Village Budget For Year Beginning May 1, 20041
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VILLAGE OF DEERFIELD
ANNUAL BUDGET
MAY 'I, 2004 TO APRIL 30, 2005
ELECTED OFFICIALS
Steven M. Harris, Mayor
Robert Benton, Trustee William S. Seiden, Trustee
Jerry Kayne, Trustee Vernon E. Swanson, Trustee
Harriet Rosenthal, Trustee Matthew Wylie, Trustee
VILLAGE MANAGER
Robert D. Franz
DEPARTMENT HEADS
Robert W. Fialkowski, Treasurer and Director of Finance
John J. Sliozis, Chief of Police
Barbara K. Little, Director of Public Works and Engineering
Barbara Houpt, Director of Community Development
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ITABLE OF CONTENTS
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SUMMARY INFORMATION
Page
Village Manager's Transmittal Message ........................................................... ...............................
1
GFOAAward ..................................................................................................... ...............................
6
Budget Summaries and Fund Balance Projections .......................................... ...............................
7
BudgetSummary ............................................................................................. ...............................
8
'
Proposed2004 Property Tax Levy ................................................................... .............................10
Major Revenues — 4 -Year Detail ....................................................................... .............................11
Major Budget Policies and Objectives ............................................................ ...............................
15
MajorRevenue Discussion ............................................................................. ...............................
19
Budget Calendar ............................................................................................. ...............................
23
'
PersonnelDetail .............................................................................................. ...............................
24
Supplemental Information — Village Overview ................................................ ...............................
25
Organization Chart .................................................................. ............................... Inside back cover
ADMINISTRATION
'
ADMINISTRATIVE SERVICES (Summary) ................................................... ...............................
28
Mayorand Board of Trustees ............................................................ ...............................
29
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Manager's Office ................................................................................ ...............................
Finance Department .......................................................................... ...............................
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CommunityDevelopment .................................................................. ...............................
38
EngineeringDivision .......................................................................... ...............................
41
PUBLIC SAFETY
POLICE DEPARTMENT
Police Department Summary ............................................................. ...............................
45
Administration.................................................................................... ...............................
49
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Communications ................................................................................ ...............................
Investigations/Youth ........................................................................... ...............................
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Patrol& Special Detail ....................................................................... ...............................
52
Enhanced911 .................................................................................... ...............................
53
PUBLIC WORKS
'
PUBLIC WORKS
StreetDivision Summary ................................................................... ...............................
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Administration....................................................................... ...............................
Snow & Ice Control ............................................................... ...............................
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Forestry................................................................................. ...............................
59
Train Station Maintenance .................................................... ...............................
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Maintenance ......................................................................... ...............................
WaterFund Summary ........................................................................ ...............................
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Administration....................................................................... ...............................
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Distribution............................................................................ ...............................
Main & Hydrant Maintenance ............................................... ...............................
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MeterMaintenance ............................................................... ...............................
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SewerFund Summary ....................................................................... ...............................
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Administration ....................................................................... ...............................
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Construction.......................................................................... ............................... 74
Cleaning & Maintenance ....................................................... ............................... 75
TreatmentPlant .................................................................... ............................... 76
GarageFund ...................................................................................... ............................... 77
CAPITAL PROJECTS
Page
CAPITAL PROJECTS FUNDS
Infrastructure Replacement/MFT /Project 29 /VERF ........................... ............................... 79
5 Year Capital Improvement Program ............................................... ............................... 81
Tax Increment Financing Districts ..................................................... ............................... 87
SUPPORTFUNDS
MISCELLANEOUS FUNDS
Debt Service /Insurance /Police Pension ............................................. ............................... 91
Refuse Collection /Commuter Station Parking Lots ........................... ............................... 94
LIBRARY SYSTEM (A Component Unit)
BudgetRequest ................................................................................. ............................... 97
APPENDICES
A— Equipment Purchases ( non- VERF) ............................................. ............................... 98
B— Glossary ....................................................... ............................... ............................100
C — Summary of Significant Accounting and Budgeting Policies ....... ............................105
D — Vehicle & Equipment Replacement Schedule .......................... ............................... 107
M
' VILLAGE OF DEERFIELD
LETTER OF TRANSMITTAL
' I am pleased to present the operating and capital budgets for the Village of Deerfield for fiscal
year 2004 -05. This budget represents a thorough examination of the community's needs and
provides the funding necessary to continue our tradition of high quality service for our residents
and businesses.
' The annual process budget affords g p o ds the village board an opportunity to reexamine both the
efficiency and effectiveness of current operations. In addition to deciding a financial plan for the
tensuing fiscal year, it also projects capital improvement costs over the next five years.
The total budget for 2004 -05 is $49,353,894, excluding the Library (a component unit) budget,
t which is $2,297,084. This represents a 0.4% decrease from last year's amended budget and
reflects market increases in costs of goods and services but an overall decrease in budgeted
capital spending. The operating budget is proposed at $21,840,656.
' With few exceptions, this budget reflects the maintenance of current programs and service levels.
There is no increase in authorized personnel. However, the two positions in public works left
vacant in the past year will be filled.
' The village organizes its budget under several funds. Following are brief highlights of each fund.
' GENERAL CORPORATE FUND
' This is the basic operating fund of the Village, which includes revenues and expenditures of all
governmental activities, except those funds that must be accounted for independently under
Illinois law.
' Revenues: The 2004 -05 General Fund has projected new revenues of $11,779,670. A
modest increase of 3% is projected in Sales Tax due to continued strength
in the local economy. The Hotel Room Tax is expected to decrease just
' over 6% as the business travel industry continues to struggle. The local
share of the state income tax shows a 2% decrease directly related to the
state economy. The budget anticipates using $192,592 of reserves; this is
a decrease from the last budget of 72 %.
A major initiative for this fund is to implement a 0.25% home rule sales tax
as part of an overall 0.5% increase (with the remaining half to the
' Infrastructure Fund). When fully implemented, this would result in a net
gain in revenue of $612,000 per year.
' Expenditures: Total operating expenses for the General Corporate Fund are estimated at
$11,972,262. Village operations are very labor intensive. The largest
single operating cost relates to personnel, representing 73% of the General
' Fund. Highlights of this year's budget includes:
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850 WALIKEGAN ROAD DEERFIELD, ILLINOIS 60015 TELEPHONE 847.945.5000
➢ Continued development of the Village Geographical Information
System (GIS) including the initiation of a multi -year, joint program for
aerial photography to incorporate into the base map.
➢ A 3% increase in wages
➢ Completion of the new financial information system.
➢ Initiation of a program to rehabilitate the Sara Lee sculptures and
complete the centennial sculpture.
➢ Completion of a new computer -aided dispatch system.
WATER AND SEWER FUNDS
The water and sewer utility systems operated by Deerfield are intended to be self- funding, based
upon user charges for services. Revenues for operations are derived primarily from services
furnished to utility customers. Other sources are interest earnings from cash invested on a short -
term basis, and connection fees from new construction where the Village's prior investments in its
utilities operate to the advantage of new customers who did not share in that initial investment.
Finally, restricted funds in reserve accounts are available for emergency work and for capital
improvements.
Water Budget: Expenditures are projected at $5,865,861 against new revenues of
$4,111,909. The major projects in this budget are: the water main
replacement on Central Avenue from Wilmot Road west to Castlewood
Lane and then south on Castlewood to Dartmouth Lane, and the
modifications to the Richfield pumping station.
Highland Park increased our water rate to $1.39 per 100 cubic feet effective May 1st. Their last
increase was in 2001. Coupled with our projected operating and maintenance costs, this budget
includes an increase in water rates for Deerfield customers from $2.96 to $3.06 (3.5 %) as of May
1 St.
Sewer Budget: The Sewer Fund expenditures are projected at $3,428,933 against new
revenues of $1,901,160. The deficit will be partially offset from reserves of
$1,024,959 specifically intended for rehab projects. Included in this budget
are operating expenditures of $2,083,508 for the Wastewater Treatment
Facility which will be the subject of a study this year to determine what
options are available to the village other than continued operation of its own
treatment facility.
Other major items include relining sanitary sewers at a total cost of $80,000 and $481,500 for
equipment replacement and repairs at the treatment plant.
No sewer rate increase is proposed in the next fiscal year but the rate structure will be part of the
proposed study.
SCAVENGER (REFUSE) FUND
The Village is in the fourth year of its five -year contract with Onyx Waste Systems, Inc. Annual
price adjustments for collection service are built into the contract and are based on the Consumer
Price Index. No major changes are anticipated in service levels. A 3% increase is proposed for
the property tax levy dedicated for this purpose.
MOTOR FUEL TAX FUND
The MFT Budget projects State allotments of approximately $597,000. To the extent possible, we
have transferred MFT revenue to the General Fund for basic street maintenance projects. No
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Ispecific MFT funded projects are slated for this construction season.
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PENSION FUNDS
For employees covered by the Illinois Municipal Retirement Fund, the Village contributes 9.28%
(an increase of 21.6% from 2003) of each person's total salary plus the employer's contribution of
7.65% for Social Security and Medicare coverage. The employee contributes 4.5% for IMRF and
7.65% for Social Security and Medicare coverage. The employer's share is now expensed in
each operating function. The Police Pension Fund is also expensed through the Police
Department budget and is now financed through General Fund revenues. The contribution is
actuarially determined as adequate for funding pension payments and for amortizing the actuarial
reserve deficiency. Sworn police covered by this fund contribute 9.91 % of their basic wages but
do not participate in Social Security. Additional income is derived from investment earnings.
CAPITAL FUND
The most obvious benefit of establishing a capital budget is the encouragement given to planning
at all levels. It is an extremely valuable decision - making device used to 1) stabilize the volume of
capital improvements at some relatively uniform level, and 2) coordinate the capital costs and their
financing with the attendant debt service demands on the operating budget.
This five year funding plan has been extremely helpful both in scheduling major projects and in
determining their financing. More than any other part of the budget, capital projects warrant
detailed discussion between Board and staff. Good financial management dictates that we review
closely the major expenditures required in the future to maintain the community's infrastructure.
Once long -range plans and projects are determined, priorities must be set and a funding program
approved.
Major capital projects scheduled for 2004 -05 include:
➢ Continuation of the Street Rehabilitation Program ($920,000)
➢ Deerfield Road rehabilitation from the underpass to Castlewood Lane, including
intersection and signal improvements ($3,200,000)
➢ Traffic signal and intersection improvements at Waukegan and Osterman /Longfellow
($1,000, 300)
➢ Phase III streetscape improvements at the south end of the village center ($500,000)
➢ Deerfield Road bridge replacement and engineering for a pedestrian underpass at the
viaduct ($1,513,000)
➢ Water systems improvements at the Richfield pumping station $500,000.
➢ Central Avenue water main replacement ($780,000)
It should be noted that some capital projects have been deferred until next year and that a
number of scheduled improvements show funding unresolved or result in large deficits in the fund.
Without a new revenue source, the village will not be able to properly maintain its infrastructure to
the degree it has in the past. Both the water and sewer underground systems are getting older
and more likely to fail if replacement projects are deferred. Increased user rates for these
particular funds cannot address the capital demands that exist for these systems. In all likelihood,
bond issues will be needed to complete substantial projects such as: Stratford Road and
Rosemary Terrace, both of which involve extensive utility work in addition to street rehabilitation.
With West Deerfield Township relocating in early 2005 to its new site on Deerfield Road, the
village is now able to proceed with its plans to expand the village hall to incorporate the
department of community development. Staff is currently reviewing space needs and will soon
ask for authorization to retain an architect to develop expansion alternatives. A major issue is
whether the department will be able to operate within the annex while the hall expansion is under
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construction. If not, the project would have to wait until the township vacates the building and
accommodations then made for the department to operate at an alternate location on an interim
basis.
To a degree, this project relates to decisions yet to be made regarding the updated
comprehensive plan. Specific decisions regarding our campus may have to wait until there is at
least general consensus on the overall plan for the quadrant. It is expected that improvements
will be funded under the tax increment financing district. However, choices will have to be made
as to what should be given a priority since there are constraints on the amount that can be
allocated.
VEHICLE /EQUIPMENT REPLACEMENT FUND
This fund includes purchases of vehicles and equipment amounting to more than $5,000. Each
operating department is charged an annual amount to offset these more expensive items from
impacting the budget in any one given year. This year's proposed expenditures amount to
$545,825, the details of which can be found in the Capital Projects Funds section.
ASSESSED VALUATION
The following is Deerfield's 2001 equalized assessed valuation by class of property.
COUNTY
Amount **
% Increase
% OF
LAKE*
COOK *
TOTAL
TOTAL
Residential $672,901,923
$2,084,754
$674,986,677
67.6%
Commercial 156,255,176
143,706,434
299,961,610
30.0%
Industrial 2,066,754
21,758,382
23,825,136
2.4%
Total $831,223,853 $167,549,570 $998,773,423 100%
Over the past ten years, the assessed valuations have increased as follows:
Year
Amount **
% Increase
1993
570,794,665
4.2
1994
583,049,834
2.1
1995
603,544,983
3.5
1996
624,187, 752
3.4
1997
648,880,301
3.9
1998
677,651,742
4.4
1999
701,084,856
3.5
2000
737,589,929
5.2
2001
800,595,252
8.5
2002
871,070,465
8.8
* EAV by classification for 2002 is not yet available. Includes incremental valuation of TIF districts.
** These amounts do not include the assessed valuation increases in TIF I & II.
DEBT SERVICE FUND
Non - alternate revenue General Obligation debt, including principal and interest, in the amount of
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$3,589,740 is due in fiscal 2004 -05. Deerfield's net bonded General Obligation debt of
$11,894,381, payable from property taxes, is 1.37% of its total assessed valuation of
$871,070,465. When considering that non -Home Rule communities are allowed a ratio of 8.6 %,
the Village, as a Home Rule community, can be proud of its low debt service obligations.
Deerfield currently has a AAA rating from Moody's Investors Service, Inc., an accomplishment
shared by only 60 municipalities in the United States. This rating was reaffirmed in January 2003.
PROPERTY TAX LEVY
The 2004 Property Tax Levy is projected at $2,797,000. This is a 17% increase overall from the
2003 levy. This levy is distributed as follows: $778,000 to the Refuse Fund (3% increase),
$1,689,000 to the General Corporate Fund, and the balance ($330,000) to the Infrastructure
Maintenance Fund. This is a new levy to the IMF and represents the bulk of the increase in the
annual levy. It is intended that this levy will grow to $660,000 in succeeding years to service debt
intended to be issued to provide funding for future capital improvements.
' As indicated last year, there is no debt service component to the levy this year with the retirement
of the 2002 issue. That levy is now incorporated into the General Fund levy, along with the former
Police Pension levy. In 2005 and 2006, an additional amount will be added to the corporate levy to
make up for the termination of the Lake Cook Road TIF district and the rebate that we have been
' receiving from the district. It is likely that the 2005 tax levy will have a debt service levy
component as indicated above.
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SUMMARY
Preparing the annual budget is a very thorough and time consuming process and one that the
village board takes very seriously. As fellow taxpayers, they too want to hold the line on taxes, but
without sacrificing the number and quality of services rendered. The continued sluggishness in
the economy has required our vigilance in responsibly spending public funds.
I wish to acknowledge the efforts of all departments in compiling this document and to thank them
for their cooperation. Special thanks are extended to the finance department personnel who do
the vast majority of the work. We hope that you find it both informative and helpful in
implementing our financial plan for fiscal year beginning May 1, 2004.
1 '
ROBERT D. FRANZ
Village Manager
GOVERNMENT FINANCE OFFICERS ASSOCIATION
Distinguished
Budget Presentation
Award
PRESENTED TO
Village of Deerfield
Illinois
For the Fiscal Year Beginning
May 1, 2003
President Executive Director
The Government Finance Officers Association of the United States and Canada (GFOA) presented a
Distinguished Budget Presentation Award to the Village of Deerfield, Illinois for its annual budget for the fiscal
year beginning May 1, 2003. In order to receive this award, a governmental unit must publish a budget
document that meets program criteria as a policy document, as an operations guide, as a financial plan, and as
a communications device.
This award is valid for a period of one year only. We believe our current budget continues to conform to
program requirements, and we are submitting it to GFOA to determine its eligibility for another award.
[.1
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' VILLAGE OF DEERFIELD
2004-2005
' BUDGET SUMMARIES BY FUND
' AVAILABLE PROJECTED
BEGINNING NEW BUDGET ENDING
FUND FUND BALANCE REVENUES EXPENDITURES FUND BALANCE
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General
Sewer
Water
Refuse (Solid Waste)
Garage
MFT
Police Pension
Debt Service
Infrastructure
Replacement
TIF I
TIF II
Parking Lots
Insurance
Project 29
Vehicle & Equipment
Replacement
Enhanced 911
COMBINED VILLAGE FUNDS
Deerfield Library
COMBINED ALL FUNDS
$11,910,885
$11,779,670
$11,972,262
$11,718,293
1,024,959
1,901,160
3,428,933
(502,814)
2,489,700
4,111,909
5,865,861
735,748
116,171
1,422,500
1,631,150
(92,479)
188,705
306,500
337,340
157,865
708,637
566,950
597,000
678,587
19,683,809
1,464,040
1,224,500
19,923, 349
1,766,472
2,491,008
3,594,740
662,740
4,175,449
657,500
2,234,000
2,598,949
3,172,699
11,260,000
9,775,000
4,657,699
178,771
4,503,542
5,579,750
(897,437)
412,696
160,000
236,260
336,436
738,421
1,942,025
2,013,578
666,868
141,189
600
500
141,289
2,718,749
598,389
545,825
2,771,313
340,025
269,000
317,195
291,830
$49,767,337 $43,434,793 $49,353,894 43,848,236
1,855,787 2,297,084 . 2,297,084 1,855,787
$51,623,124 $45,731,877 $51,650,978 $45,704,023
Combined totals are for information only. Certain funds are restricted in that available funds may only be used
for expenditures allowed within said fund. Figures for enterprise funds represent available cash balances.
Available balance is projected
1 7
BUDGET SUMMARY AND HISTORICAL PERSPECTIVE
Revenue Police Debt Infrastr.
Item General Sewer Water Refuse Garaqe MFT Pension Service Reol. TIF 1
Taxes:
Property Tax
1,689,000
778,000
330,000
TIF Increment Taxes
11,100,000
Home Rule Sales Tax
204,000
204,000
Replacement Tax
4,400
10,000
Motor Fuel
536,950
Sales Tax
3,390,000
Local Use Tax
165,780
State Income Tax
1,188,090
Hotel -Motel Tax
1,825,000
License & Permits
Liquor /Food
79,500
Other Business Lic
31,000
Vehicle
335,000
Building Permits
300,000
Non - Business Lic
53,000
Charges:
Police Services
204,000
False Alarms
50,000
Dispatching Serve
79,000
User Fees
1,772,160
3,985,909
626,000
Penalties
Rental Income
7,400
Fran Fees - Cable
230,000
Telecom. Charges
410,000
50/50 Program
Interfund Charges
305,000
Engineering Fees
2,000
Misc Rev
Interest Earnings
455,000
45,000
76,000
2,500
30,000
800,000
75,000
120,00:
State Grants
34,000
Miscellaneous
91,500
84,000
50,000
16,000
1,500
3,500
Employee Cont
301,040
Ordin Violations
195,000
Transfers:
Transfer Charges
17,000
Transf Pking to St
125,000
MFT to Street
285,000
Trans to Debt Service
2,416,008
TIF Surplus Distribution
330,000
Trans toV &E
Misc Trans
353,000
TOTAL NEW REV
11,779,670
1,901,160
4,111,909
1,422,500
306,6001
566,950
1,464,0401
2,491,008
657,500
11,260,000
192,592
1,527,773
1,753,952
208,650
30,840
30,050
(239,540)
1,103,732
1,576,500
(1,485,000)
(To) /From Reserve
TOTAL RESOURCES
11,972,262
3,428,933
5,865,861
1,631,150
337,340
597,000
1,224,500
3,594,740
2,234,000
9,775,000
EXP. CATEGORIES:
Personnel
8,698,498
1,411,800
826,200
100,400
240,240
Other Services
716,450
350,800
181,900
52,400
10,400
Contractual
1,519,625
734,600
874,600
1,443,900
8,300
20,000
9,500
5,000
333,000
Commodities
570,650
272,600
2,225,750
7,200
73,500
Capital Outlay
467,039
659,133
1,757,411
10,250
4,900
292,000
1,901,000
75,000
Debt Service
3,589,740
Pension Cost
1,215,000
Transfers
17,000
285,000
TIF Rebate
9,700,000
TOTAL EXPEND.
11,972,262
3,428,933
5,865,861
1,631,150
337,340
597,000
1,224,500
3,594,740
2,234,000
9,775,000
1
TIF 2
BUDGET SUMMARY AND HISTORICAL PERSPECTIVE
2004 -05 2003 -04 2003.04
Parking Equip. Project TOTAL Est TOTAL 2002 -03
Lots Replace. 29 Insurance E -911 BUDGET Actual BUDGET Actual
Taxes:
2,797,000
2,390,250
2,390,250
2,549,850
Property Tax
3,178,542
14,278,542
13,750,000
13,700,000
13,699,598
TIF Increment Taxes
408,000
0
0
0
Home Rule Sales Tax
14,400
13,400
94,400
74,451
Replacement Tax
536,950
526,800
526,800
525,018
Motor Fuel
3,390,000
3,313,000
3,290,000
3,278,965
Sales Tax
165,780
162,096
163,000
162,432
Local Use Tax
1,188,090
1,095,990
1,212,036
1,203,563
State Income Tax
1,825,000
1,800,000
1,950,000
1,686,221
Hotel -Motel Tax
License & Permits
79,500
74,000
79,500
78,506
Liquor /Food
31,000
31,000
31,000
122,876
Other Business Lic
335,000
335,000
335,000
333,979
Vehicle
300,000
375,000
294,000
428,424
Building Permits
53,000
62,500
53,000
70,733-Non-Business
Lic .
Charges:
204,000
82,000
75,000
81,796
Police Services
50,000
50,000
50,000
49,695
False Alarms
79,000
79,000
150,000
78,133
Dispatching Serve
148,000
6,532,069
6,405,500
6,402,280
6,192,942
User Fees
0
0
48,000
0
Penalties
7,400
0
7,400
0
Rental Income
230,000
225,000
230,000
204,821
Fran Fees - Cable
265,000
675,000
645,000
740,000
661,794
Telecom. Charges
0
0
0
0
50150 Program
523,389
828,389
770,000
720,000
768,145
Interfund Charges
2,000
500
2,000
0
Engineering Fees
Misc Rev
125,000
11,000
75,000
600
15,000
4,000
1,994,100
2,031,300
2,232,800
2,175,238
Interest Earnings
1,200,000
1,234,000
32,000
34,000
133,593
State Grants
1,000
247,500
266,400
295,500
423,416
Miscellaneous
301,040
300,000
284,000
284,234
Employee Cont
195,000
195,000
195,000
193,060
Ordin Violations
Transfers:
1,927,025
1,944,025
2,812,400
1,696,674
1,508,098
Transfer Charges
125,000
0
125,000
0
Transf Pking to St
285,000
0
250,000
0
MFT to Street
2,416,008
2,483,138
3,043,138
2,780,775
Trans to Debt Service
330,000
0
0
0
TIF Surplus Distribution
0
0
0
0
Trans to V& E
353,000
655,762
1,020,000
1,724,522
Misc. Transfers
4,503,542
160,000
598,389
600
1,942,025
269,000
43,434,793
40,962,036
41,719,778
41,374,878
TOTAL NEW REVENUE
(To)/From Reserve
1,076,208
76,260
(52,564)
(100)
71,553
48,195
5,919,101
3,918,084
7,845,630
(1,108,140)
5,579,750
236,260
545,825
500
2,013,578
317,195
49,353,894
44,880,120
49,565,408
40,266,738
TOTAL RESOURCES
EXP. CATEGORIES:
34,480
11,311,618
9,835,853
10,696,742
10,322,976
Personnel
23,300
500
63,500
1,399,250
1,678,050
2,114,560
1,256,773
Other Services
568,000
41,180
2,013,578
102,295
7,673,578
5,864,848
6,367,808
2,766,020
Contractual
9,300
3,159,000
3,151,061
2,959,090
2,748,527
Commodities
3,000
545,825
151,400
8,936,958
6,501,224
9,187,061
6,723,807
Capital Outlay
3,589,740
3,966,285
3,969,238
3,828,687
Debt Service
(3,070,000
1,215,000
1,105,000
1,130,000
1,449,794
Pension Cost
941,750
125,000
2,368,750
3,125,140
3,488,250
3,699,629
Transfers
9,700,000
9,652,659
9,652,659
7,270,525
TIF Rebate
579,750
236,2601
545,825
6001
2,013,5781
317,1951
49,353,894
44,880,120
49,565,408
40,266,738
1 TOTAL EXPENDITURES
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REVENUES - FOUR YEAR COMPARISON
YR.END YR.END BUDGET EST.YR.END BUDGET % CHG BUDG
FUND /REVENUE SOURCE 04/30/02 04/30/03 FY 03/04 04/30/04 FY 04/05 FY04 - >05
GENERAL FUND
'actual corporate prop. tax inc. is 3.3%
yr to yr.
Taxes------------------------------------------------------------------------------
- Corporate Property
0
373,721
256,250
256,250
1,689,000
559.12%
- Police Pension Levy
334,120
269,518
330,000
330,000
0
- 100.00%
- IMRF /FICA/Medicare Levy
0
0
730,000
730,000
0
- 100.00%
-TIF Surplus
0
0
200,000
330,000
330,000
65.00%
-Sales
3,094,483
3,278,965
3,290,000
3,313,000
3,390,000
3.04%
-Home Rule Sales
0
0
0
0
204,000
N/A
-Hotel /Motel
1,694,621
1,686,221
1,950,000
1,800,000
1,825,000
-6.41%
-State Income
1,307,720
1,203,563
1,212,036
1,095,990
1,188,090
-1.98%
-State Use Tax
173,308
162,432
163,000
162,096
165,780
1.71%
- Photoprocessing Tax
34,869
5,334
0
0
0
N/A
-Pers. Prop. Replace.
8,402
6,865
4,400
4,400
4,400
0.00%
- Telecommunications Tax
323,459
378,868
490,000
390,000
410,000
- 16.33%
Fines---------------------------------------------------------------
---- --
---___---____-----------------------------
-Court/Local Ordinance
223,465
193,060
195,000
195,000
195,000
0.00%
LicenseFees----------------------------------------------------------------------------------------------------------
- - - - -- -- -----------------
- - - - --
Business
29,582
29,731
31,000
31,000
31,000
o
0.00%
- Liquor
76,150
71,650
73,000
74,000
73,000
0.00%
- Vehicle
0
333,979
335,000
335,000
335,000
0.00%
-Other
6,005
5,425
6,500
6,500
6,500
0.00%
Permit Fees------------------------ - - - - --
-----------------------------------------------------------
-----------------------------------------------
- Building
391,440
425,024
275,000
375,000
300,000
9.09%
-Other
43,580
68,708
53,000
56,000
53,000
0.00%
Inspection Fees-----------------------------
- - - - -- - --
__ _ - - -- -
- - -- - - - --
-
-
-
- Engineering
360
0
2,000
500
2,000
0.00%
Other-- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - ------
- - ----------- - ---------
- - - - - - --------
- -------- - - - -
- - - - - - - - - - - - - - - - - - - - - - -
- -- - -- - ---------------------------
-Dispatching Services
139,436
78,133
135,000
79,000
79,000
- 41.48%
- Interest Earned (net)
489,202
466,022
520,000
425,000
455,000
- 12.50%
- Special Police Services
84,789
81,796
75,000
82,000
204,000
172.00%
- Activity Donations
0
8,574
25,000
0
35,000
40.00%
- Grants
6,221
137,477
34,000
32,000
34,000
0.00%
- Transfers In
60,000
1,989,026
396,000
462,400
427,000
7.83%
-Cable Franchise Fees
218,198
204,821
230,000
225,000
230,000
0.00%
- Auction Proceeds
1,824
0
1,500
1,500
1,500
0.00%
- Rental Income
1,730
7,865
7,400
7,400
7,400
0.00%
-False Alarm Fees
53,075
49,695
50,000
50,000
50,000
0.00%
- Miscellaneous
56,465
227,465
51,000
105,000
55,000
7.84%
TOTAL NEW REVENUE
8,852,504
11,743,939
11,121,086
10,954,036
11,779,670
5.92%
Adjustment (To)
From Fund Balance
4,524,948
(1,936,576)
698,378
(324,155)
192,592
- 72.42%
TOTAL EXPENDITURES
13,377,452
9,807,362
11,819,464
10,629,881
11,972,262
1.29%
WATER FUND
-Water Sales
3,590,682
3,821,451
3,851,120
3,876,000
3,985,909
3.50%
- Interest Earned
108,409
67,963
70,000
75,000
76,000
8.57%
- Miscellaneous
91,903
46,853
50,000
50,000
50,000
0.00%
TOTAL NEW REVENUE
3,790,994
3,936,267
3,971,120
4,001,000
4,111,909
3.55%
Adjustment (To)
From Retained Earnings
(578,157)
(669,373)
1,029,521
275,434
1,753,952
70.37%
TOTAL OPERATING EXPENSES
3,212,837
3,266,894
5,000,641
4,276,434
5,865,861
17.30%
SEWER FUND
-Sewer Use Fees
1,594,168
1,601,475
1,772,160
1,757,000
1,772,160
0.00%
- Interest Earned
48,179
50,934
45,000
45,000
45,000
0.00%
- Miscellaneous
101,047
44,972
84,000
84,000
84,000
0.00%
TOTAL NEW REVENUE
1,743,394
1,697,381
1,901,160
1,886,000
1,901,160
0.00%
Adjustment (To)
From Retained Earnings
275,745
147,591
1,286,622
882,890
1,527,773
18.74%
TOTAL OPERATING EXPENSES
2,019,139
1,844,972
3,187,782
2,768,890
3,428,933
7.56%
�:
11
REVENUES - FOUR YEAR COMPARISON
YR.END YR.END BUDGET EST.YR.END BUDGET % CHG BUDG
FUND /REVENUE SOURCE 04/30/02 04/30/03 FY 03/04 04/30/04 FY 04/05 FY04 - >05
STREET FUND
120,181
0
0
0
0
N/A
- Property Taxes
332,744
0
0
0
0
N/A
- Interest Income
8,108
0
0
0
0
N/A
- Vehicle Licenses
330,789
0
0
0
0
N/A
- Transfers In
368,235
0
0
0
0
N/A
-Other
75,779
0
0
0
0
N/A
TOTAL NEW REVENUE
1,115,655
0
0
0
0
N/A
Adjustment (To)
From Fund Balance
120,181
0
0
0
0
N/A
TOTAL EXPENDITURES
1,235,836
0
0
0
0
N/A
MOTOR FUEL TAX FUND
- Intergovernmental
Transfer
512,901
525,018
526,800
526,810
536,950
1.93%
- Interest Inc. /Misc.
31,769
20,969
30,000
22,000
30,000
0.00%
TOTAL NEW REVENUE
544,670
545,987
556,800
548,810
566,950
1.82%
Adjustment (To)
From Fund Balance
154,340
(52,075)
(3,800)
(810)
30,050
- 890.79%
TOTAL EXPENDITURES
699,010
493,912
553,000
548,000
597,000
7.96%
GARAGE FUND
- Charges for Service
245,760
259,746
245,000
295,000
305,000
24.49%
- Interest Earned /Misc.
1,592
(630)
1,500
1,800
1,500
0.00%
TOTAL NEW REVENUE
247,352
259,116
246,500
296,800
306,500
24.34%
Adjustment (To)
From Fund Balance
(9,238)
(1,829)
69,192
6,058
30,840
- 55.43%
TOTAL EXPENDITURES
238,114
257,287
315,692
302,858
337,340
6.86%
IMRF /SOCIAL SECURITY
- Property Taxes
746,416
776,360
0
0
0
N/A
- Interest Inc. /Misc.
77,929
70,641
0
0
0
N/A
TOTAL NEW REVENUE
824,345
847,001
0
0
0
N/A
Adjustment (To)
From Fund Balance
_ (194,205)
(234,486)
0
0
0
N/A
TOTAL EXPENDITURES
630,140
612,515
0
0
0
N/A
POLICE PENSION FUND
- Employer Contribution
342,522
276,383
330,000
325,762
363,000
10.00%
- Employee Contrib.
