Village Budget For Year Beginning May 1, 20021
i
� PROGRESS THROUGH SERVICE
PATTY TURNER SENIOR CENTER
ANNUAL BUDGET
FISCALYEAR 2002 - 2003
VILLAGE OF DEERFIELD, ILLINOIS
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VILLAGE OF DEERFIELD
2002 - 2003
BUDGET
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TABLE OF CONTENTS
PAGE
ABOUT THE COVER----------------------------------------------- - - - - -- i
ELECTED OFFICIALS--------------------------------------------- - - - - -- ii
ORGANIZATIONAL CHART------------------------------------------ - - - - -- iii
DISTINGUISHED BUDGET PRESENTATION AWARD----------------------- - - - - -- iv
INTRODUCTORY SECTION
BUDGET MESSAGE - STEVEN M. HARRIS----------------------------- - - - - -- 1 -6
BUDGET SUMMARIES- Revenue and Expenditures- Beginning and End Balances
7
-All Funds - Summary and Historical Perspective- - - - - --
8 -9
- Administrative Division- Combined Departments - Village
Manager, Finance, Community Development, Engineering
10
- Public Safety Division - Police Department----- - - - - --
11
- Public Works Division - Combined Departments- Street,
Sewer, Water, Garage------------------------- - - - - --
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BUDGET NOTES AND ANALYSIS
ABOUT THE VILLAGE OF DEERFIELD
13 -16
Ten Largest Taxpayers
Ten Largest Employers
Municipal Services and Facilities
Budget Calendar
MAJOR BUDGET POLICIES AND OBJECTIVES
17 -19
Budget Amendment
Operating Budget
Capital Program
Effects of Capital Projects on Operating Budget
Basis of Budgetary Accounting
BUDGET AND FINANCE POLICY
.19
Infrastructure
19
DEBT POLICY
19 -20
ACCOUNTING, AUDITING AND FINANCIAL REPORTING POLICIES
20
REVENUES
20 -21
Property Tax
Sales Tax
Income Tax
Hotel /Motel Tax
Interest Earnings
User Charges
Water
Sewer
Refuse
Revenue Estimates
FINANCIAL CONDITION OF THE FUNDS
21 -22
FINANCIAL CONDITION OF THE VILLAGE
22
TABLE OF CONTENTS
FUTURE YEARS PROJECTIONS
DOWNTOWN REDEVELOPMENT
SUMMARY OF SIGNIFICANT ACCOUNTING AND BUDGETING POLICIES
SUPPLEMENTAL CHARTS AND SCHEDULES:
2002 Property Tax Levy With 5 Year Comparison--------------- - - - - --
Chart 1: Property Tax Dollar - Total Tax Apportionment----- - - - - --
Chart 2: Budget Dollar Revenue - Source of Funding--------- - - - - --
Chart 3: Budget Dollar Expenses - Where It Goes------------ - - - - --
Chart 4: General Fund Activity Fiscal Years 2000- 2005------ - - - - --
Chart 5: Nine Year Comparison of Equalized Assessed Valuation,
Village Tax Levy and Rate------------------------- - - - - --
PERSONNEL SCHEDULE- Employees Full Time /Part Time-------------- - - - - --
FINANCIAL SECTION
GENERAL FUND:
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SOURCES OF FUNDS AND EXPENDITURES - GENERAL FUND-------- ---- - - - - -- 32 -33
ADMINISTRATIVE DIVISION - GENERAL FUND - Village Manager's Dept.,
Finance Dept., Community Development, Engineering Dept.----- - - - - -- 34 -53
PUBLIC WORKS DIVISION - GENERAL FUND - Street Department---- - - - - -- 54 -61
PUBLIC SAFETY DIVISION - GENERAL FUND - Police Department--- - - - - -- 62 -71
STREET FUND - Public Works Division - Street Department (prior to
2002 - 2003) ---------------------------------------------------- - - - - -- 72 -85
SEWER FUND - Public Works Division - Sewer Department--------- - - - --- 86 -100
WATER FUND - Public Works Division - Water Department--------- - - - - -- 101 -113
GARAGE FUND - Public Works Division - Garage Department - - -- - - - - -- 114 -120
INDIVIDUAL FUND BUDGETS:
REFUSEFUND--------------------------------------------------- - - - - -- 121 -126
PARKING LOTS FUND--------------------------------------------- - - - - -- 127 -131
INSURANCE FUND------------------------------------------------ - - - - -- 132 -134
PENSION FUND - Police------------------------------------- ---- - - - - -- 135 -137
PENSION FUND - I. M. R. F.--------------------------------------- - - - - -- 138 -139
EMERGENCY SERVICES FUND------------------------------ --------- -- - - -- 140 -142
ENHANCED 9 -1 -1 FUND------------------------------------------- - - - - -- 143 -145
DEBT SERVICE FUND------------------------------------ ------ --- ---- -- 146 -148
MOTOR FUEL TAX FUND------------------------------------------- - - - - -- 149 -151
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TABLE OF CONTENTS
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CAPITAL PROJECTS:
BUDGET AND PROJECTIONS 2002 -2003 TO 2006 - 2007----------------- - - - - -- 152 -156
LAKE COOK ROAD TIF I------------------------------------------ - - - - -- 157 -159
VILLAGE CENTER TIF II-------------------------------------------- - - -160 -162
INFRASTRUCTURE REPLACEMENT FUND------------------------------- - - - - -- 163 -165
VEHICLE AND EQUIPMENT REPLACEMENT FUND------------------------ - - - - -- 166 -168
"PROJECT 29" FUND--------------------------------------------- - - - - -- 169 -171
PUBLIC WORKS DIVISION
PUBLIC SAFETY DIVISION
PUBLIC WORKS DIVISION
fiscal year)--------- -
PUBLIC WORKS DIVISION
PUBLIC WORKS DIVISION
GENERAL - Street Subdepartments ------------- 172 -176
GENERAL- Police Subdepartments ------------- 177 -182
Street - Subdepartments (prior to 2002 -2003
-------------------------------------- - - - - -- 183 -195
Sewer - Subdepartments ---------------------- 196 -199
Water - Subdepartments ---------------------- 200 -203
REFUSE FUND - Subdepartments ---------------------------------------- 204 -205
PARKING LOT FUND - Subdepartments ----------------------------------- 206 -209
COMPONENT UNIT: DEERFIELD PUBLIC LIBRARY--------------------- - - - - -- 210
LIBRARY APPENDICES-------------------------------------------- - - - - -- 211
APPENDICES
EQUIPMENT REQUEST - Administrative Division - Village Manager, Finance,
Community Development, Engineering Depts- Appendix A 212
- Public Safety Division - Police Dept- Appendix B 213
- Public Works Division - Street Dept -- Appendix C -1 214
- Public Works Division - Sewer Dept - -- Appendix C -2 215
- Public Works Division - Water Dept - -- Appendix C -3 216
- Public Works Division - Garage Dept -- Appendix C -4 217
Enhanced 9 -1 -1 Fund ----------- - - - - -- Appendix D 218
VEHICLE AND EQUIPMENT REPLACEMENT SCHEDULE--------- - - - - -- Appendix E 219 -221
GENERAL OBLIGATION DEBT---------------------------- - - - - -- Appendix F 222
GLOSSARY --------------------=---------------------- - - - - -- 223 -227
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About the cover: Presented is an architectural rendering of the new Patty
Turner Senior Center, to be built in Brickyards Park. The 16,000 square foot
center, which is expected to be completed by the fall of 2003, is being '
funded from a generous donation by the family of Patty Turner, and a sharing
of the remaining costs by the Village and the Deerfield Park District.
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VILLAGE OF DEERFIELD
ELECTED OFFICIALS
Steven M. Harris, Mayor
Jerry Kayne, Trustee William S. Seiden, Trustee
Derek Ragona, Trustee Vernon E. Swanson, Trustee
Harriet Rosenthal, Trustee Matthew Wylie, Trustee
VILLAGE MANAGER
Robert D. Franz
DEPARTMENT HEADS
Robert W. Fialkowski, Treasurer and Finance Director
John J. Sliozis, Chief of Police
Barbara K. Little, Director of Public Works & Engineering
Barbara Houpt, Director of Community Development
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Village of Deerfield Organizational Chart
Boards and
Commissions
Assistant to the
Village Manager
Public
Mayor and Board
of Trustees
Village Manager
3 Employees
Village Attorney
Patrol Budgeting
Investigations Accounting
Youth Treasury 1
Management i
Communications Personnel
Records Utility Billing
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Research and
Purchasing
Development I
Planning
Zoning
Code
Enforcement
Building Plan
Review
Permits
Appearance
Review
Water Works
Sewage
Treatment
Streets
Vehicle
Maintenance
Storm Drainage
Plan Design
& Review
iii.
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The Government Finance Officers Association of the. United States and Canada
' (GFOA) presented an award of Distinguished Presentation to the Village of
Deerfield for its annual budget for the fiscal year beginning May 1, 2001.
' In .order to receive this award, a governmental unit must publish a budget
document that meets program criteria as a policy document, as an operations
guide, as a financial plan and as a communication device.
' The award is valid for a period of one year only. We believe our current
budget continues to conform to program requirements, and we are submitting
it to GFOA to determine its eligibility for another award.
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VILLAGE OF DEERFIELD
' I am pleased to present to you the annual budget for fiscal year 2002 -03. Within this document
are budgets for all funds, with supporting data describing projects and service levels for the
ensuing year. Also presented are revenue estimates needed to meet our goals and objectives.
The budget process offered the Village Board an opportunity to review the efficiency and
effectiveness of current operations, to make decisions on additional or expanded services, and to
' determine staffing requirements. In developing this financial plan, we have made every effort
to achieve maximum return on each tax dollar budgeted.
The total budget for 2002 -03 is $44,676,519, excluding the Library budget which is $1,881,790.
' This represents a substantial increase from last year due to the inclusion of the capital projects
and tax increment financing district funds in the overall operating budget. This change is due
primarily to new public accounting requirements known as GASB 34. The fiscal year '03
' Operating Budget is $18,907,092.
With few exceptions, this budget largely reflects the maintenance of current programs and service
' levels. The Village organizes its budget under several funds. Following are the highlights of
each fund.
' GENERAL CORPORATE FUND
This is the basic operating fund of the Village, which includes revenues and expenditures of all
' governmental activities, except those funds which must be accounted for independently under
Illinois law.
' This budget alters past practice of showing the Street Division of the Public Works Department
as a separate fund. Staff recommended, and the Board concurred, that street expenditures should
be presented as part of the General Fund. As noted in past budgets, the Street Fund, because of
limited revenue sources, generally showed a deficit which was misleading since the General Fund
' operated well within its budget and transferred funds annually to make up the deficit within the
Street Fund.
' With this change, funding sources originally in the Street Fund have been moved to the General
Fund. This includes the vehicle license revenue and motor fuel tax transfer. As a property tax.
was also levied for Street Fund operations, a new General Fund property- tax leery in this amount
' is included.
Also, Emergency Services Fund expenditures have been absorbed in the Police Department
' function of the General Fund. There are no separate revenue sources for this purpose and
transfers (from the General Fund) were made to cover amlual operating expenses,
850 WAUKEGAN ROAD DEERFIELD, ILLINOIS 60015 TELEPHONE 847.945.5000 FAX 847.945.0214
Mayor
Trustees
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STEVEN M. HARRIS
JERRY KAYNE
DEREK RAGONA
HARRIET E. ROSENTHAL
WILLIAM S. SEIDEN
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BUDGET MESSAGE Manager /Clerk
ROBERT D. FRANZ
MERTON E. SWANSON
MATTHEW J. WYUE YUE
' I am pleased to present to you the annual budget for fiscal year 2002 -03. Within this document
are budgets for all funds, with supporting data describing projects and service levels for the
ensuing year. Also presented are revenue estimates needed to meet our goals and objectives.
The budget process offered the Village Board an opportunity to review the efficiency and
effectiveness of current operations, to make decisions on additional or expanded services, and to
' determine staffing requirements. In developing this financial plan, we have made every effort
to achieve maximum return on each tax dollar budgeted.
The total budget for 2002 -03 is $44,676,519, excluding the Library budget which is $1,881,790.
' This represents a substantial increase from last year due to the inclusion of the capital projects
and tax increment financing district funds in the overall operating budget. This change is due
primarily to new public accounting requirements known as GASB 34. The fiscal year '03
' Operating Budget is $18,907,092.
With few exceptions, this budget largely reflects the maintenance of current programs and service
' levels. The Village organizes its budget under several funds. Following are the highlights of
each fund.
' GENERAL CORPORATE FUND
This is the basic operating fund of the Village, which includes revenues and expenditures of all
' governmental activities, except those funds which must be accounted for independently under
Illinois law.
' This budget alters past practice of showing the Street Division of the Public Works Department
as a separate fund. Staff recommended, and the Board concurred, that street expenditures should
be presented as part of the General Fund. As noted in past budgets, the Street Fund, because of
limited revenue sources, generally showed a deficit which was misleading since the General Fund
' operated well within its budget and transferred funds annually to make up the deficit within the
Street Fund.
' With this change, funding sources originally in the Street Fund have been moved to the General
Fund. This includes the vehicle license revenue and motor fuel tax transfer. As a property tax.
was also levied for Street Fund operations, a new General Fund property- tax leery in this amount
' is included.
Also, Emergency Services Fund expenditures have been absorbed in the Police Department
' function of the General Fund. There are no separate revenue sources for this purpose and
transfers (from the General Fund) were made to cover amlual operating expenses,
850 WAUKEGAN ROAD DEERFIELD, ILLINOIS 60015 TELEPHONE 847.945.5000 FAX 847.945.0214
Revenues: The 2002 -03 General Fun_' has projected new revenues of $10,281,900.
A modest increase is pre ' acted in Sales Tax due to the success of new
businesses in the downtown. The Hotel Room 1'ax and income tax show decreases due to the
downturn in the economy. Interest earnings are also decreased because of lower rates and
because the Village, as planned, used some of its reserves for capital projects.
Expenditures: Total operating expenses for the General Corporate Fund are estimated at
$11,181,152. A market adjustment of 3.75% for non -union employees has
been made to the salary schedule. Negotiations with the Police Union are on -going and will not
be completed prior to the beginning of the fiscal year.
Village operations are very labor intensive. The largest single operating cost relates to personnel,
representing 61% of the General Fund. As in past years, this budget proposes continuation of
the Senior Subsidy Programs ($15,000 for housing assistance and $22,000 to the Deerfield Park
District Senior Programs).
New proposals in the, General Fund include:
Staff Addition
This budget includes hiring a Computer Systems Coordinator. One of the most significant
challenges faced by the Village in the next several years is how best to process and manage
information. While we have been able to hold our own, a full time person committed to this task
will provide a much needed service and, in the long run, save the Village money. With projects
such as a Geographic Information System (GIS) and potential interactive computer services for
residents, the position will benefit the entire organization. The position will be added to the
Department of Finance.
Geographic Information System
The Board has discussed GIS in the past. Staff has recommended proceeding to implement the
system which offers among other applications the following: traffic accident mapping and analysis
of incidents by location for the police department; infrastructure inventory and data maintenance
for utilities and street improvements; inspection and code enforcement tracking.
It is not an inexpensive venture. However, the Village has maintained a wait and see approach
to GIS in an effort to gauge its use and effectiveness in other municipalities. There is total staff
agreement that GIS is needed and will improve overall services to the public.
Comprehensive Plan Update
The Village has retained the consulting firm of Camiros, Inc. to update its Comprehensive Plan.
Pursuant to the proposal, a budget of $100,000 has been included for expenses relating to this
update.
WATER AND SEWER FUNDS
The water and sewer utility systems operated by Deerfield are intended to be self - funding, based
upon user charges for services. Revenues for operations are derived primarily from services
furnished to utility customers. Other sources are interest earnings from cash invested on a short
term basis, and connection fees from new construction where the Village's prior investments in
its utilities operate to the advantage of new customers who did not share in that initial investment.
Finally, restricted funds in reserve accounts are available for emergency work and for capital
improvements.
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Water Budget: Budgeted expenditures are $4,973,800 against revenues of $3,807,000.
' The major projects in this budget relate to the completion of the new
transmission line from Highland Park. In 2002 -03, this project will be completed with
modifications to the Richfield Pumping Station and completion of the new pumping station at
' Mitchell Park. When finished, these improvements, for the most part, will complete the water
system needed to serve a fully developed Deerfield.
' Reserves will be used to offset the projected deficit. However, water rate increases may be
needed as early as next year if the Village is to continue its water main replacement program.
Sewer Budget: The Sewer Fund expenditure is $2,493,850 against revenue projections of
' $1,938,000. Again, the deficit will be offset from reserves of $655,850
specifically intended for rehab projects. Included in this budget are operating expenditures of
$1,542,750 for the Wastewater Treatment Facility. That very intricate operation continues to
' function at a proficiency level where the majority of residents are unaware that Deerfield, unlike
most surrounding communities, owns and operates its own treatment facilities.
' Other major items include relining sanitary sewers at a total cost of $60,000, and $461,800 for
equipment replacement and repairs at the treatment plant. A major portion of this cost is for
replacing blowers and aeration equipment at this 24 year old facility.
SCAVENGER (REFUSE)
' The Village is in the second year of its five year contract with Onyx Waste Systems, Inc. Annual
price adjustments for collection service are built into the contract and are based on the Consumer
Price Index. No major changes are anticipated in service levels.
1 The deficit shown in the current budget reflects the policy change made by the Board in mid year
regarding a property tax subsidy for scavenger service to multi - family properties.
MOTOR FUEL TAX FUND
' The MFT Budget projects State allotments of approximately $505,000. To the extent possible,
we have proposed the transfer of NET monies to the General Fund for basic street maintenance
projects. No specific MFT funded projects are slated for this construction season.
PENSION FUNDS
' For employees covered by the Illinois Municipal Retirement Fund, the Village contributes 6.77%
of each person's total salary plus the employer's contribution of 7.65% for Social Security and
' Medicare coverage. The employee contributes 4.5% for IMRF and 7.65% for Social Security and
Medicare coverage. IMRF is funded through a special tax levy. The Police Pension Fund is also
financed through a special tax levy at the rate necessary to produce those revenues actuarially
determined as adequate for funding pension payments and for amortizing the actuarial reserves
' deficiency. Sworn police covered by this fund contribute 9.91 % of their basic wages but do not
participate in Social Security. Additional income is derived from investment earnings.
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CAPITAL FUND
The most obvious benefit of establishing a capital budget is the encouragement given to planning
at all levels. It is an extremely valuable decision - making device used to l.) stabilize the volume
of capital improvements at some relatively uniform level, and 2.) coordinate the capital costs and
their financing with the attendant debt service demands on the operating budget.
This five year funding plan has been extremely helpful both in scheduling major projects and in
determining their financing. More than any other part of the budget, capital projects warrant
detailed discussion between Board and staff. Good financial management dictates that we review
closely the major expenditures required in the future to maintain the cominunity's infrastructure.
Once long -range plans and projects are determined, priorities must be set and a funding program
approved.
Major capital projects scheduled for 2002 -03 are: continuation of the Street Rehabilitation
Program ($805,000); traffic signal and intersection improvements at Waukegan and Osterman
($560,000); Phase II streetscape improvements north of Deerfield Road ($1,524,000); Deerfield
Road bridge replacement and pedestrian underpass ($920,000); and completion of the police
department renovation ($700,000).
Funds have been included over the next two fiscal years for the Village's portion of the new
senior center in the Brickyards. Also, funds have been approved for improving the public works
storage yard near the treatment plant. Specifically, the department proposes to construct
additional storage facilities that will provide shelter for equipment which is now housed outdoors.
Engineering work is planned for 2002 -03 on several major projects: watermain replacement on
Central Avenue from Dartmouth to Castlewood; storm and sanitary sewer improvements on Pine
Street and Rosemary Terrace where the street will need to be rehabilitateded as part of the
project; and a watermain and street improvement on Stratford Road. These projects are noted
since additional funding sources will be needed to complete them.
Two issues needing further review are improvements to or replacement of the annex/township
facility and the Village portion of the operating costs of the new senior center. Although
$550,000 has been designated for the annex in the Capital Budget, it does not reflect any specific
improvement plan and no funding has been appropriated for this use. It is staff's opinion that
a more comprehensive review of the entire quadrant is essential to resolve both the immediate
and future public space needs. As for senior center operating expenses, it appears that the new
facility will not be occupied until the Summer of '03, so that issue is more of a long -teen than
immediate concern.
VEHICLE/EOUIPMENT REPLACEMENT FUND
This fund includes purchases of vehicles and equipment amounting to more than $5,000. Each
operating department is charged an annual amount to offset these more expensive items from
impacting the budget in any one given year. This year's proposed expenditures amount to
$845,500, the details of which can be found in Appendix E.
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ASSESSED VALUATION
' The following is Deerfield's current 2000 equalized assessed valuation b , class of property.
�, ( ) q } p p }
' % OF
LAKE COOK* TOTAL TOTAL.
' Residential $619,949,802
Commercial 30,568,361
Industrial 2,198,036
$652,716,199 $84,873,730 $737,589,929 100%
Over the past ten years, the assessed valuations have increased as follows:
' Year Amount * * % Increase
' 1991 522,438,968 6.8
1992 547,603,297 4.8
1993 570,794,665 4.2
' 1994 583,049,834 2.1
1995 603,544,983 3.5
1996 624,187,752 3.4
1997 6483880,301 3.9
' 1998 677,651,742 4.4
1999 701,084,856 3.5
2000 737,589,929 5.2
' * Cook County EAV by classification are not yet available.
* * These amounts do not include the assessed valuation increases in TIF I & II.
DEBT SERVICE FUND
' Non alternate revenue General Obligation debt, including principal and interest, in the amount
of $1,337,702 is due in fiscal 2002 -03. Deerfield's net bonded General Obligation debt of
$14,960,000 payable from property taxes, is 2.0% of its total assessed valuation of $737,589,929.
' When considering that non -Home Rule communities are allowed a ratio of 8.6 %, the Village, as
a Home Rule community, can be proud of its low debt service obligations.
' Deerfield currently has a AAA rating from Moody's Investors Service, Inc., an accomplishment
shared by only 60 municipalities in the United States. This rating was reaffirmed in December,
2001.
PROPERTY TAX LEVY
' Staff projects a 2002 Property Tax Levy of $2,584,000. Over the past ten years, the Village
has decreased the actual amount it levies. No increase is projected for next year. However,
future tax rate increases will be required to offset projected shortfalls in other revenue sources.
' The only way the Village might avoid property tax increases is to add other revenue generators
such as: a Telecommunications Tax, Utility Tax, or Home Rule Sales Tax, all of which have
been studied but never implemented in the past.
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SUMMARY
This budget represents many hours of time in review and discussion b Village elected officials I
b P 5 Y g
and staff. While not every requested project or program was approved, it does provide for the
continuation of the high level of services expected by the citizens of Deerfield. The Village '
Board remains committed to the diligent review of all expenditures to ensure that the Village is
receiving the most efficient use of every tax dollar.
I wish to acknowledge the efforts of all departments in compiling this document and to thank-
them for their cooperation. Special thanks are extended to the Finance Department personnel
who do the vast majority of the work. We hope that you find it both informative and helpful in
implementing our financial plan for the next fiscal year beginning May 1, 2002. '
AdROBERT D. FRANZ
VILLAGE MANAGER
May 1, 2002
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General
Sewer
Water
'
Scavenger
Garage
MET
'
Police Pension
IMRF /FICA /Medicare
Debt Service
Infrastructure
'
Replacement
TIF I
TIF II
Lots
'Parking
Insurance
Project 29
Vehicle & Equipment
'
Replacement
Enhanced 911
' COMBINED VILLAGE FUNDS
Deerfield Library
' COMBINED ALL FUNDS
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VILLAGE OF DEERFIELD
2002 - 2003
BUDGET SUMMARIES BY FUND
AVAILABLE PROJECTED
BEGINNING NEW ENDING
FUND BALANCE REVENUES EXPENDITURES FUND BALANCE
$8,835,581
1,410,751
2,392,987
202,093
22,675
659,808
19,799,855
1,735,924
2,277,037
6,065,549
1,907,113
4,685,249
468,948
2,229,030
10,000
2,758,018
275,076
$55,735,694
1,458,204
$58,090,636
$10,281,900
1,838,000
3,807,000
1,365,200
209,400
535,000
1,479,000
967,000
3,799,375
153,500
10,660,000
3,495,000
190,500
1,620,880
400
589,572
260,400
$41,252,127
1,881,790
$43,133,917
$11,181,152
2,493,850
4,973,800
1,510,680
258,290
529,000
780,000
927,400
3,836,402
1,345,000
9,319,000
4,726,375
216,730
1,499,050
500
845,500
233,790
$44,676,519
1,881,790
$46,558,309
$7,936,329
$754,901
$1,226,187
$56,613
- $26,215
$665,808
$20,498,855
$1,775,524
$2,240,010
$4,874,049
$3,248,113
$3,453,874
$442,718
$2,350,860
$9,900
$2,502,090
$301,686
$52,311,302
$1,458,204
$53,769,506
Combined totals are for information only. Certain funds are restricted in that
available funds may only be used for expenditures allowed within said fund.
Available fund balance is estimated.
BUDGET SUMMARY AND HISTORICAL PERSPECTIVE
Revenue Police Debt Infrastr
Item General Sewer Water Refuse Garage MET Pension IMRF Service Repl.
1
TIF 1 I
Taxes:
Property Tax
620,000
755,000
890,000
319,000
TIF Increment Taxes
10,500,000 '
Property Tax pr yrs
Replacement Tax
10,000
12,000
80,000
Motor Fuel
505,000
Sales Tax
3,193,000
Local Use Tax
232,100
State Income Tax
1,365,000
Hotel -Motel Tax
License & Permits
1,950,000
,
Liquor /Food
79,500
Other Business Lic
33,000
'
Vehicle
330,000
Building Permits
300,000
5,000
14,000
Non - Business Lic
53,000
Charges:
Police Services
74,500
False Alarms
50,000
Dispatching Serve
135,000
User Fees
1,704,000
3,703,000
580,000
Penalties
19,000
25,000
4,200
Rental Income
7,400
Fran Fees - Cable
220,000
'
Telecom. Charges
470,000
50/50 Program
Interfund Charges
206,900
'
Engineering Fees
4,000
Misc Rev
Interest Earnings
370,000
50,000
60,000
14,000
30,000
950,000
65,000
150,000
150,000
160,000
State Grants
2,000
Miscellaneous
88,500
60,000
5,000
12,000
2,500
430,000
3,500
Employee Cont
229,000
Ordin Violations
242,500
Transfers:
Transfer Charges
62,400
Transf Pking to St
125,000
'
MFT to Street
275,000
Trans to Debt Service
Trans to INF
2,820,375
'
Trans to V 6 E
Misc Trans
290,000
(To) /From Reserve 899,252
655,850
1,166,800
145,480
48,890
(6,000)
(699,000)
(39,600)
37,027
1,191,500
(1,341,000)
TOTAL
11,181,152
2,493,850
4,973,800
1,510,680
258,290
529,000
780,000
927,400
3,836,402
1,345,000
9,319,000
EXPENDITURE
CATEGORIES:
Personnel
6,053,730
933,920
613,960
72,550
142,500
Other Services
632,850
776,710
161,850
41,100
8,100
90,000
25,000
Contractual
2,130,490
415,770
1,406,640
1,352,730
35,360
17,700
5,000
214,000
Commodities
768,790
269,100
2,132,000
27,300
68,200
Capital Outlay
555,292
98,350
659,350
17,000
4,130
329,000
1,255,000
17230,000
Debt Service
3,831,402
Pension Cost
290,000
762,300
927,400
Transfers
750,000
200,000
750,000
TIF Rebate
7,100,000
TOTAL
11,181,152
2,493,850
4,973,800
1,510,680
258,290
529,000
780,000
927,400
3,836,402
1,345,000
9,319,000
1
TIF 2
BUDGET SUMMARY AND HISTORICAL PERSPECTIVE
2002 -03 2001 -02 2001 -02
Parking Equip. Project TOTAL Est TOTAL 2000 -01
Lots Replace. 29 Insurance E -911 BUDGET Actual Budget Actual
1
2,584,000
2,304,000
2,669,000
2,836,678
Taxes:
Property Tax
2,570,000
13,070,000
12,431,817
0
11,771,738
TIF Increment Taxes
0
0
0
12,846
Property Tax pr yrs
102,000
96,530
107,000
99,299
Replacement Tax
505,000
514,760
600,000
524,575
Motor Fuel
3,193,000
3,013,885
3,000,000
2,998,953
Sales Tax
232,100
227,701
270,000
231,066
Local Use Tax
1,365,000
1,337,000
1,425,000
1,424,890
State Income Tax
1,950,000
1,900,000
2,200,000
2,170,934
Hotel -Motel Tax
License S Permits
79,500
80,000
76,500
75,004
Liquor /Food
33,000
31,000
38,000
28,463
Other Business Lic
330,000
331,000
340,000
335,561
Vehicle
319,000
318,400
398,000
641,778
Building Permits
53,000
53,000
53,000
57,476
Non - Business Lic
74,500
74,000
79,000
76,828
Charges:
Police Services
50,000
50,000
50,000
53,275
False Alarms
15,0001
150,000
154,440
151,600
139,620
Dispatching Serve
155,500
6,142,500
6,186,980
5,825,000
5,567,598
User Fees
48,200
50,640
51,000
60,091
Penalties
7,400
0
0
0
Rental Income
220,000
210,000
180,000
191,764
Fran Fees - Cable
238,400
708,400
563,000
575,000
593,086
Telecom. Charges
0
1,000
5,000
16,658
50/50 Program
449,572
656,472
631,893
748,500
780,981
Interfund Charges
4,000
2,000
5,000
12,052
Engineering Fees
Misc Rev
175,000
35,000
140,000
400
25,000
7,000
2,381,400
2,907,319
2,524,600
5,612,102
Interest Earnings
2,000
39,680
34,000
200,855
State Grants
601,500
348,020
346,200
4,405,920
Miscellaneous
229,000
220,000
235,000
248,548
Employee Cont
242,500
254,000
245,000
260,435
Ordin Violations
1,595,880
1,658,280
1,462,601
60,000
0
Transfers:
Transfer Charges
125,000
0
0
0
Transf Pking to St
275,000
0
0
0
MFT to Street
2,820,375
2,908,750
2,133,750
- 138,240
Trans to Debt Service
0
175,900
500,000
38,000
Trans to INF
0
0
0
- 355,000
Trans to V S E
750,000
1,040,000
2,048,000
0
Misc. Transfers
1,231,375
26,230
255,928
100
(121,830)
(26,610)
3,424,392
4,075,137
(785,644)
(To) /From Reserve
4,726,375
216,730
845,500
500
1,499,050
233,790
44,676,519
45,002,453
24,925,150
40,188,190
TOTAL
EXPENDITURE
CATEGORIES:
23,330
7,839,990
7,068,663
7,367,600
7,751,321
Personnel
132,000
20,500
10,000
500
18,000
1,916,610
1,231,610
1,090,600
1,104,770
Other Services
2,524,000
35,600
1,499,050
118,000
9,754,340
11,724,454
4,439,550
3,032,823
Contractual
9,300
3,274,690
3,068,988
3,118,410
2,625,481
Commodities
3,000
835,500
97,790
5,084,412
4,902,908
7,812,810
13,836,583
Capital Outlay
3,831,402
4,494,480
3,459,285
3,745,190
Debt Service
1,979,700
1,546,000
1,582,000
1,434,375
Pension Cost
2,070,375
125,000
3,895,375
3,906,830
0
0
Transfers
7,100,000
7,058,520
0
6,657,647
TIF Rebate
4,726,375F216,
730
845,500
500
1,499,050
233,790
44,676,519
45,002,453
28,870,255
40,188,190
TOTAL
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FUNDING SOURCE
General Fund
VILLAGE OF DEERFIELD
ADMINISTRATIVE DIVISION
OPERATING BUDGET
2002 - 2003
DEPARTMENT
Village Manager, Finance,
Comm. Dev., Engineering
ACCOUNT
NUMBER DESCRIPTION
2002 -03
PROPOSED
2001 -02
BUDGET
INCREASE
(DECREASE)
PERCENT
CHANGE
5115
Benefits
$
253,120
$
205,240
$
47,880
23.3
5116
Apparel
900
900
0
0.0
5212
Travel, Training, etc.
62,500
48,120
14,380
29.9
5213
Printing and Advertising
50,200
43,250
6,950
16.1
5214
Communications
43,100
42,200
900
2.1
5315
Insurance
62,300
52,000
10,300
19.8
5316
Professional
254,150
298,590
(44,440)
(14.9)
5317
Contractual
285,500
168,500
117,000
69.4
5216
Utility Services
4,000
4,000
0
0.0
5419
Petroleum Products
2,850
2,800
50
1.8
5211
Repairs & Maintenance
287,550
46,400
241,150
519.7
5218
Miscellaneous
88,240
79,740
8,500
10.7
5318
Subsidies
42,000
47,000
(5,000)
(10.6)
5231
MV Maintenance
5,400
6,800
(1,400)
(20.6)
5412
Supplies
42,300
41,450
850
2.1
5428
Materials
1,000
1,000
0
0.0
5431
Small Tools & Equipment
2,000
2,000
0
0.0
6111
Equipment
16,500
20,600
(4,100)
(19.9)
7317
Vehicle +Equipment Replacement
31,192
45,000
(13,808)
(30.7)
7390
Transfer to Other Funds
750,000
0
750,000
100.0
TOTAL (without salaries)
$
2,284,802
$
1,155,590
$
1,129,212
97.7
5111
Salaries
1,481,980
1,367,080
114,900
8.4
TOTAL
$
3,766,782
$
2,522,670
$
1,244,112
49.3
Per Capita Cost
$204.49
$136.95
Number of Employees:
Full time
17
16
Part time
(Full time Equivalent)
3.20
2.70
10
VILLAGE OF DEERFIELD
PUBLIC SAFETY DIVISION
FUNDING SOURCE OPERATING BUDGET
DEPARTMENT
General Fund 2002
- 2003
Police
ACCOUNT
2002 -03
2001 -02
INCREASE
PERCENT
NUMBER DESCRIPTION
PROPOSED
BUDGET
(DECREASE)
CHANGE
5115
Benefits $
691,450 $
601,280
$ 90,170
15.0
5116
Apparel
50,550
47,450
3,100
6.5
5117
Contr t /Police Pension Fd.
290,000
0
290,000
100.0
5212
Travel, Training, etc.
62,300
44,800
17,500
39.1
5213
Printing and Advertising
8,450
8,000
450
5.6
5214
Communications
50,500
60,250
(9,750)
(16.2)
5315
Insurance
136,650
136,400
250
0.2
5316
Professional
4,500
4,500
0
0.0
5317
Contractual
80,200
89,200
(9,000)
(10.1)
5419
Petroleum Products
42,200
39,700
2,500
6.3
5211
Repairs & Maintenance
20,000
18,000
2,000
11.1
5218
Miscellaneous
14,700
8,200
6,500
79.3
5231
MV Maintenance
35,300
35,200
100
0.3
5412
Supplies
54,000
44,000
10,000
22.7
6111
Equipment
141,500
86,000
55,500
64.5
7317
Vehicle +Equipment Replacement
201,710
210,000
(8,290)
(4.0)
TOTAL (without salaries) $
1,884,010 $
1,432,980
$ 451,030
31.5
5111
Salaries
3,999,650
3,765,000
234,650
6.2
TOTAL $
5,883,660 $
5,197,980
$ 685,680
13.2
Per Capita Cost
$319.42
$282.19
Number of Employees:
Full time
55
55
Part time
(Full time Equivalent)
2.10
2.50
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FUNDING SOURCE
General Fd. Sewer Fd.
Water Fd. Garage Fd.
VILLAGE OF DEERFIELD
PUBLIC WORKS DIVISION
OPERATING BUDGET
2002 - 2003
DEPARTMENT
Street, Sewer
Water, Garage
ACCOUNT
NUMBER DESCRIPTION
2002 -03
PROPOSED
2001 -02
BUDGET
INCREASE
(DECREASE)
PERCENT
CHANGE
5115
Benefits
$
375,290
$ 324,860
$ 50,430
15.5
5116
Apparel
17,000
16,000
1,000
6.3
5212
Travel, Training, etc.
9,700
9,000
700
7.8
5213
Printing and Advertising
20,000
6,300
13,700
217.5
5214
Communications
49,860
52,200
(2,340)
(4.5)
5315
Insurance
206,300
215,010
(8,710)
(4.1)
5316
Professional
81,100
284,100
(203,000)
(71.5)
5317
Contractual
1,515,700
5,145,500
(3,629,800)
(70.5)
5216
Utility Services
341,800
310,800
31,000
10.0
5419
Petroleum Products
37,700
37,100
600
1.6
5211
Repairs & Maintenance
588,200
330,100
258,100
78.2
5210
Equipment Rental
10,800
11,000
(200)
(1.8)
5425
Salt
82,000
80,000
2,000
2.5
5221
Occupancy
41,600
40,000
1,600
4.0
5218
Miscellaneous
25,400
22,900
2,500
10.9
5427
Aggregates
119,200
112,400
6,800
6.1
5426
Chlorine
4,500
4,500
0
0.0
5432
Purchase of Water
1,950,000
1,950,000
0
0.0
5231
MV Maintenance
143,000
106,700
36,300
34.0
5412
Supplies
178,800
160,100
18,700
11.7
5428
Materials
244,400
220,000
24,400
11.1
5431
Small Tools & Equipment
5,900
5,900
0
0.0
6111
Equipment
237,900
127,400
110,500
86.7
5429
Street Signs
19,700
11,000
8,700
79.1
7316
Depreciation
0
130,000
(130,000)
(100.0)
7116
Bond Principal
300,000
290,000
10,000
3.5
7217
Bond Interest
185,650
198,410
(12,760)
(6.4)
7317
Vehicle +Equipment Replacement
202,670
158,000
44,670
28.3
TOTAL (without salaries)
$
6,994,170
$10,359,280
$(3,365,110)
(32.5)
5111
Salaries
2,262,480
2,145,800
116,680
5.4
TOTAL
$
9,256,650
$12,505,080
$(3,248,430)
(26.0)
Per Capita Cost
$502.53
$678.89
Number of Employees:
Full time
33
33
Part time
(Full time Equivalent)
2.60
2.40
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BUDGET NOTES AND ANALYSIS
The Village at a Glance
Incorporated in 1903 and located 27 miles north of downtown Chicago, the Village is
predominantly a community of single family homes. The 2000 Census .recorded a
population of 18,420 and 6,518 housing units within a land area of 7.0 square miles.
The Village's population has increased by 7.4% from 1980, whereas the number of housing
units in the Village has grown by 201W, indicating a continuing trend toward smaller
household sizes.
Year Population Housing Units
1980 17,430 5,489
1990 17,327 6,052
2000 18,420 6,518
Deerfield is recognized as one of the State's wealthiest communities. In the 2000
Census, Deerfield's median family income of $118,683 was 2.2 times greater than the
statewide median of $55,545. The Village's $342,900 Median Home Value at the 2000
Census was 262% greater than the statewide median of $130,800.
1
1 13
Over the past ten years the Village has seen considerable building
activity,
particularly in new office /commercial buildings. The southern end of the Village,
'
which is the Cook County portion and a small portion of Lake County
represents
approximately 17% of the Village's tax base and contains a major retailing area as well
as commercial /light industrial development. This area has grown from a 1981
equalized
assessed valuation (EAV) of $14,313,998 to a 2000 EAV of $163,156,083. This
includes
the increment for a tax incremental financing (TIF) district. Significantly, there is
'
no residential development in this major area.
The Commercial Tax Base
In addition to the residential areas of Deerfield, the Village's tax base also includes
a number of corporate headquarters facilities and other commercial establishments. The
Village's larger office buildings are located primarily along the north -south
I -294
Tollway, which is in the western part of the Village, and the east -west Lake
Cook Road,
a four -lane road which is near the southern boundary of the Village. Other
commercial
areas include Deerfield's downtown business district, which is undergoing a major
redevelopment, and various retail and service firms along Waukegan Road and Deerfield
'
Road. The following table lists the ten largest taxpayers in the Village.
Percentage
of Total
'
Equalized
Village
Assessed
Assessed
Taxpayer Business Properties Valuation
Valuation
CarrAmerica Realty Group Parkway North $34,261,941
3.8%
MidAmerica Asset Mgmt. /Albertson's Deerbrook Shopping Center 26,563,556
2.99.
Cornerstone Deerfield LLC Corporate 500 Center 23,141,735
2.5%
Mass Mutual Life Insurance Co. Lake Cook Office Center 18,601,316
2.09.
Baxter Office Buildings (3) 15,981,451
1.890
'
Estate of James Campbell Arbor Lake Center 15,715,691
1.79.
Felcor Suites Ltd. Partnership Embassy Suites Hotel 13,516,761
1.590
Lincoln Property Co. Office Building 7,012,917
.89.
Deloite & Touche Hyatt Campus Office Park 6,742,797
.79a
'
Individual Taxpayer Office Building 6,119,870
.7%
$167,658,035
17.701
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1 13
The table below lists the ten largest employers in the Village as determined by a
December 2001 canvass of employers.
