APPENDIX B
PUBLIC SAFETY DIVISION
Police Department
Equipment Request
2001 - 2002
EQUIPMENT Budget
Nine In -Squad Cameras
$34,060
Speed Board and Trailer
15,500
Six Personal Computers
20,000
Two Hand Held Radars
3,000
Network Printer
2,500
Ten Airbag Cut -Off Switches
2,190
Radar Interface /In- Squad.Cameras
1,750
Surveillance Camera and Transmitter
1,500
Copier /Printer Scanning System
1,000
Two Chairs
1,000
Mapping /Phone Book Software
500
Radar Antenna
500
Laser Fax
500
Monitor
500
TV /VCR
500
Drug Display Board
500
VCR
500
TOTAL $86,000
157
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APPENDIX C -1
PUBLIC WORKS DIVISION
Equipment Request
Street Department
2001 - 2002
EQUIPMENT Budget
Blacktop Trailer $20,000
Computer 1,800
3 Chain Saws,@ $300 each 900
Shelving 1,000
Lawn Mower 800
TOTAL $24,500
158
APPENDIX C -2
PUBLIC WORKS DIVISION
Equipment Request
Sewer Department
2001 -2002
EQUIPMENT Budget
Root Cutter $2,000
Locator with Battery Pack $2,000
$4,000
WRF
Gas Detector $2,500
Computer 1,500
Snow Blower 1,000
Lawn Mower 1,000
$6,000
TOTAL $10,000
159
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APPENDIX C -3
PUBLIC WORKS DIVISION
Equipment Request
Water Department
2001 -2002
EQUIPMENT Budget
Replace Pump - Richfield Road Pumping Station 20,000
Water Meters 40,000
Upgrade Water Controls - Hawthorne Pumping Station 11,000
Bobcat Loader 13,000
Storage Locker 1,500
Portable Generator 2,500
Magnetic Locator 11600
Two Inch Dewatering Pump 11500
TOTAL $91,100
160
EQUIPMENT
Gray Mills Wash Tank
161
APPENDIX C -4
PUBLIC WORKS DIVISION
Equipment Request
Garage Department
2001 - 2002
Buffet
1,800
TOTAL $1,800
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EQUIPMENT
Universal Power Source
Two Personal Computers
Gateway Computer
Two Monitors
Bridge Router
Two DSU Synchronous Modems
APPENDIX D
ENHANCED 9 -1 -1 FUND
Equipment Request
2001 - 2002
Budget
$20,000
5,000
5,000
3,000
3,800
1,200
TOTAL $38,000
162
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APPENDIX F
GENERAL OBLIGATION DEBT
Retirement Schedule Principal and Interest
(Levy Year-Basis)
TOTALS $ 5,368,596 $16,587,125 $ 3,788,185 $25,743,906
(1) Source of Funds - Water Revenues
(2) Source of Funds - TIF 2 Revenues
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(1) WATER (2)
GENERAL
REFUNDING
IMPROVEMENT
OBLIGATION
CORPORATE
TAX
SERIES 1997
SERIES 1998
PURPOSE
LEVY
(SELF FUNDED)
4/15/98
SERIES 1993
TOTAL
YEAR
12/15/97
$17,000,000
5/1/93
$5,000,000
$9,995,000
2001
485,650
2,070,375
1,383,910
3,939,935
2002
487,450
2,006,250
1,358,070
3,851,770
2003
488,432
1,941,750
1,046,205
3,476,387
2004
483,748
1,877,250
2,360,998
2005
488,618
2,302,000
2,790,618
2006
487,598
2,216,000
2,703,598
2007
485,910
2,130,000
2,615,910
2008
488,555
2,043,500
2,532,055
2009
490,310
490,310
2010
491,175
491,175
2011
491,150
491,150
TOTALS $ 5,368,596 $16,587,125 $ 3,788,185 $25,743,906
(1) Source of Funds - Water Revenues
(2) Source of Funds - TIF 2 Revenues
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G L O S S A R Y
ABATEMENT A complete or partial cancellation of.a levy imposed by a government.
ACCOUNT A term used to identify an individual asset, liability, expenditure,
revenue, or fund balance.
ACCOUNTING SYSTEM The total structure of records and procedures which discover,
record, classify, summarize, and report information on the financial
position and results of operations of a government or any of its funds,
fund types, balanced account groups, or organization components.
ACTIVITY The smallest unit of budgetary accountability and control which
encompasses specific and distinguishable lines of work performed by an
organizational unit for the purpose of accomplishing a function for which
the government is responsible.
ACTUARIAL RESERVE DEFICIENCY The excess of the actuarial accrued liabilities
' at the date of valuation of the retirement system over the available assets
on hand to meet such liabilities; or the excess of accrued and prospective
liabilities over the present and prospective assets.
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APPROPRIATION A legal authorization granted by a legislative body to make
expenditures and to incur obligations for specific purposes. An
appropriation is usually limited in amount and as to the time when it may
be expended.