252,875
284,234
284,000
300,000
301,040
6.00%
- Invest. Income
45,046
537,359
800,000
800,000
800,000
0.00%
TOTAL NEW REVENUE
640,443
1,097,976
1,414,000
1,425,762
1,464,040
3.54%
Adjustment (To)
From Fund Balance
82,592
(255,985)
(267,250)
(315,012)
(239,540)
- 10.37%
TOTAL EXPENDITURES
723,035
841,991
1,146,750
1,110,750
1,224,500
6.78%
INSURANCE (BENEFITS) FUND
- Charges for Services
1,358,914
1,508,098
1,675,674
1,850,000
1,927,025
15.00%
- Invest. Income
161,888
85,725
15,000
10,000
15,000
0.00%
- Miscellaneous
0
0
0
0
0
N/A
TOTAL NEW REVENUE
1,520,802
1,593,823
1,690,674
1,860,000
1,942,025
14.87%
Adjustment (To)
From Fund Balance
(87,993)
53,505
56,444
(50,600)
71,553
2677%
TOTAL EXPENDITURES
1,432,809
1,647,328
1,747,118
1,809,400
2,013,578
152 5%
12
1
1
1
1
I
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L�
1
1
i�
1
1
1
1
1
1
1
1
1
1
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1
1
1
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L
1
1
1
1
1
1
ICI
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7
L
REVENUES - FOUR YEAR COMPARISON
YR.END YR.END BUDGET EST.YR.END BUDGET % CHG BUDG
FUND /REVENUE SOURCE 04/30/02 04/30/03 FY 03/04 04/30/04 FY 04/05 FY04 - >05
DEBT SERVICE FUND
(220,448)
40,226
278,100
1,074,147
1,103,732
296.88%
-Bond Proceeds
3,546,013
0
0
0
0
N/A
- Property Taxes
513,586
401,867
399,000
319,000
0
- 100.00%
- Transfer From General Fund
775,000
710,400
560,000
0
0
- 100.00%
- Transfer From Water
0
0
476,888
476,888
474,258
-0.55%
- Transfer From TIF 2
2,133,750
2,070,375
2,006,250
2,006,250
1,941,750
-3.21%
-TIF Surplus Distribution
181,103
162,047
129,000
0
0
- 100.00%
- Interest Earned
142,887
79,544
125,000
95,000
75,000
- 40.00%
TOTAL NEW REVENUE
7,292,339
3,424,233
3,696,138
2,897,138
2,491,008
- 32.61%
Adjustment (To)
From Fund Balance
(220,448)
40,226
278,100
1,074,147
1,103,732
296.88%
TOTAL EXPENDITURES
7,071,891
3,464,459
3,974,238
3,971,285
3,��pp5�94,74*01!!;
-9.55%
M
TAX INCREMENT FINANCING DISTRICT
1 - Lake Cook Rd
-Bond Proceeds
0
0
0
0
0
N/A
- Investment Income
155,757
290,395
160,000
220,000
160,000
0.00%
- Increment Prop. Tax
10,419,025
10,643,308
10,900,000
10,700,000
11,100,000
1.83%
-Other
0
0
0
0
0
N/A
TOTAL NEW REVENUE
10,574,782
10,933,703
11,060,000
10,920,000
11,260,000
1.81%
Adjustment (To)
From Fund Balance
(1,611,756)
(1,790,849)
582,659
722,659
(1,485,000)
- 354.87%
TOTAL EXPENDITURES
8,963,026
9,142,854
11,642,659
11,642,659
9,775,000
- 16.04%
TAX INCREMENT FINANCING DISTRICT 2 - Village
Center
-
0
0
0
0
1,200,000
N/A
- Investment Income
373,714
198,364
125,000
130,000
125,000
0.00%
- Increment Sales Tax
0
0
0
0
0
N/A
- Increment Prop. Tax
2,231,817
3,056,290
2,800,000
3,050,000
3,178,542
13.52%
- Other/Transfers In
1,763,369
750,000
500,000
500,000
0
- 100.00%
TOTAL NEW REVENUE
4,368,900
4,004,654
3,425,000
3,680,000
4,503,542
31.49%
Adjustment (To)
From Fund Balance
3,843,740
200,321
2,058,250
393,250
1,076,208
- 47.71%
TOTAL EXPENDITURES
8,212,640
4,204,975
5,483,250
4,073,250
5,579,750
1.76%
INFRASTRUCTURE REPLACEMENT
- Transfers In
5,475,906
0
0
0
0
N/A
-Home Rule Sales Tax
0
0
0
0
204,000
N/A
- Property Tax
0
0
0
0
330,000
N/A
-Other
4,343
2,091
3,500
3,500
3,500
0.00%
- Interest Earned
141,657
185,839
165,000
135,000
120,000
- 27.27%
TOTAL NEW REVENUE
5,621,906
187,930
168,500
138,500
657,500
290.21%
Adjustment (To)
From Fund Balance
(4,887,841)
878,477
1,415,200
936,500
1,576,500
11.40%
TOTAL EXPENDITURES
734,065
1,066,407
1,583,700
1,075,000
2,234,000
41.06 %T�
111511"M y ! :.• u .l 15 - ::
1
, :
i,. ;.; 1!,r„":Ii.: ?1."�:Ialh4_i.; _ 7 �mi,.: "Im'1'i7iW
id i`
VEHICLE & EQUIPMENT REPLACEMENT FUND
- Interfund Transfer
427,000
449,572
475,000
475,000
523,389
10.19%
- Interest/Misc.
138,948
96,281
140,000
55,000
75,000
- 46.43%
TOTAL NEW REVENUE
565,948
545,853
615,000
530,000
598,389
- 2.70%
Adjustment (To)
From Fund Balance
(400,737)
(101,765)
119,800
135,000
(52,564)
- 143.88%
TOTAL EXPENDITURES
165,211
444,088
984,800
665,000
545,825
- 44.58%
i it
W, AWNIqw. 011-M ! .
i :: ;!:!r �,i �., �,rt�
,,:1.
J+ � x. 11ti "!R`i i
EMERGENCY TELEPHONE SYSTEM
(911)
- Surcharge Revenue
240,280
282,926
265,000
255,000
265,000
0.00%
- Interest
6,991
5,376
5,200
4,400
4,000
- 23.08%
TOTAL NEW REVENUE
247,271
288,302
270,200
259,400
269,000
- 0.44%
Adjustment (To)
From Fund Balance
(136,697)
(168,495)
288,858
188,591
48,195
- 83.32%
TOTAL EXPENDITURES
110,574
119,807
559,058
447,991
317,195
- 43.26%
13
REVENUES - FOUR YEAR COMPARISON
YR.END YR.END BUDGET EST.YR.END BUDGET % CHG BUDG
FUND /REVENUE SOURCE 04/30/02 04/30/03 FY 03/04 04/30/04 FY 04/05 FY04 - >05
SOLID WASTE SYSTEM
-User Fees
619,637
623,735
625,000
624,000
626,000
0.16%
- Property Taxes
741,943
789,195
755,000
755,000
778,000
3.05%
- Miscellaneous
22,850
29,490
16,000
15,000
16,000
0.00%
- Interest
21,532
4,572
5,000
2,500
2,500
- 50.00%
TOTAL NEW REVENUE
1,405,962
1,446,992
1,401,000
1,396,500
1,422,500
1.53%
Adjustment (To)
From Fund Balance
(11,498)
(51,556)
184,400
172,052
208,650
13.15%
TOTAL OPERATING EXPENSES
1,394,464
1,395,436
1,585,400
1,568,552
1,631,150
2.89%
COMM. STATION PARKING
-User Fees
153,759
146,281
154,000
147,500
148,000
-3.90%
-Misc. Revenue
0
0
1,000
1,000
1,000
0.00%
- Interest
39,026
14,300
27,000
10,000
11,000
- 59.26%
TOTAL NEW REVENUE
192,785
160,581
182,000
158,500
160,000
- 12.09%
Adjustment (To)
From Fund Balances
8,875
36,496
49,356
26,670
76,260
54.51%
TOTAL EXPENDITURES
201,660
197,077
231,356
185,170
236,260
2.12%
1
=www,
PROJECT 29
- Miscellaneous
0
0
0
0
0
N/A
- Interest
4,005
1,583
600
400
600
0.00%
TOTAL NEW REVENUE
4,005
400
600
400
600
0.00%
Adjustment (To)
From Fund Balance
(4,005)
(1,583)
(100)
(400)
(100)
0.00%
TOTAL EXPENDITURES
0
0
500
0
500
0.00%
OTAL NEW REVENUES 49,554,057 42,714,138 41,719,778 40,952,846 43,434,793 4.11%
,djustment (To)
From Fund Balance 867,846 (3,906,773) 5,542,971 4,122,274 5,919,101 6.79%
'OTAL EXPENDITURES 50,421,903 38,807,364 49,815,408 45,075,120 49,353,894 -0.93%
0.60
0.50
0.40
w
0.30
0.20
0.10
0.00
14
VILLAGE PROPERTY TAX RATE -- $1$100 OF EQUALIZED ASSESSED VALUE
1993 1994 1995 1996 1997 1998 1999 2000 2001 2002 2003
TAX YEAR
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MAJOR BUDGET POLICIES AND OBJECTIVES
VILLAGE GOALS
• To maintain a safe, healthy atmosphere in which to live and work.
• To provide for the Village's long -term financial stability.
• To respond in an efficient and effective manner to community needs.
MAJOR BUDGET POLICIES FOR THIS FISCAL YEAR
* Base Salary Increase - 3.00%
* No change in Village personnel count
* Initiation of a 0.5% Home Rule Sales Tax
* 3.4% increase in water rates
* Fund balance drawdown to offset decreased state revenues and investment income
* Comprehensive study of sewer system and treatment plant options including a rate study
* One half of Home Rule Sales Tax and increased property tax to fund Capital Projects:
Water System Improvements: Replacement of water main in Central Avenue from Wilmot to
Castlewood to Dartmouth. $780,000. Capital Project item #48(a).
Street Rehabilitation Project of $920,000. Capital Project item #2(b). An increase of $55,000 over
last year to keep pace with cost increases.
Downtown Redevelopment, Village Center: The Village has completed its obligations and
responsibilities for the redevelopment except for the repayment of long -term debt and the following
projects (carryover from FY 03/04 due to delays in acquiring right -of -way for intersection improvement):
- Streetscape work, Capital Project item #52 & 53. Final year total $955,000.
- Improvement of the Osterman Avenue and Waukegan Road intersection, item #51 totaling
$1,030,000.
- Deerfield Road Pedestrian Bridge replacement, item #55. $1,433,000, primarily Federal grant.
Deerfield Road Rehabilitation: Reconstruction of Deerfield Rd. from the underpass to Castlewood
with a continuous left turn lane and intersection improvements, item #2(c). $2,550,000, 70/30
Federal /local.
Sewer Fund Study: A comprehensive study of the treatment plant including analysis of possible
regional treatment options and recommendations of capital improvements. Includes a full rate study, item
#13. $80,000.
ANALYSIS OF MAJOR BUDGET POLICIES AND OBJECTIVES:
The Village has funded and completed the major improvements to its water system and downtown
redevelopment. As part of the Capital Improvement Programming discussion this year, the Village Board
has elected to provide a stable source of funding for projects identified in the five -year program. This
budget contains an implementation of a 0.5% Home Rule Sales tax to be implemented on January 1, 2005
and an additional $330,000 property tax levy for the 2004 tax year. It is anticipated that these sources will
be used to service a debt issue in 2005 that will address the capital projects identified in the CIP for fiscal
years 2005/06 through 2007/08.
15
BUDGET PROCESS
The budget is a master financial plan that represents services that will be provided to the community and
the sources of funds required to perform these services. The budget developed by the Village is regulated
through the Illinois Statutes. Pursuant to state statute, the Village is a home rule municipality and as such
it has, among other powers: (1) a wider range of revenue options available, (2) no tax rate maximum, and
(3) the ability to issue general obligation debt without limit. The Village has been sparing in the use of the
tax levy and the only home rule revenue source utilized by the Village to date has been a 6% hotel tax that
will provide projected revenue of over $1,825,000. The Budget Act allows for control of the budget at the
fund level. However, the Village requires its department heads to control their budgets at the
departmental level.
The budget process is analyzed in two parts - the operating budget and the capital program. The capital
project plan has a longer term, and the current year component is incorporated into the operating budget.
The operating and capital budgets are developed with a focus on long -term solvency. To maintain a long-
term focus, the Village uses presentations of projected figures for the operating budget for two future
years, in addition to the budget year, as well as the five -year capital project budget.
Budget Amendment. While it is rare for the Village to amend the budget, the Village can do so. Two -
thirds of the corporate authorities then holding office may revise the budget, providing that funds are
available for the designated purpose.
Debt Issues. No new debt was issued in FY 2003/04. Outstanding debt as of April 30, 2004, includes
$330,000 Series 1997 used for water system improvements, $11,000,000 Series 1998 used for TIF 2
public improvements and being serviced by TIF 2 revenues, $985,000 Series 2002 used to refinance the
1993 bonds due to mature on 12/15/04, and $3,400,000 Series 2003, used to advance refund the bulk of
the Series 1997 issue. The Series 1997 and 2003 issues are being serviced from water system revenue;
the Series 2002 issue is being serviced this fiscal year primarily from accumulated reserves in the debt
service fund.
During the discussion of the capital improvements program, it was determined that future years' capital
programs would require additional sources of revenue to provide for the completion of the projects
deemed necessary. If the preliminary engineering is completed on schedule for these projects, it appears
that the proposed additional revenue, including half of the new home rule sales tax and the additional
property tax levy, would support a new debt issuance of up to $5,000,000 in calendar year 2005.
Operating Budget. The budget process is a continuous one for Village staff, the Village Manager and
members of the Board of Trustees. There are regular reviews of priorities and goals and the means to
accomplish them. In joint meetings with department heads, supervisors prepare their operating budgets,
which are reviewed and adjusted by the department head, prior to further review by the Finance Director
and the Village Manager. After these reviews by the Village staff, the preliminary budget is prepared and
sent to the Mayor and Board of Trustees. At that point, the Board meets as a Committee of the Whole to
review and discuss proposed operating expenditures, existing and potential revenue sources, and
requirements of the Village's capital project needs. Specific programs and projects are addressed as they
relate to the present and future needs of the Village residents.
Capital Program. In its capital projects program, the Village identifies long lasting construction
expenditures in excess of $10,000. These expenditures are shown in the Capital Projects Fund Section.
These projects are initiated from a number of sources, including the Director of Public Works and
Engineering, other Village personnel, the Village Board, members of the public, or outside professional
consultants. These items are prioritized by staff members, including the Director of Public Works and
Engineering, the Village Manager and the Finance Director. They are then submitted to the Village Board
for consideration, prior to presentation at a public hearing. During the process of prioritization, the
available methods of financing are also reviewed.
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Effects of Capital Projects on Operating Budget. Major capital projects in this year's budget include:
' Street Sidewalk and Curb Rehabilitation Projects ( #1 and 2). These projects will not
significantly reduce maintenance costs. With the square footage expected, there should be an
' approximate reduction of $10,000 per year in lower patching costs and avoidance of slip and fall liabilities.
Replace Miscellaneous Equipment and Structure Repair in WRF ( #12 and 15 -24) These
' projects are designed to result in more efficient equipment which will decrease electricity use by
approximately 5% for this function, or about $300 annually, and to reduce the need for unanticipated
emergency repairs in the amount of $10,000.
' Water System Water Main Replacement Projects (#48). It is estimated that these projects
will reduce the incidence of water main breaks by four breaks per year, at an average cost per break of
$2,000.
Streetscape Improvements Phase II ( #51 - 53). This consists of new paver sidewalk,
street lighting replacements, and tree planting in the downtown TIF. Additional costs include $500 per
' year in added electricity charges and $2,000 per year in water charges for the new irrigation system.
Water System Pump Replacements (#41). These pumps are being replaced with more
efficient pumps that are estimated to save approximately $2,000 per year in reduced energy costs.
' BASIS OF BUDGETARY ACCOUNTING
' Basis of accounting refers to when revenues and expenditures or expenses are recognized in the
accounts and reported in the annual budget.
All Governmental Funds. (Genera) Fund, Special Revenue Funds, Capital Project Funds) are
' . accounted for using the modified accrual basis of accounting. Their revenues are recognized when they
become measurable and available as net current assets. The Village's share of State - assessed income
taxes, gross receipts, and sales taxes are considered "measurable" when in the hands of intermediary
' collecting governments and are recognized as revenue at that time. Anticipated refunds of such taxes are
recorded as liabilities and reductions of revenue when they are measurable and their validity seems
certain. The Village has the following governmental -type funds:
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• General Fund — Accounts for the operations of the Finance, Administration, Engineering,
Community.Development, Police and Street Departments.
• Motor Fuel Tax Fund — Accounts for activity funded by the state share of tax on the use of motor
fuels.
• Enhanced 911 Fund — Accounts for the operation of the E911 emergency response system and
is funded by a per line charge on land -based and cellular phones.
• Tax Increment Financing Districts (1 & 2) — A separate fund for each TIF District to provide for
the redevelopment plans funded by incremental property tax.
• Vehicle and Equipment Replacement Fund — Established to account for the funds set aside
annually for the replacement of certain vehicles and other equipment.
• Infrastructure Replacement Fund — Established in 1989 for the purpose of maintaining,
repairing and renovating the capital assets of the Village.
• Project 29 Fund — Established pursuant to an escrow agreement with the Corps of Engineers
and State of Illinois to account for grant funds for a floodwater control project in the Village.
• Debt Service Fund — To account for the accumulation of resources to pay for the long -term debt.
Expenditures are generally recognized under the modified accrual basis of accounting when the related
fund liability is incurred.
17
The Village charges operating departments for equipment and motor vehicles based on the current
replacement cost and estimated years of usage. These funds are accumulated in the Vehicle and
Equipment Replacement Fund until the equipment or motor vehicles are purchased.
Agency Fund assets and liabilities are accounted for on the modified accrual basis. The Village has the
following agency funds:
Deposit Fund — To account for monies on deposit with the Village that are being held on a
temporary basis.
East Shore Radio Network — To account for the monies on deposit with the Village that are
being held for the East Shore Radio Network, an intergovernmental association to provide for
public safety communications coordination.
All Proprietary Funds and Pension Trust Funds. (Enterprise, Internal Service, Police Pension) are
accounted for using the accrual basis of accounting. Their revenues are recognized when they are
earned, and their expenses are recognized when they are incurred. Unbilled Waterworks and Sewerage
Fund utility service receivables are recorded at year -end. The Village has the following proprietary,
internal service and pension trust funds:
• Water Fund — Accounts for all activity relative to the acceptance, storage and delivery of water to
the residents.
• Sewer Fund — Accounts for all activity relative to the operation of the sanitary sewer system,
including the transportation of sewerage to the Village owned and operated sewerage treatment
plant.
• Refuse Fund — The Village contracts with a private firm to collect and dispose of residential solid
waste, residential recyclable materials and landscape waste. This fund provides for the revenues
and expenses of this operation.
• Commuter Parking Lot Fund — Provides for the activity necessary to operate and maintain the
various commuter - parking facilities within the Village, including the commuter train station.
• Garage Fund — Provides for the maintenance of Village -owned vehicles through operation of a
vehicle maintenance facility in the public works complex. All operating departments are charged
for work on their vehicles.
• Insurance Fund — To account for funds set aside for the payment of health insurance premiums
for the Village, Park District, and Library.
• Police Pension Fund — As established by state statute, provides for the pension and disability
benefits of sworn Village police officers, and is funded by employee and employer contributions,
and investment income of the fund. Independently administered by a board of trustees as
established in the state pension code.
BUDGET AND FINANCE POLICY
Infrastructure Management. The Village believes that ongoing maintenance of its infrastructure and
equipment is of prime importance to reduce the risk of emergency repairs and avoid the cost increases of
deferred maintenance. To finance capital projects, the Village utilizes standard capital raising techniques
such as General Obligation and Revenue Bond Issues, as well as pay -as- you -go practices when
reasonable. Two examples of the pay -as- you -go program are (A) the Vehicle and Equipment
Replacement Fund and (B) the Infrastructure Replacement Fund. The purpose of the Vehicle and
Equipment Replacement Fund is to keep annual expenses in balance while providing sufficient funds for
the replacement of vehicles and major equipment items that cost in excess of $5,000. The Vehicle and
Equipment Replacement Fund is fully funded. The Village also has established an Infrastructure
Replacement Fund to provide funding for ongoing maintenance of the Village's infrastructure, primarily
streets and underground improvements. Due to the projected multi -year demand for capital expenditures
in the street and pipeline replacement programs, it is anticipated that bonds will be issued in 2005 as
discussed above.
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DEBT POLICY
The Village of Deerfield is a home rule municipality and, as such, has no debt limitations. If, however, the
Village were a non -home rule municipality, according to Illinois statutes, its available debt limit would be as
follows:
Assessed Valuation
Legal Debt Limit - 8.625%
Amount of Debt Applicable to Limit
5/1/03
$871,070,465
75,129,828
2,363,000
5/1/02
$800,595,252
69,051,340
2,235,000
Legal Debt Margin Available 72,766,828 66,816,340
' The remaining debt outstanding has alternative revenues (TIF and water revenue) pledged for debt
service. The figures demonstrate that the Village has been prudent in its use of its home rule debt
authority. The Village's current bond rating is Aaa by Moody's, issued in February 2003.
' The Village's policies in the issuance of debt are (1) to attempt to keep a relatively even debt service levy,
allowing it to increase as new equalized assessed valuation is available and as capital needs arise. The
Village must reconcile the quest for a stable levy with the fact that delayed improvements or maintenance
often has a higher true cost. Summarily, the goal to keep an even debt service levy must be balanced
against the necessity of the project. (2) The Village will not issue long -term debt for short-term projects.
The life of the financing must not exceed the life of the project. The use of long -term debt is subject to
' review by the Board of Trustees.
New bonds are anticipated to be issued in calendar 2005 and are discussed above.
' ACCOUNTING, AUDITING AND FINANCIAL REPORTING POLICIES
1. An independent audit will be performed annually.
' 2. The Village will produce annual financial reports in accordance with Generally Accepted Accounting
Principles (GAAP) as outlined by the Governmental Accounting Standards Board.
3. The Finance Department will report to the Mayor and Board of Trustees and to the departments on a
monthly basis the amount of funds expensed or expended for the month and year -to -date vs. budget
tand projected.
4. The Finance Department will also report on an ad hoc basis on any other financial items that will
affect the Village's financial picture.
' MAJOR REVENUES IN EXCESS OF $800,000
' Property Tax - $2,797,000. The General Fund's third largest revenue item is the property tax.
Deerfield is a home rule municipality, and, as such, has no limit on the amount it can levy for property
taxes. (The Village collection on its property tax levy has averaged 98.6% over the last five years). The
proposed property tax levy is 17% higher than last year. This would be the first levy increase in the last
five years. The bulk of the increase is for the capital projects funding. The property tax components are:
General Corporate — 60 %, Refuse Services — 28 %, Infrastructure Fund /anticipated Debt Service —12 %.
' Sales Tax - $3,390,000 regular /$204,000 home rule - Sales tax, which is now the Village's largest
single General Fund revenue item, is a 1 % tax (regular) on the exchange of all tangible personal property
within the Village. This tax is collected by the State and remitted to the Village. This is the one revenue
' source that has not decreased in the past two years. The Village is projecting an increase from fiscal year
1 19
2003 -04 due to the ongoing success of retail businesses in the Village's new downtown. Included in this
year's budget is the initiation of a home rule sales tax of 0.5 %, with half going to the General Fund and
half to the Infrastructure Replacement Fund. Due to the timing involved, this will not be implemented until
January 1, 2005 and is anticipated to generate $1,224,000 on a full year basis. The Village is one of the
last home rule units in the area to impose this tax, and it is at a level below the average imposed by other
communities.
Income Tax - $1,188,090 projected - The Village receives a portion of the State of Illinois Income Tax
receipts. This projection is based on the estimates of the Illinois Municipal League and is lower than last
year. However, potential legislative action by the State may .further decrease the local share of this
source, which continues to suffer from the statewide economic downturn.
Hotel /Motel Tax - $1,825,000 projected - This revenue source has been substantially affected by the
downturn in business travel since fiscal year 2001 -02. The current estimate of 2003 -04 revenue is
$1,700,000. Fiscal year 2004 -05 projected assumes a recovery in travel (the most current months show
this) but not to the level of 2000 -01, which was $2,170,934.
Investment Earnings - $1,994,100 projected - The largest portion is earned in the Police Pension
Fund, where $800,000 is budgeted from a combination of equities and fixed income securities. The
projections are based on existing investments and on amounts to be invested in the coming year. Low
short -term interest rates have negatively affected the operating funds' revenue from this source. The
projected totals reflect a slightly higher interest rate over the budget year.
User Charges - Village budget policy requires that those funds that can be reasonably financed by a
user charge be so financed:
Water - $3,985,909, the budgeted amount for water sales, is based on the rate of $3.06 per 100
cubic feet. Water rates will be raised 3.4% this year to reflect a higher wholesale rate from the City of
Highland Park. In addition, water usage has been growing due to new development and higher landscape
use.
Sewer - $1,772,160, the budgeted amount for sewer charges, is based on current usage and sewer
charge of $1.90 per 100 cubic feet. As part of the evaluation of the sewer system, a rate study will be
performed to provide for proper funding of anticipated operating and capital expenditures. The current
structure is not supporting the existing costs to the Sewer Fund.
Refuse - $626,000, the budgeted amount for refuse billing, is based on the existing rate and the
existing number of homes. Residential refuse billing was last increased on 5/1/01. The contractual refuse
service is funded through a combination of user charges and a property tax levy that is being increased
this year.
EQUALIZED ASSESSED VALUATION FOR TAX PURPOSES
Tax Levy Year
Net for Taxing
Purposes
1995
$603,544,983
1996
624,187,752
1997
648,880,301
1998
677,651,742
1999
701,085,856
2000
737,589,929
2001
800,595,252
2002: Cook County
96,044,365
Lake County
775,026,100
Incremental
(TIF) Valuation
$113,992,115
132,181, 536
143,759,549
155,971,065
171,071,736
180,615,291
206,572,239
85,902,248
135,715,645
Total
$717,537,098
756,369,288
792,639,850
833,622,807
872,157,592
918,205,220
1,007,167,491
181,946,613
910,741.745
Total $871,070,465 $221,617,893 $1,092,688,358
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FINANCIAL CONDITION OF THE FUNDS
Fund - The fund is a self - balancing group of accounts that includes revenues, expenditures, assets and
liabilities. Each fund has some specific purpose; funding a pension, providing for the treatment of sewage,
or funding capital maintenance or replacement programs. The way to distinguish a fund from an activity is
that a fund will have exclusive revenue items as well as expenditures. Normally expenses are to be
balanced with revenues within a fund.
Generally, with the specific exception of the Sewer Fund, the funds of the Village are in sound condition
and, if the budget performs as projected, they will continue to have available balances by year -end. As
indicated above, a rate study is being performed that is intended to provide a funding structure to ensure
that the activities can be adequately provided for in the Sewer Fund.
FINANCIAL CONDITION OF THE VILLAGE
The Village continues to be in excellent financial condition. This is indicated by:
1. Moody's bond rating of Aaa.
2. Continued year to year increases in sales tax revenue.
3. Substantial increases in equalized assessed valuation.
4. Debt levels are low compared to national levels.
5. Continued full required funding contribution of pension costs.
6. Continuing maintenance of the Village plant and equipment.
7. Full funding of the Vehicle and Equipment Replacement Fund.
FUTURE YEARS' PROJECTIONS
The Village projects its Operating Fund two years into the future. Estimates are conservative. The Village
is assuming a general increase of 3% for items not guaranteed by contract or other similar surety.
PERSONNEL
No new personnel are included in this year's budget. This is the third straight year without any additional
positions. The number of authorized full time positions has only increased by four (to 105) since 1998.
During the past year, two open positions were budgeted but left unfilled in the Sewer Fund due to the
budget problems in this fund. It is anticipated that one of these positions (in the sewer line maintenance
function) will be filled this year but the position in the treatment plant will remain open until such time as
the sewer study recommendations determine the future of this facility. This will ensure that the personnel
operating expenditures in the fund will likely be less than that budgeted.
Due to the slow growth in revenues and the relatively stable population numbers, it is not anticipated that
' significant additional personnel will be necessary into the future. As employee turnover occurs due to
retirements and departures, positions are reevaluated to ensure that the manpower is necessary and that
the proper skill sets are acquired as positions are filled.
tDEVELOPMENT ACTIVITIES
It is anticipated that the final components of development in the southern quadrants of the downtown
' redevelopment will be completed this fiscal year. Land acquisition activity has held up the major
remaining project in these quadrants, which is the reconstruction of Osterman and Waukegan. As this
project is completed, the streetscape improvements will be extended to this area to complete the
' remaining construction.
The northern quadrants are part of the focus of the Comprehensive Plan Task Force, which has released
' its report and is awaiting Village Board review and approval. The plan provides for the northwest quadrant
1 21
to be reserved for institutional uses (municipal, park, library, religious). The focus for the northeast
quadrant is on re- vitalizing the existing commercial uses through facade and parking improvements.
Increasing residential property values have driven sustained interest in the redevelopment of existing
properties, primarily through single - family teardowns. The Residential Redevelopment Review Task
Force report was completed in fiscal year 2003104 and the zoning ordinances were amended to provide
for bulk restrictions on residential rebuilding. Activity continues in all areas of town.
Takeda Pharmaceuticals has purchased the 70 -acre vacant parcel at Lake Cook and Saunders and is
expected to present a plan for the development of its North American headquarters on that site.
This continued interest in the residential and commercial development of the Village should ensure future
strength in the property values of the Village. Staff is constantly reviewing service delivery in all areas to
ensure that our high service levels are maintained through this growth.
Millions
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EAV GROWTH
1995 1996 1997 1998 1999 2000 2001 2002
TAX YEAR
0 TAX BASE EAV ® TI F 1 EAV 0 TI F 2 EAV
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'
RUDGET CALENDAR
'
BUDGET
PREPARATION AND LEGISLATIVE ENACTMENT FOR
FISCAL YEAR 2004 -05
'
DATES *
OPERATING TIMETABLE
RESPONSIBILITY CENTER
January 13 -30
- Preparation of department budgets
Department heads, staff
'
January 30
- All departmental budgets returned to Village
Manager for review
February 2 -13
- Manager reviews budget with department heads
Village Manager, Finance
'
Director, Department heads
- Completed budgets to Finance Department for
'
February 18
computation and typing; further review when
Finance Department
necessary
'
March 1
- Budget to Mayor and Board of Trustees
Finance Department
for review
'
March 1 -26
- Review by Mayor and Board of Trustees
Mayor and Board of Trustees
'
March 1
- Adopt ordinance calling for tentative budget and
publication
Board of Trustees
March 2
- Legal publication of notice of public inspection
Staff
'
of budget
March 2
- Proposed budget placed on file for review
Staff
'
by public
Mayor and Board of Trustees,
'
March 8
- Commence budget review meetings
Finance Director, Department
heads
April 5
- Notice of budget hearing
Staff
April 19
- Public hearing and Board meeting and passage of
Resolution by Mayor and Board
the budget
of Trustees
'
May 1
- Budget Effective Date
May 1 -April 30
- Implement and Administer Budget
Staff
May 1 -April 30
- Review of Progress toward Goals and Objectives
Staff, Mayor and Board of
Trustees
'
December 1
- Board Commentary on 2004 -05 Budget
Mayor and Board of Trustees
all 2004
'
23
Village of Deerfield
Budgeted Full Time Employees
DEPARTMENTIFYE 4 -30
1998
1999
2000
2001
2002
2003
2004
2005
VILLAGE MANAGER
3
3
3
3
3
3
3
3
FINANCE
7
7
7
7
7
8
8
8
ENGINEERING
1
1
1
1
1
1
1
1
COMMUNITY DEVELOPMENT
5
5
5
5
5
5
5
5
PUBLIC WORKS:
ADMINISTRATION
3
3
3
3
3
3
3
3
STREETS
7
7
7
7
7
7
7
7
UTILITIES MAINTENANCE
11
11
12
12
13
13
13
13
SEWAGE TREATMENT PLANT
8
8
8
8
8
8
8
8
GARAGE
2
2
2
2
2
2
2
2
TOTAL PUBLIC WORKS
31
31
32
32
33
33
33
33
POLICE:
0.0
0.4
0.6
0.6
0.8
0.3
0.3
0.3
ADMINISTRATION
8
8
8
8
8
8
8
8
COMMUNICATIONS
7
7
7
7
8
8
8
8
INVESTIGATIONSNOUTH
7
7
7
7
7
7
7
7
PATROL
32
32
32
32
32
32
32
32
TOTAL POLICE
54
54
54
54
55
55
55
55
TOTAL
1 101
1011
1021
102
1041
1051
1051
105
Budgeted Part-Time Employees
(Full Time Equivalent)
DEPARTMENTIFYE 4 -30
1998
1999
2000
2001
2002
2003
2004
2005
VILLAGE MANAGER
1.1
0.6
0.6
0.8
0.2
0.6
0.6
0.6
FINANCE
1.0
0.7
0.8
0.8
0.8
0.9
0.8
0.8
ENGINEERING
0.0
0.0
0.1
0.1
0.0
0.0
0.0
0.0
COMMUNITY DEVELOPMENT
1.0
0.9
1.6
1.7
1.7
1.7
1.7
1.7
PUBLIC WORKS:
STREETS
1.1
1.0
1.8
1.0
1.0
0.8
0.8
0.8
UTILITIES MAINTENANCE
1.1
1.2
1.3
1.0
1.2
1.5
1.5
1.5
SEWAGE TREATMENT PLANT
0.6
0.5
0.5
0.5
0.2
0.3
0.3
0.3
TOTAL PUBLIC WORKS
2.8
2.7
3.6
2.5
2.4
2.6
2.6
2.6
POLICE:
ADMINISTRATION
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
COMMUNICATIONS
0.0
0.4
0.6
0.6
0.8
0.3
0.3
0.3
PATROL
1.8
1.7
1.7
1.7
1.7
1.8
1.8
1.8
TOTAL POLICE
1.8
2.1
2.3
2.3
2.5
2.1
2.1
2.1
PARKING LOTS
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
TOTAL
1 7.7
7.0
9.0
8.2
7.6
7.9
7.8
7.8
24
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
SUPPLEMENTAL INFORMATION — VILLAGE OVERVIEW
The Village at a Glance
Incorporated in 1903 and located 27 miles north of downtown Chicago, the Village is predominantly a community of
single - family homes. The 2000 Census recorded a population of 18,420 and 6,518 housing units within a land area of
7.0 square miles. The Village's population has increased by 7.4% from 1980, whereas the number of housing units in
the Village has grown by 20 %, indicating a continuing trend toward smaller household sizes. Current population
estimate from the state is 19,086.
Year Population Housing Units
1980 17,430 5,489
' 1990 17,327 6,052
2000 18,420 6,518
1
1
1
1
1
1
1
1
1
1
Deerfield is recognized as one of the State's wealthiest communities. In the 2000 Census, Deerfield's median family
income of $118,683 was 2.2 times greater than the statewide median of $55,545. The Village's $342,900 Median
Home Value at the 2000 Census was 262% greater than the statewide median of $130,800. Recent sales data
indicate the median value has increased to $475,000. This increase in existing property value has resulted in a
dramatic increase in the equalized assessed valuation (EAV) over the past two years. Following an 8.5% increase in
tax levy year 2001, the EAV increased 8.8% in 2002 and is projected to increase by 6.7% in 2003 to $929,000,000.
This does .not include over $210,000,000 in EAV in increment value in the Village's two tax increment financing
districts, the first of which will terminate on December 31, 2004.
The Commercial Tax Base
In addition to the residential areas of Deerfield, the Village's tax base also includes a number of corporate
headquarters facilities and other commercial establishments. The Village's larger office buildings are located primarily
along the north -south 1 -294 Tollway, which is in the western part of the Village, and the east -west Lake Cook Road
corridor, a four -lane road near the southern boundary of the Village. Other commercial areas include Deerfiield's
downtown business district, which has undergone a major redevelopment, and various retail and service firms along
Waukegan Road and Deerfield Road. The following table lists the largest taxpayers in the Village.
Taxpayer
Carr America Realty Group
Cornerstone Deerfield LLC
Mass Mutual Life Insurance
Deloitte & Touche
Estate of James Campbell
Baxter International
Felcor Suites Ltd. Partnership
Mid America Asset Mgmt
Equalized Assessed
Business Properties Valuation (2002)
Parkway North Office Center
$48,855,915
Corporate 500 Center
24,872,129
Lake Cook Office Center
9,069,881
Hyatt Campus Office Park
7,372,640
Arbor Lake Center
7,299,999
Office Buildings
6,838,077
Embassy Suites Hotel
6,749,997
Deerbrook Shopping Center*
5,064,698
$120,123,336
'Property is currently being redeveloped. Estimate of equalized assessment before improvements.
25
Percentage of Total
Village Assessed
Valuation
5.6%
2.9%
1.0%
0.8%
0.8%
0.8%
0.8%
0.6%
13.8%
The table below lists the ten largest employers in the Village as determined by a January 2003 canvass of
employers.