Employer Business /Service Number of Employees
Walgreen Company Corporate Headquarters 2,500
Baxter Health Care Products 1,000
Hewitt Associates Management Consulting 800
Illinois Student Assistance Comm. Student Loans (State Agency) 550
U.S. Foodservice Institutional Food Service 450
Deerfield School District 109 Elementary School District 389
Fujisawa USA, Incorporated Pharmaceuticals 355
Wm. M. Mercer, Inc. Management Consulting 300
Twp. High School District 113 High School District 242
Jim Beam Brands Corporate Headquarters 225
The following municipal services and facilities are available in the Village of
Deerfield:
Number of Full -Time Employees (FTE)
Miles of Streets
Miles of Alleys
Miles of Sewers
Police Protection:
Number of Stations
Numbers of Police Officers (authorized)
Library Services:
Number of Branch Libraries
Number of Books
Circulation
Recreation Facilities:
Number of Parks and Playgrounds
Park Area in Acres
Municipal Water Utility:
Population Serviced
Average Daily Pumpage
Miles of Water Mains
Municipal and Other Governmental Services
113
70
4
140
1
40
1
177,000
340,000
20
288
6,050
2,971,916 gals.
82
The Village of Deerfield is governed by a President /Mayor and Board of six Trustees,
all of whom are elected on an at -large basis. Pursuant to a referendum on April 15,
1975, the Village is a home rule unit under Illinois law. In 1952, the Village
adopted an ordinance creating the position of Village Manager. The Manager is
responsible for the day -to -day operations of the Village and its 113 full time
employees (FTE), of which 40 are sworn police officers. The only collective
bargaining unit among Village employees represents the patrol officers. The Village
has a complex of governmental buildings including the Village Hall (constructed in
1959 and remodeled in 1988/89), the Police Building addition to the Village Hall,
constructed in July, 1980, and the Village Hall Annex constructed in 1959 (also
14
1
houses the township offices). The Village's $1,500,000 public library was
' constructed in 1971. Recent interior improvements to the library have included an
elevator and other accessibility improvements and a new fiction room in the lower
level, completed in 1995. The main floor was renovated in 1998. In 1988 the
Village and the Deerfield Park District constructed a $3,300,000 public works
' garage. An enhanced 911 telephone emergency system was installed in 1991. A
$3,000,000 remodeling and interior reconstruction of the Police Department was begun
in summer, 2001 and is expected to be completed by August, 2002.
' Deerfield has purchased Lake Michigan water from the City of Highland Park on a
contractual basis since 1913. The Village maintains three pumps at the reservoir in
Highland Park and has 82 miles of water mains through which approximately one
billion gallons of water per year flow. The Village has a one million gallon
' elevated tank and a 4.3 millon gallon underground reservoir. The adjacent Village
of Riverwoods purchases approximately one -third of its water supply from Deerfield
(the balance of Riverwoods is served by private wells). Construction on an
additional transmission main and 2,000,000 gallon reservoir was begun in early 2001
' and was substantially completed by April, 2002.
The Village is served by separate sanitary sewers (70 miles) and storm sewers (70
miles) with sanitary treatment provided by the Village owned sewage treatment plant.
' The Village's most recent treatment plant expansion was completed in 1978. The
Village's 25t'share of the $4.7 million cost was funded with general obligation
bonds. The plant has a hydraulic design capacity sufficient to serve a population
of 30,000. The Village anticipates this capacity will be sufficient for the
' foreseeable future.
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BUDGET CALENDAR
BUDGET PREPARATION AND LEGISLATIVE ENACTMENT FOR FISCAL YEAR 2002 -03
DATES OPERATING TIMETABLE RESPONSIBILITY CENTER
January 8 -28
- Preparation of department
Department heads,
budgets
Staff
January 29
- All departmental budgets returned
to Village Manager for review
January 29-
- Manager reviews budget with
Village Manager,
February 8
department heads
Finance Director,
Department heads
February 11
- Completed budgets to Finance
Finance Department
Department for computation and
typing; further review when necessary
March 4
- Budget to Mayor and Board of Trustees
Finance Department
for review
March 4 -22
- Review by Mayor and Board of Trustees
Mayor and Board
of Trustees
March 4
- Adopt ordinance calling for tentative
Board of Trustees
budget and publication
March 7
- Legal publication of notice of public
Staff
inspection of budget
March 7
- Proposed budget placed on file for
Staff
review by public
March 18
- Commence budget review meetings
Mayor and Board of
Trustees,
Finance Director,
Department heads
April 4
- Notice of budget hearing
Staff
April 15
- Public hearing and Board meeting
Resolution by Mayor
and passage of the budget
and Board of
Trustees
April 30
- Budget Effective Date
May 1 -April 30
- Implement and Administer Budget
Staff
May 1 -April 30
- Review of Progress toward Goals
Staff, Mayor and
and Objectives
Board of Trustees
December 2
- Board Commentary on 2002 -03 Budget
Mayor and Board
of Trustees
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MAJOR BUDGET POLICIES AND OBJECTIVES
VILLAGE GOALS
• To maintain a safe, healthy atmosphere in which to live and work.
• To provide for the Village's long term financial stability.
• To respond in an efficient and effective manner to community needs.
MAJOR BUDGET POLICIES FOR THIS FISCAL YEAR
• Base Salary Increase - 3.75%
• No change in Village property tax
• No change in other fees or charges
• Capital Projects -
Water System Improvements: Improvements consist of completion of the new
pump station and transmission main. Capital Project item 427.
Street Rehabilitation Project of $805,000. Capital Project item #2(b).
Downtown Redevelopment, Village Center: The Village has completed its
obligations and responsibilities for the redevelopment except for the
repayment of long term debt and the following projects:
- Streetscape work, Capital Project item #39. Final year totalling
$1,524,000.
- Improvement of the Osterman Avenue and Waukegan Road intersection,
item #38 totalling $560,000.
- Deerfield Pedestrian Bridge replacement, item #41. $920,000 funded
from Federal source.
-Minor road and site work costing less than $100,000.
ANALYSIS OF MAJOR BUDGET POLICIES AND OBJECTIVES:
The Village has funded and completed the major improvements to its water
system and downtown redevelopment. This budget contains projects that will be
funded through the use of available reserves and continuing revenues. The
Board has begun discussion of funding methods for future years' capital
' projects, with the expectation that a continuing revenue source will be
developed to provide funding for future capital projects programs.
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BUDGET PROCESS
The budget is a master financial plan which represents services which will be
provided to the community and the sources of funds required to perform these
services. The budget developed by the Village is regulated through the
Illinois Statutes. The Village is a home rule city. As a home rule city, the
Village has: (1) a wider range of revenue items available, (2) no tax rate
maximum, and (3) the ability to issue general obligation debt without limit.
The Village has been sparing in the use of the tax levy (see page 30), and the
only home rule revenue source utilized by the Village is a 6% hotel tax which
provides projected revenue of over $1,950,000. The Budget Act allows for
control of the budget at the fund level. However, the Village requires its
department heads to control their budgets at the departmental level.
The budget process is analyzed in two separate parts - the operating budget
and the capital program. The process has many connecting points, and care is
taken to not neglect one for the other. Both the capital and operating
budgets should be viewed over a period of time in excess of the budget year.
The operating and capital budgets are developed with a focus on long term
solvency. To maintain a long term focus, the Village uses presentations of
projected figures for the operating budget for two future years, in addition
to the budget year, as well as the five year capital project budget.
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Budget Amendment. While it is rare for the Village to amend the budget,
the Village can do so. Two - thirds of the corporate authorities then holding
office may revise the budget, providing that funds are available for the
designated purpose.
Debt Issues. In January, 2002, the Village sold $3,460,000 of General
Obligation Refunding Bonds to refinance the remaining General Obligation
Refunding Series 1993 Bonds. This issue will result in savings of $73,000
over the three year life of the issue. Other debt remaining as of April 30,
2002, includes $4,170,000 Series 1997 used for water projects and serviced by
water revenues, and $14,000,000 Series 1998, used for TIF 2 public
improvements and being serviced by TIF 2 revenues.
There are no current plans to issue new debt in fiscal year 2002 -03. Future
years' debt issuance will depend on the level of capital project expenditures
and availability of alternate sources of revenue.
Operating Budget. The budget process is a continuous one for Village
staff, the Village Manager and members of the Board of Trustees. There is a
constant review of priorities and goals and the means to accomplish them. In
joint meetings with department heads, supervisors prepare their operating
budgets, which are reviewed and adjusted by the department head, prior to
further review by the Finance Director and the Village Manager. After these
reviews by the Village staff, the preliminary budget is prepared and sent to
the Mayor and Board of Trustees. At that point, the Board meets as a
Committee of the Whole to review and discuss proposed operating expenditures,
existing and potential revenue sources, and requirements of the Village's
physical plant. Specific programs and projects are addressed as they relate
to the present and future needs of the Village residents.
Capital Program. In its capital projects program, the Village identifies
construction expenditures in excess of $5,000. These expenditures are shown
in the capital projects budget, pages 152 -156. These projects are initiated
from a number of sources, including the Director of Public Works and
Engineering, other Village personnel, the Village Board, members of the
public, or outside professional consultants. These items are prioritized by
staff members, including the Director of Public Works and Engineering, the
Village Manager and the Finance Director. They are then submitted to the
Village Board for consideration, prior to presentation at a public hearing.
During the process of prioritization, the available methods of financing are
also reviewed.
Effects of Capital Projects on Operating Budget. Major capital projects
in this year's budget include:
Street, Sidewalk and Curb Rehabilitation Projects ( #1 and 2).
These projects will not significantly reduce maintenance costs. With the
square footage expected, there should be an approximate reduction of $10,000
per year in lower patching costs and avoidance of slip and fall liabilities.
Replace Blowers and Aeration Ectuipment in WRF ( #11) . This project
is estimated to result in more efficient equipment which will decrease
electricity use by approximately loo for this function, or about $300
annually.
Water System Projects ( #27). No effect on the operating budget is
anticipated, as these improvements restore the park area that is maintained by
the Deerfield Park District.
Streetscape Improvements Phase II ( #39). This consists of new
paver sidewalk, street lighting replacements, and tree planting in the
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downtown TIF. Additional costs include $1,000 per year in added electricity
charges and $2,000 per year in water charges for the new irrigation system.
Senior Center Building ( #44). This joint project with the Park
District will result in a new building. Additional operating costs will be
substantial, but the determination of the Village /Park District sharing ratio
and source of funding have not yet been decided. The potential Village share
could be in excess of $300,000 annually.
BASIS OF BUDGETARY ACCOUNTING
Basis of accounting refers to when revenues and expenditures or expenses are
recognized in the accounts and reported in the annual budget.
All Governmental Funds. (General Fund, Special Revenue Funds, Capital
Project Funds) are accounted for using the modified accrual basis of
accounting. Their revenues are recognized when they become measurable and
available as net current assets. The Village's share of State - assessed income
taxes, gross receipts, and sales taxes are considered "measurable" when in the
hands of intermediary collecting governments and are recognized as revenue at
that time. Anticipated refunds of such taxes are recorded as liabilities and
reductions of revenue when they are measurable and their validity seems
certain.
Expenditures are generally recognized under the modified accrual basis of
accounting when the related fund liability is incurred.
The Village charges operating departments for equipment and motor vehicles
based on the current market value and estimated years of usage. These funds
are accumulated in the Vehicle and Equipment Replacement Fund until the
equipment or motor vehicles are purchased.
Agency Fund assets and liabilities are accounted for on the modified
accrual basis.
All Proprietary Funds and Pension Trust Funds. (Enterprise, Internal
Service, Police Pension) are accounted for using the accrual basis of
accounting. Their revenues are recognized when they are earned, and their
expenses are recognized when they are incurred. Unbilled Waterworks and
Sewerage Fund utility service receivables are recorded at year end.
BUDGET AND FINANCE POLICY
' Infrastructure Management. The Village believes that ongoing maintenance
of its infrastructure and equipment is of prime importance to reduce the risk
of emergency repairs and avoid the cost increases of deferred maintenance. Tc
finance capital projects, the Village utilizes standard capital raising
' techniques such as General Obligation and Revenue Bond Issues, as well as pay -
as- you -go practices when reasonable. Two examples of the pay -as- you -go
program are (A) the Vehicle and Equipment Replacement Fund and (B) the
Infrastructure Replacement Fund. The purpose of the Vehicle and Equipment
' Replacement Fund is to keep annual expenses in balance while providing
sufficient funds for the replacement of vehicles and major equipment items
which cost in excess of $5,000. The Vehicle and Equipment Replacement Fund is
fully funded. The Village also has established an Infrastructure Replacement
' Fund to provide funding for ongoing maintenance of the Village's infra-
structure, primarily streets and underground improvements.
DEBT POLICY
' The Village of Deerfield is a home rule municipality and, as such, has no debt
limitations. If, however, the Village was a non -home rule municipality,
according to Illinois statutes, its available debt limit would be as follows:
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Assessed Valuation - 5/1/01 $737,590;000
Legal Debt Limit - 8.6250 63,617,138
Amount of Debt Applicable to Limit 3,460,000
Legal Debt Margin Available 60,157,138
*2000 equalized assessed valuation
The figures demonstrate that the Village has been prudent in its use of its
home rule debt authority. The Village's current bond rating is Aaa by
Moody's, issued in December 2001.
The Village's policies in the issuance of debt are (1) to attempt to keep a
relatively even debt service levy, allowing it to increase as new equalized
assessed valuation is available and as capital needs arise. The Village must
reconcile the objective for a stable levy with the fact that delayed
improvements or maintenance often have a higher true cost. Summarily, the
goal to keep an even debt service levy must be balanced against the necessity
of the project. (2) The Village will not issue long term debt for short term
projects. The life of the financing must not exceed the life of the project.
The use of long term debt is subject to review by the Board of Trustees.
ACCOUNTING, AUDITING AND FINANCIAL REPORTING POLICIES
1. An independent audit will be performed annually.
2. The Village will produce annual financial reports in accordance with
Generally Accepted Accounting Principles (GAAP) as outlined by the
Governmental Accounting Standards Board.
3. The Finance Department will report to the Mayor and Board of Trustees and
to the departments on a monthly basis the amount of funds expensed or
expended for the month and year -to -date vs. budget and projected.
4. The Finance Department will also report on an ad hoc basis on any other
financial items which will affect the Village's financial picture.
MAJOR REVENUES IN EXCESS OF $800,000
Property Tax - $2,584,000. The Village's second largest revenue item is
the property tax. Deerfield is a home rule municipality, and, as such, has no
limit on the amount it can levy for property taxes. (The Village collection
on its property tax levy has averaged 99.50 over the last five years). The
Village has been sparing in its use of the property tax levy as is shown in
the chart on page 30. For the past five years the Village's property tax levy
has declined both in tax rate and real dollars. The property tax is primarily
used for: Debt Service - 12%, Pensions - 460, Refuse Services - 29 %, General
Fund Operations - 139..
Sales Tax - $3,193,000 projected - Sales tax, which is now the Village's
largest single revenue item, is a 1% tax on the exchange of all tangible
personal property within the Village. This tax is collected by the State and
remitted to the Village. The Village is projecting an increase from fiscal
year 2001 -02 due to the ongoing success of retail businesses in the Village's
new downtown. In addition, the Village's major shopping center, Deerbrook
Mall, is undergoing a substantial renovation. In 2000 -01 sales taxes
collected were $2,998,953. In spite of the weak overall economy and the state
of the Deerbrook Mall reconstruction, the new retail downtown and strong local
economy have kept the sales tax increases positive. Estimated receipts for
2001 -02 are $3,013,885.
Income Tax - $1,365,000 projected - The Village receives a portion of the
State of Illinois Income Tax receipts. This projection is consistent with
the estimates of the Illinois Department of Revenue. However, potential
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legislative action by the State may further decrease the local share of this
source, which has been hurt by the statewide economic downturn.
Hotel /Motel Tax - $1,950,000 projected - This revenue source has been
substantially affected by the downturn in business travel during fiscal year
2001 -02. The current projection of 2001 -02 revenue is $1,700,000. Fiscal
year 2002 -03 projected assumes a recovery in travel (the most current months
show this) but not to the level of 2001 -02 which was $2,170,934.
Investment Earnings - $2,381,400 projected - The largest dollar amount is
earned in the Police Pension Fund, where $950,000 is budgeted. The
projections are based on existing investments and on amounts to be invested in
the coming year. In addition, in the operating funds, the projection of
$480,000 in interest revenue is based on a 90 -day treasury bill earning at a
rate of 2.5 %. Substantially lower short term rates and reduced fund balances
negatively affect this number.
User Charges - Village budgetary policy requires that those funds which
can be reasonably financed by a user charge be so financed.
Water - $3,703,000, the budgeted amount for water sales, is based on
the rate of $2.85 per 100 cubic feet. The current rate of $2.85 was an
increase beginning May 2, 2001 from the prior rate of $2.65 per 100 cubic
feet. No rate increase is proposed this year, with a review scheduled for
fiscal year 2003 -04.
Sewer - $1,704,000, the budgeted amount for sewer charges, is based
' on current usage and the sewer charge of $1.83 per 100 cubic feet. This rate
will also be reviewed for fiscal year 2003 -04.
Refuse - $580,000, the budgeted amount for refuse billing, is based
' on the existing rate and the existing number of homes. Residential refuse
billing was increased on 5/1/01.
Revenue Estimates - Village policy requires that revenue estimates be
' based on conservative projections. It is unusual for actual Village revenues
to fall short of projections. In the past, this standard has been
consistently accomplished.
'
EQUALIZED
ASSESSED VALUATION FOR TAX
PURPOSES
Net for Taxing
Incremental
Tax Levy
Year
Purposes
Valuation
Total
'
1994
583,049,834
108,488,071
691,537,905
1995
603,544,983
113,992,115
717,537,098
1996
624,187,752
123,787,468
747,975,220
'
1997
648,880,301
135,365,481
784,245,782
1998
677,651,742
155,971,065
833,622,807
1999
701,085,856
171,071,736
872,157,592
2000:
Cook County
84,873,730
78,177,169
163,050,899
'
Lake County
652,716,199
102,438,122
755,154,321
Total:
$737,589,929
$180,615,291
$918,205,220
'
FINANCIAL
CONDITION OF
THE FUNDS
Fund - The fund is a self balancing group of accounts which includes
' revenues, expenditures, assets and liabilities. Each fund has some specific
purpose, either funding a pension, providing for the treatment of sewage, or
funding capital maintenance or replacement programs. The way to distinguish a
fund from an activity is that a fund will have exclusive revenue items as well
' as expenditures. Normally expenses are to be balanced with revenues within a
fund.
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Generally, the funds of the Village are in sound condition and, if the budget
performs as projected, they will continue to have available balances by year
end.
FINANCIAL CONDITION OF THE VILLAGE
The Village continues to be in excellent financial condition. This is
indicated by:
1. Moody's bond rating of Aaa.
2. Continuation of increases to General Fund Revenue.
3. Revenue continuing to expand at a sustainable rate.
4. Debt levels are low compared to national levels.
5. Continued improved funding of pension funds.
6. Continuing maintenance of the Village plant and equipment.
7. Full funding of the Vehicle and Equipment Replacement Fund.
FUTURE YEARS PROJECTIONS
The Village projects its Operating Fund two years into the future. Estimates
are conservative. The Village is assuming a general increase of 39.- for items
not guaranteed by contract or other similar surety.
DOWNTOWN REDEVELOPMENT
Southwest Ouadrant: An area comprised of approximately 17 acres is the
subject of a redevelopment agreement which required the razing of
approximately 140,000 square feet of retail, office and residential properties
which has been replaced by 255,000 square feet of retail and office space.
The development was built by CRM Properties, Inc. Construction was
substantially completed this past fiscal year and is nearly loot occupied.
Southeast Quadrant: Mesirow Stein is the developer of approximately five
acres at the southeast corner of Deerfield Road and Waukegan Road. The
Mesirow Stein development contains approximately 50,000 square feet of retail
and office space and 60 apartments. Construction was completed and occupancy
has also been substantially completed this past fiscal year.
South Commons: James Company is the developer of the South Commons, an
area southwest of the downtown area. The plan calls for approximately 150
units of condominiums and townhomes on approximately 10 acres. Construction
began in the spring of 2000. Construction of the final condominium building
began in fiscal year 2001 -02. All other units are complete and occupied.
The resounding success of the redeveloped downtown has manifested itself
in higher sales tax and greatly increased property values. Intermittent
parking problems have developed due to this success, and they are being
addressed by the village and the developer.
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' VILLAGE OF DEERFIELD, ILLINOIS
SUMMARY OF SIGNIFICANT ACCOUNTING AND BUDGETING POLICIES
' The accounting policies of the Village of Deerfield, Illinois, conform to
generally accepted accounting principles as applicable to governments. The
following is a summary of the significant policies.
' A. Reporting Entity and Its Services
The Village of Deerfield, Illinois, was incorporated April 14, 1903. The
Village operates under a Council /Manager form of government and provides the
' following services as authorized by its charter: public safety (police) ,
highways and streets, water supply, sanitation, health and social services,
culture, public improvements, community development and general administrative
services.
' B. Basis of Presentation - Fund Accounting
The accounts of the Village are organized on the basis of funds, each of which
' is considered a separate accounting entity. The operations of each fund are
accounted for with a separate set of self - balancing accounts that comprise its
assets, liabilities, fund equity, revenues, and expenditures, or expenses, as
appropriate. Government resources are allocated to and accounted for in
' individual funds based upon the purposes for which they are to be spent and the
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means by which spending activities are controlled.
' General Fund - The General Fund is the general operating fund of the Village.
It is used to account for all financial resources except those required to be
accounted for in another fund. This fiscal year the Street and Emergency
Services Funds were incorporated into the General Fund to reflect historic
' funding and to simplify the accounting. There were no outstanding covenants or
funding restrictions that prohibited this merging.
Special Revenue Funds - Special Revenue Funds are used to account for the
' proceeds of specific revenue sources (other than special assessments or major
capital projects) that are legally restricted to expenditures for specified
purposes. The following funds are Special Revenue Funds:
' Enhanced 911
Motor Fuel Tax
IMRF
' Debt Service Fund - Debt Service Funds are used to account for the accumulation
of resources for, and the payment of, general long -term debt principal, interest,
and related costs. The Debt Service Fund has been treated as a single fund and
budgeted in a like manner by the Village. The individual issues are accounted
' for separately within this fund.
Capital Project Funds - Capital Project Funds account for financial resources
to be used for the acquisition or construction of major capital facilities (other
than those financed by Proprietary Funds, Special Assessment Funds, and Trust
Funds). The following funds are Capital Project Funds:
Infrastructure Replacement Fund
' Vehicle and Equipment Replacement Fund
Lake Cook Tax Increment Financing District
Village Center Tax Increment Financing District
Project 29
' Enterprise Funds - Enterprise Funds are used to account for operations (a) that
are financed and operated in a manner similar to private business enterprises,
where the intent of the governing body is that the costs (expenses, including
' depreciation) of providing goods or services to the general public on a
continuing basis be financed or recovered primarily through user charges; or (b)
where the governing body has decided that periodic determination of revenues
23
earned, expenses incurred, and /or net income is appropriate for capital main-
tenance, public policy, management control, accountability, or other purposes.
The Village has the following Enterprise Funds:
Water Fund
Sewer Fund
Refuse Fund
Parking Lot Funds
Internal Service Funds - Internal Service Funds are used to account for the
financing of goods or services provided by one department or agency to other
departments or agencies of the Village, or to other governments, on a
cost - reimbursement basis. These are:
Garage Fund
Insurance Fund
Trust and Agency Funds (Police Pension) - Trust and Agency Funds are used to
account for assets held by the Village in a trustee capacity or as an agent for
individuals, private organizations, other governments, and /or other funds. These
include Pension Trust and Agency Funds. Pension Trust Funds are accounted for
in essentially the same manner as proprietary funds since capital maintenance is
critical. Agency Funds are custodial in nature (assets equal liabilities) and
do not involve measurement of results of operations. The Police Pension Fund is
the only Trust Fund within the Village.
Component Unit - Deerfield Public Library - The Deerfield Public Library has a
separately elected seven - member board which annually determines its budget and
resulting tax levy. Upon approval of the Government, the levy is submitted to
the County. All debt of the Library is secured by the full faith and credit of
the Government which is wholly liable for the debt. The Library, while servicing
the general population of the Government, does not provide services entirely to
the Government. Because the Library possesses the characteristics of a legally
separate government and does not service the primary government, the Library is
reported as a component unit in this budget.
C. Basis of Accounting
Basis of accounting refers to when revenues and expenditures or expenses are
recognized in the accounts and reported in the annual budget.
All Governmental Funds (General Fund, Special Revenue Funds, Capital Project
Funds) are accounted for using the modified accrual basis of accounting. Their
revenues are recognized when they become measurable and available as net current
assets. The Village's share of State - assessed income taxes, gross receipts, and
sales taxes are considered "measurable" when in the hands of intermediary
collecting governments and are recognized as revenue at that time. Anticipated
refunds of such taxes are recorded as liabilities and reductions of revenue when
they are measurable and their validity seems certain.
Expenditures are generally recognized under the modified accrual basis of
accounting when the related fund liability is incurred.
Agency Fund assets and liabilities are accounted for on the modified accrual
basis.
All Proprietary Funds and Pension Trust Funds (Enterprise, Internal Service,
Police Pension) are accounted for using the accrual basis of accounting. Their
revenues are recognized when they are earned, and their expenses are recognized
when they are incurred. Unbilled Waterworks and Sewerage Fund utility service
receivables are recorded at year end.
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2002 Property Tax Levy with five year comparison
Fund
1998
1999
2000
2001
Proposed
2002
Street/General
330,000
330,000
330,000
330,000
330,000
IMRF
510,000
500,000
490,000
490,000
490,000
FICA
400,000
400,000
400,000
400,000
400,000
Police Pension
300,000
320,000
340,000
256,250
290,000
Scavenger
740,000
755,000
755,000
755,000
755,000
Debt Service (net)
619.105
553,825
442,495
319,000
319.000
Total Village
2,899,105
2,858,825
2,757,495
2,550,250
2,584,000
Library
1,343,000
1,420,000
1,384,000
1,423,000
1,527,790
Combined Levy
4,242,105
4,278,825
4,141,495
3,973,250
4,111,790
Tax Rate History
EAV
677,651,742
701,085,856
737,589,929
794,000,000
818,000,000
Tax Rate( per $100)
(est)
(est)
Village
0.428
0.408
0.378
0.321
0.316
Library
0.198
0.203
0.187
0.179
0.187
Combined
0.626
0.610
0.565
0.500
0.503
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THIS IS A BLANK PAGE
Property Tax Dollar Apportionment (1)
2000 Tax Levy Collected in 2001
School District 1
34.6%
Village of Deerfield
5.4%
School District 113
29.1%
(1) The Village is in several taxing districts. The illustrated
apportionment is generally representative of the Village as a whole.
erfield Public
Library
2.7%
Park District
6.0%
Fire Prevention
District
7.6%
ellaneous
3.9%
26
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Village of Deerfield
Budgeted Full Time Employees
DEPARTMENT /FYE 4 -30
1996
1997
1998
1999
2000
2001
2002
2003*
VILLAGE MANAGER
3
3
3
3
3
3
3
3
FINANCE
7
7
7
7
7
7
7
8
ENGINEERING
1
1
1
1
1
1
1
1
COMMUNITY DEVELOPMENT
5
5
5
5
5
5
5
5
PUBLIC WORKS:
ADMINISTRATION
3
3
3
3
3
3
3
3
STREETS
7
7
7
7
7
7
7
7
UTILITIES MAINTENANCE
11
11
11
11
12
12
13
13
SEWAGE TREATMENT PLANT
8
8
8
8
8
8
8
8
GARAGE
2.
2
2
2
2
2
2
2
TOTAL PUBLIC WORKS
31
31
.31
31
32
32
33
33
POLICE:
0.5
0.5
0.0
0.4
0.6
0.6
0.8
0.3
ADMINISTRATION
8
8
8
8
8
8
8
8
COMMUNICATIONS
6
6
7
7
7
7
8
8
INVESTIGATIONS /YOUTH
7
7
7
7
7
7
7
7
PATROL
30
30
32
32
32
32
32
32
TOTAL POLICE
51
51
54
54
54
54
55
55
TOTAL
98
98
101
101
102
102
104
105
Budgeted Part -Time Employees
(Full Time Equivalent)
DEPARTMENT /FYE 4 -30
1996
1997
1998
1999
2000
2001
2002
2003*
VILLAGE MANAGER
1.0
1.0
1.1
0.6
0.6
0.8
0.2
0.6
FINANCE
1.8
1.8
1.0
0.7
0.8
0.8
0.8
0.9
ENGINEERING
0.0
0.3
0.0
0.0
0.1
0.1
0.0
0.0
COMMUNITY DEVELOPMENT
1.6
1.6
1.0
0.9
1.6
1.7
1.7
1.7
PUBLIC WORKS:
STREETS
1.8
1.8
1.1
1.0
1.8
1.0
1.0
0.8
UTILITIES MAINTENANCE
1.2
1.2
1.1
1.2
1.3
1.0
1.2
1.5
SEWAGE TREATMENT PLANT
0.4
0.4
0.6
0.5
0.5
0.5
0.2
0.3
TOTAL PUBLIC WORKS
3.4
3.4
2.8
2.7
3.6
2.5
2.4
2.6
POLICE:
ADMINISTRATION
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
COMMUNICATIONS
0.5
0.5
0.0
0.4
0.6
0.6
0.8
0.3
PATROL
1.8
1.8
1.8
1.7
1.7
1.7
1.7
1.8
TOTAL POLICE
2.3
2.3
1.8
2.1
2.3
2.3
2.5
2.1
PARKING LOTS
0.4
0.4
0.0
0.0
0.0
0.0
0.0
0.0
TOTAL
10.5
10.8
7.7
7.0
9.0
8.2
7.6
7.9
*Proposed
1 31
1
1
1
C
1
1
1
1
1
1
k,
1
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1
1
THIS IS A BLANK PAGE
1
ADMININISTRATIVE
- PUBLIC SAFETY
'
DIVISIONS
and STREET DEPARTMENT
SOURCES OF
FUNDS AND EXPENDITURES
SOURCE ACTUAL AND
PROPOSED
'FUNDING
General Fund
'
2000 -01
2001 -02
2001 -02
2002 -03
ACTUAL
BUDGET
ESTIMATE
PROPOSED
'
REVENUE:
Property Tax Levy General
$
0
$ 0 $
0
$ 0
Property Tax Levy Street
0
0
0
330,000
'
Property Tax Levy R& B
0
0
0
6,000
Property Tax Rev Police
312,009
0
0
290,000
'
Contributions to Police
Municipal Sales Tax
(312,009)
2,974,901
0
3,000,000
0
3,013,885
0
3,193,000
Local Use Tax
270,106
270,000
227,701
232,100
State Income Tax
1,424,890
1,425,000
1,337,000
1,365,000
'
Hotel Tax
2,170,934
2,200,000
1,900,000
1,950,000
Motor Fuel Tax Allotment
0
0
0
275,000
Motor Vehicle Licenses
0
0
0
330,000
'
Beer - Liquor Licenses
68,375
70,000
74,000
73,000
Food Licenses
6,629
6,500
6,000
6,500
Other Business Licenses
31,593
38,000
31,000
33,000
'
Non - Business Licenses
57,473
53,000
53,000
53,000
Building Permits
610,051
350,000
300,000
300,000
'
Special Police Services
76,828
79,000
74,000
74,500
Dispatching Services
139,620
135,000
139,440
135,000
Engineering Charges
12,052
5,000
2,000
4,000
'
Ordinance Violations
260,435
245,000
254,000
242,500
Interest Earnings
1,227,946
350,000
570,000
370,000
Rental Income
2,725
1,800
1,800
7,400
'
Miscellaneous
57,279
52,500
93,000
50,500
False Alarms
63,275
50,000
50,000
50,000
Franchise Fees - Cable TV
191,764
180,000
210,000
220,000
'
Telecommunication Fees
464,566
450,000
327,000
470,000
State Grants
1,940
2,000
6,500
2,000
Federal Grants
10,000
0
0
0
'
Federal State Hwy Maint.
0
0
0
32,000
Transfer Charges
60,000
60,000
60,000
62,400
'
Transfer f /Parking Lots
0
0
0
125,000
Trensfer from TIF 2
100,240
0
0
0
Transfer to Other Funds
(1,550,000)
(300,000)
(300,000)
0
TOTAL REVENUE
$
8,733,623
$ 8,722,800 $
8,430,324
$10,281,900
'
TOTAL EXPENDITURES
$
6,923,910
$ 7,720,650 $
7,893,192
$11,181,152
NET CHANGE
$
1,809,713
$ 1,002,150 $
537,132
$ (899,252)
Equity Transfer
$
0
$(5,000,000)$(5,000,000)$
0
NET CHANGE
$
1,609,713
$(3,997,850)$(4,462,868)$
(899,252)
'
32
ADMININISTRATIVE - PUBLIC SAFETY
DIVISIONS and STREET DEPARTMENT
SOURCES OF FUNDS AND EXPENDITURES
FUNDING SOURCE PROJECTED
General Fund
2003 -04 2004 -05
PROJECTED PROJECTED
REVENUE:
Property Tax Levy General
$
0 $
330,000
Property Tax Levy Street
346,500
364,000
Property Tax Levy R & B
6,000
6,000
Property Tax Rev Police
320,000
350,000
Contributions to Police
0
0
Municipal Sales Tax
3,352,000
3,520,000
Local Use Tax
236,800
241,600
State Income Tax
1,405,800
1,448,000
Hotel Tax
1,990,000
2,030,000
Motor Fuel Tax Allotment
280,000
285,000
Motor Vehicle Licenses
330,000
330,000
Beer - Liquor Licenses
73,000
73,000
Food Licenses
6,500
6,500
Other Business Licenses
33,000
33,000
Non - Business Licenses
53,000
53,000
Building Permits
250,000
250,000
Special Police Services
75,000
75,500
Dispatching Services
135,000
135,000
Engineering Charges
4,000
4,000
Ordinance Violations
242,500
242,500
Interest Earnings
416,000
417,000
Rental Income
7,500
7,500
Miscellaneous
50,500
50,500
False Alarms
50,000
50,000
Franchise Fees - Cable TV
231,500
243,000
Telecommunication Fees
470,000
470,000
State Grants
2,000
2,000
Federal Grants
0
0
Federal State Hwy Maint
32,000
32,000
Transfer Charges
64,800
67,500
Transfer f /Parking Lots
131,250
138,000
Trensfer from TIF 2
0
500,000
Transfer to Other Funds
0
0
TOTAL REVENUE
$10,594,650 $11,754,600
TOTAL EXPENDITURES
$11,292,122 $11,049,202
NET CHANGE
$
(697,472)$
705,398
Equity Transfer
$
0 $
0
NET CHANGE
$
(697,472)$
705,398
33
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1
'
GENERAL ADMINISTRATION
MAYOR AND BOARD OF TRUSTEES
The legislative
branch of the Village is responsible for interpreting
the wishes
of the community and determining the policies under which the
Village operates.
The people elect the Mayor and six Trustees to four
'
year overlapping
terms for which they receive no compensation.
BOARDS, COMMISSIONS, AND COUNCILS
'
There are
authorized
twenty independent commissions, councils, and boards
by the Mayor and Trustees or required by State law that are
appointed
to advise and assist the Board of Trustees in its policy
decisions.
These councils also conduct hearings that pertain to their
function.
All positions on these boards are non - salaried.
1.
Board of Local Improvements - Consists of seven members (the
Mayor and the Board of Trustees). Makes recommendations to
t
the Trustees regarding those things that it feels should be
done to improve the Village by special assessment, special
taxation, or otherwise. The Village Clerk is secretary to
the Board.
'
2.
Plan Commission - Consists of seven members plus the Mayor
(ex- officio), serving three -year overlapping terms, except
the Mayor who serves a four -year term. Members are appointed
by the Mayor with the advice and consent of the Board of
'
Trustees, and the chairman is designated for a one -year term
in the same manner. The Planning Commission is responsible to
the Board of Trustees for holding public hearings and making
'
recommendations regarding the Comprehensive Plan, annexation,
sub - division, and zoning (land use, ratio of building to land
area, and building height).
'
3.
Board of Zoning Appeals - Has seven members who serve five
year overlapping terms. Appointed by the Mayor with the
advice and consent of the Board of Trustees. Responsible to
the Board of Trustees to hear and make recommendations on
'
applications for variations to the provisions of the zoning
ordinance, and to hear and rule on appeals from orders or
decisions made by the administrative officer enforcing the
zoning ordinance.
4.
Board of Police Commissioners - Consists of three members,
each serving three -year overlapping terms. Appointed by
the Mayor with the advice and consent of the Board of
Trustees. Responsible for all appointments, promotions, and
'
dismissals involving sworn officers, and conducts entrance
and promotional examinations.
'
5.
Police Pension Board - Has five members who serve two -year
terms, including two civilians appointed by the Mayor, two
members elected from the police force, and one member elected
from the beneficiaries of the pension fund. Determines
eligibility of applicants, distributes funds, manages,
invests, and controls the police pension fund.
'
1
1 3.4
6. Safety Council - Consists of seven members appointed by the
Mayor with the advice and consent of the Board of Trustees,
serving three -year overlapping terms. Responsible to the
Board of Trustees to study and make recommendations
regarding Village safety issues relating to traffic.
7. Board of Building Appeals - Consists of seven members appointed
by the Mayor with the advice and consent of the Board of
Trustees, to serve five -year overlapping terms. The members are
responsible to the Board of Trustees to hear appeals on
decisions made by the Building Commissioner enforcing the
building ordinances and to recommend action to the Board of
Trustees regarding such appeals. The Board holds hearings and
makes recommendations to the Board of Trustees regarding changes
in the building codes.
8. Youth Council - Consists of twelve members appointed by the
Mayor with the advice and consent of the Board of Trustees for
three -year overlapping terms. Studies and investigates
activities which might involve or contribute to the delinquency
of juveniles and makes recommendations to the Village Mayor and
Board of Trustees regarding legislation or action to protect the
youth of the Village.
9. Human Relations Commission - Consists of seven members appointed
by the Mayor with the advice and consent of the Board of
Trustees for three -year overlapping terms. Studies and
recommends means of developing better relations between people,
cooperates with the State and Federal agencies, and issues such
publications and reports as it and the Board of Trustees
consider in the public interest.
10. Manpower Commission - Consists of five members appointed by the
Mayor with the advice and consent of the Board of Trustees for
three -year overlapping terms. Reviews possible appointees to the
Village boards, commissions, and councils and makes
recommendations to the Mayor and Board of Trustees.
11. Electrical Commission - Consists of five members appointed by the
Mayor with the advice and consent of the Board of Trustees for
four -year coterminous terms or until their successors are
appointed. Responsible to the Board of Trustees to recommend
standards, specifications, and rules and regulations governing
the installation, alteration, and use of electrical equipment in
the Village.
12. Emergency Services and Disaster Agency - Consists of a director
and such additional members as the director selects. Responsible
for the administration, training and operation of the Agency.
13. Village Center District Development and Redevelopment Commission
Consists of nine members appointed by the Mayor with the advice
and consent of the Board of Trustees. This Commission advises
the Board on matters which affect the development or
redevelopment of the Village Center District.
14. Energy Advisory and Resource Recovery Commission - Consists of
seven members appointed by the Mayor with the advice and consent
of the Board of Trustees for three year overlapping terms. Its
35
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
r,
responsibilities include advising the Board and initiating
matters related to the recovery of resources (recycling) and
energy conservation.
15. Cable and Telecommunications Commission - Consists of nine
members, appointed by the Mayor with the advice and consent of
the Board of Trustees, for three -year overlapping terms.
Regulates the use of the Village's right -of -way by
telecommunications service providers. Administers the
Village's Public Access TV System, including operating the
Deerfield InfoChannel. Resolves customer service complaints
from residents.
16. Cemetery Association - Consists of three members appointed by
the Mayor with the advice and consent of the Board of Trustees
for indefinite terms. Arrange for the care and maintenance of
the Deerfield Cemetery.
17. Appearance Review Committee - Consists of seven members
appointed by the Mayor with the advice and consent of the
Board of Trustees for three year terms. Responsible for
reviewing exterior design of new and remodeled buildings in the
Village Center and in C -2 Outlying Commercial Districts.
18. Sister City Committee - Consists of five members appointed by
the Mayor with the advice and consent of the Board of Trustees
for indefinite terms. Communicates with and maintains
friendly relations with Ludinghausen, Germany.
19. Stormwater Management Committee - Consists of seven members
appointed by the Mayor with the advice and consent of the
Board of Trustees for indefinite terms. Responsible for
making recommendations to the Mayor and Board of Trustees
regarding improvements to the storm and sanitary sewer
systems.
20. Fine Arts Commission - Consists of seven members appointed by
the Mayor with the advice and consent of the Board of Trustees
for three year overlapping terms. Responsible for promoting
and encouraging the artistic and cultural environment within
the Village.
VILLAGE CLERK
The Village Clerk is responsible for the maintenance of the official records
of the Village as required by statute and by the Mayor and Board of Trustees.
