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Village Budget for eight months beginning May 1, 2013VILLAGEOF DEERFIELD,ILLINOIS ANNUALBUDGET MAY1,2013TODECEMBER31,2013 VILLAGEOFDEERFIELD ANNUALBUDGET MAY1,2013TODECEMBER31,2013 ELECTEDOFFICIALS HarrietRosenthal,Mayor RobertBenton,TrusteeRobertNadler,Trustee AlanFarkas,TrusteeWilliamSeiden,Trustee TomJester,TrusteeBarbaraStruthers,Trustee VILLAGEMANAGER KentStreet DEPARTMENTHEADS EricBurk,DirectorofFinance/Treasurer JohnSliozis,ChiefofPolice BarbaraLittle,DirectorofPublicWorksandEngineering ClintCase,Building&CodeEnforcementSupervisor JeffRyckaert,VillagePlanner www.deerfield.il.us i TABLEOFCONTENTS SUMMARYINFORMATION Page VillageManager'sTransmittalMessage.......................................................................................1 GFOAAward...............................................................................................................................7 BudgetSummary(Detail)............................................................................................................8 BudgetSummariesandFundBalanceProjections....................................................................10 2012PropertyTaxLevy............................................................................................................12 MajorRevenues–4-YearDetail................................................................................................13 Revenues/ExpendituresbyFundType......................................................................................17 MajorBudgetPoliciesandObjectives........................................................................................19 MajorRevenueDiscussion........................................................................................................22 BudgetCalendar.......................................................................................................................27 PersonnelDetail........................................................................................................................28 SupplementalInformation–VillageOverview............................................................................29 OrganizationChart.............................................................................................Insidebackcover ADMINISTRATION ADMINISTRATIVESERVICES (Summary)...............................................................................33 FinanceDepartment.....................................................................................................34 MayorandBoardofTrustees........................................................................................36 Manager’sOffice...........................................................................................................39 CommunityDevelopment..............................................................................................43 EngineeringDivision.....................................................................................................49 PUBLICSAFETY POLICEDEPARTMENT PoliceDepartmentSummary........................................................................................53 MissionStatement,GoalsandAccomplishments..........................................................54 BudgetRequests(includingE911)...............................................................................56 PUBLICWORKS PUBLICWORKS StreetDivisionSummary...............................................................................................59 GoalsandAccomplishments............................................................................60 BudgetRequests..............................................................................................62 WaterFundSummary...................................................................................................64 GoalsandAccomplishments............................................................................65 BudgetRequests..............................................................................................67 SewerFundSummary..................................................................................................69 GoalsandAccomplishments............................................................................70 BudgetRequests..............................................................................................73 GarageFund................................................................................................................75 ii CAPITALPROJECTS Page CAPITALPROJECTSFUNDS CapitalProjectsFunds–Summary...............................................................................77 InfrastructureReplacement/MFT/VERF.........................................................................78 3YearCapitalImprovementProgramSummary...........................................................81 SUPPORTFUNDS MISCELLANEOUSFUNDS SupportFunds–Summary...........................................................................................85 DebtService.................................................................................................................86 PensionFunds(Police).................................................................................................88 RefuseCollection/CommuterStationParkingLots........................................................90 LIBRARYSYSTEM BudgetRequest............................................................................................................92 APPENDICES A–EquipmentPurchases(non-VERF).........................................................................93 B–Glossary................................................................................................................94 C–SummaryofSignificantAccountingandBudgetingPolicies....................................98 VILLAGEOFDEERFIELD BUDGETMESSAGE Municipalgovernmentprovidesawiderangeofbasicservicesonwhichwealldepend:policeprotection, potablewater,sewagetreatment,snowplowingandbuildinginspectiontonameafew.Theabilityofan electedboardtosupplytheseservicesinaneffectiveandefficientmannerdependsonitsfinancialdecisions. ThatiswhyofallissuesconsideredbytheVillageBoardoverthecourseofayearnoneismoreimportant thanadoptionoftheannualbudget. TheVillage’sfiscalyearwillchangetoacalendaryeareffectiveJanuary1,2014,sothefiscalyear2013A budgetwillprovidefor8monthsofoperationsfromMay1,2013toDecember31,2013.The8monthbudget meetsallstate-mandatedaccountingandfinancialreportingrequirements. Thetotalexpenditurebudgetforfiscalyear2013Ais$36,080,006excludingtheLibrarybudget,whichis $8,330,500.Thisrepresentsa36%decreasefromlastyear’samendedbudget,primarilyduetothe8month fiscalperiod,andreflectsaconservativecapitalprogram,duetotherecentcompletionofthewastewater (sewage)treatmentplantprojectandnolargeroadreconstructionprojects.Theoperatingcomponentofthe budgetis$19,487,909,whichisa23%decreasefromtheprioryear.Thedecreaseisagaincausedprimarily byashortenedfiscalperiodandisoffsetbytwelve-monthprogramsthatwillbecompletedentirelyduringthe shortenedfiscalperiod. Thisbudgetmaintainscurrentprogramsandservicelevelsinlightoftheconstrainedeconomicconditions andreducedrevenueswhilecontinuingacapitalprojectprogramthatmaintainsanaginginfrastructure. Reflectingtheslowereconomicconditionslocallyandstatewideandastablepopulation,thereareno additionalfull-timepositionsinthisbudgetwiththeexceptionofaSchoolResourceOfficer,whichisfunded 75%bySchoolDistrict#113,andisoffsetbyareductionattheWastewaterTreatmentPlant. PLANNINGPROCESSES Thisbudgetcontinuestheimplementationofrecommendationscontainedinsignificantplanningstudiesthat werecompletedinthelastfiveyears.Themajorrecommendationofthesanitarysewersystemstudywas thereconstructionoftheVillageownedsewagetreatmentplant.Afteranumberofyearsofplanningand engineeringdesignwork,thisprojectcommencedinFY2011andtheVillageBoarddeclaredtheproject substantiallycompleteinFebruaryof2013.FundingfortheWRFhasbeenprimarilythroughtheuseofdebt –aninitialdebtissuanceof$7.5millionGeneralObligation(GO)BuildAmericaBondsin2010,$12.5million QualifiedEnergyConservationBondsin2011,$10millionGOBondsin2012and$3.2millionGOBondsin 2013.Theuseoftheseprogramswillsubstantiallyreducetheinterestpaymentsonthedebtserviceversus regulardebtissuance.Thisbudgetalsocontinuesageneralannualroadmaintenanceprogrambutnoother largescaleprojects. Theeconomicdownturnthathasaffectedthecountryoverthepastseveralyearscertainlyplayedamajor roleinthebudgetdeliberationsthisyear.Duetopastbudgetingdecisions,alowtaxcompositionrelativeto othersimilarlysituatedcommunities,conservativespendingpractices,therelativestrengthofthemicro economyinDeerfield,andourstrongfundbalance,theVillagehasnothadtoimplementthedrastic personnelandprogramreductionsthatmanylocalgovernmentshavefoundnecessary.TheVillagehas selectivelyfilledopenemployeepositionsandhaseliminatedunfilledfulltimepositionswhenpossible. DuetothecontinuingstructuraldeficitsintheWaterandSewerFundsoverthatpastfouryears,lastyearthe VillageBoardundertookacomprehensivereviewofthefunds’operationsandprojectionsforthenextfour years.Duetolowerwaterusagewhichaffectsbothwaterandsewerrevenues,theBoardapproveda revenueplanthatincreasedwaterandsewerrevenueslastyearandwillcontinuetodosoforthenexttwo years.Theseincreaseswilladdressthestructuralimbalancecurrentlyinthefunds. TheBoardhasdeterminedthatacontinuedprogramofreplacingandmaintainingtheinfrastructureofthe Villageisimportant;thisbudgetreflectsnonewdebtissuances. Duetotherecentcompletionofthereconstructionofthewastewatertreatmentplantnonewdebtissuances areanticipated.TheDeerfieldPublicLibraryalsorecentlycompletedtheirremodelingprojectthat,pursuant tostatestatute,requiredtheVillagetoissueapproximately$12millionofGOdebtintheirname.Fundingfor debtservice,endorsedbythevotersintheNovember2010referendum,comesfromacombinationof annualgeneralrevenues,fundbalanceandpropertytax.AllthedebtisgeneralobligationastheVillagehas unlimitedhomeruleauthoritytoraisetaxesandenjoysaAaabondratingfromMoody’s. TheVillageorganizesitsbudgetunderseveralfunds.Followingarebriefhighlightsofeachmajorfund. GENERALCORPORATEFUND ThisisthebasicoperatingfundoftheVillage,whichincludesrevenuesandexpendituresofallgovernmental activities,exceptthosefundsthatmustbeaccountedforindependentlyunderIllinoislaw. Revenues:The2013AGeneralFundhasprojectednewrevenuesof$13,930,059,whichisa 24%decreaseoverlastyear’sbudget.Mostrevenuesareprojectedtodecrease duetotheshortenedfiscalyearperiod.TheSalesTaxprojectionisbasedonan8 monthfiscalyearperiodandreflectsadecreaseduetotheevolvinglocaleconomy forretailsalesoffsetbyincreasedactivityduetotheWalgreensNationalsalestax incentive.Theincentiverebateisbudgetedforaslightincreaseevenduringthe shortenedfiscalyearperiod.TheHotelRoomTaxisbudgetedfora35%decrease whichalsoreflectstheslowrecoveryinbusinesstravel;thisholdstherevenueata relativelyconstantlevelfromlastyearwhenannualized.Thecombinedstateshared incomeandusetaxareexpectedtoberelativelyflatwhenannualized.Building permitrevenueisprojectedtoincrease40%to$700,000,evenduringthe8month period,duetocontinuedstrongresidentialandcommercialremodeling.The telecommtaxisexpectedtoremainflatwhilethereisa4%increasebudgetedfor theelectricityutilitytaxwhenannualized.Theseareexpectedtogenerate$1million and$833,000respectivelyfortheGeneralFund.Overall,revenuesaresufficientto covertheoperatingcostsofthefund. Expenditures:TotalexpendituresfortheGeneralCorporateFundareprojectedat$16,764,252, whichisa21%decreasefromthefinalrevisedbudgetlastyear.Thereisatransfer tothedebtservicefundof$818,344toprovidepartialabatementofdebtservicein the2012propertytaxlevyandatransferof$1.4milliontotheInfrastructure ReplacementFundforcapitalprojectsfunding.Evenwithashortenedfiscalyear, thereisabudgetedincreaseintheWalgreensalestaxrebateexpenseinthe FinanceDept.budgetduetohigherthanexpectedactivity.Inaddition,thereisa projectedincreaseinemployeehealthinsurancechargesandotherpersonnelcosts includinganincreaseof2.0%forbothpublicworksunionandnon-union employees,alongwith3.5%forpolicepatrolunionemployees.Theseare temperedbygenerallya33%reductionyeartoyearbudgetinallotherexpense areas.Villageoperationsareverylaborintensive.Thelargestsingleoperatingcost relatestopersonnel,representing74%oftheGeneralFundlesstheWalgreen’s payment,InfrastructureReplacementFund(IRF)transferanddebtservice abatement.Highlightsofthisyear’sexpenditurebudgetinclude: 2 TheWalgreen’sincentiveexpenseisbudgetedat$2.4million.Sincethe Villagereceives20%oftherevenuefromthisagreement,asWalgreen’s activitychangestheexpensechanges,andthisisoffsetbyasimilarmovein thesalestaxrevenueline. TheadditionofaSchoolResourceOfficerintheGeneralFundisfunded75% bySchoolDistrict113andisoffsetbyareductionattheWastewaterTreatment Plant.Thereisnochangeintotalfull-timepersonnelrequestedinthisbudget. WATERANDSEWERFUNDS ThewaterandsewerutilitysystemsoperatedbyDeerfieldareintendedtobeself-funding,baseduponuser chargesforservices.Revenuesforoperationsarederivedprimarilyfromservicesfurnishedtoutility customers.Othersourcesareinterestearningsfromcashinvestedonashort-termbasis,andconnection feesfromnewconstructionwheretheVillage'spriorinvestmentsinitsutilitiesoperatetotheadvantageof newcustomerswhodidnotshareinthatinitialinvestment. WaterBudget:Expendituresareprojectedat$2,852,821(decreaseof35%)againstnewrevenues of$2,876,100(-31%).TheVillagecontinuestoseeadecreaseinrevenueand wholesalecostofwaterfromthelossofourlargestusertotheVillageofNorthbrook andafundamentalreductionintheaverageuse.A2.5%increaseinthewaterrate isincluded.Nomajorwaterprojectsareanticipatedduringtheyear.Thestructural deficitisbeingaddressedandfurtherdiscussedbelow. HighlandPark,theVillage’swholesalewatersupplier,iscontinuingaseriesofannualwaterrateincreasesto provideforthereconstructionoftheirtreatmentfacilities.Thisbudgetincludesanincreaseinwaterratesfor Deerfieldcustomersfrom$3.79to$3.88(2.5%)per100cubicfeetasofMay1st. SewerBudget:TheSewerFundexpendituresareprojectedat$2,224,019(-24%)againstnew revenuesof$2,031,933(-25%).Nosubstantialcapitalexpendituresareincludedin thisbudget;theseareintheIRF.Asdiscussedfurtherbelow,thesewerratewillbe increased5%effectiveMay1,withanadditional5%increasenextyear.The operatingcostofthenewtreatmentplantisexpectedtobelowerduetomore efficiencyandareductioninpersonnelduetoincreasedautomation. TheVillageBoardhasconsideredthestructuraldeficitsthathaveexistedinthesefundsandtheirinabilityto coveralloperatingandcapitalcoststhroughtherevenuebase.Thedecisionremainstofundoperations entirelyfromuserchargesandtofundthecapitalexpensesthroughtheIRF.Afterareviewoftheprojected operatingresultsforecastforfiveyearsinthesefunds,theBoardhasapprovedarevisedfundingschedule forthefunds.IntheWaterFund,itwasdecidedtoremainwith2.5%increasessinceafterFY12/13thedebt servicepaymentofapproximately$485,000peryearended,whichwillbeenoughofanexpensereductionto bringthisfundintobalance.FortheSewerFund,theBoardhasagreedtorateincreasesof10%inFY 12/13,5%inFY2013Aand5%inFY2014.Thisshouldbringthisfundintobalanceattheendofthatperiod. SCAVENGER(REFUSE)FUND TheVillagebiditswastehaulingcontractduringFY10/11andenteredintoanewfiveyearcontractwith WasteManagementCompany.Significantchangestothebaseservicelevelwereintroducedthathas resultedinasubstantiallylowercosttotheVillageforthisservice.Goingintothethirdyearofthecontract, thereisa2%increaseinthehaulingcontract.Tokeeppacewiththisandtheincreasedcostsoftheleaf pickup,thereare2.5%increasesinbothfundingsources.Thepropertytaxlevy,whichincreasedthelevyfor thisfundto$905,500wasalreadyreflectedinthefiscalyear2012/13budgetandhasremainedunchanged. Theuserratewillbeincreasedfrom$6.66to$6.83permonthperhousehold.Thiswillallowthefundto continuetooperatewithamodestsurplus. 3 MOTORFUELTAXFUND TheMFTBudgetprojectsStateallotmentsofapproximately$283,300forthe8monthbudgetperiodwhichis about37%lessthanyear.Wecontinueusingtheentireallotmentforcapitaloutlayinthestreetrehab program. PENSIONFUNDS ForemployeescoveredbytheIllinoisMunicipalRetirementFund,theVillagecontributes14.09%(aincrease of1.7%from2012)ofeachemployee’seligiblepayplustheemployer'scontributionof7.65%forSocial SecurityandMedicarecoverage.Theemployeecontributes4.5%forIMRFand7.65%forSocialSecurity andMedicarecoverage.Theemployer’sshareisexpensedineachoperatingfunction,andisprojectedto decreaseto13.97%incalendaryear2014(0.85%decrease).Theemployer’scontributiontothePolice PensionFundisalsoexpensedthroughthePoliceDepartmentbudgetandisfinancedthroughGeneralFund revenues.Thecontributionisactuariallydeterminedasadequateforfundingpensionpaymentsandfor amortizingtheactuarialreservedeficiency.Swornpolicecoveredbythisfundcontribute9.91%oftheirbasic wagesbutdonotparticipateinSocialSecurity.Additionalincomeisderivedfrominvestmentearnings.This contributionincreased18.9%inthefiscalyearendingApril30,2013to$1,023,006(29%ofsalaries).The increasewasduetochangesinactuarialassumptions.TheVillagehasrecentlylowereditsinvestmentrate ofreturnandupdateditsprojectedsalaryincreases.Weexpecttheneartermcontributionstoremainstable followingcompletionofthetransitionyearandbarringanylargechangesininvestmentresultsorpension statutes. TheVillageiscommittedtomaking100%ofitsannualrequiredcontributiontothesefunds.Contributions areexpensedwithineachoperatingfund/department/divisionthathascorrespondingsalaryexpense. CAPITALPROJECTS Themostobviousbenefitofestablishingacapitalbudgetistheencouragementgiventoplanningatall levels.Itisanextremelyvaluabledecision-makingdeviceusedto1)stabilizethevolumeofcapital improvementsatsomerelativelyuniformlevel,and2)coordinatethecapitalcostsandtheirfinancingwiththe attendantdebtservicedemandsontheoperatingbudget. Therollingfiveyearfundingplanhasbeenextremelyhelpfulbothinschedulingmajorprojectsandin determiningtheirfinancing.Morethananyotherpartofthebudget,capitalprojectswarrantdetailed discussionbetweenBoardandstaff.Goodfinancialmanagementdictatesthatwereviewcloselythemajor expendituresrequiredinthefuturetomaintainthecommunity'sinfrastructure.Oncelong-rangeplansand projectsaredetermined,prioritiesmustbesetandafundingprogramapproved. Majorcapitalprojectsscheduledfor2013Ainclude(costsshownareVillagetotalforthefiscalyear): ContinuationoftheStreetRehabilitationProgram($1,800,000) LakeEleanor/HeatherInfrastructureImprovement($2,090,000) LakeCookRoadConstruction($365,000) WaterandSewerSystemImprovements($665,000) Thisprogramisconsistentwiththelevelofworkcompletedinprioryears.Itwillrequirethefullattentionof staffandisfundedthroughacombinationofgrants,IRFongoingrevenueandpreviousdebtissuances.The streetrehabprogramwasincreasedlastyeartoincludemoreroadways.Significantroadimprovementswill beachievedwiththeLakeEleanor/Heatherproject.Thisyearalsoculminatestheconstructionofthesewage treatmentplantreplacementprojectwhichhasbeenunderplanninganddesignforfiveyears.Nonewdebt issuancesarereflectedinthisbudget. 4 VEHICLE/EQUIPMENTREPLACEMENTFUND Thisfundincludespurchasesofvehiclesandequipmentamountingtomorethan$5,000.Eachoperating departmentischargedanannualamounttooffsetthesemoreexpensiveitemsfromimpactingthebudgetin anyonegivenyear.Thisyear'sproposedexpendituresamountto$973,447.Moredetailscanbefoundin theCapitalProjectsFundssection. ASSESSEDVALUATION Overthepasttenyears,thetaxableassessedvaluationshavechangedasfollows: YearAmount *%Change 2003921,735,9515.8 2004992,399,8067.2 20051,245,632,88225.5 20061,371,881,60510.9 20071,534,804,96811.9 20081,577,953,8462.8 20091,586,409,6290.5 20101,501,605,590-5.3 20111,392,522,439-7.3 20121,293,263,968-7.1 DEBTSERVICEFUND AsanIllinoisHomeRulecommunitybyreferendum,theVillagehasnolegaldebtlimitandisauthorizedto issuedebtwithoutanyrequirementforalocalreferendum. TheVillagecurrentlyhassixoutstandinggeneralobligationdebtissues,$4.27millionofthe2008Series, 11.435millionofthe2010Series,16.5millionof2011SeriesAandSeriesB,andtheentire$10million2012 issuanceand3.2millionofthe2013issuanceswhichareallpropertytaxsupported.Inaddition,theVillage hasoutstandingdebtof$11,150,000relatingtotheLibraryimprovementproject,whichissupportedbythe Library’spropertytaxpayers.Asof04/30/13,Deerfield'stotaloutstandingbondedGeneralObligationdebtof $56,555,000is4.37%ofitstotal2012assessedvaluation.Whenconsideringthat,inIllinois,non-HomeRule communitiesareallowedaratioof8.6%,theVillage,asaHomeRulecommunity,canbeproudofitslow debtserviceobligations. DeerfieldcurrentlyhasaAaaratingfromMoody'sInvestorsService,Inc.,anaccomplishmentsharedby fewerthan60municipalitiesintheUnitedStates.ThisratingwasreaffirmedinJanuary2013. TheVillageBoardhasindicatedthatitwillexaminethefinancialstatusoftheVillageeachyearpriortothe finaladoptionoftheannualtaxlevywithapreferenceforabatingallorpartofthedebtservicerequirements forthe2008,2010,and2011issuances.TheVillageBoarddidabate$1,361,226,ofthenetrequired2012 propertytaxlevyof$3,398,155fortheseissuesusingfundsonhand. PROPERTYTAXLEVY The2012PropertyTaxLevyforallVillagefundsis$5,101,429.Thisrepresentsanincreaseof15.14%from theextended2011levy.Themajorityoftheincreaseforthelevyisfordebtserviceontheexistingissues.As discussedabove,therearenonewdebtissuancesreflectedinfiscalyear2013A.The2012levyis distributedasfollows:$905,500totheRefuseFund,$2,114,000totheGeneralCorporateFund,$45,000to theInfrastructureMaintenanceFundand$2,036,929forthevariousGOdebtservicerequirements,whichall 5 relatetothewastewatertreatmentplantreconstructionproject.Villagepropertytaxesfor2012representjust 4%ofthetotalpropertytaxbillintheVillage.IftherevenuestotheGeneralFundmaintainapositiveincrease andwithoutanyunanticipatedexpenses,therecouldbefundsonhandintheGeneralFundtoabatea portionofthedebtservicelevyfor2013. TheLibrarylevyincreased3.9%to$4,121,113.ThislevywasapprovedbytheLibraryBoardandaccepted bytheVillageBoardinDecember. SUMMARY PreparingtheannualbudgetisaverythoroughandtimeconsumingprocessandonethattheVillageBoard takesveryseriously.Asfellowtaxpayers,theytoowanttoholdthelineontaxes,butwithoutsacrificingthe numberandqualityofservicesrendered. IwishtoacknowledgetheeffortsofTheVillageBoardandalldepartmentsincompilingthisdocument,andto thankthemfortheirprofessionalsupport.SpecialthanksareextendedtotheDirectorofFinanceandall financedepartmentpersonnelwhodothemajorityofthebudgetpreparation.Wehopethatyoufinditboth informativeandhelpfulinimplementingourfinancialplanforfiscalperiodbetweenMay1,2013and December31,2013. KENTSTREET VillageManager 6 7 BUDGETSUMMARYANDHISTORICALPERSPECTIVE RevenuePoliceDebtInfrastr. ItemGeneralSewerWaterRefuseGarageMFTPensionServiceRepl. Taxes: PropertyTax2,124,000905,5002,036,92945,000 TIFIncrementTaxes HomeRuleSalesTax2,000,000650,000 ReplacementTax47,000 MotorFuel282,000 SalesTax3,200,000 LocalUseTax166,000 StateIncomeTax1,000,000 Hotel-MotelTax1,100,000 License&Permits Liquor/Food67,500 OtherBusinessLic18,500 Vehicle330,000 BuildingPermits700,0008,00025,000 Non-BusinessLic7,500 Charges: PoliceServices171,098 FalseAlarms17,000 DispatchingServe66,000 UserCharges2,020,5002,819,000316,000 RentalIncome225,000 FranFees-Cable300,000 Telecom.Charges1,000,000 ElectricUtilityTax833,000 50/50Program InterfundCharges182,661244,000900,000 EngineeringFees2,000 MiscRev InterestEarnings59,0001001007503001,300900,0001,0001,500 Grants35,000542,882320,000 Miscellaneous98,5003,33332,00033,0005,000150,000 EmployeeCont250,000 OrdinViolations180,300 BondProceeds Transfers: TransferCharges TransfersIn FromGeneralFund818,3441,400,000 TranstoDebtService TIFSurplusDistribution MiscTransfers TOTALNEWREVENUE13,930,0592,031,9332,876,1001,255,250249,300283,3002,050,0003,399,1552,566,500 (To)/FromReserve2,834,193192,086(23,279)(225,652)52,738410,700(495,700)5,0002,914,500 TOTALRESOURCES16,764,2522,224,0192,852,8211,029,598302,038694,0001,554,3003,404,1555,481,000 EXP.CATEGORIES: Personnel8,751,0501,233,279758,91485,750178,700 OtherServices80,94712,7801,0000900 Contractual4,787,594508,170289,150910,50026,00039,3001,320,000 Commodities414,296382,6501,645,90027,20093,500 CapitalOutlay292,80033,250122,40001,150694,0004,161,000 DebtService3,404,155 PensionPayments1,515,000 Transfers2,437,56553,89035,4576,1481,788 TIFRebate TOTALEXPEND.16,764,2522,224,0192,852,8211,029,598302,038694,0001,554,3003,404,1555,481,000 8 BUDGETSUMMARYANDHISTORICALPERSPECTIVE(cont'd) 2013A2012-13 ParkingEquip.TOTAL2012-13TOTAL2011-12 LotsReplace.E-911BUDGETPROJECTEDBUDGETACTUAL Taxes: 5,111,4294,460,7025,293,4953,626,003PropertyTax 0000TIFIncrementTaxes 2,650,0004,650,0003,550,0004,162,332HomeRuleSalesTax 47,00085,000105,00086,522ReplacementTax 282,000500,000453,800536,825MotorFuel 3,200,0005,400,0004,550,0004,928,370SalesTax 166,000296,000297,000265,887LocalUseTax 1,000,0001,472,0001,443,4001,486,493StateIncomeTax 1,100,0001,750,0001,800,0001,625,052Hotel-MotelTax License&Permits 67,50073,00070,00080,023Liquor/Food 18,50063,50055,50068,361OtherBusinessLic 330,000330,000338,000331,440Vehicle 733,0001,147,000574,000739,645BuildingPermits 7,5007,5000Non-BusinessLic Charges: 171,098187,500175,500211,996PoliceServices 17,00027,00027,00028,262FalseAlarms 66,00099,21688,00097,356DispatchingServe 138,0005,293,5007,754,5007,519,1507,110,576UserCharges 225,000235,000235,000326,232RentalIncome 300,000400,000350,000354,447FranFees-Cable 233,0001,233,0001,850,0001,850,0002,084,356Telecom.Charges 833,0001,250,0001,250,0001,306,721ElectricUtilityTax 010,000060,75950/50Program 359,8841,686,5452,151,4902,191,4841,987,885InterfundCharges 2,00013,0002,0007,529EngineeringFees MiscRev 1,40014,0003,600983,0502,655,0001,248,6503,930,459InterestEarnings 897,882719,791820,384615,317State/FedGrants 3,650325,483486,450120,500836,686Miscellaneous 250,000510,000577,500562,022EmployeeContributions 180,300330,450241,500317,262OrdinViolations 04,915,00014,950,00026,418,028BondProceeds Transfers: 000TransferCharges 0000TransfersIn 2,218,344833,3962,483,396884,195FromGeneral 000TranstoDebtService 0000TIFSurplusDistribution 000Misc.Transfers 139,400373,884240,25029,395,13144,654,99552,667,75965,077,041TOTALNEWREVENUE 122,032599,563298,6946,684,8757,399,7823,837,299(10,002,365)(To)/FromReserve 261,432973,447538,94436,080,00652,054,77756,505,05855,074,676TOTALRESOURCES EXP.CATEGORIES: 24,05011,031,74314,201,41715,308,42114,004,919Personnel 95,62781,147108,66060,044OtherServices 94,700111,8318,087,24510,015,24411,672,8019,896,156Contractual 9,35043,4002,616,2963,781,6354,053,8013,670,863Commodities 973,447307,0006,585,04715,131,37518,961,17421,935,576CapitalOutlay 3,404,1553,458,0793,379,3211,868,894DebtService 1,515,0002,120,0002,055,0002,177,014PensionPayments 133,33276,7132,744,8933,265,8803,265,8801,461,210Transfers 0000TIFRebate 261,432973,447538,94436,080,00652,054,77758,805,05855,074,676TOTALEXPENDITURES 9 5/1/2012 4/30/2013 AUDITED PROJECTED PROJECTED BEGINNING NEW PROJECTED ENDING FUND FUNDBALANCE REVENUES EXPENDITURES FUNDBALANCE General $18,689,953 $20,953,166 $21,280,632 $18,362,487 Sewer (25,418)2,745,700 2,547,654 172,628 Water (743,198)4,403,700 4,617,657 (957,155) Garage 109,712 330,500 375,870 64,342 Subtotal"Operational"Funds $18,031,049 $28,433,066 $28,821,813 $17,642,302 MFT 601,423 502,000 490,000 613,423 Refuse(SolidWaste)21,278 1,407,328 1,347,427 81,179 DebtService 286,753 2,789,761 2,975,804 100,710 Infrastructure Replacement(inc.BondProc)12,124,429 6,337,500 15,266,135 3,195,794 ParkingLots 485,493 213,100 349,605 348,988 Vehicle&Equipment Replacement 4,431,742 553,484 351,952 4,633,274 Enhanced911 1,263,197 359,150 302,791 1,319,556 COMBINEDVILLAGEFUNDS$37,245,364$40,595,389$49,905,527$27,935,226 PolicePension 33,917,872 4,059,606 2,149,250 35,828,228 DeerfieldLibrary4,608,3078,248,8928,247,1074,610,092 Certainfundsarerestrictedinthatavailablefundsmayonlybeused forexpendituresallowedwithinsaidfund.Figuresforenterpriseandinfrastructurereplacementfundsrepresent availablecashbalances. VILLAGEOFDEERFIELD 2012-2013 BUDGETSUMMARIESBYFUND 10 5/1/2013 12/31/2013 PROJECTED PROJECTED BEGINNING BUDGETNEW BUDGET ENDING FUND FUNDBALANCE REVENUES EXPENDITURES FUNDBALANCE General $18,362,487 $13,930,059 $16,764,252 $15,528,294 Sewer $172,628 2,031,933 2,224,019 (19,458) Water ($957,155)2,876,100 2,852,821 (933,876) Garage $64,342 249,300 302,038 11,604 Subtotal"Operational"Funds $17,642,302 $19,087,392 $22,143,130 $14,586,564 MFT $613,423 283,300 694,000 202,723 Refuse(SolidWaste)$81,179 1,255,250 1,029,598 306,831 DebtService $100,710 3,399,155 3,404,155 95,710 Infrastructure Replacement(inc.BondProc)$3,195,794 2,566,500 5,481,000 281,294 ParkingLots $348,988 139,400 261,432 226,956 Vehicle&Equipment Replacement $4,633,274 373,884 973,447 4,033,711 Enhanced911 $1,319,556 240,250 538,944 1,020,862 COMBINEDVILLAGEFUNDS$27,935,226$27,345,131$34,525,706$20,754,651 PolicePension $35,828,228 2,050,000 1,554,300 $36,323,928 DeerfieldLibrary$4,610,0926,122,8678,330,500$2,402,459 Certainfundsarerestrictedinthatavailablefundsmayonlybeused forexpendituresallowedwithinsaidfund.Figuresforenterprisefundsrepresentavailablecashbalances. Availablebalanceisbasedonestimatedprioryearendtotals. VILLAGEOFDEERFIELD TransitionYear2013 BUDGETSUMMARIESBYFUND 11 2012PropertyTaxLevywithFiveYearComparison % Fund20082009201020112012Change (net)(net)(net)(NET) General 1,984,9501,984,9502,140,0002,140,0002,114,000-1.2% Infrastructure 45,00045,00045,00045,00045,0000.0% Scavenger 808,950841,360883,428883,428905,5002.5% DebtServ.WRF 00301,4901,362,2742,036,92949.5% DebtServ.non-WRF 0155,000200,99400N/A TotalVillage2,838,9003,026,3103,570,9124,430,7025,101,429 15.1% Library2,756,250 2,903,250 3,050,000 3,966,072 4,121,113 3.9% CombinedLevy5,595,1505,929,5606,620,9128,396,7749,222,542 9.8% TaxRateHistory EAV 1,577,953,8461,586,409,6291,501,605,5901,392,522,4391,400,000,0000.5% TaxRate (est) Village 0.1800.1910.2380.3180.364 14.5% Library 0.1750.1830.2030.2850.2943.4% Combined 0.3550.3740.4410.6030.6599.2% 12 BUDGETSUMMARY-FOURYEARCOMPARISON YR.ENDYR.ENDBUDGET EST.YR.END BUDGET%CHGBUDG FUND/REVENUESOURCEFY10/11FY11/12FY12/13FY12/13FY2013AFY13->13A GENERALFUND(10) Taxes------------------------------------------------------------------------------------------------------------------------------------------------------------------------- -CorporateProperty1,989,6982,182,1822,140,0002,165,0002,114,000-1.21% -Sales4,372,9784,928,3704,550,0005,400,0003,200,000-29.67% -HomeRuleSales2,725,3303,121,7492,650,0003,550,0002,000,000-24.53% -Hotel/Motel1,532,5361,625,0521,800,0001,750,0001,100,000-38.89% -StateIncome1,436,1461,486,4931,443,4001,472,0001,000,000-30.72% -StateUseTax265,672265,887297,000296,000166,000-44.11% -PrioryearPropertyTax03,00810,0005,00010,0000.00% -Pers.Prop.Replace.90,77186,52285,00085,00047,000-44.71% -TelecommunicationsTax644,1291,752,8501,500,0001,500,0001,000,000-33.33% -ElectricUtilityTax1,162,5271,306,7211,250,0001,250,000833,000-33.36% Fines-------------------------------------------------------------------------------------------------------------------------------------------------------------------------- -Court/LocalOrdinance262,542317,262241,500330,450180,300-25.34% LicenseFees---------------------------------------------------------------------------------------------------------------------------------------------------------------- -Business73,90665,82660,50060,50021,000-65.29% -Liquor73,25574,28365,00068,00065,0000.00% -Vehicle330,842331,440338,000330,000330,000-2.37% -Other7501,1755001,0005000.00% PermitFees------------------------------------------------------------------------------------------------------------------------------------------------------------------ -Building945,990693,975525,0001,100,000700,00033.33% -Other7,0507,1007,0007,0007,0000.00% InspectionFees------------------------------------------------------------------------------------------------------------------------------------------------------------- -Engineering41,4837,5292,00013,0002,0000.00% Other-------------------------------------------------------------------------------------------------------------------------------------------------------------------------- -DispatchingServices93,49297,35688,00099,21666,000-25.00% -InterestEarned(net)74,84880,061105,00089,00059,000-43.81% -SpecialPoliceServices174,647211,996175,500187,500171,098-2.51% -ActivityDonations27,37843,88725,00028,00025,0000.00% -Grants182,98371,21446,00093,00035,000-23.91% -TransfersIn224,000224,000274,000274,000182,661-33.34% -CableFranchiseFees351,984354,447350,000400,000300,000-14.29% -AuctionProceeds30,16120,8277,5007,5005,000-33.33% -RentalIncome186,276298,155235,000235,000225,000-4.26% -FalseAlarmFees34,81728,26227,00027,00017,000-37.04% -Miscellaneous178,702547,000135,000130,00068,500-49.26% TOTALNEWREVENUE17,514,89220,234,62918,432,90020,953,16613,930,059-24.43% Adjustment(To) FromFundBalance(1,043,011)(2,176,165)4,214,608327,4662,834,193-32.75% TOTALEXPENDITURES16,471,88118,058,46422,647,50821,280,63216,764,252-25.98% WATERFUND(50) -WaterSales3,809,4403,921,0764,100,0004,300,0002,800,000-31.71% -InterestEarned0010001000.00% -Miscellaneous84,181187,923103,000103,70076,000-26.21% TOTALNEWREVENUE3,893,6204,108,9994,203,1004,403,7002,876,100-31.57% Adjustment(To) FromRetainedEarnings321,860346,972528,442213,957(23,279)-104.41% TOTALOPERATINGEXPENSES4,215,4814,455,9714,731,5424,617,6572,852,821-39.71% 13 BUDGETSUMMARY-FOURYEARCOMPARISON YR.ENDYR.ENDBUDGET EST.YR.END BUDGET%CHGBUDG FUND/REVENUESOURCEFY10/11FY11/12FY12/13FY12/13FY2013AFY13->13A SEWERFUND(54) -SewerUseFees2,479,1072,526,1892,698,0002,730,1002,020,500-25.11% -InterestEarned37201001001000.00% -Miscellaneous33,76135,73717,00015,50011,333-33.34% TOTALNEWREVENUE2,513,2412,561,9262,715,1002,745,7002,031,933-25.16% Adjustment(To) FromRetainedEarnings333,147434,879219,344(198,046)192,086-12.43% TOTALOPERATINGEXPENSES2,846,3882,996,8052,934,4442,547,6542,224,019-24.21% MOTORFUELTAXFUND(14) -Intergov.TransferIn554,542536,825453,800500,000282,000-37.86% -InterestInc./Misc.2,2183,3602,0002,0001,300-35.00% TOTALNEWREVENUE556,760540,185455,800502,000283,300-37.85% Adjustment(To) FromFundBalance(66,760)(50,185)34,200(12,000)410,7001100.88% TOTALEXPENDITURES490,000490,000490,000490,000694,00041.63% GARAGEFUND(70) -ChargesforService371,747344,049385,000322,000244,000-36.62% -InterestEarned/Misc.10,96912,2468,5008,5005,300-37.65% TOTALNEWREVENUE382,717356,295393,500330,500249,300-36.65% Adjustment(To) FromFundBalance(262)11,572(3,200)45,37052,738-1748.06% TOTALEXPENDITURES382,455367,867390,300375,870302,038-22.61% POLICEPENSIONFUND(80) -EmployerContribution1,350,132860,2281,000,0001,023,006900,000-10.00% -EmployeeContrib.364,078562,022410,000510,000250,000-39.02% -Invest.Income3,583,9253,810,3821,100,0002,526,600900,000-18.18% TOTALNEWREVENUE5,298,1355,232,6322,510,0004,059,6062,050,000-18.33% Adjustment(To) FromFundBalance(3,579,157)(3,036,941)(422,450)(1,910,356)(495,700)17.34% TOTALEXPENDITURES1,718,9782,195,6912,087,5502,149,2501,554,300-25.54% DEBTSERVICEFUND(35) -PropertyTaxes153,280505,9212,212,9951,362,2742,036,929-7.96% -TransferFromGeneralFund210,000884,195833,396833,396818,344-1.81% -InterestEarned/Misc./BABcredit236168,609774,884594,091543,882-29.81% TOTALNEWREVENUE363,5161,558,7253,821,2752,789,7613,399,155-11.05% Adjustment(To) FromFundBalance4,397(185,235)(924,229)186,0435,000-100.54% TOTALEXPENDITURES367,9131,373,4902,897,0462,975,8043,404,15517.50% 14 BUDGETSUMMARY-FOURYEARCOMPARISON YR.ENDYR.ENDBUDGET EST.YR.END BUDGET%CHGBUDG FUND/REVENUESOURCEFY10/11FY11/12FY12/13FY12/13FY2013AFY13->13A INFRASTRUCTUREREPLACEMENT(22)includingbondproceeds -Transfersin,BondsProceedsnetoftransferout12,440,99626,418,02816,600,0004,915,0001,400,000-91.57% -HomeRuleSalesTax908,4441,040,583900,0001,100,000650,000-27.78% -PropertyTax44,82545,30645,00045,00045,0000.00% -InfrastructureImpactFee000235,000150,000N/A -Other(TIFSurplus/Grants/BondProc.)214,682381,3503,50035,000320,0009042.86% -InterestEarned3104,9121,5007,5001,5000.00% TOTALNEWREVENUE13,609,25627,890,17917,550,0006,337,5002,566,500-85.38% Adjustment(To) FromFundBalance(5,280,529)(5,092,744)2,146,0008,928,6352,914,50035.81% TOTALEXPENDITURES8,328,72722,797,43519,696,00015,266,1355,481,000-72.17% VEHICLE&EQUIPMENTREPLACEMENTFUND(21) -InterfundTransfer534,924559,608532,484532,484359,884-32.41% -Interest/Misc.44,17456,00928,00021,00014,000-50.00% TOTALNEWREVENUE579,098615,617560,484553,484373,884-33.29% Adjustment(To) FromFundBalance(235,966)(179,693)29,516(201,532)599,5631931.32% TOTALEXPENDITURES343,132435,924590,000351,952973,44764.99% EMERGENCYTELEPHONESYSTEM(911)(17) -SurchargeRevenue303,289331,506350,000350,000233,000-33.43% -Grant/Miscellaneous3,4533,45403,6503,650N/A -Interest5,2355,6577,0005,5003,600-48.57% TOTALNEWREVENUE311,977340,617357,000359,150240,250-32.70% Adjustment(To) FromFundBalance(71,912)(82,775)205,071(56,359)298,69445.65% TOTALEXPENDITURES240,065257,842562,071302,791538,944-4.11% SOLIDWASTESYSTEM(58) -UserFees608,475461,887487,150475,400316,000-35.13% -PropertyTaxes832,264889,586905,500883,428905,5000.00% -Miscellaneous12,72480,63572,00047,00033,000-54.17% -Interest6497127501,5007500.00% TOTALNEWREVENUE1,454,1121,432,8201,465,4001,407,3281,255,250-14.34% Adjustment(To) FromFundBalance146,624(124,970)(103,823)(59,901)(225,652)117.34% TOTALOPERATINGEXPENSES1,600,7361,307,8501,361,5771,347,4271,029,598-24.38% 15 BUDGETSUMMARY-FOURYEARCOMPARISON YR.ENDYR.ENDBUDGET EST.YR.END BUDGET%CHGBUDG FUND/REVENUESOURCEFY10/11FY11/12FY12/13FY12/13FY2013AFY13->13A COMM.STATIONPARKING(60) -UserFees204,236201,426200,000211,000138,000-31.00% -Misc.Revenue00000N/A -Interest3,5112,9893,2002,1001,400-56.25% TOTALNEWREVENUE207,747204,415203,200213,100139,400-31.40% Adjustment(To) FromFundBalances114,684132,922213,820136,505122,032-42.93% TOTALEXPENDITURES322,431337,337417,020349,605261,432-37.31% TOTALNEWREVENUES46,685,07165,077,03952,667,75944,654,99529,395,131-44.19% Adjustment(To) FromFundBalance(9,356,885)(10,002,363)6,137,2997,399,7826,684,8758.92% TOTALEXPENDITURES37,328,18655,074,67658,805,05852,054,77736,080,006-38.64% 0 0.05 0.1 0.15 0.2 0.25 0.3 0.35 0.4 0.45 199819992000200120022003200420052006200720082009201020112012 RATE TAXYEAR VILLAGEPROPERTYTAXRATE-$/$100OFEQUALIZEDASSESSEDVALUATION 16 REVENUES&OTHERFINANCINGSOURCESBYFUNDTYPE GENERAL WATER SEWER REFUSE OTHER SPECIAL REVENUE CAPITAL PROJECTS FIDUCIARY REVENUES TAXES REALESTATE XXXX STATE SHARED XX SALESTAX XX HOTEL X TELECOMM XX NONTAX REVENUES LICENSES& PERMITS XXX FINES& FORFEITS XXXX INTEREST, RENTS XXXXXXX INTERGOVERN. TRANSFER XXXXXX CHARGES FORSERVICES XXXX OTHER FINANCING SOURCES XXXXXXX 17 EXPENDITURES&OTHERFINANCINGUSESBYFUNDTYPE GENERAL WATER SEWER REFUSE OTHER SPECIAL REVENUE CAPITAL PROJECTS FIDUCIARY GENERAL GOVERNMENT ADMINISTRATION X FINANCE X COMMUNITY DEVELOPMENT X ENGINEERING X PUBLIC SAFETY/POLICE XXX PUBLICWORKS STREET XXX WATER XXX SEWER XXX GARAGE X REFUSE X DEBTSERVICE XXX OTHER FINANCING USES XXXXXXX 18 MAJORBUDGETPOLICIESANDOBJECTIVES VILLAGEGOALS Tomaintainasafe,healthyatmosphereinwhichtoliveandwork. ToprovidefortheVillage'slong-termfinancialstability. Torespondinanefficientandeffectivemannertocommunityneeds. MAJORBUDGETPOLICIESFORTHISFISCALYEAR BaseSalaryIncrease-2.00%(non-union&publicworksunion–policecontract3.5%). Nochangesintotalfull-timepersonnel. Reviewofallunfilledpositionsinlightofeconomiccircumstances. Nonewdebtissuances 2.5%increaseinwaterandrefuserates,5%increaseinsewerrates. UseoffundbalancedrawdownfromtheGeneralFundtopartiallyabatedebtserviceandforcapital projectfunding. NoincreaseinthepropertytaxlevyforGeneralFundoperations;2.5%increaseforRefuseFundand additionaltaxlevytofunddebtservicerequirementsforcapitalimprovements. 8monthfiscalyeartotransitiontoacalendaryearbudgetcommencingJanuary1,2014. MAJORCAPITALPROJECTS StreetRehabilitation&SidewalkReplacementProject.$1.8millionprogramfundedthroughthe InfrastructureReplacementFund(IRF)andMotorFuelTax(MFT). LakeEleanor/HeatherInfrastructureImprovement:$2.09millionprogramtoupdateroadways,water main,stormsewerandsanitarysewerfundedthroughtheInfrastructureReplacementFund(IRF). ANALYSISOFMAJORBUDGETPOLICIESANDOBJECTIVES;EFFECTSOFPLANNINGPROCESSES TheVillageBoardannuallyupdatesandreviewsthecapitalprojectprogramforafiveyearperiod towardsdevelopingstablefinancingfortheimmediatebudgetyearandbeyond.Afinancingprogramis developedbasedonresultsfromtheprioryear,theeconomicconditionsatthetimeandprojectionsofmajor revenuesandexpendituresfortheimmediateandfuturebudgetyears.Inthepast,theVillagehasusedthe dedicatedrevenuestothecapitalprogram,thatis,the0.25%homerulesalestax,TIFsurplusdistributions, MFTrevenues,grantsandtransfersfromthefundbalancesavailable,primarilyfromtheGeneralFund.As necessary,theVillagewillissuedebttocompletecertainprojectsbutthissourceisusedsparingly.The Villageissued$9.075millionindebtduringFY12/13forthefollowinguses:$5.875millionforsecondphase oftheLibraryremodeling,$3.2millionforthetreatmentplant. Thecapitalprojectsprogramisconservativethisyearduetotherecentcompletionofthetreatment plant.AsubstantialamountofnewdebtwasissuedinthepasttwoyearsandtheVillageBoardhasdecided tostretchoutfutureprojectstoallowforfundingfromavailablesourceswithoutadditionalnewdebt.Although theGeneralFundisshowingsignsofrecoveringfromtheeconomicslowdownthataffectedresultsrecently, theWaterandSewerFundshavenotbeencoveringtheiroperatingcostsduetosubstantiallyreducedwater usage(sewerusechargesarebasedonmeteredwaterused).Afterconsiderationofthealternatives availableanddesirousofbringingtheutilityfundsintobalance,theBoardhasapprovedinthisbudgetthe followingeconomicdecisions: Increasethewaterandrefuseratesby2.5%each.Theseincreasesarenecessarytoprovidefor ongoingoperationofthesetwofunds.AlthoughtheWaterFundisoperatingataloss,FY12/13was thelastyearofdebtserviceforarevenuebondoutofthisfundwhicheliminatedapproximately $480,000inexpensesforthisfundinfutureyears.Thiswillallowthisfundtoreturntobalance.Inthe 19 RefuseFund,duetotheescalatorinthewasterhaulercontract,itisnecessaryforthefeeand propertytaxrevenuetothefundtoincreaseinthesamemanner. ThereductioninusagethathasaffectedtheSewerFundrevenuesappearstobestructuralandnot duetotheeconomicdownturn,sotheVillagewillcontinuetomoveforwardwithitslongrangeplanto addressthatdeficit,whichcallsfora5%increaseintheratethisyear,followedby2.5%increasesin eachofthesubsequentyears.ThisshouldbringtheFundtoabalancedpositionandallowforsome capitalprojectfunding. Useofapproximately$0.8millioninfundbalancedrawdownintheGeneralFundtooffsetthe2012 propertytaxlevyusedfordebtservicepayments. Useof$1.4millioninGeneralFundbalancetoprovideforcapitalprojectsintheInfrastructureFund. Considerationofabatementofthe2013debtservicepropertytaxlevywilltakeplaceduringthe calendaryear2014budgetplanningprocess. BUDGETPROCESS Thebudgetisamasterfinancialplanthatrepresentsservicesthatwillbeprovidedtothecommunity andthesourcesoffundsrequiredtoperformtheseservices.ThebudgetdevelopedbytheVillageis regulatedthroughtheIllinoisStatutesandlocalordinances.Pursuanttostatestatute,theVillageisahome rulemunicipalityandhas,amongotherpowers:(1)awiderrangeofrevenueoptionsavailable,(2)notax ratemaximum,and(3)theabilitytoissuegeneralobligationdebtwithoutlimit.TheVillagehasbeensparing intheuseofthetaxlevyanduntilFY2004/05,theonlyhomerulerevenuesourceutilizedbytheVillagehad beena6%hoteltax.Subsequently,theVillagehasimposedahomerulesalestaxatacurrentrateof1% withaportiondedicatedtothecapitalprojectsprogram. TheBudgetActallowsforcontrolofthebudgetatthefundlevel.However,theVillagerequiresits departmentheadstocontroltheirbudgetsatthedepartmentordivisionlevelasappropriate. Thebudgetisanalyzedintwoparts-theoperatingbudgetandthecapitalprogram.Thecapital projectplanhasalongerterm,andthecurrentyearcomponentisincorporatedintotheoperatingbudget. Theoperatingandcapitalbudgetsaredevelopedwithafocusonlong-termsolvency.Tomaintainalong- termfocus,theVillageusespresentationsofprojectedfiguresfortheoperatingbudgetfortwofutureyears,in additiontothebudgetyear,aswellasthefive-yearcapitalprojectbudget. BudgetAmendment.WhileitisrarefortheVillagetoamendthebudget,theVillagecandoso.Two- thirdsofthecorporateauthoritiesthenholdingofficemayrevisethebudget,providingthatfundsareavailable forthedesignatedpurpose. DebtIssues.TheVillageissued$32.4millioninnewdebtinFY2011/12forcapitalprojects.$22.4 millioninnewdebtwasissuedinSeptember,2011ofwhich$4.0millionwasforgeneralcapitalprojects,$5.9 millionwasforthefirstphaseoftheDeerfieldPublicLibraryremodelingand$12.5millionforthecontinued fundingofthenewwastewatertreatmentplant.Anadditional$10millionwasissuedinFebruary,2012,and $3.2millioninJanuary,2013,forrehabilitationofthewastewatertreatmentplant.and$5.875millionforthe DeerfieldPublicLibraryrenovationproject.OutstandingdebtasofApril30,2013,includestheentire2012 and2013issues,$21,775,000ofthe2011issues,$11,435,000oftheSeries2010BuildAmericaBonds,and $4,270,000oftheSeries2008issue.TheVillageretired$1,195,000ofdebtandtheLibraryretired$625,000 ofdebtinFY2012/13. Asindicatedabove,substantialadditionaldebtwasnecessaryoverthepasttwoyearstosupportthe Village’scapitalprogram,especiallythe$32milliontreatmentplantproject,andfundingfortheDeerfield PublicLibraryproject.TheVillagehasmaintaineditsAaabondratingthroughtheseissuesandalthoughthis debtwillcarryafullfaithandcreditbackingtoprovideforthelowestpossibleinterestrate,theVillagehas appliedforandreceivedsignificantsavingsthroughtheFederalBuildAmericaBondsandQualifiedEnergy ConservationBondsprograms.Also,theinterestrateenvironmentrecentlyhasallowedtheVillagetoreceive historicallylowinterestratesonitstaxexemptdebt.Thecombinationofthesecircumstanceswillsavethe Villageresidentsandtaxpayerssignificantsumsindebtservicecostsoverthelifeoftheissues. 20 OperatingBudget.ThebudgetprocessisacontinuousoneforVillagestaff,theVillageManagerand membersoftheBoardofTrustees.Thereareregularreviewsofprioritiesandgoalsandthemeansto accomplishthem.Injointmeetingswithdepartmentheads,supervisorspreparetheiroperatingbudgets, whicharereviewedandadjustedbythedepartmenthead,priortofurtherreviewbytheFinanceDirectorand theVillageManager.AfterthesereviewsbytheVillagestaff,thepreliminarybudgetispreparedandsentto theMayorandBoardofTrustees.Atthatpoint,theBoardmeetsasaCommitteeoftheWholetoreviewand discussproposedoperatingexpenditures,existingandpotentialrevenuesources,andrequirementsofthe Village'scapitalprojectneeds.HighlightsfromthebudgetarepresentedbystaffmembersandtheVillage Boardconductsaline-by-linebudgetreview.Specificprogramsandprojectsareaddressedastheyrelateto thepresentandfutureneedsoftheVillageneighborhoodandcommercialresidents. CapitalProgram.Initscapitalprojectsprogram,theVillageidentifieslonglastingconstruction expendituresinexcessof$10,000.TheseexpendituresareshownintheCapitalProjectsFundSection. Theseprojectsareinitiatedfromanumberofsources,includingtheDirectorofPublicWorksand Engineering,otherVillagepersonnel,theVillageBoard,membersofthepublic,otherpublicagenciesor outsideprofessionalconsultants.Theseitemsareprioritizedbystaffmembers,includingtheDirectorof PublicWorksandEngineering,theVillageManagerandtheFinanceDirector.Theyarethensubmittedtothe VillageBoardforconsideration,priortopresentationatapublichearing.Duringtheprocessofprioritization, theavailablemethodsoffinancingarealsoreviewed. EffectsofCapitalProjectsonOperatingBudget.Majorcapitalprojectsinthisyear'sbudgetinclude: Street,SidewalkandCurbRehabilitationProjects.TheseprojectsarefundedbytheInfrastructure ReplacementFundandwillnotsignificantlyimpactcurrentorfutureyears’operatingbudgets.With thesquarefootageexpected,weanticipateanongoingreductionoflessthan$8,000peryearin lowerspringpatchingcostsandavoidanceofslipandfallliabilities. LakeEleanor/HeatherInfrastructureImprovementProject.TheLakeEleanorandHeatherRoad projectshavebeencombinedintoasinglecontract.Theprojectincludesreplacingdeteriorating roadwayandrehabilitatingdamagedwatermain,stormsewerandsanitarysewer.Theprojectwill notimpactthecurrentyear’soperatingbudgetasfundingfortheprojectisalreadyinplace.Whileit isdifficulttoquantify,theprojectwillprovideapositiveimpactoffutureyear’soperatingbudgets throughlowermaintenancecostsandfewerwatermainbreaks. INFRASTRUCTUREMANAGEMENT TheVillagebelievesthatongoingmaintenanceofitsinfrastructureandequipmentisofprime importancetoreducetheriskofemergencyrepairsandavoidthecostincreasesofdeferredmaintenance. Tofinancecapitalprojects,theVillageutilizesstandardcapitalraisingtechniquessuchasGeneralObligation andRevenueBondIssues,aswellaspay-as-you-gopracticeswhenreasonable.Twoexamplesofthepay- as-you-goprogramare(A)theVehicleandEquipmentReplacementFundand(B)theInfrastructure ReplacementFund.ThepurposeoftheVehicleandEquipmentReplacementFundistokeepannual expensesinbalancewhileprovidingsufficientfundsforthereplacementofvehiclesandmajorequipment itemsthatcostinexcessof$5,000.TheVehicleandEquipmentReplacementFundisfullyfunded.The VillagealsohasestablishedanInfrastructureReplacementFundtoprovidefundingforongoingmaintenance oftheVillage'sinfrastructure,primarilystreetsandundergroundimprovements.Thereisaconsistentlevelof scheduledprojectsanticipatedthisyearandfundingforthecapitalprojectprogramisfromgrants,aportion ofthehomerulesalestax,andMFTfunds. MAJORREVENUES TheVillagehasvariedsourcesofrevenueavailableasahomerulemunicipality.Assuch,itisnot dependentononesourceofrevenuethatmaybeadverselyaffectedbyeconomicconditionsandhasthe flexibilitytoadjustcurrentrevenueratesorimplementnewrevenuesourcesasitseesfit.Itshouldbenoted 21 thatrevenuesareprojectedforan8monthperiodduringthisbudget;somerevenueswillbefullycollected duringthe8monthbudgetperiodwhileotherrevenueshavebeenproratedtoreflecttheshortenedfiscal year.Projectionmethodsandeconomiceffectsontherevenue,ifapplicable,arediscussedwithineach revenuepresentation. PropertyTax-$5,101,429-PropertytaxesareanticipatedtobeleviedfortheGeneralFund,Refuse Fund,IRFandaportionofthedebtservicefortheoutstandingissues.Deerfieldisahomerulemunicipality, and,assuch,hasnolimitontheamountitcanlevyforpropertytaxes.Theassessedpropertylevels(netfor taxingpurposes)intheVillagehadshownsustainedgrowthuntilthe2009taxyear;inthatyear,theaddition oftheTIF#2EAVtothetaxablelistwasoffsetbyadropinvaluefortheexistingtaxablepropertyduetothe realestateslowdown.(TheVillagecollectiononitspropertytaxlevyhasaveraged99+%overthelastfive years).TheEAVisexpectedtocontinuetodropintaxyear2013astheeffectsoftheslowmarketimpactthe overallassessmentsintheVillage,bothresidentialandcommercial.SincetheVillageishomeruleand collectsnearlyitsentirelevyregardlessofthechangeinEAV,thepropertytaxrevenueisbasedonthe approvedlevy. Asindicated,the2012propertytaxlevyforoperatingfundswereslightlyreducedfromthe2011 approvedlevy.TheVillageBoardhashistoricallykeptincreasestoaminimumtoprovidereliefinthisareato propertyownersknowingthatthemajorportionofthedebtserviceforthetreatmentplantwillbepropertytax supported.Thepropertytaxcomponentsforthe2012levy(with2011levelsinparenthesis)are:General Corporate–41%(39%),RefuseServices–18%(16%),InfrastructureFund–1%(1%),DebtService–40% (44%).Allofthe2012propertytaxwillbereceivedduringtheshortenedfiscalyear. EQUALIZEDASSESSEDVALUATION AspropertyinIllinoisisgenerallyassessedatone-thirdofactualmarketvalue,thisresultsinan estimatedtotalmarketvalueof$3.88billionforalltaxablepropertyintheVillagefor2012,whichisadropof $297millionintotalvaluefrom2011. SalesTax -$3,200,000regular/$2,650,000homerule-projected-Salestax,whichisnowthe Village'slargestsingleGeneralFundrevenueitem,isa1%tax(regular)ontheexchangeofalltangible personalpropertywithintheVillage,andtheHomeRuletax,whichisanadditional1%onitemsthatarenot titled(autos)orgroceriesordrugs.ThistaxiscollectedbytheStateandremittedtotheVillage. Thisrevenuesource,onagrossbasisincludingtheWalgreensNationalactivity,increasedlastyear withestimatedgrossregularsalestaxrisingabout13%.However,netoftheWalgreensrebate,theregular salestaxdecreased9%.Basedonthisrecentactivityandthestateofthelocalandareaeconomy,the projectionisforthetaxrevenuetodecreasebasedontheshortenedfiscalyearandthefactthatmajor TaxLevyYear NetforTaxing Purposes Incremental (TIF)Valuation Total 2002871,070,465 221,617,893 1,092,688,358 2003 921,735,951 223,387,645 1,145,123,596 2004 992,399,806 235,599,719 1,227,999,525 2005*1,245,632,882 66,888,404 1,311,416,290 2006 1,371,881,605 74,101,285 1,445,982,890 2007 1,534,804,968 83,146,886 1,617,951,854 20081,577,953,846 84,212,560 1,662,166,406 20091,586,409,629 0 1,586,409,629 20101,501,605,590 0 1,501,605,590 20111,392,522,439 0 1,392,522,439 20121,293,263,968 0 1,293,263,968 *TheVillage’sTIFDistrict1wasterminatedforthe2005taxyear;District2forthe2009taxyear. 