Village Budget For Year Beginning May 1, 2011U n
I1a2:AWn Non INN ILIto
:ills
0
Bond Proceeds
39%
Grants
1%
User Fees
8%
BUDGET REVENUES - FY 2011112
Other
5%
Village Property Tax Municipal Sales Tax
7% 14% Interest Earnings
\ 1 1%
State Income Tax
3%
Hotel Tax
3%
--.Water Charges
7%
Sewer Charges
5%
Electric Util Tax, I \_Telecomm. Tax
2% Interfund Transfers 3%
2%
BUDGET EXPENDITURES - FY 2011112
(by function)
General Government
Police Pens. Payments 10% Economic Incentives
3% I 3%
Street
5%
Infra;;tructure Sewer
45% 5%
Water
8%
General Obligation Debt Refuse
3% 2%
Police (Inc. E911)
16%
VILLAGE OF DEERFIELD
ANNUAL BUDGET
MAY 11 2011 TO APRIL 30, 2012
ELECTED OFFICIALS
Harriet Rosenthal, Mayor
Robert Benton, Trustee
Mary Oppenheim, Trustee
Alan Farkas, Trustee
William Seiden, Trustee
Tom Jester, Trustee
Barbara Struthers, Trustee
VILLAGE MANAGER
Kent Street
DEPARTMENT HEADS
Robert W. Fialkowski, Director of Finance/Treasurer
John J. Sliozis, Chief of Police
Barbara K. Little, Director of Public Works and Engineering
Clint Case, Building & Code Enforcement Supervisor
Jeff Ryckaert, Village Planner
www.deerfield.il.us
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TABLE OF CONTENTS
SUMMARY INFORMATION
Page
Village Manager's Transmittal Message ........................................................... ............................... 1
GFOAAward ..................................................................................................... ............................... 7
BudgetSummary ( Detail) .................................................................................. ............................... 8
Budget Summaries and Fund Balance Projections ........................................ ............................... 10
Proposed2011 Property Tax Levy ................................................................. ............................... 12
MajorRevenues — 4 -Year Detail ..................................................................... ............................... 13
Revenues /Expenditures by Fund Type ............................................................. .............................17
Major Budget Policies and Objectives .............................................................. .............................19
Major Revenue Discussion ............................................................................. ............................... 22
BudgetCalendar ............................................................................................. ............................... 27
PersonnelDetail .............................................................................................. ............................... 28
Supplemental Information — Village Overview ................................................ ............................... 29
Organization Chart .................................................................. ............................... Inside back cover
ADMINISTRATION
ADMINISTRATIVE SERVICES (Summary) ................................................... ............................... 33
FinanceDepartment .......................................................................... ............................... 34
Mayor and Board of Trustees ............................................................ ............................... 36
Manager's Office ................................................................................ ............................... 39
Community Development ................................................................... ............................... 42
EngineeringDivision .......................................................................... ............................... 46
PUBLIC SAFETY
POLICE DEPARTMENT
Police Department Summary ............................................................. ............................... 51
Mission Statement, Goals and Accomplishments ............................. ............................... 52
Budget Requests (including E 911) ................................................... ............................... 54
PUBLIC WORKS
PUBLIC WORKS
Street Division Summary ................................................................... ............................... 57
Goals and Accomplishments ................................................ ............................... 58
BudgetRequests .................................................................. ............................... 60
WaterFund Summary ........................................................................ ............................... 62
Goals and Accomplishments ................................................ ............................... 63
BudgetRequests .................................................................. ............................... 65
SewerFund Summary ....................................................................... ............................... 67
Goals and Accomplishments ................................................ ............................... 68
BudgetRequests .................................................................. ............................... 71
GarageFund ...................................................................................... ............................... 73
i
CAPITAL PROJECTS
Page
CAPITAL PROJECTS FUNDS
Capital Projects Funds — Summary ................................................... ............................... 75
Infrastructure Replacement /MFT/VERF ............................................ ............................... 76
3 Year Capital Improvement Program Summary ............................... ............................... 79
SUPPORTFUNDS
MISCELLANEOUS FUNDS
Support Funds — Summary ................................................................ ............................... 81
DebtService ...................................................................................... ............................... 82
PensionFunds ( Police) ...................................................................... ............................... 84
Refuse Collection /Commuter Station Parking Lots ........................... ............................... 86
LIBRARY SYSTEM (A Component Unit)
BudgetRequest ................................................................................. ............................... 88
APPENDICES
A— Equipment Purchases ( non- VERF) ............................................. ............................... 89
B— Glossary ..................................................................................... ............................... 90
C — Summary of Significant Accounting and Budgeting Policies ....... ............................... 94
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VILLAGE OF DEERFIELD
BUDGET MESSAGE
Municipal government provides a wide range of basic services on which we all depend: police protection,
potable water, sewerage treatment, snow plowing and building inspection to name a few. The ability of an
elected board to supply these services in an effective and efficient manner depends on its financial decisions.
That is why of all issues considered by the Village Board over the course of a year none is more important
than adoption of the annual budget.
The total expenditure budget for 2011 -12 is $54,060,713, excluding the Library (a component unit) budget,
which is $4,491,500. This represents an 8.3% increase from last year's amended budget and reflects the
increased capital program, primarily the reconstruction of the wastewater (sewerage) treatment plant (WRF).
The operating component of the budget is $25,660,791, which is a 0.1% increase from the prior year.
' This budget reflects the maintenance of current programs and service levels in light of the constrained
economic conditions and reduced revenues while continuing a capital project program that maintains an
aging infrastructure and continues work on the largest capital item in village history, the reconstruction of the
' sewerage treatment plant. Reflecting the slower economic conditions locally and statewide and a stable
population, there are no new full -time positions in this budget.
' PLANNING PROCESSES
This budget continues the implementation of recommendations contained in significant planning studies that
' were completed in the last five years. The major recommendation of the sanitary sewer system study was
the reconstruction of the Village owned sewerage treatment plant. After a number of years of planning and
engineering design work, this project was begun last year. Funding will be obtained through the use of debt —
an initial debt issuance of $7.5 million GO Build America Bonds in 2010 and $20 million Qualified Energy
' Conservation Bonds in 2011. Use of these programs will substantially reduce the interest payments on the
debt service versus regular debt issuance.
' This budget also continues local share funding for the construction of the pedestrian underpass of the
railroad tracks at Deerfield Road to continue the bicycle path along Deerfield Road which was also begun in
FY 10/11.
' The economic downturn that has affected the country over the past two years certainly played a major role in
the budget deliberations this year. Due to past budgeting decisions, a low tax composition relative to other
' similarly situated communities and the conservative spending that has taken place coupled with the relative
strength of the micro economy in Deerfield and our strong fund balance the Village has not had to implement
the drastic personnel and program reductions that many local governments have found necessary. The
Village has chosen to selectively determine the timing of filling open employee positions and has eliminated
' three unfilled full time positions.
The Board has determined that a continued program of replacing and maintaining the infrastructure of the
' Village is important; this budget contains plans for additional debt issuance to fund the capital project plan
and the imposition of additional property taxes to fund this debt.
' It is anticipated that $24 million in new debt will be issued this fiscal year for Village purposes with $4 million
for the general capital program and $20 million for the reconstruction of the sewerage treatment plant. The
1 850 WALIKEGAN ROAD DEERFIELD, ILLINOIS 60015 TELEPHONE 847.945.5000 WWW.DEERFIELDaLORG
1
Deerfield Public Library will also begin a remodeling project that, pursuant to state statute, will require the '
Village to issue a total of $11.7 million of GO debt in their name. $5.9 million of this debt will be issued as
part of the Village series in 2011. The Village has had very little debt outstanding relative to its assessed
value and this additional debt will not be a burden. Funding for the debt service will come from a combination
of annual general revenues, fund balance and additional property tax. The exact composition of each annual '
debt service will be determined from year to year as the operating results and economic conditions vary. All
the debt will be general obligation as the Village has unlimited home rule authority to raise taxes and enjoys a
Aaa bond rating from Moody's. '
The village organizes its budget under several funds. Following are brief highlights of each major fund.
GENERAL CORPORATE FUND '
This is the basic operating fund of the Village, which includes revenues and expenditures of all governmental
activities, except those funds that must be accounted for independently under Illinois law.
'
Revenues: The 2011 -12 General Fund has projected new revenues of $17,943,900, which is a
4.5% increase over last year's budget. A slight decrease is budgeted in the base
'
Sales Tax over last year which reflects an increase due to the slowly recovering
local economy for retail sales offset by decreased activity due to the Walgreens
National sales tax incentive. Net of the rebate this revenue is expected to increase.
'
The Hotel Room Tax is budgeted for a 3% increase which reflects the also slow
recovery in business travel; this would bring the revenue back to near FY 08/09
actual. Similar increases are expected in the state shared income and use tax.
Building permit revenue is projected up 20% to $500,000 due to continued strong
'
residential and commercial remodeling. This will be the first full fiscal for the
recently enacted increase in telecomm tax and new electricity utility tax. These are
expected to generate $1.5 million and $1.2 million respectively for the General
'
Fund. This will provide for a balanced Fund that will also allow for consideration of a
partial abatement of property taxes for the debt service.
Expenditures: Total expenditures for the General Corporate Fund are projected at $18,390,905,
which is a 0.4% increase from the final revised budget last year. There is a transfer
to the debt service fund to provide partial payment of debt service in the 2010
property tax levy for this purpose. There is a budgeted decrease in the Walgreen
'
sales tax rebate expense in the Finance Dept. budget of $300,000 due to lower
expected activity. In addition, there.is a projected decrease in the police pension
contribution due to the recent legislative changes and effect of the last two years of
'
positive market returns offset by increased health insurance charges, increased
general liability premium due to our recent worker's compensation claims and an
increase of 2.5% for anticipated COLA adjustments for both union and non -union
'
employees. These are tempered by generally flat year to year budget in all other
expense areas. Village operations are very labor intensive. The largest single
operating cost relates to personnel, representing 74% of the General Fund less the
t
Walgreen's payment and debt service abatement. Highlights of this year's budget
include:
➢ A 2.5% increase in wages to non -union personnel and public works union '
employees. The union contract with the police patrol officers and public works
expired on April 30, 2009 and a new agreement remains unresolved as of the
budget passage. '
➢ No new full time personnel in the General Fund departments are requested in
this budget.
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WATER AND SEWER FUNDS
The water and sewer utility systems operated by Deerfield are intended to be self- funding, based upon user
charges for services. Revenues for operations are derived primarily from services furnished to utility
customers. Other sources are interest earnings from cash invested on a short -term basis, and connection
fees from new construction where the Village's prior investments in its utilities operate to the advantage of
new customers who did not share in that initial investment.
Water Budget: Expenditures are projected at $4,403,977 (decrease of 4.3 %) against new revenues
of $4,111,000 (- 3.7 %). The Village continues to see a decrease in revenue and
wholesale cost of water from the loss of our largest user to the Village of
Northbrook. A 2.5% increase in the water rate is included. The major water projects
are being funded in the Infrastructure Replacement Fund (IRF) due to inability of
Water revenues to generate sufficient excess funds for capital projects. One
position was cut during FY 10/11 and no new personnel are in this budget. The
projected deficit, if realized, will be funded using available reserves.
Highland Park, the Village's wholesale water supplier, is continuing a series of annual water rate increases to
provide for the reconstruction of their treatment facilities. This budget includes an increase in water rates for
Deerfield customers from $3.61 to $3.70 (2.5 %) per 100 cubic feet as of May 1 st.
Sewer Budget: The Sewer Fund expenditures are projected at $2,951,909 ( +4.7 %) against new
revenues of $2,476,500 (- 7.3 %). No substantial capital expenditures are included in
this budget; those were also transferred to the IRF. The sewer rate will continue to
be increased in small annual increments to try to bring revenue to operating
expenditures. Power costs will remain stable but personnel costs have decreased
due to the elimination of one position in this department last fiscal year. A 2.5% rate
increase is also included effective May 1. The sewer revenues are not affected by
the loss of the major water customer but have been affected by an overall decrease
in water usage for the retail customers due to the economy and somewhat wetter
periods over the past two years. In addition, higher commodity costs for the
operation and maintenance costs to keep the old plant running until the new plant
comes on line have increased the operating budget.
The Village Board has considered the structural deficits that have existed in these funds in their inability to
cover all operating and capital costs through the revenue base. The decision remains to fund operations
entirely from user charges and to fund the capital expenses through the IRF. It remains to be seen whether
the Village will need to fold these funds into the General Fund. Due to the flexible revenue capabilities of the
Village through its home rule status, the Village is not restricted in the use of taxes and fees for funding its
operations. Direction has been given to the department to reduce expenditures in these funds — the
completion of the new sewerage treatment plant should reduce the energy consumption there by
approximately 20 %, an overall savings of approximately $35,000 per year at present energy prices.
SCAVENGER (REFUSE) FUND
The Village bid its waste hauling contract during FY 10/11 and entered into a new five year contract with
Waste Management Company. Significant changes to the base service level were introduced that has
resulted in a substantially lower cost to the Village for this service. As a result, there is no increase in the
user fee for the first year of the contract, and the property tax levy dedicated for this purpose will be
unchanged. The expected results for the year will result in an approximate $64,000 surplus to the fund which
reverses the past few years where the fund was running a deficit and reducing its fund balance. Small
changes to the user fee will be proposed after this budget year to keep pace with the increase in cost, which
is limited to a range of 2 to 4% or actual cpi.
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MOTOR FUEL TAX FUND I
The MFT Budget projects State allotments of approximately $475,000, which is approximately equal to last
year. We continue using the entire allotment for capital outlay in the street rehab program. t
PENSION FUNDS
For employees covered by the Illinois Municipal Retirement Fund, the Village contributes 14.22% (an '
increase of 1.6% from 2010) of each employee's eligible pay plus the employer's contribution of 7.65% for
Social Security and Medicare coverage. The employee contributes 4.5% for IMRF and 7.65% for Social
Security and Medicare coverage. The employer's share is expensed in each operating function, and is '
projected to decrease to 13.85% in calendar 2012 (2.6% decrease). The employer's contribution to the Police
Pension Fund is also expensed through the Police Department budget and is financed through General Fund
revenues. The contribution is actuarially determined as adequate for funding pension payments and for '
amortizing the actuarial reserve deficiency. Sworn police covered by this fund contribute 9.91% of their basic
wages but do not participate in Social Security. Additional income is derived from investment earnings. This
contribution increased 12% in FY 2011 to $1,350,000 (46% of salaries). The increase was due to the
lingering effect of the drop in investment value in 2008/09. However, the last two fiscal years have seen a '
dramatic return of investment value in the fund and, combined with legislative changes approved in 2010,
should result in a significant decrease in the employer contribution for FY 11/12.
The Village is committed to making 100% of its annual required contribution to these funds. Contributions '
are expensed within each operating fund /department/division that has salary expense.
CAPITAL PROJECTS '
The most obvious benefit of establishing a capital budget is the encouragement given to planning at all '
levels. It is an extremely valuable decision - making device used to 1) stabilize the volume of capital
improvements at some relatively uniform level, and 2) coordinate the capital costs and their financing with the
attendant debt service demands on the operating budget.
The rolling five year funding plan has been extremely helpful both in scheduling major projects and in '
determining their financing. More than any other part of the budget, capital projects warrant detailed
discussion between Board and staff. Good financial management dictates that we review closely the major '
expenditures required in the future to maintain the community's infrastructure. Once long -range plans and
projects are determined, priorities must be set and a funding program approved.
Major capital projects scheduled for 2011 -12 include (costs shown are Village total for the year): '
➢ Continuation of the Street Rehabilitation Program ($1,200,000)
➢ Sanitary sewer lift station replacement — Deerbrook Mall ($500,000) '
➢ Deerfield Rd. @ Railroad pedestrian underpass ($240,000)
➢ Sanitary sewer inflow /infiltration study ($200,000)
➢ Carlisle /Carriageway project — 2nd year ($1,500,000) '
➢ Wastewater treatment plant construction —1St year ($15,000,000)
➢ Central Ave. and Juniper Rd. bridge replacements ($280,000)
This continues to be an aggressive but attainable program that will require the full attention of staff and is '
funded through a combination of grants, IRF ongoing revenue and new debt issuance. The street rehab
program was increased last year to include more roadways. Significant road improvements will be achieved
with the Carlisle /Carriageway and bridge replacement projects. And this year continues the construction of '
the sewerage treatment plant replacement which has been under planning and design for four years. This will
require borrowing funds as previously discussed. $4 million in GO debt will be issued for the regular capital
program and $20 million will be issued for the WRF using Qualified Energy Conservation Bonds. '
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' VEHICLEIEQUIPMENT REPLACEMENT FUND
This fund includes purchases of vehicles and equipment amounting to more than $5,000. Each operating
' department is charged an annual amount to offset these more expensive items from impacting the budget in
any one given year. This year's proposed expenditures amount to $435,700. More details can be found in
the Capital Projects Funds section.
' ASSESSED VALUATION
Over the past ten years, the taxable assessed valuations have increased as follows:
Year Amount * % Increase
' 2000 737,589,929 5.2
2001 800,595,252 8.5
2002 871,070,465 8.8
' 2003 921,735,951 5.8
2004 992,399,806 7.2
2005 1,245,632,882 25.5
2006 1, 371, 881,605 10.9
' 2007 1, 534, 804, 968 11.9
2008 1, 577, 953, 846 2.8
2009 1,586,409,629 0.5
*Total EAV for 2010 is not yet available.
' DEBT SERVICE FUND
As an Illinois Home Rule community by referendum, the Village has no legal debt limit and is authorized to
' issue debt without any requirement for a local referendum.
The Village currently has three outstanding general obligation debt issues, the 2003 Refunding Series
' supported by water revenue, the $5.0 million 2008 Series which is property tax supported and the 2010
Series which is also property tax supported. As of 04/30/10, Deerfield's total outstanding bonded General
Obligation debt of $18,060,000 is 1.1% of its total 2009 assessed valuation. When considering that, in
' Illinois, non -Home Rule communities are allowed a ratio of 8.6 %, the Village, as a Home Rule community,
can be proud of its low debt service obligations.
Deerfield currently has a Aaa rating from Moody's Investors Service, Inc., an accomplishment shared by
' fewer than 60 municipalities in the United States. This rating was reaffirmed in October 2010.
The Village Board has indicated that it will examine the financial status of the Village each year prior to the
' final adoption of the annual tax levy with a preference for abating all or part of the debt service requirements
for the 2008 and 2010 issue. The Village Board did abate $701,602 of the net required 2010 property tax
levy of $1,204,086 for these issues using funds on hand.
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PROPERTY TAX LEVY
1
The 2011 Property Tax Levy for all Village funds is projected at $5,526,150. This represents an increase of
55% from the adopted 2010 levy. The entire increase for the proposed levy is for debt service on the existing '
issues and the proposed 2011 series. As discussed above, there will be a $20 million issue for the WRF
construction. If the revenues to the General Fund maintain a positive increase and without any unanticipated
expenses, there should be funds on hand in the General Fund to abate a portion of the debt service levy for
2011. This proposed levy is distributed as follows: $883,428 to the Refuse Fund, $2,140,000 to the General t
Corporate Fund, $45,000 to the Infrastructure Maintenance Fund and $2,457,722 for the various GO debt
service requirements. Village property taxes for 2010 represent just 3.4% of the total property tax bill in the
Village. ,
The proposed Library levy is projected to increase 28% to $3,907,000. A final determination of this levy will
be made by the Library Board prior to adoption in December. The increase is due to the debt service to be '
incurred for the Library remodeling project.
SUMMARY
I
Preparing the annual budget is a very thorou h and time consumin g p rocess and one that the vill age board
takes very seriously. As fellow taxpayers, they too want to hold the line on taxes, but without sacrificing the
number and quality of services rendered. I
I wish to acknowledge the efforts of all departments in compiling this document and to thank them for their
professional support. Special thanks are extended to the Director of Finance and all finance department '
personnel who do the majority of the budget preparation. We hope that you find it both informative and
helpful in implementing our financial plan for fiscal year beginning May 1, 2011.
KENT STREET
Village Manager
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The Government Finance Officers Association of the United States and Canada (GFOA) presented a
Distinguished Budget Presentation Award to the Village of Deerfield, Illinois for its annual budget for the fiscal
year beginning May 1, 2010. In order to receive this award, a governmental unit must publish a budget
document that meets program criteria as a policy document, as an operations guide, as. a financial plan, and as
a communications device.
This award is valid for a period of one year only. We believe our current budget continues to conform to
' program requirements, and we are submitting it to GFOA to determine its eligibility for another award.
7
BUDGET SUMMARY AND HISTORICAL PERSPECTIVE
Revenue Police Debt Infrastr
Item General Sewer Water Refuse Garage MFT Pension Service Reol.
Taxes:
Property Tax
2,150,000
883,428
502,500
45,000
TIF Increment Taxes
Home Rule Sales Tax
2,535,000
782,640
Replacement Tax
75,000
20,000
Motor Fuel
472,880
Sales Tax
4,450,000
Local Use Tax
225,400
State Income Tax
1,472,000
Hotel -Motel Tax
1,700,000
License & Permits
Liquor /Food
70,000
Other Business Lic
55,500
Vehicle
338,000
Building Permits
500,000
12,000
37,000
Non - Business Lic
10,500
Charges:
Police Services
162,500
False Alarms
28,000
Dispatching Serve
86,000
User Charges
2,459,000
4,037,000
473,900
Rental Income
211,000
Fran Fees - Cable
340,000
Telecom. Charges
1,500,000
Electric Utility Tax
1,200,000
50150 Program
Interfund Charges
224,000
385,000
1,000,000
Engineering Fees
2,000
Misc Rev
Interest Earnings
120,000
500
1,000
1,500
500
3,000
1,100,000
500
500
Grants
39,000
168,255
Miscellaneous
189,500
5,000
36,000
6,000
7,000
3,500
Employee Cont
390,000
Ordin Violations
260,500
Bond Proceeds
21,400,000
Transfers:
Transfer Charges
Transfers In
From General Fund
701,602
Trans to Debt Service
TIF Surplus Distribution
Misc Transfers
TOTAL NEW REVENUE
17,943,900
2,476,500
4,111,000
1,364,828
392,500
475,880
2,490,000
1,392,857
22,231,640
447,005
475,409
292,977
(64,426)
625
14,120
(615,920)
(18,529)
1,769,360
(To) /From Reserve
TOTAL RESOURCES
18,390,905
2,951,909
4,403,977
1,300,402
393,125
490,000
1,874,080
1,374,328
24,001,000
EXP. CATEGORIES:
12,103,157
1,825,085
1,040,635
69,750
233,950
Personnel
Other Services
90,350
7,500
2,000
0
1,000
Contractual
4,190,534
559,650
323,239
1,210,975
32,600
36,025
3,061,000
Commodities
786,400
469,700
2,278,500
10,500
117,400
Capital Outlay
173,150
14,250
224,300
0
5,000
490,000
20,940,000
Debt Service
482,125
1,374,328
Pension Payments
1,838,055
Transfers
1,047,314
75,724
53,178
9,177
3,175
TIF Rebate
TOTAL EXPEND.
18,390,905
2,951,909
4,403,977
1,300,402
393,125
490,0001
1,874,0801
1,374, 281
24,001,000
0
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BUDGET SUMMARY AND HISTORICAL PERSPECTIVE (cont'd)
2011 -12 2010 -11
Parking Equip. TOTAL 2010 -11 TOTAL 2009 -10
Lots Replace. E -911 RIIDGFT PROJFMM RIIORFT ArTI1A1
E
Taxes:
3,580,928
3,435,041
3,445,041
2,859,203
Property Tax
0
0
0
6,485,635
TIF Increment Taxes
3,317,640
3,275,000
3,450,000
3,366,911
Home Rule Sales Tax
95,000
95,000
95,000
81,182
Replacement Tax
472,880
465,500
475,000
473,426
Motor Fuel
4,450,000
4,300,000
4,600,000
4,153,781
Sales Tax
225,400
214,360
230,000
219,053
Local Use Tax
1,472,000
1,416,800
1,425,000
1,462,986
State Income Tax
1,700,000
1,650,000
1,650,000
1,415,604
Hotel -Motel Tax
License & Permits
70,000
81,055
73,000
64,828
Liquor /Food
55,500
5,500
78,000
5,435
Other Business Lic
338,000
337,000
337,000
335,363
Vehicle
549,000
752,000
447,000
932,939
Building Permits
10,500
64,000
11,000
69,779
Non - Business Lic
Charges:
162,500
163,500
162,500
174,636
Police Services
28,000
31,000
28,000
27,000
False Alarms
86,000
84,000
84,000
91,236
Dispatching Serve
227,000
7,196,900
7,498,400
7,681,900
6,772,977
User Charges
211,000
213,273
525,000
208,121
Rental Income
340,000
335,929
290,000
313,565
Fran Fees - Cable
355,000
1,855,000
1,206,000
1,264,000
667,644
Telecom. Charges
1,200,000
1,100,000
1,100,000
0
Electric Utility Tax
0
65,000
0
42,839
50/50 Program
559,608
2,168,608
2,488,924
2,438,924
2,341,239
Interfund Charges
2,000
2,000
2,000
0
Engineering Fees
Misc Rev
4,000
28,000
8,000
1,267,500
1,256,050
1,346,200
5,264,688
Interest Earnings
207,255
3,684,000
4,950,000
477,755
State /Fed Grants
247,000
293,798
217,000
441,702
Miscellaneous
390,000
390,000
390,000
358,412
Employee Contributions
260,500
230,500
205,500
227,687
Ordin Violations
21,400,000
9,500,000
12,500,000
0
Bond Proceeds
Transfers:
0
0
0
3,761,765
Transfer Charges
0
0
0
0
Transfers in
701,602
0
410,000
0
From General
0
210,000
0
0
Trans to Debt Service
0
0
0
0
TIF Surplus Distribution
0
0
0
923,389
Misc. Transfers
TOTAL NEW REVENUE
(To) /From Reserve
231,000
587,608
363,000
54,060,713
44,843,630
49,911,065
44,020,780
150,749
(151,908)
150,242
2,449,704
(1,914,221)
(378,804)
(2,301,008)
381,749
435,700
513,242
56,510,417
42,929,409
49,532,261
41,719,772
TOTAL RESOURCES
EXP. CATEGORIES:
30,630
15,303,207
14,129,269
15,223,466
13,387,786
Personnel
100,850
67,951
115,450
57,281
Other Services
140,069
115,600
9,669,692
7,137,099
8,518,530
8,128,526
Contractual
11,050
58,000
3,731,550
3,730,910
3,991,000
3,447,682
Commodities
435,700
267,000
22,549,400
14,317,615
17,938,100
4,148,472
Capital Outlay
1,856,453
850,291
849,441
448,958
Debt Service
1,838,055
1,751,350
1,751,350
1,505,165
Pension Payments
72,642
1,461,210
944,924
1,144,924
10,595,902
Transfers
LM
0
0
0
0
TIF Rebate
435,700
513,242
56,510,4171
42,929,409
49,532,261
41,719,77il
TOTAL EXPENDITURES
E
1
VILLAGE OF DEERFIELD '
2010-2011
BUDGET SUMMARIES BY FUND '
Certain funds are restricted in that available funds may only be used
for expenditures allowed within said fund. Figures for enterprise funds represent available cash balances.
Available balance is based on estimated prior year end totals. '
1
1
1
1
10 1
51112010
4/3012011
AUDITED
PROJECTED
BEGINNING
PROJECTED
PROJECTED
ENDING
'
FUND
FUND BALANCE
REVENUES
EXPENDITURES
FUND BALANCE
General
$15,619,459
$17,107,215
$16,605,564
$16,121,110
'
Sewer
165,265
2,562,350
2,679,144
48,471
Water
15,767
4,234,000
4,248,458
1,309
Garage
111,452
387,500
362,825
136,127
'
Subtotal "Operational' Funds
$15,911,943
$24,291,065
$23,895,991
$16,307,017
MFT
484,477
468,500
490,000
462,977
'
Refuse (Solid Waste)
63,812
1,489,828
1,538,632
15,008
Debt Service
105,915
13,029,601
9,869,352
3,266,164
t
Infrastructure
Replacement
230,653
14,001,700
14,021,000
211,353
Parking Lots
662,221
229,000
295,362
595,859
'
Vehicle & Equipment
Replacement
3,796,144
562,924
261,800
4,097,268
Enhanced 911
1,108,510
363,500
270,045
1,201,965
'
COMBINED VILLAGE FUNDS
$22,363,675
$54,436,118
$50,642,182
$26,157,611
Police Pension
27,301,774
2,840,000
1,787,116
28,354,658
'
Deerfield Library
4,005,516
3,544,330
3,544,330
4,005,516
Certain funds are restricted in that available funds may only be used
for expenditures allowed within said fund. Figures for enterprise funds represent available cash balances.