The Clerk acts as custodian of the Village seal which is required on many
documents, publishes legal notices, oversees Village elections, and performs
other duties as stated in statute or ordinance. Appointed by the Mayor and
Board of Trustees, the Village Manager serves as the Village Clerk.
ADMINISTRATIVE DIVISION
All of the expenditures of the following departments - Village Manager,
Finance, Community Development, and Engineering are included in the
Administrative Division. The revenues and expenditures from the
Administrative Division and Public Safety Division are included in the
General Fund - Sources of Funds and Expenditures, pages 32 and 33.
1 36
EXPENDITURES
DIVISION
Administrative
FUNDING SOURCE
General Fund SUMMARY
ACCOUNT NUMBER ACTUAL
AND CLASSIFICATION 2000 -01
5111 Salaries
5113 Overtime
5114 Part Time
5115 Benefits
5116 Apparel
5211 Repairs & Maintenance
5212 Travel, Training, etc.
5213 Printing and Advertising
5214 Communications
5216 Utility Services
5218 Miscellaneous
5231 MV Maintenance
5315 Insurance
5316 Professional
5317 Contractual
5318 Subsidies
5412 Supplies
5419 Petroleum Products
5428 Materials
5431 Small Tools & Equipment
6111 Equipment
7317 Vehicle +Equip Replacement
7390 Transfers to Other Funds
TOTAL
Per Capita Cost
37
DEPARTMENT
Village Manager's, Finance
Comm Dev, Engineering
BUDGET ESTIMATE PROPOSED
2001 -02 2001 -02 2002 -03
$ 1,112,765 $ 1,184,550 $ 1,175,119 $ 1,298,720
81936
14,900
8,820
16,790
1321631
167,630
144,210
166,470
134,713
205,240
179,030
253,120
1,043
900
230
900
14,483
46,400
23,700
287,550
28,131
48,120
41,887
62,500
43,197
43,250
44,159
50,200
29,434
42,200
31,600
43,100
2,251
4,000
2,800
4,000
651115
79,740
70,020
88,240
3,449
6,800
8,089
5,400
361559
52,000
49,460
62,300
346,727
298,590
216,999
254,150
146,668
168,500
152,269
285,500
38,300
47,000
38,300
42,000
26,757
41,450
34,969
42,300
2,497
2,800
2,500
2,850
0
1,000
0
1,000
434
2,000
900
2,000
25,973
20,600
9,890
16,500
45,000
45,000
45,000
31,192
0
0
798,080
750,000
$ 2,245,062 $ 2,522,670 $ 3,078,031 $ 3,766,782
$136.95 $204.49
ADMINISTRATIVE DIVISION
' FUNDING SOURCE
General Fund SUMMARY OF EXPENDITURES
' BY CATEGORY
1 2000-01
ACTUAL
IBUDGET CATEGORIES
DEPARTMENT
Village Manager's, Finance
Comm Dev, Engineering
2002 -03
2001 -02 2001 -02 2002 -03 BUDGET
BUDGET ESTIMATED PROPOSED OVER /UNDER
2001 -02
BUDGET
'
Personal Services $
5111,5113,5114
1,254,332
$ 1,367,080
$ 1,328,149
$ 1,481,980
$ 114,900
Other Services
49,617
99,400
66,189
340,050
240,650
'
5210,5211,5214,5215,5216
5231
Contractual
702,966
771,330
636,058
897,070
125,740
'
5115,5315,5316,5317,5318
'
Commodities
5116,5212,5213,5424,5428
167,174
219,260
194,666
249,990
30,730
5431,5434,5419
'
Capital Outlay
70,973
65,600
54,890
47,692
(17,908)
6111,7317,6415
Transfers to Other Funds
0
0
798,080
750,000
750,000
'
7391
1
TOTALS $
2,245,062
$ 2,522,670
$ 3,078,031
$ 3,766,782
$ 1,244,112
1
1
'
38
FUNDING SOURCE
General Fund
BUDGET CATEGORY
ADMINISTRATIVE DIVISION
SUMMARY OF EXPENDITURES
BY CATEGORY
PROJECTED
DEPARTMENT
Village Manager's, Finance
Comm Dev, Engineering
2003 -04 2004 -05
PROJECTED PROJECTED
Personal Services
$ 1,547,720
$ 1,616,020
5111,5113,5114
Other Services
115,550
117,450
5210,5211,5214,5215,5216
5231
Contractual
913,240
1,020,630
5115,5315,5316,.5317,5318
Commodities
253,350
256,600
5116,5212,5213,5424,5428
5431,5434,5419
Capital Outlay
43,892
44,092
6111,7317,6415
Transfers to Other Funds
750,000
0
7391
TOTALS
$ 3,623,752
$ 3,054,792
39
1
'
ADMINISTRATIVE DIVISION
BUDGET ANALYSIS
'
2002 -
2003 PROPOSED BUDGET
$3,766,782
2001 -
2002 BUDGET
2,522,670
'
INCREASE
$1,244,112
PERSONAL SERVICES:
(5111 -- Salaries; 5113 -- Overtime;
5114 - -Part Time)
'
Annual Salary
Adjustments
$ 48,010
New Position,
Computer System Coordinator
65,000
Additional Overtime Due to Salary Increase
1,890
'
CHANGES IN PERSONAL SERVICES
$ 114,900
' OTHER SERVICES: (5210 -- Equipment Rental; 5211 -- Repairs
& Maintenance; 5214 -- Communications;
5215 -- Rental Property Repairs; 5216 --
' Utility Services; 5231 - -MV Maintenance)
Annex Roof and Miscellaneous Repairs $ 196,850
Recarpeting Front Offices, Main Building 30,000
' Cemetery Repairs and Maintenance (New) 12,000
Increased Telecommunications Charges 1,100
Miscellaneous, Net Increases 700
ICHANGES IN OTHER SERVICES $ 240,650
' CONTRACTUAL SERVICES: (5115 -- Benefits; 5315- -
Insurance; 5316 -- Professional;
5317 -- Contractual; 5318- -
Senior Assistance, Historical Society)
' Increase in Health Benefits $ 48,220
Increase in Liability Insurance 10,000
Decrease - Other Contractual (51,500)
' GIS and Miscellaneous Increases in Contractual
Computer Services 101,000
Miscellaneous Net Increases 18,020
ICHANGES IN CONTRACTUAL SERVICES
$ 125,740
' COMMODITIES: (5116 -- Apparel; 5212 -- Travel, Training,
etc.; 5213 -- Printing & Advertising;
5419 -- Petroleum Products; 5424- -
Miscellaneous; 5428 -- Materials;
' 5431 - -Small Tools & Equipment;
5434 -- Supplies)
Additional Membership - NWMC and NIPC $ 14,480
' Increase in Cost of Printing 7,000
Increase in Advisory Board Expense 11,000
Other Net Decreases (1,750)
' CHANGES IN COMMODITIES $ 30,730
1 40
CAPITAL OUTLAY: (6111 -- Equipment; 6212 - -Motor
Vehicles; 6513 - -Land Acquisition;
6415 -- Improvements Other Than
Buildings; 7317 -- Vehicle and
Equipment Replacement)
Decrease in Office Furniture $ (3,500)
Net Decrease in Equipment and Vehicle
Replacement to Reflect Actual Costs (14,408)
CHANGES IN CAPITAL OUTLAY
TRANSFERS: (7391 -- Transfers to Other Funds)
Transfer to Debt Service
41
$ (17,908)
$ 750,000
$ 750,000
TOTAL INCREASE $1,244,112
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
VILLAGE MANAGER'S DEPARTMENT
Personnel in the Manager's Department serve to join the legislative branch
of the Village to its operating departments. As provided by ordinance, the
Village Manager advises the Mayor and Board of Trustees on policy decisions
and acts as Chief Administrative Officer, supervising the activities of all
department heads and directing the day -to -day operations of the Village. The
Village Manager is also appointed Village Clerk by the Mayor and Board of
Trustees.
The Village Manager's Department is staffed by the Village Manager, Assistant
to the Manager, Executive Secretary, a part -time Administrative Intern and
two part time Secretaries to the Boards and Commissions. All of the
activities of the various boards and commissions are included in the Village
Manager's budget.
The Departmental Objectives for the 2002 -03 fiscal year are as follows:
Provide the Mayor and Board of Trustees relevant and timely
information and advice necessary to evaluate and make policy
decisions.
Direct and advise operating departments in order to meet service
levels established by the Mayor and Board of Trustees.
Encourage citizen participation in Village activities through public
information materials, press releases and cable TV programming.
In conjunction with the Village Attorney, coordinate the preparation
of ordinances, resolutions, contracts, agreements and other documents
for consideration by the Mayor and Board of Trustees.
Represent the Village in working with federal, state, regional and
local agencies and community groups, as well as private enterprises
and not - for - profit organizations.
Encourage strategic and operational improvements through innovation
and professional development.
Develop a motivated workforce through professional employee
evaluations, training and competitive levels of compensation.
Perform the statutory duties required of the Village Clerk's office.
Publish D- Tales, a bi- monthly newsletter mailed to every household
and business in the Village, and program the Village InfoChannel to
provide all residents with up -to -date information.
Work with the Cook County Highway Department on intersection
improvements along Lake Cook Road.
Involve the public in planning workshops as part of the project to
update the Village's Comprehensive Plan.
Accomplishments during 2001 -2002:
Worked closely with the three developers in completing Village Center
improvements under the Downtown Redevelopment Agreements.
42
Negotiated a Sales Tax Sharing Agreement with Lend Lease and Sears in
connection with redevelopment plans for Deerbrook Mall to include a new
130,000 sq. ft. The Great Indoors.
Finalized plans and location with the Park District for a new Senior
Center in the Brickyards.
Appointed a new Director of Finance to replace George Valentine who
retired after 28 years.
Concluded long term planning goal of a full tollway interchange at Lake
Cook Road with the opening of the northbound ramp at Lake Cook Road.
Acquired the Bank One parking lot on Deerfield Road as recommended by
the Northwest Quadrant Task Force.
Work Statistics
1998
1999
2000
2001
Ordinances Passed
56
56
49
49
Resolutions Passed
26
17
15
10
Village Board Meetings
26
25
24
25
D -Tales Published
6
6
6
6
Business Licenses Issued
90
82
82
96
Liquor Licenses Issued
29
28
30
38
Vending Licenses Issued
143
156
145
168
Parking Permits Issued
726
719
707
698
Distributions to Mayor and Board
52
52
52
52
Community Development Group Meetings
24
24
21
22
Cable & Telecommunications Commission
Meetings 10
9
7
6
Energy Advisory Commission Meetings
4
3
5
0
43
1
DEPARTMENT
Village Manager's
10 -1002
BUDGET ESTIMATE PROPOSED
2001 -02 2001 -02 2002 -03
$ 260,839 $
295,000 $
EXPENDITURES
'5111
5113
Overtime
'DIVISION
Administrative
Part Time
'
FUNDING SOURCE
Benefits
'
General Fund
VILLAGE MANAGER'S
38,100
5212
Travel, Training, etc.
0
ACCOUNT NUMBER
ACTUAL
'
AND CLASSIFICATION
2000 -01
DEPARTMENT
Village Manager's
10 -1002
BUDGET ESTIMATE PROPOSED
2001 -02 2001 -02 2002 -03
$ 260,839 $
295,000 $
Salaries
'5111
5113
Overtime
3,000
5114
Part Time
'
5115
Benefits
23,080
5211
Repairs & Maintenance
38,100
5212
Travel, Training, etc.
0
1,600
121310
20,500
5213
Printing and Advertising
25,106
5214
Communications
28,000
5218
Miscellaneous
5,699
5231
MV Maintenance
47,000
5317
5412
Contractual
Supplies
470
1,000
1,280
1,000
5419
Petroleum Products
'6111
4,000
Equipment
6,000
7317
Vehicle +Equip Replacement
'
600
TOTAL
650
1,413
Per Capita Cost
270
1,000
8,000
8,000
8,000
4,000
$ 403,446 $
499,500 $
464,936 $
542,850
$27.12
1
1
DEPARTMENT
Village Manager's
10 -1002
BUDGET ESTIMATE PROPOSED
2001 -02 2001 -02 2002 -03
$ 260,839 $
295,000 $
295,000 $
310,000
3,078
6,000
3,000
6,000
19,503
38,000
27,000
38,000
23,080
31,800
26,240
38,100
0
1,600
0
1,600
121310
20,500
16,870
35,500
25,106
27,000
26,999
28,000
2,891
9,000
5,699
9,000
39,210
47,000
45,980
59,500
470
1,000
1,280
1,000
4,602
4,000
4,000
4,000
2,443
6,000
4,100
6,500
499
600
500
650
1,413
4,000
270
1,000
8,000
8,000
8,000
4,000
$ 403,446 $
499,500 $
464,936 $
542,850
$27.12
$29.47
44
FINANCE DEPARTMENT
The Village's Finance Department provides all accounting services, performs
investment and cash management activities and coordinates capital financing,
purchasing, budget preparation and control, as well as audit preparation and
compliance. As required by statute, the Treasurer provides regular reports
on the fiscal condition of the Village to the Mayor and Board.
The Finance Department is staffed by the Director of Finance, an Assistant
Finance Director, two Principal Accounting Clerks, a Financial Secretary, a
Cashier - Receptionist and a Building Custodian. One part -time General Finance
Clerk also assists.
The Director of Finance /Treasurer coordinates all of the financial affairs
of the Village, establishes and maintains necessary controls, and supervises
the employees and activities of the Finance Department.
The Departmental Objectives for the 2002 -03 fiscal year are as follows:
Complete initial implementation of the banking services agreement
approved in April 2002.
Initiate direct deposit of employee paychecks.
Initiate program of direct debit to customer accounts for Village
utility bill payments.
Investigate alternative billing for utility billing and make
recommendations to the Village Board.
Begin implementation of GASB 34.
Bring preparation of annual Illinois Comptroller's Tax Increment
Financing district reports in- house.
Begin study for replacement of financial information system and
develop an implementation recommendation.
Complete the annual Budget and Comprehensive Financial Report and
apply for the respective GFOA awards in each of these categories.
Revise the investment policies for the Village and the Police Pension
Fund and submit them for approval to the respective governing boards.
Accomplishments 2001 -02 fiscal year:
Completed a reorganization of the department personnel structure.
Completed a bond issue refunding the Series 1993 General Obligation
Bonds. Maintained the Village's AAA bond rating.
Completed the 2001 -02 annual budget document, applied for and
received the GFOA Distinguished Budget Presentation Award for the
eleventh consecutive year.
Completed the 2000 -01 Comprehensive Annual Financial Report, applied
for and received the GFOA Certificate of Achievement for Excellence
in Financial Reporting for the seventeenth consecutive year.
Completed and issued a request for proposal to provide banking
services for the Village.
45
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
Assisted in the negotiation and began administering a multi -year
agreement with Walgreens Corporation for sales tax sharing for their
corporate Illinois purchases.
Conducted the statutory annual Tax Increment Financing Joint Review
Board meetings for both TIF districts. Distributed over $7.0 million
in surplus funds from the Lake Cook Road TIF district.
Work Statistics
1998
1999
2000
2001
Checks written
9,637
9,237
9,296
9,606
Water, sewer and garbage bills issued
29,892
30,049
30,487
30,846
Invoices processed
1,104
1,133
1,110
1,069
Vehicle licenses sold and transferred
13,078
13,167
13,214
12,960
Investment transactions
76
71
87
55
Journal posting (based on 1 -month sample)
8,256
9,276
12,792
12,684
Interest earnings - Village
5.67%
6.0390
6.3890
5.130
90 -day T -bill benchmark rate
5.14%
5.160
5.96%
3.4690
46
DIVISION
Administrative
FUNDING SOURCE
General Fund
ACCOUNT NUMBER
AND CLASSIFICATION
5111 Salaries
5113 Overtime
5114 Part Time
5115 Benefits
5116 Apparel
5211 Repairs & Maintenance
5212 Travel, Training, etc.
5213 Printing and Advertising
5214 Communications
5216 Utility Services
5218 Miscellaneous
5315 Insurance
5316 Professional
5317 Contractual
5318 Subsidies
5412 Supplies
5428 Materials
5431 Small Tools & Equipment
6111 Equipment
7317 Vehicle +Equip Replacement
7390 Transfers to Other Funds
TOTAL
Per Capita Cost
47
EXPENDITURES
FINANCE
DEPARTMENT
10 -1001
ACTUAL
BUDGET
ESTIMATE
PROPOSED
2000 -01
2001 -02
2001 -02
2002 -03
$ 451,693 $
470,000 $
450,000 $
535,000
2,730
3,300
2,520
5,000
28,631
39,000
29,870
34,300
59,498
90,500
87,500
120,300
857
500
0
500
11,843
38,000
16,900
82,000
6,957
10,500
7,599
8,500
6,307
5,500
6,710
11,500
20,331
26,000
19,000
26,000
2,251
4,000
2,800
4,000
25,768
27,000
22,800
27,000
36,559
521000
49,460
62,300
339,049
284,000
162,569
231,000
118,406
130,000
113,268
244,000
38,300
47,000
38,300
42,000
12,462
17,500
12,919
17,500
0
1,000
0
1,000
434
2,000
900
2,000
7,361
8,000
1,020
5,500
25,000
25,000
25,000
18,650
0
0
798,080
750,000
$ 1,194,437 $ 1,280,800 $ 1,847,216 $ 2,228,050
$69.53 $120.96
1
1
' COMMUNITY DEVELOPMENT DEPARTMENT
The Community Development Department is responsible for administering and
' enforcing the Zoning Ordinance, Subdivision Ordinance and Building Codes. The
department coordinates the activities of the Plan Commission and Board of Zoning
Appeals and provides analysis of all matters before them. Building plan review,
permit approval, and inspectional services are also provided by the department.
' The department provides technical assistance as well as coordinates the
activities of the Village Center Development Commission, the Appearance Review
Commission, the Electrical Commission, and the Board of Building Appeals.
' The Director of Community Development supervises activities for the department
with the assistance of a Code Enforcement Supervisor, a Senior Planner, a
Building Inspector and a Secretary III. Two part -time personnel also assist in
providing departmental services.
' The department's objectives for the 2002 -03 fiscal year are as follows:
Enforce the building code.
' Enforce zoning ordinances.
Provide technical information assistance to the Village Board, Plan
' Commission, Village Center Development Commission, Appearance Review
Commission, Board of Zoning Appeals, Board of Building Appeals and Electric
Commission on matters before them.
1 48
Review plats for their compliance to the Comprehensive Plan, Zoning
t
Ordinances, Subdivision Ordinances, the Official Map and good design
principles. Record plats with the county. Update all plat books and maps
to reflect changes. Maintain plat archives.
'
Maintain the Official Map, Comprehensive Plan and Zoning Ordinance.
Prepare research studies and reports on future plans.
'
Continue to develop booklets or handouts which will synthesize various
provisions and procedures mandated by the Subdivision Code and Zoning
Ordinance. These will be made available to the public.
'
Be involved with the review and development of planning and zoning efforts
for Village Center District projects. The Department will also continue
economic development efforts as directed by the Board. The Building
Division will. also continue its ongoing program of microfilming building
plans.
Continue to perform all activities required to maintain Deerfield's rating
so that those owners of properties for which flood insurance is required
'
will be able to receive savings in flood insurance costs.
Continue to provide assistance in planning and conducting Village Farmers
'
Markets and Plaza Pleasures programs.
Review and adopt the 2000 International Building Code (IBC).
'
Continue to support all special committees as needed.
Review other codes and ordinances for possible revision.
1 48
Accomplishments for 2001 -02:
Performed 2401 building inspections.
Reviewed and issued 1205 permits which surpasses the number of permits
reviewed and issued in 2000 which was a record high for the Village.
Worked on Village approvals for the following:
1. Redevelopment of the Deerbrook Shopping Center (commercial)
2. Redevelopment of Cadwell Corners Shopping Center (commercial)
3. Parkway North Office Center (office)
4. Park District senior citizen center (public)
Developed amendments to the text of the Zoning Ordinance, Subdivision Code,
and other codes and ordinances as needed.
Maintained the Village's community rating under the FEMA program which
qualifies the Village for lower flood insurance rates.
Completed the yearly Boundary and Annexation Survey for the Census Bureau.
Worked with and developed materials for the Teardown Task Force
(Redevelopment Review Task Force).
Completed state certification as a hearing officer for possible development
of a new type of code enforcement program.
Supervised the Police Department remodeling and replacement of the roof.
Prepared materials for the Tear Down Task Force (Redevelopment Review
Committee).
Work Statistics 1998 1999 2000 2001
Licenses and Permits:
Residences
29
30
43
22
Additions and Alterations
159
139
165
153
Garages
24
32
39
35
Garage Sale and Temporary Use Permits
237
260
231
216
Miscellaneous
844
873
978
992
Total Licenses and Permits
1,293
1,334
1,456
1,418
Zoning Appeals Cases
5
5
6
3
VCDC Meetings
7
8
7
8
Appearance Review Meetings
14
9
13
14
Planning Commission:
Public Hearings
29
27
18
10
Continued Public Hearings
13
5
9
2
Substantial Conformance Petitions
10*
5
6
5
Prefiling Conferences
8
6
3
3
Miscellaneous Requests
1
1
2
2
Comprehensive Plan Meetings
0
0
0
1
Merchant's Committee
7
7
7
7
Streetscape
2
2
2
2
*Includes 3 modifications of PUD (Planned Unit Development)
49
'
EXPENDITURES
' DIVISION
Administrative
FUNDING SOURCE
tGeneral Fund COMMUNITY DEVELOPMENT
'
ACCOUNT NUMBER
AND CLASSIFICATION
ESTIMATE
5111
Salaries
'
5113
Overtime
$ 345,995 $
5114
Part Time
'
5115
Benefits
3,300
5116
Apparel
86,150
5211
Repairs & Maintenance
'
72,750
55,460
83,010
5212
Travel, Training, etc.
230
5213
Printing and Advertising
'
5214
Communications
6,511
5218
Miscellaneous
'
5231
5316
MV Maintenance
Professional
9,650
5317
Contractual
'5412
4,800
Supplies
51
5419
Petroleum Products
740
2,262
Equipment
'6111
7317
Vehicle +Equip Replacement
'
3,340
TOTAL
23,185
34,000
Per Capita Cost
36,500
8,667
14,700
14,700
14,800
999
1,000
1,000
1,000
13,603
4,600
4,600
4,000
9,000
9,000
3,000
_9,000
$ 559,152 $
618,540 $
DEPARTMENT
Community Development
10 -1003
ACTUAL
BUDGET
ESTIMATE
PROPOSED
2000 -01
2001 -02
2001 -02
2002 -03
$ 345,995 $
346,390 $
361,520 $
378,000
3,128
5,600
3,300
5,790
84,497
86,150
87,340
89,170
45,222
72,750
55,460
83,010
186
400
230
400
2,170
6,700
6,700
203,700
6,511
13,320
13,319
14,300
9,672
9,650
9,650
9,700
4,004
4,800
4,800
5,200
51
740
740
740
2,262
5,400
6,410
4,000
0
3,340
3,340
10,900
23,185
34,000
34,001
36,500
8,667
14,700
14,700
14,800
999
1,000
1,000
1,000
13,603
4,600
4,600
4,000
9,000
9,000
3,000
_9,000
$ 559,152 $
618,540 $
616,110 $
864,210
$33.58
$46.92
50
ENGINEERING DEPARTMENT
The Engineering Department provides technical design services and
oversight for Village construction projects, reviews development plans to
assure compliance with Village ordinances, supervises operation of the
Wastewater Reclamation Facility, and advises the Mayor and Board, as well
as other departments on engineering matters. The department is supervised
by the Director of Public Works and Engineering and staffed by the
Assistant Village Engineer.
The Departmental Objectives for the 2002 -03 fiscal year are as follows:
Oversee all engineering activities within the Village, including
those required for operation of the Sewage Treatment Plant.
Conduct engineering studies.
Supervise construction activities.
Estimate project costs and fees.
Review subdivision plans and specifications to assure compliance
with regulatory or other professional standards.
Define and supervise Village construction projects.
Advise the Mayor and Board of Trustees on technical matters.
Continue to assist other departments in defining problem areas and
developing alternative solutions.
Continue to coordinate public works infrastructure improvements with
engineering projects.
Continue to upgrade and structure the engineering and public works
record keeping, data organization and data relationships.
Major projects planned for 2002 -03 are:
Manage and oversee construction of the Sidewalk and Curb Replacement
Program.
Design and construct the 2002 Street Rehabilitation Program.
Initiate the study and design of Deerfield Road rehabilitation
between the underpass and Castlewood Lane.
Initiate engineering design for traffic signal modernization at the
intersections of Deerfield Road /Wilmot Road and Deerfield
Road /Chestnut Avenue.
Initiate engineering planning and design for sanitary sewer relief
improvements along Pine Street.
Initiate engineering planning and design for sanitary sewer relief
improvements along Indian Hill.
Oversee sanitary sewer flow line improvements along Pine Street.
Finish construction of the Mitchell Park Reservoir and Pumping
Station.
Complete right -of -way acquisition and construction of intersection
improvements at Waukegan Road and Longfellow /Osterman.
51
1
'
Complete Streetscape Phases II (north side of Deerfield Road) and
III (south of Elizabeth Arden /Blockbuster).
Complete design and construction of the Deerfield Road pedestrian
'
bridge replacement.
Complete the Phase I engineering for design of the pedestrian
'
underpass by the Metra tracks at Deerfield Road.
Initiate engineering, planning and design for Rosemary Terrace
infrastructure improvements.
'
Oversee the lining of approximately 1200 feet of defective sewer in
various locations.
Complete the design of watermain replacements on Central Avenue
'
between Wilmot and Castlewood.
Complete modifications to the Richfield Reservoir.
'
Continue to monitor the conditions and groundwater at Reservoir 29A
and undertake the installation of telemetry between the reservoir
controls and the offices of the Metropolitan Water Reclamation
'
District.
Accomplishments in 2001 -2002:
The following streets in the 2001 Street Rehabilitation Program were
'
completed: Brierhill Road, Broadmoor, portions of Hillside and
Oakley, Forestway, portions of Laurel & Gordon, and Peachtree.
Constructed a permanent traffic signal and roadway widening on
'
Waukegan Road at North Avenue.
Substantially completed the construction of a new reservoir and
'
pumping station at Mitchell Park.
Completed construction of the transmission main from Highland Park
to the Mitchell Park Reservoir.
'
Completed construction of water main replacements on a portion of
Greenwood and Chestnut.
Completed the design, bidding and construction of the North Feed
'
Booster Pumping Station at Deerfield High School.
Completed the study and design for improvements to the
'
Waukegan /Osterman intersection.
Completed Streetscape Phase I.
Oversaw the construction of off -site improvements related to the
'
South Commons project.
Initiated the study and design of the Deerfield Road pedestrian
tbridge
replacement and underpass rehabilitation.
Work Statistics 1998 1999 2000 2001
Approval of Work Completed and
'
Payment Requests on Contracts 173 171 159 199
Number of Purchase Orders Processed (payments) 158 132 98 120
Letters of Credit'Received 11 10 11 8
'
Number of Projects Administered 35 60 49 45
1 52
DIVISION
Administrative
FUNDING SOURCE
General Fund
EXPENDITURES
ENGINEERING
DEPARTMENT
Engineering
10 -1004
ACCOUNT NUMBER
ACTUAL
BUDGET
ESTIMATE
PROPOSED
AND CLASSIFICATION
2000 -01
2001 -02
2001 -02
2002 -03
5111
Salaries
$ 54,238 $
73,160 $
68,600 $
75,720
5114
Part Time
0
4,480
0
5,000
5115
Benefits
6,913
10,190
9,830
11,710
5211
Repairs & Maintenance
470
100
100
250
5212
Travel, Training, etc.
2,354
3,800
4,100
4,200
5213
Printing and Advertising
2,112
1,100
800
1,000
5214
Communications
2,209
2,400
2,100
2,900
5218
Miscellaneous
86
5,000
500
1,000
5231
MV Maintenance
717
400
400
400
5316
Professional
7,678
11,250
51,089
12,250
5317
Contractual
475
500
1,000
1,000
5412
Supplies
3,184
3,250
3,250
3,500
5419
Petroleum Products
999
1,200
1,000
1,200
6111
Equipment
3,595
4,000
4,000
6,000
7317
Vehicle +Equip Replacement
3,000
3,000
3,000
5,542
TOTAL
$ 88,028 $
123,830 $
149,769 $
131,672
Per Capita Cost
$6.72
$7.15
53
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
GENERAL FUND
PUBLIC WORKS DIVISION
STREET DEPARTMENT
Effective with the 2002 -03 fiscal year the Steet Department is being
budgeted in General Fund.
The primary and continuing goals of the Street Department, a division of
Public Works, are:
To keep the streets clean.
To keep the streets cleared of snow and ice.
To keep the streets in good condition by repairing cracks and
potholes.
To keep all pavement marking lines visible throughout the Village.
To install and maintain street signs so they are legible under all
weather conditions.
To clean street inlets, catch basins and lines that connect inlets
to the interceptor storm sewer.
To replace all broken grates, covers and manhole frames.
To repair and maintain all street lights and traffic signals.
To plant trees with homeowners sharing half the cost.
To maintain and repair the interior of the railroad station.
To cut weeds and grass on Village owned property as well as for
private owners on a reimbursement basis.
To keep all the records necessary to obtain Motor Fuel Tax revenue
from the State.
To maintain trees in Village right -of -way.
To maintain adequate supplies of gasoline and diesel fuel and to keep
the equipment in good working order. Fuel is charged to expenditures
of specific departments according to usage.
To update street rating.
54
DIVISION
Public Works
FUNDING SOURCE
General Fund
ACCOUNT NUMBER
AND CLASSIFICATION
5111 Salaries
5113 Overtime
5114 Part Time
5115 Benefits
5116 Apparel
5210 Equipment Rental
5211 Repairs & Maintenance
5212 Travel, Training, etc.
5213 Printing and Advertising
5214 Communications
5216 Utility Services
5218 Miscellaneous
5231 MV Maintenance
5315 Insurance
5317 Contractual
5412 Supplies
5419 Petroleum Products
5425 Salt
5427 Aggregates
5428 Materials
5429 Street Signs
5431 Small Tools & Equipment
6111 Equipment
7317 Vehicle +Equip Replacement
TOTAL
Per Capita Cost
55
EXPENDITURES
SUMMARY
ACTUAL
2000 -01
0 $
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
DEPARTMENT
Street
BUDGET ESTIMATE PROPOSED
2001 -02 2001 -02 2002 -03
0 $
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
$ 0 $ 0 $
$0.00
0 $ 472,520
0 68,180
0 31,400
0 92,220
0 4,300
0 1,800
0 60,200
0 2,000
0 3,100
0 11,000
0 34,000
0 9,200
0 80,000
0 62,000
0 166,400
0 14,700
0 12,900
0 82,000
0 70,300
0 67,700
0 19,700
0 700
0 34,100
0 130,290
0 $ 1,530,710
$83.10
1
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1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
PUBLIC WORKS DIVISION
FUNDING SOURCE DEPARTMENT
General Fund SUMMARY OF EXPENDITURES Street
BY CATEGORY
56
2002 -03
2000 -01
2001 -02
2001 -02
2002 -03
BUDGET
ACTUAL
BUDGET
ESTIMATED
PROPOSED
OVER /UNDER
2001 -02
BUDGET CATEGORIES
BUDGET
Personal Services $
0 $
0
$ 0 $
572,100
5111,5113,5114
Other Services
0
0
0
187,000
5210,5211,5214,5216,5231
Contractual
0
0
0
320,620
5115,5315,5317
Commodities
0
0
0
286,600
5116,5212,5213,5419,5424
5427,5428,5429,5431,5434
5425
Capital Outlay
0
0
0
164,390
6111,7317
TOTALS $
0 $
0
$ 0 $
1,530,710
56
FUNDING SOURCE
General Fund
PUBLIC WORKS DIVISION
DEPARTMENT
SUMMARY OF EXPENDITURES Street
BY CATEGORY
PROJECTED
2003 -04 2004 -05
BUDGET CATEGORY PROJECTED PROJECTED
Personal Services
5111,5113,5114
Other Services
5210,5211,5214,5216,5231
Contractual
5115,5315,5317
Commodities
5116,5212,5213,5419,5424
5427,5428,5429,5431,5434
5425
Capital Outlay
6111,7317
TOTALS
57
$ 591,340 $ 612,650
197,200 208,900
347,110 359,580
292,700 307,000
140,990 140,990
$ 1,569,340 $ 1,629,120
1
' GENERAL FUND
PUBLIC WORKS DIVISION
' Street Department
Budget Analysis
' 2002 - 2003 PROPOSED BUDGET $1,530,710
2001 - 2002 BUDGET 1,389,580 (See Street
Fund, Page 61)
INCREASE $ 141,130
PERSONAL SERVICES: (5111 -- Salaries; 5113 -- Overtime;
5114- -Part Time)
t Annual Salary Adjustments $36,560
Increase in Over Time 5,280
CHANGES IN PERSONAL SERVICES $41,840
' OTHER SERVICES: (5211 -- Repairs & Maintenance,
Equipment; 5214 -- Communications,
' Postage; 5231 - -MV Maintenance;
5210 -- Repairs & Maintenance,
Building; 5216 -- Utility Services
58
Increase in Buildings and Maintenance
$ 4,000
'
Decrease in Communication - 2 -Way Radios
Budgeted in Equipment
(8,100)
Increase in Cost for Electricity
1,000
Increase in Motor Vehicle Maintenance - to
'
Bring Budget Up to Actual Costs
27,300
Miscellaneous Increases
1,000
tCHANGES
IN OTHER SERVICES
$25,200
CONTRACTUAL SERVICES: (5115 -- Benefits; 5315 --
Insurance; 5316 -- Professional;
'
5317 -- Contractual)
Increase in Medical /Dental Insurance
$15,010
Decrease in Liability Insurance
(3,010)
'
Increase in Contractual
2,500
CHANGES IN CONTRACTUAL SERVICES
$14,500
COMMODITIES: (5116 -- Apparel; 5212 -- Travel, Training,
etc.; 5213 -- Printing & Advertising;
'
5419 -- Petroleum Products; 5424- -
Miscellaneous; 5425 - -Salt; 5427- -
Aggregates; 5428 -- Materials; 5429- -
Street Signs; 5431 - -Small Tools &
Equipment; 5434 -- Supplies)
Increase in Cost for Materials
$ 3,900
Increase in Street Signs (Folding Stop Signs)
8,700
'
Increase in Aggregates (Pre Mix & Tarring Cracks)
Increase in Cost for Salt
4,700
2,000
Miscellaneous Increases
400
CHANGES IN COMMODITIES
$19,700
58
CAPITAL OUTLAY: (6111 -- Equipment; 6212 - -Motor
Vehicles; 7317 -- Vehicle &
Equipment Replacement)
Increase in Equipment
See Appendix C -1 $ 9,600
Increase in Vehicle Equipment Replacement 30,290
To Bring Budget Up to Actual Costs
CHANGES IN CAPITAL OUTLAY
59
TOTAL INCREASE
$39,890
$141,130
1
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1
PUBLIC WORKS DIVISION
Street Department
Formerly the Street Department was
budgeted as a separate fund.
Beginning with the 2002 -03 fiscal
year the Street Department is
budgeted as a department in General
Fund.
ADMINISTRATION
Per Capita
General Administration for this
department involves supervision for
all street projects, handling of
complaints, time clock records for
payroll, making purchase
requisitions, keeping records
necessary for obtaining Motor
Vehicle Fund revenue from the State,
and handling correspondence
necessary in connection with the
other functions. One- fourth the
salaries of the Director of Public
works and Engineering and the
Superintendent of Public Works and
one -third the salary of the Public
Works Secretary and one part time
Clerk Typist is charged to this
account.
MAINTENANCE
ACTUAL BUDGET ESTIMATED PROPOSED
2000 -01 2001 -02 2001 -02 2002 -03
$ 21.40
$394,130
$ 36.56
$673,500
$ 15.36
$282,840
1 60
Per Capita
'
$
This Department consolidates the
following functions: Cleaning,
'
Traffic Marking, Pavement Patching,
Tarring Cracks, Drainage Structures,
Lights and Signals, and
Miscellaneous Maintenance..
SNOW AND ICE CONTROL
Per Capita
Snow and ice are cleared from the
Village streets, five -foot wide
'
sidewalks (33.25 miles of
sidewalks), and municipally owned
parking lots and alleys. During
2001, the Village usdd 1,200 tons of
rock salt and treated ice control
'
sand. Nineteen Village vehicles may
be equipped with snow plows whenever
$ 21.40
$394,130
$ 36.56
$673,500
$ 15.36
$282,840
1 60
PUBLIC WORKS DIVISION
Street Department
ACTUAL
BUDGET
ESTIMATED
PROPOSED
2000 -01
2001 -02
2001 -02
2002 -03
a snow storm occurs. Eight dump
trucks (GVW 35,000) , four dump
trucks (GVW 11,000), two one -half
ton pick -up trucks, three three -
quarter ton pick up trucks, two one
ton pick -up trucks, seventeen snow
plows, and one sidewalk plow are
used.
FORESTRY
Per Capita $ $ 7.43
$ $ $ $ 136,850
This department consolidates the
following functions: Tree Removal,
Tree Planting, and Weed control.
TRAIN STATION MAINTENANCE
Per Capita $ $ 2.36
$ $ $ $ 43,390
The Village Public Works employees
provide maintenance service and
repair vandalism and damage to the
interior of the Deerfield, Chicago,
Milwaukee and Saint Paul Railroad
Station. This is done under an
agreement between the Chicago,
Milwaukee, and Saint Paul Railroad,
the RTA, and the Village of
Deerfield.
$ 0 $ 0 $ 0 $1,530,710
61
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I1
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1
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1
PUBLIC SAFETY DIVISION
POLICE DEPARTMENT
SUMMARY OF THE POLICE MISSION
The mission of the Police Department is to deter crime and apprehend
criminals, maintain strong police- community relations, and to continually
enhance the training and expertise of each member of the police force.
The Police Department has the following continuing goals that accomplish
this mission:
Prevention of crime
Deterrence of crime
Apprehension of offenders
Recovery and return of property
Movement of traffic
Provision of services unavailable from other public or private
welfare agencies
Prevention of substance abuse in the community
Education of juveniles to their responsibilities before the law
Education of the public in the steps it can take to reduce the
probabilities of becoming the victim of criminal attack
Participation in the implementation of Disaster and Disorder
services
In addition to these continuing goals the Deerfield Police Department will
' complete the following projects during the 2002 -2003 fiscal year:
Completion of a major building renovation of the existing
facility and infrastructure. It is anticipated the renovations will
' fulfill present space requirements, meet current technological
requirements and allow the Department to better serve the needs of the
community.
' The Department has a long- standing history of utilizing the
"Community Policing" philosophy by working with the community to recognize
and resolve issues. As part of this effort, the Department will continue
to place extra emphasis on the utilization of the Bicycle Patrol Officers.
' Assignment to the business community, especially the redeveloped downtown
area, will be stressed.
The Department will continue to emphasize traffic safety and
' enforcement. The Department will dedicate full -time staff to a Traffic
Unit that will be responsible for responding to citizen complaints and
traffic safety initiatives.
' The Department will take a substantial step towards the
completion of achieving accreditation through the Commission on
Accreditation for Law Enforcement Agencies. This process will demonstrate
that the Department meets a set of nationally established standards.
1 62
Accomplishments during 2001 -2002:
The Department continued to focus on traffic related issues
within the Village. To assist with this endeavor, the department
purchased a "Radar Speedboard Trailer ". This specialized piece of
equipment was used to monitor speed and accurately record traffic counts.
The generated reports were used to assess "trouble spots" and assist other
local government agencies.
The Department began an assessment of operating policies and
procedures in anticipation of finalizing accreditation through the
Commission on Accreditation for Law Enforcement Agencies.
In October 2001 the Police Department was awarded a bronze plaque
by the AAA Chicago Motor Club for its 80% rate of compliance for seat belt
use. To win this award, communities are required to recognize problems
and devise a way to solve them. The Patrol Division issued 1000 more seat
belt violation tickets (warning and traffic) than in the previous year.
Thirty six tickets were issued for failure to properly restrain children.
Child Safety Seat Technicians inspected and /or installed 250
safety seats for parents in 2001. Officers also participated in Child
Safety Seat Inspection Checkpoints at adjacent communities which requested
our assistance.
In 2001 the 9 -1 -1 phone switch in the Communications Center was
upgraded. The upgrade allows the Communications Center to not only
receive wireless 9 -1 -1 calls, but also seamlessly transfer them to other
agencies. The Deerfield Police Department is among only 3% of the 9 -1 -1
centers across the nation that have this technology.
In 2001 the
industry deems "Pha:
information provides
approximate locations
technology since 1998,
year.