22 retailerssuchasBestBuyandOfficeDepothaveclosed;however,newretailersareopeningandDeerbrook Mallwillbeundertakingasignificantredevelopmenttoenhancetheattractivenessofthatcenter.These uncertaintiescausetheprojectiontoremainrelativelystable. ThehomeruletaxissplitbetweentheGeneralFundandtheIRF,with¼goingtotheIRFforcapital projectfundingandthebalancetotheGeneralFund.Inaddition,theamountsabovearegrossamounts receivedbytheVillage.TheVillagehasalongstandingagreementwithWalgreenNationalCorp.torebate 80%oftheVillagesalestaxthatthefirmpays.Theamountoftherebateincreasedtoapproximately $2,282,270forFY12/13.ThatexpenseisbudgetedintheFinanceDept.budget. IncomeTax -$1,000,000projected-TheVillagereceivesaportionoftheStateofIllinoisIncome Taxreceiptswhichisdistributedbyformulabasedonpopulation.Thisprojectionisbasedontheestimates oftheIllinoisMunicipalLeagueandisdown32%fromlastyear’sbudgetedamountduetotheshortened fiscalperiod.TheVillage’spopulationdeclinedbylessthan200intherecentcensussopartofthedecrease isduetothisfactor.Staterevenuehasslowlybeenrecovering.However,thisrevenuesourceissubjecttothe discretionofthestatelegislatureandcanbedecreasedortotallyretainedbystatelegislativeaction.Inthe recentStateLegislativesession,therewasanunsuccessfulefforttoretainaportionofthisfundingforthe State. Hotel/MotelTax -$1,100,000projected-Thisrevenuesourcehadbeensubstantiallyaffectedbythe downturninbusinesstravelsincefiscalyear2007-08andisbudgetedata38%decreasefromlastyeardue totheshortenedfiscalperiod.Thisrevenueisverysensitivetotheeconomyandotherexternalsourcesas oursixhotelscatermainlytothebusinesstraveler.Thereceiptshaveremainedconstantoverthepasttwo yearsandtheprojectionisforthistrendtocontinue.Noneofthesixhotelshaveclosedorindicatedthatthey intendtoclose;theirbusinessissupportedbythenumberofcorporatebusinessesintheVillage,especiallyin thepharmaceuticalareawhichhasmaintainedstrength.TheVillageleviesa6%taxonroomoccupancy chargespursuanttoitshomeruleauthority. InvestmentEarnings -$983,050projected-ThelargestportionisearnedinthePolicePension Fund,where$900,000(91%)isbudgetedfromacombinationofequitiesandfixedincomesecurities.The projectionsarebasedonexistinginvestmentsandonamountstobeinvestedinthecomingyear.Shortterm interestratesremainathistoricallylowlevels,andthespendingdownoffundbalancesforoperationsand capitalprojectshasdecreasedtheinvestableassetsoftheoperatingfundsandhencetheirincomefromthis source. BuildingPermitRevenue-$733,000projected-Thisrevenue,whichistieddirectlytobuildingand remodelingactivityintheVillage,increasedlastyeardueprimarilytotheconstructionpermitfeesfrom commercialandresidentialremodeling.Similarbuildingactivityisforecastforthecomingyearasthelocal economycontinuestostabilizeandresidentsremodeltheirexistinghomesratherthanmoveduetothe stagnantrealestatemarket.TheVillagehasbeenbufferedsomewhatfromtheoveralldowndraftinreal estateduetotheconcentrationofhealthcarerelatedcompanieslocatedhere,withcorporateorNorth AmericanheadquarterslocationsforWalgreens,TakedaPharmaceuticals,MondelezInternational(former KraftFoodssnackdivision),Baxter,FortuneBrands,CFindustries,UnitedStationersandothers.Also,the Villagecontinuestoremainanattractiveresidentialcommunitywithqualityschoolsandlocalservices.The desirabilityoftheVillage’sresidentialcommunityisexemplifiedbytwonewlyproposedrentaldevelopments bydevelopersAMLIandWoodview. UserCharges -Villagebudgetpolicyrequiresthatthosefundsthatcanbereasonablyfinancedbya userchargebesofinanced: Water -$2,876,100projected-Thebudgetedamountforwatersales,isbasedontherateof$3.88 per100cubicfeet.Thisratereflectsaraiseof2.5%thisyeartokeeppacewithhigherwholesalecostsof waterfromtheCityofHighlandParkandincreasedoperatingexpensesinthisfund.Usagecontinuesto stagnate.ThisfundisinadeficitpositionbutFY12/13wasthefinalyearofdebtserviceforthe2003issue whichwillresultinanexpensereductionof$480,000inFY2013A.Thecurrentrevenueprojectionsshould 23 allowthefundtoreturntoabalancedpositioninthenearfuture. Sewer -$2,031,933projected-Thebudgetedamountforsewercharges,isbasedonwaterusage andasewerchargeof$3.00per100cubicfeet.Thisratereflectsanincreaseof5%.Therecentrevenue streaminthisfundhasnotbeensufficienttocoveroperatingexpensesandtheBoarddeterminedtoincrease ratesby10%lastyear,5%thisyearandfollowedbya5%increasenextyear.Demandasindicatedbywater usageisstagnantandshowsnosignofanysignificantincrease.Theincreasesinrateswillbringthisfund intoabalancedposition. Refuse -$487,150projected-Thebudgetedamountfordirectcustomerrefusebilling,isbasedona 2.5%increaseintheuserfeeto$6.83permonth.Thecontractualrefuseserviceisfundedthrougha combinationofuserchargesandapropertytaxlevy.TheVillageenteredintoafiveyearcontractwithanew wastehauler,WasteManagement,effectiveApril1,2011atasubstantiallyreducedrate.Thebaseservice thatwillbechargedthroughtheVillagewillbeonceaweekcurbside.Anyoptionalserviceisbilleddirectlyby thehaulertothecustomer.TheuserfeewillkeeppacewiththeCPIinflatorinthecontract. FINANCIALCONDITIONOFTHEFUNDS Fund-Thefundisaself-balancinggroupofaccountsthatincludesrevenues,expenditures,assets andliabilities.Eachfundhassomespecificpurpose;fundingapension,providingforthetreatmentof sewage,orfundingcapitalmaintenanceorreplacementprograms.Thewaytodistinguishafundfroman activityisthatafundwillhaveexclusiverevenueitemsaswellasexpenditures.Normallyexpensesaretobe balancedwithrevenueswithinafund. GenerallythefundsoftheVillageareinsoundconditionand,ifthebudgetperformsasprojected, theywillcontinuetohaveavailablebalancesbyyear-end.Asindicatedabove,therevisedsewerratesshould enablethatfundtobalanceoperatingrevenueswithoperatingexpensesinthenearfuture. FINANCIALCONDITIONOFTHEVILLAGE TheVillagecontinuestobeinexcellentfinancialcondition.Thisisindicatedby: Moody'sbondratingofAaa. Continuedstabilityinsalestaxrevenue. Relativelystableequalizedassessedvaluationforpropertytaxpurposes. Debtissuanceonlyforlargecost,long-livedprojects. Continuedfullrequiredfundingcontributionofpensioncosts. ContinuingmaintenanceoftheVillageplantandequipment. FullfundingoftheVehicleandEquipmentReplacementFund. FUTUREYEARS’PROJECTIONS TheVillageprojectsitsOperatingFundtwoyearsintothefuture.Estimatesareconservative.The Villageisassumingageneralincreaseof2%foritemsnotguaranteedbycontractorothersimilarsurety. PERSONNEL Thereisnochangeintotalfull-timepersonnelinthisbudget.Duetotheslowgrowthinrevenuesand therelativelystablepopulationnumbers,itisnotanticipatedthatanyadditionalpersonnelwillbenecessary intothefuture.Asemployeeturnoveroccursduetoretirementsanddepartures,positionsarereevaluatedto ensurethatthemanpowerisnecessaryandthattheproperskillsetsareacquiredaspositionsarefilled. 24 DEVELOPMENTACTIVITIES ThefocusoftheVillageoverthepasttenyearshasbeenintheredevelopmentofthedowntown whichhasbeensubstantiallycompleted.TheVillagehasanad-hoccommitteelookingatredevelopmentof thenorthwestquadrantofthedowntown.Thecommitteehasproposedaremodelingoftheareato incorporateaparkandredevelopedparkingtoservethebusinessesandpublicuseswithinthequadrant. ThisplanisworkingthroughthecommitteeprocessandarecommendationwillbepresentedtotheBoard thisfiscalyear. TheVillagehasnotbeenimmunetothegeneraldownturninresidentialpropertyvalues.However, thepricedecreaseshavenotbeenasdrasticasotherareasofthecountryoreventhisregion;homesin foreclosurenumberlessthan25outof6500atlastcount.Astheassessmentprocedureusesthreeyearsof marketactivity,theassessedvalueofexistingpropertyhashadfouryearsofdecline,approximately4.5%for taxyear2009,anadditional5%for2010,6%for2011,andanadditional7%for2012.AstheVillageisa homeruleunit,itisnotdependentonthelevelofassessedvaluetoincreasepropertytaxesbutthissituation doesaffecttheschoolandparkdistrictswhicharenon-homerule. Otherwise,buildingactivityintheresidentialarenacontinueswithprimarilyremodelingactivityinthe residentialandcommercialsectors.Permitfeescontinuetoremainstrong.Thenearfutureincommercial activitywillalsobeintheremodelingareawithslightlyhigheroverallbuildingpermitfeesasaresult. TheVillageisfortunatetohavebecometheheadquarterslocationforanumberoflarge,international pharmaceuticalandhealthrelatedindustriesincludinglongestablishedfirmslikeWalgreens,Baxterand TakedaNorthAmerica.FortuneBrands,UnitedStationersandCFIndustriesalsohavecorporate headquartersintheVillage.TheVillagehasrecentlybecomethecorporateheadquartersforMondelez International,theinternationalsnackfoodsoperationofKraft.Thesefirmscontinuetofillandremodelexisting officebuildingsandattractsupportcompaniestothearea.Thisactivitycontinuestoprovideafoundationfor themicro-economyoftheimmediateareaandhashelpedsupportlocalbusinessesandresidentialhousing duetotheinfluxofnewemployees.Newretailactivityhasshownrecentsignsofstirring,primarilyin developmentofnew,relativelylocal-basedrestaurants. ThiscontinuedinterestintheresidentialandcommercialdevelopmentoftheVillageshouldensure futurestrengthinthepropertyvaluesoftheVillage.Staffisconstantlyreviewingservicedeliveryinallareas toensurethatourhighservicelevelsaremaintainedthroughthisgrowth. 25 Note:BothTIF’shavebeenretiredandtheirincrementassessedvalueisnowinthebaseEAV. 26 BUDGETCALENDAR BUDGETPREPARATIONANDLEGISLATIVEENACTMENTFORTRANSITIONYEAR2013 DATES*OPERATINGTIMETABLE RESPONSIBILITYCENTER January7Adoptordinancetotransitiontocalendaryearend MayorandBoardofTrustees January1-11-Finalpreparationofdepartmentbudgetsforstubyear Departmentheads,staff January11 -Alldepartmentalbudgetsrequestsenteredinto Munisbudgetmodule Departmentheads,staff January14- February1 -Managerreviewsbudgetwithdepartmentheads; furtherreviewwhennecessary VillageManager,Finance Director,Departmentheads February18 -BudgettoMayorandBoardofTrustees forreview FinanceDepartment February18- March26 -ReviewbyMayorandBoardofTrusteesMayorandBoardofTrustees February19 -Adoptordinancecallingfortentativebudgetand publication BoardofTrustees March1-Commencebudgetreviewmeetings MayorandBoardofTrustees, FinanceDirector,Department heads February28 -Legalpublicationofnoticeofpublicinspection ofbudget&publichearing Staff March1 -Proposedbudgetplacedonfileforreview bypublic Staff April1-Publichearingonproposedbudget MayorandBoardofTrustees, Staff April15-Boardmeetingandpassageofthebudget OrdinancebyMayorandBoard ofTrustees May1-BudgetEffectiveDate May1-Dec31-ImplementandAdministerBudgetStaff May1-Dec31-ReviewofProgresstowardGoalsandObjectives Staff,MayorandBoardof Trustees *all2013 27 VillageofDeerfield BudgetedFullTimeEmployees DEPARTMENT/FYE4-30 2007 2008 2009 2010 2011 2012 2013 2013A VILLAGEMANAGER 3 3 3 3 2 5 5 5 FINANCE 10 10 10 10 10 8 8 8 COMMUNITYDEVELOPMENT 7 7 7 7 7 7 7 7 PUBLICWORKS: ADMINISTRATION 4 4 4 4 4 4 4 4 ENGINEERING 3 3 3 3 2 2 2 2 STREETS 7 7 7 7 7 7 7 7 UTILITIESMAINTENANCE 14 15 15 15 14 14 14 14 SEWAGETREATMENTPLANT 8 8 8 8 8 8 8 7 GARAGE 2 2 2 2 2 2 2 2 TOTALPUBLICWORKS 38 39 39 39 37 37 37 36 POLICE: ADMINISTRATION 7 7 7 7 7 7 7 7 COMMUNICATIONS 8 8 8 8 8 8 8 8 INVESTIGATIONS/YOUTH 7 7 7 7 7 7 7 7 PATROL 31 31 31 31 31 32 32 33 TOTALPOLICE 53 53 53 53 53 54 54 55 TOTAL 111 112 112 112 109 111 111 111 ParttimeEmployees-Fulltimeequivalent DEPARTMENT/FYE4-30 2007 2008 2009 2010 2011 2012 2013 2013A VILLAGEMANAGER 0.6 0.6 0.6 0.6 1.4 1.4 0.2 0.2 FINANCE 0.2 0.2 0.2 0.2 0.1 0.1 0.1 0.1 COMMUNITYDEVELOPMENT 0.0 0.0 0.6 0.6 0.6 0.6 0.6 0.6 PUBLICWORKS: ENGINEERING 0.3 0.3 0.3 0.3 0.8 0.8 0.8 0.8 STREETS 1.2 1.2 1.5 1.5 1.5 1.5 1.5 1.5 UTILITIESMAINTENANCE 1.5 1.5 1.7 1.7 1.7 1.7 1.7 1.7 SEWAGETREATMENTPLANT 0.3 0.3 0.3 0.3 0.3 0.3 0.3 0.3 TOTALPUBLICWORKS 3.3 3.3 3.8 3.8 4.3 4.3 4.3 4.3 POLICE: ADMINISTRATION 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 COMMUNICATIONS 0.3 1.0 1.0 1.0 1.0 1.0 1.0 1.0 INVESTIGATIONS/YOUTH 0.8 0.8 0.8 0.8 0.8 0.0 0.0 0.0 PATROL 1.8 1.8 1.8 1.8 1.8 1.8 1.8 1.8 TOTALPOLICE 2.1 3.6 3.6 3.6 3.6 2.8 2.8 2.8 TOTAL-PARTTIME-FTE 5.5 7.7 8.8 8.8 10.0 9.2 8.0 8.0 28 SUPPLEMENTALINFORMATION TheVillageataGlance Incorporatedin1903andlocated27milesnorthofdowntownChicago,theVillageispredominantlyacommunityof single-familyhomes.The2000Censusrecordedapopulationof18,420and6,518housingunitswithinalandarea of7.0squaremiles.TheVillage'spopulationhasincreasedby7.4%from1980,whereasthenumberofhousingunits intheVillagehasgrownby20%,indicatingacontinuingtrendtowardsmallerhouseholdsizes. YearPopulationHousingUnits 198017,4305,489 199017,3276,052 200018,4206,518 201018,2256,636 DeerfieldisrecognizedasoneoftheState'swealthiestcommunities.TheCensusBureauestimatesthatin2009, Deerfield'smedianfamilyincomewas$151,595was2.2timesgreaterthanthestatewidemedianof$67,660.The Village's$571,000MedianHomeValuein2009Censuswas285%ofthestatewidemedianof$200,400.Although thisincreasehasaidedtheriseinassessedvaluation,recentinformationindicatesthattherisehasstoppedandthat theequalizedassessedvaluewillcontinuetofallslightly,forthethirdstraightyear,fortaxyear2011.However, foreclosureactivityhasremainedlowwithanestimated1%ofthehousinginthisstatus. TheCommercialTaxBase InadditiontotheresidentialareasofDeerfield,theVillage'staxbasealsoincludesanumberofcorporate headquartersfacilitiesandothercommercialestablishments.TheVillage'slargerofficebuildingsarelocated primarilyalongthenorth-southI-294Tollway,whichisinthewesternpartoftheVillage,andtheeast-westLakeCook Roadcorridor,afour-laneroadnearthesouthernboundaryoftheVillage.Othercommercialareasinclude Deerfield'sdowntownbusinessdistrict,whichhasundergoneamajorredevelopment,andvariousretailandservice firmsalongWaukeganRoadandDeerfieldRoad.ThefollowingtableliststhelargesttaxpayersintheVillage(latest availableinformation): PercentageofTotal EqualizedAssessedVillageAssessed Taxpayer BusinessProperties Valuation Valuation JBCFundsParkwayNorthOfficeCenter10,758,877 0.7% LongRidgeOfficePortfolio,LP OfficeCenter 9,739,224 0.6% ScottDressing,TaxMngr OfficeBuilding 9,664,672 0.6% WalgreenCompanysOfficeCenter7,475,802 0.5% CRMProperties RetailCenter 4,811,676 0.3% Unknown OfficeCenter 2,767,516 0.2% RREEFAmericaREITRetailCenter2,422,128 0.2% Deloit&Touche HyattCampusOfficePark 1,891,920 0.1% MarvinPoer&Co.Hotels 1,884,332 0.1% MJHDeerfieldLLCOfficeBuilding1,834,004 0.1% HyattEquities Hotel 1,466,583 0.1% 54,716,734 3.5% 29 ThetablebelowliststhetenlargestemployersintheVillageasdeterminedbyLakeCountyPartners: Employer Business/Service #ofEmployees(1) WalgreenCompany CorporateHeadquarters 3,500 BaxterInternational HealthCareProducts 1,970 TakedaPharmaceuticalsNorthAmericanHeadquarters1,100 KinetekInc.Pharmaceuticals 1,080 FortuneBrands CorporateHeadquarters 1,045 IllinoisStudentAssistanceCommStateAgency550 DeerfieldSchoolDistrict109 ElementarySchoolDistrict 390 NCHPromotionalServices Offices 370 DeltaPharmaInc.CorporateHeadquarters350 ThefollowingmunicipalservicesandfacilitiesareavailableintheVillageofDeerfield: NumberofFull-TimeEmployees(FTE)119.7 MilesofStreets76 MilesofAlleys 4 MilesofSewers 151 PoliceProtection: NumberofStations 1 NumbersofPoliceOfficers(authorized)39 LibraryServices: NumberofBranchLibraries 1 NumberofBooks 175,000 Circulation342,922 RecreationFacilities: NumberofParksandPlaygrounds 20 ParkAreainAcres360 MunicipalWaterUtility: ServiceLocations 6,783 AverageDailyWaterPumped(gals)3,323,234 MilesofWaterMains 84 MunicipalandOtherGovernmentalServices TheVillageofDeerfieldisgovernedbyaPresident/MayorandBoardofsixTrustees,allofwhoareelectedonan at-largebasis.PursuanttoareferendumonApril15,1975,theVillageisahomeruleunitunderIllinoislaw.In 1952,theVillageadoptedanordinancecreatingthepositionofVillageManager.TheManagerisresponsiblefor theday-to-dayoperationsoftheVillageanditsemployees,ofwhich39areswornpoliceofficers.TheVillagehas collectivebargainingunitsamongVillageemployeesrepresentingthepatrolofficersandpublicworksemployees. TheVillagehasacomplexofgovernmentalbuildingsincludingtheVillageHall(constructedin1959),thePolice BuildingadditiontotheVillageHall(constructedinJuly,1980,andremodeledin2002)andtheVillageHall Additionandremodelingin2007.TheVillage's$1,500,000publiclibrarywasconstructedin1971.TheLibrary Boardhasundertakenaspaceneedsstudytowardsaplanforimprovementstotheexistingbuildingincluding modernizationoftheoccupiedspacetomeetaccessibilitycodes.In2010,anadvisoryreferendumtoprovidefora $13millionremodelingoftheLibrarywasapprovedbyvoters.In1988theVillageandtheDeerfieldParkDistrict (aseparatejurisdiction)constructeda$3,300,000publicworksgarage.Anenhanced911telephoneemergency systemwasinstalledin1991.Constructionofa$5.5millionseniorcenterwascompletedinSeptember,2003. DeerfieldhaspurchasedLakeMichiganwaterfromtheCityofHighlandParkonacontractualbasissince1913. TheVillagemaintainsthreepumpsatthereservoirinHighlandParkandhas84milesofwatermainsthrough 30 whichapproximatelyonebilliongallonsofwaterperyearflow.TheVillagehasaonemilliongallonelevatedtank, a4.3milliongallonundergroundreservoirandanewlycompleted2.0milliongallonundergroundreservoir.The Villagerecentlyenteredintoanew,longtermagreementwithHighlandParkthatwillallowforthereconstructionof itswatertreatmentfacility.Thisnewagreementwasapprovedin2008andwillcontinueannualincreasesinthe wholesalecostofwatertoDeerfieldbutintandemwithincreasesintheretailratechargedbytheCitytoitsown residents. TheVillageisservedbyseparatesanitary(75miles)andstorm(75miles)sewerswithsanitarytreatmentprovided bytheVillageownedsewagetreatmentplant.TheVillage'smostrecenttreatmentplantexpansionwascompleted in1978.Theplanthasahydraulicdesigncapacitysufficienttoserveapopulationof30,000.Aftera comprehensivesewersystemstudyrecommendedreconstructionoftheplant,theVillageenteredintoacontract inFY10/11forthereplacementoftheentiretreatmentfacility.Thetreatmentfacilityhasbeendeemed substantiallycompleteandisfunctioningasdesigned. GeneralGovernment 17% EconomicIncentives 7% Street 6% Sewer 6% Water 8% Refuse 3%Police(inc.E911) 20% GeneralObligation Debt 9% Infrastructure 20% PolicePens. Payments 4% 2013ABudgetExpenditures (byfunction) 31 Thispageleftintentionallyblank. 32 BUDGETREQUEST-FY2013A ACTUALBUDGETESTEXPENDBUDGET%CHGBUDG FY11/12FY12/13FY12/13FY2013AFY13 gFY13A PERSONNELSERVICES2,902,7312,960,5762,786,1332,140,530-27.70% TRAINING&DEVELOPMENT13,53935,80022,31131,197-12.86% CONTRACTUALSERVICES3,570,7655,122,6245,084,5483,457,370-32.51% COMMODITIES37,58352,75133,57137,533-28.85% UTILITIES34,05936,70038,00728,503-22.34% CAPITALOUTLAY11,43959,39947,40094,45059.01% CAPITALIMPROVEMENTS33,40146,00056,20036,200-21.30% TRANSFERSOUT758,1342,537,4642,537,4642,255,230-11.12% TOTAL7,361,65110,851,31410,605,6348,081,013-25.53% Budgettobudgetdecreasewithouteconomicdevelopmentpaymentsortransfersoutis24.2% *chartdoesnotincludetransfersoutoreconomicdevelopmentpayments ADMIN.SUMMARY(FINANCE,VILLAGEMANAGER,COMM.DEVELOP.,ENGINEERING) VILLAGE MANAGER 38% FINANCEDEPT. 14%COMMUNITY DEVELOPMENT 31% ENGINEERING 17% ADMINISTRATIVEFUNCTIONS* 33 FINANCEDEPARTMENT TheVillage’sFinanceDepartmentprovidesallaccountingservices,performsinvestmentandcash managementactivitiesandcoordinatescapitalfinancing,purchasing,budgetpreparationandcontrol,payroll processing,riskmanagementincludingmedicalinsurance,policepensionprocessingandaccounting,as wellasannualauditpreparationandcompliance.Asrequiredbystatute,theDirectorofFinance,as Treasurer,providesregularreportsonthefiscalconditionoftheVillagetotheMayorandBoardofTrustees. TheDepartmentisalsoresponsibleoverallforhumanresources,riskmanagementandlabormanagement TheFinanceDepartmentisstaffedbytheDirectorofFinance,theVillageAccountant,aHumanResources Coordinator,twoprincipalaccountingclerks,afinanceclerk,acashier-receptionistandabuildingcustodian. DuringFiscalYear2013A,theAssistantFinanceDirectorpositionisscheduledtobereplacedbyaHuman ResourcesCoordinator.NootherpersonnelchangesareexpectedforFY2013A. TheDirectorofFinance/TreasurercoordinatesallofthefinancialaffairsoftheVillage,establishesand maintainsnecessarycontrols,andsupervisestheemployeesandactivitiesoftheFinanceDepartment. TheDepartmentalObjectivesforthe2013Afiscalyearareasfollows: Reviewfinancedepartmentprocessesandimplementnewprocessesasnecessary(carryover): Rewritethefollowingpolicies: o Corporateinvestmentpolicy o Villagebudgetpolicy CompletetheannualBudgetandComprehensiveAnnualFinancialReportandapplyforthe respectiveGFOAawardsineachofthesecategories(annually). FinalizenegotiationsforrenewalofunioncontractwithPublicWorksandbeginnegotiationswith PolicePatrolUnion. FacilitatetheVillage’stransitiontoacalendaryearend. Accomplishments2012-13fiscalyear(*denotes12/13DepartmentalObjective): Completedthe2012-13annualbudgetdocument,appliedforandreceivedtheGFOADistinguished BudgetPresentationAwardforthetwenty-secondconsecutiveyear.* Completedthe2011-12comprehensiveannualfinancialreport,appliedforandreceivedtheGFOA CertificateofAchievementforExcellenceinFinancialReportingforthetwenty-eighthconsecutive year.* CompletedabondsalewhichincludedbondissuanceforthefinalphaseoftheDeerfieldPublic LibraryImprovementProjectandthefinalphaseoftheWasteWaterTreatmentPlant.* RewrotetheVillagepurchasingpolicy.* DevelopedaplanandpassedanordinancetotransitiontheVillagetoacalendaryearend. Implementedelectronicinvoiceapproval. 34 BUDGETREQUEST-FY2013A 101111-FINANCE DEPARTMENT ACTUALBUDGETESTEXPENDBUDGET %CHG BUDG FY11/12FY12/13FY12/13FY2013AFY13FY13A PERSONNELSERVICES1,232,172 983,500 840,800 677,500 -31.11% TRAINING&DEVELOPMENT2,160 9,550 6,300 5,850 -38.74% CONTRACTUALSERVICES2,768,402 4,300,750 4,273,312 2,664,300 -38.05% COMMODITIES9,483 14,500 11,750 9,750 -32.76% UTILITIES18,804 20,700 19,450 14,750 -28.74% CAPITALOUTLAY3,348 11,900 8,100 13,600 14.29% CAPITALIMPROVEMENTS0 0 0 0 N/A TRANSFERSOUT736,269 2,518,063 2,518,063 2,241,455 -10.98% DEPARTMENTTOTAL4,770,638 7,858,963 7,677,775 5,627,205 -28.40% WorkStatistics 2008 2009 2010 2011 2012 2013 Water,Sewerand GarbageBillsIssued 29,712 29,855 29,926 29,910 29,945 30,966 ChecksProcessed3,500 3,342 3,415 3,400 3,315 3,406 VehicleLicensessoldand Transferred 13,107 12,849 12,526 12,690 12,652 12,637 InvestmentTransactions35 28 15 15 25 15 %InterestEarnings– Village 4.30 2.01 1.20 0.85 0.65 0.75 90-DayT-BillBenchmark %Rate 4.36 1.37 0.15 0.14 0.05 0.09 35 GENERALADMINISTRATION MAYORANDBOARDOFTRUSTEES ThelegislativebranchoftheVillageisresponsibleforinterpretingthewishesofthecommunity anddeterminingthepoliciesunderwhichtheVillageoperates.TheresidentsofDeerfieldelect theMayorandsixTrusteestofouryearoverlappingtermsforwhichtheyreceiveno compensation. BOARDS,COMMISSIONS,ANDCOUNCILS Therearenineteenindependentcommissions,councils,andboardsauthorizedbytheMayorand TrusteesorrequiredbyStatelawthatareappointedtoadviseandassisttheBoardofTrusteesin itspolicydecisions.Thesecouncilsalsoconducthearingsthatpertaintotheirfunction.All positionsontheseboardsarenon-salaried. 1.BoardofLocalImprovements-Consistsofsevenmembers(theMayorandtheBoardof Trustees).MakesrecommendationstotheTrusteesregardingthosethingsthatitfeels shouldbedonetoimprovetheVillagebyspecialassessment,specialtaxation,or otherwise.TheVillageClerkissecretarytotheBoard. 2.PlanCommission-ConsistsofsevenmembersplustheMayor(ex-officio),serving three-yearoverlappingterms,excepttheMayorwhoservesafour-yearterm.Members areappointedbytheMayorwiththeadviceandconsentoftheBoardofTrustees,and thechairmanisdesignatedforaone-yearterminthesamemanner.ThePlan CommissionisresponsibletotheBoardofTrusteesforholdingpublichearingsand makingrecommendationsregardingtheComprehensivePlan,annexation,sub-division, andzoning(landuse,ratioofbuildingtolandarea,andbuildingheight). 3.BoardofZoningAppeals-Consistsofsevenmemberswhoservefiveyearoverlapping terms.AppointedbytheMayorwiththeadviceandconsentoftheBoardofTrustees. ResponsibletotheBoardofTrusteestohearandmakerecommendationson applicationsforvariationstotheprovisionsofthezoningordinance,andtohearandrule onappealsfromordersordecisionsmadebytheadministrativeofficerenforcingthe zoningordinance. 4.BoardofPoliceCommissioners-Consistsofthreemembers,eachservingthree-year overlappingterms.AppointedbytheMayorwiththeadviceandconsentoftheBoardof Trustees.Responsibleforallappointments,promotions,anddismissalsinvolvingsworn officers,andconductsentranceandpromotionalexaminations. 5.PolicePensionBoard-Hasfivememberswhoservetwo-yearterms,includingtwo civiliansappointedbytheMayor,twomemberselectedfromthepoliceforce,andone memberelectedfromthebeneficiariesofthepensionfund.Determineseligibilityof applicants,distributesfunds,manages,invests,andcontrolsthepolicepensionfund. 6.SafetyCouncil-ConsistsofsevenmembersappointedbytheMayorwiththeadviceand consentoftheBoardofTrustees,servingthree-yearoverlappingterms.Responsibleto theBoardofTrusteestostudyandmakerecommendationsregardingVillagesafety issuesrelatingtotraffic. 7.BoardofBuildingAppeals-ConsistsofsevenmembersappointedbytheMayorwiththe adviceandconsentoftheBoardofTrustees,toservefive-yearoverlappingterms. 36 ThemembersareresponsibletotheBoardofTrusteestohearappealsondecisions madebytheBuildingCommissionerenforcingthebuildingordinancesandtorecommend actiontotheBoardofTrusteesregardingsuchappeals.TheBoardholdshearingsand makesrecommendationstotheBoardofTrusteesregardingchangesinthebuilding codes. 8.CommunityRelationsCommission-ConsistsofsevenmembersappointedMayorwith theadviceandconsentoftheBoardofTrusteestothree-yearoverlappingterms.Studies andrecommendsmeansofdevelopingbetterrelationshipsamongallresidentsinall communityactivities.Identifiesandevaluatesthesocial,recreationalanddevelopmental needsofvillageyouthandhowtheymightparticipateinallaspectsofcommunitylife. Initiatesandconductseducationalandinformationalprogramstopromotediversity. Awardsvillageassistancetoseniorresidentsinaccordancewithestablishedeligibility criteria. 9.ManpowerCommission-ConsistsoffivemembersappointedbytheMayorwiththe adviceandconsentoftheBoardofTrusteesforthree-yearoverlappingterms.Reviews possibleappointeestotheVillageboards,commissions,andcouncilsandmakes recommendationstotheMayorandBoardofTrustees. 10.ElectricalCommission-ConsistsoffivemembersappointedbytheMayorwiththeadvice andconsentoftheBoardofTrusteesforfour-yearcoterminoustermsoruntiltheir successorsareappointed.ResponsibletotheBoardofTrusteestorecommend standards,specifications,andrulesandregulationsgoverningtheinstallation,alteration, anduseofelectricalequipmentintheVillage. 11.EmergencyServicesandDisasterAgency-Consistsofadirectorandsuchadditional membersasthedirectorselects.Responsiblefortheadministration,trainingand operationoftheAgency. 12.VillageCenterDistrictDevelopmentandRedevelopmentCommission-Consistsofnine membersappointedbytheMayorwiththeadviceandconsentoftheBoardofTrustees. ThisCommissionadvisestheBoardonmattersthataffectthedevelopmentor redevelopmentoftheVillageCenterDistrict. 13.SustainabilityCommission–ConsistsoftenmembersappointedbytheMayorwiththe adviceandconsentoftheBoardofTrusteesforthreeyearoverlappingterms.Its responsibilitiesincludeadvisingtheBoardandinitiatingmattersrelatedtosustainabilityin Villageoperationsandinthecommunityasawhole. 14.CableandTelecommunicationsCommission-Consistsofninemembers,appointedby theMayorwiththeadviceandconsentoftheBoardofTrustees,forthree-year overlappingterms.RegulatestheuseoftheVillage'sright-of-waybytelecommunications serviceproviders.AdministerstheVillage'sPublicAccessTVSystem,including operatingtheDeerfieldInfoChannel.Resolvescustomerservicecomplaintsfrom residents. 15.CemeteryAssociation-ConsistsofthreemembersappointedbytheMayorwiththe adviceandconsentoftheBoardofTrusteesforindefiniteterms.Arrangeforthecare andmaintenanceoftheDeerfieldCemetery. 16.AppearanceReviewCommission-ConsistsofsevenmembersappointedbytheMayor withtheadviceandconsentoftheBoardofTrusteesforthree-yearterms.Responsible 37 forreviewingexteriordesignofnewandremodeledbuildingsintheVillageCenterandin C-2OutlyingCommercialDistricts. 17.SisterCityCommittee-ConsistsoffivemembersappointedbytheMayorwiththeadvice andconsentoftheBoardofTrusteesforindefiniteterms.Communicateswithand maintainsfriendlyrelationswithLudinghausen,Germany. 18.StormwaterManagementCommittee-Consistsofsevenmembersappointedbythe MayorwiththeadviceandconsentoftheBoardofTrusteesforindefiniteterms. ResponsibleformakingrecommendationstotheMayorandBoardofTrusteesregarding improvementstothestormandsanitarysewersystems. 19.FineArtsCommission-ConsistsofsevenmembersappointedbytheMayorwiththe adviceandconsentoftheBoardofTrusteesforthreeyearoverlappingterms. Responsibleforpromotingandencouraginganartisticandculturalenvironmentwithin theVillage. 