ASSESSED VALUATION A valuation set upon real estate or other property by a
government as a basis for levying taxes.
ASSETS Property owned by a government which has a monetary value.
BOND A written promise, generally under seal, to pay a specified sum of money,
called the face value, at a fixed time in the future, called the date of
maturity, and carrying interest at a fixed rate, usually payable
periodically.
BONDED DEBT That portion of indebtedness represented by outstanding bonds.
BUDGET A plan of financial operation embodying an estimate of proposed
expenditures for a given period and the proposed means of financing them.
BUDGET AMENDMENT A legal procedure utilized by the governing board to revise
• budget.
BUDGET DOCUMENT The instrument used by the budget- making authority to present
• comprehensive financial plan of operations of the governing board.
BUDGET MESSAGE A general discussion of the proposed budget as presented in
writing by the budget making authority to the legislative body.
BUDGET ORDINANCE The official enactment by the governing board to legally
authorize the government administration to obligate and expend resources.
BUDGETARY CONTROL The control or management of a government or enterprise in
accordance with an approved budget for the purpose of keeping expenditures
within the limitations of available appropriations and available revenues.
CAPITAL ASSETS Assets of significant value and having a useful life of several
years. Capital assets are also called fixed assets.
CAPITAL BUDGET A plan of proposed capital outlays and the means of financing
them for the current fiscal period.
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CAPITAL IMPROVEMENTS BUDGET A plan of proposed capital expenditures and the '
means of financing them. This is usually part of the complete annual
budget which includes both operating and capital outlays.
CAPITAL OUTLAY Expenditures which result in the acquisition of or addition to' '
fixed assets.
CAPITAL PROJECTS FUND A fund created to account for financial resources to be
used for the acquisition or construction of major capital facilities and
'
equipment, other than those financed by proprietary funds, special
assessment funds, and trust funds.
CHART OF ACCOUNTS The classification system used by the government to organize
'
the accounting for various funds.
COMMODITIES Consumable items used by the governmental departments. Examples
include office supplies, vehicle and maintenance supplies, gasoline, etc.
'
CONTRACTUAL SERVICES Services rendered to governmental departments and agencies
by private firms, individuals, or other government agencies, Examples
include utilities, insurance, and professional services.
'
DEBT An obligation resulting from the borrowing of money or from the purchase
of goods and services. Debts of governments include bonds, time warrants,
lease - purchase agreements, notes and floating debt.
'
DEBT LIMIT The maximum amount of gross or net debt which is legally permitted
by State Statute.
'
DEBT SERVICE FUND A fund established to account for the accumulation of
resources for, and the payment of, general long term debt principal and
interest.
'
DEPARTMENT A major administrative organizational unit of the government which
indicates overall management responsibility for one or more activities.
DEPRECIATION (1) Expiration in service life of fixed assets, other than wasting
'
assets, attributable to wear and tear through use and lapse of time,
obsolescence, inadequacy, or other physical or functional cause. (2) The
portion of the cost of a fixed asset charged as an expense during a
particular period. NOTE: The cost of such asset prorated over the
'
estimated service life of such asset and each period is charged with part
of such cost so that ultimately the entire cost of the asset is charged
off as an expense. Depreciation is accounted for only in the enterprise
funds.
'
ENTERPRISE FUND A fund established to account for operations (a) that are
financed and operated in a manner similar to private business enterprises, '
where the intent of the governing body is that the costs (expenses,
including depreciation) of providing goods or services to the general
public on a continuing basis be financed or recovered primarily through
user charges; or (b) where the governing body has decided that periodic '
determination of revenues earned, expenses incurred, and /or net income is
appropriate for capital maintenance, public policy, management control,
accountability, or other purposes.
EQUALIZED ASSESSED VALUATION The assessed valuation of real property, raised '
or lowered by an equalizing factor as applied by a countywide and a
statewide authority, so that all property is assessed at a consistent level
for purposes of levying taxes. Currently, equalized valuation of real '
property is 1/3 of fair market value.
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' ESTIMATED REVENUE The amount of projected revenue to be collected during the
fiscal year. The amount of revenue budgeted is the amount approved by the
Board of Trustees.
' EXPENDITURES Decreases in net financial resources. Expenditures include
current operating expenses which require the current or future use of net
current assets, debt service, and capital outlays.
' EXPENSES Decreases in net total assets. Expenses represent the total cost of
operations during a period regardless of the timing of related
expenditures.
' FISCAL PERIOD Any period at the end of which a government determines its
financial position and the results of its operations.
' FISCAL YEAR A twelve (12) month period to which the annual operating budget
applies and at the end of which a government determines its financial
position and the results of its operations.
' FIXED ASSETS Assets of a long term nature which are intended to continue to
be held or used, such as land, buildings, improvements other than
buildings, machinery and equipment.
' FUND A fiscal and accounting entity with a self - balancing set of accounts
recording cash and other financial resources, together with all related
liabilities and residual equities or balances, and changes therein, which
are segregated for the purpose of carrying on specific activities or
' attaining certain objectives in accordance with special regulations,
restrictions, or limitations.
