Village Budget For Year Beginning May 1, 2003PROGRESS THROUGH SERVICE
1903.2003
Zfttnual joubact
FISCAL YEAR 2003 - 2004
VILLAGE OF DEERFIELD., ILLINOIS
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VILLAGE OF DEERFIELD
ANNUAL BUDGET
MAY 11 2003 TO APRIL 30, 2004
ELECTED OFFICIALS
Steven M. Harris, Mayor
Robert Benton, Trustee William S. Seiden, Trustee
Jerry Kayne, Trustee Vernon E. Swanson, Trustee
Harriet Rosenthal, Trustee Matthew Wylie, Trustee
VILLAGE MANAGER
Robert D. Franz
DEPARTMENT HEADS
Robert W. Fialkowski, Treasurer and Director of Finance
John J. Sliozis, Chief of Police
Barbara K. Little, Director of Public Works and Engineering
Barbara Houpt, Director of Community Development
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About the cover: The Village celebrates the centennial of its incorporation in 2003. The regular '
activities throughout the year, including the Family Days celebration over the Fourth of July, will
have a centennial theme. This will culminate in a centennial party in October, 2003 in conjunction '
with the opening of the Patty Turner Senior Center, a joint effort of the Village and the Deerfield
Park District.
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I TABLE OF CONTENTS
'
SUMMARY INFORMATION
Page
53
'
Village Manager's Transmittal Message ............................................................ ..............................1
56
57
GFOAAward ..................................................................................................... ............................... 6
58
Budget Summaries and Fund Balance Projections .......................................... ...............................
7
59
BudgetSummary ............................................................................................. ...............................
8
'
OrganizationChart ............................................................................................ .............................13
Personnel Detail ................................................................................................ .............................14
Administration....................................................................... ...............................
65
Major Revenues — 4 -Year Detail ....................................................................... .............................15
Cleaning & Maintenance ....................................................... ...............................
Construction .......................................................................... ...............................
'
BudgetNotes and Analysis ............................................................................... .............................16
Budget Calendar ............................................................................................. ...............................
22
68
Major Budget Policies and Objectives ............................................................ ...............................
23
69
Major Revenue Discussion ............................................................................. ...............................
26
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ADMINISTRATION
Main & Hydrant Maintenance ................................................ ...............................
'
ADMINISTRATIVE SERVICES (Summary) ................................................... ...............................
Mayor and Board of Trustees ............................................................ ...............................
29
30
76
77
FinanceDepartment .......................................................................... ...............................
33
Manager's Office ................................................................................ ...............................
36
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Community Development ................................................................... ...............................
EngineeringDivision .......................................................................... ...............................
39
42
PUBLIC SAFETY
POLICE DEPARTMENT
Police Department Summary ............................................................. ...............................
45
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Administration .................................................................................... ...............................
Communications................................................................................ ...............................
48
49
Investigations/ Youth ........................................................................... ...............................
50
'
Patrol.................................................................................................. ...............................
Enhanced 911 .................................................................................... ...............................
51
33
PUBLIC WORKS
'
PUBLIC WORKS
Street Division Summary ................................................................... ...............................
53
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Administration....................................................................... ...............................
Maintenance .......................................................................... ...............................
56
57
Snow& Ice Control ............................................................... ...............................
58
Forestry................................................................................. ...............................
59
'
Train Station Maintenance ...................................................... .............................60
Sewer Fund Summary ....................................................................... ...............................
61
Administration....................................................................... ...............................
65
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Cleaning & Maintenance ....................................................... ...............................
Construction .......................................................................... ...............................
66
67
Wastewater Treatment Facility ............................................. ...............................
68
GarageFund ...................................................................................... ...............................
69
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Water Fund Summary ........................................................................ ...............................
Administration....................................................................... ...............................
71
74
Main & Hydrant Maintenance ................................................ ...............................
75
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Distribution............................................................................ ...............................
Meter Maintenance ............................................................... ...............................
76
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CAPITAL PROJECTS
Page
CAPITAL PROJECTS FUNDS
Infrastructure Replacement/MFT /Project 29NERF ........................... ............................... 79
5 Year Capital Improvement Program ............................................... ............................... 80
Vehicle & Equipment Replacement Schedule ................................... ............................... 84
Tax Increment Financing Districts ...................................................... ............................... 86
SUPPORT FUNDS
MISCELLANEOUS FUNDS
Debt Service /Insurance /Police Pension ............................................. ............................... 89
Refuse Collection /Commuter Station Parking Lots ............................ ............................... 93
LIBRARY SYSTEM (A Component Unit)
BudgetRequest ................................................................................. ............................... 96
APPENDICES
A — Equipment Purchases (non -VERF) ............................................. ............................... 99
B— Glossary ......................................................... ............................... ............................101
C — Summary of Significant Accounting and Budgeting Policies ........ ............................106
D — Line Item Expenditure Detail ......................... ............................... ............................108
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LETTER OF TRANSMITTAL
I am pleased to present the operating and capital budgets for the fiscal year beginning May 1,
2003, a year in which we celebrate the 100`h anniversary of the incorporation Deerfield. Also
presented are revenue projections to meet our goals and objectives as described in this
document.
Like most organizations, the village has been impacted by the downturn in the economy. This
budget anticipates that the recovery will be sluggish and that it is unlikely that we will soon return
to the prosperity enjoyed in the past decade. The objective, of course, is to maintain the level of
village services while facing the economic challenges that lie ahead.
The total budget for 2003 -04 is $47,262,749, excluding the Library budget, which is $2,164,455.
This represents a 5.8% increase from last year and reflects market increases in costs of goods
and services and an overall increase in capital spending. The operating budget is proposed at
$23,887,453.
With few exceptions, this budget reflects the maintenance of current programs and service levels.
There is no recommended increase in personnel. In fact, two vacancies in the public works
department will not be filled as a means of reducing costs during these lean times.
The village organizes its budget under several funds. Following are brief highlights of each fund.
This is the basic operating fund of the Village, which includes revenues and expenditures of all
governmental activities, except those funds that must be accounted for independently under
Illinois law.
Revenues: The 2003 -04 General Fund has projected new revenues of $11,121,086. A
modest increase is projected in Sales Tax due primarily to the anticipated
opening of The Great Indoors in Deerbrook Mall and continued strength in
the local economy. The Hotel Room Tax is expected to remain constant
but still well below its highest amount recorded in fiscal year '01. The local
share of the state income tax shows an 11 % decrease directly related to
the economy. The budget anticipates using $698,378 of reserves.
Expenditures: Total operating expenses for the General Corporate Fund are estimated at
$11,819,464. Village operations are very labor intensive. The largest
single operating cost relates to personnel, representing 69% of the General
Fund. Highlights of this year's budget includes:
➢ A 50% match with the park district to maintain and operate the new
senior center scheduled to open next fall in Brickyards Park.
➢ Continued development of the Village Geographical Information
System (GIS).
➢ Stable health insurance costs due to the first year of participation in a
municipal benefits pool.
➢ Dissolution of the IMRF /Social Security Fund and incorporation of that
fund's revenues and benefit expenditures into the operating budget.
➢ Selecting and implementing the new financial information system.
➢ Selecting and implementing a new computer added dispatch system for
the Police.
The water and sewer utility systems operated by Deerfield are intended to be self- funding, based
upon user charges for services. Revenues for operations are derived primarily from services
furnished to utility customers. Other sources are interest earnings from cash invested on a short -
term basis, and connection fees from new construction where the Village's prior investments in its
utilities operate to the advantage of new customers who did not share in that initial investment.
Finally, restricted funds in reserve accounts are available for emergency work and for capital
improvements.
Water Budget: Budgeted expenditures are $5,000,641 against new revenues of
$3,971,120. The major projects in this budget are: the water main
replacement on Central Avenue from Wilmot Road west to Castlewood
Lane and then south on Castlewood to Dartmouth Lane; and final work at
the Mitchell Park reservoir and pumping station.
A 4% water rate increase has been approved as part of this budget to partially offset the added
cost of these capital items and to meet normal operating costs. This is only the third increase in
rates since 1992 and will amount to less than $4 per quarter for the average residential water
customer.
Sewer Budget: The Sewer Fund expenditure is $3,187,782 against new revenue
projections of $1,901,160. Again, the deficit will be partially offset from
reserves of $1,286,622 specifically intended for rehab projects. Included in
this budget are operating expenditures of $2,150,040 for the Wastewater
Treatment Facility.
Other major items include relining sanitary sewers at a total cost of $80,000 and $823,000 for
equipment replacement and repairs at the treatment plant. A major portion of this cost is for
replacing blowers and aeration equipment at this 25- year -old facility.
To maintain the current operations of the sewer division, a 4% rate increase was approved in this
fund as well. Sewer rates were last increased in April 1999.
The Village is in the third year of its five -year contract with Onyx Waste Systems, Inc. Annual
price adjustments for collection service are built into the contract and are based on the Consumer
Price Index. No major changes are anticipated in service levels. This budget does include
$20,000 pursuant to the SWALCO agreement whereby the village funds the second year of the
Green Zone (commercial) recycling program.
The MFT Budget projects State allotments of approximately $526,800. To the extent possible, we
have proposed the transfer of MFT revenue to the General Fund for basic street maintenance
projects. No specific MFT funded projects are slated for this construction season.
For employees covered by the Illinois Municipal Retirement Fund, the Village contributes 7.63% of
each person's total salary plus the employer's contribution of 7.65% for Social Security and
Medicare coverage. The employee contributes 4.5% for IMRF and 7.65% for Social Security and
Medicare coverage. This employer's share is funded through a special tax levy. The Police
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' Pension Fund is also financed through a special tax levy at the rate necessary to produce those
revenues actuarially determined as adequate for funding pension payments and for amortizing the
actuarial reserve deficiency. Sworn police covered by this fund contribute 9.91% of their basic
' wages but do not participate in Social Security. Additional income is derived from investment
earnings.
As indicated in the General Fund discussion, the separate fund for IMRF /Social Security will be
' terminated as of April 30, 2003, and the expenses for the employer's contribution will be shown in
the individual operating budgets. The property tax levy for this purpose will continue to be levied,
unchanged for this year, in the General Fund. This transfer is required to properly account for the
pension cost in the fund and function in which it is incurred. This follows a similar transfer in prior
years for the police pension contribution.
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The most obvious benefit of establishing a capital budget is the encouragement given to planning
' at all levels. It is an extremely valuable decision - making device used to 1) stabilize the volume of
capital improvements at some relatively uniform level, and 2) coordinate the capital costs and their
financing with the attendant debt service demands on the operating budget.
This five year funding plan has been extremely helpful both in scheduling major projects and in
determining their financing. More than any other part of the budget, capital projects warrant
detailed discussion between Board and staff. Good financial management dictates that we review
' closely the major expenditures required in the future to maintain the community's infrastructure.
Once long -range plans and projects are determined, priorities must be set and a funding program
approved.
' Major capital projects scheduled for 2003 -04 are:
' ➢ Continuation of the Street Rehabilitation Program ($865,000)
➢ Traffic signal and intersection improvements at Waukegan and Osterman ($870,000)
➢ Phase III streetscape improvements at the south end of the village center ($400,000)
➢ Final payment for the village's share of the new senior center ($1,305,000)
' ➢ Deerfield Road bridge replacement and pedestrian underpass ($1,325,000).
It should be noted that some capital projects have been deferred until next year and that a number
' of scheduled improvements show funding unresolved. Without a new revenue source, the village
will not be able to properly maintain its infrastructure to the degree it has in the past. Both the
water and sewer underground systems are getting older and more likely to fail if replacement
' projects are deferred. In fact, due to the higher level of capital improvements proposed in these
funds, both funds are projected to be in a negative cash position at April 30, 2004. This shortfall
needs to be addressed; the proposed increased user rates for these funds cannot address the
capital demands that exist for these systems.
With completion this year of the comprehensive plan update, the village should be in a position to
decide the future of the annex building and other public improvements within the northwest
' quadrant of the village center. Nothing specific has been budgeted but, as originally included in
the Village Center Redevelopment Plan, funds to implement public improvements in this quadrant
will come from TIF II.
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' This fund includes purchases of vehicles and equipment amounting to more than $5,000. Each
operating department is charged an annual amount to offset these more expensive items from
impacting the budget in any one given year. This year's proposed expenditures amount to
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$734,800, the details of which can be found in the Capital Projects Funds section.
ASSESSED VALUATION
The following is Deerfield's 2000 equalized assessed valuation by class of property.
* EAV by classification for 2001 is not yet available.
** These amounts do not include the assessed valuation increases in TIF I & II.
Non - alternate revenue General Obligation debt, including principal and interest, in the amount of
$3,969,238 is due in fiscal 2003 -04. Deerfield's net bonded General Obligation debt of
$14,579,155, payable from property taxes, is 1.82% of its total assessed valuation of
$800,595,252. When considering that non -Home Rule communities are allowed a ratio of 8.6 %,
the Village, as a Home Rule community, can be proud of its low debt service obligations.
Deerfield currently has a AAA rating from Moody's Investors Service, Inc., an accomplishment
shared by only 60 municipalities in the United States. This rating was reaffirmed in ,January 2003.
PROPERTY TAX LEVY
The 2003 Property Tax Levy is projected at $2,390,250. This will be the third straight year that
the tax levy will not change. This will once again result in a lower tax rate, estimated at 0.279.
However, with other sources of revenue static or declining, future property tax increases will
become necessary.
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% OF
LAKE*
COOK *
TOTAL
TOTAL
Residential
$619,949,802
$ 227,462
$620,177,264
84.0%
Commercial
30,568,361
61,131,024
91,699,385
12.5%
Industrial
2,198,036
23,515,244
25,713,280
3.5%
Total
$652,716,199
$ 84,873,730
$737,589,929
100.0%
Over the past ten years, the assessed valuations have increased as follows:
yM
Amount **
% Increase
1992
547,603,297
4.8
1993
570,794,665
4.2
1994
583, 049, 834
2.1
1995
603, 544, 983
3.5
1996
624,187,752
3.4
1997
648,880,301
3.9
1998
677,651,742
4.4
1999
701,084,856
3.5
2000
737,589,929
5.2
2001
800,595,252
8.5
* EAV by classification for 2001 is not yet available.
** These amounts do not include the assessed valuation increases in TIF I & II.
Non - alternate revenue General Obligation debt, including principal and interest, in the amount of
$3,969,238 is due in fiscal 2003 -04. Deerfield's net bonded General Obligation debt of
$14,579,155, payable from property taxes, is 1.82% of its total assessed valuation of
$800,595,252. When considering that non -Home Rule communities are allowed a ratio of 8.6 %,
the Village, as a Home Rule community, can be proud of its low debt service obligations.
Deerfield currently has a AAA rating from Moody's Investors Service, Inc., an accomplishment
shared by only 60 municipalities in the United States. This rating was reaffirmed in ,January 2003.
PROPERTY TAX LEVY
The 2003 Property Tax Levy is projected at $2,390,250. This will be the third straight year that
the tax levy will not change. This will once again result in a lower tax rate, estimated at 0.279.
However, with other sources of revenue static or declining, future property tax increases will
become necessary.
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2003 Propertv Tax Levv with Five Year Comparison
Street/General
330,000
330,000
330,000
307,669
256,250
-16.7%
IMRF /General
400,000
400,000
400,000
400,000
400,000
0.0%
FICA/General
330,000
330,000
330,000
330,000
330,000
0.0%
Police Pension-
320,000
340,000
256,250
278,581
330,000
18.5%
Scavenqer
755,000
755,000
755,000
755,000
755,000
0.0%
Debt Service (net)
553,825
442,495
319,000
319,000
319,000
0.0%
Total Villaue
2,688,825
2,597,495
2,390,250
2,390,250
2,390,250
0.0%
Library
Combined Levv
Tax Rate History
EAV
Tax Rate (per $100)
Villaqe
Library
Combined
1,590,000 1,544,000 1,583,000 1,687,790 1,708,955 1.3%
4,278,825 4,141,495 3,973,250 4,078,040 4,099,205 0.5%
701,085,856 737,589,929 800,595,252 824,000,000 856,960,000
(est)
(est)
0.384 0.378 0.326 0.290
0.279
0.227 0.187 0.180 0.205
0.199
0.610 0.565 0.506 0.495
0.478
4.0%
-3.8%
-2.6%
-3.3%
Preparing the annual budget is a very thorough and time - consuming process and one which the
village board takes very seriously. As fellow taxpayers, they too want to hold the line on taxes, but
without sacrificing the number and quality of services rendered. The downturn in the economy
has made us even more conscious of our responsibility to spend public funds wisely.
wish to acknowledge the efforts of all departments in compiling this document and to thank them
for their cooperation. Special thanks are extended to the finance department personnel who do
the vast majority of the work. We hope that you find it both informative and helpful in
implementing our financial plan for fiscal year 2003/04.
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�IG�L'�
ROBERT D. FRANZ
Village Manager
GOVERNMENT FINANCE OFFICERS ASSOCIATION
Distinguished
Budget Pre5en. ta tion
Award
PRESENTED TO
Village of Deerfield
Illinois
For the Fiscal Year Beginning
May 1, 2002
President
Executive Director
The Government Finance Officers Association of the United States and Canada (GFOA) presented a
Distinguished Budget Presentation Award to the Village of Deerfield, Illinois for its annual budget for the fiscal
year beginning May 1, 2002. In order to receive this award, a governmental unit must publish a budget
document that meets program criteria as a policy document, as an operations guide, as a financial plan, and as
a communications device.
This award is valid for a period of one year only. We believe our current budget continues to conform to
program requirements, and we are submitting it to GFOA to determine its eligibility for another award.
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' VILLAGE OF DEERFIELD
2003-2004
BUDGET SUMMARIES BY FUND
AVAILABLE PROJECTED
'BEGINNING NEW BUDGET ENDING
FUND FUND BALANCE REVENUES EXPENDITURES FUND BALANCE
' Combined totals are for information only. Certain funds are restricted in that available funds may only be used
for expenditures allowed within said fund. Figures for enterprise funds represent available cash balances.
' Available balance is estimated
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$9,631,588
$11,121,086
$11,819,464
$8,933,210
'General
Sewer
1,256,772
1,901,160
3,187,782
(29,850)
Water
1,388,428
3,971,120
5,000,641
358,907
(Solid Waste)
226,188
1,401,000
1,585,400
41,788
'Refuse
Garage
75,082
246,500
315,692
5,890
MFT
682,183
556,800
553,000
685,983
Pension
19,263,249
1,414,000
1,146,750
19,530,499
'Police
Debt Service
2,629,452
3,696,138
3,974,238
2,351,352
Infrastructure
Replacement
5,114,259
168,500
1,583,700
3,699,059
'TIF
1
4,018,842
11,060,000
9,340,000
5,738,842
TIF II
5,476,560
3,425,000
5,483,250
3,418,310
Parking Lots
449,945
182,000
231,356
400,589
tInsurance
1,904,816
1,690,674
1,747,118
1,848,372
Project 29
139,106
600
500
139,206
Vehicle & Equipment
2,725,427
615,000
734,800
2,605,627
'Replacement
Enhanced 911
328,766
270,200
559,058
39,908
'
COMBINED VILLAGE FUNDS
$55,310,663
$41,719,778
$47,262,749
49,767,692
Deerfield Library
1,804,627
2,436,955
2,164,455
2,077,127
'
COMBINED ALL FUNDS
$57,115,290
$44,156,733
$49,427,204
$51,844,819
' Combined totals are for information only. Certain funds are restricted in that available funds may only be used
for expenditures allowed within said fund. Figures for enterprise funds represent available cash balances.
' Available balance is estimated
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BUDGET SUMMARY AND HISTORICAL PERSPECTIVE
Revenue Police Debt Infrastr.
Nam General Sewer Water Refuse Garaae MFT Pension Service Reol. TIF 1
Taxes:
Property Tax
1,316,250
755,000
319,000
TIF Increment Taxes
10,900,000
Property Tax pr yrs
Replacement Tax
4,400
10,000
80,000
Motor Fuel
526,800
Sales Tax
3,290,000
Local Use Tax
163,000
State Income Tax
1,212,036
Hotel -Motel Tax
1,950,000
License & Permits
Liquor /Food
79,500
Other Business Lic
31,000
Vehicle
335,000
Building Permits
275,000
5,000
14,000
Non - Business Lic
53,000
Charges:
Police Services
75,000
False Alarms
50,000
Dispatching Serve
135,000
User Fees
1,772,160
3,851,120
625,000
Penalties
19,000
25,000
4,000
Rental Income
7,400
Fran Fees - Cable
230,000
Telecom. Charges
490,000
50150 Program
Interfund Charges
245,000
Engineering Fees
2,000
Misc Rev
Interest Earnings
520,000
45,000
70,000
5,000
30,000
800,000
125,000
165,000
160,000
State Grants
34,000
Miscellaneous
77,500
60,000
11,000
12,000
1,500
129,000
3,500
Employee Cont
284,000
Ordin Violations
195,000
Transfers:
Transfer Charges
21,000
Transf Pking to St
125,000
MFT to Street
250,000
Trans to Debt Service
3,043,138
Trans to INF
Trans to V & E
Misc Trans
200,000
320,000
(To) /From Reserve
698,378
1,286,622
1,029,521
184,400
69,192
(3,800)
(267,250)
278,100
1,415,200
1 (1,720,000)
TOTAL
11,819,464
3,187,782
5,000,641
1,585,4001
315,692
553,000
1,146,750
3,974,238
1,683,7001
9,340,000
EXPENDITURE
CATEGORIES:
Personnel
8,126,646
1,345,927
870,446
94,850
226,417
Other Services
643,260
1,178,400
173,000
46,100
10,300
10,000
Contractual
1,390,440
359,800
1,276,400
1,410,300
6,900
16,750
5,000
Commodities
530,890
245,900
2,096,400
6,9001
69,700
Capital Outlay
568,228
57,755
584,395
10,250
2,375
273,000
1,583,700
1,480,000
Debt Service
3,969,238
Pension Cost
1,130,000
Transfers
560,000
17,000
280,000
500,000
TIF Rebate
i 7,350,000
TOTAL
11,819,464
3,187,782
5,000,6411
1,585,4001
315,6921
553,0001
1,146,7501
3,974,2381
1,583,7001
9,340,000
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BUDGET SUMMARY AND HISTORICAL PERSPECTIVE
2003 -04 2002 -03 2002 -03
Parking Equip. Project TOTAL Est TOTAL 2001 -02
TIF 2 Lots Reolace. 29 Insurance E -911 BUDGET Actual BUDGET Actual
1
Taxes:
2,390,250
2,385,000
2,584,000
2,583,693
Property Tax
2,800,000
13,700,000
13,400,000
13,070,000
12,650,842
TIF Increment Taxes
0
0
0
0
Property Tax pr yrs
94,400
100,000
102,000
101,920
Replacement Tax
526,800
526,800
505,000
512,901
Motor Fuel
3,290,000
3,193,000
3,193,000
3,094,483
Sales Tax
163,000
158,412
232,100
173,308
Local Use Tax
1,212,036
1,188,090
1,365,000
1,307,720
State Income Tax
1,950,000
1,800,000
1,950,000
1,694,621
Hotel -Motel Tax
License & Permits
79,500
74,000
79,500
76,150
Liquor /Food
31,000
37,500
33,000
29,582
Other Business Lic
335,000
335,000
330,000
330,789
Vehicle
294,000
385,000
319,000
410,087
Building Permits
53,000
56,000
53,000
49,585
Non - Business Lic
Charges:
75,000
82,000
74,500
84,789
Police Services
50,000
50,000
50,000
53,075
False Alarms
15,000
150,000
135,000
150,000
162,2i2l
Dispatching Serve
154,000
6,402,280
6,319,500
6,142,500
6,009,006
User Fees
48,000
50,500
48,200
48,544
Penalties
7,400
0
7,400
0
Rental Income
230,000
225,000
220,000
218,198
Fran Fees - Cable
250,000
740,000
695,000
708,400
550,963
Telecom. Charges
0
0
0
7,411
50150 Program
475,000
720,000
684,572
656,472
672,760
Interfund Charges
2,000
500
4,000
360
Engineering Fees
Misc Rev
125,000
27,000
140,000
600
15,000
5,200
2,232,800
1,856,900
2,381,400
1,836,843
Interest Earnings
34,000
32,000
2,000
6,221
State Grants
1,000
295,500
570,670
601,500
4,241,938
Miscellaneous
284,000
300,000
229,000
252,875
Employee Cont
195,000
195,000
242,500
223,465
Ordin Violations
Transfers:
1,675,674
1,696,674
1,605,000
1,658,280
1,750,000
Transfer Charges
125,000
0
125,000
125,000
Transf Pking to St
250,000
0
275,000
243,235
MFT to Street
3,043,138
2,780,375
2,820,375
2,908,750
Trans to Debt Service
0
0
0
5,300,000
Trans to INF
0
0
0
0
Trans to V& E
500,000
1,020,000
1,442,400
1,040,000
334,120
Misc. Transfers
2,058,250
49,356
119,800
(100)
56,444
288,858
5,542,971
220,449
3,424,392
5,014,335
(To)/From Reserve
5,483,2501
231,356
734,800
500
1,747,118
559,0581
47,262,749
40,883,668
44,676,519
53,049,781
TOTAL
EXPENDITURE
CATEGORIES:
32,456
10,696,742
10,622,162
7,839,990
7,754,676
Personnel
24,500
10,000
500
18,500
2,114,560
1,209,489
1,916,610
1,214,786
Other Services
37,100
1,747,118
118,000
6,367,808
6,468,024
9,754,340
7,204,025
Contractual
9,300
1
2,959;090
2,659,001
3,274,690
2,734,121
Commodities
3,477,000
3,000
724,800
422,558
9,187,061
2,968,437
5,084,412
7,736,361
Capital Outlay
3,969,238
4,317,052
3,831,402
7,257,198
Debt Service
1,130,000
1,425,802
1,979,700
1,347,083
Pension Cost
2,006,250
125,000
3,488,250
3,818,175
3,895,375
10,743,012
Transfers
7,350,000
7,395,526
7,100,000
7,058,519
TIF Rebate
5,483,2501
231,356
734,8001
5001
1,747,li8l
559,0581
47,262,7491
40,883,6681
44,676,519
53,049,781
TOTAL
1
1
1
1
1
1
1
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Village of Deerfield, Illinois Organization Chart
Village
Residents
Village
Board
Boards and Village
Commissions Manager
Assistant to the
Village Manager
Police
Department
Patrol
Investigations &
Youth
Communications
Records
Finance
Department
Accounting
Budgeting
Personnel &
Payroll
Utility Billing &
Customer Service
Risk Management
13
Village
Attorney
Community
Development Dept.
Permits, Inspections
Plan Review
Planning
Public Works
& Engineering
Engineering
Inspection &
Review
Water Supply
Code Enforcement Sewer Maintenance
& Sewage
Treatment
Zoning & Vehicle
Appearance Maintenance
Review
Road & Brid ge
Maintenance
Village of Deerfield
Budgeted Full Time Employees
DEPARTMENT /FYE 4 -30
1997
1998
1999
2000
2001
2002
2003
2004
VILLAGE MANAGER
3
3
3
3
3
3
3
3
FINANCE
7
7
7
7
7
7
8
8
ENGINEERING
1
1
1
1
1
1
1
1
COMMUNITY DEVELOPMENT
5
5
5
5
5
5
5
5
PUBLIC WORKS:
ADMINISTRATION
3
3
3
3
3
3
3
3
STREETS
7
7
7
7
7
7
7
7
UTILITIES MAINTENANCE
11
11
11
12
12
13
13
13
SEWAGE TREATMENT PLANT
8
8
8
8
8
8
8
8
GARAGE
2
2
2
2
2
2
2
2
TOTAL PUBLIC WORKS
31
31
31
32
32
33
33
33
POLICE:
0.5
0.0
0.4
0.6
0.6
0.8
0.3
0.3
ADMINISTRATION
8
8
8
8
8
8
8
8
COMMUNICATIONS
6
7
7
7
7
8
8
8
INVESTIGATIONSIYOUTH
7
7
7
7
7
7
7
7
PATROL
30
32
32
32
32
32
32
32
TOTAL POLICE
51
54
54
54
54
55
55
55
TOTAL
1 981
1011
1011
1021
1021
1041
1051
105
Budgeted Part-Time Employees
(Full Time Equivalent)
DEPARTMENT /FYE 4 -30
1997
1998
1999
2000
2001
2002
2003
2004
VILLAGE MANAGER
1.0
1.1
0.6
0.6
0.8
0.2
0.6
0.6
FINANCE
1.8
1.0
0.7
0.8
0.8
0.8
0.9
0.5
ENGINEERING
0.3
0.0
0.0
0.1
0.1
0.0
0.0
0.0
COMMUNITY DEVELOPMENT
1.6
1.0
0.9
1.6
1.7
1.7
1.7
1.7
PUBLIC WORKS:
STREETS
1.8
1.1
1.0
1.8
1.0
1.0
0.8
0.8
UTILITIES MAINTENANCE
1.2
1.1
1.2
1.3
1.0
1.2
1.5
1.5
SEWAGE TREATMENT PLANT
0.4
0.6
0.5
0.5
0.5
0.2
0.3
0.3
TOTAL PUBLIC WORKS
3.4
2.8
2.7
3.6
2.5
2.4
2.6
2.6
POLICE:
ADMINISTRATION
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
COMMUNICATIONS
0.5
0.0
0.4
0.6
0.6
0.8
0.3
0.3
PATROL
1.8
1.8
1.7
1.7
1.7
1.7
1.8
1.8
TOTAL POLICE
.2.3
1.8
2.1
2.3
2.3
2.5
2.1
2.1
PARKING LOTS
0.4
0.0
0.0
0.0
0.0
0.0
0.0
0.0
TOTAL
10.8
7.7
7.0
9.0
8.2
7.6
7.9
7.5
14
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
REVENUES - FOUR YEAR COMPARISON
YR.END YR.END BUDGET EST.YR.END BUDGET % CHG BUDG
FUND /REVENUE SOURCE 04/30/01 04/30/02 FY 02/03 04/30/03 FY 03/04 FY03 - >04
GENERAL FUND
- Corporate Property
0
0
336,000
314,000
256,250
- 23.74%
-Police Pension Levy
312,009
334,120
290,000
279,000
330,000
13.79%
- IMRF /FICA/Medicare Levy
0
0
0
0
730,000
N/A
-TIF Surplus
0
0
0
0
200,000
N/A
-Sales
2,974,901
3,094,483
3,193,000
3,193,000
3,290,000
3.04%
-Hotel /Motel
2,170,934
1,694,621
1,950,000
1,800,000
1,950,000
0.00%
-State Income
1,424,890
1,307,720
1,365,000
1,188,090
1,212,036
- 11.21%
-State Use Tax
231,066
173,308
193,400
158,412
163,000
- 15.72%
- Photoprocessing Tax
39,039
34,869
38,700
14,370
0
- 100.00%
-Pers. Prop. Replace.
0
8,402
0
4,400
4,400
N/A
- Telecommunications Tax
464,566
323,459
470,000
440,000
490,000
4.26%
Fines --- --- ---- ____M_ -_-
-Court/Local Ordinance
260,435
223,465
242,500
195,000
195,000
- 19.59%
License Fees --
- Business
28,463
29,582
33,000
31,000
31,000
- 6.06%
- Liquor
68,375
76,150
73,000
74,000
73,000
0.00%
- Vehicle
0
0
330,000
335,000
335,000
1.52%
-Other
6,629
6,005
6,500
6,500
6,500
0.00%
Permit Fees--- ._____���____________
- Building
613,181
391,440
300,000
375,000
275,000
-8.33%
-Other
57,473
43,580
53,000
56,000
53,000
0.00%
Inspection Fees------ -
- Engineering
12,052
360
4,000
500
2,000
- 50.00%
Other-- _----- ___- .___w_
- Dispatching Services
139,620
139,436
135,000
135,000
135,000
0.00%
- Interest Earned (net)
1,227,946
489,202
370,000
425,000
520,000
40.54%
- Special Police Services
76,828
84,789
74,500
82,000
75,000
0.67%
- Activity Donations
0
0
0
0
25,000
N/A
- Grants
11,940
6,221
34,000
32,000
34,000
0.00%
- Transfers In
160,240
60,000
462,400
462,400
396,000
- 14.36%
-Cable Franchise Fees
191,764
218,198
220,000
225,000
230,000
4.55%
- Auction Proceeds
2,959
1,824
0
1,500
1,500
N/A
- Rental Income
2,725
1,730
7,400
7,400
7,400
0.00%
-False Alarm Fees
63,275
53,075
50,000
50,000
50,000
0.00%
- Miscellaneous
54,320
56,465
50,500
105,000
51,000
0.99%
TOTAL NEW REVENUE
10,595,630
8,852,504
10,281,900
9,989,572
11,121,086
8.16%
Adjustment (To)
From Fund Balance
(1,809,713)
4,524,948
899,252
(86,385)
698,378
- 22.34%
TOTAL EXPENDITURES
8,785,917
13,377,452
11,181,152
9,903,187
11,819,464
5.71 %'ro
NWWUWWWJUiIU "
19
P' i I
NI , .,,i, L .