Em to er
Walgreen Company (2)
Baxter International (3)
Hewitt Associates
Illinois Student Assistance Comm
Fujisawa USA, Inc.
Deerfield School District 109
Wm. M. Mercer, Inc.
Jim Beam Brands
Twp High School District 113 (4)
Shand Morahan
Business /Service # of Employees(1)
Corporate Headquarters
2,500
Health Care Products
1,000
Management Consulting
800
Student Loans (State Agency)
515
Pharmaceuticals
450
Elementary School District
400
Management Consulting
250
Corporate Headquarters
250
High School District
246
Insurance
240
Notes:
1. From a telephone canvass of employers in January 2003. Excludes the Village's larger retail establishments, which include Whole
Foods, Jewel -Osco, Best Buy, Sportmart, Barnes & Noble, Borders Books and Music, Office Max, Office Depot and Home Depot.
2. The employment number shown above includes the corporate headquarters complex and employees of WHI, a subsidiary of the
Walgreen Company, which has offices in another location in the Village.
3. Includes only those employees located in Deerfield. Excludes the employees at Baxter's corporate headquarters, which is adjacent to
the Village.
4. Includes only those employees who work at Deerfield High School (the District also operates a high school in neighboring Highland
Park).
The following municipal services and facilities are available in the Village of Deerfield:
Number of Full -Time Employees (FTE)
112.8
Miles of Streets
70
Miles of Alleys
4
Miles of Sewers
140
Police Protection:
Number of Stations
1
Numbers of Police Officers (authorized)
40
Library Services:
Number of Branch Libraries
1
Number of Books
169,595
Circulation
342,922
Recreation Facilities:
Number of Parks and Playgrounds
20
Park Area in Acres
288
Municipal Water Utility:
Service Locations
6,050
Average Daily Water Pumped (gals)
2,971,916
Miles of Water Mains
82
Municipal and Other Governmental Services
The Village of Deerfield is governed by a President/Mayor and Board of six Trustees, all of who are elected on an
at -large basis. Pursuant to a referendum on April 15, 1975, the Village is a home rule unit under Illinois law. In
1952, the Village adopted an ordinance creating the position of Village Manager. The Manager is responsible for
the day -to -day operations of the Village and its 112.8 employees (FTE), of which 40 are sworn police officers. The
only collective bargaining unit among Village employees represents the patrol officers. The Village has a complex
of governmental buildings including the Village Hall (constructed in 1959 and remodeled in 1988/89), the Police
26
1
Building addition to the Village Hall (constructed in July, 1980, and remodeled in 2002) and the Village Hall Annex
' constructed in 1959. The Village's $1,500,000 public library was constructed in 1971. Recent interior
improvements to the library have included an elevator and other accessibility improvements and a new fiction
room in the lower level, completed in 1995. The main floor was renovated in 1998. In 1988 the Village and the
' Deerfield Park District constructed a $3,300,000 public works garage. An enhanced 911 telephone emergency
system was installed in 1991. Construction of a $5.5 million senior center was completed in September, 2003.
' Deerfield has purchased Lake Michigan water from the City of Highland Park on a contractual basis since 1913.
The Village maintains three pumps at the reservoir in Highland Park and has 82 miles of water mains through
which approximately one billion gallons of water per year flow. The Village has a one million gallon elevated tank,
a 4.3 million gallon underground reservoir and a newly completed 2.0 million gallon underground reservoir. The
' adjacent Village of Riverwoods purchases approximately one -third of its water supply from Deerfield (the balance
of Riverwoods is served by private wells).
' The Village is served by separate sanitary (70 miles) and storm (70 miles) sewers with sanitary treatment provided
by the Village owned sewage treatment plant. The Village's most recent treatment plant expansion was completed
in 1978. The Village's 25% share of the $4.7 million cost was funded with general obligation bonds. The plant has
' a hydraulic design capacity sufficient to serve a population of 30,000. The Village anticipates this capacity will be
sufficient for the foreseeable future.
1
1
' EXPENDITURES BY FUNCTION
1
1
1
1 27
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
'
ADMIN. SUMMARY (FINANCE
1,335,370
CODE /LINE ITEM
'
PERSONNEL SERVICES
5110 Salaries - Regular
9,018
5112 Overtime
18,300
5111 Salaries - Part time
19,556
5120 Health Insurance
143,601
5122 Misc. Benefits
'
5130 Apparel
170,394
5140 Employer FICA/IMRF
144,629
TOTAL PERSONNEL SERV.
215,200
OTHER SERVICES
'
5320 Building Repair & MaintenancE
1,295
5321 Structure Repair & Maint.
6,300
5322 Equipment Repair & Maint.
'
5324 Cemetery Repair & Maint.
5332 Travel Expenses
230
5330 Dues
1,100
5213 Publications
1,400
5336 Legal Notices
0 1
5335 Printing
'
5540 Utilities - Telephone
315,510
5520 Utilities - Natural Gas
1,489,031
5337 Postage
1,954,557
5530 Water /Sewer Service
'
5326 Vehicle Maintenance
14,228
TOTAL OTHER SERVICES
17,000
CONTRACTUAL SERVICES
'
5350 Liability Insurance
5361 Legal ServiceslProsecutor
0
5362 Prof. Services Engineering
0
5365 Profess. Services - Appraisal
N/A
5360 Legal Services/Corp. Counsel
2,964
5363 Medical Exams
'
5365 Other Professional Services
43.60%
5364 Cable Comm. Prof. Services
8,100
5384 Senior Taxi Subsidy
2,000
5322 Equipment Repair & Maint.
'
5365 Audit
28,837
5370 Computer Services - Internet
18,800
5370 Computer Services - Progran
- 14.38%
5370 Computer Services
16,986
5365 Other
'
5375 GIS Support
- 8.42%
5381 Family Services
12,601
5382 Housing Assistance
8,500
5383 Senior Contrib. Park District
'
5386 Family Days Contribution
4,570
TOTAL CONTRACTUAL
3,600
COMMODITIES
'
5420 Petroleum Products
5410 Miscellaneous
28,639
5387 Misc. Advisory Boards
42,400
5325 Animal Impound
2.12°%
5410 Tiles
23,012
5421 Materials
'
5440 Small Tools & Equipment
23.69%
5450 Office Supplies
0
5460 Operating Supplies
0
5470 Supplies - Repair & Maint.
'
TOTAL COMMODITIES
7,704
CAPITAL OUTLAY
13,200
5810 Equipment
- 15.23%
5830 Office Equipment
'
5914 Streetscape
4,160
7211 Transfer to VERF
0.96%
TOTAL CAPITAL OUTLAY
9,728
OTHER
7,000
7210 Transfer to Cemetery
'
7210 Transfer to Emergency Serv.
159,682
7210 Transfer to Debt Service
170,292
TOTAL OTHER
'
DEPARTMENT TOTAL
1
BUDGET REQUEST - FY 2004 -2005
VILLAGE MANAGER, COMM. DEVELOP., ENGINEERING)
ACTUAL I ACTUAL I BUDGET EST EXPEND BUDGET % CHG BUD(
FY 01/02 FY 02/03 1 FY 03/04 FY 03/04 1 FY 04/05 FY04 -FY05
1,190,257
1,293,301
1,335,370
1,305,750
1,447,156
8.37%
9,018
12,497
18,300
14,533
19,556
6.86%
143,601
145,081
168,100
161,501
170,394
1.36%
144,629
174,784
215,200
199,679
232,100
7.85%
1,295
3,925
6,300
5,800
6,550
3.97%
230
1,035
1,100
850
1,400
27.27%
0 1
01
210,1871
221,9981
315,510
50.11%
12.18%
1,489,031
1,630,623
1,954,557
1,910,111
2,192,665
5,838
14,228
20,000
17,000
20,000
0.00%
0
0
0
0
16,000
N/A
11,040
2,964
14,450
5,950
20,750
43.60%
0
8,100
12,000
2,000
12,000
0.00%
21,566
28,837
29,900
18,800
25,600
- 14.38%
13,296
16,986
29,700
24,600
27,200
- 8.42%
3,683
12,601
12,500
8,500
9,000
- 28.00%
3,612
4,570
4,100
3,600
4,600
12.20%
30,089
28,639
47,100
42,400
48,100
2.12°%
25,528
23,012
24,900
23,082
30,800
23.69%
0
0
0
0
2,000
N/A
8,955
7,704
19,700
13,200
16,700
- 15.23%
2,273
2,314
4,160
4,160
4,200
0.96%
6,218
9,728
8,300
7,000
7,800
-6.02%
7.91%
132,099
159,682
226,810
170,292
244,750
45,882
55,578
72,500
65,000
87,500
20.69%
45,990
47,693
55,000
50,000
55,000
0.00%
11,232
108,954
20,000
20,000
25,000
25.00%
0
0
2,500
0
1,500
- 40.00%
101,280
98,852
135,000
115,000
135,000
0.00%
0
0
1,650
1,650
1,650
0.00%
28,730
52,480
93,000
191,000
90,500
-2.69%
0
4,000
5,000
5,000
5,000
0.00%
33,465
26,839
30,000
24,000
27,000
- 10.00%
5,032
5,023
24,000
9,200
8,000
- 66.67%
29,180
25,198
40,000
29,000
35,000
- 12.50%
0
0
9,800
0
0
- 100.00%
0
4,900
7,000
3,000
0
- 100.00%
19,713
131,528
144,100
137,700
111,600
- 22.55%
43,247
51,494
62,300
57,000
64,875
4.13%
0
0
0
0
109,000
N/A
1,400
1,520
2,000
2,000
2,000
0.00%
3,750
7,250
10,000
10,000
8,000
- 20.00%
22,000
22,000
55,000
55,000
85,000
54.55%
10,000
1 10,000
1 50,000
1 90,000
1 90,000
80.00%
400,901
653,309
818,850
864,550
941,625
14.99%
2,048
2,153
2,750
3,050
3,150
14.55%
18,805
15,170
23,240
19,700
20,150
- 13.30%
52,359
39,042
88,000
110,000
90,000
2.27%
4,484
5,979
6,000
7,000
7,000
16.67°%
0
0
0
0
0
N/A
0
500
1,000
500
1,000
0.00%
697
546
2,000
800
1,500
- 25.00°%
17,721
13,009
23,000
16,500
22,000
- 4.35°%
9,831
8,641
11,000
9,700
11,000
0.00°%
4,147
3,268
4,700
3,787
4,700
0.00%
110,093
88,308
161,690
171,037
160,500
- 0.74°%
11,901
14,369
79,950
77,250
7,200
- 90.99%
0
429
1,000
1,000
24,200
2320.00°%
0
0
12,000
12,000
13,000
8.33%
45,000
31,192
59,731
59,7311
60,331
1.00°%
- 31.41°%
56,901
45,990
152,681
149,981
104,731
24,920
0
0
0
0
N/A
47,472
0
0
0
0
N/A
775,000
710,000
560,000
0
0
- 100.00%
- 100.00°%
847,391
1 710,0001
560,000
1 01
0
3,036,4151 3,287,912 13,874,588 1 3,265,9711 3,644,2711 -5.94%
W
GENERAL ADMINISTRATION I
MAYOR AND BOARD OF TRUSTEES '
The legislative branch of the Village is responsible for interpreting the wishes of the community
and determining the policies under which the Village operates. The people elect the Mayor and '
six Trustees to four year overlapping terms for which they receive no compensation.
BOARDS, COMMISSIONS, AND COUNCILS '
There are twenty independent commissions, councils, and boards authorized by the Mayor and
Trustees or required by State law that are appointed to advise and assist the Board of Trustees in
its policy decisions. These councils also conduct hearings that pertain to their function. All '
positions on these boards are non - salaried.
1. Board of Local Improvements - Consists of seven members (the Mayor and the Board of '
Trustees). Makes recommendations to the Trustees regarding those things that it feels
should be done to improve the Village by special assessment, special taxation, or
otherwise. The Village Clerk is secretary to the Board. ,
2. Plan Commission - Consists of seven members plus the Mayor (ex- officio), serving
three -year overlapping terms, except the Mayor who serves a four -year term. Members
are appointed by the Mayor with the advice and consent of the Board of Trustees, and '
the chairman is designated for a one -year term in the same manner. The Planning
Commission is responsible to the Board of Trustees for holding public hearings and
making recommendations regarding the Comprehensive Plan, annexation, sub - division, '
and zoning (land use, ratio of building to land area, and building height).
3. Board of Zoning Appeals - Has seven members who serve five year overlapping terms. t
Appointed by the Mayor with the advice and consent of the Board of Trustees.
Responsible to the Board of Trustees to hear and make recommendations on
applications for variations to the provisions of the zoning ordinance, and to hear and rule
on appeals from orders or decisions made by the administrative officer enforcing the '
zoning ordinance.
4. Board of Police Commissioners - Consists of three members, each serving three -year '
overlapping terms. Appointed by the Mayor with the advice and consent of the Board of
Trustees. Responsible for all appointments, promotions, and dismissals involving sworn
officers, and conducts entrance and promotional examinations. ,
5. Police Pension Board - Has five members who serve two -year terms, including two
civilians appointed by the Mayor, two members elected from the police force, and one
member elected from the beneficiaries of the pension fund. Determines eligibility of '
applicants, distributes funds, manages, invests, and controls the police pension fund.
6. Safety Council - Consists of seven members appointed by the Mayor with the advice and '
consent of the Board of Trustees, serving three -year overlapping terms. Responsible to
the Board of Trustees to study and make recommendations regarding Village safety
issues relating to traffic. '
7. Board of Building Appeals - Consists of seven members appointed by the Mayor with the
advice and consent of the Board of Trustees, to serve five -year overlapping terms.
The members are responsible to the Board of Trustees to hear appeals on decisions '
29 1
1
t made by the Building Commissioner enforcing the building ordinances and to
recommend action to the Board of Trustees regarding such appeals. The Board holds
hearings and makes recommendations to the Board of Trustees regarding changes in
' the building codes.
8. Youth Council - Consists of twelve members appointed by the Mayor with the advice and
' consent of the Board of Trustees for three -year overlapping terms. Studies and
investigates activities which might involve or contribute to the delinquency of juveniles
and makes recommendations to the Village Mayor and Board of Trustees regarding
legislation or action -to protect the youth of the Village.
' 9. Human Relations Commission - Consists of seven members appointed b the Mayor with
PP Y Y
the advice and consent of the Board of Trustees for three -year overlapping terms.
' Studies and recommends means of developing better relations between people,
cooperates with the State and Federal agencies, and issues such publications and
reports as it and the Board of Trustees consider in the public interest.
' 10. Manpower Commission - Consists of five members appointed by the Mayor with the
advice and consent of the Board of Trustees for three -year overlapping terms. Reviews
possible appointees to the Village boards, commissions, and councils and makes
' recommendations to the Mayor and Board of Trustees.
11. Electrical Commission - Consists of five members appointed by the Mayor with the
' advice and consent of the Board of Trustees for four -year coterminous terms or until their
successors are appointed. Responsible to the Board of Trustees to recommend
standards, specifications, and rules and regulations governing the installation, alteration,
' and use of electrical equipment in the Village.
12. Emergency Services and Disaster Agency - Consists of a director and such additional
members as the director selects. Responsible for the administration, training and
operation of the Agency.
13. Village Center District Development and Redevelopment Commission - Consists of nine
' members appointed by the Mayor with the advice and consent of the Board of Trustees.
This Commission advises the Board on matters that affect the development or
redevelopment of the Village Center District.
' 14. Energy Advisory and Resource Recovery Commission — Consists of seven members
appointed by the Mayor with the advice and consent of the Board of Trustees for three
year overlapping terms. Its responsibilities include advising the Board and initiating
' matters related to the recovery of resources (recycling) and energy conservation.
15. Cable and Telecommunications Commission - Consists of nine members, appointed by
' the Mayor with the advice and consent of the Board of Trustees, for three -year overlapping terms.
Regulates the use of the Village's right -of -way by telecommunications service providers. Administers
the Village's Public Access TV System, including operating the Deerfield InfoChannel. Resolves
customer service complaints from residents.
16. Cemetery Association - Consists of three members appointed by the Mayor with the
advice and consent of the Board of Trustees for indefinite terms. Arrange for the care and
maintenance of the Deerfield Cemetery.
17. Appearance Review Committee - Consists of seven members appointed by the Mayor
with the advice and consent of the Board of Trustees for three -year terms. Responsible for reviewing
1 30
1
exterior design of new and remodeled buildings in the Village Center and in C -2 Outlying Commercial ,
Districts.
18. Sister City Committee - Consists of five members appointed by the Mayor with the advice t
and consent of the Board of Trustees for indefinite terms. Communicates with and maintains friendly
relations with Ludinghausen, Germany.
19. Stormwater Management Committee - Consists of seven members appointed by the t
Mayor with the advice and consent of the Board of Trustees for indefinite terms. Responsible for
making recommendations to the Mayor and Board of Trustees regarding improvements to the storm '
and sanitary sewer systems.
20. Fine Arts Commission - Consists of seven members appointed by the Mayor with the
advice and consent of the Board of Trustees for three year overlapping terms. Responsible for I
promoting and encouraging the artistic and cultural environment within the Village.
VILLAGE CLERK
1
The Village Clerk is responsible for the maintenance of the official records of the Village as required by ,
statute and by the Mayor and Board of Trustees. The Clerk acts as custodian of the Village seal which is
required on many documents, publishes legal notices, oversees Village elections, and performs other
duties as stated in statute or ordinance. Appointed by the Mayor and Board of Trustees, the Village
Manager serves as the Village Clerk. '
31
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1
IVILLAGE MANAGER'S DEPARTMENT
Personnel in the Manager's Department serve to join the legislative branch of the Village to its operating
departments. As provided by ordinance, the Village Manager advises the Mayor and Board of Trustees on
policy decisions and acts as Chief Administrative Officer, supervising the activities of all department heads
' and directing the day -to -day operations of the Village. The Village Manager is also appointed Village Clerk
by the Mayor and Board of Trustees.
The Village Manager's Department is staffed by the Village Manager, Assistant to the Manager, Executive
' Secretary, a part -time Administrative Intern and two part time Secretaries to the Boards and Commissions.
All of the activities of the various boards and commissions are included in the Village Manager's budget.
' The Departmental Obiectives for the 2004 -05 fiscal year are as follows:
Provide the Mayor and Board of Trustees relevant and timely information and advice necessary to
' evaluate and make policy decisions.
Direct and advise operating departments in order to meet service levels established by the Mayor
.and Board of Trustees.
' Encourage citizen participation in Village activities through public information materials, P ress
releases and cable TV programming.
' In conjunction with the Village Attorney, coordinate the preparation of ordinances, resolutions,
contracts, agreements and other documents for consideration by the Mayor and Board of
' Trustees.
Represent the Village in working with federal, state, regional and local agencies and community
groups, as well as private enterprises and not - for - profit organizations.
Encourage strategic and operational improvements through innovation and professional
development.
' Develop a motivated workforce through professional employee evaluations, training and
competitive levels of compensation.
' Perform the statutory duties required of the Village Clerk's office.
Publish D- Tales, a bi- monthly newsletter mailed to every household and business in the Village,
' and program the Village InfoChannel to provide all residents with up -to -date information.
Work with the Cook County Highway Department on final plans for improvements to Lake Cook
' Road.
Provide staff support in completing the Village's Comprehensive Plan update.
' Develop plans for the expansion of the Village Hall to incorporate the Community Development
Department.
tAnnex the Takeda property at the northeast corner of Sanders and Lake Cook Road.
' 32
Accomplishments during 2003 -2004:
Opened, in conjunction with the park district, the new senior center in the Brickyards.
Acquired the Lindemann property and converted it, on an interim basis, to public parking for the
downtown commercial area.
Approved an agreement with West Deerfield Township to acquire their property consistent with
their plans to relocate to a new facility on Deerfield Road.
Celebrated Deerfield's Centennial as an incorporated municipality with a community-wide festival
at Brickyard's Park.
Work Statistics
Ordinances Passed
Resolutions Passed
Village Board Meetings
D -Tales Published
Business Licenses Issued
Liquor Licenses Issued
Vending Licenses Issued
Parking Permits Issued
Distributions to Mayor and Board
Community Development Group Meetings
Cable & Telecommunications Commission Meetings
Energy Advisory Commission Meetings
56
49
49
50
43
17
15
10
16
15
25
24
25
24
24
6
6
6
6
6
82
82
96
94
89
28
30
38
35
32
156
145
168
176
157
719
707
698
688
688
52
52
52
52
52
24
21
22
23
24
9
7
6
8
6
3
5
0
5
1
33
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
101210-
BUDGET REQUEST - FY 2004 -2005
VILLAGE MANAGER
PERSONNEL SERVICES
ACTUAL
ACTUAL
BUDGET
EST EXPEND
BUDGET
% CHG BURG
CODE /LINE ITEM
FY 01/02 I
FY 02/03 I
FY 03/04
FY 03/04
FY 04105
FY04 -�FY05
PERSONNEL SERVICES
5110
Salaries - Regular
5112
Overtime
5111
Salaries - Part time
5120
Health Insurance
5122
Misc. Benefits
5140
Employer FICA/IMRF
21,015
TOTAL PERSONNEL SERV
OTHER
SERVICES
5321
Structure Repair & Mainte
5322
Equipment Repair & Maint.
5332
Travel Expenses
5330
Dues
5213
Publications
5336
Legal Notices
5335
Printing
5540
Utilities - Telephone
5337
Postage
5326
Vehicle Maint
60,596
TOTAL OTHER SERVICES
CONTRACTUAL SERVICES
5322
Equipment Repair & Maint.
5370
Computer Services
8,000
TOTAL CONTRACTUAL
COMMODITIES
5420
Petroleum Products
5410
Miscellaneous
5387
Misc, Advisory Boards
5450
Office Supplies
5460
Operating Supplies
5470
Supplies - Repair & Maint.
0
TOTAL COMMODITIES
CAPITAL OUTLAY
5810
Equipment
5830
Office Equipment
5914
Streetscape
7211
Transfer to VERF
TOTAL CAPITAL OUTLAY
DEPARTMENT TOTAL
292,448 310,689 326,000
375 635 3,000
1,876
28,362
24,384
181
0
2,212
27,563
25,961
384
0
6,000
35,000
37,600
500
51,312
347,251
366,809
456,412
0
0
0
0
0
1,600
10,895
21,015
15,000
8,707
11,970
21,000
958
6,843
6,000
0
0
0
20,427
14,021
29,000
1,589
2,274
1,600
4,696
2,689
8,000
484
1,785
1,000
47,756
60,596
83,200
1
322,000
363,500
11.50%
2,233
6,000
0.00%
28,401
34,000
- 2.86%
26,279
41,360
10.00%
0
750
50.00%
56,000
72,500
41.29%
13.52%
434,913
518,110
0
16,000
N/A
200
1,000
- 37.50%
8,000
12,000
- 20.00%
18,000
19,000
- 9.52%
2,500
3,000
- 50.00%
0
0
N/A
27,000
29,000
0.00%
1,582
1,600
0.00%
8,000
8,000
0.00%
1,000
1,000
0.00%
8.89%
66,282
90,600
1,200
0
- 100.00%
200
0
N/A
- 100.00%
1,400
0
444
431
650
650
750
15.38%
5,139
749
1,500
2,500
2,500
66.67%
52,359
39,042
88,000
110,000
90,000
2.27%
1,419
960
2,500
1,500
2,500
0.00%
496
2,006
2,500
1,200
2,500
0.00%
1,422
37
1,000
87
1,000
0.00%
3.22%
61,279
43,224
96,150
115,937
99,250
1,761
344
3,500
800
0
- 100.00%
0
0
0
0
0
N/A
0
0
12,000
12,000
13,000
8.33%
8, 000
4,000
4,000
4,000
4,000
0.00%
- 12.82%
9,761
4,344
19,500
16,800
17,000
466,696 476,034 658,262 635,332 I 724,9601 10.13%
34
1
FINANCE DEPARTMENT '
The Village's Finance Department provides all accounting services, performs investment and cash
management activities and coordinates capital financing, purchasing, budget preparation and control, as '
well as annual audit preparation and compliance and overall information technology coordination. As
required by statute, the Director of Finance, as Treasurer, provides regular reports on the fiscal condition
of the Village to the Mayor and Board of Trustees. '
The Finance Department is staffed by the Director of Finance, an Assistant Finance Director, Computer
Systems Coordinator, two principal accounting clerks, a finance secretary, a cashier - receptionist and a
building custodian. One part -time general finance clerk also assists. '
The Director of Finance/Treasurer coordinates all of the financial affairs of the Village, establishes and
maintains necessary controls, and supervises the employees and activities of the Finance Department. '
The Departmental Obiectives for the 2004 -05 fiscal year are as follows:
Review finance department processes and implement new processes as necessary in t
conjunction with the new system software.
Continue implementation of GASB 34. 1
Review the various finance policies and revise as necessary.
Complete the annual Budget and comprehensive financial report and apply for the respective I
GFOA awards in each of these categories.
Revise the investment policy for the Village and submit it for approval to the Village Board. '
Accomplishments 2003 -04 fiscal year ( *denotes 03/04_ Departmental Objective):
Selected the new finance information system vendor and completed implementation of the payroll '
and general ledger modules, including purchasing, accounts payable, and accounts receivable.*
Completed installation of new servers for the common file system, e-mail, GIS, and finance '
information systems.*
Initiated coordinated, village -wide staff training in office computer usage including office
automation programs.* '
Revised the investment policy for the Police Pension Fund and submitted and received approval
from the Police Pension Fund Boards.* ,
Completed the 2003 -04 annual budget document, applied for and received the GFOA
Distinguished Budget Presentation Award for the thirteenth consecutive year.*
Completed the 2002 -03 comprehensive annual financial report, applied for and received the
GFOA Certificate of Achievement for Excellence in Financial Reporting for the nineteenth
consecutive year.* '
Conducted the statutory annual Tax Increment Financing Joint Review Board meetings for both
TIF Districts. Distributed over $9 million in surplus funds from the Lake Cook Road TIF District.*
Completed the study on early termination of the Lake Cook Road TIF District for December 31,
2004.
1
35 1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
Work Statistics
1999
2000
2001
2002
2003
2004
(est.)
Checks Written
9,237
9,296
9,606
6,845
6,225
6,105
Water, Sewer and Garbage Bills Issued
30,049
30,487
30,846
31,154
30,696
30,816
Invoices Processed
1,133
1,110
1,069
3,595.
3,751
3,250
Vehicle Licenses sold and Transferred
13,167
13,214
12,960
12,856
12,625
12,900
Investment Transactions
71
87
55
49
32
30
% Interest Earnings — Village
6.03
6.38
5.13
3.89
3.06
3.50
90 -Day T -Bill Benchmark % Rate
5.16
5.96
3.46
1.62
1.04
1.50
Additional Budget Line Item Discussion
Account: Explanation:
5112 Additional overtime due to increased demands on department staff in lieu of
additional staff.
5383 The new senior center will be open for the full fiscal year for the first time.
Additional amount is due to higher expected operating costs.
5386 This account includes expenditures for Family Days and other activities through
the year. This will be the second year that the Village will be responsible for
Family Days and the budgeted amount reflects actual experience from last year.
5830 Office Equipment includes the purchase of the following:
■ 4 replacement personal computers
■ Fax machine replacement
■ Color laser printer — network accessible
Budget Dollar - Where It Comes From 2004 - 05
Motor Fuel Tax
1%
Interfund Transfers
10%
Grants
3%
Cash Balances
12%
Vehicle Stickers
1%
Telecomm. Tax
1%
Sewer Charges
4%
Water Charges
8%
1 36
TIF Increment Tax
28%
Village Property Tax
6%
Municipal Sales Tax
State Income Tax 8%
2%
BUDGET REQUEST - FY 2004 -2005
101111- FINANCE DEPARTMENT
PERSONNEL SERVICES
ACTUAL
ACTUAL I
BUDGET JEESTEXPENDI
Overtime
BUDGET
% CHG BUDG
CODE/LINE ITEM I
FY 01/02 I
FY 02/03 1
FY 03/04 1
FY 03/04 1
FY 04105 1
FY04,FY05
PERSONNEL SERVICES
5110
Salaries - Regular
5112
Overtime
5111
Salaries - Part time
5120
Health Insurance
5122
Misc. Benefits
5130
Apparel
5140
Employer FICA/IMRF
34,000
TOTALPERSONNELSERV.
OTHER
SERVICES
5320
Building Repair & Maintenanc
5322
Equipment Repair & Maint.
5324
Cemetery Repair & Maint.
5332
Travel Expenses
5330
Dues
5213
Publications
5336
Legal Notices
5335
Printing
5540
Utilities - Telephone
5337
Postage
5530
Water /Sewer Service
40.30%
8.17%
TOTAL OTHER SERVICES
CONTRACTUAL
SERVICES
5350
Liability Insurance
5361
Legal Services/Prosecutor
5360
Legal Services /Corp. Counse
5363
Medical Exams
5365
Other Professional Services
5364
Cable Comm. Prof. Services
5384
Senior Taxi Subsidy
5322
Equipment Repair & Maint.
5365
Audit
5370
Computer Services - Internet
5370
Computer Services - Progran
5370
Computer Services
5365
Other
5381
Family Services
5382
Housing Assistance
5383
Senior Contrib. Park District
5386
Festival Activities
3,000
TOTAL CONTRACTUAL
COMMODITIES
5410 Miscellaneous
5325 Animal impound
5410 Tiles
5421 Materials
5440 Small Tools & Equipment
5450 Office Supplies
5460 Operating Supplies
5470 Supplies - Repair & Maint.
TOTAL COMMODITIES
CAPITAL OUTLAY
5810 Equipment
5830 Office Equipment
7211 Transfer to VERF
TOTAL CAPITAL OUTLAY
OTHER
7210 Transfer to Cemetery
7210 Transfer to Emergency Serv,
7210 Transfer to Debt Service
TOTAL OTHER
DEPARTMENT TOTAL
466,990
535,000
537,500
512,000
559,500
4.09%
3,352
3,000
5,000
5,000
6,000
20.00%
27,298
24,350
34,000
34,000
34,000
0.00%
62,813
81,557
108,200
104,000
114,400
5.73%
1,029
3,398
4,500
4,500
4,500
0.00%
0
500
500
250
500
0.00%
0 1
0 1
84,603 1
84,603
18,700
40.30%
8.17%
561,483
647,805
774,303
744,353
837,600
5,838
14,228
20,000
17,000
20,000
0.00%
10,266
2,319
10,000
4,000
17,500
75.00%
0
8,100
12,000
2,000
12,000
0.00%
4,639
4,757
7,000
5,500
7,000
0.00%
775
2,000
3,000
3,000
3,500
16.67%
1,784
2,923
3,000
2,500
3,000
0.00%
1,820
1,867
2,000
1,500
2,500
25.00%
5,573
7,000
11,000
11,000
12,000
9.09%
18,572
15,704
16,000
16,000
23,000
43.75%
4,092
3,966
11,000
4,500
8,000
- 27.27%
2,273
2,314 1
4,160 1
4,160 1
4,200
0.96%
13.65%
55,633
65,178
99,160
71,160
112,700
45,882
55,578
72,500
65,000
87,500
20.69%
45,990
47,693
55,000
50,000
55,000
0.00%
101,280
98,852
135,000
115,000
135,000
0.00%
0
0
1,000
1,000
1,000
0.00%
28,670
50,330
75,000
180,000
75,000
0.00%
0
4,000
5,000
5,000
5,000
0.00%
33,465
26,839
30,000
24,000
27,000
- 10.00%
2,657
2,433
12,000
5,000
0
- 100.00%
29,180
25,198
40,000
29,000
35,000
- 12.50%
0
0
9,800
0
0
- 100.00%
0
4,900
7,000
3,000
0
- 100.00%
19,051
127,164
140,000
135,000
107,500
- 23.21%
25,959
31,720
36,000
32,000
32,000
- 11.11%
1,400
1,520
2,000
2,000
2,000
0.00%
3,750
7,250
10,000
10,000
8,000
- 20.00%
22,000
22,000
55,000
55,000
85,000
54.55%
10,000
1 10,000
1 50,000
1 90,000
1 90,000
80.00%
1.32%
369,284
515,477
735,300
801,000
745,000
13,454
14,021
20,000
16,000
16,000
- 20.00%
4,484
5,979
6,000
7,000
7,000
16.67%
0
0
0
0
0
N/A
0
500
1,000
500
1,000
0.00%
697
546
2,000
800
1,500
- 25.00%
7,941
6,017
12,000
8,000
11,000
- 8.33%
2,742
2,710
3,000
3,000
3,000
0.00%
1,442
1 1,293
1 2,500
1 2,500
2,500
0.00%
-9.68%
30,761
31,066
46,500
37,800
42,000
2,794
5,000
71,450
71,450
2,200
- 96.92%
0
429
1,000
1,000
7,900
690.00%
25,000
18,650
43,650
43,650
44,250
1.37%
- 53.19%
27,794
24,079
1 116,100
116,100
54,350
24,920 0 0
47,472 0 0
775,000 710,000 560,000
847,391 1 710,000 560,000
1,892,345 1 1,993,605 12,331,363
37
0 0 1 N/A
0 0 N/A
0 0 - 100.00%
0 0 - 100.00%
1,770,413 1 1,791,650 1 - 23.15%
1
1
1
1
r
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
' COMMUNITY DEVELOPMENT DEPARTMENT
The Community Development Department is responsible for all aspects of planning, building, and zoning. The
' Department administers and enforces the Zoning Ordinance, Subdivision Ordinance, and Building Codes and is
responsible for providing staff assistance to a number of commissions. The department provides analysis and
technical assistance of all items that come before the Plan Commission, the Board of Zoning Appeals, the Village
Center Development Commission, the Appearance Review Commission, the Electrical Commission, the Board of
' Building Appeals, and various task forces, as,well as coordinates the activities of these commissions. Building
plan review, permit approval, inspectional services, zoning compliance approvals for new businesses, and
maintenance of approved plans are also provided by the department.
' The Director of Community Development supervises activities for the department with the assistance of a Code
Enforcement Supervisor, a Senior Planner, a Building Inspector and a Secretary III. Two part -time personnel also
' assist in providing departmental services.
The department's obiectives for the 2004 -05 fiscal year are as follows:
' Continue to provide assistance in the planning and conducting Village Farmers Markets and Plaza
Pleasures programs.
' The Building Division will continue its ongoing program of microfilming building plans.
Review and adopt the 2000 International Building Code (IBC).
' Recommend and implement. a comprehensive revision to all building permit and review fees and charges.
Review other codes and ordinances for possible revision.
'
Complete the final stages of review of the revisions to the Comprehensive Plan and implement the
P 9 P P
recommendations contained in the new Plan.
1 Continue to be involved in the review and planning of the Takeda property at the northeast corner of Lake
Cook Road and Saunders Road.
' Work with the Plan Commission to recommend an affordable housing plan for the Village as required by
the State of Illinois.