Communications Center began receiving what the
�e One" information on cellular calls. This
emergency operators with callback numbers and
of cellular calls. Although we have had this
the cellular industry just began providing it this
Work Statistics 1998 1999 2000 2001
Calls for Service
Accidents:
Personal Injury
Property
Traffic Tickets
Compliance Citations
Parking Citations
Crime Index*
Criminal Arrests
Domestic Trouble
Vandalism
Traffic Enforcement Index (Tickets
per Injury Accident)
12,262 11,908 12,592 13,011
98
91
101
83
668
704
695
756
3,928
3,862
5,401
5,122
3,291
2,793
677
N/A
5,707
5,043
4,830
4,446
292
294
260
269
716
611
580
515
93
98
105
105
116
75
77
76
69.4
73.1
60.2
58.2
*Crime Index: Index crimes as defined by the International Association of
Chiefs of Police Committee on Uniform Crime Reports includes "Violent
Crimes ": murder, non - negligent manslaughter, aggravated criminal sexual
assault, robbery, aggravated battery, and aggravated assault. Also
included are "Property Crimes ": burglary, theft, larceny, motor vehicle
theft and arson.
63
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DIVISION
Public Safety
FUNDING SOURCE
General Fund
ACCOUNT NUMBER
AND CLASSIFICATION
5111 Salaries
5113 Overtime
5114 Part Time
5115 Benefits
5116 Apparel
5117 Contr t /Police Pension Fd.
5211 Repairs & Maintenance
5212 Travel, Training, etc.
5213 Printing and Advertising
5214 Communications
5218 Miscellaneous
5231 MV Maintenance
5315 Insurance
5316 Professional
5317 Contractual
5412 Supplies
5419 Petroleum Products
6111 Equipment
7317 Vehicle +Equip Replacement
TOTAL
Per Capita Cost
EXPENDITURES
DEPARTMENT
Police
SUMMARY
ACTUAL BUDGET ESTIMATE PROPOSED
2000 -01 2001 -02 2001 -02 2002 -03
$ 3,286,949 $ 3,494,500 $ 3,291,630 $ 3,706,840
196,816
195,300
208,870
214,110
53,814
75,200
68,149
78,700
444,939
601,280
497,960
691,450
47,100
47,450
47,450
50,550
0
0
0
290,000
25,519
18,000
12,191
20,000
32,008
44,800
43,082
62,300
5,140
8,000
8,090
8,450
58,062
60,250
45,159
50,500
2,161
8,200
13,460
14,700
29,299
35,200
21,339
35,300
97,083
136,400
93,120
136,650
1,859
4,500
4,000
4,500
72,652
89,200
81,870
80,200
48,508
44,000
39,890
54,000
40,008
39,700
43,420
42,200
26,929
86,000
85,481
141,500
210,000 210,000 210,000 201,710
$ 4,678,848 $ 5,197,980 $ 4,815,161 $ 5,883,660
$282.19 $319.42
FUNDING SOURCE
General Fund
PUBLIC SAFETY DIVISION
DEPARTMENT
SUMMARY OF EXPENDITURES Police
BY CATEGORY '
Personal Services $
3,537,580
2002 -03
2000 -01 2001 -02 2001 -02 2002 -03 BUDGET
'
ACTUAL BUDGET ESTIMATED PROPOSED OVER /UNDER
524,650
2001 -02
5111,5113,5114,5117
BUDGET CATEGORIES BUDGET
t
Personal Services $
3,537,580
$ 3,765,000
$ 3,568,650
$ 4,289,650 $
524,650
5111,5113,5114,5117
1
1
1
'
Other Services
5211,5214,5231
112,881
113,450
78,689
105,800
(7,650)
'
Contractual
616,533
831,380
676,950
912,800
81,420
5115,5315,5316,5317
'
Commodities
174,925
192,150
195,392
232,200
40,050
5116,5212,5213,5419,5424
5434
'
Capital Outlay
6111,6212,7317
236,929
296,000
295,481
343,210
47,210
'
TOTALS $
4,678,848
$ 5,197,980
$ 4,815,161
$ 5,883,660 $
685,680
1
1
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1
1
1
1
1
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1
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1
PUBLIC SAFETY DIVISION
FUNDING SOURCE DEPARTMENT
General Fund SUMMARY OF EXPENDITURES Police
BY CATEGORY
PROJECTED
2003 -04 2004 -05
BUDGET CATEGORY PROJECTED PROJECTED
Personal Services
5111,5113,5114,5117
Other Services
5211,5214,5231
Contractual
5115,5315,5316,5317
Commodities
5116,5212,5213,5419,5424
5434
Capital Outlay
6111,6212,7317
TOTALS
$ 4,458,150 $ 4,634,100
110,710 115,600
1,000,160 1,077,930
234,300 240,450
295,710 297,210
$ 6,099,030 $ 6,365,290
..
PUBLIC SAFETY DIVISION
Police Department
BUDGET ANALYSIS
2002 - 2003 PROPOSED BUDGET $5,883,660
2001 - 2002 BUDGET 5,197,980
INCREASE $ 685,680
PERSONAL SERVICES: (5111 -- Salaries; 5113 -- Overtime;
5114 - -Part Time)
Changes in Personnel Costs:
Annual Salary Adjustments $212,340
Increase in Overtime 18,810
Increase in Part Time 3,500
*Contribution to Police Pension
(New Line Item for Fiscal Year 2002 -03) 290,000
CHANGES IN PERSONAL SERVICES $524,650
OTHER SERVICES: (5211 -- Repairs & Maintenance;
5214 -- Communications; 5231- -
MV Maintenance)
Decrease in Communications:
Telephone,Cellular 9 -1 -1 Maintenance $ (9,750)
Increase in Repairs & Maintenance 2,100
CHANGES IN OTHER SERVICES $ (7,650)
CONTRACTUAL: (5115 -- Benefits; 5315 -- Insurance;
5316 -- Professional; 5317- -
Contractual)
Increase in Benefits:
Medical and Dental Insurance' $ 92,420
Decrease in Toal Contractual (8,750)
Crime Lab /NIPAS /Highland Park Range
Decrease in Benefits School /Miscellaneous (2,250)
CHANGES IN CONTRACTUAL SERVICES $ 81,420
67
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1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
COMMODITIES: (5116 -- Apparel; 5212 -- Travel,
Training, etc.; 5213 -- Printing
& Advertising; 5419 -- Petroleum
Products; 5424 -- Miscellaneous;
5434 -- Supplies
Increase in Apparel $ 3,100
Increase in Travel, Training, Dues 28,950
*Increase in Emergency Services Disaster Agency 8,000
(New Line Item for Fiscal Year 2002 -03)
CHANGES IN COMMODITIES $ 40,050
CAPITAL OUTLAY: (6111 -- Equipment; 6212 - -Motor
Vehicles; 7317 -- Vehicle and Equipment
Replacement)
Increase in Equipment
See Appendix B $ 47,210
CHANGES IN CAPITAL OUTLAY $ 47,210
TOTAL INCREASE $685,680
.:
PUBLIC SAFETY DIVISION
Police Department
Administration
Per Capita
The Administration section of the
Police Department is responsible
for staff supervision of all police
functions in the Village, planning
and directing police operations,
and providing and maintaining
support services for line
functions. Included in these
functions are records; electronic
data processing; payroll;
purchasing; maintenance; alarm
system licensing; monitoring crime
and traffic statistical reporting
for local, state and federal needs;
personnel policy and procedure;
training; administration; rules and
regulation development and
implementation, and emergency
services and disaster response.
Liaison services include the
Deerfield Safety Council, O.S.H.A.
Safety Committee, the Board of
Police Commissioners, and the
Emergency Operations Director.
Communications
Per Capita
The Police Department's E -911
Telecommunications employees are
responsible for the effective and
efficient response to all messages
into the Department and the careful
dispatch of necessary personnel and
equipment to the scene of an
incident. More specifically,
Communications personnel are
responsible for the analysis of
requests for service from the
Department's Enhanced 911 system and
the direction of services through
the Department's Computer Aided
Dispatch and Mobil Data Terminal
systems, the operation and
maintenance of a voice radio
network, and the provision of
medical assistance through the use
of Emergency Medical Dispatch
procedures. The Communication
section establishes and maintains a
liaison with other communities
broadcasting on the East Shore Radio
Network and the Deerfield
Bannockburn Fire Protection
District.
1
1
ACTUAL BUDGET ESTIMATED PROPOSED '
2000 -01 2001 -02 2001 -02 2002 -03
$ 63.15
$1,072,818 $1,163,180
$ 29.25
428,778 $ 538,740
82.51 '
$1,065,240 $1,519,860
1
$ 33.17
$ 479,300 $ 610,920
1
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PUBLIC SAFETY DIVISION
Police Department
Investigations /Youth
Per Capita
Beginning with fiscal year 2002 -03
the budget for Youth and Social
Services will be handled by this
function. The Investigations /Youth
section is comprised of three
divisions: Investigations, Youth,
and Social Services. The
Investigations Division is
responsible for the follow -up
investigation of all crimes
reported in the Village. They
establish and maintain liaison with
neighboring jurisdictions to
conduct coordinated investigations
of mutual concern, gather and
disseminate criminal intelligence
information and maintain liaison
with other law enforcement
agencies. The Youth Division
investigates cases where a youth
was either the offender or victim
and provides a full -time DARE
officer responsible for a variety
of sch000l based education
programs. The Social Services
Division is responsible for
determining the causes of
delinquent behavior and developing
responses that will either prevent
or diminish that behavior.
Patrol
Per Capita
The Patrol section of the Police
Department is primarily
responsible for the direct
provision of services to the
community. It is the basic police
function and operates around the
clock, every day of the year. Its
responsibilities can generally be
categorized into patrol; traffic
law enforcement; traffic accident
investigation; investigation of
criminal, quasi- criminal, and
non - criminal incidents; the
enforcement of ordinances and
statutes; and responding to
requests for services. The Patrol
ACTUAL BUDGET ESTIMATED PROPOSED
2000 -01 2001 -02 2001 -02 2002 -03
$ 13.44 $ 36.30
$ 161,533 $ 247,570 $ 170,120 $ 668,560
$ 150.51 $ 163.51
$2,604,276 $2,772,370 $2,650,581 $3,011,820
1 70
PUBLIC SAFETY DIVISION
Police Department
function also conducts traffic
surveys, crossing guard
supervision, parking enforcement,
traffic direction, severe weather
watch, and a variety of other
services. It not only responds to
requests for service from the
community, but seeks to anticipate
the community's needs before police
response is required. In this
regard, officers are encouraged to
concern themselves with potential
problems of specific areas and
neighborhoods in relation to time
of day, day of week, and season.
The Patrol function seeks to
cultivate community support and
citizen involvement, recognizing
the important role that these
elements play in effective law
enforcement operations.
Special Services
ACTUAL
2000 -01
Per Capita
$ 67,357
To provide continued traffic
control and security services on a
contractual basis for the
following:
Firstar Bank
Walgreens
Other
BUDGET
2001 -02
$ 4.09
$ 75,300
ESTIMATED
2001 -02
$ 77,190
PROPOSED
2002 -03
$ 3.94
$ 72,500
Youth and Social Services
Per Capita $ 21.76 $ 0
$ 344,086 $ 400,820 $ 372,731 $ 0.0
Beginning with fiscal year 2002 -03
the budget for Youth and Social
Services will be handled by the
Investigations function. See
"Investigations /Youth" for
description.
TOTALS $4,678,848 $5,197,980 $4,815,161 $5,883,660
71
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PUBLIC WORKS DIVISION
STREET DEPARTMENT
The primary and continuing goals of the Street Department, a division of
Public Works, are:
To keep the streets clean.
To keep the streets cleared of snow and ice.
To keep the streets in good condition by repairing cracks and
potholes.
To keep all pavement marking lines visible throughout the Village.
To install and maintain street signs so they are legible under all
weather conditions.
To clean street inlets, catch basins and lines that connect inlets
to the interceptor storm sewer.
To replace all broken grates, covers and manhole frames.
To repair and maintain all street lights and traffic signals.
To plant trees with homeowners sharing half the cost.
To maintain and repair the interior of the railroad station.
To cut weeds and grass on Village owned property as well as for
private owners on a reimbursement basis.
To keep all the records necessary to obtain Motor Fuel Tax revenue
from the State.
To maintain trees in Village right -of -way.
To maintain adequate supplies of gasoline and diesel fuel and to keep
the equipment in good working order. Fuel is charged to expenditures
of specific departments according to usage.
To update street rating.
Accomplishments during 2001 -2002:
Rehabilitated approximately one half mile of streets throughout the
Village.
Kept all streets in driveable condition in all seasons.
Removed and disposed of 7,176 cubic yards of leaves. This year's leaf
removal program operated with different equipment. One major benefit is
that this equipment has a much higher mulching ratio than the prior
equipment, resulting in a smaller volume of disposable matter.
Pothole filling is completed faster, better and safer with the use of the
new asphalt warmer equipment.
72
PUBLIC WORKS DIVISION
STREET DEPARTMENT
Work Statistics
1998 1999 2000 2001
Cleaning
Streets Swept (Miles)
2,155
2,493
2,801
3,266
Streets Swept (Cubic Yards Debris)
1,110
1,862
980
1,217
Traffic Marking
Traffic Marking (Lineal Feet)
30,249
30,732
38,456
43,369
Pavement Patching
Pre -Mix Patching Materials Used (Tons)
2,263
2,295
2,386
2,492
Tarring Cracks
Tarring Cracks (Pounds)
14,660
14,700
14,535
14,700
Drainage Structures
Catch Basins Cleaned (Number)
480
480
480
480
Street Lights and Traffic Signals
Street Signs Erected or Replaced
345
330
350
275
Street Light Standards Replaced
4
4
1
4
Street Light Cable Repairs
175
170
181
160
Street Lamps Replaced
204
305
212
225
Miscellaneous Maintenance
Concrete Street Patch Work
(Square Yards Replaced)
41
155
10
39
Snow and Ice Control
Snow and Ice Control (Man Hours)
998
2,310
3,608
700
Rock Salt Used (Tons)
1,095
2,240
4,105
1,200
Sand (Birds Eye) Ice Control (Tons)
560
529
500
500
Tree Removal
Trees Removed (Number)
29
29
*297
46
Tree Planting
Trees Planted (Number)
63
64
116
73
Weed Control
Parkway Mowing (Lineal Feet)
105,000
105,000
105,000
105,000
*Wind Storm on May 18, 2000
73
'DIVISION
'
STREET DEPARTMENT
Public Works SOURCES OF FUNDS AND EXPENDITURES
FUNDING SOURCE ACTUAL AND PROPOSED
Street Fund
2000 -01
2001 -02
2001 -02
2002 -03
'
ACTUAL
BUDGET
ESTIMATE
PROPOSED
'
REVENUE:
Property Tax Levy
$ 340,989 $
330,000
$
340,000
$
0
Motor Fuel Tax
260,000
270,000
243,240
0
'
Vehicle Licenses
335,561
340,000
331,000
0
50/50 Program
16,658
5,000
1,000
0
Train Station Maintenance
1,500
1,500
1,500
0
'
Interest Earned
34,746
40,000
15,000
0
Miscellaneous
6,061
8,400
31,710
0
State Highway Maintenance
31,995
321000
32,000
0
'
Other Transfers
175,000
0
0
0
Contributions from the State
268,688
0
1,180
0
Transfer from General
475,000
0
0
0
'
Transfer from Parking Revenue
125,000
125,000
125,000
0
TOTAL REVENUE
$ 2,071,196 $
1,151,900
$
1,121,629
$
0
'
TOTAL EXPENDITURES
$ 2,089,115 $
1,389,580
$
1,272,998
$
0
NET CHANGE
$ (17,919)$
(237,680)$
(151,369)$
0
1
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1
For Proposed 2002 -03 Fiscal Year See
Pages 54 thru 61
Budgeted Summaries by Function thru
4 -30 -02 on Pages
183 thru
195
1
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STREET DEPARTMENT
DIVISION
Public Works SOURCES OF FUNDS AND EXPENDITURES
FUNDING SOURCE PROJECTED
Street Fund
REVENUE:
Property Tax Levy
Motor Fuel Tax
Vehicle Licenses
50/50 Program
Train Station Maintenance
Interest Earned
Miscellaneous
State Highway Maintenance
Other Transfers
Contributions from the State
Transfer from General
Transfer from Parking Revenue
TOTAL REVENUE
TOTAL EXPENDITURES
NET CHANGE
2003 -04 2004 -05
PROJECTED PROJECTED
$ 0
$ 0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
$ 0
$ 0
$ 0
$ 0
$ 0
$ 0
For Proposed 2002 -03 Fiscal Year See Pages 54 thru 61
Budgeted Summaries by Function thru 4 -30 -02 on Pages 183 thru 195
75
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EXPENDITURES
DIVISION
Public Works
FUNDING SOURCE
Street Fund SUMMARY
ACCOUNT NUMBER ACTUAL
AND CLASSIFICATION 2000 -01
5111 Salaries
5113 Overtime
5114 Part Time
5115 Benefits
5116 Apparel
5210 Equipment Rental
5211 Repairs & Maintenance
5212 Travel, Training, etc.
5213 Printing and Advertising
5214 Communications
5216 Utility Services
5218 Miscellaneous
5231 MV Maintenance
5315 Insurance
5317 Contractual
5412 Supplies
5419 Petroleum Products
5425 Salt
5427 Aggregates
5428 Materials
5429 Street Signs
5431 Small Tools & Equipment
6111 Equipment
7317 Vehicle +Equip Replacement
TOTAL
Per Capita Cost
DEPARTMENT
BUDGET ESTIMATE PROPOSED
2001 -02 2001 -02 2002 -03
$ 464,981 $
435,960 $
428,879 $ 0
119,561
62,900
43,671 0
15,382
31,400
29,059 0
71,416
77,210
72,959 0
10,334
4,000
4,000 0
0
2,000
0 0
24,041
55,700
43,308 0
1,338
2,000
1,660 0
2,611
2,900
2,650 0
4,849
18,400
7,250 0
33,018
33,000
33,110 0
7,613
9,200
8,710 0
108,145
52,700
79,970 0
37,187
65,010
40,900 0
819,546
163,900
146,061 0
13,542
14,400
10,921 0
18,921
13,300
9,511 0
104,552
80,000
61,100 0
58,151
65,600
40,449 0
61,526
63,800
73,990 0
8,453
11,000
11,000 0
560
700
510 0
3,386
24,500
23,330 0
100,000
100,000
100,000 0
$ 2,089,115 $ 1,389,580 $ 1,272,998 $ 0
$75.44 $0.00
76
FUNDING SOURCE
Street Fund
BUDGET CATEGORIES
PUBLIC WORKS DIVISION
DEPARTMENT
SUMMARY OF EXPENDITURES Street
BY CATEGORY
2002 -03
2000 -01 2001 -02 2001 -02 2002 -03 BUDGET
ACTUAL BUDGET ESTIMATED PROPOSED OVER /UNDER
2001 -02
BUDGET
Personal Services $
599,924
$ 530,260
$ 501,609 $
0
5111,5113,5114
Other Services
170,053
161,800
163,639
0
5211,5214,5231,5210,5216
Contractual
928,149
306,120
259,921
0
5115,5315,5317
Commodities
287,603
266,900
224,500
0
5116,5212,5213,5419,5424
5434,5431,5428,5429,5427
5425
Capital Outlay
103,386
124,500
123.329
6111,7317,6212
TOTALS $
2,089,115
$ 1,389,580
$ 1,272,998 $
0
77
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FUNDING SOURCE
Street Fund
' BUDGET CATEGORY
Personal Services
5111,5113,5114
' Other Services
5211,5214,5231,5210,5216
' Contractual
5115,5315,5317
' Commodities
5116,5212,5213,5419,5424
5434,5431,5428,5429,5427
' 5425
Capital Outlay
' 6111,7317,6212
TOTALS
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PUBLIC WORKS DIVISION
DEPARTMENT
SUMMARY OF EXPENDITURES Street
BY CATEGORY
PROJECTED
2003 -04 2004 -05
PROJECTED PROJECTED
$ 0
$ 0
0
0
0
0
0
0
0
0
$ 0
$ 0
W;7
PUBLIC WORKS DIVISION
Street Department
Formerly the Street Department was
budgeted as a separate fund.
Beginning with the 2002 -03 fiscal
year the Street Department is
budgeted as a department in General
Fund.
ADMINISTRATION
Per Capita
General Administration for this
department involves supervision for
all street projects, handling of
complaints, time clock records for
payroll, making purchase
requisitions, keeping records
necessary for obtaining Motor
Vehicle Fund revenue from the State,
and handling correspondence
necessary in connection with the
other functions. One- fourth the
salaries of the Director of Public
Works and Engineering and the
Superintendent of Public Works and
one -third the salary of the Public
Works Secretary and one part time
Clerk Typist is charged to this
account.
CLEANING
Per Capita
The Village cleans approximately 70
miles of streets (140 curb miles) .
Cleaning is done in the business
sections of the Village three times
per week and in residential areas on
a monthly schedule, for a total of
222 miles swept per month. In 2001
3266 miles of streets were swept.
One vacuum street sweeper is used
for this operation. The Village
pays a dumping fee (Contractual) for
disposing of the refuse.
Work Statistics
1998 1999 2000 2001
Streets Swept (Miles)
2,155 2,493 2,801 3,266
Streets Swept (Cubic Yards Debris)
1,110 1,862 980 1,217
79
ACTUAL BUDGET ESTIMATED PROPOSED
2000 -01 2001 -02 2001 -02 2002 -03
$ 17.82 $ 0
$304,436 $328,220 $314,210 $ 0
$ 3.07 $ 0
$ 31,328 $ 56,620 $ 56,469 $ 0
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PUBLIC WORKS DIVISION
Street Department
Pavement patching involves the
overlaying of deteriorating
pavements and temporary patching.
Inspections of Village streets
determine the areas to be patched.
In the calendar year 2001 Village
employees applied 2,492 tons of pre-
mix. Four dump trucks, two rollers,
a Layton blacktop paver, a front -end
loader, and a concrete saw are used
for this activity. Aggregates used
include sand, blacktop, and gravel.
Other materials used include
concrete, lumber, steel and primer.
Work Statistics
1998 1999 2000 2001
Pre -mix Patching Materials Used
(Tons)
2,263 2,295 2,386 2,492
' 80
ACTUAL
BUDGET
ESTIMATED
PROPOSED
2000 -01
2001 -02
2001 -02
2002 -03
TRAFFIC MARKING
Per Capita
$ 5.07
$ 0
$ 71,025
$ 93,400
$ 93,279
$ 0
This activity consists of painting
crosswalks all over the Village,
painting center lines and parking
stalls on the business district
streets, and constructing as well as
installing street signs. In 2001,
43,369 lineal feet of pavement were
marked and 350 street signs erected
or replaced. A pickup truck is used
part -time in this operation to haul
the street striping machine, which
is manually operated.
Work Statistics
1998 1999 2000 2001
Traffic Marking (Lineal Feet)
30,249 30,732 38,456 43,369
PAVEMENT PATCHING
Per Capita
$ 9.49
$ 0
$123,657
$174,800
$162,499
$ 0
Pavement patching involves the
overlaying of deteriorating
pavements and temporary patching.
Inspections of Village streets
determine the areas to be patched.
In the calendar year 2001 Village
employees applied 2,492 tons of pre-
mix. Four dump trucks, two rollers,
a Layton blacktop paver, a front -end
loader, and a concrete saw are used
for this activity. Aggregates used
include sand, blacktop, and gravel.
Other materials used include
concrete, lumber, steel and primer.
Work Statistics
1998 1999 2000 2001
Pre -mix Patching Materials Used
(Tons)
2,263 2,295 2,386 2,492
' 80
PUBLIC WORKS DIVISION
Street Department
Expenditures from this sub -
department are for cleaning street
inlets, catch basins, lines that
connect inlets to catch basins to
the interceptor storm sewers, and
replacement of broken grates,
covers, and manhole frames. All
inlets and 480 catch basins were
cleaned during 2001. A truck (part -
time) and a sewer rodder are used
for this purpose. The Village uses
a vacuum street sweeper and eductor
combination to clean the catch
basins. Materials used by the
Village for the cleaning operation
are rods for the sewer rodder, fire
hoses, and a high pressure jet
hydraulic sewer rodder.
81
ACTUAL BUDGET ESTIMATED PROPOSED
2000 -01 2001 -02 2001 -02 2002 -03
TARRING CRACKS
Per Capita
$ 3.05 $ 0
$ 31,271 $ 56,210 $ 50,560 $ 0
Public Works Department employees
note streets which need to have
cracks filled and, during the summer
months, the crew fills all cracks
larger than 1/4" in width. One
truck equipped with a 400 gallon tar
kettle and an air compressor is used
part -time for tarring street cracks.
Aggregates and materials used
include sand, fine limestone, dust,
chips, and a new crack filler
product which contains 25% recycled
tires. This product stays resilient
at temperatures below -0 degrees and
will not track during hot weather.
In 2001, 14,700 lbs. were used.
Work Statistics
1998 1999 2000 2001
Tarring Cracks (Pounds)
14,660 14,700 14,535 14,700
DRAINAGE STRUCTURES
Per Capita
$ 2.39 $ 0
$ 37,712 $ 44,110 $ 44,749 $ 0
Expenditures from this sub -
department are for cleaning street
inlets, catch basins, lines that
connect inlets to catch basins to
the interceptor storm sewers, and
replacement of broken grates,
covers, and manhole frames. All
inlets and 480 catch basins were
cleaned during 2001. A truck (part -
time) and a sewer rodder are used
for this purpose. The Village uses
a vacuum street sweeper and eductor
combination to clean the catch
basins. Materials used by the
Village for the cleaning operation
are rods for the sewer rodder, fire
hoses, and a high pressure jet
hydraulic sewer rodder.
81
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PUBLIC WORKS DIVISION
Street Department
Work Statistics
1998 1999 2000 2001
Catch Basins Cleaned (Number)
480 480 480 480
STREET LIGHTS AND TRAFFIC SIGNALS
Per Capita
This activity consists of
maintenance of existing standards,
lamps, and signals. In 2001, 275
street lamps were replaced.
Work Statistics
1998 1999 2000 2001
Street Signs Erected or Replaced
345 330 350 275
Street Light Standards Replaced
4 4 1 4
Street Light Cable Repairs
175 170 181 160
Street Lamps Replaced
204 305 212 225
MISCELLANEOUS MAINTENANCE
Per Capita
Miscellaneous Maintenance includes
decorating for the holidays, flower
plantings, street patch work, etc.
Some miscellaneous maintenance is
done by Village employees.
Work Statistics
1998 1999 2000 2001
Concrete Strret Patch Work
(Square Yards Replaced)
41 155 10 39
ACTUAL
BUDGET
ESTIMATED
PROPOSED
2000 -01
2001 -02
2001 -02
2002 -03
$ 7.25 $ 0
$ 77,674 $133,490 $121,922 $ 0
$ 4.19 $ 0
$ 66,745 $ 77,260 $ 89,040 $ 0
RE
SNOW AND ICE CONTROL
PUBLIC WORKS DIVISION
Street Department
Per Capita
Snow and ice are cleared from the
Village streets, five -foot wide
sidewalks (33.25 miles of
sidewalks) , and municipally owned
parking lots and alleys. During
2001 the Village used 1,200 tons of
rock salt and treated ice control
sand. Nineteen Village vehicles may
be equipped with snow plows whenever
a snow storm occurs. Eight dump
trucks (GVW 35,000), four dump
trucks (GVW 11,000), two one -half
ton pick -up trucks, three three -
quarter ton pick -up trucks, two one
ton pick -up trucks, seventeen snow
plows, and one sidewalk plow are
used.
Work Statistics
1998 1999
2000
2001
Snow and Ice Control (Man
Hrs)
998 2,310
3,608
700
Rock Salt Used (Tons)
1,095 2,240
4,105
1,200
Sand (Birds Eye)
Ice Control (Tons)
560 529
500
500
TREE REMOVAL
Per
Capita
Tree removal is done primarily on a
contractual basis. Village
employees clean up after tree stumps
are removed, fill in with black
dirt, and reseed. In 2001, 73 trees
were removed. On May 18, 2000 there
was a violent wind storm resulting
in an unusually large loss of trees.
Two dump trucks and one front -end
loader tractor are used part time.
Work Statistics
1998 1999 2000 2001
Trees Removed (Number)
29 29 297 46
83
ACTUAL BUDGET ESTIMATED PROPOSED
2000 -01 2001 -02 2001 -02 2002 -03
$ 13.55 $ 0
$343,284 $249,530 $176,809 $ 0
$ 4.91 $ 0
$917,709 $ 90,360 $ 83,669 $ 0
i
i
PUBLIC WORKS DIVISION
Street Department
ACTUAL
2000 -01
TREE PLANTING
Per Capita
$ 34,847
Approximately 73 trees were planted
in 2001. The Village contracts for
the purchase of the trees, and
Village employees plant them. The
Village pays one -half the cost of a
1 -1/211 diameter tree. If a larger
tree is requested by the homeowner,
he pays the additional cost. Part
time use of a Ford tractor with a
30" auger, a dump truck and a front -
end loader tractor is required for
planting.
Work Statistics
1998 1999 2000 2001
Trees Planted (Number)
63 64 116 73
RAILROAD STATION MAINTENANCE
Per Capita
$ 38,889
The Village Public Works employees
provide maintenance service and
repair vandalism and damage to the
interior of the Deerfield, Chicago,
Milwaukee, and Saint Paul Railroad
Station. This is done under an
agreement between the Chicago,
Milwaukee and Saint Paul Railroad,
the RTA, and the Village of
Deerfield.
WEED CONTROL
Per Capita
$ 10,538
Weed Contol includes cutting weeds
and grass on 105,000 lineal feet of
parkways and on other Village -owned
properties. Some work is done for
private owners on a reimbursement
basis ($50.00 per hour). A Ford
tractor (part -time) and three rotary
hand lawn mowers are used. Weed
killer is applied in some locations.
BUDGET ESTIMATED PROPOSED
2001 -02 2001 -02 2002 -03
$ 1.01 $ 0
$ 18,670 $ 22,020 $ 0
$ 2.23 $ 0
$ 41,100 $ 37,271 $ 0
$ 1.40 $ 0
$ 25,810 $ 20,501 $ 0
84
PUBLIC WORKS DIVISION
Street Department
ACTUAL
2000 -01
Work Statistics
1998 1999 2000 2001
Parkway Mowing (Lineal Ft)
105,000 105,000 105,000 105,000
TOTALS
BUDGET ESTIMATED PROPOSED
2001 -02 2001 -02 2002 -03
$2,089,115 $1,389,580 $1,272,998 $ 0
85
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PUBLIC WORKS DIVISION
SEWER DEPARTMENT
The primary and continuing goals of the Sewer Department, a division of
Public Works are:
To continue to maintain, clean, and repair the sanitary and storm
sewer systems and be able to respond effectively and efficiently to
emergency situations.
To locate sewer lines for J.U.L.I.E. (Joint Utility Locating
Information for Excavators).
To treat and dispose of all sewage in an environmentally approved
manner.
To maintain and operate the main sewage treatment plant, four lift
stations, and various emergency generators.
To maintain a laboratory facility to assure quality control.
The Village of Deerfield is one of the few municipalities to operate its
own wastewater reclamation facility. The wastewater reclamation facility
has been in operation since 1956. In order to accommodate the development
boom, a major expansion of the facility occurred in 1975. Throughout the
years the facility has been upgraded with additional equipment as needed
in order to meet the population demands of today.
The WRF treats and processes all sewage from the Village of Deerfield, as
well as the sewage from a portion of the Village of Bannockburn and a
small portion from the City of Highland Park. The facility has the
capacity to process eight million gallons of sewage per day and is also
able to treat an additional ten million gallons per day as part of excess
flow in the event of a storm. This is well within the EPA regulations for
flow control.
The WRF is designed to remove 95% of pollutants from the original sewage.
The WRF is proud to say they have met or exceeded this requirement every
year for the last fifteen years, with an average rate of 980.
In addition to the main facility, Deerfield operates six sewage pumping
stations, two stormwater pumping stations and the Bannockburn Retention
Basin. The maintenance and operation of these auxiliary facilities is an
essential part of the overall wastewater reclamation process.
The facility is staffed seven days a week, every day of the year,
including holidays. Additional coverage is provided during evening hours,
as needed, to control excess flow or repair mechanical problems. WRF
staff includes eight full -time employees: a foreman, a lab director, five
operators, and one maintenance man. Many of these employees hold various
EPA certification levels.
The following projects will be implemented in the 2002 -03 fiscal year:
Reline approximately 1200 lineal feet of sewers.
Provide historical background and research for sanitary sewer relief
improvements along Pine Street.
Provide historical background and research for sanitary sewer relief
improvements along Indian Hill.
Work in conjunction with the Engineering Department to implement the
sanitary sewer flow line improvements along Pine Street.
1 86
Replace four blowers for the aeration system at the WRF.
Tuckpoint digesters #1 and #2 at the WRF and the East Side Lift
Station.
Modify the excess flow facilities at the WRF to improve the storm
water pumping capacity.
Provide historical background and research for Rosemary Terrace
infrastructure improvements.
Accomplishments during fiscal year 2001 -2002 included:
Responded to more than 430 service calls for assistance on private
sewer and drainage problems.
Televised 13,500 feet of sewer this year.
Re -lined approximately 1200 lineal feet of sewers.
Replaced Sewage Lift Pumps #1 -2 with Chopper Pumps.
Rebuilt Comminutors #1 -2 -3 at WRF.
Replaced Settled Sewage Pumps #1 -2 -3 -4 at WRF.
Replaced Power Transfer Switch on Emergency Generator.
Rebuilt Lower Bearing Housing for Screw Pumps #1 -2 and Spare.
Replaced 18 Valves on Small Sludge Beds @ WRF.
Replaced Electric Power Lines on Pumps @ DFLD /Wilmot Lift Station
Replaced Broken Sidewalks @ WRF.
87
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PUBLIC WORKS DIVISION
SEWER DEPARTMENT
Work Statistics
1998
Cleaning and Maintenance
Sanitary Sewer Stoppages
Sanitary Sewer Cleaned (Ft)
Sanitary Excavation Openings
Sanitary Infiltrations Found
Sanitary Manholes Rebuilt
Sanitary Sewers TV'd (In Feet)
Sump Pump Inspections
Homes Dye or Smoke Tested
Construction
Storm Sewers Cleaned (Feet)
Inlets Cleaned
Storm Excavation Openings
Storm Infiltrations Found
Storm Structures Reconstructed
Storm Sewers TV'd
Street Inlet Covers Replaced
New Storm Sewers or Laterals Installed
(In Feet)
Inlets Dye or Smoke Tested
Waste Water Treatment Plant
1999 2000 2001
16 12 17 19
244,603 227,690 210,760 191,635
7 4 13 9
4 4 8 6
21 5 2 4
16,860 18,040 12,964 18,700
0 45 12 57
68 149 152 240
79,805
71,150
50,235
38,425
54
92
64
78
24
14
25
19
1
2
5
9
11
13
5
6
11,532
5,148
10,210
6,755
2
2
3
6
284
240
665
790
1
2
16
22
Sanitary Sewage Pumped (Million Gallons) 1,276
Primary Sludge (Thousand Gallons) 4,789
Chlorine Used (Gallons) 21,163
Sludge Beds Cleaned 94
Sludge Beds Drawn 73
Electric Current Used (Thousand K.W.H.) 1,890
1,224 1,182 1,344
4,876 5,124 5,184
24,264 29,302 35,762
54 85 69
65 74 77
1,836 1,923 2,064
F.M.
SEWER DEPARTMENT
DIVISION
Public Works SOURCES OF FUNDS AND EXPENDITURES
FUNDING SOURCE ACTUAL AND PROPOSED
Sewer Fund
2000 -01 2001 -02 2001 -02 2002 -03
ACTUAL BUDGET ESTIMATE PROPOSED
REVENUE:
Sewer Charges
Permits and Fees
Penalties
Other Charges for Services
Interest Earned
Miscellaneous
Construction Res - Collections
Transfer to Construction Res.
TOTAL OPERATING REVENUE
Transfer from Construction Fd.
Transfer from Depreciation Res
TOTAL REVENUES AND RESERVES
TOTAL EXPENDITURES
NET CHANGE
$ 1,668,934 $ 1,680,000 $ 1,680,000 $ 1,680,000
4,777
7,000
5,000
5,000
21,036
19,000
18,000
19,000
26,921
26,000
24,000
24,000
98,761
75,000
58,500
50,000
3,025
5,000
0
5,000
51,066
55,000
55,000
55,000
0
(55,000)
0
0
$ 1,874,520 $
1,812,000 $
1,840,500
$ 1,838,000
0
0
0
0
0
211,000
0
0
$ 1,874,520 $ 2,023,000 $ 1,840,500 $ 1,838,000
$ 1,613,665 $ 2,258,570 $ 2,183,059 $ 2,493,850
$ 260,855 $ (235,570)$ (342,559)$ (655,850)
Departmental Summary is on Page 91
Budgeted Summaries by Function on Pages 196 thru 199
:•
'Departmental Summary is on Page 91
Budgeted Summaries by Function on Pages 196 thru 199
1
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'SEWER
DEPARTMENT
DIVISION
Public Works SOURCES OF
FUNDS AND EXPENDITURES
FUNDING SOURCE
PROJECTED
'
Sewer Fund
2003 -04
2004 -05
'
PROJECTED
PROJECTED
'
REVENUE:
Sewer Charges
$ 1,714,000 $
1,748,000
'
Permits and Fees
5,000
51000
Penalties
19,000
19,000
Other Charges for Services
24,000
24,000
Interest Earned
50,000
55,000
'
Miscellaneous
5,000
5,000
Construction Res - Collections
55,000
55,000
'
Transfer to Construction Res.
0
0
TOTAL OPERATING REVENUE
$ 1,872,000 $
1,911,000
'
Transfer from Construction Fd.