Available balance is based on estimated prior year end totals. '
1
1
1
1
10 1
1
1
1
FUND
'General
Sewer
Water
' Garage
Subtotal "Operational" Funds
' MFT
Refuse (Solid Waste)
Debt Service
' Infrastructure
Replacement
'Parking Lots
Vehicle & Equipment
Replacement
' Enhanced 911
COMBINED VILLAGE FUNDS
Police Pension
Deerfield Library
VILLAGE OF DEERFIELD
2011-2012
BUDGET SUMMARIES BY FUND
511/2011 413012012
PROJECTED PROJECTED
BEGINNING BUDGET NEW BUDGET ENDING
FUND BALANCE REVENUES EXPENDITURES FUND BALANCE
$16,121,110
$17,943,900
$18,390,905
$15,674,105
48,471
2,476,500
2,951,909
(426,938)
1,309
4,111,000
4,403,977
(291,668)
136,127
392,500
393,125
135,502
$16,307,017
$24,923,900
$26,139,916
$15,091,001
462,977
475,880
490,000
448,857
15,008
1,364,828
1,300,032
79,804
3,266,164
1,392,857
1,374,328
3,284,693
211,353
22,231,640
24,001,000
(1,558,007)
595,859
231,000
381,749
445,110
4,097,268
587,608
435,700
4,249,176
1,201,965
363,000
513,242
1,051,723
$26,157,611
$51,570,713
$54,635,967
$23,092,357
28,354,658 2,490,000
4,005,516 4,491,500
1,874,080
4,491,500
Certain funds are restricted in that available funds may only be used
for expenditures allowed within said fund. Figures for enterprise funds represent available cash balances.
' Available balance is based on estimated prior year end totals.
1
1
1
1 11
28,970,578
4,005,516
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1
BUDGET SUMMARY - FOUR YEAR COMPARISON
YR.END YR.END BUDGET EST.YR.END BUDGET % CHG BUDG
FUND /REVENUE SOURCE FY 08/09 FY 09/10 FY 10/11 FY 10/11 FY 11/12 FY11 - >12
GENERAL FUND (10)
Interest Earned (net)
302,944
117,170
180,000
110,000
120,000
Tax a s----------------------------------------------------------------------------------------------------------------------------------------------------------------
'
- Special Police Services
173,122
174,636
162,500
163,500
- Corporate Property
2,006,581
2,006,159
2,140,000
2,140,000
2,140,000
0.00%
-TIF Surplus
0
0
0
0
0
N/A
-Sales
4,438,194
4,153,781
4,600,000
4,300,000
4,450,000
-3.26%
-Home Rule Sales
1,525,311
2,525,183
2,650,000
2,475,000
2,535,000
- 4.34%
-Hotel /Motel
1,746,051
1,415,604
1,650,000
1,650,000
1,700,000
3.03%
-State Income
1,678,335
1,462,986
1,425,000
1,416,800
1,472,000
3.30%
-State Use Tax
259,532
219,053
230,000
214,360
225,400
-2.00%
-Prior year Property Tax
0
0
0
0
10,000
N/A
-Pers. Prop. Replace.
93,921
81,182
75,000
75,000
75,000
0.00%
- Telecommunications Tax
347,666
326,528
850,000
850,000
1,500,000
76.47%
- Electric Utility Tax
0
0
1,100,000
1,100,000
1,200,000
9.09%
Fines-----------------------------------------------------------------------------------------------------------------------------------------------------
4,599,879
4,248,458
4,403,977
-4.26%
- - - - --
Court/LocalOrdinance
251,680
227,686
230,500
230,500
265,500
o
15.18/0
LicenseFees---------------------------------------------------------------------------------------------------------------------------------------------------------------
- Business
65,461
72,367
78,000
72,000
60,500
- 22.44%
- Liquor
58,950
60,175
65,000
73,055
65,000
0.00%
- Vehicle
337,892
335,363
337,000
337,000
338,000
0.30%
-Other
0
1,050
3,000
2,500
2,500
- 16.67%
PermitFees--------------------------------------------------------------------------------------------------------------------------------------------
- - - - --
Building
801,664
890,017
400,000
700,000
500,000
o
25.00%
-Other
7,850
7,500
8,000
8,000
8,000
0.00%
InspectionFees--------------------------------------------------------------------------------------------------------------------------------------------------------
- Engineering
0
0
2,000
2,000
2,000
0.00%
- Dispatching Services 88,008 91,236 84,000 84,000 86,000 2.38%
' - Rental Income 74,948 182,163 180,000 212,500 211,000 17.22%
-False Alarm Fees 32,717 27,000 28,000 31,000 28,000 0.00%
- Miscellaneous 268,055 324,225 78,000 199,500 122,000 56.41%
Interest Earned (net)
302,944
117,170
180,000
110,000
120,000
- 33.33%
'
- Special Police Services
173,122
174,636
162,500
163,500
162,500
0.00%
- Activity Donations
48,684
22,117
60,000
50,000
55,000
-8.33%
'
- Grants
- Transfers In
60,394
181,000
49,229
181,000
39,000
224,000
39,000
224,000
39,000
224,000
0.00%
0.00%
'
-Cable Franchise Fees
298,914
313,565
290,000
340,000
340,000
17.24%
- Auction Proceeds
0
94,690
7,500
7,500
7,500
0.00%
' - Rental Income 74,948 182,163 180,000 212,500 211,000 17.22%
-False Alarm Fees 32,717 27,000 28,000 31,000 28,000 0.00%
- Miscellaneous 268,055 324,225 78,000 199,500 122,000 56.41%
1
1 13
TOTAL NEW REVENUE
15,147,874
15,361,665
17,176,500
17,107,215
17,943,900
4.47%
'
Adjustment (To)
From Fund Balance
538,201
541,604
1,143,831
(501,651)
447,005
- 60.92%
TOTAL EXPENDITURES
15,686,075
15,903,269
18,320,331
16,605,564
18,390,905
0.39%
'
WATER FUND (50)
-Water Sales
3,647,017
3,595,735
4,150,000
4,100,000
4,000,000
-3.61%
- Interest Earned
15,222
1,075
3,000
500
1,000
- 66.67%
'
Miscellaneous
131,599
70,260
115,000
133,500
110,000
- 4.35%
TOTAL NEW REVENUE
3,793,838
3,667,069
4,268,000
4,234,000
4,111,000
-3.68%
Adjustment (To)
From Retained Earnings
250,896
436,818
331,879
14,458
292,977
- 11.72%
'
TOTAL OPERATING EXPENSES
4,044,734
4,103,888
4,599,879
4,248,458
4,403,977
-4.26%
1
1 13
BUDGET SUMMARY - FOUR YEAR COMPARISON
YR.END YR.END BUDGET EST.YR.END BUDGET % CHG BUDG
FUND /REVENUE SOURCE FY 08/09 FY 09/10 FY 10/11 FY 10/11 FY 11/12 FY11 - >12
SEWER FUND (54)
-Sewer Use Fees 2,306,028 2,345,448 2,652,000 2,534,000 2,459,000 -7.28%
- Interest Earned 9,263 119 1,000 350 500 - 50.00%
- Miscellaneous
47,406
17,552
17,000
28,000
17,000
0.00%
TOTAL NEW REVENUE
2,362,697
2,363,119
2,670,000
2,562,350
2,476,500
-7.25%
Adjustment (To)
From Retained Earnings
508,054
280,158
150,726
116,794
475,409
215.41%
TOTAL OPERATING EXPENSES
2,870,751
2,643,277
2,820,726
2,679,144
2,951,909
4.65%
MOTOR FUEL TAX FUND (14)
- Intergov. Transfer In
489,558
473,426
475,000
465,500
472,880
-0.45%
- Interest Inc. /Misc.
7,448
5,419
3,500
3,000
3,000
- 14.29%
TOTAL NEW REVENUE
497,006
478,844
478,500
468,500
475,880
-0.55%
Adjustment (To)
From Fund Balance
102,994
15,156
11,500
21,500
14,120
22.78%
TOTAL EXPENDITURES
600,000
494,000
490,000
490,000
490,000
0.00%
GARAGE FUND (70)
- Charges for Service
397,683
373,594
330,000
380,000
385,000
16.67%
- Interest Earned /Misc.
12,569
8,858
7,500
7,500
7,500
0.00%
TOTAL NEW REVENUE
410,252
382,453
337,500
387,500
392,500
16.30%
Adjustment (To)
From Fund Balance
(30,907)
(15,804)
68,475
(24,675)
625
- 99.09%
TOTAL EXPENDITURES
379,345
366,649
405,975
362,825
393,125
- 3.17%
POLICE PENSION FUND (80)
- Employer Contribution
843,209
1,202,006
1,350,000
1,350,000
1,000,000
- 25.93%
- Employee Contrib.
359,491
358,412
390,000
390,000
390,000
0.00%
- Invest. Income
(3,856,791)
5,071,411
1,100,000
1,100,000
1,100,000
0.00%
TOTAL NEW REVENUE
(2,654,091)
6,631,828
2,840,000
2,840,000
2,490,000
- 12.32%
Adjustment (To)
From Fund Balance
4,105,846
(5,109,367)
(1,060,400)
(1,052,884)
(615,920)
41.92%
TOTAL EXPENDITURES
1,451,755
1,522,461
1,779,600
1,787,116
1,874,080
5.31%
DEBT SERVICE FUND (35) including bond proceeds
-Bond Proceeds net of transfer out
666,887
0
0
12,432,488
0
N/A
- Property Taxes
0
0
386,613
386,613
502,500
29.97%
- Transfer From TIF 2 /Gen. Fund
4,086,500
0
410,000
210,000
701,602
71.12%
- Interest Earned /Misc. /BAB credit
16,181
2,113
500
500
188,755
37650.93%
TOTAL NEW REVENUE
4,769,568
2,113
797,113
13,029,601
1,392,857
74.74%
Adjustment (To)
From Fund Balance
(584,629)
1,032,427
(428,501)
(12,660,138)
(18,529)
- 95.68%
TOTAL EXPENDITURES
4,184,939
1,034,539
368,613
369,463
1,374,328
272.84%
14
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
BUDGET SUMMARY - FOUR YEAR COMPARISON
YR.END YR.END BUDGET EST.YR.END BUDGET % CHG BUDG
FUND /REVENUE SOURCE FY 08/09 FY 09/10 FY 10/11 FY 10/11 FY 11/12 FY11 - >12
TAX INCREMENT FINANCING DISTRICT 2 - Village Center (26) - (district terminated)
4,543,295
923,389
12,500,000
- Grants
0
0
0
0
0
N/A
- Investment Income
73,026
34,623
0
0
0
N/A
- Increment Prop. Tax
4,948,264
5,124,436
0
0
0
N/A
- Other/Transfers In
0
0
0
0
0
N/A
TOTAL NEW REVENUE
5,021,290
5,159,059
0
0
0
N/A
Adjustment (To)
500
- 50.00%
TOTAL NEW REVENUE
6,344,899
3,599,918
18,605,500
From Fund Balance
(925,825)
3,837,808
0
0
0
N/A
TOTAL EXPENDITURES
4,095,465
8,996,867
0
0
0
N/A
INFRASTRUCTURE REPLACEMENT (22)
- Transfers In
4,543,295
923,389
12,500,000
9,500,000
21,400,000
71.20%
-Home Rule Sales Tax
923,074
841,728
800,000
800,000
782,640
-2.17%
- Property Tax
45,053
45,076
45,000
45,000
45,000
0.00%
- Rental Income /Impact Fee
0
0
345,000
0
0
- 100.00%
-Other (TIF Surplus /Grants /Bond Pro(
799,534
1,789,725
4,914,500
3,656,500
3,500
- 99.93%
- Interest Earned
33,943
0
1,000
200
500
- 50.00%
TOTAL NEW REVENUE
6,344,899
3,599,918
18,605,500
14,001,700
22,231,640
19.49%
Adjustment (To)
From Fund Balance
381,820
1,025,056
(475,500)
19,300
1,769,360
472.11%
TOTAL EXPENDITURES
6,726,719
4,624,973
18,130,000
14,021,000
24,001,000
32.38%
VEHICLE & EQUIPMENT REPLACEMENT FUND (21)
- Interfund Transfer
584,203
584,639
534,924
534,924
559,608
4.61%
- interest/Misc.
75,743
27,471
36,000
28,000
28,000
- 22.22%
TOTAL NEW REVENUE
659,946
612,110
570,924
562,924
587,608
2.92%
Adjustment (To)
429,533
348,633
424,000
363,500
363,000
- 14.39%
From Fund Balance
(350,997)
(107,035)
(309,124)
(301,124)
(151,908)
- 50.86%
TOTAL EXPENDITURES
308,949
505,075
261,800
261,800
435,700
66.42%
EMERGENCY TELEPHONE SYSTEM (911) (17)
- Surcharge Revenue
410,942
341,116
414,000
356,000
355,000
- 14.25%
-Grant
0
0
0
0
0
N/A
- Interest
18,591
7,517
10,000
7,500
8,000
- 20.00%
TOTAL NEW REVENUE
429,533
348,633
424,000
363,500
363,000
- 14.39%
Adjustment (To)
From Fund Balance
(185,726)
(18,765)
(163,057)
(93,455)
150,242
- 192.14%
TOTAL EXPENDITURES
243,807
329,868
260,943
270,045
513,242
96.69%
SOLID WASTE SYSTEM (58)
-User Fees
623,738
622,629
621,900
598,900
473,900
- 23.80%
- Property Taxes
807,709
807,968
883,428
883,428
883,428
0.00%
- Miscellaneous
6,257
5,349
6,000
6,000
6,000
0.00%
- Interest
9,019
1,763
3,200
1,500
1,500
- 53.13%
TOTAL NEW REVENUE
1,446,723
1,437,709
1,514,528
1,489,828
1,364,828
-9.88%
Adjustment (To)
From Fund Balance
143,444
161,534
242,504
48,804
(64,426)
- 126.57%
TOTAL OPERATING EXPENSES
1,590,167
1,599,243
1,757,032
1,538,632
1,300,402
- 25.99%
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BUDGET SUMMARY - FOUR YEAR COMPARISON
YR.END YR.END BUDGET EST.YR.END BUDGET % CHG BUDG
FUND /REVENUE SOURCE FY 08/09 FY 09/10 FY 10/11 FY 10/11 FY 11/12 FY11 - >12
COMM. STATION PARKING (60)
-User Fees
218,770
209,165
221,000
225,000
227,000
2.71%
-Misc. Revenue
0
0
0
0
0
N/A
- Interest
15,923
5,340
7,500
4,000
4,000
- 46.67%
TOTAL NEW REVENUE
234,693
214,504
228,500
229,000
231,000
1.09%
Adjustment (To)
From Fund Balances
47,841
47,953
108,862
66,362
150,749
38.48%
TOTAL EXPENDITURES
282,534
262,457
337,362
295,362
381,749
13.16%
TOTAL NEW REVENUES 38,464,228 40,259,024 49,911,065 57,276,118 54,060,713 8.31%
Adjustment (To)
From Fund Balance 4,001,012 2,127,542 (378,805) (14,346,709) 2,449,704 - 746.69%
TOTAL EXPENDITURES 42,465,240 42,386,566 49,532,261 42,929,409 56,510,417 14.09%
0.5
0.45
0.4
0.35
0.3
w
0.25
0.2
0.15
0.1
0.05
0
VILLAGE PROPERTY TAX RATE - $1$100 OF EQUALIZED ASSESSED VALUATION
1997 1998 1999 2000 2001 2002 2003 2004 2005 2006 2007 2008 2009 2010" 2011+
TAX YEAR ( +projected, *estimated)
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REVENUES & OTHER FINANCING SOURCES BY FUND TYPE
OTHER
CAPITAL
GENERAL
WATER
SEWER
REFUSE
SPECIAL
FIDUCIARY
PROJECTS
REVENUE
REVENUES
TAXES
REAL ESTATE
X
X
X
X
STATE
X
X
SHARED
SALES TAX
X
X
HOTEL
X
TELECOMM
X
X
NON TAX
REVENUES
LICENSES &
X
X
X
PERMITS
FINES &
X
X
X
X
FORFEITS
INTEREST,
X
X
X
X
X
X
X
RENTS
INTERGOVERN.
X
X
X
X
X
X
TRANSFER
CHARGES
X
X
X
X
FOR SERVICES
OTHER
FINANCING
X
X
X
X
X
X
X
SOURCES
IN
EXPENDITURES & OTHER FINANCING USES BY FUND TYPE
OTHER
GENERAL
WATER
SEWER
REFUSE
SPECIAL
CAPITAL
FIDUCIARY
REVENUE
PROJECTS
GENERAL
GOVERNMENT
X
ADMINISTRATION
FINANCE
X
COMMUNITY
X
DEVELOPMENT
ENGINEERING
X
PUBLIC
SAFETYIPOLICE
X
X
X
PUBLIC WORKS
STREET
X
X
X
WATER
X
X
X
SEWER
X
X
X
GARAGE
X
REFUSE
X
DEBT SERVICE
X
X
OTHER
FINANCING
X
X
X
X
X
X
X
USES
ff:]
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MAJOR BUDGET POLICIES AND OBJECTIVES
VILLAGE GOALS
• To maintain a safe, healthy atmosphere in which to live and work.
• To provide for the Village's long -term financial stability.
• To respond in an efficient and effective manner to community needs.
MAJOR BUDGET POLICIES FOR THIS FISCAL YEAR
• Base Salary Increase - 2.50% (non -union & public works union — police contract unsettled).
• No new full time positions.
• Review of all unfilled positions in light of economic circumstances.
• Second year of construction of new sewage treatment facility — complete second phase of financing.
• 2.5% increase in water and sewer rates
• Use of fund balance drawdown from the General Fund for debt service.
• Issuance of approximately $29.9 million in new debt for the following purposes: $20 million for the
treatment plant, $5.9 million for first phase of the Library improvements and balance for general
Village capital program.
• No increase in the property tax levy for operations; additional tax levy to fund debt service
requirements for capital improvements.
MAJOR CAPITAL PROJECTS
Infrastructure Improvements: Completion of the replacement of utilities and street reconstruction of
Carlisle /Carriageway Roads, Central Avenue and Juniper Road bridges replacement, Deerbrook Mall lift
station replacement and replacement of water main in Lake Cook Road due to Cook County road
improvement.
' Street Rehabilitation & Sidewalk Replacement Project. $1.2 million program funded through the
Infrastructure Replacement Fund (IRF) and Motor Fuel Tax (MFT).
Sewage Treatment Plant Replacement: Continuation of construction of new sewage treatment plant.
' First phase of funding was GO debt issued in 2010; second phase to come from $20 million qualified energy
conservation bond with a GO backing.
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Deerfield Road Pedestrian Underpass at Railroad: Completion of a pedestrian and bicycle tunnel
along Deerfield Road at the railroad to allow for additional width.
ANALYSIS OF MAJOR BUDGET POLICIES AND OBJECTIVES; EFFECTS OF PLANNING PROCESSES
The Village Board annually updates and reviews the capital project program for a five year period
towards developing stable financing for the immediate budget year and beyond. A financing program is
developed based on results from the prior year, the economic conditions at the time and projections of major
revenues and expenditures for the immediate and future budget years. In the past, the Village has used the
dedicated revenues to the capital program, that is, the 0.25% home rule sales tax, TIF surplus distributions,
MFT revenues, grants and transfers from the fund balances available, primarily from the General Fund. As
necessary, the Village will issue debt to complete certain projects but this source is used sparingly. The last
debt issued for this purpose was $5.0 million in 2010.
Once again this year due to the substantial requirements of the proposed treatment plant and the
desire of the Board to continue an aggressive street rehab program, it is necessary to for the Village to issue
a substantial amount of new debt to undertake this program. Also, the Village will be issuing the first phase of
debt on behalf of the Deerfield Public Library, a component unit, for their planned remodeling. Although the
operating funds are showing signs of recovering from the economic slowdown that affected them for the past
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two years, this recovery is insufficient to generate enough surplus to fund the proposed capital program.
After consideration of the alternatives available and desirous of continuing to address infrastructure needs
throughout the Village, the Board has approved in this budget the following economic decisions:
• Increase the water and sewer rates by 2.5% each. These increases are necessary to provide for
ongoing operation of these two funds. Revenues have declined due to the loss of Riverwoods sales
and the economic slowdown. A full time position was cut from the Water fund last year.
• Use of approximately $0.7 million in fund balance drawdown in the General Fund to offset the 2010
property tax levy used for debt service payment.
• Issue $4.0 million in new GO debt to fund the capital projects program for the 11/12 fiscal year.
• Consideration of continued abatement of the 2011 debt service property tax levy at or above the level
for the 2010 component.
BUDGET PROCESS
The budget is a master financial plan that represents services that will be provided to the community
and the sources of funds required to perform these services. The budget developed by the Village is
regulated through the Illinois Statutes and local ordinance. Pursuant to state statute, the Village is a home
rule municipality and as such it has, among other powers: (1) a wider range of revenue options available, (2)
no tax rate maximum, and (3) the ability to issue general obligation debt without limit. The Village has been
sparing in the use of the tax levy and until FY 2004/05 the only home rule revenue source utilized by the
Village had been a 6% hotel tax. Subsequently, the Village has imposed a home rule sales tax at a current
rate of 1 % with a portion dedicated to the capital projects program.
The Budget Act allows for control of the budget at the fund level. However, the Village requires its
department heads to control their budgets at the department or division level as appropriate.
The budget is analyzed in two parts - the operating budget and the capital program. The capital
project plan has a longer term, and the current year component is incorporated into the operating budget.
The operating and capital budgets are developed with a focus on long -term solvency. To maintain a long-
term focus, the Village uses presentations of projected figures for the operating budget for two future years, in
addition to the budget year, as well as the five -year capital project budget.
Budget Amendment. While it is rare for the Village to amend the budget, the Village can do so. Two -
thirds of the corporate authorities then holding office may revise the budget, providing that funds are available
for the designated purpose.
Debt Issues. The Village issued $5.0 million in new debt in FY 2008/09 for capital projects. $12.5
million in new debt was issued in November, 2010 for which $5.0 million was for general capital projects and
$7.5 million for the first funding of the new sewerage treatment plant. Outstanding debt as of April 30, 2011,
includes the entire 2010 issue, $4,645,000 of the Series 2008 issue and $915,000 from the Series 2003, used
to advance refund the bulk of the Series 1997 issue. The Series 2003 issue is being serviced from water
system revenue. The Village retired $612,000 of debt in FY 2010/11.
As indicated above, substantial additional debt will be necessary this year to support the current
year's capital program and provide initial funding for the Deerfield Public Library project. Presuming that the
Village will continue to maintain its Aaa bond rating, this debt will carry a full faith and credit backing to
provide for the lowest possible interest rate. As indicated above, the Village has received an allocation of $20
million from the Illinois Finance Authority to issue Qualified Energy Conservation Bonds for the wastewater
treatment facility (WTF) project. These bonds are part of the Build America Bonds program and will be
issued as taxable debt with a 70% interest credit from the federal government. This will provide substantial
savings to the Village in debt service costs over the life of the 20 year issue.
Operating Budget. The budget process is a continuous one for Village staff, the Village Manager and
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members of the Board of Trustees. There are regular reviews of priorities and goals and the means to
accomplish them. In joint meetings with department heads, supervisors prepare their operating budgets,
which are reviewed and adjusted by the department head, prior to further review by the Finance Director and
the Village Manager. After these reviews by the Village staff, the preliminary budget is prepared and sent to
the Mayor and Board of Trustees. At that point, the Board meets as a Committee of the Whole to review and
discuss proposed operating expenditures, existing and potential revenue sources, and requirements of the
Village's capital project needs. Specific programs and projects are addressed as they relate to the present
and future needs of the Village residents.
Capital Program. In its capital projects program, the Village identifies long lasting construction
expenditures in excess of $10,000. These expenditures are shown in the Capital Projects Fund Section.
These projects are initiated from a number of sources, including the Director of Public Works and
Engineering, other Village personnel, the Village Board, members of the public, or outside professional
consultants. These items are prioritized by staff members, including the Director of Public Works and
Engineering, the Village Manager and the Finance Director. They are then submitted to the Village Board for
consideration, prior to presentation at a public hearing. During the process of prioritization, the available
methods of financing are also reviewed.
Effects of Capital Projects on Operating Budget. Major capital projects in this year's budget include:
' Street, Sidewalk and Curb Rehabilitation Projects. These projects will not significantly reduce
maintenance costs. With the square footage expected, we anticipate an ongoing reduction of less
than $8,000 per year in lower spring patching costs and avoidance of slip and fall liabilities.
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Carlisle /Carriageway Projects. This project is a total reconstruction of these two residential service
streets over the next two years. Due to the poor quality of the street and water main in this area, the
Village has been expending over the past few years an average of $50,000 per year in major street
patching and emergency water main repairs. It is anticipated with the completion of this project this
fiscal year, savings in the above amount should be expected, with half to the Water Fund (operating
savings) and the remaining to the annual street rehab program (from which the major patching was
performed — future capital cost savings).
Reconstruction of the Sewage Treatment Plant. The total replacement of this aging and obsolete
plant will enable a number of operating efficiencies. A more efficient pumping scheme and
elimination of the need to heat the material during the winter is anticipated to result in $25,000 per
year in energy savings. A new disinfecting procedure will eliminate the major need for chemicals
resulting in an additional savings per year of approximately $25,000. Greatly increased automation
and fewer repair needs will allow for the elimination of at least one full time position. With benefits,
this will result in a $100,000 per year savings. Total expected minimum savings from the
reconstruction is estimated to be $150,000 affecting the Sewer Fund.
Deerfield Road Pedestrian Underpass. This project was intended to provide a safer access under
the Metra rail tracks for pedestrians and bicyclists to and from the downtown. No significant
operating costs were incurred with the existing situation, and the new project is not expected to
significantly add to operating costs.
INFRASTRUCTURE MANAGEMENT
The Village believes that ongoing maintenance of its infrastructure and equipment is of prime
importance to reduce the risk of emergency repairs and avoid the cost increases of deferred maintenance.
To finance capital projects, the Village utilizes standard capital raising techniques such as General Obligation
and Revenue Bond Issues, as well as pay -as- you -go practices when reasonable. Two examples of the pay -
as- you -go program are (A) the Vehicle and Equipment Replacement Fund and (B) the Infrastructure
Replacement Fund. The purpose of the Vehicle and Equipment Replacement Fund is to keep annual
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expenses in balance while providing sufficient funds for the replacement of vehicles and major equipment
items that cost in excess of $5,000. The Vehicle and Equipment Replacement Fund is fully funded. The
Village also has established an Infrastructure Replacement Fund to provide funding for ongoing maintenance
of the Village's infrastructure, primarily streets and underground improvements. Due to the aggressive
schedule of projects anticipated this year and the treatment plant construction, funding for the capital project
program is from grants, a portion of the home rule sales tax, MFT funds and $24 million in additional new
debt.
MAJOR REVENUES
The Village has varied sources of revenue available as a home rule municipality. As such, it is not
dependent on one source of revenue that may be adversely affected by economic conditions and has the
flexibility to adjust current revenue rates or implement new revenue sources as it sees fit. Projection methods
and economic effects on the revenue, if applicable, are discussed within each revenue presentation.
Property Tax - $3,580,928. Property taxes are anticipated to be levied for the General Fund, Refuse
Fund, IRF and a portion of the debt service for the outstanding issues. Deerfield is a home rule municipality,
and, as such, has no limit on the amount it can levy for property taxes. The assessed property levels (net for
taxing purposes) in the Village had shown sustained growth until the 2009 tax year; in that year, the addition
of the TIF #2 EAV to the taxable list was offset by a drop in value for the existing taxable property due to the
real estate slowdown. (The Village collection on its property tax levy has averaged 99% over the last five
years). The EAV is expected to continue to drop in tax years 2010 and 2011 before rising slowly after that.
Since the Village is home rule and collects nearly its entire levy, the projected revenue is based on the
approved levy.
As indicated, the proposed property tax levy for operating funds is unchanged from last year's
approved levy. The Village Board has kept the increase to a minimum to provide relief in this area to property
owners knowing that the major portion of the debt service for the treatment plant will be property tax
supported. The property tax components for the proposed 2011 levy are: General Corporate — 39 %, Refuse
Services —16 %, Infrastructure Fund —1 %, Debt Service — 44 %.
EQUALIZED ASSESSED VALUATION
Tax Levy Year
Net for Taxing
Incremental
Total
Purposes
(TIF) Valuation
2000
737,589,929
180,615,291
918,205,220
2001
800,595,252
206,572,239
1,007,167,491
2002
871,070,465
221,617,893
1,092,688,358
2003
921, 735, 951
223, 387,645
1,145,123, 596
2004
992,399,806
235,599,719
1,227,999,525
2005`
1,245,632,882
66,888,404
1,311,416,290
2006
1,371,881,605
74,101,285
1,445,982,890
2007
1,534,804,968
83,146,886
1,617,951,854
2008
1,577,953,846
84,212,560
1,662,166,406
2009
1,586,409,629
0
1,586,409,629
2010: Cook County(est)
198,000,000
0
198,000,000
Lake County
1,320,610,510
0
1,320,610,510
2010 Total **
$1,518,610,510
$0
$1,518,610,510
* The Village's first TIF District was terminated for the 2005 tax year.