WATER FUND
-Water Sales
3,399,161
3,590,682
3,703,000
3,825,000
3,851,120
4.00%
- Interest Earned
614,125
108,409
60,000
69,000
70,000
16.67%
- Miscellaneous
60,661
91,903
44,000
50,000
50,000
13.64%
TOTAL NEW REVENUE
4,073,947
3,790,994
3,807,000
3,944,000
3,971,120
4.31%
Adjustment (To)
From Retained Earnings
(1,099,535)
(578,157)
1,166,800
914,584
1,029,521
- 11.77%
TOTAL OPERATING EXPENSES
2,974,412
3,212,837
4,973,800
4,858,584
5,000,641
0.54%
PY: fl :
" rN ui1I"
' i' IIH i i9 ili li
u41 h
i I "Ilrl l� t79 h "�fl "m nrgl III ° I
� yS 0 M, ndu 1
SEWER FUND
-Sewer Use Fees
1,668,934
1,594,168
1,704,000
1,723,000
1,772,160
4.00%
- Interest Earned
98,761
48,179
50,000
44,000
45,000
- 10.00%
- Miscellaneous
106,825
101,047
84,000
84,000
84,000
0.00%
TOTAL NEW REVENUE
1,874,520
1,743,394
1,838,000
1,851,000
1,901,160
3.44%
Adjustment (To)
From Retained Earnings
(296,033)
275,745
655,850
245,540
1,286,622
96.18%
TOTAL OPERATING EXPENSES
1,578,487
2,019,139
2,493,850
2,096,540
3,187,782
27.83%
Il�rall�utn0't9t illd( �f l! 'J4f�N4Sd4��Gl;mmhrnr:,:�;,�mr :, milw`�Ji; "'''�'''tiF�dm: ur -"�r�:
• =�._
:.:rn:.0 uvi� °eu n... ;
illll�' }'a
, , t ;•atr: ,�.�, ,.
V�Ju' 1' ' ' �uJ; ���f��L`' Ihiits'' �," WW�d�I�W��I�iililiCil 'd�'IINAIf�uil7)I
15
REVENUES - FOUR YEAR COMPARISON
YR.END YR.END BUDGET EST.YR.END BUDGET % CHG BUDG
FUND /REVENUE SOURCE 04/30/01 04/30/02 FY 02/03 04/30/03 FY 03/04 FY03 - >04
DEBT SERVICE FUND
(245,606)
(220,448)
37,027
251,393
278,100
651.07%
-Bond Proceeds
0
3,546,013
0
0
0
N/A
- Property Taxes
637,826
513,586
399,000
399,000
399,000
0.00%
- Transfer From General Fund
500,000
775,000
750,000
710,000
560,000
- 25.33%
- Transfer From Water
0
0
0
0
476,888
N/A
- Transfer From TIF 2
2,196,750
2,133,750
2,070,375
2,070,375
2,006,250
- 3.10%
-TIF Surplus Distribution
190,418
181,103
430,000
345,000
129,000
- 70.00%
- Interest Earned
255,361
142,887
150,000
94,000
125,000
- 16.67%
TOTAL NEW REVENUE
3,780,355
7,292,339
3,799,375
3,618,375
3,696,138
- 2.72%
Adjustment (To)
From Fund Balance
(245,606)
(220,448)
37,027
251,393
278,100
651.07%
TOTAL EXPENDITURES
3,534,749
7,071,891
3,836,402
3,869,768
3,974,238
3.59%
TAX INCREMENT FINANCING DISTRICT - Lake Cook Rd
'
TOTAL NEW REVENUE
5,337,248
4,368,900
3,495,000
-Bond Proceeds
0
0
0
0
0
N/A
- Investment Income
548,276
155,757
160,000
160,000
160,000
0.00%
- Increment Prop. Tax
9,647,909
10,419,025
10,500,000
10,700,000
10,900,000
3.81%
-Other
41,286
0
0
0
0
N/A
TOTAL NEW REVENUE
10,237,471
10,574,782
10,660,000
10,860,000
11,060,000
3.75%
Adjustment (To)
- Transfers In
584,798
5,475,906
0
0
0
From Fund Balance
43,584
(1,611,756)
(1,341,000)
(1,914,333)
(1,720,000)
28.26%
TOTAL EXPENDITURES
10,281,055
8,963,026
9,319,000
8,945,667
9,340,000
0.23%
TAX INCREMENT FINANCING DISTRICT - Village Center
165,000
10.00%
TOTAL NEW REVENUE
4,359,607
-Bond Proceeds
0
0
0
0
0
N/A
- Investment Income
689,367
373,714
175,000
195,000
125,000
- 28.57%
- Increment Sales Tax
24,052
0
0
0
0
N/A
1
1
1
1
1
1
1
1
- Increment Prop. Tax
2,123,829
2,231,817
2,570,000
2,700,000
2,800,000
8.95%
- Other/Transfers In
2,500,000
1,763,369
7%000
750,000
500,000
- 33.33%
'
TOTAL NEW REVENUE
5,337,248
4,368,900
3,495,000
3,645,000
3,425,000
- 2.00%
Adjustment (To)
From Fund Balance
8,528,307
3,843,740
1,051,375
160,404
2,058,250
95.77%
TOTAL EXPENDITURES
13,865,555
8,212,640
4,546,375
3,805,404
5,483,250
20.61%
'
INFRASTRUCTURE REPLACEMENT
- Transfers In
584,798
5,475,906
0
0
0
N/A
-Other
3,719,725
4,343
3,500
3,500
3,500
'
- Interest Earned
55,084
141,657
150,000
145,000
165,000
10.00%
TOTAL NEW REVENUE
4,359,607
5,621,906
153,500
148,500
168,500
9.77%
Adjustment (To)
'
From Fund Balance
(3,701,388)
(4,887,841)
1,191,500
876,167
1,415,200
18.77%
TOTAL EXPENDITURES
658,219
734,065
1,345,000
1,024,667
1,583,700
17.75%
VEHICLE & EQUIPMENT REPLACEMENT FUND
- Interfund Transfer
527,000
427,000
449,572
449,572
475,000
5.66%
'
- Interest/Misc.
187,157
138,948
140,000
130,000
140,000
0.00%
TOTAL NEW REVENUE
Adjustment (To)
714,157
565,948
589,572
579,572
615,000
4.31%
'
From Fund-Balance
(365,738)
(400,737)
291,428
26,557
119,800
- 58.89%
TOTAL EXPENDITURES
348,419
165,211
881,000
606,129
734,800
- 16.59%
IN 111 ELIAMENNEENESM
EMERGENCY TELEPHONE SYSTEM (911)
'
- Surcharge Revenue
128,520
240,280
238,400
255,000
265,000
11.16%
- Interest
13,077
6,991
22,000
5,000
5,200
- 76.36%
TOTAL NEW REVENUE
141,597
247,271
260,400
260,000
270,200
3.76%
'
Adjustment (To)
From Fund Balance
30,710
(136,697)
(26,610)
(114,583)
288,858
- 1185.52%
TOTAL EXPENDITURES
172,307
110,574
233,790
145,417
559,058
139.13%
16
1
1
1
REVENUES - FOUR YEAR COMPARISON
YR.END YR.END BUDGET EST.YR.END BUDGET % CHG BUDG
FUND /REVENUE SOURCE 04/30/01 04/30/02 FY 02/03 04/30/03 FY 03/04 FY03 - >04
1
1
1
1
1
1
1
1
1
IMRF /SOCIAL SECURITY
- Property Taxes
STREET FUND
746,416
730,000
730,000
0
- 100.00%
- Interest Inc. /Misc.
127,917
Property Taxes
340,989
332,744
0
0
0
N/A
'-
- Interest Income
34,746
8,108
0
0
0
N/A
- Vehicle Licenses
335,561
330,789
0
0
0
N/A
(218,310)
- Transfers In
1,035,000
368,235
0
0
0
N/A
'Other
- 100.00%
254,268
75,779
0
0
0
N/A
TOTAL NEW REVENUE
2,000,564
1,115,655
0
0
0
N/A
- Employer Property Taxes
Adjustment (To)
342,522
300,000
238,000
330,000
10.00%
- Employee Contrib.
248,548
Fund Balance
88,553
120,181
0
0
0
N/A
'From
TOTAL EXPENDITURES
2,089,117
1,235,836
0
0
0
N/A
1,479,000
MOTOR FUEL TAX FUND
1,414,000
- 4.39%
Adjustment (To)
Intergovernmental
From Fund Balance
(987,571)
82,592
(699,000)
(150,437)
'
Transfer
524,575
512,901
505,000
526,800
526,800
4.32 %
47.02%
:�
- Interest Inc. /Misc.
55,511
31,769
30,000
22,000
30,000
0.00%
- Charges for Services
TOTAL NEW REVENUE
580,086
544,670
535,000
548,800
556,800
4.07%
'
Adjustment (To)
25,000
1,000
15,000
- 40.00%
- Miscellaneous
0
0
From Fund Balance
(119,323)
154,340
(6,000)
(26,305)
(3,800)
- 36.67%
1,620,880
TOTAL EXPENDITURES
460,763
699,010
529,000
522,495
553,000
4.54%
FUND
From Fund Balance
145,946
(87,993)
(121,830)
178,736
'GARAGE
- Charges for Service
253,981
245,760
206,900
235,000
245,000
18.41%
16.55%
- Interest Eamed /Misc.
5,314
1,592
2,500
1,800
1,500
40.00%
TOTAL NEW REVENUE
Adjustment (To)
259,295
247,352
209,400
236,800
246,500
17.72%
From Fund Balance
(2,903)
(9,238)
48,890
35,591
69,192
41.53%
TOTAL EXPENDITURES
256,392
238,114
258,290
272,391
315,692
22.22%
1
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1
1
1
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IMRF /SOCIAL SECURITY
- Property Taxes
904,534
746,416
730,000
730,000
0
- 100.00%
- Interest Inc. /Misc.
127,917
77,929
65,000
85,000
0
- 100.00%
TOTAL NEW REVENUE
1,032,451
824,345
795,000
815,000
0
- 100.00%
Adjustment (To)
From Fund Balance
(232,198)
(194,205)
(35,000)
(218,310)
0
- 100.00%
TOTAL EXPENDITURES
800,253
630,140
760,000
596,690
0
- 100.00%
n
POLICE PENSION FUND
- Employer Property Taxes
320,930
342,522
300,000
238,000
330,000
10.00%
- Employee Contrib.
248,548
252,875
229,000
300,000
284,000
24.02%
- invest. Income
1,061,927
45,046
950,000
450,000
800,000
- 15.79%
TOTAL NEW REVENUE
1,631,405
640,443
1,479,000
988,000
1,414,000
- 4.39%
Adjustment (To)
From Fund Balance
(987,571)
82,592
(699,000)
(150,437)
(267,250)
- 61.77%
TOTAL EXPENDITURES
643,834
723,035
780,000
837,563
1,146,750
47.02%
:�
I =100123mam
INSURANCE FUND
UtlBllO
- Charges for Services
1,276,529
1,358,914
1,595,880
1,605,000
1,675,674
5.00%
- invest. Income
38,725
161,888
25,000
1,000
15,000
- 40.00%
- Miscellaneous
0
0
0
0
0
N/A
TOTAL NEW REVENUE
1,315,254
1,520,802
1,620,880
1,606,000
1,690,674
4.31%
Adjustment (To)
From Fund Balance
145,946
(87,993)
(121,830)
178,736
56,444
- 146.33%
TOTAL EXPENDITURES
1,461,200
1,432,809
1,499,050
1,784,736
1,747,118
16.55%
m,n fi
P
k ................
17
REVENUES - FOUR YEAR COMPARISON
YR.END YR.END BUDGET EST.YR.END BUDGET % CHG BUDG
FUND /REVENUE SOURCE 04130/01 04130/02 FY 02103 04130/03 FY 03/04 FY03 - >04
SOLID WASTE SYSTEM
-User Fees
347,213
619,637
580,000
624,000
625,000
7.760//c
- Property Taxes
744,544
741,943
755,000
755,000
755,000
0.000/0
- Miscellaneous
45,270
22,850
16,200
15,000
.16,000
-1.23%
- Interest
28,274
21,532
14,000
4,500
5,000
- 64.29%
TOTAL NEW REVENUE
1,165,301
1,405,962
1,365,200
1,398,500
1,401,000
2.62%
Adjustment (To)
From Fund Balance
49,666
(11,498)
145,480
6,180
184,400
26.75%
TOTAL OPERATING EXPENSES
1,214,967
1,394,464
1,510,680
1,404,680
1,585,400
4.95%
COMM. STATION PARKING
-User Fees
155,856
153,759
155,500
147,500
154,000
-0.96%
-Misc. Revenue
0
0
10
1,000
1,000
N/A
- Interest
44,092
39,026
35,000
25,000
27,000
- 22.86%
TOTAL NEW REVENUE
199,948
192,785
190,500
173,500
182,000
-4.46%
Adjustment (To)
From Fund Balances
47,426
8,875
26,230
36,110
49,356
88.17%
TOTAL EXPENDITURES
247,374
201,660
216,730
209,610
231,356
6.75%
PROJECT 29
- Miscellaneous
0
0
0
0
0
N/A
- Interest
9,513
4,005
400
400
600
50.00%
TOTAL NEW REVENUE
9,513
4,005
400
400
600
50.00%
Adjustment (To)
From Fund Balance
(9,513)
(4,005)
100
(400)
(100)
- 200.00%
TOTAL EXPENDITURES
0
0
500
0
500
0.00%
nA /AAln.1
'OTAL NEW REVENUES 49,308,349 49,554,057 41,080,127 40,663,019 41,719,778 1.56%
adjustment (To)
From Fund Balance 64,671 867,846 3,284,492 220,509 5,542,971 68.76%
'OTAL EXPENDITURES 49,373,020 50,421,903 44,364,619 40,883,528 47,262,749 6.53%
18
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1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
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1
1
1
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1
1
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1
BUDGET NOTES AND ANALYSIS
The Village at a Glance
Incorporated in 1903 and located 27 miles north of downtown Chicago, the Village is predominantly a community of
single family homes. The 2000 Census recorded a population of 18,420 and 6,518 housing units within a land area of
7.0 square miles. The Village's population has increased by 7.4% from 1980, whereas the number of housing units in
the Village has grown by 20 %, indicating a continuing trend toward smaller household sizes.
Year Population Housing Units
1980 17,430
5,489
1990 17,327
6,052
2000 18,420
6,518
Deerfield is recognized as one of the State's wealthiest communities. In the 2000 Census, Deerfield's median family
income of $118,683 was 2.2 times greater than the statewide median of $55,545. The Village's $342,900 Median
Home Value at the 2000 Census was 262% greater than the statewide median of $130,800. Recent sales data
indicate the median value has increased to $475,000. This increase in existing property value has resulted in a
dramatic increase in the equalized assessed valuation (EAV) over the past two years. Following a 5.2% increase in
tax levy year 2000, the EAV has increased 8.5% in 2001 and is projected to increase by 8.3% in 2002 to
$867,000,000. This does not include over $200,000,000 in EAV in increment value in the Village's two tax increment
financing districts, which begin to terminate in 2005.
' The Commercial Tax Base
In addition to the residential areas of Deerfield, the Village's tax base also includes a number of corporate
' headquarters facilities and other commercial establishments. The Village's larger office buildings are located primarily
along the north -south 1 -294 Tollway, which is in the western part of the Village, and the east -west Lake Cook Road, a
four -lane road which is near the southern boundary of the Village. Other commercial areas include Deerfiield's
' downtown business district, which has undergone a major redevelopment, and various retail and service firms along
Waukegan Road and Deerfield Road. The following table lists the ten largest taxpayers in the Village.
1 19
Percentage
'
Of Total
Equalized
Village
Assessed
Assessed
'
Taxpayer
Business Properties
Valuation
Valuation
Carr America Realty Group
Parkway North
$37,659,012
3.8%
Mid America Asset Mgmt
Deerbrook Shopping Center
28,174,889
2.8%
'
Cornerstone Deerfield LLC
Corporate 500 Center
24,621,000
2.5%
Mass Mutual Life Insurance Co.
Lake Cook Office Center
19,825,006
2.0%
'
Walgreen Co.
Baxter International
Corporate Headquarters (3)
Office Buildings (4)
17,891,844
17,115,022
1.8%
1.7%
Estate of James Campbell
Arbor Lake Center
16,861,538
1.7%
Felcor Suites Ltd. Partnership
Embassy Suites Hotel
15,591,143
1.6%
'
Marvin Poer & Co.
Office Buildings
12,616,434
1.3%
Deloitte & Touche
Hyatt Campus Office Park
7,298,200
0.7%
$197,654,088
19.8%
'
The table below lists the ten
largest employers in the Village as determined by a January
2003 canvass of
employers.
1 19
The following municipal services and facilities are available in the Village of Deerfield:
'
Employer Business /Service Number of Employees(1)
Miles of Streets 70
'
Walgreen Company Corporate Headquarters 2,500(2)
'
Baxter International Health Care Products 1,000(3)
Hewitt Associates Management Consulting 800
Illinois Student Assistance Comm. Student Loans (State Agency) 515
'
Fujisawa USA, Inc. Pharmaceuticals 450
'
Deerfield School District 109 Elementary School District 400
Wm. M. Mercer, Inc. Management Consulting 250
'
Jim Beam Brands Corporate Headquarters 250
Twp High School District 113 High School District 246(4)
'
Shand Morahan Insurance 240
'
Notes:
1. From a telephone canvass of employers in January, 2003. Excludes the Village's larger retail establishments,
'
which include Whole Foods, Jewel -Osco, Best Buy, Sportmart, Barnes & Noble, Borders Books and Music,
t
Office Max, Office Depot and Home Depot.
2. The employment number shown above includes the corporate headquarters complex and employees of WHI,
a subsidiary of the Walgreen Company, which has offices in another location in the Village.
'
3. Includes only those employees located in Deerfield. Excludes the employees at Baxter's corporate
'
headquarters, which is adjacent to the Village.
4. Includes only those employees who work at Deerfield High School (the District also operates a high school in
'
neighboring Highland Park).
The following municipal services and facilities are available in the Village of Deerfield:
'
Number of Full -Time Employees (FTE) 112.5
Miles of Streets 70
Miles of Alleys 4
'
Miles of Sewers 140
Police Protection:
Number of Stations 1
Numbers of Police Officers (authorized) 40
'
Library Services:
Number of Branch Libraries 1
Number of Books 169,595
'
Circulation 342,922
Recreation Facilities:
Number of Parks and Playgrounds 20
'
Park Area in Acres 288
Municipal Water Utility:
Service Locations 6,050
Average Daily Pumpage 2,971,916 gals.
'
Miles of Water Mains 82
Municipal and Other Governmental Services
,
The Village of Deerfield is governed by a President/Mayor and Board of six Trustees, all of whom are elected on
an at -large basis. Pursuant to a referendum on April 15, 1975, the Village is a home rule unit under Illinois law. In
'
1952, the Village adopted an ordinance creating the position of Village Manager. The Manager is responsible for
the day -to -day operations of the Village and its 113 full time employees (FTE), of which 40 are sworn police
officers. The only collective bargaining unit among Village employees represents the patrol officers. The Village
has a complex of governmental buildings including the Village Hall (constructed in 1959 and remodeled in
'
1988/89), the Police Building addition to the Village Hall (constructed in July, 1980, and remodeled in 2002) and
the Village Hall Annex constructed in 1959 (also houses the township offices). The Village's $1,500,000 public
library was constructed in 1971. Recent interior improvements to the library have included an elevator and other
'
accessibility improvements and a new fiction room in the lower level, completed in 1995. The main floor was
20
'
renovated in 1998. In 1988 the Village and the Deerfield Park District constructed a $3,300,000 public works
' garage. An enhanced 911 telephone emergency system was installed in 1991. Construction of a $5.5 million
senior center began in 2002 and is expected to be completed in September, 2003.
' Deerfield has purchased Lake Michigan water from the City of Highland Park on a contractual basis since 1913.
The Village maintains three pumps at the reservoir in Highland Park and has 82 miles of water mains through
which approximately one billion gallons of water per year flow. The Village has a one million gallon elevated tank,
a 4.3 million gallon underground reservoir and a newly completed 2.0 million gallon underground reservoir. The
' adjacent Village of Riverwoods purchases approximately one -third of its water supply from Deerfield (the balance
of Riverwoods is served by private wells).
The Village is served by separate sanitary (70 miles) and storm (70 miles) sewers with sanitary treatment provided
by the Village owned sewage treatment plant. The Village's most recent treatment plant expansion was completed
in 1978. The Village's 25% share of the $4.7 million cost was funded with general obligation bonds. The plant has
t a hydraulic design capacity sufficient to serve a population of 30,000. The Village anticipates this capacity will be
sufficient for the foreseeable future.
1
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21
BUDGET CALENDAR
BUDGET PREPARATION AND LEGISLATIVE ENACTMENT FOR FISCAL YEAR 2003 -04
DATES *
OPERATING TIMETABLE
RESPONSIBILITY CENTER
January 13 -29
- Preparation of department budgets
Department heads, staff
January 29
- All departmental budgets returned
to Village Manager for review
February 3-
- Manager reviews budget with
Village Manager,
February 11
department heads
Finance Director,
Department heads
February 13
- Completed budgets to Finance
Finance Department
Department for computation and
typing; further review when necessary
March 7
- Budget to Mayor and Board of Trustees
Finance Department
for review
March 4 -24
- Review by Mayor and Board of Trustees
Mayor and Board
of Trustees
March 3
- Adopt ordinance calling for tentative
Board of Trustees
budget and publication
March 6
- Legal publication of notice of public
Staff
inspection of budget
March 6
- Proposed budget placed on file for
Staff
review by public
March 10
- Commence budget review meetings
Mayor and Board of Trustees,
Finance Director,
Department heads
April 7
- Notice of budget hearing
Staff
April 21
- Public hearing and Board meeting
Resolution by Mayor
and passage of the budget
and Board of Trustees
May 1
- Budget Effective Date
May 1 -April 30
- Implement and Administer Budget
Staff
May 1 -April 30
- Review of Progress toward Goals
Staff, Mayor and
and Objectives
Board of Trustees
December 1
- Board Commentary on 2003 -04 Budget
Mayor and Board
of Trustees
*all 2003
22
tMAJOR BUDGET POLICIES AND OBJECTIVES
' VILLAGE GOALS
• To maintain a safe, healthy atmosphere in which to live and work.
' To provide for the Village's long term financial stability.
• To respond in an efficient and effective manner to community needs.
MAJOR BUDGET POLICIES FOR THIS FISCAL YEAR
' * Base Salary Increase - 3.50%
* No change in Village property tax — projected reduction in tax rate
' * 4% increase in water and sewer rates
* Fund balance drawdown to offset decreased state revenues and investment income
* Capital Projects -
' Water System Improvements: Replacement of water main in Central Avenue from Wilmot to
Castlewood to Dartmouth. $550,000. Capital Project item #40(a).
' Street Rehabilitation Protect of $865,000. Capital Project item #2(b). An increase of $60,000 over last
year to keep pace with cost increases.
' Downtown Redevelopment, Village Center: The Village has completed its obligations and
responsibilities for the redevelopment except for the repayment of long term debt and the following
projects:
' - Streetscape work, Capital Project item #39. Final year total $750,000.
- Improvement of the Osterman Avenue and Waukegan Road intersection, item #44 totaling $870,000.
- Deerfield Road Pedestrian Bridge replacement, item #48. $1,275,000 primarily Federal funds.
' Patty Turner Senior Center: Construction of a new $5.4 million center in conjunction with the
Deerfield Park District at Brickyards Park. Remaining Village contribution $1,305,000.
' ANALYSIS OF MAJOR BUDGET POLICIES AND OBJECTIVES:
' The Village has funded and completed the major improvements to its water system and downtown
redevelopment. This budget contains projects that will be funded through the use of available reserves
and continuing revenues. The Board has continued discussion of funding methods for future years' capital
projects, with the expectation that a continuing revenue source will be developed to provide funding for
' future capital projects programs.
BUDGET PROCESS
' The budget is a master financial plan which represents services which will be provided to the community
and the sources of funds required to perform these services. The budget developed by the Village is
regulated through the Illinois Statutes. The Village is a home rule city. As a home rule city, the Village
has: (1) a wider range of revenue items available, (2) no tax rate maximum, and (3) the ability to issue
general obligation debt without limit. The Village has been sparing in the use of the tax levy (see page 5),
and the only home rule revenue source utilized by the Village is a 6% hotel tax which provides projected
revenue of over $1,950,000. The Budget Act allows for control of the budget at the fund level. However,
the Village requires its department heads to control their budgets at the departmental level.
1
The budget process is analyzed in two separate parts - the operating budget and the capital program.
The process has many connecting points, and care is taken to not neglect one for the other. Both the
capital and operating budgets should be viewed over a period of time in excess of the budget year. The
operating and capital budgets are developed with a focus on long term solvency. To maintain a long term
focus, the Village uses presentations of projected figures for the operating budget for two future years, in
addition to the budget year, as well as the five year capital project budget.
Budget Amendment. While it is rare for the Village to amend the budget, the Village can do so. Two -
thirds of the corporate authorities then holding office may revise the budget, providing that funds are
available for the designated purpose.
Debt Issues. In February, 2003, the Village sold $3,460,000 of General Obligation Refunding Bonds to
advance refund the General Obligation Series 1997 Bonds due 12/1/05 - 12/1/12 inclusive. This issue will
result in savings of $96,000 over the life of the issue. Other debt remaining as of April 30, 2003, includes
$12,500,000 Series 1998, used for TIF 2 public improvements and being serviced by TIF 2 revenues, and
$2,235,000 Series 2002, used to refinance the 1993 bonds due to mature on 12/15/04.
There are no current plans to issue new debt in fiscal year 2003 -04. Future years' debt issuance will
depend on the level of capital project expenditures and availability of alternate sources of revenue.
Operating Budget. The budget process is a continuous one for Village staff, the Village Manager and
members of the Board of Trustees. There is a constant review of priorities and goals and the means to
accomplish them. In joint meetings with department heads, supervisors prepare their operating budgets,
which are reviewed and adjusted by the department head, prior to further review by the Finance Director
and the Village Manager. After these reviews by the Village staff, the preliminary budget is prepared and
sent to the Mayor and Board of Trustees. At that point, the Board meets as a Committee of the Whole to
review and discuss proposed operating expenditures, existing and potential revenue sources, and
requirements of the Village's physical plant. Specific programs and projects are addressed as they relate
to the present and future needs of the Village residents.
Capital Program. In its capital projects program, the Village identifies construction expenditures in
excess of $5,000. These expenditures are shown in the Capital Projects Fund Section. These projects
are initiated from a number of sources, including the Director of Public Works and Engineering, other
Village personnel, the Village Board, members of the public, or outside professional consultants. These
items are prioritized by staff members, including the Director of Public Works and Engineering, the Village
Manager and the Finance Director. They are then submitted to the Village Board for consideration, prior
to presentation at a public hearing. During the process of prioritization, the available methods of financing
are also reviewed.
Effects of Capital Projects on Operating Budget. Major capital projects in this year's budget include
Street, Sidewalk and Curb Rehabilitation Projects ( #1 and 2). These projects will not
significantly reduce maintenance costs. With the square footage expected, there should be an
approximate reduction of $10,000 per year in lower patching costs and avoidance of slip and fall liabilities.
Replace Blowers and Aeration Equipment in WRF ( #10 -17). This project is estimated to
result in more efficient equipment which will decrease electricity use by approximately 10% for this
function, or about $300 annually.
Water System Protects ( #33 and 40). It is estimated that these projects will reduce the
incidence of water main breaks by four breaks per year, at an average cost per break of $2,000.
24
1
' Streetscape Improvements Phase II (#45 and 46). This consists of new paver sidewalk,
street lighting replacements, and tree planting in the downtown TIF. Additional costs include $1,000 per
year in added electricity charges and $2,000 per year in water charges for the new irrigation system.
Senior Center Building ( #50). This joint project with the Park District will result in a new
building. Additional operating costs are estimated at $85,000 /year for the Village share. As the center
' becomes operational, this number is likely to increase.
BASIS OF BUDGETARY ACCOUNTING
' Basis of accounting refers to when revenues and expenditures or expenses are recognized in the
accounts and reported in the annual budget.
' All Governmental Funds. (General Fund, Special Revenue Funds, Capital Project Funds) are
accounted for using the modified accrual basis of accounting. Their revenues are recognized when they
become measurable and available as net current assets. The Village's share of State - assessed income
' taxes, gross receipts, and sales taxes are considered "measurable" when in the hands of intermediary
collecting governments and are recognized as revenue at that time. Anticipated refunds of such taxes are
recorded as liabilities and reductions of revenue when they are measurable and their validity seems
certain.
'Expenditures are generally recognized under the modified accrual basis of accounting when the related
p 9 Y 9 9
fund liability is incurred.
' The Village charges operating departments for equipment and motor vehicles based on the current market
value and estimated years of usage. These funds are accumulated in the Vehicle and Equipment
' Replacement Fund until the equipment or motor vehicles are purchased.
Agency Fund assets and liabilities are accounted for on the modified accrual basis.
' All Proprietary Funds and Pension Trust Funds. (Enterprise, Internal Service, Police Pension) are
accounted for using the accrual basis of accounting. Their revenues are recognized when they are
earned, and their expenses are recognized when they are incurred. Unbilled Waterworks and Sewerage
' Fund utility service receivables are recorded at year end.
BUDGET AND FINANCE POLICY
' Infrastructure Management. The Village believes that ongoing maintenance of its infrastructure and
equipment is of prime importance to reduce the risk of emergency repairs and avoid the cost increases of
deferred maintenance. To finance capital projects, the Village utilizes standard capital raising techniques
' such as General Obligation and Revenue Bond Issues, as well as pay -as- you -go practices when
reasonable. Two examples of the pay -as- you -go program are (A) the Vehicle and Equipment
Replacement Fund and (B) the Infrastructure Replacement Fund. The purpose of the Vehicle and
' Equipment Replacement Fund is to keep annual expenses in balance while providing sufficient funds for
the replacement of vehicles and major equipment items which cost in excess of $5,000. The Vehicle and
Equipment Replacement Fund is fully funded. The Village also has established an Infrastructure
' Replacement Fund to provide funding for ongoing maintenance of the Village's infrastructure, primarily
streets and underground improvements.
DEBT POLICY
The Village of Deerfield is a home rule municipality and, as such, has no debt limitations. If, however, the
Village was a non -home rule municipality, according to Illinois statutes, its available debt limit would be as
' follows:
1 25
1
5/1/01 5/1/02 '
Assessed Valuation $737,590,000 $800,595,252 '
Legal Debt Limit - 8.625% 63,617,138 69,051,340
Amount of Debt Applicable to Limit 3,460,000 2,235,000 '
Legal Debt Margin Available 60,157,138 66,816,340
The remaining ebt outstanding has alternative revenues TIF and water revenue pledged for debt '
9 9 ( )P 9
service. The figures demonstrate that the Village has been prudent in its use of its home rule debt
authority. The Village's current bond rating is Aaa by Moody's, issued in February 2003. '
The Village's policies in the issuance of debt are (1) to attempt to keep a relatively even debt service levy,
allowing it to increase as new equalized assessed valuation is available and as capital needs arise. The '
Village must reconcile the objective for a stable levy with the fact that delayed improvements or
maintenance often have a higher true cost. Summarily, the goal to keep an even debt service levy must
be balanced against the necessity of the project. (2) The Village will not issue long term debt for short
term projects. The life of the financing must not exceed the life of the project. The use of long term debt is '
subject to review by the Board of Trustees.
ACCOUNTING, AUDITING AND FINANCIAL REPORTING POLICIES '
1. An independent audit will be performed annually.
2. The Village will produce annual financial reports in accordance with Generally Accepted Accounting '
Principles (GAAP) as outlined by the Governmental Accounting Standards Board.
3. The Finance Department will report to the Mayor and Board of Trustees and to the departments on a
monthly basis the amount of funds expensed or expended for the month and year -to -date vs. budget
and projected. '
4. The Finance Department will also report on an ad hoc basis on any other financial items which will
affect the Village's financial picture.
MAJOR REVENUES IN EXCESS OF $800,000 '
Property Tax - $2,390,250. The Village's second largest revenue item is the property tax. Deerfield is '
a home rule municipality, and, as such, has no limit on the amount it can levy for property taxes. (The
Village collection on its property tax levy has averaged 99.5% over the last five years). The proposed
property tax levy is unchanged for this year. For the past five years the Village's property tax rate has
declined. The property tax is primarily used for: Debt Service - 13 %, Pensions - 44 %, Refuse Services - '
32 %, General Fund Operations -11 %.