0
0
Transfer from Depreciation Res
0
0
'
TOTAL REVENUES AND RESERVES
$ 1,872,000 $
1,911,000
'
TOTAL EXPENDITURES
$ 2,707,850 $
2,362,100
NET CHANGE
$ (835,850)$
(451,100)
1
1
'Departmental Summary is on Page 91
Budgeted Summaries by Function on Pages 196 thru 199
1
.e
DIVISION
Public Works
FUNDING SOURCE
Sewer Fund
ACCOUNT NUMBER
AND CLASSIFICATION
5111 Salaries
5113 Overtime
5114 Part Time
5115 Benefits
5116 Apparel
5210 Equipment Rental
5211 Repairs & Maintenance
5212 Travel, Training, etc.
5213 Printing and Advertising
5214 Communications
5216 Utility Services
5218 Miscellaneous
5221 Occupancy
5231 MV Maintenance
5315 Insurance
5316 Professional
5317 Contractual
5412 Supplies
5419 Petroleum Products
5426 Chlorine
5427 Aggregates
5428 Materials
5431 Small Tools & Equipment
6111 Equipment
7316 Depreciation
7317 Vehicle +Equip Replacement
TOTAL
Per Capita Cost
91
EXPENDITURES
DEPARTMENT
SUMMARY
ACTUAL
BUDGET
ESTIMATE
PROPOSED
2000 -01
2001 -02
2001 -02
2002 -03
$ 739,859 $
840,480 $
821,164 $
876,390
30,812
31,100
39,240
37,730
21,372
19,800
21,020
19,800
122,184
145,440
129,749
171,170
9,095
7,500
6,820
7,700
1,600
8,000
80
8,000
76,010
239,200
200,928
492,800
2,935
5,500
4,700
5,500
200
300
300
5,400
11,329
17,600
13,989
19,910
217,072
199,000
224,530
224,000
7,355
7,700
8,220
8,500
20,000
20,000
20,000
20,800
33,556
24,000
31,730
32,000
52,919
89,150
50,790
84,000
0
20,200
10,000
25,200
11,400
218,500
200,541
135,400
88,873
83,500
106,780
99,900
12,176
16,000
15,880
16,100
0
4,000
3,310
4,000
14,657
22,800
16,629
24,900
69,183
64,000
83,229
74,500
211
1,800
1,800
1,800
21689
10,000
8,630
59,100
35,178
130,000
130,000
0
33,000
33,000
33,000
39,250
$ 1,613,665 $ 2,258,570 $ 2,183,059 $ 2,493,850
$122.62 $135.39
IFUNDING SOURCE PUBLIC
Sewer Fund
' 2000 -01
ACTUAL
' BUDGET CATEGORIES
' Personal Services
5111,5113,5114
' Other Services 339,566
5211,5214,5231,5210,5216
Contractual 186,503
' 5115,5315,5316,5317
Commodities 224,685
' 5116,5212,5213,5221,5419
5424,5434,5427,5428,5431
5426
ICapital Outlay
7317,6111,6212,7316
' TOTALS
1
WORKS DIVISION
SUMMARY OF EXPENDITURES
BY CATEGORY
DEPARTMENT
Sewer
2002 -03
2-001 -02 2001 -02 2002 -03 BUDGET
BUDGET ESTIMATED PROPOSED OVER /UNDER
2001 -02
BUDGET
$ 792,043 $ 391,380 $ 881,424 $ 933,920 $ 42,540
487,800 471,256 776,710 288,910
473,290 391,080 415,770 (57,520)
233,100 267,669 269,100 36,000
70,867 173,000 171,630 98,350 (74,650)
$ 1,613,665 $ 2,258,570 $ 2,183,059 $ 2,493,850 $ 235,280
92
FUNDING SOURCE
Sewer Fund
BUDGET CATEGORY
Personal Services
5111,5113,5114
Other Services
5211,5214,5231,5210,5216
Contractual
5115,5315,5316,5317
Commodities
5116,5212,5213,5221,5419
5424,5434,5427,5428,5431
5426
Capital Outlay
7317,6111,6212,7316
TOTALS
93
PUBLIC WORKS DIVISION
DEPARTMENT
SUMMARY OF FXPENDITURES Sewer
BY CATEGORY
PROJECTED
2003 -04 2004 -05
PROJECTED PROJECTED
$ 365,360 $ 998,890
914,910 574,910
499,930 440,750
280,400 296,300
47,250 51,250
$ 2,707,850 $ 2,362,100
0
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PUBLIC WORKS DIVISION
Sewer Department
Budget Analysis
2002 - 2003 PROPOSED BUDGET $2,493,850
2001 - 2002 BUDGET 2,258,570
INCREASE $ 235,280
PERSONAL SERVICES: (5111 -- Salaries; 5113 -- Overtime;
5114 - -Part Time)
Annual Salary Adjustments $35,910
Increase in Overtime 6,630
CHANGES IN PERSONAL SERVICES
OTHER SERVICES: (5210 -- Equipment Rental; 5211- -
Repairs & Maintenance; 5214
Communications; 5216 -- Utility
Services; 5231 - -MV Maintenance)
Increase in Repairs and Maintenance:
Equipment -WRF, see Capital Projects Item 10 $244,100
Building -WRF, see Capital Projects Item 12 9,500
Increase in Communications 2,310
Increase in Cost for Electricity 15,000
Increase in Cost for Gas 10,000
Increase in Motor Vehicle Maintenance 8,000
CHANGES IN OTHER SERVICES
CONTRACTUAL SERVICES: (5115 -- Benefits; 5315- -
Insurance; 5316 -- Professional;
5317 -- Contractual)
Increase in Medical /Dental Insurance $25,730
Decrease in Liability Insurance (5,150)
Increase in Professional Services - Engineering 5,000
Decrease in Contractual:
Sludge Removal Changed to Bi- annually (23,100)
Sewer Improvements to be Rescheduled (60,000)
in Future Years
CHANGES IN CONTRACTUAL SERVICES
COMMODITIES: (5116 -- Apparel; 5212 -- Travel, Training,
etc.; 5213 -- Printing & Advertising;
5221 -- Occupancy; 5419 -- Petroleum Products;
5424 -- Miscellaneous; 5426 -- Chlorine;
5427 -- Aggregates; 5428 -- Materials;
5429 -- Street Signs; 5431- -Small Tools
& Equipment; 5434 -- Supplies)
' Increase
Increase
Increase
Increase
' Increase
Miscella
1
in Cost of Aggregates $ 2,100
in Cost of Materials 10,500
for Upgrades to Utility Billing 5,000
in Cost of Supplies (WRF) 9,400
in Cost for Chemicals (WRF) 7,000
zeous Increases 2,000
CHANGES IN COMMODITIES
$ 42,540
$288,910
$(57,520)
$ 36,000
1 94
CAPITAL OUTLAY: (6111 -- Equipment; 6212 - -Motor
Vehicles; 6415 -- Improvements,
Not Bldg.; 7316 -- Depreciation;
7317 -- Vehicle & Equipment
Replacement)
Increase in Equipment, See Appendix C -2
Decrease in Depreciation
Increase in Vehicle and Equipment Replacement
CHANGES IN CAPITAL OUTLAY
TOTAL INCREASE
95
$ 49,100
(130,000)
6,250
$(74,650)
$235,280
1
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i
PUBLIC WORKS DIVISION
Sewer Department
ADMINISTRATION AND SUPERVISORY
Per Capita
Salaries charged to this account
(one -half the salary of the Utility
Foreman, one - fourth the salary of
the Director of Public Works and
Engineering, one - fourth the salary
of the Superintendent of Public
Works, and one -third the salary of
the Public Works Secretary and one
part time Clerk Typist) are for the
overall supervision of the cleaning
and maintenance of present sewers
and some new construction.
CLEANING AND MAINTENANCE
Per Capita
The Village is responsible for the
cleaning and maintenance of
approximately 65 miles of sanitary
sewer pipe, ranging in size from 6
inches to 24 inches; and
approximately 46 miles of storm
sewer pipe, ranging in size from 10
inches to the equivalent of 60
inches. The Village contracts to
have the sewer system scanned by
closed circuit television to
facilitate location of broken pipes,
improper alignment of pipes, roots,
or signs of infiltration. Non-
polluting white smoke and dyes are
also used by the Village to spot
problems. Smoke introduced in the
sanitary sewer pipes identifies
areas of infiltration of storm
water; and dyes in storm sewers show
intrusion in the sanitary sewer
pipes. In 2001, the Village dye or
smoke tested 22 inlets and cleaned
191,635 feet of sanitary sewers and
38,425 feet of storm sewers.
Work Statistics
1998 1999 2000 2001
Sanitary Sewer Stoppages
16 12 17 19
ACTUAL BUDGET ESTIMATED PROPOSED
2000 -01 2001 -02 2001 -02 2002 -03
$ 17.69 $ 19.04
$247,628 $325,860 $265,433 $350,780
$ 10.65 $ 14.81
$135,457 $196,140 $231,451 $272,850
1 96
PUBLIC WORKS DIVISION
Sewer Department
ACTUAL BUDGET ESTIMATED PROPOSED
2000 -01 2001 -02 2001 -02 2002 -03
Work Statistics cont'd
1998
1999 2000
2001
Sanitary
Sewer Cleaned (Ft)
244,603
227,690 210,760 191,635
Sanitary
Excavation Openings
7
4 13
9
Sanitary
Infiltrations Found
4
4 8
6
Sanitary
Manholes Rebuilt
21
5 2
4
Sanitary
Sewers TV'd (In Feet)
16,860
18,040 12,964 18,700
Sump Pump Inspection
0
45 12
57
Home Dye
or Smoke Tested
68
149 152
240
CONSTRUCTION
Per Capita
$206,336
In this function the Village
replaces broken or damaged pipes or
their connections or inlets and
constructs some new sewers. In
2001, the Village installed 790 feet
of new storm sewers or laterals,
replaced 22 broken inlet covers,
rebuilt 4 sanitary manholes and
reconstructed 6 storm structures.
Work Statistics
1998 1999 2000 2001
Storm Sewers Cleaned (Feet)
79,805 71,150 50,235 38,425
Inlets Cleaned
54 92 64 78
Storm Excavation Openings
24 14 25 19
97
$ 19.95 $ 17.78
$367,530 $321,368 $327,470
1
PUBLIC WORKS DIVISION
Sewer Department
ACTUAL BUDGET ESTIMATED PROPOSED
' 2000 -01 2001 -02 2001 -02 2002 -03
'
Work Statistics cont'd
a 585 k.w.h., 12
2001
cylinder diesel
1998
1999
2000
switching gear and
'
Storm
1
Infiltrations
2
Found
5
9
Storm
Structures Reconstructed
the primary and secondary treatment
'
11
13
5
6
anaerobic sludge, the new plant
Storm
Sewers TV'd
'
with sludge drying beds. Dry sludge
11,532
5,148 10,210
6,755
'
Street
Inlet Covers
Replaced
2
2
3
2
2
3
6
New Storm
Sewers or
Laterals
Installed
- In Feet
284
240
665
790
'
Inlets
Dye or Smoke
Tested
1
2
16
22
'
WASTE WATER TREATMENT PLANT
a 585 k.w.h., 12
Per Capita
cylinder diesel
The expanded waste water treatment
plant has been in full operation
switching gear and
since May 1, 1978. This project was
'
financed by Federal (750) and
Village (250) funds, the Village
7,000 gallons
portion being funded by general
obligation bonds. In addition to
the primary and secondary treatment
'
of sewage with chlorination and
storm flow of 17
two -stage sludge digestion for
million gallons.
anaerobic sludge, the new plant
provides for aerobic digestion along
'
with sludge drying beds. Dry sludge
is disposed of by the Village in an
environmentally approved manner.
'
The plant has
a 585 k.w.h., 12
cylinder diesel
standby generator
with automatic
switching gear and
two archimedean screw pumps rated at
7,000 gallons
per minute. The
treatment plants' hydraulic design
capacity can serve a population of
30,000 and a
storm flow of 17
'
million gallons.
Besides the main
treatment plant,
there are four
$ 74.32 $ 83.75
$1,024,243 $1,369,040 $1,364,807 $1,542,750
1 98
PUBLIC WORKS DIVISION
Sewer Department
WASTE WATER TREATMENT PLANT cont'd
Per Capita
lift stations and a 285 k.w.h.
generator which is located at the
Eastside lift station on River Road.
The new Deerfield Road lift station
is a combination dry /wet weather
lift station. Dry weather flow is
2,400 gals. per minute and wet
weather flow is 21,000 gals. per
minute. A 450 kilovolts emergency
generator automatically starts if
the power fails. During wet weather
the excess flow is discharged to the
chlorine contact tank for settling
and chlorination. There is the
capability of chlorinating the
excess flow at the rate of 1,000
lbs. per day. The dry weather flow
pumps work at 1,200 gals. per minute
and the wet weather flow pumps work
at 7,000 gals. per minute. Each wet
weather pump discharges to a
rotating screen. The Warwick Road
pump station functions similarly
during wet weather only.
In addition to eight full -time
Village employees who operate the
treatment plant, the Village
contracts for engineering
consultants. One- fourth the salary
of the Director of Public Works and
Engineering and one - fourth the
salary of the Superintendent of
Public Works are charged to the
account for overall supervision of
the treatment plant. The treatment
plant is also responsible for
maintaining laboratory facilities to
assure quality control of treatment.
Work Statistics
1998 1999 2000 2001
Sanitary Sewage Pumped
(Million Gallons)
1,276 1,224 1,182 1,344
99
ACTUAL BUDGET ESTIMATED PROPOSED
2000 -01 2001 -02 2001 -02 2002 -03
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PUBLIC WORKS DIVISION
Sewer Department
ACTUAL BUDGET ESTIMATED PROPOSED
2000 -01 2001 -02 2001 -02 2002 -03
Work Statistics cont'd
1998 1999 2000
2001
Primary Sludge (Thousand
Gallons)
4,789 4,876 5,124
5,184
Chlorine Used (Gallons)
21,163 24,264 29,302
35,762
Sludge Beds Cleaned
94 54 85
69
Sludge Beds Drawn
73 65 74
77
Electric Current Used
(Thousand K.W.H.)
1,890 1,836 1,923
2,064
TOTALS $1,613,665 $2,258,570 $2,183,059 $2,493,850
100
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THIS IS A BLANK PAGE
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1
PUBLIC WORKS DIVISION
WATER DEPARTMENT
1 Constructed the North Feed Booster Pumping Station.
1
1
1 101
The primary and continuing goals'of the Water Department, a division of
'
Public Works, are:
To provide fresh and safe potable water to Village residents by
continuously monitoring, testing, and implementing E.P.A.
'
regulations.
To maintain, repair and replace water main, water services and fire
hydrants as needed, and to upgrade and improve the distribution
'
system.
To maintain an elevated tank, eight water pumps, three underground
'
reservoirs, and a pumping station with a capacity of over six
'
million gallons. This includes all controls for monitoring the
'
system.
To install, repair, replace, and test all water meters and take
'
meter readings of all residential and commercial establishments
within the Village.
The Water Department will implement the following projects during the
'
2002 -03 budget year:
1 Constructed the North Feed Booster Pumping Station.
1
1
1 101
Complete the construction of the 2.0 MG Reservoir and 6.0 MGD Pump
'
Station at Mitchell Park.
Design and construct the Richfield Reservoir modifications including:
Speed Motor Control for Pump #1, Variable Frequency Drive and
'
Replace Pump #2.
Update Pump controls at Hawthorne Pumping Station.
Design the Water main replacement for Central Avenue from Wilmot to
'
Castlewood.
Accomplishments during 2001 -2002:
'
Upgraded water controls
Published and distributed a drinking water Consumer Confidence
'
Report per the new Federal Drinking Water regulations
Responded to 76 main breaks, 1939 JULIE locate requests.
'
Tested and flushed all 1,159 fire hydrants in the system
Substantially completed construction of the Mitchell Park reservoir
and pumping station
'
Finished construction of a new transmission main from Highland Park
to the new Mitchell Park reservoir
1 Constructed the North Feed Booster Pumping Station.
1
1
1 101
PUBLIC WORKS DIVISION
WATER DEPARTMENT
The Water Department is staffed as follows:
1 - Foreman
1 - Maintenance III operator
2 - Maintenance II operators
1 - Maintenance I operator
1 - Meter reader /animal warden
Work Statistics
1998 1999 2000 2001
Main and Fire Hvdrant Maintenance
Water Main Breaks Repaired
Service Leaks Repaired
New Fire Hydrants Installed
Fire Hydrants Repaired or Tested
Valves Repaired
B Box Adjustments
JULIE Locations (New program 1993)
Valve Vaults Reconstructed
Distribution
Annual Water Pumpage
(in Millions of Gallons)
Locations for JULIE
Services Checked for Leaks
Water Sample Analysis (Bacteriological)
Water Sample Analysis (Lead)
Water Sample Analysis (Trihalomethane)
(EPA Required)
Meter Maintenance
Meter Pits Repaired
Meters Replaced
New Meters Installed
Meters Tested
Frozen Water Services
Water Meters Read
Final Meter Readings
"Reread" Meter Readings
Shut -Off Notices for Delinquent
Water Bills
Meters Sealed
Frozen Meters
102
76
84
92
76
19
9
6
10
5
7
6
12
1,126
1,146
1,143
1,180
31
37
61
77
310
328
96
80
1,844
2,098
2,483
1,939
31
9
6
8
1,085
1,122
1,074
1,060
1,844
2,098
2,483
1,939
55
75
58
96
312
288
298
240
34
30
0
0
6
16
4
4
22
71
73
60
133
241
121
161
39
33
140
22
14
21
26
25
0
0
1
0
24,084
24,084
24,600
24,600
304
236
304
207
75
86
66
108
359
375
193
207
182
266
175
237
2
10
4
2
t
WATER DEPARTMENT
'DIVISION
Public Works
SOURCES OF FUNDS
AND EXPENDITURES
FUNDING SOURCE
ACTUAL AND
PROPOSED
'
Water Fund
'
2000 -01
ACTUAL
2001 -02
BUDGET
2001 -02
ESTIMATE
2002 -03
PROPOSED
'
REVENUE:
Water Sales
$
3,398,348
$ 3,653,000
$ 3,800,300
$ 3,703,000
'
Penalties
35,055
28,000
28,000
25,000
'
Permits
23,820
15,000
13,400
14,000
Interest Earnings
614,125
200,000
166,850
60,000
'
Miscellaneous
2,599
5,000
160
5,000
TOTAL REVENUE
$
4,073,948
$ 3,901,000
$ 4,008,711
$ 3,807,000
'
TOTAL EXPENDITURES
$
3,008,335
$ 8,609,770
$ 7,303,262
$ 4,973,800
NET CHANGE
$
1,065,613
$(4, 708 ,770)$(3,294,551)$(1,166,800)
'Departmental
Summary on
Page 105
Budgeted Summaries by Function on Pages
200 thru 203
'
103
WATER DEPARTMENT
DIVISION
Public Works SOURCES OF FUNDS AND EXPENDITURES
FUNDING SOURCE PROJECTED
Water Fund
REVENUE:
Water Sales
Penalties
Permits
Interest Earnings
Miscellaneous
TOTAL REVENUE
TOTAL EXPENDITURES
NET CHANGE
2003 -04 2004 -05
PROJECTED PROJECTED
$ 3,813,000 $ 3,853,000
25,000 25,000
14,000 14,000
60,000 60,000
5,000 5,000
$ 3,917,000 $ 3,957,000
$ 4,494,850 $ 4,353,952
$ (577,850)$ (396,952)
Departmental Summary on Page 105
Budgeted Summaries by Function on Pages 200 thru 203
104
'
'
DIVISION
Public Works
FUNDING SOURCE
Water Fund
EXPENDITURES
SUMMARY
DEPARTMENT
Water
ACCOUNT NUMBER
ACTUAL
BUDGET
ESTIMATE
PROPOSED
'
AND
CLASSIFICATION
2000 -01
2001 -02
2001 -02
2002 -03
5111
Salaries
$ 400,415
$ 510,560 $
452,270
$ 530,430
'
5113
Overtime
65,270
58,100
56,790
65,730
5114
Part Time
11,396
17,800
18,511
17,800
'
5115
Benefits
61,683
77,700
66,780
83,440
5116
Apparel
4,153
3,500
3,710
4,000
5210
Equipment Rental
99
1,000
0
1,000
1
5211
Repairs & Maintenance
8,019
30,200
15,160
30,200
5212
Travel, Training, etc.
399
1,100
1,200
1,800
'
5213
Printing and Advertising
3,004
2,700
1,450
11,100
5214
Communications
12,259
14,700
15,250
17,450
'
5216
5218
Utility Services
Miscellaneous
72,106
2,769
77,200
5,600
79,290
5,420
82,200
6,800
5221
Occupancy
20,000
20,000
20,000
20,800
'
5231
MV Maintenance
31,747
30,000
34,469
31,000
5315
Insurance
51,952
53,500
47,230
53,400
5316
Professional
9,686
263,900
238,930
55,900
'
5317
Contractual
43,037
4,763,100
3,632,480
1,213,900
5318
Subsidies
0
0
0
0
'
5412
Supplies
857
2,100
580
2,100
5419
Petroleum Products
7,992
7,100
7,440
8,000
5426
Chlorine
0
500
500
500
'
5427
Aggregates
15,044
24,000
20,100
24,000
5428
Materials
72,441
92,000
101,220
102,000
'
5431
Small Tools & Equipment
739
900
600
900
5432
Purchase of Water
1,808,607
1,950,000
1,863,510
1,950,000
'
6111
7316
Equipment
Depreciation
37,299
33,922
91,100
0
108,960
0
142,700
0
7116
Bond Principal
0
290,000
290,000
300,000
'
7217
Bond Interest
210,441
198,410
198,410
185,650
7317
Vehicle +Equip Replacement
23,000
23,000
23,000
31,000
'
TOTAL
$ 3,008,335
$ 8,609,770 $
7,303,262
$ 4,973,800
Per Capita Cost
$467.41
$270.02
1
' 105
PUBLIC WORKS DIVISION
FUNDING SOURCE
DEPARTMENT
Water Fund
SUMMARY
OF EXPENDITURES
Water
BY
CATEGORY
2002 -03
2000 -01
2001 -02
2001 -02
2002 -03
BUDGET
ACTUAL
BUDGET
ESTIMATED
PROPOSED
OVER /UNDER
2001 -02
BUDGET CATEGORIES
BUDGET
Personal Services $
477,081
$ 586,460
$ 527,571
$ 613,960
$ 27,500
5111,5113,5114
Other Services
124,231
153,100
144,170
161,850
8,750
5211,5214,5231,5210,5216
Contractual
166,357
5,158,200
3,985,421
1,406,640
(3,751,560)
5115,5315,5316,5317,5318
Commodities
1,936,004
2,109,500
2,025,729
2,132,000
22,500
5116,5212,5213,5221,5419
5424,5434,5427,5428,5431
5426,5432
Capital Outlay
304,662
602,510
620,371
659,350
56,840 ,
7116,7217,7316,7317,7326
6111,6212,6415
TOTALS $
3,008,335
$ 8,609,770
$ 7,303,262
$ 4,973,800
$(3,635,970)
106
1
' FUNDING SOURCE
Water Fund
' BUDGET CATEGORY
' Personal Services
5111,5113,5114
' Other Services
5211,5214,5231,5210,5216
' Contractual
5115,5315,5316,5317,5318
' Commodities
5116,5212,5213,5221,5419
5424,5434,5427,5428,5431
' 5426,5432
Capital Outlay
7116,7217,7316,7317,7326
' 6111,6212,6415
TOTALS
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PUBLIC WORKS DIVISION
DEPARTMENT
SUMMARY OF EXPENDITURES Water
BY CATEGORY
PROJF 'TED
2003 -04 2004 -05
PROJECTED PROJECTED
$ 039,020 $ 713,750
160,050 160,250
926,630 735,820
2,137,800 2,148,700
631,350_ 595,432
$ 4,494,850 $ 4,353,952
107
PUBLIC WORKS DIVISION
Water Department
Budget Analysis
2002 - 2003 PROPOSED BUDGET $ 4,973,800
2001 - 2002 BUDGET 8,609,770
DECREASE $(3,635,970)
PERSONAL SERVICES: (5111 -- Salaries; 5113 -- Overtime;
5114 - -Part Time)
Annual Salary Adjustments $ 19,870
Increase in Overtime 7,630
CHANGES IN PERSONAL SERVICES
OTHER SERVICES: (5211 -- Repairs & Maintenance; 5214- -
Communications; 5210 -- Equipment
Rental; 5216 -- Utility Services;
5231 - -MV Maintenance)
Increase in Cost for Communications $ 2,750
Increase in Cost for Electricity 5,000
Increase in Cost for Motor Vehicle Maintenance 11000
CHANGES IN OTHER SERVICES
CONTRACTUAL SERVICES: (5115 -- Benefits; 5315- -
Insurance; 5316 -- Professional;
5317 -- Contractual)
Increase in Medical /Dental Insurance $ 5,640
Increase in Professional Other for
testing of meters 1,000
Decrease due to completion of the Major Portion
of Water System Improvement (3,298,000)
Decrease in Water Main Replacement (501,200)
Increase in Professional Engineering 41,000
CHANGES IN CONTRACTUAL SERVICES
$ 27,500
$ 8,750
$(3,751,560)
COMMODITIES: (5116 -- Apparel; 5212 -- Travel, Training, etc.;
5213 -- Printing & Advertising; 5221 -- Occupancy;
5419 -- Petroleum Products; 5424 -- Miscellaneous;
5426 -- Chlorine; 5427 -- Aggregates; 5428 -- Materials;
5431 - -Small Tools and Equipment; 5432 -- Purchase of
Water; 5434 -- Supplies)
Increase in Occupancy $ 800
Increase in Petroleum Products 900
Increase in Miscellaneous 1,200
Increase in Cost of Materials 10,000
Increase for Upgrade to Utility Billing 8,000
Other Miscellaneous Increases 1,600
CHANGES IN COMMODITIES
W.
$ 22,500
1
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CAPITAL OUTLAY: (6111 -- Equipment; 6212 - -Motor
Vehicles; 6415-- Improvements-
Not Bldgs.; 7116- -Bond Principal;
7217 - -Bond Interest; 7316- -
Depreciation; 7317 -- Vehicle &
Equipment Replacement)
Increase in Equipment (See Appendix C -3) $ 51,600
Increase in Bond Principal 10,000
Decrease in Bond Interest (12,760)
Increase in Vehicle /Equipment Replacement 8,000
CHANGES IN CAPITAL OUTLAY
$ 56,840
TOTAL DECREASE $(3,635,970)
109
PUBLIC WORKS DIVISION
Water Department
Maintaining 76+ miles of water mains
and 931 fire hydrants involves
replacing fire hydrants and either
replacing sections or repairing
breaks in the water mains. The
Village contracts for an annual
water survey to locate any leaks
which might not appear in the normal
course of a year. The Department of
Public Works also is alert for signs
of water leaks which occur between
annual surveys. During 2001, the
Department repaired 10 service leaks
and 76 water main breaks.
Equipment used for maintenance
includes a back -hoe, compressor,
three water pumps, three trucks, and
two generators. Materials used
include fire hydrants, sleeves,
pipe, valve boxes, and water main
valves.
Work Statistics
1998 1999 2000 2001
Water Main Breaks Repaired
76 84 92 76
Service Leaks Repairs
19 9 6 10
110
ACTUAL BUDGET
ESTIMATED PROPOSED
2000 -01 2001 -02
2001 -02 2002 -03
ADMINISTRATION
Per Capita
$ 41.29
$ 43.05
$588,926 $760,520
$749,800 $792,950
The major expenditures from this
department are for salaries for the
overall supervision of the water
function and administrative duties
connected with the provision of
fresh water to Village residents.
One -half the salary of the Utilities
Foreman, one- fourth the salary of
the Director of Public Works and
Engineering, one - fourth the salary
of the Superintendent of Public
Works, and one -third the salary of
the Public works Secretary and one
part time Clerk Typist are charged
to this account.
MAIN AND FIRE HYDRANT MAINTENANCE
Per Capita
$ 50.89
$ 28.62
$342,571 $937,450
$445,510 $527,230
Maintaining 76+ miles of water mains
and 931 fire hydrants involves
replacing fire hydrants and either
replacing sections or repairing
breaks in the water mains. The
Village contracts for an annual
water survey to locate any leaks
which might not appear in the normal
course of a year. The Department of
Public Works also is alert for signs
of water leaks which occur between
annual surveys. During 2001, the
Department repaired 10 service leaks
and 76 water main breaks.
Equipment used for maintenance
includes a back -hoe, compressor,
three water pumps, three trucks, and
two generators. Materials used
include fire hydrants, sleeves,
pipe, valve boxes, and water main
valves.
Work Statistics
1998 1999 2000 2001
Water Main Breaks Repaired
76 84 92 76
Service Leaks Repairs
19 9 6 10
110
1
' PUBLIC WORKS DIVISION
' Water Department
' ACTUAL BUDGET ESTIMATED PROPOSED
2000 -01 2001 -02 2001 -02 2002 -03
' Work Statistics cont'd
1998 1999 2000 2001
' New Fire Hydrants Installed
5 7 6 12
Fire Hydrants Repaired or Tested
' 1,126 1,146 1,143 1,180
Valves Repaired
31 37 61 77
'
B Box
Adjustments
310
328 96
80
JULIE
Locations (New program 1993)
'
1,844
2,098 2,483
1,939
Valve
Vaults Reconstructed
'
31
9 6
8
'
DISTRIBUTION
Per
Capita
' The Village of Deerfield purchases
water from Highland Park on a
contractual basis and maintains
' three pumps at the reservoir in
Highland Park. In addition, the
Village has a 1.0 million gallon
elevated water tank and a 3.3
' million gallon underground reservoir
in Deerfield. Also, Hawthorne
Pumping Station has an 850,000
gallon underground reservoir with
' two pumps. In an emergency these
pumps can be used to augment our
water supply by pumping water back
into our system. In 2001, the
t Village purchased 1,060,691,302
gallons of water. To assure Village
residents a safe water supply at all
times, each month 24 samples are
' sent to an independent testing
laboratory which is certified by the
E.P.A.
1
$ 367.88 $ 190.68
$2,026,110 $6,776,330 $5,979,442 $3,512,270
I 111
PUBLIC WORKS DIVISION
Water Department
ACTUAL
BUDGET
ESTIMATED
PROPOSED
2000 -01
2001 -02
2001 -02
2002 -03
Work Statistics
1998 1999 2000 2001
Annual Water Pumpage in Millions
of Gallons
1,085 1,122 1,074 1,060
Locations for JULIE
1,844 2,098 2,483 1,939
Services Checked for Leaks
55 75 58 96
Water Sample Analysis
(Bacteriological)
312 288 298 240
Water Sample Analysis (Lead)
34 30 0 0
Water Sample Analysis
Trihalomethane (EPA Required)
6 16 4 4
METER MAINTENANCE
Per Capita
$ 50,728
Included under the classification of
meter maintenance are repairs of
existing meters, installation of new
meters, and meter reading. Large
water meters for commercial and
business establishments are tested
and repaired on a contractual basis.
Work Statistics
1998 1999 2000 2001
Meter Pits Repaired
22 71 73 60
Meters Replaced
133 241 121 161
New Meters Installed
39 33 140 22
Meters Tested
14 21 26 25
112
$ 7.35 $ 7.67
$135,470 $128,510 $141,350
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PUBLIC WORKS DIVISION
Water Department
ACTUAL BUDGET ESTIMATED PROPOSED
2000 -01 2001 -02 2001 -02 2002 -03
Work Statistics cont'd
1998
1999 2000
2001
Frozen
Water Services
0
0 1
0
Water
Meters Read
24,084
24,084 24,600
24,600
Final
Meter Readings
304
236 304
207
"Reread"
Meter Readings
75
86 66
108
Shut -Off
Notices for
Delinquent
Water
Bills
359
375 193
207
Meters
Sealed
182
266 175
237
Frozen
Meters
2
10 4
2
TOTALS $3,008,335 $8,609,770 $7,303,262 $4,973,800
113
THIS IS A BLLM PAGE
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PUBLIC WORKS DIVISION
rGARAGE DEPARTMENT
'
Garage personnel consisting of a working foreman and a mechanic are
the
responsible for the overall operation of the garage facility. This
and
includes repair and maintenance of 6 administration cars, 16 police
of a new
related cars, 11 public works vehicles, and 34 various pieces of
'
construction and maintenance related equipment. The equipment includes 17
the
snow plows, 2 backhoes, 2 farm tractors, 5 lawn mowers, 6 chain saws, 1
and
self - propelled paint striper, 2 snow blowers, 1 sidewalk plow, 3
'
generators, 2 front -end loaders, 6 water pumps, 2 air compressors, 4 salt
spreaders, 4 leaf machines, and 1 street sweeper.
A charge is made to the various Village departments by budgetary functions
for parts and labor on vehicles and equipment serviced by the garage. The
'
garage is responsible for contracting for service from outside repair
Supervised
service companies for major body and transmission work.
bidding
The foreman acts in an advisory capacity, reviewing specifications for the
'
purchase of new vehicles, equipment, and replacement parts.
one -ton pick up trucks
The garage personnel maintain the Public Works building and equipment.
with plows.
This includes the physical plant such as heaters, furnaces, one generator,
'
doors, compressors, air conditioning equipment, and wash bay equipment.
Accomplishments during 2001 -2002:
'
Supervised
the
bidding
and
purchase
of a new
backhoe.
Supervised
the
bidding
and
purchase
of a new
five ton dump truck
with salt spreader and.plow.
'
Supervised
the
bidding
and
purchase
of two new
one -ton pick up trucks
with plows.
'
Supervised
the
bidding
and
purchase
of a new
skid steer loader.
Supervised
the
bidding
and
purchase
of a new
leaf vacuum machine.
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1 114
DIVISION
Public Works
FUNDING SOURCE
Intragovernmental
Revenues
REVENUE:
Administration
Police
Street
Sewer
Water
Refuse
Parking Lots
Emergency Services
Motor Vehicle Pool
Miscellaneous
TOTAL REVENUE
TOTAL EXPENDITURES
NET CHANGE
GARAGE DEPARTMENT
SOURCES OF FUNDS AND EXPENDITURES
ACTUAL AND PROPOSED
Departmental Summary is on Page 117
115
2000 -01 2001 -02 2001 -02 2002 -03
ACTUAL BUDGET ESTIMATE PROPOSED
$ 3,449
$ 3,000 $
7,090 $
4,400
21,524
25,000
17,160
25,000
127,323
110,000
79,970
80,000
38,631
32,000
31,730
32,000
35,311
28,000
33,850
31,000
17,152
22,000
21,000
22,000
0
2,000
2,310
2,000
592
500
280
500
10,000
10,000
10,000
10,000
5,315
4,000
1,599
2,500
$ 259,296
$ 236,500 $
204,991 $
209,400
$ 256,393
$ 247,160 $
266,899 $
258,290
$ 2,903
$ (10,660)$
(61,909)$
(48,890)
1
GARAGE DEPARTMENT
tDIVISION
Public Works SOURCES OF FUNDS AND EXPENDITURES
FUNDING SOURCE PROJECTED
'Intragovernmental
Revenues
1
' REVENUE:
' Administration
Police
' Street
Sewer
' Water
' Refuse
Parking Lots
tEmergency Services
Motor Vehicle Pool
' Miscellaneous
' TOTAL REVENUE
TOTAL EXPENDITURES
' NET CHANGE
t
Departmental Summary is on Page 117
1
2003 -04 2004 -05
PROJECTED PROJECTED
$ 4,400 $
4,400
25,000
25,000
89,100
97,700
32,000
32,000
31,000
31,000
22,000
22,000
2,000
2,000
500
500
10,000
10,000
2,500
2,500
$ 218,500 $
227,100
$ 269,280 $
279,600
$ (50,780)$
(52,500)
116
DIVISION
Public Works
FUNDING SOURCE
Intragovernmental
Revenues
ACCOUNT NUMBER
AND CLASSIFICATION
5111 Salaries
5113 Overtime
5115 Benefits
5116 Apparel
5211 Repairs & Maintenance
5212 Travel, Training, etc.
5213 Printing and Advertising
5214 Communications
5216 Utility Services
5218 Miscellaneous
5315 Insurance
5412 Supplies
5419 Petroleum Products
5428 Materials
5431 Small Tools & Equipment
6111 Equipment
7317 Vehicle +Equip Replacement
TOTAL
Per Capita Cost
117
EXPENDITURES
SUMMARY
ACTUAL
2000 -01
$ 137,721 $
128,800 $
159,130 $
'
DEPARTMENT
8,900
Garage
9,200
20,342
24,510
BUDGET ESTIMATE PROPOSED
'
2001 -02 2001 -02 2002 -03
1,000
$ 137,721 $
128,800 $
159,130 $
133,300
11,738
8,900
7,900
9,200
20,342
24,510
21,120
28,460
1,272
1,000
810
1,000
5,987
5,000
1,750
5,000
8
400
30
400
0
400
390
400
679
1,500
1,061
1,500
1,053
1,600
1,510
1,600
665
400
900
900
4,606
7,350
4,910
6,900
61,475
60,100
60,759
62,100
737
700
660
700
0
200
0
200
21273
2,500
2,500
2,500
5,836
1,800
870
2,000
2,000
2,000
2,000
2,130
$ 256,393 $
247,160 $
266,899 $
258,290
$13.42
$14.02
' FUNDING SOURCE
Intragovernmental
' Revenues
tBUDGET CATEGORIES
' Personal Services $
5111,5113
Other Services
' 5211,5214,5216
Contractual
' 5115,5315
Commodities
' 5116,5212,5213,5419,5424
5428,5431,5434
PUBLIC WORKS DIVISION
DEPARTMENT
SUMMARY OF EXPENDITURES Garage
BY CATEGORY
2002 -03
2000 -01
2001 -02
2001 -02
2002 -03
BUDGET
ACTUAL
BUDGET
ESTIMATED
PROPOSED
OVER /UNDER
2001 -02
BUDGET
149,459 $
137,700
$ 167,030 $
142,500
$ 4,800
7,719
8,100
4,321
8,100
0
24,949
31,860
26,630
35,360
3,500
66,431
65,700
66,048
68,200
2,500
Capital Outlay 7,836 3,800 2,870 4,130 330
' 6111,7317
TOTALS $ 256,393 $ 247,160 $ 266,899 $ 258,290 $ 11,130
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PUBLIC WORKS DIVISION
FUNDING SOURCE DEPARTMENT
Intragovernmental SUMMARY OF EXPENDITURES Garage
Revenues BY CATEGORY
PROJECTED
2003 -04 2004 -05
BUDGET CATEGORY PROJECTED PROJECTED
Personal Services
5111,5113
Other Services
5211,5214,5216
Contractual
5115,5315
Commodities
5116,5212,5213,5419,5424
5428,5431,5434
Capital Outlay
6111,7317
TOTALS
119
$ 147,510 $ 152,670
8,100 8,100
39,840 43,000
70,200 72,200
3,630, 3,630
$ 269,280 $ 279,600
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PUBLIC WORKS DIVISION
Garage Department
Budget Analysis
2002 - 2003 PROPOSED BUDGET $258,290
2001 - 2002 BUDGET 247,160
INCREASE $ 11,130
PERSONAL SERVICES: (5111 -- Salaries; 5113 -- Overtime)
Annual Salary Adjustments $ 4,680
Increase in Overtime 120
CHANGES IN PERSONAL SERVICES $ 4,800
OTHER SERVICES: (5211 -- Repairs & Maintenance; 5214- -
Communications; 5216 -- Utility Services)
$ 0
CHANGES IN OTHER SERVICES $ 0
CONTRACTUAL SERVICES: (5115 -- Benefits; 5315- -
Insurance; 5316 -- Professional;
5317 -- Contractual)
Increase in Medical and Dental Insurance $ 3,950
Decrease in Liability Insurance (450)
CHANGES IN CONTRACTUAL SERVICES $ 3,500
COMMODITIES: (5116 -- Apparel; 5212 -- Travel, Training, etc.;
5213 -- Printing & Advertising; 5419 -- Petroleum
Products; 5218 -- Miscellaneous; 5428- -
Materials; 5431 - -Small Tools & Equipment;
5412 -- Supplies)
Increase in Cost - Supplies $ 2,000
Miscellaneous Increases 500
CHANGES IN COMMODITIES $ 2,500
CAPITAL OUTLAY: (6111 -- Equipment; 6212- -Motor Vehicles;
7317 -- Vehicle & Equipment Replacement)
Increase in Equipment, See Appendix C -4 $ 200
Increase in Vehicle and Equipment Replacement 130
CHANGES IN CAPITAL OUTLAY 330
TOTAL INCREASE $11,130
120
THIS IS A BLANK PAGE
1
1
IGENERAL SERVICES
REFUSE FUND
The General Services Function of the Refuse Fund is used to account for
' the costs associated with refuse collection, recycling services and a yard
waste composting program.
Refuse collection is provided residences through a contract with a private
' scavenger. The Village coordinates this service, offered once or twice
each week.
Deerfield's successful curbside recycling collection began for single
t family homes in September of 1989. Each home is supplied with one or two
14 or 18 gallon containers to be set at the curb once each week. Materials
collected include newspapers, magazines, cardboard, chipboard, glass
containers, aluminum and tin cans, and plastic containers. On July 1,
' 1990, the Village also began a recycling program for yard waste. From
April 1st to December 15th, this program provides for the weekly
collection of grass and leaves in special paper bags available from local
merchants.
LEAF REMOVAL
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Starting with the 1990 fall season, the Village has provided an expanded
leaf collection program. Each home receives four weekly collections
during late October and through November. The Village's scavenger
contract provides for the compaction and transportation of leaves at no
additional cost to the resident. The Village uses four dump trucks, and
four new leaf vacuum machines. The new equipment has a much higher
mulching ratio than the prior equipment, resulting in a smaller volume of
disposable material. The regular scavenger service also picks up leaves
on a bagged only basis.
Work Statistics
Leaf Removal (Cubic Yards)
GOALS AND OBJECTIVES
1998 1999 2000
8,715 10,460 9,680
2001
7,176
The provision of efficient and environmentally sound collection and
disposal of residential refuse and recyclable materials is the guiding
objective for this activity. Through Village coordination, residents
benefit from the economy of scale and increased accountability.
For the 2002 -03 fiscal year, efforts will focus on the following:
Working with the scavenger contractor in identifying new recycling
markets.
Identifying ways to include the multi - family, commercial, and
industrial sections of the community in the recycling process.
Promoting reduced waste generation and increased recycling through
enhanced marketing of the program.