20.FamilyDaysCommission–ConsistsofninemembersappointedbytheMayorwiththe adviceandconsentoftheBoardofTrusteesforthreeyearoverlappingterms. ResponsibleforplanningandexecutingtheVillage’sannualFamilyDayscelebration overIndependenceDay. VILLAGECLERK TheVillageClerkisresponsibleforthemaintenanceoftheofficialrecordsoftheVillageasrequiredby statuteandbytheMayorandBoardofTrustees.TheClerkactsascustodianoftheVillagesealwhichis requiredonmanydocuments,publisheslegalnotices,overseesVillageelections,andperformsother dutiesasstatedinstatuteorordinance.AppointedbytheMayorandBoardofTrustees,theVillage ManagerservesastheVillageClerk. 38 VILLAGEMANAGER’SOFFICE PersonnelintheVillageManager’sOfficeservetojointhelegislativebranchoftheVillagetoitsoperating departments.Asprovidedbyordinance,theVillageManageradvisestheMayorandBoardofTrusteeson policydecisionsandactsasChiefAdministrativeOfficer,supervisingtheactivitiesofalldepartmentheads anddirectingtheday-to-dayoperationsoftheVillage.TheVillageManagerisalsoappointedVillageClerk bytheMayorandBoardofTrustees. TheVillageManager’sOfficeisstaffedbytheVillageManager/Clerk,AssistanttotheVillageManager, andManagementAnalyst/DeputyVillageClerk.Alloftheactivitiesofthevariousboardsand commissionsareincludedintheVillageManager’sbudget. TheDepartmentalObjectivesforthe2013Afiscalyearareasfollows: 1.ProvidetheMayorandBoardofTrusteesrelevantandtimelyinformationandadvicenecessaryto evaluateandmakepolicydecisions. 2.DirectandadviseoperatingdepartmentsinordertomeetservicelevelsestablishedbytheMayor andBoardofTrustees. 3.EncouragecitizenparticipationinVillageactivities. 4.InconjunctionwiththeVillageAttorney,coordinatethepreparationofordinances,resolutions, contracts,agreementsandotherdocumentsforconsiderationbytheMayorandBoardof Trustees. 5.RepresenttheVillageinworkingwithfederal,state,regionalandlocalagencies,governmentsand communitygroups,aswellasprivateenterprisesandnot-for-profitorganizations. 6.Encouragestrategicandoperationalimprovementsthroughinnovationandprofessional development. 7.Whenappropriateandpractical,encouragestrategicdecisionsandprogramswithafocuson sustainability. 8.Overseefranchiseagreementswithvariousutilitiesdoingbusinesswithinthecorporatelimitsof theVillage. 9.Developamotivatedworkforcethroughprofessionalemployeeevaluations,trainingand competitivelevelsofcompensation. 10.OverseetheITfunctionfortheVillagetoensurethatalldepartmentshavewhattheyneedto operateefficiently,effectively,andinthebestinterestofthepublic. 11.PerformthestatutorydutiesrequiredoftheVillageClerk’sofficeandissuerequiredliquor licensesandsolicitorpermits. 12.ProvideVillagerepresentationatagenciesandorganizationssuchastheSolidWasteAgencyof LakeCounty,DBRChamberofCommerce,NorthwestMunicipalConference,GISConsoritum, andElectricityConsoritum. 13.PublishD-Tales,abi-monthlynewslettermailedtoeveryhouseholdandbusinessintheVillage, providetimelyinformationandupdatestotheVillage’swebsite,theVillageInfoChannel,andthe Village’se-newsapplication. 14.ProvidestaffsupportfortheFarmersMarket,FineArtsCommission,Cableand TelecommunicationsCommission,SustainabilityCommission,CommunityRelations Commission,andFamilyDaysCommission. 39 Inadditiontothesecontinuinggoals,theVillageManager’sDepartmentwillcompletethe followingprojectsduringthe2013Afiscalyear: 1.Monitorinternaloperationsofalldepartmentstoensureappropriatelevelsofmanpowerand resources. 2.WorkonthesuccessfulrecruitmentofanewHumanResourcesCoordinator. 3.ContinuetoworkwithComEdrepresentativestodevelopandimplementappropriateactionplans inanefforttoimproveelectricalsystemreliability. 4.Beginphasingintheinstallationofthedocumentmanagementsysteminordertodigitizethe Village’srecordsandassisttheVillageincontinuingtobecompliantwiththeFreedomof InformationActLaw. 5.Continuetosupporteffortsconcerningapproachestoworkforce/affordablehousingneeds. 6.WiththehelpoftheCableandTelecommunicationsCommission,evaluatethecurrentcelltower leasetoensuretheVillageisreceivingmaximumvalue. 7.ContinuetopursueacommercialfranchisingcontractbyholdingaPublicHearingseeking commentontheadvisabilityofissuingarequestforproposalandawardingafranchisetoa privateentityforthecollectionofwasteandrecyclablesfromnonresidentiallocations. 8.WorkwiththeSustainabilityCommissiontoset12monthand24monthgoalsthatwillenhance sustainableeffortsandmaintainactiveparticipationwiththeSolidWasteAgencyofLakeCounty. 9.TheSustainabilityCommissionwillrecruit1/3oftheirmembershiptobebusinessresidentsthat canrepresentthebusinesscommunityintheVillage. 10.ContinuenegotiationswiththePublicWorksLaborersUnionLocal150onthecontractthat expiredattheendofFY13. 11.Beginnegotiationswithpatrolofficerunion(ICOPS)onthecontractsettoexpireApril30,2014. 12.Continuetooverseetheelectricityaggregationprogramforresidentsandsmallbusineses. 13.UpgradetheVillage’se-mailsystemandcompleteemployeetrainingonthenewversion. 14.Recommendapprovalofa1-yearcontractforaprivateentitytoconductjanitorial/maintenance servicesforallfourVillagefacilities. 15.Reviewelectricvehiclechargingstationrequestsforproposalsandmakearecommendationon bestwaytoproceed. 16.Organizeeffortsrelatedtoeconomicdevelopment,localbusinesspromotionandcommunity enhancementactivities,includingthecontinuedbusinessvisit/retentionprogrampartnershipwith theChamberandpromotionoftheBMWChampionship. 17.CreatesitedesignplanforthenortheastcornerofDeerfieldRoadandWaukeganRoadbasedon inputfromtheFineArtsCommmisison,VillageCenterDevelopmentCommission,Appearance ReviewCommissionandPlanCommission. 18.ProvidetrainingforVillageBoadonnewelectronicdistributiondevices. 19.HosttheFineArtsFestivalandinclude“DineOutinDeerfield”sponsoredbytheDBRChamberof Commerce. 20.HostFamilyDays,FarmersMarketCommunityServicesDayandtheWinterCelebration. 21.OverseethetransisitontoacalendaryearbudgetbeginninginJanuary2014. 40 AccomplishmentsDuring2012-2013 1.ProvidedelectronicpacketsforallweeklydistributionstotheMayorandBoardofTrustees; postedfullagendapacketsontheVillage’swebsite. 2.ServedontheExecutiveCommitteeoftheSolidWasteAgencyofLakeCounty. 3.SuccessfullyrecruitedanewFinanceDirector. 4.Workedwithneighboringcommunitiestonegotiateelectricsupplychargeforyear2oftheNorth ShoreElectricityAggregationConsoritumcontractwithMC2andoversawasuccessful educationaleffortregardingelectricaggregation. 5.Researcheddocumentmanagementvendorsandsuccessfullydefinedthescopeofworkand selectedtheappropriatevendorandsoftware. 6.WiththeadviceoftheSustainabilityCommission,implementedacompostingordinance, demolitionconstructiondebrisrecyclingordinance,andapprovedSWALCO’s60percentlandfill diversiongoal. 7.Negotiateda15yeargroundleasewithUSBankforthenortheastcornerofDeerfieldRoadand WaukeganRoad. 8.Establishedaresidentialhenkeepingpilotprogram 9.EstablishedaClassKliquorlicenseandaClassLliquorlicense 10.ProvidedstaffsupportforspecialeventsplanningincludingFamilyDays,DeerfieldFestivalofFine Arts,CommunityServicesDayandtheWinterCelebration. 11.TheWastewaterReclamationFacilityreachedsubstaintalcompletionandremainsonschedule withrelativelymodestchangeordersrequired. 12.RecruitedandfilledAssistanttotheVillageManagerandManagementAnalystpositions. 13.Trainedalldepartmentsontheelectronicpurchasingsoftware. 14.HostedbusinesssubcommitteemeetingsinconjunctionwithttheDBRChamberofCommerce andSWALCOtoprovidebusinessestheopportunitytogivefeedbackontheCommercial Franchisedraftrequestforproposalandcontract. 15.IssuedanElectricVehicleChargingStationrequestforproposalwithneighboringcommunities. 16.Oversawprepareationofan8monthfiscalyear,whichwilltransistiontheVillagetoacalendar yearbudgetbeginninginJanuary2014. 17.WorkedwiththeSustianabilityCommissiontorecommendapprovalofaconstructionrecycling ordinance. 18.Institutedacellphonestipendprogrampolicythatismoreconvenientforemployeesandreduces Villageexpenditures. 19.SupportedVillageAttorneyandVillageBoardeffortsconcerninglitigationinvolvingtheVillage. 20.CodifiedthecomprehensivefeeschedulethatclearlyshowsuserstheVillage’sfeesforpermits, licenses,andrelateditems. 21.SupportedcontinueddevelopmentofParents.TheAntiDrugDistrict#113communitycoalition. 22.WorkedwithDBRChambertocontinuethebusinessvisitprogram. 41 WorkStatistics 2008 2009 2010 2011 2012 OrdinancesPassed 43 29 43 49 45 ResolutionsPassed12 7 13 16 16 VillageBoardMeetings 24 24 24 25 24 D-TalesPublished6 6 5 6 6 FOIARequests 93 128 LiquorLicensesIssued32 27 27 33 33 DistributionstoMayorandBoard 52 52 52 52 52 CableandTelecommunications CommissionMeetings 4 1 5 5 CommunityDevelopmentGroup Meetings 21 21 23 23 FamilyDaysCommissionMeetings 6 6 6 10 7 FineArtsCommissionMeetings9 9 5 7 6 SustainabilityCommissionMeetings 0 0 7 11 11 BUDGETREQUEST-FY2013A 101210-VILLAGE MANAGER/ADMINISTRATION ACTUALBUDGETESTEXPENDBUDGET%CHGBUDG FY11/12FY12/13FY12/13FY2013AFY13FY13A PERSONNELSERVICES472,602 686,433 693,500 504,773 -26.46% TRAINING&DEVELOPMENT4,826 13,100 5,536 11,300 -13.74% CONTRACTUALSERVICES558,960 518,746 512,288 514,004 -0.91% COMMODITIES1,124 3,550 2,092 2,450 -30.99% UTILITIES1,477 1,300 3,514 2,920 124.62% CAPITALOUTLAY5,495 25,250 18,950 22,900 -9.31% CAPITALIMPROVEMENTS33,401 46,000 56,200 36,200 -21.30% TRANSFERSOUT2,250 2,250 2,250 1,500 -33.33% DEPARTMENTTOTAL1,080,135 1,296,629 1,294,330 1,096,047 -15.47% 42 COMMUNITYDEVELOPMENTDEPARTMENT DescriptionofResponsibilities: TheCommunityDevelopmentDepartmentisresponsibleforallaspectsofplanning,building,andzoning.The DepartmentconsistsofaPlanningDivisionandaBuildingDivision.TheDepartmentadministersandenforcesthe ZoningOrdinance,SubdivisionOrdinance,andBuildingCodes.TheDepartmentisresponsibleforprovidingstaff assistancetoanumberofcommissions.TheDepartmentprovidesanalysisandtechnicalassistanceonallitemsthat comebeforethePlanCommission,theBoardofZoningAppeals,theVillageCenterDevelopmentCommission,the AppearanceReviewCommission,theCemeteryCommission,theElectricalCommission,theBoardofBuildingAppeals, andvarioustaskforces,aswellascoordinatestheactivitiesofthesecommissions.Buildingplanreview,permit approval,inspectionalservices,zoningcomplianceapprovalsfornewbusinesses,andmaintainingrecordsofapproved plansarealsoprovidedbytheDepartment.TheDepartmentworkstoensurethatprojectsthatgothroughthe Department’sapprovalprocessareincompliancewiththeComprehensivePlan.Staffworkswithdevelopersinthe planningstepsofanyprojectsoastoachievemaximumcompatibilitywithVillagegoals,objectivesandpolicies. StaffConsistsof:CodeEnforcementSupervisor,PrincipalPlanner,AssistantCodeEnforcementSupervisor,Building Inspector,Planner,AssociatePlanner,SecretaryII,SecretaryI(parttime). Accomplishmentsfor2012-13: Performed2,456buildinginspectionsalongwithvariousplanreviewsthatcorrelatewithconstructionprojects throughouttheVillage. Implementedthevacantbuildingsordinancetoallowforbetterenforcement. WorkedonremovalofdeterioratedvacantresidentialstructuresintheVillage. WorkedonVillageapprovalforthefollowingmajorprojects:TextAmendmentstotheC-2Outlying CommercialDistrictinordertopromoteandstrengthenretailinthedistrict;thepreliminarydevelopment planfortheproposedAMLIapartmentdevelopmentonLakeCookRoad;thepreliminarydevelopmentplan fortheproposedWoodviewapartmentdevelopmentontheformerBethOrproperties;anamendmentto theDeerbrookShoppingCenterPUDontheirrequestformajorredevelopmentofDeerbrooktobe completedintwophases,whichincludedrelocationofTJMaxxandJewel,andthedemolitionoftheformer BestBuyandthecreationofnewjuniorboxspace(thisrequestwaswithdrawnbythepropertyowner);an amendmenttotheDeerbrookShoppingCenterPUDforchangestotheoutlotbuildingsatthecornerof WaukeganandLakeCookRoadstoallowStarbuckswithadrive-thruandtherelocationofSubway;aText AmendmentandSpecialUseforthePeapodgroceryparcelpick-upcenterat677LakeCookRoad;aText AmendmentandaSpecialUseforBrightHorizonschildcarecentertobelocatedintheofficebuildingat 1650LakeCookRoad;arezoningandSpecialUseforthepropertyat780SaundersRoadtobe redevelopedasarestaurant;aTextAmendmentandaSpecialUsefortheJoyoftheGamefacility;anda preliminaryandfinalplatofsubdivisionforthepropertyat1332MeadowLane.Staffalsoworkedonseveral othersmallerlandusepetitions,suchasapprovalofSpecialUsesforSetaSalon,ClientoLifetouchPortrait StudioandJulieMorrison’sStateSenator’sOffice. AttherequestoftheMayorandBoard,thePlanCommissiondiscussedpossiblechangestotheC-2 OutlyingCommercialzoningdistricttohelpsupportretailintheC-2OutlyingCommercialDistrict.Lastfall, thePlanCommissionheldtwoprefilingconferenceworkshopmeetingsandapublichearingonthistopic. PlanningstaffprovidedthePlanCommissionwithbackgroundinformationonthistopic;articlesonthe currenttrendsintheretailindustry;suggestedTextAmendmentstotheZoningOrdinancetomakeiteasier forretailersandsmallrestaurantstolocateintheC-2Districtanddiscouragenon-retailusersfromtaking largeanchorspaces;didresearchonoverlaydistrictsandpossiblenewusestoaddtotheC-2District;as wellasotherrelatedinformationtohelpthePlanCommissionintheirdiscussion.Allpropertyownersinthe C-2OutlyingCommercialDistrictwerenotifiedofthepublichearingandtheVillagewebsitewasregularly updatedwithinformationonthistopic.ThePlanCommission’srecommendationwasacceptedbythe VillageBoardandtheordinanceapprovingthechangestotheC-2OutlyingCommercialDistrictwas 43 adoptedinJanuary2013. ContinuedtoworkwithOneDeerfieldPlaceandtheHousingOpportunityDevelopmentCorporation (HODC)tobestdeterminehowtoutilizeprivatefundsOneDeerfieldPlacehasaccumulatedforaffordable andworkforcehousing.OneDeerfieldPlacecontinuestoworkwiththeHousingOpportunityDevelopment Corporation(HODC)tohelpindeterminingaffordablehousingfundingoptions.InJune2012,OneDeerfield Placeclosedonthepropertyat507CambridgeCircle.Withthehelpofvolunteersfromlocalreligious institutions,thehomeandpropertywerefixedup(newroof,interiorremodelingofthebathroomand kitchen,electrical,paintingandlandscaping).ThehomeisownedbyOneDeerfieldPlaceandinOctober 2012itwasrentedouttoafamilyofmodestincome.Staffcontinuestheirgoodworkingrelationshipwith OneDeerfieldPlace.OneDeerfieldPlacehaspurchasedanothersinglefamilyhometorenovateandrent toanotherfamilyofmodestincome. ContinuetoworkwithTheMetropolitanPlanningCouncil(anon-profitgroupofcivicleadersand businessesthatpromotesplanninganddevelopmentpoliciesintheregion)toassistinreachingoutto largeremployersinDeerfieldtoseeiftheyareinterestedinEmployerAssistedHousing(EAH)wherethe employerprovidestheiremployeeswithhousingassistancesuchascounselingbeforemakingahome purchase,helpwithclosingcosts,orhelpwithadownpayment. StaffcontinuestoworkwiththeNorthwestQuadrantUnifiedTaskForceonthecreationofaMasterPlan fortheNorthwestQuadrant.ThepurposeoftheNorthwestQuadrantUnifiedTaskForcewastobring togetherthestakeholderstostudythenorthwestquadrantanddevelopaMasterPlanfortheentire quadrant.TheMasterPlanisanopportunitytomaketheNorthwestQuadrantanattractivepubliccampus. SomeimprovementsoutlinedintheMasterPlanmaytakeplaceinthenearfuture,andotherimprovements maybeaccomplished15to20yearsfromnow.ThisMasterPlandocumentwillserveasaguideforthe NorthwestQuadrantthatwillbeimplementedoverthenext20yearswhenpublicinstitutionsandland ownersintheNorthwestQuadrantmakeimprovementstotheirproperties. StaffworkedwiththeAppearanceReviewCommission(ARC)onupdatingtheirAppearanceCode.The ARCisundertakingacomprehensiveupdateofthecodetoreviewallsectionsofthecode,lookingatother communitiescodes,makethedocumentmoreuserfriendly,andusingmoresamplesandpictures/visuals intherevisedcode. TheARCdiscussedtheconversionofthedowntownstreetscapelightingtoLED,andtheyhaveworked withSternbergLighting,themanufacturerofthedecorativefixture,indevelopinganaestheticallypleasing energyefficientfixturewithLEDs.TheARCexaminedthecoloranddistributionoftheilluminationalong withtheaestheticsofthefixturewiththeLEDs,andrecommendsaphasinginprogramfortheconversion oftheSternbergfixturestoLEDpertheARC’sspecifications.TheARCisalsoinvestigatingthe maintenanceoftheVillage’sSternbergstreetscapelightpoles,preferringthepolestomatchthelight fixtures.TheARCisworkingwiththeVillageEngineeringDepartmentonacustomlowtroughplanter designforthesouthsideoftheDeerfieldRoadunderpass(theabandonedsidewalk). StaffhasworkedwiththeVCDCtorecognizelong-standingbusinessesintheVillageCenter.Twenty-eight businessesmeetthecriteriaforrecognitionandthesebusinesseswererecognizedwithaplaque.Planning staffdesignedandorderedplaques.The28businessownerswereinvitedtoattendtheJune18,2012 VillageBoardmeetingwheretheywerepresentedwiththeirplaquesandenjoyedareceptionafterwards. The28businesseswerealsolistedonthehomepageoftheVillage’swebsite,andinD-Talesnewsletter. StaffworkedwiththeVCDCastheydiscussedthetopicoftemporarysignageregulations.Thegroup recommendedtheVillageBoardamendthetemporarysignssectionoftheZoningOrdinancetolimitthe maximumsizefortemporarybusinessgroundsignsto20squarefeetperface,withnolengthorwidth dimensiontoexceed5feet. PromotedtheVillageCenterFlowerPlanterprogramthatgivesmerchantsandcommercialpropertyownersinthe VillageCenteranopportunitytopurchaseflowerplantersandplantingsforallfourseasonsfromMoore 44 Landscaping,theVillage’slandscaper,ataspecialreducedrate. StaffworkedwiththeCemeteryCommissiontoadoptrulesandregulationsfortheDeerfieldCemetery.Staff providedsupporttotheCemeteryCommissionwhichreconvenedin2010tolookatvariousmattersofconcern andthenewStatelawregulatingcemeteries.TheVillagestaffiscreatingformsreferredtointheDeerfield CemeteryRulesandRegulations,whichwasadoptedbytheVillageBoardonApril2,2012.TheVillageof DeerfieldreceivedaLicensedCemeteryExemptcertificatefromtheStateofIllinois,DepartmentofFinancial andProfessionalRegulation.ThemappingofCemeteryinformationisinprogress.Theplotownership recordshavebeenaddedtothemap,thenamesweretakenfromthreerecordedsources:theoriginal DeerfieldCemeteryPlatrecordedin1861;theOfficeoftheRecorderofDeedsofLakeCounty,Deerfield CemeteryDeeds;andtheDeerfieldCemeteryAssociation’sBookofDeeds(1861-1890).Theoccupantsof theknowngravesiteshavebeenmapped–theirnames,births,deathsandalinktoFind-A-Gravewhich providesaphotooftheheadstonehavebeenadded.Staffisinvestigatingwaystomakethismapmoreuser- friendlybyprovidingsomewaytosearchforaname.TheCemeteryCommissionisintheprocessofreviewing twooptionsforalandscapeplanfortheDeerfieldCemetery. Planningstaffcontinuestomaintainaninventoryofavailablecommercialretailandservicespacetohelp promotebusinessinDeerfield’scommercialzoningdistricts.Staffcontinuestoupdatethisinformation quarterly,orasnewinformationbecomesavailable.TheVillage’swebsitecontainsinformationabout commercialpropertyavailabilitiesinDeerfieldinaneasytounderstandformat.Theinformationprovided onthewebsiteincludesthedevelopmentnameandaddress;thebrokercontactperson,phonenumberand email;andthetotalsizeofthedevelopmentalongwiththeavailablespaces’squarefootage.Mapsare providedthatshowthelocationofthepropertiesandthetrafficcountsontheadjacentmajorroadways. AlsoprovidedontheEconomicDevelopmentwebpagesareupdatedBusinessAnalystdatawhichcontains recent(2013)detaileddemographic,consumerspending,andmarketpotentialdata;alistofnew commercialbusinessesthathaveopenedintheVillage;theBusinessRegistrationform;andZoning CertificateofComplianceapplication. ContinuedtoupdatetheDepartment’spageontheVillage’swebsitewithcurrentinformationaboutpublic hearings,commissions,formsandapplications,sustainableprojectsinDeerfield,frequentlyaskedquestions,etc. ParticipatedontheNorthwestMunicipalConference’sBicycleandPedestrianCommittee.TheCommittee isworkingonplanningandimplementingregionalbikecorridorsthroughoutLake,Cook,andMcHenry Counties.DeerfieldRoad(fromBuffaloGrovetoHighlandPark)hasbeendesignatedasaregionalbike corridor. ContinuedtoworkwithbusinessesintheC-1andC-2zoningdistrictstogaincompliancewiththewindow signageregulations(mostbusinessesareincompliance). Orderednewbannersforthecommunitybannerpole,includingbannersforDeerfield’sWinterCelebrationand forFightfortheGold,aCarusoMiddleSchoolfundraiserforchildhoodcancer. StaffispartoftheGreenTeam,whichismadeupofstafffromeachoftheVillage’sdepartmentsandwhich discusseswaystoimplementgreenandmoresustainablepracticesandtechniques. UpdatedtheVillage’smapofmulti-familyhousingunits. StaffworkedwithGISstaffandcompletedtheconversionoftheVillage’sPlatBooktoanupdatabledigital format.ThePlatBookcontainsallthesubdivisions,lotlines,easements,dedications,vacations,building setbacklines,rights-of-way,andotherrelatedinformation.StaffisworkingwiththeGISSpecialistto implementadditionalcustomlayersintheMapOffice,includingthedowntowncommuterparkingmap,the bikeroutesmap,andthestreetcommunityguide. StaffcontinuestodigitizetherecordeddocumentsthatarekeptbytheCommunityDevelopment Department.Theplatsofsubdivision,annexation,dedications,easements,vacations,andtheplannedunit 45 developmentsplatsarebeingdigitizedforeasyreferencebydepartmentstaff. WorkStatistics 2007 2008 2009 2010 2011 2012 Permits: Residences70 16 14221917 AdditionsandAlterations156 163 160156161175 Garages 13 3 17 14 14 10 GarageSaleandTemporaryUsePermits170 193 203226192215 Miscellaneous861 795 611 849 981 802 TotalPermits 1270 1,170 1,005 1,267 1,367 1,219 BoardofZoningAppealsPublicHearings5 4 3442 VCDCMeetings6 4 5555 AppearanceReviewCommissionMeetings 9 10 9 10 13 14 CemeteryCommission 433 NorthwestQuadrantUnifiedTaskForce 6 PlanCommission: PublicHearings19 6 5191511 ContinuedPublicHearings4 1 1431 SubstantialConformancePetitions 2 1 1 1 2 0 PrefilingConferences14 3 513615 MiscellaneousRequests0 2 4120 ComprehensivePlanMeetings0 0 0000 TheDepartment'sobjectivesforthe2013Afiscalyear: ProvidestaffsupportservicesforthePlanCommission,theBoardofZoningAppeals,theVillageCenter DevelopmentCommission,theAppearanceReviewCommission,andotherboardsandcommissionsforwhich theDepartmentisresponsible. MaintaintheComprehensivePlan,ZoningOrdinance,DevelopmentCode,andtheSubdivisionCodealongwith buildingplans,subdivisionplats,andapproveddevelopmentplans. ContinuetoworkwiththeNorthwestQuadrantUnifiedPlanningTaskForcetodevelopadesignplanforthe NorthwestQuadrantoftheVillageCenter. Continuetoworkontheissueofworkforceandaffordablehousingtoseeksolutionstothishousingissue facingtheVillage.ContinuediscussionswithOneDeerfieldPlaceandtheHousingOpportunity DevelopmentCorporation(HODC)onhowtobestutilizetheprivatefundstheyhaveaccumulatedfor affordablehousinginDeerfield.ContinuetoworkwiththeMetropolitanPlanningCouncilonemployer assistedhousingforlocalbusinesses. ObtaincurrentCensusandAmericanCommunitySurveydataforDeerfieldasitbecomesavailableandputit ontheVillage’swebsitesotheeconomicdataisaccessibletoresidentsandbusinesses. ContinuetoworkonimplementationofthestreetscapelightingconversiontoLEDlightfixtures,andtherepairand maintenanceoftheVillageCenterstreetscapelightpoles. Determinethelong-standingbusinessesintheC-2OutlyingCommercialDistrictandorderrecognitionplaquesfor thosebusinesses. ContinuetoenforcethewindowsignregulationsintheC-1andC-2CommercialDistrictsandcontinuetowork withbusinessestogaincompliance. 46 StaffandtheVCDCwillcontinuetoworkwiththeFineArtsCommissionaboutthepossibilityofasculpture gardenattheUSBank’scornerpark. ContinuetheprocessofenteringdataintothelandrecordsdatalayerintheVillage’sGeographicInformation System(GIS).ContinuetoworkwiththeGISstafftoverifytheplatbookdatawhichwasrecentlyinputintothe Village’sGIS. BeadvisorytotheSustainabilityCommissiononsustainabilityissuesincludinggreeninitiatives. Continuetopromotesustainabilityandgreencomponentsinlanduseandbuildingprojects,andstayup-to- dateonthelatestgreentechniquesandinformation. Continuetostayup-to-dateoncurrentplanningissuesandtrendsandcurrentbuildingcodesandtopics. ContinuetoupdateandenhancetheeconomicdevelopmentinformationontheVillage’swebsitesothatitis usefultopotentialbusinessesinterestedinlocatinginDeerfieldandtocommercialpropertyownersinthe communityinordertopromoteeconomicgrowthandthewellbeingoftheVillage’staxbase. ContinuetokeeptheVillage’swebsitecurrentandup-to-dateforitemsdealingwiththePlanningDivisionand BuildingDivision,especiallyinformationaboutupcomingpublichearings,formsandapplications. Reviewcodesandordinancesforpossibleamendmentsandrevisionsasnecessaryandparticipateinthe preparingofnewordinancesasnecessary.BegintoexamineC-1andI-1zoningdistrictsforpossiblechanges andupdates. Continuetoexploremethodsofdigitallyscanning,retrievingandstoringalldocumentsrequiredtobemaintained bytheDepartment.Continuetodigitizeplatsofsubdivision,PUDplans,andotherdocuments. Continueremovingnon-essentialitemsfromthePlanCommissionfilesandbeginplanningfortheconversionof essentialpaperfilestoelectronicfiles. BUDGETREQUEST-FY2013A 101330 COMMUNITYDEVELOPMENT DEPT. ACTUALBUDGETESTEXPENDBUDGET%CHGBUDG FY11/12FY12/13FY12/13FY2013A FY13FY13A PERSONNELSERVICES901,184 970,693 943,633 708,922 -26.97% TRAINING&DEVELOPMENT5,758 7,200 5,357 8,097 12.46% CONTRACTUALSERVICES95,536 131,289 106,696 117,164 -10.76% COMMODITIES17,355 19,700 11,229 17,133 -13.03% UTILITIE S 5,804 6,500 6,843 4,333 -33.34% CAPITALOUTLAY991 13,999 9,750 22,500 60.73% CAPITALIMPROVEMENTS0 0 0 0 N/A TRANSFERSOUT5,750 5,750 5,750 3,833 -33.34% DEPARTMENTTOTAL1,032,378 1,155,131 1,089,258 881,982 -23.65% 47 48 EngineeringDepartment TheEngineeringDepartmentprovidestechnicaldesignservicesandoversightforVillageconstructionprojects, reviewsdevelopmentplanstoassurecompliancewithVillageordinances,andadvisestheMayorandBoard,as wellasotherdepartmentsonengineeringmatters.ThedepartmentissupervisedbytheDirectorofPublic WorksandEngineeringandstaffedbyoneAssistantDirectorofPublicWorksandEngineering,andaProject Manager.TheDepartmentcontinuestomaintainaconservativefiscalapproachtodepartmentalexpenditures withoutcompromisingnecessarydepartmentaloperations. TheprimaryaccountabilitiesoftheEngineeringDepartmentare: DefineandsuperviseVillageconstructionprojects. Continuetoupgradeandstructureengineeringandpublicworksdataorganizationandrelationships. ContinuetomanagetheGeographicInformationSystem(GIS). Continuetoreviewcommercialandresidentialdevelopmentplanswithrespecttodrainageandgrading. Review,evaluate,andapproveapplicationsrelativetotheVillageTreeOrdinance. Initiatestudyanddesignforfutureinfrastructurereplacement. ManagetheEngineeringandPublicWorksportionoftheVillageWebsite. Accomplishmentsin2012-13: StreetRehabilitationProject –ThescopeoftheStreetRehabilitationProjectistoreconstructorrehabilitate portionsoftheexistingVillageownedroadwaynetworkandutilities.Thestreetsthatwerereconstructedlast yearyearincludeCumnorCourt,CarlislePlace,WarwickRoad,CamilleAvenue,RagoAvenue,Williams Avenue,DavisStreet,CroweAvenue,KenmoreAvenue,andJonquilTerrace.Patchingandresurfacingwere performedonElmwoodAvenue. LindenAvenueInfrastructureRehabilitationProject –TheVillageawardedtheconstructioncontractforthe LindenAvenueInfrastructureRehabilitationProjecttoA-LampConcreteContractors,Inc.Theprojectincluded thecompletereplacementofallVillageutilities;watermain,stormsewer,andsanitarysewer,aswellasthe completeremovalandreplacementoftheroadway.TheprojectbeganinSeptemberandwascompleteinlate November. LakeCookRoad –TheCookCountyHighwayDepartment(CCHD)isintheprocessofconstructingsecond stageoftheLakeCookRoadimprovements.Thisphaseoftheworkwillincludewatermainreplacement,traffic signalreplacement,andfullroadwayreconstructionbetweenDeerlakeRoadandEllendale.TheVillagehas assignedtheEngineeringDepartmentProjectmanagerasaliaisonbetweentheCCHD,businesses,andthe motoringpublicandhasbuiltaprojectspecificwebsite,Lakecookroad.com,asatooltokeepthepublicinformed. TheEngineeringDepartmentandVillageAdmistrationworkedwiththeCCHD,theContractor,andtheChamber ofCommercetocoordinatetwopublicmeetings.TheprojectbeganconstructioninAprilof2013andisexpected tobecompleteinOctober. HeatherRoad/LakeEleanorDrive –TheprojectwasawardedtoA-LampConcreteContractorsinApril.The limitsofreconstructionforthefirstprojectareHeatherRoadbetweenDeerfieldRoadandManorDrive.The limitsofreconstructionforthesecondprojectareLakeEleanorDrivefromWilmotRoadtothewestendofLake EleanorDrive.TheworkbeganinAprilandwillbecompletebyJuly. DeerfieldRoadReconstruction-TheredesignofDeerfieldRoadiscurrentlyinprogress.Thescopeofwork willincludefullreconstructionoftheroadway,trafficsignalreconstruction,watermainreplacement, storm/sanitarysewerreplacementasneeded.ThelimitsofconstructionareDeerfieldRoadbetweenRosemary TerraceandRidgeRoadinHighlandPark.TheprojectwillgoouttobidinJanuary.Constructioniscurrently targetedforsummerof2014. Bikeway(Sidewalk)Improvements/SouthSideofDeerfieldRoad(RosemaryTerracetoCarlisleAvenue)– Thescopeofthisprojectwillincludereconstructionoftheexistingsidewalkinanefforttoprovidesaferpassagefor pedestrians.Thedesignwillprovideafour-footbufferzonebetweenvehicularandpedestriantraffic.Additional Federalfundinghasbeensecuredtocover80%ofthecostofright-of-wayacquisitiondocumentationand negotiation.Theconsultingengineeriscurrentlyintheprocessoflandacquisition.Constructionisexpectedtotake placeaspartoftheDeerfieldRoadreconstructionprojectin2014. 