' Accomplishments for 2003 -04:
Performed 2,410 building inspections.
' Substantially completed and issued for public review revisions to the Village's Comprehensive Plan.
' Developed handouts for the public with summarized the Village's new bulk regulations and the construction
management requirements.
Worked on Village approvals for the West Deerfield Township facility, Deerfield High School stadium
' lighting, and Holy Cross Church additions.
Worked to implement to Village's revitalization rebate (fagade improvement) program in the Village Center.
Maintained the Village's community rating under the FEMA program, which qualifies the Village for lower
flood insurance rates.
' Completed the yearly boundary and annexation survey for the Census Bureau.
1 38
Work Statistics
Permits:
Residences
Additions and Alterations
Garages
Garage Sale and Temporary Use Permits
Miscellaneous
Total Permits
Board of Zoning Appeals Public Hearings
VCDC Meetings
Appearance Review Commission Meetings
Planning Commission:
Public Hearings
Continued Public Hearings
Substantial Conformance Petitions
Prefiling Conferences
Miscellaneous Requests
Comprehensive Plan Meetings
Merchants Committee
Streetscape Design Task Force
1999
2000
2001
2002
2003
2004
est
30
43
22
37
87
90
139
165
153
168
186
200
32
39
35
34
26
25
260
231
216
250
245
250
873
978
992
807
774
800
1,334
1,456
1,418
1,296
1,318
1,365
5
6
3
5
6
6
8
7
8
10
9
9
9
13
14
11
13
12
27
18
10
26
19•
20
5
9
2
2
2
2
5
6
5
3
4
4
6
3
3
5
5
5
1
2
2
0
0
2
0
0
1
0
2
2
7
7
7
5
5
5
2
2
2
5
0
2
Additional Budget Line Item Discussion
Account: Explanation:
5365 Additional contractual expense to retain technical assistance to review building
plans, and provide on -site building inspection as needed.
5830 Office Equipment includes the purchase of the following:
■ Replacement copy machine
■ Wide format plan copier
39
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
101330-
BUDGET REQUEST - FY 2004 -2005
COMMUNITY DEVELOPMENT
CODE /LINE ITEM
ACTUAL
FY 01/02
ACTUAL
FY 02/03
BUDGET
FY 03/04
EST EXPEND
FY 03/04
BUDGET
FY 04/05
% CHG BUDG
FY04 -FY05
5112 Overtime
3,790
7,285
7,300
7,300
7,556
3.50%
PERSONNEL SERVICES
5110 Salaries - Regular
362,134
374,572
393,120
.393,000
442,650
12.60%
5112 Overtime
3,790
7,285
7,300
7,300
7,556
3.50%
5111 Salaries - Part time
87,941
93,167
94,100
94,100
97,394
3.50%
5120 Health Insurance
47,604
54,031
56,200
56,200
61,820
10.00%
5122 Misc. Benefits
85
143
800
800
800
0.00%
5130 Apparel
230
535
600
600
600
0.00%
5140 Employer FICA/IMRF
01
0 1
61,8771
69,000 1
108,009
74.55%
501,784
529,734
613,997
621,000
718,828
TOTAL PERSONNEL SERV.
17.07%
OTHER SERVICES
5320 Building Repair & Maintenanc
0
0
0
0
0
N/A
5322 Equipment Repair & Maint.
684
450
2,600
1,500
2,000
- 23.08%
5332 Travel Expenses
3,181
913
5,100
2,500
3,800
- 25.49%
5330 Dues
2,700
2,061
4,500
2,400
3,500
- 22.22%
5213 Publications
656
2,822
3,500
3,500
3,000
- 14.29%
5336 Legal Notices
1,464
2,036
1,600
1,600
1,600
0.00%
5335 Printing
3,767
7,240
6,600
3,900
6,600
0.00%
5540 Utilities - Telephone
2,914
2,854
4,800
3,000
3,700
- 22.92%
5520 Utilities - Natural Gas
0
0
0
0
2,000
N/A
5337 Postage
29
787
400
400
400
0.00%
5326 Vehicle Maintenance
4,892
3,880
5,800
4,500
5,300
- 8.62%
20,287
23,042
34,900
23,300
31,900
TOTAL OTHER SERVICES
-8.60%
CONTRACTUAL SERVICES
5365 Profess. Services - Appraisal
0
0
2,500
0
1,500
- 40.00%
5363 Medical Exams
0
0
400
400
400
0.00%
5365 Other Professional Services
0
0
8,000
1,000
8,000
0.00%
5322 Equipment Repair & Maint.
1,327
1,406
8,000
2,000
7,000
- 12.50%
5370 Computer Services
388
3,938
4,100
2,500
4,100
0.00%
5365 Other
17,288
1 19,774
1 26,300
1 25,000
1 32,875
25.00%
19,003
25,118
49,300
30,900
53,875
TOTAL CONTRACTUAL
9.28%
COMMODITIES
5420 Petroleum Products
802
861
900
1,200
1,200
33.33%
5410 Miscellaneous
115
84
740
200
650
- 12.16%
5450 Office Supplies
5,675
3,692
5,500
4,000
5,500
0.00%
5460 Operating Supplies
5,128
3,358
5,000
5,000
5,000
0.00%
5470 Supplies - Repair & Maint.
.1,246
1 1,911
1 1,200
1,200
1,200
0.00%
TOTAL COMMODITIES
12,966
9,905
13,340
11,600
13,550
1.57%
CAPITAL OUTLAY
5810 Equipment
6,766
3,928
1,500
1,500
1,500
0.00%
5830 Office Equipment
0
0
0
0
16,300
N/A
7211 Transfer to VERF
9,000
3,000
3,000
3,000
3,000
0.00%
15,766
6,928
4,500
1 4,500
1 20,800
TOTAL CAPITAL OUTLAY
362.22%
DEPARTMENT TOTAL
17.17%
569,806
1 594,7271
716,037
1 691,300
1 838,953
40
ENGINEERING DIVISION
The Engineering Division provides technical design services and oversight for Village '
construction projects, reviews development plans to assure compliance with Village
ordinances, supervises operation of the Wastewater Reclamation Facility, and advises ,
the Mayor and Board, as well as other departments on engineering matters. The
Division is supervised by the Director of Public Works and Engineering and staffed by
the Assistant Village Engineer. '
The Divisional Ob' ctives for the 2004 -05 fiscal year are as follows:
Define and supervise Village construction projects.
Continue to upgrade and structure the engineering and public works record t
keeping, data organization and data relationships.
Continue to manage and oversee development of the Geographic Information '
System.
Continue to review development plans with respect to drainage impacts. t
Major protects planned for 2004 -05 are: '
Manage and oversee construction of the Sidewalk and Curb Replacement
Program. '
Design and construct the 2004 Street Rehabilitation Program.
'
Manage and oversee the design and construction of Deerfield Road
9
rehabilitation between the underpass and Castlewood Lane.
'
r r traffic i
Manage and oversee the design and construction fo a ffi cs signal
modernization at the intersections of Deerfield Road/Wilmot Road and Deerfield
Road /Chestnut Avenue.
'
Prepare end of year one and year two goals report to Illinois Environmental
Protection Agency for compliance with National Pollutant Elimination Discharge
t
System mandates.
Prepare and publish Consumer Confidence Report on water quality.
'
Prepare and submit Vulnerability Assessment Report to the Department of I
Homeland Security.
Initiate engineering planning and design for Stratford Road infrastructure I
improvements.
Manage and oversee the construction of Streetscape Phase III (south of I
Elizabeth Arden /Blockbuster).
41 1
' Manage and oversee the construction of Waukegan /Osterman traffic signal and
intersection improvements.
' Manage and oversee the construction of the Deerfield Road pedestrian bridge.
Pursue funding and complete the Phase I engineering for design of the
' pedestrian underpass by the Metra tracks at Deerfield Road .
Oversee the lining of approximately 2,000 feet of defective sewer in various
' locations.
Manage and oversee the construction of the water main replacement in Central
' Avenue between Wilmot and Castlewood.
Continue to monitor the conditions and groundwater at Reservoir 29A and
' cooperate with the installation of telemetry between the reservoir controls and
the offices of the Metropolitan Water Reclamation District.
Accomplishments in 2003 -2004:
' Manage and oversee construction of the Sidewalk and Curb Replacement
Program.
' Manage and oversee the study and design of Deerfield Road rehabilitation
between the underpass and Castlewood Lane.
1 Manage and oversee engineering design for traffic signal modernization at the
intersections of Deerfield Road/Wilmot Road and Deerfield Road /Chestnut
' Avenue.
Continue to review grading and drainage plans for new home and home
' addition projects.
'
Continue to aide residents and architects with development of drainage plans.
Prepare and submit Notice of Intent and year one goals to the Illinois
'
Environmental Protection Agency for compliance with National Pollutant
Discharge Elimination System
mandate.
Finish construction of the Mitchell Park Reservoir and Pumping Station.
1
Complete right -of -way acquisition and award construction services for the
' intersection improvements at Waukegan Road and Longfellow /Osterman.
Complete design and begin construction of the Deerfield Road pedestrian
t bridge.
1 42
Oversee the lining of approximately 2,350 feet of defective sewer in various
locations.
Manage and oversee the design of the water main replacement in Central
Avenue between Wilmot and Castlewood.
Continue to monitor the conditions and groundwater at Reservoir 29A.
Design and construct the 2003 Street Rehabilitation Program.
The following streets in the 2003 Street Rehabilitation Program were completed:
Kenton Road, Pine Street, portions of Oxford Avenue, Warwick Road, Carriage
Way and Hazel Avenue.
Work Statistics
Approval of Work Completed and
Payment Requests on Contracts
Number of Purchase Orders Processed
(payments)
Letters of Credit Received
Number of Projects Administered
43
2000 2001 2002 2003
159 199 149 136
98
120
106
149
11
8
6
3
49
45
46
55
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
102110-
BUDGET REQUEST - FY 2004 -1005
ENGINEERING
CODE /LINE ITEM
ACTUAL
FY 01/02
ACTUAL
FY 02/03
BUDGET
FY 03/04
EST EXPEND
FY 03/04
BUDGET
FY 04/05
% CHG BUDG
FY04 -FY05
5112 Overtime
0
0
0
0
0
NIA
PERSONNEL SERVICES
5110 Salaries - Regular
68,685
73,040
78,750
78,750
81,506
3.50%
5112 Overtime
0
0
0
0
0
NIA
5111 Salaries - Part time
0
0
5,000
5,000
5,000
0.00%
5120 Health Insurance
9,828
13,236
13,200
13,200
14,520
10.00%
5122 Misc. Benefits
0
0
500
500
500
0.00%
5130 Apparel
0
0
. 0
0
300
N/A
5140 Employer FICA/IMRF
01
0 1
12,395 1
12,395 1
16,301
31.51%
78,513
86,276
109,845
109,845
118,128
TOTAL PERSONNEL SERV.
7.54%
OTHER SERVICES
5322 Equipment Repair & Maint.
90
195
250
250
250
0.00%
5332 Travel Expenses
2,851
2,152
2,800
2,800
2,800
0.00%
5330 Dues
1,114
955
1,200
1,200
1,200
0.00%
5213 Publications
285
13
0
0
0
N/A
5336 Legal Notices
328
667
500
500
500
0.00%
5335 Printing
322
378
500
500
500
0.00%
5540 Utilities - Telephone
2,453
2,180
2,500
2,500
2,500
0.00%
5337 Postage
138
262
300
300
300
0.00%
5326 Motor Vehicle Maintenance
842
1 4,064
1 1,500
1 1,500
1 1,500
0.00%
8,423
10,866
9,550
9,550
9,550
TOTAL OTHER SERVICES
0.00%
CONTRACTUAL SERVICES
5362 Prof. Services Engineering
11,232
108,954
20,000
20,000
25,000
25.00%
5363 Medical Exams
0
0
250
250
250
0.00%
5365 Other Professional Services
60
2,150
10,000
10,000
7,500
- 25.00%
5322 Equipment Repair & Maint.
673
549
1,000
1,000
1,000
0.00%
5375 GIS Support
0
0
1 01
0
1 109,000
N/A
11,965
111,653
31,250
31,250
142,750
TOTAL CONTRACTUAL
356.80%
COMMODITIES
5420 Petroleum Products
802
861
1,200
1,200
1,200
0.00%
5410 Miscellaneous
97
317
1,000
1,000
1,000
0.00%
5450 Office Supplies
2,686
2,340
3,000
3,000
3,000
0.00%
5460 Operating Supplies
1,465
567
500
500
500
0.00%
5470 Supplies - Repair & Maint.
37
28
0
0
0
N/A
5,087
4,113
5,700
5,700
5,700
TOTAL COMMODITIES
0.00%
CAPITAL OUTLAY
5810 Equipment
580
5,097
3,500
3,500
3,500
0.00%
5830 Office Equipment
0
0
0
0
0
N/A
7211 Transfer to VERF
3,0
5,542
9,081
9,081
9,081
0.00%
3,580
10,639
12,581
1 12,581
1 12,581
TOTAL CAPITAL OUTLAY
0.00%
DEPARTMENT TOTAL
70.91%
107,5681
223,546
1 168,926
1 168,926
1 288,709
44
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
r
1
1
1
1
1
1
1
1
1
1
1
1
1
BUDGET REQUEST - FY 2004 -2005
POLICE-SUMMARY
CODE /LINE ITEM
ACTUAL
FY 01/02
ACTUAL
FY 02/03
BUDGET
FY 03/04
EST EXPEND
FY 03/04
BUDGET
FY 04/05
% CHG BUDG
FY04 ->FY05
5112 Overtime
222,034
211,613
147,500
346,107
360,049
144.10%
PERSONNEL SERVICES
5110 Salaries - Regular
3,277,292
3,391,347
3,917,275
3,587,051
3,966,071
1.25%
5112 Overtime
222,034
211,613
147,500
346,107
360,049
144.10%
5111 Salaries - Part time
66,617
60,453
70,500
60,750
73,500
4.26%
5120 Health Insurance
421,967
523,623
621,030
621,030
683,133
10.00%
5122 Misc. Benefits
33,545
42,550
43,250
43,799
28,500
- 34.10%
5130 Apparel
47,450
50,550
50,250
43,500
51,050
1.59%
5140 Contrib. Police Pension
342,522
276,383
330,000
330,000
363,000
10.00%
5140 Employer FICA/IMRF
01
0 1
143,880
133,731
164,600
14.40%
4,411,427
4,556,520
5,323,685
5,165,968
5,689,903
TOTAL PERSONNEL SERV.
6.88%
OTHER SERVICES
5320 Building Repair & Maint.
9,403
8,571
28,000
13,500
40,000
42.86%
5322 Equipment Repair & Maint.
5,732
8,051
10,000
10,000
23,850
138.50%
5332 Travel Expenses
36,040
37,855
56,700
44,150
68,000
19.93%
5330 Dues
2,193
2,071
3,400
2,945
4,700
38.24%
5213 Publications
3,131
2,096
3,700
3,591
3,750
1.35%
5336 Legal Notices
1,000
33
1,250
1,000
1,200
-4.00%
5335 Printing
7,785
7,234
7,200
7,500
8,000
11.11%
5550 Telecommunications
41,669
43,238
49,000
37,600
44,000
- 10.20%
5337 Postage
1,580
1,292
2,300
2,600
2,750
19.57%
5326 Motor Vehicle Maintenance
23,510
37,024
40,800
36,850
40,250
-1.35%
132,043
147,464
202,350
159,736
236,500
TOTAL OTHER SERVICES
16.88%
CONTRACTUAL SERVICES
5350 Liability Insurance
91,491
110,376
151,090
151,090
180,000
19.13%
5363 Medical Exams
2,322
3,382
5,000
5,000
8,500
70.00%
5365 Other Professional Services
220
0
0
0
0
N/A
5322 Equipment Repair & Maint.
15,505
12,506
22,500
15,000
0
- 100.00%
5370 Computer Services
7,294
9,066
9,000
5,000
1,000
- 88.89%
5390 Other
28,915
1 33,486
1 46,5001
46,500
1 42,500
- 8.60%
145,747
168,816
234,090
222,590
232,000
TOTAL CONTRACTUAL
- 0.89%
COMMODITIES
5415 DARE Supplies
0
0
0
0
8,250
N/A
5420 Petroleum Products
35,793
35,732
43,700
43,700
43,700
0.00%
5410 Miscellaneous
678
636
1,200
1,500
1,200
0.00%
5387 Misc. Advisory Boards
14,135
14,295
13,500
8,500
10,000
- 25.93%
5450 Office Supplies
6,469
7,823
10,000
8,000
10,000
0.00%
5460 Operating Supplies
32,518
25,146
36,000
32,000
36,000
0.00%
5470 Supplies - Repair & Maint.
1,523
1,370
2,000
2,000
2,000
0.00%
5388 Emergency Services
01
953
1 8,0001
5,000
1 8,000
0.00%
91,116
85,955
114,400
100,700
119,150
TOTAL COMMODITIES
4.15%
CAPITAL OUTLAY
5810 Equipment
75,632
58,843
83,586
50,250
46,800
- 44.01%
5830 Office Equipment
0
0
0
0
0
N/A
7211 Transfer to VERF
210,0001
332,000
1 213,673
1 213,673
193,385
- 9.49%
285,632
390,843
1 297,259
263,923
240,185
TOTAL CAPITAL OUTLAY
- 19.20%
DEPARTMENT TOTAL
5.61%
5,065,965
5,349,598
16,171,784
5,912,917
1 6,517,738
45
fl
POLICE DEPARTMENT I
SUMMARY OF THE POLICE MISSION I
The mission for every member of the Deerfield Police Department is to consistently seek and find ways to
affirmatively promote, preserve and deliver a feeling of security, safety and quality services to members of '
the community.
The Police Department has ten continuing goals that accomplish this mission: I
Prevention of crime
Apprehension of offenders '
Recovery and return of property
Safe movement of traffic
Provision of services unavailable from other public or private welfare agencies
Prevention of substance abuse in the community '
Education of juveniles informing them of their legal responsibilities
Education of the public in the steps it can take to reduce the probabilities of becoming the victim of
criminal attack '
Participation in the implementation of Disaster and Disorder services
In addition to these continuing goals, the Deerfield Police Department will complete the following projects
during the 2004 -2005 fiscal year: '
As part of the new high -speed phone notification system, the Department, in conjunction with the Human
Relations Commission will implement an elder care program called "Deerfield C.A.R.E.S." (Computer '
Aided Response for the Elderly). This program will help to improve communications with the elderly,
disabled and homebound residents of Deerfield. It will make scheduled well -being calls to participants and
send help if there is a need. '
The Department will complete the accreditation process through the Committee on Accreditation for Law
Enforcement Agencies. A preliminary assessment of the Department will be made in June with final
review being completed by a Board of law enforcement agencies in November of 2004. Completion of the '
process will demonstrate the Department meets or exceeds a set of nationally established standards.
In cooperation with the Office of the Illinois Attorney General, the Department will implement an automated '
victim notification service that provides victims of crime and other concerned citizens with information and
notification of offender custody and /or court case status 24 hours a day, seven days a week.
The Department is also planning to upgrade its' radio base stations, portable radios and radio consoles. '
Some of the equipment is 30 years old and the upgrades will accommodate expected FCC mandates and
allow direct communication with other agencies.
Accomplishments During 2003 -2004 ,
In 2003, the 911 Center implemented several technologies developed by the Municipal GIS Partners, Inc. '
This GIS Consortium is a public entity that was formed in 1999 to aid small and medium size communities
meet the challenges of developing effective information system solutions: The Consortium has helped the
911 Center develop mapping that will be used department -wide in a variety of ways. The mapping will not
only help us determined where Cellular 911 Calls are being derived from, but will also serve as the I
infrastructure for our newly purchased New World System technologies.
In June of 2003, the Police Department purchased New World System (NWS) public safety software. The '
package includes integrated computer aided dispatch (CAD), records management, mobile computing and
46 1
1
' field reporting that will increase productivity department -wide. The purchase replaced a system that did
not meet our needs, particularly from an integration standpoint. It will streamline the current process and
' better utilize manpower, allowing enhanced services to our citizens. Implementation began in September
with an anticipated "go live" date in March of 2004. NWS is a Microsoft Certified Partner with access to
resources that ensure a reliable and robust product.
' The Department also added "The Communicator ", a high -speed telephone notification system from
Dialogic Communications Corporation. The system alerts personnel and community members at risk
during emergencies and other time - sensitive events while also serving to enhance community- oriented
' policing. This technology has a geographical interface that is capable of defining geographic locations and
designated boundaries. The mapping infrastructure was developed with the assistance of the GIS
Consortium. A second interface, Geocast enables the Department to quickly and easily select specific
geographic areas for message delivery and then prioritize the calls by distance. Information. can be
' processed at the rate of up to 18,000 names /phone numbers per minute, initiating first phone warnings
within 60 -90 seconds from incident identification.
' The Department purchased and installed a LiveScan fingerprint/computer system. The LiveScan system
uses laser technology to read a person's fingerprints, which are electronically stored and transmitted, to
the Illinois State Police for positive identification. This inkless technology virtually eliminates poor quality
' fingerprints and greatly reduces the time needed to positively identify the person. As our agency moves
towards automation, LiveScan is a logical choice to replace the manual methods with integrated computer
systems.
' The Department has applied for accreditation through the Committee on Accreditation for Law
Enforcement Agencies. Completion of the process will demonstrate the Department meets or exceeds a
set of nationally established standards. Anticipated accreditation will take place in the winter of 2004.
' WORK STATISTICS
'
2000
2001
2002
2003
Calls for Service
12,592
13,011
16,071
18,187
Accidents:
Personal Injury
101
83
82
90
'
Property
695
756
627
612
Traffic Tickets
5,401
5,122
3,523
3,767
Parking Citations
4,830
4,446
4,113
3,911
'
Crime Index"
260
269
243
234
Criminal Arrests
580
515
458
552
Domestic Trouble
105
105
52
122
'
Vandalism
77
76
92
77
Traffic Enforcement Index
(Tickets per injury accident)
60.2
58.2
41.4
39.7
' -Crime Index: Index crimes, as defined by the International Association of Chiefs of Police Committee
on Uniform Crime Reports, includes "Violent Crimes" — murder, non - negligent manslaughter, aggravated
criminal sexual assault, robbery, aggravated battery, and aggravated assault. Also included are "Property
' Crimes" — burglary, theft, larceny, motor vehicle theft and arson.
1
1
1 47
Additional Budget Line Item Description
Administration:
Account: Explanation:
5332 Travel expenses lint item is increased to account for consolidation of travel
expenses that were contained in other accounts in prior years
5363 Increase due to expected greater use of Village partial reimbursement policy.
InvestigationsNouth:
Patrol:
Account: Explanation:
5415 DARE expenses account was created to consolidate and more closely track
purchases of supplies associated with the DARE program.
5810 ■ DARE Laptop Computer
■ Computer upgrades for investigative division
Account: Explanation:
5110 Salary expense is down due to some reassignment into other divisions and large
number of new employees at a lower salary level than retired officers.
5810 ■ Laser weapon training system -- $9,000
■ Misc. equipment -- $2,000
■ Steal-thstat -- $4,200
■ (2) In -squad video cameras -- $6,600
■ (2) Defibrillators -- $2,800
■ Replacement batteries for (6) defibrillators -- $1,200
• Training Red man suit kit -- $2,500
■ Laptop battery replacements -- $3,000
■ Police bicycle -- $1,000
■ Bullet trap -- $500
■ Citizen Police Academy supplies -- $1,500
Upgrade patrol computers -- $2,500
Enhanced E911 Fund:
Account: Explanation:
5323 Reallocation of amounts previously contained in other line items. For contractual
maintenance of the phone system and CAD system (newly installed in 2004).
5550 Telecommunication and line charges for data and phone lines used in the
dispatch center for E911 and to transmit to surrounding municipalities.
5820 ■ CML Phone /Radio upgrade -- $27,000
• Radio console replacement -- $30,000
• Misc. computer equipment -- $7,500
• Completion of CAD project — New World systems -- $35,000
48
1
1
1
L
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
I
1
1
1
1
1
1
1
1
1
1
1
1
106010-
BUDGET REQUEST - FY 2004 -2005
POLICE - ADMINISTRATION
PERSONNEL SERVICES
5110 Salaries - Regular
5112 Overtime
5111 Salaries - Part time
5120 Health Insurance
5122 Misc. Benefits
5130 Apparel
V- f,51140 :Contrib. Police-Pensioh
5140 Employer FICA/IMRF
TOTALPERSONNELSERV
OTHER SERVICES
5320 Building Repair & Maintenan
5322 Equipment Repair & Maint.
5332 Travel Expenses
5330 Dues
5213 Publications
5336 Legal Notices
5335 Printing
5550 Telecommunications
5337 Postage
5326 Motor Vehicle Maintenance
TOTAL OTHER SERVICES
CONTRACTUAL SERVICES
5350 Liability Insurance
5363 Medical Exams
5365 Other Professional Services
5322 Equipment Repair & Maint.
5480 Computer Services - Prog.
5370 Computer Services
5390 Other
TOTAL CONTRACTUAL
COMMODITIES
5420 Petroleum Products
5410 Miscellaneous
5387 Misc. Advisory Boards
5440 Small Tools & Equipment
5450 Office Supplies
5460 Operating Supplies
5470 Supplies - Repair & Maint.
5388 Emergency Services
TOTAL COMMODITIES
CAPITAL OUTLAY
5810 Equipment
5830 Office Equipment
7211 Transfer to VERF
TOTAL CAPITAL OUTLAY
DIVISION TOTAL
471,535
ACTUAL I
ACTUAL I
BUDGET
EST EXPEND
BUDGET
% CHG BUDG
CODE /LINE ITEM
FY 01/02 1
FY 02/03 1
FY 03/04 1
FY 03/04
FY 04/05 I
FY04 ->FY05
PERSONNEL SERVICES
5110 Salaries - Regular
5112 Overtime
5111 Salaries - Part time
5120 Health Insurance
5122 Misc. Benefits
5130 Apparel
V- f,51140 :Contrib. Police-Pensioh
5140 Employer FICA/IMRF
TOTALPERSONNELSERV
OTHER SERVICES
5320 Building Repair & Maintenan
5322 Equipment Repair & Maint.
5332 Travel Expenses
5330 Dues
5213 Publications
5336 Legal Notices
5335 Printing
5550 Telecommunications
5337 Postage
5326 Motor Vehicle Maintenance
TOTAL OTHER SERVICES
CONTRACTUAL SERVICES
5350 Liability Insurance
5363 Medical Exams
5365 Other Professional Services
5322 Equipment Repair & Maint.
5480 Computer Services - Prog.
5370 Computer Services
5390 Other
TOTAL CONTRACTUAL
COMMODITIES
5420 Petroleum Products
5410 Miscellaneous
5387 Misc. Advisory Boards
5440 Small Tools & Equipment
5450 Office Supplies
5460 Operating Supplies
5470 Supplies - Repair & Maint.
5388 Emergency Services
TOTAL COMMODITIES
CAPITAL OUTLAY
5810 Equipment
5830 Office Equipment
7211 Transfer to VERF
TOTAL CAPITAL OUTLAY
DIVISION TOTAL
471,535
485,058
521,600
475,000
592,989
13.69%
4,697
3,639
5,000
5,000
5,000
0.00%
0
1,680
2,500
120
6,000
140.00%
56,538
66,511
110,880
110,880
121,968
10.00%
0
0
1,000
1,000
1,000
0.00%
4,700
4,500
4,200
4,200
5,750
36.90%
342,522
276,383
330,000
330,000
363,000
10.00%
01
01
9,4441
9,4441
11,500
21.77%
12.45%
879,992
837,771
984,624
935,644
1,107,207
9,403
8,571
28,000
13,500
40,000
42.86%
5,732
7,261
10,000
10,000
23,850
138.50%
3,491
3,071
10,500
4,000
21,000
100.00%
690
599
1,200
850
2,500
108.33%
1,687
954
2,000
2,000
2,000
0.00%
1,000
33
1,250
1,000
1,200
-4.00%
7,785
7,234
7,200
7,500
8,000
11.11%
35,141
36,772
42,000
32,000
37,000
- 11.90%
1,580
1,292
2,300
2,600
2,750
19.57%
252
1 944
1 1,600
1 1,000
1 1,500
-6.25%
31.82%
66,761
66,731
106,050
74,450
139,800
91,491
110,376
151,090
151,090
180,000
19.13%
2,322
3,382
5,000
5,000
8,500
70.00%
220
0
0
0
0
N/A
14,449
12,230
22,500
15,000
0
- 100.00%
0
0
0
0
0
N/A
6,815
9,066
9,000
5,000
1,000
- 88.89%
28,915
1 33,524
1 46,500
1 46,500
1 42,500
-8.60%
-0.89%
144,212
168,578
234,090
222,590
232,000
706
633
1,200
1,200
1,200
0.00%
678
636
1,200
1,500
1,200
0.00%
14,135
14,295
13,500
8,500
10,000
- 25.93%
0
0
0
0
0
N/A
6,469
7,823
10,000
8,000
10,000
0.00%
32,518
25,146
36,000
32,000
36,000
0.00%
1,523
1,370
2,000
2,000
2,000
0.00%
0
953
1 8,000
1 5,000
8,000
0.00%
-4.87%
56,029
50,857
71,900
58,200
68,400
9,864
29,056
1,000
750
2,000
100.00%
0
0
0
0
0
N/A
210,000
332,000
213,673
213,673
'193,385
-9.49%
-8.98%
8.16%
219,864
361,056
214,673
214,423
195,385
1,366,858
1 1,484,992
11,611,337
1 1,505,307
T 1,742,792
1 49
106020-
BUDGET REQUEST - FY 2004 -2005
POLICE - COMMUNICATIONS
PERSONNEL SERVICES
ACTUAL
ACTUAL
BUDGET
EST EXPEND
BUDGET
CODE /LINE ITEM
FY 01/02
FY 02/03 1
FY 03/04 1
FY 03104 1
1016CHGBUDG
FY 04/05
FY04 ->FY05
PERSONNEL SERVICES
5110
Salaries - Regular
5112
Overtime
5111
Salaries - Part time
5120
Health Insurance
5122
Misc. Benefits
5130
Apparel
5140
Employer FICA/IMRF
7,630
TOTALPERSONNELSERV
OTHER
SERVICES
5332
Travel Expenses
5330
Dues
5213
Publications
8,044
TOTAL OTHER SERVICES
CONTRACTUAL SERVICES
5322
Equipment Repair & Maint.
5370
Computer Services
5390
Other
2,800
TOTAL CONTRACTUAL
COMMODITIES
5450
Office Supplies
65,951 1
TOTAL COMMODITIES
CAPITAL OUTLAY
5810
Equipment
7211
Transfer to VERF
692,979
TOTAL CAPITAL OUTLAY
1,779
DIVISION TOTAL
361,312
414,162
462,800
419,000
482,091
4.17%
31,246
19,042
25,000
29,500
26,000
4.00%
16,106
6,829
.15,000
7,630
12,500
- 16.67%
47,916
55,786
70,080
70,080
77,088
10.00%
2,724
8,044
10,000
13,049
10,000
0.00%
4,000
2,800
2,800
2,800
2,800
0.00%
01
01
72,845 1
65,951 1
82.500
13.25%
5.23%
463,304
506,662
658,525
608,010
692,979
1,629
1,779
3,000
1,900
3,800
26.67%
390
255
500
495
500
0.00%
191
191
50
1 41
1 100
100.00%
23.94%
2,038
2,053
3,550
2,436
4,400
1,056
276
0
0
0
N/A
479
0
0
0
0
N/A
01
01
0
1 01
0
N/A
N/A
1,535
276
0
0
0
0
0
0
0
0
N/A
N/A
0
0
0
0
0
1,300
247
3,000
3,000
3,000
0.00%
N/A
0.00%
5.31%
1,300
247
3,000
1 3,000
1 3,000
468,1771
509,2381
665,075
1 613,446
1 700,379
50
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
BUDGET REQUEST - FY 2004 -2005
106033- POLICE - INVESTIGATIONSNOUTH
PERSONNEL SERVICES
ACTUAL
ACTUAL I
BUDGET
EST EXPEND
BUDGET
% CHG BUDG
CODE /LINE ITEM
FY 01/02 I
FY 02/03 1
FY 03/04 1
FY 03104
FY 04/05 1
FY04 -FY05
PERSONNEL SERVICES
5110
Salaries - Regular
5112
Overtime
5111
Salaries - Part time
5120
Health Insurance
5122
Misc. Benefits
5130
Apparel
5140
Employer FICA/IMRF
0
TOTALPERSONNELSERV
OTHER
SERVICES
5332
Travel Expenses
5330
Dues
5213
Publications
5326
Motor Vehicle Maintenance
7,500
TOTAL OTHER SERVICES
CONTRACTUAL SERVICES
5390
Other
4,500
TOTAL CONTRACTUAL
COMMODITIES
5415
DARE Supplies
5420
Petroleum Products
29,338 1
TOTAL COMMODITIES
CAPITAL OUTLAY
5810
Equipment
7211
Transfer to VERF
766,097
TOTAL CAPITAL OUTLAY
2,256
DIVISION TOTAL
420,381
438,712
562,500
545,000
589,955
4.88%
13,793
10,905
12,500
13,750
15,000
20.00%
1,995
0
0
0
0
N/A
63,155
93,075
101,220
101,220
111,342
10.00%
4,580
3,362
10,000
7,500
7,500
- 25.00%
4,500
4,500
4,500
4,500
6,500
44.44%
01
01
29,591 1
29,338 1
35,800
20.98%
6.36%
508,404
550,554
720,311
701,308
766,097
2,820
2,256
6,200
6,000
6,200
0.00%
763
837
1,200
1,200
1,200
0.00%
500
200
750
750
750
0.00%
1,7 4
1,690
4,200
3,750
3,750
-10.71%
-3.64%
5,817
4,982
12,350
11,700
11,900
0
38
0
0
0
N/A
N/A
0
(38)
0
0
0
0
0
0
0
8,250
N/A
2,203
2,053
3,500
3,500
3,500.
0.00%
235.71%
2,203
2,053
3,500
3,500
11,750
902
5,964
7,750
6,500
5,000
- 35.48%
N/A
- 35.48%
6.83%
902
5,964
7,750
6,500
5,000
517,326
563,515
743,911
723,0081
794,747
51
BUDGET REQUEST - FY 2004 -2005
106034- POLICE - PATROL
CODE /LINE ITEM
ACTUAL
FY 01/02
ACTUAL
FY 02/03
BUDGET
FY 03/04
EST EXPEND
FY 03/04
BUDGET
FY 04/05
% CHG BUDG
FY04 ->FY05
5112 Overtime
172,298
178,027
105,000
102,857
110,000
4.76%
PERSONNEL SERVICES
5110 Salaries - Regular
2,024,064
2,053,416
2,370,375
2,148,051
2,301,036
-2.93%
5112 Overtime
172,298
178,027
105,000
102,857
110,000
4.76%
5111 Salaries - Part time
48,516
51,945
53,000
53,000
55,000
3.77%
5120 Health Insurance
254,358
308,251
338,850
338,850
372,735
10.00%
5122 Misc. Benefits
26,241
31,145
22,250
22,250
10,000
- 55.06%
5130 Apparel
34,250
38,750
38,750
32,000
36,000
-7.10%
5140 Employer Medicare
0
0
32,000
28,999
34,800
8.75%
2,559,727
2,661,533
2,960,225
2,726,007
2,919,571
TOTAL PERSONNEL SERV.