1 121
REFUSE FUND
SOURCES OF FUNDS AND EXPENDITURES
FUNDING SOURCE ACTUAL AND PROPOSED
Refuse Fund
REVENUE:
Property Tax Levy
Refuse Billing
Interest Earnings
Recycling Revenue
Penalties
Miscellaneous
TOTAL REVENUE
TOTAL EXPENDITURES
NET CHANGE
2000 -01 2001 -02 2001 -02 2002 -03
ACTUAL BUDGET ESTIMATE PROPOSED
$ 744,544 $
755,000 $
755,000 $
755,000
342,775
330,000
557,550
580,000
28,274
20,000
21,000
14,000
29,880
35,000
0
0
4,438
4,000
4,640
4,200
15,390
17,000
12,000
12,000
$ 1,165,301 $ 1,161,000 $ 1,350,190 $ 1,365,200
$ 1,214,967 $ 1,372,630 $ 1,401,070 $ 1,510,680
$ (49,666)$ (211,630)$ (50,880)$ (145,480)
Departmental Summary is on Page 124
Budgeted Summaries by Function on Pages 204 and 205
122
1
REFUSE FUND
' SOURCES OF FUNDS AND EXPENDITURES
FUNDING SOURCE PROJECTED
' Refuse Fund
2003 -04 2004 -05
' PROJECTED PROJECTED
'
REVENUE:
Property Tax Levy
$
785,000
$
816,600
'
Refuse Billing
600,400
621,400
Interest Earnings
14,000
14,000
Recycling Revenue
0
0
'
Penalties
4,200
4,200
Miscellaneous
11,000
11,000
'
TOTAL REVENUE
1,414,600
1,467 200
1
TOTAL EXPENDITURES
$
1,574,580
$
1,635,340
'
NET CHANGE
$
(159,980)$
(168,140)
1
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Departmental Summary is on Page 124
Budgeted Summaries by Function on Pages 204 and 205
1
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123
FUNDING SOURCE
Refuse Fund
EXPENDITURES
SUMMARY
DEPARTMENT
Refuse
ACCOUNT NUMBER
ACTUAL
BUDGET
ESTIMATE
PROPOSED
AND
CLASSIFICATION
2000 -01
2001 -02
2001 -02
2002 -03
5111
Salaries
$ 40,945
$ 52,040 $
52,270 $
55,160
5113
Overtime
6,127
15,140
16,810
17,390
5115
Benefits
6,468
7,690
5,829
8,730
5211
Repairs & Maintenance
6,827
22,000
13,330
17,000
5214
Communications
1,600
2,000
1,800
2,100
5218
Miscellaneous
500
0
0
4,000
5221
Occupancy
20,000
20,000
20,000
20,800
5231
MV Maintenance
10,325
8,000
21,000
22,000
5315
Insurance
1,878
2,500
2,180
3,000
5317
Contractual
1,088,820
1,210,160
1,236,711
1,341,000
5412
Supplies
1,250
200
30
200
5419
Petroleum Products
1,423
1,900
2,110
2,300
7232
Other Charges
14,805
17,000
15,000
17,000
7317
Vehicle +Equip Replacement
14,000
14,000
14,000
0
TOTAL
$ 1,214,967
$ 1,372,630 $
1,401,070 $
1,510,680
Per Capita Cost
$74.52
$82.01
124
REFUSE
FUND
'
FUNDING SOURCE
DEPARTMENT
Refuse Fund
SUMMARY
OF EXPENDITURES
Refuse
'
BY
CATEGORY
2002 -03
'
2000 -01
2001 -02
2001 -02
2002 -03
BUDGET
ACTUAL
BUDGET
ESTIMATED
PROPOSED
OVER /UNDER
2001 -02
'
BUDGET CATEGORIES
BUDGET
'
Personal Services $
5111,5113
47,072
$ 67,180
$ 69,080
$ 72,550
$ 5,370
Other Services
18,752
32,000
36,130
41,100
9,100
'
5211,5214,5231
Contractual
1,097,166
1,220,350
1,244,719
1,352,730
132,380
'
5315,5317,5115
Commodities
23,173
22,100
22,140
27,300
5,200
'
5213,5221,5424,5419,5434
Capital Outlay
28,805
31,000
29,000
17,000 (14.000)
7232,7317
TOTALS
1,214,967
$
$ 1,372,630
$ 1,401,070
$ 1,510,680
$ 138,050
1
1
1
'
125
FUNDING SOURCE
Refuse Fund
REFUSE FUND
DEPARTMENT
SUMMARY OF EXPENDITURES Refuse
BY CATEGORY
PROJECTED
2003 -04 2004 -05
BUDGET CATEGORY PROJECTED PROJECTED
Personal Services
5111,5113
Other Services
5211,5214,5231
Contractual
5315,5317,5115
Commodities
5213,5221,5424,5419,5434
Capital Outlay
7232,7317
TOTALS
126
$ 75,100 $ 77,730
41,200 41,200
1,412,080 1,469,210
28,200 29,200
18,000 18,000
$ 1,574,580 $ 1,635,340
1
'
PARKING LOTS
The Parking Lot Section consists of expenditures for the maintenance and
operation of the commuter parking lots. They are broken down into lots
constructed with exclusively Village funds and lots constructed with
'
Village and Federal funds.
The nine commuter parking lots are described as follows:
'
NUMBER LOCATION SPACES CONSTRUCTION FUNDING
Lot 1 Chestnut, North of Train
Station Drive 78 Village
'
Lot 2 Park Avenue (East Side) 34 Village
'
Lot 3 Robert York Avenue - on
Street Parking 14 Village
Lot 4 Deerfield & Park Avenue 85 Village
tLot
5 Sunset & Elm 91 Village and Federal
Lot 6 Around Railroad Station 186 Village and Federal
'
Lot 7 Park Avenue (West Side) 78 Village and Federal
Lot 8 Elm Street (South of Osterman) 44 Village
'
Lot 9 Elm Street (North of Osterman) 65 Village
The Goals and Objectives for the 2002 -03 fiscal year are to:
'
Verify and enforce proper fee payment or permit display each
weekday, excluding holidays, throughout the year.
Maximize use of permit spaces through overselling permits by 350.
'
Increase use of Deerfield -only, daily -fee spaces through promotion
and public education.
'
Clear snow and ice, and maintain parking and walkway pavement in
good condition.
Provide adequate lighting and landscaping to keep lots secure and
tattractive.
Support capital or other major expenses required for maintenance at
the Deerfield Road train station.
'
Review feasibility, possible designs and cost planning for unified
signage plan for parking.
'
Accomplishments during 2001 -02
Collected fees and verified parking permits daily.
'
Cleared parking and sidewalk pavements of snow and ice.
Maintained lighting and landscaping.
'
Improved sight line at Hazel Avenue railroad crossing.
Liaison for Metra in construction of handicap accessible ramp on
east side of railroad at Park Avenue.
'
Liaison for Metra in construction of a protected pedestrian crossing
on north side of Osterman Avenue.
127
PARKING LOTS SUMMARY
SOURCES OF FUNDS AND EXPENDITURES
FUNDING SOURCE ACTUAL AND PROPOSED
Parking Lots Fund
REVENUE
Collections
Interest Earnings
TOTAL REVENUES
Transfer to Street Fd
Transfer to Infrastructure Fd
TOTAL REVENUES AND TRANSFERS
EXPENDITURES:
Salaries
Benefits
Insurance
Utility Services
Repairs and Maintenance
Property Rentals
Supplies
Miscellaneous
Aggregates
Materials
Contractual
Equipment
Depreciation
Transfer to Street Fund
TOTAL EXPENDITURES
NET CHANGE
2000 -01 2001 -02 2001 -02 2002 -03
ACTUAL BUDGET ESTIMATE PROPOSED
$ 155,856 $
162,000 $
149,130 $
155,500
44,093
30,000
28,260
35,000
$ 199,949 $
192,000 $
177,390 $
190,500
(125,000)
(125,000)
(125,000)
0
(53,025)
0
0
0
$ 21,924 $
67,000 $
52,390 $
190,500
20,819
22,540
25,150
23,330
3,080
3,720
3,901
4,620
812
1,000
750
980
7,564
9,200
7,910
9,000
0
2,500
2,310
4,000
7,440
7,500
7,500
7,500
411
700
260
800
0
200
0
200
0
300
0
300
3,300
8,000
6,419
8,000
25,925
26,000
26,219
30,000
0
3,000
2,000
3,000
(35, 309)
0
0
0
0
0
0
125,000
$ 34,041 $
84,660 $
82,420 $
216,730
$ (12,117)$ (17,660)$ (30,030)$ (26,230)
Budgeted Summaries by Function On Pages 206 thru 209
128
1
PARKING LOTS SUMMARY
' SOURCES OF FUNDS AND EXPENDITURES
FUNDING SOURCE PROJECTED
' Parking Lots Fund
' 2003 -04 2004 -05
PROJECTED PROJECTED
'
REVENUE
Collections
$
157,000
$
159,000
'
Interest Earnings
35,000
35,000
TOTAL REVENUES
$
192,000
$
194,000
'
Transfer to Street Fd
0
0
Transfer to Infrastructure Fd
0
0
'
TOTAL REVENUES AND TRANSFERS
$
192,000
$
194,000
EXPENDITURES:
'
Salaries
24,130
24,960
Benefits
5,280
5,780
'
Insurance
Utility Services
980
9,000
980
9,000
Repairs and Maintenance
5,000
6,000
Property Rentals
7,500
7,500
'
Supplies
800
800
Miscellaneous
200
200
Aggregates
300
300
Materials
8,000
81000
'
Contractual
30,000
31,000
Equipment
3,000
3,000
Depreciation
0
0
'
Transfer to Street Fund
131,250
138,000
TOTAL EXPENDITURES
$
225,440
$
235,520
1
INET CHANGE $ (33,440)$ (41,520)
1
1
' Budgeted Summaries by Function On Pages 206 thru 209
129
PARKING
LOTS FUND
'
FUNDING SOURCE
DEPARTMENT
Parking Lots Fund
SUMMARY OF
EXPENDITURES
Parking Lots
BY CA^ GORY
'
2002 -03
2000 -01
:001 -02
2001 -02
2002 -03
BUDGET
'
ACTUAL
BUDGET ESTIMATED
PROPOSED
OVER /UNDER
2001 -02
BUDGET CATEGORIES
BUDGET
'
Personal Services $
20,819 $
22,540 $
25,150 $
23,330
$ 790
'
5111,5113
Other Services
15,004
19,200
17,720
20,500
1,300
5211,5216
'
Contractual
29,817
30,720
30,871
35,600
4,880
5115,5315,5317
'
Commodities
3,711
9,200
6,679
9,300
100
5427,5428,5434,5424
'
Capital Outlay
(35,309)
3,000
2,000
3,000
0
6111,7316,7317
t
Transfers to Other Funds
0
- !-
0
0
125,000
125,000
7390
'
TOTALS $
34,041 $
84,660 $
82,420 $
216,730
$ 132,070
1
1
130
'
1
tFUNDING SOURCE
Parking Lots Fund
BUDGET CATEGORY
' Personal Services
5111,5113
' Other Services
5211,5216
' Contractual
5115,5315,5317
' Commodities
5427,5428,5434,5424
' Capital Outlay
6111,7316,7317
Transfers to Other Funds
' 7390
TOTALS
t
1
1
PARKING LOTS FUND
SUMMARY OF : :PENDITURES
BY CA7 '"GORY
PROJF "_;TED
L003 -04 2004 -05
Pl' )JECTED PROJECTED
$ 24,130 $ 24,960
21,500 22,500
36,260 37,760
9,300 9,300
3,000 3,000
1-31,250 138,000
$ ?.25,440 $ 235,520
DEPARTMENT
Parking Lots
131
INSURANCE FUND
1
1
The Insurance Fund is an internal service fund established to provide for the t
payment of medical, dental and life insurance premiums for Village employees.
The revenue is derived from charges to the various operating funds based on
the numbers of employees within each fund. Expenses are primarily premium '
charges for the various programs provided by the Village for the benefit of
the employees. Currently, employees pay $50 per month for family health and
dental benefits. '
Due to adverse claims experience during FY 2001/02, medical premiums are
expected to increase by 20% for FY 2002/03. Alternative coverage will be '
investigated prior to the beginning of the fiscal year and during the year
for FY 2003/04.
1
I�
1
1
1
1
1
L
132 1
INSURANCE FUND
' MEDICAL,DENTAL, LIFE
SOURCES OF FUNDS AND EXPENDITURES
' ACTUAL AND PROPOSED
' REVENUE
' Interest Earnings
Insurance Rebate
Village Insurance Payments
Pk District Insurance Payments
' Library Insurance Payments
Retirees Insurance Payments
TOTAL REVENUE
' EXPENDITURES
Village Insurance Expense
Pk District Insurance Expense
' Library Insurance Expense
Retirees Insurance Expense
' TOTAL EXPENDITURES
NET CHANGE
1
1
2000 -01 2001 -02 2001 -02 2002 -03
ACTUAL BUDGET ESTIMATE PROPOSED
$ 38,725 $
0
$ 21,200
$ 25,000
(188,960)
0
0
0
862,809
0
925,900
1,071,600
215,161
0
216,700
250,400
121,716
0
140,401
162,880
76,842
0
95,600
111,000
$ 1,126,294 $
0
$ 1,399,801
$ 1,620,880
771,518
0
677,220
899,400
286,040
0
257,680
343,100
132,710
0
108,990
155,100
81,971
0
65,729
101,450
$ 1,272,240 $
0
$ 1,109,617
$ 1,499,050
$ (145,946)$
0
$ 290,183
$ 121,830
133
INSURANCE FUND
MEDICAL,DENTAL, LIFE
SOURCES OF FUNDS AND EXPENDITURES
PROJECTED
REVENUE
Interest Earnings
Insurance Rebate
Village Insurance Payments
Pk District Insurance Payments
Library Insurance Payments
Retirees Insurance Payments
TOTAL REVENUE
EXPENDITURES
Village Insurance Expense
Pk District Insurance Expense
Library Insurance Expense
Retirees Insurance Expense
TOTAL EXPENDITURES
NET CHANGE
134
2003 =04 2004 -05
PROJECTED PROJECTED
$ 25,000 $ 25,000
0 0
1,205,400 1,313,200
281,250 306,450
183,800 200,160
125,090 136,520
$ 1,820,540 $ 1,981,330
1,014,300
1,104,200
389,040
424,550
174,250
189,350
114,380
124,550
$ 1,691,970 $ 1,842,650
$ 128,570 $ 138,680
1
1
PENSION FUNDS
The Village contributes to two pension funds as required by State Law.
' POLICE PENSION FUND
The Police Pension Fund is required by State law for all communities of
over 5,000 population. The fund is administered by a Police Pension Board
made up of five members. Two are active members of the department, two
are from the citizens of the community, and one is elected from the
beneficiaries of the fund. They are charged with the investment of the
' funds collected from the active personnel and by a property tax as the
contribution of the community. Each patrol officer contributes 9.91% of
their base salary toward the Police Pension Fund.
'
I.M.R.F.
I.M.R.F. covers Village employees with the exception of sworn
police
personnel.
The current employer pension contribution
for IMRF is
6.770
of salary.
The Village also contributes 6.20%
for the employer's
portion
of social
security taxes for all employees,
other than sworn
police
personnel
and 1.45% for the employer's portion
of Medicare taxes
for all
employees
required to be covered by Medicare.
'
FUNDING PROGRESSION
Based on the
Actuarial Accrued Liability (AAL):
'
Actuarial
Valuation
Date Police Pension Fund Illinois
Municipal Retirement Fund
'
1992
N/A
66.70%
1993
N/A
72.81
'
1994
N/A
76.62
1995
N/A
79.65
'
1996
N/A
84.29
1997
124.22%
89.80
'
1998
122.40
95.61
1999
120.00
98.91
'
2000
113.50
104.75
I1
1
' 135
POLICE PENSION FUND
SOURCES OF FUNDS AND EXPENDITURES
FUNDING SOURCE ACTUAL AND PROPOSED
Police Pension Fund
136
2000 -01
2001 -02
2001 -02
2002 -03
ACTUAL
BUDGET
ESTIMATE
PROPOSED
REVENUE%
Property Tax Levy
$
312,009
$
375,000
$
256,250
$
290,000
Payroll Deduction
217,365
235,000
220,000
229,000
Replacement Tax
8,921
10,000
8,310
10,000
Interest Earnings
1,061,927
1,500,000
896,140
950,000
Miscellaneous
31,252
0
0
0
TOTAL REVENUE
$
1,631,475
$
2,120,000
$
1,380,700
$
1,479,000
EXPENDITURES:
Pensions
602,920
668,000
697,269
732,300
Separation Refunds
31,202
30,000
57,430
30,000
Professional Services
6,259
11,000
2,760
11,000
Miscellaneous
3,523
2,000
5,540
6,700
TOTAL EXPENDITURES
$
643,904
$
711,000
$
762,998
$
780,000
NET CHANGE
$
987,571
$
1,409,000
$
617,701
$
699,000
136
1
POLICE PENSION FUND
' SOURCES OF FUNDS AN-) EXPENDITURES
FUNDING SOURCE PROJECTED
' Police Pension Fund
' REVENUE:
Property Tax Levy
' Payroll Deduction
Replacement Tax
' Interest Earnings
' Miscellaneous
TOTAL REVENUE
' EXPENDITURES:
Pensions
' Separation Refunds
Professional Services
Miscellaneous
' TOTAL EXPENDITURES
NET CHANGE
1
1
1
2003 -04 2004 -05
PROJECTED PROJECTED
$ 320,000 $ 350,000
238,000 247,500
10,000 10,000
975,000 1,000,000
0 0
$ 1,543,000 $ 1,607,500
756,000 774,000
30,000
30,000
12,000
12,000
6,750
6,800
$ 804,750 $
822,800
$ 738,250 $
784,700
137
IMRF FU'14D
SOURCES OF FUNDS At) EXPENDITURES
FUNDING SOURCE ACTUAL AND 1' OPOSED
IMRF Fund
REVENUE:
Property Tax Levy - IMRF
Property Tax Levy - FICA
Replacement Tax
Interest Earnings
TOTAL REVENUE
EXPENDITURES:
IMRF Village Contribution
FICA Village Contribution
FICA Library Contribution
Medicare Village Contribution
Medicare Library Contribution
TOTAL EXPENDITURES
NET CHANGE
138
2000 -01 2001 -02 2001 -02 2002 -03
ACTUAL BUDGET ESTIMATE PROPOSED
$ 493,180 $
490,000 $
490,000 $
490,000
400,000
400,000
400,000
400,000
11,354
12,000
12,000
12,000
127,917
65,000
75,630
65,000
12,786
14,000
13,800
$ 3,032,452 $
967,000 $
977,629 $
967,000
443,058
500,000
420,000
520,000
233,553
250,000
240,000
265,000
53,548
59,000
57,500
62,500
57,310
61,000
60,000
65,000
12,786
14,000
13,800
14,900
$ 800,254 $
884,000 $
791,301 $
927,400
$ 232,198 $
83,000 $
186,328 $
39,600
1
IMRF FUND
' SOURCES OF FUNDS Al.) EXPENDITURES
FUNDING SOURCE PROJEC �:D
' IMRF Fund
2003 -04 2004 -05
' PROJECTED PROJECTED
' REVENUE:
Property Tax Levy - IMRF
' Property Tax Levy - FICA
Replacement Tax
1 Interest Earnings
' TOTAL REVENUE
EXPENDITURES:
IMRF Village Contribution
' FICA Village Contribution
FICA Library Contribution
' Medicare Village Contribution
Medicare Library Contribution
' TOTAL EXPENDITURES
' NET CHANGE
1
1
t
$ 515,000 $ 540,000
420,000 441,000
12,000 12,000
60,000 60,000
$ 1,007,000 $ 1,053,000
620,000
680,000
281,000
298,000
66,300
68,280
70,000
16,000
16,000
17,400
$ 1.053,300 $
1,139,680
$ (46,300)$
(86,680)
139
L
ul
EMERGENCY SERVICES AND DISASTER AGENCY
The Emergency Services and Disaster Agency was previously accounted for '
separately. The expenditures for this function are now contained in the
General Fund as part of Police- Administration.
1
1
1
1
1
1
1
1
CIS
1
1
1
1
140 1
7
L
EMERGENCY SERVICES FUND
SOURCES OF FUNDS AN) EXPENDITURES
FUNDING SOURCE ACTUAL AND �7OPOSED
' Emergency Services Fd. —
2000 -01 2001 -02
' ACTUAL BUDGET
' REVENUE:
2001 -02 2002 -03
ESTIMATE PROPOSED
Miscellaneous
$
0_ $ 0 $
0 $ _ 0
TOTAL REVENUE
$
0 $ 0 $
0 $ 0
'
EXPENDITURES:
Repairs and Maintenance
0
0
Travel, Training, etc.
80
250
Communications
1,425
2,000
Insurance
49
600
Contractual
0
2,000
Utility Services
1,083
1,000
'
Motor Vehicle Maintenance
592
1,000
Supplies
0
500
'
Equipment
_ _8,310
1,000
_
TOTAL EXPENDITURES
$ 11,539 $
8,350 $
'
NET CHANGE
$ (11,539)$
(8,350)$
With the 2002 -03 Fiscal
Year Expenditures for
Emergency
'Beginning
Services will be Budgeted in the
Police Department Budget
1
t
1
290
320
1,000
80
0
650
160
0
2,500 $
(2,500)$
0
0
0
0
0
0
0
0
0
141
EMERGENCY SERVICES FUND
SOURCES OF FUNDS APO EXPENDITURES
FUNDING SOURCE PROJECTED
Emergency Services Fd.
2003 -04 2004 -05
PROJECTED PROJECTED
REVENUE:
Miscellaneous $ 0 $ 0
TOTAL REVENUE $ 0 $ 0
EXPENDITURES:
Repairs and Maintenance
0 0
Travel, Training, etc.
0 0
Communications
0 0
Insurance
0 0
Contractual
0 0
Utility Services
0 0
Motor Vehicle Maintenance
0 0
Supplies
0 0
Equipment
0 0
TOTAL EXPENDITURES
$ 0 $ 0
NET CHANGE
$ 0 $ 0
Beginning With the 2002 -03 Fiscal Year Expenditures for Emergency
Services will be Budgeted in the Police Department Budget
142
1
1
ENHANCED 9 -1 -1 FUND
' To provide village residents with immediate access to emergency
services - -Fire, Police, or Ambulance - -by dialing 9 -1 -1. This program was
begun during the 1989 -90 fiscal year with actual implementation occurring
during the 1990 -91 fiscal year. By referendum the citizens of Deerfield
agreed to pay a $.50 per month per telephone line surcharge to have the
Enhanced 9 -1 -1 Program. This surcharge is among the lowest in Illinois.
' Accomplishments during 2001 -2002:
The Deerfield 9 -1 -1 Telecommunications Center handled over 700 emergency
' medical calls. The Emergency Medical Dispatch program was responsible for
several lifesaving actions. The 9 -1 -1 Center is also capable of answering
cellular emergency phone calls. In May of 2001, the Police Department
began receiving cellular surcharge money pursuant to State Statute.
FI
L
1
1
1
1
I�
1
1
1
1
1
1 143
ENHANCED 911 FUND
SOURCES OF FUNDS AI:.) EXPENDITURES
FUNDING SOURCE ACTUAL AND i:tOPOSED
Enhanced 911 Fund
REVENUE:
Telephone Surcharge
Cellular 911
Interest Earnings
Intergovernmental
TOTAL REVENUE
EXPENDITURES:
Repairs and Maintenance
Communication Telephone
Contractual
EMD Training
Equipment
TOTAL EXPENSE
NET CHANGE
144
2000 -01 2001 -02 2001 -02 2002 -03
ACTUAL BUDGET ESTIMATE PROPOSED
$ 113,424 $
125,000 $
116,000 $
116,000
0
0
120,000
122,400
13,077
12,000
7,500
7,000
- _15,096
16,600
15,000
15,000
_37,936
38,000
$ 141,597 $
153,600 $
258,499 $
260,400
4,668
4,000
4,000
10,000
9,983
7,500
6,940
8,000
119,603
113,700
88,410
118,000
117
2,000
160
0
_37,936
38,000
33,500
97,790
$ 172,307 $
165,200 $
133,009 $
233,790
$ (30,710)$
(11,600)$
125,490 $
26,610
1
ENHANCED 911 FUND
' SOURCES OF FUNDS Ai,i EXPENDITURES
FUNDING SOURCE PROJEC ?D
' Enhanced 911 Fund
2003 -04 2004 -05
' PROJECTED PROJECTED
' REVENUE:
Telephone Surcharge
' Cellular 911
Interest Earnings
Intergovernmental
' TOTAL REVENUE
EXPENDITURES:
' Repairs and Maintenance
Communication Telephone
' Contractual
EMD Training
Equipment
' TOTAL EXPENSE
NET CHANGE
1
1
$ 115,000 $ 114,000
125,000 127,500
7,000 7,500
15,000 15,000
$ 262,000 $ 264,000
10,000 10,000
8,100 8,200
125,500 130,000
0 0
45,000 50,000
$ 188,600 $ 198,200
$ 73,400 $ 65,800
145
DEBT SERVICE FUND
1
1
The "Debt Service Fund is used for paying general obligation debt incurred
by the Village. The levy year is somewhat different from the actual '
payment year. The property tax is levied in such a fashion so that the
Village will receive funds in time to pay the principal and interest as it
becomes payable.
Schedule of General Obligation Debt Outstanding
Currently the Village has three general obligation bond issues '
outstanding.
General Obligation Bonds, Series 1997. This $5,000,000 bond issue '
was authorized for the purpose of financing the improvement of the water
supply and distribution system of the Village. While this is a General
Obligation Bond Issue, it is the intent of the Village Board to utilize
water revenues to repay the debt. The Village has abated all prior debt ,
requirements and anticipates abating the preset tax levy annually.
General Obligation Bonds, Series 1998. This $17,000,000 bond issue
was authorized for the purpose of downtown redevelopment. The Bond Issue t
is a General Obligation Bond Issue; however, it is being repaid from TIF
2 funds. The Village anticipates continuing this abatement.
Refunding Corporate Purpose 2002. This $3,460,000 bond issue was a ,
current refunding of the remaining balance of the Series 1993 issue, which
itself was a refunding of the 1986 and 1988 issues. This issue has a
three year life and represents a present value savings of $70,310.
1
1
1
1
1
1
1
1
1
146 1
1
DEBT SERVICE FUND
' SOURCES OF FUNDS AND EXPENDITURES
FUNDING SOURCE ACTUAL AND PROPOSED
tDebt Service Fund
tACTUAL
2000 -01
2001 -02
BUDGET
2001 -02
ESTIMATE
2002 -03
PROPOSED
REVENUE:
Property Tax Levy
$
558,802
$
319,000
$
319,000
$ 319,000
Receipts from Other Funds
2,196,750
2,133,750
2,133,750
2,070,375
'
Replacement Tax
79,024
85,000
76,220
80,000
Taxes TIF Surplus
190,418
205,000
205,000
430,000
Interest Earned
255,361
150,000
150,000
150,000
'
Transfer from General
500,000
0
775,000
750,000
TOTAL REVENUE
$
3,780,355
$
2,892,750
$
3,658,969
$ 3,799,375
'
EXPENDITURES:
Bond Principal and Interest
3,532,300
3,454,285
4,006,070
3,831,402
'
Miscellaneous
2,450
5,000
36,260
5,000
TOTAL EXPENDITURES
$
3,534,750
$
3,459,285
$
4,042,329
$ 3,836,402
'
NET CHANGE
$
245,606
$
(566,535)$
(383,360)$
(37,027)
t
147
DEBT SERVICE FUND
SOURCES OF FUNDS AND EXPENDITURES
FUNDING SOURCE PROJECTED
Debt Service Fund
REVENUE:
Property Tax Levy
Receipts from Other Funds
Replacement Tax
Taxes TIF Surplus
Interest Earned
Transfer from General
TOTAL REVENUE
EXPENDITURES:
Bond Principal and Interest
Miscellaneous
TOTAL EXPENDITURES
NET CHANGE
148
2003 -04 2004 -05
PROJECTED PROJECTED
$ 329,000 $ 0
2,006,250 1,941,750
80,000 80,000
420,000 0
150,000 75,000
750,000 0
$ 3,735,250 $ 2,096,750
3,769,582 3,385,398
5,000 5,000
$ 3,774,582 $ 3,390,398
$ (39,332)$(1,293,648)
1
MOTOR FUEL TAX FUND
'
The motor fuel tax is collected by the State of Illinois and is a flat 19
cents per gallon after January 1, 1990. The tax is then apportioned in
accordance with a rather complex formula; after certain deductions, 32
percent of the remaining motor fuel tax is allocated to the municipalities
'
of the State on a per capita basis. In addition, 29. of the State's
portion of sales tax collections are distributed to the Village. Motor
fuel tax funds will continue to be utilized according to State regulations
'
for the following purposes:
Street construction, maintenance or reconstruction to improve
traffic capacity.
'
Bridge repair /reconstruction.
Installation of traffic signs, signals, and controls.
'
Sidewalk repair and replacement.
The public benefit share of new street improvements when certain
'
criteria are met in connection with a special assessment project.
In the 2002 -03 fiscal year the following projects will be undertaken:
'
Street maintenance which includes:
Snow and ice control
Inlet reconstruction
'
Concrete street repair
Weed control
Pothole patching
Crack filling
'
Traffic signal maintenance
Pavement marking
' Accomplishments during 2001 -2002:
Repaired 20 street inlets and completed PCC concrete patching
throughout the Village.
' Contributed to the maintenance of streets.
Completed construction of the traffic signal installation and
' roadway improvement at the intersection of Waukegan Road and North
Avenue.
1
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1
1
1 149
MOTOR FUEL TAX FUND
Source and Application of Funds
Beginning Balance
Interest Transfers
Motor Fuel Tax Allotments
FUNDS AVAILABLE
FOR YEAR
MFT PROJECTS:
MFT Street
Maintenance Program*
1. Street Resurfacing
and Renovation Program **
a. Concrete Patching
b. Inlet Reconstruction
2. Rehabilitation -
Bridges
3. Traffic Signals
46'Pvtey "-1
TOTAL EXPENDITURES
FOR YEAR
YEAR END BALANCE
2000 -01 2001 -02 2001 -02 2002 -03
ACTUAL BUDGET ESTIMATE PROPOSED
$ 640,550 $ 757,395 $ 759,873 $ 659,808
55,511 45,000 38,840 30,000
524,575 600,000 514,760 505,000
$1,220,636 $1,402,395 $1,313,473 $1,194,808
$ 260,000 $ 270,000 $ 243,240 $ 275,000
156,594 190,000 192,988 230,000
31,881 25,000 21,000 24,000
7,442 0 0 0
4,846 168,250 196,437 0
$ 200,763 $ 383,250 $ 410,425 $ 254,000
$ 460,763 $ 653,250 $ 653,665 $ 529,000
$ 759,873 $ 749,145 $ 659,808 $ 665,808
Capital Projects Budget, Page 154
*Capital Project Item 2a -1
* *Capital Project Item 2a -2 and 3
150
1
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1
1
MOTOR FUEL TAX FUND
Source and Application of Funds
Beginning Balance
Interest Transfers
Motor Fuel Tax Allotments
FUNDS AVAILABLE
FOR YEAR
MFT PROJECTS:
MFT Street
Maintenance Program*
1. Street Resurfacing
and Renovation Program **
a. Concrete Patching
b. Inlet Reconstruction
2. Rehabilitation -
Bridges
3. Traffic Signals
SUBTOTAL
TOTAL EXPENDITURES
2003 -04
PROJECTED
$ 665,808
15,000
505,000
2004 -05
PROJECTED
$ 632,808
5,000
505,000
$1,185,808 $1,142,808
$ 280,000 $ 285,000
250,000
23,000
0
0
$ 273,000
FOR YEAR $ 553,000
YEAR END BALANCE $ 632,808
Capital Projects Budget, Page 154
*Capital Project Item 2a -1
* *Capital Project Item 2a -2 and 3
270,000
22,000
0
0
$ 292,000
$ 577,000
$ 565,808
151
I
THIS IS A BLANK PAGE
I
SUMMARY OF CAPITAL .PROJECTS COMPLETED
Fiscal Years 1997 -98 Through 2001 -02
' During the last five years dramatic growth has occurred in the Village of Deerfield. Major
commercial developments have been completed which required a substantial level of private
capital investment. Likewise, the Village has provided a considerable level of capital investment
' to ensure the adequacy of public facilities and the infrastructure of the community. A total of
$79,502,000 was spent on capital projects during Fiscal Year 1997 -98 through 2001 -02,
summarized below:
1. Street Rehabilitation - $7,620,000 (street resurfacing and reconstruction program involving
' approximately 1 1/2 miles of streets annually);
2. Bridge Rehabilitation - $463,000 (consisting of repairs and renovations to Montgomery and
' Deerfield Rd.);
3. Motor Fuel Tax Street Maintenance - $2,084,000 (general street maintenance, sidewalk
' repair, inlet & concrete reconstruction, etc.);
4. Traffic Signal Installations, Modernization, & Coordination - $1,764,150 (Waukegan Rd.,
tDeerfield Rd., Deerlake Rd, Lake Cook, Birchwood, North Ave., and Chestnut).
5. Storm & Sanitary Sewer Projects - $1,456,100 (Phase III of the storm and sanitary sewer
' program including manhole reconstruction and sewer renovation in several sectors of the
Village, improvements to sewage treatment plant);
I 6: Water System Projects - $17,713,000 (including new water system, water main replacement,
and water main maintenance);
' 7. West Fork Channel - $273,000 (project consisted of the West Fork Channel relocation and
culvert improvement);
' 8. Village Center Redevelopment - $39,793,150 (consisting of the Phase III streetscape,
intersection improvements, Pedestrian overpass and walkways at the train station, downtown
train station modifications, Southwest, Southeast Quadrants & South Commons
' Redevelopment and improvements);
9. Miscellaneous Capital Projects - $8,335,600 (including 50150 sidewalk and curb
' replacement, parkway tree planting & trimming, public works storage yard improvements,
infrastructure, village hall & annex window replacement, streetscape maintenance, police
department renovation, senior center building, underground storage tank, painting of water
' tower, reservoir improvement, underpass utility relocation, pedestrian improvements and van
shuttle service to the Lake Cook Metra station).
' Total Capital Projects - $ 79,502,000
' O this total, $51,187, 800 64% o the funding was provided b outside
.� ( ) f .� g p Y
sources (i. e.., developers, TIF districts, and other Governmental Agencies).
152
PROJECTED CAPITAL PROJECTS EXPENDITURES
Fiscal Years 2002 -03 to 2006 -07
During the next five years, street rehabilitation projects will comprise $12,336,000 of the
total capital expenditure in fiscal years 2002 -03 through 2005 -06. Village streets currently
identified for improvement include portions of Park Avenue, Jewett Park Drive, Robert
York Ave., Greenwood Ave., and Crestview Dr.
Expenditures totaling $3,779,800 are anticipated to upgrade and improve the Village water
supply system. This expenditure will provide for the Village's current and future projected
water demands.
Over the next two years, the Village will expend approximately $4,234,000 towards
redevelopment activities in the southwest quadrant, southeast quadrant and south commons
of the Village's downtown area.
The aggregate level of funding for capital projects during the period fiscal years 2002 -03 to
2006 -07 is projected to be approximately $32,051,000. The total projected expenditures for
capital projects can be categorized as follows:
1) Street Projects -
2) Sewer Projects -
3) Sewage Treatment Plant -
4) Water Projects -
5) Village Center Redevelopment -
6) Other Projects -
$12,336,000
38.5%
1,068,000
3.3%
2,068,800
6.5%
3,779,800
11.8%
4,234,000
13.2%
8,564,400
26.7%
Total $32,051,000 100.0%
The items cited in this capital projects budget focus on long-term, ongoing activities which have no material
effect on the operating budget.
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LL
CAPITAL PROJECTS FUND
LAKE COOK ROAD TAX INCREMENT FINANCING DISTRICT
(TIF 1)
The Lake Cook Road TIF District was established in 1982 to redevelop an area
in the southern part of the Village approximately paralleling Lake Cook Road.
The redevelopment projects in this district have been substantially completed
and the District is successfully providing a substantial property tax
increment to the Fund.
The District terminates pursuant to statute in 2005.
The Objectives for the 2002 -03 fiscal year are as follows:
Complete payment for utility work associated with road improvements
previously completed.
Continue rebate of surplus as available to taxing districts within the
area of the TIF.
Participate in the construction of a new Village Senior Center jointly
with the Deerfield Park District.
Accomplishments 2001 -02 fiscal year:
Returned $7,058,520 in surplus funds to the various tax bodies in the
District.
Continued payment on public improvements previously completed and
associated with roadway improvements in the District.
157
1
CAPITAL PROJECTS FUND
'DIVISION TIF 1
TIF 1 SOURCES OF FUNDS AND EXPENDITURES
'FUNDING SOURCE ACTUAL AND PROPOSED
TIF 1 FUNDS
' REVENUE:
Property Tax Levy
' Interest Earnings
Transfer to TIF 11
Miscellaneous Revenue
' Beginning Cash Balance
FUNDS AVAILABLE FOR YEAR
' EXPENDITURES
Rebates
' Professional Services
Contractual
Miscellaneous Expense
' Buildings and Improvements
Transfer to TIF 2
' TOTAL EXPENDITURES
NET CHANGE
1
1
1
2000 -01 2001 -02 2001 -02 2002 -03
ACTUAL BUDGET ESTIMATE PROPOSED
$ 9,647,909 $ 0 $10,200,000 $10,500,000
548,276 0 160,000 160,000
(2,500,000) 0 0 0
41,286 0 0 0
$ 7,737,471 $ 0 $10,360,000 $10,660,000
2,804,512 0 2,760,928 4,175,287
$10,541,983 $ 0 $13,120,928 $14,835,287
6,955,896
0
7,058,520
7,100,000
28,599
0
20,000
20,000
795,147
0
116,020
214,000
1,414
0
1,100
5,000
0
0
0
1,230,000
0
0
1,750,000
750,000
$ 7,781,055 $ 0 $ 8,945,640 $ 9,319,000
$ 2,760,928 $ 0 $ 4,175,287 $ 5,516,287
158
CAPITAL PROJECTS FUND
TIF 1
DIVISION
TIF 1 SOURCES OF FUNDS AND EXPENDITURES
FUNDING SOURCE PROJECTED
TIF 1 FUNDS
REVENUE:
Property Tax Levy
Interest Earnings
Transfer to TIF 11
Miscellaneous Revenue
Beginning Cash Balance
FUNDS AVAILABLE FOR YEAR
EXPENDITURES
Rebates
Professional Services
Contractual
Miscellaneous Expense
Buildings and Improvements
Transfer to TIF 2
TOTAL EXPENDITURES
NET CHANGE
159
2003 -04 2004 -05
PROJECTED PROJECTED
$10,700,000 $11,000,000
160,000 160,000
0 0
0 0
$10,860,000 $11,160,000
5,516,287 8,121,287
$16,376,287 $19,281,287
7,200,000 7,300,000
20,000
0
50,000
35,000
5,000
5,000
980,000
0
0
0
$ 8,255,000 $ 7,340,000
$ 8,121,287 $11,941,287
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
CAPITAL PROJECTS FUND
VILLAGE CENTER TAX INCREMENT FINANCING DISTRICT
(TIF 2)
The Village Center TIF District was established in 1986 to redevelop the area
commonly referred to as Downtown Deerfield approximately centered around the
intersection of Waukegan and Deerfield Roads. Over the past several years, a
number of properties were acquired by the Village and developers and
subsequently combined. These combined tracts have been substantially
redeveloped with new commercial and residential uses. Using bond proceeds to
be serviced by TIF revenues, the Village has undertaken major infrastructure
improvements, including new roadway and intersection work, parking lot
improvements and streetscape enhancements throughout the downtown area.
The District terminates pursuant to statute in 2009.
The Objectives for the 2002 -03 fiscal year are as follows:
Continue work on the streetscape improvements (Phases II and III) with
a focus on areas north of Deerfield Road.
Begin construction of the Osterman Avenue and Waukegan Road
intersection improvement.
Complete the remodeling of the Police Department area of the Village
Hall building.
Develop a long -term solution to the institutional space needs in the
northwest quadrant.
Accomplishments 2001 -02 fiscal year:
Generated sufficient TIF increment revenues to fully fund the debt
service requirements of the 1998 issue.
Completed acquisition of the former BankOne parking lot on the north
side of Deerfield Road.
Completed Phase I of the streetscape improvement plan.
Began the remodeling project of the Police Department area of the
Village Hall building.
Substantial occupancy of the new commercial and residential buildings
was achieved during the year.
1 160
CAPITAL PROJECTS - TIF 2
DIVISION
TIF 2 SOURCES OF FUNDS AND EXPENDITURES
ACTUAL AND PROPOSED
REVENUE
Property Tax Levy
Sales Tax
Interest Earnings
Miscellaneous
Transfer from General
Transfer from TIF 1
Transfers Out
TOTAL REVENUE
Beginning Cash Balance
FUNDS AVAILABLE FOR YEAR
EXPENDITURES
Professional Services
Contractual
Repairs and Maintenance
Communication
Miscellaneous
Buildings and Improvements
Land
Transfer to Debt Service
TOTAL EXPENDITURES
NET CHANGE
161
2000 -01 2001 -02 2001 -02 2002 -03
ACTUAL BUDGET ESTIMATE PROPOSED
$ 2,123,829 $
0
$ 2,231,817 $
2,570,000
24,052
0
0
0
689,367
0
401,800
175,000
(6,961)
0
(38,370)
0
0
0
0
0
2,500,000
0
1,750,000
750,000
(2,334,990)
0
(2,133,750)
0
0
0
0
$ 2,995,297 $
0
$ 2,211,497 $
3,495,000
17,155,980
0
8,627,673
4,685,248
$20,151,277 $
0
$10,839,170 $
8,180,248
337,504
0
151,806
132,000
4,058,401
0
2,745,420
2,524,000
564
0
2,320
0
0
0
7,740
0
7,592,986
0
6,635
0
0
0
1,800,000
0
(465,850)
0
1,440,000
0
0
0
0
2,070,375
$11,523,604 $
0
$ 6,153,922
$ 4,726,375
$ 8,627,673 $
0
$ 4,685,248
$ 3,453,873
1
CAPITAL PROJECTS - TIF 2
DIVISION
TIF 2 SOURCES OF FUNDS AND EXPENDITURES
PROJECTED
1
2003 -04 2004 -05
' PROJECTED PROJECTED
' REVENUE
Property Tax Levy
' Sales Tax
Interest Earnings
Miscellaneous
Transfer from General
' Transfer from TIF 1
Transfers Out
' TOTAL REVENUE
Beginning Cash Balance
FUNDS AVAILABLE FOR YEAR
EXPENDITURES
1 Professional Services
Contractual
' Repairs and Maintenance
Communication
Miscellaneous
' Buildings and Improvements
Land
Transfer to Debt Service
' TOTAL EXPENDITURES
NET CHANGE
1
1
$ 2,910,000 $ 3,140,000
0
0
175,000
175,000
0
0
0
500,000
0
0
0
0
$ 3,085,000 $ 3,815,000
3,453,873 4,212,623
$ 6,538,873 $ 8,027,623
50,000 50,000
270,000 0
0 0
0 0
0 0
0 0
0 0
2,006,250 1,941,750
$ 2,326,250 $ 1,991,750
$ 4,212,623 $ 6,035,873
162
1
CAPITAL PROJECTS FUND '
INFRASTRUCTURE REPLACEMENT FUND
This fund was established in September, 1989 for the purpose of '
maintaining, repairing and renovating the capital assets of the village.