** The Village's second and final TIF District was terminated for the 2009 tax year.
As property in Illinois is generally assessed at one -third of actual market value, this results in an
estimated total market value of $4.56 billion for all taxable property in the Village for 2010, which is a drop of
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$203 million in total value from 2009.
Sales Tax - $4,456,000 regular /$3,317,640 home rule - Sales tax, which is now the Village's largest
single General Fund revenue item, is a 1% tax (regular) on the exchange of all tangible personal property
within the Village, and the Home Rule tax, which is an additional 1.0% on items that are not titled (autos) or
groceries or drugs. This tax is collected by the State and remitted to the Village. The home rule tax was
increased from 0.5% effective January 1, 2009.
This revenue source, on a gross basis including the Walgreens National activity, decreased last year
with estimated regular sales tax falling about 2 %. However, net of the Walgreens rebate, the overall sales tax
increased from the prior year which indicates an improvement in the local economy. Based on this recent
activity and the state of the local and area economy, the projection is for the tax revenue to slightly increase
from the budget amount this past year. An improving economic picture is the reasoning for this projection.
This projection does not include the potential tax from the opening of the proposed Wonder store in the
former Great Indoors space at Deerbrook Mall. They have indicated an opening in the last part of calendar
2011; however, due to this being the first store of its kind and general uncertainty about retail, no impact is
included in this budget. Based on their projected sales, the Village could see an increase in sales tax of over
$400,000 annualized. This would obviously have a positive impact on the budget if it comes to fruition. The
Village has entered into a sales tax sharing agreement with Wonder to induce their opening; the number cited
above is the amount the Village would receive under this arrangement based on their projected sales.
The home rule tax is split between the General Fund and the IRF, with % going to the IRF for capital
project funding and the balance to the General Fund. In addition, the amounts above are gross amounts
received by the Village. The Village has a long standing agreement with Walgreen National Corp. to rebate
80% of the Village sales tax that the firm pays. The amount of the rebate declined last year and has
stabilized in the area of $1,400,000 for FY 11/12. That expense is budgeted in the Finance Dept. budget.
Income Tax - $1,472,000 projected - The Village receives a portion of the State of Illinois Income
Tax receipts which is distributed by formula based on population. This projection is based on the estimates
of the Illinois Municipal League and is up 3% from last year's budgeted amount. The Village's population
declined by less than 200 in the recent census so this increase would be due to increased economic activity
in the state. State revenue has slowly been recovering. However, this revenue source is subject to the
discretion of the state legislature and can be decreased or totally retained by state legislative action; there
was unsuccessful action to do this in the recent state legislative session.
Hotel /Motel Tax - $1,700,000 projected - This revenue source had been substantially affected by the
downturn in business travel since fiscal year 2007 -08 but is budgeted at a 3% increase from last year. This
revenue is very sensitive to the economy and other external sources as our six hotels cater mainly to the
business traveler. The receipts have started to track upward during FY 10/11 and the projection is based on
this increase to continue. None of the six hotels have closed or indicated that they intend to close; their
business is supported by the number of corporate businesses in the Village, especially in the pharmaceutical
area which has maintained some strength. The Village levies a 6% tax on room occupancy charges pursuant
to its home rule authority.
Investment Earnings - $1,267,500 projected - The largest portion is earned in the Police Pension
Fund, where $1,100,000 (87 %) is budgeted from a combination of equities and fixed income securities. The
projections are based on existing investments and on amounts to be invested in the coming year. Short term
interest rates remain at historically low levels, and the spending down of fund balances for operations and
capital projects has decreased the investable assets of the operating funds and hence their income from this
source.
' Building Permit Revenue - $500,000 projected - This revenue, which is tied directly to building and
remodeling activity in the Village, increased last year due primarily to the construction permit fees from
commercial and residential remodeling. Similar building activity is forecast for the coming year as the local
' economy continues to stabilize and residents remodel their existing homes rather than move due to the
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stagnant real estate market. The Village has been buffered somewhat from the overall downdraft in real
estate due to the concentration of health care related companies located here, with North American
headquarters locations for Walgreens, Takeda Pharmaceuticals, Astellas, and Baxter; also Fortune Brands,
CF industries and others. Also, the Village continues to remain an attractive residential community with
quality schools and local services.
User Charges - Village budget policy requires that those funds that can be reasonably financed by a
user charge be so financed:
Water - $4,037,000, the budgeted amount for water sales, is based on the rate of $3.70 per 100
cubic feet. This rate reflects a raise of 2.5% this year to keep pace with higher wholesale costs of water from
the City of Highland Park and increased operating expenses in this fund. Due to the loss of Riverwoods,
usage continues to be reduced from prior years; this reduces revenue but also the wholesale cost of water
not pumped. And, FY 10/11 was a somewhat wetter than normal period; overall revenue from this source fell
this past year.
Sewer - $2,459,000, the budgeted amount for sewer charges, is based on water usage and a sewer
charge of $2.60 per 100 cubic feet. This rate also reflects an increase of 2.5 %. Although this revenue
fluctuates with water usage due to weather factors, it has not been affected by the loss of Riverwoods water
usage as there was no sewer impact on the water sales to Riverwoods. This amount is lower than last year;
the decrease is due to reduced water demand that is the result of the economic slowdown and weather
conditions.
Refuse - $473,900, the budgeted amount for direct customer refuse billing, is based on the new
contract rate and the existing number of homes. The contractual refuse service is funded through a
combination of user charges and a property tax levy. The Village entered into a five year contract with a new
waster hauler, Waste Management, effective April 1, 2011 at a substantially reduced rate. The base service
that will be charged through the Village will be once a week curbside. Any optional service will be billed
directly by the hauler to the customer. As a result, although the total user fees collected by the Village will be
reduced by 24 %, the fund will see a projected surplus without an increase in the property tax dedicated to this
purpose. Since the number of homes in the Village is stable, this revenue is very predictable.
FINANCIAL CONDITION OF THE FUNDS
Fund - The fund is a self - balancing group of accounts that includes revenues, expenditures, assets
and liabilities. Each fund has some specific purpose; funding a pension, providing for the treatment of
sewage, or funding capital maintenance or replacement programs. The way to distinguish a fund from an
activity is that a fund will have exclusive revenue items as well as expenditures. Normally expenses are to be
balanced with revenues within a fund.
Generally the funds of the Village are in sound condition and, if the budget performs as projected,
they will continue to have available balances by year -end. As indicated above, the revised sewer rates will
enable that fund to balance operating expenditures with operating expenses.
FINANCIAL CONDITION OF THE VILLAGE
The Village continues to be in excellent financial condition. This is indicated by:
• Moody's bond rating of Aaa.
• Continued stability in sales tax revenue.
• Relatively stable equalized assessed valuation for property tax purposes.
• Debt levels are very low compared to national levels.
• Continued full required funding contribution of pension costs.
• Continuing maintenance of the Village plant and equipment.
• Full funding of the Vehicle and Equipment Replacement Fund.
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FUTURE YEARS' PROJECTIONS
The Village projects its Operating Fund two years into the future. Estimates are conservative. The
Village is assuming a general increase of 2% for items not guaranteed by contract or other similar surety.
PERSONNEL
There are no new full -time personnel added in this budget. Due to the slow growth in revenues and
the relatively stable population numbers, it is not anticipated that any additional personnel will be necessary
into the future. As employee turnover occurs due to retirements and departures, positions are reevaluated to
ensure that the manpower is necessary and that the proper skill sets are acquired as positions are filled.
During last year's budget, two full time positions were been eliminated in the Sewer Division and Engineering,
and a full time position has been cut back to part time in Administration. During FY 10/11, an additional
position was eliminated through attrition in the Water Division.
DEVELOPMENT ACTIVITIES
The focus of the Village over the past ten years has been in the redevelopment of the downtown
which has been substantially completed. The Village has an ad -hoc committee looking at redevelopment of
the northwest quadrant of the downtown; a mixed use redevelopment proposal was preferred in 2007 but is
on hold due to the general problems with real estate of all classifications. The committee has proposed a
remodeling of the area to incorporate a park and redeveloped parking to serve the businesses and public
uses within the quadrant. This plan has also been put on hold due to the economics and the Village will be
doing some low cost maintenance work on the property to hold this for future disposition.
The Village has not been immune to the general downturn in residential property values. However,
the price decreases have not been as drastic as other areas of the country or even this region; homes in
foreclosure number less than 45 out of 6500 at last count. As the assessment procedure uses three years of
market activity, the assessed value of existing property has had two years of decline, approximately 4.5% for
tax year 2009 and additional 4% estimated for 2010. As the Village is a home rule unit, it is not dependent on
the level of assessed value to increase property taxes but this situation will affect the school and park districts
which are non -home rule.
Otherwise, building activity in the residential arena continues with primarily remodeling activity; there
were 22 new single family permits issued in 2010, versus 14 in 2009 and 16 in 2008. Commercial activity is
generating permit revenue; large permit fees were received in 2010/11 for substantial remodeling of two large
office buildings. The near future in commercial activity will also be in the remodeling area with lower overall
building permit fees as a result.
The Village is fortunate to have become the headquarters location for a number of large, international
t pharmaceutical and health related industries including long established firms like Walgreens, Baxter, Takeda
North America and Astellas. Fortune Brands, United Stationers and CF Industries also have corporate
headquarters in the Village. These firms continue to fill and remodel existing office buildings and attract
support companies to the area. This activity continues to provide a foundation for the micro - economy of the
' immediate area and has helped support local businesses and residential housing due to the influx of new
employees. New retail activity has shown recent signs of stirring, primarily in development of new, relatively
local -based restaurants.
' This continued interest in the residential and commercial development of the Village should ensure
future strength in the property values of the Village. Staff is constantly reviewing service delivery in all areas
to ensure that our high service levels are maintained through this growth.
1
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EAV GROWTH
Note: Both TlF'u have been retired and their increment assessed value is now hn the base EAV.
W
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BUDGET CALENDAR
BUDGET PREPARATION AND LEGISLATIVE ENACTMENT FOR FISCAL YEAR 2011 -12
DATES * OPERATING TIMETABLE
January 1 -14 - Final preparation of department budgets
January 14 - All departmental budgets requests entered into
Munis budget module
January 17 - - Manager reviews budget with department heads;
February 4 further review when necessary
February 25 - Budget to Mayor and Board of Trustees
for review
February 26 - - Review by Mayor and Board of Trustees
March 21
February 22 - Adopt ordinance calling for tentative budget and
publication
March 1 - Commence budget review meetings
March 3 - Legal publication of notice of public inspection
of budget & public hearing
March 3 - Proposed budget placed on file for review
by public
April 4 - Public hearing on proposed budget
April 18 - Board meeting and passage of the budget
May 1 - Budget Effective Date
May 1 -April 30 - Implement and Administer Budget
May 1 -April 30 - Review of Progress toward Goals and Objectives
December 3 - Board Commentary on 2011 -12 Budget
*all 2011
27
RESPONSIBILITY CENTER
Department heads, staff
Department heads, staff
Village Manager, Finance
Director, Department heads
Finance Department
Mayor and Board of Trustees
Board of Trustees
Mayor and Board of Trustees,
Finance Director, Department
heads
Staff
Staff
Mayor and Board of Trustees,
Staff
Ordinance by Mayor and Board
of Trustees
Staff
Staff, Mayor and Board of
Trustees
Mayor and Board of Trustees
Village of Deerfield
Budgeted Full Time Employees
DEPARTMENTIFYE 4 -30
2005
2006
2007
2008
2009
2010
2011
2012
VILLAGE MANAGER
3
3
3
3
3
3
2
4
FINANCE
8
9
10
10
10
10
10
8
COMMUNITY DEVELOPMENT
5
6
7
7
7
7
7
7
PUBLIC WORKS:
ADMINISTRATION
3
2
4
4
4
4
4
4
ENGINEERING
1
2
3
3
3
3
2
2
STREETS
7
7
7
7
7
7
7
7
UTILITIES MAINTENANCE
13
13
14
15
15
15
14
14
SEWAGE TREATMENT PLANT
8
8
8
8
8
8
8
8
GARAGE
2
2
2
2
2
2
2
2
TOTAL PUBLIC WORKS
34
34
38
39
39
39
37
37
POLICE:
0.3
0.3
0.3
1.0
1.0
1.0
1.0
1.0
ADMINISTRATION
8
8
7
7
7
7
7
7
COMMUNICATIONS
8
8
8
8
8
8
8
8
INVESTIGATIONSNOUTH
7
7
7
7
7
7
7
7
PATROL
32
32
31
31
31
31
31
31
TOTAL POLICE
55
55
53
53
53
53
53
53
TOTAL
105
107
111
112
112
112
109
109
Part time Employees - Full time equivalent
DEPARTMENTIFYE 4 -30
2005
2006
2007
2008
2009
1 2010
2011
2012
VILLAGE MANAGER
0.6
0.6
0.6
0.6
0.6
0.6
1.4
1.4
FINANCE
0.8
0.0
0.2
0.2
0.2
0.2
0.1
0.1
COMMUNITY DEVELOPMENT
1.7
0.8
0.0
0.0
0.6
0.6
0.6
0.6
PUBLIC WORKS:
ENGINEERING
0.0
0.0
0.3
0.3
0.3
0.3
0.8
0.8
STREETS
0.8
0.8
1.2
1.2
1.5
1.5
1.5
1.5
UTILITIES MAINTENANCE
1.5
1.5
1.5
1.5
1.7
1.7
1.7
1.7
SEWAGE TREATMENT PLANT
0.3
0.3
0.3
0.3
0.3
0.3
0.3
0.3
TOTAL PUBLIC WORKS
2.6
2.6
3.3
3.3
3.8
3.8
4.3
4.3
POLICE:
ADMINISTRATION
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
COMMUNICATIONS
0.3
0.3
0.3
1.0
1.0
1.0
1.0
1.0
INVESTIGATIONSNOUTH
0.0
0.0
0.8
0.8
0.8
0.8
0.8
0.8
PATROL
1.8
1.8
1.8
1.8
1.8
1.8
1.8
1.8
TOTAL POLICE
2.1
2.1
2.1
3.6
3.6
3.6
3.6
3.6
TOTAL - PART TIME - FTE
7.8
6.1
5.5
7.7
8.8
8.8
10.0
10.0
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SUPPLEMENTAL INFORMATION
The Village at a Glance
Incorporated in 1903 and located 27 miles north of downtown Chicago, the Village is predominantly a community of
single - family homes. The 2000 Census recorded a population of 18,420 and 6,518 housing units within a land area
of 7.0 square miles. The Village's population has increased by 7.4% from 1980, whereas the number of housing units
in the Village has grown by 20 %, indicating a continuing trend toward smaller household sizes.
Year Population Housing Units
1980 17,430
5,489
1990 17,327
6,052
2000 18,420
6,518
2010 18,225
6,636
Deerfield is recognized as one of the State's wealthiest communities. The Census Bureau estimates that in 2009,
Deerfield's median family income was $151,595 was 2.2 times greater than the statewide median of $67,660. The
Village's $571,000 Median Home Value in 2009 Census was 285% of the statewide median of $200,400. Although
this increase has aided the rise in assessed valuation, recent preliminary information indicates that the rise has
stopped and that the equalized assessed value will be falling slightly for tax years 2010 and 2011. However,
foreclosure activity has remained low with an estimated 1 % of the housing in this status.
' The Commercial Tax Base
In addition to the residential areas of Deerfield, the Village's tax base also includes a number of corporate
' headquarters facilities and other commercial establishments. The Village's larger office buildings are located
primarily along the north -south 1 -294 Tollway, which is in the western part of the Village, and the east -west Lake Cook
Road corridor, a four -lane road near the southern boundary of the Village. Other commercial areas include
Deerfield's downtown business district, which has undergone a major redevelopment, and various retail and service
' firms along Waukegan Road and Deerfield Road. The following table lists the largest taxpayers in the Village (latest
available information):
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Taxpayer
Ardeen Realty
JBC Funds Parkway North
Walgreen Companys
Scott Dressing, Tax Mngr
CRM Properties
RREEF America REIT
Deloit & Touche
Marvin Poer & Co.
MJH Deerfield LLC
Hyatt Equities
Equalized Assessed
Business Properties Valuation
Percentage of Total
Village Assessed
Valuation
Office Center
$15,751,870
1.0%
Office Center
13,550,486
0.9%
Office Center
9,836,968
0.6%
Office Building
8,865,517
0.6%
Retail Center
6,060,160
0.4%
Retail Center
3,050,597
0.2%
Hyatt Campus Office Park
2,382,813
0.2%
Hotels
2,373,259
0.2%
Office Building
2,285,233
0.1%
Hotel
1,953,023
0.1%
66,109,926
4.2%
29
The table below lists the ten largest employers in the Village as determined by Lake County Partners:
Employer
Walgreen Company
Baxter International
Takeda Pharmaceuticals
Kinetek Inc.
Astellas Pharma US
Fortune Brands
Montclair Hotels Mb LLC
Illinois Student Assistance Comm
United Stationers
Deerfield School District 109
Business /Service # of Employees(1)
Corporate Headquarters
1,700
Health Care Products
1,500
North American Headquarters
1,100
Pharmaceuticals
1,080
North American Headquarters
900
Corporate Headquarters
775
Hospitality
700
State Agency
550
Corporate Headquarters
500
Elementary School District
361
The following municipal services and facilities are available in the Village of Deerfield:
Number of Full -Time Employees (FTE)
119.7
Miles of Streets
76
Miles of Alleys
4
Miles of Sewers
151
Police Protection:
Number of Stations
1
Numbers of Police Officers (authorized)
39
Library Services:
Number of Branch Libraries
1
Number of Books
175,000
Circulation
342,922
Recreation Facilities:
Number of Parks and Playgrounds
20
Park Area in Acres
360
Municipal Water Utility:
Service Locations
6,783
Average Daily Water Pumped (gals)
3,323,234
Miles of Water Mains
84
Municipal and Other Governmental Services
The Village of Deerfield is governed by a President/Mayor and Board of six Trustees, all of who are elected on an
at -large basis. Pursuant to a referendum on April 15, 1975, the Village is a home rule unit under Illinois law. In
1952, the Village adopted an ordinance creating the position of Village Manager. The Manager is responsible for
the day -to -day operations of the Village and its employees, of which 39 are sworn police officers. The Village has
collective bargaining units among Village employees representing the patrol officers and public works employees.
The Village has a complex of governmental buildings including the Village Hall (constructed in 1959), the Police
Building addition to the Village Hall (constructed in July, 1980, and remodeled in 2002) and the Village Hall
Addition and remodeling in 2007. The Village's $1,500,000 public library was constructed in 1971. The Library
Board has undertaken a space needs study towards a plan for improvements to the existing building including
modernization of the occupied space to meet accessibility codes. In 2010, an advisory referendum to provide for a
$13 million remodeling of the Library was approved by voters. In 1988 the Village and the Deerfield Park District
(a separate jurisdiction) constructed a $3,300,000 public works garage. An enhanced 911 telephone emergency
system was installed in 1991. Construction of a $5.5 million senior center was completed in September, 2003.
Deerfield has purchased Lake Michigan water from the City of Highland Park on a contractual basis since 1913.
30
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The Village maintains three pumps at the reservoir in Highland Park and has 84 miles of water mains through
which approximately one billion gallons of water per year flow. The Village has a one million gallon elevated tank,
a 4.3 million gallon underground reservoir and a newly completed 2.0 million gallon underground reservoir. The
Village recently entered into a new, long term agreement with Highland Park that will allow for the reconstruction of
its water treatment facility. This new agreement was approved in 2008 and will continue annual increases in the
wholesale cost of water to Deerfield but in tandem with increases in the retail rate charged by the City to its own
residents.
The Village is served by separate sanitary (75 miles) and storm (75 miles) sewers with sanitary treatment provided
by the Village owned sewage treatment plant. The Village's most recent treatment plant expansion was completed
in 1978. The plant has a hydraulic design capacity sufficient to serve a population of 30,000. After a
comprehensive sewer system study recommended reconstruction of the plant, the Village entered into a contract
in FY 10/11 for the replacement of the entire treatment facility. This work will continue through 2012 and the bulk
of the costs will come this fiscal year. $7.5 million of the 2010 series GO debt was dedicated for the plant and an
additional $20 million in Qualified Energy Conservation Bonds will be issued in FY 11/12.
2011/12 Budget Expenditures
(by function)
General Government
Police Pens. Payments 10% Economic Incentives
3% 3%
Street
5%
Infrastructure Sewer
45% 5%
General Obligation
Debt
3%
Police (inc. E911)
16%
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Refuse
2%
Water
8%
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BUDGET REQUEST - FY 2011 -12
ADMIN. SUMMARY (FINANCE. VILLAGE MANAGER. COMM. DEVELOP.. ENGINEERING)
PERSONNEL SERVICES
ACTUAL
I BUDGET I
EST EXPEND
BUDGET
% CHG BUDG
TRAINING & DEVELOPMENT
FY 09/10
FY 10/11
FY 10/11 I
FY 11/12
FYI 1-FY12
PERSONNEL SERVICES
2,506,859
2,949,378
2,800,400
2,973,560
0.82%
TRAINING & DEVELOPMENT
14,153
28,000
23,500
27,500
-1.79%
CONTRACTUAL SERVICES
2,542,901
2,930,325
2,528,440
2,705,434
- 7.67%
COMMODITIES
34,006
68,950
50,450
58,950
- 14.50%
UTILITIES
31,053
35,200
34,500
36,200
2.84%
CAPITAL OUTLAY
20,417
14,250
7,750
17,350
21.75%
CAPITAL IMPROVEMENTS
37,158
52,000
52,000
52,000
0.00%
TRANSFERS OUT
301,724
466,324
266,324
758,134
62.58%
5,488,271
6,544,427
5,763,364
6,629,128
TOTAL
1.29%
Budget to budget change without economic development payments or transfers out is 2.4%
ADMINISTRATIVE FUNCTIONS*
ENGINEERING
19%
COMMUNITY
DEVELOPMENT
25%
VILLAGE
MANAGER
24%
*does not include transfers out or economic development payments
33
VCE DEPT.
39%
FINANCE DEPARTMENT
The Village's Finance Department provides all accounting services, performs investment and cash
management activities and coordinates capital financing, purchasing, budget preparation and control, payroll
processing, risk management including medical insurance, police pension processing and accounting, as
well as annual audit preparation and compliance and overall information technology coordination. As
required by statute, the Director of Finance, as Treasurer, provides regular reports on the fiscal condition of
the Village to the Mayor and Board of Trustees. The Department is also responsible overall for human
resources, risk management, labor management and information technology.
The Finance Department is staffed by the Director of Finance, an Assistant Finance Director, Computer
Systems Coordinator, accountant, computer technician, two principal accounting clerks, a finance clerk, a
cashier - receptionist and a building custodian. During the past year, there were no changes in any personnel.
No personnel changes are expected for FY 2011/12.
The Director of Finance/Treasurer coordinates all of the financial affairs of the Village, establishes and
maintains necessary controls, and supervises the employees and activities of the Finance Department.
The Departmental Objectives for the 2011 -12 fiscal year are as follows:
Review finance department processes and implement new processes as necessary (carryover):
Rewrite the following policies:
• Corporate investment policy
• Village purchasing policy
• Village budget policy
Complete the annual Budget and comprehensive financial report and apply for the respective GFOA
awards in each of these categories (annually).
Coordinate preparations for funding of the new treatment plant and other capital improvement
projects including issuing 2011 series GO debt.
Finalize negotiations for renewal of union contract with the Police patrol officers.
Implement revisions to health insurance coverage for employees.
Implement a vehicle license cross check with State records for enforcement of local license
requirement.
Accomplishments 2010 -11 fiscal year (*denotes 09/10 Departmental Objective):
Completed the 2010 -11 annual budget document, applied for and received the GFOA Distinguished
Budget Presentation Award for the twentieth consecutive year.*
Completed the 2009 -10 comprehensive annual financial report, applied for and received the GFOA
Certificate of Achievement for Excellence in Financial Reporting for the twenty -sixth consecutive
year.*
Completed installation of new network hardware and software.*
Completed contract negotiations with the public works union resulting in a tentative five year
settlement.*
Implemented administrative changes and response to new Village refuse hauler, including changes
to the service delivery schedule and new company.
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Applied for and received $20 million in Qualified Energy Conservation Bond allocation through the
Illinois Finance Authority. Known as "Super BAB's" these taxable bonds will be issued with a 70%
credit from the Federal government to provide major funding for the new treatment plant.
Work Statistics
2006
2007
2008
2009
2010
2011
2012
8,800
7,800
8,300
BUDG
CONTRACTUAL SERVICES
FY 09/10
FY 10/11
(est.)
Water, Sewer and
30,816
30,250
29,712
29,855
29,926
29,910
29,875
Garbage Bills Issued
14,898
20,000
19,300
20,000
0.00%
CAPITAL OUTLAY
14,553
Invoices Processed
3,250
3,300
3,500
3,342
3,415
3,400
3,500
Vehicle Licenses sold and
12,720
12,760
13,100
13,105
13,210
13,100
13,300
Transferred
Investment Transactions
25
25
35
28
15
15
15
% Interest Earnings -
3.40
3.80
4.30
2.01
1.20
0.85
0.96
Village
90 -Day T -Bill Benchmark
1.50
3.00
4.36
1.37
0.50
0.10
0.15
% Rate
101111-
BUDGET REQUEST - FY 2011 -12
FINANCE
DEPARTMENT
PERSONNEL SERVICES
ACTUAL
BUDGET
EST EXPEND
BUDGET
% CHG
TRAINING & DEVELOPMENT
4,354
8,800
7,800
8,300
BUDG
CONTRACTUAL SERVICES
FY 09/10
FY 10/11
FY 10/11
FY 11/12
FY11 ->FY12
PERSONNEL SERVICES
1,004,395
1,163,747
1,140,900
1,227,750
5.50%
TRAINING & DEVELOPMENT
4,354
8,800
7,800
8,300
-5.68%
CONTRACTUAL SERVICES
1,848,707
2,188,200
1,773,500
1,884,550
- 13.88%
COMMODITIES
8,659
22,000
14,000
19,000
- 13.64%
UTILITIES
14,898
20,000
19,300
20,000
0.00%
CAPITAL OUTLAY
14,553
5,500
5,500
6,500
18.18%
CAPITAL IMPROVEMENTS
0
0
0
0
N/A
TRANSFERS OUT
284,667
444,667
244,667
736,269
65.58%
DEPARTMENT TOTAL 1 3,180,234 1 3,852,914 1 3,205,667 1 3,902,369 1 1.28%
Budget change without Walgreen Economic Incentive Payment or fund transfer to IRF /Debt Service is: 3.3%
35
GENERAL ADMINISTRATION
MAYOR AND BOARD OF TRUSTEES
The legislative branch of the Village is responsible for interpreting the wishes of the community
and determining the policies under which the Village operates. The residents of Deerfield elect
the Mayor and six Trustees to four year overlapping terms for which they receive no
compensation.
BOARDS, COMMISSIONS, AND COUNCILS
There are nineteen independent commissions, councils, and boards authorized by the Mayor and
Trustees or required by State law that are appointed to advise and assist the Board of Trustees in
its policy decisions. These councils also conduct hearings that pertain to their function. All
positions on these boards are non - salaried.
1. Board of Local Improvements - Consists of seven members (the Mayor and the Board of
Trustees). Makes recommendations to the Trustees regarding those things that it feels
should be done to improve the Village by special assessment, special taxation, or
otherwise. The Village Clerk is secretary to the Board.
2. Plan Commission - Consists of seven members plus the Mayor (ex- officio), serving
three -year overlapping terms, except the Mayor who serves a four -year term. Members
are appointed by the Mayor with the advice and consent of the Board of Trustees, and
the chairman is designated for a one -year term in the same manner. The Plan
Commission is responsible to the Board of Trustees for holding public hearings and
making recommendations regarding the Comprehensive Plan, annexation, sub - division,
and zoning (land use, ratio of building to land area, and building height).
3. Board of Zoning Appeals - Consists of seven members who serve five year overlapping
terms. Appointed by the Mayor with the advice and consent of the Board of Trustees.
Responsible to the Board of Trustees to hear and make recommendations on
applications for variations to the provisions of the zoning ordinance, and to hear and rule
on appeals from orders or decisions made by the administrative officer enforcing the
zoning ordinance.
4. Board of Police Commissioners - Consists of three members, each serving three -year
overlapping terms. Appointed by the Mayor with the advice and consent of the Board of
Trustees. Responsible for all appointments, promotions, and dismissals involving sworn
officers, and conducts entrance and promotional examinations.
5. Police Pension Board - Has five members who serve two -year terms, including two
civilians appointed by the Mayor, two members elected from the police force, and one
member elected from the beneficiaries of the pension fund. Determines eligibility of
applicants, distributes funds, manages, invests, and controls the police pension fund.
6. Safety Council - Consists of seven members appointed by the Mayor with the advice and
consent of the Board of Trustees, serving three -year overlapping terms. Responsible to
the Board of Trustees to study and make recommendations regarding Village safety
issues relating to traffic.
7. Board of Building Appeals - Consists of seven members appointed by the Mayor with the
advice and consent of the Board of Trustees, to serve five -year overlapping terms.