49 Otheritemscompletedareasfollows: TheEngineeringDepartmentreviewedandapprovedmorethan280permitapplicationsforremovalof trees(notincludingtheDEDtrees).Inadditiontothesepermitapplications;theVillagehasreviewed approximately75applicationsfortheremovaloftreesrelatedtoconstructionpermitapplications. TheEngineeringDepartmentreviewed70plansubmittalsforresidentialhomeadditionsand/ornewsingle familyhomesandperformedmorethan80siteinspectionsforresidentialconstruction. UtilizedInfrastructureManagementSoftware(IMS)forplanningpublicprojects. Workedwiththeprofessionaldesignconsultant,BurnsandMcDonnellEngineering,Inc.,onthe preparationofdesignplansandlandacquisitionforthesidewalkimprovementsonthesouthsideof DeerfieldRoad(RosemaryTerracetoCarlisleAvenue). PreparedNPDESyearlyreportincludingoutfallinspectionsforall96outfallswithintheVillage. PreparedtheyearlyCommunityRatingSystemreport,tobesenttoFEMAaspartoftheNationalFlood InsuranceProgram. MaintainedtheEngineeringDepartmentportionofthewebsite,includingweeklyconstructionupdates. WorkedwiththeBoard,consultantsandVillagestaffonconstructionofthenewWaterReclamation Facility. Preparedrequestsforengineeringservicesproposals(RFP’s)forvariousinfrastructurereplacement projects. PreparedandpublishedtheConsumerConfidenceReportonwaterquality. InitiatedSanitarySewerInspectionProject. MonitoredtheconditionsandgroundwateratReservoir29Aandcooperatedwiththeofficesofthe MetropolitanWaterReclamationDistrict. Facilitatethebi-annualbridgeinspectionasrequiredbyIDOTandtheFHWA. Majorprojectsplannedfor2013Aare: StreetRehabilitationProject –ThescopeoftheStreetRehabilitationProjectistoreconstructorrehabilitate portionsoftheexistingVillageownedroadwaynetworkandutilities.Thisyear’sprojectwillmainlyfocusonthe rehabilitationofBayberryLane,TimberHillRoad,CarriageWay,SpringfieldAvenue,StratfordRoad,Bent CreekRidge,CherryStreet,andHackberryRoad.Someportionsofthisworkmaybebidasalternatestothe maincontract.WorkisexpectedtobegininJulyandwillbecompleteinOctober. LakeCookRoad –TheCookCountyHighwayDepartment(CCHD)hasbeguntherehabilitationofLakeCook RoadbetweenDeerlakeRoadandEllendaleRoad.Thescopeofworkincludes,amongotherthings,the rehabilitation/reconstructionoftheroadway,trafficsignalmodernization,watermainreplacement,and landscapedmedianislandconstruction.Theworkbeganinearly2013andisexpectedtobecompleteby September. VariousInfrastructureRehabilitationProjects-TheDepartmentwillbeginthedesignforinfrastructure improvementsfortheBriarwoodVistaSubdivision.Thissubdivisionhasbeensubjecttoregularwatermain breaks,drainageissues,andpavementfailure.Theintentoftheprojectwillbetore-designpublicutilitiesand roads.Constructioniscurrentlytargetedforspring/summerof2015. HeatherRoad/LakeEleanorDrive –TheprojectwasawardedtoA-LampConcreteContractorsinApril.The limitsofreconstructionforthefirstprojectareHeatherRoadbetweenDeerfieldRoadandManorDrive.The limitsofreconstructionforthesecondprojectareLakeEleanorDrivefromWilmotRoadtothewestendofLake EleanorDrive.TheworkbeganinAprilandwillbecompletebyJuly. 50 Bikeway(Sidewalk)Improvements/SouthSideofDeerfieldRoad(RosemaryTerracetoCarlisleAvenue)– Thescopeofthisprojectwillincludereconstructionoftheexistingsidewalkinanefforttoprovidesaferpassagefor pedestrians.Thedesignwillprovideafour-footbufferzonebetweenvehicularandpedestriantraffic.Additional Federalfundinghasbeensecuredtocover80%ofthecostofright-of-wayacquisitiondocumentationand negotiation.Theconsultingengineeriscurrentlyintheprocessoflandacquisition.Constructionisexpectedtotake placeaspartoftheDeerfieldRoadreconstructionprojectin2014. PfingstenRoadLiftStationRehabilitation-ThisprojectwasawardedtoKresmeryConstructioninFebruaryof 2013.MaterialhasbeenorderedandphysicalworkwillbegininJuneof2013.Theworkshouldbecompleteby August. SanitarySewerInspectionProject–Inlate2012theVillageenteredintoacontractwithRedZoneRoboticsfor thecompletionofasanitarysewerinspectionproject.Theirworkwillincludeinspectionandconditionratingof over80milesofsanitarysewerswithintheVillage.Thisworkwilltakeapproximately12-15monthstocomplete. OutfallRepairProject-TheDepartmentisinpreparationtorehabilitate/reconstruct3stormwateroutfallsonthe WestForkoftheNorthBranchoftheChicagoRiver.Thisworkwillgoouttobidafterpermitshavebeenobtained bytheIEPAandtheUSCOE. StreetSignInventoryandConditionRating-PertheFHWA,weneedtoimplementandhavecontinueduseof anassessmentormanagementmethoddesignedtomaintaintrafficsignretro-reflectivityatorabovethe establishedminimumlevelsbyJune13,2014.Thissystemwouldassessthecurrenttrafficsignsaswellas provideamanagementsystemwhichwouldputusincompliancewiththesestandards. WorkStatistics,FY2012-201320082009201020112012 NumberofPurchasePaymentsProcessed177 251 260274301 LettersofCreditReceived/Renewed62010 NumberofProjectsAdministered479933123131 NumberofPlansReviewed12215317916085 NumberofRight-of-WayOpeningPermitsIssued4246887965 NumberofAdHocTreeRemovalPermitsIssued211128183190280 BUDGETREQUEST-FY2012-13 102110-ENGINEERINGDIVISION(PUBLICWORKS) ACTUALBUDGETESTEXPENDBUDGET%CHGBUDG FY10/11FY11/12FY11/12FY12/13FY12FY13 PERSONNELSERVICES275,324 306,250 305,800 319,950 4.47% TRAINING&DEVELOPMENT3,600 4,700 4,700 5,950 26.60% CONTRACTUALSERVICES164,501 176,350 182,083 171,839 -2.56% COMMODITIES9,922 14,250 14,250 15,001 5.27% UTILITIES7,832 8,200 8,200 8,200 0.00% CAPITALOUTLAY666 3,000 4,700 8,250 175.00% CAPITALIMPROVEMENTS0 0 0 0 N/A TRANSFERSOUT13,657 13,865 13,865 11,401 -17.77% DEPARTMENTTOTAL475,502 526,615 533,598 540,591 2.65% 51 Thispageleftintentionallyblank. 52 BUDGETREQUEST-FY2013A POLICE-SUMMARY ACTUALBUDGETESTEXPENDBUDGET%CHGBUDG FY11/12FY12/13FY12/13FY2013AFY13 gFY13A PERSONNELSERVICES7,046,3408,052,2257,364,0795,739,534-28.72% TRAINING&DEVELOPMENT40,65261,05050,89248,050-21.29% CONTRACTUALSERVICES705,036769,970667,043665,622-13.55% COMMODITIES115,881133,000113,915107,060-19.50% UTILITIES20,04124,20022,80015,550-35.74% CAPITALOUTLAY33,74933,60029,86690,950170.68% CAPITALIMPROVEMENTS0000N/A TRANSFERSOUT133,345114,225114,22572,892-36.19% N/A DEPARTMENTTOTAL8,095,0449,188,2708,362,8206,739,658-26.65% (doesnotincludeE911Fundexpenditures) ADMINISTRATION 22% PATROL 54% SPECDETAIL 3% INVESTIGATIONS 11% COMMUNICATIONS 10% POLICEDEPT.BUDGETBYDIVISION 53 POLICEDEPARTMENT FISCALYEAR2013A SUMMARYOFTHEPOLICEMISSION Withrespectanddignity,theDeerfieldPoliceDepartmentwillprovideprofessionalandethical servicethroughpartnershipwithallcitizensandproactivelyidentifyingriskstoDeerfield’squalityof life. ThePoliceDepartmenthasninecontinuinggoalsthataccomplishthismission: Preventionofcrime Apprehensionofoffenders Recoveryandreturnofproperty Safemovementoftraffic Provisionofservicesunavailablefromotherpublicorprivatewelfareagencies Preventionofsubstanceabuseinthecommunity Educationofjuvenilesinformingthemoftheirlegalresponsibilities Educationofthepublicinthestepsitcantaketoreducetheprobabilitiesofbecomingthe victimofcriminalattack Participationintheimplementationofdisasterandemergencyservices Inadditiontothesecontinuinggoals,theDeerfieldPoliceDepartmentwillcompletethe followingprojectsduringthe2013Afiscalyear: Departmentstaffwillconductapersonnelanalysistoensureminimumstaffinglevelsnecessaryforthe agencytoperformits’designatedfunctionarebeingmet.Adequatestaffingensuresofficersafety, guaranteespromptresponsetimeandhelpsmeettheexpectationsofthecommunity. TheDepartmentwillreplaceits’automatedinklessfingerprintsystemoriginallypurchasedin2003. ThesystemisintegratedwiththeDepartment’scomputerizedRecordsManagementSystemand enablestheDepartmenttotransmitanarrestee’sfingerprintselectronicallytotheIllinoisBureau Identificationandreceiveanalmostimmediateresponse. WorkingwithHighSchoolDistrict#113thePoliceDepartmentisexploringtheimplementationofa HighSchoolResourceOfficertobeassignedtoDeerfieldHighSchool.Tentatively,itappearsthecost willbesharedbetweentheDistrictandoneormoremunicipalitiesthatarepartoftheDistrict. ThePoliceDepartmentwillbereplacingamajorityofthevehiclesinits“marked”policecarfleet.The FordCrown“Vic”,alongtimestapleinpolicevehicles,isnolongeravailable.TheDepartmentwill exploretheuseofamid-size“SUV”typevehicle. Theradioandphoneinfrastructureforthe9-1-1systemisscheduledforreplacementintheupcoming fiscalyear.Thecurrentsystem,whichisalmost20yearsold,isnolongermanufacturedwithpartsand componentsincreasinglydifficulttosecure.Supportwillceaseentirelyin2014.The9-1-1phoneand radiotechnologycontinuestodevelopwitheffortsbeingmadetosupportvideo,pictures,andtexting. 54 2012-13Accomplishments ThePoliceDepartmentcontinuestoworkwithInfrastructureManagementServicesandVillageof DeerfieldEngineerstodevelopaninventoryofsigns(parkingrestrictions,stop,etc.)throughtheuse ofGeographicInformationSystemmappinglayers.“Layers”havebeenaddedtotheVillagemapping systemshowingthelocationofsomesigns.Workcontinuestowardfinalization.Theinventorywill assistindeterminingifthesignsarecontrolledbyproperordinance. TheFederalCommunicationsCommission(FCC),inanefforttopromotegreaterradiospectrum efficiency,mandatedallpublicsafetyagenciestotakeappropriatemeasurestomodifyitsradio equipmentandlicensestomeettherequirementsof“Narrow-banding”nolaterthanJanuary1,2013. Incoordinationwithotherlocalandstatefrequencies,theDepartmentmodifieditsradio infrastructure,consoles,mobileradiosandtornadowarningsirenswhicharenowoperatingon “narrow-band”. TheVillageofDeerfield’sEmergencyOperationPlanwasoriginallyapprovedin2008.In2012 DepartmentstaffandotherVillageEmergencyManagementpersonnelreviewed,evaluatedand revisedtheplanasneeded.TheplanwasthensubmittedtotheLakeandCookCountyEmergency ManagementAgenciesforapproval. TheDepartment,alongwithInformationTechnologyandBuildingandZoningpersonnel,continueto cooperatewiththeLakeCountyPassageteaminanefforttohaveDeerfieldjointhesystem.The CountyremainsintheprocessofinstallingthenecessarytechnologytointegrateDeerfieldintothe systemwhichwillallowvideomonitoringofdesignatedintersectionswithintheVillage.Itishoped thattheywillincorporateDeerfieldintothesystemintheupcomingyear.Mostrecentdelayshavebeen duetoachangeinvendorsbyLakeCounty. STATISTICALSUMMARY 2009 2010 2011 2012 CallsforService 11,756 11,796 12,064 11,001 Accidents;PersonalInjury 88 70 80 75 Property 484 474 560 414 TrafficTickets 3,703 3,105 3,392 3,367 ParkingCitations 1,656 1,507 1,343 2,628 CrimeIndex*194 184 202 215 CriminalArrests 443 575 576 486 DomesticTrouble 121 143 134 110 Vandalism 39 61 42 33 TrafficEnforcementIndex 42.0 44.3 42.4 44.8 (TicketsperInjuryAccident) *CrimeIndex:Indexcrimesinclude“ViolentCrimes”(murder,non-negligentmanslaughter, aggravatedcriminalsexualassault,robbery,aggravatedbattery,andaggravatedassault)and “PropertyCrimes”(burglary,theft,larceny,motorvehicletheftandarson). 55 BUDGETREQUEST-FY2013A 106010-POLICE-ADMINISTRATION ACTUALBUDGETESTEXPENDBUDGET%CHGBUDG FY11/12FY12/13FY12/13FY2013AFY13gFY13A PERSONNELSERVICES840,910961,696846,350704,182-26.78% TRAINING&DEVELOPMENT9,69917,60015,64210,750-38.92% CONTRACTUALSERVICES623,840696,470605,181614,492-11.77% COMMODITIES31,28943,00031,66827,600-35.81% UTILITIES15,17618,20018,20013,550-25.55% CAPITALOUTLAY15,02314,10012,45074,050425.18% CAPITALIMPROVEMENTS0000N/A TRANSFERSOUT133,345114,225114,22572,892-36.19% DEPARTMENTTOTAL1,669,2821,865,2911,643,7161,517,516-18.64% 106020-POLICE-COMMUNICATIONS ACTUALBUDGETESTEXPENDBUDGET%CHGBUDG FY11/12FY12/13FY12/13FY2013AFY13gFY13A PERSONNELSERVICES853,077945,975902,872665,347-29.67% TRAINING&DEVELOPMENT2,9345,6005,6005,6000.00% CONTRACTUALSERVICES1825003625000.00% COMMODITIES0000N/A UTILITIES0000N/A CAPITALOUTLAY3,8765,0003,5005,50010.00% CAPITALIMPROVEMENTS0000N/A TRANSFERSOUT0000N/A DEPARTMENTTOTAL860,069957,075912,334676,947-29.27% 106033-POLICE-INVESTIGATIONS/YOUTH ACTUALBUDGETESTEXPENDBUDGET%CHGBUDG FY11/12FY12/13FY12/13FY2013AFY13gFY13A PERSONNELSERVICES927,5361,060,153949,128734,761-30.69% TRAINING&DEVELOPMENT2,5966,9503,7504,800-30.94% CONTRACTUALSERVICES6,5467,0005,6504,780-31.71% COMMODITIES9,52715,00012,00012,760-14.93% UTILITIES0000N/A CAPITALOUTLAY6,7115,0004,4165,0000.00% CAPITALIMPROVEMENTS0000N/A TRANSFERSOUT0000N/A DEPARTMENTTOTAL952,9161,094,103974,944762,101-30.34% 56 BUDGETREQUEST-FY2013A 106034-POLICE-PATROL ACTUALBUDGETESTEXPENDBUDGET%CHGBUDG FY11/12FY12/13FY12/13FY2013AFY13gFY13A PERSONNELSERVICES4,229,6514,870,4014,487,7293,462,644-28.90% TRAINING&DEVELOPMENT25,42330,90025,90026,900-12.94% CONTRACTUALSERVICES74,46866,00055,85045,850-30.53% COMMODITIES75,06575,00070,24766,700-11.07% UTILITIES4,8656,0004,6002,000-66.67% CAPITALOUTLAY8,1399,5009,5006,400-32.63% CAPITALIMPROVEMENTS0000N/A TRANSFERSOUT0000N/A DEPARTMENTTOTAL4,417,6115,057,8014,653,8263,610,494-28.62% 106061-POLICE-SPECIALDETAIL ACTUALBUDGETESTEXPENDBUDGET%CHGBUDG FY11/12FY12/13FY12/13FY2013AFY13gFY13A PERSONNELSERVICES195,166214,000178,000172,600-19.35% 176020-E911FUND ACTUALBUDGETESTEXPENDBUDGET%CHGBUDG FY11/12FY12/13FY12/13FY2013AFY13gFY13A PERSONNELSERVICES0000N/A TRAINING&DEVELOPMENT0000N/A CONTRACTUALSERVICES114,660122,000114,250111,831-8.34% COMMODITIES0000N/A UTILITIES46,44058,00043,47043,400-25.17% OTHEREXPENSES0000N/A DEBTSERVICE0000N/A CAPITALOUTLAY24,100267,00030,000307,00014.98% CAPITALIMPROVEMENTS0000N/A TRANSFERSOUT72,642115,071115,07176,713-33.33% TOTALEXPENDITURES257,842562,071302,791538,944-4.11% 57 Thispageleftintentionallyblank. 58 BUDGETREQUEST-FY2013A STREETDIVISION-SUMMARY ACTUALBUDGETESTEXPENDBUDGET%CHGBUDG FY11/12FY12/13FY12/13FY2013AFY13 gFY13A PERSONNELSERVICES1,018,9311,111,5501,037,100870,986-21.64% TRAINING&DEVELOPMENT7801,9002,1691,700-10.53% CONTRACTUALSERVICES849,009722,028618,366664,602-7.95% COMMODITIES422,359473,950367,340180,300-61.96% UTILITIES57,62568,80057,80045,350-34.08% CAPITALOUTLAY1,1958,82530,83210,80022.38% CAPITALIMPROVEMENTS96,03662,50040,20060,400-3.36% TRANSFERSOUT155,835158,371158,371109,443-30.89% DEPARTMENTTOTAL2,601,7702,607,9242,312,1781,943,581-25.47% ADMINISTRATION 26% FORESTRY 16% STREETMAINT. 42% SNOW&ICE REMOVAL 13% TRAINSTN. MAINT. 3% STREETDIVISIONEXPENDITURES 59 StreetDivision TheprimaryaccountabilitiesoftheStreetDivisionare: Tokeepthestreetsclean. Tokeepthestreetsclearofsnowandice. Tokeepthestreetsingoodconditionbyrepairingcracksandpotholes. Tokeepthestreetsingoodconditionbyremovingandreplacingconcreteandasphaltroads,curbs,and sidewalks. TokeepallpavementmarkinglinesvisiblethroughouttheVillage. Toinstallandmaintainstreetsignssotheyarelegibleunderallweatherconditions. Tokeepthestormsewersystemcleanfromdebristhatmaycauseblockage. Toreplaceallbrokenordeterioratedsewergrates,manholecovers,andmanholeframes. TorepairandmaintainallVillageownedstreetlightsandtrafficsignals. Toplanttreesaspartofthe50/50treeplantingprogram. Tomaintainandrepairtheinterioroftherailroadstation. TocutweedsandgrassonVillage-ownedproperty. TomaintaintreesinVillagerightofway. Tomaintainadequatesuppliesofgasolineanddieselfuelandtokeepthefuelingequipmentingood workingorder.Fuelischargedtoexpendituresofspecificdepartmentsaccordingtousage. Accomplishmentsduring2012-2013: MaintainedallVillagestreetsindrivableconditionthroughouttheyear. Removedandreplaced145cubicyardsofconcretestreet,curb,andsidewalks. Removalanddisposalof7,674cubicyardsofleaves. Swept1,150milesofstreets,removing310cubicyardsofdebris. 3,600tonsofsaltwereusedwith1,500totalmanhoursexpendedforsnowandiceremovalin2012-13. LiquidSaltBrineused-2,500Gallons/CalciumChlorideused–6,500Gallons Performedpavementpatchingonacontinualbasis,asneeded. Fabricatedandinstalled231replacementstreetsigns. Thestreetdivisionfacilitatedthereplacementof18,581linearfeetofpavementmarkingaspartofthe annualStreetRehabilitationProject. Repairstovillageownedstreetlightingincludethereplacementof15streetlightpoles,58repairsto streetlightwireswereperformed,and302streetlightlampswerereplaced. Planted21parkwaytreesundertheannual50-50parkwaytreereplacementprogram,6treeswerereplaced intheVillageCenter. Performeddailymaintenanceandrepairs,asneeded,atthedowntownMetrastation. PerformedongoingweedandgrasscuttingonVillageownedproperty. TreesonVillagepropertyweremaintainedin-houseandbycontract.SawvellTreeServicecompletedwork underthe2012treetrimmingandAdvancedTreeCareunderthetreeremovalcontract.301dead,diseased orhazardousparkwaytreeswereremoved. Performeddailywatering,asneeded,oflandscapedislandsatentrancefeatures. Gasolineanddieselfuelwerepurchased,onanas-neededbasis,atthelowestquotedprice. MonthlyreportsweresubmittedtotheFinanceDepartmentfordepartmentalexpenditures. TheDepartmentalsoinstalledholidaydecorations,includingstreetscapetreelighting. ManpowerwassuppliedforVillageeventsincludingtheSWALCOelectronicspickupandhousehold hazardouswastecollection,Farmer’sMarket,MemorialDayandVeteransDaysetup,ArtFestival, CommunityServicesDayandFourthofJuly/FamilyDays. 60 STREETDIVISION 2007 2008 2009 2010 2011 2012 Cleaning StreetsSwept(Miles)2,5151,9242,0251,6001,2501,150 StreetsSwept(CubicYardsDebris)1,0031,025975400325310 TrafficMarking TrafficMarking(LinealFeet)4,1448,8319,12022,26520,65918,581 PavementPatching Pre-MixPatchingMaterialsUsed(Tons)168355275110124210 ConcreteRemovalandReplacement Concrete(CubicYards)000097 145 DrainageStructures CatchBasinsCleaned(Number)12516713490115125 StreetLightsandTrafficSignals StreetSignsErectedorReplaced140201190221282231 StreetLightStandardsReplaced57810915 StreetLightCableRepairs1722072102216558 StreetLampsReplaced210227165182254302 SnowandIceControl SnowandIceControl(ManHours)3,2573,6023,3543,2002,4001500 RockSaltUsed(Tons)7,2506,2174,5303,1002,5003,600 TreeMaintenance TreesRemoved(Number)170102109143186301 TreePlanting50-50Program745444392321 LeafRemoval(Tons)5,8958,19910,7866,6067,3507,674 WeedControl ParkwayMowing(LinealFeet)105,00105,00105,000105,00105,00105,000 WorkStatistics CALENDARYEARS2007-2012 61 BUDGETREQUEST-FY2013A 102010-STREET-ADMINISTRATION ACTUALBUDGETESTEXPENDBUDGET%CHGBUDG FY11/12FY12/13FY12/13FY2013AFY13gFY13A PERSONNELSERVICES263,690271,000257,300196,729-27.41% TRAINING&DEVELOPMENT7801,9002,1691,700-10.53% CONTRACTUALSERVICES184,197187,028172,301183,602-1.83% COMMODITIES6,2296,2005,6405,300-14.52% UTILITIES6,7158,3007,8005,350-35.54% CAPITALOUTLAY3067,7507,5368,80013.55% CAPITALIMPROVEMENTS0000N/A TRANSFERSOUT155,835158,371158,371109,443-30.89% DEPARTMENTTOTAL617,752640,549611,117510,924-20.24% 102036-STREET-SNOW&ICECONTROL ACTUALBUDGETESTEXPENDBUDGET%CHGBUDG FY11/12FY12/13FY12/13FY2013AFY13gFY13A PERSONNELSERVICES48,348130,50079,850107,200-17.85% TRAINING&DEVELOPMENT0000N/A CONTRACTUALSERVICES70,603139,00064,00069,000-50.36% COMMODITIES296,852367,250259,50079,500-78.35% UTILITIES0000N/A CAPITALOUTLAY07500-100.00% CAPITALIMPROVEMENTS0000N/A TRANSFERSOUT0000N/A DEPARTMENTTOTAL415,803636,825403,350255,700-59.85% 102037-STREET-FORESTRY ACTUALBUDGETESTEXPENDBUDGET%CHGBUDG FY11/12FY12/13FY12/13FY2013AFY13gFY13A PERSONNELSERVICES19,77212,9005,4007,600-41.09% TRAINING&DEVELOPMENT0000N/A CONTRACTUALSERVICES353,848198,000203,000225,00013.64% COMMODITIES18,7048,50013,50016,00088.24% UTILITIES0000N/A CAPITALOUTLAY8891,00023,2962,000100.00% CAPITALIMPROVEMENTS94,62460,00040,00060,0000.00% TRANSFERSOUT0000N/A DEPARTMENTTOTAL487,837280,400285,196310,60010.77% 62 BUDGETREQUEST-FY2013A 102038-STREET-TRAINSTATIONMAINTENANCE ACTUALBUDGETESTEXPENDBUDGET%CHGBUDG FY11/12FY12/13FY12/13FY2013AFY13gFY13A PERSONNELSERVICES8,99710,4509,4507,815-25.22% TRAINING&DEVELOPMENT0000N/A CONTRACTUALSERVICES68,71552,00034,06545,000-13.46% COMMODITIES5,4473,5003,7003,5000.00% UTILITIES050000-100.00% CAPITALOUTLAY0000N/A CAPITALIMPROVEMENTS0000N/A TRANSFERSOUT0000N/A DEPARTMENTTOTAL83,15966,45047,21556,315-15.25% 102050-STREET-MAINTENANCE ACTUALBUDGETESTEXPENDBUDGET%CHGBUDG FY11/12FY12/13FY12/13FY2013AFY13gFY13A PERSONNELSERVICES678,124686,700685,100551,642-19.67% TRAINING&DEVELOPMENT0000N/A CONTRACTUALSERVICES171,646146,000145,000142,000-2.74% COMMODITIES95,12788,50085,00076,000-14.12% UTILITIES50,91060,00050,00040,000-33.33% CAPITALOUTLAY0000N/A CAPITALIMPROVEMENTS1,4122,500200400-84.00% TRANSFERSOUT0000N/A DEPARTMENTTOTAL997,219983,700965,300810,042-17.65% 63 BUDGETREQUEST-FY2013A WATERFUND-SUMMARY ACTUALBUDGETESTEXPENDBUDGET%CHGBUDG FY11/12FY12/13FY12/13FY2013AFY13 gFY13A PERSONNELSERVICES990,4561,043,2001,013,200758,914-27.25% TRAINING&DEVELOPMENT5502,1001,1251,000-52.38% CONTRACTUALSERVICES420,819337,339283,604289,150-14.29% COMMODITIES2,240,3242,175,5002,504,5501,587,900-27.01% UTILITIES99,704100,70090,30058,000-42.40% DEBTSERVICE55,473482,275482,2750-100.00% CAPITALOUTLAY196,293237,250189,425122,400-48.41% CAPITALIMPROVEMENTS399,174000N/A TRANSFERSOUT53,17853,17853,17835,457-33.32% TOTAL4,455,9714,431,5424,617,6572,852,821-35.62% METERMAINT. 9%MAIN MAINTENANCE 16% DISTRIBUTION 59% ADMINISTRATION 15% WATERFUNDEXPENDITURES 64 WaterDivision TheprimaryaccountabilitiesoftheWaterDivisionare: ToprovidefreshandsafepotablewatertoVillageresidentsbycontinuouslymonitoringand testingthewatertocomplywithEPAregulations. Tomaintain,repairandreplacewatermain,waterservicesandfirehydrantsasneeded. Tomonitor,operate,upgrade,andimprovethewaterdistributionsystem. Tomaintainanelevatedtank,thirteenwaterpumps,threeundergroundreservoirs,andabooster stationwithacapacityofoversixmilliongallons. Toinstall,repair,replace,andtestallwatermetersandtakemeterreadingsofallresidentialand commercialestablishmentswithintheVillage. Accomplishmentsduring2012-2013: CompletedwatersamplingandtestingasrequiredbytheEPA.Collectedandtestedover240 bacteriologicalsamplesandcompletedfourroundsoftrihalomethaneandHAA5sampling. Continuedtomonitorforchlorineresiduals,phosphorus,pHandturbidities. Read2,261meterseverymonth. TheDepartmentmonitoredconstructionprojectsandassistedtheengineersandcontractorswith variousinfrastructureimprovementprojectsandplanning. Repaired8valvesthroughoutthewaterdistributionsystem. Installed737newOrionmeterreadingsystemsonnewconstructionandreplacementmetersas needed. PublishedanddistributedadrinkingwaterConsumerConfidenceReportpertheFederalDrinking Waterregulations. Respondedto78mainbreaks,2serviceleaksand1,016JULIElocaterequests. Testedandflushedall1,267firehydrantsinthesystem. Continuedtheuseofdoorhangerstoinformresidentsofthereasonfortheutilitylocatesattheir property. TheWaterDivisiongoalsforthe2013Afiscalyearareasfollows: AssisttheEngineeringDepartmentasneededwithday-to-dayactivitiesandwatersystem improvementprojectsandplanning.ThisincludestheLakeCookRoad,HeatherRoadandLake EleanorDrivewatermainreplacementprojects. Flushallfirehydrantsinthedistributionsystem.AnnualspringflushinginterruptedbyApril18 heavyrains.Flushingwillresumethisfallasweatherpermits. Continuetorepairmainbreaksandserviceleaks. Replacefivehydrantsandrebuildmeterpitsasneeded. Install750newOrionmeterreadingsystemsforremotemeterreading. Replacethedefective2.5MGDpump#2andsoftstartattheRichfieldReservoirwithanew5 MGDpump,motor,variablefrequencydriveunitandrequisiteelectricalupgrades. Continuetoworktowarddetermininghowthecurrentenergyrebatepackagesmayassistthe Villagewithfundingforprojectsandinfrastructureupgrades. HaveleaksurveycompletedbyWaterNetSurveyinMay. CompleteinstallationofRichfieldPumpingStation5MGDpump. For2013A,wewillbeperformingtherequiredfourEPAmandatedsamplingsfortheUCMR3 unregulatedcontaminantsrule.Thisisaoneyearprogram. . . 