Sales Tax - $3,290,000 projected - Sales tax, which is now the Village's largest single revenue item, is '
a 1 % tax on the exchange of all tangible personal property within the Village. This tax is collected by the
State and remitted to the Village. The Village is projecting an increase from fiscal year 2002 -03 due to the
ongoing success of retail businesses in the Village's new downtown. In addition, the Village's major '
shopping center, Deerbrook Mall, is undergoing a substantial renovation. In 2001 -02 sales taxes collected
were $3,094,483. In spite of the weak overall economy and the state of the Deerbrook Mall
reconstruction, the new retail downtown and strong local economy have kept the sales tax increases
positive. Estimated receipts for 2002 -03 are $3,213,000. '
Income Tax - $1,212,036 projected - The Village receives a portion of the State of Illinois Income Tax
receipts. This projection is based on the estimates of the Illinois Municipal League. However, potential I
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' legislative action by the State may further decrease the local share of this source, which has been hurt by
the statewide economic downturn.
' Hotel /Motel Tax - $1,950,000 projected - This revenue source has been substantially affected by the
downturn in business travel since fiscal year 2001 -02. The current projection of 2002 -03 revenue is
$1,700,000. Fiscal year 2003 -04 projected assumes a recovery in travel (the most current months show
' this) but not to the level of 2000 -01 which was $2,170,934.
Investment Earnings - $2,232,800 projected - The largest dollar amount is earned in the Police
Pension Fund, where $800,000 is budgeted. The projections are based on existing investments and on
' amounts to be invested in the coming year. In addition, in the operating funds, the projection of $520,000
in interest revenue is based on a 90 -day treasury bill earning at a rate of 2.5 %. Substantially lower short
term rates and reduced fund balances negatively affect this number.
' User Charges - Village budgetary policy requires that those funds which can be reasonably financed
by a user charge be so financed.
' Water - $3,851,120, the budgeted amount for water sales, is based on the rate of $2.96 per 100
cubic feet. Water rates will be raised 4% this year to reflect increased costs of operation and capital
expenditures. The old rate of $2.85 has been in effect since May 2, 2001.
' Sewer - $1,772,160, the budgeted amount for sewer charges, is based on current usage and the
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new sewer charge of $1.90 per 100 cubic feet. This rate will also be raised 4 %. The current sewer rate
' had been in effect since May 1, 1999.
Refuse - $625,000, the budgeted amount for refuse billing, is based on the existing rate and the
' existing number of homes. Residential refuse billing was increased on 5/1/01.
Revenue Estimates - Village policy requires that revenue estimates be based on conservative
projections. It is unusual for actual Village revenues to fall short of projections. In the past, this standard
' has been consistently accomplished.
EQUALIZED ASSESSED VALUATION FOR TAX PURPOSES
' Net for Taxing Incremental
Tax Levy Year Purposes Valuation Total
' 1995 603,544,983 113,992,115 717,537,098
1996 624,187,752 123,787,468 747,975,220
1997 648,880,301 135,365,481 784,245,782
' 1998 677,651,742 155,971,065 833,622,807
1999 701,085,856 171,071,736 872,157,592
2000 737,589,929 180,615,291 918,205,220
' 2001: Cook County 91,886,417 75,663,153 167,549,570
Lake County 708,708,835 122,515,018 831,223,853
Total $800,595,252 $198,178,171 $998,773,423
' FINANCIAL CONDITION OF THE FUNDS
Fund - The fund is a self balancing group of accounts which includes revenues, expenditures, assets
and liabilities. Each fund has some specific purpose, either funding a pension, providing for the treatment
of sewage, or funding capital maintenance or replacement programs. The way to distinguish a fund from
an activity is that a fund will have exclusive revenue items as well as expenditures. Normally expenses
' are to be balanced with revenues within a fund.
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Generally, the funds of the Village are in sound condition and, if the budget performs as projected, they
will continue to have available balances by year end.
FINANCIAL CONDITION OF THE VILLAGE
The Village continues to be in excellent financial condition. This is indicated by:
1. Moody's bond rating of Aaa.
2. Continued year to year increases in sales tax revenue.
3. Substantial increases in equalized assessed valuation.
4. Debt levels are low compared to national levels.
5. Continued improved funding of pension funds.
6. Continuing maintenance of the Village plant and equipment.
7. Full funding of the Vehicle and Equipment Replacement Fund.
FUTURE YEARS PROJECTIONS
The Village projects its Operating Fund two years into the future. Estimates are conservative. The Village
is assuming a general increase of 3% for items not guaranteed by contract or other similar surety.
Additional personnel is unlikely without an improvement in the general economy.
DOWNTOWN REDEVELOPMENT
The commercial and residential developments in the southern quadrants are complete. All the residential '
units are occupied. The commercial occupancy is approximately 85% by square footage. The major
remaining project in these quadrants is the reconstruction of Osterman and Waukegan, which awaits final
acquisition of right -of -way. ,
The remaining quadrants are part of the focus of the Comprehensive Plan Task Force, which is due to
release its report early in fiscal year 2003/04. It is likely that the northwest quadrant will be reserved for
institutional uses (municipal, park, library, religious). The focus for the northeast quadrant will be on re- '
vitalizing the existing commercial uses through fagade and parking improvements.
OTHER AREAS I
Increasing residential property values have driven continued interest in the redevelopment of existing
properties, primarily through single family teardowns. The Residential Redevelopment Review Task Force '
has been reviewing the Village ordinances regarding this and will release a report and recommendation in
early fiscal year 2003/04.
Takeda Pharmaceuticals has purchased the 70 acre vacant parcel at Lake Cook and Saunders and is I
expected to present a plan for the development of its North American headquarters on that site.
This continued interest in the residential and commercial development of the Village should ensure future '
strength in the property values of the Village. Staff is constantly reviewing service delivery in all areas to
ensure that our high service levels are maintained through this growth.
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BUDGET REQUEST - FY 2003 -2004
ADMINISTRATIVE SUMMARY (FINANCE. VILLAGE MANAGER. COMM. DEVELOP.. ENGINFERINGI
PERSONNEL SERVICES
511110 Salaries - Regular
511300 Overtime
511410 Salaries - Part time
511510 Health Insurance
511540 Misc. Benefits
511600 Apparel
512110 Employer FICA/IMRF
TOTAL PERSONNEL SERV.
OTHER SERVICES
521111 Building Repair & Maintenance
521113 Equipment Repair & Maint.
521135 Cemetery Repair & Maint.
521210 Travel Expenses
521220 Dues
521230 Publications
521320 Legal Notices
521340 Printing
521410 Telecommunications
521420 Postage
521660 Water/Sewer Service
523110 Vehicle Maintenance
TOTAL OTHER SERVICES
CONTRACTUAL SERVICES
531530 Liability Insurance
531610 Legal Services /Prosecutor
531630 Prof. Services Engineering
531640 Profess. Services - Appraisal
531650 Legal Services /Corp. Counsel
531680 Medical Exams
531690 Other Professional Services
531694 Cable Comm. Prof. Services
531700 Senior Taxi Subsidy
531730 Equipment Repair & Maint.
531733 Audit
531739 Computer Services - Internet
531779 Computer Services - Program.
531780 Computer Services
531794 Other
531796 Family Services
531890 Housing Assistance
531891 Senior Contrib. Park District
531893 Family Days Contribution
TOTAL CONTRACTUAL
COMMODITIES
541900 Petroleum Products
542410 Miscellaneous
542420 Misc. Advisory Boards
542430 Animal Impound
542470 Tiles
542800 Materials
543100 Small Tools & Equipment
543410 Office Supplies
543420 Operating Supplies
543430 Supplies - Repair & Maint.
TOTAL COMMODITIES
CAPITAL OUTLAY
611100 Equipment
611130 Office Equipment
731701 Transfer to VERF
TOTAL CAPITAL OUTLAY
OTHER
739101 Transfer to Cemetery
739103 Transfer to Emergency Serv.
739102 Transfer to Debt Service
TOTAL OTHER
DEPARTMENT TOTAL
1,109,057
ACTUAL
I ACTUAL I
BUDGET
EST EXPEND
BUDGET
% CHG BUDG
CODE /LINE ITEM
FY 00/01
FY 01/02
FY 02/03 I
FY 02/03 I
FY 03/04 I
FY03 -)FY04
PERSONNEL SERVICES
511110 Salaries - Regular
511300 Overtime
511410 Salaries - Part time
511510 Health Insurance
511540 Misc. Benefits
511600 Apparel
512110 Employer FICA/IMRF
TOTAL PERSONNEL SERV.
OTHER SERVICES
521111 Building Repair & Maintenance
521113 Equipment Repair & Maint.
521135 Cemetery Repair & Maint.
521210 Travel Expenses
521220 Dues
521230 Publications
521320 Legal Notices
521340 Printing
521410 Telecommunications
521420 Postage
521660 Water/Sewer Service
523110 Vehicle Maintenance
TOTAL OTHER SERVICES
CONTRACTUAL SERVICES
531530 Liability Insurance
531610 Legal Services /Prosecutor
531630 Prof. Services Engineering
531640 Profess. Services - Appraisal
531650 Legal Services /Corp. Counsel
531680 Medical Exams
531690 Other Professional Services
531694 Cable Comm. Prof. Services
531700 Senior Taxi Subsidy
531730 Equipment Repair & Maint.
531733 Audit
531739 Computer Services - Internet
531779 Computer Services - Program.
531780 Computer Services
531794 Other
531796 Family Services
531890 Housing Assistance
531891 Senior Contrib. Park District
531893 Family Days Contribution
TOTAL CONTRACTUAL
COMMODITIES
541900 Petroleum Products
542410 Miscellaneous
542420 Misc. Advisory Boards
542430 Animal Impound
542470 Tiles
542800 Materials
543100 Small Tools & Equipment
543410 Office Supplies
543420 Operating Supplies
543430 Supplies - Repair & Maint.
TOTAL COMMODITIES
CAPITAL OUTLAY
611100 Equipment
611130 Office Equipment
731701 Transfer to VERF
TOTAL CAPITAL OUTLAY
OTHER
739101 Transfer to Cemetery
739103 Transfer to Emergency Serv.
739102 Transfer to Debt Service
TOTAL OTHER
DEPARTMENT TOTAL
1,109,057
1,190,257
1,298,720
1,293,731
1,335,370
2.82%
12,644
9,018
16,790
11,023
18,300
8.99%
132,631
143,601
166,470
141,921
168,100
0.98%
134,713
144,629
248,420
169,546
215,200
- 13.37%
0
1,295
4,700
3,498
6,300
34.04%
1,043
230
900
900
1,100
22.22%
0
0
0
0
210 187
N/A
12.59%
1,390,088
1 1,489,031
1,736,000
1,620,619 1
1,954,557
12,900
5,838
261,900
14,228
20,000
- 92.36%
1,582
11,040
13,650
4,269
14,450
5.86%
0
0
12,000
8,100
12,000
0.00%
16,676
21,566
23,600
28,039
29,900
26.69%
7,075
13,296
27,700
23,689
29,700
7.22%
4,381
3,683
11,200
12,385
12,500
11.61%
3,388
3,612
6,200
5,567
4,100
- 33.87%
39,809
30,089
44,000
22,754
47,100
7.05%
27,375
25,528
23,600
24,675
24,900
5.51%
2,058
8,955
19,500
6,588
19,700
1.03%
2,251
2,273
4,000
2,314
4,160
4.00%
3,449,
6,218,
5,400
9 260
8,300
53.70%
- 49.90%
120,944
132,099
452,750
161,868
226,810
36,559
45,882
62,300
55,578
72,500
16.37%
39,937
45,990
50,000
47,693
55,000
10.00%
7,678
11,232
10,000
25,000
20,000
100.00%
0 0
2,500
2,500
2,500
0.00%
58,099
101,280
125,000
98,852
135,000
8.00%
0 0
1,650
400
1,650
0.00%
235,351
28,730
60,000
60,330
93,000
55.00%
5,662
0
5,000
4,000
5,000
0.00%
29,101
33,465
34,000
26,839
30,000
- 11.76%
16,703
5,032
24,600
11,970
24,000
-2.44%
20,375
29,180
30,000
25,198
40,000
33.33%
0 0
0
0
9,800
N/A
4,512
0
7,000
4,900
7,000
0.00%
22,020
19,713
131,300
131,890
144,100
9.75%
52,673
43,247
56,600
56,320
62,300
10.07%
1,284
1,400
2,000
1,520
2,000
0.00%
6,300
3,750
10,000
7,250
10,000
0.00%
22,000
22,000
22,000
22,000
55,000
150.00%
10,000
10,000
10,000
10,000
50,000
400.00%
27.16%
568,253
400,901
643,950
592,240
818,850
2,497
2,048
2,850
2,696
2,750
-3.51%
22,722
18,805
23,240
17,045
23,240
0.00%
37,096
52,359
58,000
42,054
63,000
8.62%
5,297
4,484
6,000
5,979
6,000
0.00%
0 0
1,000
0
0
- 100.00%
0 0
1,000
500
1,000
0.00%
434
697
2,000
546
2,000
0.00%
18,585
17,721
24,300
16,557
23,000
-5.35%
6,002.
9,831
12,900
12,960
11,000
- 14.73%
2,169
4,147
5,100
2,5081
4,700
-7.84%
0.22%
94,803
110,093
136,390
100,845
136,690
25,163
11,901
16,000
14,988
79,950
399.69%
810
0
500
429
1,000
100.00%
45,000
45,000
31,192
31,192
59 731
91.49%
194.98%
70,973
1 56,901
1 47,692
1 46,609
1 140,681
0 24,920
0
0
0
WA
0 47,472
0
0
0
N/A
0 775,000
750,000
710,000
560,000
- 25.33%
- 25.33%
01 847,391
1 750,000
1 710,000
1 560,000
1 1 3,036,415 1 3,766,782 1 3,232,181 1 3,837,588 1 1.88%
1
GENERAL ADMINISTRATION I
MAYOR AND BOARD OF TRUSTEES '
The legislative branch of the Village is responsible for interpreting the wishes of the community
and determining the policies under which the Village operates. The people elect the Mayor and '
six Trustees to four year overlapping terms for which they receive no compensation.
BOARDS, COMMISSIONS, AND COUNCILS '
There are twenty independent commissions, councils, and boards authorized by the Mayor and
Trustees or required by State law that are appointed to advise and assist the Board of Trustees in
its policy decisions. These councils also conduct hearings that pertain to their function. All '
positions on these boards are non - salaried.
Board of Local Improvements Consists of seven members (the Mayor and the Board of ,
Trustees). Makes recommendations to the Trustees regarding those things that it feels
should be done to improve the Village by special assessment, special taxation, or
otherwise. The Village Clerk is secretary to the Board. '
Plan Commission - Consists of seven members plus the Mayor (ex- officio), serving
three -year overlapping terms, except the Mayor who serves a four -year term. Members
are appointed by the Mayor with the advice and consent of the Board of Trustees, and '
the chairman is designated for a one -year term in the same manner. The Planning
Commission is responsible to the Board of Trustees for holding public hearings and
making recommendations regarding the Comprehensive Plan, annexation, sub - division, ,
and zoning (land use, ratio of building to land area, and building height).
Board of Zoning Appeals - Has seven members who serve five year overlapping terms. '
Appointed by the Mayor with the advice and consent of the Board of Trustees.
Responsible to the Board of Trustees to hear and make recommendations on
applications for variations to the provisions of the zoning ordinance, and to hear and rule
on appeals from orders or decisions made by the administrative officer enforcing the '
zoning ordinance.
4. Board of Police Commissioners - Consists of three members, each serving three -year ,
overlapping terms. Appointed by the Mayor with the advice and consent of the Board of
Trustees. Responsible for all appointments, promotions, and dismissals involving sworn
officers, and conducts entrance and promotional examinations. '
5. Police Pension Board - Has five members who serve two -year terms, including two
civilians appointed by the Mayor, two members elected from the police force, and one
member elected from the beneficiaries of the pension fund. Determines eligibility of '
applicants, distributes funds, manages, invests, and controls the police pension fund.
6. Safety Council - Consists of seven members appointed by the Mayor with the advice and '
consent of the Board of Trustees, serving three -year overlapping terms. Responsible to
the Board of Trustees to study and make recommendations regarding Village safety
issues relating to traffic. '
7. Board of Building Appeals - Consists of seven members appointed by the Mayor with the
advice and consent of the Board of Trustees, to serve five -year overlapping terms.
The members are responsible to the Board of Trustees to hear appeals on decisions '
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made by the Building Commissioner enforcing the building ordinances and to
recommend action to the Board of Trustees regarding such appeals. The Board holds
hearings and makes recommendations to the Board of Trustees regarding changes in
the building codes.
8. Youth Council - Consists of twelve members appointed by the Mayor with the advice and
consent of the Board of Trustees for three -year overlapping terms. Studies and
investigates activities which might involve or contribute to the delinquency of juveniles and
makes recommendations to the Village Mayor and Board of Trustees regarding legislation
or action to protect the youth of the Village.
9. Human Relations Commission - Consists of seven members appointed by the Mayor with
the advice and consent of the Board of Trustees for three -year overlapping terms.
Studies and recommends means of developing better relations between people,
cooperates with the State and Federal agencies, and issues such publications and reports
as it and the Board of Trustees consider in the public interest.
10. Manpower Commission Consists of five members appointed by the Mayor with the
advice and consent of the Board of Trustees for three -year overlapping terms. Reviews
possible appointees to the Village boards, commissions, and councils and makes
recommendations to the Mayor and Board of Trustees.
11. Electrical Commission - Consists of five members appointed by the Mayor with the advice
and consent of the Board of Trustees for four -year coterminous terms or until their
successors are appointed. Responsible to the Board of Trustees to recommend
standards, specifications, and rules and regulations governing the installation, alteration,
and use of electrical equipment in the Village.
12. Emergency Services and Disaster Agency - Consists of a director and such additional
members as the director selects. Responsible for the administration, training and
' operation of the Agency.
13. Village Center District Development and Redevelopment Commission - Consists of nine
' members appointed by the Mayor with the advice and consent of the Board of Trustees.
This Commission advises the Board on matters which affect the development or
redevelopment of the Village Center District.
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14. Energy Advisory and Resource Recovery Commission — Consists of seven members
appointed by the Mayor with the advice and consent of the Board of Trustees for three
year overlapping terms. Its responsibilities include advising the Board and initiating
matters related to the recovery of resources (recycling) and energy conservation.
15. Cable and Telecommunications Commission - Consists of nine members, appointed by
the Mayor with the advice and consent of the Board of Trustees, for three -year overlapping
terms. Regulates the use of the Village's right -of -way by telecommunications service
providers. Administers the Village's Public Access TV System, including operating the
Deerfield InfoChannel. Resolves customer service complaints from residents.
16. Cemetery Association - Consists of three members appointed by the Mayor with the advice
and consent of the Board of Trustees for indefinite terms. Arrange for the care and
maintenance of the Deerfield Cemetery.
17. Appearance Review Committee - Consists of seven members appointed by the Mayor with
the advice and consent of the Board of Trustees for three year terms. Responsible for
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reviewing exterior design of new and remodeled buildings in the Village Center and in C -2 t
Outlying Commercial Districts.
18. Sister City Committee - Consists of five members appointed by the Mayor with the advice '
and consent of the Board of Trustees for indefinite terms. Communicates with and
maintains friendly relations with Ludinghausen, Germany.
19. Stormwater Management Committee - Consists of seven members appointed by the '
Mayor with the advice and consent of the Board of Trustees for indefinite terms.
Responsible for making recommendations to the Mayor and Board of Trustees
regarding improvements to the storm and sanitary sewer systems. '
20. Fine Arts Commission - Consists of seven members appointed by the Mayor with the
advice and consent of the Board of Trustees for three year overlapping terms. '
Responsible for promoting and encouraging the artistic and cultural
environment within the Village.
VILLAGE CLERK
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The Village Clerk is responsible for the maintenance of the official records of the Village as required by ,
statute and by the Mayor and Board of Trustees. The Clerk acts as custodian of the Village seal which is
required on many documents, publishes legal notices, oversees Village elections, and performs other
duties as stated in statute or ordinance. Appointed by the Mayor and Board of Trustees, the Village I
Manager serves as the Village Clerk.
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FINANCE DEPARTMENT
The Village's Finance Department provides all accounting services, performs investment and cash
management activities and coordinates capital financing, purchasing, budget preparation and control, as
well as annual audit preparation and compliance and overall information technology coordination. As
required by statute, the Director of Finance, as Treasurer, provides regular reports on the fiscal condition
of the Village to the Mayor and Board of Trustees.
The Finance Department is staffed by the Director of Finance, an Assistant Finance Director, Computer
Systems Coordinator, two principal accounting clerks, a finance secretary, a cashier - receptionist and a
building custodian. One part-time general finance clerk also assists.
The Director of Finance/Treasurer coordinates all of the financial affairs of the Village, establishes and
maintains necessary controls, and supervises the employees and activities of the Finance Department.
The Departmental Objectives for the 2003 -04 fiscal year are as follows:
Recommend the selection of a new finance information system vendor and begin implementation
of the selected software.
Review finance department processes and implement new processes as necessary in
conjunction with the new system software.
Continue implementation of GASB 34.
Review the various finance policies and revise as necessary.
Complete installation of new servers for the common file system, e-mail, GIS, and finance
information systems.
Initiate coordinated, village -wide staff training in office computer usage including office
automation programs.
Complete the annual Budget and comprehensive financial report and apply for the respective
GFOA awards in each of these categories.
Revise the investment policies for the Village and the Police Pension Fund and submit them for
approval to the respective governing boards.
Accomplishments 2002 -03 fiscal year:
Completed initial implementation of the banking services agreement approved in April 2002.
Initiated direct deposit of employee paychecks.
Brought preparation of annual Illinois Comptroller's Tax Increment Financing district reports in-
house.
Began study for replacement of financial information system and developed an implementation
recommendation.
Completed a bond issue refunding the Series 1997 General Obligation Bonds. Maintained the
Village's AAA bond rating.
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Completed the 2002 -03 annual budget document, applied for and received the GFOA
Distinguished Budget Presentation Award for the twelfth consecutive year.
Completed the 2001 -02 comprehensive annual financial report, applied for and received the
GFOA Certificate of Achievement for Excellence in Financial Reporting for the eighteenth
consecutive year.
Conducted the statutory annual Tax Increment Financing Joint Review Board meetings for both
TIF Districts. Distributed over $7.1 million in surplus funds from the Lake Cook Road TIF District.
Work Statistics
1999
2000
2001
2002
Checks-Written
9,237
9,296
9,606
6,845
Water, Sewer and Garbage Bills Issued
30,049
30,487
30,846
31,154
Invoices Processed
1,133
1,110
1,069
3,595
Vehicle Licenses sold and Transferred
13,167
13,214
12,960
14,856
Investment Transactions
71
87
55
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% Interest Earnings — Village
6.03
6.38
5.13
3.89
90 -Day T -Bill Benchmark % Rate
5.16
5.96
3.46
.1.62
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BUDGET REQUEST - FY 2003 -2004
FINANCE DEPARTMENT
PERSONNEL SERVICES
ACTUAL
ACTUAL
BUDGET
EST EXPEND
BUDGET
% CHG BUDG
CODE /LINE ITEM
FY 00/01 I
FY 01/02 I
FY 02/03
FY 02/03
FY 03/04 1
FY03 ->FY04
PERSONNEL SERVICES
511110
Salaries - Regular
511300
Overtime
511410
Salaries - Part time
511510
Health Insurance
511540
Misc. Benefits
511600
Apparel
512110
Employer FICA/IMRF
24,350
TOTAL PERSONNEL SERV.
OTHER SERVICES
521111
Building Repair & Maintenance
521113
Equipment Repair & Maint.
521135
Cemetery Repair & Maint.
521210
Travel Expenses
521220
Dues
521230
Publications
521320
Legal Notices
521340
Printing
521410
Telecommunications
521420
Postage
521660
Water /Sewer Service
84,603
TOTAL OTHER SERVICES
CONTRACTUAL SERVICES
531530
Liabifity Insurance
531610
Legal Services /Prosecutor
531650
Legal Services /Corp. Counsel
531680
Medical Exams
531690
Other Professional Services
531694
Cable Comm. Prof. Services
531700
Senior Taxi Subsidy
531730
Equipment Repair & Maint.
531733
Audit
531739
Computer Services - Internet
531779
Computer Services - Program.
531780
Computer Services
531794
Other
531796
Family Services
531890
Housing Assistance
531891
Senior Contrib. Park District
531893
Festival Activities
0
TOTAL CONTRACTUAL
COMMODITIES
542410
Miscellaneous
542430
Animal Impound
542470
Tiles
542800
Materials
543100
Small Tools & Equipment
543410
Office Supplies
543420
Operating Supplies
543430
Supplies - Repair & Maint.
18,572
TOTAL COMMODITIES
CAPITAL OUTLAY
611100
Equipment
611130
Office Equipment
731701
Transfer to VERF
11,000
TOTAL CAPITAL OUTLAY
OTHER
739101 Transfer to Cemetery
739103 Transfer to Emergency Serv.
739102 Transfer to Debt Service
TOTAL OTHER
DEPARTMENT TOTAL
451,693
466,990
535,000
535,000
537,500
0.47%
2,730
3,352
5,000
3,000
5,000
0.00%
28,631
27,298
34,300
24,350
34,000
-0.87%
59,498
62,813
116,800
81,557
108,200
-7.36%
0
1,029
3,500
3,398
4,500
28.57%
857
0
500
500
500
0.00%
01
01
01
0 1
84,603
N/A
11.39%
543,409
561,483
695,100
647,805
774,303
11,843
5,838
60,000
14,228
20,000
- 66.67%
0
10,266
10,000
2,319
10,000
0.00%
0
0
12,000
8,100
12,000
0.00%
6,957
4,639
3,500
4,757
7,000
100.00%
0
775
2,000
2,000
3,000
50.00%
0
1,784
3,000
2,923
3,000
0.00%
0
1,820
2,500
1,867
2,000
- 20.00%
6,307
5,573
9,000
7,000
11,000
22.22%
20,331
18,572
15,000
15,704
16,000
6.67%
0
4,092
11,000
3,966
11,000
0.00%
2,251 1
2,273 1
4,000 1
2,314 1
4,160
4.00%
- 24.88%
47,689
55,633
132,000
65,178
99,160
36,559
45,882
62,300
55,578
72,500
16.37%
39,937
45,990
50,000
47,693
55,000
10.00%
58,099
101,280
125,000
98,852
135,000
8.00%
0
0
1,000
0
1,000
0.00%
235,351
28,670
50,000
50,330
75,000
50.00%
5,662
0
5,000
4,000
5,000
0.00%
29,101
33,465
34,000
26,839
30,000
- 11.76%
11,068
2,657
12,000
2,433
12,000
0.00%
20,375
29,180
30,000
25,198
40,000
33.33%
0
0
0
0
9,800
N/A
4,512
0
7,000
4,900
7,000
0.00%
16,329
19,051
127,000
127,164
140,000
10.24%
35,737
25,959
32,000
31,720
36,000
12.50%
1,284
1,400
2,000
1,520
2,000
0.00%
6,300
3,750
10,000
7,250
10,000
0.00%
22,000
22,000
22,000
22,000
55,000
150.00%
10,000
10,000
10,000
10,000
50,000
400,00%
26.93%
532,313
369,284
579,300
515,477
735,300
20,471
13,454
20,000
14,021
20,000
0.00%
5,297
4,484
6,000
5,979
6,000
0.00%
0
0
1,000
0
0
- 100.00%
0
0
1,000
500
1,000
0.00%
434
697
2,000
546
2,000
0.00%
8,893
7,941
12,000
6,017
12,000
0.00%
1,791
2,742
3,000
2,710
3,000
0.00%
1,778
1,442
2,500
1,293
2,500
0.00%
-2.11%
38,664
30,761
47,500
31,066
46,500
6,552
2,794
5,000
5,000
71,450
1329.00%
810
0
500
429
1,000
100.00%
25,000
25,000
18,650,
18,650
43,650
134.05%
380.75%
32,361
1 27,794
1 24,1501
24,079
1 116,100
0
24,920
0
0
0
N/A
0
47,472
0
0
0
N/A
500,000
775,000
750,0001
710 000
560 000
- 25.33%
- 25.33%
500,000
1 847,391
1 750,000
1 710,000
1 560,000
,694,437 I 1,892,345 1 2,228,050 1,993,605 2,331,363 I 4.64%
35
VILLAGE MANAGER'S DEPARTMENT
Personnel in the Manager's Department serve to join the legislative branch of the Village to its
operating departments. As provided by ordinance, the Village Manager advises the Mayor and
Board of Trustees on policy decisions and acts as Chief Administrative Officer, supervising the
activities of all department heads and directing the day -to -day operations of the Village. The Village
Manager is also appointed Village Clerk by the Mayor and Board of Trustees.
The Village Manager's Department is staffed by the Village Manager, Assistant to the Manager,
Executive Secretary, a part-time Administrative Intern and two part time Secretaries to the Boards
and Commissions. All of the activities of the various boards and commissions are included in the
Village Manager's budget.
The Departmental Objectives for the 2003 -04 fiscal year are as follows:
Provide the Mayor and Board of Trustees relevant and timely information and advice
necessary to evaluate and make policy decisions.
Direct and advise operating departments in order to meet service levels established by the
Mayor and Board of Trustees.
Encourage citizen participation in Village activities through public information materials,
press releases and cable TV programming.
In conjunction with the Village Attorney, coordinate the preparation of ordinances,
resolutions, contracts, agreements and other documents for consideration by the Mayor
and Board of Trustees.
Represent the Village in working with federal, state, regional and local agencies and
community groups, as well as private enterprises and not - for - profit organizations.
Encourage strategic and operational improvements through innovation and professional
development.
Develop a motivated workforce through professional employee evaluations, training and
competitive levels of compensation.
Perform the statutory duties required of the Village Clerk's office.
Publish D- Tales, a bi- monthly newsletter mailed to every household and business in the
Village, and program the Village InfoChannel to provide all residents with up -to -date
information.
Work with the Cook County Highway Department on final plans for improvements to Lake
Cook Road.
Provide staff support to the steering committee as they prepare recommendations to
update the Village's Comprehensive Plan.
Work with the Park District on plans to celebrate the Village's centennial of incorporation as
part of the new senior center dedication on October e.
Annex the Takeda property at the northeast corner of Sanders and Lake Cook Road.
36
1
1
1
1
1
1
1
1
r
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
Accomplishments during 2002 -2003:
Completed the third phase (South Commons) of the three downtown redevelopment areas.
Executed final agreements with the park district for construction of a new senior center in
the Brickyards.
Working with an appointed task force and planning consultant, began the process of
updating the comprehensive plan.
Ordinances Passed
Resolutions Passed
Village Board Meetings
D -Tales Published
Business Licenses Issued
Liquor Licenses Issued
Vending Licenses Issued
Parking Permits Issued
Distributions to Mayor and Board
Community Development Group Meetings
Cable & Telecommunications Commission Meetings
Energy Advisory Commission Meetings
1 37
1999 2000 2001 2002
56
49
49
50
17
15
10
16
25
24
25
24
6
6
6
6
82
82
96
94
28
30
38
35
156
145
168
176
719
707
698
688
52
52
52
52
24
21
22
23
9
7
6
8
3
5
0
5
101002-
BUDGET REQUEST - FY 2003 -2004
VILLAGE MANAGER
CODE /LINE ITEM
ACTUAL
FY 00/01
ACTUAL
FY 01/02
BUDGET
FY 02/03
EST EXPEND
FY 02/03
BUDGET
FY 03/04
% CHG BUDG
FY03-*FY04
511300 Overtime
4,132
1,876
6,000
2,233
6,000
0.00%
PERSONNEL SERVICES
511110 Salaries - Regular
259,785
292,448
310,000
305,461
326,000
5.16%
511300 Overtime
4,132
1,876
6,000
2,233
6,000
0.00%
511410 Salaries - Part time
19,503
28,362
38,000
28,401
35,000
-7.89%
511510 Health Insurance
23,080
24,384
37,600
26,279
37,600
0.00%
511540 Misc. Benefits
0
181
500
0
500
0.00%
512110 Employer FICA/IMRF
0 1
01
0 1
01
51 312
NIA
306,500
347,251
392,100
362,374
456,412
TOTAL PERSONNEL SERV.