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' The members are responsible to the Board of Trustees to hear appeals on decisions
made by the Building Commissioner enforcing the building ordinances and to recommend
action to the Board of Trustees regarding such appeals. The Board holds hearings and
makes recommendations to the Board of Trustees regarding changes in the building
codes.
' 8. Community Relations Commission - Consists of seven members appointed Mayor with
the advice and consent of the Board of Trustees to three -year overlapping terms. Studies
and recommends means of developing better relationships among all residents in all
' community activities. Identifies and evaluates the social, recreational and developmental
needs of village youth and how they might participate in all aspects of community life.
Initiates and conducts educational and informational programs to promote diversity.
' Awards village assistance to senior residents in accordance with established eligibility
criteria.
9. Manpower Commission - Consists of five members appointed by the Mayor with the
' advice and consent of the Board of Trustees for three -year overlapping terms. Reviews
possible appointees to the Village boards, commissions, and councils and makes
recommendations to the Mayor and Board of Trustees.
' 10. Electrical Commission - Consists of five members appointed by the Mayor with the advice
and consent of the Board of Trustees for four -year coterminous terms or until their
successors are appointed. Responsible to the Board of Trustees to recommend
' standards, specifications, and rules and regulations governing the installation, alteration,
and use of electrical equipment in the Village.
' 11. Emergency Services and Disaster Agency - Consists of a director and such additional
members as the director selects. Responsible for the administration, training and
operation of the Agency.
' 12. Village Center District Development and Redevelopment Commission - Consists of nine
members appointed by the Mayor with the advice and consent of the Board of Trustees.
This Commission advises the Board on matters that affect the development or
' redevelopment of the Village Center District.
13. Sustainability Commission — Consists of ten members appointed by the Mayor with the
' advice and consent of the Board of Trustees for three year overlapping terms. Its
responsibilities include advising the Board and initiating matters related to sustainability in
Village operations and in the community as a whole.
' 14. Cable and Telecommunications Commission - Consists of nine members, appointed by
the Mayor with the advice and consent of the Board of Trustees, for three -year
overlapping terms. Regulates the use of the Village's right -of -way by telecommunications
' service providers. Administers the Village's Public Access TV System, including
operating the Deerfield InfoChannel. Resolves customer service complaints from
residents.
' 15. Cemetery Association - Consists of three members appointed by the Mayor with the
advice and consent of the Board of Trustees for indefinite terms. Arrange for the care
and maintenance of the Deerfield Cemetery.
' 16. Appearance Review Commission - Consists of seven members appointed b the Ma
pp Y or Y
with the advice and consent of the Board of Trustees for three -year terms. Responsible
37
1
for reviewing exterior design of new and remodeled buildings in the Village Center and in t
C -2 Outlying Commercial Districts.
17. Sister City Committee - Consists of five members appointed by the Mayor with the advice '
and consent of the Board of Trustees for indefinite terms. Communicates with and
maintains friendly relations with Ludinghausen, Germany.
18. Stormwater Management Committee - Consists of seven members appointed by the ,
Mayor with the advice and consent of the Board of Trustees for indefinite terms.
Responsible for making recommendations to the Mayor and Board of Trustees regarding '
improvements to the storm and sanitary sewer systems.
19. Fine Arts Commission - Consists of seven members appointed by the Mayor with the
advice and consent of the Board of Trustees for three year overlapping terms. '
Responsible for promoting and encouraging an artistic and cultural environment within
the Village.
20. Family Days Commission — Consists of nine members appointed by the Mayor with the '
advice and consent of the Board of Trustees for three year overlapping terms.
Responsible for planning and executing the Village's annual Family Days celebration '
over Independence Day.
VILLAGE CLERK
1
The Village Clerk is responsible for the maintenance of the official records of the Village as required by
statute and by the Mayor and Board of Trustees. The Clerk acts as custodian of the Village seal which is '
required on many documents, publishes legal notices, oversees Village elections, and performs other
duties as stated in statute or ordinance. Appointed by the Mayor and Board of Trustees, the Village
Manager serves as the Village Clerk. '
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VILLAGE MANAGER'S OFFICE
Personnel in the Village Manager's Office serve to join the legislative branch of the Village to its operating
departments. As provided by ordinance, the Village Manager advises the Mayor and Board of Trustees on
' policy decisions and acts as Chief Administrative Officer, supervising the activities of all department heads
and directing the day -to -day operations of the Village. The Village Manager is also appointed Village Clerk
by the Mayor and Board of Trustees.
' The Village Manager's Office is staffed by the Village Manager /Clerk, Assistant to the Village Manager,
and Deputy Village Clerk/Management Analyst. All of the activities of the various boards and
commissions are included in the Village Manager's budget.
' The Departmental Objectives for the 2011 -2012 fiscal year are as follows:
' 9. Oversee the IT function for the Village to ensure that all departments have what they need to
operate efficient, effectively, and in the best interest of the public.
10. Perform the statutory duties required of the Village Clerk's office and issue required liquor
' licenses.
11. Publish D- Tales, a bi- monthly newsletter mailed to every household and business in the Village,
' provide timely information and updates to the Village's website and program the Village
InfoChannel to provide all residents with up -to -date information.
12. Provide staff support for the Farmers Market, Fine Arts Commission, Cable and
' Telecommunications Commission, Sustainability Commission, Community Relations
Commission, Cemetery Commission and Family Days Commission.
' In addition to these continuing goals, the Village Manager's Department will complete the
following projects during the 2011 -2012 fiscal year:
1. Monitor internal operations of all departments to ensure appropriate levels of manpower and
resources.
39
1.
Provide the Mayor and Board of Trustees relevant and timely information and advice necessary to
t
evaluate and make policy decisions.
2.
Direct and advise operating departments in order to meet service levels established by the Mayor
'
and Board of Trustees.
3.
Encourage citizen participation in Village activities through public information materials, press
releases, website information and cable TV programming.
4.
In conjunction with the Village Attorney, coordinate the preparation of ordinances, resolutions,
contracts, agreements and other documents for consideration by the Mayor and Board of
'
Trustees.
5.
Represent the Village in working with federal, state, regional and local agencies, governments and
community groups, as well as private enterprises and not - for - profit organizations.
6.
Encourage strategic and operational improvements through innovation and professional
development.
t7.
Oversee franchise agreements with various utilities doing business within the corporate limits of
the Village.
'
8.
Oversee the human resources function for the Village. Develop a motivated workforce through
professional employee evaluations, training and competitive levels of compensation.
' 9. Oversee the IT function for the Village to ensure that all departments have what they need to
operate efficient, effectively, and in the best interest of the public.
10. Perform the statutory duties required of the Village Clerk's office and issue required liquor
' licenses.
11. Publish D- Tales, a bi- monthly newsletter mailed to every household and business in the Village,
' provide timely information and updates to the Village's website and program the Village
InfoChannel to provide all residents with up -to -date information.
12. Provide staff support for the Farmers Market, Fine Arts Commission, Cable and
' Telecommunications Commission, Sustainability Commission, Community Relations
Commission, Cemetery Commission and Family Days Commission.
' In addition to these continuing goals, the Village Manager's Department will complete the
following projects during the 2011 -2012 fiscal year:
1. Monitor internal operations of all departments to ensure appropriate levels of manpower and
resources.
39
2. Oversee the operation of the Village's website and research and potentially implement an
electronic news source for residents and businesses.
3. Monitor Village -owned properties along Deerfield Road in the Northwest Quadrant of the Village
Center and look to improve pedestrian access from Library south to Deerfield Road.
4. Continue to work with Com Ed representatives to develop and implement appropriate action plans
in an effort to improve electrical system reliability.
5. Evaluate Manager's Office staffing in light of the retirement of the Executive Secretary. Ensure
that the needs of the Village Board and Boards and Commissions are met with the new staffing
structure.
6. Continue to support efforts concerning approaches to workforce /affordable housing needs.
7. With the help of the Cable and Telecom mincations Commission, begin nogotiations with Comcast
for the franchise agreement that is set to expire in 2012.
8. Work with the Sustainability Commission as it expands its efforts; maintain active participation
with the Solid Waste Agency of Lake County.
9. Oversee construction of Wastewater Reclamation Facility.
10. Support Village Attorney and Village Board efforts concerning litigation involving the Village.
11. Organize efforts related to economic development, local business promotion and community
enhancement activities, including implementation of Wonder! incentive agreement. Begin
business visitation & retention program in cooperation with the DBR Chamber of Commerce.
12. Create a comprehensive fee schedule to improve transparency of Village's revenue sources.
13. Work with the Finance Department to update and revise the Village's Purchasing Manual.
Accomplishments During 2010 -2011
1. Provided staff coordination for temporary landscaping and parking lot striping improvements for
the Village properties on Deerfield Road.
2. Provided electronic packets for all weekly distributions to the Mayor and Board of Trustees;
posted full agenda packets on the Village's website; implemented a new system that does not
require a disk to be created.
3. Oversaw the negotiation of cellular communications equipment lease and the installation of two
carrier's equipment on the Village Hall Monopole.
4. Supported Finance Director and Police Department in negotiating a 5 -year collective bargaining
agreement with Patrol Officers.
5. Served as the Chairman of the Executive Committee of the Solid Waste Agency of Lake County.
6. Provided staff support for special events planning including Family Days, Deerfield Festival of Fine
Arts, Community Services Day and the Winter Celebration.
7. Supported Village Attorney and Village Board efforts concerning litigation involving the Village.
8. Supported continued development of Parents. The Anti Drug District #113 community coalition.
40
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1
1
1
1
1
1
1
1
1
1
1
1
1
1
LI I
1
u
1
1
1
1
1
u
1
1
1
1
1
1
1
1
1
9. Worked with DBR Chamber to promote Shop Local and Dine Out in Deerfield promotions.
10. Contracted with Swagit Productions to stream Village Board meetings via the web.
11. Provided staff and SWALCO coordination of proposal review and implementation of lower cost
residential refuse and recycling service contract with Waste Management.
Work Statistics
Ordinances Passed
Resolutions Passed
Village Board Meetings
D -Tales Published
Business Licenses Issued
Liquor Licenses Issued
Vending Licenses Issued
Parking Permits Issued
Distributions to Mayor and Board
Community Development Group
Meetings
Cable and Telecommunications
Commission Meetings
Sustainability Commission Meetings
Fine Arts Commission Meetings
101210-
2006
2007
2008
2009
_2010
61
44
43
29
43
9
20
12
7
13
24
24
24
24
24
6
6
6
6
5
89
88
89
80
82
34
30
32
27
27
139
140
145
153
145
714
733
748
746
745
52
52
52
52
52
25
23
21
21
10
5
4
1
0
0
0
0
7
9
9
9
5
BUDGET REQUEST - FY 2011 -12
VILLAGE
MANAGER /ADMINISTRATION
PERSONNEL SERVICES
ACTUAL
BUDGET
EST EXPEND
BUDGET
% CHG BUDG
TRAINING & DEVELOPMENT
FY 09/10
FY 10/11
FY 10/11
FY 11/12
FY11 -FY12
PERSONNEL SERVICES
419,194
534,600
485,200
489,700
- 8.40%
TRAINING & DEVELOPMENT
2,221
6,500
6,500
6,500
0.00%
CONTRACTUAL SERVICES
408,310
436,975
453,790
519,434
18.87%
COMMODITIES
1,106
10,000
7,000
5,500
45.00%
UTILITIES
1,145
1,500
1,500
1,500
0.00%
CAPITAL OUTLAY
934
2,250
250
6,100
171.11%
CAPITAL IMPROVEMENTS
37,158
52,000
52,000
52,000
0.00%
TRANSFERS OUT
2,250
2,250
2,250
2,250
0.00%
DEPARTMENT TOTAL 1 872,318 1 1,046,075 1 1,008,490 1 1,082,984 1 3.53%
41
COMMUNITY DEVELOPMENT DEPARTMENT
Description of Responsibilities:
The Community Development Department is responsible for all aspects of planning, building, and zoning. The
Department administers and enforces the Zoning Ordinance, Subdivision Ordinance, and Building Codes. The
Department is responsible for providing staff assistance to a number of commissions. The Department provides
analysis and technical assistance on all items that come before the Plan Commission, the Board of Zoning
Appeals, the Village Center Development Commission, the Appearance Review Commission, the Electrical
Commission, the Board of Building Appeals, and various task forces, as well as coordinates the activities of these
commissions. Building plan review, permit approval, inspectional services, zoning compliance approvals for new
businesses, and maintaining records of approved plans are also provided by the Department. The Department
works to ensure that projects that go through the Department's approval process are in compliance with the
Comprehensive Plan. Staff works with developers in the planning steps of any project so as to achieve maximum
compatibility with Village goals, objectives and policies.
Staff Consists of: Code Enforcement Supervisor, Principal Planner, Assistant Code Enforcement Supervisor,
Building Inspector, Planner, Associate Planner, Secretary II, Secretary I (part time).
The Department's objectives for the 2011 -12 fiscal year:
Provide staff support services for the Plan Commission, the Board of Zoning Appeals, the Village Center
Development Commission, the Appearance Review Commission, and other boards and commissions for
which the Department is responsible.
Maintain the Comprehensive Plan, Zoning Ordinance, Development Code, and the Subdivision Code along
with building plans, subdivision plats, and approved development plans.
Continue participation and cooperation, as necessary, with the Census Bureau follow -up to the 2010
Census. Obtain 2010 Deerfield Census data as it becomes available and put it on the Village's website so
the demographic data is accessible to residents and businesses.
Continue to enforce the window sign regulations in the C -1 and C -2 Commercial Districts and continue to
work with businesses to gain compliance.
Continue the process of entering data into the land records data layer in the Village's Geographic
Information System (GIS). Continue to work with the GIS staff to put subdivision data and other
information currently contained in the Community Development Plat Book into the Village's GIS.
Continue to work on the issue of workforce and affordable housing to seek solutions to this housing
issue facing the Village. Continue discussions with One Deerfield Place and the Housing Opportunity
Development Corporation (HODC) on how to best utilize the private funds they have accumulated for
affordable housing in Deerfield. One Deerfield Place would like to accomplish two goals with their
funding: one goal is a larger project, such as a new building or rehabbing existing buildings. The
other goal is to use some of their funding for smaller programs such as real estate tax assistance,
new windows, and accessibility improvements as a way to help someone with low income stay in
their home.
Be advisory to the Sustainability Commission on sustainability issues including green initiatives.
Continue to promote sustainability and green components in land use and building projects, and stay up -to-
date on the latest green techniques and information.
Continue to update and enhance the economic development information on the Village's website so that it
is useful to potential businesses interested in locating in Deerfield and to commercial property owners in
the community in order to promote economic growth and the well being of the Village's tax base.
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Continue to keep the Village's website current and up -to -date for items dealing with the Planning Division
and Building Division, especially information about upcoming public hearings, forms and applications.
Promoted the Village Center Flower Planter program where merchants and commercial property owners in
the Village Center can purchase flower planters and plantings for all four seasons from Moore
Landscaping, the Village's landscaper, at a special reduced rate.
Staff has started to work with the Deerfield Public Library staff and consultants as they begin the special
use land use approval process for their building's expansion.
Approve the design and order new banner poles, as the banner pole at Robert York Road and
Deerfield Road was knocked down during the blizzard, and the existing pole at Deerfield Road and
Waukegan Road is rotating. The new banner poles will be designed to match each other and they
will be designed to be compatible with the dimensions of the Village's existing banners.
Provided staff support to the Cemetery Commission which reconvened in 2010 to look at various matters of
concern and the new State law regulating cemeteries.
Review codes and ordinances for possible amendments and revisions as necessary and participate in the
preparing of new ordinances as necessary.
Continue to explore methods of digitally scanning, retrieving and storing all documents required to be
maintained by the Department. Continue to digitize plats of subdivision, PUD plans, and other documents.
Continue removing non - essential items from the Plan Commission files and begin planning for the
conversion of these paper files to electronic files.
Accomplishments for 2010 -11:
Performed 2,024 building inspections along with various plan reviews that correlate with construction
projects throughout the Village.
Worked on creating a revised ordinance for vacant buildings to allow for better enforcement.
Worked on removal of deteriorated vacant residential structures in the Village.
Participated in the Census Bureau's Local Update of Census Addresses (LUCA) program, in order to
ensure that all residential housing units in the Village receive a 2010 Census Bureau questionnaire.
Promoted 2010 Census participation in about a dozen various ways including distributing flyers and Census
Bureau giveaway items, creating banners for the Village banner poles, writing articles for D -Tales
newsletter and for the website. Deerfield's resident participation rate in the 2010 Census was 87 percent.
Worked on Village approval for the following major public projects: the Park District's Woodland Park
improvements; Wilmot School's additions and parking lot improvements; School District 109's
Administration Center building addition and renovations; the restriping and landscaping of the Village -
owned parking lot along Deerfield Road; and the Village's pump station renovations at Deerbrook Mall.
Staff worked on the following major commercial projects: Wonder children's retail store in Deerbrook Mall;
Honquest Furniture Outlet Plus in Cadwell's Corners; Walgreen's special use for liquor sales and
compliance with the window sign regulations in Deerfield Square. Staff worked on several restaurant
petitions including: Rosebud Market Pizzeria; Tom & Eddie's; DC Sarnies; Ristorante Abruzzo; and
Townhouse Kitchen & Bar. Staff also worked on several other smaller land use petitions.
Participated on the Alternative Energy Task Force of Lake County Communities to analyze available
data and information on wind energy systems, solar energy systems, and geothermal energy systems.
43
The Task Force developed suggested model ordinances for regulation of these renewable energy
systems in Lake County. Planning staff presented the renewable energy model ordinances to the
Sustainability Commission in January 2011 and this summer the Plan Commission will hold public
hearings to consider text amendments to the Zoning Ordinance for renewable energy systems.
Participated on the Northwest Municipal Conference's Bicycle and Pedestrian Committee. The
Committee is working planning and implementing regional bike corridors throughout Lake, Cook, and
McHenry Counties. Deerfield Road (from Buffalo Grove to Highland Park) has been designated as a
regional bike corridor.
Participated in the Green Team, which is made up of staff from each of the Village's departments
and which discusses ways to implement green and more sustainable practices and techniques.
Worked with the West Deerfield Township and One Deerfield Place to begin to use some of One
Deerfield Place's funds for anew accessibility grants program. In October 2010, One Deerfield
Place agreed to fund West Deerfield Township's new disability grant program. One Deerfield Place
approved an initial $10,000 in support of the West Deerfield Township disability grant program, and
agreed to fund the Township program further if the pilot program is a success.
Complied economic development information for posting on the Village's website to help promote business
in Deerfiield's commercial zoning districts. Information on the website includes commercial space
availabilities and recently leased spaces, as well as location maps and contact information of leasing
agents.
Continued to update the Department's page on the Village's website with current information about public
hearings, commissions, forms and applications, sustainable projects in Deerfield, frequently asked
questions, etc.
Staff and the Appearance Review Commission (ARC) reviewed the plans for the Deerfield Road
pedestrian tunnel that is being created under the railroad tracks for aesthetics.
Updated the summary development along of Lake Cook Road, which contains over 5 million square feet
of office space.
Worked with businesses in the C -1 and C -2 zoning districts to gain compliance with the window signage
regulations (most businesses are now in compliance).
Ordered new banners for the community banner pole, including banners for the Don't Text and Drive
campaign, the list Deerfield's serving for the Veteran's Day; Deerfield Family Days; the Deerfield
Park District's Halloween Hoopla; and for Valentine's Day.
Worked with representatives from Karmel and Wonder on obtaining extensions for their approvals.
Updated the Village's map of multi - family housing units.
Associate Planner, Kathy Von Ohlen, has completed her Master's Degree in Urban Planning and Policy
from the University of Illinois at Chicago. Planning staff continues to work toward maintaining AICP
(American Institute of Certified Planners) accreditation.
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1
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1
1
1
1
1
1
1
1
1
1
1
1
1
Work Statistics
Permits:
Residences
Additions and Alterations
Garages
Garage Sale and Temporary Use Permits
Miscellaneous
Total Permits
Board of Zoning Appeals Public Hearings
VCDC Meetings
Appearance Review Commission Meetings
Plan Commission:
Public Hearings
Continued Public Hearings
Substantial Conformance Petitions
Prefiling Conferences
Miscellaneous Requests
Comprehensive Plan Meetings
Cemetery Commission
101330
2005 2006 2007 2008 2009 2010
85 73
70
16
14
22
170 169
156
163
160
156
19 23
13
3
17
14
237 178
170
193
203
226
727 785
861
795
611
849
1,238 1,228
1270
1,170
1,005
1,267
11 8
5
4
3
4
7 7
6
4
5
5
13 12
9
10
9
10
22 24
19
6
5
19
6 6
4
1
1
4
1 6
2
1
1
1
17 19
14
3
5
13
1 1
0
2
4
1
2 0
0
0
0
0
4
BUDGET REQUEST - FY 2011 -12
COMMUNITY DEVELOPMENT
DEPT.
PERSONNEL SERVICES
ACTUAL
BUDGET
EST EXPEND
BUDGET
% CHG BUDG
TRAINING & DEVELOPMENT
FY 09/10
FY 10/11
FY 10/11
FY 11/12
FY11 ->FY12
PERSONNEL SERVICES
833,136
926,231
886,500
949,860
2.55%
TRAINING & DEVELOPMENT
6,490
8,000
4,500
8,000
0.00%
CONTRACTUAL SERVICES
105,845
127,500
127,000
125,100
-1.88%
COMMODITIES
13,304
22,700
15,200
20,200
- 11.01%
UTILITIE
S
6,531
6,500
6,500
6,500
0.00%
CAPITAL OUTLAY
3,966
1,500
500
1,750
16.67%
CAPITAL IMPROVEMENTS
0
0
0
0
N/A
TRANSFERS OUT
5,750
5,750
5,750
5,750
0.00%
DEPARTMENT TOTAL 1 975,023 1 1,098,181 1 1,045,950 1 1,117,160 1 1.73%
90
60
70
60
50
40
30
20
10
0
NEW SINGLE FAMILY RESIDENTIAL PERMITS ISSUED
1999 2000 2001 2002 2003 2004 2005 2006 2007 2008 2009 2010
41591 FNnARYFAR
Engineering Division
The Engineering Division provides technical design services and oversight for Village construction projects,
reviews development plans to assure compliance with Village ordinances, and advises the Mayor and Board,
as well as other departments on engineering matters. The Division is supervised by the Director of Public
Works and Engineering and staffed by one Assistant Village Engineer, and a Project Manager. The Division
continues to maintain a conservative fiscal approach to Divisional expenditures without compromising
necessary Divisional operations.
The primary accountabilities of the Engineering Division are:
• Define and supervise Village construction projects.
• Continue to upgrade and structure engineering and public works data organization and relationships.
• Continue to manage the Geographic Information System (GIS).
• Continue to review commercial and residential development plans with respect to drainage and
grading.
Review, evaluate, and approve applications relative to the Village Tree Ordinance.
Initiate study and design for future infrastructure replacement.
Manage the Engineering and Public Works portion of the Village Website.
Accomplishments in 2010 -2011:
Street Rehabilitation Project — The scope of the Street Rehabilitation Project is to reconstruct or
rehabilitate portions of the existing Village owned roadway network and utilities. This year's project
focused mainly on the rehabilitation of five streets and minor roadway patching of critical areas. The
Streets that were rehabilitated this year include Norman Lane, Walden Lane, Blackthorn Place,
Colwyn Terrace, and a portion of Hackberry Road. The contract was awarded to Peter Baker and
Son, Company on May 17, 2010 and was completed within the budgeted amount in October.
Carlisle Avenue and Carriage Way Infrastructure Rehabilitation Project — The purpose of the
project is to reconstruct and rehabilitate the existing Village roadway and utilities on Carlisle Avenue
between the Briarwood Nature Area and Deerfield Road and along Carriage Way between the
Briarwood Nature Area and Bent Creek Ridge. The project was awarded to Bolder Contractors, Inc.,
a Deerfield based construction firm in May of 2010. The project will take two construction seasons,
nearing completion in the fall of 2011. The Carlisle Avenue portion of the project began on June 7tn
and reached substantial completion in November. As part of the project this season nearly 1 mile of
new water main and 4,000 linear feet of mainline pavement were constructed.
• Lindemann /Bank Parking Lot Enhancement — The purpose of this project is to rehabilitate
portions of the parking lot. The project site plan was approved by the Village Board of Trustees in
October 2010. Work on the parking lot was complete in the fall of 2010.
• Public Works Storage Yard Improvements — The storage yard is used to store most of the
materials used by Public Works and it is also used by the Park District. To assist in maintaining the
storage yard and its facilities, minor improvements have been completed throughout the year. This
includes grading and paving. Much of the southern portion of the storage yard has been cleared in
anticipation of the WRF reconstruction project.
• The sixth year of inspections for trees infected with Dutch Elm Disease (DED) was completed in 2010.
Trees identified with the disease have been removed. Urban Forest Management also completed a
survey for the Emerald Ash Borer. None were found.
• The Engineering Division reviewed and approved 183 permit applications for removal of trees (not
including the DED trees). In addition to these permit applications, the Village has reviewed
approximately 98 applications for the removal of trees related to construction permit applications
• The Engineering Division reviewed 179 plan submittals for residential home additions and /or new
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single family homes and performed more than 500 site inspections for residential construction.
' Worked with the Takeda professional design consultant to complete the design of the Childcare
Center. Coordinated with Takeda and Gewalt Hamilton Associates to inspect all civil engineering
' aspects of this phase of construction.
• Worked with the professional design consultant, the URS Corporation, to complete the preparation
' of design plans for the rehabilitation /reconstruction of the Central Avenue and Juniper Court Bridges.
The design plans are complete and the bridges will be constructed in 2011.
• Utilized Infrastructure Management Software (IMS) for planning public projects.
tWorked with the professional design consultant, Burns and McDonnell Engineering, Inc., on the
preparation of design plans and land acquisition for the sidewalk improvements on the south side of
' Deerfield Road (Rosemary Terrace to Carlisle Avenue).
• Worked with McDonough Associates on planning for the Deerfield Road Pedestrian Underpass and
obtained additional federal funding for the project. The project is to be funded at the 80% level by
' the federal government.
• Maintained the Engineering Division portion of the website, including weekly construction updates.
' Worked with the Board, consultants and Village staff on plans for a new Wastewater Reclamation
Facility.
' Prepared requests for engineering services proposals (RFP's) for various infrastructure replacement
projects.
• Prepared and published the Consumer Confidence Report on water quality.
• Supervised the lining of approximately 6,500 feet of deteriorated sanitary sewer in various locations.
' • Monitored the conditions and groundwater at Reservoir 29A and cooperated with the offices of the
Metropolitan Water Reclamation District.
' Major projects planned for 2011 -12 are:
• Street Rehabilitation Project — The scope of the Street Rehabilitation Project is to reconstruct or
' rehabilitate portions of the existing Village owned roadway network and utilities. This year's project
will mainly focus on the rehabilitation of Hazel Avenue, between Wilmot Road and Chestnut Street.
Other portions of work will be bid as alternates to the contract. Alternates will include rehabilitation of
portions of Chestnut Street, Somerset Avenue, rehabilitation of portions of Kenmore Avenue, and the
rehabilitation of the Mitchell Park parking lot (work to be paid for by the Park District). Work is
expected to begin in June and will be complete in the fall of 2011.
' Carlisle Avenue and Carriage Way Infrastructure Rehabilitation Project — The purpose of the
project is to reconstruct and rehabilitate the existing Village roadway and utilities on Carlisle Avenue
between the Briarwood Nature Area and Deerfield Road and along Carriage Way between the
' Briarwood Nature Area and Bent Creek Ridge. The project was awarded to Bolder Contractors, Inc.,
a Deerfield based construction firm in May of 2010. The project was scheduled to take two
construction seasons, nearing completion in the fall of 2011. The Carriage way portion of the work
will begin in the spring of 2011 and will be complete by August of 2011.
• Deerfield Road Reconstruction Project — In December of 2010 the Village of Deerfield awarded a
Phase I Engineering Services contract to Christopher B. Burke Engineering, Ltd.. The scope of work
' for the project is expected to be the full reconstruction of the roadway, traffic signals, water main, and
sidewalks. The Division has learned that the Lake County Division of Transportation is interested in
funding the construction and construction engineering portions of the work. The Village of Deerfield
' 47
will be responsible to fund the Phase I and Phase II Engineering Services. Construction is currently
scheduled for 2013.
Bridge Replacement — The Federal Highway Bridge Replacement and Rehabilitation Program
(HBRRP) is designed to provide substantial (80 %) funding to local agencies for the rehabilitation or
reconstruction of bridges that are under local jurisdiction. The design engineering was completed for
the Central Avenue and Juniper Court Bridges in 2010. The bridges will be under construction in the
summer of 2011.
Lake Cook Road — The Cook County Highway Department (CCHD) will begin rehabilitation of Lake
Cook Road between Wilmot Road and Deerlake Road in the spring of 2011. The scope of work will
include, among other things, the rehabilitation /reconstruction of the roadway, traffic signal
modernization, water main replacement, and median island construction. Engineering staff has
worked with the CCHD in preparation of engineering plans for Village utilities. The water main will be
built by the CCHD contractor in a location outside of the proposed pavement at village expense.