-1.37%
OTHER SERVICES
5322 Equipment Repair & Maint.
0
790
0
0
0
N/A
5332 Travel Expenses
28,100
30,749
37,000
32,250
37,000
0.00%
5330 Dues
350
380
500
400
500
0.00%
5213 Publications
925
923
900
800
900
0.00%
5550 Utilities - Telephone
6,528
6,466
7,000
5,600
7,000
0.00%
5326 Motor Vehicle Maintenance
21,524
1 34,390
1 35,000.1
32,100
1 35,000
0.00%
57,427
73,698
80,400
71,150
80,400
TOTAL OTHER SERVICES
0.00%
CONTRACTUAL SERVICES
5390 Other
0
0
0
0
0
N/A
0
0
0
0
0
TOTAL CONTRACTUAL
N/A
COMMODITIES
5420 Petroleum Products
32,884
33,046
39,000
39,000
39,000
0.00%
32,884
33,046
39,000
39,000
39,000
TOTAL COMMODITIES
0.00%
CAPITAL OUTLAY
5810 Equipment
63,566
23,575
71,836
40,000
36,800
- 48.77%
7211 Transfer to VERF
0
0
0
0
0
N/A
63,566
23,575
71,836
40,000
36,800
TOTAL CAPITAL OUTLAY
- 48.77%
DIVISION TOTAL
-2.40%
2,713,604
1 2,791,852
13,151,461
1 2,876,157
1 3,075,771
106061-
POLICE - SPECIAL DETAIL
PERSONNEL SERVICES
5112 Overtime
01 0
52
0 195,000 204,049
N/A
ACTUAL
ACTUAL
I BUDGET
I EST EXPEND
BUDGET
% CHG BUDG
CODE /LINE ITEM
FY 01/02
I FY 02/03
FY 03/04
1 FY 03/04
1 FY 04/05
FY04 -FY 05
PERSONNEL SERVICES
5112 Overtime
01 0
52
0 195,000 204,049
N/A
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
176020-
BUDGET REQUEST - FY 2004 -2005
ENHANCED 911 FUND
CODE /LINE ITEM
ACTUAL
FY 01102
ACTUAL
FY 02/03
BUDGET
FY 03/04
EST EXPEND
FY 03/04
BUDGET
FY 04/05
% CHG BUDG
FY04 ->FY05
5320 Repairs & Maint. Building
0
0
0
0
0
N/A
OTHER SERVICES
5320 Repairs & Maint. Building
0
0
0
0
0
N/A
5323 Radio Repair & Maint.
4,220
762
10,000
9,200
55,000
450.00%
5332 Travel (Training)
152
0
0
0
0
N/A
5550 Telecommunication
4,558
7,605
8,500
7,500
8,500
0.00%
8,930
8,367
18,500
16,700
63,500
TOTAL OTHER SERVICES
243.24%
CONTRACTUAL SERVICES
5550 Utilities - Telecommunication
36,363
34,475
43,000
43,000
61,000
41.86%
5370 Computer Services
41,914
69,572
75,000
71,458
____41,295
- 44.94%
78,277
104,047
118,000
114,458
102,295
TOTAL CONTRACTUAL
-13.31%
COMMODITIES
5410 Miscellaneous
0
109
0
0
0
N/A
0
109
0
0
0
TOTAL COMMODITIES
N/A
OTHER
5820 Radio Equipment
23,367
7,284
398,225
292,500
99,500
- 75.01%
7211 Transfer to VERF
0
0
24,333
___51,900
113.29%
23,367
7,284
----24,333
422,558
316,833
151,400
TOTAL OTHER
- 64.17%
DIVISION TOTAL
- 43.26%
110,5741
119,807
1 559,058
1 447,991
317,195
53
1
1
1
1
1
1
11
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
BUDGET REQUEST - FY 2004 -2005
STREET - SUMMARY
CODE /LINE ITEM
ACTUAL
FY 01/02
ACTUAL
FY 02/03
BUDGET I
FY 03104
EST EXPEND
FY 03/04
BUDGET
FY 04/05
% CHG BUDG
FY04 -FY05
5110 Salaries - Regular
433,440
412,521
485,920
424,300
498,000
2.49%
PERSONNEL SERVICES
5110 Salaries - Regular
433,440
412,521
485,920
424,300
498,000
2.49%
5112 Overtime
46,697
45,723
67,980
51,000
70,300
3.41%
5111 Salaries - Part time
14,163
21,975
36,600
23,000
37,300
1.91%
5120 Health Insurance
70,047
74,294
102,320
102,320
113,270
10.70%
5122 Misc. Benefits
30
2,216
300
300
300
0.00%
5130 Apparel
3,809
3,287
4,300
4,600
4,800
11.63%
5140 Employer FICA/IMRF
0 1
01
76,4841
66,785
91,9601
20.23%
568,186
560,015
773,904
672,305
815,930
TOTAL PERSONNEL SERV.
5.43%
OTHER SERVICES
5310 Equipment Rental
0
0
4,800
6,200
6,500
35.42%
5320 Building Repair 8 Maintenanc
8,736
9,818
15,000
13,200
21,000
40.00%
5322 Equipment Repair & Maint.
33,970
36,821
50,000
52,500
53,000
6.00%
5332 Travel Expenses
1,461
960
1,700
1,200
1,700
0.00%
5330 Dues
370
15
200
0
200
0.00%
5213 Publications
0
1,056
500
0
500
0.00%
5336 Legal Notices
27
58
200
0
200
0.00%
5335 Printing
3,556
1,443
3,000
3,000
3,000
0.00%
5540 Telecommunications
4,985
8,210
7,000
7,000
7,000
0.00%
5337 Postage
1,242
3,350
3,200
5,000
5,100
59.38%
5510 Utility - Electric
35,787
45,176
43,000
37,200
43,000
0.00%
5326 Motor Vehicle Maintenance
81,141
1 74,583
1 85,500
1 92,800
94,000
1 9.94%
171,275
181,489
214,100
218,100
235,200
TOTAL OTHER SERVICES
9.86%
CONTRACTUAL SERVICES
5350 Liability Insurance
41,441
33,589
68,000
37,000
68,000
0.00%
5353 Medical Exams
0
0
0
0
500
N/A
5322 Equipment Repair & Maint.
51,948
42,574
208,100
102,200
209,100
0.48%
5914 Tree Planting
12,821
11,174
6,000
8,800
9,000
50.00%
5390 Tree Removal
58,962
55,172
52,900
52,900
56,900
7.56%
5370 Computer Services
2,378
1,118
2,500
1,000
2,500
0.00%
5390 Other
0
0
0
1 0
0
N/A
167,550
143,627
337,500
201,900
346,000
TOTAL CONTRACTUAL
2.52%
COMMODITIES
5420 Petroleum Products
7,748
10,335
13,400
12,200
16,300
21.64%
5410 Miscellaneous
6,712
8,413
9,800
9,200
10,200
4.08%
5421 Materials
201,387
179,395
227,400
177,000
233,400
2.64%
5430 Street Signs
10,957
23,038
15,000
15,000
15,000
0.00%
5440 Small Tools 8 Equipment
139
188
700
700
700
0.00%
5450 Office Supplies
347
2,760
1,000
2,200
2,500
150.00%
5460 Operating Supplies
3,146
3,121
5,700
6,000
6,100
7.02%
5470 Supplies - Repair & Maint.
4,998
1 4,964
1 6,800
1 6,100
6,800
1 0.00%
235,434
232,214
279,800
228,400
291,000
TOTAL COMMODITIES
4.00%
CAPITAL OUTLAY
5810 Equipment
22,614
27,117
5,100
5,100
2,200
- 56.86%
5910 Street Improvements
0
0
0
0
0
N/A
5911 Sidewalk Improvement
0
0
0
0
0
N/A
5912 Street Lighting Improve.
0
0
0
0
0
N/A
5913 Traffic Signal Improve.
0
0
0
0
0
N/A
5914 Streetscape Improve.
0
0
0
0
0
N/A
5830 Office Equipment
0
0
0
0
0
N/A
7211 Transfer to VERF
100 000
130,290
1 125,188
1 125,188
1 119,923
-4.21%
lff,FT
157,407
1 130,288
1 130,288
122,123
TOTAL CAPITAL OUTLAY
-6.27%
DEPARTMENT TOTAL
4.30%
1,265,059
1 1,274,751
11,735,592
1 1,450,9931
1,810,253
54
PUBLIC WORKS DEPARTMENT
STREET DIVISION
The primary and continuing goals of the Street Division, a division of Public Works, are:
o To keep the streets clean.
o To keep the streets cleared of snow and ice.
o To keep the streets in good condition by repairing cracks and potholes.
o To keep all pavement marking lines visible throughout the Village.
o To install and maintain street signs so they are legible under all weather conditions.
o To clean street inlets, catch basins and lines that connect inlets to the interceptor
storm sewer.
o To replace all broken grates, covers and manhole frames.
o To repair and maintain all streetlights and traffic signals.
o To plant trees with homeowners sharing half the cost.
o To maintain and repair the interior of the railroad station.
o 'To cut weeds and grass on Village owned property as well as for private owners on
a reimbursement basis.
o To keep all the records necessary to obtain Motor Fuel Tax revenue from the State.
o To maintain trees in Village right -of -way.
o To maintain adequate supplies of gasoline and diesel fuel and to keep the
equipment in good working order. Fuel is charged to expenditures of specific
departments according to usage.
o To update street rating.
Accomplishments during 2003 -2004:
o Rehabilitated approximately two miles of streets throughout the Village
o Kept all streets in drivable condition in all seasons.
o Removed and disposed of 7,555 cubic yards of leaves.
55
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
STREET DIVISION
Work Statistics
1999 2000
Cleaning
Streets Swept (Miles) 2,493 2,801
Streets Swept (Cubic Yards Debris) 1,862 980
Traffic Marking
Traffic Marking (Lineal Feet)
Pavement Patching
Pre -Mix Patching Materials Used (Tons)
Tarring Cracks
Tarring Cracks (Pounds)
Drainage Structures
Catch Basins Cleaned (Number)
Street Lights and Traffic Signals
Street Signs Erected or Replaced
Street Light Standards Replaced
Street Light Cable Repairs
Street Lamps Replaced
Miscellaneous Maintenance
Concrete Street Patch Work (Square Yards
Replaced) .
Snow and Ice Control
Snow and Ice Control (Man Hours)
Rock Salt Used (Tons)
Sand (Birds Eye) Ice Control (Tons)
Tree Removal
Trees Removed (Number)
Tree Planting
Trees Planted (Number)
Weed Control
Parkway Mowing (Lineal Feet)
*Wind storm on May 18, 2000
56
2001 2002 2003
3,266 3,439 3,496
1,217 1,120 2,215
30,732 38,456 43,369 51,437 46,041
2,295 2,386 2,492 1,072 412
14,700 14,535 14,700 25,800 14,700
480
480
480
480
480
330
350
275
397
413
4
1
4
3
4
170
181
160
140
180
305
212
225
205
215
155
10
39
43
52
2,310
3,608
700
1,202
1,069
2,240
4,105
1,200
2,465
2,305
529
500
500
580
580
29
*297
46
42
44
64
116
73
62
70
105,000 105,000 105,000 105,000 105,000
102010-
BUDGET REQUEST - FY 2004 -2005
STREET - ADMINISTRATION
PERSONNEL SERVICES
ACTUAL
ACTUAL
BUDGET
EST EXPEND
BUDGET
% CHG BU DG
CODE /LINE ITEM
FY 01/02
FY 02/03
1 FY 03/04
FY 03/04
1 FY 04/05
1 FY04 -FY05
PERSONNEL SERVICES
5110
Salaries - Regular
5112
Overtime
5111
Salaries - Part time
5120
Health Insurance
5122
Misc. Benefits
5130
Apparel
5140
Employer FICA/IMRF
7,600
TOTAL PERSONNEL SERV
OTHER
SERVICES
5320
Building Repair & Maintenan
5322
Equipment Repair & Maint.
5332
Travel Expenses
5330
Dues
5213
Publications
5336
Legal Notices
5335
Printing
5540
Telecommunications
5337
Postage
5510
Utility - Electric
5326
Motor Vehicle Maintenance
17.60%
46.91%
TOTAL OTHER SERVICES
CONTRACTUAL SERVICES
5350
Liability Insurance
5363
Medical Exams
5365
Equipment Repair & Maint.
5370
Computer Services
5390
Other
3,280
TOTAL CONTRACTUAL
COMMODITIES
5420
Petroleum Products
5410
Miscellaneous
5421
Materials
5440
Small Tools & Equipment
5450
Office Supplies
5460
Operating Supplies
5470
Supplies - Repair & Maint.
0
TOTAL COMMODITIES
CAPITAL OUTLAY
5810
Equipment
5830
Office Equipment
7211
Transfer to VERF
0
TOTAL CAPITAL OUTLAY
0.00%
DIVISION TOTAL
103,176
71,230
97,240
73,700
159,800
64.34%
3,238
1,504
2,000
1,000
2,000
0.00%
6,993
7,790
7,200
7,600
7,900
9.72%
16,927
1,145
19,590
19,590
21,600
10.26%
30
2,216
300
300
300
0.00%
3,809
3,287
4,300
4,600
4,800
11.63%
0
0
15,306
11,600
18,000
17.60%
46.91%
134,173
87,172
145,936
118,390
214,400
7,511
7,726
12,000
10,200
18,000
50.00%
3,338
3,280
3,000
3,200
3,000
0.00%
1,461
960
1,700
1,200
1,700
0.00%
370
15
200
0
200
0.00%
0
1,056
500
0
500
0.00%
27
58
200
0
200
0.00%
3,556
1,443
3,000
3,000
3,000
0.00%
4,605
7,889
6,500
6,500
6,500
0.00%
1,242
3,350
3,200
5,000
5,100
59.38%
0
5,619
4,000
2,000
4,000
0.00%
7,076
1 5,396
1 6,000 1
4,8001
6,000
0.00%
19.60%
29,186
36,793
40,300
35,900
48,200
41,441
33,589
68,000
37,000
68,000
0.00%
0
0
0
0
500
N/A
5,904
6,937
9,400
7,200
9,400
0.00%
2,378
1,118
2,500
1,000
2,500
0.00%
01
01
01
01
0
N/A
0.63%
49,723
41,644
79,900
45,200
80,400
1,237
1,167
1,600
1,500
1,900
18.75%
5,583
6,240
7,800
7,000
7,800
0.00%
0
168
0
0
0
N/A
0
54
0
0
0
N/A
347
2,760
1,000
2,200
2,500
150.00%
2,173
742
3,100
3,400
3,500
12.90%
1,763
589
3,000
2,500
3,000
0.00%
13.33%
11,103
11,719
16,500
16,600
18,700
2,585
10,968
0
0
0
N/A
0
0
0
0
0
N/A
100,000
130,290
125,188
125,188
119,923
4.21%
-4.21%
18.10%
102,585
141,258
125,188
125,188
119,923
326,770
318,585
407,824
341,278
481,623
57
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
102036-
BUDGET REQUEST - FY 2004 -2006
STREET - SNOW & ICE CONTROL
CODE /LINE ITEM
ACTUAL
FY 01/02
ACTUAL I
FY 02/03
BUDGET I
FY 03/04
EST EXPEND
FY 03/04
BUDGET 1
FY 04/05
% CHG BUDG
FY04 ->FY05
5112 Overtime
22,977
29,874
43,680
31,000
45,200
3.48%
PERSONNEL SERVICES
5110 Salaries - Regular
25,837
46,689
48,870
37,500
50,600
3.54%
5112 Overtime
22,977
29,874
43,680
31,000
45,200
3.48%
5111 Salaries - Part time
0
224
41000
2,000
4,000
0.00%
5120 Health Insurance
4,072
10,901
7,930
7,930
8,800
10.97%
5140 Employer FICA/IMRF
0
0
7,692
5,903
9,300
20.90%
52,886
87,687
112,172
84,333
117,900
TOTAL PERSONNEL SERV.
5.11%
OTHER SERVICES
5310 Equipment Rental
0
0
4,000
4,000
4,000
0.00%
5322 Equipment Repair & Maint.
15,126
9,826
25,000
25,000
25,000
0.00%
5326 Motor Vehicle Maintenance
35,006
30,048
40,000,
40,000
40,000
0.00%
50,132
39,874
69,000
69,000
69,000
TOTAL OTHER SERVICES
0.00%
CONTRACTUAL SERVICES
5390 Other
0
0
.15,000
15,000
15,000
0.00%
5390 Other
0
0
0
0
0
N/A
0
0
15,000
15,000
15,000
TOTAL CONTRACTUAL
0.00%
COMMODITIES
5420 Petroleum Products
2,201
3,119
5,200
3,000
5,500
5.77%
5421 Materials
66,320
106,638
94,000
100,000
100,000
6.38%
5460 Operating Supplies
128
457
1,800
1,800
1,800
0.00%
5470 Supplies - Repair & Maint.
999
1,200
1,200
1,000
1,200
0.00%
69,648
111,413
102,200
105,800
108,500
TOTAL COMMODITIES
6.16%
CAPITAL OUTLAY
5810 Equipment
0
0
3,400
3,400
500
- 85.29%
7211 Transfer to VERF
0
0
1 0
0
0
N/A
0
1 0
3,400
3,400
1 500
TOTAL CAPITAL OUTLAY
- 85.29%
3.02%
172,666
1 238,974
1 301,772
1 277,533
1 310,900
58
102037-
BUDGET REQUEST - FY 2004 -2005
STREET - FORESTRY
CODE /LINE ITEM
ACTUAL
FY 01/02
ACTUAL
FY 02/03
BUDGET
FY 03/04
EST EXPEND
FY 03/04
BUDGET
FY 04/05
% CHG BUDG
FY04 ->FY05
5112 Overtime
2,312
1,081
2,300
2,300
2,400
4.35%
PERSONNEL SERVICES
5110 Salaries - Regular
37,125
34,071
43,060
22,000
35,600
- 17.32%
5112 Overtime
2,312
1,081
2,300
2,300
2,400
4.35%
5111 Salaries - Part time
448
9,862
11,000
6,400
11,000
0.00%
5120 Health Insurance
4,631
7,279
11,440
11,440
13,000
13.64%
5140 Employer FICA/IMRF
0
0
6,778
3,463
8,200
20.99%
44,516
52,292
74,578
45,603
70,200
TOTAL PERSONNEL SERV.
-5.87%
OTHER SERVICES
5320 Building Repair & Maint.
0
0
0
0
0
N/A
5322 Equipment Repair & Maint.
2,214
5,422
5,000
5,600
6,000
20.00%
5326 Motor Vehicle Maintenance
3,924
4,142
3,500
7,000,
8,000
128.57%
6,138
9,564
8,500
12,600
14,000
TOTAL OTHER SERVICES
64.71%
CONTRACTUAL SERVICES
5322 Equipment Repair & Maint.
0
1,100
0
0
N/A
5914 Tree Planting
12,821
11,174
6,000
8,800
9,000
50.00%
5914 Tree Removal
58,962,
55,172
52,900
52,900,
56,900
7.56%
71,783
67,446
58,900
61,700
65,900
TOTAL CONTRACTUAL
11.88%
COMMODITIES
5420 Petroleum Products
711
761
1,200
800
1,400
16.67%
5421 Materials
197
705
600
0
600
0.00%
5470 Supplies - Repair & Maint.
01
01
01
01
0
N/A
TOTAL COMMODITIES
908
1,466
1,800
800
2,000
11.11%
CAPITAL OUTLAY
5810 Equipment
0
688
1,700
1,700
1,700
0.00%
7211 Transfer to VERF
0
0
0
0
0
NIA
0
688
1 1,700
1,700
1,700
TOTAL CAPITAL OUTLAY
0.00%
DIVISION TOTAL
123,345
1 131,4561
145,478
1 122,4031
153,800
59
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
BUDGET REQUEST - FY 2004 -2005
102038- STREET - TRAIN STATION MAINTENANCE
PERSONNEL SERVICES
ACTUAL
ACTUAL I
BUDGET
EST EXPEND
BUDGET
% CHG BUDG
CODE /LINE ITEM
FY 01/02 I
FY 02/03
FY 03/04
FY 03/04
FY 04/05
FY04 -�FY05
PERSONNEL SERVICES
5110
Salaries - Regular
5112
Overtime
5111
Salaries - Part time
5120
Health Insurance
5140
Employer FICA/IMRF
0
TOTALPERSONNELSERV
OTHER
SERVICES
5320
Building Repair & Maint.
5322
Equipment Repair & Maint.
5550
Communications
0
TOTAL OTHER SERVICES
CONTRACTUAL SERVICES
5321
Structure Repair & Maint.
143
TOTAL CONTRACTUAL
COMMODITIES
5421
Materials
5460
Supplies - Operating
5470
Supplies - Repair & Maint.
999
TOTAL COMMODITIES
CAPITAL OUTLAY
5950
Building Improvements
380
TOTAL CAPITAL OUTLAY
8,611
0
5,000
400
5,000
68
0
0
0
0
0
0
6,200
4,000
6,200
1,402
143
1,670
1,670
1,870
0
0
787
63
960
10,081
143
13,657
6,133
14,030
1,225
2,092
3,000
3,000
3,000
999
342
1,000
1,000
1,000
380
320
500
500
500
2,604
2,754
4,500
4,500
1 4,500
14,142
17,874
19,000
6,000
20,000
5,724
206
4,000
4,000
4,000
845
1,128
800
800
800
974
1,370
1,000
1,000
1,000
7,543
2,704
1 5,800
5,800
5,800
0
0
0
0
0
0
1 01
0
1 0
1 0
34,370 1 23,475 1 42,957 1 22,4331 44,330
.1
0.00%
N/A
0.00%
11.98%
21.98%
2.73%
0.00%
0.00%
0.00%
0.00%
5.26%
5.26%
0.00%
0.00%
0.00%
0.00%
N/A
N/A
3.20%
102050-
BUDGET REQUEST - FY 2004 -2005
STREET - MAINTENANCE
CODE /LINE ITEM
ACTUAL
FY 01/02
ACTUAL
FY 02/03
BUDGET
FY 03/04
EST EXPEND
FY 03/04
BUDGET
FY 04/05
% CHG BUDG
FY04 ->FY05
5112 Overtime
18,102
13,264
20,000
16,700
20,700
3.50%
PERSONNEL SERVICES
5110 Salaries - Regular
258,691
260,531
291,750
290,700
247,000
- 15.34%
5112 Overtime
18,102
13,264
20,000
16,700
20,700
3.50%
5111 Salaries - Part time
6,722
4,099
8,200
3,000
8,200
0.00%
5120 Health Insurance
43,015
54,826
61,690
61,690
68,000
10.23%
5122 Misc. Benefits
0
0
0
0
0
N/A
5130 Apparel
0
0
0
0
0
N/A
5140 Employer FICA/IMRF
0
01
45,921 1
45,756
1 55,500
20.86%
326,530
332,720
427,561
417,846
399,400
TOTAL PERSONNEL SERV.
-6.59%
OTHER SERVICES
5310 Equipment Rental
0
0
800
2,200
2,500
212.50%
5322 Equipment Repair & Maint.
12,293
17,952
16,000
17,700
18,000
12.50%
5510 Utility - Electric
35,787
39,557
39,000
35,200
39,000
0.00%
5326 Motor Vehicle Maintenance
35,135
1 34,997
36,000
41,0001
40,000
11.11%
83,215
92,506
91,800
96,100
99,500
TOTAL OTHER SERVICES
8.39%
CONTRACTUAL SERVICES
5390 Equipment Repair & Maint.
31,902
16,663
164,700
74,000
164,700
0.00%
5390 Other
0
0
0
0
0
N/A
31,902
16,663
164,700
74,000
164,700
TOTAL CONTRACTUAL
0.00%
COMMODITIES
5420 Petroleum Products
3,599
5,288
5,400
6,900
7,500
38.89%
5410 Miscellaneous
1,129
2,174
2,000
2,200
2,400
20.00%
5421 Materials
129,146
71,679
128,800
73,000
128,800
0.00%
5430 Street Signs
10,957
23,038
15,000
15,000
15,000
0.00%
5440 Small Tools & Equipment
139
134
700
700
700
0.00%
5460 Operating Supplies
0
794
0
0
0
N/A
5470 Supplies - Repair & Maint.
1,2621
1,805
1 1,6001
1,6001
1,600
0.00%
146,232
104,912
153,500
99,400
156,000
TOTAL COMMODITIES
1.63%
CAPITAL OUTLAY
5810 Equipment
20,029
15,461
0
0
0
N/A
7211 Transfer to VERF
0
0
0
0
0
N/A
20,029
15,461
1 0
0
0
TOTAL CAPITAL OUTLAY
N/A
DIVISION TOTAL
-2.14%
607,908
1 562,261
1 837,561
1 687,346
1 819,600
61
1
1
1
n
1
1
1
1
1
1
1
1
1
1
1
1
1
BUDGET REQUEST - FY 2004 -2005
WATER- SUMMARY
PERSONNEL SERVICES
ACTUAL
ACTUAL
BUDGET
EST EXPEND
BUDGET
% CHG BUDG
CODE /LINE ITEM
FY 01102
FY 02/03
FY 03/04
FY 03/04
FY 04/05
FY04 -*FY05
PERSONNEL SERVICES
5110 Salaries - Regular
449,067
443,003
589,850
452,900
503,100
- 14.71%
5112 Overtime
45,826
68,802
65,200
72,200
76,400
17.18%
5111 Salaries - Part time
16,120
12,011
18,100
14,400
19,500
7.73%
5120 Health Insurance
66,525
71,547
100,120
99,100
110,400
10.27%
5122 Misc. Benefits
30
277
200
200
200
0.00%
5130 Apparel
3,954
3,335
4,000
4,300
4,500
12.50%
5140 Employer FICA/IMRF
0 1
0 1
92,976 1
71,359
112,1001
20.57%
581,522
598,974
870,446
714,459
826,200
TOTAL PERSONNEL SERV.
-5.08%
OTHER SERVICES
5310 Equipment Rental
0
407
4,000
2,000
4,000
0.00%
5320 Building Repair & Maintenanc
2,864
2,344
6,900
6,900
7,900
14.49%
5322 Equipment Repair & Maint.
5,709
4,662
21,800
13,200
20,600
- 5.50%
5320 Repairs /Mainten. Structure
0
0
1,400
0
1,400
0.00%
5332 Travel Expenses
0
221
1,500
1,200
1,600
6.67%
5330 Dues
0
15
100
100
100
0.00%
5213 Publications
0
0
200
200
200
0.00%
5335 Printing
3,098
1,994
6,100
4,100
6,100
0.00%
5540 Telecommunications
15,775
15,967
12,400
14,500
16,000
29.03%
5337 Postage
2,495
2,909
2,900
3,600
3,800
31.03%
5510 Utility - Electric
62,961
56,120
80,000
76,700
80,000
0.00%
5520 Utility - Gas
1,262
129
2,200
1,400
2,200
0.00%
5311 Occupancy
20,000
20,800
0
0
0
N/A
5326 Motor Vehicle Maintenance
33,385
1 39,384
1 33,500
1 39,780
38,000
1 13.43%
147,549
144,952
173,000
163,680
181,900
TOTAL OTHER SERVICES
5.14%
CONTRACTUAL SERVICES
5350 Liability Insurance
46,226
55,103
57,000
62,500
74,500
30.70%
5362 Prof. Services - Engineering
268,735
2,319
55,000
55,000
631,000
1047.27%
5363 Medical Exams
0
0
0
0
0
N/A
5365 Prof. Services - Other
6,033
5,870
10,700
8,700
10,700
0.00%
5322 Equipment Repair & Maint.
45,434
47,783
761,700
75,300
156,400
- 79.47%
5920 Water System Improvements
4,022,627
920,988
390,000
260,000
0
- 100.00%
5370 Computer Services
749
1,491
2,000
1,000
2,000
0.00%
5390 Other
0
0
0
0
0
N/A
4,389,804
1,033,554
1,276,400
462,500
874,600
TOTAL CONTRACTUAL
- 31.48%
COMMODITIES
5420 Petroleum Products
6,511
6,820
8,700
7,500
10,200
17.24%
5410 Miscellaneous
4,821
3,414
7,000
5,700
7,300
4.29%
5422 Chlorine
0
0
500
0
500
0.00%
5421 Materials /Aggregates
110,580
87,017
127,500
136,500
157,500
23.53%
5440 Small Tools & Equipment
0
68
900
900
900
0.00%
5423 Purchase of Water
1,864,971
2,009,260
1,950,000
2,200,000
2,047,500
5.00%
5450 Office Supplies
179
306
300
500
550
83.33%
5460 Operating Supplies
1,427
529
1,200
1,000
1,000
- 16.67%
5470 Supplies - Repair & Maint.
0
1 39
1 300
1 300
300
1 0.00%
TOTAL COMMODITIES
1,988,489
2,107,453
2,096,400
2,352,400
2,225,750
6.17%
CAPITAL OUTLAY
5810 Equipment
109,170
60,500
70,400
69,400
69,000
- 1.99%
5730 Debt Service - Principal
0
300,000
375,000
375,000
340,000
- 9.33%
5710 Debt Service - Interest
197,568
124,917
101,890
101,890
109,843
7.81%
5920 Water System Improvements
0
0
0
0
700,000
N/A
5921 Water Supply Improvements
0
0
0
0
500,000
N/A
7211 Transfer to VERF
23,000
1 31,000
1 37,105
1 37,105
38,568
1 3.94%
329,738
1 516,416
1 584,395
583,395
1,757,411
TOTAL CAPITAL OUTLAY
200.72%
OTHER
87,168
0
0
0
0
TOTAL OTHER
87,1681
01
0
1 01
0
N/A
DIVISION TOTAL 1 7,524,270 1 4,401,349 15,000,641 1 4,276,434 1 5,865,861 1 17.30%
62
1
PUBLIC WORKS DEPARTMENT
WATER DIVISION I
The primary and continuing goals of the Water Division, a division of Public Works, are: I
To provide fresh and safe potable water to Village residents by continuously '
monitoring and testing the water and implementing E.P.A. regulations.
o Published and distributed a drinking water Consumer Confidence Report per the ,
Federal Drinking Water regulations.
o Responded to 110 main breaks, 9 service leaks and 2,825 Julie locate requests.
o Tested and flushed all 1,221 fire hydrants in the system. ,
o Completed minor control problems and generator problems at the Mitchell Park
reservoir.
1
63 1
To maintain, repair and replace water main, water services and fire hydrants as
'
needed, and to upgrade and improve the distribution system.
To maintain an elevated tank, thirteen water pumps, three underground reservoirs,
'
and a booster station with a capacity of over six million gallons. This includes all
controls for monitoring the system.
To install, repair, replace, and test all water meters and take meter readings of all
residential and commercial establishments within the Village.
The Water Division will implement the following projects during the 2004 -05 Budget
y gar.
o
Assist in the development of the 2005 Water Main Replacement Project
o
Provide input to the Water Main Rank Map
o
Complete an inspection of the Elevated Tank - both interior and exterior
'
o
Oversee the Central Avenue Water Main Replacement Project.
o
Flush all fire hydrants in the distribution system.
o
Sandblast and paint 300 fire hydrants in the northwest quadrant.
,
o
Replace 5 old two -port hydrants with new type 3 port hydrants.
o
Rebuild 25 meter pits.
'
o
Continue to install new Orion meter reading systems on new construction and
replacement meters as needed.
'
Accomplishments during 2003 -2004:
o Published and distributed a drinking water Consumer Confidence Report per the ,
Federal Drinking Water regulations.
o Responded to 110 main breaks, 9 service leaks and 2,825 Julie locate requests.
o Tested and flushed all 1,221 fire hydrants in the system. ,
o Completed minor control problems and generator problems at the Mitchell Park
reservoir.
1
63 1
1
1
1
1
1
1
WATER DIVISION
The Water Division is staffed as follows:
1 - Foreman
1 - Maintenance III operator
2 - Maintenance II operators
1 - Maintenance I operator
1 - Meter reader /animal warden
Work Statistics
Main and Fire Hydrant Maintenance
1999 2000 2001 2002 2003
'
Water Main Breaks Repaired
Service Leaks Repaired
84
9
92
6
76
10
68
14
110
9
New Fire Hydrants Installed
7
6
12
6
4
Fire Hydrants Repaired or Tested
1,146
1,143
1,180
1,132
1,221
'
Valves Repaired '
37
61
77
55
60
B Box Adjustments
328
96
80
125
77
JULIE Locations (new program in 1993)
2,098
2,483
1,939
2,099
2,825
'
Valve Vaults Reconstructed
9
6
8
11
5
'
Distribution
Annual Water Pumped (in millions of gallons)
1,122
1,074
1,060
1,037
1,094
'
Locations for JULIE
2,098
2,483
1,939
2,099
2,825
Services Checked for Leaks
75
58
96
214
205
Water Sample Analysis (Bacteriological)
288
298
240
240
240
'
Water Sample Analysis (Lead)
30
0
30
30
0
Water Sample Analysis (Trihalomethane) (EPA required)
16
4
4
4
4
'
Meter Maintenance
Meter Pits Repaired
71
73
60
21
7
'
Meters Replaced
241
121
161
32
92
New Meters Installed
33
140
22
25
49
Meters Tested
21
26
25
13
10
'
Frozen Water Services
0
1
0
0
1
Water Meters Read
24,084
24,600
24,600
24,600
27,132
Final Meter Readings
236
304
207
412
370
"Reread" Meter Readings
86
66
108
312
252
Shut -Off Notice for Delinquent Water Bills
375
193
207
546
353
'
Meters Sealed
Meters
266
175
237
45
80
Frozen
10
4
2
1
4
1
1 64
BUDGET REQUEST - FY 2004 -2005
502010- WATER - ADMINISTRATION
CODE /LINE ITEM
ACTUAL
FY 01/02
ACTUAL
FY 02/03
BUDGET
FY 03/04
EST EXPEND
FY 03/04
BUDGET
FY 04/05
% CHG BUDG
FY04 ->FY05
5112 Overtime
2,818
473
3,000
0
3,000
0.00%
PERSONNEL SERVICES
5110 Salaries - Regular
115,176
109,148
133,350
73,000
160,400
20.28%
5112 Overtime
2,818
473
3,000
0
3,000
0.00%
5111 Salaries - Part time
6,868
7,479
6,800
7,300
8,000
17.65%
5120 Health Insurance
16,864
1,804
25,020
24,000
27,500
9.91%
5122 Misc. Benefits
30
277
200
200
200
0.00%
5130 Apparel
3,954
3,335
4,000
4,300
4,500
12.50%
5140 Employer FICA/IMRF
01
01
21,1231
11,5631
25,600
21.20%
145,710
122,516
193,493
120,363
229,200
TOTAL PERSONNEL SERV.