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FUND BALANCE All accounts necessary to set forth the financial position and
results of operations of a fund.
FUND EQUITY An equity account reflecting the unreserved accumulated earnings
of the enterprise funds.
GENERAL FUND The fund used to account for all financial resources except those
required to be accounted for in another fund. The most common General Fund
is the Corporate Fund.
GENERAL OBLIGATION BONDS Bonds for the payment of which the full faith and
credit of the issuing government are pledged.
GENERAL REVENUE The revenues of a government other than those derived from the
retained earnings in an enterprise fund. If a portion of the net income
in an enterprise fund is contributed to another non - enterprise fund, such
as the Corporate Fund, the amounts transferred constitute general revenue
of the government.
GOAL A statement of broad direction, purpose, or intent, based on the needs of
the community.
IMRF An abbreviation for Illinois Municipal Retirement Fund, a pension fund
covering Village employees who work over 1,000 hours per year, with the
exception of police personnel.
INTERGOVERNMENTAL REVENUE Revenue received from another government, such as
the State of Illinois, or other political subdivisions, for a specified
purpose.
INTRAGOVERNMENTAL SERVICE FUND A fund established to finance and account for
services and commodities furnished by a designated department or agency
to other departments and agencies within a single governmental unit.
1 169
1
OPERATING BUDGET The portion of the budget that pertains to daily operations
'
INVESTMENT Cash
S as held in interest bearing accounts, securities and real estate
'
held for the production of revenues in the ,form of interest, dividends,
rentals, or lease payments. The term does not include fixed assets used
in governmental operations.
t
LEVY (VERB) To impose taxes, special assessments, or.service charges for the
support of governmental activities. (NOUN) The total amount of taxes,
special assessments, or service charges imposed by a government.
'
LONG TERM DEBT Debt with a maturity of more than one year after the date of
issuance.
'
METRA An abbreviation for the Northeast Illinois Regional Commuter Railroad
'
Corporation which manages and operates the commuter trains and commuter
buses in the Village.
'
NET INCOME Proprietary fund excess of operating revenues, nonoperating
'
revenues, and operating transfers -in over operating expenses, nonoperating
expenses, and operating transfers -out.
OBJECT As used in expenditure classification, this term applies to the article
'
purchased or the service obtained (as distinguished from the results
obtained from expenditures) . Examples are personnel services, contractual
'
services, commodities, capital outlay and other expenditure
t
classifications.
OPERATING BUDGET The portion of the budget that pertains to daily operations
that provide basic governmental services. The operating budget contains
'
appropriations for such expenditures as personnel, supplies, utilities,
materials, services, etc.
OPERATING EXPENSES Proprietary fund expenses which are directly related to the
'
fund's primary service activities.
OPERATING INCOME The excess of proprietary fund operating revenues over
operating expenses.
'
OPERATING REVENUES Proprietary fund revenues which are directly related to the
fund's primary service activities. They consist primarily of user charges
for services.
'
PENSION TRUST FUND A Trust Fund used to account for public employee retirement
systems. Pension Trust Funds are accounted for in essentially the same
manner as proprietary funds, but with an important expanded emphasis on
'
required fund balance reserves.
PERSONNEL SERVICES Items of expenditures in the operating budget for salaries
and wages paid for services performed by Village employees.
'
RESERVE An account used to indicate that a portion of fund equity is legally
restricted.
'
RESOURCES Total dollars available for appropriations including estimated
revenues, fund transfers, and beginning fund balances.
REVENUES Increases in governmental fund type, net current assets, and residual
'
equity transfers.
SOURCE OF REVENUE Revenues are classified according to their source or point I
of origin.
SPECIAL REVENUE FUND A fund used to account for the proceeds of specific
revenue sources (other than special assessments, expendable trusts, or for '
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major capital projects) that are legally restricted to expenditure for
specified purposes.
TAX LEVY The total amount to be raised by general property taxes for operating
and debt service purposes specified in the Tax Levy Ordinance.
TAX LEVY ORDINANCE. An ordinance by means of which taxes are levied.
TAX RATE LIMIT The maximum rate at which a government may levy a tax. Overall
tax rate limits usually restrict levies for all purposes and of all
governments, state and local, having jurisdiction in a given area.
TAXES Compulsory charges levied by a government for the purpose of financing
services performed for the common public benefit. This term does not
include specific charges made against particular persons or property for
current or permanent benefits such as special assessments.
TIF Tax Increment Financing is a municipal financial mechanism used to renovate
declining areas or redevelop blighted areas while improving the tax base
of such areas. The program allows a municipality to acquire and prepare
property for redevelopment and make needed public (and some private)
improvements.
TRUST FUNDS Funds used to account for assets held by a government in a trustee
capacity for individuals, private organizations, other governments, and /or
other funds.
USER CHARGES OR FEES The payment of a fee for direct receipt of a public
service by the party benefiting from the service.
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