Heather Road /Lake Eleanor Drive — In December of 2010 the Village of Deerfield awarded a Phase
II Engineering Services contract to Gewalt Hamilton Associates, Inc.. The limits of reconstruction for
the first project are Heather Road between Deerfield Road and Manor Drive. The limits of
reconstruction for the second project are Lake Eleanor Drive from Wilmot Road to the west end of
Lake Eleanor Drive. The objective of the Phase II Engineering Services contract will be to provide a
refined scope of work for the project, prepare cost estimates, prepare design plans and bidding
documents, and consult with staff regarding green construction methods that may be utilized to build
the project. The projects are currently targeted for construction, in the year 2012, within the Village
of Deerfield five -year Capital Improvement Program.
Deerfield Road Pedestrian Underpass — The project involves the installation of a pedestrian
underpass of the Metra tracks, on the south side of Deerfield Road, behind the railroad bridge
abutment. This project is substantially funded through outside grants. In October of 2010 the Village
of Deerfield, under direction of the Illinois Department of Transportation, awarded the construction
contract to Herlihy Mid - Continent Company in the amount of $2,406,000. Utility relocation will begin
in late 2010, and construction of the underpass tunnel will follow. The work is expected to be
complete in the spring of 2011.
Sidewalk Reconstruction South Side of Deerfield Road (Rosemary Terrace to Carriage Way) —
The scope of this project will include reconstruction of the existing sidewalk in an effort to provide
safer passage for pedestrians. The design will provide a four -foot buffer zone between vehicular and
pedestrian traffic. The Division is entering the land acquisition phase of this project. Construction will
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take place in 2013.
' • Sidewalk Installation North Side Lake Cook Road; Pine Street to Wilmot Road - Cook County
Highway Department (CCHD) has agreed to share, 50% CCHD /50% Village, in the cost of the
' installation of a new sidewalk as part of their road construction contract. The sidewalk will be
installed by fall of 2011.
• Waukegan Road /Chestnut at Deerbrook Mall Traffic Signal Improvement - The Division will be
' working with Mid - America Management accomplish the traffic signal modernization within the IDOT
system. All costs associated with construction of the new traffic signal will be the responsibility of the
developer.
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• Pfingsten /Kates Road Rehabilitation Project - The Pfingsten /Kates Road Infrastructure
Rehabilitation Project limits are Pfingsten /Kates Road from Lake Cook Road to IL 43. The scope of
work for the project is expected to include roadway rehabilitation, traffic signal modernization, and
storm sewer improvements. Planning for the project will begin in 2011 with design to follow in 2012.
• Reservoir 29A Telemetry - The Department of Pubic Works and Engineering and the Metropolitan
Water Reclamation District of Greater Chicago (MWRDGC) have identified the need for remote
access and control of the pump system at Reservoir 29A. This system will enable close monitoring of
the basin. The existing intergovernmental agreement requires the Village to pay 50% of the cost of
this improvement.
Work Statistics, FY 2009 -2010 2005
2006
2007
2008
2009
2010
Number of Purchase Payments Processed
162
148
182
177
251
260
Letters of Credit Received /Renewed
6
11
8
6
2
0
Number of Projects Administered
42
45
59
47
99
33
Number of Plans Reviewed
150
165
135
122
153
179
Number of Right -of -Way Opening Permits
Issued
75
60
65
42
46
88
Number of Ad Hoc Tree Removal Permits
Issued
210
217
235
211
128
183
BUDGET REQUEST - FY 2011 -12
102110- ENGINEERING DIVISION (PUBLIC WORKS)
PERSONNEL SERVICES
ACTUAL
I BUDGET
EST EXPEND
BUDGET
% CHG BUDG
TRAINING & DEVELOPMENT
FY 09/10
FY 10/11
FY 10/11
FY 11/12
FY11 -�FY12
PERSONNEL SERVICES
250,133
324,800
287,800
306,250
-5.71%
TRAINING & DEVELOPMENT
1,088
4,700
4,700
4,700
0.00%
CONTRACTUAL SERVICES
180,039
177,650
174,150
176,350
-0.73%
COMMODITIES
10,937
14,250
14,250
14,250
0.00%
UTILITIES
8,479
7,200
7,200
8,200
13.89%
CAPITAL OUTLAY
964
5,000
1,500
3,000
- 40.00%
CAPITAL IMPROVEMENTS
0
0
0
0
N/A
TRANSFERS OUT
9,057
13,657
13,657
13,865
1.52%
DIVISION TOTAL 1 460,697 1 547,257
1 49
503,257 1 526,615 1 -3.77%
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BUDGET REQUEST - FY 2011 -2012
POLICE - SUMMARY
PERSONNEL SERVICES
ACTUAL
BUDGET
EST EXPEND
BUDGET
17/6 CHG BUDG
TRAINING & DEVELOPMENT
FY 09/10
I FY 10/11
I FY 10111
I FY 11/12
FY11-FY12
PERSONNEL SERVICES
7,108,429
8,011,130
7,294,844
7,912,647
- 1.23%
TRAINING & DEVELOPMENT
35,367
73,950
40,033
61,450
- 16.90%
CONTRACTUAL SERVICES
560,169
720,500
668,159
760,000
5.48%
COMMODITIES
98,743
142,000
85,530
135,000
- 4.93%
UTILITIES
20,412
29,500
18,580
26,000
- 11.86%
CAPITAL OUTLAY
20,868
27,500
16,610
38,550
40.18%
CAPITAL IMPROVEMENTS
0
0
0
0
N/A
TRANSFERS OUT
148,966
137,916
137,916
133,345
- 3.31%
N/A
7,992,953
1 9,142,496
1 8,261,672
1 9,066,992
DEPARTMENT TOTAL
-0.83%
INVES'
SPEC DETAIL
2%
POLICE DEPT. BUDGET BY DIVISION
COMMUNICATIONS
10%
"'MINISTRATION
20%
(does not include E911 Fund expenditures)
51
ROL
56%
POLICE DEPARTMENT
SUMMARY OF THE POLICE MISSION
With respect and dignity, the Deerfield Police Department will provide professional and ethical service
through partnership with all citizens and proactively identifying risks to Deerfield's quality of life.
The Police Department has nine continuing goals that accomplish this mission:
• Prevention of crime
• Apprehension of offenders
• Recovery and return of property
• Safe movement of traffic
• Provision of services unavailable from other public or private welfare agencies
• Prevention of substance abuse in the community
• Education of juveniles informing them of their legal responsibilities
• Education of the public in the steps it can take to reduce the probabilities of becoming the victim
of criminal attack
• Participation in the implementation of disaster and emergency services
In addition to these continuing goals, the Deerfield Police Department will complete the following
projects during the 2011 -12 fiscal year:
Through the use of a grant secured from the Bureau of Justice Assistance, the Department will purchase
and implement "Project Lifesaver'. "Project Lifesaver' is an international project that provides law
enforcement agencies with a rapid response program to save lives and reduce the potential for serious
injury for adults and children who wander due to Alzheimer's, autism, Down Syndrome, dementia, and
other cognitive conditions.
In conjunction with other Village departments, Police personnel will review the current fee schedule for
services provided by the agency and assist in formulation of an ordinance regulating all fees. Adjustments
will be made as required and presented to the Mayor and Board of Trustees for approval.
The Police Department will continue working with Infrastructure Management Services and Village of
Deerfield Engineers to develop an inventory of signs (parking restrictions, stop, etc.) through the use of
Geographic Information System mapping layers. The inventory will assist in the formulation of
replacement schedules and determining if the signs are controlled by proper ordinance.
The Department is scheduled for reaccreditation through the Commission on Accreditation for Law
Enforcement Agencies (CALEA) in 2011. An on -site assessment will be conducted by CALEA
Commissioners in April. The Commissioners will ensure that Deerfield is in compliance with the nearly
470 national standards as established by CALEA. Deerfield has been an Accredited agency since July,
2005.
The Department will update the Early Warning Tornado Siren system through the installation of an
additional siren in the southwest (Lake Cook Road and Saunders) quadrant of the community. The siren
will serve approximately 12,000 employees and patrons of Parkway North, Takeda, Baxter, Walgreen's
and the Deerfield Park District Golf Course.
Through a grant from the Illinois Emergency Services Management Agency (IESMA) and the Illinois
Terrorism Task Force (ITTF) the Police Department will distribute 36 severe weather warning radios to
local partners including schools, major corporations the Park District and other Village entities.
2010 -11 Accomplishments
Through a Homeland Security Grant awarded to the Lake County Interoperability Council, of which
Deerfield is a member, the Department received technology that allows them to communicate with
agencies countywide via phone, radio, and other means. Initial installation occurred in late November.
52
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The Department's CALEA accreditation review is due April 2011. A successful "mock" assessment was
' held in November 2010 utilizing 10 members of the Illinois Police Accreditation Coalition (I -PAC). All of
the Department's accreditation files were reviewed and an agency tour was conducted.
The Department conducted a triennial survey of the citizens of Deerfield regarding their opinions of and
' attitudes towards the agency. In addition to the survey, the Department began design and implementation
of a survey tool that will allow supervisors to contact citizens on a monthly basis that have had contact
with the Department and determine their level of satisfaction with the services provided.
' The Deerfield Police Department, in partnership with the Illinois State Police and the Illinois Law
Enforcement Alarm System, implemented a new Learning Management System which replaced the
previous Computer Based Training used for training. Department personnel have certified in a variety of
' subjects using this system including: L.E.A.D.S, HazMat, and Breathalyzer Operations.
Department personnel reviewed and revised the current fine structure for parking violations as detailed in
' the Deerfield Municipal Code. In late 2010 staff presented proposed changes to the Mayor and Board of
Trustees with a new fine schedule being approved by the Village Board in January of 2011.
The Department, along with Information Technology and Building and Zoning personnel, has had several
' meetings with the Lake County Passage team in an effort to have Deerfield join the system. The County
is in the process of installing the necessary technology to integrate Deerfield into the system which will
allow video monitoring of designated intersections within the Village.
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The Police Department partnered with the Save A Star Drug Awareness Foundation to initiate a
prescription pill collection and disposal program. The purpose of the program is to safely dispose of
unwanted and unused medications and to keep them out of the hands of individuals who might otherwise
become victims of prescription drug abuse. A collection box for the unwanted drugs is maintained in the
lobby of the Police Department.
Calls for Service
Accidents; Personal Injury
Property
Traffic Tickets
Parking Citations
Crime Index"
Criminal Arrests
Domestic Trouble
Vandalism
Traffic Enforcement Index
(Tickets per Injury Accident)
STATISTICAL SUMMARY
2007
2008
2009
2010
14,151
13,984
11,756
11,796
89
105
88
70
658
565
484
474
4,278
4,255
3,703
3105
2,692
2,385
1,656
1507
209
243
194
184
528
521
443
575
94
111
121
143
61
43
39
61
41.4
40.5
42.0
44.3
"Crime Index: Index crimes include "Violent Crimes" (murder, non - negligent manslaughter, aggravated
criminal sexual assault, robbery, aggravated battery, and aggravated assault) and "Property Crimes"
(burglary, theft, larceny, motor vehicle theft and arson).
1 53
BUDGET REQUEST - FY 2011 -2012
106010- POLICE - ADMINISTRATION
PERSONNEL SERVICES
ACTUAL
I BUDGET
EST EXPEND
I BUDGET joloCHGBUDG
1.44%
TRAINING & DEVELOPMENT
FY 09/10
FY 10/11
FY 10/11
FY 11/12
FY11 ->FY12
PERSONNEL SERVICES
787,262
904,335
870,534
917,393
1.44%
TRAINING & DEVELOPMENT
6,982
24,500
7,821
18,000
- 26.53%
CONTRACTUAL SERVICES
495,367
647,000
599,929
686,500
6.11%
COMMODITIES
29,294
52,000
21,888
45,000
- 13.46%
UTILITIES
15,225
23,500
14,462
20,000
- 14.89%
CAPITAL OUTLAY
5,558
7,500
4,694
17,550
134.00%
CAPITAL IMPROVEMENTS
0
0
0
0
N/A
TRANSFERS OUT
148,966
137,916
137,916
133,345
-3.31%
DEPARTMENT TOTAL 1 1,488,6541 1,796,7511 1,657,2441 1,837,7881 2.28%
106020- POLICE - COMMUNICATIONS
PERSONNEL SERVICES
ACTUAL
BUDGET
EST EXPEND
BUDGET
% CHG BUDG
I
TRAINING & DEVELOPMENT
FY 09/10
FY 10/11 1
FY 10/11
FY 11/12
FY11 ->FY12
PERSONNEL SERVICES
757,411
889,856
822,609
918,081
3.17%
TRAINING & DEVELOPMENT
3,192
5,600
3,681
5,600
0.00%
CONTRACTUAL SERVICES
212
500
400
500
0.00%
COMMODITIES
0
0
0
0
N/A
UTILITIES
0
0
0
0
N/A
CAPITAL OUTLAY
2,385
2,500
2,500
5,000
100.00%
CAPITAL IMPROVEMENTS
0
0
0
0
N/A
TRANSFERS OUT
0
0
0
0
N/A
DEPARTMENT TOTAL 1 763,2001 898,4561 829,1901 929,1811 3.42%
106033- POLICE - INVESTIGATIONSNOUTH
PERSONNEL SERVICES
ACTUAL
BUDGET
EST EXPEND
BUDGET
% CHG BUDG
TRAINING & DEVELOPMENT
FY 09/10
FY 10/11 I
FY 10/11
1 FY 11/12
FY11 -►FY12
PERSONNEL SERVICES
1,065,946
1,098,303
1,078,054
1,074,302
- 2.19%
TRAINING & DEVELOPMENT
1,172
6,950
1,731
6,950
0.00%
CONTRACTUAL SERVICES
4,814
7,000
5,030
7,000
0.00%
COMMODITIES
13,970
15,000
7,962
15,000
0.00%
UTILITIES
0
0
0
0
N/A
CAPITAL OUTLAY
1,437
7,500
4,416
8,000
6.67%
CAPITAL IMPROVEMENTS
0
0
0
0
N/A
TRANSFERS OUT
0
0
0
0
N/A
DEPARTMENT TOTAL 1 1,087,3391 1,134,7531 1,097,1931 1,111,2521 - 2.07%
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BUDGET REQUEST - FY 2011 -2012
106034- POLICE - PATROL
PERSONNEL SERVICES
ACTUAL
I BUDGET
I EST EXPEND
BUDGET
% CHG BUDG
TRAINING & DEVELOPMENT
FY 09/10
FY 10/11
FY 10/11
I FY 11/12
FY11-FY12
PERSONNEL SERVICES
4,336,329
4,906,276
4,316,287
4,817,511
- 1.81%
TRAINING & DEVELOPMENT
24,020
36,900
26,800
30,900
- 16.26%
CONTRACTUAL SERVICES
59,775
66,000
62,800
66,000
0.00%
COMMODITIES
55,479
75,000
55,680
75,000
0.00%
UTILITIES
5,187
6,000
4,118
6,000
0.00%
CAPITAL OUTLAY
11,488
10,000
5,000
8,000
- 20.00%
CAPITAL IMPROVEMENTS
0
0
0
0
N/A
TRANSFERS OUT
0
0
0
0
N/A
DEPARTMENT TOTAL 1 4,492,2781 5,100,1761 4,470,685 1 5,003,411 1 - 1.90%
106061-
POLICE - SPECIAL DETAIL
PERSONNEL SERVICES I 161,4821 212,360 I 207,360 I 185,3601 - 12.71%
176020- E 911 FUND
ACTUAL
BUDGET
EST EXPEND
BUDGET
CHG BUDG
TRAINING & DEVELOPMENT
FY 09/10
FY 10/11
FY 10/11
FY 11/12
I%
FY11 -FY12
PERSONNEL SERVICES I 161,4821 212,360 I 207,360 I 185,3601 - 12.71%
176020- E 911 FUND
PERSONNEL SERVICES
ACTUAL
I BUDGET
EST EXPEND
BUDGET
% CHG BUDG
TRAINING & DEVELOPMENT
FY 09/10
FY 10/11
FY 10/11
FY 11/12
FY11 -FY12
PERSONNEL SERVICES
0
0
0
0
N/A
TRAINING & DEVELOPMENT
0
0
0
0
N/A
CONTRACTUAL SERVICES
118,727
102,545
115,647
115,600
12.73%
COMMODITIES
0
0
0
0
N/A
UTILITIES
49,208
58,000
55,000
58,000
0.00%
OTHER EXPENSES
0
0
0
0
N/A
DEBT SERVICE
0
0
0
0
N/A
CAPITAL OUTLAY
92,535
31,000
30,000
267,000
761.29%
CAPITAL IMPROVEMENTS
0
0
0
0
N/A
TRANSFERS OUT
69,398
69,398
69,398
72,642
4.67%
TOTAL EXPENDITURES 1 329,868 1 260,943 1 270,045 1 513,242 1 96.69%
55
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BUDGET REQUEST - FY 2011 -2012
STREET DIVISION - SUMMARY
PERSONNEL SERVICES
ACTUAL
I BUDGET
EST EXPEND
BUDGET
% CHG BUDG
TRAINING & DEVELOPMENT
FY 09/10
FY 10/11
I FY 10/11
FY 11/12
I FY11 -FY12
PERSONNEL SERVICES
946,769
1,134,185
1,003,000
1,216,950
7.30%
TRAINING & DEVELOPMENT
1,107
1,400
750
1,400
0.00%
CONTRACTUAL SERVICES
740,208
708,800
708,050
725,100
2.30%
COMMODITIES
427,609
509,700
597,050
461,450
- 9.47%
UTILITIES
65,340
68,500
68,500
68,800
0.44%
CAPITAL OUTLAY
2,604
8,000
4,750
2,750
- 65.63%
CAPITAL IMPROVEMENTS
64,536
60,000
55,605
62,500
4.17%
TRANSFERS OUT
173,872
142,823
142,823
155,835
9.11%
DEPARTMENT TOTAL 1 2,422,045 1 2,633,408 1 2,580,528 1 2,694,785 1 2.33%
STREET DIVISION EXPENDITURES
SNOW & ICE
REMOVAL
24%
TRAIN STN.
MAINT.
3%
ADMINISTRATION
40%
57
FORESTRY
10%
Street Division
The primary accountabilities of the Street Division are:
• To keep the streets clean.
• To keep the streets clear of snow and ice.
• To keep the streets in good condition by repairing cracks and potholes.
• To keep all pavement marking lines visible throughout the Village.
• To install and maintain street signs so they are legible under all weather conditions.
• To keep the storm sewer system clean from debris that may cause blockage.
• To replace all broken or deteriorated sewer grates, manhole covers, and manhole frames.
• To repair and maintain all Village owned streetlights and traffic signals.
• To plant trees as part of the 50/50 tree planting program.
• To maintain and repair the interior of the railroad station.
• To cut weeds and grass on Village -owned property.
• To maintain trees in Village right of way.
• To maintain adequate supplies of gasoline and diesel fuel and to keep the equipment in good
working order. Fuel is charged to expenditures of specific departments according to usage.
Accomplishments during 2010 -2011:
• Maintained all Village streets in drivable condition throughout the year.
• Removal and disposal of 6,606 cubic yards of leaves.
• Swept 1,600 miles of streets, removing 400 cubic yards of debris.
• 3,100 tons of salt were used with 3,200 total man hours expended for snow and ice removal in
2010. Liquid Salt Brine used - 10,000 Gallons / Calcium Chloride used — 15,000 Gallons
• Performed pavement patching on a continual basis, as needed.
• Fabricated and installed 221 replacement street signs.
• The street division facilitated the replacement of 22,265 lineal feet of pavement marking as
part of the annual Street Rehabilitation Project.
• Repairs to village owned street lighting include the replacement of 10 streetlight poles, 221
repairs to streetlight wires were performed, and 182 streetlight lamps were replaced.
• Planted 39 parkway trees under the annual 50 -50 parkway tree replacement program, 3 trees
were replaced in the Village Center.
• Preformed daily maintenance and repairs, as needed, at the downtown Metra station.
• Performed ongoing weed and grass cutting on Village owned property.
• Trees on Village property were maintained in -house and by contract. Sawvell Tree Service
completed work under the 2010 tree trimming and tree removal contracts. 143 dead,
diseased or hazardous parkway trees were removed.
• Performed daily watering, as needed, of landscaped islands at entrance features.
• Gasoline and diesel fuel were purchased, on an as- needed basis, at the lowest quoted price.
• Monthly reports were submitted to the Finance Department for departmental expenditures.
• The Department also installed miscellaneous holiday decorations, including streetscape tree
lighting.
• Manpower was supplied for miscellaneous events including the SWALCO electronics pickup
and household hazardous waste collection, Farmer's Market, Memorial Day and Veterans Day
setup, Art Festival setup, Community Services Day and Fourth of July /Family Days.
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STREET DIVISION
Work Statistics
CALENDAR YEARS 2005 - 2010
59
2005
2006
2007
2008
2009
2010
Cleaning
Streets Swept Miles
2,793
2,164
2,515
1,924
2,025
1,600
Streets Swept Cubic Yards Debris
1,215
884
1,003
1,025
975
400
Traffic Marking
Traffic Markin Lineal Feet
280
2,363
4,144
8,831
9,120
22,265
Pavement Patching
Pre -Mix Patching Materials Used Tons
135
60
168
355
275
110
Drainage Structures
Catch Basins Cleaned Number
380
149
125
167
134
90
Street Lights and Traffic Signals
Street Signs Erected or Replaced
455
163
140
201
190
221
Street Light Standards Re laced
3
5
5
7
8
10
Street Light Cable Repairs
270
160
172
207
210
221
Street Lamps Replaced
255
180
210
227
165
182
Snow and Ice Control
Snow and Ice Control Man Hours
3,778
936
3,257
3,602
3,354
3200
Rock Salt Used Tons
4,165
1,129
7,250
6,217
4,530
3100
Tree Maintenance
Trees Removed Number
64
64
170
102
109
143
Tree Planting 50 -50 Program
27
66
74
54
44
39
Leaf Removal Tons
7,012
6,506
5,895
8,199
10,786
6,606
Weed Control
Parkway Mowing Lineal Feet
105,0001
105,000
105,000
105,000
105,000
105,000
59
BUDGET REQUEST - FY 2011 -2012
102010- STREET - ADMINISTRATION
PERSONNEL SERVICES
ACTUAL
I BUDGET
EST EXPEND
BUDGET
%CHG BUDG
TRAINING & DEVELOPMENT
FY 09/10
FY 10/11
FY 10/11
I FY 11/12
FY11IFY12
PERSONNEL SERVICES
210,281
262,760
244,750
261,200
-0.59%
TRAINING & DEVELOPMENT
1,107
1,400
750
1,400
0.00%
CONTRACTUAL SERVICES
168,970
181,300
175,550
183,600
1.27%
COMMODITIES
8,053
10,450
7,200
8,450
- 19.14%
UTILITIES
9,290
8,300
8,300
8,300
0.00%
CAPITAL OUTLAY
101
2,000
750
1,000
- 50.00%
CAPITAL IMPROVEMENTS
0
0
0
0
N/A
TRANSFERS OUT
173,872
142,823
142,823
155,835
9.11%
DEPARTMENT TOTAL 1 571,6731 609,033 1 580,123 1 619,785 1 1.77%
102036- STREET - SNOW & ICE CONTROL
PERSONNEL SERVICES
ACTUAL
I BUDGET
EST EXPEND
BUDGET
%
0
FY 09/10
I FY 10/11
I FY 10/11
I FY 11/12
FY11 -�FY12
PERSONNEL SERVICES
148,402
137,750
144,250
145,750
TRAINING & DEVELOPMENT
0
0
0
0
CONTRACTUAL SERVICES
117,694
105,500
135,500
135,500
COMMODITIES
348,236
419,000
519,000
367,250
UTILITIES
0
0
0
0
CAPITAL OUTLAY
779
2,500
500
750
CAPITAL IMPROVEMENTS
0
0
0
0
TRANSFERS OUT
0
0
0
0
DEPARTMENT TOTAL 1 615,1121 664,750 I 799,2501 649,250
102037- STREET-FORESTRY
5.81%
N/A
28.44%
- 12.35%
N/A
- 70.00%
N/A
N/A
- 2.33%
PERSONNEL SERVICES
ACTUAL
BUDGET
JESTEXPENDI
BUDGET
%
TRAINING & DEVELOPMENT
FY 09/10
I FY 10/11
I FY 10/11
FY 11/12
FY11 -►FY12
PERSONNEL SERVICES
2,747
12,025
8,550
7,350
- 38.88%
TRAINING & DEVELOPMENT
0
0
0
0
N/A
CONTRACTUAL SERVICES
223,721
213,000
217,000
198,000
- 7.04%
COMMODITIES
9,138
8,500
6,000
8,500
0.00%
UTILITIES
0
0
0
0
N/A
CAPITAL OUTLAY
1,724
3,500
3,500
1,000
- 71.43%
CAPITAL IMPROVEMENTS
62,491
50,000
50,000
60,000
20.00%
TRANSFERS OUT
0
0
0
0
N/A
DEPARTMENT TOTAL 1 299,821 1 287,025 1 285,050 1 274,850 1 -4.24%
•1
1
i
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
BUDGET REQUEST - FY 2011 -2012
102038- STREET - TRAIN STATION MAINTENANCE
PERSONNEL SERVICES
TRAINING & DEVELOPMENT
CONTRACTUAL SERVICES
COMMODITIES
UTILITIES
CAPITAL OUTLAY
CAPITAL IMPROVEMENTS
TRANSFERS OUT
DEPARTMENT TOTAL
102050-
8,279
ACTUAL
I BUDGET
EST EXPEND
BUDGET
% CHG BUDG
0
FY 09/10
I FY 10/11
I FY 10/11
I FY 11/12
I FY11 -FY 12
PERSONNEL SERVICES
TRAINING & DEVELOPMENT
CONTRACTUAL SERVICES
COMMODITIES
UTILITIES
CAPITAL OUTLAY
CAPITAL IMPROVEMENTS
TRANSFERS OUT
DEPARTMENT TOTAL
102050-
8,279
10,700
10,700
10,700
0.00%
0
0
0
0
N/A
81,888
57,000
38,000
57,000
0.00%
3,483
4,500
2,300
4,000
- 11.11%
0
200
200
500
150.00%
0
0
0
0
N/A
0
0
0
0
N/A
0
0
0
0
N/A
93,6501 72,4001 51,2001 72,2001 - 0.28%
STREET - MAINTENANCE
PERSONNEL SERVICES
ACTUAL
BUDGET
EST EXPEND
BUDGET
% CHG BUDG
TRAINING & DEVELOPMENT
FY 09/10
FY 10/11
FY 10/11
FY 11/12
FY11�FY12
PERSONNEL SERVICES
577,060
710,950
594,750
791,950
11.39%
TRAINING & DEVELOPMENT
0
0
0
0
N/A
CONTRACTUAL SERVICES
147,934
152,000
142,000
151,000
-0.66%
COMMODITIES
58,699
67,250
62,550
73,250
8.92%
UTILITIES
56,050
60,000
60,000
60,000
0.00%
CAPITAL OUTLAY
0
0
0
0
N/A
CAPITAL IMPROVEMENTS
2,045
10,000
5,605
2,500
- 75.00%
TRANSFERS OUT
0
0
0
0
N/A
DEPARTMENT TOTAL 1 841,790 1 1,000,200 1 864,905 1 1,078,7001 7.85%
m.
BUDGET REQUEST - FY 2011 -2012
WATER FUND - SUMMARY
PERSONNEL SERVICES
ACTUAL
I BUDGET
EST EXPEND
BUDGET
% CHG BUDG
TRAINING & DEVELOPMENT
FY 09/10
FY 10/11
FY 10/11
I FY 11/12
I FY11 IFY12
PERSONNEL SERVICES
978,138
1,074,123
1,055,625
1,040,635
-3.12%
TRAINING & DEVELOPMENT
2,053
2,800
600
2,000
- 28.57%
CONTRACTUAL SERVICES
268,422
330,273
268,000
323,239
-2.13%
COMMODITIES
2,078,352
2,355,300
2,134,150
2,177,800
-7.54%
UTILITIES
98,439
100,200
100,200
100,700
0.50%
DEBT SERVICE
80,808
480,828
480,828
482,125
0.27%
CAPITAL OUTLAY
182,473
211,300
164,000
224,300
6.15%
CAPITAL IMPROVEMENTS
0
0
0
0
N/A
TRANSFERS OUT
415,201
45,055
45,055
53,178
18.03%
TOTAL 1 4,103,8881 4,599,8791 4,248,4581 4,403,9771 -4.26%
WATER FUND EXPENDITURES
ADMINISTRATIO
N
15%
DISTRIBUI
53%
METER MAINT.
9% MAIN
INTENANCE
14%
62
1
1
1
1
1
�l
1
1
1
1
17
1
II
1
1
1
Water Division
The primary accountabilities of the Water Division are:
• To provide fresh and safe potable water to Village residents by continuously monitoring and
testing the water to comply with EPA regulations.