65 WATERDIVISION 2006 2007 2008 2009 2010 2011 2012 MainandFireHydrantMaintenance WaterMainBreaksRepaired627747 59767578 ServiceLeaksRepaired8106 8462 NewFireHydrantsInstalled135 10363 FireHydrantsTested1,2271,2341,267 1,2671,2671,2671,267 ValvesRepaired241710 7698 BBoxAdjustments293947 64486259 JulieLocations3,2963,3872,933 2,4702,55130681,016 ValveVaultsReconstruction337 7446 Distribution AnnualWaterPumpage (inBillionsofGallons)1.0941.14.937 .962.956.9871.023 ServicesCheckedforLeaks 186182215 200157219202 WaterSampleAnalysis(Bacteriological)240240240 240240240240 WaterSampleAnalysis(Lead)3000 00030 WaterSampleAnalysisTHM/HAA5 444 4444 (IEPARequired) AverageDailyConsumption(MGD)2.6362.6212.7042.805 PeakDailyConsumption(MGD)4.5015.0105.5025.559 MeterMaintenance MeterPitsRepaired 354 3342 NewMetersInstalled 347688408 312466574737 MetersTested 896 37352 FrozenWaterServices 000 0000 WaterMetersRead 27,13227,13227,132 27,13227,13227,13227,132 FinalMeterReadings 486401330 353404381375 "Reread"MeterReadings 796535325 209187375514 Shut-OffNotice/DelinquentWaterBills 363453404 121470486460 MetersSealed 12911179 10914650126 FrozenMeters 008 81041 WorkStatistics CALENDARYEARS2006-2012 66 BUDGETREQUEST-FY2013A 502010-WATERDEPT.ADMINISTRATION ACTUALBUDGETESTEXPENDBUDGET%CHGBUDG FY11/12FY12/13FY12/13FY2013AFY13gFY13A PERSONNELSERVICES336,929335,400328,250236,202-29.58% TRAINING&DEVELOPMENT5502,1001,1251,000-52.38% CONTRACTUALSERVICES171,646184,139167,904182,850-0.70% COMMODITIES5,5005,5005,5004,300-21.82% UTILITIES9,74410,70010,3008,000-25.23% DEBTSERVICE55,473482,275482,2750-100.00% CAPITALOUTLAY02,2501,9253,40051.11% CAPITALIMPROVEMENTS399,174000N/A TRANSFERSOUT53,17853,17853,17835,457-33.32% DEPARTMENTTOTAL1,032,1941,075,5421,050,457471,209-56.19% 502031-WATERDEPT.DISTRIBUTION ACTUALBUDGETESTEXPENDBUDGET%CHGBUDG FY11/12FY12/13FY12/13FY2013AFY13gFY13A PERSONNELSERVICES120,415128,500121,35091,039-29.15% TRAINING&DEVELOPMENT0000N/A CONTRACTUALSERVICES165,96530,00027,50021,500-28.33% COMMODITIES2,108,0762,052,4002,352,6501,501,350-26.85% UTILITIES89,96090,00080,00050,000-44.44% CAPITALOUTLAY20,04510,0003,0007,500-25.00% CAPITALIMPROVEMENTS0000N/A TRANSFERSOUT0000N/A DEPARTMENTTOTAL2,504,4612,310,9002,584,5001,671,389-27.67% 67 BUDGETREQUEST-FY2013A 502050-WATERDEPT.MAINMAINTENANCE ACTUALBUDGETESTEXPENDBUDGET%CHGBUDG FY11/12FY12/13FY12/13FY2013AFY13gFY13A PERSONNELSERVICES365,221405,100393,100300,390-25.85% TRAINING&DEVELOPMENT0000N/A CONTRACTUALSERVICES67,46596,20071,20067,500-29.83% COMMODITIES120,034112,200141,70078,500-30.04% UTILITIES0000N/A CAPITALOUTLAY6292,0001,5001,500-25.00% CAPITALIMPROVEMENTS0000N/A TRANSFERSOUT0000N/A DEPARTMENTTOTAL553,349615,500607,500447,890-27.23% 502054-WATERDEPT.METERMAINTENANCE ACTUALBUDGETESTEXPENDBUDGET%CHGBUDG FY11/12FY12/13FY12/13FY2013AFY13gFY13A PERSONNELSERVICES167,891174,200170,500131,283-24.64% TRAINING&DEVELOPMENT0000N/A CONTRACTUALSERVICES15,74327,00017,00017,300-35.93% COMMODITIES6,7145,4004,7003,750-30.56% UTILITIES0000N/A CAPITALOUTLAY175,619223,000183,000110,000-50.67% CAPITALIMPROVEMENTS000N/A TRANSFERSOUT0000N/A DEPARTMENTTOTAL365,967429,600375,200262,333-38.94% 68 BUDGETREQUEST-FY2013A SEWERFUND-SUMMARY ACTUALBUDGETESTEXPENDBUDGET%CHGBUDG FY11/12FY12/13FY12/13FY2013AFY13 gFY13A PERSONNELSERVICES1,715,8691,790,5201,663,2001,233,279-31.12% TRAINING&DEVELOPMENT4,5226,8804,35012,78085.76% CONTRACTUALSERVICES411,504573,020444,050508,170-11.32% COMMODITIES182,315194,500168,330193,650-0.44% UTILITIES265,837285,800187,900189,000-33.87% DEBTSERVICE0000N/A CAPITALOUTLAY9,8588,0004,00033,250315.63% CAPITALIMPROVEMENTS331,176000N/A TRANSFERSOUT75,72475,72475,72453,890-28.83% TOTAL2,996,8052,934,4442,547,5542,224,019-24.21% ADMINISTRATION 21% LINE CONSTRUCTION 12% LINE MAINTENANCE 8% TREATMENT PLANT 59% SEWERFUNDDIVISIONS 69 SewerDivision TheprimaryaccountabilitiesoftheSewerDivisionare: Tocontinuetomaintain,clean,andrepairthesanitaryandstormsewersystemandrespondina timelyandefficientmannertoemergencysituations. TolocatesewerlinesforJULIE(JointUtilityLocatingInformationforExcavators). Totreatanddisposeofallsewageinanenvironmentallyapprovedmanner. TomaintainandoperatethemainWaterReclamationFacility(WRF),sixsanitarypumping stations,andvariousemergencyequipment. TomaintainalaboratoryfacilityandtotestforrequiredparametersunderourNationalPollutant DischargeEliminationSystem(NPDES)permitprogramadministeredbythe IllinoisEnvironmentalProtectionAgency(IEPA). Inadditiontomaintainingthesanitarysewercollectionsystem,theSewerDivisionoperatesand maintainstheWRFandninesatellitefacilities.Theninefacilitiesincludesixsanitarypumpingstations, twostormwaterpumpingstations,theBannockburndetentionbasin,andisinvolvedinthe monitoring/maintenanceofthe29Areservoir.Themaintenanceandoperationofthesatellitefacilitiesis anessentialpartoftheoverallcollectionsystemandthewastewatertreatmentprocess.TheSewer Divisionmonitorsobservationsthatarepertinenttotheoperationofthe29Areservoir,whicharethen reportedtotheMetropolitanWaterReclamationDistrictofGreaterChicago. TheWRFiscurrentlystaffedsevendaysaweek,everydayoftheyear,includingholidays.Additional coverageisprovidedduringeveninghours,asneeded,tocontrolexcessfloworrepairmechanical problems.TheWRFstaffcurrentlyincludeseightfull-timeemployees;asuperintendent,laboratory director,twomaintenancepersonnel,andfouroperators. MajorimprovementstotheWRFwererecommendedinthe2005WastewaterTreatmentPlant InfrastructureStudy.StrandAssociates,Inc.completedadesignreportinOctober2008toevaluate alternativesforimprovementstotheWRF.ThereportreviewstheexistingWRF,evaluatesalternative improvements,andprovidesarecommendedcourseofactiontomeettheforeseeableneedsofthe Village.TherecommendedplanincludedimprovementstonearlyallportionsoftheexistingWRF. DesignofthenewWRFwascompletedin2009andsenttotheIllinoisEnvironmentalProtectionAgency (IEPA)forreviewtoobtainaconstructionpermit.TheVillagereceivedtheIEPAconstructionpermitin August2010allowingtheVillagetocompetitivelybidtheprojectforconstruction.Thisprojectincluded thereconstructionoftheWRFandmajorimprovementstothesatellitefacility.Constructionofthenew WRF,andimprovementstothesatellitefacilities,beganinJanuary2011andreachedsubstantial completioninMarchof2013.Allpunch-listitemswillbecompleteinthespringof2013. 70 Accomplishmentsduring2012-2013: Linedapproximately4000linealfeetof8”sanitarysewersusingCastinPlacePipe(CIPP). Replaced55sanitaryframesandcovers Tuckpointed75sanitaryandstormmanholestohelpreduceInflowandInfiltration Televised21,000feetofsewers. Cleaned32,175feetofsanitarysewersand15,500feetofstormsewer. BroughttheWRFreconstructionprojecttosubstantialcompletion. PfingstenRdSewageLiftStationUpgradedesigncompleted,andprojecthasbeenawarded. ReplacementoftheWarwickRoaddewateringpumps. InstalledhighspeeddatafiberlinebetweenWRFandPublicWorks TheSewerDivisiongoalsforthe2013Afiscalyearareasfollows: Lineapproximately2500FtofsanitaryseweronLakeCookRd. Clean55,000feetofstormandsanitarysewers. WorkwiththeEngineeringDepartmentandtheBuildingDepartmenttoinspectallstormand sanitarysewerrepairsandreinstatements. TheDivisionwillcontinuetofocusonreducingstormwaterinfiltrationintothesanitarysewer systemusinginformationfromtheInflowandInfiltrationStudy. WorkwiththeEngineeringDepartmentontheconstructionofvariousprojects,including2013A StreetRehabilitationProject. Annualsludgehaulingandlandapplication. CompleteconstructionofthePfingstenRoadLiftStationImprovements. CompleteconstructionontheimprovementstotheWRFandsatellitefacilities. Dyetestandteleviseillegalconnectionstosanitarysewersystem Repairandreplace3stormseweroutfallsalongboththemiddleforkandnorthbranchChicago rivers WorkwithRedZoneTechnologiescleaningandreviewing80milesofsanitaryseweroverthe nextyear DeerfieldRoadStormStationAutomaticPowerTransferSwitchInstallationinprogress (SalvagedfromW.R.F.) 71 SEWERDIVISION 2007 2008 2009 2010 2011 2012 CleaningandMaintenance SanitarySewerStoppages716712816 SanitarySewerCleaned(infeet)38,30036,30030,55034,65632,17532,246 SanitaryExcavationOpenings9946712 SanitaryInfiltrationsFound1733101211 SanitaryManholesRebuilt(in-house)95567112 SanitarySewersTelevised(infeet)24,60016,45012,96011,80015,00010,000 HomesDyeorSmokeTested4401652171557525 SewerPipeReplaced(in-house)606737478064 Construction StormSewersCleaned12,04019,25014,35013,50015,50014,000 InletsCleaned83127119110125186 StormExcavationOpenings281625364515 StormInfiltrationsFound85352515815 StormStructuresReconstructed(in-house)194655602510 StormSewersTelevised(infeet)11,0758,48012,00010,0007,00014,000 StreetInletCoversReplaced414914088259 NewStormSewersorLateralsInstalled(infeet) (in-house)257114 1271197552 InletsDyeorSmokeTested9615312098600 StreetInletsReplaced(in-house)294755604829 WastewaterTreatmentPlant SanitarySewagePumped(inmilliongallons)1,0821,2171,2091,0681,345880 PrimarySludge(inthousandgallons)5,3525,1234,7285,1744,2590 SodiumHypochloriteUsed(gallons)(disinfection)22,50018,00022,50022,50024,5000 SludgeBedsCleaned717485665947 SludgeBedsDrawn679270754530 ElectricCurrentUsed(inthousandK.W.H.)2,2342,0952,1862,2352,2892,170 WorkStatistics CALENDARYEARS2007 -2012 72 BUDGETREQUEST-FY2013A 542010-SEWERDEPT.ADMINISTRATION ACTUALBUDGETESTEXPENDBUDGET%CHGBUDG FY11/12FY12/13FY12/13FY2013AFY13gFY13A PERSONNELSERVICES252,163246,000240,900186,329-24.26% TRAINING&DEVELOPMENT1,4801,4001,150900-35.71% CONTRACTUALSERVICES217,223228,850204,250219,900-3.91% COMMODITIES5,1705,8006,0004,550-21.55% UTILITIES3,9164,6004,0003,200-30.43% DEBTSERVICE0000N/A CAPITALOUTLAY000600N/A CAPITALIMPROVEMENTS282,924000N/A TRANSFERSOUT55,77655,77655,77639,487-29.20% DEPARTMENTTOTAL818,652542,426512,076454,966-16.12% 542031-SEWERDEPT.LINECONSTRUCTION ACTUALBUDGETESTEXPENDBUDGET%CHGBUDG FY11/12FY12/13FY12/13FY2013AFY13gFY13A PERSONNELSERVICES242,449263,750180,700189,390-28.19% TRAINING&DEVELOPMENT0000N/A CONTRACTUALSERVICES24,97026,00018,70027,1004.23% COMMODITIES64,94472,20045,90051,500-28.67% UTILITIES0000N/A CAPITALOUTLAY0000N/A CAPITALIMPROVEMENTS0000N/A TRANSFERSOUT0000N/A DEPARTMENTTOTAL332,363361,950245,300267,990-25.96% 73 BUDGETREQUEST-FY2013A 542051-SEWERDEPT.MAINMAINTENANCE/CLEANING ACTUALBUDGETESTEXPENDBUDGET%CHGBUDG FY11/12FY12/13FY12/13FY2013AFY13gFY13A PERSONNELSERVICES191,914209,285210,000151,850-27.44% TRAINING&DEVELOPMENT0000N/A CONTRACTUALSERVICES15,43019,50014,50017,500-10.26% COMMODITIES18,21415,50012,93011,600-25.16% UTILITIES0000N/A CAPITALOUTLAY0000N/A CAPITALIMPROVEMENTS0000N/A TRANSFERSOUT0000N/A DEPARTMENTTOTAL225,558244,285237,430180,950-25.93% 542052-SEWERDEPT.WASTEWATERTREATMENTFACILITY ACTUALBUDGETESTEXPENDBUDGET%CHGBUDG FY11/12FY12/13FY12/13FY2013AFY13gFY13A PERSONNELSERVICES1,029,3431,071,4851,031,600705,710-34.14% TRAINING&DEVELOPMENT3,0425,4803,20011,880116.79% CONTRACTUALSERVICES153,881298,670206,600243,670-18.41% COMMODITIES93,987101,000103,500126,00024.75% UTILITIES261,921281,200183,900185,800-33.93% CAPITALOUTLAY9,8588,0004,00032,650308.13% CAPITALIMPROVEMENTS48,252000N/A TRANSFERSOUT19,94819,94819,94814,403-27.80% DEPARTMENTTOTAL1,620,2321,785,7831,552,7481,320,113-26.08% 74 PublicWorksGarage TheprimaryaccountabilitiesofthePublicWorksGarageare: MaintainVillageandPoliceDepartmentVehicles MaintainVillageownedmobileCapitalEquipment Providerepairsandmaintenanceofequipmentinsupportofpublicworksforces Preparespecificationsandbiddocumentsfornewequipmentpurchases GeneralbuildingmaintenanceforthemainPublicWorksFacility Garagepersonnel,consistingofoneforemanandonemechanicareresponsiblefortheoverallmaintenanceofall publicworks,policeandengineeringvehiclesandequipmentaswellasthegaragefacility.Theforemanand mechanicwithinthisdivisionmaintain10Administrationvehicles,18Policevehicles,27PublicWorksvehicles, and93variouspiecesofconstruction/maintenancerelatedequipment.Theconstructionandmaintenanceequipment includes:25snowplows,3backhoes,2frontendloaders,2mowertractors,3Bobcats,1sidewalkplow,5snow blowers,1streetsweeper,3-20-cubicyardself-loadingleafvacuumtrailers,1-14-cubicyardself-loadingleaf vacuumtrailer,1lightingtrailer,4aircompressors,8saltspreaders,6generators,1hydraulicconcretebreaker,6 lawnmowers,6chainsaws,6cementsaws,8trailersand2waterjets.ThePublicWorksbuildingandHVAC equipmentisalsomaintainedbythetwoGaragepersonnel. Eachindividualdepartmentisfiscallyresponsible,throughtheirownbudgetaryallowances,forthepartsandlabor requiredtomaintainequipmentand/orvehicles.Eachoftheexpenditures,madebytheindividualdepartments,is trackedbyGaragepersonnel.Garagepersonnelfacilitatebiddingandpurchasingofnewvehiclesandequipment, contractualservicesformajorbuildingwork,andtheoutsourcingofmajorvehiclebodyworkandtransmission work. Accomplishmentsduring2012-2013: Maintainedallsnowandiceremovalequipmentduringwinterstorms. GeneralmaintenanceofallVillageandPoliceDepartmentVehicles. Preparedspecificationsandbiddingdocumentsforreplacementofonewalk-inWaterDepartmentvanwith compressorandintegralgenerator#604.Received4/10/13 Preparedspecificationsandbiddingdocumentsfor(2)20-cubicyardand(1)14-cubicyardtrailermounted leafvacuums.Received10/5/12 Preparedspecificationsandbiddingdocumentsforreplacementofonemeddutydumptruckandplow# 602.Received1/22/13 Preparedspecificationsandbiddingdocumentsforreplacementofoneutilitybodytruckwithcrane#709. Received12/20/12 MaintainedthePublicWorksFacilityat465ElmStreetincluding;directingcontractorsongeneralHVAC repairsandmaintenanceandwashbayrepairs. MonthlyreportsweresubmittedtotheFinanceDepartmentfordepartmentalexpenditures. ManpowerwassuppliedforVillageeventsincludingtheSWALCOelectronicspickupand householdhazardouswastecollection,Farmer’sMarket,MemorialDayandVeteransDaysetup,Art Festival,CommunityServicesDayandFourthofJuly/FamilyDays. ThePublicWorksGaragegoalsforthe2013Afiscalyearareasfollows: Maintainedallsnowandiceremovalequipmentduringwinterstorms. GeneralmaintenanceofallVillageandPoliceDepartmentVehicles. Replacementoffloordrainsand(6)mandoors,inparkinggarage. Replacementofoverheaddoortracksonsaltstoragebuildingandoverheaddoorsinwashbay. Replacementof(1)36,220GVWRdumptruckwithplowandspreader(#801). Replacementof(1)self-propelledwalkbehindconcretesaw. Replacementof(1)zero-turnridingmower. Replacementof(1)18,000lbtandemaxletrailer. Replacementof(1)skidsteerloaderwith40”planerand80”grapplebucket(#S250). Replacementof(1)fourtondieselfuelfiredtandemaxleasphaltrecycler/heatertrailer(#BTT-1). Replacementof(1)4-wheeldrivepick-uptruck(#701). Replacementof(1)2-wheeldrivepick-uptruck(#605). Replacementof(1)4-wheeldrivepick-uptruckwithplow(#809). Replacementof(1)backhoe/loader(#BH-1). 75 BUDGETREQUEST-FY2013A 702050-GARAGEFUND ACTUALBUDGETESTEXPENDBUDGET%CHGBUDG FY11/12FY12/13FY12/13FY2013AFY13AgFY13A PERSONNELSERVICES229,618233,700228,900178,700-23.53% TRAINING&DEVELOPMENT0930300900-3.23% CONTRACTUALSERVICES20,60133,40027,50026,000-22.16% COMMODITIES111,551112,600112,50092,500-17.85% UTILITIES2,6814,5003,5001,000-77.78% DEBTSERVICE0000N/A CAPITALOUTLAY2412,5005001,150-54.00% CAPITALIMPROVEMENTS0000N/A TRANSFERSOUT3,1752,6702,6701,788-33.03% DEPARTMENTTOTAL367,867390,300375,870302,038-22.61% 76 BUDGETREQUEST-FY2013A CAPITALPROJECTFUNDS-SUMMARY ACTUALBUDGETESTEXPENDBUDGET%CHGBUDG FY11/12FY12/13FY12/13FY2013AFY13 gFY13A PERSONNELSERVICES0000N/A TRAINING&DEVELOPMENT0000N/A CONTRACTUALSERVICES1,535,1962,540,0001,405,1351,320,000-48.03% COMMODITIES0000N/A UTILITIES0000N/A OTHEREXPENSES925,9241,080,000841,9521,667,44754.39% CAPITALOUTLAY20,822,31117,156,00013,861,0004,161,000-75.75% CAPITALIMPROVEMENTS0000N/A TRANSFERSOUT0000N/A TOTAL23,283,43120,776,00016,108,0877,148,447-65.59% MOTORFUELTAX 10%VEH&EQUIP REPLACE 13% INFRASTRUCTUR EREPLACE 77% CAPITALPROJECTFUNDS 77 CAPITALPROJECTSFUNDS TheVillagehasanumberofsourcesfromwhichcapitalprojectsarefunded.Theseincludethefunds describedinthissectionandalsotheGeneral,WaterandSewerFunds.Aspartoftheannualbudget process,theVillagepreparesaseparatefive-yearcapitalimprovementprogram(CIP),whichisupdated forthebudgetyear.ThecapitalprojectprogramforFY2013Aismorefullydescribedinthe Transmittal Letter andinthe MajorBudgetPoliciesandObjectives section.ThefirstthreeyearsoftheCIPare presentedinthissectionintabularform,alongwiththosecapitalprojectsfundsasdescribedbelow. TheVillagedefinesacapitalprojectgenerallyasalonglivedfixedimprovementwithacostgreaterthan $5,000. INFRASTRUCTUREREPLACEMENTFUND Thisfundwasestablishedin1989forthepurposeofmaintaining,repairingandrenovatingthecapital assetsoftheVillage.Theprimarysourcesoffundinghavebeenresidualequitytransfers(primarilyfrom theGeneralFund),a0.25%homerulesalestaxestablishedin2005,MFTrevenue,bondproceeds(most recently,the2011and2012GOissues),stateandfederalgrantsandinvestmentearnings. AspartoftheplanningforthesubstantialprojectscontainedinthisCIPandbeyond,itisplannedto continuetoutilizeexistingrevenuesources,includingthe0.25%homerulesalestax,asmallpropertytax levy,allMFTfunds,newandcarryoverstateandfederalgrants(primarilyroad).Themajorprojects anticipatedforthisyearare: HeatherAvenueandLakeEleanorRoadwayreplacementproject,includingengineeringand constructionandthereplacementofundergroundutilitiesthroughouttheprojectarea. AnnualstreetrehabilitationprojectfromIRFandMFTfunds. MOTORFUELTAX Motorfueltaxisashareofthestate-imposedandcollectedfueltax.Thesharingisbasedonaper-capita formuladerivedbythestatelegislatureandisexpectedtoyield$23.50perpersonthisyear.State regulationsstrictlycontroltheuseofthesefundsandincludethefollowingeligibleitems:street construction,maintenanceorreconstruction;bridgerepair;trafficsignalinstallationandmaintenance;and sidewalkrepairandmaintenance.TheVillageintendstouseallthefundsthisyeartowardsthestreet rehabilitationproject. 78 VEHICLEANDEQUIPMENTREPLACEMENT ThisfundisestablishedtoamortizethereplacementcostofcertainVillageequipmentoveritsusefullife. Forinclusionintothisschedule,capitalequipmentisdefinedasanyvehicleorregularlyreplaced equipmentitemhavingausefullifeofmorethanoneyearandavalueof$5,000ormoreatthetimeof thepurchase.Overthepasttwoyears,anumberofitemsthatwerenotpreviouslyincludedinthe schedulehavebeenaddedandtheappropriatecontributionsincludedintheoperatingdivisions.Alistof themajoritemstobereplacedthisfiscalyearfollows: ReplaceFinance/AdminandCommunityDevelopmentCopiers-$22,500 ReplacePW580CaseBackhoe--$58,887 ReplacePW250Bobcat-$20,000 ReplacePWsaltspreader&wettingtanks801-$24,000 ReplacePWBobcatasphaltcoldplaner-$12,000 Replace4YD.blacktoppatchtrailer-$25,000 ReplacePWsignmachine-$34,000 ReplacePW#605½tonpickup-$20,000 ReplacePW#701½tonpickup-$20,000 ReplacePW#801dumptruck&saltspreader-$119,000 ReplacePW#809¾ton4x4-$30,480 Replacepolicesquadcars-$174,000 Replacepolicevehicles(2)-$51,598 ReplacePhoneSwitch,E911system-$165,000 Replaceincarcameras,Police-$70,000 Replacemobiledataterminals,Police-$67,500 Replacesquadcarequipment,Police-$35,000 79 BUDGETREQUEST-FY2013A 222082-INFRASTRUCTUREREPLACEMENTFUND ACTUALBUDGETESTEXPENDBUDGET%CHGBUDG FY11/12FY12/13FY12/13FY2013AFY13gFY13A PERSONNELSERVICES0000N/A TRAINING&DEVELOPMENT0000N/A CONTRACTUALSERVICES1,535,1962,540,0001,405,1351,320,000-48.03% COMMODITIES0000N/A UTILITIES0000N/A CAPITALOUTLAY0000N/A CAPITALIMPROVEMENTS20,822,31117,156,00013,861,0004,161,000-75.75% TRANSFERSOUT0000N/A FUNDTOTAL22,357,50719,696,00015,266,1355,481,000-72.17% 142050-MOTORFUELTAXFUND ACTUALBUDGETESTEXPENDBUDGET%CHGBUDG FY11/12FY12/13FY12/13FY2013AFY13gFY13A PERSONNELSERVICES0000N/A TRAINING&DEVELOPMENT0000N/A CONTRACTUALSERVICES0000N/A COMMODITIES0000N/A UTILITIES0000N/A CAPITALOUTLAY490,000490,000490,000694,00041.63% CAPITALIMPROVEMENTS0000N/A TRANSFERSOUT0000N/A DEPARTMENTTOTAL490,000490,000490,000694,00041.63% 211150-VEHICLE&EQUIPMENTREPLACEMENTFUND ACTUALBUDGETESTEXPENDBUDGET%CHGBUDG FY11/12FY12/13FY12/13FY2013AFY13gFY13A PERSONNELSERVICES0000N/A TRAINING&DEVELOPMENT0000N/A CONTRACTUALSERVICES0000N/A COMMODITIES0000N/A UTILITIES0000N/A CAPITALOUTLAY435,924590,000351,952973,44764.99% CAPITALIMPROVEMENTS0000N/A TRANSFERSOUT000N/A DEPARTMENTTOTAL435,924590,000351,952973,44764.99% 80 HAZEL AVE Lake Cook Road (Cook County Highway Dept) Birchwood Ave HACKBERRY RD H E AT H ER R D HACKBERRY RDI-94 I-2 9 4 P I N E S T APPLETREE LN HACKBERRY RD SUMMIT DR LINDEN AVE DEERFIELD RD S W A U K E G A N R D KENMORE AVE HAWTHORN LN F O R E S T AV E TAKEDA PKWY SEQUOIA LN TENNAQUA LN C A R O L L N N O R T H A V E WILMOT RD KENTON RD P A R K A V E ELM WOOD AVE SAUNDERS RD BEVERLY PL INDIAN HILL RD WINCANTON DR SUSAN LN OSTERMAN AVE ESSEX CT K A T E S R D COUNTRY LN WAYNE AVE PFINGSTEN RD D E E R S P R I N G D R SMOKE TREE RD OXFORD RDWARRINGTON RD WILLOW AVE CHERRY ST CENTRAL AVE MOUNTAIN DR FERNDALE RD C H E S T N U T S T CUMNOR CT B A X T E R P K W Y E L M S T JEWETT PARK DR PRAIRIE AVE O A K M O N T D R BERKLEY CT CR ABT R E E L N R O S E M A R Y T E R WOODVALE AVE W ST ANDREWS LN MILFORD RD PEA RTR EE RD M O N T G O M E R Y D R C A R L I S L E P L BURR OAK AVE ESTATE DR DEERPATH DR I V Y L N S U N S E T C T CLAY CT R E V E R E C T C A R R I A G E W A Y PRICE LN WALDEN LN PARK LN LA RKD ALE RD W BROOKSIDE LN D A R T M O U T H L N RAMSAY RD NORMAN LN BAYBERRY LN TODD CT B R I E R H I L L R D RAGO AVE ALDEN CT S PFINGSTEN RD K E L B U R N R D LOMBARDY LN CAMILLE AVE KINGSTON TER GROVE PL OAKLEY AVE C A R L I S L E A V E WE-GO TRL LANDIS LN WESTGATE RD PORTAGE PASS MULBERRY RD W FOUNTAIN VIEW DR SHANNON RD LAKE VIEW CT M A R G A T E T E R BRAND LN S P R I N G F I E L D A V E GREENBRIAR DR W W O O D A V E S H E N A N D O A H R D FORESTWAY DR WOODWARD AVE PLU M T R EE R D CONSTANCE LN WICKLO W RD LAUREL AVE CHAPEL CT BLACKTHORN PL TA M A R I S K L NBRISTOL DR TE L E G R A P H R D ELIZABETH CT HOLMES AVE W O O D L A N D D R HERTEL LN ARBOR VITAE RD COLWYN TER WILMOT LN SAPLING LN TIMBERHILL RD HEMLOCK ST SOMERSET AVE LAMPTON LN BYRON CT GORDON TER O V E R L A N D T R L HOLLY LN KIPLING PL FOX HUNT TRL CEDAR TER WOODBINE CT ASPEN WAY STRATFORD RD EARLS CT RIVER RD L A R K D A L E R D E CEDAR ST GREENTREE AVE HAMPTON CT CASTLEWOOD LN WALNUT ST HAWTHORN PL ROB BI E CT COUNTRY LN 2013 Capital Improvement Projects | 3 Year Outlook ´ Legend 2013 Construction Season2014 Construction Season2015 Construction Season ** The calculations above provides only Transportation & Infrastructure Projects. ** The calculations above provide total CIP Funding Source breakdowns. ** This map reflects only Transportation & Infrastructure Projects. 2013 MFTBAYBERRYTIMBERHILLCARRIAGE W AYSPRINGFIELDSTRATFORDBENTCREEKHACKERRY ROAD (WRF Access)2013 CAPITAL PROJECT SLAKE ELEANORHEATHERLAKE COOK RD2014 MFTPFINGSTENBROOKSIDECAMBRIDGEPRINCETONFAIRVIEWNORTH AVE2014 CAPITAL PROJECT SDEERFIELD RD2015 MFTCENTRALOXFORDVARIOUS LOCATIONS2015 CAPITAL PROJECT SBriarwood Vista Subdivision2016 MFTVARIOUS LOCATIONSPINE 2013 2014 2015 FUNDING SUMMARY City of Highland ParkLake CountyCook C ounty 0 165,000 0State GrantFederal Grant 355,000 5,405,000 35,000MFT694,000 494,000 494,000Private InvestmentGeneral Fund 0 0 0IRF5,061,000 7,186,000 4,656,000 Water Fund 200,000 200,000 200,000TIF #2 (Village Center) TIF-VC 140,000 0 0Unresolved000 TOTAL 6,450,000$ 13,450,000$ 5,385,000$ # PROJECT Wastewater Treatment Plant IDOT Sewer Fund 2013 2014 2015 Funding Source1. Transportation/Street Projectsa) Street Rehabilitation Program1. Construction (including Sidewalk Replacement Program)1,106,000 1,006,000 1,006,000 IRF694,000 494,000 494,000 MFTc) Deerfield Road Reconstruction1. Phase II Engineering 330,000 IRF2. Phase III Engineering (Construction)110,000 IRF260,000 Federal Grant3. Phase III Construction 3,800,000 IRF4,800,000 Federal Grantd) Lake Cook Road (Cook County Highway Dept.)1. Landscape Medians 65,000 IRF65,000 Cook County2. Water Main Relocation a. Eng. (Design & Construction)IRF b. Phase III Construction (Water Main, Sanitary, Sidewalk) 365,000 135000 IRF3. Sidewalk Installation (Ellendale to Carlisle) (Cadwell Coner to South Village Limit) (Install New) Phase III Construction (Sidewalk)100000 IRF Phase III Construction (Sidewalk)100000 Cook County4. Sanitary Sewer Lining and Rehabilitation 100,000 IRFf) Pfingsten/Kates Road Rehabilitation1. Phase I Eng. (Study)IRF2. Phase II Eng. (Design In House)IRF3. Phase III Eng. (Construction)70,000 IRF4. Phase III Construction 750,000 IRFg) Lake Eleanor/Heather Infrastructure Improvement (Water/Sewer/Street)1. Phase II Engineering (Design)IRF2. Phase III Engineering (Construction)90,000 IRF3. Phase III Construction 2,000,000 IRFj) Briarwood Vista Infrastructure Rehabilitation (Water/Street/Lighting)1. Phase II Eng. (Design)100,000 100,000 IRF2. Phase III Eng. (Construction)IRF3. Phase III Construction 1,500,000 IRFk) Lighting System Improvements1. Phase II Eng. (Design)50,000 IRF2. Phase III Construction (Hazel Avenue)50,000 IRFL) Future Infrastructure Projects1. Phase II Eng. (Design) 100,000 IRF4,805,000 12,075,000 3,310,000 # PROJECT Transportation/Street Projects Totals 81 20 1 3 2 0 1 4 2 0 1 5 2 0 1 6 2 0 1 7 F u n d i n g S o u r c e 1. T r a n s p o r t a t i o n / S t r e e t P r o j e c t s a) S t r e e t R e h a b i l i t a t i o n P r o g r a m 1. C o n s t r u c t i o n ( i n c l u d i n g S i d e w a l k R e p l a c e m e n t P r o g r a m ) 1, 1 0 6 , 0 0 0 1 , 0 0 6 , 0 0 0 1 , 0 0 6 , 0 0 0 5 0 6 , 0 0 0 1 , 5 0 6 , 0 0 0 I n f r a s t r u ct u r e R e p l a c e m e n t F u n d ( I R F ) 69 4 , 0 0 0 4 9 4 , 0 0 0 4 9 4 , 0 0 0 4 9 4 , 0 0 0 4 9 4 , 0 0 0 M o t o r F u e l T a x ( MF T ) b) N P D E S 1. P h a s e I I E n g . ( D e s i g n ) 5, 0 0 0 5, 0 0 0 5, 0 0 0 In f r a s t r u c t u r e R e p l a c e m e n t F u n d ( I R F ) 2. P h a s e I I I C o n s t r u c t i o n 35 , 0 0 0 35 , 0 0 0 35 , 0 0 0 In f r a s t r u c t u r e R e p l a c e m e n t F u n d ( I R F ) In f r a s t r u c t u r e R e p l a c e m e n t F u n d ( I R F ) NP D E S P r o g r a m ( O u t f a l l i n s p e c t i o n a n d r e h a b i l i t a t i o n ) 10 , 0 0 0 10 , 0 0 0 10 , 0 0 0 10 , 0 0 0 10 , 0 0 0 In f r a s t r u c t u r e R e p l a c e m e n t F u n d ( I R F ) c) D e e r f i e l d R o a d R e c o n s t r u c t i o n 1. P h a s e I I E n g i n e e r i n g 33 0 , 0 0 0 In f r a s t r u c t u r e R e p l a c e m e n t F u n d ( I R F ) 2. P h a s e I I I E n g i n e e r i n g ( C o n s t r u c t i o n ) 11 0 , 0 0 0 In f r a s t r u c t u r e R e p l a c e m e n t F u n d ( I R F ) 26 0 , 0 0 0 Fe d e r a l G r a n t 3. P h a s e I I I C o n s t r u c t i o n 3, 8 0 0 , 0 0 0 In f r a s t r u c t u r e R e p l a c e m e n t F u n d ( I R F ) 4, 8 0 0 , 0 0 0 Fe d e r a l G r a n t d) L a k e C o o k R o a d ( C o o k C o u n t y H i g h w a y D e p t . ) 1. L a n d s c a p e M e d i a n s 65 , 0 0 0 In f r a s t r u c t u r e R e p l a c e m e n t F u n d ( I R F ) 65 , 0 0 0 Co o k C o u n t y 2. W a t e r M a i n R e l o c a t i o n a . E n g . ( D e s i g n & C o n s t r u c t i o n ) In f r a s t r u c t u r e R e p l a c e m e n t F u n d ( I R F ) b . P h a s e I I I C o n s t r u c t i o n ( W a t e r M a i n , S a n i t a ry , S i d e w a l k ) 3 6 5 , 0 0 0 1 3 5 0 0 0 In f r a s t r u c t u r e R e p l a c e m e n t F u n d ( I R F ) 3. S i d e w a l k I n s t a l l a t i o n ( E l l e n d a l e t o C a r l i s l e ) (C a d w e l l C o n e r t o S o u t h V i l l a g e L i m i t ) ( I n s t a l l N e w ) P h a s e I I I C o n s t r u c t i o n ( S i d e w a l k ) 10 0 0 0 0 In f r a s t r u c t u r e R e p l a c e m e n t F u n d ( I R F ) P h a s e I I I C o n s t r u c t i o n ( S i d e w a l k ) 10 0 0 0 0 Co o k C o u n t y 4. S a n i t a r y S e w e r L i n i n g a n d R e h a b i l i t a t i o n 10 0 , 0 0 0 In f r a s t r u c t u r e R e p l a c e m e n t F u n d ( I R F ) e) R o a d w a y C o n d i t i o n E v a l u a t i o n s 1. I M S S t r e e t T e s t i n g 15 , 0 0 0 5 , 0 0 0 5 , 0 0 0 I n f r a s t r u c t u r e R e p l a c e m e n t F u n d ( I R F ) 2. S i g n C o n d i t i o n I n v e n t o r y 70 , 0 0 0 5 , 0 0 0 5 , 0 0 0 In f r a s t r u c t u r e R e p l a c e m e n t F u n d ( I R F ) f) P f i n g s t e n / K a t e s R o a d R e h a b i l i t a t i o n 1. P h a s e I E n g . ( S t u d y ) In f r a s t r u c t u r e R e p l a c e m e n t F u n d ( I R F ) 2. P h a s e I I E n g . ( D e s i g n I n H o u s e ) In f r a s t r u c t u r e R e p l a c e m e n t F u n d ( I R F ) 3. P h a s e I I I E n g . ( C o n s t r u c t i o n ) 70 , 0 0 0 In f r a s t r u c t u r e R e p l a c e m e n t F u n d ( I R F ) 4. P h a s e I I I C o n s t r u c t i o n 75 0 , 0 0 0 In f r a s t r u c t u r e R e p l a c e m e n t F u n d ( I R F ) g) L a k e E l e a n o r / H e a t h e r I n f r a s t r u c t u r e I m p r o v e m e n t ( W a t er / S e w e r / S t r e e t ) 1. P h a s e I I E n g i n e e r i n g ( D e s i g n ) In f r a s t r u c t u r e R e p l a c e m e n t F u n d ( I R F ) 2. P h a s e I I I E n g i n e e r i n g ( C o n s t r u c t i o n ) 90 , 0 0 0 In f r a s t r u c t u r e R e p l a c e m e n t F u n d ( I R F ) 3. P h a s e I I I C o n s t r u c t i o n 2, 0 0 0 , 0 0 0 In f r a s t r u c t u r e R e p l a c e m e n t F u n d ( I R F ) h) W o o d v a l e A v e n u e ( R o a d w a y R e c o n s t r u c t i o n ) 1. P h a s e I I E n g i n e e r i n g ( D e s i g n ) 10 0 , 0 0 0 In f r a s t r u c t u r e R e p l a c e m e n t F u n d ( I R F ) 2. P h a s e I I I E n g i n e e r i n g ( M a t e r i a l s ) 20 , 0 0 0 I n f r a s t r u c t u r e R e p l a c e m e n t F u n d ( I R F ) 3. P h a s e I I I C o n s t r u c t i o n 1, 1 0 0 , 0 0 0 I n f r a s t r u c t u r e R e p l a c e m e n t F u n d ( I R F ) i) N o r t h w o o d s R o a d ( W a t e r ) 1. S S A S t u d