The sources of revenue for this fund are the State Income Tax Surcharge,
Residual Equity Transfers, and Interest Earnings. '
The Sidewalk /Curb Program is accounted for in this fund. Sidewalks /Curbs
are "public sidewalks and curbs" in front of a private property which need
to be replaced. Safety sidewalks are also accounted for in this fund. '
Safety sidewalks are those near schools, parks, and other publicly owned
property.
In the 2002 -03 fiscal year, the following projects will be undertaken: '
The Sidewalk /Curb Program
The Street Rehabilitation project will include 0.7 miles of streets '
in poor condition.
This fund will finance the study and design of:
The rehabilitation of Deerfield Road from the underpass to '
Castlewood Road including the possibility of adding turn lanes.
A traffic signal modification at Deerfield Road and Wilmot Road to '
accommodate a southbound left turn signal.
An intersection and traffic signal improvement at Deerfield Road and
Chestnut Avenue to accommodate a northbound left turn lane and '
traffic signal.
Achievements for the 2001 -2002 fiscal year included the completion of the:
Sidewalk /Curb Program t
2001 Street Rehabilitation Program
1
1
1
1
1
1
163 1
CAPITAL PROJECTS FUND
' INFRASTRUCTURE REPLACEMENT
SOURCES OF FUNDS AND EXPENDITURES
'FUNDING SOURCE ACTUAL AND PROPOSED
Infrastructure
Replacement Fd.
' 2000 -01 2001 -02
ACTUAL BUDGET
■
REVENUE:
2001 -02 2002 -03
ESTIMATE PROPOSED
'
Interest Earnings
$ 55,084 $
37,600
$ 150,000 $
150,000
Sidewalk /Curb Program
2,360
0
4,350
3,500
'
Surplus Transfer TIF
193,773
2001000
175,900
0
'
Transfer from General Fd
300,000
300,000
300,000
0
$ 1,028,000
Transfer from Parking Lot Fd
53,025
0
0
0
$ 458,656
Miscellaneous Revenue
38,000
0
0
0
Sale of Land
3,717,365
0
0
0
'
TOTAL REVENUE
$ 4,359,607. $
537,600
$ 630,251 $
153,500
'
Beginning Cash Balance
(2,580,630)
949,056
1,120,758
6,065,550
FUNDS AVAILABLE FOR YEAR
$ 1,778,977 $
1,486,656
$ 1,751,009 $
6,219,050
IEXPENDITURES
' Equity Transfer $ 0 $ 5,000,000 $ 5,000,000 $ 0
BALANCE $ 1,120,758 $ 5,458,656 $ 6,065,550 $ 4,874,050
'* See Capital Projects Page 154 Project Number 1
** See Capital Projects Page 154 Project Numbers 2b,2c,4b,4c
164
Professional **
47,541
178,000
66,590
90,000
Sidewalk /Curb Program*
173,517
250,000
252,592
450,000
'
Contractual **
437,161
600,000
366,277
805,000
'
TOTAL EXPENDITURES
$ 658,219
$ 1,028,000
$ 685,459 $
1,345,000
BALANCE
$ 1,120,758
$ 458,656
$ 1,065,550 $
4,874,050
' Equity Transfer $ 0 $ 5,000,000 $ 5,000,000 $ 0
BALANCE $ 1,120,758 $ 5,458,656 $ 6,065,550 $ 4,874,050
'* See Capital Projects Page 154 Project Number 1
** See Capital Projects Page 154 Project Numbers 2b,2c,4b,4c
164
CAPITAL PROJECTS FUND
INFRASTRUCTURE REPLACEMENT
SOURCES OF FUNDS AND EXPENDITURES
FUNDING SOURCE PROJECTED
Infrastructure
Replacement Fd.
REVENUE:
Interest Earnings
Sidewalk /Curb Program
Surplus Transfer TIF
Transfer from General Fd
Transfer from Parking Lot Fd
Miscellaneous Revenue
Sale of Land
TOTAL REVENUE
Beginning Cash Balance
FUNDS AVAILABLE FOR YEAR
EXPENDITURES
Professional **
Sidewalk /Curb Program*
Contractual **
TOTAL EXPENDITURES
BALANCE
Equity Transfer
BALANCE
2003 -04 2004 -05
PROJECTED PROJECTED
$ 135,000 $ 122,000
3,500 3,500
0 0
0 0
0 0
0 0
0 0
$ 138,500 $ 125,500
4,874,050 3,360,150
$ 5,012,550 $ 3,485,650
71,600 57,800
450,000 450,000
1,130,800 1,169,000
$ 1,652,400 $ 1,676,800
$ 3,360,150 $ 1,808,850
$ 0 $ 0
$ 3,360,150 $ 1,808,850
* See Capital Projects Page 154 Project Number 1
** See Capital Projects Page 154 Project Numbers 2b,2c,4b,4c
165
1
1
CAPITAL PROJECTS FUND
VEHICLE AND EQUIPMENT REPLACEMENT
' The purpose of this fund is to amortize the replacement cost of certain
Village equipment over its useful life. For the purpose of this fund,
capital equipment for replacement is defined as any vehicle or large
' regularly replaced equipment item having a useful life of more than one
year and having a value of $5,000 or more at the time of purchase.
The Goals and Objectives for the 2002 -2003 fiscal year are to:
' Maintain appropriate fund balances through contributions from
operating funds and interest earnings.
' Provide sufficient funds to purchase equipment and vehicles scheduled
for replacement during the coming fiscal year.
This fund includes all vehicle and equipment replacement for all of the
' Village operating divisions. The schedules have been substantially
revised this year. The replacement schedules of various equipment items
have been revised to more closely reflect their useful lives. In
addition, a number of non - automotive pieces of equipment, primarily in the
' Police Department, have been included due to their replacement cost and
anticipated life span.
1
1
1
1
1
1
1
1
1
1 166
FUNDING SOURCE
Intragovernmental
Revenues
CAPITAL PROJECTS FUND
VEHICLE and EQUIPMENT REPLACEMENT
SOURCES OF FUNDS AND EXPENDITURES
ACTUAL AND PROPOSED
REVENUE:
Depreciation Charges:
Administration
Police
Street
Sewer
Sewerage Treatment Plant
Water
Garage
Refuse
Interest Earnings
Transfer from General
Miscellaneous
TOTAL REVENUE
Beginning Cash Balance
FUNDS AVAILABLE FOR YEAR
EXPENDITURES:
Equipment
Motor Vehicles
Repairs and Maintenance
Total Expenditures
REMAINING CASH BALANCE
167
2000 -01 2001 -02 2001 -02 2002 -03
ACTUAL BUDGET ESTIMATE PROPOSED
$ 45,000
$ 41,000 $
45,000 $
31,192
210,000
210,000
210,000
201,710
100,000
100,000
100,000
130,290
27,000
27,000
27,000
31,750
6,000
6,000
6,000
7,500
23,000
23,000
23,000
31,000
2,000
2,000
2,000
2,130
14,000
13,000
14,000
14,000
186,964
90,000
145,000
140,000
100,000
0
0
0
193
15,000
0
0
$ 714,157
$ 527,000 $
572,001 $
589,572
2,025,264
2,444,977,
2,391,002
2,797,773
$ 2,739,421
$ 2,971,977 $
2,963,003 $
3,387,345
177,196
183,500
37,260
275,500
161,223
419,650
117,970
560,000
10,000
10,000
10,000
10,000
$ 348,419 $ 613,150 $ 165,230 $ 845,500
$ 2,391,002 $ 2,358,827 $ 2,797,773 $ 2,541,845
CAPITAL PROJECTS FUND
tVEHICLE and EQUIPMENT REPLACEMENT
SOURCES OF FUNDS AND EXPENDITURES
'FUNDING SOURCE PROJECTED
Intragovernmental
Revenues
' 2003 -04 2004 -05
PROJECTED PROJECTED
■
REVENUE:
' Depreciation Charges:
Administration
Police
' Street
Sewer
Sewerage Treatment Plant
' Water
Garage
Refuse
Interest Earnings
' Transfer from General
Miscellaneous
' TOTAL REVENUE
Beginning Cash Balance
' FUNDS AVAILABLE FOR YEAR
EXPENDITURES:
' Equipment
Motor Vehicles
Repairs and Maintenance
' Total Expenditures
' REMAINING CASH BALANCE
$ 31,192 $
31,192
201,710
201,710
130,290
130,290
31,750
31,750
7,500
7,500
31,000
31,000
2,130
2,130
14,000
14,000
145,000
150,000
0
0
0
0
$ 594,572 $ 599,572
2,541,845 2,811,417
$ 3,136,417 $ 3,410,989
146,500 74,000
168,500 341,000
10,000 10,000
$ 325,000 $ 425,000
$ 2,811,417 $ 2,985,989
.:
1
CAPITAL PROJECTS FUND '
° PROJECT 29" FUND
The Project 29 fund is a capital projects fund established to provide for
expenses of the storm water detention facility located at Lake Cook and ,
Pfingsten Roads. The facility was constructed using primarily state and
federal funds. Under a Local Cooperation Agreement between the Department of
the Army and the Village, funds are held in escrow. There is currently '
outstanding litigation initiated by the contractor for the facility and
little activity is anticipated this fiscal year.
1
11
1
1
1
1
1
1
1
1
1
1
169 '
CAPITAL PROJECTS FUND
' PROJECT 29
SOURCES OF FUNDS AND EXPENDITURES
FUNDING SOURCE ACTUAL AND PROPOSED
Intergovernmental Revenue
1 2000-01 2001 -02
ACTUAL BUDGET
0 $
0
0 $
0
0 $
0 $
2001 -02
ESTIMATE
4,590 $
4,590 $
0
0 $
4,590 $
2002 -03
PROPOSED
400
0
400
500
500
(100)
170
REVENUE
Escrow Acct - Interest Earnings
$
9,513
$
'
Miscellaneous
0
TOTAL REVENUE
$
9,513
$
'
EXPENDITURES
'
Miscellaneous
0
_
TOTAL EXPENDITURES
$
0
$
'
NET CHANGE
$
9,513
$
0 $
0
0 $
0
0 $
0 $
2001 -02
ESTIMATE
4,590 $
4,590 $
0
0 $
4,590 $
2002 -03
PROPOSED
400
0
400
500
500
(100)
170
CAPITAL PROJECTS FUND
PROJECT 29
SOURCES OF FUNDS AND EXPENDITURES
FUNDING SOURCE PROJECTED
Intergovernmental.Revenue
REVENUE
Escrow Acct - Interest Earnings
Miscellaneous
TOTAL REVENUE
EXPENDITURES
Miscellaneous
TOTAL EXPENDITURES
NET CHANGE
171
2003 -04 2004 -05
PROJECTED PROJECTED
$ 400
0
$
400
0
$ 400
$
400
500 500
$ 500 $ 500
$ (100)$ (100)
1
'DIVISION
'
Public Works
FUNDING SOURCE
General Fund
ACCOUNT NUMBER
'
AND CLASSIFICATION
ESTIMATE
PROPOSED
Salaries
'5111
5113
Overtime
$ 0 $
5114
Part Time
'
5115
Benefits
0
5116
Apparel
0
5211
Repairs & Maintenance
0
0
0
18,640
5212
Travel, Training, etc.
0
5213
Printing and Advertising
'
5214
Communications
0
5218
Miscellaneous
2,000
5231
MV Maintenance
'
5315
Insurance
0
5317
Contractual
'5412
0
Supplies
7,700
.5419
Petroleum Products
0
5,100
Equipment
'6.111
7317
Vehicle +Equip Replacement
'
0
TOTAL
10,000
0
Per Capita Cost
1
8,600
0
0
0
1,500
0
0
0
13,400
0
0
0
130,290
1
0 $
0 $
EXPENDITURES
DEPARTMENT
ADMINISTRATION
10 -2110
ACTUAL
BUDGET
ESTIMATE
PROPOSED
2000 -01
2001 -02
2001 -02
2002 -03
$ 0 $
0 $
0 $
93,500
0
0
0
4,500
0
0
0
6,500
0
0
0
18,640
0
0
0
4,300
0
0
0
12,500
0
0
0
2,000
0
0
0
3,100
0
0
0
10,500
0
0
0
7,700
0
0
0
5,100
0
0
0
62,000
0
0
0
10,000
0
0
0
8,600
0
0
0
1,500
0
0
0
13,400
0
0
0
130,290
$ 0 $
0 $
0 $
394,130
$0.00
$21.40
172
EXPENDITURES
DIVISION
Public Works
DEPARTMENT
FUNDING SOURCE
Street
General Fund
MAINTENANCE
10 -2111
ACCOUNT NUMBER
ACTUAL
BUDGET
ESTIMATE
PROPOSED
AND CLASSIFICATION
2000 -01
2001 -02
2001 -02
2002 -03
5111 Salaries
$ 0 $
0 $
0
$ 280,530
5113 Overtime
0
0
0
19,220
5114 Part Time
0
0
0
8,200
5115 Benefits
0
0
0
53,550
5210 Equipment Rental
0
0
0
800
5211 Repairs & Maintenance
0
0
0
13,500
5216 Utility Services
0
0
0
34,000
5218 Miscellaneous
0
0
0
1,500
5231 MV Maintenance
0
0
0
27,600
5317 Contractual
0
0
0
65,500
5412 Supplies
0
0
0
1,600
5419 Petroleum Products
0
0
0
5,300
5427 Aggregates
0
0
0
64,300
5428 Materials
0
0
0
58,500
5429 Street Signs
0
0
0
19,700
5431 Small Tools & Equipment
0
0
0
700
6111 Equipment
0
0
0
19,000
TOTAL
$ 0 $
0 $
0
$ 673,500
Per Capita Cost
$0.00
$36.56
173
1
'DIVISION
'
'ACCOUNT
Public Works
FUNDING SOURCE
General Fund
NUMBER
AND CLASSIFICATION
'5111
Salaries
5113
Overtime
5115
Benefits
'
5210
Equipment Rental
5211
Repairs & Maintenance
'
5231
MV Maintenance
5317
Contractual
5412
Supplies
'
5419
Petroleum Products
5425
Salt
Aggregates
'5427
5428
Materials
TOTAL
'
Per Capita Cost
1
1
1
1
EXPENDITURES
DEPARTMENT
SNOW & ICE CONTROL 10 -2112
ACTUAL BUDGET ESTIMATE PROPOSED
2000 -01 2001 -02 2001 -02 2002 -03
J
0 $
0
0
0
0
0
0
0
0
0
0
0
0 $
0
0
0
0
0
0
0
0
0
0
0
$ 0 $ 0 $
$0.00
0 $ 46,990
0 42,000
0 7,550
0 1,000
0 27,000
0 43,800
0 15,000
0 3,500
0 5,000
0 82,000
0 6,000
0 3,000
0 $ 282,840
$15.36
174
EXPENDITURES
DIVISION
Public Works
DEPARTMENT
FUNDING SOURCE
Street
General Fund
FORESTRY
10 -2113
ACCOUNT NUMBER
ACTUAL
BUDGET
ESTIMATE
PROPOSED
AND CLASSIFICATION
2000 -01
2001 -02
2001 -02
2002 -03
5111 Salaries
$ 0 $
0 $
0
$ 41,400
5113 Overtime
0
0
0
2,260
5114 Part Time
0
0
0
10,500
5115 Benefits
0
0
0
10,890
5211 Repairs & Maintenance
0
0
0
3,200
5231 MV Maintenance
0
0
0
3,500
5317 Contractual
0
0
0
61,900
5419 Petroleum Products
0
0
0
1,100
5428 Materials
0
0
0
400
6111 Equipment
0
0
0
1,700
TOTAL
$ 0 $
0 $
0
$ 136,850
Per Capita Cost
$0.00
$7.43
175
'DIVISION
Public Works
FUNDING SOURCE
General Fund
1
ACCOUNT NUMBER
' AND CLASSIFICATION
'5111 Salaries
5113 Overtime
5114 Part Time
'5115 Benefits
5211 Repairs & Maintenance
5214 Communications
' 5317 Contractual
5412 Supplies
' 5428 Materials
TOTAL
' Per Capita Cost
1
. 1
1
1
1
EXPENDITURES
DEPARTMENT
TRAIN STATION MAINTENANCE 10 -2114
ACTUAL BUDGET ESTIMATE PROPOSED
2000 -01 2001 -02 2001 -02 2002 -03
$ 0 $ 0 $ 0 $ 10,100
0 0 0 200
0 0 0 6,200
0 0 0 1,590
0 0 0 4,000
0 0 0 500
0 0 0 14,000
0 0 0 1,000
0 0 0 5,800
$ 0 $ 0 $ 0 $ 43,390
$0.00 $2.36
176
EXPENDITURES
DIVISION
Public Safety
FUNCTION
DEPARTMENT
FUNDING SOURCE
Police
General Fund
ADMINISTRATION
10 -6040
ACCOUNT NUMBER
ACTUAL
BUDGET
ESTIMATE
PROPOSED
AND CLASSIFICATION
2000 -01
2001 -02
2001 -02
2002 -03
5111
Salaries
$ 495,302 $
488,180 $
473,400
$ 501,450
5113
Overtime
4,565
5,000
4,000
5,000
5114
Part Time
0
1,400
0
5,000
5115
Benefits
53,975
83,150
67,940
106,600
5116
Apparel
4,700
4,700
4,700
4,500
5117
Contr t /Police Pension Fd.
0
0
0
290,000
5211
Repairs & Maintenance
25,499
18,000
12,191
20,000
5212
Travel, Training, etc.
4,636
8,500
7,700
12,700
5213
Printing and Advertising
5,140
8,000
8,090
8,450
5214
Communications
45,635
48,250
37,319
43,300
5218
Miscellaneous
2,161
8,200
13,460
14,700
5231
MV Maintenance
68
1,500
820
1,600
5315
Insurance
97,083
136,400
93,120
136,650
5316
Professional
1,814
4,500
4,000
4,500
5317
Contractual
66,189
82,200
77,980
71,000
5412
Supplies
46,615
44,000
39,890
54,000
5419
Petroleum Products
(312)
1,200
930
1,200
6111
Equipment
9,748
10,000
9,700
37,500
7317
Vehicle +Equip Replacement
210,000
210,000
210,000
201,710
TOTAL
$ 1,072,818 $
1,163,180 $
1,065,240
$ 1,519,860
Per Capita Cost
$63.15
$82.51
177
'DIVISION
Public Safety
FUNDING SOURCE
' General Fund
ACCOUNT NUMBER
' AND CLASSIFICATION
'5111 Salaries
5113 Overtime
5114 Part Time
' 5115 Benefits
5116 Apparel
5212 Travel, Training, etc.
' 5316 Professional
5317 Contractual
' 5412 Supplies
6111 Equipment
' TOTAL
Per Capita Cost
1
1
1
EXPENDITURES
FUNC'PION
DEPARTMENT
Police
COMMUNICATIONS
10 -6042
ACTUAL
BUDGET
ESTIMATE
PROPOSED
2000 -01
2001 -02
2001 -02
2002 -03
$ 334,835 $
404,000 $
352,440
$ 443,500
25,060
15,000
35,020
25,870
8,582
23,850
18,030
20,700
45,023
79,340
60,970
103,300
3,650
4,000
4,000
2,800
1,840
3,050
2,770
3,550
45
0
0
0
6,891
7,000
3,600
8,700
1,893
0
0
0
960
2,500
2,470
2,500
$ 428,778 $
538,740 $
479,300
$ 610,920
$29.25
$33.17
178
DIVISION
Public Safety
FUNDING SOURCE
General Fund
ACCOUNT NUMBER
AND CLASSIFICATION
5111 Salaries
5113 Overtime
5115 Benefits
5116 Apparel
5212 Travel, Training, etc.
5231 MV Maintenance
5317 Contractual
5419 Petroleum Products
6111 Equipment
TOTAL
Per Capita Cost
179
EXPENDITURES
FUNCTION
DEPARTMENT
Police
INVESTIGATIONS
10 -6043
ACTUAL
BUDGET
ESTIMATE
PROPOSED
2000 -01
2001 -02
2001 -02
2002 -03
$ 130,945 $
205',630 $
131,210
$ 540,790
5,831
9,500
5,150
12,420
20,534
22,390
24,550
85,000
2,250
2,250
2,250
4,500
576
2,600
1,410
10,150
385
1,700
1,940
4,200
(428)
0
290
500
85
1,500
1,510
3,500
_1,354
2,000
1,810
7,500
$ 161,533 $
247,570 $
170,120
$ 668,560
$13.44
$36.30
EXPENDITURES
' DIVISION
Public Safety FUNCTION DEPARTMENT
FUNDING SOURCE Police
General Fund PATROL 10 -6044
ACTUAL BUDGET ESTIMATE PROPOSED
2000 -01 2001 -02 2001 -02 2002 -03
$ 2,039,001 $ 2,073,420 $ 2,022,900 $ 2,221,100
90,305
83,500
83,510
98,320
ACCOUNT NUMBER
'
AND CLASSIFICATION
53,000
5111
Salaries
'
5113
Overtime
34,250
5114
Part Time
'
5115
Benefits
0
5116
Apparel
27,651
5211
Repairs & Maintenance
'
7,840
7,200
27,165
5212
Travel, Training, etc.
29,500
5214
Communications
39,180
5231
MV Maintenance
69,500
5419
Petroleum Products
6111
Equipment
'
TOTAL
'
Per Capita Cost
t
1
1
ACTUAL BUDGET ESTIMATE PROPOSED
2000 -01 2001 -02 2001 -02 2002 -03
$ 2,039,001 $ 2,073,420 $ 2,022,900 $ 2,221,100
90,305
83,500
83,510
98,320
45,232
47,950
48,120
53,000
279,507
360,450
300,000
396,550
34,250
34,250
34,250
38,750
20
0
0
0
21,776
26,800
27,651
35,900
12,428
12,000
7,840
7,200
27,165
29,500
17,630
29,500
39,725
35,000
39,180
37,500
14,867
69,500
69,500
94,000
$ 2,604,276 $ 2,772,370 $ 2,650,581 $ 3,011,820
$150.51 $163.51
.1
DIVISION
Public Safety
FUNDING SOURCE
General Fund
ACCOUNT NUMBER
AND CLASSIFICATION
5113 Overtime
TOTAL
Per Capita Cost
181
EXPENDITURES
FUNCTION DEPARTMENT
Police
SPECIAL DETAILS 10 -6047
ACTUAL BUDGET ESTIMATE PROPOSED
2000 -01 2001 -02 2001 -02 2002 -03
$ _67,357 $ 75,300 $ 77,190 $ 72,500
$ 67,357 $ 75,300 $ 77,190 $ 72,500
$4.09 $3.94
'DIVISION
Public Safety
FUNDING SOURCE
General Fund
ACCOUNT NUMBER
' AND CLASSIFICATION
'5111 Salaries
5113 Overtime
5114 Part Time
' 5115 Benefits
5116 Apparel
5212 Travel, Training, etc.
5231 MV Maintenance
5419 Petroleum Products
' 6111 Equipment
TOTAL
' Per Capita Cost
t
1
EXPENDITURES
FUNCTION DEPARTMENT
Police
YOUTH & SOCIAL SERVICES 10-6048
ACTUAL
BUDGET
ESTIMATE
PROPOSED
2000 -01
2001 -02
2001 -02
2002 -03
$ 286,866 $
323,270 $
311,680 $
0
3,698
7,000
4,000
0
0
2,000
2,000
0
45,900
55,950
44,500
0
2,250
2,250
2,250
0
3,181
3,850
3,551
0
1,681
2,500
950
0
510
2,000
1,800
0
0
2,000
2,000
0
$ 344,086 $
400,820 $
372,731 $
0
$21.76
$0.00
182
DIVISION
Public Works
FUNDING SOURCE
Street Fund
ACCOUNT NUMBER
AND CLASSIFICATION
5111 Salaries
5113 Overtime
5114 Part Time
5115 Benefits
5116 Apparel
5211 Repairs & Maintenance
5212 Travel, Training, etc.
5213 Printing and Advertising
5214 Communications
5218 Miscellaneous
5231 MV Maintenance
5315 Insurance
5317 Contractual
5412 Supplies
5419 Petroleum Products
6111 Equipment
7317 Vehicle +Equip Replacement
TOTAL
Per Capita Cost
183
EXPENDITURES
FUNCTION DEPARTMENT
Street
ADMINISTRATION 20 -2110
ACTUAL
BUDGET
ESTIMATE
PROPOSED
2000 -01
2001 -02
2001 -02
2002 -03
$ 92,650 $
75,360 $
93,150 $
0
4,600
2,700
3,400
0
5,962
6,500
7,360
0
14,437
14,350
16,770
0
10,334
4,000
4,000
0
3,269
7,500
8,480
0
1,338
2,000
1,660
0
2,611
2,900
2,650
0
4,417
17,400
6,830
0
41659
7,700
7,700
0
41610
4,000
5,100
0
37,187
65,010
40,900
0
6,631
6,300
6,670
0
8,582
9,100
6,460
0
1,397
1,600
1,280
0
1,751
1,800
1,800
0
100,000
100,000
100,000
0
$ 304,436 $
328,220 $
314,210 $
0
$17.82
$0.00
1
5111
'
DIVISION
5113
Public Works
0
FUNDING SOURCE
'
Street Fund
'
ACCOUNT NUMBER
AND CLASSIFICATION
0
5211
'
5111
Salaries
0
5113
Overtime
0
5115
Benefits
'
5210
Equipment Rental
0
5211
Repairs & Maintenance
'
5231
MV Maintenance
3,000
5317
Contractual
5,000
5412
Supplies
'
5419
Petroleum Products
0
5431
Small Tools & Equipment
'
0
TOTAL
1,400
1,730
0
'
300
Per Capita Cost
1
$ 31,328 $
56,620 $
56,469 $
0
$3.07
$0.00
1
EXPENDITURES
FUNCTION DEPARTMENT
Street
STREET CLEANING 20 -2111
ACTUAL BUDGET ESTIMATE PROPOSED
2000 -01 2001 -02 2001 -02 2002 -03
$ 20,945 $
37,660 $
36,150 $
0
8
500
0
0
3,502
5,660
5,890
0
0
500
0
0
0
3,000
3,000
0
4,367
5,000
7,360
0
0
1,000
810
0
787
1,600
1,210
0
1,510
1,400
1,730
0
210
300
300
0
$ 31,328 $
56,620 $
56,469 $
0
$3.07
$0.00
184
DIVISION
Public Works
FUNDING SOURCE
Street Fund
ACCOUNT NUMBER
AND CLASSIFICATION
5111 Salaries
5113 Overtime
5114 Part Time
5115 Benefits
5211 Repairs & Maintenance
5231 MV Maintenance
5317 Contractual
5419 Petroleum Products
5428 Materials
5429 Street Signs
6111 Equipment
TOTAL
Per Capita Cost
185
EXPENDITURES
FUNCTION DEPARTMENT
Street
TRAFFIC MARKING 20 -2112
ACTUAL
BUDGET
ESTIMATE
PROPOSED
2000 -01
2001 -02
2001 -02
2002 -03
$ 27,505 $
38,380 $
37,110 $
0
191
300
290
0
1,641
3,700
3,700
0
5,502
6,820
8,359
0
214
500
290
0
0
500
500
0
20,095
22,000
21,980
0
30
200
50
0
61826
9,000
9,000
0
8,453
11,000
11,000
0
567
1,000
1,000
0
$ 71,025 $
93,400 $
93,279 $
0
$5.07
$0.00
1
5111
'
DIVISION
5113
Public Works
2001 -02
FUNDING SOURCE
'
Street Fund
'ACCOUNT NUMBER
AND CLASSIFICATION
'
5111
Salaries
PROPOSED
5113
Overtime
2001 -02
5115
Benefits
'
5211
Repairs & Maintenance
399
5231
MV Maintenance
'
5419
Petroleum Products
13,550
5427
Aggregates
3,000
5428
Materials
'
6111
Equipment
0
1,159
TOTAL
'
0
Per Capita Cost
55,000
31,170
0
496
1,500
810
1
0
20,000
1
0
1
$ 123,657 $
174,800 $
1
0
$9.49
$0.00
1
EXPENDITURES
FUNCTION
PAVEMENT PATCHING
DEPARTMENT
20 -2113
ACTUAL
BUDGET
ESTIMATE
PROPOSED
2000 -01
2001 -02
2001 -02
2002 -03
$ 58,892 $
74,160 $
81,910 $
0
399
300
400
0
8,359
13,340
13,550
0
1,927
3,000
3,510
0
2,326
6,000
11,010
0
1,159
1,500
1,310
0
50,100
55,000
31,170
0
496
1,500
810
0
0
20,000
18,830
0
$ 123,657 $
174,800 $
162,499 $
0
$9.49
$0.00
186
EXPENDITURES
DIVISION
Public Works FUNCTION DEPARTMENT
FUNDING SOURCE Street
Street Fund TARRING CRACKS 20 -2114
ACCOUNT NUMBER ACTUAL BUDGET ESTIMATE PROPOSED
AND CLASSIFICATION 2000 -01 2001 -02 2001 -02 2002 -03
5111 Salaries
5113 Overtime
5114 Part Time
5115 Benefits
5211 Repairs & Maintenance
5231 MV Maintenance
5419 Petroleum Products
5427 Aggregates
5428 Materials
TOTAL
Per Capita Cost
187
$ 23,083 $
38,270 $
32,540 $ 0
0
200
500 0
0
4,500
4,500 0
3,204
5,940
6,280 0
0
900
610 0
0
600
610 0
0
400
520 0
40
400
0 0
4,943
5,000
5,000 0
$ 31,271 $ 56,210 $ 50,560 $ 0
$3.05 $0.00
1
ACCOUNT NUMBER
AND CLASSIFICATION
'
DIVISION
2000 -01
Public Works
5111
FUNDING SOURCE
'
Street Fund
EXPENDITURES
FUNCTION DEPARTMENT
Street
DRAINAGE STRUCTURES 20 -2115
ACTUAL
ACCOUNT NUMBER
AND CLASSIFICATION
ESTIMATE
PROPOSED
2000 -01
'
5111
Salaries
$ 27,789 $
5113
Overtime
0
5115
Benefits
'
5211
Repairs & Maintenance
4,680
5231
MV Maintenance
'
5419
Petroleum Products
0
5427
Aggregates
1,710
5428
Materials
'
60
TOTAL
1,819
2,000
1,800
'
3,065
Per Capita Cost
5,850
0
1
$ 37,712 $
44,110 $
44,749 $
0
$2.39
$0.00
1
1
EXPENDITURES
FUNCTION DEPARTMENT
Street
DRAINAGE STRUCTURES 20 -2115
ACTUAL
BUDGET
ESTIMATE
PROPOSED
2000 -01
2001 -02
2001 -02
2002 -03
$ 27,789 $
28,730 $
27,110 $
0
429
1,500
2,830
0
4,319
4,680
4,990
0
45
800
400
0
206
2,000
1,710
0
40
400
60
0
1,819
2,000
1,800
0
3,065
4,000
5,850
0
$ 37,712 $
44,110 $
44,749 $
0
$2.39
$0.00
DIVISION
Public Works
FUNDING SOURCE
Street Fund
ACCOUNT NUMBER
AND CLASSIFICATION
5111 Salaries
5113 Overtime
5115 Benefits
5210 Equipment Rental
5211 Repairs & Maintenance
5216 Utility Services
5231 MV Maintenance
5317 Contractual
5419 Petroleum Products
5427 Aggregates
5428 Materials
TOTAL
Per Capita Cost
189
EXPENDITURES
FUNCTION DEPARTMENT
Street
LIGHTS & SIGNALS 20 -2116
ACTUAL BUDGET ESTIMATE PROPOSED
2000 -01 2001 -02 2001 -02 2002 -03
$ 18,951 $
34,690 $
37,710 $ 0
1,113
2,200
1,100 0
2,707
5,500
5,260 0
0
500
0 0
373
1,200
1,200 0
33,018
33,000
33,110 0
3,836
4,000
7,231 0
9,937
46,000
29,160 0
727
700
670 0
0
200
70 0
7,012
5,500
6,410 0
$ 77,674 $ 133,490 $ 121,922 $ 0
$7.25 $0.00
EXPENDITURES
' DIVISION
Public Works FUNCTION DEPARTMENT
FUNDING SOURCE Street
Street Fund MISCELLANEOUS MAINTENANCE 20 -2117
ACTUAL
BUDGET
ESTIMATE
PROPOSED
ACCOUNT NUMBER
'
AND
CLASSIFICATION
1,361
5111
Salaries
'
5113
Overtime
1,010
5115
Benefits
'
5211
Repairs & Maintenance
9,600
5218
Miscellaneous
810
5231
MV Maintenance
'
27,701
30,000
38,850
5317
Contractual
210
5419
Petroleum Products
'
5427
Aggregates
5428
Materials
t5431
Small Tools & Equipment
TOTAL
'
Per Capita Cost
1
ACTUAL
BUDGET
ESTIMATE
PROPOSED
2000 -01
2001 -02
2001 -02
2002 -03
$ 8,297 $
13,550 $
11,190 $
9,527
13,000
13,000
1,879
2,610
1,361
4,804
4,200
4,110
2,954
1,500
1,010
4,019
3,500
7,490
6,471
5,700
9,600
744
800
810
0
2,000
1,410
27,701
30,000
38,850
350
400
210
$ 66,745 $
77,260 $
89,040 $
$4.19
0
0
0
0
0
0
0
0
0
0
0
0
$0.00
190
DIVISION
Public Works
FUNDING SOURCE
Street Fund
ACCOUNT NUMBER
AND CLASSIFICATION
5111 Salaries
5113 Overtime
5115 Benefits
5210 Equipment Rental
5211 Repairs & Maintenance
5231 MV Maintenance
5317 Contractual
5412 Supplies
5419 Petroleum Products
5425 Salt
5427 Aggregates
5428 Materials
TOTAL
Per Capita Cost
191
EXPENDITURES
FUNCTION DEPARTMENT
Street
SNOW AND ICE CONTROL 20 -2118
ACTUAL BUDGET ESTIMATE PROPOSED
2000 -01 2001 -02 2001 -02 2002 -03
$ 63,878 $
45,400 $
25,000 $ 0
68,549
40,100
20,110 0
9,032
7,130
5,030 0
0
1,000
0 0
6,456
27,000
17,110 0
59,915
24,000
35,750 0
13,450
8,000
0 0
1,477
2,900
2,400 0
6,741
5,000
2,210 0
104,552
80,000
61,100 0
6,193
6,000
6,000 0
3,039
3,000
2,100 0
$ 343,284 $ 249,530 $ 176,809 $ 0
$13.55 $0.00
I
EXPENDITURES
' DIVISION
Public Works FUNCTION DEPARTMENT
FUNDING SOURCE Street
' Street Fund TREE REMOVAL 20 -2120
ACTUAL
ACCOUNT NUMBER
AND CLASSIFICATION
ESTIMATE
5111
Salaries
2001 -02
5113
Overtime
$ 101,654 $
5114
Part Time
'
5115
Benefits
1,390
5211
Repairs & Maintenance
'
5231
MV Maintenance
14,975
5317
Contractual
0
5419
Petroleum Products
'
5428
Materials
600
6111
Equipment
'
52,900
TOTAL
0
6,310
Per Capita Cost
530
0
2,134
t
40
0
1,068
900
900
0
$ 917,709 $
1
83,669 $
0
$4.91
$0.00
ACTUAL
BUDGET
ESTIMATE
PROPOSED
2000 -01
2001 -02
2001 -02
2002 -03
$ 101,654 $
19,520 $
18,110 $
0
33,723
1,600
1,390
0
1,160
6,600
6,600
0
14,975
6,640
1,380
0
51059
1,000
850
0
25,918
600
970
0
725,710
52,900
52,900
0
6,310
600
530
0
2,134
0
40
0
1,068
900
900
0
$ 917,709 $
90,360 $
83,669 $
0
$4.91
$0.00
192
DIVISION
Public Works
FUNDING SOURCE
Street Fund
ACCOUNT NUMBER
AND CLASSIFICATION
5111 Salaries
5113 Overtime
5115 Benefits
5211 Repairs & Maintenance
5231 MV Maintenance
5317 Contractual
5419 Petroleum Products
5428 Materials
TOTAL
Per Capita Cost
193
EXPENDITURES
FUNCTION DEPARTMENT
Street
TREE PLANTING 20 -2121
ACTUAL
BUDGET
ESTIMATE
PROPOSED
2000 -01
2001 -02
2001 -02
2002 -03
$ 7,452 $
9,650 $
7,110 $
0
860
200
580
0
1,291
1,520
770
0
0
200
0
0
159
500
410
0
24,209
6,000
12,830
0
167
300
120
0
709
300
200
0
$ 34,847 $
18,670 $
22,020 $
0
$1.01
$0.00
ACCOUNT NUMBER
' AND CLASSIFICATION
5111
'
DIVISION
5113
Public Works
2001 -02
FUNDING SOURCE
'
Street Fund
ACCOUNT NUMBER
' AND CLASSIFICATION
EXPENDITURES
FUNCTION
TRAIN STATION MAINTENANCE
DEPARTMENT
Street
20 -2122
ACTUAL
5111
Salaries
PROPOSED
5113
Overtime
2001 -02
5114
Part Time
'
5115
Benefits
162
5211
Repairs & Maintenance
'
5214
Communications
5,000
5317
Contractual
1,150
5412
Supplies
'
5428
Materials
0
432
TOTAL
'
0
Per Capita Cost
13,000
12,110
0
2,695
800
851
0
5,600
5,500
5,730
0
$ 38,889 $
41,100 $
37,271 $
0
$2.23
$0.00
EXPENDITURES
FUNCTION
TRAIN STATION MAINTENANCE
DEPARTMENT
Street
20 -2122
ACTUAL
BUDGET
ESTIMATE
PROPOSED
2000 -01
2001 -02
2001 -02
2002 -03
$ 7,725 $
9,750 $
9,110 $
0
162
300
70
0
6,619
6,200
5,000
0
1,037
1,150
1,479
0
1,575
3,400
2,500
0
432
1,000
420
0
13,042
13,000
12,110
0
2,695
800
851
0
5,600
5,500
5,730
0
$ 38,889 $
41,100 $
37,271 $
0
$2.23
$0.00
194
DIVISION
Public Works
FUNDING SOURCE
Street Fund
ACCOUNT NUMBER
AND CLASSIFICATION
5111 Salaries
5114 Part Time
5115 Benefits
5211 Repairs & Maintenance
5231 MV Maintenance
5317 Contractual
5419 Petroleum Products
6111 Equipment
TOTAL
Per Capita Cost
195
EXPENDITURES
FUNCTION
WEED CONTROL
DEPARTMENT
20 -2123
ACTUAL
BUDGET
ESTIMATE
PROPOSED
2000 -01
2001 -02
2001 -02
2002 -03
$ 6,159 $
10,840 $
12,680 $
0
0
3,900
1,900
0
1,172
1,870
1,841
0
320
3,000
1,250
0
2,791
2,000
1,810
0
0
3,000
0
0
96
400
220
0
0
800
800
0
$ 10,538 $
25,810 $
20,501 $
0
$1.40
$0.00
!
!
DIVISION
Public Works
FUNDING SOURCE
Sewer Fund
ESTIMATE
ACCOUNT NUMBER
!
AND CLASSIFICATION
!
5111
Salaries
114,380 $
5113
Overtime
3,989
5114
Part Time
!
5115
Benefits
7,210
5116
Apparel
20,530
5211
Repairs & Maintenance
!
3,000
2,810
3,200
5212
Travel, Training, etc.
4,500
5213
Printing and Advertising
!
5214
Communications
179
5218
Miscellaneous
5,200
5221
Occupancy
!