• To maintain, repair and replace water main, water services and fire hydrants as needed
• To monitor, operate, upgrade, and improve the water distribution system.
• To maintain an elevated tank, thirteen water pumps, three underground reservoirs, and a
booster station with a capacity of over six million gallons.
• To install, repair, replace, and test all water meters and take meter readings of all residential
and commercial establishments within the Village.
Accomplishments during 2010 -2011:
• Completed water sampling and testing as required by the EPA. Collected and tested over 240
bacteriological samples and completed two rounds of trihalomethane and HAAS sampling.
Continued to monitor for chlorine residuals, phosphorus, pH and turbidities.
• Read 2,261 meters every month.
• The Department monitored construction projects and assisted the engineers and contractors
with various infrastructure improvement projects and planning.
• Repaired 6 valves throughout the water distribution system.
• Installed 466 new Orion meter reading systems on new construction and replacement meters
as needed.
• Published and distributed a drinking water Consumer Confidence Report per the Federal
Drinking Water regulations.
• Responded to 76 main breaks, 4 service leaks and 2,551 Julie locate requests.
• Tested and flushed all 1,267 fire hydrants in the system.
• Continued the use of door hangers to inform residents of the reason for the utility locates at
their property.
The Water Division goals for the 2011 -12 fiscal year are as follows:
• Assist the Engineering Department as needed with day -to -day activities and water system
improvement projects and planning. This includes the Lake Cook Road Water Main
Replacement and the Carlisle Avenue and Carriage Way infrastructure replacement project.
• Flush all fire hydrants in the distribution system. Completed in May 2010.
• Continue to repair main breaks and service leaks of which we have had 76 and 4 respectively.
• Replace five hydrants and rebuild meter pits as needed.
• Install 500 new Orion meter reading systems for remote meter reading.
• Replace the defective 2.5 MGD pump #2 and soft start at the Richfield Reservoir with a new 5
MGD pump, motor, variable frequency drive unit and requisite electrical upgrades.
• Continue to work toward determining how the current energy rebate packages may assist the
Village with funding for projects and infrastructure upgrades.
63
Main and Fire Hydrant Maintenance
Water Main Breaks Repaired
Service Leaks Repaired
New Fire Hydrants Installed
Fire Hydrants Tested
Valves Repaired
B Box Adjustments
Julie Locations
Valve Vaults Reconstruction
Distribution
Annual Water Pumpage
(in Billions of Gallons)
Services Checked for Leaks
Water Sample Analysis (Bacteriological)
Water Sample Analysis (Lead)
Water Sample Analysis (Trihalomethane)
([EPA Required)
Average Daily Consumption
Peak Daily Consumption
Meter Maintenance
Meter Pits Repaired
New Meters Installed
Meters Tested
Frozen Water Services
Water Meters Read
Final Meter Readings
"Reread" Meter Readings
Shut -Off Notices for Delinquent Water Bills
Meters Sealed
Frozen Meters
WATER DIVISION
Work Statistics
CALENDAR YEARS 2004 -2010
2004 2005 2006 2007 2008
107
141
62
77
47
7
5
8
10
6
11
4
1
3
5
1,199
1,199
1,227
1,234
1,267
31
26
24
17
10
88
56
29
39
47
3,066
3,371
3,296
3,387
2,933
9
6
3
3
7
1.094
1.217
1.094
1.14
.937
161
119
186
182
215
240
240
240
240
240
0
30
30
0
0
4
4
4
4
4
6
5
3
5
4
345
465
347
688
408
6
2
8
9
6
3
0
0
0
0
27,132
27,132
27,132
27,132
27,132
523
570
486
401
330
265
931
796
535
325
704
549
363
453
404
41
67
129
111
79
3
0
0
0
8
64
2009 2010 t
59 76
8 4
10 3 '
1,267 1,267
7 6
64 48 '
2,470 2,551
7 4
.962 .956 '
200 157
240 240 ,
0 0
4 4
2.636 MGD 2.621 MG
4.501 MGD 5.010 MG 11
3 3
312 466 '
3 7
0 0
27,132 27,132'
353 404
209 187 '
121 470
109 146
8 1 '
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
BUDGET REQUEST - FY 2011 -2012
502010- WATER DEPT. ADMINISTRATION
PERSONNEL SERVICES
ACTUAL
I BUDGET
EST EXPEND
BUDGET
% CHG BUDG
TRAINING & DEVELOPMENT
FY 09/10
FY 10/11
I FY 10/11
I FY 11/12
I FY11 -FY12
PERSONNEL SERVICES
301,520
311,750
312,350
326,350
4.68%
TRAINING & DEVELOPMENT
2,053
2,800
600
2,000
- 28.57%
CONTRACTUAL SERVICES
156,669
183,073
167,900
185,789
1.48%
COMMODITIES
5,983
10,300
3,950
6,800
- 33.98%
UTILITIES
10,246
10,200
10,200
10,700
4.90%
DEBT SERVICE
80,808
480,828
480,828
482,125
0.27%
CAPITAL OUTLAY
50
300
300
300
0.00%
CAPITAL IMPROVEMENTS
0
0
0
0
N/A
TRANSFERS OUT
415,201
45,055
45,055
53,178
18.03%
DEPARTMENT TOTAL 1 972,530 1 1,044,306 1 1,021,183 1,067,242 2.20%
502031- WATER DEPT_ DISTRIBUTION
PERSONNEL SERVICES
ACTUAL
BUDGET
EST EXPEND
BUDGET
% CHG BUDG
TRAINING & DEVELOPMENT
FY 09/10
FY 10/11
I FY 10/11
I FY 11/12
FY11 -►FY12
PERSONNEL SERVICES
112,497
126,593
124,050
125,550
-0.82%
TRAINING & DEVELOPMENT
0
0
0
0
N/A
CONTRACTUAL SERVICES
52,710
45,850
40,000
43,350
- 5.45%
COMMODITIES
1,974,478
2,228,200
1,992,000
2,053,200
- 7.85%
UTILITIES
88,194
90,000
90,000
90,000
0.00%
CAPITAL OUTLAY
6,043
5,000
2,500
20,000
300.00%
CAPITAL IMPROVEMENTS
0
0
0
0
N/A
TRANSFERS OUT
0
0
0
0
N/A
DEPARTMENT TOTAL 1 2,233,922 1 2,495,643 1 2,248,550 1 2,332,100 1 -6.55%
65
502050-
BUDGET REQUEST - FY 2011 -2012
WATER DEPT. MAIN MAINTENANCE
PERSONNEL SERVICES
ACTUAL
BUDGET
EST EXPEND
BUDGET
% CHG BUDG
TRAINING & DEVELOPMENT
FY 09/10
FY 10/11
I
I FY 10/11
FY 11/12
FY11 ->FY12
PERSONNEL SERVICES
419,084
472,030
471,475
415,985
- 11.87%
TRAINING & DEVELOPMENT
0
0
0
0
N/A
CONTRACTUAL SERVICES
54,588
92,500
52,600
86,000
-7.03%
COMMODITIES
94,277
111,200
133,600
112,200
0.90%
UTILITIES
0
0
0
0
N/A
CAPITAL OUTLAY
0
4,000
1,200
2,000
- 50.00%
CAPITAL IMPROVEMENTS
0
0
0
0
N/A
TRANSFERS OUT
0
0
0
0
N/A
502054-
DEPARTMENT TOTAL 1 567,9481 679,730 1 658,8751 616,1851 -9.35%
WATER DEPT. METER MAINTENANCE
PERSONNEL SERVICES
ACTUAL
BUDGET
EST EXPEND
BUDGET
% CHG BUDG
CONTRACTUAL SERVICES
FY 09/10
I FY 10/11
I FY 10/11
I FY 11/12
FY11 ->FY12
PERSONNEL SERVICES
145,037
163,750
TRAINING & DEVELOPMENT
0
0
CONTRACTUAL SERVICES
4,456
8,850
COMMODITIES
3,615
5,600
UTILITIES
0
0
CAPITAL OUTLAY
176,380
202,000
CAPITAL IMPROVEMENTS
0
0
TRANSFERS OUT
0
0
DEPARTMENT TOTAL 1 329,488 1 380,200
..
147,750
172,750
5.50%
0
0
N/A
7,500
8,100
-8.47%
4,600
5,600
0.00%
0
0
N/A
160,000
202,000
0.00%
0
0
N/A
0
0
N/A
319,850 1 388,4501 2.17%
1
1
1
t
1
1
1
1
I
1
1
1
1
1
1
1
1
1
1
BUDGET REQUEST - FY 2011 -2012
SEWERFUND- SUMMARY
PERSONNEL SERVICES
ACTUAL
BUDGET
EST EXPEND
BUDGET
% CHG BUDG
TRAINING & DEVELOPMENT
FY 09/10
I FY 10/11
FY 10/11
FY 11/12
FY11 ->FY12
PERSONNEL SERVICES
1,539,590
1,707,120
1,653,570
1,825,085
6.91%
TRAINING & DEVELOPMENT
4,470
8,300
3,068
7,500
- 9.64%
CONTRACTUAL SERVICES
380,108
547,400
488,000
559,650
2.24%
COMMODITIES
146,605
194,450
171,700
183,700
-5.53%
UTILITIES
258,911
286,000
286,000
286,000
0.00%
DEBT SERVICE
0
0
0
0
N/A
CAPITAL OUTLAY
50
5,750
5,100
14,250
147.83%
CAPITAL IMPROVEMENTS
235,754
0
0
0
N/A
TRANSFERS OUT
77,790
71,706
71,706
75,724
5.60%
TOTAL 1 2,643,277 1 2,820,726 1 2,679,144 1 2,951,9091 4.65%
IKLAIMLNI
PLANT
59%
SEWER FUND DIVISIONS
ADMINISTRATION
18%
LINE
CONSTRUCTION
12%
67
LINE
MAINTENANCE
11%
Sewer Division
The primary accountabilities of the Sewer Division are:
• To continue to maintain, clean, and repair the sanitary and storm sewer system and respond
in a timely and efficient manner to emergency situations.
• To locate sewer lines for JULIE (Joint Utility Locating Information for Excavators).
• To treat and dispose of all sewage in an environmentally approved manner.
• To maintain and operate the main Water Reclamation Facility (WRF), six sanitary pumping
stations, and various emergency equipment.
• To maintain a laboratory facility and to test for required parameters under our National
Pollutant Discharge Elimination System (NPDES) permit program administered by the
Illinois Environmental Protection Agency (IEPA).
In addition to the Water Reclamation Facility, the Sewer Division operates nine satellite facilities. The
nine facilities include six sanitary pumping stations, two storm water treatment pumping stations, and
the Bannockburn detention basin. The maintenance and operation of the satellite facilities is an
essential part of the overall water reclamation process. The Sewer Division also monitors Reservoir
29A located at the southwest corner of the Lake Cook Road and Pfingsten Road. Observations that
are pertinent to the operation of the 29A reservoir are reported to the Metropolitan Water Reclamation
District of Greater Chicago.
The WRF is staffed seven days a week, every day of the year, including holidays. Additional coverage
is provided during evening hours, as needed, to control excess flow or repair mechanical problems.
The WRF staff includes eight full -time employees; a superintendent, laboratory director, two
maintenance personnel, and four operators.
Many of the interim repairs recommended in the 2005 Wastewater Treatment Plant Infrastructure
Study have been completed. The 2010 -11 budget reflects repairs and improvements needed to
operate the existing WRF until a construction of a new facility is complete. The budget also includes
funds for the construction of a new Water Reclamation Facility. Strand Associates, Inc. completed a
design report in October 2008 to evaluate alternatives for improvements to the WRF. The report
reviews the existing WRF, evaluates alternative improvements, and provides a recommended course
of action to meet the foreseeable needs of the Village. The recommended plan includes improvements
to nearly all portions of the existing plant. The new plant will have less infrastructure and equipment
which will make it easier and more cost effective to maintain. Due to their familiarity with the project,
and with the Village, Strand Associates, Inc. was awarded the contract for WRF Design Services.
Major improvements are also underway for WRF satellite facilities that reflect the commitment of the
Board of trustees to rehabilitate, replace, and upgrade facilities as needed to maintain reliable sanitary
sewer service for the Village.
The anticipated schedule for the WRF construction is as follows:
• Submit Design Documents to IEPA - February 2010
• Bidding process begins- June 2010
• Construction Start Date - January 2011
• Construction Completion - Substantial — November 2012
• Final---- - - - - -- February 2013
68
1
1
1
n
L
1
1
1
1
1
1
1
1
1
1
1
1
1
IAccomplishments during 2010 -2011:
IThe Sewer Division goals for the 2011 -12 fiscal year are as follows:
•
Lined approximately 7,000 lineal feet of sanitary sewers using Cast In Place Pipe (CIPP).
'
•
Televised 21,800 feet of sewers.
•
Cleaned 34,656 feet of sewers.
•
Reviewed Construction Services Agreement for the oversight of the new WRF.
'
•
Worked with professional design .consultant on the design of the Supervisory Control and Data
t
•
Acquisition (SCADA) for the WRF.
•
East Side Sanitary Pumping Station Replacement was completed and the facility is operating
'
•
as intended.
•
Wilmot Road Lift Station bypass and safety improvements are complete.
•
Pfingsten Road Lift Station pumps have been replaced.
•
Warwick Road Lift Station fence replaced.
'
•
Substantially completed design engineering for the WRF replacement.
•
Replaced grinder pack for east side influent line.
•
Motor Control Center maintenance.
'
•
Implemented electrical improvements for excess flow pumps.
•
Anaerobic digester circulation pump replacement.
IThe Sewer Division goals for the 2011 -12 fiscal year are as follows:
1
1
1
1
1
' 69
•
Line approximately 7,000 lineal feet of sanitary sewers using Cast In Place Pipe (CIPP).
'
•
Televise 20,000 feet of sewers.
•
Clean 30,000 feet of sewers.
•
Work with the Engineering Department and the Building Department to inspect all storm and
sanitary sewer repairs and reinstatements.
t
•
The Division will continue to focus on reducing storm water infiltration into the sanitary sewer
system using information from the recently completed Inflow and Infiltration Study.
'
•
Work with the Engineering Department on the construction of various projects, including 2010
Street Rehabilitation Project, and Carlisle /Carriage Way Infrastructure Replacement Project,
and in the planning of projects for subsequent years.
•
Annual sludge hauling and land application.
•
Rebuild Aeration Blower #2.
'
Deerfield Road Lift Station/ Storm Station exterior door replacement.
•
Deerfield Road Lift Station/ Storm Station power transfer switch replacement.
•
Warwick, Deerfield, and Wilmot Road Lift Station roof replacement.
'
•
Begin Construction on the replacement of the Wastewater Reclamation Facility.
1
1
1
1
1
' 69
SEWER DIVISION
Work Statistics
CALENDAR YEARS 2005 - 2010
1
1
1
1
70 1
2005
2006
2007
2008
2009
2010
Cleaning and Maintenance
Sanitary Sewer Stoppages
10
11
7
16
7
12
Sanitary Sewer Cleaned (in feet)
38,120
38,035
38,300
36,300
30,550
34,656
Sanitary Excavation Openings
20
19
9
9
4
6
Sanitary Infiltrations Found
12
11
17
3
3
10
Sanitary Manholes Rebuilt (in- house)
12
9
9
5
5
6
Sanitary Sewers Televised (in feet)
17,659
13,000
24,600
16,450
12,960
11,800
Homes Dye or Smoke Tested
685
130
440
165
217
155
Sewer Pipe Replaced (in- house)
162
145
60
67
37
47
Construction
Storm Sewers Cleaned
20,275
33,520
12,040
19,250
14,350
13,500
Inlets Cleaned
92
149
83
127
119
110
Storm Excavation Openings
34
26
28
16
25
36
Storm Infiltrations Found
15
14
85
35
25
15
Storm Structures Reconstructed (in- house)
25
20
19
46
55
60
Storm Sewers Televised (in feet)
9,525
12,600
11,075
8,480
12,000
10,000
Street Inlet Covers Replaced
61
53
41
49
140
88
New Storm Sewers or Laterals Installed (in feet)
(in- house)
933
175
257
114
127
119
Inlets Dye or Smoke Tested
92
92
96
153
120
98
Street Inlets Replaced (in- house)
38
28
29
47
55
60
Wastewater Treatment Plant
Sanitary Sewage Pumped (in million gallons)
1,025
1,270
1,082
1,217
1,209
1,068
Primary Sludge (in thousand gallons)
5,310
5,312
5,352
5,123
4,728
50,174
Sodium Hypochlorite Used (gal lons)(disinfection)
22,500
24,350
22,500
18,000
22,500
22,500
Sludge Beds Cleaned
76
78
71
74
85
66
Sludge Beds Drawn
79
75
67
92
70
75
Electric Current Used (in thousand K.W.H.)
1,942
2,038
2,234
2,095
2,186
2,235
1
1
1
1
70 1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
542010-
BUDGET REQUEST - FY 2011 -2012
SEWER DEPT. ADMINISTRATION
PERSONNEL SERVICES
TRAINING & DEVELOPMENT
CONTRACTUAL SERVICES
COMMODITIES
UTILITIES
DEBT SERVICE
CAPITAL OUTLAY
CAPITAL IMPROVEMENTS
TRANSFERS OUT
DEPARTMENT TOTAL
4tplokde
176,728
ACTUAL
BUDGET
EST EXPEND
BUDGET
% CHG BLDG
2,700
FY 09/10
I FY 10/11
FY 10/11
I FY 11/12
I FY11 ->FY12
PERSONNEL SERVICES
TRAINING & DEVELOPMENT
CONTRACTUAL SERVICES
COMMODITIES
UTILITIES
DEBT SERVICE
CAPITAL OUTLAY
CAPITAL IMPROVEMENTS
TRANSFERS OUT
DEPARTMENT TOTAL
4tplokde
176,728
223,000
217,100
244,000
9.42%
1,172
2,700
518
1,900
- 29.63%
194,217
216,900
203,300
228,750
5.46%
7,480
8,500
6,500
6,500
- 23.53%
4,213
4,600
4,600
4,600
0.00%
0
0
0
0
N/A
0
750
100
750
0.00%
235,754
0
0
0
N/A
59,313
54,929
54,929
55,776
1.54%
678,8771 511,3791 487,047 1 542,276 1 6.04%
SEWER DEPT. LINE CONSTRUCTION
PERSONNEL SERVICES
ACTUAL
I BUDGET
EST EXPEND
BUDGET
% CHG BUDG
TRAINING & DEVELOPMENT
FY 09/10
FY 10/11
I FY 10/11
I FY 11/12
I FY11 -FY12
PERSONNEL SERVICES
214,823
291,900
248,750
274,250
- 6.05%
TRAINING & DEVELOPMENT
0
0
0
0
N/A
CONTRACTUAL SERVICES
26,708
29,000
20,200
29,000
0.00%
COMMODITIES
48,527
63,200
44,600
51,200
- 18.99%
UTILITIES
0
0
0
0
N/A
CAPITAL OUTLAY
0
0
0
0
N/A
CAPITAL IMPROVEMENTS
0
0
0
0
N/A
TRANSFERS OUT
0
0
0
0
N/A
DEPARTMENT TOTAL 1 290,059 1 384,100 1 313,5501 354,450 1 -7.72%
71
BUDGET REQUEST - FY 2011 -2012
542051- SEWER DEPT. MAIN MAINTENANCE /CLEANING
PERSONNEL SERVICES
ACTUAL
BUDGET
EST EXPEND
BUDGET
% CHG BUDG
TRAINING & DEVELOPMENT
FY 09/10
FY 10/11
FY 10/11
FY 11/12
FY11 -FY12
PERSONNEL SERVICES
258,949
198,900
214,400
289,400
45.50%
TRAINING & DEVELOPMENT
0
0
0
0
N/A
CONTRACTUAL SERVICES
9,405
24,000
15,000
20,500
- 14.58%
COMMODITIES
7,697
16,750
7,600
14,000
- 16.42%
UTILITIES
0
0
0
0
N/A
CAPITAL OUTLAY
0
0
0
0
N/A
CAPITAL IMPROVEMENTS
0
0
0
0
N/A
TRANSFERS OUT
0
0
0
0
N/A
DEPARTMENT TOTAL 1 276,051 1 239,650 1 237,000 1 323,900 1 35.16%
542052- SEWER DEPT. WASTEWATER TREATMENT FACILITY
PERSONNEL SERVICES
ACTUAL
BUDGET
EST EXPEND
BUDGET
% CHG BUDG
CONTRACTUAL SERVICES
FY 09/10
I FY 10/11
I FY 10/11
I FY 11/12
I FY11 -FY12
PERSONNEL SERVICES
889,089
993,320
TRAINING & DEVELOPMENT
3,297
5,600
CONTRACTUAL SERVICES
149,777
277,500
COMMODITIES
82,901
106,000
UTILITIES
254,699
281,400
CAPITAL OUTLAY
50
5,000
CAPITAL IMPROVEMENTS
0
0
TRANSFERS OUT
18,477
16,777
DEPARTMENT TOTAL 1 1,398,2901 1,685,597
72
973,320
1,017,435
2.43%
2,550
5,600
0.00%
249,500
281,400
1.41%
113,000
112,000
5.66%
281,400
281,400
0.00%
5,000
13,500
170.00%
0
0
N/A
16,777
19,948
18.90%
1,641,5471 1,731,2831 2.71%
1
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1
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1
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1
Public Works Garage
The primary accountabilities of the Public Works Garage are:
• Maintain Village and Police Department Vehicles
• Maintain all Village owned Capital Equipment
• Provide repairs and maintenance of equipment in support of public works forces
• Prepare specifications and bid documents for new equipment purchases
• General building maintenance for the main Public Works Facility
Garage personnel, consisting of one foreman and one mechanic are responsible for the overall
maintenance of all public works, police and engineering vehicles and equipment and the garage
facility. The foreman and mechanic within this division maintain 10 Administration vehicles, 18 Police
vehicles, 27 Public Works vehicles, and 93 various pieces of construction /maintenance related
equipment. The construction and maintenance equipment includes: 25 snow plows, 3 backhoes, 2
front end loaders, 2 mower tractors, 3 Bobcats, 1 sidewalk plow, 5 snow blowers (2 machine mounted
and 4 walk behind), 1 street sweeper, 3- 20 -cubic yard self - loading leaf vacuum trailers, 1 -14 -cubic
yard self - loading leaf vacuum trailer, 1 lighting trailer, 4 air compressors, 8 salt spreaders, 6
generators, 1 hydraulic concrete breaker, 6 lawn mowers, 6 chain saws, 6 cement saws, 8 trailers and
2 water jets. The Public Works building and HVAC equipment is also maintained by the two Garage
personnel.
Each individual department is fiscally responsible, through their own budgetary allowances, for the
parts and labor required to maintain equipment and /or vehicles. Each of the expenditures, made by
the individual departments, is tracked by Garage personnel. Garage personnel facilitate bidding and
purchasing of new vehicles and equipment, contractual services for major building work, and the
outsourcing of major vehicle body work and transmission work
Accomplishments during 2010 -2011:
• Maintained all snow and ice removal equipment during winter storms.
• General maintenance of all Village and Police Department Vehicles.
• Prepared specifications and bidding documents for replacement trucks and equipment.
• Prepared specifications and bidding documents for the public works parking lot fence and
supervised construction of the fencing.
• Maintained the Public Works Facility at 465 Elm Street including; directing contractors on
general HVAC repairs and maintenance.
The Public Works Garage goals for the 2011 -12 fiscal year are as follows:
To prepare specifications and bidding documents for:
• Replacement of one heavy duty dump truck with plow and spreader # 802.
• Replacement of roof on Public Works and Engineering building.
702050-
BUDGET REQUEST - FY 2011 -2012
GARAGEFUND
PERSONNEL SERVICES
ACTUAL
BUDGET
EST EXPEND
BUDGET
% CHG BUD-]
TRAINING & DEVELOPMENT
FY 09/10
FY 10/11
FY 10/11
FY 11/12
FY11 ❑FY12
PERSONNEL SERVICES
221,428
247,450
225,950
233,950
-5.46%
TRAINING & DEVELOPMENT
131
1,000
0
1,000
0.00%
CONTRACTUAL SERVICES
17,962
32,600
21,600
32,600
0.00%
COMMODITIES
116,754
112,900
108,250
112,900
0.00%
UTILITIES
4,159
4,500
4,500
4,500
0.00%
DEBT SERVICE
0
0
0
0
N/A
CAPITAL OUTLAY
3,064
5,000
0
5,000
0.00%
CAPITAL IMPROVEMENTS
0
0
0
0
N/A
TRANSFERS OUT
3,150
2,525
2,525
3,175
25.74%
DEPARTMENT TOTAL 1 366,649 1 405,975
1 73
362,825 1 393,125 1 - 3.17%
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74
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n
1
1
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I
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1
1
1
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BUDGET REQUEST - FY 2011 -2012
CAPITAL PROJECT FUNDS - SUMMARY
PERSONNEL SERVICES
ACTUAL
I BUDGET
I EST EXPEND
I BUDGET
% CHG BUDG
TRAINING & DEVELOPMENT
FY 09/10
FY 10/11
FY 10/11
FY 11/12
FY11 -►FY12
PERSONNEL SERVICES
0
0
0
0
N/A
TRAINING & DEVELOPMENT
0
0
0
0
N/A
CONTRACTUAL SERVICES
1,924,456
1,361,000
791,000
3,061,000
124.91%
COMMODITIES
0
0
0
0
N/A
UTILITIES
0
0
0
0
N/A
OTHER EXPENSES
0
0
0
0
N/A
CAPITAL OUTLAY
761,353
751,800
751,800
925,700
23.13%
CAPITAL IMPROVEMENTS
2,700,923
16,769,000
13,230,000
20,940,000
24.87%
TRANSFERS OUT
9,234,184
0
0
0
N/A
TOTAL 1 14,620,915 1 18,881,800 1 14,772,800 1 24,926,700 1 32.01%
CAPITAL PROJECT FUNDS
VEH & EQUIP
REPLACE
MOTOR FUEL TAX ` 2%
2% /
INFRASTRUCTURE
REPLACE
96%
75
CAPITAL PROJECTS FUNDS
The Village has a number of sources from which capital projects are funded. These include the funds
described in this section and also the General, Water and Sewer Funds. As part of the annual budget
process, the Village prepares a separate five -year capital improvement program (CIP), which is updated
for the budget year. The capital project program for FY 2011 -12 is more fully described in the Transmittal
Letter and in the Major Budget Policies and Objectives section. The first three years of the CIP is
presented in this section in tabular form, along with those capital projects funds as described below.
The Village's only remaining Tax Increment Financing District, #2, was terminated on December 31,
2008. Final activity was recorded in FY 2009/10 and no further activity is planned or permitted. The
presentation of prior years' activity is included in this budget for information purposes.
INFRASTRUCTURE REPLACEMENT
This fund was established in 1989 for the purpose of maintaining, repairing and renovating the capital
assets of the Village. The primary sources of funding have been residual equity transfers (primarily from
the General Fund), a 0.25% home rule sales tax established in 2005, MFT revenue, bond proceeds (most
recently, the 2008 and 2010 GO issues), state and federal grants and investment earnings.
As part of the planning for the substantial projects contained in this CIP and beyond, it is planned to
continue to utilize existing revenue sources, including the 0.25% home rule sales tax, a small property tax
levy, all MFT funds, new and carryover state and federal grants (primarily road), and $24 million in new
debt issuance. The major projects anticipated for this year are:
• Carlisle /Carriageway Roadway replacement project, including engineering and construction and
the replacement of underground utilities throughout the project area. Second year of a two year
project.
• Central Avenue and Juniper Court bridge replacements.
• Sanitary sewer lift station replacement — Deerbrook Mall.
• Annual street rehabilitation project from IRF and MFT funds.
• Second year of the multi -year reconstruction of the sewage treatment plant.
• Relocation of the Lake Cook Road water main as required by Cook County in preparation for their
road widening project.
• Deerfield Road at Metra Railroad pedestrian underpass project.
MOTOR FUEL TAX
Motor fuel tax is a share of the state - imposed and collected fuel tax. The sharing is based on a per- capita
formula derived by the state legislature and is expected to yield $25.60 per person this year, unchanged
from last year. State regulations strictly control the use of these funds and include the following eligible
items: street construction, maintenance or reconstruction; bridge repair; traffic signal installation and
maintenance; and sidewalk repair and maintenance. The Village intends to use all the funds this year
towards the street rehabilitation project, replacing property tax revenue which will be diverted to the
General Fund that will replace funds previously transferred from MFT and used for maintenance of the
roadway.
76
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1
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1
1
1
1
1
1
1
1
1
1
1
1
1
1
' VEHICLE AND EQUIPMENT REPLACEMENT
This fund is established to amortize the replacement cost of certain Village equipment over its useful life.