16.40%
OTHER SERVICES
521113 Equipment Repair & Maint.
1,600
0
1,600
0.00%
521210 Travel Expenses
5,170
10,895
11,500
15,082
15,000
30.43%
521220 Dues
4,376
8,707
20,000
15,789
21,000
5.00%
521230 Publications
2,764
958
4,000
5,462
6,000
50.00%
521320 Legal Notices
0
0
0
0
0
NIA
521340 Printing
25,106
20,427
28,000
8,754
29,000
3.57%
521410 Telecommunications
935
1,589
1,000
1,582
1,600
60.00%
521420 Postage
1,956
4,696
8,000
1,989
8,000
0.00%
523110 Vehicle Maint
470 1
484 1
1,000
1 760
1 1.000
0.00%
40,777
47,756
75,100
49,418
83,200
TOTAL OTHER SERVICES
10.79%
CONTRACTUAL SERVICES
531730 Equipment Repair & Maint.
3,917
375
4,000
937
3,000
- 25.00%
531780 Computer Services
686
274
0
426
0
N/A
4,602
649
4,000
1,363
3,000
TOTAL CONTRACTUAL
- 25.00%
COMMODITIES
541900 Petroleum Products
499
444
650
496
650
0.00%
542410 Miscellaneous
2,114
5,139
1,500
1,284
1,500
0.00%
542420 Misc. Advisory Boards
37,096
52,359
58,000
42,054
63,000
8.62%
543410 Office Supplies
1,974
1,419
3,000
1,240
2,500
- 16.67%
543420 Operating Supplies
470
496
2,000
2,350
2,500
25.00%
543430 Supplies - Repair & Maint.
0
1 1,422
1 1,500
1 87
1 1,000
- 33.33%
42,153
61,279
66,650
47,511
71,150
TOTAL COMMODITIES
6.75%
CAPITAL OUTLAY
611100 Equipment
1,413
1,761
1,000
260
3,500
250.00%
611130 Office Equipment
0
0
0
0
0
N/A
731701 Transfer to VERF
8,000
8,000
4,000
4,000
4,000
0.00%
9,413
9,761
1 5,000
4,260
7,500
TOTAL CAPITAL OUTLAY
50.00%
OTHER
01
0
1 01
0
1 0
TOTAL OTHER
N/A
DEPARTMENTTOTAL 1 403,4461 466,6961 542,8501 464,9261 621,2621 14.44%
38
1
1
1
1
COMMUNITY DEVELOPMENT DEPARTMENT
The Community Development Department is responsible for administering and enforcing the Zoning
Ordinance, Subdivision Ordinance and Building Codes. The department coordinates the activities of the
Plan Commission and Board of Zoning Appeals and provides analysis of all matters before them.
Building plan review, permit approval, and inspectional services are also provided by the department.
The department provides technical assistance as well as coordinates the activities of the Village Center
Development Commission, the Appearance Review Commission, the Electrical Commission, and the
Board of Building Appeals.
The Director of Community Development supervises activities for the department with the assistance of a
' Code Enforcement Supervisor, a Senior Planner, a Building Inspector and a Secretary III. Two part-time
personnel also assist in providing departmental services.
' The department's objectives for the 2003 -04 fiscal year are as follows:
Maintain the Official Map, Comprehensive Plan and Zoning Ordinance.
' Prepare research studies and reports on future plans.
Continue to develop booklets or handouts which will synthesize various provisions and procedures
mandated by the Subdivision Code and Zoning Ordinance. These will be made available to the
public.
' Be involved with the review and development of planning and zoning efforts for Village Center
District projects. The Building Division will also continue its ongoing program of microfilming
building plans.
' Continue to provide assistance in planning and conducting Village Farmers Markets and Plaza
Pleasures programs.
' Review and adopt the 2000 International Building Code (IBC).
Review other codes and ordinances for possible revision.
' Review all fees and charges and recommend changes as necessary.
Continue support the Redevelopment Review (Tear Down) Task Force with a recommendation for
' legislation to the Village Board in the first quarter of the fiscal year.
Continue support for the committee studying revisions to the Comprehensive Plan, with a new plan
' to be presented in the first half of the fiscal year.
Accomplishments for 2002 -03:
' Performed 2408 building inspections.
Reviewed and issued 1046 permits.
' Developed amendments to the text of the Zoning Ordinance, Subdivision Code, and other codes
and ordinances as needed.
1 39
Maintained the Village's community rating under the FEMA program which qualifies the Village for
lower flood insurance rates.
Completed the yearly Boundary and Annexation Survey for the Census Bureau.
Worked with and developed materials for the Teardown Task Force (Redevelopment Review Task
Force).
Prepared materials for the Tear Down Task Force (Redevelopment Review Committee).
Work Statistics 1999 2000 2001 2002
Licenses and Permits:
Residences
30
43
22
37
Additions and Alterations
139
165
153
168
Garages
32
39
35
34
Garage Sale and Temporary Use Permits
260
231
216
250
Miscellaneous
873
978
992
807
Total Licenses and Permits
1,334
1,456
1,418
1,296
Zoning Appeals Cases
5
6
3
5
VCDC Meetings
8
7
8
10
Appearance Review Meetings
9
13
14
11
Planning Commission:
Public Hearings
27
18
10
26
Continued Public Hearings
5
9
2
2
Substantial Conformance Petitions
5
6
5
3
Prefiling Conferences
6
3
3
5
Miscellaneous Requests
1
2
2
0
Comprehensive Plan Meetings
0
0
1
0
Merchants Committee
7
7
7
5
Streetscape Design Task Force
2
2
2
5
40
1
101003-
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
BUDGET REQUEST - FY 2003 -2004
COMMUNITY DEVELOPMENT
CODE /LINE ITEM
ACTUAL
FY 00/01
ACTUAL
FY 01/02
BUDGET
FY 02/03
EST EXPEND
FY 02/03
BUDGET
FY 03/04
% CHG BUDG
FY03 ->FY04
511300 Overtime
4,405
3,790
5,790
5,790
7,300
26.08%
PERSONNEL SERVICES
511110 Salaries - Regular
344,718
362,134
378,000
378,000
393,120
4.00%
511300 Overtime
4,405
3,790
5,790
5,790
7,300
26.08%
511410 Salaries - Part time
84,497
87,941
89,170
89,170
94,100
5.53%
511510 Health Insurance
45,222
47,604
82,310
50,000
56,200
- 31.72%
511540 Misc. Benefits
0
85
700
100
800
14.29%
511600 Apparel
186
230
400
400
600
50.00%
512110 Employer FICA/IMRF
0
1 0
1 01
01
61.877
N/A
479,029
501,784
556,370
523,460
613,997
TOTAL PERSONNEL SERV.
10.36%
OTHER SERVICES
521111 Building Repair & Maintenance
1,057
0
201,900
0
0
- 100.00%
521113 Equipment Repair & Maint.
1,112
684
1,800
1,800
2,600
44.44%
521210 Travel Expenses
2,714
3,181
5,800
5,800
5,100
- 12.07%
521220 Dues
2,197
2,700
4,500
4,500
4,500
0.00%
521230 Publications
1,600
656
4,000
4,000
3,500
- 12.50%
521320 Legal Notices
2,478
1,464
3,200
3,200
1,600
- 50.00%
521340 Printing
7,194
3,767
6,500
6,500
6,600
1.54%
521410 Telecommunications
3,956
2,914
4,800
4,800
4,800
0.00%
521420 Postage
47
29
400
400
400
0.00%
523110 Vehicle Maintenance
2,262
1 4 892
1 4,000
1 4,000
5.800
1 45.00%
24,617
20,287
236,900
35,000
34,900
TOTAL OTHER SERVICES
- 85.27%
CONTRACTUAL SERVICES
531640 Profess. Services - Appraisal
0
0
2,500
2,500
2,500
0.00%
531680 Medical Exams
0
0
400
400
400
0.00%
531690 Other Professional Services
0
0
8,000
8,000
8,000
0.00%
531730 Equipment Repair & Maint.
1,244
1,327
7,600
7,600
8,000
5.26%
531780 Computer Services
5,005
388
4,300
4,300
4,100
-4.65%
531794 Other
16.936
17,288
24,600
24,600
26.300
6.91%
23,185
19,003
47,400
47,400
49,300
TOTAL CONTRACTUAL
4.01%
COMMODITIES
541900 Petroleum Products
999
802
1,000
1,000
900
- 10.00%
542410 Miscellaneous
51
115
740
740
740
0.00%
543410 Office Supplies
4,896
5,675
6,300
6,300
5,500
- 12.70%
543420 Operating Supplies
3,454
5,128
7,400
7,400
5,000
- 32.43%
543430 Supplies - Repair & Maint.
3171
1,2461
1,1001
1,1001
1,200
9.09%
9,717
12,966
16,540
16,540
13,340
TOTAL COMMODITIES
- 19.35%
CAPITAL OUTLAY
611100 Equipment
13,603
6,766
4,000
4,000
1,500
- 62.50%
611130 Office Equipment
0
0
0
0
0
N/A
731701 Transfer to VERF
9.000
9,000
3,000
3,000
3.000
0.00%
22,603
1 15,766
7,000
7,000
4,500
TOTAL CAPITAL OUTLAY
- 35.71%
OTHER
1
TOTAL OTHER
N/A
01
01
01
01
0
DEPARTMENT TOTAL 1 559,151 1 569,806 1 864,2101 629,400 1 716,0371 - 17.15%
41
ENGINEERING DEPARTMENT
The Engineering Department provides technical design services and oversight for Village
construction projects, reviews development plans to assure compliance with Village ordinances,
supervises operation of the Wastewater Reclamation Facility, and advises the Mayor and Board,
as well as other departments on engineering matters. The department is supervised by the
Director of Public Works and Engineering and staffed by the Assistant Village Engineer.
The Departmental Objectives for the 2003 -04 fiscal year are as follows:
Define and supervise Village construction projects.
Continue to upgrade and structure the engineering and public works record keeping,
data organization and data relationships.
Continue to manage and oversee development of the Geographic Information System.
Major projects planned for 2003 -04 are:
Manage and oversee construction of the Sidewalk and Curb Replacement Program.
Design and construct the 2003 Street Rehabilitation Program.
Manage and oversee the study and design of Deerfield Road rehabilitation between the
underpass and Castlewood Lane.
Manage and oversee engineering design for traffic signal modernization at the
intersections of Deerfield Road/Wilmot Road and Deerfield Road /Chestnut Avenue.
Manage and oversee engineering design of Deerfield Road between Wilmot Road and
Chestnut Avenue.
Initiate engineering planning and design for sanitary sewer relief improvements along
Pine Street.
Initiate engineering planning and design for sanitary sewer relief improvements along
Indian Hill.
Oversee sanitary sewer flow line improvements along Pine Street.
Finish construction of the Mitchell Park Reservoir and Pumping Station.
Complete right -of -way acquisition and construction of intersection improvements at
Waukegan Road and Longfellow /Osterman.
Complete Streetscape Phase III (south of Elizabeth Arden /Blockbuster).
Complete design and construction of the Deerfield Road pedestrian bridge replacement.
Complete the Phase 1 engineering for design of the pedestrian underpass by the Metra
tracks at Deerfield Road.
42
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1
1
1
1
1
1
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1
1
1
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1
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1
Continue engineering, planning and design for Rosemary Terrace infrastructure
improvements.
Oversee the lining of approximately 1,800 feet of defective sewer in various locations.
Manage and oversee the construction of the water main replacement in Central Avenue
between Wilmot and Castlewood.
Complete modifications to the Richfield Reservoir.
Continue to monitor the conditions and groundwater at Reservoir 29A and undertake
the installation of telemetry between the reservoir controls and the offices of the
Metropolitan Water Reclamation District.
Accomplishments in 2002 -2003:
The following streets in the 2002 Street Rehabilitation Program were completed: Jewett
Park Drive, the library, Village Hall and township parking lots, portions of Greenwood
Avenue, Park Avenue, Robert York Avenue and Crestview Drive.
Substantially completed the construction of a new reservoir and pumping station at
Mitchell Park.
Completed the study and design for improvements to the Waukegan /Osterman
intersection.
Completed Streetscape Phase II.
Initiated development of Village Geographical Information System program.
Initiated the study and design of Deerfield Road reconstruction from Wilmot Road to
Chestnut Avenue, including intersection design.
Initiated the study and design the Central Avenue water main project.
Initiated the study and design of the Deerfield Road pedestrian bridge replacement and
underpass rehabilitation.
1
1
1 43
1999
Work Statistics
2001
2002
Approval of Work Completed and
171
Payment Requests on Contracts
199
Number of Purchase Orders Processed (payments)
'
Letters of Credit Received
120
Number of Projects Administered
1
11
1
1
1 43
1999
2000
2001
2002
171
159
199
149
132
98
120
106
10
11
8
6
60
49
45
46
101004-
BUDGET REQUEST - FY 2003 -2004
ENGINEERING
PERSONNEL SERVICES
ACTUAL
ACTUAL
BUDGET
EST EXPEND
BUDGET
% CHG BU-DG]
CODE /LINE ITEM
FY 00/01 I
FY 01/02 I
FY 02/03
FY 02/03
FY 03/04 1
FY03 -FY04
PERSONNEL SERVICES
511110
Salaries - Regular
511300
Overtime
511410
Salaries - Part time
511510
Health Insurance
511540
Misc. Benefits
511600
Apparel
512110
Employer FICA/IMRF
0
TOTAL PERSONNEL SERV
OTHER SERVICES
521113
Equipment Repair & Maint.
521210
Travel Expenses
521220
Dues
521230
Publications
521320
Legal Notices
521340
Printing
521410
Telecommunications
521420
Postage
523110
Motor Vehicle Maintenance
01
TOTAL OTHER SERVICES
CONTRACTUAL SERVICES
531630
Prof. Services Engineering
531680
Medical Exams
531690
Other Professional Services
531730
Equipment Repair & Maint.
531794
Other
250
TOTAL CONTRACTUAL
COMMODITIES
0.00%
541900
Petroleum Products
542410
Miscellaneous
543410
Office Supplies
543420
Operating Supplies
543430
Supplies - Repair & Maint.
1,200
TOTAL COMMODITIES
CAPITAL OUTLAY
611100
Equipment
611130
Office Equipment
731701
Transfer to VERF
328
TOTAL CAPITAL OUTLAY
OTHER
500
0.00%
TOTAL OTHER
322
DEPARTMENT TOTAL
52,861
68,685
75,720
75,270
78,750
4.00%
1,377
0
0
0
0
N/A
0
0
5,000
0
5,000
0.00%
6,913
9,828
11,710
11,710
13,200
12.72%
0
0
0
0
500
N/A
0
0
0
0
0
N/A
01
01
0 1
01
12,395
N/A
18.84%
61,150
78,513
92,430
86,980
109,845
470
90
250
150
250
0.00%
1,835
2,851
2,800
2,400
2,800
0.00%
502
1,114
1,200
1,400
1,200
0.00%
17
285
200
0
0
- 100.00%
911
328
500
500
500
0.00%
1,202
322
500
500
500
0.00%
2,154
2,453
2,800
2,589
2,500
- 10.71%
55
138
100
233
300
200.00%
717
842
400
1 4,500 1
1,500
275.00%
9.14%
7,862
8,423
8,750
12,272
9,550
7,678
11,232
10,000
25,000
20,000
100.00%
0
0
250
0
250
0.00%
0
60
2,000
2,000
10,000
400.00%
475
673
1,000
1,000
1,000
0.00%
N/A
135.85%
8,153
11,965
13,250
28,000
31,250
999
802
1,200
1,200
1,200
0.00%
86
97
1,000
1,000
1,000
0.00%
2,822
2,686
3,000
3,000
3,000
0.00%
288
1,465
500
500
500
0.00%
74
37
1 0
28
N/A
0.00%
4,268
5,087
5,700
5,728
5,700
3,595
580
6,000
5,728
3,500
- 41.67%
0
0
0
0
0
N/A
3,000,
.3 ,000,
5 542
5,542,
9,081
63.86%
9.00%
6,5951
3,5801
11,5421
11,2701
12,581
44
0 1 0 0 N/A
2 1 144,2501 168,926 28.29%
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
BUDGET REQUEST - FY 2003 -2004
POLICE - SUMMARY
PERSONNEL SERVICES
ACTUAL
ACTUAL
BUDGET
EST EXPEND
BUDGET
% CHG BUDG
CODE /LINE ITEM
FY 00/01 I
FY 01/02
FY 02/03
FY 02/03
FY 03/04
FY03 -FY04
PERSONNEL SERVICES
511110
Salaries - Regular
511300
Overtime
511410
Salaries - Part time
511510
Health Insurance
511540
Misc. Benefits
511600
Apparel
512110
Contrib. Police Pension
512110
Employer FICA/IMRF
290,000
TOTAL PERSONNEL SERV.
OTHER SERVICES
521111
Building Repair & Maintenance
521113
Equipment Repair & Maint.
521210
Travel Expenses
521220
Dues
521230
Publications
521320
Legal Notices
521340
Printing
521410
Telecommunications
521420
Postage
523110
Motor Vehicle Maintenance
220
TOTAL OTHER SERVICES
CONTRACTUAL SERVICES
531530
Liability Insurance
531680
Medical Exams
531690
Other Professional Services
531730
Equipment Repair & Maint.
531780
Computer Services
531794
Other
TOTAL CONTRACTUAL
COMMODITIES
541900
Petroleum Products
542410
Miscellaneous
542420
Misc. Advisory Boards
543410
Office Supplies
543420
Operating Supplies
543430
Supplies - Repair & Maint.
543445
Emergency Services
TOTAL COMMODITIES
CAPITAL OUTLAY
611100
Equipment
611130
Office Equipment
731701
Transfer to VERF
TOTAL CAPITAL OUTLAY
OTHER
TOTAL OTHER
DEPARTMENT TOTAL
3,275,275 1 3,277,292 1 3,706,840
205,491
222,034
214,110
53,814
66,617
78,700
410,037
421,967
646,200
34,902
33,545
45,250
47,100
47,450
50,550
0
342,522
290,000
16,947
9,403
10,000
8,572
5,732
10,000
27,072
36,040
54,700
2,171
2,193
3,400
2,764
3,131
4,200
445
1,000
1,250
4,695
7,785
7,200
56,359
41,669
48,200
1,703
1,580
2,300
29,299
1 23,510
1 35,300
150,028
132,043
176,550
97,083
91,491
136,650
1,608
2,322
4,000
206
220
500
29,629
15,505
16,700
12,910
7,294
16,500
30,158
1 28,915
47,000
171,594
1 145,747
221,350
3,529,528
187,771
59,117
514,764
46,567
50,550
241,744
9,310
8,501
47,628
2,256
2,421
533
5,222
41,113
1,506
147,296
121,309
3,752
0
15,868
7,982
34.024
182.935
3,917,275
222,000
70,500
621,030
43,250
50,250
330,000
143.880
5,398,185
28,000
10,000
56,700
3,400
3,700
1,250
7,200
49,000
2,300
151,090
5,000
0
22,500
9,000
46.500
234,090
5.68%
3.69%
- 10.42%
-3.90%
-4.42%
-0.59%
13.79%
N/A
7.28%
180.00%
0.00%
3.66%
0.00%
- 11.90%
0.00%
0.00%
1.66%
0.00%
15.58%
14.61%
10.57%
25.00%
- 100.00%
34.73%
- 45.45%
- 1.06%
5.76%
40,008
35,793
42,200
35,653
43,700
3.55%
1,116
678
1,200
962
1,200
0.00%
1,045
14,135
13,500
12,724
13,500
0.00%
10,561
6,469
9,000
8,219
10,000
11,11%
35,988
32,518
35,000
32,360
36,000
2.86%
1,959
1,523
2,000
1,461
2,000
0.00%
0
0
8,000
2,550,
8,000
0.00%
3.16%
90,678
1 91,1161
110,900
1 93,929
1 114,4001
26,929 I 75,632 I 141,500
0 0 0
01 01 0
45
59,431 83,586
0 0
201.7091 213,673
261,140 297,259
0 0
,315,341 1 6,246,284
- 40.93%
N/A
5.93%
- 13.39%
N/A
6.16%
PUBLIC SAFETY DIVISION
POLICE DEPARTMENT
SUMMARY OF THE POLICE MISSION
The mission of the Police Department is to deter crime and apprehend criminals; maintain strong police -
community relations and to continually enhance the training and expertise of each member of the police
force.
The Police Department has ten continuing goals that accomplish this mission:
Prevention of crime
Deterrence of crime
Apprehension of offenders
Recovery and return of property
Movement of traffic
Provision of services unavailable from other public or private welfare agencies
Prevention of substance abuse in the community
Education of juveniles informing them of their legal responsibilities
Education of the public in the steps it can take to reduce the probabilities of becoming the victim of
criminal attack
Participation in the implementation of Disaster and Disorder services
In addition to these continuing goals, the Deerfield Police Department will complete the following projects
during the 2003 -2004 fiscal year:
Purchase and implementation of a high -speed notification system (Dialogic) that will allow the Department
to convey timely, accurate information to employees and the general public. This technology, which
executes emergency and routine call -out procedures quickly and easily, ensures immediate and
appropriate response by government officials, employees and local residents.
The Department will also purchase and install a new Computer Aided Dispatch and Records System (New
World Systems). This system, which is fully integrated, will provide comprehensive real -time, critical
response dispatch support, a records management system, E -911 interface, mapping interface, interface
to the state and national computers systems, interface to LiveScan, TDD interface, AVL interface, alarms
tracking and billing, and mobile computing software which will allow officers to prepare incident and
accident reports from their vehicles.
Recent advances in technology have made it possible to attain rapid access to complete and accurate
criminal history information. To achieve access to this type of information, the Department will purchase
and install a LiveScan fingerprint/computer system. The LiveScan system uses laser technology to read a
person's fingerprints which then electronically stores and transmits the fingerprint images to the Illinois
State Police for positive identification. This inkless technology virtually eliminates poor quality fingerprints
46
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
and greatly reduces the time needed to positively identify the person. As our agency moves towards
automation, LiveScan is a logical choice to replace the manual methods with integrated computer
systems.
The Department also seeks to complete the accreditation process through the Committee on Accreditation
for Law Enforcement Agencies in the Spring of 2004. Completion of the process will demonstrate the
Department meets or exceeds a set of nationally established standards.
Accomplishments during 2002 -2003
In completing a substantial step toward accreditation, the Department has rewritten 95% of its General Orders,
Policies and Procedures. Department Rules and Regulations were also rewritten and reissued, as were the Rules
of the Police Commission. The Department also updated its Dispatch Response Manual and Disaster
Preparedness Kit.
A major building renovation of the facility was completed and placed in full operation in September of 2002. The
renovation fulfilled the Department's present space needs and will allow for better service to the community.
Child Safety Seat Technicians inspected and /or installed 250 safety seats for parents in 2002 -2003. Officers also
participated in Child Safety Seat Inspection Checkpoints at adjacent communities who requested our assistance.
WORK STATISTICS
t1999 2000 2001 2002
' Calls for Service 11,908 12,592 13,011 16,071
Accidents:
Personal Injury 91 101 83 82
I Traffic Enforcement Index
(Tickets per Injury Accident) 73.1 60.2 58.2 41.4
*Crime Index: Index crimes, as defined by the International Association of Chiefs of Police Committee
on Uniform Crime Reports, includes "Violent Crimes" — murder, non - negligent manslaughter, aggravated
criminal sexual assault, robbery, aggravated battery, and aggravated assault. Also included are "Property
' Crimes" — burglary, theft, larceny, motor vehicle theft and arson.
1
1
1
1 47
Property
704
695
756
627
'
Traffic Tickets
3,862
5,401
5,122
3,523
Parking Citations
5,043
4,830
4,446
4,113
Crime Index*
294
260
269
243
'
Criminal Arrests
611
580
515
458
Domestic Trouble
98
105
105
52
Vandalism
75
77
76
92
I Traffic Enforcement Index
(Tickets per Injury Accident) 73.1 60.2 58.2 41.4
*Crime Index: Index crimes, as defined by the International Association of Chiefs of Police Committee
on Uniform Crime Reports, includes "Violent Crimes" — murder, non - negligent manslaughter, aggravated
criminal sexual assault, robbery, aggravated battery, and aggravated assault. Also included are "Property
' Crimes" — burglary, theft, larceny, motor vehicle theft and arson.
1
1
1
1 47
106040-
BUDGET REQUEST - FY 2003 -2004
POLICE - ADMINISTRATION
PERSONNEL SERVICES
ACTUAL
ACTUAL
BUDGET
EST EXPEND
BUDGET
% CHG BUDG
CODE /LINE ITEM
FY 00/01
FY 01/02
1 FY 02/03
FY 02/03
FY 03/04
FY03 -FY04
PERSONNEL SERVICES
511110
Salaries - Regular
511300
Overtime
511410
Salaries - Part time
511510
Health Insurance
511540
Misc. Benefits
511600
Apparel
512110
Contrib. Police Pension
512110
Employer FICA/IMRF
10,000
TOTAL PERSONNEL SERV.
OTHER SERVICES
521111
Building Repair & Maintenance
521113
Equipment Repair & Maint.
521210
Travel Expenses
521220
Dues
521230
Publications
521320
Legal Notices
521340
Printing
521410
Telecommunications
521420
Postage
523110
Motor Vehicle Maintenance
4,695
TOTAL OTHER SERVICES
CONTRACTUAL SERVICES
531530
Liability Insurance
531680
Medical Exams
531690
Other Professional Services
531730
Equipment Repair & Maint.
531779
Computer Services - Program.
531780
Computer Services
531794
Other
1,600
TOTAL CONTRACTUAL
COMMODITIES
80,977
541900
Petroleum Products
542410
Miscellaneous
542420
Misc. Advisory Boards
543100
Small Tools & Equipment
543410
Office Supplies
543420
Operating Supplies
543430
Supplies - Repair & Maint.
543445
Emergency Services
500
TOTAL COMMODITIES
CAPITAL OUTLAY
611100
Equipment
611130
Office Equipment
731701
Transfer to VERF
TOTAL CAPITAL OUTLAY
OTHER
TOTAL OTHER
DEPARTMENT TOTAL
493,570
6,297
0
53,975
0
4,700
0
01
471,535
4,697
0
56,538
0
4,700
342,522
01
501,450
5,000
5,000
105,600
1,000
4,500
290,000
01
473,675
3,530
1,920
66,507
0
4,500
241,744
0 1
521,600
5,000
2,500
110,880
1,000
4,200
330,000
9,444
558,543
879,992
912,550
791,876
984,624
16,947
9,403
10,000
9,310
28,000
8,552
5,732
10,000
8,501
10,000
1,972
3,491
9,000
4,282
10,500
350
690
1,200
930
1,200
2,313
1,687
2,500
1,170
2,000
445
1,000
1,250
533
1,250
4,695
7,785
7,200
5,222
7,200
43,932
35,141
41,000
35,304
42,000
1,703
1,580
2,300
1,506
2,300
68
252
1,600
1330
1.600
80,977
66,761
86,050
68,088
106,050
97,083
91,491
136,650
121,309
151,090
1,608
2,322
4,000
3,752
5,000
206
220
500
0
0
27,432
14,449
15,500
14,764
22,500
8,171 1 6,8151 9,0001 7,9821 9,000
165,086 1 144,2121 212,
(312)
706
1,200
871
1,200
1,116
678
1,200
962
1,200
1,045
14,135
13,500
12,724
13,500
8,668
6,469
9,000
8,219
10,000
35,988
32,518
35,000
32,360
36,000
1,959
1,523
2,000
1,461
2,000
0
0
8.000
2,550
8.000
9,748
9,864
0
0
210.000
210,000
219,748
219,864
0
0
1,072,8181 1,366,858
48
37,500 34,249
0 0
Al 710 201,709
39,210 235,958
0 0
4.02%
0.00%
- 50.00%
5.00%
0.00%
-6.67%
13.79%
N/A
7.90%
180.00%
0.00%
16.67%
0.00%
- 20.00%
0.00%
0.00%
2.44%
0.00%
0.00%
23.24%
10.57%
25.00%
- 100.00%
45.16%
N/A
0.00%
0.00%
10.34%
0.00%
0.00%
0.00%
N/A
11.11%
2.86%
0.00%
0.00%
2.86%
1,000
- 97.33%
0
N/A
3 673
5.93%
4,673
- 10.26%
N/A
1,337 6.02%
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1 naw.
BUDGET REQUEST - FY 2003 -2004
POLICE - COMMUNICATIONS
PERSONNEL SERVICES
ACTUAL
ACTUAL
BUDGET
EST EXPEND
BUDGET
% CHG BUDG
CODE /LINE ITEM
FY 00/01 I
FY 01/02
FY 02/03 I
FY 02/03
FY 03/04 1
FY03 ->FY04
PERSONNEL SERVICES
511110
Salaries - Regular
511300
Overtime
511410
Salaries - Part time
511510
Health Insurance
511540
Misc. Benefits
511600
Apparel
512110
Employer FICA/IMRF
40,583
TOTALPERSONNELSERV
OTHER SERVICES
521210
Travel Expenses
521220
Dues
521230
Publications
10,000
TOTAL OTHER SERVICES
CONTRACTUAL SERVICES
531730
Equipment Repair & Maint.
531780
Computer Services
531794
Other
0 1
TOTAL CONTRACTUAL
COMMODITIES
543410
Supplies
509,428
TOTAL COMMODITIES
CAPITAL OUTLAY
611100
Equipment
731701
Transfer to VERF
360
TOTAL CAPITAL OUTLAY
OTHER
405
500
TOTAL OTHER
191
DEPARTMENT TOTAL
333,770
361,312
443,500
408,595
462,800
26,125
31,246
25,870
24,669
25,000
8,582
16,106
20,700
9,690
15,000
40,583
47,916
93,300
56,622
70,080
4,440
2,724
10,000
7,052
10,000
3,650
4,000
2,800
2,800
2,800
0 1
0 1
0 1
0 1
72,845
417,150
463,304
596,170
509,428
658,525
1,461
1,629
3,000
2,071
3,000
360
390
500
405
500
191
191
50
1 441
50
1,840
2,038
3,550
2,520
3,550
2,197
1,056
1,200
1,104
0
4,739
479
7,500
0
0
01
01
0
01
0
6,936
1,535
8,700
1,104
0
1,893
0
0
0
0
1,893
0
0
0
0
960
1,300
2,500
2,300
3,000
9601 1,3001 2,500 1 2,300 1 3,000
1 01 01 01 01 01
428,778 1 468,177 1 610,920 1 515,352 1 665,075
49
4.35%
- 3.36%
- 27.54%
- 24.89%
0.00%
0.00%
N/A
10.46%
0.00%
0.00%
0.00%
0.00%
- 100.00%
- 100.00%
N/A
- 100.00%
N/A
N/A
20.00%
N/A
20.00%
N/A
8.86%
106043-
BUDGET REQUEST - FY 2003 -2004
POLICE - INVESTIGATIONSNnUTI4
PERSONNEL SERVICES
ACTUAL
ACTUAL
I BUDGET
EST EXPEND
BUDGET
% CHG BUDG
CODE /LINE ITEM
FY 00/01
FY 01/02
FY 02/03
FY 02/03
FY 03/04
I FY03 -�FY04
PERSONNEL SERVICES
511110
Salaries - Regular
511300
Overtime
511410
Salaries - Part time
511510
Health Insurance
511540
Misc. Benefits
511600
Apparel
512110
Employer FICA/IMRF
59,922
TOTAL PERSONNEL SERV.
OTHER SERVICES
521210
Travel Expenses
521220
Dues
521230
Publications
523110
Motor Vehicle Maintenance
4,500
TOTAL OTHER SERVICES
CONTRACTUAL SERVICES
531794
Other
1 01
TOTAL CONTRACTUAL
COMMODITIES
541900
Petroleum Products
508,404
TOTAL COMMODITIES
CAPITAL OUTLAY
611100
Equipment
731701
Transfer to VERF
3,829
TOTAL CAPITAL OUTLAY
OTHER
763
1,200
TOTAL OTHER
DEPARTMENT TOTAL
416,478
420,381
540,790
456,376
562,500
10,862
13,793
12,420
10,127
12,500
0
1,995
0
0
0
59,922
63,155
83,000
92,281
101,220
6,513
4,580
2,000
2,980
10,000
4,500
4,500
4,500
4,500
4,500
0
1 01
0
1 0
1 29.591
498,275
508,404
642,710
566,264
720,311
2,910
2,820
8,200
3,829
6,200
677
763
1,200
566
1,200
169
500
750
403
750
2,066
1,734
4,200
2,9201
4,200
5,823
5,817
14,350
7,718
12,350
428
500
0
0
(428)
0
500
0
0
595
2,203
3,500
2,359
_____3,500
595
2,203
3,500
2,3591
3,500
1,354 1 9021 7,500 1 7,1191 7,750
1,354
902
7,500
7,119
7,750
0
0
0
0
0
505,619
517,326 1
668,560
1
583,460
743,911
50
4.01%
0.64%
N/A
21.95%
400.00%
0.00%
N/A
12.07%
- 24.39%
0.00%
0.00%
0.00%
- 13.94%
- 100.00%
- 100.00%
0.00%
0.00%
3.33%
N/A
3.33%
N/A
11.27%
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
106044-
BUDGET REQUEST - FY 2003 -2004
POLICE - PATROL
- - -[
CODE /LINE ITEM
ACTUAL
FY 00/01
ACTUAL
FY 01/02
BUDGET
FY 02/03
EST EXPEND
FY 02/03
BUDGET
FY 03/04
% CHG BUDG
FY03 -4FY04
511110 Salaries - Regular
2,031,456
2,024,064
2,221,100
2,190,882
2,370,375
6.72%
PERSONNEL SERVICES
511110 Salaries - Regular
2,031,456
2,024,064
2,221,100
2,190,882
2,370,375
6.72%
511300 Overtime
162,206
172,298
170,820
149,445
179,500
5.08%
511410 Salaries - Part time
45,232
48,516
53,000
47,507
53,000
0.00%
511510 Health Insurance
255,558
254,358
364,300
299,354
338,850
- 6.99%
511540 Misc. Benefits
23,949
26,241
32,250
36,535
22,250
-31.01%
511600 Apparel
34,250
34,250
38,750
38,750
38,750
0.00%
512110 Employer Medicare
01
0
1 01
0
32.000
N/A
2,552,651
2,559,727
2,880,220
2,762,473
3,034,725
TOTAL PERSONNEL SERV.