5231
MV Maintenance
2,000
5315
Insurance
20,000
5316
Professional
20,800
5317
Contractual
2,410
5412
Supplies
'
5419
Petroleum Products
0
7317
Vehicle +Equip Replacement
20,200
3,767
TOTAL
5,211
10,300
Per Capita Cost
1,000
869
1,400
1,671
1,500
1,410
1,600
27,000
27,000
27,000
31,750
$ 247,628 $
325,860 $
265,433 $
350,780
$17.69
EXPENDITURES
FUNCTION DEPARTMENT
Sewer
ADMINISTRATION 21 -2328
ACTUAL
BUDGET
ESTIMATE
PROPOSED
2000 -01
2001 -02
2001 -02
2002 -03
$ 101,926 $
114,380 $
109,224 $
118,380
3,989
2,000
4,010
4,000
5,962
6,500
7,210
6,500
18,394
20,530
17,890
23,840
3,446
3,000
2,810
3,200
489
6,000
4,500
6,000
106
600
0
600
179
200
150
5,200
4,071
8,400
4,949
8,010
1,329
2,000
2,000
2,000
20,000
20,000
20,000
20,800
1,566
3,000
2,410
3,000
52,919
89,150
50,790
84,000
0
15,200
5,000
20,200
3,767
5,400
5,211
10,300
815
1,000
869
1,400
1,671
1,500
1,410
1,600
27,000
27,000
27,000
31,750
$ 247,628 $
325,860 $
265,433 $
350,780
$17.69
$19.04
196
DIVISION
Public Works
FUNDING SOURCE
Sewer Fund
ACCOUNT NUMBER
AND CLASSIFICATION
5111 Salaries
5113 Overtime
5114 Part Time
5115 Benefits
5210 Equipment Rental
5211 Repairs & Maintenance
5218 Miscellaneous
5231 MV Maintenance
5317 Contractual
5412 Supplies
5419 Petroleum Products
5427 Aggregates
5428 Materials
5431 Small Tools & Equipment
6111 Equipment
TOTAL
Per Capita Cost
197
EXPENDITURES
FUNCTION DEPARTMENT
Sewer
CLEANING & MAINTENANCE 21 -2329
ACTUAL
BUDGET
ESTIMATE
PROPOSED
2000 -01
2001 -02
2001 -02
2002 -03
$ 73,665 $
105,350 $
127,150 $
109,030
8,973
6,600
10,110
9,000
6,562
3,600
7,040
3,600
11,594
16,690
17,010
19,420
0
1,000
0
1,000
583
6,000
6,000
9,000
1,222
2,000
2,520
2,500
8,100
6,000
15,201
12,000
3,275
20,000
10,110
22,000
17,028
12,000
19,140
17,000
993
1,500
950
1,500
1,821
2,800
2,610
2,900
1,543
8,000
10,010
12,000
97
600
600
600
0
4,000
3,000
51,300
$ 135,457 $
196,140 $
231,451 $
272,850
$10.65
$14.81
1
r
5111
EXPENDITURES
r
DIVISION
Overtime
5,110
Public Works
FUNCTION
r5115
FUNDING SOURCE
Benefits
rSewer
Fund
CONSTRUCTION
r
ACCOUNT NUMBER
AND CLASSIFICATION
ACTUAL
2000 -01
0
5,000
MV Maintenance
r
5111
Salaries
127,210
5113
Overtime
5,110
5114
Part Time
r5115
1,000
Benefits
17,396
5210
Equipment Rental
r5231
5211
Repairs & Maintenance
0
5,000
MV Maintenance
3,700
5317
Contractual
r5412
8,000
Supplies
9,000
5419
Petroleum Products
129,510
5427
Aggregates
r
5428
Materials
r5431
4,000
Small Tools & Equipment
4,000
8,071
TOTAL
rPer
14,000
Capita Cost
r
53,110
40,000
r
200
200
r
r
367,530 $
321,368 $
r
$19.95
r
$17.78
r
r
BUDGET ESTIMATE
2001 -02 2001 -02
DEPARTMENT
Sewer
21 -2330
PROPOSED
2002 -03
$ 96,490 $
122,910 $
89,670 $
127,210
1,676
1,500
5,110
3,000
4,578
2,000
1,000
2,000
17,396
20,220
15,650
24,060
0
5,000
0
5,000
3,227
3,700
3,630
4,000
12,881
8,000
8,010
9,000
3,800
154,000
129,510
94,000
0
1,000
960
1,000
5,211
4,000
4,410
4,000
8,071
11,000
10,110
14,000
53,005
34,000
53,110
40,000
0
200
200
200
$ 206,336 $
367,530 $
321,368 $
327,470
$19.95
$17.78
198
DIVISION
Public Works
FUNDING SOURCE
Sewer Fund
ACCOUNT NUMBER
AND CLASSIFICATION
5111 Salaries
5113 Overtime
5114 Part Time
5115 Benefits
5116 Apparel
5210 Equipment Rental
5211 Repairs & Maintenance
5212 Travel, Training, etc.
5213 Printing and Advertising
5214 Communications
5216 Utility Services
5218 Miscellaneous
5231 MV Maintenance
5316 Professional
5317 Contractual
5412 Supplies
5419 Petroleum Products
5426 Chlorine
5427 Aggregates
5428 Materials
5431 Small Tools & Equipment
6111 Equipment
7316 Depreciation
7317 Vehicle +Equip Replacement
TOTAL
Per Capita Cost
199
EXPENDITURES
FUNCTION DEPARTMENT
Sewer
TREATMENT PLANT 21 -2331
ACTUAL
BUDGET
ESTIMATE
PROPOSED
2000 -01
2001 -02
2001 -02
2002 -03
$ 467,778 $
497,840 $
495,120 $
521,770
16,174
21,000
20,010
21,730
4,270
7,700
5,770
7,700
74,800
88,000
79,200
103,850
5,649
4,500
4,010
4,500
1,600
2,000
80
2,000
71,710
223,500
186,799
473,800
2,829
4,900
4,700
4,900
21
100
150
200
71258
9,200
9,040
11,900
2171072
199,000
224,530
224,000
4,804
3,700
3,700
4,000
111010
7,000
6,110
8,000
0
5,000
5,000
5,000
558
39,100
55,710
9,100
71,029
69,500
85,810
80,500
4,301
9,000
9,110
9,000
0
4,000
3,310
4,000
4,766
9,000
3,910
8,000
141634
22,000
20,110
22,500
114
1,000
1,000
1,000
21689
6,000
5,630
7,800
35,178
130,000
130,000
0
6,000
6,000
6,000
7,500
$ 1,024,243 $ 1,369,040 $ 1,364,807 $ 1,542,750
$74.32 $83.75
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
DIVISION
Public Works
FUNDING SOURCE
Water Fund
ACCOUNT NUMBER
AND CLASSIFICATION
5111 Salaries
5113 Overtime
5114 Part Time
5115 Benefits
5116 Apparel
5211 Repairs & Maintenance
5212 Travel, Training, etc.
5213 Printing and Advertising
5214 Communications
5218 Miscellaneous
5221 Occupancy
5231 MV Maintenance
5315 Insurance
5316 Professional
5317 Contractual
5412 Supplies
5419 Petroleum Products
7316 Depreciation
7116 Bond Principal
7217 Bond Interest
7317 Vehicle +Equip Replacement
TOTAL
Per Capita Cost
EXPENDITURES
FUNCTION
ADMINISTRATION
DEPARTMENT
30 -2224
ACTUAL
BUDGET
ESTIMATE
PROPOSED
2000 -01
2001 -02
2001 -02
2002 -03
$ 141,683 $
108,090 $
107,690 $
111,870
3,749
2,000
3,310
3,200
5,958
6,500
7,210
6,500
18,215
20,520
17,890
23,780
4,153
3,500
3,710
4,000
300
5,000
3,040
5,000
399
900
1,000
1,600
3,004
1,600
1,150
10,000
12,259
14,700
15,250
17,450
1,877
1,500
1,510
1,700
20,000
20,000
20,000
20,800
939
2,000
3,400
3,500
51,952
53,500
47,230
53,400
178
3,200
0
3,200
5,665
3,400
4,110
7,400
857
1,400
580
1,400
1,515
1,300
1,310
1,500
82,783
0
0
0
0
290,000
290,000
300,000
210,441
198,410
198,410
185,650
23,000
23,000
23,000
31,000
$ 588,926 $
760,520 $
749,800 $
792,950
$41.29
$43.05
200
DIVISION
Public Works
FUNDING SOURCE
Water Fund
ACCOUNT NUMBER
AND CLASSIFICATION
EXPENDITURES
FUNCTION
MAIN &FIRE HYDRANT MAINTENANCE
5111 Salaries
5113 Overtime
5114 Part Time
5115 Benefits
5210 Equipment Rental
5211 Repairs & Maintenance
5218 Miscellaneous
5231 MV Maintenance
5316 Professional
5317 Contractual
5419 Petroleum Products
5427 Aggregates
5428 Materials
5431 Small Tools & Equipment
6111 Equipment
TOTAL
Per Capita Cost
201
DEPARTMENT
30 -2225
ACTUAL
BUDGET
ESTIMATE
PROPOSED
2000 -01
2001 -02
2001 -02
2002 -03
$ 116,436 $
156,340 $
154,970 $
163,820
52,482
44,000
44,280
50,000
5,437
9,800
9,800
9,800
19,852
18,910
21,751
25,010
99
1,000
0
1,000
2,131
12,400
6,110
12,400
892
3,000
3,340
4,000
21,717
20,000
23,410
20,000
0
0
0
40,000
34,714
539,100
35,110
36,100
3,272
3,000
3,110
3,500
15,044
24,000
20,100
24,000
67,000
85,000
95,210
95,000
739
800
600
800
2,754
20,100
27,720
41,800
$ 342,571 $
937,450 $
445,510 $
527,230
$50.89
$28.62
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
EXPENDITURES
DIVISION
Public Works
FUNCTION
DEPARTMENT
FUNDING SOURCE
Water
Water Fund
DISTRIBUTION
30 -2226
ACCOUNT NUMBER
ACTUAL
BUDGET
ESTIMATE
PROPOSED
AND CLASSIFICATION
2000 -01
2001 -02
2001 -02
2002 -03
5111 Salaries
$ 97,054 $
178,910
$ 124,650
$ 185,170
5113 Overtime
8,235
11,000
8,110
11,390
5115 Benefits
16,383
27,620
18,260
22,510
5211 Repairs & Maintenance
4,708
11,900
5,110
11,900
5213 Printing and Advertising
0
800
0
800
5216 Utility Services
72,106
77,200
79,290
82,200
5218 Miscellaneous
0
600
570
600
5231 MV Maintenance
2,171
4,000
4,000
2,500
5316 Professional
9,113
259,700
237,930
10,700
5317 Contractual
2,658
4,219,600
3,593,260
1,169,400
5318 Subsidies
0
0
0
0
5412 Supplies
0
700
0
700
5419 Petroleum Products
2,214
1,800
2,010
2,000
5426 Chlorine
0
500
500
500
5428 Materials
26
1,000
1,010
1,000
5432 Purchase of Water
1,808,607
1,950,000
1,863,510
1,950,000
6111 Equipment
2,836
31,000
41,230
60,900
TOTAL
$ 2,026,110 $
6,776,330
$ 5,979,442
$ 3,512,270
Per Capita Cost
$367.88
$190.68
202
DIVISION
Public Works
FUNDING SOURCE
Water Fund
ACCOUNT NUMBER
AND CLASSIFICATION
5111 Salaries
5113 Overtime
5114 Part Time
5115 Benefits
5211 Repairs & Maintenance
5212 Travel, Training, etc.
5213 Printing and Advertising
5218 Miscellaneous
5231 MV Maintenance
5316 Professional
5317 Contractual
5419 Petroleum Products
5428 Materials
5431 Small Tools & Equipment
6111 Equipment
7316 Depreciation
TOTAL
Per Capita Cost
203
EXPENDITURES
FUNCTION DEPARTMENT
Water
METER MAINTENANCE 30 -2227
ACTUAL
BUDGET
ESTIMATE
PROPOSED
2000 -01
2001 -02
2001 -02
2002 -03
$ 45,242 $
67,220 $
64,960 $
69,570
804
1,100
1,090
1,140
0
1,500
1,500
1,500
7,233
10,650
8,880
12,140
880
900
900
900
0
200
200
200
0
300
300
300
0
500
0
500
6,920
4,000
3,660
5,000
395
1,000
1,000
2,000
0
1,000
0
1,000
991
1,000
1,010
1,000
5,415
6,000
5,000
6,000
0
100
0
100
31,709
40,000
40,010
40,000
(48, 861)
0
0
0
$ 50,728 $
135,470 $
128,510 $
141,350
$7.35
$7.67
1
BUDGET ESTIMATE
2001 -02 2001 -02
DEPARTMENT
Refuse
26 -2837
PROPOSED
2002 -03
$ 1,600
5214
EXPENDITURES
tFUNCTION
5218
Miscellaneous
0
FUNDING SOURCE
Occupancy
I
Refuse Fund
GENERAL SERVICES
1,878
5317
Contractual
3,000
ACCOUNT NUMBER
ACTUAL
'
AND CLASSIFICATION
2000 -01
BUDGET ESTIMATE
2001 -02 2001 -02
DEPARTMENT
Refuse
26 -2837
PROPOSED
2002 -03
$ 1,600
5214
Communications
'
5218
Miscellaneous
0
5221
Occupancy
'
5315
Insurance
1,878
5317
Contractual
3,000
7232
Other Charges
1,236,711
1,341,000
14,805
17,000
15,000
TOTAL
'
Per Capita Cost
1
1
1
BUDGET ESTIMATE
2001 -02 2001 -02
DEPARTMENT
Refuse
26 -2837
PROPOSED
2002 -03
$ 1,600
$ 2,000
$ 1,800 $
2,100
500
0
0
4,000
20,000
20,000
20,000
20,800
1,878
2,500
2,180
3,000
1,088,820
1,210,160
1,236,711
1,341,000
14,805
17,000
15,000
17,000
$ 1,127,603 $ 1,251,660 $ 1,275,690 $ 1,387,900
$67.95 $75.35
204
FUNDING SOURCE
Refuse Fund
ACCOUNT NUMBER
AND CLASSIFICATION
5111 Salaries
5113 Overtime
5115 Benefits
5211 Repairs & Maintenance
5231 MV Maintenance
5412 Supplies
5419 Petroleum Products
7317 Vehicle +Equip Replacement
TOTAL
Per Capita Cost
205
EXPENDITURES
FUNCTION DEPARTMENT
Refuse
LEAF REMOVAL 26 -2853
ACTUAL BUDGET ESTIMATE PROPOSED
2000 -01 2001 -02 2001 -02 2002 -03
$ 40,945 $
52,040 $
52,270 $
55,160
6,127
15,140
16,810
17,390
6,468
7,690.
5,829
8,730
6,827
22,000
13,330
17,000
10,325
8,000
21,000
22,000
1,250
200
30
200
1,423
1,900
2,110
2,300
14,000
14,000
0
_14,000
$ 87,364 $
120,970 $
125,380 $
122,780
$6.57
$6.67
PARKING LOTS RESIDENT
iSOURCES OF FUNDS AND EXPENDITURES
FUNDING SOURCE ACTUAL AND PROPOSED
' Parking Lots Fund
'
2000 -01
ACTUAL
2001 -02
BUDGET
2001 -02
ESTIMATE
2002 -03
PROPOSED
'
REVENUE:
Collections
$
80,121 $
85,000
$ 78,760
$ 78,500
'
Interest Earnings
22,046
15,000
19,320
16,000
TOTAL REVENUES
$
102,168 $
100,000
$ 98,079
$ 94,500
'
Transfer to Street Fund
(62,500)
(62,500)
(62,500)
0
Transfer to Infrastructure Fd
(26,513)
0
0
0
'
TOTAL REVENUES AND TRANSFERS
$
13,155 $
37,500
$ 35,579
$ 94,500
EXPENDITURES:
'
Salaries
10,410
11,260
12,530
11,650
Benefits
1,540
1,820
1,951
2,270
'
Insurance
Utility Services
322
5,251
470
6,000
340
5,410
450
6,000
Repairs and Maintenance
0
500
2,310
2,000
Supplies
402
300
230
400
t
Aggregates
0
100
0
100
Materials
1,650
3,000
3,110
3,000
Contractual
14,082
13,000
13,110
15,000
Equipment
0
1,000
1,000
1,000
'
Transfer to Street Fund
0
0
0
62,500
1
TOTAL EXPENDITURES
$
33,658 $
37,450
$ 39,989
$ 104,370
'
NET CHANGE
$
(20,503)$
50
$ (4,410)$
(9,870)
'
206
PARKING LOTS RESIDENT
SOURCES OF FUNDS AND EXPENDITURES
FUNDING SOURCE PROJECTED
Parking Lots Fund
REVENUE:
Collections
Interest Earnings
TOTAL REVENUES
Transfer to Street Fund
Transfer to Infrastructure Fd
TOTAL REVENUES AND TRANSFERS
EXPENDITURES:
Salaries
Benefits
Insurance
Utility Services
Repairs and Maintenance
Supplies
Aggregates
Materials
Contractual
Equipment
Transfer to Street Fund
TOTAL EXPENDITURES
NET CHANGE
207
2003 -04 2004 -05
PROJECTED PROJECTED
$ 79,500 $ 81,000
16,000 16,000
$ 95,500 $ 97,000
0 0
0 0
$ 95,500 $ 97,000
12,050
12,460
2,600
2,840
450
450
6,000
6,000
3,000
4,000
400
400
100
100
3,000
3,000
15,000
15,500
1,000
1,000
65,625
69,000
$ 109,225 $ 114,750
$ (13,725)$ (17,750)
1
PARKING LOTS OPEN
' SOURCES OF FUNDS AND EXPENDITURES
FUNDING SOURCE ACTUAL AND PROPOSED
' Parking Lots Fund
2000 -01 2001 -02 2001 -02 2002 -03
' ACTUAL BUDGET ESTIMATE PROPOSED
' REVENUE:
Collections
' Interest Earnings
TOTAL REVENUES
' Transfer to Street Fd
Transfer to Infrastructure Fd
' TOTAL REVENUES AND TRANSFERS
EXPENDITURES:
' Salaries
Benefits
Insurance
' Utility Services
Repairs and Maintenance
Property Rentals
' Supplies
Miscellaneous
Aggregates
' Materials
Contractual
Equipment
Depreciation
' Transfer to Street Fund
TOTAL EXPENDITURES
NET CHANGE
t
$ 75,735 $
77,000 $
70,370 $
77,000
22,047
15,000
8,940
19,000
0
2,000
7,500
$ 97,781 $
92,000 $
79,311 $
96,000
(62,500)
(62,500)
(62,500)
0
(26,513)
0
0
0
2,000
0
0
$ 8,769 $
29,500 $
16,811 $
96,000
E,
10,409
1,540
489
2,313
0
7,440
8
0
0
1,650
11,843
0
(35,309)
0
382 $
11,280
1,900
530
3,200
2,000
7,500
400
200
200
5,000
13,000
2,000
0
0
47,210 $
12,620
11,680
1,951
2,350
410
530
2,500
3,000
0
2,000
7,500
7,500
30
400
0
200
0
200
3,310
5,000
13,110
15,000
1,000
2,000
0
0
0
62,500
42,431 $ 112,360
$ 8,386 $ (17,710)$ (25,620)$ (16,360)
rf:
PARKING LOTS OPEN
SOURCES OF FUNDS AND EXPENDITURES
FUNDING SOURCE PROJECTED
Parking Lots Fund
REVENUE:
Collections
Interest Earnings
TOTAL REVENUES
Transfer to Street Fd
Transfer to Infrastructure Fd
TOTAL REVENUES.AND TRANSFERS
EXPENDITURES:
Salaries
Benefits
Insurance
Utility Services
Repairs and Maintenance
Property Rentals
Supplies
Miscellaneous
Aggregates
Materials
Contractual
Equipment
Depreciation
Transfer to Street Fund
TOTAL EXPENDITURES
NET CHANGE
209
2003 -04 2004 -05
PROJECTED PROJECTED
$ 77,500 $ 78,000
19,000 19,000
$ 96,500 $ 97,000
0 0
0 0
$ 96,500 $ 97,000
12,080
12,500
2,680
2,940
530
530
3,000
3,000
2,000
2,000
7,500
7,500
400
400
200
200
200
200
5,000
5,000
15,000
15,500
2,000
2,000
0
0
65,625
69,000
$ 116,215 $ 120,770
$ (19,715)$ (23,770)
1
1
1
1
1
1
1
1
1
1
1
1
DEERFIELD PUBLIC LIBRARY
Component Unit - Village of Deerfield, Illinois
(Not Included in Municipal Budget)
SOURCES OF FUNDS AND EXPENDITURES
ACCOUNT NUMBER
AND CLASSIFICATION
5111
5114
5115
5211
5212
5213
5214
5216
5220
5224
5224
5224
5315
5316
5317
Salaries -- Professional $
Salaries - -Non Professional
Benefits
Repairs, Maintenance of Building
and Equipment, Building Supplies
Education -- Travel, Dues, etc.
Printing
Communication
Utilities
Binding
Periodicals
Books
Audio Visual
Insurance
Professional Services
Contractual:
BUDGET ESTIMATE BUDGET
2001 -02 2001 -02 2002 -03
415,000 $ 415,220 $ 435,990
545,000 558,430 585,000
97,000 112,050 132,500
45,000
42,830
35,000
12,500
17,290
12,500
14,000
20,510
16,000
11,500
12,390
13,500
1,500
1,470
1,500
4,000
4,600
4,500
42,000
54,570
42,000
165,000
129,550
165,000
20,000
20,170
25,000
23,500
22,560
23,800
8,500
8,230
4,500
SOURCE OF FUNDS
Equip. Rental, Maintenance &
Xerox 33,000
20,590
20,000
5320
Special Library Programs
12,000
17,090
16,000
5320
Cataloging Service
10,000
4,850
6,000
5424
Miscellaneous
1,000
400
1,000
5434
Supplies (Library and Office)
30,000
34,340
32,000
6111
New Equipment
20,000
10,010
10,000
7316
Equipment Replacement
50,000
50,000
50,000
Transfer to Reserves -JCPL Rebate
SUB TOTAL
$1,560,500
$1,557,150
$1,631,790
140,000
Remodeling Project
103,000
0
185,000
Automation Project
68,500
60,890
65,000
TOTAL
$1,732,000
$1,618,040
$1,881,790
SOURCE OF FUNDS
$1,423,000 $1,423,000 $1,527,790
16,000
Property Tax Levy
16,000
Personal Property Replacement Tax
21,800
Non - Resident Fees
'
Fees, Fines and Penalties
40,000
Gifts
1,960
Miscellaneous
1,000
Rebate JCPL
'
Xerox
60,150
Interest
5,000
Grants
5,000
Videos
'
Reserve for Repairs & Replacement
21,000
plus Improvement
21,000
SUB TOTAL
'
Impact Fees
103,000
TIF Surplus
185,000
Transfer to TIF Reserve
'
Transfer to Reserves -JCPL Rebate
0
TOTAL
0
140,00
$1,423,000 $1,423,000 $1,527,790
16,000
21,040
16,000
25,000
21,800
20,000
35,000
44,100
40,000
1,000
1,960
1,000
1,000
950
1,000
50,000
60,150
0
5,000
4,850
5,000
90,000
55,550
55,000
21,000
21,000
21,000
12,000
10,990
10,000
103,000
12,800
185,000
$1,782,000
$1,678,190
$1,881,790
0
0
0
140,00
140,000
140,000
(140,000) (140,000) (140,000)
(50,000) (60,150) 0
$1,732,000 $1,618,040 $1,881,790
I 2.10
DEERFIELD PUBLIC LIBRARY
Work Statistics
1998 -99 1999 -00 2000 -01 2001 -02
CIRCULATION DEPARTMENT:
220,877
Materials Circulated -
34,297
Books
215,303
CDs, Tapes, Audio Tapes
32,615
Puzzles (Miscellaneous)
100
Interlibrary Loan
4,598
Video Tape Collection
56,715
Total Materials Circulated
309,331*
Overdue Notices Mailed
8,840*
Registered Borrowers
12,600
PROCESSING DEPARTMENT:
12,237
Material Purchased and Received -
Books
6,876
CD's, Tapes, Audio Tape
688
Miscellaneous
90
Video Cassettes
277
Total Materials Processed
7,931*
PROGRAMMING -
446
ADULT AND CHILDREN'S DEPARTMENT:
7,407*
Adult Programs Sponsored or
9,538*
Conducted by Library Staff
44*
Children's Programs Sponsored
or Conducted by Library Staff 64*
Meeting Room Use by Groups
Outside the Library
88*
Adult Reference Inquiries
19,744*
Childrens Reference Inquires 10,054*
* February, March, April Figures Estimated
211
198,201
220,877
235,707
34,297
37,586
41,520
49
40
62
4,612
5,810
3,677
60,544
63,771
71,611
297,703*
328,084*
352,611*
7,280*
6,400*
6,900*
12,237
13,100
13,653
6,808
7,483
8,392
410
584
668
95
98
110
94
446
368
7,407*
8,611*
9,538*
48*
56*
49*
69*
84*
119*
83*
91*
91*
17,471*
17,900*
18,216*
8,177*
9,443*
11,085*
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
APPENDIX A
ADMINISTRATIVE DIVISION
Equipment Request
2002 - 2003
EQUIPMENT Budget
Villaae Manaaer's Department
Printer Upgrade
1,000
Total
$ 1,000
Finance Department
3 Computer Replacements @ $1,500
$ 4,500
Printer Upgrades
1,000
Total
$ 5,500
Community Development
2 Computer Replacements @ $1,500
$ 3,000
Printer Upgrades
1,000
Total
$ 4,000
Engineering
CAD Equipment as Necessary for GIS
6,000
Total
$ 6,000
GRAND TOTAL $16,500
212
APPENDIX B
PUBLIC SAFETY DIVISION
Police Department
Equipment Request
2002 - 2003
EQUIPMENT Budget
Administration
Fitness Equipment
$ 27,500
Personal Computers
10,000
Communications
Personal Computers for LEADS 2000
2,500
Investigations /Youth /Dare /Social Services
Digital Video Camera
1,650
Paper Shredder
1,500
Video Still Printer
1,200
Digital Still Camera
750
Printer, Scanner, Fax Machine
600
DARE Videos
500
Child Seat Supplies
500
Digital Camera -DARE Presentations
500
Child Safety Seats
300
Patrol
Livescan System
63,000
AR -15 Rifles
8,000
Mugshot Camera System
7,536
870 Shotguns
5,000
Shotgun Racks
3,134
Moving Radar
2,358
Stop Sticks
1,872
AED Equipment Bags
1,400
Digital Center
1,200
Rear Radar, Car #8
500
GRAND TOTAL $141,500
213
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
APPENDIX C -1
PUBLIC WORKS DIVISION
Equipment Request
Street Department
2002 - 2003
EQUIPMENT Budget
Asphalt Cold Planer $11,000
Replace 23 Two -Way Radios 11,400
Concrete Grinder 7,000
Computer Hardware /Software 3,000
Chain Saw 900
Lawn Mower 800
TOTAL $34,100
214
APPENDIX C -2
PUBLIC WORKS DIVISION
Equipment Request
Sewer Department
2002 -2003
EQUIPMENT Budget
Trailer Sewer Cleaner $44,000
Five 2 -Way Radios 2,300
Root Cutter 2,000
Rod Retrieval System 11200
Generator 1,000
Concrete Saw 800
$51,300
WRF
4" Hose With Fittings $ 2,500
Computer 2,200
4" Trash Pump 2,200
Two 2 -Way Radios 900
$ 7,800
TOTAL $59,100
215
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
APPENDIX C -3
PUBLIC WORKS DIVISION
Equipment Request
Water Department
2002 -2003
EQUIPMENT Budget
Power Washer $ 2,500
Small Front End Loader 30,000
Five 2 -Way Radios 2,300
Upgrade to Remote Transmitter Unit 7,000
Water Meters 40,000
For Richfield Pumping Station:
Variable Speed Pump 28,350
Replace #2 Pump 21,000
Controls for Pumps 11,550
TOTAL $142,700
216
EQUIPMENT
Miscellaneous Equipment
217
APPENDIX C -4
PUBLIC WORKS DIVISION
Equipment Request
Garage Department
2002 - 2003
TOTAL
Budget
$2,000
$2,000
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
APPENDIX D
ENHANCED 9 -1 -1 FUND
Equipment Request
2002 - 2003
EQUIPMENT Budget
Reverse 9 -1 -1 $39,000
Software Upgrade to Computer Aided Dispatch 10,240
Data System Software Upgrades 48,550
TOTAL $97,790
218
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APPENDIX F
GENERAL OBLIGATION DEBT
Retirement Schedule Principal and Interest
(Levy Year Basis)
(1) WATER (2)
GENERAL
REFUNDING
IMPROVEMENT
OBLIGATION
CORPORATE
TAX SERIES 1997
SERIES 1998
PURPOSE
LEVY (SELF FUNDED)
4/15/98
SERIES 2002 TOTAL
YEAR 12/15/97
$17,000,000
2/01/02
$5,000,000
485,910
$3,460,000
2002
487,450
2,006,250
2003
488,432
1,941,750
2004
483,748
1,877,250
2005
488,618
2,302,000
2006
487,598
2,216,000
2007
485,910
2,130,000
2008
488,555
2,043,500
2009
490,310
2010
491,175
2011
491,150
TOTALS $ 4,882,946 $14,516,750
(1) Source of Funds - Water Revenues
(2) Source of Funds - TIF 2 Revenues
1,339,400 3,833,100
1,024,400 3,454,582
2,360,998
2,790,618
2,703,598
2,615,910
2,532,055
490,310
491,175
491,150
$ 2,363,800 $21,763,496
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' ABATEMENT A complete or partial cancellation of a levy imposed by a government.
ACCOUNT A term used to identify an individual asset, liability, expenditure,
revenue, or fund balance.
' ACCOUNTING SYSTEM The total structure of records and procedures which discover,
record, classify, summarize, and report information on the financial
position and results of operations of a government or any of its funds,
' fund types, balanced account groups, or organization components.
ACTIVITY The smallest unit of budgetary accountability and control which
encompasses specific and distinguishable lines of work performed by an
t organizational unit for the purpose of accomplishing a function for which
the government is responsible.
ACTUARIAL RESERVE DEFICIENCY The excess of the actuarial accrued liabilities
' at the date of valuation of the retirement system over the available assets
on hand to meet such liabilities; or the excess of accrued and prospective
liabilities over the present and prospective assets.
' APPROPRIATION A legal authorization granted by a legislative body to make
expenditures and to incur obligations for specific purposes. An
appropriation is usually limited in amount and as to the time when it may
be expended.
' ASSESSED VALUATION A valuation set upon real estate or other property by a
government as a basis for levying taxes.
' ASSETS Property owned by a government which has a monetary value.
BOND A written promise, generally under seal, to pay a specified sum of money,
called the face value, at a fixed time in the future, called the date of
' maturity, and carrying interest at a fixed rate, usually payable
periodically.
BONDED DEBT That portion of indebtedness represented by outstanding bonds.
' BUDGET A plan of financial operation embodying an estimate of proposed
expenditures for a given period and the proposed means of financing them.
' BUDGET AMENDMENT A legal procedure utilized by the governing board to revise
a budget.
BUDGET DOCUMENT The instrument used by the budget- making authority to present
' a comprehensive financial plan of operations of the governing board.
BUDGET MESSAGE A general discussion of the proposed budget as presented in
writing by the budget making authority to the legislative body.
' BUDGET ORDINANCE The official enactment by the governing board to legally
authorize the government administration to obligate and expend resources.
' BUDGETARY CONTROL The control or management of a government or enterprise in
accordance with an approved budget for the purpose of keeping expenditures
within the limitations of available appropriations and available revenues.
' CAPITAL ASSETS Assets of significant value and having a useful life of several
years. Capital assets are also called fixed assets.
CAPITAL BUDGET A plan of proposed capital outlays and the means of financing
' them for the current fiscal period.
223
'
G
L
O
S
S
A
R
Y
' ABATEMENT A complete or partial cancellation of a levy imposed by a government.
ACCOUNT A term used to identify an individual asset, liability, expenditure,
revenue, or fund balance.
' ACCOUNTING SYSTEM The total structure of records and procedures which discover,
record, classify, summarize, and report information on the financial
position and results of operations of a government or any of its funds,
' fund types, balanced account groups, or organization components.
ACTIVITY The smallest unit of budgetary accountability and control which
encompasses specific and distinguishable lines of work performed by an
t organizational unit for the purpose of accomplishing a function for which
the government is responsible.
ACTUARIAL RESERVE DEFICIENCY The excess of the actuarial accrued liabilities
' at the date of valuation of the retirement system over the available assets
on hand to meet such liabilities; or the excess of accrued and prospective
liabilities over the present and prospective assets.
' APPROPRIATION A legal authorization granted by a legislative body to make
expenditures and to incur obligations for specific purposes. An
appropriation is usually limited in amount and as to the time when it may
be expended.
' ASSESSED VALUATION A valuation set upon real estate or other property by a
government as a basis for levying taxes.
' ASSETS Property owned by a government which has a monetary value.
BOND A written promise, generally under seal, to pay a specified sum of money,
called the face value, at a fixed time in the future, called the date of
' maturity, and carrying interest at a fixed rate, usually payable
periodically.
BONDED DEBT That portion of indebtedness represented by outstanding bonds.
' BUDGET A plan of financial operation embodying an estimate of proposed
expenditures for a given period and the proposed means of financing them.
' BUDGET AMENDMENT A legal procedure utilized by the governing board to revise
a budget.
BUDGET DOCUMENT The instrument used by the budget- making authority to present
' a comprehensive financial plan of operations of the governing board.
BUDGET MESSAGE A general discussion of the proposed budget as presented in
writing by the budget making authority to the legislative body.
' BUDGET ORDINANCE The official enactment by the governing board to legally
authorize the government administration to obligate and expend resources.
' BUDGETARY CONTROL The control or management of a government or enterprise in
accordance with an approved budget for the purpose of keeping expenditures
within the limitations of available appropriations and available revenues.
' CAPITAL ASSETS Assets of significant value and having a useful life of several
years. Capital assets are also called fixed assets.
CAPITAL BUDGET A plan of proposed capital outlays and the means of financing
' them for the current fiscal period.
223
CAPITAL IMPROVEMENTS BUDGET A plan of proposed capital expenditures and the
means of financing them. This is usually part of the complete annual
budget which includes both operating and capital outlays.
CAPITAL OUTLAY Expenditures which result in the acquisition of or addition to
fixed assets.
CAPITAL PROJECTS FUND A fund created to account for financial resources to be
used for the acquisition or construction of major capital facilities and
equipment, other than those financed by proprietary funds, special
assessment funds, and trust funds.
CHART OF ACCOUNTS The classification system used by the government to organize
the accounting for various funds.
COMMODITIES Consumable items used by the governmental departments. Examples
include office supplies, vehicle and maintenance supplies, gasoline, etc.
CONTRACTUAL SERVICES Services rendered to governmental departments and agencies
by private firms, individuals, or other government agencies. Examples
include utilities, insurance, and professional services.
DEBT An obligation resulting from the borrowing of money or from the purchase
of goods and services. Debts of governments include bonds, time warrants,
lease - purchase agreements, notes and floating debt.
DEBT LIMIT The maximum amount of gross or net debt which is legally permitted
by State Statute.
DEBT SERVICE FUND A fund established to account for the accumulation of
resources for, and the payment of, general long term debt principal and
interest.
DEPARTMENT A major administrative organizational unit of the government which
indicates overall management responsibility for one or more activities.
DEPRECIATION (1) Expiration in service life of fixed assets, other than wasting
assets, attributable to wear and tear through use and lapse of time,
obsolescence, inadequacy, or other physical or functional cause. (2) The
portion of the cost of a fixed asset charged as an expense during a
particular period. NOTE: The cost of such asset prorated over the
estimated service life of such asset and each period is charged with part
of such cost so that ultimately the entire cost of the asset is charged
off as an expense. Depreciation is accounted for only in the enterprise
funds.
ENTERPRISE FUND A fund established to account for operations (a) that are
financed and operated in a manner similar to private business enterprises,
where the intent of the governing body is that the costs (expenses,
including depreciation) of providing goods or services to the general
public on a continuing basis be financed or recovered primarily through
user charges; or (b) where the governing body has decided that periodic
determination of revenues earned, expenses incurred, and /or net income is
appropriate for capital maintenance, public policy, management control,
accountability, or other purposes.
EQUALIZED ASSESSED VALUATION The assessed valuation of real property, raised
or lowered by an equalizing factor as applied by a countywide and a
statewide authority, so that all property is assessed at a consistent level
for purposes of levying taxes. Currently, equalized valuation of real
property is 1/3 of fair market value.
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ESTIMATED REVENUE The amount of projected revenue to be collected during the
fiscal year. The amount of revenue budgeted is the amount approved by the
Board of Trustees.
EXPENDITURES Decreases in net financial resources. Expenditures include
current operating expenses which require the current or future use of net
current assets, debt service, and capital outlays.
EXPENSES Decreases in net total assets. Expenses represent the total cost of
operations during a period regardless of the timing of related
expenditures.
FISCAL PERIOD Any period at the end of which a government determines its
financial position and the results of its operations.
FISCAL YEAR A twelve (12) month period to which the annual operating budget
applies and at the end of which a government determines its financial
position and the results of its operations.
FIXED ASSETS Assets of a long term nature which are intended to continue to
be held or used, such as land, buildings, improvements other than
buildings, machinery and equipment.
FUND A fiscal and accounting entity with a self - balancing set of accounts
recording cash and other financial resources, together with all related
liabilities and residual equities or balances, and changes therein, which
are segregated for the purpose of carrying on specific activities or
attaining certain objectives in accordance with special regulations,
restrictions, or limitations.
FUND BALANCE All accounts necessary to set forth the financial position and
results of operations of a fund.
FUND EQUITY An equity account reflecting the unreserved accumulated earnings
of the enterprise funds.
GENERAL FUND The fund used to account for all financial resources except those
required to be accounted for in another fund. The most common General Fund
is the Corporate Fund.
GENERAL OBLIGATION BONDS Bonds for the payment of which the full faith and
credit of the issuing government are pledged.
GENERAL REVENUE The revenues of a government other than those derived from the
retained earnings in an enterprise fund. If a portion of the net income
in an enterprise fund is contributed to another non - enterprise fund, such
as the Corporate Fund, the amounts transferred constitute general revenue
of the government.
GOAL A statement of broad direction, purpose, or intent, based on the needs of
the community.
IMRF An abbreviation for Illinois Municipal Retirement Fund, a pension fund
covering Village employees who work over 1,000 hours per year, with the
exception of police personnel.
INTERGOVERNMENTAL REVENUE Revenue received from another government, such as
the State of Illinois, or other political subdivisions, for a specified
purpose.
INTRAGOVERNMENTAL SERVICE FUND A fund established to finance and account for
services and commodities furnished by a designated department or agency
to other departments and agencies within a single governmental unit.
' 225
INVESTMENTS Cash held in interest bearing accounts, securities and real estate
held for the production of revenues in the form of interest, dividends,
rentals, or lease payments. The term does not include fixed assets used
in governmental operations.
LEVY (VERB) To impose taxes, special assessments, or service charges for the
support of governmental activities. (NOUN) The total amount of taxes,
special assessments, or service charges imposed by a government.
LONG TERM DEBT Debt with a maturity.of more than one year after the date of
issuance.
METRA An abbreviation for the Northeast Illinois Regional Commuter Railroad
Corporation which manages and operates the commuter trains and commuter
buses in the Village.
NET INCOME Proprietary fund excess of operating revenues, nonoperating
revenues, and operating transfers -in over operating expenses, nonoperating
expenses, and operating transfers -out.
OBJECT As used in expenditure classification, this term applies to the article
purchased or the service obtained (as distinguished from the results
obtained from expenditures) . Examples are personnel services, contractual
services, commodities, capital outlay and other expenditure
classifications.
OPERATING BUDGET The portion of the budget that pertains to daily operations
that provide basic governmental services. The operating budget contains
appropriations for such expenditures as personnel, supplies, utilities,
materials, services, etc.
OPERATING EXPENSES Proprietary fund expenses which are directly related to the
fund's primary service activities.
OPERATING INCOME The excess of proprietary fund operating revenues over
operating expenses.
OPERATING REVENUES Proprietary fund revenues which are directly related to the
fund's primary service activities. They consist primarily of user charges
for services.
PENSION TRUST FUND A Trust Fund used to account for public employee retirement
systems. Pension Trust Funds are accounted for in essentially the same
manner as proprietary funds, but with an important expanded emphasis on
required fund balance reserves.
PERSONNEL SERVICES Items of expenditures in the operating budget for salaries
and wages paid for services performed by Village employees.
RESERVE An account used to indicate that a portion of fund equity is legally
restricted.
RESOURCES Total dollars available for appropriations including estimated
revenues, fund transfers, and beginning fund balances.
REVENUES Increases in governmental fund type, net current assets, and residual
equity transfers.
SOURCE OF REVENUE Revenues are classified according to their source or point
of origin.
SPECIAL REVENUE FUND A fund used to account for the proceeds of specific
revenue sources (other than special assessments, expendable trusts, or for
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major capital projects) that are legally restricted to expenditure for
specified purposes.
TAX LEVY The total amount to be raised by general property taxes for operating
and debt service purposes specified in the Tax Levy Ordinance.
TAX LEVY ORDINANCE An ordinance by means of which taxes are levied.
TAX RATE LIMIT The maximum rate at which a government may levy a tax. Overall
tax rate limits usually restrict levies for all purposes and of all
governments, state and local, having jurisdiction in a given area.
TAXES Compulsory charges levied by a government for the purpose of financing
services performed for the common public benefit. This term does not
include specific charges made against particular persons or property for
current or permanent benefits such as special assessments.
TIF Tax Increment Financing is a municipal financial mechanism used to renovate
declining areas or redevelop blighted areas while improving the tax base
of such areas. The program allows a municipality to acquire and prepare
property for redevelopment and make needed public (and some private)
improvements.
TRUST FUNDS Funds used to account for assets held by a government in a trustee
capacity for individuals, private organizations, other governments, and /or
other funds.
USER CHARGES OR FEES The payment of a fee for direct receipt of a public
service by the party benefiting from the service.
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