For inclusion into this schedule, capital equipment is defined as any vehicle or regularly replaced
' equipment item having a useful life of more than one year and a value of $5,000 or more at the time of
the purchase. Over the past two years, a number of items that were not previously included in the
schedule have been added and the appropriate contributions included in the operating divisions. A list of
' the items to be replaced this fiscal year follows:
' 261180-
1
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r
1
BUDGET REQUEST - FY 2011 -2012
VILLAGE CENTER TAX INCREMENT FINANCING DISTRICT
• Replace PW # 802 dump truck & salt spreader - $108,700
1
EST EXPEND
BUDGET
• Wood Chipper 50/50 share with Deerfield Park District — Village share $25,000
'
• Replace Police vehicles (2) - $53,000
FY 10/11
• Replace (2) Public Works vehicles - $40,000
'
• Replace Phone Switch, E911 system - $165,000
CONTRACTUAL SERVICES
• Village phone system hardware /software upgrade - $32,000
'
• Engineering copier replacement - $7,000
0
N/A
'
• Sign shop computer and software replacement - $5,000
' 261180-
1
1
1
1
r
1
BUDGET REQUEST - FY 2011 -2012
VILLAGE CENTER TAX INCREMENT FINANCING DISTRICT
PERSONNEL SERVICES
ACTUAL
BUDGET
EST EXPEND
BUDGET
% CHG BUDG
TRAINING & DEVELOPMENT
FY 09/10
FY 10/11
FY 10/11
FY 11/12
FY11 ->FY12
PERSONNEL SERVICES
0
0
0
0
N/A
TRAINING & DEVELOPMENT
0
0
0
0
N/A
CONTRACTUAL SERVICES
405
0
0
0
N/A
COMMODITIES
0
0
0
0
N/A
UTILITIES
0
0
0
0
N/A
OTHER EXPENSES
0
0
0
0
N/A
CAPITAL OUTLAY
0
0
0
0
N/A
CAPITAL IMPROVEMENTS
0
0
0
0
N/A
TRANSFERS OUT
8,996,462
0
0
0
N/A
DEPARTMENT TOTAL 1 8,996,867 1 0
TIF District #2 was terminated on December 31, 2008. No further activity will occur.
1 77
0 1 0 1 N/A
BUDGET REQUEST - FY 2011 -2012
222082- INFRASTRUCTURE REPLACEMENT FUND
PERSONNEL SERVICES
ACTUAL
BUDGET
EST EXPEND
BUDGET
% CHG BUDG
TRAINING & DEVELOPMENT
FY 09/10
I FY 10/11
I FY 10/11
I FY 11/12
I FY11 -FY12
PERSONNEL SERVICES
0
0
0
0
N/A
TRAINING & DEVELOPMENT
0
0
0
0
N/A
CONTRACTUAL SERVICES
1,924,051
1,361,000
791,000
3,061,000
124.91%
COMMODITIES
0
0
0
0
N/A
UTILITIES
0
0
0
0
N/A
CAPITAL OUTLAY
0
0
0
0
N/A
CAPITAL IMPROVEMENTS
2,700,923
16,769,000
13,230,000
20,940,000
24.87%
TRANSFERS OUT
0
0
0
0
N/A
FUND TOTAL 1 4,624,973 118,130,000 1 14,021,000 1 24,001,000 1 32.38%
142050- MOTOR FUEL TAX FUND
PERSONNEL SERVICES
TRAINING & DEVELOPMENT
CONTRACTUAL SERVICES
COMMODITIES
UTILITIES
CAPITAL OUTLAY
CAPITAL IMPROVEMENTS
TRANSFERS OUT
DEPARTMENT TOTAL
0
ACTUAL
BUDGET
EST EXPEND
BUDGET
% CHG BUDG
0
FY 09/10
I FY 10/11
I FY 10/11
FY 11/12
FY11 -FY12
PERSONNEL SERVICES
TRAINING & DEVELOPMENT
CONTRACTUAL SERVICES
COMMODITIES
UTILITIES
CAPITAL OUTLAY
CAPITAL IMPROVEMENTS
TRANSFERS OUT
DEPARTMENT TOTAL
0
0
0
0
N/A
0
0
0
0
N/A
0
0
0
0
N/A
0
0
0
0
N/A
0
0
0
0
N/A
494,000
490,000
490,000
490,000
0.00%
0
0
0
0
N/A
0
0
0
0
N/A
494,000 1 490,000 1 490,000 1 490,000 1 0.00%
211150- VEHICLE & EQUIPMENT REPLACEMENT FUND
PERSONNEL SERVICES
ACTUAL
BUDGET
EST EXPEND
BUDGET
% CHG BUDG
TRAINING & DEVELOPMENT
FY 09/10
FY 10/11
I FY 10/11
I FY 11/12
FY11 ->FY12
PERSONNEL SERVICES
0
0
0
0
N/A
TRAINING & DEVELOPMENT
0
0
0
0
N/A
CONTRACTUAL SERVICES
0
0
0
0
N/A
COMMODITIES
0
0
0
0
N/A
UTILITIES
0
0
0
0
N/A
CAPITAL OUTLAY
267,353
261,800
261,800
435,700
66.42%
CAPITAL IMPROVEMENTS
0
0
0
0
N/A
TRANSFERS OUT
237,722
0
0
0
N/A
DEPARTMENT TOTAL 1 505,075 1 261,8001 261,800 1 435,700 1 66.42%
78
1
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1
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1
1
1
1
1
1
1
1
1
1
1
FY 2011 -2012 -
Capital Improvement Projects NORTH
3 Year Summary ". " 7
I � awm R
t�
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i
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o
LEGEND,/'
J � i
2011 -2012
2012 -2013
2013 -2014
OUTSIDE FUNDING ""'nx"xx'x'
BRIDGES O
PUMP STATIONS Q
WRF
STORAGE YARDIMPROVE
ELEVATED TANK
79
2011 -2012 CAPITAL IMPROVEMENT PROGRAM (3 YEAR OUTLOOK)
PROJECTIONS FOR COMTRr/CTM PROJECTS. LAW ACOUSMOK &eOaD)IOS OVER 65.00)
A PROJECT
24].1.2U1x
2012.2013
;g-12M
%of Flnlding Leveragod
TransportationwStreet
1,000.000
44%
11 Roadwav Imoravementa
a Street Rehabilitation Pro ram
1,200,000
1,200,000
_ -,b Cxeen Streets
11 Phase II Eng. (Design)
50,000
501000
50,000
80%
Phase 111 Construction
0
100000.
. .2. _ _.
NPDES d Rain Carden Program
30.000
30.000
2222__ _100.000._._
30,000
— 0%
c) Bridge Rehabilitation
Central Avenue
_. _._ .. .. .._. _
µ
701000
_I..Phasel8IIEng.,(D.osIgn). _._ ... ..._.......
2.,Phase 111_Eng, (COnzquction).__.._.. _. ._...._..._ .222.......2._.__
..__...._.. ._ 50.000
_...... ____._.__. _._... _......_.
.2..222._
90 %_.
3, Phase III Construction
700 000
....... _._
222.2_.
BO%
__... 2222_ _ 2222
4 Watermain cross ing
50,000
�
Jumper Coat
_
2..2.2..2 1 Phase I 0 II Eng_SDesign) _
t0�000
._
.,.._.»..___�.___.��_.
3. Phase III Construction
700,02q_
80%
d) Lake Cook Road (Cook County Highway Dept.)
1. Landscape Medians _. _
... ., _ _ ..
500,000
2. Water Relocation
_
a._Eng (Design,&Construction) _ _
50,000
-_
50000
0%
p Phase 111Construction
_
050,000
_
1000,000
_
0%
_ _ _
3 Sancta Sower Lining and Rehabilitation
100.000
100.000
0%
e) Pavement Condition Survey
1.IMS Street Testing
45,000
-
0%
2. Sign Condition Inventory
60,000
10,000
10,000
0%
_.,. _ f)_PfingstenlKates Road RehabARa6on
- _ ........... .. _._.
_
... .22..2.2.._ ....
...... _. .2..222.
.. ...
1 PhaselEngjSludyl
2 Phase 11 Eng_(Deslgn). _,_,
25.000
100.000
0%
. -__ „» »_
3. Phase III Eng. (Construction)
200.000
_ � 70 %- Y ---
4. Phase 111 Construction
3,250000
70%
g) Linden Avenue (Roadway Reconstruction)
.
1, Phase ll Engineering (Design).......
0%
_. ._._ .2.22.2...
. Phase III Construction
_. ...._._.__....40000
0
2.2..2.2. .._. _...
300,000
.. .._.... _ ..... ... _.
_..
0%
h) IL 43 at Hazel Avenue/Elder Lane (Intersection Reconfiguration)
.
1. Phase I Engineering IDS
100 000
0%
21BikewavlSidewalkl Improvements
........ ____.._
_ e) S. Side Deerfield Rd - Rosemary ro Cadlsle
215 ,000
_ _
2222_
_ 390.000
_
80%
b) N. Side Lake Cook Road East of Waukegan to Carlisle
_
51,000
50%
c N. Side Lake Cook Road Pkre to Witot
_ _
105000.,.
_ _ _ _ _ _ . _
_
d) E. Side of Waukegan Road (Cadwed's Comers to Southern Village Lknh)
250.000
50%
e) Waukegan Road Bikewa Connection to Northbrook
_ „ , _
48.000
unresolved
S ORTA PROJECTS - TOTALS
44.00
.8 8,000
$7,126.000
. * C _ . .. _... _ _. __. _
_ z0.1.1:z4i.2_.. _.
._. 241;Z_a213. _._._.
_ _ xO1NM-4 ..
'A of Fundin Lever. e l
U%
a)Cad4slelCaaiage Way Infrastructure lmprpyement Pro)ed {Water /Street/S.
- -_- -
� �._
_ .,,_
._... .__...
0%
—� —� -- 3. Phase 111 Construction
1500.000
_.._�0 % - - - --
b) Deerfield Rd. (Rosemary to .Carriage Way) _
-
sel En91SNdg),_
100000
0%
T§,000,
__. __.__70`16_._
3. Phase III Construction
._..._._.___ _. _. _. _ ...____.
_.__.._._._.__. __...
5,400.000
_. __._ _
70%
..._.._.._ __. ___. ..._.
Ala a of Deerfield Water 8 Saniha Mains
1,000.000
0%
c) Leke EleanaMeathe( InfrasWUUra Impmv _ement(WaterlSewedStreet),___
_____,_____,____
Engineering (Desigr)........ .. .... .. _. .22........2..2_
...... _ _ 50000
_....
... .. .
.. _. ..1._Phasell
2,_ Phase 111 Enginfeedng (Construction)_
%__
_ _ ......2....222
3. Phase III Construction
_ _ ___.. _.- ..__._._
_._ _. _.
2,100 000
._... _._. _ ...._._. ._.
_._ ._ _0
0%
d Cumnor CourtlCarllsle PlaceNJarvdck Road (Water/Sew/Street OUTYEAR8
e) Crwm/CamlAe /RagoAtViIllams/Davis Avenues (Water/Sevvr /Street)
1. Phase II Eng. (Design)
200.000
D%
f Northmods Road Water/Stmet OUTYEARS
Bdarwood Vista Infrastructure Rehabilitation (Water /Street ) OUT YEARS
h) Ughdng System Improvements
_
1 Phase II Eng. (Design)
50.000
_
60.000
0%
2 Phase III Construction
50,000
0%
i). FuMe ktirastruaure Pro)ectv.,.,
_.._..., _.
,,,., . _
1. Phase II Eng. Desi n �
100,000
100,000
100 ,000
0%
Village Center Redevelopment
p) Deerfield Rd.
2. Phase III Eng. (Construction)
80,000
80%
3. Phase III Construction
1.600,000
_
80%
4. Sunset Parkin Lot Rehabilitation
50,000
0%
b Railroad Viaduct Advance Warning Devices
150.000
unresolved
c Downtown Crosswa lks
25,000
250,000
0%
tl Pedestrian OverpasLuPalrfinq
50.000
0%
e Public Works Facility& Story Yard Im mvements
15.000
15.000
15.000
0%
b VH Comramicatlon to PW U rode
100,000
0%
c Public Works Buildma Security
80,000
0%
d Public Works Building Roof Replacement
250,000
0%
cellaneous Protects
a Reservoir 29A Telemetry 542052 -5611
25.000
0%
b Reservoir 29A Billboard Landscaping
40,000
0%
e Reservok 29A Banter Wall/Fence
15.000
0%
INFRASTRUCTURE, VILLAGE & MSC - TOTALS
3.795.000
$2.495.000
$7.670.000
0913 2014
L of Fl r dl,,q Leh r K ed
R C _ _
_ 2011-201
21l11�017 _ _
0%
_a) Sewer Lining -
125 000
250 000
250,000
Inflow and.lnl_ItraBOn Consulting Servke7; ,___
190 U00
50 000,
BO %
„_b)
Inflow and Infiltration Sanity /Storm nfastmcture hn rovemenb
200,000
20D,000
200,000
80%
21 Sewjgj ILeatment eland
t
__.___
Phase 111 Englneednq
1,400.000
775000
_._ __.. _ _ 82,000.
._ 0 %_.
_ _a. _._ _ __,., .,
b. Phase III Construction
.,,
15,000.000
_
S 000 000
0%
31 Satellite Wastenvat” Facilities
a Deerfield Road Pump Station (ATS)
30,000
0%
b Storm Station Improvement Study/Design Deerfield/Warwick
40,000
0%
0 Pfin sten Road Pump Station Rehabiliation
195.000
0%
tl Deerfield Road Generator Fuel Tank Replacement
60,000
0%
e WarvAck Road Storm Station improvement
80,000
0%
Wilmot Road Dry Weather Pumps
25.000
0%
Deerbrook Mall Lift Station
531,000
0%
h Deerfield Road and Warwick Road Pump Stations (Composite sampling u
60.000
0%
t o
a Richfiekt Pum Station and Reservoir Improvements
125,000
492.000
14%
Tank Maintenance
_ _b)Elavated
2. Elevated Tank Painting
700.000
0%
c) Water Main Replacements
1 Remote Meter ReadN stem 502054 -5816
200.000
75,000
75,000
0%
d Mawlhome Resery r Roof
125,000
D%
SEWERPROJECT&INPAN &WATER SYSTEMS- TOTALS $19201.000 se.69io00 I $1,53x.060
OVERALL TOTALS 2011-2012 1 2012.2013 1 x &13 xou
$25.441.000 $11.225.000 1&32 000
We
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BUDGET REQUEST - FY 2010 -2011
SUPPORT FUNDS - SUMMARY
PERSONNEL SERVICES
ACTUAL
BUDGET
1
EST EXPEND
BUDGET
% CHG BUDG
TRAINING & DEVELOPMENT
FY 08/09
FY 09/10
FY 09/10
I FY 10/11
1 FY10 -FY11
PERSONNEL SERVICES
1,591,738
1,851,430
1,847,230
1,938,435
4.70%
TRAINING & DEVELOPMENT
0
0
0
0
N/A
CONTRACTUAL SERVICES
1,575,978
1,785,087
1,548,203
1,387,069
- 22.30%
COMMODITIES
14,361
16,500
10,500
12,250
- 25.76%
UTILITIES
3,730
9,300
6,000
9,300
0.00%
DEBT SERVICE
368,150
368,613
369,463
1,374,328
272.84%
CAPITAL OUTLAY
11,617
2,500
0
0
- 100.00%
CAPITAL IMPROVEMENTS
26,737
0
0
0
N/A
TRANSFERS OUT
160,000
209,177
209,177
209,177
0.00%
TOTAL 1 3,752,312 1 4,242,607 1 3,990,573 1 4,930,559 1 16.22%
Commuter Parking
460,000
400,000
350,000
300,000
250,000
200,000
150,000
100,000
50,000
0
'01pb '0005 '0ppo ryp11 ryplo '0p10 ryp,�p �`'.� '0pr�ti
10
Refuse Fund
1,800,000
1,600,000
1,400,000
1,200,000
1,000,000
800,000
600,000
400,000
200,000
0
100, 1§01 40 l0q, ,Copp 10� 101111 01, 1011
000
81
Debt Service
4,600,000
4,000,000 -
3,600,000
3,000,000
2,500,000
2,000,000
1,500,000
1,000,000
500,000
0
ell le" '0100 01 '0000 40 '01 ^p `fy�1 '0p",
11
10
Police Pension Fund
2,000,000
1,800,000
1,600,000
1,400,000
1,200,000
1,000,000
800,000
600,000
400,000
200,000
0
'0000' '0005 '0ppp 100%1 10010 '0010 'Ve
do
DEBT SERVICE FUND
The Debt Service Fund is used for paying general obligation debt incurred by the Village. The levy
year is somewhat different from the actual payment year. The property tax is levied in such a fashion so
that the Village will receive funds in time to pay the principal and interest as it becomes payable. Until very
recently, the Village had not levied any property tax to service debt. A new debt issuance in the amount of
$12.5 million was done in November, 2010 which is property tax supported and used for capital projects.
The Board abated the entire 2010 property tax levy (due in 2011) for the 2008 issue and a portion of the
debt service requirement for the 2010 issue. As previously discussed, an additional $24 million in borrowing
will be necessary to finance the capital projects program this year.
Schedule of General Obligation Debt Outstanding
Currently the Village has three general obligation bond issues outstanding:
General Obligation Refunding Bonds, Series 2003. This $3,460,000 bond issue was authorized to
advance refund the Series 1997 issue. The original issue was used for financing water system
improvements. The Village has abated all prior debt service levies using water system revenue and intends
to continue doing so.
General Obligation Bonds, Series 2008. This $5,000,000 issue was authorized to finance general
capital improvements including water and sewer system improvements and road reconstruction. The Village
will analyze the debt service levy annually to determine if any or all of the required property tax can be
abated using alternate revenues.
General Obligation Bonds, Series 2010 Build America Bonds. This $12.5 million issue was
dedicated to the first phase of construction of the new wastewater treatment plant ($7.5 million) and for
general capital projects. These were issued under the Build America Bond program and thus the Village will
receive a credit from the US Government each year for 35% of the interest due on these taxable bonds.
82
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GENERAL OBLIGATION DEBT
' Retirement Schedule Principal and Interest -- (Levy Year Basis)
(1) Source of Funds - Water Revenues
' (2) Source of Funds - Property Tax or Alternate
(3) Source of Funds - Property Tax or Alternate - Interest shown is gross amount
due before application of Federal credit
1
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Refunding Series
General Obligation
'
TAX
2003
General Obligation
Build America Bonds
LEVY
02/03/03
Series 2008 -- 4/21/08
Series 2010
- 11/1/10
YEAR
$3,460,000 (1)
$5,000,000 (2)
$12,500,000 (3)
TOTAL
Principal Interest
Principal
Interest
Principal
Interest
'
2011
465,000 16,275
190,000
175,600
540,000
464,803
1,853,689
2012
195,000
169,425
545,000
458,593
1,368,018
'
2013
2014
205,000
210,000
162,844
155,669
550,000
555,000
451,235
442,435
1,369,079
1,363,104
2015
220,000
147,794
560,000
431,335
1,359,129
2016
225,000
139,544
565,000
418,455
1,347,999
'
2017
235,000
131,106
575,000
402,917
1,344,023
2018
245,000
122,294
585,000
385,380
1,337,674
2019
255,000
112,800
600,000
364,320
1,332,120
2020
265,000
102,919
610,000
341,220
1,319,139
'
2021
275,000
92,319
625,000
316,210
1,308,529
2022
290,000
81,319
645,000
289,335
1,305,654
'
2023
2024
300,000
315,000
69,356
56,981
660,000
680,000
260,310
229,290
1,289,666
1,281,271
2025
330,000
43,988
700,000
195,970
1,269,958
2026
345,000
29,963
720,000
160,270
1,255,233
'
2027
360,000
15,300
735,000
122,830
1,233,130
2028
750,000
83,875
833,875
2029
775,000
42,625
817,625
'
TOTALS
465,000 16,275
4,460,000
1,809,221
11,975,000
5,861,408
24,586,904
(1) Source of Funds - Water Revenues
' (2) Source of Funds - Property Tax or Alternate
(3) Source of Funds - Property Tax or Alternate - Interest shown is gross amount
due before application of Federal credit
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PENSION FUNDS
The Village contributes to two pension funds as required by State Law.
Police Pension Fund
The Police Pension Fund is required by State law for all communities of over 5,000 in population. A
Police Pension Board, made up of five members, administers the fund. Two are active members of the
department, two are from the citizens of the community, and one is elected from the beneficiaries of the
fund. They are charged with the investment of the funds collected from the active personnel, contributed by
the employer (Village) and investment income. Patrol officers contribute 9.91% of their base salary toward
the Police Pension Fund.
The Village (employer) contribution is determined annually based on an actuarial analysis of the
fund pursuant to state statute. The Village has contributed 100% of the actuarially determined required
contribution (reflected as an expense in the Police Department budget) in the past and plans to continue full
funding in the future.
The Illinois Municipal Retirement Fund (IMRF)
IMRF covers Village employees with the exception of sworn police personnel. The current
employer pension contribution for IMRF is 14.22% of salary. Recent investment gains will allow this rate to
decrease to 13.85% in calendar 2012. The Village also contributes 6.20% for the employer's portion of
social security taxes for all employees, other than sworn police personnel and 1.45% for the employer's
portion of Medicare taxes for all employees covered by Medicare. The Village contributes 100% of its
required contribution based on the calculation by the IMRF.
In 2010 the Illinois state legislature dramatically decreased the benefits under IMRF and the
downstate Police Pension plans for new employees hired after December 31, 2010. This will have the effect
of slowing the increase in employer funding in the future and at some point, largely dependent on the
employee replacement rate after this date, will lower the required employer funding percent.
FUNDING PROGRESSION
Based on the Actuarial Accrued Liability (AAL):
Actuarial Valuation
Illinois Municipal Retirement
Date
Police Pension Fund (4/30)
Fund (12/31)
1997
124.22%
89.80%
1998
122.40%
95.61%
1999
120.00%
98.91%
2000
113.50%
104.75%
2001
93.00%
103.29%
2002
92.67%
96.10%
2003
92.09%
93.79%
2004
82.72%
81.71%
2005
84.76%
82.54%
2006
83.11%
77.94%
2007
82.00%
75.09%
2008
79.70%
53.10%
2009
71.00%
54.14%
2010
70.28%
57.41%
84
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BUDGET REQUEST - FY 2011 -2012
3570XX- DEBT SERVICE FUND
PERSONNEL SERVICES
ACTUAL
BUDGET
EST EXPEND
BUDGET
% CHG BUDG
TRAINING & DEVELOPMENT
FY 09/10
FY 10/11
FY 10/11
I FY 11/12
I FY11 -FY 12
PERSONNEL SERVICES
0
0
0
0
N/A
TRAINING & DEVELOPMENT
0
0
0
0
N/A
CONTRACTUAL SERVICES
0
0
0
0
N/A
COMMODITIES
0
0
0
0
N/A
UTILITIES
0
0
0
0
N/A
DEBT SERVICE
368,150
368,613
369,463
1,374,328
272.84%
CAPITAL OUTLAY
0
0
0
0
N/A
CAPITAL IMPROVEMENTS
0
0
0
0
N/A
TRANSFERS OUT
0
0
0
0
N/A
DEPARTMENT TOTAL 1 368,1501 368,6131 369,4631 1,374,3281 272.84%
806010- POLICE PENSION FUND
PERSONNEL SERVICES
ACTUAL
BUDGET
EST EXPEND
BUDGET
% CHG BUDG
TRAINING & DEVELOPMENT
FY 09/10
FY 10/11
FY 10/11
FY 11/12
I FY11 -FY12
PERSONNEL SERVICES
1,505,165
1,751,350
1,751,350
1,838,055
4.95%
TRAINING & DEVELOPMENT
0
0
0
0
N/A
CONTRACTUAL SERVICES
17,296
28,250
35,766
36,025
27.52%
COMMODITIES
0
0
0
0
N/A
UTILITIES
0
0
0
0
N/A
CAPITAL OUTLAY
0
0
0
0
N/A
CAPITAL IMPROVEMENTS
0
0
0
0
N/A
TRANSFERS OUT
0
0
0
0
N/A
DEPARTMENT TOTAL 1 1,522,4611 1,779,6001 1,787,1161 1,874,0801 5.31%
85
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REFUSE FUND I
The Refuse Fund is an enterprise fund established to provide for the collection of residential solid '
waste, household recycling, and landscape debris. Refuse collection is provided through a contract with
a private waster hauler. The new multi -year contract entered into with Waste Management beginning
April, 2011 provides for charges that are adjusted annually by the CPI, with a floor of 2% and a maximum '
of 4 %. Service has been standardized to once a week, curb side with carts. Prior service was once or
twice a week back door. Residents who wish to continue back door pay an extra charge billed and
coordinated directly with the company. The Village now charges a set standard fee billed thru the utility
billing system for the basic service. '
The service is funded through a combination of user fees and a property tax levy. The property
tax levy provides for a subsidization of the fee. The user fee remains unchanged for FY 2011/12. Due to '
the lower charge for the new contract the Village expects to realize revenues in excess of expenses in the
amount of $65,000. This reverses recent years' results which have been negative. No increase in the
property tax that supports this fund is proposed.
The Village also provides an expanded leaf collection program. During the fall, each home
receives four weekly collections of leaves raked to the curb. The Village maintains four leaf vacuum
machines for this purpose. Residents also have the option to bag the waste during this time and '
throughout the year, with a per -bag fee assessed through the use of stickers.
PARKING LOTS (COMMUTER STATION) I
The Village maintains and operates nine commuter train station parking lots with a total of 675 t
spaces. These are broken down by source of funding, with six lots (320 spaces) built with Village funds
and reserved for Village residents. The remaining lots were built with Federal assistance and are open to
any users. The lots are a combination of pay - per -day and permit. Village personnel collect fees and '
police personnel enforce the parking restrictions.
Since the Lake -Cook Road station and lots opened a number of years ago, the use of the '
downtown lots has stabilized below capacity. Parking fees are used to maintain the lots (including snow
removal) and the station. The parking rates were increased from $1 per day to $1.50 per day effective
January 1, 2005 and this budget represents no change in this fee. The increased rate adequately funds
the necessary maintenance and capital expenditures for the station and lots. '
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5820XX-
BUDGET REQUEST - FY 2011 -2012
REFUSE FUND
PERSONNEL SERVICES
TRAINING & DEVELOPMENT
CONTRACTUAL SERVICES
COMMODITIES
UTILITIES
CAPITAL OUTLAY
CAPITAL IMPROVEMENTS
TRANSFERS OUT
DEPARTMENT TOTAL
6020XX-
62,490
ACTUAL
BUDGET
E
BUDGET
0
FY 09/10 I
FY 10/11
FY 10/11
IloCHGBUDGI
FY 11/12
FY11 -FY12
PERSONNEL SERVICES
TRAINING & DEVELOPMENT
CONTRACTUAL SERVICES
COMMODITIES
UTILITIES
CAPITAL OUTLAY
CAPITAL IMPROVEMENTS
TRANSFERS OUT
DEPARTMENT TOTAL
6020XX-
62,490
68,750
65,250
69,750
1.45%
0
0
0
0
N/A
1,511,419
1,667,105
1,455,205
1,210,975
- 27.36%
13,718
12,000
9,000
10,500
- 12.50%
0
0
0
0
N/A
11,617
0
0
0
N/A
0
0
0
0
N/A
0
9,177
9,177
9,177
0.00%
1,599,243 1 1,757,032 1 1,538,632 1 1,300,402 1 - 25.99%
COMMUTER PARKING LOTS
PERSONNEL SERVICES
ACTUAL
BUDGET
E
BUDGET
I%CHGBUDGI
TRAINING & DEVELOPMENT
FY 09/10
1 FY 10/11
FY 10/11
FY 11/12
FY11 ->FY12
PERSONNEL SERVICES
24,083
31,330
30,630
30,630
- 2.23%
TRAINING & DEVELOPMENT
0
0
0
0
N/A
CONTRACTUAL SERVICES
47,263
89,732
57,232
140,069
56.10%
COMMODITIES
643
4,500
1,500
1,750
- 61.11%
UTILITIES
3,730
9,300
6,000
9,300
0.00%
CAPITAL OUTLAY
0
2,500
0
0
- 100.00%
CAPITAL IMPROVEMENTS
26,737
0
0
0
N/A
TRANSFERS OUT
160,000
200,000
200,000
200,000
0.00%
DEPARTMENT TOTAL 1 262,457 1 337,362 1 295,362 1 381,749 1 13.16%
87
BUDGET REQUEST - FY 2011 -2012
DEERFIELD PUBLIC LIBRARY (COMPONENT UNIT)
PERSONNEL SERVICES
TRAINING & DEVELOPMENT
CONTRACTUAL SERVICES
COMMODITIES
UTILITIES
OTHER EXPENSES
DEBT SERVICE
CAPITAL OUTLAY
CAPITAL IMPROVEMENTS
TRANSFERS OUT
TOTAL EXPENDITURES
2,067,807
ACTUAL
BUDGET
EST EXPEND
BUDGET
% CHG BUDG
30,000
FY 09/10
FY 10/11
1 FY 10)
1 FY 11/12
1 FY11 -FY12
PERSONNEL SERVICES
TRAINING & DEVELOPMENT
CONTRACTUAL SERVICES
COMMODITIES
UTILITIES
OTHER EXPENSES
DEBT SERVICE
CAPITAL OUTLAY
CAPITAL IMPROVEMENTS
TRANSFERS OUT
TOTAL EXPENDITURES
2,067,807
2,012,616
2,012,616
2,170,580
7.85%
47,172
30,000
30,000
26,500
- 11.67%
804,113
784,214
784,214
603,800
- 23.01%
66,586
382,500
382,500
378,620
-1.01%
15,438
32,000
32,000
32,000
0.00%
3,100
0
0
0
N/A
0
0
0
0
N/A
10,035
305,000
305,000
1,280,000
319.67%
0
0
0
0
N/A
0
0
0
0
N/A
3,014,251 I 3,546,330 I 3,546,330 I 4,491,500 I 26.65%
DEERFIELD LIBRARY (COMPONENT UNIT) - REVENUES
TAXES
ACTUAL
BUDGET
E
BUDGET
INTERGOVERNMENTAL
FY 09/10
I FY 10/11
FY 10/11
FY 11/12
1%CHGBUDG
FY11 ->FY12
TAXES
2,809,308
2,953,250
2,953,250
3,100,000
4.97%
INTERGOVERNMENTAL
30,609
20,080
20,080
20,000
- 0.40%
FEES & FINES
84,396
74,000
74,000
81,500
10.14%
INVESTMENT INCOME
29,470
20,000
20,000
3,000
- 85.00%
MISCELLANEOUS
174,457
7,000
7,000
1,287,000
18285.71%
TOTAL REVENUES I 3,128,240 I 3,074,330 I 3,074,330 I 4,491,500 I 46.10%
As a component unit, the Library budget is not reported under the Village budget.