5.36%
OTHER SERVICES
521113 Equipment Repair & Maint.
20
0
0
0
0
N/A
521210 Travel Expenses
20,728
28,100
34,500
37,446
37,000
7.25%
521220 Dues
784
350
500
355
500
0.00%
521230 Publications
263
925
900
804
900
0.00%
521410 Communications - Telephone
12,428
6,528
7,200
5,809
7,000
- 2.78%
523110 Motor Vehicle Maintenance
27,165
1 21,524
1 29,500
1 24,556
35,000
18.64%
61,388
57,427
72,600
68,970
80,400
TOTAL OTHER SERVICES
10.74%
CONTRACTUAL SERVICES
1
531794 Other
0
0
0
0
0
N/A
0
0
0
0
0
TOTAL CONTRACTUAL
N/A
COMMODITIES
541900 Petroleum Products
39,725_
32,884
37 500
32 423
39 000
4.00%
39,725
32,884
37,500
32,423
39,000
TOTAL COMMODITIES
4.00%
CAPITAL OUTLAY
611100 Equipment
14,867
63,566
94,000
15,763
71,836
- 23.58%
731701 Transfer to VERF
N/A
14,867
63,566
94,000
15,763
71,836
TOTAL CAPITAL OUTLAY
- 23.58%
OTHER
1
TOTAL OTHER
0
0
0
0
0
N/A
DEPARTMENT TOTAL 1 2,668,632 1 2,713,604 1 3,084,320 1 2,879,629 1 3,225,961 1 4.59%
51
171439-
BUDGET REQUEST - FY 2003 -2004
ENHANCED 911 FUND
OTHER SERVICES
521110 Repairs & Maint. Building
521120 Repairs & Maint. Equipment
521240 Travel (Training)
521410 Telecommunication
TOTAL OTHER SERVICES
CONTRACTUAL SERVICES
531781 Other Contractual
531784 Equipment Maintenance
TOTAL CONTRACTUAL
COMMODITIES
542410 Miscellaneous
TOTAL COMMODITIES
OTHER
612600 Equipment
731700 Transfer to VERF
TOTAL OTHER
DIVISION TOTAL
ACTUAL
I ACTUAL
I BUDGET
EST EXPEND
BUDGET
1
% CHG BUDG
CODE/LINE ITEM
FY 00101
FY 01/02
1 FY 02/03
FY 02/03
FY 03/04
1 FY03 ->FY04
OTHER SERVICES
521110 Repairs & Maint. Building
521120 Repairs & Maint. Equipment
521240 Travel (Training)
521410 Telecommunication
TOTAL OTHER SERVICES
CONTRACTUAL SERVICES
531781 Other Contractual
531784 Equipment Maintenance
TOTAL CONTRACTUAL
COMMODITIES
542410 Miscellaneous
TOTAL COMMODITIES
OTHER
612600 Equipment
731700 Transfer to VERF
TOTAL OTHER
DIVISION TOTAL
39,096 1 36,363 1 43,000
0
5,540
0
6,932
12,472
32,055
0
10,000
0
8,500
18,500
43,000
75,000
18,000
37,936 1 23,367 1 97,790 46,356 398,225
0 0 0 0 24,333
37,936 1 23,367 97,790 46,356 1 422,558
WN
N/A
0.00%
N/A
6.25%
2.78%
0.00%
0.00%
0.00%
N/A
N/A
307.22%
N/A
332.11%
139.13%
0
0
0
4,668
4,220
10,000
117
152
0
9,983
4,558
8,000
14,7681
8,9301
18,000
39,096 1 36,363 1 43,000
0
5,540
0
6,932
12,472
32,055
0
10,000
0
8,500
18,500
43,000
75,000
18,000
37,936 1 23,367 1 97,790 46,356 398,225
0 0 0 0 24,333
37,936 1 23,367 97,790 46,356 1 422,558
WN
N/A
0.00%
N/A
6.25%
2.78%
0.00%
0.00%
0.00%
N/A
N/A
307.22%
N/A
332.11%
139.13%
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
BUDGET REQUEST - FY 2003 -2004
STREET - SUMMARY
CODE/LINE ITEM
ACTUAL
FY 00/01
ACTUAL
FY 01/02
BUDGET
FY 02/03
EST EXPEND
FY 02/03
BUDGET
FY 03/04
% CHG BUDG
FY03 ->FY04
511300 Overtime
206,164
46,697
68,180
46,030
67,980
- 0.29%
PERSONNEL SERVICES
511110 Salaries - Regular
378,540
433,440
472,520
412,120
485,920
2.84%
511300 Overtime
206,164
46,697
68,180
46,030
67,980
- 0.29%
511410 Salaries - Part time
15,382
14,163
31,400
28,780
36,600
16.56%
511510 Health Insurance
71,282
70,047
92,220
93,956
102,320
10.95%
511540 Misc. Benefits
0
30
0
1,160
300
N/A
511600 Apparel
10,334
3,809
4,300
4,300
4,300
0.00%
512110 Employer FICA/IMRF
0
0
0
0
76,484
N/A
681,703
568,186
668,620
586,346
773,904
TOTAL PERSONNEL SERV.
15.75%
OTHER SERVICES
521040 Equipment Rental
0
0
1,800
0
4,800
166.67%
521111 Building Repair & Maintenance
3,431
8,736
13,000
12,110
15,000
15.38%
521113 Equipment Repair & Maint.
20,610
33,970
47,200
48,670
50,000
5.93%
521210 Travel Expenses
1,338
1,461
1,700
1,600
1,700
0.00%
521220 Dues
0
370
200
100
200
0.00%
521230 Publications
0
0
100
1,060
500
400.00%
521320 Legal Notices
0
27
200
0
200
0.00%
521340 Printing
2,611
3,556
2,900
2,900
3,000
3.45%
521410 Telecommunications
3,162
4,985
8,200
8,570
7,000
- 14.63%
521420 Postage
1,687
1,242
2,800
3,300
3,200
14.29%
521640 Utility - Electric
33,018
35,787
34,000
42,666
43,000
26.47%
523110 Motor Vehicle Maintenance
108,145
81,141
80,000
70,430
85,500
6.88%
174,002
171,275
192,100
191,406
214,100
TOTAL OTHER SERVICES
11.45%
CONTRACTUAL SERVICES
531530 Liability Insurance
37,187
41,441
62,000
45,000
68,000
9.68%
531680 Medical Exams
0
0
0
0
0
N/A
531730 Equipment Repair & Maint.
67,209
51,948
105,000
80,780
208,100
98.19%
531760 Tree Planting
21,209
12,821
6,000
11,180
6,000
0.00%
531770 Tree Removal
725,710
58,962
52,900
52,900
52,900
0.00%
531780 Computer Services
2,418
2,378
2,500
1,491
2,500
0.00%
531794 Other
0
0
0
0
0
N/A
853,733
167,550
228,400
191,351
337,500
TOTAL CONTRACTUAL
47.77%
COMMODITIES
541900 Petroleum Products
18,921
7,748
12,900
12,610
13,400
3.88%
542410 Miscellaneous
7,613
6,712
9,200
9,110
9,800
6.52%
542800 Materials
224,579
201,387
220,000
175,778
227,400
3.36%
542900 Street Signs
0
10,957
19,700
19,700
15,000
- 23.86%
543100 Small Tools & Equipment
560
139
700
664
700
0.00%
543410 Office Supplies
554
347
500
1,100
1,000
100.00%
543420 Operating Supplies
4,414
3,146
5,400
5,330
5,700
5.56%
543430 Supplies - Repair & Maint.
8,574
4,998
8,800
6,720
6,800
- 22.73%
265,216
235,434
277,200
231,012
279,800
TOTAL COMMODITIES
0.94%
CAPITAL OUTLAY
611100 Equipment
3,386
22,614
33,900
25,260
5,100
- 84.96%
611130 Office Equipment
0
0
0
0
0
N/A
731701 Transfer to VERF
100,000
100,000
130,290
130,290
125.188
-3.92%
103,386
122,614
164,190
155,550
130,288
TOTAL CAPITAL OUTLAY
- 20.65%
OTHER
1
TOTAL OTHER
0
1 0
1 01
01
0
N/A
DEPARTMENT TOTAL 1 2,078,038 1 1,265,059 1 1,530,510 1 1,355,665 1 1,735,5921 13.40%
53
PUBLIC WORKS DIVISION
STREET DEPARTMENT
The primary and continuing goals of the Street Department, a division of Public Works, are:
To keep the streets clean.
To keep the streets cleared of snow and ice.
To keep the streets in good condition by repairing cracks and potholes.
To keep all pavement marking lines visible throughout the Village.
To install and maintain street signs so they are legible under all weather conditions.
To clean street inlets, catch basins and lines that connect inlets to the interceptor storm sewer.
To replace all broken grates, covers and manhole frames.
To repair and maintain all street lights and traffic signals.
To plant trees with homeowners sharing half the cost.
To maintain and repair the interior of the railroad station.
To cut weeds and grass on Village owned property as well as for private owners on a
reimbursement basis.
To keep all the records necessary to obtain Motor Fuel Tax revenue from the State.
To maintain trees in Village right -of -way.
To maintain adequate supplies of gasoline and diesel fuel and to keep the equipment in good
working order. Fuel is charged to expenditures of specific departments according to usage.
To update street rating.
Accomplishments during 2002 -2003:
Rehabilitated approximately 1.3 miles of streets throughout the Village and the library and village hall
parking lots.
Kept all streets in drivable condition in all seasons.
Removed and disposed of 7,520 cubic yards of leaves.
54
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
PUBLIC WORKS DIVISION
STREET DEPARTMENT
Work Statistics
1999 2000 2001 2002
Cleaning
Streets Swept (Miles)
2,493
2,801
3,266
3,439
Streets Swept (Cubic Yards Debris)
1,862
980
1,217
1,120
Traffic Marking
Traffic Marking (Lineal Feet)
30,732
38,456
43,369
51,437
Pavement Patching
Pre -Mix Patching Materials Used (Tons)
2,295
2,386
2,492
1,072
Tarring Cracks
Tarring Cracks (Pounds)
14,700
14,535
14,700
25,800
Drainage Structures
Catch Basins Cleaned (Number)
480
480
480
480
Street Lights and Traffic Signals
Street Signs Erected or Replaced
330
350
275
397
Street Light Standards Replaced
4
1
4
3
Street Light Cable Repairs
170
181
160
140
Street Lamps Replaced
305
212
225
205
Miscellaneous Maintenance
Concrete Street Patch Work (Square Yards Replaced)
155
10
39
43
Snow and Ice Control
Snow and Ice Control (Man Hours)
2,310
3,608
700
1,202
Rock Salt Used (Tons)
2,240
4,105
1,200
2,465
Sand (Birds Eye) Ice Control (Tons)
529
500
500
580
Tree Removal
Trees Removed (Number)
29
*297
46
42
Tree Planting
Trees Planted (Number)
64
116
73
62
Weed Control
Parkway Moving (Lineal Feet)
105,000
105,000
105,000
105,000
*Wind storm on May 18, 2000
55
102110-
BUDGET REQUEST - FY 2003 -2004
STREET - ADMINISTRATION
CODE /LINE ITEM
ACTUAL
FY 00/01
ACTUAL
FY 01/02
BUDGET
FY 02/03
EST EXPEND
FY 02/03
BUDGET
I FY 03/04
% CHG BUDG
I FY03 ->FY04
511300 Overtime
10,805
3,238
4,500
1,400
2,000
- 55.56%
PERSONNEL SERVICES
511110 Salaries - Regular
86,445
103,176
93,500
73,160
97,240
4.00%
511300 Overtime
10,805
3,238
4,500
1,400
2,000
- 55.56%
511410 Salaries - Part time
5,962
6,993
6,500
7,710
7,200
10.77%
511510 Health Insurance
14,437
16,927
18,640
18,640
19,590
5.10%
511540 Misc. Benefits
0
30
0
1,160
300
N/A
511600 Apparel
10,334
3,809
4,300
4,300
4,300
0.00%
512110 Employer FICA/IMRF
01
01
0 1
01
15,306
N/A
127,983
134,173
127,440
106,370
145,936
TOTAL PERSONNEL SERV.
14.51%
OTHER SERVICES
521111 Building Repair & Maintenance
2,224
7,511
10,000
10,000
12,000
20.00%
521113 Equipment Repair & Maint.
1,045
3,338
2,500
2,510
3,000
20.00%
521210 Travel Expenses
1,338
1,461
1,700
1,600
1,700
0.00%
521220 Dues
0
370
200
100
200
0.00%
521230 Publications
0
0
100
1,060
500
400.00%
521320 Legal Notices
0
27
200
0
200
0.00%
521340 Printing
2,611
3,556
2,900
2,900
3,000
3.45%
521410 Telecommunications
2,730
4,605
7,700
8,160
6,500
- 15.58%
521420 Postage
1,687
1,242
2,800
3,300
3,200
14.29%
521640 Utility - Electric
0
0
0
2,896
4,000
N/A
523110 Motor Vehicle Maintenance
4,610
1 7,076
1 5,100
1 5,700
1 6,000
17.65%
16,245
29,186
33,200
38,226
40,300
TOTAL OTHER SERVICES
21.39%
CONTRACTUAL SERVICES
531530 Liability Insurance
37,187
41,441
62,000
45,000
68,000
9.68%
531680 Medical Exams
0
0
0
0
0
N/A
531730 Equipment Repair & Maint.
4,213
5,904
7,500
8,460
9,400
25.33%
531780 Computer Services
2,418
2,378
2,500
1,491
2,500
0.00%
531794 Other
01
0
1 0
1 0
1 0
N/A
43,818
49,723
72,000
54,951
79,900
TOTAL CONTRACTUAL
10.97%
COMMODITIES
541900 Petroleum Products
1,397
1,237
1,500
1,300
1,600
6.67%
542410 Miscellaneous
4,659
5,583
7,700
7,110
7,800
1.30%
542800 Materials
0
0
0
168
0
N/A
543100 Small Tools & Equipment
0
0
0
54
0
N/A
543410 Office Supplies
554
347
500
1,100
1,000
100.00%
543420 Operating Supplies
2,693
2,173
3,100
2,710
3,100
0.00%
543430 Supplies - Repair & Maint.
5,336
1 1,763
1 5,000
1 3,110
1 3,000
- 40.00%
14,638
11,103
17,800
15,552
16,500
TOTAL COMMODITIES
-7.30%
CAPITAL OUTLAY
611100 Equipment
1,751
2,585
13,400
8,160
0
- 100.00%
611130 Office Equipment
0
0
0
0
0
N/A
731701 Transfer to VERF
100,000
100,000
130,290
130,290
125,188
- 3.92%
101,751
102,585
143,690
138,450
1 125,188
TOTAL CAPITAL OUTLAY
- 12.88%
OTHER
01
01
0
1 01
0
TOTAL OTHER
N/A
DEPARTMENT TOTAL 1 304,435 1 326,770 1 394,130 1 353.5491 407,824 1 3.47%
56
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
IM9441-
BUDGET REQUEST - FY 2003 -2004
STREET - MAINTENANCE
CODE /LINE ITEM
ACTUAL
FY 00/01
ACTUAL
FY 01/02
BUDGET
FY 02/03
EST EXPEND
FY 02/03
BUDGET
FY 03/04
% CHG BUDG
FY03 -FY04
511300 Overtime
11,666
18,102
19,220
18,110
20,000
4.06%
PERSONNEL SERVICES
511110 Salaries - Regular
185,463
258,691
280,530
265,450
291,750
4.00%
511300 Overtime
11,666
18,102
19,220
18,110
20,000
4.06%
511410 Salaries - Part time
1,641
6,722
8,200
8,200
8,200
0.00%
511510 Health Insurance
29,472
43,015
53,550
56,733
61,690
15.20%
511540 Misc. Benefits
0
0
0
0
0
N/A
511600 Apparel
0
0
0
0
0
N/A
512110 Employer FICA/IMRF
01
0 1
0 1
01
45,921
N/A
228,242
326,530
361,500
348,493
427,561
TOTAL PERSONNEL SERV.
18.27%
OTHER SERVICES
521040 Equipment Rental
0
0
800
0
800
0.00%
521120 Equipment Repair & Maint.
7,363
12,293
13,500
16,110
16,000
18.52%
521640 Utility - Electric
33,018
35,787
34,000
39,770
39,000
14.71%
523110 Motor Vehicle Maintenance
14,753
35,135
1 27,600
1 37,1101
36.000
30.43%
55,133
83,215
75,900
92,990
91,800
TOTAL OTHER SERVICES
20.95%
CONTRACTUAL SERVICES
531730 Equipment Repair & Maint.
36,503
31,902
65,500
51,110
164,700
151.45%
531794 Other
0
0
0
0
0
N/A
36,503
31,902
65,500
51,110
164,700
TOTAL CONTRACTUAL
151.45%
COMMODITIES
541900 Petroleum Products
4,211
3,599
5,300
5,110
5,400
1.89%
542410 Miscellaneous
2,954
1,129
1,500
2,000
2,000
33.33%
542800 Materials
102,352
129,146
122,800
82,820
128,800
4.89%
542900 Street Signs
0
10,957
19,700
19,700
15,000
- 23.86%
543100 Small Tools & Equipment
560
139
700
610
700
0.00%
543420 Operating Supplies
0
0
0
800
0
N/A
543430 Supplies - Repair & Maint.
787
1 1,262
1,600
1,310
1,600
0.00%
110,864
146,232
151,600
112,350
153,500
TOTAL COMMODITIES
1.25%
CAPITAL OUTLAY
611100 Equipment
567
20,029
19,000
15,230
0
- 100.00%
731701 Transfer to VERF
0
0
0
0
0
N/A
567
20,029
19,000
1 5,230
0
TOTAL CAPITAL OUTLAY
- 100.00%
OTHER
01
01
01
01
0
TOTAL OTHER
N/A
DEPARTMENT TOTAL 1 431,308 1 607,908 1 673,500 1 620,1731 837,561 1 24.36%
57
102112-
BUDGET REQUEST - FY 2003 -2004
STREET - SNOW & ICE CONTROL
CODE /LINE ITEM
ACTUAL
FY 00/01
ACTUAL
FY 01102
BUDGET
FY 02/03
EST EXPEND
FY 02/03
BUDGET
FY 03/04
% CHG BUDG
FY03-�FY04
511300 Overtime
68,549
22,977
42,000
25,110
43,680
4.00%
PERSONNEL SERVICES
511110 Salaries - Regular
63,878
25,837
46,990
30,110
48,870
4.00%
511300 Overtime
68,549
22,977
42,000
25,110
43,680
4.00%
511410 Salaries - Part time
0
0
0
3,000
4,000
N/A
511510 Health Insurance
9,032
4,072
7,550
7,550
7,930
5.03%
512110 Employer FICA/IMRF
0
0
0
0
7,692
N/A
141,460
52,886
96,540
65,770
112,172
TOTAL PERSONNEL SERV.
16.19%
OTHER SERVICES
521040 Equipment Rental
0
0
1,000
0
4,000
300.00%
521120 Equipment Repair & Maint.
6,456
15,126
27,000
25,110
25,000
-7.41%
523110 Motor Vehicle Maintenance
59,915
35,006
43,800.-
24,110
40,000
-8.68%
66,371
50,132
71,800
49,220
69,000
TOTAL OTHER SERVICES
- 3.90%
CONTRACTUAL SERVICES
531730 Equipment Repair & Maint.
13,450
0
15,000
0
15,000
0.00%
531794 Other
0
0
0
0
0
N/A
13,450
0
15,000
0
15,000
TOTAL CONTRACTUAL
0.00%
COMMODITIES
541900 Petroleum Products
6,741
2,201
5,000
5,000
5,200
4.00%
542800 Materials
113,785
66,320
91,000
89,110
94,000
3.30%
543420 Operating Supplies
460
128
1,800
1,000
1,800
0.00%
543430 Supplies - Repair & Maint.
1,017
999
1,7001
1 200
1 1200
-29.41%
122,003
69,648
99,500
96,310
102,200
TOTAL COMMODITIES
2.71%
CAPITAL OUTLAY
611100 Equipment
0
0
0
0
3,400
N/A
731701 Transfer to VERF
0
0
0
0
0
N/A
0
0
0
0
3,400
TOTAL CAPITAL OUTLAY
N/A
OTHER
TOTAL OTHER
0
0
0
0
0
N/A
DEPARTMENT TOTAL
6.69%
343,284 1
172,666
282,840
211,3001
301,7721
58
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
4 A94 41_
BUDGET REQUEST - FY 2003 -2004
STRFFT - FARFSTRY
CODE /LINE ITEM
ACTUAL
FY 00/01
ACTUAL
FY 01/02
BUDGET
FY 02/03
EST EXPEND
FY 02/03
BUDGET
FY 03/04
% CHG BUDG
FY03 ->FY04
511300 Overtime
114,982
2,312
2,260
1,410
2,300
1.77%
PERSONNEL SERVICES
511110 Salaries - Regular
35,030
37,125
41,400
43,400
43,060
4.01%
511300 Overtime
114,982
2,312
2,260
1,410
2,300
1.77%
511410 Salaries - Part time
1,160
448
10,500
9,870
11,000
4.76%
511510 Health Insurance
17,303
4,631
10,890
10,890
11,440
5.05%
512110 Employer FICA/IMRF
0 1
01
01
01
6,778
N/A
168,474
44,516
65,050
65,570
74,578
TOTAL PERSONNEL SERV.
14.65%
OTHER SERVICES
521110 Building Repair & Maint.
0
0
0
0
0
N/A
521120 Equipment Repair & Maint.
5,379
2,214
3,200
4,940
5,000
56.25%
523110 Motor Vehicle Maintenance
28,867 1
3,924
1 3,500 1
3,510 1
3,500
0.00%
34,246
6,138
6,700
8,450
8,500
TOTAL OTHER SERVICES
26.87%
CONTRACTUAL SERVICES
531730 Equipment Repair & Maint.
0
0
3,000
1,100
0
- 100.00%
531760 Tree Planting
21,209
12,821
6,000
11,180
6,000
0.00%
531770 Tree Removal
725.710
58,962
52,900
52,900
1 52,900
0.00%
746,919
71,783
61,900
65,180
58,900
TOTAL CONTRACTUAL
- 4.85%
COMMODITIES
541900 Petroleum Products
6,572
711
1,100
1,200
1,200
9.09%
542800 Materials
2,843
197
400
670
600
50.00%
543430 Supplies - Repair & Maint.
0
0
0
0
0
N/A
9,415
908
1,500
1,870
1,800
TOTAL COMMODITIES
20.00%
CAPITAL OUTLAY
611100 Equipment
1,068
0
1,500
1,870
1,700
13.33%
731701 Transfer to VERF
0
0
0
0
0
N/A
1,068
0
1 1,500
1,870
1,700
TOTAL CAPITAL OUTLAY
13.33%
OTHER
01
0
1 0
1 0
1 0
TOTAL OTHER
N/A
DEPARTMENT TOTAL 1 960,122 1 123,3451 136,650 1 142,940 1 145,478 1 6.46%
59
BUDGET REQUEST - FY 2003 -2004
102114- STREET - TRAIN STATION MAINTENANCE
CODE /LINE ITEM
ACTUAL
FY 00/01
ACTUAL
FY 01/02
BUDGET
FY 02/03
EST EXPEND
FY 02/03
BUDGET
FY 03/04
% CHG BUDG
FY03 -4FY04
511300 Overtime
162
68
200
0
0
- 100.00%
PERSONNEL SERVICES
511110 Salaries - Regular
7,725
8,611
10,100
0
5,000
- 50.50%
511300 Overtime
162
68
200
0
0
- 100.00%
511410 Salaries - Part time
6,619
0
6,200
0
6,200
0.00%
511510 Health Insurance
1,037
1,402
1,590
143
1,670
5.03%
512110 Employer FICA/IMRF
0
0
0
. 0
787
N/A
15,545
10,081
18,090
143
13,657
TOTAL PERSONNEL SERV.
- 24.51%
OTHER SERVICES
521110 Building Repair & Maint.
1,207
1,225
3,000
2,110
3,000
0.00%
521120 Equipment Repair & Maint.
368
999
1,000
0
1,000
0.00%
521430 Communications
432
380
500
410
500
0.00%
2,007
2,604
4,500
2,520
4,500
TOTAL OTHER SERVICES
0.00%
CONTRACTUAL SERVICES
1
531730 Equipment Repair & Maint.
13.042
14,142
14,000
20,110
19,000
35.71%
13,042
14,142
14,000
20,110
19,000
TOTAL CONTRACTUAL
35.71%
COMMODITIES
542800 Materials
5,600
5,724
5,800
3,010
4,000
- 31.03%
543420 Supplies - Operating
1,261
845
500
820
800
60.00%
543430 Supplies - Repair & Maint.
1,434
974
500
1,100
1,000
100.00%
8,296
7,543
1 6,800
1 4,930
5,800
TOTAL COMMODITIES
- 14.71%
CAPITAL OUTLAY
0
0
0
0
0
TOTAL CAPITAL OUTLAY
N/A
OTHER
0
1 01
01
01
01
TOTAL OTHER
N/A
DEPARTMENT TOTAL 1 38,8891 34,370 1 43,3901 27,703 1 42,957 1 -1.00%
•1
1
1
1
1
1
1
1
1
1
1
1
1
I
1
1
1
1
1
1
BUDGET REQUEST - FY 2003 -2004
SEWER- SUMMARY
ACTUAL
ACTUAL
BUDGET
EST EXPEND
BUDGET
% CHG BUDG
CODE /LINE ITEM
FY 00 101
FY 01/02
FY 02/03
FY 02/03
FY 03/04
FY03-+FY04
PERSONNEL SERVICES
511110 Salaries - Regular
739,859
728,840
876,390
857,970
938,230
7.06%
511300 Overtime
30,811
36,900
37,730
31,680
40,600
7.61%
511410 Salaries - Part time
21,372
18,409
19,800
23,010
22,360
12.93%
511510 Health Insurance
122,184
125,049
171,170
177,007
189,060
10.45%
511540 Misc. Benefits
0
30
0
0
300
N/A
511600 Apparel
9,095
6,752
7,700
7,920
7,700
0.00%
512110 Employer FICA/IMRF
0
0
0
0
147,677
N/A
923,321
915,980
1,112,790
1,097,587
1,345,927
TOTAL PERSONNEL SERV.
20.95%
OTHER SERVICES
521040 Equipment Rental
1,600
1,077
8,000
0
18,500
131.25%
521111 Building Repair & Maintenance
811
2,549
25,000
26,220
25,000
0.00%
521113 Equipment Repair & Maint.
75,199
231,374
467,800
214,900
844,000
80.42%
521210 Travel Expenses
2,058
3,130
4,800
3,000
5,900
22.92%
521230 Publications
877
859
700
290
700
0.00%
521340 Printing
200
468
5,400
950
4,200
- 22.22%
521410 Telecommunications
9,016
14,539
17,210
13,650
16,400
-4.71%
521420 Postage
2,312
2,433
2,700
2,810
2,700
0.00%
521640 Utility - Electric
177,130
206,867
180,000
180,000
180,000
0.00%
521650 Utility - Gas
32,848
25,272
36,000
26,110
36,000
0.00%
521660 Utility - Water
7,094
8,561
8,000
8,210
9,000
12.50%
522170 Occupancy
20,000
20,000
20,800
0
0
- 100.00%
523110 Motor Vehicle Maintenance
33,556
35,104
32,000
29,440
36,000
12.50%
362,701
552,233
808,410
505,580
1,178,400
TOTAL OTHER SERVICES
45.77%
CONTRACTUAL SERVICES
531530 Liability Insurance
52,919
49,781
84,000
67,862
92,200
9.76%
531630 Prof. Services - Engineering
0
3,500
25,000
27,040
100,000
300.00%
531680 Medical Exams
0
0
200
0
200
0.00%
531730 Equipment Repair & Maint.
8,965
71,556
52,800
50,550
84,800
60.61%
531780 Computer Services
2,435
902
2,600
1,430
2,600
0.00%
531794 Other
0
131,259
80,000
80,000
80,000
0.00%
64,319
256,998
244,600
226,882
359,800
TOTAL CONTRACTUAL
47.10%
COMMODITIES
541900 Petroleum Products
12,176
14,641
16,100
15,878
18,500
14.91%
542410 Miscellaneous
7,355
46,541
8,500
5,770
8,500
0.00%
542600 Chlorine
0
2,856
4,000
2,900
4,000
0.00%
542700 Materials /Aggregates
83,840
95,739
99,400
99,271
109,900
10.56%
543100 Small Tools /Equipment
211
78
1,800
1,330
1,800
0.00%
543410 Office Supplies
894
997
900'
770
1,000
11.11%
543420 Operating Supplies
12,778
31,653
18,000
20,730
21,200
17.78%
543430 Supplies - Repair & Maint.
32,030
15,179
29,000
23,220
29,000
0.00%
543440 Supplies - Chemicals
43,171
50,440
52,000
46,210
52,000
0.00%
192,456
258,124
229,700
216,079
245,900
TOTAL COMMODITIES
7.05%
CAPITAL OUTLAY
611100 Equipment
2,689
8,749
59,100
10,802
13,600
- 76.99%
731701 Transfer to VERF
27,000
33,000
39,250
39,250
44 155
12.50%
29,689
41,749
98,350
50,052
57,755
TOTAL CAPITAL OUTLAY
41.28%
OTHER
41,178
26,387
0
1 0
0
TOTAL OTHER
41,178
26,387
0
0
0
N/A
DIVISION TOTAL 1 1,613,664 1 2,051,471 1 2,493,850 1 2,096,180 1 3,187,782 1 27.83%
61
PUBLIC WORKS DIVISION
SEWER DEPARTMENT
The primary and continuing goals of the Sewer Department, a division of Public Works are:
To continue to maintain, clean, and repair the sanitary and storm sewer systems and be
able to respond effectively and efficiently to emergency situations.
To locate sewer lines for J.U.L.I.E. (Joint Utility Locating Information for Excavators).
To treat and dispose of all sewage in an environmentally approved manner.
To maintain and operate the main sewage treatment plant, four lift stations, and various
emergency generators.
To maintain a laboratory facility to assure quality control.
The Village of Deerfield is one of the few municipalities to operate its own wastewater reclamation
facility. The wastewater reclamation facility has been in operation since 1956. In order to
accommodate the development boom, a major expansion of the facility occurred in 1975.
Throughout the years the facility has been upgraded with additional equipment as needed in order to
meet the population demands of today.
The WRF treats and processes all sewage from the Village of Deerfield, as well as the sewage from
a portion of the Village of Bannockburn and a small portion from the City of Highland Park. The
facility has the capacity to process eight million gallons of sewage per day and is also able to treat an
additional ten million gallons per day as part of excess flow in the event of a storm. This is well within
the EPA regulations for flow control.
The WRF is designed to remove 95% of pollutants from the original sewage. The WRF is proud to
say they have met or exceeded this requirement every year for the last sixteen years, with an
average rate of 98 %.
In addition to the main facility, Deerfield operates six sewage pumping stations, two stormwater
pumping stations and the Bannockburn Retention Basin. The maintenance and operation of these
auxiliary facilities is an essential part of the overall wastewater reclamation process.
The facility is staffed seven days a week, every day of the year, including holidays. Additional
coverage is provided during evening hours, as needed, to control excess flow or repair mechanical
problems. WRF staff includes seven full -time employees: a foreman, a lab director, four operators,
and one maintenance man. Many of these employees hold various EPA certification levels.
The following protects will be implemented in the 2003 -04 fiscal year:
Reline approximately 1200 lineal feet of sewers.
Replace the aeration blower equipment at the WRF.
Replace the floating cover on the anaerobic digester #2 at the WRF.
Replace the emergency transfer switch at the WRF.
62
1
r
1
1
1
1
J
1
1
J
1
1
1
1
1
1
1
' Replace the power transfer switches at the East Side Lift Station.
Replace three check valves at the East Side Life Station.
' Replace four check valves for settled sewage.
' Accomplishments during fiscal year 2002 -2003 included:
Responded to more than 251 service calls for assistance on private sewer and drainage
' problems.
Televised 28,700 feet of sewer.
' Reline approximately 1200 feet of sewer.
Modified excess flow facilities at the WRF to improve storm water pumping capabilities.
' Tuck pointed digesters #1 and #2 at the WRF and the East Side Lift Station.
' Replaced grit separator at the WRF.