18.45%
OTHER SERVICES
5320 Building Repair & Maintenance
1,782
2,344
5,000
5,000
6,000
20.00%
5332 Travel Expenses
0
221
1,300
1,000
1,400
7.69%
5330 Dues
0
15
100
100
100
0.00%
5213 Publications
0
0
200
200
200
0.00%
5335 Printing
3,098
1,994
5,000
3,000
5,000
0.00%
5540 Telecommunications
15,775
15,967
12,400
14,500
16,000
29.03%
5337 Postage
2,495
2,909
2,900
3,600
3,800
31.03%
5311 Occupancy
20,000
20,800
0
0
0
N/A
5326 Motor Vehicle Maintenance
6,398
1,348
3,000
2,400
3,000
0.00%
49,548
45,598
29,900
29,800
35,500
TOTAL OTHER SERVICES
18.73%
CONTRACTUAL SERVICES
5350 Liability Insurance
46,226
55,103
57,000
62,500
74,500
30.70%
5362 Prof. Services - Engineering
0
0
3,000
3,000
3,000
0.00%
5363 Medical Exams
0
0
0
0
0
N/A
5322 Equipment Repair & Maint.
3,405
5,489
6,200
7,300
7,500
20.97%
5370 Computer Services
749
1,491
2,000
1,000
2,000
0.00°%
5390 Other
0
0
0
0
0
N/A
50,380
62,083
68,200
73,800
87,000
TOTAL CONTRACTUAL
27.57°%
COMMODITIES
5420 Petroleum Products
1,169
1,196
1,600
1,200
1,900
18.75%
5410 Miscellaneous
1,007
2,970
1,900
2,100
2,200
15.79°%
5450 Office Supplies
179
306
300
500
550
83.33°%
5460 Operating Supplies
516
529
500
300
300
- 40.00%
5470 Supplies - Repair & Maint.
0
391
3001
3001
300
0.00°%
TOTAL COMMODITIES
2,871
5,040
4,600
4,400
5,250
14.13°%
CAPITAL OUTLAY
5810 Equipment
0
0
0
0
0
N/A
5730 Debt Service - Principal
0
300,000
375,000
375,000
340,000
- 9.33°%
5710 Debt Service - Interest
197,568
124,917
101,890
101,890
109,843
7.81%
7211 Transfer to VERF
23,000
31 000
37105
37,105
38 568
3.94°%
220,568
455,917
513,995
5130
1
488,411
TOTAL CAPITAL OUTLAY
-4.98%
OTHER
87,168
0
0
0
0
87,168
0
0
1 0
0
TOTAL OTHER
N/A
DIVISION TOTAL
4.34%
556,245
1 691,1531
810,1881
742,358
1 845,361
65
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
502031-
BUDGET REQUEST - FY 2004 -2005
WATER - DISTRIBUTION
PERSONNEL SERVICES
ACTUAL
ACTUAL
BUDGET
EST EXPEND
BUDGET
% CHG BURG
CODE /LINE ITEM
FY 01/02
FY 02/03
FY 03/04
FY 03/04
FY 04/05
FY041FY05
PERSONNEL SERVICES
5110
Salaries-Regular
5112
Overtime
5120
Health Insurance
5140
Employer FICA /IMRF
11,0001
TOTAL PERSONNEL SERV.
OTHER
SERVICES
5320
Building Repair & Maintenance
5322
Equipment Repair & Maint.
5335
Printing
5510
Utility - Electric
5520
Utility - Gas
5326
Motor Vehicle Maintenance
144,092
TOTAL OTHER SERVICES
CONTRACTUAL SERVICES
5362
Prof. Services - Engineering
5365
Prof. Services - Other
5322
Equipment Repair & Maint.
5920
Water System Improvements
5390
Other
6,800
TOTAL CONTRACTUAL
COMMODITIES
5420
Petroleum Products
5410
Miscellaneous
5422
Chlorine
5421
Materials /Aggregates
5423
Purchase of Water
5460
Operating Supplies
1,262
TOTAL COMMODITIES
CAPITAL OUTLAY
5810
Equipment
5920
Water System Improvements
5921
Water Supply Improvements
7211
Transfer to VERF
60.00°%
123.82%
TOTAL CAPITAL OUTLAY
65,708
DIVISION TOTAL
126,197
111,245
192,600
126,7001
59,000
- 69.37%
2,362
9,556
9,000
11,0001
10,000
11.11%
18,518
23,291
25,300
25,300
27,900
10.28%
0
0
30,315
20,257
36,500
20.40%
- 48.14%
147,077
144,092
257,215
185,257
133,400
1,082
0
1,900
1,900
1,900
0.00%
1,802
5,976
10,000
6,800
10,000
0.00%
0
0
800
800
800
0.00%
62,961
56,120
80,000
76,700
80,000
0.00%
1,262
129
2,200
1,400
2,200
0.00%
2,03 1
3,4821
2,5001
5,2801
4,000
60.00°%
123.82%
69,139
65,708
97,400
92,880
98,900
268,735
1,749
2,000
2,000
218,000
10800.00°%
5,033
5,417
8,700
8,700
8,700
0.00°%
1,583
7,567
17,400
8,000
9,000
- 48.28%
4,022,627
920,988
390,000
260,000
0
- 100.00%
01
01
01
01
0
N/A
- 43.63°%
4,297,978
1 935,7201
418,1001
278,700
1 235,700
1,808
1,472
2,100
1,400
2,500
479
0
600
600
600
0
0
500
0
500
1,107
3,487
2,500
3,500
3,500
1,864,971
2,009,260
1,950,000
2,200,000
2,047,500
911
1 01
7001
700
1 700
1,869,276
1 2,014,219
11,956,400
1 2,206,200
1 2,055,300
41,298
18,478
0
0
0
0
0
0
0
0
0
0
0
500,000
0
0
0
0
0
41,298
18,478
1 0
0
500,000
6,424,768
1 3,178,217
12,729,115
1 2,763,037
J 3,023,300
..
19.05°%
0.00°%
0.00%
40.00%
5.00%
0.00°%
5.06°%
N/A
N/A
N/A
N/A
N/A
10.78°%
BUDGET REQUEST - FY 2004 -2005
502050- WATER - MAIN & HYDRANT MAINTENANCE
CODE /LINE ITEM
ACTUAL
FY 01/02
ACTUAL
FY 02/03
BUDGET
FY 03/04
EST EXPEND
FY 03/04
BUDGET
FY 04/05
% CHG BUDG
FY04 ->FY05
5112 Overtime
40,445
58,652
52,000
60,000
62,100
19.42%
PERSONNEL SERVICES
5110 Salaries - Regular
142,933
144,168
170,400
170,000
179,000
5.05%
5112 Overtime
40,445
58,652
52,000
60,000
62,100
19.42%
5111 Salaries - Part time
9,252
4,532
9,800
7,100
10,000
2.04%
5120 Health Insurance
21,842
28,858
29,000
291-000
32,000
10.34%
5140 Employer FICA/IMRF
0
0
26,821
26,758
32,300
20.43%
214,472
236,210
288,021
292,858
315,400
TOTAL PERSONNEL SERV.
9.51%
OTHER SERVICES
5310 Equipment Rental
0
407
4,000
2,000
4,000
0.00%
5322 Equipment Repair & Maint.
3,207
(1,315)
11,000
6,000
10,000
-9.09%
5321 Repairs /Mainten. Structure
0
0
1,400
0
1,400
0.00%
5326 Motor Vehicle Maintenance
23,203
32,575
24,000
29,000
27,000
12.50%
26,410
31,667
40,400
37,0001
42,400
TOTAL OTHER SERVICES
914.85%
CONTRACTUAL SERVICES
5362 Prof. Engineering Services
0
570
50,000
50,000
410,000
720.00%
5365 Prof. Services - Other
40,378
34,728
736,100
60,000
137,900
- 81.27%
40,378
35,298
786,100
110,000
547,900
TOTAL CONTRACTUAL
- 30.30%
COMMODITIES
5420 Petroleum Products
2,619
2,905
3,600
3,500
4,000
11.11%
5410 Miscellaneous
3,335
444
4,000
3,000
4,000
0.00%
5421 Materials /Aggregates
106,791
80,889
119,000
133,000
148,000
24.37°%
5440 Small Tools /Equipment
0
68
800
800
800
0.00%
112,745
84,305
127,400
140,300
156,800
TOTAL COMMODITIES
23.08%
CAPITAL OUTLAY
5810 Equipment
28,622
3,277
5,400
4,400
4,000
- 25.93°%
5920 Water System Improvements
0
0
0
0
700,000
N/A
7211 Transfer to VERF
01
0
1 0
1 01
0
N/A
28,622
3,277
5,400
4,400
704,000
TOTAL CAPITAL OUTLAY
12937.04%
OTHER
28,157
0
0
0
0
(28,157)1
01
01
01
0
TOTAL OTHER
NIA
DIVISION TOTAL 1 394,4701 390,757 11,247,321 1 584,5581 2,134,1001 71.09°%
67
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
BUDGET REQUEST - FY 2004 -2005
502054- WATER - METER MAINTENANCE
CODE /LINE ITEM
ACTUAL
FY 01/02
ACTUAL
FY 02103
BUDGET
FY 03/04
EST EXPEND
FY 03/04
BUDGET
FY 04/05
% CHG BUDG
FY04-�FY05
5112 Overtime
201
121
1,200
1,200
1,300
8.33%
PERSONNEL SERVICES
5110 Salaries - Regular
64,761
78,442
93,500
81,200
104,700
11.98%
5112 Overtime
201
121
1,200
1,200
1,300
8.33%
5111 Salaries - Partime
0
0
1,500
0
1,500
0.00%
5120 Health Insurance
9,301
17,594
20,800
20,800
23,000
10.58%
5140 Employer FICA /IMRF
0
0
14,717
12,781
17,700
20.27%
74,263
96,157
131,717
115,981
148,200
TOTAL PERSONNEL SERV.
12.51%
OTHER SERVICES
5320 Building Repair & Maintenance
0
0
0
0
0
N/A
5322 Equipment Repair & Maint.
700
0
800
400
600
- 25.00°%
5332 Travel
0
0
200
200
200
0.00%
5335 Printing
0
0
300
300
300
0.00°%
5326 Motor Vehicle Maintenance
1,7521
1,9791
4,0001
3,1001
4,000
0.00°%
2,452
1,979
5,300
4,000
5,100
TOTAL OTHER SERVICES
- 3.77°%
CONTRACTUAL SERVICES
5365 Prof. Services - Other
1,000
453
2,000
0
2,000
0.00%
5322 Equipment Repair & Maint.
68
0
2,000
0
2,000
0.00%
5390 Other
0
0
0
0
0
N/A
1,068
453
4,000
0
4,000
TOTAL CONTRACTUAL
0.00%
COMMODITIES
5420 Petroleum Products
915
1,247
1,400
1,400
1,800
28.57°%
5410 Miscellaneous
0
0
500
0
500
0.00°%
5421 Materials /Aggregates
2,682
2,642
6,000
0
6,000
0.00%
5440 Small Tools & Equipment
0
0
100
100
100
0.00%
3,597
3,889
8,000
1,500
8,400
TOTAL COMMODITIES
5.00°%
CAPITAL OUTLAY
5810 Equipment
39,250
38,745
65,000
65,000
65,000
0.00°%
7211 Transfer to VERF
0
0
0
0
0
N/A
39,250
38,745
1 65,000
65,000
65,000
TOTAL CAPITAL OUTLAY
0.00%
DIVISION TOTAL
1 7.80%
120,6301
141,2231
214,0171
186,481
1 230,700
..
BUDGET REQUEST - FY 2004 -2005
SEWER-SUMMARY
PERSONNEL SERVICES
5110 Salaries - Regular
5112 Overtime
5111 Salaries - Part time
5120 Health Insurance
5122 Misc. Benefits
5130 Apparel
5140 Employer FICA/IMRF
TOTAL PERSONNEL SERV
OTHER SERVICES
5310 Equipment Rental
5320 Building Repair & Maintenan
5322 Equipment Repair & Maint.
5332 Travel Expenses
5213 Publications
5335 Printing
5540 Telecommunications
5337 Postage
5510 Utility - Electric
5520 Utility - Gas
5530 Utility - Water
5311 Occupancy
5326 Motor Vehicle Maintenance
TOTAL OTHER SERVICES
CONTRACTUAL SERVICES
5350 Liability Insurance
5362 Prof. Services - Engineering
5363 Medical Exams
Other
5370 Computer Services
5390 Other
TOTAL CONTRACTUAL
COMMODITIES
5420 Petroleum Products
5410 Miscellaneous
5422 Chlorine
5421 Materials /Aggregates
5440 Small Tools /Equipment
5450 Office Supplies
5460 Operating Supplies
5470 Supplies - Repair & Maint.
5422 Supplies - Chemicals
TOTAL COMMODITIES
CAPITAL OUTLAY
5810 Equipment
5940 Sanitary Sewer Improvemer
5941 WRF Improvements
7211 Transfer to VERF
TOTAL CAPITAL OUTLAY
OTHER
TOTAL OTHER
DIVISION TOTAL
728,840 1 824,323 1 938,230
36,900
ACTUAL
ACTUAL I
BUDGET I
EST EXPEND
BUDGET
% CHG BUDG
CODE /LINE ITEM
FY 01/02 I
FY 02/03 1
FY 03/04 1
FY 03/04 1
FY 04/05
FY04-->FY05
PERSONNEL SERVICES
5110 Salaries - Regular
5112 Overtime
5111 Salaries - Part time
5120 Health Insurance
5122 Misc. Benefits
5130 Apparel
5140 Employer FICA/IMRF
TOTAL PERSONNEL SERV
OTHER SERVICES
5310 Equipment Rental
5320 Building Repair & Maintenan
5322 Equipment Repair & Maint.
5332 Travel Expenses
5213 Publications
5335 Printing
5540 Telecommunications
5337 Postage
5510 Utility - Electric
5520 Utility - Gas
5530 Utility - Water
5311 Occupancy
5326 Motor Vehicle Maintenance
TOTAL OTHER SERVICES
CONTRACTUAL SERVICES
5350 Liability Insurance
5362 Prof. Services - Engineering
5363 Medical Exams
Other
5370 Computer Services
5390 Other
TOTAL CONTRACTUAL
COMMODITIES
5420 Petroleum Products
5410 Miscellaneous
5422 Chlorine
5421 Materials /Aggregates
5440 Small Tools /Equipment
5450 Office Supplies
5460 Operating Supplies
5470 Supplies - Repair & Maint.
5422 Supplies - Chemicals
TOTAL COMMODITIES
CAPITAL OUTLAY
5810 Equipment
5940 Sanitary Sewer Improvemer
5941 WRF Improvements
7211 Transfer to VERF
TOTAL CAPITAL OUTLAY
OTHER
TOTAL OTHER
DIVISION TOTAL
728,840 1 824,323 1 938,230
36,900
30,842
40,600
18,409
33,086
22,360
125,049
155,842
189,060
30
3,913
300
6,752
6,385
7,700
01
01
147,677
915,980
1,054,390
1,345,927
1,077
0
18,500
2,549
24,052
25,000
231,374
264,666
844,000
3,130
3,749
5,900
859
466
700
468
901
4,200
14,539
16,797
16,400
2,433
2,812
2,700
206,867
152,920
180,000
25,272
34,236
36,000
8,561
5,751
9,000
20,000
20,800
0
35,104 1
30,576
1 36,000
552,233
557,726
1,178,400
49,781
81,562
92,200
3,500
11,155
100,000
0
0
200
71,556
27,346
84,800
902
1,591
2,600
131259
62.862
80,000
256,998 1 184,516 1 359,800
837,200
43,000
27,700
176,040
300
6,900
131,775
222,915
12,500
25,000
561,200
5,900
200
4,000
18,500
4,200
160,000
38,800
9,400
0
33,600
873,300
92,200
100,000
0
90,700
1,100
93,400
377,400
943,100
46,800
28,500
205,900
800
8,200
178,500
,411,800
18,500
25,000
16,000
5,900
700
4,200
19,300
4,200
170,000
40,000
10,000
0
37,000
350,800
110,000
507,000
200
114,800
2,600
0
734,600
0.52%
15.27%
27.46%
8.91%
166.67%
6.49%
20.87%
4.89%
0.00%
0.00%
- 98.10%
0.00%
0.00%
0.00%
17.68%
55.56%
-5.56%
11.11%
11.11%
N/A
2.78%
- 70.23%
19.31%
407.00%
0.00%
35.38%
0.00%
- 100.00%
104.17%
14,641
13,671
18,500
15,020
23,800
28.65%
46,541
7,110
8,500
8,200
8,800
3.53%
2,856
0
4,000
2,000
4,000
0.00%
95,739
82,762
109,900
115,900
125,000
13.74%
78
1,171
1,800
1,700
1,800
0.00%
997
939
1,000
900
1,000
0.00%
31,653
19,322
21,200
25,200
27,200
28.30%
15,179
14,990
29,000
29,000
29,000
0.00%
50,4401
40,415
1 52,000
1 45,000
1 52,000
0.00%
10.86%
258,124
1 180,381
1 245,900
1 242,920
1
8,749
46,196
13,600
0
0
0
0
0
0
33,000
39,250
44,155
41,749
85,446 1
57,755
26,387
0
0
26,387 1
01
0
1,471 1 2,062,460 13,187,782 1 2,
.•
8,200
0
0
44,155
52,355
0
0
51,000
80,000
481,500
46,633
659,133
0
0
428,933
275.00%
N/A
N/A
5.6`1%
1041.26%
N/A
7.56%
1
1
1
1
1
1
1
1
PUBLIC WORKS DEPARTMENT
SEWER DIVISION
The primary and continuing goals of the Sewer Division, a division of Public Works, are:
To continue to maintain, clean, and repair the sanitary and storm sewer systems
and be able to respond effectively and efficiently to emergency situations.
To locate sewer lines for J.U.L.I.E. (Joint Utility Locating Information for
Excavators).
To treat and dispose of all sewage in an environmentally approved manner.
To maintain and operate the main sewage treatment plant, four lift stations, and
various emergency generators.
To maintain a laboratory facility and to assure quality control.
The Village of Deerfield is one of the few area municipalities to operate its own
wastewater reclamation facility (WRF). The current wastewater reclamation facility has
been in operation since 1956. In order to accommodate the development boom, a major
expansion of the facility occurred in 1975. Throughout the years the facility has been
upgraded with additional equipment as needed in order to meet the population demands
of today.
The WRF treats and processes all sewage from the Village of Deerfield,. as well as the
sewage from a portion of the Village of Bannockburn and a small portion from the City of
Highland Park. The facility has the capacity to process eight million gallons of sewage
per day and is also able to treat an additional ten million gallons per day as part of excess
flow in the event of a storm. This is well within the EPA regulations for flow control.
The WRF is designed to remove 95% of pollutants from the original sewage. The WRF is
' proud to say they have met or exceeded this requirement every year for the last sixteen
years, with an average rate of 98 %.
' In addition to the main facility, Deerfield operates six sewage pumping stations, two storm
water pumping stations and the Bannockburn Retention Basin. The maintenance and
' operation of these auxiliary facilities is an essential part of the overall wastewater
reclamation process.
' The facility is staffed seven days a week, every day of the year, including holidays.
Additional coverage is provided during evening hours, as needed, to control excess flow
or repair mechanical problems. WRF staff includes seven full -time employees: a
' foreman, a lab director, four operators, and one maintenance man. Many of these
employees hold EPA certifications.
1
1 70
o During the Hazel Avenue Street Rehabilitation between Park Ave. and Waukegan '
Road, the Sewer Division was responsible for installing 8 inlets, 125 feet of storm
sewer, two 7' X 48" manholes, and 10 frames and covers. This saved the village
an estimated $25,000 dollars. '
o Repaired sanitary sewer in rear year of Westgate.
o Installed a new driveway and retaining wall at the Deerfield Road Lift Station. '
o Replaced floating cover on anaerobic digester #2,
71 '
The
following projects will be implemented in the 2004 -05 fiscal year:
'
o
Reline approximately 2000 lineal feet of sewers.
pp Y
o
Work with the WRF to install four to five vaults to allow access to sewage valves.
o
Work with WRF to install a 20 valve, two 60 manholes and two points of
connection at the East Side Lift Station so that in the event of pump failure the
sewage could be bypass pumped.
'
o
Work with the Building and Zoning Division to inspect all storm and sanitary sewer
repairs and reinstatements
o
The Sewer Division will focus on storm water infiltration this year. This is a mayor
problem both for the Village and the treatment plant.
Lake Cook Road
'
o'
Clean and televise the sanitary sewer.
o
Work with the Engineering Division to reroute a portion of the Chestnut Street
sanitary sewer to reduce /eliminate surcharging on Deerfield Road.
'
o
Replace Aeration Equipment In Tanks and Digester.
o
Complete a Sewage Treatment Plant Engineering Study
o
Replace the Floating Cover On Anaerobic Digester #1 .
o
Complete Emergency Work On Final Clarifiers #1,2,3.
'
o
Complete Emergency Work On Sewage Lift Pumps #1,2,3.
o
Replace Main Control Building Electrical Box
'
o
Complete Motor Control Center Evaluation
o
Replace Three Dry Weather Sewage Pumps At Deerfield Road Lift Station
'
o
Replace Raw Sewage Pumps #1,2,3 at W.R.F.
Accomplishments during fiscal year 2003 -2004 included:
o
Relined approximately 2,350 feet of sanitary and storm sewers.
o
Televised over 10,000 feet of sanitary and storm sewers.
'
o
Responded to more than 225 service calls for assistance on private sewer and
drainage problems.
'
o
Answered 2825 Julie locates requests.
o During the Hazel Avenue Street Rehabilitation between Park Ave. and Waukegan '
Road, the Sewer Division was responsible for installing 8 inlets, 125 feet of storm
sewer, two 7' X 48" manholes, and 10 frames and covers. This saved the village
an estimated $25,000 dollars. '
o Repaired sanitary sewer in rear year of Westgate.
o Installed a new driveway and retaining wall at the Deerfield Road Lift Station. '
o Replaced floating cover on anaerobic digester #2,
71 '
1
o Replaced the emergency transfer switches at the WRF and East Side Lift Station
' o Replaced two return sludge valves at the WRF.
o Replaced settled sewage check valves at the WRF.
SEWER DIVISION
' Work Statistics
1
1
1
1
1
1
1
1
1
1
1
1
Cleanino and Maintenance
Sanitary Sewer Stoppages
Sanitary Sewer Cleaned (in feet)
Sanitary Excavation Openings
Sanitary Infiltrations Found
Sanitary Manholes Rebuilt
Sanitary Sewers Televised (in feet)
Sump Pump Inspections
Homes Dye or Smoke Tested
Construction
Storm Sewers Cleaned
Inlets Cleaned
Storm Excavation Openings
Storm Infiltrations Found
Storm Structures Reconstructed
Storm Sewers Televised (in feet)
Street Inlet Covers Replaced
New Storm Sewers or Laterals Installed (in feet)
Inlets Dye or Smoke Tested
Waste Water Treatment Plant
Sanitary Sewage Pumped (in million gallons)
Primary Sludge (in thousand gallons)
Chlorine Used (in gallons)
Sludge Beds Cleaned
Sludge Beds Drawn
Electric Current Used (in thousand K.W.H.)
1 72
1999 2000 2001 2002 2003
12 17 19 14 11
227,690 210,760 191,635 175,925 51,385
4
13
9
14
11
4
8
6
19
12
5
2
4
11
23
18,040
12,964
18,700
17,277
6,236
45
12
57
63
12
149
152
240
112
90
71,150
50,235
38,425
30,625
17,415
92
64
78
88
82
14
25
19
32
42
2
5
9
16
15
13
5
6
18
33
5,148
10,210
6,755
11,424
3,.370
2
3
6
14
240
665
790
547
1,036
2
16
22
49
73
1,224
1,182
1,344
1,133
1,068
4,876
5,124
5,184
5,333
4,985
24,264
29,302
35,762
26,735
26,520
54
85
69
90
69
65
74
77
82
82
1,836
1,923
2,064
1,983
2,040
542010-
BUDGET REQUEST - FY 2004 -2005
SEWER - ADMINISTRATION
CODE /LINE ITEM
ACTUAL
FY 01/02
ACTUAL
FY 02/03
BUDGET
FY 03/04
EST EXPEND
FY 03/04
BUDGET
FY 04/05
% CHG BUDG
FY04 -FY05
5112 Overtime
2,939
213
4,000
1,000
3,000
- 25.00%
PERSONNEL SERVICES
5110 Salaries - Regular
85,279
105,545
149,900
128,700
159,200
6.20%
5112 Overtime
2,939
213
4,000
1,000
3,000
- 25.00%
5111 Salaries - Part time
6,872
7,483
6,760
7,300
7,500
10.95%
5120 Health Insurance
16,855
1,802
25,040
22,000
27,600
10.22%
5122 Misc. Benefits
30
3,913
300
300
300
0.00%
5130 Apparel
2,646
2,576
3,200
3,200
3,200
0.00%
5140 Employer FICA/IMRF
01
01
23,594 1
20,257 1
28,200
19.52%
114,621
121,531
212,794
182,757
229,000
TOTAL PERSONNEL SERV.
7.62%
OTHER SERVICES
5320 Building Repair & Maintenanc
1,747
2,094
5,000
5,000
5,000
0.00%
5322 Equipment Repair & Maint.
0
0
1,000
1,000
1,000
0.00%
5332 Travel Expenses
0
130
400
400
400
0.00%
5213 Publications
110
0
200
200
200
0.00%
5335 Printing
306
616
4,000
4,000
4,000
0.00%
5540 Telecommunications
4,272
4,266
4,500
4,700
4,800
6.67%
5337 Postage
2,433
2,812
2,700
4,200
4,200
55.56%
5311 Occupancy
20,000
20,800
0
0
0
N/A
5326 Motor Vehicle Maintenance
4,099
2,867
3,000
3,000
3,000
0.00%
32,967
33,584
20,800
22,500
22,600
TOTAL OTHER SERVICES
8.65%
CONTRACTUAL SERVICES
5350 Liability Insurance
49,781
81,562
92,200
92,200
110,000
19.31%
5362 Prof. Services - Engineering
0
0
20,000
20,000
20,000
0.00%
5363 Medical Exams
0
0
200
0
200
0.00%
5322 Equipment Repair & Maint.
2,963
6,415
8,300
8,300
8,300
0.00%
5370 Computer Services
324
1,491
2,000
500
2,000
0.00%
5390 Other
0
0
0
0
0
N/A
53,068
89,469
122,700
121,000
140,500
TOTAL CONTRACTUAL
14.51%
COMMODITIES
5420 Petroleum Products
1,504
1,786
1,800
1,820
2,200
22.22%
5410 Miscellaneous
1,700
2,279
2,000
2,200
2,300
15.00%
5450 Office Supplies
236
248
400
400
400
0.00%
5460 Operating Supplies
661
307
1,000
1,000
1,000
0.00%
5470 Supplies - Repair & Maint.
0
0
0
0
0
N/A
4,101
4,620
5,200
5,420
5,900
TOTAL COMMODITIES
13.46%
CAPITAL OUTLAY
5810 Equipment
0
0
0
0
0
N/A
7211 Transfer to VERF .
27,000
31,750
35,147
35,147
37,725
7.33%
27,000
31,750
35,147
35,147
37,725
TOTAL CAPITAL OUTLAY
7.33%
OTHER
0
0
0
1 0
1 0
TOTAL OTHER
N/A
DIVISION TOTAL
1 9.85%
231,757
280,954
1 396,641
366,824
435,725
73
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
542031-
BUDGET REQUEST - FY 2004 -2005
SEWER - CONSTRUCTION
CODE /LINE ITEM
ACTUAL
FY 01/02
ACTUAL
FY 02/03
BUDGET
FY 03/04
EST EXPEND
FY 03/04
BUDGET
FY 04/05
% CHG BUDG
FY04 -FY05
5112 Overtime
4,793
5,786
3,600
4,600
5,000
38.89%
PERSONNEL SERVICES
5110 Salaries - Regular
95,506
106,596
132,300
120,500
101,100
- 23.58%
5112 Overtime
4,793
5,786
3,600
4,600
5,000
38.89%
5111 Salaries - Part time
320
9,704
4,000
4,000
4,000
0.00%
5120 Health Insurance
14,831
23,948
27,970
27,970
30,800
10.12%
5122 Misc. Benefits
0
0
0
0
500
N/A
5130 Apparel
0
0
0
0
500
N/A
5140 Employer FICA/IMRF
01
01
20,824 1
18,967 1
25,300
21.49%
115,450
146,034
188,694
176,037
167,200
TOTAL PERSONNEL SERV.
- 11.39%
OTHER SERVICES
5310 Equipment Rental
0
0
5,000
3,000
5,000
0.00%
5322 Equipment Repair & Maint.
5,232
11,479
11,000
6,000
9,000
- 18.18%
5326 Motor Vehicle Maintenance
9,035
13,810
12,000
14,900
15,000
25.00%
14,267
25,289
23,900
29,000
TOTAL OTHER SERVICES
3.57%
CONTRACTUAL SERVICES
E8O
5321 Structure Repair & Maint.
8,042
0
6,000
14,000
0.00%
5390 Other
131,259
62,862
93,400
0
- 100.00%
139,301
62,862
94,000
99,400
14,000
TOTAL CONTRACTUAL
- 85.11%
COMMODITIES
5420 Petroleum Products
4,158
4,775
4,100
5,200
5,700
39.02%
5421 Materials /Aggregates
63,433
66,685
65,000
71,000
70,000
7.69%
5440 Small Tools /Equipment
61
0
200
200
200
0.00%
5460 Operating Supplies
956
249
1,200
1,200
1,200
0.00%
5470 Supplies - Repair & Maint.
01
0
1 0
1 0
1 0
N/A
68,608
71,709
70,500
77,600
77,100
TOTAL COMMODITIES
9.36%
CAPITAL OUTLAY
5810 Equipment
0
0
0
0
0
N/A
5940 Sanitary Sewer Improvement
0
0
0
0
80,000
N/A
7211 Transfer to VERF
0
1 0
1 0
0
1 0
N/A
0
0
0
0
80,000
TOTAL CAPITAL OUTLAY
N/A
OTHER
0
0
1 0
0
0
0
0
1 0
1 0
0
TOTAL OTHER
N/A
DIVISION TOTAL
-3.64%
337,626
1 305,894
1 381,194
1 376,937
1 367,300
74
BUDGET REQUEST - FY 2004 -2005
542051- SEWER - CLEANING & MAINTENANCE
PERSONNEL SERVICES
ACTUAL
ACTUAL
BUDGET
EST EXPEND
BUDGET
% CHG BUDG
CODE /LINE ITEM I
FY 01/02 1
FY 02/03 I
FY 03/04
FY 03/04
FY 04/05 1
FY04 -►FY, 5
PERSONNEL SERVICES
5110
Salaries - Regular
5112
Overtime
5111
Salaries - Part time
5120
Health Insurance
5140
Employer FICA/IMRF
TOTALPERSONNELSERV
OTHER
SERVICES
5310
Equipment Rental
5322
Equipment Repair & Maint.
5326
Motor Vehicle Maintenance
14,654
TOTAL OTHER SERVICES
CONTRACTUAL SERVICES
5362
Prof. Engineering Services
5365
Prof. Services - Other
0
TOTAL CONTRACTUAL
COMMODITIES
5420
Petroleum Products
5410
Miscellaneous
5421
Materials /Aggregates
5440
Small Tools /Equipment
5460
Operating Supplies
5470
Supplies - Repair & Mainten.
TOTAL COMMODITIES
CAPITAL
OUTLAY
5850
Equipment
7211
Transfer to VERF
TOTAL CAPITAL OUTLAY
OTHER
TOTAL OTHER
DIVISION TOTAL
105,445 106,908 113,390
11,757 9,993 12,000
7,038 8,104 3,600
16,939 21,702 22,070
0 0 17,848
125,000
15,000
8,800
22,070
19,675
190,545
0
4,000
8,000
12,000
0
18.000
18,000
162,800
15,600
9,000
24,500
22,000
233,900
4,000
6,000
10,000
20,000
192,000
24.000
216,000
43.58%
30.00%
150.00%
11.01%
23.27%
38.48%
0.00%
33.33%
16.67%
20.00%
N/A
$24,000
800.00%
964
857
1,600
1,000
1,900
18.75%
2,514
30
2,500
2,500
2,500
141,179
146,706
168,908
1,000
0
4,000
6,148
2,810
9,000
14,654
3,564
12,000
21,802
6,373
25,000
0
0
0
5,425
20,931
24,000
5,425
20,931
24,000
125,000
15,000
8,800
22,070
19,675
190,545
0
4,000
8,000
12,000
0
18.000
18,000
162,800
15,600
9,000
24,500
22,000
233,900
4,000
6,000
10,000
20,000
192,000
24.000
216,000
43.58%
30.00%
150.00%
11.01%
23.27%
38.48%
0.00%
33.33%
16.67%
20.00%
N/A
$24,000
800.00%
964
857
1,600
1,000
1,900
18.75%
2,514
30
2,500
2,500
2,500
0.00%
11,610
1,447
14,900
14,900
15,000
0.67%
0
622
600
600
600
0.00%
11,230
4,226
7,000
7,000
7,000
0.00%
8,678
6,204
1 10,000
10,000
10,000
0.00%
1 1.09%
34,996
1 13,3861
36,600
1 367000
37,000
2,886
I
40,533 I
5,400
0
0
0
2,886
40,533
5,400
(902)
0
0
(902)1
01
0
205,386 1 227,929 1 259,908
75
1,300
0
1,300
0
0
257,845
38,000
0
38,000
0
0
544,900
603.70%
N/A
603.70%
N/A
109.65%
1
BUDGET REQUEST - FY 2004 -2005
542052- SEWER - TREATMENT PLANT
ACTUAL
ACTUAL
BUDGET
EST EXPEN
BUDGET
% CHG BUDG
'
CODE /LINE ITEM
FY 01/02
FY 02/03
FY 03/04
FY 03/04
FY 04/05
FY04 ->FY05
PERSONNEL SERVICES
5110 Salaries - Regular
442,610
505,274
542,640
463,000
520,000
4.17%
'
5112 Overtime
17,411
14,850
21,000
22,400
23,200
10.48%
5111 Salaries - Part time
4,179
7,796
8,000
7,600
8,000
0.00%
5120 Health Insurance
76,424
108,391
113,980
104,000
125,500
10.11%
5130 Apparel
4,106
3,809
4,500
3,700
4,500
0.00%
5140 Employer FICA/IMRF
01
0
1 85,412
1 72,876
103,000
20.59%
TOTAL PERSONNEL SERV.