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APPENDIX A - EQUIPMENT REQUESTS CONTAINED IN
OPERATING BUDGETS
ADMINISTRATIVE DIVISION
Finance Department
$5,500
M isc.
5,500
Administration
$2,500
Office furniture
2,500
Community Development
$1,500
Misc.
1,500
Engineering Division (Public Works)
$5,000
Unspecified office equipment
5,000
POLICE DEPARTMENT
Administration Division
$7,500
Communications Division
$2,500
InvestigationsNouth /DARE /Social Services
$7,500
Patrol Division
$10,000
E911 Fund
$31,000
PUBLIC WORKS DEPARTMENT
Street Division
$8,000
Administration
Miscellaneous
2,000
Snow & Ice Control
Small snow /sidewalk equipment
2,500
Forestry
Lawn mowers and maintenance equipment
3,500
Sewer Division
$5,750
Administration
Sewer camera accessories
750
Wastewater Treatment Facility
Miscellaneous
5,000
Water Division
$212,000
Distribution
Scada system computer upgrade (carryover)
5,000
Main & Hydrant Maintenance
Dewatering Pump (2 @ $1,500)
3,000
Generator
1,500
Miscellaneous
500
Meter Maintenance
Water Meters (replacement program - multi -year)
200,000
Orion software upgrade
2,000
Vehicle Maintenance (Garage)
Testing equipment
$5,000
:•
APPENDIX B
GLOSSARY
ABATEMENT -- A complete or partial cancellation of a levy imposed by a government.
ACCOUNT -- A term used to identify an individual asset, liability, expenditure, revenue, or fund balance.
ACCOUNTING SYSTEM -- The total structure of records and procedures that discover, record, classify, summarize,
and report information on the financial position and results of operations of a Government or any of its funds,
fund types, balanced account groups, or organization components.
ACTIVITY -- The smallest unit of budgetary accountability and control which encompasses specific and
distinguishable lines of work performed by an organizational unit for the purpose of accomplishing a function
for which the government is responsible.
ACTUARIAL RESERVE DEFICIENCY -- The excess of the actuarial accrued liabilities at the date of valuation of the
retirement system over the available assets on hand to meet such liabilities; or the excess of accrued and
prospective liabilities over the present and prospective assets.
ANNUAL REQUIRED CONTRIBUTION — The required contribution to fully fund the entity's annual employer's cost
of the pension obligation as determined by an actuary.
APPROPRIATION -- legal authorization granted by a legislative body to make expenditures and to incur obligations
for specific purposes. An appropriation is usually limited in amount and as to the time when it may be
expended.
ASSESSED VALUATION -- A valuation set upon real estate or other property by a government as a basis for levying
taxes.
ASSET -- Property owned by a government which has monetary value.
AVAILABLE FUND BALANCE — The balance of funds above the recommended minimum fund balance.
BALANCED BUDGET — A budget is balanced when the proposed expenditures plus expected reserve are equal to
the expected or estimated new revenues plus the available fund balance at the beginning of the fiscal year.
BOND -- A written promise, generally under seal, to pay a specified sum of money, called the face value, at a fixed
time in the future, called the date of maturity, and carrying interest at a fixed rate, usually payable
periodically.
BONDED DEBT -- That portion of indebtedness represented by outstanding bonds.
BUDGET -- A plan of financial operation embodying an estimate of proposed expenditures for a given period and the
proposed means of financing them.
BUDGET AMENDMENT -- A legal procedure utilized by the governing board to revise a budget.
BUDGET DOCUMENT -- The instrument used by the budget- making authority to present a comprehensive financial
plan of operations of the governing board.
BUDGET MESSAGE -- A general discussion of the proposed budget as presented in writing by the budget making
authority to the legislative body.
BUDGET ORDINANCE -- The official enactment by the governing board to legally authorize the government
administration to operations of the governing board.
BUDGETARY CONTROL -- The control or management of a government or enterprise in accordance with an
approved budget for the purpose of keeping expenditures within the limitations of available appropriations
and available revenues.
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CAPITAL ASSETS -- Assets of significant value and having a useful life of several years. Capital assets are also
called fixed assets.
CAPITAL BUDGET -- A plan of proposed capital outlays and the means of financing them for the current fiscal
period.
CAPITAL IMPORVEMENTS BUDGET -- A plan of proposed capital expenditures and the means of financing them.
This is usually part of the complete annual budget which includes both operating and capital outlays.
CAPITAL OUTLAY -- Expenditures which result in the acquisition of or addition to fixed assets.
CAPITAL PROJECTS FUND -- A fund created to account for financial resources to be used for the acquisition or
construction of major capital facilities and equipment, other than those financed by proprietary funds, special
assessment funds, and trust funds.
CHART OF ACCOUNTS -- The classification system used by the government to organize the accounting for various
funds.
COMMODITIES -- Consumable items used by the governmental departments. Examples include office supplies,
vehicle and maintenance supplies, gasoline, etc.
CONTRACTUAL SERVICES -- Services rendered to governmental departments and agencies by private firms,
individuals, or other government agencies. Examples include utilities, insurance, and professional services.
DEBT -- An obligation resulting from the borrowing of money of from the purchase of goods and services. Debts of
governments include bonds, time warrants, lease- purchase agreements, notes and floating debt.
DEBT LIMIT -- The maximum amount of gross or net debt which is legally permitted by State Statute.
DEBT SERVICE FUND -- A fund established to account for the accumulation of resources for, and then payment of,
general long term debt principal and interest.
DEPARTMENT -- A major administrative organization unit of the government which indicates overall management
responsibility for one or more activities.
' DEPRECIATION -- (1) Expiration in service life of fixed assets, other than wasting assets, attributable to wear and
tear through use and lapse of time, obsolescence, inadequacy, or other physical or functional cause. (2)
The portion of the cost of a fixed asset charged as an expense during a particular period. NOTE: The cost
of such asset prorated over the estimated service life of such asset is charged off as an expense.
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ENTERPRISE FUND -- A fund established to account for operations (a) that are financed and operated in a manner
similar to private business enterprises, where the intent of the governing body is that then costs (expenses,
including depreciation) or providing goods or services to the general public on a continuing basis be
financed or recovered primarily through user charges; or (b) where the governing body has decided that
periodic determination of revenues earned, expenses incurred, and /or net income is appropriate for capital
maintenance, public policy, management control, accountability, or other purposes.
EAV (EQUALIZED ASSESSED VALUATION) -- The assessed valuation of real property, raised or lowered by an
equalizing factor as applied by a countywide and a statewide authority, so that all property is assessed at a
consistent level for purposes of levying taxes. Currently, equalized valuation of real property is 1/3 of fair
market value. Property taxes are assessed against the aggregate EAV of a taxing unit.
ESTIMATED REVENUE -- The amount of projected revenue to be collected during the fiscal year. The amount of
revenue budgeted is the amount approved by the Board of Trustees.
EXPENDITURES -- Decreases in net financial resources. Expenditures include current operating expenses which
require the current or future use of net current assets, debt service, and capital outlays.
EXPENSES -- Decreases in net total assets. Expenses represent the total cost of operations during a period
regardless of the timing of related expenditures.
FISCAL PERIOD -- Any period at the end of which a government determines its financial position and the results of
its operations.
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FISCAL YEAR -- A twelve (12) month period to which the annual operating budget applies and at the end of which a
government determines its financial position and the results of its operations.
FIXED ASSETS -- Assets of a long term nature which are intended to continue to be held or used, such as land,
buildings, improvements other than buildings, machinery and equipment.
FUND -- A fiscal and accounting entity with a self - balancing set of accounts recording cash and other financial
resources, together with all related liabilities and residual equities or balances, and changes therein, which
are segregated for the purpose of carrying on specific activities or attaining certain objectives in accordance
with special regulations, restrictions, or limitations.
FUND BALANCE -- All accounts necessary to set forth the financial position and results of operations of a fund.
FUND EQUITY -- An equity account reflecting the unreserved accumulated earnings of the enterprise fund.
GENERAL FUND -- The fund used to account for all financial resources except those required to be accounted for in
another fund. The most common General Fund is the Corporate Fund.
GO (GENERAL OBLIGATION) BONDS -- Bonds for the payment of which the full faith and credit of the issuing
government are pledged.
GENERAL REVENUE -- The revenues of a government other than those derived from the retained earnings in an
enterprise fund. If a portion of the net income in an enterprise fund is contributed to another non - enterprise
fund, such as the Corporate Fund, the amounts transferred constitute general revenue of the government.
GOAL -- A statement of broad direction, purpose, or intent, based on the needs of the community.
HOME RULE SALES TAX — As an Illinois home rule unit, the Village is provided certain additional taxing powers
not generally available. The home rule sales tax can be imposed by the Village in increments of 0.25% on
all retail sales occurring within the Village except for groceries, drugs and items that are titled by the state
(automobiles, boats, etc.). The current Village rate is 1.0 %.
IEPA — Illinois Environmental Protection Agency. State agency charged with environmental regulations, specifically
involved in regulating the Village's water and sewer systems. Also a granting agency for revolving loans and
other programs associated with these two functions.
IPBC — The Intergovernmental Personnel Benefit Cooperative. A municipal health and benefits pool through which
the Village provides health and life insurance for its employees. The Park District and Library participate
with the Village as listed entities.
IMRF -- An abbreviation for Illinois Municipal Retirement Fund, a pension fund covering Village employees who work
over 1,000 hours per year, with the exception of sworn police personnel.
IRF — Infrastructure Replacement Fund. A capital projects fund designated by the Village for major capital project
expenditures with varied sources of funding.
INTERGOVERNMENTAL REVENUE -- Revenue received from another government, such as the State of Illinois, or
other political subdivisions, for a specified purpose.
INTERGOVERNMENTAL SERVICE FUND -- A fund established to finance and account for services and
commodities furnished by a designated department or agency to other departments and agencies within a
single governmental unit.
INVESTMENTS -- Cash held in interest bearing accounts, securities and real estate held for the production of
revenues in the form of interest, dividends, rentals, or lease payments. The term does not include fixed
assets used in governmental operations.
LEVY -- (VERB) To impose taxes, special assessments, or service charges for the support of governmental activities.
(NOUN) The total amount of taxes, special assessments, or service charges imposed by a government.
LONG TERM DEBT -- Debt with a maturity of more than one year after the date of issuance.
METRA -- An abbreviation for the Northeast Illinois Regional Commuter Railroad Corporation which manages and
operates the commuter trains and commuter buses in the Village.
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MFT (MOTOR FUEL TAX) — The State of Illinois levies a tax on the sale of motor fuel products for use over the road.
Municipalities are distributed a portion of the tax on a per capita basis to be used for the, maintenance and
improvement of the local road system.
NET INCOME -- Proprietary fund excess of operating revenues, non - operating revenues, and operating transfers -in
over operating expenses, non - operating expenses, and operating transfers -out.
OBJECT -- As used in expenditure classification, this term applies to the article purchased or the service obtained (as
distinguished from the results obtained from expenditures). Examples are personnel services, contractual
services, commodities, capital outlay and other expenditure classifications.
OPERATING BUDGET -- The portion of the budget that pertains to daily operations that provide basic governmental
services. The operating budget contains appropriations for such expenditures as personnel, supplies,
utilities, materials, services, etc.
OPERATING EXPENSES -- Proprietary fund expenses which are directly related to the fund's primary service
activities.
OPERATING INCOME -- The excess of proprietary fund operating revenues over operating expenses.
OPERATING REVENUES -- Proprietary fund revenues which are directly related to the fund's primary service
activities. They consist primarily of charges for services.
PENSION TRUST FUND -- A Trust Fund used to account for public employee retirement systems. Pension Trust
Funds are accounted for in essentially the same manner as proprietary funds, but with an important
expanded emphasis on required fund balance reserves.
PERSONNEL SERVICES -- Items of expenditures in the operating budget for salaries and benefits paid for services
performed by Village employees.
RESERVE -- An account used to indicate that a portion of fund equity is legally restricted.
RESOURCES -- Total dollars available for appropriations including estimated revenues, fund transfers, and
beginning fund balances.
REVENUES -- Increases in governmental fund type, net current assets, and residual equity transfers.
SOURCE OF REVENUE -- Revenues are classified according to their source or point of origin.
SPECIAL REVENUE FUND -- A fund used to account for the proceeds of specific revenue sources (other than
special assessments, expendable trusts, or for major capital projects) that are legally restricted to
expenditure for specified purposes.
TAX LEVY -- The total amount to be raised by general property taxes for operating and debt service purposes
specified in the Tax Levy Ordinance.
TAX LEVY ORDINANCE -- An ordinance by means of which taxes are levied.
TAXES -- Compulsory charges levied by a government for the purpose of financing services performed for the
common public benefit.
TAX INCREMENT FINANCING (TIF) — A municipal financing mechanism used to renovate declining areas that uses
the increase in taxable property value to generate revenue for a set period of time to offset the costs of
allowable public and private investment in the area.
TRUST FUNDS -- Funds used to account for assets held by a government in a trustee capacity for individuals,
private organization, other governments, and /or other funds.
USER CHARGES OR FEES -- The payment of a fee for direct receipt of a public service by the party benefiting from
the service.
WRF — Water Reclamation Facility. The Village's designation of its sanitary sewerage treatment plant.
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APPENDIX C
SUMMARY OF SIGNIFICANT FINANCIAL, ACCOUNTING AND BUDGETING POLICIES
The accounting policies of the Village of Deerfield, Illinois, conform to generally accepted accounting principles as
applicable to governments. The following is a summary of the significant policies.
Reporting Entity and Its Services
The Village of Deerfield, Illinois, was incorporated April 14, 1903. The Village operates under a Council /Manager form of
government and provides the following services as authorized by its charter: public safety (police), highways and
streets, water supply, sanitation, public improvements, community development and general administrative services.
Accounting, Auditing and Financial Reporting Policies
• An independent audit will be performed annually.
• The Village will produce annual financial reports in accordance with Generally Accepted Accounting
Principles (GAAP) as outlined by the Governmental Accounting Standards Board.
• The Finance Department will report to the Mayor and Board of Trustees and to the departments on a
monthly basis the amount of funds expensed or expended for the month and year -to -date vs. budget
and projected.
• The Finance Department will also report on an ad hoc basis on any other financial items that will
affect the Village's financial picture.
Fund Presentation
The accounts of the Village are organized on the basis of funds, each of which is considered a separate accounting
entity. The operations of each fund are accounted for with a separate set of self - balancing accounts that comprise its
assets, liabilities, fund equity, revenues, and expenditures, or expenses, as appropriate. Government resources are
allocated to and accounted for in individual funds based upon the purposes for which they are to be spent and the
means by which spending activities are controlled.
Governmental Funds. The Village has the following governmental -type funds:
• General Fund — The General Fund is the general operating fund of the Village. It is used to account for all
financial resources except those required to be accounted for in another fund. Accounts for the operations of
the Finance, Administration, Engineering, Community Development, Police and Street Departments.
• Motor Fuel Tax Fund — Accounts for activity funded by the state share of tax on the use of motor fuels.
• Enhanced 911 Fund — Accounts for the operation of the E911 emergency response system and is funded
by a per line charge on land -based and cellular phones.
• Tax Increment Financing District — A fund to provide for the redevelopment plans funded by incremental
property tax. (Note: the last Village district was terminated on December 31, 2008 and historical information
is presented in this budget).
• Vehicle and Equipment Replacement Fund — Established to account for the funds set aside annually for
the replacement of certain vehicles and other equipment. The Village charges operating departments for
equipment and motor vehicles based on the current replacement cost and estimated years of usage. These
funds are accumulated in the Vehicle and Equipment Replacement Fund until the equipment or motor
vehicles are purchased.
• Infrastructure Replacement Fund — Established in 1989 for the purpose of maintaining, repairing and
renovating the capital assets of the Village. All long term capital projects are now funded in this fund,
including those of the Water and Sewer Funds.
• Debt Service Fund — Debt Service Funds are used to account for the accumulation of resources for, and the
payment of, general long -term debt principal, interest, and related costs. The Debt Service Fund has been
treated as a single fund and budgeted in a like manner by the Village. The individual issues are accounted for
separately within this fund.
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Proprietary (Enterprise) Funds Enterprise Funds are used to account for operations (a) that are financed and
operated in a manner similar to private business enterprises, where the intent of the governing body is that the
costs (expenses, including depreciation) of providing goods or services to the general public on a continuing
basis be financed or recovered primarily through user charges; or (b) where the governing body has decided
that periodic determination of revenues earned, expenses incurred, and /or net income is appropriate for capital
maintenance, public policy, management control, accountability, or other purposes. The Village has the
following proprietary funds:
• Water Fund — Accounts for all activity relative to the acceptance, storage and delivery of water to the
residents.
• Sewer Fund — Accounts for all activity relative to the operation of the sanitary sewer system, including the
transportation of sewerage to the Village owned and operated sewerage treatment plant.
• Refuse Fund — The Village contracts with a private firm to collect and dispose of residential solid waste,
residential recyclable materials and landscape waste. This fund provides for the revenues and expenses of
this operation.
• Commuter Parking Lot Fund — Provides for the activity necessary to operate and maintain the various
commuter - parking facilities within the Village, including the commuter train station.
Internal Service Funds - Internal Service Funds are used to account for the financing of goods or services
provided by one department or agency to other departments or agencies of the Village, or to other
governments, on a cost - reimbursement basis. The Village has the following internal service fund:
Garage Fund — Provides for the maintenance of Village -owned vehicles through operation of a vehicle
maintenance facility in the public works complex. All operating departments are charged for work on their
vehicles.
t Trust and Agency Funds - Trust and Agency Funds are used to account for assets held by the Village in a
trustee capacity or as an agent for individuals, private organizations, other governments, and /or other funds.
These include Pension Trust and Agency Funds. Pension Trust Funds are accounted for in essentially the
t same manner as proprietary funds since capital maintenance is critical. Agency Funds are custodial in nature
(assets equal liabilities) and do not involve measurement of results of operations. The Village has the following
Agency and Trust funds:
■ Deposit Fund — To account for funds on deposit with the Village that are being held on a temporary basis.
■ Police Pension Fund — As established by state statute, provides for the pension and disability benefits of
t sworn Village police officers, and is funded by employee and employer contributions, and investment income
of the fund. Independently administered by a board of trustees as established in the state pension code.
' Component Unit - Deerfield Public Library - The Deerfield Public Library has a separately elected seven -
member board that annually determines its budget and resulting tax levy. Upon approval of the Village Board,
the levy is submitted to the County. All debt of the Library is secured by the full faith and credit of the Village,
which is wholly liable for the debt. The Library, while servicing the same general population of the Village, does
' not provide services entirely to the Village. Because the Library possesses the characteristics of a legally
separate government and does not service the primary government, the Library is reported only as a
component unit in this budget.
Basis of Accounting
' Basis of accounting refers to when revenues and expenditures or expenses are recognized in the accounts and reported
in the annual budget.
All Governmental Funds (General Fund, Special Revenue Funds, and Capital Project Funds) are accounted for using
' the modified accrual basis of accounting. Their revenues are recognized when they become measurable and available
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as net current assets. The Village's share of State - assessed income taxes, gross receipts, and sales taxes are
considered "measurable" when in the hands of intermediary collecting governments and are recognized as revenue at
that time. Anticipated refunds of such taxes are recorded as liabilities and reductions of revenue when they are
measurable and their validity seems certain. Expenditures are generally recognized under the modified accrual basis of
accounting when the related fund liability is incurred.
Agency Fund assets and liabilities are accounted for on the modified accrual basis.
All Proprietary Funds and Pension Trust Funds (Enterprise, Internal Service, and Police Pension) are accounted for
using the accrual basis of accounting. Their revenues are recognized when they are earned, and their expenses are
recognized when they are incurred. Unbilled Waterworks and Sewerage Fund utility service receivables are recorded at
year -end.
Budget Presentation Basis Exceptions
Basis of accounting refers to when revenues and expenditures or expenses are recognized in the accounts and
reported in the annual budget. The Comprehensive Annual Financial Report (CAFR) shows the status of the Village's
finances on the basis of generally accepted accounting principles (GAAP). In most cases the budget preparation
conforms to GAAP. The following list exceptions from GAAP contained in the presentation of the budget:
The treatment of depreciation expenses, which are not shown in the budget, but the full purchase price of
equipment and capital improvements are, while purchases of capital improvements are depreciated in the
CAFR pursuant to GAAP (the Village's capital asset threshold for accounting purposes is $25,000).
The Village has implemented the requirements for disclosing liabilities due to other post employment
benefits (OPEB) required by GASB but will not, as of this point, be funding these costs nor showing the
increase in the liability in the annual budget.
Due to statutory requirements and the lag in collecting property tax revenue inherent in the Illinois property tax
system, budgeted property tax revenue represents the request for levy; this revenue will not all be received
within the budget year. Similarly, the budgeted expenses and revenue for the debt service levies are those
required by the bond ordinances. Due to the lag, actual revenues and expenses will not match the budget
numbers.
Balanced Budget
The Village considers the budget, at the fund level, to be balanced if the budgeted expenditures, plus expected reserve
drawdown, are matched by budgeted new revenues and available beginning fund balances. The accounting level of
control is at the department level or, in the absence of such, at the fund level, and the departments are additionally
responsible for maintaining expenditures within the major categories of the function level.
Debt Policy
The Village of Deerfield is a home rule municipality and, as such, has no statutory debt limitations. If, however, the
Village were a non -home rule municipality, according to Illinois statutes, its available debt limit would be as follows:
Equalized Assessed Valuation
Non - Home -Rule Debt Limit - 8.6%
Amount of Debt Applicable to Limit
Legal Debt Margin Available
5/1/09
5/1/10
$1,586,409,629
$1,518,610,510
136,431,228
130,600,504
5,000,000
4,645,000
131,431,228
125,955,504
The Village issued $12,500,000 in new GO debt in November, 2010. The 2003 issue has. an alternative revenue
(water revenue) pledged for debt service; the remaining issues are property tax backed but subject to abatement
based on available reserves. The figures demonstrate that the Village has been prudent in its use of its home rule
debt authority. The Village's current bond rating is Aaa by Moody's, reaffirmed in October 2010.
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' The Village's policies in the issuance of debt are: (1) to attempt to keep a relatively even debt service levy, allowing it
to increase as new equalized assessed valuation is available and as capital needs arise. The Village must reconcile
the quest for a stable levy with the fact that delayed improvements or maintenance often has a higher true cost.
' Summarily, the goal to keep an even debt service levy must be balanced against the necessity of the project. (2) The
Village will not issue long -term debt for short-term projects. The life of the financing must not exceed the life of the
project. The use of long -term debt is subject to review and approval by the Board of Trustees.
ICapital Projects Funding
The Village believes that ongoing maintenance of its infrastructure and equipment is of prime importance to reduce
' the risk of emergency repairs and avoid the cost increases of deferred maintenance. To finance capital projects, the
Village utilizes standard capital raising techniques such as General Obligation and Revenue Bond Issues, as well as
pay -as- you -go practices when reasonable. Two examples of the pay -as- you -go program are (A) the Vehicle and
' Equipment Replacement Fund and (B) the Infrastructure Replacement Fund. The purpose of the Vehicle and
Equipment Replacement Fund is to keep annual expenses in balance and stable while providing sufficient funds for
the replacement of vehicles and major equipment items that cost in excess of $5,000. The Vehicle and Equipment
Replacement Fund is fully funded. The Village also has established an Infrastructure Replacement Fund to provide
' funding for ongoing maintenance of the Village's infrastructure, primarily streets and underground improvements. The
Village does not anticipate issuing any new debt during the year.
' Accounting, Auditing and Financial Reporting Policies
1. An independent audit will be performed annually.
' 2. The Village will produce annual financial reports in accordance with Generally Accepted Accounting
Principles (GAAP) as outlined by the Governmental Accounting Standards Board.
3. The Finance Department will report to the Mayor and Board of Trustees and to the departments on a
monthly basis the amount of funds expensed or expended for the month and year -to -date vs. budget and
' projected.
4. The Finance Department will also report on an ad hoc basis on any other financial items that will
affect the Village's financial picture.
' Investment Policies
' The Village maintains formal investment policies for the general corporate funds and the police pension fund. In
summary, the policies cite controlling state statutes and differ in the allowable investment types and duration
objective. The corporate funds are typically restricted to and invested in short term government and government
agency issues, with duration of less than five years. The pension fund's focus is more long term and is allowed,
within statutory limits, to invest in equities and longer -term bonds. The investment policies are reviewed on a regular
basis. Investment reports are regularly presented to the governing bodies.
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Fixed Asset Policy
Property, including equipment, represents a significant investment of tax revenue by the residents of the Village.
Since the assets are durable goods used in providing services to the residents, it is essential that they be accounted
for in the most efficient and practical manner possible. Property assets of the Village are numbered for inventory
control. All property items valued at $500 or more shall be recorded in the inventory system.
General Fixed Assets
General fixed assets are those fixed assets of the Village that are not accounted for in an Enterprise, Trust, or Intra-
governmental Service Fund. Fixed assets are those assets that possess the following attributes:
1. A tangible nature;
2. A useful life extending beyond the year of acquisition; and
3. A significant value (greater than $25,000).
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These assets shall be accounted for in the annual financial report of the Village.
Property Assets
Non -fixed asset property items are those items valued at greater than $500. These items shall be recorded and
controlled in the Village's property control program and are the responsibility of the department in which they are
located.
Classification of Fixed Assets
Fixed assets shall be classified by the following categories: land, buildings, improvements other than buildings,
machinery and equipment, and construction in progress.
Capitalization Policy
The Village of Deerfield's capitalization policy provides that all items that cost less than $25,000 shall be expensed
rather than treated as a fixed asset. This policy is established recognizing that items under this limit are not
sufficiently material from an accounting basis to include them on the Village's financial statements. Sufficient control
of all property with a value greater than $500 is maintained through the inventory control system.
Procedures for Updating the Fixed Assets and Property Control Record
The Finance Department is responsible for maintaining the fixed assets control system. All property with a value
greater than $500 shall be maintained in this system. Any property with an original value of greater than $500 that is
no longer useful to the Village shall be disposed in a manner consistent with state statute and shall be deleted from
the control system record.
Fund Balance Policy
As a home rule municipality, the Village has substantial flexibility in the movement of assets between funds. Other
than those funds with certain legal restrictions, for instance, the Motor Fuel Tax, Deposit, and Police Pension, the
Village Board may approve transfer of funds between any of the operating or capital project funds of the Village. In
addition, the Village has varied sources of revenue that, except for property tax, is generated monthly and therefore is
not subject to irregular receipt during the year.
Therefore, the policy is to maintain a combined fund balance of not less than 40% of the annual budgeted recurring
expenditures in the operating funds — General, Water, Sewer and Garage. The minimum combined balance of
unrestricted fund balance and net cash in these funds shall not fall below 30 %.
The remaining funds shall maintain a sufficient balance to achieve the budget on a yearly basis.
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Village of Deerfield, Illinois
Village
Residents
Village
Board
Village Village Boards and
9
Attorney Manager Commissions
Assistant to the
Village Manager
Police Finance Community Public Works &
Department Department Development Engineering
Dept.
Patrol Accounting Permits, Engineering
Inspections & Plan Inspection &
Review Review
U-7
Investigations & Budgeting Planning Water Supply
Youth
Communications Payroll & Code Sewer
& E -911 Pension Enforcement Maintenance &
Administration Sewage Treatment
Records Utility Billing & Zoning & Vehicle & Building
Customer Service Appearance Maintenance
Review
Risk Road & Bridge
Management Maintenance
Treasury &
Revenue
Collection