y 50 , 0 0 0 U n r e s o l v e d 2. P h a s e I E n g . ( S t u d y ) 35 , 0 0 0 U n r e s o l v e d 3. P h a s e I I E n g . ( D e s i g n ) 50 , 0 0 0 I n f r a s t r u c t u r e R e p l a c e m e n t F u n d ( I R F ) 4. P h a s e I I I E n g . ( C o n s t r u c t i o n ) Fe d e r a l G r a n t 5. P h a s e I I I C o n s t r u c t i o n In f r a s t r u c t u r e R e p l a c e m e n t F u n d ( I R F ) j) B r i a r w o o d V i s t a I n f r a s t r u c t u r e R e h a b i l i t a t i o n ( W a t e r/ S t r e e t / L i g h t i n g ) 1. P h a s e I I E n g . ( D e s i g n ) 10 0 , 0 0 0 1 0 0 , 0 0 0 In f r a s t r u c t u r e R e p l a c e m e n t F u n d ( I R F ) 2. P h a s e I I I E n g . ( C o n s t r u c t i o n ) In f r a s t r u c t u r e R e p l a c e m e n t F u n d ( I R F ) 3. P h a s e I I I C o n s t r u c t i o n 1, 5 0 0 , 0 0 0 1 , 5 0 0 , 0 0 0 I n f r a s t r u c t u r e R e p l a c e m e n t F u n d ( I R F ) k) L i g h t i n g S y s t e m I m p r o v e m e n t s 1. P h a s e I I E n g . ( D e s i g n ) 50 , 0 0 0 5 0 , 0 0 0 I n f r a s t r u c t u r e R e p l a c e m e n t F u n d ( I R F ) 2. P h a s e I I I C o n s t r u c t i o n ( H a z e l A v e n u e ) 0 5 0 , 0 0 0 5 0 , 0 0 0 I n f r a s t r u c t u r e R e p l a c e m e n t F u n d ( I R F ) L) F u t u r e I n f r a s t r u c t u r e P r o j e c t s 1. P h a s e I I E n g . ( D e s i g n ) 10 0 , 0 0 0 10 0 , 0 0 0 In f r a s t r u c t u r e R e p l a c e m e n t F u n d ( I R F ) 4, 8 0 5 , 0 0 0 12 , 0 7 5 , 0 0 0 3, 3 1 0 , 0 0 0 3, 7 8 5 , 0 0 0 2, 1 9 5 , 0 0 0 C A P I T A L I M P R O V E M E N T P R O G R A M P R OJ E C T I O N S F O R C O N S T R U C T I O N P R O J E C T S , L A N D A C Q U IS I T I O N , & B U I L D I N G S O V E R $ 5 , 0 0 0 # P R O J E C T Tr a n s p o r t a t i o n / S t r e e t P r o j e c t s T o t a l s BU D G E T 2 0 1 3 - 2 0 1 4 - - A L L D I V S I O N S 2/ 1 5 / 2 0 1 3 Page 1 of 3 82 20 1 3 2 0 1 4 2 0 1 5 2 0 1 6 2 0 1 7 F u n d i n g S o u r c e 2) B i k e w a y ( S i d e w a l k ) I m p r o v e m e n t s a) S . S i d e D e e r f i e l d R d - R o s e m a r y t o C a r l i s l e 1. P h a s e I ( RO W A c q u i s i t i o n ) 24 0 , 0 0 0 Fe d e r a l G r a n t 60 , 0 0 0 In f r a s t r u c t u r e R e p l a c e m e n t F u n d ( I R F ) 2. P h a s e I E n g . S t u d y (P l a t s - L e g a l s - A p p r a i s a l s - N e g o t i a t i o n s - R O W A c q u i s i t i o n ) 80 , 0 0 0 Fe d e r a l G r a n t 20 , 0 0 0 In f r a s t r u c t u r e R e p l a c e m e n t F u n d ( I R F ) 3. P h a s e I I E n g . ( D e s i g n ) In f r a s t r u c t u r e R e p l a c e m e n t F u n d ( I R F ) Fe d e r a l G r a n t 4. P h a s e I I I E n g . ( C o n s t r u c t i o n ) 10 , 0 0 0 In f r a s t r u c t u r e R e p l a c e m e n t F u n d ( I R F ) 30 , 0 0 0 Fe d e r a l G r a n t 5. P h a s e I I I C o n s t r u c t i o n 70 , 0 0 0 In f r a s t r u c t u r e R e p l a c e m e n t F u n d ( I R F ) 28 0 , 0 0 0 Fe d e r a l G r a n t 40 0 , 0 0 0 39 0 , 0 0 0 0 0 0 3) S e w a g e T r e a t m e n t P l a n t a) T r e a t m e n t P l a n t R e p l a c e m e n t a . P h a s e I I I E n g i n e e r i n g 12 5 , 0 0 0 Wa s t e w a t e r T r e a t m e n t P l a n t b . P h a s e I I I C o n s t r u c t i o n 15 , 0 0 0 Wa s t e w a t e r T r e a t m e n t P l a n t 4) S a t e l l i t e W a s t e w a t e r F a c i l i t i e s a) R e s e r v e d In f r a s t r u c t u r e R e p l a c e m e n t F u n d ( I R F ) b) W i l m o t R o a d P u m p i n g S t a t i o n ( P u m p C a b l e R e p l a c e m e nt ) 25 , 0 0 0 In f r a s t r u c t u r e R e p l a c e m e n t F u n d ( I R F ) c) P f i n g s t e n R o a d P u m p S t a t i o n ( R e h a b i l i a t i o n ) 10 0 , 0 0 0 In f r a s t r u c t u r e R e p l a c e m e n t F u n d ( I R F ) d) D e e r f i e l d R o a d G e n e r a t o r F u e l T a n k R e p l a c e m e n t 75 , 0 0 0 In f r a s t r u c t u r e R e p l a c e m e n t F u n d ( I R F ) e) D e e r f i e l d R o a d a n d W a r w i c k R o a d P u m p S t a t i o n s ( C o m p o s i t e s a m p l i n g e q u i p . ) 50 , 0 0 0 In f r a s t r u c t u r e R e p l a c e m e n t F u n d ( I R F ) f) W i l m o t R o a d D r y W e a t h e r P u m p s 75 , 0 0 0 I n f r a s t r u c t u r e R e p l a c e m e n t F u n d ( I R F ) g) P u m p D i a g n o s t i c s a n d R e p a i r P r o j e c t 50 , 0 0 0 5 0 , 0 0 0 In f r a s t r u c t u r e R e p l a c e m e n t F u n d ( I R F ) Se w a g e T r e a t m e n t P l a n t T o t a l s 31 5 , 0 0 0 0 12 5 , 0 0 0 12 5 , 0 0 0 0 5) V i l l a g e C e n t e r R e d e v e l o p m e n t a) R a i l r o a d V i a d u c t A d v a n c e W a r n i n g D e v i c e s 15 0 , 0 0 0 I n f r a s t r u c t u r e R e p l a c e m e n t F u n d ( I R F ) b) D e e r f i e l d R o a d P e d e s t r i a n C r o s s i n g U p g r a d e ( @ P i n e & @ J o n q u i l ) 3 5 , 0 0 0 In f r a s t r u c t u r e R e p l a c e m e n t F u n d ( I R F ) c) D o w n t o w n C r o s s w a l k s 25 , 0 0 0 25 0 , 0 0 0 I n f r a s t r u c t u r e R e p l a c e m e n t F u n d ( I R F ) d) D o w n t o w n S t r e e t s c a p e l i g h t i n g ( S t e r n b e r g L E D u p g r a de ) 0 1 0 0 , 0 0 0 1 0 0 , 0 0 0 In f r a s t r u c t u r e R e p l a c e m e n t F u n d ( I R F ) e) N o r t h A v e R a i l R o a d C r o s s i n g In f r a s t r u c t u r e R e p l a c e m e n t F u n d ( I R F ) 1 . P h a s e 1 E n g . ( D e s i g n ) 50 , 0 0 0 In f r a s t r u c t u r e R e p l a c e m e n t F u n d ( I R F ) 2 . P h a s e 2 E n g . ( D e s i g n ) 10 0 , 0 0 0 In f r a s t r u c t u r e R e p l a c e m e n t F u n d ( I R F ) 3 . P h a s e I I I E n g . ( C o n s t r u c t i o n ) 50 , 0 0 0 In f r a s t r u c t u r e R e p l a c e m e n t F u n d ( I R F ) 3 . P h a s e I I I C o n s t r u c t i o n 20 0 , 0 0 0 In f r a s t r u c t u r e R e p l a c e m e n t F u n d ( I R F ) 85 , 0 0 0 22 5 , 0 0 0 35 0 , 0 0 0 0 40 0 , 0 0 0 6) P u b l i c B u i l d i n g s / I m p r o v e m e n t s a) P u b l i c W o r k s F a c i l i t y & S t o r a g e Y a r d I m p r o v e m e n t s 75 , 0 0 0 1 5 , 0 0 0 1 5 , 0 0 0 1 5 , 0 0 0 1 5 , 0 0 0 I n f r a s t r u c t u r e R e p l a c e m e nt Fund (IRF) b) P u b l i c W o r k s B u i l d i n g S e c u r i t y 80 , 0 0 0 In f r a s t r u c t u r e R e p l a c e m e n t F u n d ( I R F ) c) P u b l i c W o r k s B u i l d i n g R o o f R e p l a c e m e n t 25 0 , 0 0 0 In f r a s t r u c t u r e R e p l a c e m e n t F u n d ( I R F ) d) R e s e r v o i r 2 9 A T e l e m e t r y 5 4 2 0 5 2 - 5 6 1 1 25 , 0 0 0 In f r a s t r u c t u r e R e p l a c e m e n t F u n d ( I R F ) 18 0 , 0 0 0 15 , 0 0 0 26 5 , 0 0 0 15 , 0 0 0 15 , 0 0 0 7. S e w e r P r o j e c t s a) S e w e r L i n i n g 50 , 0 0 0 2 0 0 , 0 0 0 2 0 0 , 0 0 0 2 0 0 , 0 0 0 2 0 0 , 0 0 0 I n f r a s t r u c t u r e R e p l ac e m e n t F u n d ( I R F ) b) I n f l o w a n d I n f i l t r a t i o n C o n s u l t i n g S e r v i c e s 18 0 , 0 0 0 1 8 0 , 0 0 0 5 0 , 0 0 0 5 0 , 0 0 0 5 0 , 0 0 0 I n f r a s t r u c t u r e R e p l a c e me n t F u n d ( I R F ) c) I n f l o w a n d I n f i l t r a t i o n S a n i t a r y / S t o r m I n f r a s t r u c t u r e I m p r o v e m e n t s 50 , 0 0 0 50 , 0 0 0 50 , 0 0 0 50 , 0 0 0 50 , 0 0 0 In f r a s t r u c t u r e R e p l a c e m e n t F u n d ( I R F ) d) S a n i t a r y S e w e r I n s p e c t i o n P r o g r a m 11 5 , 0 0 0 1 1 5 , 0 0 0 1 1 5 , 0 0 0 I n f r a s t r u c t u r e R e p l a c e m e n t F u n d ( IRF) 8. W a t e r S y s t e m P r o j e c t s a) R i c h f i e l d P u m p S t a t i o n a n d R e s e r v o i r I m p r o v e m e n t s 1. R i c h f i e l d P u m p S t a t i o n E n e r g y E f f i c i e n c y M o d i f i c a t i o n a . P h a s e I I I C o n s t r u c t i o n 39 0 , 0 0 0 I n f r a s t r u c t u r e R e p l a c e m e n t F u n d ( I R F ) 2. R i c h f i e l d P u m p S t a t i o n a n d R e s e r v o i r L e a d P a i n t R e m ov a l a . P h a s e I I I C o n s t r u c t i o n 82 , 0 0 0 I n f r a s t r u c t u r e R e p l a c e m e n t F u n d ( I R F ) 3. R e s e r v o i r i n s p e c t i o n , c l e a n i n g a n d s e a l i n g a . P h a s e I I I C o n s t r u c t i o n 20 , 0 0 0 In f r a s t r u c t u r e R e p l a c e m e n t F u n d ( I R F ) 4. R i c h f i e l d P u m p S t a t i o n 5 M G D P u m p 12 5 , 0 0 0 In f r a s t r u c t u r e R e p l a c e m e n t F u n d ( I R F ) b) E l e v a t e d T a n k M a i n t e n a n c e 1. E l e v a t e d T a n k R e s t o r a t i o n E n g i n e e r i n g 10 , 0 0 0 In f r a s t r u c t u r e R e p l a c e m e n t F u n d ( I R F ) 2. E l e v a t e d T a n k P a i n t i n g 70 0 , 0 0 0 In f r a s t r u c t u r e R e p l a c e m e n t F u n d ( I R F ) c) R e m o t e M e t e r R e a d i n g S y s t e m s 20 0 , 0 0 0 20 0 , 0 0 0 20 0 , 0 0 0 Wa t e r F u n d d) T e l e m e t r y f o r H 2 0 S t a t i o n s 50 , 0 0 0 In f r a s t r u c t u r e R e p l a c e m e n t F u n d ( I R F ) 66 5 , 0 0 0 74 5 , 0 0 0 1, 3 3 5 , 0 0 0 88 7 , 0 0 0 30 0 , 0 0 0 $6 , 4 5 0 , 0 0 0 $ 1 3 , 4 5 0 , 0 0 0 $ 5 , 3 8 5 , 0 0 0 $ 4 , 8 1 2 , 0 0 0 $ 2 , 9 1 0 , 0 0 0 CA P I T A L I M P R O V E M E N T P R O J E C T S - T O T A L S Pu b l i c B u i l d i n g s / I m p r o v e m e n t s T o t a l s Bi k e w a y ( S i d e w a l k ) I m p r o v e m e n t s T o t a l s Vi l l a g e C e n t e r R e d e v e l o p m e n t T o t a l s Se w e r & W a t e r T o t a l s BU D G E T 2 0 1 3 - 2 0 1 4 - - A L L D I V S I O N S 2/ 1 5 / 2 0 1 3 Page 2 of 3 83 20 1 3 2 0 1 4 2 0 1 5 2 0 1 6 2 0 1 7 F U N D I N G S U M M A R Y Ci t y o f H i g h l a n d P a r k La k e C o u n t y Co o k C o u n t y 0 1 6 5 , 0 0 0 0 0 0 St a t e G r a n t Fe d e r a l G r a n t 35 5 , 0 0 0 5 , 4 0 5 , 0 0 0 3 5 , 0 0 0 0 0 Mo t o r F u e l T a x ( M F T ) 69 4 , 0 0 0 4 9 4 , 0 0 0 4 9 4 , 0 0 0 4 9 4 , 0 0 0 4 9 4 , 0 0 0 Pr i v a t e I n v e s t m e n t Ge n e r a l F u n d 0 0 0 0 0 In f r a s t r u c t u r e R e p l a c e m e n t F u n d ( I R F ) 5, 0 6 1 , 0 0 0 7 , 1 8 6 , 0 0 0 4 , 6 5 6 , 0 0 0 4 , 3 1 8 , 0 0 0 2 , 3 3 1 , 0 0 0 W a t e r F u n d 20 0 , 0 0 0 2 0 0 , 0 0 0 2 0 0 , 0 0 0 0 0 TI F # 2 ( V i l l a g e C e n t e r ) T I F - V C 14 0 , 0 0 0 0 0 0 0 Un r e s o l v e d 0 0 0 0 8 5 , 0 0 0 T O T A L 6, 4 5 0 , 0 0 0 $ 13 , 4 5 0 , 0 0 0 $ 5, 3 8 5 , 0 0 0 $ 4, 8 1 2 , 0 0 0 $ 2, 9 1 0 , 0 0 0 $ C A P I T A L I M P R O V E M E N T P R O G R A M P R OJ E C T I O N S F O R C O N S T R U C T I O N P R O J E C T S , L A N D A C Q U IS I T I O N , & B U I L D I N G S O V E R $ 5 , 0 0 0 # P R O J E C T GR A N D T O T A L S W a s t e w a t e r T r e a t m e n t P l a n t ID O T Se w e r F u n d BU D G E T 2 0 1 3 - 2 0 1 4 - - A L L D I V S I O N S 2/ 1 5 / 2 0 1 3 Page 3 of 3 84 BUDGETREQUEST-FY2013A SUPPORTFUNDS-SUMMARY ACTUALBUDGETESTEXPENDBUDGET%CHGBUDG FY11/12FY12/13FY12/13FY2013AFY13 gFY13A PERSONNELSERVICES2,277,9902,171,6502,228,7051,624,800-25.18% TRAINING&DEVELOPMENT0000N/A CONTRACTUALSERVICES1,292,5061,452,5201,370,7501,044,500-28.09% COMMODITIES22,92923,50028,35028,95023.19% UTILITIES11,5359,3009,3007,600-18.28% DEBTSERVICE1,373,4902,897,0462,975,8043,404,15517.50% CAPITALOUTLAY0000N/A CAPITALIMPROVEMENTS26,737000N/A TRANSFERSOUT209,177209,177209,177139,480-33.32% TOTAL5,214,3646,763,1936,822,0866,249,485-7.60% 0 50,000 100,000 150,000 200,000 250,000 300,000 350,000 CommuterParking 0 500,000 1,000,000 1,500,000 2,000,000 2,500,000 3,000,000 3,500,000 4,000,000 4,500,000 DebtService 0 200,000 400,000 600,000 800,000 1,000,000 1,200,000 1,400,000 1,600,000 1,800,000 RefuseFund 0 500,000 1,000,000 1,500,000 2,000,000 2,500,000 PolicePensionFund 85 DEBTSERVICEFUND TheDebtServiceFundisusedforpayinggeneralobligationdebtincurredbytheVillage.Thelevy yearissomewhatdifferentfromtheactualpaymentyear.Thepropertytaxisleviedinsuchafashionso thattheVillagewillreceivefundsintimetopaytheprincipalandinterestasitbecomespayable.Newdebt wasissuedin2013asdescribedbelow.TheBoardabated$1.36millionofthe2012debtservicelevy(due in2013)usingacombinationofGeneralFundreservesandalternaterevenues(QualifiedEnergy ConservationBondandBuildAmericanBondcredits).Nonewdebtisprojectedinthecurrentfiscalperiod. ScheduleofGeneralObligationDebtOutstanding CurrentlytheVillagehassixgeneralobligationbondissuesoutstanding: GeneralObligationBonds,Series2008.This$5,000,000issuewasauthorizedtofinancegeneral capitalimprovementsincludingwaterandsewersystemimprovementsandroadreconstruction.TheVillage willanalyzethedebtservicelevyannuallytodetermineifanyoralloftherequiredpropertytaxcanbe abatedusingalternaterevenues. GeneralObligationBonds,Series2010BuildAmericaBonds.This$12.5millionissuewas dedicatedtothefirstphaseofconstructionofthenewwastewatertreatmentplant($7.5million)andfor generalcapitalprojects.ThesewereissuedundertheBuildAmericaBondprogramandthustheVillagewill receiveacreditfromtheUSGovernmenteachyearfor35%oftheinterestdueonthesetaxablebonds. GeneralObligationBonds,Series2011A.This$9.9millionissueconsistedof$4.0millionintax exemptdebtforvariousVillagecapitalprojectsand$5.9millionforthefirstphaseoftheDeerfieldPublic Library(DPL)remodeling.TheDPLisacomponentunitoftheVillage;bylaw,theVillageissuedthisdebt ontheirbehalfanditwillbeservicedbypropertytaxeslinkedtotheDPLlevy. GeneralObligationBonds,Series2011B.This$12.5millionissuewasdedicatedtothecontinued constructionofthewastewatertreatmentplant.ThetaxabledebtwasissuedundertheFederalQualified EnergyConservationBond(QECB)programandwillreceiveacreditfromtheUSGovernmentof approximately70%oftheinterestdue.Thesewereissuedastermbondsallduein2028;asinkingfundwill accumulatetheprincipalportionofthedebtserviceleviedeachyear.Thesewillbeservicedusingproperty taxlevies. GeneralObligationBonds,Series2012.This$10milliontaxexemptissuewasdedicatedtothe continuedconstructionofthewastewatertreatmentplant.Thiswillbeservicedusingpropertytaxlevies. GeneralObligationBonds,Series2013.This$9.075millionissueconsistedof$3.2millionintax exemptdebtforthecontinuedconstructionofthewastewatertreatmentplantand$5.75millionforthefinal phaseoftheDeerfieldPublicLibraryremodeling. 86 TAXLEVY YEAR PrincipalInterestPrincipalInterestPrincipalInterestPrincipal(4)InterestPrincipalInterestPrincipalInterest 2012195,000169,425545,000458,593245,000233,915725,000382,3750234,763665,000168,9364,023,007 2013205,000162,844550,000451,235255,000231,465725,000382,3750234,763660,000172,1184,029,800 2014210,000155,669555,000442,435270,000228,915725,000382,3750234,763685,000158,9174,048,074 2015220,000147,794560,000431,335280,000226,215725,000382,3750234,763710,000145,2184,062,700 2016225,000139,544565,000418,455295,000222,715725,000382,3750234,763730,000131,0174,068,869 2017235,000131,106575,000402,917310,000218,290725,000382,375135,000234,763615,000116,4184,080,869 2018245,000122,294585,000385,380325,000212,865725,000382,375440,000233,075335,000104,1174,095,106 2019255,000112,800600,000364,320340,000206,365725,000382,375455,000227,575340,00097,4184,105,853 2020265,000102,919610,000341,220365,000199,565725,000382,375475,000220,750345,00090,6174,122,446 2021275,00092,319625,000316,210380,000192,265725,000382,375495,000212,438350,00083,7184,129,325 2022290,00081,319645,000289,335400,000183,715725,000382,375515,000203,775350,00076,7174,142,236 2023300,00069,356660,000260,310425,000174,115725,000382,375540,000193,475355,00069,7184,154,349 2024315,00056,981680,000229,290450,000163,490725,000382,375555,000182,675360,00062,6174,162,428 2025330,00043,988700,000195,970475,000151,340725,000382,375580,000170,188365,00055,4184,174,279 2026345,00029,963720,000160,270500,000138,278725,000382,375600,000157,138375,00048,1174,181,141 2027360,00015,300735,000122,830355,000123,277900,000382,375455,000142,138380,00040,6184,011,538 202800750,00083,8751,280,000112,627001,380,000130,762390,00032,5424,159,806 202900775,00042,6251,335,00074,228001,425,00092,812390,00023,9634,158,628 20300000990,00032,175001,950,00053,625675,00015,1873,715,987 2031 TOTALS4,270,0001,633,62111,435,0005,396,6059,275,0003,325,82011,775,0006,118,00010,000,0003,629,0049,075,0001,693,39177,626,441 (4)Principalpaymentshowniscontributiontosinkingfund (5)SourceofFunds–PropertyTaxorAlternate–64.7%ofdebtserviceisDeerfieldLibraryresponsibility GENERALOBLIGATIONDEBT RetirementSchedulePrincipalandInterest--(LevyYearBasis) (1)SourceofFunds–PropertyTaxorAlternate (2)SourceofFunds–PropertyTaxorAlternate–InterestshownisgrossamountduebeforeapplicationofFederalcredit (3)SourceofFunds–PropertyTaxorAlternate–59.6%ofdebtserviceisDeerfieldLibraryresponsibility GeneralObligation Series2012–02/06/12 $10,000,000(1) TOTAL GeneralObligation Series2013–01/03/13 $9,075,000(5) GeneralObligation Series2011A– 09/26/11 $9,900,000(3) GeneralObligation Series2011B–09/26/11 $12,500,000QECB(2) GeneralObligation Series2008--4/21/08 $5,000,000(1) GeneralObligation BuildAmericaBonds Series2010–11/1/10 $12,500,000(2) 87 PENSIONFUNDS TheVillagecontributestotwopensionfundsasrequiredbyStateLaw. PolicePensionFund ThePolicePensionFundisrequiredbyStatelawforallcommunitiesofover5,000inpopulation.A PolicePensionBoard,madeupoffivemembers,administersthefund.Twoareactivemembersofthe department,twoarefromthecitizensofthecommunity,andoneiselectedfromthebeneficiariesofthe fund.Theyarechargedwiththeinvestmentofthefundscollectedfromtheactivepersonnel,contributedby theemployer(Village)andinvestmentincome.Patrolofficerscontribute9.91%oftheirbasesalarytoward thePolicePensionFund. TheVillage(employer)contributionisdeterminedannuallybasedonanactuarialanalysisofthe fundpursuanttostatestatute.TheVillagehascontributed100%oftheactuariallydeterminedrequired contribution(reflectedasanexpenseinthePoliceDepartmentbudget)inthepastandplanstocontinuefull fundinginthefuture. TheIllinoisMunicipalRetirementFund(IMRF) IMRFcoversVillageemployeeswiththeexceptionofswornpolicepersonnel.Thecurrent employerpensioncontributionforIMRFis14.09%ofsalary.Therateispreliminarilyexpectedtodecrease to13.97%incalendar2014.TheVillagealsocontributes6.20%fortheemployer'sportionofsocialsecurity taxesforallemployees,otherthanswornpolicepersonneland1.45%fortheemployer'sportionof MedicaretaxesforallemployeescoveredbyMedicare.TheVillagecontributes100%ofitsrequired contributionbasedonthecalculationbytheIMRF. In2010theIllinoisstatelegislaturedramaticallydecreasedthebenefitsunderIMRFandthe downstatePolicePensionplansfornewemployeeshiredafterDecember31,2010.Thiswillhavetheeffect ofslowingtheincreaseinemployerfundinginthefutureandatsomepoint,largelydependentonthe employeereplacementrateafterthisdate,willlowertherequiredemployerfundingpercent. FUNDINGPROGRESSION BasedontheActuarialAccruedLiability(AAL): ActuarialValuation DatePolicePensionFund(4/30) IllinoisMunicipalRetirement Fund(12/31) 1999120.00%98.91% 2000 113.50%104.75% 2001 93.00%103.29% 200292.67%96.10% 2003 92.09%93.79% 2004 82.72%81.71% 200584.76%82.54% 2006 83.11%77.94% 2007 82.00%75.09% 200879.70%53.10% 2009 71.00%54.14% 2010 70.28%57.41% 201177.57%60.98% 2012 74.12%63.53% 88 BUDGETREQUEST-FY2013A 3570XX-DEBTSERVICEFUND ACTUALBUDGETESTEXPENDBUDGET%CHGBUDG FY11/12FY12/13FY12/13FY2013AFY13gFY13A PERSONNELSERVICES0000N/A TRAINING&DEVELOPMENT0000N/A CONTRACTUALSERVICES0000N/A COMMODITIES0000N/A UTILITIES0000N/A DEBTSERVICE1,373,4902,897,0462,975,8043,404,15517.50% CAPITALOUTLAY0000N/A CAPITALIMPROVEMENTS0000N/A TRANSFERSOUT0000N/A DEPARTMENTTOTAL1,373,4902,897,0462,975,8043,404,15517.50% 806010-POLICEPENSIONFUND ACTUALBUDGETESTEXPENDBUDGET%CHGBUDG FY11/12FY12/13FY12/13FY2013AFY13gFY13A PERSONNELSERVICES2,177,0142,055,0002,120,0001,515,000-26.28% TRAINING&DEVELOPMENT0000N/A CONTRACTUALSERVICES18,67532,55029,25039,30020.74% COMMODITIES0000N/A UTILITIES0000N/A CAPITALOUTLAY0000N/A CAPITALIMPROVEMENTS0000N/A TRANSFERSOUT0000N/A DEPARTMENTTOTAL2,195,6892,087,5502,149,2501,554,300-25.54% 89 REFUSEFUND TheRefuseFundisanenterprisefundestablishedtoprovideforthecollectionofresidentialsolid waste,householdrecycling,andlandscapedebris.Refusecollectionisprovidedthroughacontractwith aprivatewasterhauler.Themulti-yearcontractenteredintowithWasteManagementbeginningApril, 2011providesforchargesthatareadjustedannuallybytheCPI,withafloorof2%andamaximumof 4%.Servicehasbeenstandardizedtoonceaweek,curbsidewithcarts.Priorservicewasonceortwice aweekbackdoor.Residentswhowishtocontinuebackdoorpayanextrachargebilledandcoordinated directlywiththecompany.TheVillagenowchargesasetstandardfeebilledthrutheutilitybillingsystem forthebasicservice. Theserviceisfundedthroughacombinationofuserfeesandapropertytaxlevy.Theproperty taxlevyprovidesforasubsidizationofthefee.TheCPIadjustmentfor2013was2.0%.Thisbudget increasestheuserfeeandpropertytaxlevyby2.5%overlastyear’slevels.Duetothelowerchargefor thenewcontracttheVillageexpectstorealizerevenuesinexcessofexpenses.Thisreversesrecent years’resultswhichhavebeennegative.Asthefundbalanceisbuiltbackup,futurerateincreaseswill beevaluated. TheVillagealsoprovidesanexpandedleafcollectionprogramfundedthrutheaboverevenues. Duringthefall,eachhomereceivesfourweeklycollectionsofleavesrakedtothecurb.TheVillage maintainsfourleafvacuummachinesforthispurpose.Residentsalsohavetheoptiontobagthewaste duringthistimeandthroughouttheyear,withaper-bagfeeassessedthroughtheuseofstickers. PARKINGLOTS(COMMUTERSTATION) TheVillagemaintainsandoperatesninecommutertrainstationparkinglotswithatotalof675 spaces.Thesearebrokendownbysourceoffunding,withsixlots(320spaces)builtwithVillagefunds andreservedforVillageresidents.TheremaininglotswerebuiltwithFederalassistanceandareopento anyusers.Thelotsareacombinationofpay-per-dayandpermit.Villagepersonnelcollectfeesand policepersonnelenforcetheparkingrestrictions. SincetheLake-CookRoadstationandlotsopenedanumberofyearsago,theuseofthe downtownlotshasstabilizedbelowcapacity.Parkingfeesareusedtomaintainthelots(includingsnow removal)andthestation.Theparkingrateswereincreasedfrom$1perdayto$1.50perdayeffective January1,2005andthisbudgetrepresentsnochangeinthisfee.Therateadequatelyfundsthe necessarymaintenanceandcapitalexpendituresforthestationandlots. 90 BUDGETREQUEST-FY2012-2013 5820XX-REFUSEFUND ACTUALBUDGETESTEXPENDBUDGET%CHGBUDG FY11/12FY12/13FY12/13FY2013AFY13gFY13A PERSONNELSERVICES68,42085,25079,25085,7500.59% TRAINING&DEVELOPMENT0000N/A CONTRACTUALSERVICES1,207,9891,245,4001,231,800910,500-26.89% COMMODITIES22,26421,75027,20027,20025.06% UTILITIES0000N/A CAPITALOUTLAY0000N/A CAPITALIMPROVEMENTS0000N/A TRANSFERSOUT9,1779,1779,1776,148-33.01% DEPARTMENTTOTAL1,307,8501,361,5771,347,4271,029,598-24.38% 6020XX-COMMUTERPARKINGLOTS ACTUALBUDGETESTEXPENDBUDGET%CHGBUDG FY11/12FY12/13FY12/13FY2013AFY13gFY13A PERSONNELSERVICES32,55631,40029,45524,050-23.41% TRAINING&DEVELOPMENT0000N/A CONTRACTUALSERVICES65,842174,570109,70094,700-45.75% COMMODITIES6651,7501,1501,7500.00% UTILITIES11,5359,3009,3007,600-18.28% CAPITALOUTLAY0000N/A CAPITALIMPROVEMENTS26,737000N/A TRANSFERSOUT200,000200,000200,000133,332-33.33% DEPARTMENTTOTAL337,335417,020349,605261,432-37.31% 91 BUDGETREQUEST-MaythroughDec2013 EXPENDITURES DEERFIELDPUBLICLIBRARY-ASASTATE-DEFINEDCOMPONENTUNIT ACTUALBUDGET-RevESTEXPENDBUDGET%CHGBUDG FY11/12FY12/13FY12/13BALOF2013FY13gDec13 PERSONNELSERVICES1,894,8722,291,4842,291,4842,420,0945.61% TRAINING&DEVELOPMENT19,13937,53537,53526,000-30.73% CONTRACTUALSERVICES408,311554,500554,500612,04310.38% COMMODITIES355,758416,016416,016421,0001.20% UTILITIES29,24432,00032,00036,50014.06% OTHEREXPENSES0000N/A DEBTSERVICE0763,572763,572727,230-4.76% CAPITALOUTLAY740,1794,152,0004,152,0004,087,633-1.55% CAPITALIMPROVEMENTS0000N/A TRANSFERSOUT0000N/A TOTALEXPENDITURES3,447,5038,247,1078,247,1078,330,5001.01% REVENUES DEERFIELDLIBRARY-ASASTATE-DEFINEDCOMPONENTUNIT ACTUALBUDGETESTREVENUEBUDGET%CHGBUDG FY11/12FY12/13FY12/13BALOF2013FY13gDec13 TAXES3,140,5724,016,0724,016,0724,145,8673.23% INTERGOVERNMENTAL020,00020,00028,00040.00% FEES&FINES85,45662,50062,50062,000-0.80% INVESTMENTINCOME18,2693,0003,0009,000200.00% MISCELLANEOUS55,951125,000125,0000-100.00% OTHERFINANCINGSOURCES757,3454,022,3204,022,3201,878,000-53.31% TOTALREVENUES&OTHERSOURCES4,057,5938,248,8928,248,8926,122,867-25.77% Asastate-definedcomponentunit,theLibrarybudgetisnotreportedundertheVillagebudget. ChangesingaaphaveredefinedtheLibraryasindependent,andnotacomponentunitoftheVillage.However,theState ofIllinoismandatescertaincloserelationshipsthatcanresultintheLibrary'sstatusasastate-definedcomponentunit. TheVillageandLibraryreducethecostoflocalgovernmentbycontinuingthisrelationshipwherepossible. 92 ADMINISTRATIVEDIVISION FinanceDepartment$13,100 SharedcostofIThardware13,100 Administration$14,600 SharedcostofIThardware14,600 CommunityDevelopment$21,750 Mobileinspectionequipment5,000 Microfilmscanner4,000 SharedcostofIThardware12,750 EngineeringDivision(PublicWorks)$35,450 Officeequipment5,000 Replace6computersandmonitors7,000 SharedcostofIThardware10,450 Videostorageequipment13,000 POLICEDEPARTMENT AdministrationDivision-includesIDprinter$66,600 Squadequipment30,000 SharedcostofIThardware19,100 Replacecopierandprinter17,500 CommunicationsDivision$5,500 Investigations/Youth/DARE/SocialServices$5,000 PatrolDivision$6,400 E911Fund$247,000 PhoneswitchnetofVERFcontribution235,000 Otherradio/CADequipment12,000 PUBLICWORKSDEPARTMENT StreetDivision$7,000 Administration Replace5computersandmonitors5,000 Forestry Lawnmowersandmaintenanceequipment2,000 SewerDivision$22,000 WastewaterTreatmentFacility Replace4computersandmonitors4,000 Variousequip.includingBobcatforks,gasmeter,etc18,000 WaterDivision$194,000 Administration Replacecomputerandmonitor2,000 Distribution SCADAcontrolsandupgrades7,500 Main&HydrantMaintenance Miscellaneous1,500 MeterMaintenance WaterMeters(replacementprogram-multi-year)183,000 VehicleMaintenance(Garage) Replacecomputerandmonitor$1,000 APPENDIXA-EQUIPMENTREQUESTSCONTAINEDIN OPERATINGBUDGETS 93 APPENDIXB GLOSSARY ABATEMENT--Acompleteorpartialcancellationofalevyimposedbyagovernment. ACCOUNT--Atermusedtoidentifyanindividualasset,liability,expenditure,revenue,orfundbalance. ACCOUNTINGSYSTEM--Thetotalstructureofrecordsandproceduresthatdiscover,record,classify,summarize, andreportinformationonthefinancialpositionandresultsofoperationsofaGovernmentoranyofitsfunds, fundtypes,balancedaccountgroups,ororganizationcomponents. ACTIVITY--Thesmallestunitofbudgetaryaccountabilityandcontrolwhichencompassesspecificand distinguishablelinesofworkperformedbyanorganizationalunitforthepurposeofaccomplishingafunction forwhichthegovernmentisresponsible. ACTUARIALRESERVEDEFICIENCY--Theexcessoftheactuarialaccruedliabilitiesatthedateofvaluationofthe retirementsystemovertheavailableassetsonhandtomeetsuchliabilities;ortheexcessofaccruedand prospectiveliabilitiesoverthepresentandprospectiveassets. ANNUALREQUIREDCONTRIBUTION–Therequiredcontributiontofullyfundtheentity’sannualemployer’scost ofthepensionobligationasdeterminedbyanactuary. APPROPRIATION--legalauthorizationgrantedbyalegislativebodytomakeexpendituresandtoincurobligations forspecificpurposes.Anappropriationisusuallylimitedinamountandastothetimewhenitmaybe expended. ASSESSEDVALUATION--Avaluationsetuponrealestateorotherpropertybyagovernmentasabasisforlevying taxes. ASSET--Propertyownedbyagovernmentwhichhasmonetaryvalue. AVAILABLEFUNDBALANCE –Thebalanceoffundsabovetherecommendedminimumfundbalance. BALANCEDBUDGET –Abudgetisbalancedwhentheproposedexpendituresplusexpectedreservedrawdown areequaltotheexpectednewrevenuesplustheavailablefundbalanceatthebeginningofthefiscalyear. BOND--Awrittenpromise,generallyunderseal,topayaspecifiedsumofmoney,calledthefacevalue,atafixed timeinthefuture,calledthedateofmaturity,andcarryinginterestatafixedrate,usuallypayable periodically. BONDEDDEBT--Thatportionofindebtednessrepresentedbyoutstandingbonds. BUDGET--Aplanoffinancialoperationembodyinganestimateofproposedexpendituresforagivenperiodandthe proposedmeansoffinancingthem. BUDGETAMENDMENT--Alegalprocedureutilizedbythegoverningboardtoreviseabudget. BUDGETDOCUMENT--Theinstrumentusedbythebudget-makingauthoritytopresentacomprehensivefinancial planofoperationsofthegoverningboard. BUDGETMESSAGE--Ageneraldiscussionoftheproposedbudgetaspresentedinwritingbythebudgetmaking authoritytothelegislativebody. BUDGETORDINANCE--Theofficialenactmentbythegoverningboardtolegallyauthorizethegovernment administrationtooperationsofthegoverningboard. BUDGETARYCONTROL--Thecontrolormanagementofagovernmentorenterpriseinaccordancewithan approvedbudgetforthepurposeofkeepingexpenditureswithinthelimitationsofavailableappropriations andavailablerevenues. 