544,730
640,119
775,532
673,576
784,200
1.12%
OTHER SERVICES
'
5310 Equipment Rental
77
0
9,500
9,500
9,500
0.00%
5320 Building Repair & Maintenanc
802
21,958
20,000
20,000
20,000
0.00%
5322 Equipment Repair & Maint.
219,994
250,377
823,000
550,200
0
- 100.00%
' 5332 Travel Expenses
3,130
3,619
5,500
5,500
5,500
0.00%
5213 Publications
749
466
500
0
500
0.00%
5335 Printing
162
285
200
0
200
0.00%
' 5540 Telecommunications
5510 Utility - Electric
10,267
206,867
12,531
152,920
11,900
180,000
13,800
160,000
14,500
170,000
21.85%
- 5.56%
5520 Utility Gas
25,272
34,236
36,000
38,800
40,000
11.11%
5530 Utility - Water
8,561
5,751
9,000
9,400
10,000
11.11%
5326 Motor Vehicle Maintenance
7,316
10,336
9,000
7,700
9,000
0.00%
'
TOTAL OTHER SERVICES
483,197
492,480
1,104,600
814,900
279,200
- 74.72%
CONTRACTUAL SERVICES
5362 Prof. Services - Engineering
3,500
11,155
80,000
80,000
295,000
268.75%
5322 Equipment Repair & Maint.
55,126
0
38,500
58,400
68,500
77.92%
5370 Computer Services
578
100
600
600
600
0.00%
5390 Other
0
0
0
0
0
N/A
TOTAL CONTRACTUAL
59,204
11,255
119,100
139,000
364,100
205.71%
'
COMMODITIES
5420 Petroleum Products
8,015
6,253
11,000
7,000
14,000
27.27%
' 5410 Miscellaneous
5422 Chlorine
42,327
2,856
4,801
0
4,000
4,000
3,500
2,000
4,000
4,000
0.00%
0.00%
5421 Materials /Aggregates
20,696
14,631
30,000
30,000
40,000
33.33%
5440 Small Tools /Equipment
17
549
1,000
900
1,000
0.00%
5450 Office Supplies
761
691
600
500
600
0.00%
'
5460 Operating Supplies
18,806
14,540
12,000
16,000
18,000
50.00%
5470 Supplies - Repair & Maint.
6,501
8,786
19,000
19,000
19,000
0.00%
5422 Supplies - Chemicals
50,440
40,415
52,000
45,000
52,000
0.00%
' TOTAL COMMODITIES
150,419
90,666
133,600
123,900
152,600
14.22%
CAPITAL OUTLAY
5810 Equipment
5,863
5,663
8,200
6,900
13,000
58.54%
t 5941 WRF Improvements
0
0
0
0
481,500
N/A
7211 Transfer to VERF
6,000
1 7,500
1 9,008
1 9,008
8,908
1 -1.11%
TOTAL CAPITAL OUTLAY
11,863
13,163
17,208
15,908
503,408
2825.43%
OTHER
27,289
0
0
0
0
TOTAL OTHER
27,289
0
0
0
0
N/A
DIVISION TOTAL
1,276,702
2,150,040
1,767,284
2,083,508
- 3.09%
11,247,682
1
1
1
1 76
BUDGET REQUEST - FY 2004 -2005
702050- GARAGE (MOTOR VEHICLE MAINTENANCE)
PERSONNEL SERVICES
ACTUAL I
ACTUAL I
BUDGET I
EST EXPEND
BUDGET
% CHG BUDG
CODE /LINE ITEM
FY 01102
FY 02/03
FY 03/04 1
FY 03/04 1
FY 04/05 1
FY04--)FY05
PERSONNEL SERVICES
5110
Salaries - Regular
5112
Overtime
5120
Health Insurance
5130
Apparel
5140
Employer FICA/IMRF
0.00%
TOTALPERSONNELSERV
OTHER
SERVICES
5322
Equipment Repair & Maint.
5332
Travel Expenses
5335
Printing
5540
Telecommunications
5530
Utility - Water
5326
Motor Vehicle Maintenance
24,743
TOTAL OTHER SERVICES
CONTRACTUAL SERVICES
5350
Liability Insurance
5390
Other
240,240
TOTAL CONTRACTUAL
COMMODITIES
5420
Petroleum Products
5410
Miscellaneous
5421
Materials /Aggregates
5440
Small Tools /Equipment
5460
Operating Supplies
5470
Supplies - Repair & Maint.
400
TOTAL COMMODITIES
CAPITAL OUTLAY
5810
Equipment
7211
Transfer to VERF
2,400
TOTAL CAPITAL OUTLAY
0.00%
DIVISION TOTAL
136,291
151,828
161,100
157,200
166,740
3.50%
7,691
6,733
9,200
8,700
9,200
0.00%
21,006
31,780
29,760
29,760
32,800
10.22%
959
915
1,000
1,000
1,000
0.00%
0
0
25,357
24,743
30,500
20.28%
6.11%
165,947
191,256
226,417
221,403
240,240
536
3,784
5,000
4,000
5,000
0.00%
21
27
600
0
600
0.00%
385
0
400
400
400
0.00%
1,493
1,514
2,400
2,400
2,400
0.00%
1,908
1,380
1,900
1,600
2,000
5.26%
0
1 01
0
1 01
0
N/A
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4,343
6,705
10,300
8,400
10,400
4,901
5,765
6,900
6,900
8,300
20.29%
N/A
20.29%
4,901
5,765
6,900
6,900
8,300
626
560
700
600
1,000
42.86%
880
859
900
1,080
1,100
22.22%
0
12
200
0
200
0.00%
1,854
2,116
2,500
2,500
2,500
0.00%
(4,383)
(2,274)
300
0
300
0.00%
61,0781
48, 216
65,100
1 59,6001
68,400
5.07%
5.45%
60,055
49,491
69,700
63,780
73,500
.869
1,941
0
0
2,500
N/A
2,000
2,130
2,375
2 375
2,400
1.05%
106.32%
6.86%
2,869
4,071
1 2,375
2,375
4,900
238,1151
257,267
1 315,6921
302,858
1 337,340
77
1
PUBLIC WORKS DEPARTMENT
GARAGE DIVISION
' Garage personnel consisting of a working foreman and a mechanic are responsible for
the overall operation of the garage facility. This includes repair and maintenance of 6
administration cars, 18 police related cars, 25 Public Works vehicles, and 70 various
pieces of construction and maintenance related equipment. The equipment includes 22
snow plows, 2 backhoes, 3 front end loaders, 2 mower tractors, 2 Bobcats, 1 sidewalk
plow, 5 snow blowers (2 machine mounted and 3 walk behind), 1 street sweeper, 4 20-
' yard self loading leaf vacuum trailers, 3 air compressors, 4 salt spreaders, 4 generators,
6 lawn mowers, 6 chain saws, 4 trailers and 2 water jets.
' A charge is made to the various Village departments by budgetary functions for parts
and labor on vehicles and equipment serviced by the Garage. The Garage is
responsible for contracting for service from outside repair service companies for major
' body and transmission work.
' The Foreman acts in an advisory capacity, writing specifications for the purchase of
new vehicles, equipment, and replacement parts.
' The Garage personnel maintain the Public Works building and equipment. This
includes the physical plant such as heater, furnaces, one generator, doors,
compressors, air conditioning equipment, and wash bay equipment.
' The following projects will be implemented into the 2004 -2005 fiscal year:
1
1
1
1
1
1
The bidding and purchase of one new one -ton utility truck with crane for the
Sewer Division.
The bidding and purchase of one new 35,000 GVW dump truck for Water
Division.
The bidding and purchase of one new front end loader (to replace Fiat Allis FR
12) used by all departments.
The bidding and purchase of one new Goodall Starter /Charger Generator unit
for Garage.
Accomplishments During Fiscal Year 2003 -2004:
Supervised the bidding and purchase of:
One Y2 Ton Pick up Truck.
One 1 Ton Pick up Truck.
One 35,000 GVW Dump Truck.
One S.S. Salt Spreader
One John Deere Backhoe /Loader
78
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1
CAPITAL PROJECTS FUNDS
The Village has a number of sources from which capital projects are funded. These include the funds
described in this section and also the General, Water and Sewer Funds. As part of the annual budget
process, the Village prepares a five -year capital improvement program (CIP), which is updated for the
budget year. The capital project program for FY 2004 -05 is more fully described in the Transmittal Letter
and in the Major Budget Policies and Objectives section. The CIP is presented in this section in tabular
form, along with those capital projects funds as described below.
INFRASTRUCTURE REPLACEMENT
This fund was established in 1989 for the purpose of maintaining, repairing and renovating the capital
assets of the Village. The primary sources of funding have been residual equity transfers (General Fund)
and investment earnings. The Sidewalk/Curb Program is also accounted for in this fund. This is used for
public sidewalks that require replacement and new installations as planned.
As part of the planning for the substantial projects contained in the CIP beyond this fiscal year, it is
anticipated that a half of a to- be- implemented 0.5% home rule sales tax and an increased property tax
levy will be deposited to this fund to provide the debt service for a bond issue to address the funding for
the project implementation. This debt is planned to be issued in calendar year 2005.
MOTOR FUEL TAX
Motor fuel tax is a share of the state - imposed and collected fuel tax. The sharing is based on a per- capita
formula derived by the state legislature and is expected to yield $29.15 per person this year, up from
$28.60 last year. State regulations strictly control the use of these funds and include the following eligible
items: street construction, maintenance or reconstruction; bridge repair; traffic signal installation and
maintenance; and sidewalk repair and maintenance. The Village intends to continue to use these funds
for approved maintenance items on the local street system.
"PROJECT 29" FUND
The Project 29 fund is a capital projects fund established to provide for expenses of the storm water
detention facility located at Lake Cook and Pfingsten Roads. The facility was constructed using primarily
state and federal funds. Under a Local Cooperation Agreement between the Department of the Army and
the Village, funds are held in escrow. The long running litigation initiated by the contractor for the facility
appears to have been resolved in favor of the agencies involved and it appears that this project will be
brought to a conclusion this fiscal year.
VEHICLE AND EQUIPMENT REPLACEMENT
This fund is established to amortize the replacement cost of certain Village equipment over its useful life.
For inclusion into this schedule, capital equipment is defined as any vehicle or regularly replaced
equipment item having a useful life of more than one year and a value of $5,000 or more at the time of
the purchase. Over the past two years, a number of items that were not previously included in the
schedule have been added and the appropriate contributions included in the operating divisions. A list of
the items to be replaced this fiscal year follows.
79
Additional Budget Line Item Discussion
INFRASTRUCTURE REPLACEMENT FUND
Account: Explanation:
5362 Engineering, include design and construction inspection, for projects as
indicated in the CIP
5910 Street improvements per the CIP:
■ Deerfield Road rehabilitation — Underpass to Castlewood (includes all
costs, to be reimbursed 70/30 by Federal road funds.
■ Annual local street rehab program.
VEHICLE AND EQUIPMENT REPLACEMENT FUND
Account:
Explanation:
5810
■ UPS battery replacements for Police -- $15,000
■ Completion of Finance Computer software implementation — $55,000
5820
■ Police base station replacement — $100,000
■ Police 1994 model mobile radios -- $70,000
5850
■ 1989 Fiat Allis front -end loader
5860
■ 1 ton utility dump truck (Sewer) -- $55,000
■ Dump /Plow (Sewer) -- $60,000
■ Village Manager's vehicle -- $20,000
■ 2000 Police patrol vehicle -- $27,825
■ 1999 Police unmarked vehicle -- $25,000
:N
AGENDA FOR THE BOARD OF TRUSTEES
December 20, 2004, 7:30 P.M.
Call to Order
Roll Call
Pledge of Allegiance
Minutes of the Previous Meetings (2)
Bills & Payroll iW .
Treasurer's Report
Public Comment
REPORTS
CONSENT AGENDA
04 -88 -1 Ordinance Requiring Fencing Around Excavations in Non - Residential Zoning Districts —2R
04 -92 -2 Ordinance Rezoning Certain Properties as P -1 Public Lands District and Authorizing an Amendment to a
Special Use to Permit Certain Improvements and Renovations to Jewett Park (Deerfield Park District) 1R
OLD BUSLNESS
78 -63 -24 Report and Recommendation of Plan Commission Regarding Request for Approval of a Special Use
Amendment to a Planned Unit Development, Approval of a Special Use for a Retail Store Over 10,000
Square Feet, Approval of a Text Amendment to Allow a Drive -Thru Facility for a Pharmacy, and
Modifications for Parking and Signage (Cadwell's Corners — Newcastle Properties) (held over from
12/6/04) PETITION WITHDRAWN ON 12/15/04
04 -95 -1 Ordinances Approving 2004 Property Tax Levy and Abatements —2R
NEW BUSINESS
04 -98 Request of American Legion re: Class D -1 Liquor License
04 -97 Resolution re�: esi of Illinois Municipal Retirement Fund (IMRF) Authorized Agent �\
04 -94 Authorization for Purchase and Installation of Police Radio Equipment ,
04 -99 Authorization for Purchase of Raw Sewage Pumps for Sanitary Treatment Plant (k '.
to Ct ac a o '063 ..966 0 '
04 -100 Resolution re: Deerfield's Participation in the Multi- Jurisdictional All- Natural Hazards Mitigation Team
Items desired for discussion by the Mayor and Board of Trustees
Reports of the Village Manager
Adjournment
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85
BUDGET REQUEST - FY 2004 -2005
222082- INFRASTRUCTURE REPLACEMENT
CONTRACTUAL SERVICES
51 y
5362, Professional Serv. - Engineer
5914 Fence
,5910 Street Rehab. Program
5911 Sidewalk
TOTAL CONTRACTUAL
COMMODITIES
5410 Miscellaneous
TOTAL COMMODITIES
CAPITAL OUTLAY
5910 Street Improvements
5911 Sidewalk Improvements
TOTAL CAPITAL OUTLAY
FUND TOTAL
63,721
ACTUAL
I ACTUAL
I BUDGET
EST EXPEND
1
BUDGET
% CHG BUDG
CODE/LINE ITEM
FY 01/02
FY 02/03
1 FY 03/04
FY 03/04
FY 04/05
I FY04-1-FY 05
CONTRACTUAL SERVICES
51 y
5362, Professional Serv. - Engineer
5914 Fence
,5910 Street Rehab. Program
5911 Sidewalk
TOTAL CONTRACTUAL
COMMODITIES
5410 Miscellaneous
TOTAL COMMODITIES
CAPITAL OUTLAY
5910 Street Improvements
5911 Sidewalk Improvements
TOTAL CAPITAL OUTLAY
FUND TOTAL
63,721
41,713
387,700
75,000
389
0
0
1
0
407,346
574,423
1
746,000
550,000
262,512
450,111
450,000
450.000
733,968 1 1,066,247 11,583,700 1 1,075,000
333,000 - 14.11%
0 N/A
0 - 100.00%
0 - 100.00%
333,000 - 78.97%
97
1 1591
01
01
0
N/A
N/A
97
159
0
0
0
0
0
0
0
1,451,000
N/A
0
0
0
0
450,000
N/A
N/A
0
0
0
0
1,901,000
734,065
1,066,406
1,583,700
1 1,075,000
2,234,000
41.06%
MOTOR FUEL TAX (MFT)
CONTRACTUAL SERVICES
5990 Bridges
5910 Concrete Patching
5910 Inlet Reconstruction
5913 Traffic Signal
TOTAL CONTRACTUAL
CAPITAL OUTLAY
5910 Street Improvements
7210 Transfer to General Fund
TOTAL COMMODITIES
FUND TOTAL
615357-
231
ACTUAL
ACTUAL
BUDGET
EST EXPEND
BUDGET
% CHG BUDG
CODE/LINE ITEM
FY 01/02
I FY 02/03
FY 03/04
1 FY 03/04
FY 04/05
FY04 ->FY05
CONTRACTUAL SERVICES
5990 Bridges
5910 Concrete Patching
5910 Inlet Reconstruction
5913 Traffic Signal
TOTAL CONTRACTUAL
CAPITAL OUTLAY
5910 Street Improvements
7210 Transfer to General Fund
TOTAL COMMODITIES
FUND TOTAL
615357-
231
0
0
0
0
N/A
192,988
228,278
250,000
250,000
0
- 100.00%
21,000
23,100
23,000
23,000
0
- 100.00%
243,331
18,991
0
0
20,000
N/A
- 92.67%
457,550
270,369
273,000
273,000
20,000
0
0
0
0
292,000
N/A
243,235
223,543
280,000
275,000
2851000
1.79%
106.07%
7.96%
243,235
223,543
280,000
275,000
577,000
700,785
1 493,912
1 553,0001
548,000
597,000
PROJECT 29 - ESCROW FUND
CONTRACTUAL
ACTUAL
ACTUAL
I BUDGET
I EST EXPEND
BUDGET
% CHG BUDG
CODE /LINE ITEM
FY 01/02
I FY 02/03
FY 03/04
FY 03/04
FY 04/05
I FY04 -►FY05
CONTRACTUAL
5322
Repairs & Maint. Equipment
5810
Equipment
5390 Other
0 0 500
0
500
0.00%
TOTAL COMMODITIES
0 0 500
0
500
0.00%
FUND TOTAL
0 0 500
0
500
0.00%
211150-
VEHICLE AND EQUIPMENT REPLACEMENT
118,000
774.07%
117,953
ACTUAL
I ACTUAL
BUDGET
1
EST EXPEND
BUDGET
% CHG BUDG
1
CODEILINE ITEM
FY 01102
FY 02103
FY 03/04
1 FY 03/04
1 FY 04/05
FY04 -FY05
CAPITAL OUTLAY
5322
Repairs & Maint. Equipment
5810
Equipment
5820
Radio Equipment
5850
Public Works Equipment
5860
Motor Vehicles
- 86.08%
TOTAL VERF
10,000
10,543
10,000
10,000
0
- 100.00%
0
97,751
503,000
245,000
70,000
- 86.08%
0
0
0
0
170,000
N/A
37,258
90,000
13,500
0
118,000
774.07%
117,953
245,794
458,300
410,000
187,825
- 59.02%
- 44.58%
165,211
1 444,088
1 984,800
665,000
545,825
W.
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
LAKE COOK ROAD TAX INCREMENT FINANCING DISTRICT
(TIF 1)
The Lake Cook Road TIF District was established in 1982 to redevelop an area in the southern part of the
Village approximately paralleling Lake Cook Road. The redevelopment projects in this district have been
substantially completed and the District is successfully providing a substantial property tax increment to
the Fund.
The Village Board has approved the early termination of this District on December 31, 2004. This will
result in the assessed valuation of the increment property becoming available to the other taxing districts
a year earlier than scheduled.
The Objectives for the 2004 -05 fiscal year are as follows:
Continue rebate of surplus as available to taxing districts within the area of the TIF.
Begin the process of terminating the district and arrange for the proper reporting to the interested
parties.
Accomplishments 2003 -04 fiscal year:
Returned $9,652,659 in surplus funds to the various tax bodies in the District, an increase of 33%
over the prior year distribution.
Completed and released the findings of a study on the ramifications and procedures of an early
termination of the district. Legislative approval was granted for the early termination.
Construction was completed of the new Senior Center, which was begun as a joint project with
the Deerfield Park District.
VILLAGE CENTER TAX INCREMENT FINANCING DISTRICT
(TIF 2)
The Village Center TIF District was established in 1986 to redevelop the area commonly referred to as
Downtown Deerfield approximately centered around the intersection of Waukegan and Deerfield Roads.
Over the past several years, a number of properties were acquired by the Village and developers and
subsequently combined. These combined tracts have been substantially redeveloped with new
commercial and residential uses. Using bond proceeds to be serviced by TIF revenues, the Village has
undertaken major infrastructure improvements, including new roadway and intersection work, parking lot
improvements and streetscape enhancements throughout the downtown area.
The District terminates pursuant to statute in 2009.
The Obiectives for the 2004 -05 fiscal year are as follows:
Complete work on the final streetscape improvements around the intersection of Osterman and
Waukegan in conjunction with the construction of the realignment improvement.
Finalize the development of a long -term solution to the institutional space needs in the northwest
quadrant.
Initiate a study of the Village Hall complex expansion including the recently acquired township
portion of the annex building.
87
Accomplishments 2003 -04 fiscal year:
Generated sufficient TIF increment revenues to fully fund the debt service requirements of the
1998 issue.
Reached agreement and closed on the acquisition of the West Deerfield Township's interest in
the annex building adjacent to Village Hall. .
Began construction of the replacement to the commuter station pedestrian overpass.
14
W
C
O
12
10
8
6
4
2
0
TIF INCREMENT REVENUE
. • rr r r r .• r
r r w •
1997 1998 1999
2000 2001 2002
FISCAL YEAR
r r TIF 1 TIF 2
2003 2004 2005
Additional Budget Line Item Discussion
Account: Explanation:
5362 Increase due to the expected construction of the pedestrian overpass
replacement and the intersection improvements at Osterman and Waukegan.
5365 Study of expansion potential at the Village Hall complex.
5910 Intersection improvements at Osterman and Waukegan
5914 Completion of streetscape improvements (landscaping, brick pavers sidewalk)
south of the Village Center development to south of the intersection of
Osterman and Waukegan.
5950 Total cost of pedestrian overpass replacement. Will be offset by $1,000,000
state grant.
5960 Right of way and easements necessary for the Osterman/Waukegan
intersection improvement.
::
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
yJ
i
Iii
x
BUDGET REQUEST - FY 2004 -2006
251180- LAKE COOK ROAD TAX INCREMENT FINANCING DIST. - TIF 1
CONTRACTUAL SERVICES
'5390 Surplus Rebates)
5362 Profession. Serv. Engine
5365 Professional Other
C5390-e7,
TOTAL CONTRACTUAL
OTHER
5990 Miscellaneous
5950 Buildings & Improvements
7210 Transfer to TIF 2
TOTAL OTHER
FUND TOTAL
261180-
7,058,519
ACTUAL
ACTUAL
BUDGET
EST EXPEN
BUDGET
% CHG BUDG
CODE /LINE ITEM
FY 01/02
FY 02/03
FY 03/04
1 FY 03/04 1
FY 04/05
1 FY04 -FY05
CONTRACTUAL SERVICES
'5390 Surplus Rebates)
5362 Profession. Serv. Engine
5365 Professional Other
C5390-e7,
TOTAL CONTRACTUAL
OTHER
5990 Miscellaneous
5950 Buildings & Improvements
7210 Transfer to TIF 2
TOTAL OTHER
FUND TOTAL
261180-
7,058,519
7,270,525
9,652,659
9,652,659
9,700,000
0.49%
0
0
0
0
0
N/A
19,148
19,580
5,000
5,000
0
- 100.00%
131,661
13,507
0
0
0
N/A
0.44%
7,209,334
7,303,613
9,657,659
9,657,659
9,700,000
3,693
2,797
5,000
5,000
0
- 100.00%
0
1,086,444
1,480,000
1,480,000
75,000
- 94.93%
1,750,000
750,000
1 500,000
500,000
0
- 100.00%
- 96.22%
1,753,693
1 1,839,242
1 1,985,000
1 1,985,000
75,000
8,963,027 1 9,142,854 111,642,659 1 11,642,659 1 9,775,000 1 - 16.04%
VILLAGE CENTER TAX INCREMENT FINANCING DIRT - TIF 9
CONTRACTUAL SERVICES
ACTUAL
I ACTUAL
BUDGET
EST EXPEN
BUDGET
% CHG BUDG
CODE /LINE ITEM
FY 01/02
1 FY 02/03
FY 03/04
1 FY 03104
FY 04/05
1 FY04 -FY05
CONTRACTUAL SERVICES
5322
Repairs & Maintenance
5510
Utlilities
5362
Profession. Serv. Engineeri
5365
Professional Other
5390
Other
5390
Developer Payments
5950
Train Station Modif.
92,000
TOTAL CONTRACTUAL
CAPITAL
OUTLAY
5990
Miscellaneous
5910
Street Improvements
5914
Streetscape Improvements
5950
Buildings & Improvements
5960
Land
7210
Debt Service (transfer)
0
TOTAL OTHER
0
FUND TOTAL
2,320
924
50,000
50,000
50,000
0.00%
8,663
354
0
0
0
N/A
100,846
40,967
92,000
92,000
338,000
267.39%
133,697
54,508
50,000
50,000
100,000
100.00%
1,741,278
30,467
1,560,000
150,000
80,000
- 94.87%
302,272
0
0
0
0
N/A
01
0
1 01
0
1 0
N/A
- 67.58%
,289,076
2,289,076T-
127,220
1 1,752,000
1 342,000
1 568,000
5,460
16,802
0
0
0
0
0
0
0
800,000
0
0
0
0
820,000
2,447,130
1,989,348
0
0
1,300,000
1,340,000
1,230
1,725,000
1,725,000
1.50,0O.Q
0
2,070,375
2,006,25 0
2006,250
1 941 750
3,792,590
1 4,077,755
1 3,731,250
1 3,731,250
r 5,011,
6,081,666 1 4,204,974 1 5,483,250 1 4,073,250 1 5,579,750
:'
N/A
N/A
N/A
N/A
91.30%
-3.21%
34.32%
1.76%
1
1
1
1
I
I
1
I
I I
1
1
1
1
1
1
1
1
1
DEBT SERVICE FUND
' The Debt Service Fund is used for paying general obligation debt incurred by the Village. The levy year is
somewhat different from the actual payment year. The property tax is levied in such a fashion so that the
Village will receive funds in time to pay the principal and interest as it becomes payable.
' Schedule of General Obligation Debt Outstanding
' Currently the Village has three general obligation bond issues outstanding:
General Obligation Bonds, Series 1998. This $17,000,000 bond issue was authorized for the purpose of
downtown redevelopment. The Bond Issue is a General Obligation Bond Issue; however, it is being repaid
' from TIF 2 funds. The Village anticipates continuing this abatement.
Refunding Corporate Purpose 2002. This $3,460,000 bond issue was a current refunding of the
' remaining balance of the Series 1993 issue, which itself was a refunding of the 1986 and 1988 issues. This
issue has a three -year life and represents a present value savings of $70,310. The 2003 levy was the final
levy for this issue, for debt service payments due in budget year 2004/05.
' General Obligation Refunding Bonds, Series 2003. This $3,460,000 bond issue was authorized to
advance refund the Series 1997 issue. The original issue was used for financing water system
improvements. The Village has abated all prior debt service levies using water system revenue and intends
' to continue doing so.
GENERAL OBLIGATION DEBT
' Retirement Schedule Principal and Interest -- (Levy Year Basis)
TAX Refunding Series 2003 General Obligation Refunding Series
' LEVY 02/03/03 Series 1998 — 4/15/98 2002 — 2/01/02
YEAR $3,460,000 (1) $17,000,000 (2) $3,460,000 TOTAL
2004 474,258 1,877,250 2,351,508
2005 480,707 2,302,000 2,782,707
' 2006 476,820 2,216,000 2,692,820
2007 477,820 2,130,000 2,607,820
2008 482,365 2,043,500 2,525,865
' 2009 479,827 479,827
2010 481,125 481,125
2011 481,275 481,275
' TOTALS 3,834,197 10,568,750 14,402,947
(1) Source of Funds - Water Revenues
' (2) Source of Funds - TIF 2 Revenues
INSURANCEFUND
The Insurance Fund is an internal service fund established to provide for the payment of medical,
dental and life insurance premiums for Village employees. The revenue is derived from charges to the
' various operating funds based on the number of employees within each fund. Expenses are primarily
premium charges for the various programs provided by the Village for the benefit of the employees. The
employee share will rise from $50 per month for family health and dental benefits to 6% of the total cost (5%
for the HMO program) effective July 1, 2004.
1
1 90
Effective May 1, 2003, the Village joined the Intergovernmental Personnel Benefits Cooperative, a
regional pool for municipalities. The benefits of pool membership include access to more benefit options,
potential savings in administrative and claim costs, and participation in a group of like- minded organizations '
attempting to solve the problem of rapidly increasing health benefit costs. The Village was able to maintain
its existing reimbursement plan and offer a Health Maintenance Organization option for the first time.
Due to the savings of joining the pool, health insurance costs rose only less than 5% in FY 2003/04 '
and will rise less than 10% this year. Eligible park district and library employees are also covered through
our plan. Individual operating functions as well as the park and library are charge based on their
participation. '
PENSION FUNDS
The Village contributes to two pension funds as required by State Law. '
Police Pension Fund '
The Police Pension Fund is required by State law for all communities of over 5,000 population. A Police
Pension Board made up of five members administers the fund. Two are active members of the department,
two are from the citizens of the community, and one is elected from the beneficiaries of the fund. They are '
charged with the investment of the funds collected from the active personnel, contributed by the employer
(Village) and investment income. Patrol officers contribute 9.91% of their base salary toward the Police
Pension Fund. '
The Illinois Municipal Retirement Fund (IMRF)
IMRF covers Village employees with the exception of sworn police personnel. The current employer t
pension contribution for IMRF is 9.28% of salary. Due to recent poor performance and the effects of
actuarial smoothing, this rate is expected to rise to 9.59% in 2004. The Village also contributes 6.20% for
the employer's portion of social security taxes for all employees, other than sworn police personnel and '
1.45% for the employer's portion of Medicare taxes for all employees covered by Medicare.
The Village terminated the separate IMRF /FICA Medicare Fund on April 30, 2003.
The expenses for these
'
items are now within each operating function. The fund balance was distributed to those funds on April 30,
2003.
FUNDING PROGRESSION
t
Based on the Actuarial Accrued Liability (AAL):
'
Actuarial Valuation Illinois Municipal
Retirement
Date (4/30) Police Pension Fund
Fund
1995 NIA
79.65%
'
1996 N/A
84.29%
1997 124.22%
89.80%
1998 122.40%
95.61%
1999 120.00%
98.91%
'
2000 113.50%
104.75%
2001 93.00%
103.29%
2002 92.67%
96.10%
'
1
91
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
3570XX-
BUDGET REQUEST - FY 2004 -2005
DEBT SERVICE FUND
PRINCIPAL EXPENSE
ACTUAL I
ACTUAL I
BUDGET
EST EXPEND
BUDGET
% CHG BUDG
CODE /LINE ITEM
FY 01/02
FY 02/03
FY 03/04
FY 03/04
FY 04/05
FY04 ->FY05
PRINCIPAL EXPENSE
5730
1997 GO Bonds (Water)
5730
1998 GO Bonds (TIF)
5730
2002 GO Bonds
5730
2003 Refin GO Bonds (V
1,500,000
TOTAL PRINCIPAL EXP
INTEREST
EXPENSE
5710
1997 GO Bonds (Water)
5710
1998 GO Bonds (TIF)
5710
2002 GO Bonds
5710
2003 Refin GO Bonds (V
60.000
TOTAL INTEREST EXPI
OTHER
5760 Fiscal Agent Fees
TOTAL OTHER
DEPARTMENT TOTAL
0
0
"" 0
315,000
330,000
0.00%
1,500,000.
1,500,000
1,500,000
1,500,000
1,500,000
0.00%
4,695,000
1,225,000
1,250,000
1,250,000
985,000
- 21.20%
0
0
40,000
60.000
40,000
0.00%
- 8.49%
6,195,000
2,725,000
3,120,000
3,125,000
v 2,855,000
0
0
158,432
172,450
158,432
0.00%
633,750
566,068
506,250
506,250
441,750
- 12.74%
216,480
112,702
89,400
89,400
39,400
- 55.93%
0
59,025
95,156
73,185
95,158
0.00%
- 13.48%
850,230
737,795
849,238
841,285
734,740
26,661
1,666
5,000
5,000
____5,.000
0.00%
0.00%
-9.55%
26,661
1,666
5,000
5,000
5,000
7,071,891
3,464,461
13,974,238
3,971,285
3,5947740
721111- INSURANCE
FUND BENEFITS
ACTUAL
ACTUAL
I BUDGET
EST EXPEND
BUDGET
% CHG BUDG
CODE /LINE ITEM
FY 01/02
FY 02/03
FY 03/04
FY 03/04
FY 04/05
FY04-FY05
CONTRACTUALEXPENSE
5610 Other Expense
0
0
0
0
1,000
N/A
5620 Village Medical Premiums
765,391
762,323
1,096,212
1,080,000
1,205,833
10.00%
5630 Village Retirees Med. Prem.
72,896
116,886
94,000
124,000
135,000
43.62%
5640 Library Medical Premiums
141,565
258,753
162,696
190,000
209,000
28.46%
5650 Park District Med. Premiums
265,130
330,148
242,460
272,000
299,000
23.32%
5631 Village Retirees Dental
5,514
9,656
7,900
7,450
8,690
10.00%
5621 Village Dental Premiums
82,293
77,763
87,150
83,000
95,865
10.00%
5641 Library Dental Premiums
12,724
17,235
11,700
11,100
12,870
10.00%
5651 Park District Dental Premiumc
21,267
23,383
13,200
12,500
14,520
10.00%
5622 Village Life Insurance Prem.
50,102
38,319
23,200
22,000
23,200
0.00%
5642 Library Life Insurance Prem.
4,108
3,046
2,100
1,950
2,100
0.00%
5652 Park District Life Insur. Prem.
11,821
1 9,814
6,500
1 5,400
1 6,500
0.00%
FUND TOTAL
1,432,811
1 1,647,328
11,747,118
1 1,809,400
2,013,578
15.25%
92
BUDGET REQUEST - FY 2004 -2005
IMRF /SOCIAL SECURITY /MEDICARE
CODE /LINE ITEM
ACTUAL
FY 01/02
ACTUAL
FY 02/03
BUDGET
FY 03/04
EST EXPEND
FY 03/04
BUDGET
FY 04/05
% CHG BUDG
FY04 -WY05
CODE/LINE ITEM
0
FY 02/03
N/A
5140 FICA Employer Contribution
242,689
253,022
PERSONNEL SERVICES
5140 IMRF Employer Contribution
328,781
297,970
I BUDGET
0
BUDGET
0
CODE/LINE ITEM
0
FY 02/03
N/A
5140 FICA Employer Contribution
242,689
253,022
Professional Fees
0
Miscellaneous
0
TOTAL OTHER
0
750
N/A
5140 Medicare Employer Contrib.
58,670
61,523
10,000
0
5,000
0
4,884
0
5,000
N/A
TOTAL PERSONNEL
630,140
612,515
1 4,712
0
5,750
0
0
N/A
FUND TOTAL
630,140
612,515
0
0
0
N/A
Note: Fund was closed on April 30, 2003 and expenses now appear in the operating functions.