1
1
1
1
1
1
1
1
1
63
PUBLIC WORKS DIVISION
SEWER DEPARTMENT
Work Statistics
Cleanina and Maintenance
Sanitary Sewer Stoppages
Sanitary Sewer Cleaned (in feet)
Sanitary Excavation Openings
Sanitary Infiltrations Found
Sanitary Manholes Rebuilt
Sanitary Sewers TV'd (in feet)
Sump Pump Inspections
Homes Dye or Smoke Tested
Construction
Storm Sewers Cleaned
Inlets Cleaned
Storm Excavation Openings
Storm Infiltrations Found
Storm Structures Reconstructed
Storm Sewers TV'd
Street Inlet Covers Replaced
New Storm Sewers or Laterals Installed (in feet)
Inlets Dye or Smoke Tested
Waste Water Treatment Plant
Sanitary Sewage Pumped (in million gallons)
Primary Sludge (in thousand gallons)
Chlorine Used (in gallons)
Sludge Beds Cleaned
Sludge Beds Drawn
Electric Current Used (in thousand K.W.H.)
1999
2000
2001
2002
12
17
19
14
227,690
210,760
191,635
175,925
4
13
9
14
4
8
6
19
5
2
4
11
18,040
12,964
18,700
17,277
45
12
57
63
149
152
240
112
64
71,150 50,235 38,425 30,625
92
64
78
88
14
25
19
32
2
5
9
16
13
5
6
18
5,148
10,210
6,755
11,424
2
3
6
14
240
665
790
547
2
16
22
49
1,224
1,182
1,344
1,133
4,876
5,124
5,184
5,333
24,264
29,302
35,762
26,735
54
85
69
90
65
74
77
82
1,836
1,923
2,064
1,983
1
1
1
i
i
i
i
i
i
i
i
i
21232R-
BUDGET REQUEST - FY 2003 -2004
SEWER - ADMINISTRATION
CODE /LINE ITEM
ACTUAL
FY 00/01
ACTUAL
FY 01/02
BUDGET
FY 02/03
EST EXPEND
FY 02/03
BUDGET
FY 03/04
% CHG BUDG
FY03 ->FY04
511300 Overtime
3,989
2,939
4,000
510
4,000
0.00%
PERSONNEL SERVICES
511110 Salaries - Regular
101,926
85,279
118,380
123,870
149,900
26.63%
511300 Overtime
3,989
2,939
4,000
510
4,000
0.00%
511410 Salaries - Part time
5,962
6,872
6,500
7,470
6,760
4.00%
511510 Health Insurance
18,394
16,855
23,840
21,584
25,040
5.03%
511540 Misc. Benefits
30
0
0
300
N/A
511600 Apparel
3,446
2,646
3,200
3,110
3,200
0.00%
512110 Employer FICA/IMRF
0 1
0 1
01
01
23,594
N/A
133,716
114,621
155,920
156,544
212,794
TOTAL PERSONNEL SERV.
36.48%
OTHER SERVICES
521111 Building Repair & Maintenance
300
1,747
5,000
4,010
5,000
0.00%
521113 Equipment Repair & Maint.
189
0
1,000
0
1,000
0.00%
521210 Travel Expenses
106
0
400
0
400
0.00%
521230 Publications
0
110
200
0
200
0.00%
521340 Printing
179
306
5,200
810
4,000
- 23.08%
521410 Telecommunications
1,758
4,272
5,310
3,540
4,500
- 15.25%
521420 Postage
2,312
2,433
2,700
2,810
2,700
0.00%
522170 Occupancy
20,000
20,000
20,800
0
0
- 100.00%
523110 Motor Vehicle Maintenance
1,566
1 4,099
1 3,000
1 1,710
1 3.000
0.00%
26,410
32,967
43,610
12,880
20,800
TOTAL OTHER SERVICES
- 52.30%
CONTRACTUAL SERVICES
531530 Liability Insurance
52,919
49,781
84,000
67,862
92,200
9.76%
531630 Prof. Services - Engineering
0
0
20,000
20,000
20,000
0.00%
531680 Medical Exams
0
0
200
0
200
0.00%
531730 Equipment Repair & Maint.
1,890
2,963
8,300
7,110
8,300
0.00%
531780 Computer Services
1,877
324
2,000
1,330
2,000
0.00%
531794 Other
0
1 0
1 0
1 0
1 0
N/A
56,686
53,068
114,500
96,302
122,700
TOTAL CONTRACTUAL
7.16%
COMMODITIES
541900 Petroleum Products
1,671
1,504
1,600
1,718
1,800
12.50%
542410 Miscellaneous
1,329
1,700
2,000
1,160
2,000
0.00%
543410 Office Supplies
423
236
400
240
400
0.00%
543420 Operating Supplies
392
661
1,000
410
1,000
0.00%
543430 Supplies - Repair & Maint.
0
1 0
1 0
1 0
1 0
N/A
3,815
4,101
5,000
3,528
5,200
TOTAL COMMODITIES
4.00%
CAPITAL OUTLAY
611100 Equipment
0
0
0
0
0
N/A
731701 Transfer to VERF
27.000
27,000
31,750
31,750
35.147
10.70%
27,000
27,000
31,750
31,750
35,147
TOTAL CAPITAL OUTLAY
10.70%
OTHER
0
0
1 0
1 0
0
TOTAL OTHER
N/A
DIVISION TOTAL
13.07%
247,627
1 231,757
1 350,780
1 301,004
1 396,641
65
BUDGET REQUEST - FY 2003 -2004
212329- SEWER - CLEANING & MAINTENANCE
CODE /LINE ITEM
ACTUAL
FY 00/01
ACTUAL
FY 01/02
BUDGET
FY 02/03
EST EXPEND
FY 02/03
2F�Y UDGET
03/04
% CHG BUDG
FY03 -+FY04
511300 Overtime
8,973
11,757
9,000
11,100
12,000
33.33%
PERSONNEL SERVICES
511110 Salaries - Regular
73,665
105,445
109,030
106,640
113,390
4.00%
511300 Overtime
8,973
11,757
9,000
11,100
12,000
33.33%
511410 Salaries - Part time
6,562
7,038
3,600
2,500
3,600
0.00%
511510 Health Insurance
11,594
16,939
19,420
21,154
22,070
13.65%
512110 Employer FICA/IMRF
0
0
0
0
17.848
N/A
100,794
141,179
141,050
141,394
168,908
TOTAL PERSONNEL SERV.
19.75%
OTHER SERVICES
521040 Equipment Rental
0
1,000
1,000
0
4,000
300.00%
521120 Equipment Repair & Maint.
583
6,148
9,000
5,110
9,000
0.00%
523110 Motor Vehicle Maintenance
8,100
14,654
12,000
7,110
12.000
1 0.00%
8,683
21,802
22,000
12,220
25,000
TOTAL OTHER SERVICES
13.64%
CONTRACTUAL SERVICES
531630 Prof. Engineering Services
0
0
0
0
0
N/A
531730 Equipment Repair & Maint.
3,275
5,425
22,000
20,940
24.000
9.09%
3,275
5,425
22,000
20,940
24,000
TOTAL CONTRACTUAL
9.09%
COMMODITIES
541900 Petroleum Products
993
964
1,500
850
1,600
6.67%
542410 Miscellaneous
1,222
2,514
2,500
500
2,500
0.00%
542700 Materials /Aggregates
3,364
11,610
14,900
11,650
14,900
0.00%
543100 Small Tools /Equipment
97
0
600
420
600
0.00%
543420 Operating Supplies
4,206
11,230
7,000
6,100
7,000
0.00%
543430 Supplies - Repair & Mainten.
12,823
1 8,678
1 10,000
1 9,110
1 10.000
0.00%
22,705
34,996
36,500
28,630
36,600
TOTAL COMMODITIES
0.27%
CAPITAL OUTLAY
611100 Equipment
0
2,886
51,300
3,292
5,400
- 89.47%
731701 Transfer to VERF
0
0
0
0
0
N/A
0
2,886
1 51,300
1 3,292
5,400
TOTAL CAPITAL OUTLAY
- 89.47%
OTHER
0
902
0
0
1 0
TOTAL OTHER
0
(902)1
01
01
0
N/A
DIVISION TOTAL 1 135,4571 205,386 1 272,8501 206,4761 259,908 1 -4.74%
..
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1 -11zzn_
BUDGET REQUEST - FY 2003 -2004
SFWFR - CONSTRUCTION
PERSONNEL SERVICES
ACTUAL
ACTUAL
BUDGET
EST EXPEND
BUDGET
% CHG BUDG
CODE /LINE ITEM
FY 00/01 I
FY 01/02
FY 02/03
FY 02/03
FY 03/04
FY03 -FY04
PERSONNEL SERVICES
511110
Salaries - Regular
511300
Overtime
511410
Salaries - Part time
511510
Health Insurance
511540
Misc. Benefits
511600
Apparel
512110
Employer FICA/IMRF
17,396
TOTALPERSONNEL SERV
OTHER SERVICES
521040
Equipment Rental
521113
Equipment Repair & Maint.
523110
Motor Vehicle Maintenance
0
TOTAL OTHER SERVICES
CONTRACTUAL SERVICES
531730
Equipment Repair & Maint.
531794
Other
01
TOTAL CONTRACTUAL
COMMODITIES
20,824
541900
Petroleum Products
542700
Materials /Aggregates
543100
Small Tools /Equipment
543420
Operating Supplies
543430
Supplies - Repair & Maint.
3,227
TOTAL COMMODITIES
CAPITAL OUTLAY
611100
Equipment
731701
Transfer to VERF
9 000
TOTAL CAPITAL OUTLAY
OTHER
16,109
14,267
TOTAL OTHER
21,780
DIVISION TOTAL
96,490
95,506
127,210
115,550
132,300
1,676
4,793
3,000
3,060
3,600
4,578
320
2,000
5,520
4,000
17,396
14,831
24,060
25,737
27,970
0
0
0
0
0
0
0
0
0
0
0 1
01
0 1
01
20,824
120,140
115,450
156,270
149,867
188,694
0
0
5,000
0
5,000
3,227
5,232
4,000
10,310
11,000
12,881
9,035
9 000
11,4701
12,000
16,109
14,267
18,000
21,780
28,000
3,800
8,042
14,000
14,000
14,000
0
131,25
80.000
80,000
80 000
3,800
139,301
94,000
94,000
94,000
5,211
4,158
4,000
4,310
4,100
61,076
63,433
54,000
58,411
65,000
0
61
200
200
200
0
956
1,000
1,110
1,200
0
01
0
1 0
1 0
66,288
68,608
59,200
1 64,031
70,500
0
0
0
0
0
0
0
0
0
0
0
0
0
1
0
0
0 1
0
0
1
0
0
206,336 1
337,626 1
327,470
1
329,678
1
381,194
67
4.00%
20.00%
100.00%
16.25%
N/A
N/A
N/A
20.75%
0.00%
175.00%
33.33%
55.56%
0.00%
0.00%
0.00%
2.50%
20.37%
0.00%
20.00%
N/A
19.09%
N/A
N/A
N/A
N/A
16.411%
212331-
BUDGET REQUEST - FY 2003 -2004
SEWER - TREATMENT PLANT
CODE /LINE ITEM
ACTUAL
FY 00/01
ACTUAL
FY 01/02
BUDGET
FY 02/03
EST EXPEND
FY 02/03
BUDGET
FY 03/04
% CHG BUDG
FY03 -FY04
511300 Overtime
16,174
17,411
21,730
17,010
21,000
- 3.36%
PERSONNEL SERVICES
511110 Salaries - Regular
467,778
442,610
521,770
511,910
542,640
4.00%
511300 Overtime
16,174
17,411
21,730
17,010
21,000
- 3.36%
511410 Salaries - Part time
4,270
4,179
7,700
7,520
8,000
3.90%
511510 Health Insurance
74,800
76,424
103,850
108,532
113,980
9.75%
511600 Apparel
5,649
4,106
4,500
4,810
4,500
0.00%
512110 Employer FICA/IMRF
01
0 1
01
0 1
85.412
NIA
568,671
544,730
659,550
649,782
775,532
TOTAL PERSONNEL SERV.
17.58%
OTHER SERVICES
521040 Equipment Rental
1,600
77
2,000
0
9,500
375.00%
521111 Building Repair & Maintenance
511
802
20,000
22,210
20,000
0.00%
521113 Equipment Repair & Maint.
71,199
219,994
453,800
199,480
823,000
81.36%
521210 Travel Expenses
1,952
3,130
4,400
3,000
5,500
25.00%
521230 Publications
877
749
500
290
500
0.00%
521340 Printing
21
162
200
140
200
0.00%
521410 Telecommunications
7,258
10,267
11,900
10,110
11,900
0.00%
521640 Utility - Electric
177,130
206,867
180,000
180,000
180,000
0.00%
521650 Utility - Gas
32,848
25,272
36,000
26,110
36,000
0.00%
521660 Utility - Water
7,094
8,561
8,000
8,210
9,000
12.50%
523110 Motor Vehicle Maintenance
11,010
1 7,316
1 8,000
1 9,150
1 9,000
12.50%
311,499
483,197
724,800
458,700
1,104,600
TOTAL OTHER SERVICES
52.40%
CONTRACTUAL SERVICES
531630 Prof. Services - Engineering
0
3,500
5,000
7,040
80,000
1500.00%
531730 Equipment Repair & Maint.
0
55,126
8,500
8,500
38,500
352.94%
531780 Computer Services
558
578
600
100
600
0.00%
531794 Other
0
01
0
1 01
0
N/A
558
59,204
14,100
15,640
119,100
TOTAL CONTRACTUAL
744.68%
COMMODITIES
541900 Petroleum Products
4,301
8,015
9,000
9,000
11,000
22.22%
542410 Miscellaneous
4,804
42,327
4,000
4,110
4,000
0.00%
542600 Chlorine
0
2,856
4,000
2,900
4,000
0.00%
542700 Materials /Aggregates
19,400
20,696
30,500
29,210
30,000
-1.64%
543100 Small Tools /Equipment
114
17
1,000
710
1,000
0.00%
543410 Office Supplies
471
761
500
530
600
20.00%
543420 Operating Supplies
8,180
18,806
9,000
13,110
12,000
33.33%
543400 Supplies - Repair & Maint.
19,207
6,501
19,000
14,110
19,000
0.00%
543440 Supplies - Chemicals
43,171
1 50,440
1 52,0001
46,2101
52,000
0.00%
99,648
150,419
129,000
119,890
133,600
TOTAL COMMODITIES
3.57%
CAPITAL OUTLAY
611100 Equipment
2,689
5,863
7,800
7,510
8,200
5.13%
731701 Transfer to VERF
0
6,000
7,500
7,500
9.008
20.11%
2,689
11,863
15,300
15,010
17,208
TOTAL CAPITAL OUTLAY
12.47%
OTHER
41,1
27 289
0
0
0
41,1781
27,289
1 01
01
0
TOTAL OTHER
N/A
DIVISION TOTAL 1 1,024,243 1 1,276,702 1 1,542,750 1 1,259,022 1 2,150,040 1 39.36%
68
1
1
1
1
1
1
PUBLIC WORKS DIVISION
GARAGE DEPARTMENT
Garage personnel consisting of a working foreman and a mechanic are responsible for the overall
operation of the garage facility. This includes repair and maintenance of 6 administration cars, 18 police
related cars, 25 public works vehicles, and 70 various pieces of construction and maintenance related
equipment. The equipment includes 22 snow plows, 2 backhoes, 3 front end loaders, 2 mower tractors, 2
Bobcats, 1 sidewalk plow, 5 snow blowers (2 machine mounted and 3 walk behind), 1 street sweeper, 4
20 -yard self loading leaf vacuum trailers, 3 air compressors, 4 salt spreaders, 4 generators, 5 lawn
mowers, 6 chain saws, 4 trailers and 2 water jets.
A charge is made to the various Village departments by budgetary functions for parts and labor on
' vehicles and equipment serviced by the garage. The garage is responsible for contracting for service
from outside repair service companies for major body and transmission work.
' The foreman acts in an advisory capacity, writing specifications for the purchase of new vehicles,
equipment, and replacement parts.
' The garage personnel maintain the Public Works building and equipment. This includes the physical plant
such as heaters, furnaces, one generator, doors, compressors, air conditioning equipment, and wash bay
equipment.
' Accomplishments during 2002 -2003:
1
1
1
1
1
1
1
1
Supervised the bidding and purchase of:
2 Chevy Blazers
2 Chevy pick up trucks
1 walk -in aluminum van
1 front end loader
1 Bombardier sidewalk plow
1 Bobcat loader
1 69
BUDGET REQUEST - FY 2003 -2004
232732- GARAGE (MOTOR VEHICLE MAINTENANCE)
CODE /LINE ITEM
ACTUAL
FY 00/01
ACTUAL
FY 01102
BUDGET
FY 02/03
EST EXPEND
FY 02/03
BUDGET
FY 03/04
°h CHG BUDG
FY03 ->FY04
511300 Overtime
11,738
7,691
9,200
7,910
9,200
0.00%
PERSONNEL SERVICES
511110 Salaries - Regular
137,721
136,291
133,300
153,420
161,100
20.86%
511300 Overtime
11,738
7,691
9,200
7,910
9,200
0.00%
511510 Health Insurance
20,342
21,006
28,460
28,076
29,760
4.57%
511600 Apparel
1,272
959
1,000
950
1,000
0.00%
512110 Employer FICA/IMRF
0
0
0
0
25,357
N/A
171,074
165,947
171,960
190,356
226,417
TOTAL PERSONNEL SERV.
31.67%
OTHER SERVICES
521113 Equipment Repair & Maint.
5,987
536
5,000
2,110
5,000
0.00%
521210 Travel Expenses
8
21
400
30
600
50.00%
521340 Printing
0
385
400
400
400
0.00%
521410 Telecommunications
679
1,493
1,500
1,690
2,400
60.00%
521660 Utility - Water
1,053
1,908
1,600
1,510
1,900
18.75%
523110 Motor Vehicle Maintenance
0
0
01
0
0
N/A
7,727
4,343
8,900
5,740
10,300
TOTAL OTHER SERVICES
15.73%
CONTRACTUAL SERVICES
531530 Liability Insurance
4,606
4,901
6,900
5,765
6,900
0.00%
531794 Other
N/A
4,606
4,901
6,900
5,765
6,900
TOTAL CONTRACTUAL
0.00%
COMMODITIES
541900 Petroleum Products
737
626
700
610
700
0.00%
542410 Miscellaneous
665
880
900
910
900
0.00%
542700 Materials /Aggregates
0
0
200
80
200
0.00%
543100 Small Tools /Equipment
2,273
1,854
2,500
2,500
2,500
0.00%
543420 Operating Supplies
0
(4,383)
100
300
300
200.00%
543400 Supplies - Repair & Maint.
61,475
61,078,
62,000,
62,000
65,100
5.00%
65,151
60,055
66,400
66,400
69,700
TOTAL COMMODITIES
4.97%
CAPITAL OUTLAY
611100 Equipment
5,836
869
2,000
2,000
0
- 100.00%
731701 Transfer to VERF
2,000
2,000
2,310
2,130
2 375
2.81%
7,836
2,869
1 4,310
4,130
2,375
TOTAL CAPITAL OUTLAY
- 44.90%
OTHER
01
01
01
01
0
TOTAL OTHER
N/A
DIVISION TOTAL 1 256,393 1 238,115 1 258,470 1 272,391 1 315,692 1 22.14%
70
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
BUDGET REQUEST - FY 2003 -2004
DIVISION TOTAL 1 3,049,501 1 7,524,270 1 4,973,800 1 4,858,584 1 5,000,641 1 0.54%
71
WATER - SUMMARY
ACTUAL
ACTUAL
BUDGET
EST EXPEND
BUDGET
% CHG BUDG
CODE/LINE ITEM
FY 00 101
FY 01/02
FY 02/03
FY 02/03
FY 03/04
FY03 ->FY04
PERSONNEL SERVICES
511110 Salaries - Regular
400,415
449,067
530,430
453,630
589,850
11.20%
511300 Overtime
65,270
45,826
65,730
60,600
65,200
- 0.81%
511410 Salaries - Part time
11,396
16,120
17,800
14,580
18,100
1.69%
511510 Health Insurance
61,683
66,525
83,440
93,060
100,120
19.99%
511540 Misc. Benefits
0
30
0
0
200
N/A
511600 Apparel
4,153
3,954
4,000
4,010
4,000
0.00%
512110 Employer FICA/IMRF
0
0
0
0
92,976
N/A
542,917
581,522
701,400
625,880
870,446
TOTAL PERSONNEL SERV.
24.10%
OTHER SERVICES
521040 Equipment Rental
99
0
1,000
410
4,000
300.00%
521111 Building Repair & Maintenance
300
2,864
6,900
5,000
6,900
0.00%
521120 Equipment Repair & Maint.
7,719
5,709
21,900
13,010
21,800
-0.46%
521130 Repairs /Mainten. Structure
0
0
1,400
1,400
1,400
0.00%
521210 Travel Expenses
129
0
1,500
50
1,500
0.00%
521220 Dues
0
0
100
0
100
0.00%
521230 Publications
270
0
200
0
200
0.00%
521340 Printing
3,004
3,098
11,100
2,710
6,100
- 45.05%
521410 Telecommunications
9,897
15,775
14,650
12,620
12,400
- 15.36%
521420 Postage
2,362
2,495
2,800
2,500
2,900
3.57%
521640 Utility - Electric
69,480
62,961
80,000
65,000
80,000
0.00%
521650 Utility - Gas
2,626
1,262
2,200
1,410
2,200
0.00%
522170 Occupancy
20,000
20,000
20,800
0
0
- 100.00%
523110 Motor Vehicle Maintenance
31,747,
33,385
31,000
25,000
33,500
8.06%
147,633
147,549
195,550
129,110
173,000
TOTAL OTHER SERVICES
- 11.53%
CONTRACTUAL SERVICES
531530 Liability Insurance
51,952
46,226
53,400
55,103
57,000
6.74%
531630 Prof. Services - Engineering
0
268,735
45,000
43,000
55,000
22.22%
531680 Medical Exams
178
0
200
0
0
- 100.00%
531690 Prof. Services - Other
7,119
6,033
10,700
6,570
10,700
0.00%
531730 Equipment Repair & Maint.
38,658
45,434
59,900
53,720
761,700
1171.62%
531777 Water System Improvements
0
4,022,627
1,152,000
1,396,110
390,000
- 66.15%
531780 Computer Services
4,379
749
2,000
1,991
2,000
0.00%
531794 Other
0
0
0
0
0
N/A
102,286
4,389,804
1,323,200
1,556,494
1,276,400
TOTAL CONTRACTUAL
- 3.54%
COMMODITIES
541900 Petroleum Products
7,991
6,511
8,000
6,740
8,700
8.75%
542410 Miscellaneous
2,769
4,821
6,800
2,990
7,000
2.94%
542600 Chlorine
0
0
500
500
500
0.00%
542700 Materials /Aggregates
87,485
110,580
126,000
101,680
127,500
1.19%
543100 Small Tools & Equipment
739
0
900
600
900
0.00%
543200 Purchase of Water
1,808,607
1,864,971
1,950,000
1,821,110
1,950,000
0.00%
543410 Office Supplies
258
179
300
240
300
0.00%
543420 Operating Supplies
599
1,427
1,500
260
. 1,200
- 20.00%
543430 Supplies - Repair & Maint.
0
0
300
310
300
0.00%
1,908,448
1,988,489
2,094,300
1,934,430
2,096,400
TOTAL COMMODITIES
0.10%
CAPITAL OUTLAY
611100 Equipment
37,299
109,170
142,700
96,020
70,400
- 50.67%
711600 Debt Service - Principal
0
0
300,000
300,000
375,000
25.00%
721700 Debt Service - Interest
210,441
197,568
185,650
185,650
101,890
- 45.12%
731701 Transfer to VERF
23.000
1 23,000.1
31,000
1 31,000
1 37,105
19.69%
270,740
329,738
1 659,350
612,670
1 584,395
TOTAL CAPITAL OUTLAY
11.37%
OTHER
77477
87,168
0
0
0
77,477
1 87,168
1 01
01
0
TOTAL OTHER
N/A
DIVISION TOTAL 1 3,049,501 1 7,524,270 1 4,973,800 1 4,858,584 1 5,000,641 1 0.54%
71
PUBLIC WORKS DIVISION
WATER DEPARTMENT
The primary and continuing goals of the Water Department, a division of Public Works, are:
To provide fresh and safe potable water to Village residents by continuously monitoring,
testing, and implementing E.P.A. regulations.
To maintain, repair and replace water main, water services and fire hydrants as needed, and
to upgrade and improve the distribution system.
To maintain an elevated tank, thirteen water pumps, three underground reservoirs, and a
booster station with a capacity of over six million gallons. This includes all controls for
monitoring the system.
To install, repair, replace, and test all water meters and take meter readings of all residential
and commercial establishments within the Village.
The Water Department will implement the following projects during the 2003 -04 budget year:
Design and construct the Richfield Reservoir modifications including: Speed Motor Control
modifications for pump No. 3 and replace pump No. 2.
Replace water main and hydrants on Central Avenue from Wilmot to Castlewood.
Accomplishments during 2002 -2003:
Published and distributed a drinking water Consumer Confidence Report per the new
Federal Drinking Water regulations.
Responded to 68 main breaks, 14 service leaks and 2,007 Julie locate requests.
Tested and flushed all 1,133 fire hydrants in the system
Substantially completed construction of the Mitchell Park reservoir. Still working on minor
control problems and the generator.
Finished construction of the new transmission main from Highland Park to the new Mitchell
Park reservoir.
Constructed the North Feed Booster Pumping Station.
Replaced six old two port fire hydrants with new type 3 port hydrants to help maintain fire
rating.
72
1
1
1
1
1
1
1
1
1
1
1
1
1
1
CI
J
1
1
1
1
1
1
1
1
PUBLIC WORKS DIVISION
WATER DEPARTMENT
The Water Department is staffed as follows:
1 - Foreman
1 - Maintenance III operator
2 - Maintenance II operators
1 - Maintenance I operator
1 - Meter reader /animal warden
Work Statistics
'
Main and Fire Hydrant Maintenance
76
Water Main Breaks Repaired
9
Service Leaks Repaired
'
New Fire Hydrants Installed
7
Fire Hydrants Repaired or Tested
12
Valves Repaired
1,146
B Box Adjustments
'
JULIE Locations (new program in 1993)
37
Valve Vaults Reconstructed
1
1
1
1
1
1
1
1
Distribution
Annual Water Pumpage (in millions of gallons)
Locations for JULIE
Services Checked for Leaks
Water Sample Analysis (Bacteriological)
Water Sample Analysis (Lead)
Water Sample Analysis (Trihalomethane) (EPA required)
Meter Maintenance
Meter Pits Repaired
Meters Replaced
New Meters Installed
Meters Tested
Frozen Water Services
Water Meters Read
Final Meter Readings
"Reread" Meter Readings
Shut -Off Notice for Delinquent Water Bills
Meters Sealed
Frozen Meters
1 73
1999 2000 2001 2002
84
92
76
68
9
6
10
14
7
6
12
6
1,146
1,143
1,180
1,132
37
61
77
55
328
96
80
125
2,098
2,483
1,939
2,099
9
6
8
11
1,122
1,074
1,060
1,037
2,098
2,483
1,939
2,099
75
58
96
214
288
298
240
240
30
0
30
30
16
4
4
4
71 73 60 21
241 121 161 32
33 140 22 25
21 26 25 13
0 1 0 0
24,084 24,600 24,600 24,600
236 304 207 412
86 66 108 312
375 193 207 546
266 175 237 45
10 4 2 1
302224-
BUDGET REQUEST - FY 2003 -2004
WATER - ADMINISTRATION
CODE /LINE ITEM
ACTUAL
FYI
ACTUAL
FY 01/02
BUDGET
FY 02/03
EST EXPEND
FY 02/03
BUDGET
FY 03/04 1
% CHG BUDG
FY03 -+FY04
511300 Overtime
3,749
2,818
3,200
2,480
3,000
-6.25%
PERSONNEL SERVICES
511110 Salaries - Regular
141,683
115,176
111,870
126,740
133,350
19.20%
511300 Overtime
3,749
2,818
3,200
2,480
3,000
-6.25%
511410 Salaries - Part time
5,958
6,868
6,500
7,470
6,800
4.62%
511510 Health Insurance
18,215
16,864
23,780
23,420
25,020
5.21%
511540 Misc. Benefits
0
30
0
0
200
N/A
511600 Apparel
4,153
3,954
4,000
4,010
4,000
0.00%
512110 Employer FICA/IMRF
01
01
01
01
21.123
N/A
173,758
145,710
149,350
164,120
193,493
TOTAL PERSONNEL SERV.
29.56%
OTHER SERVICES
521111 Building Repair & Maintenance
300
1,782
5,000
5,000
5,000
0.00%
521210 Travel Expenses
129
0
1,300
50
1,300
0.00%
521220 Dues
0
0
100
0
100
0.00%
521230 Publications
270
0
200
0
200
0.00°%
521340 Printing
3,004
3,098
10,000
2,410
5,000
- 50.00%
521410 Telecommunications
9,897
15,775
14,650
12,620
12,400
- 15.36%
521420 Postage
2,362
2,495
2,800
2,500
2,900
3.57%
522170 Occupancy
20,000
20,000
20,800
0
0
- 100.00%
523110 Motor Vehicle Maintenance
9391
6,3981
3,5001
1,0101
3,000
- 14.29%
36,900
49,548
58,350
23,590
29,900
TOTAL OTHER SERVICES
- 48.76%
CONTRACTUAL SERVICES
531530 Liability Insurance
51,952
46,226
53,400
55,103
57,000
6.74°%
531630 Prof. Services - Engineering
0
0
3,000
3,000
3,000
0.00%
531680 Medical Exams
178
0
200
0
0
- 100.00°%
531730 Equipment Repair & Maint.
1,286
3,405
5,400
6,510
6,200
14.81%
531780 Computer Services
4,379
749
2,000
1,991
2,000
0.00%
531794 Other
01
01
01
01
0
N/A
57,795
50,380
64,000
66,604
68,200
TOTAL CONTRACTUAL
6.56%
COMMODITIES
541900 Petroleum Products
1,515
1,169
1,500
1,200
1,600
6.67%
542410 Miscellaneous
1,877
1,007
1,700
1,880
1,900
11.76°%
543410 Office Supplies
258
179
300
240
300
0.00°%
543420 Operating Supplies
599
516
800
260
500
- 37.50%
543430 Supplies - Repair & Maint.
01
01
3001
3101
300
0.00%
4,248
2,871
4,600
3,890
4,600
TOTAL COMMODITIES
0.00°%
CAPITAL OUTLAY
611100 Equipment
0
0
0
0
0
N/A
711600 Debt Service - Principal
0
0
300,000
300,000
375,000
25.00%
721700 Debt Service - Interest
210,441
197,568
185,650
185,650
101,890
- 45.12%
731701 Transfer to VERF
23,0001
23 000
31 000
31,0001
37105
19.69%
233,441
1 220,568
516,650
516,650
513,995
TOTAL CAPITAL OUTLAY
- 0.51°%
OTHER
77,477
87,168
0
0
0
77,4771
87,1681
01
01
0
TOTAL OTHER
N/A
DIVISION TOTAL 1 583,6201 556,2451 792,9501 774,8541 810,1881 2.17%
74
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
302225-
BUDGET REQUEST - FY 2003 -2004
WATER - MAIN & HYDRANT MAINTENANCE
PERSONNEL SERVICES
ACTUAL I
ACTUAL
BUDGET
I EST EXPEND
BUDGET
°% CHG BUDG
CODE/LINE ITEM
FY 00/01
FY 01/02
FY 02/03
FY 02103 I
FY 03/04
FY03 ->FY04
PERSONNEL SERVICES
511110
Salaries - Regular
511300
Overtime
511410
Salaries - Part time
511510
Health Insurance
512110
Employer FICA/IMRF
4.00%
TOTALPERSONNELSERV
OTHER SERVICES
521040
Equipment Rental
521120
Equipment Repair & Maint.
521130
Repairs/Mainten. Structure
523110
Motor Vehicle Maintenance
29,000
TOTAL OTHER SERVICES
CONTRACTUAL SERVICES
531630
Prof. Engineering Services
531730
Equipment Repair & Maint.