94 CAPITALASSETS--Assetsofsignificantvalueandhavingausefullifeofseveralyears.Capitalassetsarealso calledfixedassets. CAPITALBUDGET--Aplanofproposedcapitaloutlaysandthemeansoffinancingthemforthecurrentfiscal period. CAPITALIMPROVEMENTSBUDGET--Aplanofproposedcapitalexpendituresandthemeansoffinancingthem. Thisisusuallypartofthecompleteannualbudgetwhichincludesbothoperatingandcapitaloutlays. CAPITALOUTLAY--Expenditureswhichresultintheacquisitionoforadditiontofixedassets. CAPITALPROJECTSFUND--Afundcreatedtoaccountforfinancialresourcestobeusedfortheacquisitionor constructionofmajorcapitalfacilitiesandequipment,otherthanthosefinancedbyproprietaryfunds,special assessmentfunds,andtrustfunds. CHARTOFACCOUNTS--Theclassificationsystemusedbythegovernmenttoorganizetheaccountingforvarious funds. COMMODITIES--Consumableitemsusedbythegovernmentaldepartments.Examplesincludeofficesupplies, vehicleandmaintenancesupplies,gasoline,etc. CONTRACTUALSERVICES--Servicesrenderedtogovernmentaldepartmentsandagenciesbyprivatefirms, individuals,orothergovernmentagencies.Examplesincludeutilities,insurance,andprofessionalservices. DEBT--Anobligationresultingfromtheborrowingofmoneyoffromthepurchaseofgoodsandservices.Debtsof governmentsincludebonds,timewarrants,lease-purchaseagreements,notesandfloatingdebt. DEBTLIMIT--ThemaximumamountofgrossornetdebtwhichislegallypermittedbyStateStatute. DEBTSERVICEFUND--Afundestablishedtoaccountfortheaccumulationofresourcesfor,andthenpaymentof, generallongtermdebtprincipalandinterest. DEPARTMENT--Amajoradministrativeorganizationunitofthegovernmentwhichindicatesoverallmanagement responsibilityforoneormoreactivities. DEPRECIATION--(1)Expirationinservicelifeoffixedassets,otherthanwastingassets,attributabletowearand tear throughuseandlapseoftime,obsolescence,inadequacy,orotherphysicalorfunctionalcause.(2) Theportionofthecostofafixedassetchargedasanexpenseduringaparticularperiod.NOTE:Thecost ofsuchassetproratedovertheestimatedservicelifeofsuchassetischargedoffasanexpense. ENTERPRISEFUND--Afundestablishedtoaccountforoperations(a)thatarefinancedandoperatedinamanner similartoprivatebusinessenterprises,wheretheintentofthegoverningbodyisthatthencosts(expenses, includingdepreciation)orprovidinggoodsorservicestothegeneralpubliconacontinuingbasisbe financedorrecoveredprimarilythroughusercharges;or(b)wherethegoverningbodyhasdecidedthat periodicdeterminationofrevenuesearned,expensesincurred,and/ornetincomeisappropriateforcapital maintenance,publicpolicy,managementcontrol,accountability,orotherpurposes. EAV(EQUALIZEDASSESSEDVALUATION)--Theassessedvaluationofrealproperty,raisedorloweredbyan equalizingfactorasappliedbyacountywideandastatewideauthority,sothatallpropertyisassessedata consistentlevelforpurposesoflevyingtaxes.Currently,equalizedvaluationofrealpropertyis1/3offair marketvalue.PropertytaxesareassessedagainsttheaggregateEAVofataxingunit. ESTIMATEDREVENUE--Theamountofprojectedrevenuetobecollectedduringthefiscalyear.Theamountof revenuebudgetedistheamountapprovedbytheBoardofTrustees. EXPENDITURES--Decreasesinnetfinancialresources.Expendituresincludecurrentoperatingexpenseswhich requirethecurrentorfutureuseofnetcurrentassets,debtservice,andcapitaloutlays. EXPENSES--Decreasesinnettotalassets.Expensesrepresentthetotalcostofoperationsduringaperiod regardlessofthetimingofrelatedexpenditures. FISCALPERIOD--Anyperiodattheendofwhichagovernmentdeterminesitsfinancialpositionandtheresultsof itsoperations. 95 FISCALYEAR --Atwelve(12)monthperiodtowhichtheannualoperatingbudgetappliesandattheendofwhicha governmentdeterminesitsfinancialpositionandtheresultsofitsoperations. FIXEDASSETS--Assetsofalongtermnaturewhichareintendedtocontinuetobeheldorused,suchasland, buildings,improvementsotherthanbuildings,machineryandequipment. FUND--Afiscalandaccountingentitywithaself-balancingsetofaccountsrecordingcashandotherfinancial resources,togetherwithallrelatedliabilitiesandresidualequitiesorbalances,andchangestherein,which aresegregatedforthepurposeofcarryingonspecificactivitiesorattainingcertainobjectivesinaccordance withspecialregulations,restrictions,orlimitations. FUNDBALANCE--Allaccountsnecessarytosetforththefinancialpositionandresultsofoperationsofafund. FUNDEQUITY--Anequityaccountreflectingtheunreservedaccumulatedearningsoftheenterprisefund. GENERALFUND--Thefundusedtoaccountforallfinancialresourcesexceptthoserequiredtobeaccountedforin anotherfund.ThemostcommonGeneralFundistheCorporateFund. GO(GENERALOBLIGATION)BONDS--Bondsforthepaymentofwhichthefullfaithandcreditoftheissuing governmentarepledged. GENERALREVENUE--Therevenuesofagovernmentotherthanthosederivedfromtheretainedearningsinan enterprisefund.Ifaportionofthenetincomeinanenterprisefundiscontributedtoanothernon-enterprise fund,suchastheCorporateFund,theamountstransferredconstitutegeneralrevenueofthegovernment. GOAL--Astatementofbroaddirection,purpose,orintent,basedontheneedsofthecommunity. HOMERULESALESTAX–AsanIllinoishomeruleunit,theVillageisprovidedcertainadditionaltaxingpowers notgenerallyavailable.ThehomerulesalestaxcanbeimposedbytheVillageinincrementsof0.25%on allretailsalesoccurringwithintheVillageexceptforgroceries,drugsanditemsthataretitledbythestate (automobiles,boats,etc.).ThecurrentVillagerateis1.0%. IEPA–IllinoisEnvironmentalProtectionAgency.Stateagencychargedwithenvironmentalregulations,specifically involvedinregulatingtheVillage’swaterandsewersystems.Alsoagrantingagencyforrevolvingloansand otherprogramsassociatedwiththesetwofunctions. IPBC–TheIntergovernmentalPersonnelBenefitCooperative.Amunicipalhealthandbenefitspoolthroughwhich theVillageprovideshealthandlifeinsuranceforitsemployees.TheParkDistrictandLibraryparticipate withtheVillageaslistedentities. IMRF--AnabbreviationforIllinoisMunicipalRetirementFund,apensionfundcoveringVillageemployeeswhowork over1,000hoursperyear,withtheexceptionofswornpolicepersonnel. IRF–InfrastructureReplacementFund.AcapitalprojectsfunddesignatedbytheVillageformajorcapitalproject expenditureswithvariedsourcesoffunding. INTERGOVERNMENTALREVENUE--Revenuereceivedfromanothergovernment,suchastheStateofIllinois,or otherpoliticalsubdivisions,foraspecifiedpurpose. INTERGOVERNMENTALSERVICEFUND--Afundestablishedtofinanceandaccountforservicesand commoditiesfurnishedbyadesignateddepartmentoragencytootherdepartmentsandagencieswithina singlegovernmentalunit. INVESTMENTS--Cashheldininterestbearingaccounts,securitiesandrealestateheldfortheproductionof revenuesintheformofinterest,dividends,rentals,orleasepayments.Thetermdoesnotincludefixed assetsusedingovernmentaloperations. LEVY--(VERB)Toimposetaxes,specialassessments,orservicechargesforthesupportofgovernmentalactivities. (NOUN)Thetotalamountoftaxes,specialassessments,orservicechargesimposedbyagovernment. LONGTERMDEBT--Debtwithamaturityofmorethanoneyearafterthedateofissuance. METRA--AnabbreviationfortheNortheastIllinoisRegionalCommuterRailroadCorporationwhichmanagesand operatesthecommutertrainsandcommuterbusesintheVillage. 96 MFT(MOTORFUELTAX)–TheStateofIllinoisleviesataxonthesaleofmotorfuelproductsforuseovertheroad. Municipalitiesaredistributedaportionofthetaxonapercapitabasistobeusedforthemaintenanceand improvementofthelocalroadsystem. NETINCOME--Proprietaryfundexcessofoperatingrevenues,non-operatingrevenues,andoperatingtransfers-in overoperatingexpenses,non-operatingexpenses,andoperatingtransfers-out. OBJECT--Asusedinexpenditureclassification,thistermappliestothearticlepurchasedortheserviceobtained(as distinguishedfromtheresultsobtainedfromexpenditures).Examplesarepersonnelservices,contractual services,commodities,capitaloutlayandotherexpenditureclassifications. OPERATINGBUDGET--Theportionofthebudgetthatpertainstodailyoperationsthatprovidebasicgovernmental services.Theoperatingbudgetcontainsappropriationsforsuchexpendituresaspersonnel,supplies, utilities,materials,services,etc. OPERATINGEXPENSES--Proprietaryfundexpenseswhicharedirectlyrelatedtothefund’sprimaryservice activities. OPERATINGINCOME--Theexcessofproprietaryfundoperatingrevenuesoveroperatingexpenses. OPERATINGREVENUES--Proprietaryfundrevenueswhicharedirectlyrelatedtothefund’sprimaryservice activities.Theyconsistprimarilyofchargesforservices. PENSIONTRUSTFUND--ATrustFundusedtoaccountforpublicemployeeretirementsystems.PensionTrust Fundsareaccountedforinessentiallythesamemannerasproprietaryfunds,butwithanimportant expandedemphasisonrequiredfundbalancereserves. PERSONNELSERVICES--Itemsofexpendituresintheoperatingbudgetforsalariesandbenefitspaidforservices performedbyVillageemployees. RESERVE--Anaccountusedtoindicatethataportionoffundequityislegallyrestricted. RESOURCES--Totaldollarsavailableforappropriationsincludingestimatedrevenues,fundtransfers,and beginningfundbalances. REVENUES--Increasesingovernmentalfundtype,netcurrentassets,andresidualequitytransfers. SOURCEOFREVENUE--Revenuesareclassifiedaccordingtotheirsourceorpointoforigin. SPECIALREVENUEFUND--Afundusedtoaccountfortheproceedsofspecificrevenuesources(otherthan specialassessments,expendabletrusts,orformajorcapitalprojects)thatarelegallyrestrictedto expenditureforspecifiedpurposes. TAXLEVY--Thetotalamounttoberaisedbygeneralpropertytaxesforoperatinganddebtservicepurposes specifiedintheTaxLevyOrdinance. TAXLEVYORDINANCE--Anordinancebymeansofwhichtaxesarelevied. TAXES--Compulsorychargesleviedbyagovernmentforthepurposeoffinancingservicesperformedforthe commonpublicbenefit. TAXINCREMENTFINANCING(TIF)–Amunicipalfinancingmechanismusedtorenovatedecliningareasthatuses theincreaseintaxablepropertyvaluetogeneraterevenueforasetperiodoftimetooffsetthecostsof allowablepublicandprivateinvestmentinthearea. TRUSTFUNDS--Fundsusedtoaccountforassetsheldbyagovernmentinatrusteecapacityforindividuals, privateorganization,othergovernments,and/orotherfunds. USERCHARGESORFEES--Thepaymentofafeefordirectreceiptofapublicservicebythepartybenefitingfrom theservice. WRF–WaterReclamationFacility.TheVillage’sdesignationofitssanitaryseweragetreatmentplant. 97 APPENDIXC SUMMARYOFSIGNIFICANTFINANCIAL,ACCOUNTINGANDBUDGETINGPOLICIES TheaccountingpoliciesoftheVillageofDeerfield,Illinois,conformtoGenerallyAcceptedAccountingPrinciplesas applicabletogovernments.Thefollowingisasummaryofthesignificantpolicies. ReportingEntityandItsServices TheVillageofDeerfield,Illinois,wasincorporatedApril14,1903.TheVillageoperatesunderaCouncil/Managerformof governmentandprovidesthefollowingservicesasauthorizedbyitscharter:publicsafety(police),highwaysand streets,watersupply,sanitation,publicimprovements,communitydevelopmentandgeneraladministrativeservices. Accounting,AuditingandFinancialReportingPolicies Anindependentauditwillbeperformedannually. TheVillagewillproduceannualfinancialreportsinaccordancewithGenerallyAcceptedAccounting Principles(GAAP)asoutlinedbytheGovernmentalAccountingStandardsBoard. TheFinanceDepartmentwillreporttotheMayorandBoardofTrusteesandtothedepartmentsona monthlybasistheamountoffundsexpensedorexpendedforthemonthandyear-to-datevs.budget andprojected. TheFinanceDepartmentwillalsoreportonanadhocbasisonanyotherfinancialitemsthatwill affecttheVillage'sfinancialpicture. FundPresentation TheaccountsoftheVillageareorganizedonthebasisoffunds,eachofwhichisconsideredaseparateaccounting entity.Theoperationsofeachfundareaccountedforwithaseparatesetofself-balancingaccountsthatcompriseits assets,liabilities,fundequity,revenues,andexpenditures,orexpenses,asappropriate.Governmentresourcesare allocatedtoandaccountedforinindividualfundsbaseduponthepurposesforwhichtheyaretobespentandthe meansbywhichspendingactivitiesarecontrolled. GovernmentalFunds.TheVillagehasthefollowinggovernmental-typefunds: GeneralFund –TheGeneralFundisthegeneraloperatingfundoftheVillage.Itisusedtoaccountforall financialresourcesexceptthoserequiredtobeaccountedforinanotherfund.Accountsfortheoperationsof theFinance,Administration,Engineering,CommunityDevelopment,PoliceandStreetDepartments. MotorFuelTaxFund –Accountsforactivityfundedbythestateshareoftaxontheuseofmotorfuels. Enhanced911Fund –AccountsfortheoperationoftheE911emergencyresponsesystemandisfunded byaperlinechargeonland-basedandcellularphones. TaxIncrementFinancingDistrict –Afundtoprovidefortheredevelopmentplansfundedbyincremental propertytax.(Note:thelastVillagedistrictwasterminatedonDecember31,2008andhistoricalinformation ispresentedinthisbudget). InfrastructureReplacementFund –Establishedin1989forthepurposeofmaintaining,repairingand renovatingthecapitalassetsoftheVillage.Alllongtermcapitalprojectsarenowfundedinthisfund, includingthoseoftheWaterandSewerFunds. DebtServiceFund –DebtServiceFundsareusedtoaccountfortheaccumulationofresourcesfor,andthe paymentof,generallong-termdebtprincipal,interest,andrelatedcosts.TheDebtServiceFundhasbeen treatedasasinglefundandbudgetedinalikemannerbytheVillage.Theindividualissuesareaccountedfor separatelywithinthisfund. Proprietary(Enterprise)FundsEnterpriseFundsareusedtoaccountforoperations(a)thatarefinancedand operatedinamannersimilartoprivatebusinessenterprises,wheretheintentofthegoverningbodyisthatthe costs(expenses,includingdepreciation)ofprovidinggoodsorservicestothegeneralpubliconacontinuing basisbefinancedorrecoveredprimarilythroughusercharges;or(b)wherethegoverningbodyhasdecided 98 thatperiodicdeterminationofrevenuesearned,expensesincurred,and/ornetincomeisappropriateforcapital maintenance,publicpolicy,managementcontrol,accountability,orotherpurposes.TheVillagehasthe followingproprietaryfunds: WaterFund –Accountsforallactivityrelativetotheacceptance,storageanddeliveryofwatertothe residents. SewerFund –Accountsforallactivityrelativetotheoperationofthesanitarysewersystem,includingthe transportationofseweragetotheVillageownedandoperatedseweragetreatmentplant. RefuseFund –TheVillagecontractswithaprivatefirmtocollectanddisposeofresidentialsolidwaste, residentialrecyclablematerialsandlandscapewaste.Thisfundprovidesfortherevenuesandexpensesof thisoperation. CommuterParkingLotFund –Providesfortheactivitynecessarytooperateandmaintainthevarious commuter-parkingfacilitieswithintheVillage,includingthecommutertrainstation. InternalServiceFunds-InternalServiceFundsareusedtoaccountforthefinancingofgoodsorservices providedbyonedepartmentoragencytootherdepartmentsoragenciesoftheVillage,ortoother governments,onacost-reimbursementbasis.TheVillagehasthefollowinginternalservicefund: GarageFund –ProvidesforthemaintenanceofVillage-ownedvehiclesthroughoperationofavehicle maintenancefacilityinthepublicworkscomplex.Alloperatingdepartmentsarechargedforworkontheir vehicles. VehicleandEquipmentReplacementFund –Establishedtoaccountforthefundssetasideannuallyfor thereplacementofcertainvehiclesandotherequipment.TheVillagechargesoperatingdepartmentsfor equipmentandmotorvehiclesbasedonthecurrentreplacementcostandestimatedyearsofusage.These fundsareaccumulatedintheVehicleandEquipmentReplacementFunduntiltheequipmentormotor vehiclesarepurchased. TrustandAgencyFunds-TrustandAgencyFundsareusedtoaccountforassetsheldbytheVillageina trusteecapacityorasanagentforindividuals,privateorganizations,othergovernments,and/orotherfunds. TheseincludePensionTrustandAgencyFunds.PensionTrustFundsareaccountedforinessentiallythe samemannerasproprietaryfundssincecapitalmaintenanceiscritical.AgencyFundsarecustodialinnature (assetsequalliabilities)anddonotinvolvemeasurementofresultsofoperations.TheVillagehasthefollowing AgencyandTrustfunds: DepositFund –ToaccountforfundsondepositwiththeVillagethatarebeingheldonatemporarybasis. PolicePensionFund –Asestablishedbystatestatute,providesforthepensionanddisabilitybenefitsof swornVillagepoliceofficers,andisfundedbyemployeeandemployercontributions,andinvestmentincome ofthefund.Independentlyadministeredbyaboardoftrusteesasestablishedinthestatepensioncode. DeerfieldPublicLibrary-TheDeerfieldPublicLibraryhasaseparatelyelectedseven-memberboardthat annuallydeterminesitsbudgetandresultingtaxlevy.UponapprovaloftheVillageBoard,thelevyissubmitted totheCounty.AlldebtoftheLibraryissecuredbythefullfaithandcreditoftheVillage,whichiswhollyliable forthedebt.TheLibrary,whileservicingthesamegeneralpopulationoftheVillage,doesnotprovideservices entirelytotheVillage. BasisofAccounting Basisofaccountingreferstowhenrevenuesandexpendituresorexpensesarerecognizedintheaccountsandreported intheannualbudget. AllGovernmentalFunds(GeneralFund,SpecialRevenueFunds,andCapitalProjectFunds)areaccountedforusing themodifiedaccrualbasisofaccounting.Theirrevenuesarerecognizedwhentheybecomemeasurableandavailable asnetcurrentassets.TheVillage'sshareofState-assessedincometaxes,grossreceipts,andsalestaxesare considered"measurable"wheninthehandsofintermediarycollectinggovernmentsandarerecognizedasrevenueat 99 thattime.Anticipatedrefundsofsuchtaxesarerecordedasliabilitiesandreductionsofrevenuewhentheyare measurableandtheirvalidityseemscertain.Expendituresaregenerallyrecognizedunderthemodifiedaccrualbasisof accountingwhentherelatedfundliabilityisincurred. AgencyFundassetsandliabilitiesareaccountedforonthemodifiedaccrualbasis. AllProprietaryFundsandPensionTrustFunds(Enterprise,InternalService,andPolicePension)areaccountedfor usingtheaccrualbasisofaccounting.Theirrevenuesarerecognizedwhentheyareearned,andtheirexpensesare recognizedwhentheyareincurred.UnbilledWaterworksandSewerageFundutilityservicereceivablesarerecordedat year-end. BudgetPresentationBasisExceptions Basisofaccountingreferstowhenrevenuesandexpendituresorexpensesarerecognizedintheaccountsand reportedintheannualbudget.TheComprehensiveAnnualFinancialReport(CAFR)showsthestatusoftheVillage’s financesonthebasisofgenerallyacceptedaccountingprinciples(GAAP).Inmostcasesthebudgetpreparation conformstoGAAP.ThefollowinglistexceptionsfromGAAPcontainedinthepresentationofthebudget: Thetreatmentofdepreciationexpenses,whicharenotshowninthebudget,butthefullpurchasepriceof equipmentandcapitalimprovementsare,whilepurchasesofcapitalimprovementsaredepreciatedinthe CAFRpursuanttoGAAP(theVillage’scapitalassetthresholdforaccountingpurposesis$25,000). TheVillagehasimplementedtherequirementsfordisclosingliabilitiesduetootherpostemployment benefits(OPEB)requiredbyGASBbutwillnot,asofthispoint,befundingthesecostsnorshowingthe increaseintheliabilityintheannualbudget. BalancedBudget TheVillageconsidersthebudget,atthefundlevel,tobebalancedifthebudgetedexpenditures,plusexpectedreserve drawdown,arematchedbybudgetednewrevenuesandavailablebeginningfundbalances.Theaccountinglevelof controlisatthedepartmentlevelor,intheabsenceofsuch,atthefundlevel,andthedepartmentsareadditionally responsibleformaintainingexpenditureswithinthemajorcategoriesofthefunctionlevel. DebtPolicy TheVillageofDeerfieldisahomerulemunicipalityand,assuch,hasnostatutorydebtlimitations.If,however,the Villagewereanon-homerulemunicipality,accordingtoIllinoisstatutes,itsavailabledebtlimitwouldbeasfollows: 5/1/12 5/1/11 EqualizedAssessedValuation$1,293,263,968 $1,392,522,439 Non-Home-RuleDebtLimit-8.6%111,220,701 119,756,930 AmountofDebtApplicabletoLimit 48,835,000 17,145,000 LegalDebtMarginAvailable62,385,701 102,611,930 TheVillageissued$9,075,000innewGOdebtinJanuary,2013;$5.875milliontaxexemptfortheDeerfieldPublic Library,$3.2milliontaxexemptforthefinalphaseofthewastewatertreatmentplant.Theoutstandingdebtissuesare propertytaxbackedbutsubjecttoabatementbasedonavailablereservesandfederalgovernmentrebates.Although theamountofrecentdebthasbeenlargerthannormal,itwasplannedduetotherequirementsofthetreatmentplant project(totalcost$32million)andLibraryremodeling.TheVillage'scurrentbondratingisAaabyMoody's, reaffirmedinJanuary2013. TheVillage'spoliciesintheissuanceofdebtare:(1)toattempttokeeparelativelyevendebtservicelevy,allowingit toincreaseasnewequalizedassessedvaluationisavailableandascapitalneedsarise.TheVillagemustreconcile thequestforastablelevywiththefactthatdelayedimprovementsormaintenanceoftenhasahighertruecost. Summarily,thegoaltokeepanevendebtservicelevymustbebalancedagainstthenecessityoftheproject.(2)The 100 Villagewillnotissuelong-termdebtforshort-termprojects.Thelifeofthefinancingmustnotexceedthelifeofthe project.Theuseoflong-termdebtissubjecttoreviewandapprovalbytheBoardofTrustees. CapitalProjectsFunding TheVillagebelievesthatongoingmaintenanceofitsinfrastructureandequipmentisofprimeimportancetoreduce theriskofemergencyrepairsandavoidthecostincreasesofdeferredmaintenance.Tofinancecapitalprojects,the VillageutilizesstandardcapitalraisingtechniquessuchasGeneralObligationandRevenueBondIssues,aswellas pay-as-you-gopracticeswhenreasonable.Twoexamplesofthepay-as-you-goprogramare(A)theVehicleand EquipmentReplacementFundand(B)theInfrastructureReplacementFund.ThepurposeoftheVehicleand EquipmentReplacementFundistokeepannualexpensesinbalanceandstablewhileprovidingsufficientfundsfor thereplacementofvehiclesandmajorequipmentitemsthatcostinexcessof$5,000.TheVehicleandEquipment ReplacementFundisfullyfunded.TheVillagealsohasestablishedanInfrastructureReplacementFundtoprovide fundingforongoingmaintenanceoftheVillage'sinfrastructure,primarilystreetsandundergroundimprovements.The Villagedoesnotanticipateissuinganynewdebtduringtheyear. Accounting,AuditingandFinancialReportingPolicies 1.Anindependentauditwillbeperformedannually. 2.TheVillagewillproduceannualfinancialreportsinaccordancewithGenerallyAcceptedAccounting Principles(GAAP)asoutlinedbytheGovernmentalAccountingStandardsBoard. 3.TheFinanceDepartmentwillreporttotheMayorandBoardofTrusteesandtothedepartmentsona monthlybasistheamountoffundsexpensedorexpendedforthemonthandyear-to-datevs.budgetand projected. 4.TheFinanceDepartmentwillalsoreportonanadhocbasisonanyotherfinancialitemsthatwill affecttheVillage'sfinancialpicture. InvestmentPolicies TheVillagemaintainsformalinvestmentpoliciesforthegeneralcorporatefundsandthepolicepensionfund.In summary,thepoliciescitecontrollingstatestatutesanddifferintheallowableinvestmenttypesandduration objective.Thecorporatefundsaretypicallyrestrictedtoandinvestedinshorttermgovernmentandgovernment agencyissues,withdurationoflessthanfiveyears.Thepensionfund’sfocusismorelongtermandisallowed, withinstatutorylimits,toinvestinequitiesandlonger-termbonds.Theinvestmentpoliciesarereviewedonaregular basis.Investmentreportsareregularlypresentedtothegoverningbodies. FixedAssetPolicy Property,includingequipment,representsasignificantinvestmentoftaxrevenuebytheresidentsoftheVillage. Sincetheassetsaredurablegoodsusedinprovidingservicestotheresidents,itisessentialthattheybeaccounted forinthemostefficientandpracticalmannerpossible.PropertyassetsoftheVillagearenumberedforinventory control.Allpropertyitemsvaluedat$500ormoreshallberecordedintheinventorysystem. GeneralFixedAssets GeneralfixedassetsarethosefixedassetsoftheVillagethatarenotaccountedforinanEnterprise,Trust,orIntra- governmentalServiceFund.Fixedassetsarethoseassetsthatpossessthefollowingattributes: 1.Atangiblenature; 2.Ausefullifeextendingbeyondtheyearofacquisition;and 3.Asignificantvalue(greaterthan$25,000). TheseassetsshallbeaccountedforintheannualfinancialreportoftheVillage. 101 PropertyAssets Non-fixedassetpropertyitemsarethoseitemsvaluedatgreaterthan$500.Theseitemsshallberecordedand controlledintheVillage’spropertycontrolprogramandaretheresponsibilityofthedepartmentinwhichtheyare located. ClassificationofFixedAssets Fixedassetsshallbeclassifiedbythefollowingcategories:land,buildings,improvementsotherthanbuildings, machineryandequipment,andconstructioninprogress. CapitalizationPolicy TheVillageofDeerfield’scapitalizationpolicyprovidesthatallitemsthatcostlessthan$25,000shallbeexpensed ratherthantreatedasafixedasset.Thispolicyisestablishedrecognizingthatitemsunderthislimitarenot sufficientlymaterialfromanaccountingbasistoincludethemontheVillage’sfinancialstatements.Sufficientcontrol ofallpropertywithavaluegreaterthan$500ismaintainedthroughtheinventorycontrolsystem. ProceduresforUpdatingtheFixedAssetsandPropertyControlRecord TheFinanceDepartmentisresponsibleformaintainingthefixedassetscontrolsystem.Allpropertywithavalue greaterthan$500shallbemaintainedinthissystem.Anypropertywithanoriginalvalueofgreaterthan$500thatis nolongerusefultotheVillageshallbedisposedinamannerconsistentwithstatestatuteandshallbedeletedfrom thecontrolsystemrecord. FundBalancePolicy Asahomerulemunicipality,theVillagehassubstantialflexibilityinthemovementofassetsbetweenfunds.Other thanthosefundswithcertainlegalrestrictions,forinstance,theMotorFuelTax,Deposit,andPolicePension,the VillageBoardmayapprovetransferoffundsbetweenanyoftheoperatingorcapitalprojectfundsoftheVillage.In addition,theVillagehasvariedsourcesofrevenuethat,exceptforpropertytax,isgeneratedmonthlyandthereforeis notsubjecttoirregularreceiptduringtheyear. Therefore,thepolicyistomaintainacombinedfundbalanceofnotlessthan40%oftheannualbudgetedrecurring expendituresintheoperatingfunds–General,Water,SewerandGarage.Theminimumcombinedbalanceof unrestrictedfundbalanceandnetcashinthesefundsshallnotfallbelow30%. Theremainingfundsshallmaintainasufficientbalancetoachievethebudgetonayearlybasis.InApril,2012,the BoardadoptedarevisedFundBalancePolicythatconformstoGASB54.Therecommendedandapprovedfund balancelevelswerenotchangedaspartofthisnewpolicy. 102 VillageofDeerfield,IllinoisOrganizationChart Boardsand Commisssions Assistanttothe VillageManager Patrol Investigations& Youth Communications Records Police Department Accounting Budgeting Personnel& Payroll UtilityBilling& CustomerService RiskManagement Finance Department Permits,Inspections PlanReview Planning CodeEnforcement Zoning& Appearance Review Community DevelopmentDept. Engineering Inspection& Review WaterSupply SewerMaintenance &Sewage Treatment Vehicle Maintenance PublicWorks &Engineering Village Manager Village Attorney Village Board Village Residents