806010-
POLICE PENSION FUND
PERSONNEL SERVICES
ACTUAL
ACTUAL
I BUDGET
I EST EXPEND
BUDGET
% CHG BUDG
CODE/LINE ITEM
FY 01/02 I
FY 02/03
1 FY 03/04
FY 03/04
FY 04/05
FY04-->FY05
PERSONNEL SERVICES
5141
Pension Payments
5142
Separation Refunds
9.09%
- 50.00%
7.52%
TOTAL PERSONNEL
OTHER
1,130,000
5332
Travel Expenses
5330
Dues
5360
Professional Fees
5390
Miscellaneous
650
TOTAL OTHER
FUND TOTAL
697,296
19,646
1 835,005
1 2,274
11,100,000
1 30,000
1,100,000
5,000
1 1,200,000
1 15,000
9.09%
- 50.00%
7.52%
716,942
837,279
1,130,000
1,105,000
1,215,000
0
0
1,000
1,000
500
- 50.00%
650
1,415
750
750
1,500
100.00%
3,752
3,297
10,000
3,500
5,000
- 50.00%
4,884
0
5,000
500
2,500
1 - 43.28%
9,286
1 4,712
16,750
5,750
1 9,500
726,228 1 841,991 11,146,750 1 1,110,750 1 1,224,500 1 6.78%
POLICE PENSION BENEFITS PAID
1,200,000
1,000,000
800,000
$ 600,000
400,000
200,000
0
1999 2000 2001 2001 2003 2004 2005
FISCAL YEAR ENDING
93
1
1
REFUSE FUND
' The Refuse Fund is an enterprise fund established to provide for the collection of residential solid waste,
household recycling, and landscape debris. Refuse collection is provided through a contract with a
private waster hauler. This multi -year contract provides rates that are adjusted annually by the consumer
' price index. The Village coordinates this service, offering once or twice a week curbside pick -up.
The service is funded through a combination of user fees and a property tax levy. The property tax levy
provides for a subsidization of the once a week fee; if the user desires twice a week he is responsible for
' the additional cost. The property tax levy is projected to increase by 3% for this year; this is the first
increase in the tax in over three years. The direct user fee will not be raised at this time.
' The Village also provides an expanded leaf collection program. During the fall, each home receives four
weekly collections of leaves raked to the curb. The Village maintains four leaf vacuum machines for this
purpose. Residents also have the option to bag the waste during this time and throughout the year, with
a per -bag fee assessed through the use of stickers.
1
PARKING LOTS (COMMUTER STATION)
The Village maintains and operates nine commuter train station parking lots with a total of 675 spaces.
' These are broken down by source of funding, with six lots (320 spaces) built with Village funds and
reserved for Village residents. The remaining lots were built with Federal assistance and are open to any
users. The lots are a combination of pay -per -day and permit. Village personnel collect fees and police
' personnel enforce the parking restrictions.
Since the Lake -Cook Road station and lots opened a number of years ago, the use of the downtown lots
has stabilized below capacity. Parking fees are used to maintain the lots (including snow removal) and
' the station. Due to the flat revenues and increasing costs, a review of the fee structure will take place
during the fiscal year. It is anticipated that parking fees will be raised.
' A new pedestrian overpass will be completed this year. A substantial portion of the funding will be
federal /state, with the remainder Village through the Village Center (TIF #2) Tax Increment Financing
district.
1
1
1
1
1
i
1 94
582030-
BUDGET REQUEST - FY 2004 -2005
REFUSE - GENERAL SERVICES
OTHER SERVICES
5337 Postage
5311 Occupancy
TOTAL OTHER SERVICES
CONTRACTUAL SERVICES
5350 Liability Insurance
5391 Condominium Collection
5391 Recycling
5391 Refuse Collection
TOTAL CONTRACTUAL
COMMODITIES
5410 Miscellaneous
TOTAL COMMODITIES
OTHER
5390 Other Charges
TOTAL OTHER
DIVISION TOTAL
SR2053-
1,933
ACTUAL I
ACTUAL I
BUDGET
I EST EXPENDI
BUDGET
% CHG BUDG
CODE /LINE ITEM
FY 01/02
FY 02/03
FY 03/04
FY 03/04
FY 04/05
FY04 ->FY05
OTHER SERVICES
5337 Postage
5311 Occupancy
TOTAL OTHER SERVICES
CONTRACTUAL SERVICES
5350 Liability Insurance
5391 Condominium Collection
5391 Recycling
5391 Refuse Collection
TOTAL CONTRACTUAL
COMMODITIES
5410 Miscellaneous
TOTAL COMMODITIES
OTHER
5390 Other Charges
TOTAL OTHER
DIVISION TOTAL
SR2053-
1,933
2,300
2,100
2,100
2,400
14.29 %
20,000
20,800
21,000
21,000
21,000
0.00%
1,30%
21,933
23,100
23,100
23,100
23,400
22,172
2,368
3,300
3,300
3,900
18.18%
30,236
49,181
45,000
45,000
45,000
0.00%
224,265
221,843
280,000
280,000
270,000
-3.57%
985,651
1 987,271
11,082,000
1,082,000
1,125,000
3.97%
2.38%
1,262,324
1,260,663
1,410,300
1,410,300
1,443,900
0
18
4,000
4,000
4,000
0.00%
0.00%
0
18
4,000
4,000
4,000
14,400
20,711
17,000
17,000
17000
0.00%
0.00%
2.33%
14,400
20,711
1 17,000
1 17,000
1 17,000
1,298,657-F-173-04,493
14,000
11,454,400
1 1,454,400
1 1,488,3001
.400 M441-1,12 7 *in141T/10
PERSONNEL SERVICES
ACTUAL
ACTUAL
BUDGET
EST EXPEND
1
BUDGET
% CHG BUDG
CODE /LINE ITEM
FY 01/02
FY 02/03
FY 03/04
FY 03/04
FY 04/05 I
FY04-+FY05
PERSONNEL SERVICES
5110
Regular Salaries
5112
Overtime
5120
Health Insurance
5140
Employer FICA/IMRF
16,2001
TOTAL PERSONNEL
OTHER
SERVICES
5322
Repairs & Maint. Equip
5326
Vehicle Maintenance
11.11%
TOTAL OTHER SERVICES
COMMODITIES
5420
Petroleum Products
5460
Operating Supplies
75,046
TOTAL COMMODITIES
OTHER
76,202
7211
Vehicle & Equip. Replacer
5,070
TOTAL OTHER
18,900
DIVISION TOTAL
46.15%
FUND TOTAL
52,268
44,828
57,370
42,900 1
59,400
3.54%
16,795
10,976
18,100
16,2001
18,700
3.31%
5,983
7,182
10,350
10,350
11,500
11.11%
0
0
9,030
6,752
10,800
19.60%
5.85%
75,046
62,986
94,850
76,202
100,400
13,325
5,070
13,000
18,900
19,000
46.15%
5,790
6,131
10,000
6,000
10,000
0.00%
26.09%
19,115
11,200
23,000
24,900
29,000
1,567
2,454
2,600
2,600
2,900
11.54%
80
303
300
200
300
0.00%
10.34%
1,647
2,757
2,900
2,800
3,200
14,000
14,000
10,250
10,250
10,250
0.00%
0.00%
9.05%
14,000
14,000
10,250
10,250
10,250
109,808
90,943
114,152
142,850
1,408,465
1,395,436
11,131,000
585,400
1,568,552
1,631,150
2.89%
95
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
BUDGET REQUEST - FY 2004 -2005
602038- PARKING LOTS - VILLAGE CONSTRUCTED
PERSONNEL SERVICES
ACTUAL
ACTUAL
BUDGET
EST EXPEND
BUDGET
% CHG BUDG
CODE /LINE ITEM
FY 01/02 I
FY 02/03
FY 03/04
FY 03/04
FY 04/05 I
FY04 ->FY05
PERSONNEL SERVICES
ACTUAL
FY 01102
ACTUAL
FY 02/03
BUDGET
FY 03104,
EST EXPEND
FY 03104
BUDGET
FY 04/05
% CHG BUDG
FY04 -FY05
5110 Salaries- Regular
12,172
8,549
11,900
7,400
12,320
3.53%
5112 Overtime
0
0
0
0
0
N/A
5120 Health Insurance
1,973
1,894
2,330
2,330
2,580
10.73%
5140 Employer FICA/IMRF
0
0
1,873
1,165
2,200
17.45%
14,145
10,443
16,103
10,895
17,100
TOTAL PERSONNEL SERV.
6.19%
OTHER SERVICES
0
0
2,000
0
2,000
0.00%
5322 Equipment Repair & Maint.
2,305
160
2,000
700
2,000
0.00%
5510 Utility -Electric
4,163
2,767
5,000
5,400
5,800
16.00%
6,468
2,927
7,000
6,100
7,800
TOTAL OTHER SERVICES
11.43%
CONTRACTUAL SERVICES
- 11.43%
11,967
13,161
17,500
11,480
15,500
5350 Liability Insurance
330
418
550
550
590
7.27%
5390 Other
12,154
16,702
18,000
14,000
20,000
11.11%
12,484
17,120
18,550
14,550
20,590
TOTAL CONTRACTUAL
11.00%
COMMODITIES
12,562
17,103
18,550
4,550
20,590
11.00%
5421 Materials
2,323
1,296
3,100
1,500
3,100
0.00%
5460 Operating Supplies
27
0
200
0
200
0.00%
5470 Supplies - Repair & Maint.
191
0
200
0
200
1 0.00%
TOTAL COMMODITIES
2,541
1,296
3,500
1,500
3,500
0.00%
CAPITAL OUTLAY
0
0
100
1 0
100
0.00%
5810 Equipment
0
0
1,000
0
1,000
0.00%
7210 Transfer to General Fund
0
62,500
62,500
62,500
62,500
0.00%
0
62,500
63,500
1 62,500
63,500
TOTAL CAPITAL OUTLAY
0.00%
DIVISION TOTAL
0
62,500
62,500
62,500
62,500
3.53%
35,638
1 94,2861
108,653
95,545
112,490
602019-
PARKING
LOTS - COMBINED
1,573
FUNDING
0
1 0
CODE/LINE ITEM
ACTUAL
FY 01102
ACTUAL
FY 02/03
BUDGET
FY 03104,
EST EXPEND
FY 03104
BUDGET
FY 04/05
% CHG BUDG
FY04 -FY05
5110 Salaries - Regular
12,170
8,547
12,150
7,600
12,600
3.70%
PERSONNEL SERVICES
5110 Salaries - Regular
12,170
8,547
12,150
7,600
12,600
3.70%
5120 Health Insurance
1,973
1,894
2,330
2,330
2,580
10.73%
5140 Employer FICA/IMRF
0
0
1,873
1,165
2,200
17.45%
14,143
10,441
16,353
11,095
17,380
TOTAL PERSONNEL SERV.
6.28%
OTHER SERVICES
5320 Building Repair & Maintenanc
0
0
2,000
0
2,000
0.00%
5322 Equipment Repair & Maint.
0
0
1,000
600
1,000
0.00%
5311 Property Rental
7,440
7,440
7,500
7,500
7,500,
0.00%
5510 Utility - Electric
4,527
5,721
7,000
3,380
5,000
- 28.57%
TOTAL OTHER SERVICES
- 11.43%
11,967
13,161
17,500
11,480
15,500
CONTRACTUAL SERVICES
5350 Liability Insurance
408
401
550
550
590
7.27%
5390 Other
12,154
16,702
18,000
4,000
20,000
11.11%
TOTAL CONTRACTUAL
12,562
17,103
18,550
4,550
20,590
11.00%
COMMODITIES
5410 Miscellaneous
0
5
200
0
200
0.00%
5421 Materials
2,323
540
5,200
0
5,200
0.00%
5460 Operating Supplies
27
0
300
0
300
0.00%
5470 Supplies - Repair & Maint.
0
0
100
1 0
100
0.00%
TOTAL COMMODITIES
0.00%
2,350
545
5,800
0
5,800
CAPITAL OUTLAY
5810 Equipment
0
0
2,000
0
2,000
0.00%
7210 Transfer to General Fund
0
62,500
62,500
62,500
62,500
0.00%
TOTAL CAPITAL OUTLAY
0.00%
0
62,500
64,500
62,500
64,500
OTHER
1,573
1,573
0
1 0
0
N/A
1,5731
1,5731
01
01
0
TOTAL OTHER
N/A
123,770 0.7%
DIVISON FFUNDITOOT L 1 78,2331 199,6091 231,3561 185,1701 236,2601 2.182%
M
ARRn30-
BUDGET REQUEST - FY 2004 -2005
LIBRARY FUND IA COMPONENT UNITI
CODE /LINE ITEM
ACTUAL
FY 01/02
ACTUAL I
FY 02/03
BUDGET JESTEXPENDI
FY 03/04
FY 03/04 1
BUDGET
FY 04/05
% CHG BUDG
FY04-IFY05
5112 Overtime
132
0
5,000
5,000
5,000
0.00%
PERSONNEL SERVICES
5110 Salaries - Regular
425,175
421,804
494,205
564,456
598,500
21.10%
5112 Overtime
132
0
5,000
5,000
5,000
0.00%
5111 Salaries - Part time
563,903
590,431
632,750
482,000
593,000
-6.28%
5120 Health Insurance
112,648
144,823
141,500
141,200
153,000
8.13%
5122 Misc. Benefits
2,380
1,900
1,000
15,500
1,000
0.00%
5140 Employer FICA/IMRF
144,8781
148,497 1
160,000 1
166,945 1
193,000
20.63%
1,249,116
1,307,455
1,434,455
1,375,101
1,543,500
TOTAL PERSONNEL SERV.
7.60%
OTHER SERVICES
5320 Building Repair & Maintenance
32,759
21,946
22,500
18,750
20,000
- 11.11%
5321 Repairs & Maint. Structure
9,083
140,838
155,000
169,133
161,784
4.38%
5332 Travel Expenses
7,451
7,687
9,000
4,680
7,000
- 22.22%
5330 Dues
8,135
6,070
4,500
2,052
7,000
55.56%
5335 Printing
16,420
13,757
16,000
14,250
16,000
0.00%
5540 Telecommunications
9,942
11,019
9,200
10,750
11,000
19.57%
5337 Postage
4,618
6,054
5,000
3,628
5,000
0.00%
5530 Water /Sewer Service
1,308
1,299
1,500
1,270
1,500
0.00%
5340 Binding
4,712
4,078
4,500
2,635
4,500
0.00%
5341 Periodicals
42,833
41,182
45,000
32,650
40,000
- 11.11%
5342 Books
119,734
121,139
135,000
108,000
140,000
3.70%
5343 Children's Books
33,483
34,865
40,000
38,750
50,000
25.00%
5344 Audio Visual
19,983
1 24,934
1 30,000
1 20,000
1 30,000
0.00%
310,461
434,868
477,200
426,548
493,784
TOTAL OTHER SERVICES
3.48%
CONTRACTUAL SERVICES
5350 Liability Insurance
21,799
19,881
28,500
28,500
30,800
8.07%
5360 Legal Services /Corp. Counsel
7,449
3,691
3,500
1,600
3,000
- 14.29%
5322 Equipment Repair & Maint.
22,787
21,069
20,000
18,315
18,000
- 10.00%
5346 Computer Services - Joint
50,793
78,720
85,000
90,290
90,000
5.88%
5370 Computer Services
0
0
0
. 0
0
N/A
5345 Special Programs
14,955
16,643
16,000
17,660
18,000
12.50%
5347 Cataloging Services
5,888
1 7,543
1 6,800
1 9,492
1 11.000
61.76%
123,671
147,547
159,800
165,857
170,800
TOTAL CONTRACTUAL
6.88%
COMMODITIES
5410 Miscellaneous
1,093
705
1,000
1,000
1,000
0.00%
5450 Office Supplies
37,158
33,762
32 000
24,000
28.000
- 12.50%
38,251
34,467
33,000
25,000
29,000
TOTAL COMMODITIES
- 12.12%
CAPITAL OUTLAY
5810 Equipment
18,190
6,985
10,000
10,000
10,000
0.00%
18,190
6,985
10,000
10,000
10,000
TOTAL CAPITAL OUTLAY
0.00%
OTHER
0
0
1 50,000
50,000
50,000
0
0
50,000
50,000
50,000
TOTAL OTHER
0.00%
DEPARTMENT TOTAL 1 1,739,689 1 1,931,322 1 2,164,455 1 2,052,506 1 2,297,084 1 6.13%
97
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
APPENDIX A - EQUIPMENT REQUESTS CONTAINED IN
OPERATING BUDGETS
ADMINISTRATIVE DIVISION
Finance Department
$10,100
Personal Computer Replacement (4)
4,000
Fax machine replacement
500
Color laser printer - network accessible
3,400
Shelving for new system reports
2,200
Community Development Department
$1,500
Laser Printer
1,500
Engineering Division (Public Works)
$3,500
Personal Computer Replacement
1,000
Laser Printer
1,500
POLICE DEPARTMENT
Administration Division
$2,000
Personal Computer Replacement (2)
2,000
Communications Division
$3,000
Shading for Exterior Windows
1,000
Chair
1,000
Personal Computer Replacement
1,000
InvestigationsNouth /DARE /Social Services
$5,000
DARE Laptop Computer
2,500
Computer Upgrades
2,500
Patrol Division
$36,800
Laser Weapon Training System
9,000
Misc. Equipment
2,000
Stealthstat
4,200
In -squad video cameras (2)
6,600
Defribillators (2)
2,800
Replacement batteries for 6 defibrillators
1,200
Red man training suit kit
2,500
Laptop batteries
3,000
Police bicycle
1,000
Bullet trap
500
Citizen Police Academy supplies
1,500
Upgrade Patrol computers
2,500
E911 Fund
$99,500
Computer Aided Dispatch System
35,000
CML Phone /Radio replacement
27,000
Radio Console replacement
30,000
Misc. Computer Equipment
7,500
all
APPENDIX A - EQUIPMENT REQUESTS CONTAINED IN
OPERATING BUDGETS
PUBLIC WORKS DIVISION
Street Division
$2,200
Snow & Ice Control
2 snowblowers replacement
500
Forestry
Chain Saw
900
Lawn Mower
800
Sewer Division
$51,000
Cleaning & Maintenance
Portable main -line inspection system
38,000
Wastewater Treatment Facility
Portable sludge blanket detector
2,500
Refrigerator for lab
1,500
Incubator
3,500
Riding lawn mower
5,500
Water Division
$69,000
Main & Hydrant Maintenance
Dewatering Pump (2)
4,000
Meter Maintenance
Water Meters
40,000
Meter head replacements
25,000
Garage Division
$2,500
Goodall starting unit replacement
2,500
..
1
IAPPENDIX B
GLOSSARY
ABATEMENT A complete or partial cancellation of a levy imposed by a government.
1 ACCOUNT A term used to identify an individual asset, liability, expenditure, revenue, or fund balance.
' ACCOUNTING SYSTEM The total structure of records and procedures which discover, record, classify,
summarize, and report information on the financial position and results of operations of a
government or any of its funds, fund types, balanced account groups, or organization components.
' ACTIVITY The smallest unit of budgetary accountability and control which encompasses specific and
distinguishable lines of work performed by an organizational unit for the purpose of accomplishing a
function for which the government is responsible.
ACTUARIAL RESERVE DEFICIENCY The excess of the actuarial accrued liabilities at the date of valuation
of the retirement system over the available assets on hand to meet such liabilities; or the excess of
' accrued and prospective liabilities over the present and prospective assets.
APPROPRIATION A legal authorization granted by a legislative body to make expenditures and to incur
obligations for specific purposes. An appropriation is usually limited in amount and as to the time
' when it may be expended.
ASSESSED VALUATION A valuation set upon real estate or other property by a government as a basis for
' levying taxes.
ASSETS Property owned by a government which has a monetary value.
' BOND A written promise, generally under seal, to pay a specified sum of money, called the face value, at a
fixed time in the future, called the date of maturity, and carrying interest at a fixed rate, usually
payable periodically.
' BONDED DEBT That portion of indebtedness represented by outstanding bonds.
I BUDGET A plan of financial operation embodying an estimate of proposed expenditures for a given period
and the proposed means of financing them.
tBUDGET AMENDMENT A legal procedure utilized by the governing board to revise a budget.
BUDGET DOCUMENT The instrument used by the budget- making authority to present a comprehensive
financial plan of operations of the governing board.
' BUDGET MESSAGE A general discussion of the proposed budget as presented in writing by the budget
making authority to the legislative body.
' BUDGET ORDINANCE The official enactment by the governing board to legally authorize the government
administration to obligate and expend resources.
' BUDGETARY CONTROL The control or management of a government or enterprise in accordance with an
approved budget for the purpose of keeping expenditures within the limitations of available
appropriations and available revenues.
1 100
CAPITAL ASSETS Assets of significant value and having a useful life of several years. Capital assets are
also called fixed assets.
CAPITAL BUDGET A plan of proposed capital outlays and the means of financing them for the current
fiscal period.
CAPITAL IMPROVEMENTS BUDGET A plan of proposed capital expenditures and the means of financing
them. This is usually part of the complete annual budget which includes both operating and capital
outlays.
CAPITAL OUTLAY Expenditures which result in the acquisition of or addition to fixed assets.
CAPITAL PROJECTS FUND A fund created to account for financial resources to be used for the
acquisition or construction of major capital facilities and equipment, other than those financed by
proprietary funds, special assessment funds, and trust funds.
CHART OF ACCOUNTS The classification system used by the government to organize the accounting for
various funds.
COMMODITIES Consumable items used by the governmental departments. Examples include office
supplies, vehicle and maintenance supplies, gasoline, etc.
CONTRACTUAL SERVICES Services rendered to governmental departments and agencies by private
firms, individuals, or other government agencies. Examples include utilities, insurance, and
professional services.
DEBT An obligation resulting from the borrowing of money or from the purchase of goods and services.
Debts of governments include bonds, time warrants, lease- purchase agreements, notes and floating
debt.
DEBT LIMIT The maximum amount of gross or net debt which is legally permitted by State Statute.
DEBT SERVICE FUND A fund established to account for the accumulation of resources for, and the
payment of, general long term debt principal and interest.
DEPARTMENT A major administrative organizational unit of the government which indicates overall
management responsibility for one or more activities.
DEPRECIATION (1) Expiration in service life of fixed assets, other than wasting assets, attributable to wear
and tear through use and lapse of time, obsolescence, inadequacy, or other physical or functional
cause. (2) The portion of the cost of a fixed asset charged as an expense during a particular period.
NOTE: The cost of such asset prorated over the estimated service life of such asset and each
period is charged with part of such cost so that ultimately the entire cost of the asset is charged off
as an expense. Depreciation is accounted for only in the enterprise funds.
ENTERPRISE FUND A fund established to account for operations (a) that are financed and operated in a
manner similar to private business enterprises, where the intent of the governing body is that the
costs (expenses, including depreciation) of providing goods or services to the general public on a
continuing basis be financed or recovered primarily through user charges; or (b) where the governing
body has decided that periodic determination of revenues earned, expenses incurred, and /or net
income is appropriate for capital maintenance, public policy, management control, accountability, or
other purposes.
101
1
7
U
1
1
1
1
1
1
fl
1
1
1
1
1
1
1
1
' EQUALIZED ASSESSED VALUATION The assessed valuation of real property, raised or lowered by an
equalizing factor as applied by a countywide and a statewide authority, so that all property is
assessed at a consistent level for purposes of levying taxes. Currently, equalized valuation of real
' property is 1/3 of fair market value.
ESTIMATED REVENUE The amount of projected revenue to be collected during the fiscal year. The
' amount of revenue budgeted is the amount approved by the Board of Trustees.
EXPENDITURES Decreases in net financial resources. Expenditures include current operating expenses
which require the current or future use of net current assets, debt service, and capital outlays.
EXPENSES Decreases in net total assets. Expenses represent the total cost of operations during a period
regardless of the timing of related expenditures.
t FISCAL PERIOD An period at the end of which a government determines its financial position and the
YP 9 p
results of its operations.
' FISCAL YEAR A twelve (12) month period to which the annual operating budget applies and at the end of
which a government determines its financial position and the results of its operations.
' FIXED ASSETS Assets of a long term nature which are intended to continue to be held or used, such as
land, buildings, improvements other than buildings, machinery and equipment.
' FUND A fiscal and accounting entity with a self - balancing set of accounts recording cash and other
financial resources, together with all related liabilities and residual equities or balances, and changes
therein, which are segregated for the purpose of carrying on specific activities or attaining certain
' objectives in accordance with special regulations, restrictions, or limitations.
FUND BALANCE All accounts necessary to set forth the financial position and results of operations of a
' fund.
FUND EQUITY An equity account reflecting the unreserved accumulated earnings of the enterprise funds.
' GENERAL FUND The fund used to account for all financial resources except those required to be
accounted for in another fund. The most common General Fund is the Corporate Fund.
I GENERAL OBLIGATION BONDS Bonds for the payment of which the full faith and credit of the issuing
government are pledged.
' GENERAL REVENUE The revenues of a government other than those derived from the retained earnings
in an enterprise fund. If a portion of the net income in an enterprise fund is contributed to another
non - enterprise fund, such as the Corporate Fund, the amounts transferred constitute general
revenue of the government.
GOAL A statement of broad direction, purpose, or intent, based on the needs of the community.
I IMRF An abbreviation for Illinois Municipal Retirement Fund, a pension fund covering Village employees who
work over 1,000 hours per year, with the exception of police personnel.
I INTERGOVERNMENTAL REVENUE Revenue received from another government, such as the State of
Illinois, or other political subdivisions, for a specified purpose.
1
102
1
INTRAGOVERNMENTAL SERVICE FUND A fund established to finance and account for services and '
commodities furnished by a designated department or agency to other departments and agencies
within a single governmental unit.
INVESTMENTS Cash held in interest bearing accounts, securities and real estate held for the production of
revenues in the form of interest, dividends, rentals, or lease payments. The term does not include
fixed assets used in governmental operations. t
LEVY (VERB) To impose taxes, special assessments, or service charges for the support of governmental
activities. (NOUN) The total amount of taxes, special assessments, or service charges imposed by '
a government.
LONG TERM DEBT Debt with a maturity of more than one year after the date of issuance.
METRA An abbreviation for the Northeast Illinois Regional Commuter Railroad Corporation which manages
and operates the commuter trains and commuter buses in the Village.
NET INCOME Proprietary fund excess of operating revenues, nonoperating revenues, and operating ,
transfers -in over operating expenses, nonoperating expenses, and operating transfers -out.
OBJECT As used in expenditure classification, this term applies to the article purchased or the service '
obtained (as distinguished from the results obtained from expenditures). Examples are personnel
services, contractual services, commodities, capital outlay and other expenditure classifications.
OPERATING BUDGET The portion of the budget that pertains to daily operations that provide basic '
governmental services. The operating budget contains appropriations for such expenditures as
personnel, supplies, utilities, materials, services, etc. '
OPERATING EXPENSES Proprietary fund expenses which are directly related to the fund's primary service
activities. '
OPERATING INCOME The excess of proprietary fund operating revenues over operating expenses.
OPERATING REVENUES Proprietary fund revenues which are directly related to the fund's primary service '
activities. They consist primarily of user charges for services.
PENSION TRUST FUND A Trust Fund used to account for public employee retirement systems. Pension ,
Trust Funds are accounted for in essentially the same manner as proprietary funds, but with an
important expanded emphasis on required fund balance reserves.
PERSONNEL SERVICES Items of expenditures in the operating budget for salaries and wages paid for '
services performed by Village employees.
RESERVE An account used to indicate that a portion of fund equity is legally restricted. '
RESOURCES Total dollars available for appropriations including estimated revenues, fund transfers, and
beginning fund balances. '
REVENUES Increases in governmental fund type, net current assets, and residual equity transfers.
SOURCE OF REVENUE Revenues are classified according to their source or point of origin. '
1
103 '
' SPECIAL REVENUE FUND A fund used to account for the proceeds of specific revenue sources (other
than special assessments, expendable trusts, or for major capital projects) that are legally restricted
' to expenditure for specified purposes.
TAX LEVY The total amount to be raised by general property taxes for operating and debt service purposes
specified in the Tax Levy Ordinance.
' TAX LEVY ORDINANCE An ordinance by means of which taxes are levied.
' TAX RATE LIMIT The maximum rate at which a government may levy a tax. Overall tax rate limits usually
restrict levies for all purposes and of all governments, state and local, having jurisdiction in a given
area.
' TAXES Compulsory charges levied by a government for the purpose of financing services performed for the
common public benefit. This term does not include specific charges made against particular persons
or property for current or permanent benefits such as special assessments.
' TIF Tax Increment Financing is a municipal financial mechanism used to renovate declining areas or
redevelop blighted areas while improving the tax base of such areas. The program allows a
municipality to acquire and prepare property for redevelopment and make needed public (and some
private) improvements.
' TRUST FUNDS Funds used to account for assets held by a government in a trustee capacity for
individuals, private organizations, other governments, and/or other funds.
USER CHARGES OR. FEES The payment of a fee for direct receipt of a public service by the party
' benefiting from the service.
1
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1 104
APPENDIX C
SUMMARY OF SIGNIFICANT ACCOUNTING AND BUDGETING POLICIES
The accounting policies of the Village of Deerfield, Illinois, conform to generally accepted accounting
principles as applicable to governments. The following is a summary of the significant policies.
A. Reporting Entity and Its Services
The Village of Deerfield, Illinois, was incorporated April 14, 1903. The Village operates under a
Council /Manager form of government and provides the following services as authorized by its charter:
public safety (police), highways and streets, water supply, sanitation, health and social services, culture,
public improvements, community development and general administrative services.
B. Basis of Presentation - Fund Accounting
The accounts of the Village are organized on the basis of funds, each of which is considered a separate
accounting entity. The operations of each fund are accounted for with a separate set of self - balancing
accounts that comprise its assets, liabilities, fund equity, revenues, and expenditures, or expenses, as
appropriate. Government resources are allocated to and accounted for in individual funds based upon the
purposes for which they are to be spent and the means by which spending activities are controlled.
General Fund - The General Fund is the general operating fund of the Village. It is used to account for all
financial resources except those required to be accounted for in another fund. This past fiscal year,
expenditures for the Illinois Municipal Retirement Fund (IMRF), FICA and Medicare began to be accounted
for in the operating functions where they are incurred. Previously, these were accounted for in a separate
fund, which had been eliminated as of April 30, 2003. There were no outstanding covenants or funding
restrictions that prohibited this merging. This had the effect of raising expenditures in each operating
function.
Special Revenue Funds - Special Revenue Funds are used to account for the proceeds of specific revenue
sources (other than special assessments or major capital projects) that are legally restricted to expenditures
for specified purposes. The following funds are Special Revenue Funds:
Enhanced 911
Motor Fuel Tax
As indicated above, the IMRF fund, a special revenue fund, was eliminated on April 30, 2003. The
revenues and fund balances attributable to this fund have been allocated to operating functions.
Debt Service Fund - Debt Service Funds are used to account for the accumulation of resources for, and the
payment of, general long -term debt principal, interest, and related costs. The Debt Service Fund has been
treated as a single fund and budgeted in a like manner by the Village. The individual issues are accounted
for separately within this fund.
Capital Project Funds - Capital Project Funds account for financial resources to be used for the acquisition
or construction of major capital facilities (other than those financed by Proprietary Funds, Special
Assessment Funds, and Trust Funds). The following funds are Capital Project Funds:
Infrastructure Replacement Fund
Vehicle and Equipment Replacement Fund
Lake Cook Tax Increment Financing District (TIF 1)
Village Center Tax Increment Financing District (TIF 2)
Project 29
105
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Enterprise Funds - Enterprise Funds are used to account for operations (a) that are financed and operated
in a manner similar to private business enterprises, where the intent of the governing body is that the costs
(expenses, including depreciation) of providing goods or services to the general public on a continuing basis
be financed or recovered primarily through user charges; or (b) where the governing body has decided that
periodic determination of revenues earned, expenses incurred, and /or net income is appropriate for capital
maintenance, public policy, management control, accountability, or other purposes. The Village has the
following Enterprise Funds:
Water Fund
Sewer Fund
Refuse Fund
Parking Lot Fund
Internal Service Funds - Internal Service Funds are used to account for the financing of goods or services
provided by one department or agency to other departments or agencies of the Village, or to other
governments, on a cost - reimbursement basis. These are:
' Garage Fund
Insurance Fund
t Trust and Agency Funds (Police Pension) - Trust and Agency Funds are used to account for assets held by
the Village in a trustee capacity or as an agent for individuals, private organizations, other governments,
and/or other funds. These include Pension Trust and Agency Funds. Pension Trust Funds are accounted
' for in essentially the same manner as proprietary funds since capital maintenance is critical. Agency Funds
are custodial in nature (assets equal liabilities) and do not involve measurement of results of operations.
The Police Pension Fund is the only Trust Fund within the Village.
Component Unit - Deerfield Public Library - The Deerfield Public Library has a separately elected seven -
member board that annually determines its budget and resulting tax levy. Upon approval of the
Government, the levy is submitted to the County. All debt of the Library is secured by the full faith and credit
' of the Government, which is wholly liable for the debt. The Library, while servicing the general population of
the Government, does not provide services entirely to the Government. Because the Library possesses the
characteristics of a legally separate government and does not service the primary government, the Library is
reported as a component unit in this budget.
' C. Basis of Accounting
Basis of accounting refers to when revenues and expenditures or expenses are recognized in the accounts
and reported in the annual budget.
' All Governmental Funds (General Fund, Special Revenue Funds, Capital Project Funds) are accounted for
using the modified accrual basis of accounting. Their revenues are recognized when they become
measurable and available as net current assets. The Village's share of State - assessed income taxes, gross
receipts, and sales taxes are considered "measurable" when in the hands of intermediary collecting
' governments and are recognized as revenue at that time. Anticipated refunds of such taxes are recorded
as liabilities and reductions of revenue when they are measurable and their validity seems certain.
Expenditures are generally recognized under the modified accrual basis of accounting when the related
fund liability is incurred.
Agency Fund assets and liabilities are accounted for on the modified accrual basis.
' All Proprietary Funds and Pension Trust Funds (Enterprise, Internal Service, Police Pension) are accounted
for using the accrual basis of accounting. Their revenues are recognized when they are earned, and their
expenses are recognized when they are incurred. Unbilled Waterworks and Sewerage Fund utility service
' receivables are recorded at year -end.
1 106
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Village of Deerfield, Illinois Organization Chart
Village
Residents "
' Village
Board
Boards and Village Village
Commissions Manager Attorney
i
Assistant to the
,... Village Manager
' Police Finance Community Public Works
Department Department ,Development Dept. & Engineering
Patrol Accounting Permits, Inspections Engineering
t Plan Review Inspection,&
Review
' Investigations & Budgeting Planning Water Supply
Youth
Communications Personnel & Code Enforcement Sewer Maintenance
Payroll & Sewage
' Treatment
' Records Utility Billing .& Zoning & Vehicle.
Customer Service Appearance Maintenance
Review
Risk Management Road &Bridge
Maintenance
1
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