N/A
15.84%
TOTAL CONTRACTUAL
COMMODITIES
248,630
541900
Petroleum Products
542410
Miscellaneous
542700
Materials /Aggregates
543100
Small Tools /Equipment
2,131
TOTAL COMMODITIES
CAPITAL OUTLAY
611100
Equipment
731701
TransfertoVERF
0
TOTAL CAPITAL OUTLAY
OTHER
TOTAL OTHER
DIVISION TOTAL
116,436
142,933
163,820
129,700
170,400
4.02%
52,482
40,445
50,000
52,000
52,000
4.00%
5,437
9,252
9,800
7,110
9,800
0.00%
19,852
21,842
25,010
27,634
29,000
15.95%
01
01
01
01
26,821
N/A
15.84%
194,208
214,472
248,630
216,444
288,021
99
0
1,000
410
4,000
300.00%
2,131
3,207
11,000
6,000
11,000
0.00%
0
0
1,400
1,400
1,400
0.00%
21, 717
23,203
20,0001
20 000
24,0001
20.00%
20.96%
23,948
26,410
33,400
27,810
40,400
0
0
40,000
40,000
50,000
25.00%
34,714
40.378
36,100
36,100
736100
1939.06%
932.98%
34,714
40,378
76,100
76,100
786,100
3,272
2,619
3,500
2,510
3,600
2.86%
892
3,335
4,000
1,110
4,000
0.00%
82,044
106,791
119,000
92,120
119,000
0.00%
7391
01
8001
500
800
0.00%
0.08%
86,9481
112,7451
127,300
1 96,240
127,400
2,754
28,622
41,800
41,800
5,400
- 87.08%
0
0
0
0
1 0
N/A
- 87.08%
2,754
28,622
41,800
41,800
5,400
0
28157
0
0
0
N/A
0
(28,157)
OT-
0
1 0
2,571 1 394,4701 527,2301 458,3941 1,247,321 1 136.58%
75
302226-
BUDGET REQUEST - FY 2003 -2004
WATER - DISTRIBUTION
PERSONNEL SERVICES
ACTUAL
ACTUAL
BUDGET
EST EXPEND
BUDGET
% CHG BUDG
CODE /LINE ITEM
FY 00101 i
FY 01/02
FY 02103
FY 02103
FY 03104
FY03 -*FY04
PERSONNEL SERVICES
511110
Salaries- Regular
511300
Overtime
511510
Heafth Insurance
512110
Employer FICA/IMRF
5,510
TOTAL PERSONNEL SERV.
OTHER SERVICES
521110
Building Repair & Maintenance
521120
Equipment Repair & Maint.
521340
Printing
521640
Utility - Electric
521650
Utility - Gas
523110
Motor Vehicle Maintenance
121,672
TOTAL OTHER SERVICES
CONTRACTUAL SERVICES
531630
Prof. Services - Engineering
531690
Prof. Services - Other
531730
Equipment Repair & Maint.
531777
Water System Improvements
531794
Other
10,000
TOTAL CONTRACTUAL
COMMODITIES
0.00%
541900
Petroleum Products
542410
Miscellaneous
542600
Chlorine
542700
Materials/Aggregates
543200
Purchase of Water
543420
Operating Supplies
2,626
TOTAL COMMODITIES
CAPITAL OUTLAY
611100
Equipment
731701
Transfer to VERF
2,0321
TOTAL CAPITAL OUTLAY
OTHER
2,500
0.00%
0.00%
TOTAL OTHER
69,139
DIVISION TOTAL
97,054
126,1971
185,1701
108,220
192,600
4.01%
8,235
2,362
11,390
5,510
9,000
- 20.98%
16,383
18,518
22,510
23,837
25,300
12.39%
0
0
0
0
30 315
N/A
17.41%
121,672
147,077
219,070
137,567
257,215
0
1,082
1,900
0
1,900
0.00%
4,708
1,802
10,000
6,610
10,000
0.00%
0
0
800
0
800
0.00%
69,480
62,961
80,000
65,000
80,000
0.00%
2,626
1,262
2,200
1,410
2,200
0.00%
2,171 1
2,0321
2,5001
2,1101
2,500
0.00%
0.00%
78,985
69,139
97,400
75,130
97,400
0
268,735
2,000
0
2,000
0.00%
6,724
5,033
8,700
6,110
8,700
0.00%
2,658
1,583
17,400
11,110
17,400
0.00%
0
4,022,627
1,152,000
1,396,110
390,000
- 66.15%
01
01
01
01
0
N/A
- 64.57%
9,382
4,297,978
1,180,100
1,413,330
418,100
2,214
1,808
2,000
1,810
2,100
5.00%
0
479
600
0
600
0.00%
0
0
500
500
500
0.00%
26
1,107
1,000
3,560
2,500
150.00%
1,808,607
1,864,971
1,950,000
1,821,110
1,950,000
0.00%
01
911
1 7001
01
LQ0-j
0.00%
0.08%
1,810,8471
1,869,2761
1,954,8001
1,826,980
1,956,400
2,836 41,298 60,900
0 0 0
2,8361 41,2981 60,900
01 0, 0
2,023,721 1 61424,768 3,512,270
76
31,110 0
0 0
31,110 0
01 0
3,484,1171 2,729,115
- 100.00°%
N/A
- 100.00°%
NIA
- 22.30%
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
302227-
BUDGET REQUEST - FY 2003 -2004
WATER - METER MAINTENANCE
CODE /LINE ITEM
ACTUAL
FY 00101
ACTUAL
FY 01/02
BUDGET
FY 02103
EST EXPEND
FY 02/03
BUDGET
FY 03/04
°% CHG BUDG
FY03 -*FY04
511300 Overtime
804
201
1,140
610
1,200
5.26%
PERSONNEL SERVICES
511110 Salaries - Regular
45,242
64,761
69,570
88,970
93,500
34.40%
511300 Overtime
804
201
1,140
610
1,200
5.26%
511410 Salaries - Partime
0
0
1,500
0
1,500
0.00%
511510 Health Insurance
7,233
9,301
12,140
18,169
20,800
71.33%
512110 Employer FICA/IMRF
0
0
0
0
14.717
NIA
53,279
74,263
84,350
107,749
131,717
TOTAL PERSONNEL SERV.
56.16%
OTHER SERVICES
521110 Building Repair & Maintenance
0
0
0
0
0
NIA
521120 Equipment Repair & Maint.
880
700
900
400
800
-11.11%
521210 Travel
0
0
200
0
200
0.00%
521340 Printing
0
0
300
300
300
0.00%
523110 Motor Vehicle Maintenance
6,920
1 1,752
1 5,000
1 1,880 1
4,000
- 20.00%
7,800
2,452
6,400
2,580
5,300
TOTAL OTHER SERVICES
- 17.19%
CONTRACTUAL SERVICES
531690 Prof. Services - Other
395
1,000
2,000
460
2,000
0.00%
531730 Equipment Repair & Maint.
0
68
1,000
0
2,000
100.00%
531794 Other
0
0
0
0
0
N/A
395
1,068
3,000
460
4,000
TOTAL CONTRACTUAL
33.33%
COMMODITIES
541900 Petroleum Products
991
915
1,000
1,220
1,400
40.00%
542410 Miscellaneous
0
0
500
0
500
0.00%
542700 Materials /Aggregates
5,415
2,682
6,000
6,000
6,000
0.00%
543100 Small Tools & Equipment
0
0
100
100
100
0.00%
6,406
3,597
7,600
7,320
8,000
TOTAL COMMODITIES
5.26%
CAPITAL OUTLAY
611100 Equipment
31,709
39,250
40,000
23,110
65,000
62.50%
731701 Transfer to VERF
0
0
0
0
0
N/A
31,709
39,250
40,000
23,110
65,000
TOTAL CAPITAL OUTLAY
62.50%
OTHER
0
0
0
0
0
TOTAL OTHER
NIA
DIVISION TOTAL
51.41%
99,5891
120,6301
141,3501
141,2191
214,017
77
1
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1
' CAPITAL PROJECTS FUNDS
' The Village has a number of sources from which capital projects are funded. These include the funds
described in this section and also the General, Water and Sewer Funds. As part of the annual budget
process, the Village prepares a five -year capital improvement program (CIP), which is updated for the
' budget year. The capital project program for FY 2003 -04 is more fully described in the Transmittal Letter
(p.3) and in the Major Budget Policies and Objectives section. The CIP is presented in this section in
tabular form, along with those capital projects funds as described below.
' INFRASTRUCTURE REPLACEMENT
1
1
1
1
�J
1
1
1
1
1
1
1
This fund was established in 1989 for the purpose of maintaining, repairing and renovating the capital
assets of the Village. The primary sources of funding have been residual equity transfers (General Fund)
and investment earnings. The Sidewalk/Curb Program is also accounted for in this fund. This is used for
public sidewalks that require replacement and new installations as planned.
MOTOR FUEL TAX
Motor fuel tax is a share of the state - imposed and collected fuel tax. The sharing is based on a per- capita
formula derived by the state legislature and is expected to yield $28.60 per person this year. This is a
slight increase from the previous year. State regulations strictly control the use of these funds and
include the following eligible items: street construction, maintenance or reconstruction; bridge repair;
traffic signal installation and maintenance; and sidewalk repair and maintenance. The Village intends to
continue to use these funds for approved maintenance items on the local street system.
"PROJECT 29" FUND
The Project 29 fund is a capital projects fund established to provide for expenses of the storm water
detention facility located at Lake Cook and Pfingsten Roads. The facility was constructed using primarily
state and federal funds. Under a Local Cooperation Agreement between the Department of the Army and
the Village, funds are held in escrow. There is currently outstanding litigation initiated by the contractor
for the facility and little activity is anticipated this fiscal year.
VEHICLE AND EQUIPMENT REPLACEMENT
This fund is established to amortize the replacement cost of certain Village equipment over its useful life.
For inclusion into this schedule, capital equipment is defined as any vehicle or regularly replaced
equipment item having a useful life of more than one year and a value of $5,000 or more at the time of
the purchase. Over the past two years, a number of items that were not previously included in the
schedule have been added and the appropriate contributions included in the operating divisions. A list of
the items to be replaced this fiscal year follows.
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83
VEHICLE AND EQUIPMENT REPLACEMENT FUND
EQUIPMENT $503,000
Administration
Computer System (Finance) 350,000
Community Development
Wide format Copier 10,000
Police Department
Mobile Data Terminals 65,000
Copier 8,000
Mobile Radios 70,000
PUBLIC WORKS EQUIPMENT 13,500
Street
Salt Spreader — 801 13,500
MOTOR VEHICLES 208,300
Administration
Manager's Vehicle
20,000
Police
Investigations Vehicle
25,000
Water
700 — Blazer
24,000
BH2 — Backhoe
54,700
Garage
701 —'h Ton Pickup
19,000
Sewer
801— Dump truck
65,600
84
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'Aaza7o-
BUDGET REQUEST - FY 2003 -2004
INFRASTRIICTIIRF RFPI_ACFMFNT
CONTRACTUAL SERVICES
ACTUAL
ACTUAL
BUDGET
EST EXPEND
BUDGET
% CHG BUDG
CODE /LINE ITEM
FY 00/01 I
FY 01/02 I
FY 02/03
FY 02/03
FY 03/04
1
FY03 ->FY04
CONTRACTUAL SERVICES
531630
Professional Serv. - Engineer
531726
Fence
531731
Street Rehab. Program
531740
Sidewalk
531750
50/50 Curb
531776
Train Station Modif.
407,346
TOTAL CONTRACTUAL
COMMODITIES
746,000
542410
Miscellaneous
262,512
TOTAL COMMODITIES
450,111
FUND TOTAL
AnAnsn-
47,541
63,721
90,000
90,000
387,700
330.78%
27,669
389
0
0
0
N/A
356,467
407,346
805,000
484,397
746,000
-7.33%
146,933
262,512
450,000
450,111
450,000
0.00%
26,584
0
0
0
0
N/A
53,025
0
0
1 01
0
N/A
17.75%
658,219
733,968
1,345,000
1,024,508
1,583,700
0
97
0
159
0
N/A
NIA
0
97
0
159
0
658,219
734,065
1,345,000
1,024,667
1,583,700
17.75%
MOTOR FUEL TAX IMFT1
CODE /LINE ITEM
ACTUAL
FY 00 /01
ACTUAL
FY 01/02
BUDGET
FY 02/03
EST EXPEND
FY 02/03
BUDGET
FY 03/04
% CHG BUDG
FY03-FY04
531786 Bridges
46,924
231
0
0
0
N/A
CONTRACTUAL SERVICES
I 700,785
I 529,000 I 522,4951 553,000 I 4.54%
615357- PROJECT 29
- ESCROW
FUND
531786 Bridges
46,924
231
0
0
0
N/A
531788 Concrete Patching
156,594
192,988
230,000
205,404
250,000
8.70%
531789 Inlet Reconstruction
31,881
21,000
24,000
23,100
23,000
-4.17%
531795 Traffic Signal
4,846
243,331
0
18,991
0
EST EXPEND
240,245
457,550
254,000
247,495
273,000
TOTAL CONTRACTUAL
7.48%
OTHER
FY03 ->FY04
CAPITAL OUTLAY
542410 Miscellaneous
0
0
0
0
0
N/A
739000 Transfer to Street
260,000
243,235
275,000
275,000
280,000
1.82%
1 260,0001
243,235
1 275,000
1 275,000
280,000
TOTAL COMMODITIES
1.82%
FUND TOTAL I 500,245
I 700,785
I 529,000 I 522,4951 553,000 I 4.54%
615357- PROJECT 29
- ESCROW
FUND
ACTUAL
ACTUAL
BUDGET
EST EXPEND
BUDGET
% CHG BUDG
CODE/LINE ITEM
FY 00/01
FY 01/02
FY 02/03
FY 02/03
FY 03/04
FY03 -FY04
COMMODITIES
542410 Miscellaneous 0 0
500 0 500 0.00%
TOTAL COMMODITIES 0 0
500 0 500 0.00%
FUND TOTAL 0 0
500 0 500 0.00%
7575XX- VEHICLE AND EQUIPMENT
REPLACEMENT
ACTUAL
ACTUAL
BUDGET
EST EXPEND
BUDGET
% CHG BUDG
CODE /LINE ITEM
FY 00/01
FY 01/02
FY 02/03
FY 02/03
FY 03/04
FY03 ->FY04
CAPITAL OUTLAY
521120 Repairs & Maint. Equipment
10,000
10,000
10,000
10,000
10,000
0.00%
611100 Equipment
105,686
0
200,500
64,671
503,000
150.87%
612600 Public Works Equipment
71,510
37,258
110,500
90,000
13,500
- 87.78%
621200 Motor Vehicles
161,223
117,953
560,000
441,458
208,300
- 62.80%
348,419
165,211
881,000
606,129
734,800
TOTAL VERF
1 - 16.59%
85
LAKE COOK ROAD TAX INCREMENT FINANCING DISTRICT
(TIF 1)
The Lake Cook Road TIF District was established in 1982 to redevelop an area in the southern part of the
Village approximately paralleling Lake Cook Road. The redevelopment projects in this district have been
substantially completed and the District is successfully providing a substantial property tax increment to
the Fund.
The District terminates pursuant to statute in 2005.
The Obiectives for the 2003 -04 fiscal year are as follows:
Continue rebate of surplus as available to taxing districts within the area of the TIF.
Continue participation in the construction of a new Village Senior Center jointly with the Deerfield
Park District.
Complete and distribute a report on the termination of the district scheduled for March, 2005 and
the effect of this on the remaining fund balance in the district and the other property taxing
districts.
Accomplishments 2002 -03 fiscal year:
Returned $7,270,526 in surplus funds to the various tax bodies in the District, an increase of 3%
over the prior year distribution.
Completed final payment on public improvements previously completed and associated with
roadway improvements in the District.
Construction of the new Senior Center began as a joint project with the Deerfield Park District.
VILLAGE CENTER TAX INCREMENT FINANCING DISTRICT
(TIF 2)
The Village Center TIF District was established in 1986 to redevelop the area commonly referred to as
Downtown Deerfield approximately centered around the intersection of Waukegan and Deerfield Roads.
Over the past several years, a number of properties were acquired by the Village and developers and
subsequently combined. These combined tracts have been substantially redeveloped with new
commercial and residential uses. Using bond proceeds to be serviced by TIF revenues, the Village has
undertaken major infrastructure improvements, including new roadway and intersection work, parking lot
improvements and streetscape enhancements throughout the downtown area.
The District terminates pursuant to statute in 2009.
The Objectives for the 2003 -04 fiscal year are as follows:
Complete work on the streetscape improvements (Phases II and III) with a focus on areas north
of Deerfield Road.
Begin construction of the Osterman Avenue and Waukegan Road intersection improvement.
Finalize the development of a long -term solution to the institutional space needs in the northwest
quadrant.
:.
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Complete acquisition of the Lindemann Pharmacy property adjacent to the Village parking lot on
Deerfield Road.
Accomplishments 2002 -03 fiscal year:
Generated sufficient TIF increment revenues to fully fund the debt service requirements of the
1998 issue.
Reached agreement on the acquisition of the Lindemann's Pharmacy property on Deerfield Road.
Substantially completed Phase II of the streetscape improvement plan.
Completed the remodeling project of the Police Department area of the Village Hall building.
H 14
c
0
12
10
8
w
6
4
2
0
TIF INCREMENT REVENUE
1997 1998 1999
87
2000 2001
FISCAL YEAR
TIF 1 - - - TIF 21
2002 2003 2004
BUDGET REQUEST - FY 2003 -2004
688888- VILLAGE CENTER TAX INCREMENT FINANCING nlsTRlr.T . Ttt: 9
CONTRACTUAL SERVICES
521113 Repairs & Maintenance
521430 Utlilities
531630 Profession. Serv. Engineering
531690 Professional Other
531794 Other
531799 Developer Payments
531776 Train Station Modif.
TOTAL CONTRACTUAL
OTHER
542410 Miscellaneous
631400 Buildings & Improvements
651300 Land
739001 Debt Service (transfer)
TOTAL OTHER
FUND TOTAL
564
ACTUAL
ACTUAL
I BUDGET
I EST EXPEND
I BUDGET
°,Y6 CHG BUDG
CODE/LINE ITEM
FY 00/01
I FY 01/02
FY 02/03
FY 02/03
FY 03/04
I FY03 ->FY04
CONTRACTUAL SERVICES
521113 Repairs & Maintenance
521430 Utlilities
531630 Profession. Serv. Engineering
531690 Professional Other
531794 Other
531799 Developer Payments
531776 Train Station Modif.
TOTAL CONTRACTUAL
OTHER
542410 Miscellaneous
631400 Buildings & Improvements
651300 Land
739001 Debt Service (transfer)
TOTAL OTHER
FUND TOTAL
564
2,320
0
0
50,000
N/A
4,085
8,663
0
0
0
NIA
248,946
100,846
52,000
26,446
92,000
76.92%
88,558
133,697
50,000
42,149
50,000
0.00%
1,663,677
1,741,278
2,374,000
1,142,918
1,560,000
- 34.29%
874,705
302,272
0
0
0
N/A
01
01
01
0
0
1 N/A
- 29.24%
2,880,534
2,289,076
2,476,000
1,211,513
1,752,000
7,547,615
5,460
0
0
0
N/A
0
2,447,130
0
523,516
0
N/A
(465,850)
1,340,000
0
0
1,725,000
N/A
0
0
1 2,070,375
2,070,375
2,006,250
-3.10%
80.22%
7,081,765
1 3,792,590
1 2,070,375
2,593,891
3,731,250
9,962,299
6,081,666
4,546,375
3,805,404
1 5,483,250
20.61%
727262 - LAKE COOK
ROAD TAX
INCREMENT
FINANCING DISTRICT - TIF 1
ACTUAL
ACTUAL
BUDGET
EST EXPEND
BUDGET
% CHG BUDG
CODE/LINE ITEM
FY 00 /01
FY 01/02
FY 02/03
FY 02/03
FY 03/04
FY03-�FY04
CONTRACTUAL SERVICES
527470 Surplus Rebates
6,955,896
7,058,519
7,100,000
7,270,526
7,350,000
3.52%
531630 Profession. Serv. Engineering
1,215
0
0
0
0
N/A
531690 Professional Other
27,384
19,148
20,000
14,797
5,000
- 75.00%
531794 Other
795,147
1 131,6671
214,000
1 8,0701
0
- 100.00%
7,779,641
7,209,334
7,334,000
7,293,393
7,355,000
TOTAL CONTRACTUAL
0.29%
OTHER
542410 Miscellaneous
1,414
3,693
5,000
2,274
5,000
0.00%
631400 Buildings & Improvements
0
0
1,230,000
900,000
1,480,000
20.33%
739002 Transfer to TIF 2
2,500,000
1,750,000
750 000
750,000
500,000
- 33.33%
2,501,414
1,753,693
1,985,000
1,652,274
1,985,000
TOTAL OTHER
0.00%
FUND TOTAL
10,281,055
8,963,027
9,319,000
8,945,667
9,340,000
0.23%
::
1
1
1
1
1
J
1
1
1
1
1
1
1
1
1
1
1
1
1
DEBT SERVICE FUND
The Debt Service Fund is used for paying general obligation debt incurred by the Village. The levy
year is somewhat different from the actual payment year. The property tax is levied in such a
fashion so that the Village will receive funds in time to pay the principal and interest as it becomes
payable.
Schedule of General Obligation Debt Outstanding
Currently the Village has three general obligation bond issues outstanding.
General Obligation Bonds, Series 1998. This $17,000,000 bond issue was authorized for the
purpose of downtown redevelopment. The Bond Issue is a General Obligation Bond Issue; however,
it is being repaid from TIF 2 funds. The Village anticipates continuing this abatement.
Refunding Corporate Purpose 2002. This $3,460,000 bond issue was a current refunding of the
remaining balance of the Series 1993 issue, which itself was a refunding of the 1986 and 1988
issues. This issue has a three year life and represents a present value savings of $70,310. The
2003 levy is the final levy for this issue, for debt service payments due in calendar year 2004.
General Obligation Refunding Bonds, Series 2003. This 3,460,000 bond issue was authorized to
advance refund the Series 1997 issue. The original issue was used for financing water system
improvements. The Village has abated all prior debt service levies using water system revenue and
intends to continue doing so.
GENERAL OBLIGATION DEBT
Retirement Schedule Principal and Interest
(Levy Year Basis)
TAX LEVY
YEAR
(1) Refunding Series 2003
02/03/03
$5,000,000
(2) General Obligation
Series 1998
4/15/98
$17,000,000
Refunding Corporate
Purpose Series 2002
2/01/02
$3,460,000
TOTAL
2003
479,843
1,941,750
1,024,400
3,445,993
2004
474,258
1,877,250
2,351,508
2005
480,708
2,302,000
2,782,708
2006
478,820
2,216,000
2,692,820
2007
477,820
2,130,000
2,607,820
2008
482,365
2,043,500
2,525,865
2009
479,828
479,828
2010
481,125
481,125
2011
481,275
481,275
TOTALS
4,314,040
12,510,500
1,024,400
17,848,940
(1) Source of Funds - Water Revenues
(2) Source of Funds - TIF 2 Revenues
INSURANCEFUND
The Insurance Fund is an internal service fund established to provide for the payment of
medical, dental and life insurance premiums for Village employees. The revenue is derived from
charges to the various operating funds based on the number of employees within each fund.
Expenses are primarily premium charges for the various programs provided by the Village for the
:•
benefit of the employees. Currently, employees pay $50 per month for family health and dental
benefits.
Effective May 1, 2003, the Village joined the Intergovernmental Personnel Benefits
Cooperative, a regional pool for municipalities. The benefits of pool membership include access to
more benefit options, potential savings in administrative and claim costs, and participation in a group
of like- minded organizations attempting to solve the problem of rapidly increasing health benefit
costs. The Village was able to maintain its existing reimbursement plan and offer a Health
Maintenance Organization option for the first time.
Due to the savings of joining the pool, health insurance costs are expected to rise less than
5% this year. Eligible part district and library employees are also covered through our plan.
Individual operating functions as well as the park and library are charge based on their participation.
PENSION FUNDS
The Village contributes to two pension funds as required by State Law.
POLICE PENSION FUND
The Police Pension Fund is required by State law for all communities of over 5,000 population. The
fund is administered by a Police Pension Board made up of five members. Two are active members
of the department, two are from the citizens of the community, and one is elected from the
beneficiaries of the fund. They are charged with the investment of the funds collected from the
active personnel and by a property tax as the contribution of the community. Each patrol officer
contributes 9.91 % of their base salary toward the Police Pension Fund.
I. M. R. F.
I.M.R.F. covers Village employees with the exception of sworn police personnel. The current
employer pension contribution for IMRF is 7.63% of salary. Due to poor performance over the last
three years in the equity markets, this rate is expected to rise to 9.28% in 2004. The Village also
contributes 6.20% for the employer's portion of social security taxes for all employees, other than
sworn police personnel and 1.45% for the employer's portion of Medicare taxes for all employees
required to be covered by Medicare.
The Village terminated the separate IMRF /FICA Medicare Fund on April 30, 2003. The expenses for
these items are now within each operating function. The fund balance was distributed to those funds
on April 30, 2003.
FUNDING PROGRESSION
Based on the Actuarial Accrued Liability (AAL):
Actuarial Valuation Date
Police Pension Fund
Illinois Municipal Retirement Fund
1993
N/A
72.81
1994
N/A
76.62
1995
N/A
79.65
1996
N/A
84.29
1997
124.22%
89.80
1998
122.40%
95.61
1999
120.00%
98.91
2000
113.50%
104.75
2001
93.00%
103.29
90
1
1
1
1
1
1
1
1
1
1
L
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
79XX75-
BUDGET REQUEST - FY 2003 -2004
DEBT SERVICE FUND
PRINCIPAL EXPENSE
711610 1993 GO Bonds
711610 1997 GO Bonds (Water)
711610 1998 GO Bonds (TIF)
711610 2002 GO Bonds
711610 2003 Refin GO Bonds (Water)
TOTAL PRINCIPAL EXPENSE
INTEREST EXPENSE
721700 1993 GO Bonds
721700 1997 GO Bonds (Water)
721700 1998 GO Bonds (TIF)
721700 2002 GO Bonds
721700 2003 Refin GO Bonds (Water)
TOTAL INTEREST EXPENSE
M W- H
723200 Fiscal Agent Fees
TOTAL OTHER
DEPARTMENT TOTAL
A59192-
1,130,000 0 0
0 0 315,000
1,500,000 1,500,000 1,500,000
0 4,695,000 1,225,000
238,825 0 0
0 0 172,450
663,475 633,750 506,250
0 216,480 112,702
0 0 0
902,300 1 850,230 791,402
INSURANCE FUND (RENEFITSI
0
ACTUAL
ACTUAL
I BUDGET
EST EXPEND
I BUDGET
% CHG BUDG
CODE /LINE ITEM
FY 00/01 I
FY 01/02
FY 02/03
FY 02103
FY 03104
1 FY03 ->FY04
PRINCIPAL EXPENSE
711610 1993 GO Bonds
711610 1997 GO Bonds (Water)
711610 1998 GO Bonds (TIF)
711610 2002 GO Bonds
711610 2003 Refin GO Bonds (Water)
TOTAL PRINCIPAL EXPENSE
INTEREST EXPENSE
721700 1993 GO Bonds
721700 1997 GO Bonds (Water)
721700 1998 GO Bonds (TIF)
721700 2002 GO Bonds
721700 2003 Refin GO Bonds (Water)
TOTAL INTEREST EXPENSE
M W- H
723200 Fiscal Agent Fees
TOTAL OTHER
DEPARTMENT TOTAL
A59192-
1,130,000 0 0
0 0 315,000
1,500,000 1,500,000 1,500,000
0 4,695,000 1,225,000
238,825 0 0
0 0 172,450
663,475 633,750 506,250
0 216,480 112,702
0 0 0
902,300 1 850,230 791,402
INSURANCE FUND (RENEFITSI
0
0
N/A
315,000
330,000
4.76%
1,500,000
1,500,000
0.00%
1,225,000
1,250,000
2.04%
0
40,000
N/A
2.63%
3,040,000
3,120,000
0
0
N/A
172,450
158,432
- 8.13%
506,250
506,250
0.00%
112,702
89,400
- 20.68%
0
95,156
N/A
7.31%
791,402
849,238
38,366
5,000
0.00%
0.00%
38,366
5,000
3,869,768 1 3,974,238 1 3.59%
CODE /LINE ITEM
ACTUAL
FY 00/01
ACTUAL
FY 01/02
BUDGET
FY 02/03
EST EXPEND
FY 02/03
BUDGET
FY 03/04
% CHG BUDG
FY03-FY04
PERSONNEL EXPENSE
511512 Village Medical Premiums
649,945
765,391
768,000
1,051,950
1,096,212
42.74%
511513 Village Retirees Med. Prem.
75,774
72,896
94,000
94,000
94,000
0.00%
511514 Library Medical Premiums
118,025
141,565
139,200
154,000
162,696
16.88%
511515 Park District Med. Premiums
255,322
265,130
306,200
306,200
242,460
- 20.82%
511516 Village Retirees Dental
6,197
5,514
7,450
7,450
7,900
6.04%
511521 Village Dental Premiums
70,076
82,293
83,000
83,000
87,150
5.00%
511522 Library Dental Premiums
10,926
12,724
11,100
12,900
11,700
5.41%
511523 Park District Dental Premiums
19,994
21,267
.12,500
21,300
13,200
5.60%
511524 Village Life Insurance Prem.
51,497
50,102
59,400
40,432
23,200
- 60.94%
511525 Library Life Insurance Prem.
3,758
4,108
4,800
3,066
2,100
- 56.25%
511526 Park District Life Insur. Prem.
10,725
1 11,821
1 13,4001
10,438
1 6,500
- 51.49%
1,272,240
1 1,432,811
1 1,499,050
1,784,736
1 1,747,118
FUND TOTAL
16.55%
3,500,000
3,000,000
2,500,000
2,000,000
i
1,500,000
1,000,000
500,000
0
2003
DEBT SERVICE RETIREMENT SCHEDULE
2004 2005 2006 2007 2008 2009 2010 2011
TAIL LEVY YEAR
91
121707-
BUDGET REQUEST - FY 2003 -2004
IMRF /SOCIAL SFCURITY /MFDICORF
CODE /LINE ITEM
ACTUAL
FY 00/01
ACTUAL
FY 01/02
BUDGET
FY 02/03
EST EXPEND
FY 02/03
I UDGET
FY 03/04
% CHG BUDG
FY03-4FY04
512110 IMRF Employer Contribution
443,058
328,781
430,000
274,915
0
- 100.00°x6
PERSONNEL SERVICES
ACTUAL
ACTUAL
BUDGET
1
I EST EXPEND
BUDGET
% CHG BUDG
512110 IMRF Employer Contribution
443,058
328,781
430,000
274,915
0
- 100.00°x6
512111 FICA Employer Contribution
233,553
242,689
265,000
257,930
0
- 100.00%
512113 Medicare Employer Contrib.
57.3101
58.670
65.0001
63-845
0
- 100.00%
733,9201
630,1401
760,000
1 596,690
0
TOTAL PERSONNEL
- 100.00%
FUND TOTAL 1 733,920 1 630,1401 760,0001 596,6901 01 - 100.00%
426851- POLICE PENSION FUND
PERSONNEL SERVICES
ACTUAL
ACTUAL
BUDGET
1
I EST EXPEND
BUDGET
% CHG BUDG
CODE /LINE ITEM
FY 00/01
FY 01/02
FY 02/03
FY 02/03
I FY 03/04
I FY03 ->FY04
PERSONNEL SERVICES
513000
Pension Payments
516010
Separation Refunds
50.21%
0.00%
48.24%
TOTALPERSONNEL
UIHER
762,300
521210
Travel Expenses
521220
Dues
537130
Professional Fees
542410
Miscellaneous
0
TOTAL OTHER
FUND TOTAL
1,200,000
1,000,000
800,000
600,000
400,000
200,000
0
1998 1999 2000 2001 2001 2003 2004
FISCAL YEAR ENDING
602,920
31,202
1 697,296 1
1 19,6461
732,300
30 000
814,112
15,000
1,100,000
30,000
50.21%
0.00%
48.24%
634,122
716,942
762,300
829,112
1,130,000
728
0
1,000
200
1,000
0.00%
0
650
700
1,415
750
7.14%
6,259
3,752
11,000
3,776
10,000
-9.09%
2,795
4,884
5,000
3,060
5,000
-5.37%
9,782
1 9,286
1 17,700
8,451
16,750
,904 1 726,228 1 780,000 1 837,563 1 1,146,7501 47.02%
POLICE PENSION BENEFITS PAID
92
1
1
REFUSE FUND
The Refuse Fund is an enterprise fund established to provide for the collection of residential solid waste,
household recycling, and landscape debris. Refuse collection is provided through a contract with a
private waster hauler. This multi -year contract provides rates that are adjusted annually by the consumer
' price index. The Village coordinates this service, offering once or twice a week curbside pick -up.
The service is funded through a combination of user fees and a property tax levy. The property tax levy
provides for a subsidization of the once a week fee; if the user desires twice a week he is responsible for
the additional cost. The property tax levy is projected to remain unchanged for this year; however, rising
costs will likely result in an increase in user charges and/or an increased levy for next year's budget.
' The Village also provides an expanded leaf collection program. During the fall, each home receives four
weekly collections of leaves raked to the curb. The Village maintains four leaf vacuum machines for this
purpose. Residents also have the option to bag the waste during this time and throughout the year, with
' a per -bag fee assessed through the use of stickers.
1
PARKING LOTS (COMMUTER STATION)
' The Village maintains and operates nine commuter train station parking lots with a total of 675 spaces.
These are broken down by source of funding, with six lots (320 spaces) built with Village funds and
reserved for Village residents. The remaining lots were built with Federal assistance and are open to any
users. The lots are a combination of pay - per -day and permit. Village personnel collect fees and police
' personnel enforce the parking restrictions.
Since the Lake -Cook Road station and lots opened a number of years ago, the use of the downtown lots
' has stabilized below capacity. Parking fees are used to maintain the lots (including snow removal) and
the station. Due to the flat revenues and increasing costs, a review of the fee structure will take place
during the fiscal year.
A new pedestrian overpass is being designed for construction this year. A substantial portion of the
funding will be federal /state, with the remainder Village through the Tax Increment Financing district.
1
1
1
1
1 93
262837-
CODE/LINE ITEM
OTHER SERVICES
521420 Postage
522170 Occupancy
TOTAL OTHER SERVICES
CONTRACTUAL SERVICES
531530 Liability Insurance
531773 Condominium Collection
531781 Recycling
531782 Refuse Collection
TOTAL CONTRACTUAL
COMMODITIES
542410 Miscellaneous
TOTAL COMMODITIES
OTHER
723200 Other Charges
TOTAL OTHER
DIVISION TOTAL
13a ,32cli_
BUDGET REQUEST - FY 2003 -2004
REFUSE - GENERAL SERVICES
ACTUAL
ACTUAL
BUDGET
EST EXPEND
BUDGET
% CHG BUDG
% CHG BUDG
FY 00/01
FY 01/02
FY 02/03
FY 02/03
FY 03/04 I
FY03 ->FY04
FY03 ->FY04
1,600
1,933
2,100
1,967
2,100
0.00%
20,000
20,000
20,800
20,8001
21.0001
0.96%
0.87%
21,600
21,933
22,900
22,767
23,100
1,878
22,172
3,000
2,502
3,300
10.00%
0
30,236
35,000
40,328
45,000
28.57%
214,604
224,265
256,000
248,739
280,000
9.38%
874,2161
985,651
1 1,050,000
987,431
1 1,082,000.
3.05%
4.93%
1,090,698
1,262,324
1 1,344,000
1,279,0 00
1,410,300
500
0
4.000
18
4 000
0.00%
0.00%
500
0
4,000
18
4,000
14 805
14.400
17 000
12,800
17.000
0.00%
0.00%
14,8051
14,4001
17,000
1 12,8001
17,0001
1,127,6031 1,298,657 1 1,387,900 1 1,314,5851 1,454,4001 4.79%
RFFI ISF -I FOF RFM[)VO1_
PERSONNEL SERVICES
511110 Regular Salaries
511300 Overtime
511510 Health Insurance
512110 Employer FICA/IMRF
TOTALPERSONNEL
OTHER SERVICES
521120 Repairs & Maint. Equip
523110 Vehicle Maintenance
TOTAL OTHER SERVICES
COMMODITIES
541900 Petroleum Products
543420 Operating Supplies
TOTAL COMMODITIES
OTHER
731700 Vehicle & Equip. Replacement
TOTAL OTHER
DIVISION TOTAL
FUND TOTAL
40,945
ACTUAL
ACTUAL
BUDGET
EST EXPEND
BUDGET
% CHG BUDG
CODE/LINE ITEM
FY 00/01 I
FY 01/02 I
FY 02/03 1
FY 02/03 1
FY 03/04 I
FY03 ->FY04
PERSONNEL SERVICES
511110 Regular Salaries
511300 Overtime
511510 Health Insurance
512110 Employer FICA/IMRF
TOTALPERSONNEL
OTHER SERVICES
521120 Repairs & Maint. Equip
523110 Vehicle Maintenance
TOTAL OTHER SERVICES
COMMODITIES
541900 Petroleum Products
543420 Operating Supplies
TOTAL COMMODITIES
OTHER
731700 Vehicle & Equip. Replacement
TOTAL OTHER
DIVISION TOTAL
FUND TOTAL
40,945
52,268 1
55,160
44,830
57,370
4.01%
6,127
16,795
17,390
10,980
18,100
4.08%
6,468
5,983
8,730
9,435
10,350
18.56%
0
0
0
0
9,030
16.70%
53,540
75,046
81,280
65,245
94,850
6,827
13,325
17,000
6,600
13,000
- 23.53%
10,325
5,790
22,000
6,140
10,000
- 54.55%
- 41.03%
17,152
19,115
39,000
12,740
23,000
1,423
1,567
2,300
2,460
2,600
13.04%
1,250
80
200
310
300
50.00%
16.00%
2,673
1,647
2,500
2,770
2,900
14,000
14,000
0
9,340
10 250
N/A
N/A
6.69%
14,000
14,000
1 0
9,340
10,250
87,364
109,808
122,780
90,095
131,000
1,214,967
1,408,465
1,510,680
1,404,680
1,585,400
4.95%
94
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
BUDGET REQUEST - FY 2003 -2004
9A ?533_ PARKING LOTS - VILLAGE CONSTRUCTED
PERSONNEL SERVICES
ACTUAL
I ACTUAL
I BUDGET
EST EXPEND
BUDGET
% CHG BUDG
CODE /LINE ITEM
FY OOI01
FY 01/02
FY 02/03
FY 02103
FY 03/04
FY03 ->FY04
PERSONNEL SERVICES
511110
Salaries -Regular
511300
Overtime
511510
Health Insurance
512110
Employer FICA/IMRF
0
TOTAL PERSONNEL SERV.
OTHER SERVICES
521120
Equipment Repair & Maint.
521640
Utility - Electric
FY 03/04
TOTAL OTHER SERVICES
CONTRACTUAL SERVICES
531530
Liability Insurance
531781
Other
TOTAL CONTRACTUAL
COMMODITIES
10,409
542800
Materials
543420
Operating Supplies
543430
Supplies - Repair & Maint.
1,540
TOTAL COMMODITIES
CAPITAL OUTLAY
611100
Equipment
73900
Transfer to Street
01
TOTAL CAPITAL OUTLAY
OTHER
0
1,873
TOTAL OTHER
11,949
DEPARTMENT TOTAL
of 2,305 1 2,000
322
1,650
394
0
330 450
12 154 15,000
12,484 15,450
2,323 3,100
27 200
0 1,000
0
62.500
0 63,500
8,850
0
1,876
0
10,726
0
4,110
4,110
417
18.710
19,127
1,000
0
0
1,000
1,000
62,500
63,500
11,900
0
2,330
1,873
16,103
2,000
5,000
7,000
550
3,100
200
1,000
0
108,653
3.93%
- 100.00%
2.64%
N/A
15.68%
0.00%
- 16.67%
- 12.50%
22.22%
20.00%
20.06%
0.00%
0.00%
0.00%
0.00%
0.00%
0.00%
0.00%
N/A
4.10%
282534- PARKING LOTS
- COMBINED
FUNDING
10,410
12,172
11,450
0
EST EXPEND
0
200
1,540
FY 00/01
1,973
2,270
0
FY 03/04
0
0
11,9501
14,1451
13,920
of 2,305 1 2,000
322
1,650
394
0
330 450
12 154 15,000
12,484 15,450
2,323 3,100
27 200
0 1,000
0
62.500
0 63,500
8,850
0
1,876
0
10,726
0
4,110
4,110
417
18.710
19,127
1,000
0
0
1,000
1,000
62,500
63,500
11,900
0
2,330
1,873
16,103
2,000
5,000
7,000
550
3,100
200
1,000
0
108,653
3.93%
- 100.00%
2.64%
N/A
15.68%
0.00%
- 16.67%
- 12.50%
22.22%
20.00%
20.06%
0.00%
0.00%
0.00%
0.00%
0.00%
0.00%
0.00%
N/A
4.10%
282534- PARKING LOTS
- COMBINED
FUNDING
ACTUAL
ACTUAL
BUDGET
EST EXPEND
BUDGET
% CHG BUDG
CODE /LINE ITEM
FY 00/01
FY 01/02
FY 02103
FY 02/03
FY 03/04
FY03-+FY04
PERSONNEL SERVICES
511110 Salaries -Regular
10,409
12,170
11,680
8,850
12,150
4.02%
511510 Health Insurance
1,540
1,973
2,350
1,776
2,330
-0.85%
512110 Employer FICA/IMRF
01
01
0
0
1,873
N/A
11,949
14,143
14,030
10,626
16,353
TOTAL PERSONNEL SERV.
16.56%
OTHER SERVICES
521111 Building Repair & Maintenance
0
0
1,000
1,000
2,000
100.00%
521120 Equipment Repair & Maint.
0
0
1,000
500
1,000
0.00%
521150 Property Rental
7,440
7,440
7,500
7,500
7,500
0.00%
521640 Utility - Electric
2,3131
4,5271
3,0001
7,400
1 7,000
133.33%
9,753
11,967
12,500
16,400
17,500
TOTAL OTHER SERVICES
40.00%
CONTRACTUAL SERVICES
531530 Liability Insurance
489
408
530
401
550
3.77%
531781 Other
11,843
12,154
15,000
19,010
18,000
20.00%
12,332
12,562
15,530
19,411
18,550
TOTAL CONTRACTUAL
19.45%
COMMODITIES
542410 Miscellaneous
0
0
200
10
200
0.00%
542800 Materials
1,650
2,323
5,200
2,100
5,200
0.00%
543420 Operating Supplies
0
27
300
0
300
0.00%
543430 Supplies - Repair & Maint.
81
01
1001
01
100
0.00%
1,658
2,350
5,800
2,110
5,800
TOTAL COMMODITIES
0.00%
CAPITAL OUTLAY
611100 Equipment
0
0
2,000
100
2,000
0.00%
73900 Transfer to Street
0
0
62,500
62,500
62,500
0.00%
0
01
64,500
62,600
64,500
TOTAL CAPITAL OUTLAY
0.00%
OTHER
(35,309)1
1,573
0
0
0
N/A
TOTAL OTHER
(35,309)
1,573
0
0
0
N/A
DIVISION TOTAL
9.21%
382
42,595
112,360
111,147
122,703
FUND TOTAL
34,041 1
78,233
216,730
209,610
231,356
6.75%
95
DEERFIELD PUBLIC LIBRARY
CIRCULATION DEPARTMENT
Materials Circulated
Books
CDs, Tapes, Audio Tapes
Puzzles (Miscellaneous)
Interlibrary Loan
Video Tape Collection
Total Materials Circulated*
Overdue Notices Mailed*
Registered Borrowers
PROCESSING DEPARTMENT
Material Purchased and Received
Books
CDs, Tapes, Audio Tapes
Miscellaneous
Video Cassettes
Total Materials Processed*
PROGRAMMING -ADULT AND
CHILDRENS DEPARTMENT:
Adult Programs Sponsored or
Conducted by Library Staff*
Children's Programs Sponsored or
Conducted by Library Staff*
Meeting Room Use by Groups
Outside the Library*
Adult Reference Inquiries*
Children's Reference Inquiries*
*February, March and April Figures Estimated
Work Statistics
1999 -2000 2000 -01 2001 -02 2002 -02
198,201 220,887 235,707 201,007
34,297 37,586' 41,520 35,179
49 40 62 68
4,612 5,810 3,677 4,217
60.544 63.771 71.611 72,269
297,703 328,084 352,577 312,740
7,280 6,400 6,900 6,240
12,237 13,100 13,653 14,277
6,808
7,483
8,392
8,724
410
584
668
555
95
98
110
121
94
446
368
316
7,407 8,611 9,538 9,716
48
56
49
69
69
84
119
191
83
91
91
132
17,471
17,900
18,216
22,935
8,177
9,443
11,085
11,290
96
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
609090-
BUDGET REQUEST - FY 2003 -2004
LIBRARY FUND IA COMPONENT UNIT)
PERSONNEL SERVICES
ACTUAL
ACTUAL
I BUDGET
EST EXPEND
BUDGET
% CHG BUDG
CODE /LINE ITEM
FY 00/01
FY 01/02
I FY 02/03
I FY 02/03
I FY 03/04
1 FY03 -+FY04
PERSONNEL SERVICES
511110
Salaries - Regular
511300
Overtime
511410
Salaries - Part time
511510
Health Insurance
511540
Misc. Benefits
512110
Employer FICA/IMRF
563,903
TOTAL PERSONNEL SERV.
OTHER SERVICES
521110
Building Repair & Maintenance
521130
Repairs & Maint. Structure
521210
Travel Expenses
521220
Dues
521340
Printing
521410
Telecommunications
521420
Postage
521660
Water /Sewer Service
522010
Binding
522460
Periodicals
522470
Books
522475
Children's Books
522480
Audio Visual
32,759
TOTAL OTHER SERVICES
CONTRACTUAL SERVICES
531530
Liability Insurance
531650
Legal Services /Corp. Counsel
531730
Equipment Repair & Maint.
531738
Computer Services - Joint
531780
Computer Services
532020
Special Programs
532030
Cataloging Services
5,441
TOTAL CONTRACTUAL
COMMODITIES
542410
Miscellaneous
543410
Office Supplies
16,420
TOTAL COMMODITIES
CAPITAL OUTLAY
611100 Equipment
TOTAL CAPITAL OUTLAY
OTHER
TOTAL OTHER
DEPARTMENT TOTAL
389,434
425,175
435,990
435,266
494,205
13.35%
330
132
5,000
0
5,000
0.00%
495,827
563,903
580,000
581,595
632,750
9.09%
94,992
112,648
131,500
127,898
141,500
7.60%
2,169
2,380
1,000
948
1;000
0.00%
0
1 144,878
1 160,000
1 137,026
1 160.000
0.00%
9.21%
982,751
1,249,116
1,313,490
1,282,733
1,434,455
41,127
32,759
30,000
19,104
22,500
- 25.00%
114,735
9,083
190,000
185,863
155,000
- 18.42%
5,498
7,451
9,000
4,262
9,000
0.00%
5,441
8,135
3,500
7,958
4,500
28.57%
10,308
16,420
16,000
14,504
16,000
0.00%
8,585
9,942
8,500
9,134
9,200
8.24%
4,816
4,618
5,000
4,247
5,000
0.00%
1,274
1,308
1,500
1,512
1,500
0.00%
2,770
4,712
4,500
3,095
4,500
0.00%
45,192
42,833
42,000
39,362
45,000
7.14%
119,078
119,734
130,000
123,854
135,000
3.85%
37,243
33,483
35,000
36,029
40,000
14.29%
20,737
1 19,983
1 25,000
1 16,452
1 30,000
20.00%
-4.56%
416,805
310,461
500,000
465,376
477,200
19,133
21,799
23,800
19,881
28,500
19.75%
24,293
7,449
4,500
3,545
3,500
- 22.22%
20,110
22,787
20,000
17,510
20,000
0.00%
69,100
50,793
65,000
78,720
85,000
30.77%
0
0
0
0
0
N/A
15,735
14,955
16,000
14,808
16,000
0.00%
1,711
5,888,
6,000
6 611
6,800
13.33%
18.11%
150,082
123,671
135,300
141,075
159,800
1,151
1,093
1,000
675
1,000
0.00%
29,020
37.158
32,000
28.922
32.000
0.00%
0.00%
30,171
38,251
33,000
29,597
33,000
19,947
18 190
10,000
6,863
10 000
0.00%
0.00%
19,947
18,190
10,000 1
6,863
10,000
0
50,00
50,000
50,000
0.00%
6.01%
0
0
50,000
50,000 1
50,000
1,599,756 1
1,739,6891
2,041,7901
1,975,644 1
2,164,455
97
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1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
98 1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
APPENDIX A - EQUIPMENT REQUESTS CONTAINED IN
OPERATING BUDGETS
ADMINISTRATIVE DIVISION
Finance Department
Personal Computer Replacement (6)
6,000
Software - Office Automation (Village -wide)
50,000
Firewall
4,500
Video /Computer Projector
1,500
Finance Information System Hardware
10,000
Village Manager's Office
Laptop Computer
2,500
Personal Computer Replacement
1,000
Community Development Department
1,600
Laser Printer
1,500
Engineering Division (Public Works)
150
Personal Computer Replacement
1,000
Laser Printer
1,500
POLICE DEPARTMENT
Administration Division
Personal Computer Replacement
1,000
Communications Division
Shading for Exterior Windows
1,000
Chair
1,000
Personal Computer Replacement
1,000
InvestigationsNouth /DARE /Social Services
Video Multiplexer
2,500
DVDNCR
350
Still & Video Camera Equipment
1,600
Portable Radios (5)
2,700
Binoculars
150
Cassette Recorder
150
Digital Camera Memory Cards
300
Patrol Division
Livescan System
63,000
35mm Camera
800
Traffic Signs
500
Digital Mug Cameras
7,536
E911 Fund
Computer Aided Dispatch System
290,000
Mapping System
36,500
Radio Upgrade
26,225
IBM RS Computer
20,000
Monitor (6) for Communications
22,500
Personal Computer Replacement (3)
3,000
EEO
$71,450
$3,500
$1,500
$3,500
$1,000
$3,000
$7,750
$71,836
$398,225
APPENDIX A - EQUIPMENT REQUESTS CONTAINED IN
OPERATING BUDGETS
PUBLIC WORKS DIVISION
Street Department
Snow & Ice Control
1/3 Cost for Trailer
1,400
Reversible Snow Plow for 250 Bobcat
2,000
Forestry
Chain Saw
900
Lawn Mower
800
Sewer Department
Cleaning & Maintenance
Root Cutter
2,000
1/3 Cost for Trailer
1,400
Sewer Camera Parts & Equipment
2,000
Water Treatment Facility
Portable Generator
1,200
Final Effluent Sampler
3,500
Dissolved Oxygen Meter
3,500
Water Division
Main & Hydrant Maintenance
1/3 Cost for Trailer
1,400
Dewatering Pump
2,000
Pipe Locator
2,000
Meter Maintenance
Water Meters
40,000
Hand -held Meter Reading Devices
25,000
100
$5,100
$13,600
$70,400
' APPENDIX B
GLOSSARY
ABATEMENT A complete or partial cancellation of a levy imposed by a government.
' ACCOUNT A term used to identify an individual asset, liability, expenditure, revenue, or fund balance.
ACCOUNTING SYSTEM The total structure of records and procedures which discover, record, classify,
' summarize, and report information on the financial position and results of operations of a
government or any of its funds, fund types, balanced account groups, or organization components.
' ACTIVITY The smallest unit of budgetary accountability and control which encompasses specific and
distinguishable lines of work performed by an organizational unit for the purpose of accomplishing a
function for which the government is responsible.
' ACTUARIAL RESERVE DEFICIENCY The excess of the actuarial accrued liabilities at the date.. of valuation
of the retirement system over the available assets on hand to meet such liabilities; or the excess of
accrued and prospective liabilities over the present and prospective assets.
' APPROPRIATION A legal authorization ranted b a legislative body to make expenditures and to incur
9 9 Y 9 Y P
obligations for specific purposes. An appropriation is usually limited in amount and as to the time
when it may be expended.
ASSESSED VALUATION A valuation set upon real estate or other property by a government as a basis for
levying taxes.
ASSETS Property owned by a government which has a monetary value.
' BOND A written promise, generally under seal, to pay a specified sum of money, called the face value, at a
fixed time in the future, called the date of maturity, and carrying interest at a fixed rate, usually
payable periodically.
BONDED DEBT That portion of indebtedness represented by outstanding bonds.
' BUDGET A plan of financial operation embodying an estimate of proposed expenditures for a given period
and the proposed means of financing them.
BUDGET AMENDMENT A legal procedure utilized by the governing board to revise a budget.
BUDGET DOCUMENT The instrument used by the budget- making authority to present a comprehensive
financial plan of operations of the governing board.
BUDGET MESSAGE A general discussion of the proposed budget as presented in writing by the budget
making authority to the legislative body.
' BUDGET ORDINANCE The official enactment by the governing board to legally authorize the government
administration to obligate and expend resources.
BUDGETARY CONTROL The control or management of a government or enterprise in accordance with an
approved budget for the purpose of keeping expenditures within the limitations of available
appropriations and available revenues.
101
CAPITAL ASSETS Assets of significant value and having a useful life of several years. Capital assets are
also called fixed assets..
CAPITAL BUDGET A plan of proposed capital outlays and the means of financing them for the current
fiscal period.
CAPITAL IMPROVEMENTS BUDGET A plan of proposed capital expenditures and the means of financing
them. This is usually part of the complete annual budget which includes both operating and capital
outlays.
CAPITAL OUTLAY Expenditures which result in the acquisition of or addition to fixed assets.
CAPITAL PROJECTS FUND A fund created to account for financial resources to be used for the
acquisition or construction of major capital facilities and equipment, other than those financed by
proprietary funds, special assessment funds, and trust funds.
CHART OF ACCOUNTS The classification system used by the government to organize the accounting for
various funds.
COMMODITIES Consumable items used by the governmental departments. Examples include office
supplies, vehicle and maintenance supplies, gasoline, etc.
CONTRACTUAL SERVICES Services rendered to governmental departments and agencies by private
firms, individuals, or other government agencies. Examples include utilities, insurance, and
professional services.
DEBT An obligation resulting from the borrowing of money or from the purchase of goods and services.
Debts of governments include bonds, time warrants, lease- purchase agreements, notes and floating
debt.
DEBT LIMIT The maximum amount of gross or net debt which is legally permitted by State Statute.
DEBT SERVICE FUND A fund established to account for the accumulation of resources for, and the
payment of, general long term debt principal and interest.
DEPARTMENT A major administrative organizational unit of the government which indicates overall
management responsibility for one or more activities.
DEPRECIATION (1) Expiration in service life of fixed assets, other than wasting assets, attributable to wear
and tear through use and lapse of time, obsolescence, inadequacy, or other physical or functional
cause. (2) The portion of the cost of a fixed asset charged as an expense during a particular period.
NOTE: The cost of such asset prorated over the estimated service life of such asset and each
period is charged with part of such cost so that ultimately the entire cost of the asset is charged off
as an expense. Depreciation is accounted for only in the enterprise funds.
ENTERPRISE FUND A fund established to account for operations (a) that are financed and operated in a
manner similar to private business enterprises, where the intent of the governing body is that the
costs (expenses, including depreciation) of providing goods or services to the general public on a
continuing basis be financed or recovered primarily through user charges; or (b) where the governing
body has decided that periodic determination of revenues earned, expenses incurred, and /or net
income is appropriate for capital maintenance, public policy, management control, accountability, or
other purposes.
102
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EQUALIZED ASSESSED VALUATION The assessed valuation of real property, raised or lowered by an
equalizing factor as applied by a countywide and a statewide authority, so that all property is
assessed at a consistent level for purposes of levying taxes. Currently, equalized valuation of real
property is 1/3 of fair market value.
ESTIMATED REVENUE The amount of projected revenue to be collected during the fiscal year. The
amount of revenue budgeted is the amount approved by the Board of Trustees.
EXPENDITURES Decreases in net financial resources. Expenditures include current operating expenses
which require the current or future use of net current assets, debt service, and capital outlays.
EXPENSES Decreases in net total assets. Expenses represent the total cost of operations during a period
regardless of the timing of related expenditures.
FISCAL PERIOD Any period at the end of which a government determines its financial position and the
results of its operations.
FISCAL YEAR A twelve (12) month period to which the annual operating budget applies and at the end of
which a government determines its financial position and the results of its operations.
FIXED ASSETS Assets of a long term nature which are intended to continue to be held or used, such as
land, buildings, improvements other than buildings, machinery and equipment.
FUND A fiscal and accounting entity with a self - balancing set of accounts recording cash and other
financial resources, together with all related liabilities and residual equities or balances, and changes
therein, which are segregated for the purpose of carrying on specific activities or attaining certain
objectives in accordance with special regulations, restrictions, or limitations.
FUND BALANCE All accounts necessary to set forth the financial position and results of operations of a
fund.
FUND EQUITY An equity account reflecting the unreserved accumulated earnings of the enterprise funds.
GENERAL FUND The fund used to account for all financial resources except those required to be
accounted for in another fund. The most common General Fund is the Corporate Fund.
' GENERAL OBLIGATION BONDS Bonds for the payment of which the full faith and credit of the issuing
government are pledged.
GENERAL REVENUE The revenues of a government other than those derived from the retained earnings
' in an enterprise fund. If a portion of the net income in an enterprise fund is contributed to another
non - enterprise fund, such as the Corporate Fund, the amounts transferred constitute general
revenue of the government.
' GOAL A statement of broad direction, purpose, or intent, based on the needs of the community.
' IMRF An abbreviation for Illinois Municipal Retirement Fund, a pension fund covering Village employees who
work over 1,000 hours per year, with the exception of police personnel.
INTERGOVERNMENTAL REVENUE Revenue received from another government, such as the State of
' Illinois, or other political subdivisions, for a specified purpose.
1
1 103
INTRAGOVERNMENTAL SERVICE FUND A fund established to finance and account for services and
commodities furnished by a designated department or agency to other departments and agencies
within a single governmental unit.
INVESTMENTS Cash held in interest bearing accounts, securities and real estate held for the production of
revenues in the form of interest, dividends, rentals, or lease payments. The term does not include
fixed assets used in governmental operations.
LEVY (VERB) To impose taxes, special assessments, or service charges for the support of governmental
activities. (NOUN) The total amount of taxes, special assessments, or service charges imposed by
a government.
LONG TERM DEBT Debt with a maturity of more than one year after the date of issuance.
METRA An abbreviation for the Northeast Illinois Regional Commuter Railroad Corporation which manages
and operates the commuter trains and commuter buses in the Village.
NET INCOME Proprietary fund excess of operating revenues, nonoperating revenues, and operating
transfers -in over operating expenses, nonoperating expenses, and operating transfers -out.
OBJECT As used in expenditure classification, this term applies to the article purchased or the service
obtained (as distinguished from the results obtained from expenditures). Examples are personnel
services, contractual services, commodities, capital outlay and other expenditure classifications.
OPERATING BUDGET The portion of the budget that pertains to daily operations that provide basic
governmental services. The operating budget contains appropriations for such expenditures as
personnel, supplies, utilities, materials, services, etc.
OPERATING EXPENSES Proprietary fund expenses which are directly related to the fund's primary service
activities.
OPERATING INCOME The excess of proprietary fund operating revenues over operating expenses.
OPERATING REVENUES Proprietary fund revenues which are directly related to the fund's primary service
activities. They consist primarily of user charges for services.
PENSION TRUST FUND A Trust Fund used to account for public employee retirement systems. Pension
Trust Funds are accounted for in essentially the same manner as proprietary funds, but with an
important expanded emphasis on required fund balance reserves.
PERSONNEL SERVICES Items -of expenditures in the operating budget for salaries and wages paid for
services performed by Village employees.
RESERVE An account used to indicate that a portion of fund equity is legally restricted.
RESOURCES Total dollars available for appropriations including estimated revenues, fund transfers, and
beginning fund balances.
REVENUES Increases in governmental fund type, net current assets, and residual equity transfers.
SOURCE OF REVENUE Revenues are classified according to their source or point of origin.
104
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SPECIAL REVENUE FUND A fund used to account for the proceeds of specific revenue sources (other
than special assessments, expendable trusts, or for major capital projects) that are legally restricted
to expenditure for specified purposes.
TAX LEVY The total amount to be raised by general property taxes for operating and debt service purposes
specified in the Tax Levy Ordinance.
TAX LEVY ORDINANCE An ordinance by means of which taxes are levied.
TAX RATE LIMIT The maximum rate at which a government may levy a tax. Overall tax rate limits usually
restrict levies for all purposes and of all governments, state and local, having jurisdiction in a given
area.
TAXES Compulsory charges levied by a government for the purpose of financing services performed for the
common public benefit. This term does not include specific charges made against particular persons
or property for current or permanent benefits such as special assessments.
TIF Tax Increment Financing is a municipal financial mechanism used to renovate declining areas or
redevelop blighted areas while improving the tax base of such areas. The program allows a
municipality to acquire and prepare property for redevelopment and make needed public (and some
private) improvements.
TRUST FUNDS Funds used to account for assets held by a government in a trustee capacity for
individuals, private organizations, other governments, and /or other funds.
USER CHARGES OR. FEES The payment of a fee for direct receipt of a public service by the party
benefiting from the service.
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1
APPENDIX C
SUMMARY OF SIGNIFICANT ACCOUNTING AND BUDGETING POLICIES '
The accounting policies of the Village of Deerfield, Illinois, conform to generally accepted accounting ,
principles as applicable to governments. The following is a summary of the significant policies.
A. Reporting Entity and Its Services '
The Village of Deerfield, Illinois, was incorporated April 14, 1903. The Village operates under a
Council /Manager form of government and provides the following services as authorized by its charter: public t
safety (police), highways and streets, water supply, sanitation, health and social services, culture, public
improvements, community development and general administrative services.
B. Basis of Presentation - Fund Accounting
The accounts of the Village are organized on the basis of funds, each of which is considered a separate '
accounting entity. The operations of each fund are accounted for with a separate set of self - balancing
accounts that comprise its assets, liabilities, fund equity, revenues, and expenditures, or expenses, as
appropriate. Government resources are allocated to and accounted for in individual funds based upon the
purposes for which they are to be spent and the means by which spending activities are controlled. '
General Fund - The General Fund is the general operating fund of the Village. It is used to account for all
financial resources except those required to be accounted for in another fund. This fiscal year, expenditures '
for the Illinois Municipal Retirement Fund (IMRF), FICA and Medicare are being accounted for in the
operating functions where they are incurred. Previously, these were accounted for in a separate fund, which
has been eliminated as of April 30, 2003. There were no outstanding covenants or funding restrictions that '
prohibited this merging. This has the effect of raising expenditures in each operating function.
Special Revenue Funds - Special Revenue Funds are used to account for the proceeds of specific revenue
sources (other than special assessments or major capital projects) that are legally restricted to expenditures
for specified purposes. The following funds are Special Revenue Funds:
Enhanced 911 '
Motor Fuel Tax
As indicated above, the IMRF fund, a special revenue fund, was eliminated on April 30, 2003. The revenues '
and fund balances attributable to this fund have been allocated to operating functions.
Debt Service Fund - Debt Service Funds are used to account for the accumulation of resources for, and the
payment of, general long -term debt principal, interest, and related costs. The Debt Service Fund has been t
treated as a single fund and budgeted in a like manner by the Village. The individual issues are accounted
for separately within this fund.
Capital Project Funds - Capital Project Funds account for financial resources to be used for the acquisition '
or construction of major capital facilities (other than those financed by Proprietary Funds, Special
Assessment Funds, and Trust Funds). The following funds are Capital Project Funds: ,
Infrastructure Replacement Fund
Vehicle and Equipment Replacement Fund
Lake Cook Tax Increment Financing District '
Village Center Tax Increment Financing District
Project 29
106 1
1
1
1
Enterprise Funds - Enterprise Funds are used to account for operations (a) that are financed and operated
in a manner similar to private business enterprises, where the intent of the governing body is that the costs
(expenses, including depreciation) of providing goods or services to the general public on a continuing basis
be financed or recovered primarily through user charges; or (b) where the governing body has decided that
periodic determination of revenues earned, expenses incurred, and /or net income is appropriate for capital
maintenance, public policy, management control, accountability, or other purposes. The Village has the
following Enterprise Funds:
Water Fund
Sewer Fund
Refuse Fund
Parking Lot Funds
Internal Service Funds - Internal Service Funds are used to account for the financing of goods or services
' provided by one department or agency to other departments or agencies of the Village, or to other
governments, on a cost - reimbursement basis. These are:
' Garage Fund
Insurance Fund
Trust and Agency Funds (Police Pension) - Trust and Agency Funds are used to account for assets held by
' the Village in a trustee capacity or as an agent for individuals, private organizations, other governments,
and /or other funds. These include Pension Trust and Agency Funds. Pension Trust Funds are accounted
for in essentially the same manner as proprietary funds since capital maintenance is critical. Agency Funds
t are custodial in nature (assets equal liabilities) and do not involve measurement of results of operations. The
Police Pension Fund is the only Trust Fund within the Village.
Component Unit - Deerfield Public Library - The Deerfield Public Library has a separately elected seven-
' member board which annually determines its budget and resulting tax levy. Upon approval of the
Government, the levy is submitted to the County. All debt of the Library is secured by the full faith and credit
of the Government which is wholly liable for the debt. The Library, while servicing the general population of
t the Government, does not provide services entirely to the Government. Because the Library possesses the
characteristics of a legally separate government and does not service the primary government, the Library is
reported as a component unit in this budget.
' C. Basis of Accounting
Basis of accounting refers to when revenues and expenditures or expenses are recognized in the accounts
tand reported in the annual budget.
All Governmental Funds (General Fund, Special Revenue Funds, Capital Project Funds) are accounted for
using the modified accrual basis of accounting. Their revenues are recognized when they become
measurable and available as net current assets. The Village's share of State - assessed income taxes, gross
receipts, and sales taxes are considered "measurable" when in the hands of intermediary collecting
' governments and are recognized as revenue at that time. Anticipated refunds of such taxes are recorded as
liabilities and reductions of revenue when they are measurable and their validity seems certain.
Expenditures are generally recognized under the modified accrual basis of accounting when the related fund
' liability is incurred.
Agency Fund assets and liabilities are accounted for on the modified accrual basis.
' All Proprietary Funds and Pension Trust Funds (Enterprise, Internal Service, Police Pension) are accounted
for using the accrual basis of accounting. Their revenues are recognized when they are earned, and their
t expenses are recognized when they are incurred. Unbilled Waterworks and Sewerage Fund utility service
receivables are recorded at year end.
1 107
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